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1. Group items by week Group items by month None ok Cancel __Aopy _He 2 Select options as described below Show All Destinations This option selects all the Destination Application categories The list of Destination Applications available for the selected button will include all the applications on your computer that fall into these categories Select Destinations Select this option to individually choose the types of applications to include in the list of Destination Applications Check the boxes for the type of application to include 2 20 Document Management includes Nuance PaperPort and other applications for processing and keeping track of your scanned documents Image Editors include Microsoft Paint and other drawing and graphics applications Text Editors include Microsoft Word and WordPad Microsoft Excel and other word processing and spreadsheet applications Select this option if you want OCR processing to convert your scanned documents to text that you can edit PDF applications are for documents scanned to PDF format Email includes Microsoft Outlook and other email applications Storage and CD R W is for either storing scanned documents in a folder or sending them to a CD burner to create a CD containing the scanned documents Fax and Print is for sending your scanned documents directly to your printer or fax software for faxing User s Guide DocuMate 742 Scanning
2. e Never remove covers or guards that are fastened with screws There are no operator serviceable areas within these covers e Never locate the machine near a radiator or any other heat source e Never override or cheat any of the electrical or mechanical interlock devices e Never place this equipment where people might step on or trip on the power cord 7 2 User s Guide DocuMate 742 Appendices Appendix D Electrical Information Warning Electrical Safety Information 1 tS The power receptacle for the machine must meet the requirements stated on the data plate on the rear of the machine If you are not sure that your electrical supply meets the requirements please consult your local power company or an electrician for advice The socket outlet shall be installed near the equipment and shall be easily accessible Use the power cable that is supplied with your machine Do not use an extension cord or remove or modify the power cord plug Plug the power cable directly into a correctly grounded electrical outlet If you are not sure whether or not an outlet is correctly grounded consult an electrician Do not use an adapter to connect any Xerox equipment to an electrical outlet that lacks a ground connection terminal Do not place this equipment where people might step or trip on the power cable Do not place objects on the power cable Do not override or disable electrical or mechanical interlock devices Do no
3. 1990 1998 ZyLAB International Inc All Rights Reserved All other products mentioned herein may be trademarks of their respective companies Changes are periodically made to this document Changes technical inaccuracies and typographic errors will be corrected in subsequent editions Document Version 05 0784 000 June 2009 Information is subject to change without notice and does not represent a commitment on the part of Visioneer The software described is furnished under a licensing agreement The software may be used or copied only in accordance with the terms of such an agreement It is against the law to copy the software on any medium except as specifically allowed in the licensing agreement No part of this document may be reproduced or transmitted in any form or by any means electronic or mechanical including photocopying recording or information storage and retrieval systems or translated to another language for any purpose other than the licensee s personal use and as specifically allowed in the licensing agreement without the express written permission of Visioneer Restricted Rights Legend Use duplication or disclosure is subject to restrictions as set forth in contract subdivision c 1 ii of the Rights in Technical Data and Computer Software Clause 52 227 FAR14 Material scanned by this product may be protected by governmental laws and other regulations such as copyright laws The customer is solely responsible fo
