CUA User Manual ver 5.3 rev A
Contents
1. DCS 6000 User Manual Digital Conference System SW 6000 Conference Management Software Version 5 3 CUA Conference User Application User Manual Danish Interpretation Systems Danish Interpretation Systems CUA User Manual Copyright 2010 DIS CUA User Manual ver 5 3 rev A 19 07 2010 No part of this publication may be reproduced or utilised in any form or by any means without permission in writing from the publisher Danish Interpretation Systems CUA User Manual List of Contents List of Contents Microphone Parameters 27 Description of the DCS 6000 system Microphone Operation Mode 27 Renate Microphone Interrupt Ability 28 gt Configuration MENU cccccccssssssssssrecccccsseess 29 Operating instructions a Interpretation Control cccsssssssssssesees 30 SW 6000 CUA application Speakers amp Requests 30 General description sau Language channels 31 Features SN di Volume Control 33 Starine the C DA viel E a Staring the CUA wil High ve esalta IC ACLEMUATION ales inni Lai Mi i ia System Messages 35 Arabic language example ee MI AO Unit Control 2082 in 36 CL OR IDE rit Selecting an AO unit 36 Login 10 Channel Selection 37 Main menu serrer 11 Volume Control 31 Panel buttons ii 11 Display2. This ensures a very cost effective installation and easy set up of portable systems A total of 4000 units delegate or interpreter units can be connected to the system The DCS 6000 system can be operated with or without a PC If external operation of the system is needed the CU 6005 6010 6011 features a RS232 RS422 connection for PC or control system such as AMX or Crestron 4 Manual 01 19 60012 Danish Interpretation Systems CUA User Manual Operating instructions SW 6000 CUA application The SW 6000 software package consists of several main applications Full language support Very user friendly graphical design of high quality Data stored in SQL database format Voting from CUA screen CAA Conference Administrator Application CUA Conference User Application CDA Conference Display Applications ECA External Control Application The SW 6000 software package has the following main features e Client server system for multiple PCs e Multiple user profiles with different functionality Manual 01 19 60012 The main features of the CUA Conference User Application are Used by the Chairman Interpretation Manager Delegates or other persons attending or managing a conference Also used by a Technician for monitoring conferences and to configure and setup parameters The functionality is controlling of microphones voting interpretation intercom messaging agenda and delegate information
3. Votes Delegated Total Quorum Podium Start Voting CU Line In STF Exclusive Carsten Haack Nielsen The Votes field displays the number of votes that can be cast by logged in delegates Delegates that have voting right and voting weight one are counted delegates with no voting rights are not counted and delegates with more than one vote according to voting weight are counted according to the number of voting weights The Delegated field displays the number of delegated votes that can be cast if a voting session is conducted The delegate to whom the delegated vote has been assigned must be logged in for the delegated vote to be counted Delegated votes are counted according to voting weight The Total field displays the sum of the votes that can be cast 1 e the sum of Votes and Delegated The Quorum field displays the quorum status that would be reached if a voting session was conducted A pre requisite for calculating quorum status 1s that the formula use only totalpresent and totalseats Fields that are available only when a voting session has been conducted like totall should not be used in a quorum formula if the quorum status is to be displayed runtime 20 Manual 01 19 60012 Danish Interpretation Systems CUA User Manual The Print Result button is available for immediate printing of the voting result if the user type functionality Print Vote Result Button has been enabled The printer 1s configured in the CA A
4. Votes Delegated Total Quorum 6 O G Elapsed time 01 35 3 button Pause Cancel Carsten Haack Nielsen Delegates who want to vote are now required to press the Voting button on their voting units The choices are Yes Abstain or No on a 3 button voting unit and Yes Abstain No or on a 5 button voting unit The user can change his choice until the voting session is Closed If the parameters Delegate Interim Result and Chairman Interim Result are chosen in Setup Configurations V oting Configuration in the CAA the display will update the counts of Present during the Attendance check session as well as the votes during the voting session If the parameter Secret Voting voting has been chosen in Setup Configurations V oting Configuration in the CAA no individual result will be shown on the mimic screen and no Interim results will be shown Pause Press this button to pause the session The session is paused for all delegates except for the delegates which has the user rights Right to vote when paused They can still cast their votes Stop Press this button to stop the session If the parameter Secret Voting was chosen the result of the voting session would now be shown on the CUA display and on the CDA display Manual 01 19 60012 49 Danish Interpretation Systems CUA User Manual Cancel Press this button to cancel the session Stop voting session Press the Stop button
5. Nielsen Manual 01 19 60012 51 Danish Interpretation Systems CUA User Manual 5 buttons voting from CUA Result Monday July 19 2010 3 18 PM Meeting Room 4 Minutes of Previous Meetings V Voting session in progress rDelegate Votes Status Votes Delegated Total Quorum 11 0 11 Elapsed time 02 17 45 buttons Pause Cancel Carsten Haack Nielsen 52 Manual 01 19 60012
6. Podium microphone button again will turn the micr ophone off Podium 2 The button 1s red when the Podium microphone 1s on Start Voting Pressing the Start Voting button will start a voting session See the later section Voting CU Line In Pressing the CU Line In button will turn on the Line input on the CU 6005 6010 6011 Podium 3 Cancel The button is red when the input is on STF The STF Speaking Too Fast is an indication from an Interpreter which presses the STF button on his Interpreter Set to give the messages that the present speaker is talking too fast and that it is difficult for the Interpreters to follow him The button is lighting red in 10 sec after the STF button on an Interpreter Set is activated Exclusive button Pressing the Exclusive button will open the user s microphone and close all delegate microphones The delegates cannot open their microphones while the user s microphone is open in exclusive mode Pressing the button again deactivates exclusive mode Mute Pressing this button will mute own microphone as long as depressed 12 Manual 01 19 60012 Danish Interpretation Systems CUA User Manual This screen shows the user s personal information the conference name the active agenda subject and a list of Delegates speaking or requesting to speak Friday July 16 2010 2 42 FM Meeting Room IL Garsten Haack Nielsen Chairman City Council Meeting no 22 Micropho
