Bills User Manual - Oracle Documentation
Contents
1. 2 1 BI001 Bills Data Entry Using this option you can execute the batch data entry for the bills under a single payee to be sent for collection You can enter bill details like bill reference number date amount and drawee details like account number and address etc Definition Prerequisites e BAM17 Branch Type Maintenance e BAM20 Bank Codes Maintenance e BAM97 Currency Codes Cross Reference e BAM14 Rewards and Service Charges definition Modes Available Not Applicable To open a batch 1 Type the fast path BI001 and click Go or navigate through the menus to Transaction Processing gt Internal Transactions gt Data Entry gt Bills Data Entry 2 The system displays the Bills Data Entry screen Bills Data Entry Bills Data Entry Operation Open Batch A C Type ct z 2 EAD Bank Code Branch Benef Name Mike m k E Batch Date 30 0 EE staus z Bills Bill Detail Drawee Details sc Details Close C Modify C Delete C Undelete Serial No Bill Reference No Instrument No Instrument Type Instrument Amount Instrument Date Bill Status Add Check All Save JI Ok close Clear 20 ORACLE BI001 Bills Data Entry Field Description Field Name Description Operation Mandatory Drop Down Select the operation to be performed depending on the activity from the drop down list The options are e Open Data2. Name OFFICE INTERBRAN Bank 0 J Benef Name mike A C Ccy ZMk Batch Date 30 07 2005 EE status pg amp Bins Bill Detail Drawee Details EC Details Close Bill Details Srl No 1 Ref No 0003050900002001 Type Trade Bill Amount 10 000 00 Doc No 1223656445 Usage Collection Bill Date 01 01 2005 Mar anty 01 01 2006 Payment Cash Protest um Dispatch v Bo hay Routing Bank Branch Sector Instructions jeiltransfer Nominee Georg S Cheque Details Clearing Type z Cheque Literal z Collateral Details Type z Code uj A C Limit No Risk No ig Check Save ok Close Clear Field Description Field Name Description Bill Details Srl No Display This field displays the running serial number as generated by the system This number indicates the chronology of the bill within a batch Ref No Mandatory Numeric 16 This field displays the bill reference number as generated by the system This is the portfolio number followed by the serial number of the bill in the batch 24 ORACLE Field Amount Doc No Usage Bill Date Maturity Date BI001 Bills Data Entry Description Mandatory Drop Down Select the type of the bill from the drop down list The options are e Local PDC Post Dated C
3. 16 ORACLE Field Name BIMO1 Drawee Risk Card Maintenance Description End Date of Risk Card Customer Details Mandatory Pick List dd mm yyyy Select the expiry date of the risk card maintenance from the pick list The investigation department conducts a review for an extension of the end date depending on the customer s credit worthiness Drawee Risk Card Maintenance a Home Branch Drawee Risk Card No Im Full Name George Short Name Billing Details Customer Details Signatories Name Partners 1 George 1 jamie 2 Jack 2 aaron 3 Cathy 5 Record Details Input By Authorized By Last Mnt Date Last Mnt Action Authorized Field Description Field Name Description Signatories Name Partners Name Mandatory Alphanumeric 40 Type the name of the signatories For a corporate customer you can specify up to five signatories Mandatory Alphanumeric 40 Type the name of the partners For a corporate customer you can specify up to five partners 17 ORACLE BIMO1 Drawee Risk Card Maintenance Click the Ok button The system displays the message Record Added Authorisation Pending Click the Ok button The drawee screen card details are added once the record is authorised 18 ORACLE Other Transactions 2 Other Transactions 19 ORACLE BI001 Bills Data Entry
4. Bills Processing Maintenance eposi E CT Branch l Parameter Bill Reference Bill Document No Payee Account 23424234234234 Risk Card No 34 E Collection Option Modify Bill Details Bills Bill Details Other Details Service Charges 2 0001031000006002 3 0001031000006003 4 0001031000006004 50001031000006005 6 0001031000006006 6 The system displays the Bills tab EGP 15 000 00 EGP EGP EGP EGP EGP 1 600 00 1 700 00 1 900 00 2 000 00 2 100 00 BIMO5 Bills Processing Maintenance Portfolio No Bill Lodging Date Drawee Account No Corr Bank Code Inquiry Option L 000310000057 8 bromo E 0001301000086 kp _ Currency Amount Realized Amount Type 15 000 00 Trade Bill 0 00 Trade Bill 1 700 00 Trade Bill 1 900 00 Trade Bill 1 990 00 Trade Bill Part Realize 2 100 00 Trade Bill i 39 ORACLE Lone eposi Branch Parameter BIMO5 Bills Processing Maintenance Collection Modify Bill Details 19 Nne Option Modify Bill Details ZI option e Bill Reference No 1 Portfolio 0001031000006 Ri Bill Document No Bill Lodging Date 01 01 2004 Payee Account 23424234234234 Drawee Account No 0001301000056 Risk Card No 34 Corr Bank Code a5 gl Bins Bill Details Other Details Service Charges 0001031000006001 2 0001031000006002 3 00
5. Entry Batch e Reopen existing batch e Check Batch e Close Batch Portfolio No Display This field displays the system generated unique portfolio number for the batch Batch Type Mandatory Drop Down Select the batch type for the bills to be sent for collection from the drop down list The options are e Inward Bills For inward clearing bills e Outward Bills For outward clearing bills and inward bills for collection A C Type Conditional Drop Down Select the account type from the drop down list The options are e CASA e GL This field is enabled if the Outward Bills option is selected in the Batch Type field A C No Mandatory Numeric 16 Type the CASA or GL account number This field depends up on options selected in A C Type field A C Name Display This field displays the account holders name based on the account number In case the account type is GL then the GL description is populated 21 ORACLE Field Batch Date Status BI001 Bills Data Entry Description Mandatory Pick List Select the bank code if the bill is an inward bill for collection from the pick list Mandatory Pick List Select the branch code if bill is an inward bill for collection from the pick list Mandatory Alphanumeric 40 Type the beneficiary name if applicable Mandatory Drop Down Select the account curr
