Farm Management User Manual
Contents
1. armsott Farm Management by Tenacious Systems Inc User Manual Congratulations You should now be able to perform all basic advanced farming operations Remember contact support or your TSL FarmSoft Partner for assistance2. FarmSoft by Tenacious Systems Inc Settings gt Employee gt Employee Details Now that you have entered all Sites and Task Types you need to be sure all employees have been entered and give permissions to the employees you have already entered so they can access these items To give permissions to bulk employees tick the Select box next to each employee then select the Give Permissions option top right to apply all permissions for all of the selected item to all selected employees Note that some employees will not require access to the system so simply remove all of their screen permissions or set their password to random characters obviously you don t need to tell them their password if they do not need to sign into the system Return to the Employee Details screen click the plus symbol next to each employee to set their permissions for Screen Task Types and Sites Remember an Employee will not be available for use as labor on a task unless they have permission to view the task Site and Task Type Employee Labor permissions set on Task Type Permissions tick the Employee Labor option for the selected employee Hint the two most common screens for employees on the farm are My Tasks and Farm Diary Quality Control gt Settings gt Subject When performing Quality Control tests a Subject must be selected The subject is the thing that you are testing For example employees or a spray rig E
3. rmSoft Farm Management by Tenacious Systems Inc User Manual Congratulations You should now be able to perform all basic farm operations Remember click the Help link on the FarmSoft page for more details and contact support or your TSL FarmSoft Partner for assistance Please be sure you have changed the default username and password Best Practice Modules The best practice system allows you to define the best way to produce a selected variety of produce The information used to configure this system will be used to generate budgets and automatically create tasks on the farm diary We will now perform the following steps 1 Settings gt Tasks gt Best Practice Task Each production task is a small task that s performed during the farming process for example chipping weeding spray irrigation planting harvesting soil analysis etc Each task will have its labor inventory and equipment settings filled out The consumption of these items will be specified as X units per area of land for example 1kg per hectare or 80 minutes of labor per hectare 2 Settings gt Tasks gt Best Practice Each production method ties together all of the production tasks and specifies which day of the crop season its normally performed on For example on day 1 production task Plough ground should be performed on day 2 production tasks form rows in soil should be performed 3 Cultivation gt Best Practice gt Implement Best Practi
4. FarmSoft by Tenacious Systems Inc User Manual Contents HOW touse this GUICE 2i2ccssicnassanccssansnssanecnesaononsnecieandeodsncenbadenandadodstetedstetonsdotedotetedadatodatattsdatodetetodsian 1 Bae COnN EUr O aa AAAA AAAA AANA AAA EE 2 To access FarmSoft from any computer on your local network eessssssssssssrssesreeesrrrrsrerrsesrereseereseee 2 To access FarmSoft from any computer device away from your office sesseeeeressrreerrerrreen 2 Pa CFA OD AOS errar O 8 Best Practice MOdUlES casacasiesseraieayertcnssuernasarrassietiretieayordosevnaiornasnietireamaenausiarna aad pub dgaer EE ERER ANTEE EEIE E EE 11 BECP ICCO TA K enaa E raise ater 11 BO Ue ad 6 919 8 ee ee ee eee ee ee ce eee er ee 12 Implementing Best PractiC S cccccccssccseccsccssccseceseeesececeseceueeeceseeenceeeeeueteeceseeeuctseeeseeeueeeeeeeees 12 T eN E RE ers ko e E ee ee ee eee 12 COD RE all pera a A E E aaa ee 12 Crop INpUt SUMMATY siriarrei iaiitiiiaiitii heiii 12 COD HOTS Deta aaraa AAAA AAO E EA EEES 13 Export Data Tor Pay Ol secssssescesasscmmencsameseaeassanaessemesiuanesqmmeseenasicmoasiieieneuionasoanrouer ones onusendsevesensrsrorsverecares 13 Pude t Oner ON orr E ee ene ee ere 13 ETAN e ca be encnances ate vcboneteiesoteseteintee teva stacsasasavasaraansasesetesare 13 OS MONITOrMNE sarrerara naaa ARANEAE ENEAN AATE snes seer nea EE 13 How to use this Guide Your database will install with sample records This guide will help you change the samp
5. Click on a crop and click New Task to create a new farm task e Move Task Use this feature to move bulk tasks or delete bulk tasks e Multi Crop Use this button to create a task on multiple crops Note that the amount of employee inventory asset that you enter will be divided over all crops on this task the system does this by creating one task for each crop with a ratio of materials based on the crop size Filters e Site Filters crops on farm diary by your selected site You must select one site e Select other filters to refine your search For example if you have 100 active crops use the filters to reduce the crops that are shown Showing too many crops on the farm diary will make it slow and difficult to read 2 Task Details You will see the Task Details when you are creating or editing a task Clicking the New Task button will create a new task and ask you for a Task Type and which Crop the task will be on Buttons will appear on the right hand side of the Task Details page these buttons allow entry of important information such as Employee Inventory Land Equipment Documents Observations and Properties Some buttons may not appear this is controlled by settings on the Task Type see Settings gt Task gt Task Type to modify Special functions Inventory e If you enable Setting 328 you can edit the quality of a part when there are other parts in the Estimated Inventory grid the other parts quantities will be updated
