SRM-Reverse Auction Process-User Manual
Contents
1. ____ Bid Volume 1 POWER CORD 6 AMP INDIAN FOR PCS i Details r BA History Volume 4 P Calculation Oo on oT ae ee ee S eee ere TEN er Et dd ila on O oe ee l a 10 10 AM 1020 OM 1020 4M 1040 AM 1050 AM 1100 AM Time Participating Bidders 2 Purchaser Status Online v Display Time Stamp All Messages Y Chat and System Messages El Details History Bid Shows the price being quoted by the supplier at various points for the selected item on top Bid Volume shows the number of quotes for the selected item submitted by the supplier in every 10 minutes Calculation Option Live Auction Cockpit Name HMM NMOBUY 4 08 03 2011 16 08 Requester BALA SUBRAMANIAN Number 6000000064 Currency INR Start Date 03 17 2011 10 45 00 AM IST Rule Profile Reverse auction with broken lot full quantity anonymous bidding End Date 03 17 2011 12 00 00 PM IST Description Pls send the complete Technical Spec for both Product Time Remaining 00 37 56 Active tem Description Quantity Unit Price Unit Start Price Decrement Rank Company Rank My Bid My Bid Value BestBid Next Valid Bid Bid Price POWER CORD 6 AMP INDIAN FOR PCS 10 000 each 1 32 00 320 000 00 32 00 2 __ PEN DRIVE 4GB TRANSCEND MAKE 2 500jeach 1 5250 00 200 1 1 240 00 _ 600 000 00 240 00 238 00 Total Value of My Bids 920 000 00 To2. History Back F Active Queries eRFxs All 4 Published 2 Ended 1 Completed 17 AWG Published 1 Ended 3 Completed 0 All 12 for Object Type eAuction j eAuctions All gt Show Quick Criteria Maintenance Chanoe Query Define New Query Personalize View Standard View Display Event Display Bid Live Auction Print Preview Fiter Settings E Event Number Event Description Event Type Event Status Start Date End Date Bid Number Bid Status a 6000000064 HMM NMOBUY4 08 03 2011 16 08 English Auction Active 17 03 2011 17 03 2011 No Bid Created Select RFx and Auctions gt eAuctions gt Published xK 5 4 Select RA doc no Event no mentioned in the e mail received from HCL for RA from the list of published docs OR search for the Published RA doc no using quick criteria maintenance Once the Starting time of the Auction is reached the RA doc status changes from Published to Active HCL Infosystems Ltd 7 HCL SRM system Reverse Auction RA Process for Supplier User Manual RFx and Auctions Overview Bid Processing History Back gt Active Queries eRFxs All 4 Published 2 Ended 1 Completed 17 eAuctions AIZ Pubished 1 Ended 3 Completed 0 eAuctions All Change Query Define New Query Perst View Standard View Display Event Disney Sic veuen Foni Preview Fiter Se Ek Event Number Event Description f Event Type Ev
3. BALA amp co BALA SUBRAMANIAN 240 00 03 17 2011 11 10 18 AM IST BALA amp CO BALA SUBRAMANIAN 245 00 03 17 2011 10 59 06 AM IST P rat Pi te 292 89 03 10 2011 5 26 18 PM IST Charts option Live Auction Cockpit S Name HMM NMOBUY 4 08 03 2011 16 08 Requester BALA SUBRAMANIAN Number 6000000064 Currency INR Start Date 03 17 2011 10 45 00 AM IST Rule Profile Reverse auction with broken lot full quantity anonymous bidding End Date 03 17 2011 12 00 00 PM IST Description Pls send the complete Technical Spec for both Product Time Remaining 01 03 00 Active tem Description Quantity Unit Price Unit Start Price Decrement Rank Company Rank My Bid My Bid Value BestBid Next Valid Bid Bid Price POWER CORD 6 AMP INDIAN FOR PCS 10 000 each 2 500 each 1 Total Value of My Bids Total Bid Value ws Bid Volume 1 POWER CORD 6 AMP INDIAN FOR PCS Vo lume E caicuason 1000 AM 10 10 AM 1020 AM 10230 ANM 1040 AM 1050 AM Chat and System Messages Participating Bidders 2 Purchaser Status Online v Display Time Stamp All Messages Name HMM NMOBUY 4 08 03 2011 16 08 Requester BALA SUBRAMANIAN Number 6000000064 Currency INR Start Date 03 17 2011 10 45 00 AM IST Rule Profile Reverse auction with broken lot full quantity anonymous bidding End Date 03 17 2011 12 00 00 PM IST Description Pis send the complete Technical Spec for both Product