6. collection The address can be entered in three lines Mandatory Alphanumeric 35 Type the name of the town or city where the bank is located This field is part of the bank address Mandatory Pick List Select the name of the state where the bank is located from the pick list This field is part of the bank address Mandatory Alphanumeric 35 Type the zip code This field is part of the bank address Mandatory Pick List Select the name of the country where the bank is located from the pick list This field is part of the bank address Mandatory Alphanumeric 18 Type the governarate code It is a unique code issued by the central governing body to all courts 8 ORACLE BIMO2 Court Master Maintenance GL Codes Bills Sent For Mandatory Numeric Nine Collection Cr GL Type the credit GL code Entries are passed to this GL at the time of realisation or dishonored after lodging a protest Bills Sent For Mandatory Numeric Nine Collection Dr GL Type the debit GL code Entries are passed to this GL at the time of realisation after lodging a protest 3 Click the Add button 4 Enter the court code court literal court name and the address details 5 Enter the GL codes Court Master Maintenance Court Code 1 Court Literal Court California Court Addressi High Street Address2 Address3 City California Sta
7. honor the bill is being ascertained 3 Click the Add button 4 The system by default displays the home branch and the drawee risk card number 5 Type the full name and the short name and press the lt Tab gt key Drawee Risk Card Maintenance isk Card Maintenance Home Branch Drawee Risk 1 Full Name George Short ca Billing Details Customer Details Share Capital in Icy m Bill Used Value oo Bank s Max Exposure to Drawee in 95 al Issuance Date of IC C 88 Limit Max Exposure to Drawee in B 0 00000 Date of Expiry of IC 188 Drawee Business Credit Rating i No of Protest Lodged 0 Risk Card Status Start Date of Risk Card ES Issuance Source Name End Date of Risk Card J E r Record Details Input By Authorized By Last Mnt Date Last Mnt Action Authorized 14 ORACLE BIMO1 Drawee Risk Card Maintenance 6 Enter the relevant information in various tab screens Billing Details ard Maintenance a Home Branch Drawee Risk Card No 1 Full Name George Short Name lea Billing Details Customer Details Share Capital in Icy 100 00 Bill Used Value Bank s Max Exposure to Drawee in 20 00000 Issuance Date of IC OD Limit Max Exposure to Drawee in 40 00000 Date of Expiry of IC Drawee Business Credit Rating 2 No of Protest Lodged Risk
8. inquiring on the bills from the drop down list The Inquiry Option menu is enabled only when the Bill Status Inquiry option is chosen in the Collection Option field The options are e All e Collected e Dispatched e Reverse Dispatched e Realised e Dishonored e Protested e Stop Protest e Due Held in Branch e Due Returned to Customer Mandatory Alphanumeric 12 Type the reference number of the bill Mandatory Pick List Type the portfolio number of the bill Mandatory Alphanumeric 12 Type the bill document number 37 ORACLE Field Bill Lodging Date Payee Account No Drawee Account No Risk Card No Corr Bank Code BIMO5 Bills Processing Maintenance Description Mandatory Pick List dd mm yyyy Select the bill lodging date from the pick list Mandatory Numeric 16 Type the beneficiary or account number to locate a bill s drawn in favour of a certain payee account Optional Numeric 16 Type the drawee account number Conditional Alphanumeric 10 Type the risk card number This field is enabled only if the Risk Card Inquiry option is selected in the Collection Option field Mandatory Pick List Select the corresponding bank code from the pick list 3 Select the deposit branch from the pick list 4 Select the Modification option from the Collection Option drop down list 5 Enter the details in parameter grid 38 ORACLE Bills Processing Maintenance
9. kp H Bill Lodging Date Drawee Account No Corr Bank Code Collateral Details Type of Collateral Account Limit No Risk Card No Drawee Details Drawee Account Y 1 Corr Bank Code Drawer Name m Drawee Address 2 Drawee City Drawee Zip Cheque Details Clearing Type Collateral Code Utilized Amount Drawee Name Corr Branch Code Drawee Address 1 Drawee Address 3 Drawee State z Cheque Literal 46 ORACLE Field Description Field Name BIMO5 Bills Processing Maintenance Description These fields are editable if you select the Modification option in the Collection Type field Collateral Details Type of Collateral Collateral Code Account Limit No Utilized Amount Risk Card No Drawee Details Drawee Account No Drawee Name Corr Bank Code Conditional Drop Down Select the bill status for collateral type bills from the drop down list e Regular The bill is in regular status and can be pledged as collateral e Waiting The bill cannot be used as collateral presently but can be used at a later date e Investigation The bill s drawer is under investigation so it cannot be accepted as collateral e Non Collateral The bill cannot be accepted as collateral for some specific reason If a bill collateral sub type type needs to be changed it can be done by choosing the Risk Card In
10. the batch type from the drop down list 3 Select the account number branch and the batch date from the pick list 32 ORACLE BI001 Bills Data Entry 2 Batch Type Inward Bills A c GL Ss AVC vo 10002 A C Name HEAD OFFICE INTERBRAN Bank Code Branch Benef Name mike Mk 30 07 200 Status Bills Detaill Drawee Details Sc Details Close Modify Delete C Undelete Serial No Bill Reference No Instrument No Instrument Type Instrument Amount Instrument Date Bill Status Add Check Save JE Ok Close Clear Field Description Field Name Description Modify Optional Radio Button Click the Modify button and then click on any bill detail to modify it You can modify the bill details in the Bill Details view Delete Optional Radio Button Click the Delete button and then click on any bill detail to delete it Undelete Optional Radio Button Click the Undelete button and then click on any bill detail to undelete it Column Name Description Serial No Display This column displays the row number 33 ORACLE Column Bill Reference Instrument No Instrument Type Instrument Amount Instrument Date Bill Status BI001 Bills Data Entry Description Display This column displays the bill reference number generated by the system is displayed This will be the portfolio number followed b
