DVD Amaray Book - Cengage Learning
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1. This reference documentation will familiarize the user with the capabilities and operating procedures of South Western s Automated Accounting 8 1 software It is assumed that the user is familiar with the basic operations of the computer including using a mouse choosing commands and working with windows dialog boxes and scroll bars These basic operations are described in the user s manual that accompanies your computer DEMONSTRATION ACTIVITIES The demonstration activities in this booklet will assist you in becoming familiar with Automated Accounting amp 1 By using this software you will soon see why Automated Accounting is by far the most popular educational accounting software used by high schools throughout the United States First you will be provided information on how to install the demonstration software to your hard disk drive Second you will be given system startup and demonstration file loading procedures Next activities that highlight the features of Automated Accounting 8 1 are provided which you may com plete using the accompanying demonstration software 2 Cengage South Western User s Guide for Automated Accounting 8 1 Software the account title and amounts Format amounts in currency format X XXX XX and the com ponent calculations in percentage format XXX XX Step 6 End your spreadsheet session PERIOD END CLOSING ACTIVITY In this activity you will generate display and post clos2. ing journal entries Step 1 Generate and post the closing journal entries Choose the Generate Closing Journal Entries menu item from the Options menu When the dialog box appears asking if you want to generate the closing journal entries click Yes to continue When the Closing Journal Entries dialog box appears click Post The journal entries will reap pear posted in the general journal Click Close Step 2 Display the closing entries Click the Reports toolbar button Choose the Journals option button select the General Journal report and click OK When the Journal Report Selection window appears choose Customize Journal Report select a Reference restriction of Clo Ent and click OK Step 3 Display a post closing trial balance Choose the Ledger Reports option button from the Report Selection window select the Trial Balance report and then click OK Cengage South Western 27 User s Guide for Automated Accounting 8 1 Software SPREADSHEET INTEGRATION ACTIVITY In this activity you will copy and paste the Automated Accounting December balance sheet to a spreadsheet appli cation You will then add a column to the balance sheet that shows the component percentage of total assets Step 1 Display and copy the balance sheet to the clipboard in spreadsheet format Click the Report toolbar button select Financial Statements from the Select Report Group list and then select Balance Sheet from the Choose a Report to
3. s Guide for Automated Accounting 8 1 Software Step 2 Enter the Purchases Journal transactions Step 2 Display the Payroll Report shown below Make sure the Run Date is set to 12 31 Then Click the Purchases tab and enter the journal choose the Payroll Report option button from entries the Choose a Report to Display list and click Dec 17 Purchased merchandise on account OK from Electronic Supply Co 235 00 P2177 27 Purchased merchandise on account from TBC Equipment Co 1 089 95 P2178 Step 3 Generate and post the journal entry for the current payroll Choose the Current Payroll Journal Entry menu item from the Options menu Click Yes when asked if you want to record the current payroll Date Dei eg Vendor When PE in rete aie 12 177 P2177 235 00 225 00 Electronic Supply Co Journa ntries ialog box click Post The jour nal entries will reappear posted in the general journal Step 3 Enter the Cash Payments Journal transac tions shown below Step 4 Generate and post the employer s payroll Click the Cash Payments tab and enter the jour taxes journal entry nal entries Note Each time a cash payment is With the General Journal window still displayed posted the computer automatically generates choose the Employer s Payroll Taxes menu item and displays the accounts payable check from the Options menu Click Yes when asked if Dec 16 Paid cash on account to Computer you want to record the employer