4. 2 6 2 26 Text application properties 2 22 Text file format 2 18 Transfer to Storage properties 2 24 2 27 2 30 Device settings 2 35 Device Settings tab 2 12 DOC file format 2 19 2 26 Document Management 2 20 Documentation ii vi Dots per inch dpi 2 9 2 14 3 3 4 3 Double Feed Detection 2 10 3 4 Duplex 2 10 2 33 3 4 E Edit button 2 7 eMail 2 20 EMC QuickScan 1 13 error codes 6 8 Event Forward STI 2 21 2 28 Excel Spreadsheet 2 19 F Fax and Print 2 20 File format 2 5 2 7 2 14 2 17 2 19 file storage location 2 30 Fit to page 2 12 Folder Copy Options 2 21 Full install 1 6 G Gamma 2 11 Grayscale mode 2 9 2 10 3 3 3 4 H Hardware properties 2 4 Help ii vi 3 1 help information 6 7 HTM file format 2 19 2 29 8 1 Index HTML Document 2 19 HTML page 2 29 Hue 2 11 I Image Documents Properties 2 23 Image Editors 2 20 Image file formats 2 17 Improvements and Settings 2 9 Installation 1 1 Internet Options 2 25 Invert Image 2 10 ISIS Interface 5 1 ISIS only installation 1 7 J JPG Image quality and file size 2 18 JPG file format 2 17 K Key icon 2 9 2 14 L Link Properties 2 21 Lock icon 2 9 2 14 Logical Form Recognition 1 13 M Maintain aspect ratio 2 12 Maximize Quality 2 18 Microsoft Internet Explorer 2 29 Microsoft Outlook 2 20 2 25 Microsoft Paint 2 20 2 23 4 1 Microsoft Word 2 6 2 18 2 19 2
5. 3 Remove any tape from the USB cable Plug the flat end of the USB cable into an available USB port on the back of the computer 5 Plug the square end of the USB cable into the output USB port on the back of the scanner If the plug does not attach easily make sure that you are plugging it in correctly Do not force the plug into either connection 1 8 User s Guide DocuMate 742 Installation 6 Press the Power button located on the top of the scanner TIN gt The status light comes on and flashes indicating that the scanner is receiving power Your computer recognizes that a scanner has been plugged into the USB port and automatically loads the appropriate software to run the scanner If your computer is running Windows XP or Windows Vista you will see a message similar to the one below x Xerox DocuMate 42 P Device driver software installed successfully 7 When you re certain that the software has completely loaded return to the Complete the installation by connecting your hardware window Locate the lock on the bottom or the side of the scanner and slide the lock to the unlocked position 1 Connect the AC Adaptor to the scanner 2 and an outlet 3 Connect the USB cable to the scanner 4 and your computer 5 Finally turn the scanner on 6 Plug and Play will finish installing the scanner Please consult your Quick Install Guide or User s Guide for more details T
6. 8 Driver version Firmware version Interface Documents Scanned Scanning From One Touch Xerox DocuMate 742 0 9 8 1128 0 23 USB 6040 Pages The rollers should be deaned every 20 000 scans or as needed if your scanner is experiencing frequent paper feed issues Control Enable power save mode Lamp of 15 Min 4 Your scanner has a built in power saving feature that is set to power down after 15 minutes of idle time You can change the time before the scanner powers down from 1 minute to a maximum of 3 hours 5 Click the arrows for the Lamp time out setting and choose a time setting To turn the lamp on and off manually without turning off power to the scanner click the Lamp On or Lamp Off buttons To return the scanner to its factory settings click Reset Device 6 Click OK to save the changes and close the dialog box User s Guide 2 35 Scanning From One Touch DocuMate 742 2 36 User s Guide Scanning from TWAIN 3 You can scan from any TWAIN scanning application instead of scanning from the One Touch buttons on your scanner or the One Touch button panel A Note About Your Scanner and the TWAIN standard TWAIN is a widely recognized standard that computers use to receive images from scanners digital cameras and other digital devices The TWAIN scanning interface can be accessed from any TWAIN scanning application you have installed on the computer Applications such as Nuance OmniPage wh