11. 01031000006003 4 0001031000006004 5 0001031000006005 6 0001031000006006 Field Description Srl No Ref No Currency Amount Realized Amount Type Status EGP 15 000 00 15 000 00 Trade Bill Realize EGP 1 600 00 0 00 Trade Bill Receive EGP 1 700 00 1 700 00 Trade Bill Realize EGP 1 900 00 1 900 00 Trade Bill Realize EGP 2 000 00 1 990 00 Trade Bill Part Realize EGP 2 100 00 2 100 00 Trade Bill Realize Fetch ok Close clear Column Name Description Srl No Display This column displays the row number It is auto generated by the system Ref No Display This column displays the bill reference number generated by the System is displayed This is the portfolio number followed by the serial number of the bill in the batch Currency Display This column displays the bill currency code Amount Display This column displays the bill amount Note The bill amount currency and the account currency must be same 40 ORACLE Column Realized Amount Type Status Modified BIMO5 Bills Processing Maintenance Description Display This column displays the recovered amount Display This column displays the bill type The options are e Local Post Dated Cheque e Outstation Post Dated Cheque e Trade Bill Display This column displays the status of the bill The options are e Realised e Part Realised e Dispatched e Dishonored Display This field displays i
12. Authorize Inquiry For more information on the procedures of every mode refer to Standard Maintenance Procedures To add a court code details 1 Type the fast path BIMO2 and click Go or navigate through the menus to Global Definitions gt Master gt Court Master Maintenance 2 The system displays the Court Master Maintenance screen Court Master Maintenance Court Code Court Literal Court Name gt amp 5 H Addressi Address3 9 F 4 5 State Country Governarate Code GL Codes Bill Sent For Collection Cr GL E Bill Sent For Collection Dr GL Record Details _ InputBy Authorized By Last Mnt Date Last Mnt Action Authorized 7 ORACLE Field Description Field Name BIMO2 Court Master Maintenance Description Court Code Court Literal Court Name Address 1 2 3 City State Zip Country Governarate Code Mandatory Numeric Three Type the court code It is a unique number which represents the court to which the bills are sent for collection Once added this field cannot be modified or amended Mandatory Alphanumeric Three Type the short name to identify the court Mandatory Alphanumeric 40 Type the name of the court to which the bills will be sent for collection Mandatory Alphanumeric 35 Type the address of the bank to which the bills will be sent for
13. Card Status Regular Start Date of Risk Card 12 06 2008 Issuance Source Name GS End Date of Risk Card 12 09 2008 Record Details Input By Authorized By Last Mnt Date Last Mnt Action Authorized o ce Share Capital in Icy Bill Used Value Bank s Max Exposure to Drawee in Yo Mandatory Numeric 13 Two Type the working capital of the drawee This amount is calculated in the local currency of the bank The share capital is the primary factor used to calculate the overdraft limit for a payee who is pledging the bills against the given drawee Display This field displays the value used for the bill Mandatory Numeric Three Five Type the maximum exposure percentage This limit is calculated as a percentage of the share capital and is set up by the bank based on the drawee s creditworthiness The limit is validated against the overdraft facility given to the payee 15 ORACLE Field Issuance Date of IC OD Limit Max Exposure to Drawee in Date of Expiry of IC Drawee Business Credit Rating No of Protest Lodged Risk Card Status Start Date of Risk Card Issuance Source Name BIMO1 Drawee Risk Card Maintenance Description Mandatory Pick List dd mm yyyy Select the issuance date of the IC from the pick list Mandatory Numeric Three Five Type the additional limit set up by the bank for the same customer This sub limit is used fo
14. GL for Customer Portfolio Dr GL for Customer Portfolio Cr GL for non Customer Portfolio Dr GL for non Customer Portfolio Cr Collateral term validity In Days Drawing power calculation routine This field displays the name of the bank code selected in the corresponding field Mandatory Numeric Nine Type the GL code of the bills held under the debit vault Mandatory Numeric Nine Type the GL code of the bills held under the credit vault Mandatory Numeric Nine Type the GL code of the customer portfolio under debit Mandatory Numeric Nine Type the GL code of the customer portfolio under credit Mandatory Numeric Nine Type the GL code of a non customer portfolio under debit Mandatory Numeric Nine Type the GL code for a non customer portfolio under credit Mandatory Numeric Five Type the validity of the collateral term The validity is measured in terms of days A bill can be pledged as collateral to a bank if the period between lodging the bills and its maturity date is equal to or less than the specified collateral term value Mandatory Alphanumeric 120 Type the drawing power function defined in the system on the basis of which the bank will calculate the drawing power 5 ORACLE BIM04 Bill Parameters Maintenance 3 Click the Modify button 4 Type the bank code and press the Tab key or select it from the pick list 5 Modify the relevant information Bill P
15. Name Drawer Bank Code Branch Type the zip code Mandatory Alphanumeric 35 Type the name of the drawer Mandatory Pick List Select the drawer bank code provided in case the bill is an inward bill for collection from the pick list Display This field displays the drawer branch code provided in case the bill is an inward bill for collection 29 ORACLE BIO01 Bills Data Entry SC Details Bills Data Entry Operation Reopen Existing E 7 Portfolio No E Batch Type Inward Bills a c Type v 4 C Ne 710002 Name HEAD OFFIC Bank oo Jg Benef mike afc Ccy ZMK E Batch Date 30 07 2005 OPEN gt pills pin Detail Drawee Details sc Details close Sr sc Description sc sc Amount Amount Amount No Code Ccy Amount acy TCY LCY 1 161 43 4 EGP 0 30 0 30 0 30 0 30 2 152 HER EGP D 10 0 10 0 10 0 10 Check ai Save Clear Field Description Column Name Description Sr No Display This column displays the row number It is auto generated by the system SC Code Display This column displays the unique code of the levied service charge Description Display This column displays the description of the service charge SC Ccy Display This column displays the currency in which the service change will be charged SC Amount Display This column displays the a
16. Oracle FLEXCUBE Bills User Manual Release 5 0 1 0 0 Part No E52128 01 ORACLE FINANCIAL SERVICES ORACLE Bills User Manual Table of Contents index 1 Master AA KAA AUWAWA bee ced meee 3 1 1 BIMO4 Bill Parameters Maintenance 4 1 2 BIMO2 Court Master Maintenance suns snack te ae han ume kae e Kaza ukawaka kc ac 7 1 3 BIMOS Branch Court Cross Reference 10 1 4 BIMO1 Drawee Risk Card 13 2 Other Tranisacliolis accu xen Eu sciri da pen SR NOn CE MERC I MR WC ew EM GNI GR HG aay NR M dI 19 LLB EDUC AIME T EET 20 2 2 BIMUS Bills Processing Malnienaleg waanikwa wwa kuwaziwa kuma kakaa kawa Kan kaa awa Kawa 35 ORACLE Master Maintenance 1 Master Maintenance 3 ORACLE 4 Parameters Maintenance 1 1 BIMO4 Bill Parameters Maintenance Using this option you can define various bill related parameters for a bank The bank can define the contingent general ledger codes used for passing the contingent general ledger entries for bills at the time of lodging dispatch and realization The system function which is used for calculation of the drawing power and the collateral term validity parameters can also be defined in this option Definition Prerequisites e 20 Bank code Maintenance