4. s payroll taxes Lab Supply 1 174 65 less 2 dis When the entries appear in the Payroll Taxes count 23 49 CK632 Journal Entries dialog box click Post The jour 28 Paid cash on account to Watts nal entries will reappear posted in the general Supply Company 437 00 no dis journal count CK633 Step 5 Display the payroll journal entries Click the Reports toolbar button When the 23 43 1151 16 Computer L Reports Selection window appears choose the poly Compe Journals option button from the Select a Report Group list and select the General Journal Debit 12 16 CK632 1174 65 12 28 _ CKhas 437 00 10 Cengage South Western Cengage South Western 19 User s Guide for Automated Accounting 8 1 Software end of quarter and end of year reports The information required to complete the December 31st payroll is illustrated within the step by step instructions provided Step 1 Enter the December Payroll transaction data shown below and generate paychecks Click the Other toolbar button When the Other Activities window appears click the Payroll tab and enter the payroll transaction data provided below Have the computer calculate taxes by clicking Calculate Taxes after tabbing past the salary amount for salaried employees or after entering the number of hours worked for hourly employees Click OK Note Each time an employee s data is entered the computer auto matically generates and displays the emplo
5. Company 437 pave Beh ers recta ed oe Mn Doel Tee Step 2 Display the Bank Reconciliation report Click the Report button located at the bottom of the Bank Reconciliation tab Cengage South Western 15
6. Display list When the balance sheet appears click the Copy button and select the option to copy the report to the clipboard in spreadsheet format Step 2 Start up your spreadsheet software Step 3 Select cell AZ as the current cell if not already selected and paste the balance sheet copied to the clipboard in Step 1 into the spreadsheet Step 4 Enter the component heading label and formulas as follows Enter Component in cell D8 Enter the formula to calculate the component in cell D10 ABS B10 C10 C 29 Copy and paste the formula in cell D10 to the appropriate following cells Step 5 Format the spreadsheet Widen the columns as necessary to accommodate 26 Cengage South Western User s Guide for Automated Accounting 8 1 Software INSTALLATION PROCEDURE The Automated Accounting 8 1 problem files and the demonstration activities are included with the Automated Accounting 8 1 software To use the software you need a processor running in the Windows 95 98 NT 2000 Me or XP environment In addition a hard disk drive with at least 15 megabytes of available disk space and a CD drive are required for installation The accompanying CD contains compressed Automated Accounting 8 1 programs and a demonstration file required to complete the activities in this booklet During the installation process all of these compressed files are expanded into an exe cutable format onto your computer s hard disk The ins
7. com User s Guide for Automated Accounting 8 1 Software TEXTBOOK TABLE OF CONTENTS Chapter 1 Introduction Chapter 2 General Ledger Service Business Chapter 3 General Ledger End of Fiscal Period for a Service Business and Bank Reconciliation Reinforcement Activity 1 Chapter 4 Purchases and Cash Payments Chapter 5 Sales and Cash Receipts Chapter 6 End of Fiscal Period for a Partnership Merchandising Business Reinforcement Activity 2 Chapter 7 Discounts Debit Memorandums and Credit Memorandums Chapter 8 Plant Assets Chapter 9 Corporations Reinforcement Activity 3 Chapter 10 Payroll Chapter 11 Accounts Payable Purchase Order Processing and Inventory Control Chapter 12 Accounts Receivable Sales Order Processing and Inventory Control Chapter 13 Accounting System Setup 28 Cengage South Western User s Guide for Automated Accounting 8 1 Software INTRODUCTION Welcome to South Western s Automated Accounting 8 1 software Many professional business managers and accountants need to know how to use computerized account ing systems because computers can be used so effectively in accounting applications Upon entering a business profes sion a student can expect to work with computers and com puterized accounting software systems This software will teach students about computerized accounting and accounting spreadsheet applications using a hands on approach The Automated Accounting textbook accomp
8. statements by clicking on the gt gt button until Future Data Services appears BUDGETARY ACTIVITY In this activity you will change yearly budget amounts and generate a budgetary performance report 24 Step 1 Enter the budget amount changes shown below Click the Other toolbar button Click the Budgets tab select the appropriate budget amount and enter the change Be sure to scroll through the window in order to enter the changes Account Title Budget Insurance Expense General 300 00 Office Supplies Expense 350 00 Step 2 Display the Performance Report Click the Reports toolbar button Choose the Financial Statements option from the Report Selection window select Performance Report and click OK The performance report is pre sented in the form of an income statement so that the actual income or loss can be compared to the budgeted income or loss For each amount the difference between the budgeted amount and the actual amount is shown as well Cengage South Western User s Guide for Automated Accounting 8 1 Software do not have to press this button Check the box es of the Accounting textbook s you want to use Files are available for Century 21 Accounting First Year Course 8e Century 21 Accounting Advanced Course Century 21 Accounting 8e Simulations and Keeping Financial Records for Business 10e Click Next 5 When the Choose Destination dialog appears verify the default folder specified in