7. If this option is not selected the scanner will scan the face down side of the page only e Color Filter Color filter is the ability of your scanner to automatically remove a color from a scanned image For example if you are scanning a letter with a red watermark you can choose to filter out the red so the scanned letter just shows the text and not the red watermark Color filter applies to Black amp White or Grayscale scanning modes e Double Feed Detection Selecting this option turns on the scanner hardware feature that detects when multiple pages feed through the scanner at one time Abort scanning stops and all pages scanned in this batch up to this point will be deleted Prompt you will be prompted to remove the pages in the ADF restack the remaining pages and continue scanning All pages scanned before and after the double page feed are saved e AutoCrop to original Select this option to let the scanner automatically determine the size of the item being scanned Always use the paper guides on the scanner so the page is not skewed Skewed pages may not crop properly e Reduce Moir Patterns Moir patterns are wavy rippled lines that sometimes appear on the scanned images of photographs or illustrations particularly newspaper and magazine illustrations Selecting Reduce Moir Patterns will limit or eliminate moir patterns in the scanned image This option is only available at lower resolutions e Define pag
8. Microsoft Scanner and Camera Wizard Download pictures from a camera or scanner v C Always use this program for this action 6 Select the application you want in the box and click OK Now the application you selected opens and you can continue scanning using the application s interface 2 28 User s Guide DocuMate 742 Scanning From One Touch Creating an HTML Web Page from Your Scanned Documents You can convert scanned pages to HTML format for posting directly to your web site To scan and create an HTML web page 1 Open the One Touch Properties window 2 Select Microsoft Explorer as the Destination Application 3 Choose HTML as the Format Multi Function Options 8 Custom Select destination i Choose HTML xs Microsoft Excel BMP TIFF JPG PDF Microsoft Explorer Select configuration Quality 44 Document 2 Microsoft WORD US Legal W Configure Before Scan Microsoft WordPad r 7 J Color Magazine 7 Notepad E Quality US Legal Storage for Business Receipts Acrobat Reader 6 0 W Storage for Personal Receipts a T Refresh Properties New Copy Edit Delete Choose a Scan Configuration that has the settings for the image on the HTML page Click OK 6 Start scanning using the button you selected for scanning with the HTML format When scanning is finished the document is first converted to editable text using the OCR pr
9. acid rain and long term changes to the climate by decreasing the emissions that result from generating electricity Energy Star for the USA D aunt Xerox ENERGY STAR equipment is preset at the factory Your machine will be delivered with the timer for switching to Power Save Mode from the last copy print out set at 15 minutes A more detailed description of this feature can be found in the Machine Setup Section of this guide Appendix J Illegal Copies USA Congress by statute has forbidden the reproduction of the following subjects under certain circumstances Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions 1 Obligations or Securities of the United States Government such as Certificates of Indebtedness National Bank Currency Coupons from Bonds Federal Reserve Bank Notes Silver Certificates Gold Certificates United States Bonds Treasury Notes Federal Reserve Notes Fractional Notes Certificates of Deposit Paper Money Bonds and Obligations of certain agencies of the government such as FHA etc Bonds U S Savings Bonds may be photographed only for publicity purposes in connection with the campaign for the sale of such bonds Internal Revenue Stamps If it is necessary to reproduce a legal document on which there is a canceled revenue stamp this may be done provided the reproduction of the document is performed for lawful purposes 7 6 User s Guide DocuMate 742 Appen
10. 20 2 22 2 26 Mini Guides 1 14 Minimize Size 2 18 Moir Patterns 2 9 3 4 N New button 2 7 Normal 2 18 Normal PDF nPDF 2 19 Nuance OmniPage Pro 1 13 O OCR options One Touch Mini Guide 1 14 OmniPage 8 2 DocuMate 742 One Touch 1 14 OmniPage Pro 1 13 3 1 One Touch Button panel 2 4 icon 2 3 2 4 2 5 Install 1 6 New settings 2 6 OmniPage OCR Settings 2 20 Options tab 2 20 Panel features 2 4 properties 2 5 2 14 2 21 2 26 2 27 2 28 2 30 Scan with TWAIN interface 3 2 VRS Settings 1 14 One Touch Properties window options 2 8 Optical Character Recognition OCR 1 14 2 18 2 20 2 22 2 26 Options tab 2 7 2 20 P Page Settings tab 2 9 Paper size 2 9 PDF Image quality and file size 2 18 sPDF and nPDF 2 19 PDF applications 2 20 PDF file format 2 17 2 18 2 20 Picture type 4 3 Properties button 2 7 Q QuickScan 5 1 R Reduce Moir Patterns 2 9 3 4 Refresh button 2 7 Register 1 11 Resolution 2 9 2 14 3 3 4 3 Rich Text Format 2 19 RTF file format 2 6 2 19 2 26 S Saturation 2 11 Scan configuration 2 5 2 11 2 12 2 13 2 31 Edit or Delete 2 14 Lock or unlock 2 9 New 2 8 Scan Settings Tab 2 8 Scan to Folder 2 30 Multiple folders 2 31 Scanner User s Guide DocuMate 742 connecting 1 8 Device settings 2 35 hardware ii vii parts ii v uninstall 6 9 Scanner driver 1 5 Scanning mode 2 7 2 8 2 14 3 3