7. Reading Bylaw 07 062 Timberlea North Central LUB 2nd Reading Manual 01 19 60012 43 Danish Interpretation Systems CUA User Manual The display will show a background colour as specified in the CAA This button brings up the Main screen 44 Manual 01 19 60012 Danish Interpretation Systems CUA User Manual Pressing the Start Voting button in the Panel buttons starts a voting session After pressing the button the screen will change to show the result screen and the user will be presented for a popup menu Result Monday July 19 2010 12 07 PM Meeting Room 4 Minutes of Previous Meetings y Start Voting session for the Subject 7 Main Minutes of Previous Meetings Microphones Mimic Diagram Agenda Voting Configuration i _ Result Delegates Witendance Cancel Start Voting fi ie Li e fil Essauez Enter Result J Conference Control Menu Delegate Votes Status Votes Delegated Total Quorum 0 0 0 Logout Podium sta i CU Line In STF Exclusive Carsten Haack Nielsen Voting session configuration The voting configuration setup pre selected in the CAA Conference V oting Configuration will be shown as the default value However the user can select any of the available Voting Configurations created in the CAA by use of a drop down box Buttons Attendance If Attendance check is required in the Voting Configuration setup used the Attendance button is
8. Setup Configurations Print Server Configuration Delegate The Delegate screen shows delegates who are attending the conference Only delegates who are logged into the system will be shown on the list Delegates Monday July 19 2010 9 58 AM Meeting Room CTO Carsten Haack Nielsen Chairman Main DIS Bangkok Thailand Microphones Mimic Diagram Carsten works at Managing Director for DIS Thailand and as Product Manager for DIS Agenda Result Position Name 2 User Ta sa Delegated i Technician Benny Knudsen Copenhag u Memes Technician Bjame Rasmussen Copenhag Carsten Haack Nielsen DIS en Technician Frank W Hermansen IT OSL Oslo i Project Manager Lars Kristoffersen IT CPH Copenhag Control Menu Area Sales Man Mette Finnemann IT CPH Copenhag Logout Podium Start Voting CU Line In STF Exclusive Carsten Haack Nielsen Detailed information for each delegate is displayed when a delegate is highlighted on the list The list can be sorted by any column by clicking on the corresponding columns header in either ascending or descending order A small arrow will show the current sorting direction of the list Delegated Press the button to view the currently delegated votes Manual 01 19 60012 21 Danish Interpretation Systems 22 Delegated Votes Delegate Can vote for Bjarne Rasmussen Benny Knudsen Lars Kristoffersen Mette Finnemann Start Date 7 19 2010 1
9. to stop a voting session The result will be stored in the database and the total results presented on the voting result screens at the CUAs and CDAs The menu to the right will appear again The result Passed or Not Passed will be shown on the screens as well and the result will be written to the agenda Result Monday July 19 2010 12 39 PM Meeting Room Pi f RU A Minutes of Previous Meetings y7 Microphones Mimic Diagram Agenda Lp FT 1 6 6 Messages Abstain Ho Pres Seats Conference Control Menu Delegate Votes Status Votes Delegated Total Quorum Podium Start Voting CU Line In Exclusive Carsten Haack Nielsen 50 Manual 01 19 60012 Danish Interpretation Systems CUA User Manual Vote from CUA If Voting on CUA has been checked in the CA A Setup User Type User Rights voting buttons will appear on the CUA screen when a voting session 1s started The voting buttons can be either 3 or 5 voting buttons This depends on what has been chosen in the Voting session parameters in the Start Voting popup window 3 button voting from CUA Result Monday July 19 2010 1 54 PM Meeting Room AN 4 Minutes of Previous Meetings q n Voting session in progress 1 6 6 Abstain Ho Pres Seats 2 Delegate Votes Status H _ Votes Delegated Total Quorum 5 fl 6 Elapsed time 02 21 3 button Pause Stop Cancel Carsten Haack
10. 2 00 00 AM 7 19 2010 8 00 00 AM Manual 01 19 60012 Stop Date 7 20 2010 12 00 00 AM 7 19 2010 10 00 00 AM CUA User Manual Danish Interpretation Systems CUA User Manual Messages This screen allows users to send prerecorded or written messages between CUAs or from CUAs to DC 6990P conference units Messages Monday July 19 2010 11 00 AM Meeting Room Delegates Title Name a 1UserT 2UserTa Seat Number condita One CTO Carsten Haack Nielsen re Main Prerecorded Messages Coffee break in 15 minutes Microphones Please approach the Chairman desk Please move your car Mimic Diagram Please turn off your mobile phone Agenda Result Delegates No of Messages Message Received 0 Coffee break in 15 minutes i I Read Next Conference Clear Control Menu Logout Po dium A Start Voting n j CU Line In j STF Ex clusive Carsten Haack Nielsen The screen 1s divided in three parts showing a list of delegates attending the conference having this application available to them including CUAs and DC 6990Ps a list of available prerecorded messages and a message text box allowing the user to read received messages and write own messages if a keyboard is available Send to One Select a message or write one select a delegate from the list and press this button to send the message to the selected delegates Send to All Select a message or write one and press this button t