9. the Destination Folder sec tion If necessary use the Browse button to change the destination folder Click the Install button to complete the installation INSTALLING AUTOMATED ACCOUNT ING 8 1 ON A LOCAL AREA NETWORK Installing Automated Accounting 8 1 to a network is a two step process First you will install the Automated Accounting files on the LAN server Next you will run the Automated Accounting setup program and install the system files and shortcuts on each client workstation INSTALLING THE AUTOMATED ACCOUNTING 8 1 FILES ON THE SERVER 1 Put the Automated Accounting Software CD in your CD ROM or DVD drive 2 Choose Install Automated Accounting 8 1 3 When the Welcome dialog appears click Next 4 When the Setup Type dialog appears click on the Custom button and then click Next Cengage South Western 5 User s Guide for Automated Accounting 8 1 Software When the Select Components dialog appears clear the check mark from the Client Files Check the box for Server Files Also check the box es of the Century 21 Accounting textbook s you want to use Files are available for Century 21 Accounting First Year Course 8e Century 21 Accounting Advanced Course Century 21 Accounting 8e Simulations and Keeping FinancialRecords for Business 10e Click Next When the Choose Destination Location dialog appears click the Browse button and establish the folder on the Server in which you would like the Aut
10. 20 47 T51 Cengage South Western 11 User s Guide for Automated Accounting 8 1 Software 12 Step 6 Step 7 Step 8 Display the General Journal Purchases Journal Cash Payments Journal Sales Journal and Cash Receipts Journal reports Click the Reports toolbar button When the Report Selection window appears choose the Journal option button from the Select a Report Group list Select the desired journal report from the Choose a Report to Display list and then click OK When the Journal Report Selection window appears choose the Customize Journal Report option and click OK If necessary set the Start Date to 12 01 and the End Date to 12 31 where is the current year and then click OK Display a trial balance a schedule of accounts payable and a schedule of accounts receivable Choose the Ledger Reports option from the Select a Report Group List Select the desired ledger report from the Choose a Report to Display list and then click OK Enter the adjusting entries from the General Journal shown below Click the Journal toolbar button After the Journal Entries window appears click the General Journal tab and then enter the adjust ing entries Key Adj Ent for a reference Cengage South Western User s Guide for Automated Accounting 8 1 Software Step 4 Step 5 Step 6 and then click OK When the Depreciation Schedules dialog box appears select an asset range of 340 Gl
11. Click the Accts toolbar button When the Accounts Maintenance window appears click the Plant Assets tab and enter the plant asset data Dec 27 2002 Purchased Glass Cabinet for 650 00 salvage value 75 00 useful life 7 years accumulated depreciation account number 1570 depreciation expense account number 6120 depreciation method SYD assign asset no 340 Step 2 Display a Plant Assets List report Click the Reports toolbar button Choose Plant Assets and select the Plant Assets List report Click OK Step 3 Display the Depreciation Schedule for the new asset 340 Glass Cabinet Choose the Depreciation Schedules option but ton from the Choose a Report to Display list 16 Cengage South Western User s Guide for Automated Accounting 8 1 Software Adjustment Data The adjustment data for the month of December are listed below Merchandise inventory eee 86 110 00 Store SUPPLieS eee eeeeeeeeeeeee 685 00 Office supplies isisisi 300 00 Value of insurance policies 400 00 JAU Income Summary 244 84 127317 Ad Ent 6160 Store Supphes Expense 45 00 1140 Store Supplies 45 00 12731 Ad Ent 6570 Office Supplies Expense 97 60 1150 Difice Supplies 37 60 127317 Adj Ent 6540 Insurance Expense General 143 00 1160 _ Prepaid Insurance 14200 Step 9 Display the adjusting entries Click the Reports toolbar button When the Reports Selection window appears ch