6. and some by the unit ie per bucket of harvested fruit The actual amount paid to the employee will be recorded on the child record called Labor Rate Period You need to enter a new record each time the pay rate changes and put a Thru Finish date on the old Labor Rate Period record Settings gt Task gt Task Type A Task is any job that is performed on the farm for example Harvesting Spraying Irrigation Chipping Weeding Laying Plastic Ground Preparation etc e Edit the existing sample Tasks to match your company s tasks e Use the Help link to see a definition of the options for Tasks Inventory gt Configuration gt Part Categories Parts are the materials that will become Inventory when you receive materials from a supplier and types of Produce are also recorded as Parts eg Tomato Banana Each Part must be defined for traceability and cost accounting purposes To make it easy to locate Inventory you need to create Part Categories and optionally Part Sub Categories to help you find Inventory easily Edit the existing Part Categories and add more as required or mark as not Active to hide Inventory gt Configuration gt Part Parts are the materials that will become Inventory when you receive materials from a supplier and types of Produce are also recorded as Parts eg Tomato Banana Each Part must be defined for traceability and cost accounting purposes In the name of the Part at the end note the we
7. eg if you increase water by double the other Parts quantities will be doubled Click the Formula link to use this feature 3 Giving Task information to employees If you are not using a smartphone or tablet to allow access the My Tasks and Farm Diary screens you can print the Farm Tasks from Cultivation gt Tasks gt Task Instructions Buttons will appear on the right hand side of the Task Details page these buttons allow entry of important information such as Employee Inventory Land Equipment Documents Observations and Properties Some buttons may not appear this is controlled by settings on the Task Type see Settings gt Task gt Task Type to modify For employees using the My Task screen 1 Ensure the employee has screen permissions to use only My Tasks and optionally tick My Tasks on the employee profile to show then screen as soon as they sign in 2 The employee is presented with a list of tasks that they are a Supervisor Creator Employee on They can click on a task to view details and enter Actual values amsor Farm Management by Tenacious Systems Inc User Manual 3 Tasks are hidden from the My Tasks screen when they are completed Tasks are shown in order of time Users can filter the tasks to see future tasks as required by using the fitlers across the top of the screen 4 Ifthe employee has rights to create thei8r own tasks a Create Task button will show at the top of the screen Remember a
8. Update 6 Labor Tab click New in this tab to add labor or edit the existing record if updating sample data Note that the Quantity Per Output Area will be multiplied by the area of land this labor is used on For example if you enter 100 and the area of land is 10 then 1000 minutes or whatever units of inventory will be the resulting total labor of this type used on the task 10 X 100 Click Update FarmSoft Farm Management by Tenacious Systems Inc User Manual Best Practice For each unique variety of produce farmed by your business we will now create a Best Practice Note that if for example 4 varieties of produce have exactly the same production processes then you can use one production method for all 4 no need to create 4 identical production methods 1 Goto page Settings gt Tasks gt Best Practice click New 2 Enter the details of your Best Practice don t forget to set the Variety and fill out both fields Part and Manufactured Product with the Produce that will be grown Click Update Click the plus button next to the Production Method 4 In the Best Practice Task box click New to add each task to the Best Practice you may end up with anywhere between 20 and 300 tasks depending on the length of the growing cycle and the complexity of your farming methods The screenshot below shows the first six days of my sample Production Method R El EditNew Delete Bella Capsicum Program 3 5 1 2011 Bill Thorton Pro
9. ach subject may include data from FarmSoft tick the fields that must be selected along with the subject during tests Quality Control gt Settings gt Quality Program Define a Quality Program click to define its related Categories and click to define the Criteria tests that are in this Quality Program Settings gt Tasks gt Task Type If your Quality Control tests must be associated to a Task eg when the employee is performing a task they will be prompted to perform the QC test then you need to associate the Quality Program with the Task Type Click the button to the left of a Task Type select the Quality Control tab and enter the Quality Control tests that must be performed with the selected task Be sure to set the Default Supervisor and Supervisor to a person who is authorized to supervise this task This information will be used by the system when creating tasks automatically Farm Management User Manual FarmSoft by Tenacious Systems Inc Cultivation gt Land gt Farm If you require farms these are additional to Site configured configure Farms here each Farm can have many Blocks Note that usually only very large companies will need to use this feature Cultivation gt Land gt Block amp Crop Land that is used in farming needs to be divided into manageable areas consisting of Blocks and Block Areas Each Block is assigned to one Site and each Block must be divided into one or more Bloc