17. Services Software Limited Due care has been taken to make this document and accompanying software package as accurate as possible However Oracle Financial Services Software Limited makes no representation or warranties with respect to the contents hereof and shall not be responsible for any loss or damage caused to the user by the direct or indirect use of this document and the accompanying Software System Furthermore Oracle Financial Services Software Limited reserves the right to alter modify or otherwise change in any manner the content hereof without obligation of Oracle Financial Services Software Limited to notify any person of such revision or changes All company and product names are trademarks of the respective companies with which they are associated
18. ab gt key or select it from the pick list 5 Type the court code and press the Tab key or select it from the pick list Branch Court Cross Reference Maintenance Branch Name Branch Code Jakarta Branch Court Code Court Name hi m highcourt Record Details Input By Authorized By Last Mnt Date Last Mnt Action Authorized 6 Click the Ok button 7 The system displays the message Record Added Authorisation Pending Click the OK button 8 The branch court cross details are added once the record is authorised 12 ORACLE BIMO1 Drawee Risk Card Maintenance 1 4 BIMO1 Drawee Risk Card Maintenance Using this option you can track certain information of the drawee customer The banks can pledge the bills which are sent for collection as security against an overdraft limit set up for its drawee Before setting up the limit the bank conducts an intensive investigation against the drawee and captures the various details of the drawee s business and credit worth The details are captured against a risk card number allocated to each drawee and a limit is allocated against the risk card number for a defined period Definition Prerequisites e BAM17 Branch Type Maintenance Modes Available Add Modify Delete Cancel Amend Authorize Inquiry For more information on the procedures of every mode refer to Standard Maintenance Procedures To add credibility details
19. ansactions to be done through transfer of funds This feature is bank configurable You can modify the routing number when you inquire for a bill by choosing the Modification option in the Collection Option field Display This field displays the bill date as it will appear on the physical instrument Display This field displays the maturity date of the bill You can modify the bill maturity date when you inquire for a bill by choosing the Modification option in the Collection Option field Display This field displays the bill currency Display This field displays the bill amount Note The bill amount currency and the account currency must be same 43 ORACLE Field Payment Realized Amount Realization Date Realization GL Payment Instr No Payment Instr Date Collection Type Reject Reason Customer Instructions BIMO5 Bills Processing Maintenance Description Display This field displays the payment mode in which the payee has chosen to accept the bill payment The options are e Cash e DD e BC e Transfer to CASA You can modify the bill payment mode when you inquire for a bill by choosing the Modification option in the Collection Option field Display This field displays the recovered amount if the bill is partially realised Display This field displays the date on which the bill is realised could be part or full Display This field displays
20. arameters Maintenance Bill Parameters Maintenance Bank Code 335 Bank Name DEMO BANK GL for bills held under vault Dr 511000000 GL for bills held under vault Cr GL for Customer Portfolio Dr GL for Customer Portfolio Cr GL for non Customer Portfolio Cr Collateral term validity In Days Drawing power calculation routine BOC Record Details Input By Authorized By Last Mnt Date Last Mnt Action Authorized 10 01 2005 16 10 57 r C Add Modify Delete C Cancel C Amend Authorize Inquiry Ok close Clear Click the Ok button The system displays the message Record Modified Authorisation Pending Click the Ok button 8 The bill parameters are modified once the record is authorised Note The customer portfolio GL s are used if the outward bills are lodged and non customer portfolios are used if the inward bills are lodged 6 ORACLE BIMO2 Court Master Maintenance 1 2 BIMO2 Court Master Maintenance Using this option you define a unique court code for various courts across the country where the bills will be sent for resolution if the bills are not honored by the drawee The bank can initiate legal proceedings in such cases Using the Branch Court Cross Reference Maintenance Fast Path BIMO3 option the bank can link a court code to a brace code Definition Prerequisites e GLMO2 GL chart of accounts Modes Available Add Modify Delete Cancel Amend
21. branch from the pick list Mandatory Drop Down Select the bill collection from the drop down list The options are e None e Reverse Dispatch The correspondent bank are reversed bills dispatched to the e Realization All bills booked to the correspondent bank branch can be marked realised on receiving the realisation advice sent by the correspondent bank once the payment is received This can only be done on Bills Marked as Dispatch Advice Received by correspondent e Dishonor All outward bills booked to a correspondent 36 ORACLE Field Inquiry Option Parameter Bill Reference No Portfolio No Bill Document No BIMO5 Bills Processing Maintenance Description bank branch can be marked as Dishonored on notification from the correspondent bank This can only be done on Bills Marked as Dispatch Advice Received by correspondent e Protest Outward bills can be marked as Protested Inward bills protest marking is automatically done by the system e Stop Protest A protest against a dishonored bill is stopped e Modification Certain bill details are modified by the bank e Bill Status Inquiry This is an inquiry option used to view the bill status e Risk Card Inquiry When the bank wants to change the collateral subtype of the bill from regular to non collateral or from waiting to collateral the bank can perform the risk card inquiry Mandatory Drop Down Select the search for