11. 6 Watts power save after 15 minutes without scanning can be adjusted by software lt 1 Watt power off US 3P 10A 125V L 1800mm 3C 18AWG BLACK PH8B2EDJFOA 05B RoHS EUR CEE 2P G BASE 16A 250V L 1800mm 3C 0 75mm7 BLACK PG8B9CIJGOA 05B RoHS UK BS PSB 3P 3A 250V L 1800mm 3C 0 75mm2 BLACK PG8B9X3JGOA 05B RoHS 185 cm 28AWG with core ROHS compliant UL C UL TUV GS FCC Class B CE WEEE RoHS ENERGY STAR Microsoft Windows 2000 Service Pack 4 32 bit XP Service Pack 2 or 3 32 bit or 64 bit Vista with or without Service Pack 1 TWAIN WIA ISIS Nuance OmniPage Pro EMC Captiva QuickScan Kofax Virtual ReScan VRS User s Guide DocuMate 742 Maintenance Xerox DocuMate 42 Parts List Please use the following part names and numbers when ordering replacements for your DocuMate 742 scanner Part Name Part Number Input Tray 57 0125 000 Output Tray 57 0126 000 USB Cable 35 0118 000 35 0103 000 US AC Power Cord 35 0104 000 EUR 35 0105 000 UK Power Supply 37 0076 000 User s Guide 6 11 Maintenance DocuMate 742 6 12 User s Guide Appendices Appendix A Safety Introduction Notices and Safety Please read the following instructions carefully before operating the machine and refer to them as needed to ensure the continued safe operation of your machine Your Xerox product and supplies have been designed and tested to meet strict safety requiremen
12. Bum to CD ROM E Sharepoint Select format BMF TIFF JFG Create single image files Select configuration Quality US Legal E Quality US Letter a Quality Business Card Quality A4 Document Quality A4 Document W Configure Before Scan Quality US Letter POF NOTE Some of the options on the One Touch Properties Window are grayed out and are not available these options are not appropriate for your scanner model Changing a Button setting Place a page in the scanner Soe ee ee ee Click on OK to save the changes Click on an application name in the Select Destination list Select a file format in the Select Format panel Click on the button that you made the changes for and scanning configuration you specified Select a scanning configuration in the Select Configuration list The scanner starts scanning and sends the image to the application with the file format NOTE The next section contains detailed information on making changes to the One Touch Properties window User s Guide 2 5 Scanning From One Touch Selecting New Settings Click the Options tab to select options Select destination Transfer to Storage Select the f Burn to CD ROM E Destination Application that will open when you are finished scanning You use the destination application to view and work with your scanned images Sharepoint DocuMate 742 Select format Select a file format f
13. One Touch button Group by type arranges the scanned documents by the type of file such as rtf or jog If you also want to group them by date you can choose the week and month options Setting Destination Application Properties The different types of Destination Applications have various properties that you can select 1 On the One Touch Properties window click a Destination Application 2 Click the Properties button Multi Function Options Select format E Scan Select destination Y int H 4 Transfer to Storage BMP TIFF JPG PDF HEA Create single image files Bum to CD ROM E Select configuration E W Quality US Legal rie f Sharepoint Quality US Letter Click a Destination hy ae i 3 Application A Oualty Business Card j E Quality 44 Document F E Quality A4 Document Wj Configure Before Scan Quality US Letter a Click the Properties Refresh Properties New Copy Edit button ok Cancel A One Touch 4 0 Link Properties dialog box opens for the type of Destination Application you selected and the available options are for that type of application User s Guide 2 21 Scanning From One Touch DocuMate 742 Text Documents Properties These properties apply to Microsoft Word Microsoft Excel and the other applications indicated by their icons in the list The properties apply to the Optical Character Recognition OCR settings for the a