4. NON ECC 04 02 2011 02 30 00 5 000 EA 23 020 00 INR 391 340 00 INR 1 EA Item long text Om En Document p eet ner marat f E retmort Connections ser tevere aus F mxecossensi0 rts IO 2 DET corm Psat D reo Catto e z start SG Inbox Outlook Ex I SAP Logon 710 Display Document L SRM User Manuals F Network Connections i SRM Reverse Aucti ips 4UC6000000010 Links gt OZO BBO 4 50PM HCL Infosystems Ltd 6 HCL SRM system Reverse Auction RA Process for Supplier User Manual 5 2 To participate in the Reverse Auction Process Supplier has to Login to the SRM Enterprise Portal screen via HCL Website as mentioned in previous section HCL Infosystems Windows Internet Explorer wy wry http procurement hclinsys com irj portal 2 File Edit View Favorites Tools Help We RE HCL Infosystems fey Home Q Feeds J d h print SRM Enterprise Portal 2008 SAP AG All rights reserved Done E l Qtocal intranet 100 4 A start 2 Windows bw SRM Revers fw SRM Bidding S from Bala amp E SRM Manual Adobe Re India s Premi welcome to HCL Infosys Links EO RBS O 29 7 36 Pm Enter the User ID an Password 5 3 Refer to the e mail received from HCL for the RA doc details and view the supplier screen Overview Bid Processing
5. Time Remaining 01 02 12 Active GP tem Description Quantity Unit Price Unit Start Price Decrement Rank Company Rank My Bid My Bid Value BestBid Next Valid Bid Bid Price 1 POWER CORD 6 AMP INDIAN FOR PCS 10 000 each 1 O 45 00 1 00 45 00 35 00 PEN DRIVE 4GB TRANSCEND MAKE 2 500 each Total Value of My Bids Total Bid Value 350 000 00 _ Bid Volume 2 PEN DRIVE 4GB TRANSCEND MAKE Volume S a a NW _ fe ee re Se Ve TE YS OV Ye Yo Tor Ser ST I va Yn er YY VY YT TO Yu DY YTV Yn COT Som Yer oY Yr ome OY Yue Ce VO OY YY CT cur YO 1000 AM 10 10 AM 1020 AM 10590 AM 1040 AM 1050 AM Time Chat and System Messages Participating Bidders 2 Purchaser Status Online v Display Time Stamp All Messages X Hello HCL Infosystems Ltd 9 HCL SRM system Reverse Auction RA Process for Supplier User Manual How to send RA Response The supplier has to enter the least price for the bid On clicking submit button in the Live Auction Cockpit following screen appears tem 1 350 000 00 INR tem 2 612 500 00 INR This operation cannot be undone Do you want to continue Click YES to post the Bid Response Whatever is written by the Buyer is also visible to the supplier I r m Live Auction Cockpit SAF o ETE E d y bw ee ee te es T ga Amg W San Ca li ee h T Soe hiie Oe ia E Oe ob ee ed eg oe BAH fee A eT erg ee es ee Sec Lee ee Peed
6. SRM Bidding w CS From Bala amp SRM Manual Adobe Re India s Premi welcome to uct Infosys Links gt 20308 7 36 PM Login using the User ID and Password Once the Bidder enters the Supplier Screen Bidder has to search for locate the published RA doc mentioned in the e mail intimation received from HCL details given in the next section xK HCL Infosystems Ltd 5 HCL SRM system Reverse Auction RA Process for Supplier User Manual 5 Reverse Auction Process details screen shots 5 1 When a Reverse Auction Doc is published by HCL buyer Bidders selected in the RA docs will receive an intimation e mail from HCL in the e mail ID of the Bidder s Supplier s Contact person so that he participate in that particular Reverse Auction process Format of the