User Manual
Contents
1. schools myschool edu au ACARA portal support 1300 895 563 Principals Portal User Manual School Comments and website address Users can edit and submit School Comment text and the school website address to be published on the My School website unless otherwise directed by the appropriate school jurisdictional authority The school s currently published School Comments and website address are displayed on the page for the user to review and edit where required Guidelines for writing comments Character limit and format School profiles may be up to 5000 characters in length including spaces Comments need to be input as plain text which does not recognise many symbols and word processing formats such as bullet point lists A definition of plain text can be viewed at www techterms com definition plaintext Content and style The school profile is intended for a general audience and should not include overly bureaucratic or technical language Typically the school profile presents key aspects of the school including its mission values and focus The text may also include e information about curriculum strengths and specialist programs e extracurricular activities and achievements in academic sporting performing arts or community activities e contextual information about their religious affiliations or educational philosophy Introductory phrases for formulating text may include e The core values of the sc2. XI My Schoo PRINCIPALS PORTAL User Manual 2012 a e ali iral Principals Portal User Manual Using the Principals Portal website As part of the work to update school information on the My School website each year ACARA presents some school data to principals for review This is done via the ACARA Principals Portal website The Portal address is https schools myschool edu au This site has been continuously developed since it was introduced in 2010 and incorporates feedback received from schools Feedback from schools on aspects of site useability is always welcomed Information about the purpose of the Portal and instructions for viewing different sections are available at all times by clicking on Using the portal on the navigation ribbon Using this Manual The Principals Portal School User Manual is published in several sections Each module of school information to be presented on the site is developed at different times of the year Each section of the manual will be made available as these modules are added to the Portal Section A Website User Registration amp User Dashboard Section B School Comments and school website address for My School profile page Section a School Finance Data depictions and information Section D Other school information to be pubished on My School Appendix Troubleshooting tips leed some assistance Call the helpline staff at ACARA o
3. Save when ready and the new text will be displayed on screen edits can be made as many times as needed ACARA Australian Curriculum WAP My School Contact us Edit Comments ACARA Mozilla Firefox T cl TE Tama apap is fip i bevep ell an gya peroatradetG ay cll an trad ag i a lovertlifes fl Ia ae U This may be up to 5000 characters including spaces Typically the school profile presents key aspects ofthe school including its mission school statement Sie ui values and focus ee ee tg i diie ee eee Daan Sane A The text may also include information about curriculum strengths and specialist We o a eS Gt eee eee fee programs Theeling tees o A ay ee Shee e Extracurricular activities and achievements in academic sporting performing arts ab ba Se get E gt meee taa or community activities may also be included H ol be fhis H ep Ml o A la Some schools use the school profile ta provide contextual information about their ig Gt Geren tied THe aed tam on i religious affiliations or educational philosophy Hike ee ee ee a introductory phrases for formulating text may include Teee e e a ge i b h temm ani Papaa T a il Ga je The core values ofthe school are aan Moaie saliha demmu st pm owe 4 The school achieves its mission by het Jiba eet CH ee P ime jeer Mh Some unique features ofthe school or school population are ee ey ee Th
4. e school plays an important role in the community by School Url Edit Website URL Baiia pe oo aiieieo Remaining characters 3827 Using the portal About Contact us Copyright Privacy Australian Curriculum Assessment and Reporting Authority ACARA B 3 schools myschool edu au ACARA portal support 1300 895 563 Principals Portal User Manual Troubleshooting Registration issues ISSUE SOLUTION School name is not available in the Registration form dropdown list Note Users must type in the name to activate the drop down menu school names available are based on the 2012 Master Schools List the list is complete as at June 2012 User has registered but not activated account Note When a user registers an email is sent containing an activation link the link must be selected to activate the account schools myschool edu au The official school name must be entered in some cases official names differ from frequently used names Contact ACARA helpline to confirm the school name on the Master List Rolled Unrolled status some multi campus schools have all data rolled up and reported only under the head campus sub campuses will not be accessible on the Portal Contact ACARA helpline to confirm rolled status on the Master Schools List Check primary email address for receipt of automated Activation Email ensure email has not been filtered to ju
5. ely updated with changes when the form is submitted 3 If you registered against the wrong school you can reselect the correct school here from the list A 2 schools myschool edu au ACARA portal support 1300 895 563 Principals Portal User Manual User Dashboard School information presented on the Principals Portal is accessed by users from a personal dashboard page Links to each section of school information are displayed here when the information becomes available to view Each dataset will become available to view at different times dates are provided in each section and a coloured flag clearly indicates the current status When logged in users can return to this page by selecting the Home button on the navigation ribbon ACARA Australian Curriculum HAP My School Contact us My School JCAQAra REPORT KE AUTHORITY PRINCIPALS PORTAL Home Using the portal Contact us Welcome tee Log out Peete enti foame Babi teres Hobe dB d Use the dashboard below to view your school s information ahead of the next update of the My Schoo website Please note the periods during which each section is viewable 2012 School comment amp website URL Opening early September 2012 2011 School finance data Opening mid November 2012 My School website preview Opening early 2013 Using the portal Contact us Terme of use Australian Curriculum Assessment and Reporting Authority ACARA A 3