14. be photographed Badges Identification Cards Passes or Insignia carried by military personnel or by members of the various Federal Departments such as FBI Treasury etc unless photograph is ordered by the head of such department or bureau Reproducing the following is also prohibited in certain states Automobile Licenses Drivers Licenses Automobile Certificates of Title The above list is not all inclusive and no liability is assumed for its completeness or accuracy In case of doubt consult your attorney Canada Parliament by statute has forbidden the reproduction of the following subjects under certain circumstances Penalties of fines or imprisonment may be imposed on those guilty of making such copies 1 Current bank notes or current paper money 2 Obligations or securities of a government or bank 3 Exchequer bill paper or revenue paper 4 The public seal of Canada or of a province or the seal of a public body or authority in Canada or of a court of law 5 Proclamations orders regulations or appointments or notices thereof with intent to falsely cause same to purport to have been printed by the Queen s Printer for Canada or the equivalent printer for a province 6 Marks brands seals wrappers or designs used by or on behalf of the Government of Canada or of a province the government of a state other than Canada or a department board Commission or agency established by the Government
15. circuit breaker fuse or other safety device has been tripped Liquid is spilled into the machine The machine is exposed to water Any part of the machine is damaged Appendix F Maintenance Information Any operator product maintenance procedures will be described in the user documentation supplied with the product Do not carry out any maintenance on this product which is not described in the customer documentation Do not use aerosol cleaners The use of cleaners that are not approved may cause poor performance of the equipment and could cause a dangerous condition Use supplies and cleaning materials only as directed in this manual Do not remove covers or guards that are fastened with screws There are no parts behind these covers that you can maintain or service Do not perform any maintenance procedures unless you have been trained to do them by an authorized local dealer or unless a procedure is specifically described in the user manuals Appendix G Product Safety Certification This product is certified by the following Agency using the Safety standards listed 7 4 Agency Standard Underwriters Laboratories Inc UL60950 1 1st 2003 First Edition USA Canada TUV IEC60950 1 2001 First Edition User s Guide DocuMate 742 Appendices Appendix H Regulatory Information Certifications in Europe CE The CE mark applied to this product symbolizes Visioneer s declaration of conformity with the fo
16. computer If the problem persists replace the USB cable The maximum length of the USB cable is 6 feet An internal part in the scan Turn off the power to your scanner then turn it back on If ner may have malfunctioned the problem persists re boot your computer If the problem still persists contact Xerox Technical Support 6 8 User s Guide DocuMate 742 Maintenance Uninstalling Your Scanner To uninstall the Xerox DocuMate 742 scanner remove the scanner software or any other scanning software provided with the scanner Uninstalling the Scanner and One Touch Software 1 2 On the Windows taskbar click Start point to Settings then click Control Panel Windows 2000 and Windows XP Double click the Add Remove Programs icon Windows Vista Double click the Programs and Features icon From the list of programs select One Touch 4 0 Click the Change Remove button Click Yes when asked to confirm that you want to remove these software programs Follow these same steps to select and remove the One Touch 4 0 ScanSoft OmniPage OCR module from the installed programs list The One Touch 4 0 software is removed from your computer Unplug the USB cable from the scanner Close all open windows and restart your computer Uninstalling the OmniPage Software 1 2 On the Windows taskbar click Start point to Settings then click Control Panel Windows 2000 and XP Double click the Add or Remove Programs icon Windows