11. A Conference Administration Application during configuration of the seats and assigning of roles when adding delegates Manual 01 19 60012 Interpretation Control Volume Control Mic Attenuation System Messages AO Unit Control Display Control Main Menu 29 Danish Interpretation Systems CUA User Manual Interpretation Control This screen allows the user to monitor the interpreters and to setup and control the individual Interpreter Sets Interpretation Control Monday July 19 2010 11 31 AM Meeting Room Channel Danish 2 Danish Volume Control Mic Attenuation System Messages Sa Pa SE A B AO Unit Control Hakan Hansson IT MAL Malmoe Mic OT Display Control Delegates Off Requests 1 Main Menu Area Sales Man Mette Finnemann IT CPH Copenhag 2 Mic On Request Of All Req Off Seat Mo nnt Logout Podium Start Voting i Exclusive Mute The Interpretation screen is divided into two main parts Speakers amp Requests The lower part is divided into two lists showing the Speakers and Request Functionality lists Functionality of the lists and the buttons next to the list are as explained in the chapter Microphones Microphone Control Button Request List Control The button menu next to the Speakers and Request lists will only be Speech Time Control available if the Microphone Contro
12. Control 38 Manira a initie 13 Main Menu ss 44 Mi croph a O E ii 14 Voting Perret eee 00 0 45 Sie 15 Attendance check 46 Requests rss 15 Start voling SESSION 48 Last Five Speakers List 16 Stop voting SESSION iii 50 Mimic Diagram us 17 Vote from CUA ss 51 POON Ai atari TRT EE T E OE i 19 3 button voting from CUA 5l Results nia 20 5 buttons voting from CUA nen 52 Delicato 21 ATESAT ET A E 23 Conference san mine 25 Stop start a conference 25 Speech Time tits ns names 27 Microphone Off Mode 24 Copyright 2010 DIS CUA User Manual ver 5 3 rev A 19 07 2010 No part of this publication may be reproduced or utilised in any form or by any means without permission in writing from the publisher Danish Interpretation Systems CUA User Manual Description of the DCS 6000 system The SW 6000 Conference Management Software for PC opens a completely new way of managing conferences It is designed to operate with the hardware units which are part of the DCS 6000 system DCS 6000 system is a complete State of the Art fully digital integrated interpretation discussion and voting system offering interpretation language distribution conference microphone and voting facilities with attendance check with Chip Card TM The DCS 6000 system is based on a new unique digital DATA and AUDIO bus using standard network cable
13. Off Delegates Off Ambient CU Line in Exclusive Menu Return Each seat is represented by a colored dot Grey No delegate is logged in at the seat Blue A delegate has logged in at the seat Green The delegate has requested to speak and has been registered in the request list Red The microphone is turned on Manual 01 19 60012 17 Danish Interpretation Systems CUA User Manual The buttons on the Mimic diagram are Return Next Mic On Delegates Off All Req Off Exclusive STF Ambient CU Line in Menu The menu appears when a seat is selected showing seat number and the Close the mimic screen and return to the previous screen which was active when the mimic diagram screen was selected Press the button to grant speaking right to the first delegate on the request list The microphone will open if the maximum number of speaking delegates has not been reached Press the button to turn off all delegate microphones Chairman microphones will not be turned off Press the button to remove all delegates from the request list Press the button to activate the exclusive speak function for own microphone Press it again to deactivate the function The function is described above in the Panel section Speaking too fast indication Press the button to disable the ambient microphone Press again to enable the microphone Press the button to turn on the line input on the CU Press again to disable the line inp
14. The functionality depends on the user profile and facilities installed Designed for use with both touch screen and mouse keyboard Danish Interpretation Systems CUA User Manual Starting the CUA After the CUA has been installed the CUA shortcut is placed on the Desktop and in the start folder Click the CUA shortcut to start the application Starting the CUA with high VGA resolution If the resolution of the VGA screen running the CUA application is higher than 1024x768 the application will start up in a window CUA User Application TER Dansk i arcani n English SW 6000 Version 5 3 16 CUA Conference User Application 6 Manual 01 19 60012 Danish Interpretation Systems CUA User Manual Language selection After starting the application the user will be presented for the Language Selection screen The user must always select a language Dansk Managing Director English Carsten Haack Nielsen SW 6000 Version 5 3 16 CUA Conference User Application If a conference with a Prepared Delegate Seat Table Login Using Code on Seat Login Using Code on Preferred Seat or Automatic Login on Preferred Seat is started then the name and position of the delegate will be displayed next to the language selection buttons If some data or information like delegate names etc have not been entered in the selected language then the information will be presented automatically in t
15. U 6005 6010 6011 Central Unit explains in details the functions of the individual volume controls however please note the following 1dB 1dB Press and hold the buttons to increase or decrease the levels in steps of one dB Mute This button mutes the Control When muted the button changes to red colour Indication The indication next to the graphic illustration of the volume indicates the actual setting of the volume in dB When the volume setting is turned all down this indication changes to Off Microphone Attenuation Manual 01 19 60012 33 Danish Interpretation Systems CUA User Manual This control is used to adjust the Microphone level for all microphones If individual settings of the microphones are used then changing this level will bring all microphones back to the same level So don t use this control if the level has been set individual for the microphones Hint Before performing individual setting of the microphones it might be useful to use this control to set the level to 3dB for all microphones Then the individual adjustment of the microphones can be done as 3 dB instead of 6dB Mic Attenuation This screen allows the user to change volume settings for individual microphones during a meeting Seat Number 1 Microphone Attenuation Loudspeaker 0 dB 0 dB Return Select any seat equipped with a microphone and press the Volume control button A small popup appears that allows