6. hool are e The school achieves its mission by e Some unique features of the school or school population are e The school plays an important role in the community by Principals may also wish to describe school improvement strategies Some of these may be linked to students NAPLAN results Comments may begin with phrases such as e Strategies to improve numeracy results include e Afocus on spelling in Years 3 and 4 has resulted in e A successful reading program for middle school students has been introduced Privacy and identification of individuals It is essential for principals to consider the privacy of their students and teachers when drafting their comments for the My School website Identification of particular students or teachers may be a breach of the Privacy Act and in some situations could be considered defamatory B 1 schools mvschool edu au ACARA portal support 1300 895 563 Principals Portal User Manual School Comments and website address Privacy guidelines to follow when drafting comments include 1 Do not name students or teachers either by their given name or family name 2 Do not identify small groups of students by e ethnicity e religious beliefs e socio economic background e learning needs for example students with intellectual disabilities 3 Do not identify students by any other characteristic that could enable them to be iden
7. n 1800 845 568 and follow the prompts Alternatively you can email us at portalsupport acara edu au schools myschool edu au ACARA portal support 1300 895 563 Principals Portal User Manual Website User Registration School user accounts can be created by the school principal or delegated staff members The site allows users to manage their account details online To register go to and follow the link to the Registration page A current email address is needed to be used as the account Username account activation links and other important system emails will always be sent to the primary email address registered Account passwords are created by users Login Email address Password 1 Begin typing your school name in the School field and select the full name from the drop down menu that will appear TIP the list includes all schools open as of 2012 2 Enter the school s DEEWR ID number if unknown contact DEEWR or your school s jurisdictional authority to retrieve this identification number 3 Select the school s governing or representative body from the drop down menu if applicable sa Enter your personal information each school can have 1 Principal and up to 3 Administrator users registered at once Enter you primary email address preferred password and other contact information Ensure that you read the Terms amp Conditions of Use and tick the check box Complete the CAPTCHA tool by copying the dis
8. nk or deleted mail folder If the email was not received activation can be completed by ACARA staff by calling the helpline To confirm your details for identification please have ready school name DEEWR ID primary email username and password ACARA staff will confirm if the primary email address was registered correctly if it was not they will amend it and resend the activation email to the correct address If the email username registered is correct ACARA staff may manually activate the account on the user s behalf ONLY if they have confirmed the account details above ACARA portal support 1300 895 563 Principals Portal User Manual Troubleshooting Login issues ISSUE SOLUTION An error message is shown at login 1 Invalid login is displayed if the username enterred is not currently registered follow the Registration link to setup a new account with Invalid login Please try again the desired username For example User account locked 2 User account locked is displayed if username is registered but account not activated or if the account has been locked by site administrators contact the ACARA helpline User cannot remember Password 1 Follow the Forgotten Password link to retrieve Password by email to primary email address User cannot remember email address Username 1 Contact ACARA helpline to confirm account details User Dashboard issues SOLUTION The wr
9. ong school is displayed 1 Ifthe Account Validation page is not displayed at login the user cannot check and update the school connected to the user account contact ACARA is aware that many school principals the ACARA helpline to update the account relocate between during the year the Account Validation page provides previously registered users the ability to update their account with a connection to the new school Note II schools myschool edu au ACARA portal support 1300 895 563
10. played characters in the text box below Click on the Register button to submit the form O MB N o Q Ensure that you view the automated email sent to your primary email address and follow the account activation link provided in the email TIP you cannot log in until your account is activated contact ACARA if you have trouble using the link A 1 schools myschool edu au ACARA portal support 1300 895 563 Principals Portal User Manual Website Login 1 Enter your Username and Password and select the Login button 2 If necessary select the Forgotten password link and enter your primary email address to retrieve your password 3 When logged in you will be presented with a school Dashboard page 4 Ifyou are a new user or you have not accessed the Principals Portal for a long time the Registration Validation screen will be displayed Login Email address lj bmith school edu au Password sssseasss Invalid login Please try again Forgotten Password To use the password recovery utility please enter your primary e mail address and then click on the submit button Your password will be recovered and sentvia e mail 1 Review your registered details as displayed if these are correct select the Validate button to proceed to your user Dashboard screen 2 Making changes to your information is done easily using this form the system will be immediat
11. tified by members of the school or local community 4 Beconscious of making comments that may be perceived as discriminating against or vilifying a particular group or groups in the community Publishing process School Comments texts saved to the ACARA Principals Portal will not immediately appear on My School but are stored for reviewing before uploading to the My School database Comments texts will be reviewed by ACARA and or representatives from the appropriate jurisdictional authority ACARA reserves the right to amend the text supplied if it exceeds the character limit or has grammatical style or content issues Content issues may include text that is deemed culturally insensitive or of concern for legal or copyright reasons Where there are significant changes made to the text ACARA will contact the school to advise of these changes Queries Principals may contact ACARA or their jurisdictional authority office with queries or for assistance with the drafting of the school profile text B 2 schools myschool edu au ACARA portal support 1300 895 563 Principals Portal User Manual School Comments and website address Text editing steps 1 Select the Edit button to display a pop up text editing window see image below 2 Type or paste new text in the coloured edit box the number of characters available is limited and a counter will display the available characters remaining as text is enterred 3 Select
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