the e mail is given below E a e e Document Edit Goto Settings System Help a lt 00 BAR SH55 H eB naad Document Auction 6000000010 Hee EF New message Auction 6000000010 Created SUBRAMANIAN BALA on 27 01 2011 11 36 53 Changed SUBRAMANIAN BALA on 27 01 2011 11 36 53 Mr Aashish We would like to draw your attention to the folowing auction RFQ FOR 1GB amp 2GB DDR3 UBDIMMS 60000000 1GB SHOULD BE 8 CHIP SOLUTION ONLY Start date 27 01 2011 Start time 15 00 00 End date 27 01 2011 End time 16 00 00 Time zone You can find more information on our website lt http srmprd_er
7. ee iej D im OSC Lal ee de Set eee Cee CETS eee oe E 15 350 ee 1 oe i F hni r r i Baa mir iii m aimi iei M i isga Bdr fis pijp iai Mari ina aal Bi phi ba i Pamn haam Malmp iiia d Dinji iem hiy i pigg Partic Chat and System Messages 0317 2011 10 59 07 AM IST System Your bid for line tem 1 has been successfully submitted 017 2011 10 59 16 AM IST System Your bid for line tem 2 has been successfully submitted 0317 2011 10 59 16 AM IST BALA SUBRAMANIAN Hello 0317 2011 11 00 59 AM IST Purchaser Hi Swati 0317 2011 11 01 08 AM IST Purchaser Pls send you best price HCL Infosystems Ltd 10 HCL SRM system Reverse Auction RA Process for Supplier User Manual Charts Option Name HMM NMOBUY4 08 03 2011 16 08 Requester BALA SUBRAMANIAN Number 6000000064 Currency INR Start Date 03 17 2011 10 45 00 AM IST Rule Profile Reverse auction with broken lot full quantity anonymous bidding End Date 03 17 2011 12 00 00 PM IST Description Pls send the complete Technical Spec for both Product Time Remaining 00 54 10 Active ey tem Description Quantity Unit Price Unit StartPrice Decrement Rank Company Rank My Bid My Bid Value BestBid Next Valid Bid Bid Price 35 00 350 000 00 35 00 1 1 245 00 612 500 00 245 00 243 00 POWER CORD 6 AMP INDIAN FOR PCS 10 000 each 45 00 2 PEN DRIVE 4GB TRANSCEND MAKE 2 500 each 1 250 00 2 00 Total Value of My Bids 962 500 00 Total Bid Value
8. is Successfully Completed in this way 6 How to contact HCL for Support For any issues external suppliers can contact HCL at support srmproc hcl com This e mail ID is available in our HCL Website www hclinfosystems com HCL SRM Supplier Portal screen KRKKKK E N E aodio HCL Infosystems Ltd 12 HCL
9. 32 00 320 000 00 32 00 2 N DRIVE 4GB TRANSCEND MAKE 2 500 each 1 250 00 2 00 1 1 240 00 600 000 00 240 00 238 00 L et Description POWER CORD 6 AMP INDIAN FOR PCS Quantity 10 000 History Unit each Price Unit 1 SS Charts Currency INR Start Price 45 00 as Calculation Decrement 1 00 Revision Level Supplier Text All Terms amp Conditons Remains Same History Option HCL Infosystems Ltd 8 HCL SRM system Reverse Auction RA Process for Supplier User Manual It shows the prices being quoted for the selected items with the exact timestamps at which they were submitted Live Auction Cockpit ale Name HMM NMOBUY4 08 03 2011 16 08 Requester BALA SUBRAMANIAN Number 6000000064 Currency INR Start Date 03 17 2011 10 45 00 AM IST Rule Profile Reverse auction with broken lot full quantity anonymous bidding End Date 03 17 2011 12 00 00 PM IST Description Pls send the complete Technical Spec for both Product Time Remaining 00 49 36 Active GP tem Description Quantity Unit Price Unit Start Price Decrement Rank Company Rank My Bid My Bid Value BestBid Next Valid Bid Bid Price POWER CORD 6 AMP INDIAN FOR PCS 10 000 each 1 o 45 00 1 00 1 1 32 00 320 000 00 32 00 PEN DRIVE 4GB TRANSCEND MAKE 2 500 each a 250 00 200 1 240 00 600 000 00 240 00 238 00 Total Value of My Bids 920 000 00 Total Bid Value L Details Company Bidder Bid Price Bid Date