16. adjusting of volume for the selected microphone 1dB 1dB Press and hold the buttons to increase or decrease the levels in steps of one dB Close Press the button to close the popup 34 Manual 01 19 60012 Danish Interpretation Systems CUA User Manual System Messages System messages are displayed on this screen System Messages Monday July 19 2010 11 47 AM Meeting Room di f hi ER i System Messages Received Le nn CUI Communication CPH ALS LAP CUL CPH ALS LAP SW6000 1 19 07 2010 11 46 51 Hall A CPH ALS LAP CUI CPH ALS LAP Svvo000 1 CUI Valid License File Foun CUl Beginning registration iii 19 07 2010 11 46 39 Hall A CPH AALS LAP CUI CPH ALS LAP SW6000 1 with CU 19 07 2010 11 46 23 Hall A CPH ALS LAP CU CPH ALS LAP SW6000 1 CU is connected CTS true sn Mic Attenuation System Messages AO Unit Control Sort by Location Date Time Message Clear List Do i mini ns Display Contro Currently connected to Hall D Room 17 CUF4 pord Main Menu Hall A d 6 Connect to E Room 11 P i i Hi Hall B Room 13 CU port Hall C Room 14 Logout Po dium A Sta rt Voti ng x i CU Line In Location Press the button to sort the system messages by the name of the room Date Time Press the button to sort the system messages by the date time they were received Message Press the button to sort the list alphabetically by the message text Clear li
17. cted CDA applications Display Control Monday July 19 2010 11 55 AM Meeting Room Display no 1 Automatic ba a plot ot Si eue Mic Mimic Microphones interpretation Control Voting Graphics Volume Control Voting List ane Mic Attenuation Voting Pie anses System Messages Voting Mimic Voting Indy AO Unit Control Display Control Main Menu Logged In Agenda Ho Display i e Pay Previous Logout Podium Start Voting CUlinelno The screen will show a button menu for all the CDA displays which are configured in the CAA in Setup Equipment CDA Displays Up to 8 displays can be used For each of the CDA applications the button menu with 11 buttons is available for selection of the display to show The configuration of the screens is done in the CAA in Setup Configurations CDA Configuration Please refer to the CDA User Manual for details The next table shows examples of the displays which will be shown by pressing the buttons 38 Manual 01 19 60012 Danish Interpretation Systems CUA User Manual Automatic If this option is selected an event controlled display will take place The configuration is done in the CAA in Setup Configurations CDA Configuration under Automatic Displaying Mic Mimic If this option is selected the mimic diagram showing ongoing microphone events will be displayed in the CDA Manual 01 19 60012 39 Dan
18. enabled Press this button to make an attendance check If Attendance check is not required the button is greyed out Manual 01 19 60012 45 Danish Interpretation Systems CUA User Manual Cancel Press this button to cancel the session Start Voting Press this button to start the voting session If the button 1s greyed out an Attendance check session has to be performed first Enter Result Press this button to manually entering a voting result The Enter Result button is only available if Manual Voting Result has been checked in the CAA under Setup User Type Functionality Pressing Enter Result brings another popup Enter Vote Result Minutes of Previous Meetings Yes Abstain M No RI Cancel A manual result can then be entered using a keyboard and confirmed by pressing OK or cancelled by pressing Cancel Attendance check Press the Attendance button in the Start Voting popup menu to start an attendance check The Attendance button will only show if the Voting Configuration have been set to include attendance check The menu to the right will disappear when the Attendance button has been pressed 46 Manual 01 19 60012 Danish Interpretation Systems CUA User Manual Result Monday July 19 2010 12 29 PM Meeting Room 4 Minutes of Previous Meetings 6 Present rDelegate Votes Status j Votes Delegated Total Quorum 0 LI 0 Stop Cancel Cars
19. es as for microphone units The Comment field in the Seat table is used to create a label for the AO units e g AO unit 2 channel 8 13 for AO unit no 2 as shown The label identifying the AO is shown to the right of the Next button Next 36 Manual 01 19 60012 Used to scroll between existing AO units if more than one exists This button shows the next unit sorted by name Danish Interpretation Systems CUA User Manual Previous Used to scroll between existing AO units if more than one exists This button show the previous unit sorted by name Channel Selection An AO unit has eight analogue outputs named A to H Any one of the 32 digital sound channels can be assigned to each of the 8 outputs Channel 0 is the Floor sound in three qualities and channel 1 to 32 is an interpretation channel The available languages are selectable from the drop down list Volume Control The volume for each of the 8 outputs can be set to off and from 40 dB to 15 dB in steps of 1 dB The volume can be turned up and down by pressing and holding the two buttons 1dB and 1dB in the same way as in the present implementation of the volume control screen When the value 41 dB is received from the CU then Off must be displayed Manual 01 19 60012 37 Danish Interpretation Systems CUA User Manual Display Control This screen allows the user to select the display to show on each of the conne
20. first sorted in priority groups VIPs before delegates then by the time when the request was made Next Mic On Press the button to grant speaking right to the first delegate on the list The microphone will open if the maximum number of speaking delegates has not been reached Mic On Select a delegate and press the button to grant speaking right to the delegate The microphone will open if the maximum number of speaking delegates has not been reached Request Off Select a delegate and press the button to remove the delegate from the list All Req Off Press the button to remove all delegates from the list Move This button is used for moving a Request up or down in the list Pressing the move button greys out the selected request and the label in the Move button changes to Insert The position on the request list where the selected request is to be moved is selected by touching a position in the request list The selected grey request is then moved to a position above the touched position When the Insert button is pressed the selected request is moved if allowed It is possible that the CU will decide to move it to another position since names with lower priority cannot be moved above names with higher priority It is also possible that the CU will decide to insert it on the same position again The request entry will remain grey for up to 10 seconds after an insert has been performed if the CU rejects the move co