12. EMO FILE PROCEDURE To begin working with Automated Accounting 8 1 after the installation has been completed Step 1 Turn on your computer and select Automated Accounting 8 1 from the Start Programs menu Step 2 After the Automated Accounting 8 1 software loads into your computer s memory a copy right information window will appear Click any mouse button or press any keyboard key to dismiss the copyright information Step 3 Load the demonstration file AA8 Demonstration Problem Click the Open toolbar button When the Open file dialog box appears double click the AAS Demonstration Problem file name Step 4 Enter your name in the User Name text box and click OK The activities in this demonstration problem will assist you in becoming familiar with Automated Accounting 8 1 The following step by step instructions will showcase many of the major features of the Automated Accounting software in accounting bank reconciliation plant assets payroll sales order processing and inventory control budgeting Planning Tools spreadsheet integration and period end closing activities 8 Cengage South Western User s Guide for Automated Accounting 8 1 Software Dec 30 Sold the following merchandise to Future Data Services Co terms 30 days 6 sales tax Sales Invoice No 7530 Quantity Selling Description Sold Price Apke Color Scanner 1 389 95 MX10 Mouse 2 49 00 thyome tt s7530 t Suclomet Future Data Serv
13. anied by the software can be used to teach a sepa rate course on computerized accounting which prepares the student for the process of manipulation of accounting data via a computerized system The accounting transactions are similar to business transactions that take place on a day to day basis The reports that are generated as a result of entering business transactions include financial statements bank reconciliations spreadsheets and other management infor mation reports These can be used to make business deci sions by management operations and outside investors There are also reports that can be generated from planning tools when creating what if scenarios for future investing plans Automated Accounting 8 1 software makes use of a standard Windows interface that utilizes drop down menus a toolbar movable overlapping windows mouse support on screen help tool tips new journal screens a journal wizard planning tools and other Windows conventions Cengage South Western 1 User s Guide for Automated Accounting 8 1 Software Because this software uses the standard Windows interface visual and functional consistency is achieved within and across Windows based applications The learning process that is gained as a result of using Automated Accounting software can prepare students with the basic foundation of skills needed to work with other accounting software pack ages used in businesses today BEFORE YOU BEGIN
14. ass Cabinet to 340 Glass Cabinet and then click OK Generate the depreciation adjusting entries Choose Depreciation Adjusting Entries from the Options menu Click Yes when asked if you want to generate the yearly depreciation adjust ing entry When the Depreciation Adjusting Entries dialog box appears click Post The jour nal entry will reappear posted in the general journal Click Close Display the adjusting entries Click the Reports toolbar button Choose the Journals option button and then select the General Journal report When the Journal Report Selection window appears choose Customize Journal Report and then select a date range of December 01 through December 31 of the year 2002 and a Reference restriction of Dep Adj Display a Trial Balance Choose the Ledger Reports option button from the Report Selection window select the Trial Balance report and then click OK PAYROLL ACTIVITY In this activity you will process the December payroll and generate the payroll and employer s journal entries Since this is the last payroll of the year it will include the Cengage South Western 17 User s Guide for Automated Accounting 8 1 Software PLANT ASSETS ACTIVITY In this activity you will add a new plant asset and dis play a Plant Assets report and Depreciation Schedule In addition you will generate and post the yearly depreciation adjusting journal entries Step 1 Enter the plant asset data shown below
15. e Install Automated Accounting 8 1 button 4 The Select Components screen displays Press the Typical Install button Note Individual License users 4 Cengage South Western User s Guide for Automated Accounting 8 1 Software as the percent this difference is of the budgeted amount PLANNING TOOLS ACTIVITY Planning Tools are convenient fast easy to use ways of producing results for commonly used applications Five different planners are provided College Savings Loan Retirement and Notes amp Interest In this activity you will use the Notes amp Interest Planning Tool to find the maturity dates and interest on three different notes Step 1 Click the Tools Toolbar button Step 2 When the Planning Tools window appears click the Notes amp Interest tab and calculate maturity dates and interest for each of the following three notes Use the current year for the date of each note Enter the data for Note 1 and display a note analysis report Repeat the procedure for Notes 2 and 3 Date Principal Interest Note of Note of Note Rate Time of Note 1 Feb 5 6000 00 8 75 90 days based on 360 days 2 Apr 10 7500 00 10 25 6 months number of months 3 June 1 3000 00 14 00 30 days based on 365 days Cengage South Western 25 User s Guide for Automated Accounting 8 1 Software Step 14 Display a Statement of Account for Future Data Services Select Statements of Account and click OK Advance through the