10. ERS SUPPORT CONTACT US GROUPSITES HCL Online Store HCL Infinet HCL Enterprise HCL Infosystems MEA HCL Security HCL SRM EW HCL S Eet Soe Relationship Management System HCL Touch HCL SMB HCLite Alumni HCL Infosystems Ltd is India s premier hardware services and ICT systems integration company offering a wide spectrum of ICT products that includes Computing Storage Networking Security Telecom Imaging and Retail HCL is a one stop shop for all the ICT requirements of an organization India s leading System Integration and infrastructure Management Services Organization HCL has specialized expertise across verticals including Telecom BFSI eGovernance amp Power HCL has India s largest distribution and retail network taking to market a range of Digital Lifestyle products in partnership with leading global ICT brands including Apple Cisco Ericsson Kingston Kodak Konica Minolta Microsoft Nokia Toshiba and many more Chairman Speaks Know Us 7 What s New x System Integration Capabilities x HCL ecosafe Join the Green Bag Campaign gt http www hclinfosystems com srmfindex html lot Internet R10 5 A start L Startup L User Manuals B i iv SRM Reverse A i SRM Bidding Pr al S From Bala amp SR a E SRM Manuals fo bea Adobe Reader i India s Premi Links oe 2 202 8 7 29PM Select HCL SRM under GROUPSITES option and enter the Sup
11. Supplier Relationship Management System SRM Reverse Auction Process USER MANUAL for SUPPLIERS Doc Rev 3 0 Release Date 13 May 2011 Created by SRM Core team HCL Copyright 2011 All Rights Reserved HCL Infosystems Ltd SRM system Reverse Auction RA Process for Supplier User Manual Contents Topic 1 Introduction 2 System Requirement for SRM Reverse Auction Process 3 SRM Reverse Auction Process Steps 4 How to access the Reverse Auction documenrt 5 Reverse Auction Process details with screen shots 6 How to contact HCL for support HCL Infosystems Ltd 2 Page No 12 HCL SRM system Reverse Auction RA Process for Supplier User Manual 1 Introduction Reverse Auction is a process in which multiple suppliers accepted by HCL are invited to quote the lowest price for selling their products to HCL after their products are technically approved by HCL and delivery terms and conditions are accepted by both the Suppliers and the Buyer companies Once the Technical amp Commercial Bidding processes are over the supplier can be invited to participate in the Reverse Auction Process For a supplier to participate in the Reverse Auction Process supplier has to be created as a Bidder Only a registered and accepted supplier or an existing vendor with a valid HCL Vendor Code can be created as a Bidder in SRM system User ID and password is
12. ent Status Start Date End Date Bid Number Bid Status Select the Event no and click on Live Auctions TAB 5 5 Select the Terms and Conditions Terms and Conditions Conditions of Participation WELCOME TO REVERSE AUCTION Please ensure that prices being quoted are true Currency Selection 1 Select a bid currency for this auction 2 You cannot change the bid currency after submitting a bid on the auction 3 Currency exchange rates used during the auction may differ from those used during bid evaluation Bid Currency INR X ij Currency INR USD etc in the option Bid Currency 5 6 Options available in the Live Auction Cockpit The Supplier can go through the various options available in the Live Auction Cockpit like Details History Charts Calculations Chat amp system Messages etc Details Option This option shows the details entered by the Buyer while creating the RA doc initially for the selected items mem e Peere ee ee ne ene Net rere Number 6000000064 Currency INR Start Date 03 17 2011 10 45 00 AM IST Rule Profile Reverse auction with broken lot full quantity anonymous bidding End Date 03 17 2011 12 00 00 PM IST Description Pls send the complete Technical Spec for both Product Time Remaining 00 46 04 Active tem Description Quantity Unit Price Unit StartPrice Decrement Rank Company Rank MyBid My Bid Value BestBid Next Valid Bid Bid Price WER CORD 6 AMP INDIAN FOR PCS 10 000 each