21. genda screen in the CUA immediately If the has been a voting session to a subject the result and the Attendance number will be shown for those subjects Monday July 19 2010 9 38 AM Meeting Room Attendance Adoption of Agenda E y J Minutes of Previous Meetings Council Meeting August 28 2007 Public Hearing August 26 2007 Main Delegations Thom Stubbs re Community Plan on Homelessness Microphones Public Hearings i Move into Public Hearing Mimic Diagram Close Public Hearing Updates Reports Vote result Result Delegates Description Messages Conference Control Menu Set Subject No Subject Logout Start Voting CU Line In STF Exclusive Carsten Haack Nielsen Set subject Select the subject which shall be current and press the button This subject will now be shown as the current subject and all voting sessions started will be related to this subject The current subject is marked with a dark blue bar No subject Press this button for setting no subjects current Manual 01 19 60012 19 Danish Interpretation Systems CUA User Manual This button is used to show the result of a the last voting session Result Monday July 19 2010 9 45 AM Meeting Room aa rN Adoption of Agenda V iy Main Microphones Mimic Diagram Agenda lel 5 Messages e u 6 6 1 Abstain Pres Seats Conference Control Menu m Delegate Votes Status
22. he system s default language The users can select any of the presented languages to have a complete user interface presented to them in their preferred language like the examples shown in Arabic or Chinese Manual 01 19 60012 7 Danish Interpretation Systems CUA User Manual Arabic language example Clips deli 201 18 1428 a 4 08 ES pp la du Bh ae pg Salad gel pl cl ggg tn Bey Sell de F mr a vai ZE de AL Mt LITI ai si il on nb all dal ge eal Go pelil Gus 8 Manual 01 19 60012 Danish Interpretation Systems CUA User Manual Chinese language example 200751 H26 H 13 38 AIT THF RRN See RER BR Roia Manual 01 19 60012 Danish Interpretation Systems CUA User Manual If a conference is started which requires all users to login using a personal code then the following screen will be displayed after selecting a language Login Return The users must enter their numeric code and press Login Mistakes made when entering the code can be erased by pressing Clear There is no limit to how many times the users can retry to enter their code Press Return to go back to the language selection screen 10 Manual 01 19 60012 Danish Interpretation Systems CUA User Manual After a successful login a menu will be presented to the user Each selection on the Mai menu calls one of the screens which are described one by one in this manual nn The menu selections available to the
23. ish Interpretation Systems Microphones Voting Graphics 40 CUA User Manual If this option is selected the microphones lists with speakers and requests will be displayed in the CDA Friday August 21 2009 1 43 PM City Council Meeting no 32 Adoption of Agenda Speakers Marketing M Conny Vang Jensen Chairman DIS Area Sales m Frank W Hermansen Delegate IT OSL Requests Area Sales m Bjorg Sorhaug Delegate IT OSL If this option is selected the voting graphics will be displayed in the CDA Friday August 21 2009 1 45 PM City Council Meeting no 32 Adoption of Agenda Abstain Manual 01 19 60012 Danish Interpretation Systems CUA User Manual Voting List If this option is selected a voting list with the voting results will be displayed in the CDA Friday August 21 2009 1 44 PM City Council Meeting no 32 Adoption of Agenda Yes 7 Abstain 1 Pres Seats Passed Voting Pie If this option is selected a voting pie with the voting results will be displayed in the CDA Annual Sales Meeting Budget 2009 2010 U Yes E Abstain No Total present Seats Manual 01 19 60012 41 Danish Interpretation Systems CUA User Manual Voting Mimic If this option is selected a voting mimic with the individual voting results will be displayed in the CDA 1 English Ei 2 Danish Voting Indv If this option is selected a voting list with the individual voting results will be displayed in the CDA F
24. l Button is selected in the CAA application Setup User Type 30 Manual 01 19 60012 Danish Interpretation Systems CUA User Manual Language channels The upper part shows the status of the Language channels Channel please refer to the user manual for the Interpreter set A Language interpretation on language A is going on in the booth B Language Booth number 1 31 The sign after the number represent the quality of the Interpretation This field is showing the A language for the booth A Green indication shows that This field is showing if interpretation on the B language is taken place A Green indication shows the Channel number and Language The sign after the number represent the quality of the Interpretation please refer to the user manual for the Interpreter set Clicking the Channel field for any of the channels bring up a screen for controlling setting up the individual interpreter set in each booth If no interpreter sets are configured for this channel the screen will not appear Interpretation Unit Operation Booth 1 incoming Desk 1 aston n a Outgoing 2 Danish 1 English Setup Requests Start Voting Setup Booth Booth Outgoing Mic Off x Delegates Off Mic On Request Off AI Req Off Seat No CU Line In STF Exclusive Carsten Haack Nielsen Manual 01 19 60012 Setup Booth Ret
25. mmand e g due to a priority violation then no command will be received from the CU and the request will remain in it s current position previous position before move on the list and switch back to normal display Manual 01 19 60012 15 Danish Interpretation Systems CUA User Manual If the request 1s moved on the request list during the ongoing move operation performed by this CUA as a result of delegate activity or another CUA then this is reflected on the request list the grey request simply moves according to the system commands An automatic cancel after a 10 second timeout applies to this function If the Insert button is not pressed within 10 seconds then the request is re inserted at the original position and the label in the button changes back to Move Select from List Press the button to display a list of all delegates attending the conference and with a Open Set Tim Close Set Time Close Req Hide Req Tech Cont Req microphone Select a delegate or a microphone and press Mic On to turn on the microphone or Request to put the delegate in the request queue Clicking Mic On will open the microphone if the maximum number of speaking delegates or max open microphones has not been reached or if the delegates has right to interrupt Press the button to display the Set Speech Time window in order to change the currently active speech time configuration The button is disabled when there is no ac