16. ices Date ue OS days SdesTaxe 6 Quant nventory 1 Apke Color Scanner 2 MX10 Mouse Step 2 Enter and display the sales return shown below Dec 31 The following merchandise was returned to Sage Computer Systems by Business Computer Products 6 sales tax Sales Return No CM338 enter the quantity returned as a negative value as shown below Quantity Description Returned Price Yoshino Sound Blaster 1 159 00 Cengage South Western 21 User s Guide for Automated Accounting 8 1 Software report from the Choose a Report to Display list When the Journal Report selection window appears choose the Customize Journal Report option and click OK Set the reference to Payroll and then click OK Repeat this proce dure using a reference of Pay Tax to display the employer s journal entry Step 6 Display the Quarterly Report Choose the Payroll Reports option button from the Select a Report Group list select the Quarterly Report from the Choose a Report to Display list and then click OK Step 7 Display the W 2 statements Select the W 2 Statements from the Choose a Report to Display list and then click OK SALES ORDER PROCESSING AND INVENTORY CONTROL ACTIVITY In this activity you will perform the operating proce dures necessary to process a sales and a sales return transac tion The transaction data is illustrated within the step by step instructions provided Step 1 Enter and display the sales i
17. lay the recon ciled statement Step 1 Enter the bank reconciliation data listed below Click the Other toolbar button Click the Reconciliation tab and enter the bank credit bank charge balance shown on bank statement and outstanding deposit amounts the Checkbook balance will be provided by the computer To enter the outstanding checks move the pointer to the Checks from the Journal list select the desired check point and click to highlight and then click Select The selected check will appear in the Outstanding Checks 14 Cengage South Western User s Guide for Automated Accounting 8 1 Software list and the Adjusted Bank Balance will auto matically be updated Repeat this procedure for each outstanding check Checkbook balance c0c0c00eeeee 92 435 47 Bank Credit cccccccccceeeeeeeeeeeeeenee ee 1 863 19 Bank Charge sits sccci sisesvsitescnstisietvacciees 15 00 Balance shown on bank statement 93 790 05 Outstanding deposit eee 3 000 00 Outstanding checks as follows Check No Amount OBO E E E EEEE 918 23 S EA EAE AAE A 1 151 16 OD e REE A A E 437 00 Paot Bank Balance Checks ftom the Journale 93790 05 CK627 Quality Manufacturing 28129 20 92435 47 Quardrg CK62h Interest Expense 1342 95 r K629 TRC Equipment Co 17967 00 CK631 Advertising Expense 500 00 Select Ougtanding Decks C630 heating amp Lighting Exp 918 29 CK632 Computer Lab Supply 14151 16 CK639 Watts Supply
18. nvoice data shown below From the Other Activities window click the Sales Invoice tab and enter the sales invoice data 20 Cengage South Western User s Guide for Automated Accounting 8 1 Software You may explore on your own by choosing menu items displaying reports and graphs entering your own data etc or you can pick and choose from the following activities to learn more about the specific features of the software ACCOUNTING ACTIVITY In this activity you will complete the December 16 31 transactions for Sage Computer Systems a merchandising business organized as a corporation The transactions are illustrated in the appropriate journals within the step by step instructions that follow Step 1 Enter the General Journal transactions shown below Click the Journal toolbar button When the Journal Entries window appears click the General Journal tab if not already chosen and enter the journal entries Dec 18 Granted credit to SBCD Computer Depot for merchandise returned 136 15 CM337 27 Bought store equipment on account from Quick Office Supply 650 00 M217 Date Roler Account Debit Credit Vendor Customer 12 18 CM337 4130 Sales Retume amp Allow 136 15 1120 Accounts Receivable 136 15 SBCD Computer Depot 12 27 M217 1560 Store Equipment 650 00 2110 Accounts Payable 650 00 Quick Office Supply Cengage South Western 9 User s Guide for Automated Accounting 8 1 Software User