13. h the Buyer in case any clarifications are required 2 Reverse Auction time can also be extended no of times by the buyer if required HCL Infosystems Ltd 3 HCL SRM system Reverse Auction RA Process for Supplier User Manual Step 5 Bidders will submit their Auction Response in the Price range provided within the deadline time In the RA doc Currency Starting Price Reference Price last purchase price Reserve Price Beyond which Auction Bid will not be considered for selection not valid Decrement value for consecutive Bids are specified item wise Step 6 Once the RA deadline time is reached RA is closed for further Response submission Step 7 The best Response is accepted by Buyer amp sent for further approval by his Manager Step 8 The approving manager can finally accept or Reject the Reverse Auction Response NOTE The price which is finalised amp accepted can be used for Creating Contract or Purchase order by HCL 4 How to access the Reverse Auction document To access the RA document supplier has to access the SRM Enterprise portal f gt India s Premier Hardware IT Services and ICT Systems Integration Company Windows Internet Explorer JS ttp jwaww hclinfosystems com bd Fie Edit view Favorites Tools Help w i India s Premier Hardware IT Services and ICT System fey Home Q Feeds 7 d h Print HOME ABOUT US PRODUCTS SERVICES INVESTORS CARE
14. phcl in 50300 irj portal NavigationTarget OBN BOSystemAlias SAP_SRM BOTechnicalName auctions Operation display amp NavMode 3 amp SAPSRM_BOID E029D7BBC2CCD1F1ACC0001517FD2AF1 amp SAPSRM_MODE DISPLAY gt c j AUC6000000010 start ks Inbox Outlook Express wo SAP Logon 710 SAP IE Display Document Au Links gt O m LoD 2 eag 4 21 PM Also the Auction document created by buyer in SAP SRM system is attached with the e mail e g given below 5 x x Oz id i AUC6000000010_20110512112110 017_X PDF Adobe Reader File Edit View Document Tools Window Help Home ae Puu OE Ma jeem ig giz 23 Cog 23 Replace Paste ange PFor ee Lg Select Clipboar ta Editing Company Auction OM ASSOCIATES PTE LTD 80 MARINE PARADE ROAD 11 02 PARKWAY PARADE information SINGAPORE 440269 Desorption RFQ FOR 1GS amp 2G8 DOR3 UBDOIMMS SINGAPORE Auotion number 6000000010 Auction rules Auction currency INR Other permitted currencies USD Exchange rate time for bid comparison 18 01 2011 08 00 00 ime zone UTC 8 Submission period 27 01 2011 15 00 00 27 01 2011 16 00 00 ction text 1GB SHOULD BE 8 CHIP SOLUTION ONLY Auction detais Item Description Product number Supplier product number Delivery date Performance period 1 Quantity Unit Start price 1c000838 1GB DDR3 1333 PC3 10600 UNBUFF