17. not selected the scanner will scan the face down side of the page only The Simplex and Duplex buttons on the scanner take precedence over the One Touch settings In other words if the LED number on the scanner is configured to scan as Duplex but you press the Simplex button the scanner scans in Simplex and vice versa e Color Filter Color filter is the ability of your scanner to automatically remove a color from a scanned image For example if you are scanning a letter with a red watermark you can choose to filter out the red so the scanned letter just shows the text and not the red watermark Color filter applies to Black amp White or Grayscale scanning modes The original with a red watermark over black text Markiting ABE m diki mi eaves cl wpe en do ue hk Bu J var 2 ot ned riita en ppn mari ADG hij pigiad an acter ming gt mich of ts OEMOOM Tha iy e kar CEI et 0 amend lng Penin t ag iene a ot dana lee aot nerd ii Lis iid ot Aerar d prodwi HD parny a pin bha i brej men Mp single in nie ae et The scanned item with the red filtered out LE EALE ABC lec disvitubes ond mii tspredect woidvice hy tjoni DE Mie nie inuis As ol Junie 139 at ampia ae naki ailas kii Taai piitan E a bethee parng Agata rp ADS hap spegni an Tani mora gee horteth a ibe DERUDE puso Tea These beteini AH Aiga e ere pe khia fa ie ee h k H prepiri mondonmd Chu tlds schie Ind aen bek
18. option for your scanned images Minimize Size Smallest file size lowest image quality Normal Medium file size some loss of image quality Maximize Quality Largest file size no loss of image quality Your selection pertains only to the button currently selected on the One Touch Properties window Other buttons that have JPG or PDF selected as the Page Format are not affected so you can set the JPG or PDF file size image quality independently for each button 4 Click OK or Apply on the One Touch Properties window Text Formats Selecting the text format option also selects OCR processing as an automatic step for scanning Therefore when you scan a document with the text format selected the text portions of the document are automatically converted to editable text Select a text format for documents with text or numbers such as a business letter report or spreadsheet The text format icon has several file formats available depending on the Destination Application you select The specific file format is the file name extension on the text format icon DOL The specific text format this example is for Microsoft Word As you select Destination Applications that are text applications the text format icon changes to match the file type of the application In some cases the Destination Application supports several file types and you can right click on the icon to choose the particular file type for that application 2
19. sharper and clearer the scanned image However higher dpi settings take longer to scan and produce larger files for the scanned images Brightness Sometimes an image is scanned with the brightness and contrast set too light or too dark For example a note written with a light pencil may need to be scanned darker to improve legibility Increasing or decreasing the brightness makes the scanned image lighter or darker Contrast The difference between the lighter and darker portions of the image Increasing the contrast emphasizes the difference between the lighter and darker portions decreasing the contrast de emphasizes that difference If you want to lock the configuration click the key icon to change it from a Key to a Lock Click OK if you are done making changes for this configuration The Page Settings tab Click the Page Settings tab to select options applicable to how you want the image to appear after scanning Scan Settings Page Settings Advanced Settings Size Standard Letter 6 5 x 11in A Custom Width 8 50 Height 11 00 inches Click the name to toggle between inches Improvements and Settings and millimeters E AutoCrop to Original W Duplex E Skip Blank Originals lstherne E Color Filter Straighten Image Hear Teen M E ee ie aert emery Double Feed Detection Standard Click the menu arrow and choose a page