22. e Days after Maturity Bill will be protested after the specified grace period days from the maturity date e Days after Dispatch Bill will be protested after the specified grace period days from the dispatched date e Days after Lodging Bill will be protested after the specified grace period days from the bill lodging date You can modify the grace type option when you inquire for a bill by choosing the Modification option in the Collection Option field Grace Days Display This field displays the number of grace period days after which the bill will be protested if not honored You can modify the grace period days when you inquire for a bill by choosing the Modification option in the Collection Option field Note On editing modifying the bill details click the Save button to save and update the data Click the Cancel button to cancel the changes 45 ORACLE 10 Click the Other Details tab BIMO5 Bills Processing Maintenance 11 Enter the relevant information and click the Save button Other Details Bills Processing Maintenance Option Depost p pz5 J Collection Tica Bar Detals e nau Branch 4 Eee Bo 1 Modify Bill Details Z option 120 Parameter Bill Reference No Bill Document No Payee Account No Risk Card No 23424234234234 34 eius Bill Details other Details Service charges Portfolio No 501031000006 i 5001301000096
23. e GLMO2 Chart of Accounts Modes Available Modify Cancel Amend Authorize Inquiry For more information on the procedures of every mode refer to Standard Maintenance Procedures To modify bill parameters 1 Type the fast path BIM04 and click Go or navigate through the menus to Global Definitions gt Master gt Bill Parameters Maintenance 2 The system displays the Bill Parameters Maintenance screen Bill Parameters Maintenance Bill Parameters Maintenance Bank Code 335 Bank DEMO BANK GL for bills held under vault Dr 511000000 GL for bills held under vault Cr 5 000000 GL for Customer Portfolio Dr 511000000 GL for Customer Portfolio Cr GL for non Customer Portfolio GL for non Customer Portfolio Cr Collateral term validity In Days Drawing power calculation routine ROCTesting Record Details Input By Authorized By Last Mnt Date Last Mnt Action Authorized TTEST 16 10 57 Modif E C Add Modify Delete C Cancel C Amend Authorize Inquiry Ok close Clear 4 ORACLE Field Description BIM04 Bill Parameters Maintenance Field Name Description Bank Code Mandatory Pick List Select the branch code for which the bill parameters are to be defined from the pick list The pick list displays only the authorised bank codes Bank Name Display Bill Bank Parameters GL for bills held under vault Dr GL for bills held under vault Cr
24. ency from the drop down list If the beneficiary is a CASA account the account currency is defaulted If the beneficiary is a GL account you need to select the GL account currency Note The CASA or the GL account currency should be the same as the bill currency Mandatory Pick List dd mm yyyy Select the batch date from the pick list By default the system displays the current process date The batch date can also be backdated Display This field displays the status of the bill batch data entry 3 Select the Open Batch option from the Operation drop down list 4 Select the batch type from the drop down list 5 Select the account number branch and the batch date from the pick list 22 ORACLE BI001 Bills Data Entry Bills Data Entry Bills Data Entry Operation Batch 7 Portfolio No i Batch Type Inward Bills A C Type cr 1710002 E A C Name HEAD OFFICE INTERBRAN Bank Code Branch Ni Benef Name Mik e ZMK Batch Date 30 07 2005 EE status z zzi Bins Bill Detail Drawee Details Sc Details close C Modify C Delete C Undelete Serial No Bill Reference No Instrument No Instrument Type Instrument Amount Instrument Date Bill Status Add ull save _Clear 6 Enter the required information in the various tabs 23 ORACLE BI001 Bills Data Entry Bill Details Bills Data Entry Operation A C Type GL No
25. f the details for the record is modified 7 Double click the appropriate column to view the bill details 8 The system displays the Bill Details tab 9 Enter the relevant information and click the Save button 41 ORACLE BIMO5 Bills Processing Maintenance Bill Details Bil Reference Nd s Maintenance Option Deposit pa Collection Modify Bill Details gt Inquiry A 5 Branch 1 22 as Modify Bill Details Option Parameter Bill Reference No Portfolio No p001031000006 0170172004 0001301000056 E H Bill Document No Bill Lodging Date 23424234234234 4 Payee Account No Drawee Account No Risk Card No Corr Bank Code sins Bill Details Other Details Service Charges Collection Details Bill Document No Bill Usage Bill Date Bill Currency Payment Type Realization Date Payment Instr No Collection Type Customer Instructions Protest Flag Grace Days From Field Description Bill Status Routing No Maturity Date Bill Amount Realized Amount Realization GL Payment Instr Date Reject Reason Nominee Name Protest Date Grace Days Save cancer Fetch close Clear Field Name Description Collection Details Bill Document No Display This field displays the bill number as it will appear on the physical instrument Bill Status Display This field displa
26. heque which is drawn in local clearing e Outstation PDC e Trade Bills Note All types of bills can be clubbed into a single batch for Outward Bill collection But in case of an Inward Bill collection only trade bills will be accepted Mandatory Numeric 20 Type the amount of the bill Note The bill amount currency and the account currency must be same Mandatory Numeric 12 Type the bill number as displayed on the physical instrument Mandatory Drop Down Select the purpose of the bill from the drop down list The options are e Collection e Collateral Mandatory Pick List dd mm yyyy Select the bill date from the pick list In case of post dated cheques this will be the date on the instrument Mandatory Pick List dd mm yyyy Select the maturity date of the bill from the pick list In case of local post dated cheques date will be calculated by the system based on the clearing type and float days set up for the clearing type 25 ORACLE Field Payment Protest Grace Type Grace Period Routing No Bank Branch BI001 Bills Data Entry Description Mandatory Drop Down Select the option in which the payee would like to accept the payment for the bill from the drop down list The options are e Cash e Savings Account e Bankers Cheque e Demand Draft Optional Check Box Select the Protest checkbox if the bill should be protested if it is not h