19. oe SOUTH WESTERN a CENGAGE Learning SOFTWARE USER S GUIDE FOR AUTOMATED ACCOUNTING 8 1 SOFTWARE WINDOWS 95 98 NT 2000 Me or XP ALLEN amp KLOOSTER ISBN 13 978 0 538 44228 2 ISBN 10 0 538 44228 X BA22HZ Automated Accounting 8 1 Software User s Guide Warren W Allen and Dale H Klooster VP Editorial Director Jack W Calhoun VP Editor in Chief Karen Schmohe Acquisitions Editor Marilyn Hornsby Project Manager Carol Sturzenburger Ancillary Coordinator Kelly Resch 2006 South Western Technology Project Editor Mike Jackson Production Manager Patricia Matthews Boies Manufacturing Marketing Coordinator Angela Russo Compositor DPS Associates Inc Printer Cycle Software Coordinator Kevin Kluck Consulting Editor Bill Lee Marketing Manager Courtney Schulz a part of Cengage Learning ISBN 13 978 0 538 44228 2 ISBN 10 0 538 44228 X Printed in the United States of America 12345 08 07 06 05 ALL RIGHTS RESERVED No part of this work covered by the copy right heron may be reproduced or used in any for or by any means graphic electronic or mechanical including photocopying recording taping Web distribution or informa tion storage and retrieval systems except as may be permitted by the license terms herein For permission to use material from this text or product submit a request online at http www thom sonrights
20. omated Accounting Software files to be placed Click Next to complete the installation of the Automated Accounting Software files INSTALLING THE CLIENT FILES AND SHORTCUTS ON EACH WORKSTATION UIMPORTANT If Automated Accounting 8 1 was previously installed on this workstation uninstall it before proceeding with the installation 1 Put the Automated Accounting Software CD in your CD ROM or DVD drive 2 Choose Install Automated Accounting 8 1 Click Next to dismiss the Welcome screen When the Setup Type dialog appears choose Custom Click Next Clear the check box for Server Files Check the box for Client Files Cengage South Western User s Guide for Automated Accounting 8 1 Software Step 9 Display a Sales Journal report Select the Sales Journal and click OK When the Journal Report Selection window appears select Customize Journal Report and enter a date range of December 01 to December 31 of the current year Step 10 Display a General Ledger report for the Accounts Receivable Sales and Sales Returns amp Allow accounts Choose Ledger Reports select General Ledger and then click OK Enter the accounts receiv able account 20 in both the From and To drop down text boxes in the account range dia log box and then click OK When displaying the Sales account enter 4 0 in both the From and To drop down text boxes When displaying the Sales Returns amp Allow acc
21. oose the Journals option select the General Journal report and click OK When the Journal Report Selection window appears choose the Customize Journal Report option and click OK Verify that the date range is December 01 through December 31 of the current year Select the reference restriction of Adj Ent from the Reference drop down list box so that only the adjusting entries are reported Note When the A in Adj Ent is keyed the computer searches the drop down list finds the matching refer ence and places it in the reference text box Step 10 Display the Financial Statements Choose the Financial Statements option from the Report Selection window select the desired financial statement and then click OK Cengage South Western 13 User s Guide for Automated Accounting 8 1 Software Step 11 Display the Financial Analysis reports Choose the Financial Analysis option from the Report Selection window select the desired financial analysis report and then click OK Note When the Ratio Analysis report is chosen enter 50000 as the total number of shares of stock outstanding and 4 15 as the market price per share in the appropriate text boxes Step 12 Generate the income statement and expense distribution graphs Click the Graphs toolbar button Click the desired graph button BANK RECONCILIATION ACTIVITY In this activity you will use the bank reconciliation fea ture to reconcile to a bank statement and disp
22. ount enter 4 30 in both the To and From drop down text boxes Step 11 Display a Trial Balance report Choose the Ledger Reports option select Trial Balance and click OK Step 12 Display a Schedule of Accounts Receivable Select Schedule of Accounts Receivable and click OK Step 13 Display an Accounts Receivable Ledger Select Accounts Receivable Ledger and click OK When the Vendor Range dialog box appears click OK to accept the default range of all vendors Cengage South Western 23 User s Guide for Automated Accounting 8 1 Software invoca CM338 List Customer Business Computer Products z Date nam 27312 Tasa Sales Tax X Vantin HYCMor ee q1 Yoshino Sound Blastes Step 3 Display an Inventory List report Click the Reports toolbar button Choose the Inventory Reports option button and then select the Inventory List report Click OK Step 4 Display the inventory transactions for December Select Inventory Transactions and click OK Step 5 Display the Inventory Exceptions report Select Inventory Exceptions and click OK Step 6 Display the inventory valuation reports Select the desired valuation report Average Cost LIFO FIFO and click OK Step 7 Display the Yearly Sales report Select Yearly Sales and click OK Step 8 Display a General Journal report Choose the Journals option select the General Journal and click OK When the Journal Report Selection window ap