10. allow your business to define separate geographical areas Each warehouse is used to record the storage location of inventory and is located at a site A farm may divide its farm into multiple sites or one Company may own multiple farms in which case each site may be a farm or a division of a farm Sites are commonly used in reporting filters and users have permissions to access only selected sites that are configured on their Employee Details screen Warehouses store inventory materials pallets fresh produce chemicals fertilizer etc Each warehouse is associated to a site Employees can access a warehouse s inventory only if they have permission to access the site on which the warehouse is located see Employee Details e Edit the existing Site and Warehouse by clicking the button to match a site you will use in your business and add any additional sites you require Settings gt Finance gt Currency You can configure currencies used in your business Edit the existing currency to match the currency you use in your country This will be your default currency make sure you tick Default or untick any other currency that is ticked as default armsat Farm Management by Tenacious Systems Inc User Manual Settings gt Employee gt Labor Rate Configure pay rates for Employees These rates will be used to calculate the cost of labor used on tasks For example you may have several pay rates some by the hour
11. ary of inputs of active ingredients Active Ingredients are associated with Parts used on selected areas during selected date range 5 Finishing old crops and making new ones To Finish an Old Crop 1 Go to Cultivation gt Land and Areas gt Block and Crop select your Site Block and click Crop tab 2 Click on the name of the Crop you want to finish untick Active and set the Crop Thru date to today or any date in the past that is the same as or after the last task recorded on this crop To Finish an old or redundant Block Area If a Block Area will not be reused on a new Crop you can hide it from operational screen in FarmSoft 1 Go to Cultivation gt Land and Areas gt Block and Crop select your Site and Block 2 Click on the name of the Block Area you want to finish untick Active and set the Thru date to today or any date in the past that is the same as or after the Thru date of any active Crop Make a new Crop 1 If your new Crop is not the same size as an existing and empty Block Area you will first need to make a new Block Area from Block and Crop screen select Site Block and click New in Block Area 2 Select the Crop tab and click New to make your Crop enter details as required and click Save 3 IMPORTANT you must now tick the associated Block Area in the bottom grid this will associate your new Crop with the Block Area If you do not do this then your new crop will not be available for use in FarmSoft
12. ce This simply means you specify a crop chose a start date for the first task and select a production method to apply the tasks to Your tasks will then be automatically created and you can now access budget information relating to the selected crop Best Practice Tasks For each common task type performed in the business create a Best Practice Task 1 Goto page Settings gt Tasks gt Best Practice Tasks 2 Click New in the production tasks grid or edit and overwrite a sample record if they are still in your database Fill in the Name of the production task and select the Task Type amp click Update 3 Next to the new production task you created click the button 4 Asset Tab click New in this tab to add equipment or edit the existing record if updating sample data Note that the Minutes Per Unit will be multiplied by the area of land this equipment is used on For example if you enter 100 and the area of land is 10 then 1000 minutes will be the resulting time of use on the task 10 X 100 Click Update 5 Inventory Tab click New in this tab to add inventory or edit the existing record if updating sample data Note that the Quantity Per Output Area will be multiplied by the area of land this inventory is used on For example if you enter 100 and the area of land is 10 then 1000 kilograms or whatever units of inventory will be the resulting total weight or other measurement of this inventory used on the task 10 X 100 Click