26. nes Mimic Diagram Active Agenda Subject 6 Public Hearings gende Result Delegates Speakers and Speak Requests Messages Managing Carsten Haack Nielsen Chairman DIS Ban Frank W Hermansen Delegate IT OSL Oslo Conference Mette Finnemann Delegate IT CPH Cop Control Menu Logout Podium Start Voting CU Line In STF Exclusive Carsten Haack Nielsen Speaking Delegates are displayed in red and Delegates in the request list are displayed in green Manual 01 19 60012 13 Danish Interpretation Systems CUA User Manual Microphones This screen allows the user to view the status of the microphones and to open or close microphones Microphones Friday July 16 2010 2 44 PM Meeting Room at j ee Speakers LU Managing Carsten Haack Nielsen Chairman Mic Off Delegates Off No Speech Time Limit Load Timers Reset Timers Pause Time Main Requests i Lars Kristoffersen Delegate IT CPH Cop Next Mic On a aes Bjarne Rasmussen Delegate IT CPH Cop Mic On Mimic Diagram Agenda i Result Move ae Delegates Select from List Open Set Tim i SOLE TIED l i Messages Last 5 Speakers i Mette Finnemann Delegate o MicOn Conference Frank W Hermansen Deleyate Seat No Control Menu Logout Podium CU Line In o STE Exclusive Carsten Haack Nielsen The screen is divided into three lists showing delegates speaking delegate
27. nferences with start dates before and end dates after today s date will be displayed on the list of conferences Start Select a conference and press the button to start the conference The button text will change to Stop and the selected conference name will be displayed in the active conference field Starting a conference with a prepared delegate list will automatically login delegates on the list If starting a conference with Prepared delegate list and no delegates has been assigned to the list the following message will appear if trying to start that conference Manual 01 19 60012 25 Danish Interpretation Systems CUA User Manual Message Cannot start the Conference that is in Prepared Delegate Seat Table Mode with no delegates When a conference with Prepared delegate list is started and you try to start a CUA assigned to a seat which is not assigned a user in the Prepared delegate list the following error messages will appear Message This seat is not on the Delegate Seat Table Stop Start Streaming Stop Streaming Start Archiving Stop Archiving 26 Press the button to stop the active conference The button text will change to Start All delegates will be logged out automatically The full functionality of the system is available even if no conference s started Seat numbers will be displayed instead of delegate names The various settings on this screen
28. o send the message to all of the delegates who are attending the conference and who have this screen available to them Read Next Press the button to read the next message from the queue of received messages Clear Press the button to clear the message text box Manual 01 19 60012 23 Danish Interpretation Systems CUA User Manual When a message is received the Message button will flash red until the message is read Please notice that users with a DC 6990P conference unit can receive messages from CUAs provided that the users have the Messages functionality enabled in the user type 24 Manual 01 19 60012 Danish Interpretation Systems CUA User Manual This screen allows the user to start and stop conferences and to change various microphone operation settings Conference Monday July 19 2010 11 02 AM Active Conference Ho active conference City Council Meeting Speech Time Limit Microphone Parameters Active Configuration Max Delegates No Speech Time Limit Load Timers Max Open Mic Max Requests Reset Timers Microphone Operation Mode i Manual FIFO e Automatic vox Microphone Interrupt Ability None Microphone Off Mode Lower W Auto Off sec Same Lower Start Voting CU Line In STF Exclusive Meeting Room Start Streaming Start Archiving ri Main Microphones Mimic Diagram Result Messages Control Menu Logout Co
29. on Load Timers Press the button to load a speech time configuration Reset Timers Press the button to reset the speech time counters for all delegates Microphone Off Mode Auto off sec When ticked a conference unit will switch off after the time set in in seconds if nobody is talking in the microphone Microphone Parameters Press the Up and Down buttons to set the maximum numbers of delegate open microphones or speak requests Maximum open simultaneous microphones allowed can be set from to 8 Maximum simultaneous requests to speak allowed on the request list can be set from 0 to 255 Microphone Operation Mode Select one of the four values Manual All requests to speak from delegates will automatically be inserted into the request list The microphones must then be turned on from the Microphone screen or from the Mimic Diagram screen Microphones with Chairman priority will turn on directly even if the maximum number of open microphones has not been reached Automatic All requests to speak from delegates will either result in an open microphone or a rejected speak request depending on the number of already opened microphones The request list is not used FIFO All requests to speak from delegates will either result in an open microphone or the request to speak being inserted onto the request list depending on the number of already open microphones The first delegate s microphone on the request li
30. riday August 21 2009 1 45 PM City Council Meeting no 32 Adoption of Agenda Individual Results BEE Benny Knud BEE Bjarne Rasm BE Bj rg S rhaug BEE Conny Vang BE Frank W Her BEE H kan Hans EM Jesper Rosg I Kjell Carling Lars Anders Abstain 1 42 Manual 01 19 60012 Danish Interpretation Systems CUA User Manual Logged In If this option is selected a list with the individual logged in delegates will be displayed in the CDA Friday August 21 2009 1 49 PM City Council Meeting no 32 Adoption of Agenda Delegates logged in Benny Knudsen Bjarne Rasmussen Bjorg Sorhaug Conny Vang Jen Frank W Herman Hakan Hansson Jesper Rosgaard Kjell Carling Lars Andersson Agenda If this option is selected the agenda with the current set subject will be displayed in the CDA Friday August 21 2009 1 46 PM City Council Meeting no 32 Agenda Call to Order Opening Prayer Adoption of Agenda Minutes of Previous Meetings Council Meeting August 28 2007 Public Hearing August 28 2007 Delegations Thom Stubbs re Community Plan on Homelessness Public Hearings Move into Public Hearing Close Public Hearing Updates Reports Integrated Community Sustainability Plan AUMA AAMD amp C Resolution EUB Fees Development amp Street Names Bylaw 07 061 Timberlea North Central ASP 2nd Reading Bylaw 07 061 Timberlea North Central ASP Amendment Bylaw 07 061 Timberlea North Central ASP 3rd