27. is column displays the description of the service charge SC Ccy Display This column displays the currency in which the service charge will be charged SC Amount Display This column displays the amount levied as service charge Amount ACY Display This column displays the service charge amount in account currency Amount TCY Display This column displays the service charge amount in transaction currency Amount LCY Display This column displays the SC amount is converted as per the rate of conversion to the local bank currency and displayed in the local bank currency Note On editing modifying the bill details click the Save button to save and update the data Click the Cancel button to cancel the changes 15 System displays the service charge details Click the Close button 50 ORACLE ORACLE Bills User Manual July 2013 Version 5 0 1 0 0 Oracle Corporation World Headquarters 500 Oracle Parkway Redwood Shores CA 94065 U S A Worldwide Inquiries Phone 1 650 506 7000 Fax 1 650 506 7200 www oracle com financial_services Copyright 2013 Oracle and or its affiliates All rights reserved No part of this work may be reproduced stored in a retrieval system adopted or transmitted in any form or by any means electronic mechanical photographic graphic optic recording or otherwise translated in any language or computer language without the prior written permission of Oracle Financial
28. is populated on entering the routing number Optional Alpghanumeric 240 Type the bill specific instructions if any Optional Alphanumeric 40 Type the name of the bill nominee if any Conditional Drop Down Select the cheque clearing type from the drop down list This field is enabled only if the bill is a local post dated cheque and its purpose is clearing Conditional Drop Down Select the cheque literal from the drop down list This field is enabled only if the bill is a local post dated cheque and its purpose is clearing Conditional Drop Down Select the type of bill from the drop down list This field in enabled if the bill is collateral The options are e Regular The bill is in a regular status and can be pledged as collateral e Waiting The bill cannot be used as collateral presently but can be used at a later date e Investigation The bill s drawer is under investigation so it cannot be accepted as collateral e Non Collateral The bill cannot be accepted as collateral for some specific reason Mandatory Pick List Select the collateral code from the pick list The list contains the applicable collaterals for the product of beneficiary account in case the bill is a regular type collateral Mandatory Pick List Select the limit number of the beneficiary account to which the bill collateral has to be linked from the pick list 27 ORACLE BI001 Bills Data Entry Field Name De
29. mount levied as service charge Amount ACY Display This column displays the service charge amount in account currency 30 ORACLE BI001 Bills Data Entry Column Name Description Amount TCY Display This column displays the service charge amount in transaction currency Amount LCY Display This column displays the service charge amount in the local bank currency The service charge amount is converted as per the rate of conversion to the local bank currency 31 ORACLE BI001 Bills Data Entry Close Bills Data Entry Batch Inward Bills A C Type BE x A C No 710002 HEAD OFFICE INTERBRAN Bank Code 0 Branch Benef Name mike SCS Mk Batch Date 30 07 2005 EE status omn g eitis Bill Detail Drawee Details S Details Close Bill Refrence No Error Error Code Check Save Ok Close Clear Field Description Field Name Description Bill Reference No Display This column displays the bill reference number This column displays the error message Error Code Display This column displays the error code 7 Click the Save button 8 The system displays the message Batch Saved Successfully Authorisation Pending Click the Ok button 9 The batch details are added once the record is authorised To reopen existing a batch 1 Select the Reopen Existing Batch option from the Operation drop down list 2 Select
30. numeric 40 Type the drawee s state of residence Conditional Alphanumeric 10 Type the zip code Conditional Drop Down Select the cheque clearing type from the drop down list Conditional Drop Down Select the cheque literal from the drop down list Note On editing modifying bill details click the Save button to save and update the data Click the Cancel button to cancel the changes 48 ORACLE BIMO5 Bills Processing Maintenance 12 Click the Service Charges tab 13 Enter the relevant information and click the Save button 14 Click the Fetch button Service Charges Bills Processing Maintenance Option Deposit TE Collection Modify Bill Detals E Inquiry en E 7E moleton Modify Bill Details Bl 9 None Parameter Bill Reference No Portfolio No 0001031000006 Ri Bill Document No Bill Lodging Date po1 2000 E Payee Account No 23424234234234 Drawee Account No 0001301000056 Risk Card No Be Corr Bank Code E Bilis Bill Details Other Details Service Charges Sr 5 Code Description sc Cey SC Amount Amount ACY Amount TCy Amount LCY 49 ORACLE BIMO5 Bills Processing Maintenance Field Description Column Name Description Sr No Display This column displays the row number SC Code Display This column displays the unique code of levied service charge Description Display Th
31. o Global Definitions Master Branch Court Cross Reference Maintenance 2 The system displays the Branch Court Cross Reference Maintenance screen 10 ORACLE BIMO3 Branch Court Cross Reference Maintenance Branch Court Cross Reference Maintenance Branch Court Cross Reference Maintenance Branch Code E3 Court Code Record Details Input By Branch Name Court Authorized By Last Mnt Date Last Mnt Action Authorized D add Modify O Delete Cancel O Amend Authorize Inquiry Field Description Field Name Description Branch Code Branch Name Court Code Mandatory Pick List Select the branch code from the pick list The pick list lists only the authorised bank codes Display This field displays the name of the branch code selected in the corresponding field Mandatory Pick List Select the court code from the pick list This court will be linked to the selected branch All the bills from the branch will be sent to this court for collection in case of a protest For more information on adding court codes refer to the Court Master Maintenance Fast Path BIMO2 option 11 ORACLE BIMO3 Branch Court Cross Reference Maintenance Field Name Description Court Name Display This field displays the name of the court selected in the Court Code field 3 Click the Add button 4 Type the branch code and press the lt T