13. duction Production Method Task Production Task Estimated Finish Task Time Per Unit Spray Program 3A 09 00 00 20 00 00 Irrigation 09 00 00 Chipping 09 00 00 Spray Program 34 09 00 00 Irrigation 09 00 00 Chipping 09 00 00 Implementing Best Practices Now that you have created the Production Task and Production Method you can implement the Production Method as a Best Practice 1 Goto Farm gt Best Practice gt Implement Best Practice from this screen filter for the Crop on which you will implement the best practices 2 Set the Start date for first task this date will become Day 1 as in the day measurements used to configure your Production Method 3 Select a Production Method and click Implement Best Practice You will receive a message telling you how many tasks were created 4 If you visit the Farm Diary Farm gt Tasks gt Farm Diary and filter for your Site Crop Start Date for First Task you will see the automatically created tasks These tasks have only their Estimated values filled out When the tasks are performed you must mark the tasks as completed by filling out the Actual values for Inventory Employee and Equipment and the Actual Finish Dates Traceability amp Recalls This section discusses how to perform a recall of a crop based on the inputs and how to summarize inputs on a selected area The following reports are located in Farm gt Traceability Crop Recall This repo
14. ent Category Equipment To access FarmSoft from any computer on your local network e Type ip address 8081 into your browser eg 192 168 1 1 8081 e Mobile only login eg 192 168 01 8081 LoginToMobile aspx e Make a bookmark of the address or shortcut on your desktop To access FarmSoft from any computer device away from your office e Type ip WAN address 8081 into your browser eg http 59 154 144 124 8081 e Mobile only login eg 241 168 01 8081 LoginToMobile aspx Make a bookmark of the address or shortcut on your desktop e Note that your network administrator will need to configure the WAN address your TSL consultant will not do this for you because it requires access to your network armsat Farm Management by Tenacious Systems Inc User Manual Settings gt General gt System Settings There are hundreds of settings for your system here Use the Setting Type search box to search for specific settings for example to see all Inventory settings type Inventory in the Setting Type search box Settings gt General gt User Defined Fields Use this screen to add your own fields throughout FarmSoft You can also add options checkboxes make a field mandatory date or number Settings gt Employee gt Employee Details Employees that need to either sign in to FarmSoft OR have their name recorded as a supervisor or employee for quality control or labor needs to be recorded The default employee that you sig
15. gt Create Inventory The process of receiving inventory onto your farm is called Create Inventory in FarmSoft Use the Create Inventory page to receive the Inventory that you placed on the Sales Order use the Look Up Purchase Order or Select Purchase Order from List buttons OR if you didn t make a Purchase Order use the Select Supplier and Part button For Farm Inventory it is recommended that you record the Quantity of Units AND the Weight Measurement in the same units For example if you receive 5 drums of roundup and they contain 100 pounds each and have the same batch then record 500 pounds with 500 units this makes it easy to record tasks because you will not use 1 drum of roundup you will specifically use 25 pounds as an example Inventory is used in the farming process from the Farm Diary by selecting the Inventory button and Select Inventory link Asset gt Configuration gt Asset Category Equipment can be tractors trucks plough spray rig trailer etc You will soon configure your equipment but first create some logical categories for equipment or edit the existing ones Asset gt Configuration gt Assets Equipment can be tractors trucks plough spray rig trailer etc Use this screen to configure equipment that will be used on farming Tasks Click the button next to your equipment after you have saved it to check the Site permissions ie tick the sites you want your equipment to be used on
16. hen use your sample file csv slx xml as a specification Budget Operations There are various reports in the Farm gt Budget menu that will be very useful for day to day operations Report Purpose Monthly Budget Projection Used to plan cash flow and acquisition of materials and labor on a monthly basis Monthly Budget Analysis Compares the actual costs and consumption with the estimated costs and quantities Monthly Materials Projection Use for planning materials acquisition Crop Budget Summary Chart Summarizes each crops budget position across the entire farm Detailed Budget Analysis Analyze individual estimated versus actual on a task by task basis Farm Budget Summary Summary of each crops budgetary status across the entire farm in tabular format Over Budget Quantity and Cost Analyze individual estimated versus actual highlighting only items that have run over budget Over Budget Quantity Analyze individual estimated versus actual quantity only highlighting only items that have run over budget quantity Yield Analysis Use the Farm gt Yield reports to view actual yield Each report can be filtered to provide your required data If you need any additional reporting tools for yield please contact you TSL Consultant Cost Monitoring Use the Farm gt Cost reports to analyze various costs and KPI s Each report can be filtered to provide your required data If you need additional reporting tools for yield please contact you TSL Consultant