31. s in the request list and the last five speakers The button menu next to the Speakers Request amp Last 5 Micraphone Control Button Speakers lists will only be available if the Microphone Control is selected in the CAA application Setup User Type Functionality Request List Control Speech Time Control 14 Manual 01 19 60012 Danish Interpretation Systems CUA User Manual The list shows delegates whose microphones are On Elapsed speech time is displayed for each delegate If the alarm time is set the speech time will flash when the alarm time is reached Mic Off Select a delegate and press the button to turn off the user s microphone Delegates Off Press the button to turn off all delegate microphones Chairman microphones will not be turned off No Speech Time Limit Field that shows the current speech time configuration Load Timers Press this button to load a speech time configuration Please refer to the Advanced Speech Time Control User Manual for more information on speech time configuration Reset Timers Press the button to reset the speech time for active speakers The button is disabled when there is no active speech time configuration Pause Time Press the button to pause the speech time If paused the button will light red When a microphone is closed the delegate s name is inserted into the last five speakers list The list shows delegates who have requested to speak The list is
32. st Press the button to clear the list Room selection Connect To This button s used to switch between the available configured rooms The button is visible if the Database Selection functionality s enabled in the CAA Setup User Type Microphone Control Button Request List Control Speech Time Control Manual Yoting Results Show Voting Dialog Database Selection Manual 01 19 60012 35 Danish Interpretation Systems CUA User Manual AO Unit Control This screen allows the user to set output channel and volume for eight outputs from one or more AO units connected to the CU AO Unit Control Output A 40 dB 1 English Qutput E 40 dB Previous Podium Monday July 19 2010 11 51 AM Output B 15 Output F 15 0 dE 14 40 dB IR output Start Voting CU Line In Selecting an AO unit Quiput C 15 0 dE 40 dB 3 Italian RE Qutput G 15 40 dB 1 English i TdB 148 Meeting Room Output D 15 0 dE 148 40 dB Floor Be Qutput H IL Interpretation Control Volume Control Mic Attenuation System Messages Display Control Main Menu Logout An AO unit is identified by the system in the same way as microphone units It has a serial number and first time an AO unit is connected to the CU a row in Setup Equipment Audio Output Units AO is created with a seat number following the same naming rul
33. st will automatically be turned on when a microphone is turned off Changing the microphone operation mode will not override possible individual settings for a microphone VOX Voice activation mode allows for the microphone units to be switched on automatically if speaking into the microphone or by pressing the microphone ON OFF button Note This Operation mode will only apply to units seats with user type which has the following individual settings Microphone parameters Manual 01 19 60012 27 Danish Interpretation Systems CUA User Manual Operation mode Use CU mode Speak Priority The same priority 1 4 for all units which shall run in this mode Interrupt Ability Use CU mode Microphone Interrupt Ability Select one of the three values None Cannot interrupt another speaker Lower Can interrupt a speaker with a speak priority less than own speak priority Same Lower Can interrupt a speaker with the same speak priority or a speak priority which is less than own speak priority 28 Manual 01 19 60012 Danish Interpretation Systems CUA User Manual Configuration menu Selecting the Configuration Menu displays new buttons to access screens for changing parameters and settings Each selection on the menu calls one of the screens which are described one by one in the next sections The menu selections available to the user depend on the settings of the role that was assigned to the user or the seat by the CA
34. ten Haack Nielsen Delegates who are present are now required to press the Present button on their voting units If the parameters Delegate Interim Result and or Chairman Interim Result are chosen in Setup Configurations Voting Configuration Parameters in the CAA the display will update the counts of Present during the Attendance check session Stop Press this button to stop the session Cancel Press this button to cancel the session Manual 01 19 60012 47 Danish Interpretation Systems CUA User Manual Start voting session Press the Start Voting panel button to start a voting session Result Monday July 19 2010 12 07 PM 4 Minutes of Previous Meetings Start Voting session for the Subject Minutes of Previous Meetings Voting Configuration tendance Cancel x Start Voting n Pe e EVI Li Wear Enter Result Delegate Votes Status Votes Delegated Quorum 0 0 Podium start Voting STF Exclusive Carsten Haack Nielsen 48 Manual 01 19 60012 Meeting Room d Pe V Main Microphones Mimic Diagram Agenda Resuli Delegates Messages Conference Control Menu I Logout Danish Interpretation Systems CUA User Manual The menu to the right will disappear and the voting result will be shown Result Monday July 19 2010 12 38 PM Meeting Room 4 Minutes of Previous Meetings y 1 6 6 Abstain Ho Pres Seats 2 Delegate Votes Status