15. plier Portal screen HCL Infosystems Ltd 4 HCL SRM system Reverse Auction RA Process for Supplier User Manual Welcome to Supplier Relationship Management System Windows Internet Explorer T Krd a v le http www helinfosystems com srm index html File Edit View Favorites Tools Help Ww ahr Welcome to Supplier Relationship Management System Supplier Portal Online Supplier Registration ROS User Manual Are you interested in supplying Products amp Services to HCL Infosystems Contact us instantly SRM Enterprise Portal isting user logon to HCL SRM E Portal now For any queries related to the HCL SRM portal please mail us at support srmproc hcl com Copyright 2010 HCL Infosystems Limited E Done fof Tf fT nene 100 4 A start E Startup 2 User Manual ba SRM Revers Fi SRM Bidding H G From Bala amp SRM Manual f Adobe Re India s Premi welcome ti Links gt OD 20303 7 32 PM Select SRM Enterprise Portal HCL Infosystems Windows Internet Explorer le x Pp EDI R SAL gt http procurement hclinsys com irj portal sa I r X Live Search aral Fie Edit view Favorites Tools Help w w mH Infosystems fey Home Q Feeds 3 d h Print SRM Enterprise Portal User ID Password 2008 SAP AG All rights reserved PTD TD a RQ t00 A start 2 windows i SRM Revers E
16. provided to the supplier in advance for participating in the Bidding and Reverse Auction Process xK 2 System Requirement for SRM Reverse Auction Process Supplier User computer system should be installed with the following for using SRM Module Reverse Auction Process a Windows XP or Windows 7 Operating system b Internet Explorer IE ver 6 or 7 or 8 c Java version 1 6 update 23 specifically required for Reverse Auction Process 3 SRM Reverse Auction Process Steps Step 1 Once Reverse Auction document is published by HCL e mail is sent in auto mode to the selected Bidder Supplier approved by HCL at the end of Bidding Process and the e mail contains the Reverse Auction Doc no amp Login site URL info Reverse Auction starting date and time Step 2 To participate in the Reverse Auction Suppliers have to access the SRM Enterprise Portal and use the Bidder user login amp Password provided to them by HCL The SRM URL is http oocurement hclinsys com irj portal for SRM Enterprise Portal screen Step 3 Bidders will have to login to the supplier portal and access the RA doc under published Auctions and access Live Auction Cockpit and participate in the RA process on the Auction date amp time specified in the e mail received from HCL Step 4 During this time Buyer has to monitor the Progress status of the Reverse Auction from his login using graph charts also Note 1 Bidders can chat online wit
17. tal Bid Value j Bid Currency INR palais Bid Price Unit each Price Unit 1 Quantity 10 000 Total Bid Price for Selected Item i Auction Currency INR Currency Exchange Rate 1 00000000000000 Bid Price in Auction Currency Total Bid Price in Auction Currency Participating Bidders 2 Purchaser Status Online V Display Time Stamp All Messa Chat and System Messages It shows the calculation details for the selected item say quantity exchange rate using which the total bid price will be computed HCL Infosystems Ltd 11 HCL SRM system Reverse Auction RA Process for Supplier User Manual 5 7 NOTE The Bid Responses should be posted before the Deadline time End Time Before the End time is reached the Deadline time can be extended multiple times if required by the Buyer 5 8 Once the End time is reached the Live Auction is closed for further responses from Supplier At the end of the desired time the following message will appear and the supplier will not be able to continue any more with this particular auction Live Auction Cockpit x i Auction status has changed From Active to Ended 5 9 Once the RA is Ended the Auction is reviewed at the Buyer s end and if price is finally approved by the concerned HCL Manager the buyer can finalize the price for the item for a particular Contract or and a Purchase order can be placed with the approved Supplier Reverse Auction Process from Bidder Suppliers end
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