23. pears select Customize Journal Report and enter a reference of CM338 22 Cengage South Western User s Guide for Automated Accounting 8 1 Software 6 When the Identify Automated Accounting Folder dialog appears click the Browse button and locate the folder on the Server in which the Automated Accounting files were installed 7 Complete the installation 8 Repeat this same process for each client workstation INSTALLING ELECTRONIC AUDITOR 8 1 SITE LICENSE ONLY 1 Click the Install Electronic Auditor 8 1 program button from the Automated Accounting 8 1 Main Menu screen 2 Click Next to dismiss the Welcome screen 3 The Select Components screen displays Press the Typical Install button Note Individual License users do not have to press this button Check the box es of the Accounting textbook s you want to use Files are available for Century 21 Accounting First Year Course 8e Century 21 Accounting Advanced Course Century 21 Accounting 8e Simulations and Keeping Financial Records for Business 10e Click Next 4 When the Choose Destination dialog appears verify the default folder specified in the Destination Folder sec tion If necessary use the Browse button to change the destination folder 5 Click the Next button to complete the installation 6 Click Finish to complete the installation Cengage South Western 7 User s Guide for Automated Accounting 8 1 Software START UP AND LOAD D
24. tallation is acommon procedure employed by the computer you are using Instructions are provided on the installation CDs label It is possible in rare cases that the colors chosen by the user within the computer s color control panel conflict with the colors used by Automated Accounting 8 in such a way that images and or text may appear invisible If you experience any problems with colors go to the control panel and change colors It is recommended that the colors used be the default colors provided by your computer s operating user interface system software INSTALLATION INSTRUCTIONS FOR AUTOMATED ACCOUNTING 8 1 SOFTWARE If Automated Accounting 8 1 is already installed on your computer you must uninstall it before proceeding Cengage South Western 3 User s Guide for Automated Accounting 8 1 Software To uninstall Automated Accounting 8 1 click the Start but ton choose Automated Accounting Version 8 and then choose Uninstall Automated Accounting 8 1 INSTALLING AUTOMATED ACCOUNT ING 8 1 ON AN INDIVIDUAL COMPUTER 1 Put the Automated Accounting 8 1 CD in your CD ROM or DVD drive 2 Shortly the Automated Accounting 8 1 Main Menu screen will appear which will lead you through the installation process Automated Accounting 8 1 Network Site License Software Automated Install Automated Accounting Accounting 8 1 program S i carana mas Install Electronic Auditor 8 1 progam 3 Click th
25. yee s paycheck Employee Regular Overtime Number Employee Name Hours Hours 110 Downey Shelley Salaried 120 Hamlin Walter 176 00 1 50 130 Payne Heather 176 00 3 00 140 Washburn Roger Salaried Date Employon Name Check Satay Alea OT pieces Comm Federal State 12 31 Downey Shelley 755 2350 00 181 25 65 61 12 31 Hamlin Waller 756 W600 150 211 25 45 53 127317 Payne Heather 757 176 00 3 00 2471 46 64 12 317 Washburn Moger 750 2300 00 143 13 60 57 75 00 18 27 113 28 26 49 50 00 25 00 120 00 50 00 25 00 100 00 80 00 40 00 150 00 18 Cengage South Western User s Guide for Automated Accounting 8 1 Software Step 4 Enter the Sales Journal transactions shown below Click the Sales tab and enter the journal entries Dec 17 Sold merchandise on account to Spectrum Data Services 4 950 00 7528 28 Sold merchandise on account to Web Source Electronics 2 325 50 7529 12 17 57528 4950 00 4950 00 Spectrum Data Services 12 28 57529 232550 2325 50 Web Source Electronics Step 5 Enter the Cash Receipts Journal transactions shown below Click the Cash Receipts tab and enter the jour nal entries Dec 20 Received cash on account from Business Computer Products 879 06 covering an invoice amount of 897 00 less 2 dis count 17 94 R3159 31 Recorded cash and credit card sales 12 849 50 plus sales tax 770 97 total 13 6
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