17. ight or size of the product In the Weight field enter 1 unless your consultant instructs otherwise Configure the Parts used in your business and ensure they are in the correct Category for example Zucchini would be added to the Produce Category RoundUp would be added to the Pesticide category Note that the Default Sale Price is the price you will pay for one measurement unit of this Part this price will be used to determine costs if you do NOT record Purchase Orders when you acquire Inventory If you sell this part then this will be used as the default sale price Click Help to find more details on the fields for Parts Enter each Produce type as a Part and select Part Category Produce Unless the material is a Final Product Unit enter 1 00 into Weight or Amount Label Quantity if the Part is a final product the Label Quantity will be the weight displayed on labels The Default Price is the Price per unit eg 1 per Kilogram for sales or purchases of the product Don t forget to enter your Container types Inventory gt Configuration gt Variety Each Produce Part that you configured as a Part will have one or more Varieties For example Tomato will have a variety such as Gourmet a Banana produce will have variety Cavendish and soon Configure the Varieties used in your business Inventory gt Configuration gt Variety Part Rules Use this page to configure special rule
18. k Areas These areas can further optionally be subdivided into Bays and Rows activate the respective setting to see these additional grids in System Setting 292 Once your Blocks and Block Areas have been defined you can select a Block then click the Crop tab to create instances of crop A Crop is either e For short life cycle produce An instance of planting produce on a specific are of land also called a batch or planting on some farms OR For perennial produce You can leave the crop open for the lifecycle of the plants eg 20 years A record for farm Block Block Area and Crop has already been inserted into your database it is recommended that you keep this record and use it for testing If you want to hide the record un tick the active button on the Block Block Area and Crop Create your Block Select the Block and Create one or more Block Areas on your Block Click the Crop tab the currently selected Block is where the Crop will be located and create and save a new Crop Select your new Crop the available Block Areas will now appear in the Block areas grid tick each Block Area that this crop is using When a crop is finished ie all produce has been harvested or it is the start of a new perennial season you should set the Active Thru date of the crop and un tick the Active option on the crop This will hide the crop from operational screen Use the help link to view a detailed process for creating B
19. le records to match the records your company needs You can always make a record inactive by un ticking the check box on a record Follow this guide sequentially Farm Management rmSoft Farm Management by Tenacious Systems Inc User Manual Basic Configuration The diagram below shows the processes you need to configure your system and are shown in the required order These are the minimum processes required to get your farm up and running Once you get the Basic Configuration finished you can start using the basic features of the software and when you are ready you can move on to Advanced Configuration then implement advanced features 1 Settings gt wento 11 Inventory gt Employee gt igurati Configuration gt Employee Variety 9 Settings gt 12 Inventory gt Employee gt Labor Configuration gt Rate Period Variety Part Rules 2 Settings gt General gt Company 3 Settings gt 8 Settings gt 13 Inventory gt 18 Farm gt General gt Employee gt Labor Operations gt Land amp Maps gt Site amp Warehouse Category Purchase Order Block amp Crop 4 Settings gt 14 Inventory gt 17 Settings gt 7 Settings gt Task gt Task Type Currency Create Inventory Employee Finance gt Operations gt Employee gt 5 Settings gt 6 Inventory gt 15 Equipment gt 16 Equipment gt Employee gt Labor Configuration gt Configuration gt Configuration gt Rate Part Category Equipm
20. lock Block Area and Crops Farm Management User Manual rmSoft Farm Management by Tenacious Systems Inc User Manual Diagram Block and Crop relationship Site Main Farm Block Area 1 1 Block Area 1 1 Block Area 2 1 Block Area 2 1 Basic Farm Operations Hints Enable the iOS Skin important for tablet users Click on the gears icon in the top right hand corner and select iOS FarmSoft Farm Management by Tenacious Systems Inc User Manual 1 Farm Diary FarmSoft is a task based management system The Farm Diary shows tasks on selected dates filtered by your selection of filters Use the farm diary to create tasks either in advance or after you finish them and use the Cultivation gt Tasks gt Task Instructions report to print tasks for use as worksheets or allow employees to access their tasks via tablet or smartphone You must select a Site and click Search before the Farm Diary will show any tasks Use the New Task button to make new tasks or click on an existing task to view its Task Details Farm Diary Viewing Options e Day Choose this mode to view tasks on the date selected in the calendar at top right e Week Chose this mode to view a week of activities with a calendar for each active crop Note that PHI and Re Entry alerts will not show in this view e Month Choose this mode to view all tasks for the current month Note that PHI and Re Entry alerts will not show in this view Features e New Task