32. of drawee 1 Type the fast path BIMO1 and click Go or navigate through the menus to Global Definitions Master Drawee Risk Card Maintenance 2 The system displays the Drawee Risk Card Maintenance screen Drawee Risk Card Maintenance Drawee Risk Card Maintenance Home Branch v Drawee Risk Card No EJ Full Name Short Name Billing Details Customer Details Share Capital in Icy E Bill Used Value Bank s Max Exposure to Drawee in 96 Issuance Date of IC OD Limit Date of Expiry of IC Drawee Business Credit Rating No of Protest Lodged Risk Card Status Start Date of Risk Card Issuance Source Name End Date of Risk Card Record Details Authorized By Last Mnt Date Last Mnt Action Authorized A O add Modify O Delete O cancel Amend O Authorize Inquiry ox J eese 13 ORACLE BIMO1 Drawee Risk Card Maintenance Field Description Field Name Description Home Branch Display This field displays the branch of the teller Drawee Risk Card Display This field displays the drawee risk card number This is a system generated serial number Full Name Mandatory Alphanumeric 40 Type the full name of the drawee whose credibility to honor the bill is being ascertained Short Name Mandatory Alphanumeric 20 Type the short name of the drawee whose credibility to
33. onored If the bill is unpaid whether it should be protested in the court of law is specified here Note By default the check box is selected for collateral type bills Mandatory Drop Down Select the grace days after which protest should be lodged from the drop down list The options are e Maturity Bill will be protested after the specified grace period days from the maturity date e Dispatch Bill will be protested after the specified grace period days from the dispatched date e Lodging Bill will be protested after the specified grace period days from the bill lodging date Mandatory Numeric Three Type the number of grace period days after which the bill will be protested if not honored Mandatory Numeric Nine Type the routing number of the destination bank In case of outstation PDC and Trade bills this bank and branch should be set up as a correspondent bank In case of local PDC it should be a valid branch set up in routing branch master Display This field displays the bank code which is populated on entering the routing number Display This field displays the branch code which is populated on entering the routing number 26 ORACLE Field Sector Instructions Nominee Cheque Details Clearing Type Cheque Literal Collateral Details Type Code A C Limit No BI001 Bills Data Entry Description Display This field displays the sector code which
34. quiry option in the Collection Option field Conditional Pick List Select the collateral code for the product of beneficiary account from the pick list Conditional Pick List Select the limit number of the beneficiary account to which the bill collateral has to be linked from the pick list Conditional Numeric 13 Two Type the bill collateral utilised amount Conditional Pick List Select the drawee risk card number as maintained by the bank for the drawee from the pick list Conditional Numeric 16 Type the drawee s account number Conditional Alphanumeric 40 Type the drawee name Conditional Pick List Select the drawer correspondent bank code from the pick list 47 ORACLE Field BIMO5 Bills Processing Maintenance Description Corr Branch Code Drawer Name Drawee Address 1 Drawee Address 2 Drawee Address 3 Drawee City Drawee State Drawee Zip Cheque Details Clearing Type Cheque Literal Conditional Numeric Three Type the drawer correspondent branch code Conditional Alpghanumeric 40 Type the name of the drawer Conditional Alphanumeric 35 Type the line one of the drawee s address Conditional Alphanumeric 35 Type the line two of the drawee s address Conditional Alphanumeric 35 Type the line three of the drawee s address Conditional Alphanumeric 40 Type the drawee s city of residence Conditional Alpha
35. r validation against a payee at the given time The percentage of OD limit that can be exposed for this drawee is named as Drawee s total exposure allowed Mandatory Pick List dd mm yyyy Select the expiry date of IC from the pick list Mandatory Alphanumeric 14 Type the business credit rating of the drawee The bank s business credit rating can be updated on a periodic basis based on the drawee s business performance Mandatory Numeric Three Type the number of times for which the bill was not honored by the customer and sent to the court for protest If a drawee s bills have been protested in the court the bank may not accept bills from the drawee as a collateral Mandatory Drop Down Select the risk card status from the drop down list The options are e Regular This status is defined for a drawee after the start date of the limit e Under Investigation This status is defined if the drawee s portfolio is under investigation e Expired This status is defined for a drawee after the expiry date of the limit e Limits can only be provided for a drawee with risk card status as Regular Mandatory Pick List dd mm yyyy Select the start date of the risk card maintenance from the pick list This date should be the current process date or a future date Mandatory Alphanumeric 40 Type the name of the issuance source This is the agency appointed by the bank to track the drawee s business credit rating
36. scription Risk Card No Mandatory Pick List Select the drawee risk card number maintained by the bank for the drawee from the pick list The drawee of the bill should be a valid risk card holder Drawee Details Bills Data Entry EJ Batch Type Bills a c Type ai No 0002 Name HEAD OFFICE INTERBRAN Bank Code 0 Branch HM Benef Name mike A C ZMb Batch Date 20 07 2005 EE status OPEN H Bills Bill Detaill Drawee Details sc Details close Na i400270000000817 Name abraham Address Address Address 1 city o State Zip Drawer Mike Bank Code Branch L gf Check Save Ok close Clear Field Description Field Name Description A C No Mandatory Numeric 16 Type the drawee s CASA account number in case the bill payment type is selected as Transfer from CASA If the bill is an inward bill then the system will validate this to be a valid CASA account number Name Display This field displays the name of the drawee 28 ORACLE BI001 Bills Data Entry Field Name Description Address Mandatory Alphanumeric 35 Type the address of the drawee City Mandatory Alphanumeric 35 Type the drawee s city of residence State Mandatory Alphanumeric 35 Type the drawee s state of residence Zip Mandatory Alphanumeric 35