35. tive speech time configuration Press the button to close the Set Speech Time window and display the Last 5 Speakers Pressing this button will close the request queue No new delegate can be placed in the request queue Pressing this button will hide the request queue No new delegate can be placed in the request queue Pressing this button closes the request queue for all except a Technician user Seat type Technician Last Five Speakers List The list shows delegates who have been speaking most recently The list is sorted by microphone closing time so the latest speaker is on the top of the list Mic On Seat No 16 Select a delegate and press the button to grant speaking right to the delegate again The microphone will re open if the maximum number of speaking delegates has not been reached Field used for controlling microphones using a numerical keyboard Select the Seat No field with a mouse and enter a seat number using a keyboard The following commands apply Request On Mic Request Off Next On Enter Mic On Back Space Delete last digit Delete Delete single digit di Selects the whole field Subsequent entry will delete all Manual 01 19 60012 Danish Interpretation Systems CUA User Manual Mimic Diagram The mimic diagram displays a graphical overview of the conference room or hall Each seat or microphone is indicated by a colored dot 1 English 2 Danish Next Mic On All Req
36. urn Display Control Main Menu Logout 31 Danish Interpretation Systems The operating settings are available for each set Mic Pressing the Mic button turn On Off the microphone in the booth Setup This button brings up the setup menu for the interpreter set For explanation of the various setup modes please consult the User Manual for the Interpreter Set Other buttons For the use of the other buttons please consult the User Manual for the Interpreter Set CUA User Manual Interpretation unit setup B Mode All One 2 Danish None Floor Toggle Mode On Off Cancel 32 Manual 01 19 60012 Danish Interpretation Systems CUA User Manual Volume Control This screen allows the user to turn up and down for various volume controls in the CU 6005 6010 6011 Central Unit Volume Control Monday July 19 2010 11 37 AM Meeting Room Al Microphone Attenuation Loudspeaker Volume Line Out Volume Line In Level L 0 dB 0 dB 20 0 dB 1 dB 1 dB 1 dB 0 db 0 db interpretation Control 1 dB 36 dE Mic Attenuation Mute System Messages Mic gt Line Out Mic gt Loudspeaker Line In gt Line Out Line In gt Loudspeaker AQ Unit Control 20 20 20 1 dB MALL ET Display Control 0 dB Off OF Main Menu A dB 40 dB Mute Logout Podium Start Voting CU Line In STF Exclusive Carsten Haack Nielsen The User Manual for C
37. user depend on the settings that were assigned Microphones to the user or the seat by the CAA Conference Administration Application during configuration of the seats and assigning of roles when adding delegates Mimic Diagram Selecting the Configuration Menu displays new buttons to access screens for changing parameters and settings Messages Conference Configuration Menu Logout Panel buttons The buttons on the panel available to the user depend on the settings of the role that was assigned to the user or the seat by the Conference Administration Application during configuration of the seats and assigning of roles when adding delegates Podium Start Voting CU Line In Exclusive Speak button The speak button in the right bottom corner can be used for switching ON the microphone or for request to speak The functionality 1s similar to the button on the microphone unit The ring around the button indicates the state of the microphone Neutral The microphone 1s off Green The user s request to speak is placed on the request list to be granted speak right by a Conference Administrator or Chairman Red The microphone is on Manual 01 19 60012 1 1 Danish Interpretation Systems CUA User Manual Podium button Pressing the Podium button will turn on the Podium microphone If there is more than one Podium microphone extra buttons will appear to activate the individual Podium 1 Podium microphones Pressing the
38. ut This button switches the functionality at the mimic diagram between presenting a menu and switching On Off the microphone directly when touching the dot representing a microphone When activated red colour the menu will be presented 1 Carsten Haack Nielsen Login Volume Control Logout Mic On Off delegate s name The following buttons are available Login Logout Mic On Off Volume Control Press the button to show a small popup for 1dB 1dB Close 18 Press this button to login a user at the selected seat This button is not active in the conference modes No Login and Prepared Delegate Seat Table Press the button to logout the selected delegate Press the button to turn on or off the selected SeatNumber 1 delegate S microphone including the speaker stand Microphone Attenuation Speaker Attenuation microphone or any other microphone in the room 0 dB 0 dB adjusting volume for the selected microphone The volume control is only active when the user type has volume control user rights Press and hold the buttons to increase or decrease the levels in steps of one dB Press the button to close the popup Manual 01 19 60012 Danish Interpretation Systems CUA User Manual This screen is used for viewing the agenda and for setting a Subject current The agenda 1s created in the CAA application Changes made to the agenda in the CAA application will reflect the A
39. will be initialized with the values that were specified for the active conference The user can change these settings during the conference at any time Press this button to start streaming of the active conference The button will blink red while the system activates the streaming and turn to Stop Streaming and remain red if the streaming is activated The button is only available if the Web Service State in the CUI is Ready Press this button to stop streaming of the active conference The button will blink red while the system de activates the streaming and turn back to Start Streaming when the streaming is de activated Press this button to start archiving of the streamed conference The archiving can only be activated when the streaming has been activated The button will blink red while the system activates the archiving and turn to Stop Archiving and remain red if the archiving 1s activated The button is only available if the Web Service State in the CUI is Ready Press this button to stop archiving of the streamed conference The button will blink red while the system de activates the archiving and turn back to Start Archiving when the archiving is de activated Manual 01 19 60012 Danish Interpretation Systems CUA User Manual Speech Time Limit The purpose of the speech time limit is to limit the time each delegate can speak during a meeting Active Configuration Field that displays the current active speech time configurati
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