21. n employee can create only the Task Types that they have permission to create via the Employee Task Type Permissions tab on their Employee Profile 4 Recalls amp Traceability View various reports under the Traceability menu here are some of the most pertinent traceability reports Cultivation gt Traceability gt Crop Inputs Detail Purpose Report details on individual tasks on a selected crop for selected Crops for selected Task Types for selected Part Categories Result Task Number Part Name Task Type Quantity Measure Application Rate Supplier Batch Data Supervisor Supplier Application Rate Inventory Number Cultivation gt Traceability gt Crop Input Summary Purpose Report the total combined inputs grouped by Crop of each Part for selected Crops for selected Task Types for selected Part Categories Result Part Name Measure Total Quantity Used grouped by Crop Cultivation gt Traceability gt Crop Recall Purpose Recall where Supplier has given you a Supplier Batch Number Result Details of Tasks and the Block and Crops they were applied to and application rates and quantities Cultivation gt Traceability gt Pesticide Application Report Purpose Report chemical applications Result Details of Tasks where chemicals were applied area supervisor weather and application rates etc Cultivation gt Traceability gt Active Ingredients Purpose display total active ingredients on selected area Result Summ
22. ned in with should now be edited to match YOUR details Click Settings gt General gt Employee from the menu Click the Edit link next to the sample Employee and change its details to match your own details don t forget to change the username and password Set your timezone eg if you are GMT 6 then select and enter 6 Enter a Secret Question and Secret Answer and correct email address this will allow you to recover your password Click the Update link at the bottom right Click the New button to add additional employees as required When configuring future screens use the same process as above we will not mention Click New or Click Update when we talk about future screens that require configuration you need to remember this yourself Settings gt General gt Companies Companies in FarmSoft represent your own company customers suppliers of cultivation materials and services contractors and transport companies e Edit the sample company called Our Main Company so that it represents your companies details Clicking the dropdown arrow to the left of the company name allows you to enter addresses for each company Edit the sample company called Supplier Sample so that it represents a company that supplies materials to your business and then click New to add the rest of your suppliers Do the same for Transport Sample and Customer Sample Settings gt General gt Site and Warehouse Sites
23. rt allows for a recall returns the names of Crops based on an input using the Inventory Number Supplier Batch Data and Supplier data Run the report entering at least one of the values and selecting a date range which will filter results by the Estimated Start and Finish dates Crop Input Summary This report returns the total application of selected types of inventory This report is useful for planning spray tasks and showing auditors that you have checked total application of dangerous controlled substances over the minimum application periods amsor Farm Management by Tenacious Systems Inc User Manual Crop Inputs Detail This report returns the individual applications of each input the task number and date of application Can be used for similar purposes as the Crop Input Summary Export Data for Payroll Use the Farm gt Tasks gt Employee Tasks and Employee Task Details reports to export payroll data Instead of printing the report use the dropdown on the report menu bar to select Csv XIs or other then click the Save As button Note that you can have Tenacious Systems develop an export method that best matches your data import export requirements To allow TSL consultants to understand your requirements please export sample data in the exact same format that you wish to import into your financial payroll package and send this along with a description of the name and version of your financial or payroll package TSL will t
24. s that may apply to Parts used in spray tasks note many clients chose to fill this information in after completing the rest of the configuration o Pre Harvest Interval PHI o Re entry period o Authorization o Default Application rate and water mix ratio Filter for your chosen produce and part enter values Update then click Apply to all Varieties rmSoft Farm Management by Tenacious Systems Inc User Manual Inventory gt Operations gt Purchase Order A Part becomes Inventory when it is delivered to your farm You can optionally make a Purchase Order for Inventory and then Create Inventory which is the process of receiving the Inventory by referencing that purchase order On the Create Inventory screen use the Select Purchase Order option to relate a delivery to the Purchase Order Example data Units the number of drums or boxes Quantity per unit the quantity of kilograms or pounds in each barrel or box Total Quantity the quantity in all units being purchased in kilograms or pounds Price Per Unit the cost per drum or box Total Price the total cost for NOTE You can choose to skip the Purchase Order process by using the Create Inventory Select Supplier amp Part button however you are bypassing the traceability details collected on the Purchase Order so you must ensure that Batch Numbers are manually recorded when you Create Inventory or when materials are used Inventory gt Operations
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