37. te JAWA TIMUR Surabaya 164 Country UNITED STATES OF AMERICA EJ Governarate Code 876599 GL Codes Bill Sent For Collection Cr GL 550001001 Bill Sent For Collection Dr GL 550001001 Ti Authorized By Last Mnt Date Last Mnt Action Authorized Record Details in y 6 The system displays the message Record Added Authorisation Pending Click the Ok button 7 The court details are added once the record is authorised 9 ORACLE BIMO3 Branch Court Cross Reference Maintenance 1 3 BIMO3 Branch Court Cross Reference Maintenance The payee can decide if the bank should initiate court proceedings to recover a bill which the drawer does not pay after the grace period The lodging of these proceedings is Protest Branch can specify the unpaid bills that are to be sent to court for collection Using this option the bank can link a court code to a branch code Only one court can be linked to a branch At the time of protest the general ledger entries are passed to the general ledgers defined for the linked court Definition Prerequisites e BAM17 Branch Type Maintenance e BIMO2 Court Master Maintenance Modes Available Add Modify Delete Cancel Amend Authorize Inquiry For more information on the procedures of every mode refer to Standard Maintenance Procedures To modify account restriction 1 Type the fast path BIMOS and click Go or navigate through the menus t
38. the GL account number where the real accounting entries are passed after the realisation of the bill Display This field displays the instrument number if the bill payment is accepted by the mode of BC or DD Display This field displays the instrument date if the bill payment is accepted by the mode of BC or DD Display This field displays the collection type Display This field displays the reject reason Display This field displays the bill specific instructions if any You can modify the customer instructions when you inquire for a bill by choosing the Modification option in the Collection Option field 44 ORACLE BIMO5 Bills Processing Maintenance Field Name Description Nominee Name Display This field displays the name of the bill nominee if any You can modify the nominee name when you inquire for a bill by choosing the Modification option in the Collection Option field Protest Flag Display This field displays whether the bill should be protested if not honored You can modify the customer instructions when you inquire for a bill by choosing the Modification option in the Collection Option field Protest Date Display This field displays the grace period type and the grace period specified during the bill batch data entry maintenance The system will calculate and display the protest date Grace Days From Display This field displays the grace period type The options are
39. y the serial number of the bill in the batch Display This column displays the cheque or trade bill number Display This column displays the bill type It can be a Local Post dated Cheque or an Outstation Post dated cheque or a trade bill for collection Display This column displays the bill amount Note The bill amount currency and the account currency must be same Display This column displays the bill date Display This column displays the status of the bill 4 Modify the relevant information 5 Click the Ok button 6 The system displays the message Batch Modified Successfully Authorisation Pending 34 ORACLE BIMO5 Bills Processing Maintenance 2 2 5 Bills Processing Maintenance Using this option you can track and update the bill status throughout its life cycle The option facilitates the bill inquiry and enables you to modify the bill details after the bills are deposited into the system The system provides details on the following Bills Collaterals Drawee particulars Cheque amp Service charge Definition Prerequisites 17 Branch Type Maintenance 20 Bank Codes Maintenance 97 Currency Codes Cross Reference BAM14 Rewards and Service Charge definition BIMO1 Drawee Risk Card Maintenance 39 Collateral Codes Maintenance STM59 Settlement Bank Parameters BI001 Bills Data Entry Modes Available Not Applicable To modif
40. y the bill details 1 2 Type the fast path BIMOS5 and click Go or navigate through the menus to Transaction Processing Internal Transactions Data Entry Bills Processing Maintenance The system displays the Bills Processing Maintenance screen 35 ORACLE Bills Processing Maintenance Bills Processing Maintenance Option D t Branch 22 Parameter Bill Reference Bill Document No Payee Account No 23424234234234 Risk Card 34 Bills Bill Details Other Details Service Charges Collection Option Modify Bill Details BIMO5 Bills Processing Maintenance Portfolio No Bill Lodging Date Drawee Account No Corr Bank Code Inquiry ss 1H Option 5001031000006 5001301000056 kp M 10001031000006001 2 0001031000006002 3 0001031000006003 4 0001031000006004 5 0001031000006005 6 0001031000006006 Field Description Field Name EGP 15 000 00 EGP EGP EGP EGP EGP Description 1 600 00 1 700 00 1 900 00 2 000 00 2 100 00 Srl No Ref No Currency Amount Realized Amount Type Status 15 000 00 Trade Bill Realize 0 00 Trade Bill Receive 1 700 00 Trade Bill Realize 1 900 00 Trade Bill Realize 1 990 00 Trade Bill Part Realize 2 100 00 Trade Bill Realize Fetch Ok Close Clear Deposit Branch Collection Option Mandatory Pick List Select the bill deposit
41. ys the current status or position of the bill The options can be Realised Part Realised Dishonored Protested etc You can modify the bill status when you inquire for a bill by choosing the Modification option in the Collection Option field 42 ORACLE Field Bill Usage Routing No Bill Date Maturity Date Bill Currency Bill Amount BIMO5 Bills Processing Maintenance Description Display This field displays the purpose of the bill i e whether it is a collection or to be pledged as collateral You can modify the bill usage when you inquire for a bill by choosing the Modification option in the Collection Option field Display This field displays the routing number against which the cheque has been drawn The routing number is a combination of the bank code and the branch code The combination can be obtained from the Routing Branch Maintenance Fast Path STM54 option Routing Number Sector Code Bank Code Branch Code For a deposited cheque this routing number is used by the system to determine the float days and thus the value date of the instrument For an inward clearing cheque this routing number should belong to the bank The order in which the codes in the routing number are to be entered is determined by the set up using the Settlement Bank Parameters option The system may not allow a bank s own cheques to be deposited thus encouraging the internal bank tr
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