20. to separate folders Multi Function Options Ml Storage1 eS Y l H PDF C BMP TIFF JPG h Transfer to Storage HEH Create single image files Burn to CD ROM E Select configuration E Quality US Letter Sharepoint Quality 44 Document W Configure Before Scan E Quality US Legal TEXT E Storage for Business Receipts The new configurations E Storage for Personal Receipts apply to the Transfer to Storage Destination Application h Yl 14 Now click the arrow buttons to select a scanner button for each new configuration Click Apply to set that button for that configuration The following examples show that buttons 7 and 8 have been set to scan to each of the new configurations Multi Function Options Ml Storage1 a BS y ie H PDF Transfer to Storage BMP TIFF JPG 4H E Create single image files f Burnto CD ROM E Select configuration re Quality US Letter f Sharepoint Quality A4 Document cai Configure Before Scan Quality US Legal Multi Function Options fH Storage2 Semi a as y mt al PDF Transfer to Storage BMP TIFF JPG EEE V Create single image files Bum to CD ROM E Select configuration E Quality US Letter f Sharepoint Quality 44 Document a Configure Before Scan E Quality US Legal E Storage for Business Receipts Storage for Business Receipts Wy Storage for Personal Receipts Storage for
21. updates for your Xerox scanner If your computer has AntiVirus or AntiSpyware software running you may encounter alerts or messages during installation asking you to allow the installation to proceed Although the messages will differ based on the software your computer is running in each case you should allow the installation to proceed if that option is available Alternatively you can turn off the AntiVirus or AntiSpyware software before installing your scanner but if you do make sure to turn it back on again when installation is finished If you already have a scanner connected to your computer it is recommended that you remove that scanner s driver program prior to installing your Xerox scanner You can remove these programs from the Windows Control Panel Please refer to the user manual provided with your other scanner hardware for instructions about removing the driver and software for that unit If your computer is running Windows Vista you may see the Vista User Account Control screen asking you to confirm system changes Click the Continue button to allow the installation to proceed User s Guide 1 1 Installation DocuMate 742 Step 1 Assemble the Scanner 1 Remove the scanner from its protective foam and plastic bag 2 Remove any shipping tape from the scanner input tray and output tray 3 Open the ADF cover and carefully remove any foam particles that may have gotten inside it Leave the cover open so you can att
22. 18 User s Guide DocuMate 742 Scanning From One Touch To select a file type for the text format 1 Select the Destination Application 2 Right click on the text format icon The menu options depend on the type of Destination Application you select Example menu for the Text format when the selected application is Microsoft s Word Example menu for the Text format when the selected application is Transfer to Storage CA A FA PAL DOF nPI Simple Text Rich Text Format s Word Document Simple Text Rich Text Format Word Document Comma Delimited Excel Spreadsheet HTML Document Searchable PDF Use MRC x Normal PDF Minimize Size Normal Maximize Quality LoM Minimize Size v Normal Maximize Quality Use MRC OCR options 3 Choose the file type that you want for the text format Simple Text The txt file format Text with no formatting used by the standard r Microsoft Notepad application a Rich Text Format The rtf file format Text that retains formatting when converted E Available with Microsoft Wordpad and Word 2 Word Document The doc file format used by Microsoft Word a FAL DOC Comma Delimited The csv file format used for database or spreadsheet data r with fields when the document is converted into editable text the fields are 2 maintained CSV Excel Spreadsheet The xls file format used by Microsoft Excel i HTML Document The htm file format used t
23. 4 1 Screen Resolution 2 23 2 25 Searchable PDF sPDF 2 19 Select configuration 2 6 Properties 2 8 Select destination 2 6 2 20 Select format 2 7 Serial number 1 11 SharePoint 1 14 Show all destinations 2 20 Show Hardware 2 34 Show Progress Window 2 21 Simple Text 2 19 Simplex 2 33 Size 2 9 Software 1 5 1 12 Software help ii vi 1 4 3 1 status light 6 7 Sti event forwarding 2 21 Still Image Client 2 28 Storage and CD R W 2 20 Storage Options tab 2 13 2 31 Straighten Image 2 10 System requirements ii vi T technical support 6 7 Text Documents Properties 2 22 Text Editors 2 20 Text file formats 2 18 TIFF file format 2 17 Transfer to Storage 2 13 2 30 2 31 file formats 2 19 TWAIN access from One Touch 3 2 Open from One Touch 3 2 TWAIN interface 2 15 2 16 2 17 3 1 3 2 TWAIN only installation 1 7 TWAIN standard 3 1 TXT file format 2 6 2 19 2 26 U uninstall 6 9 Updates 1 11 USB cable 1 8 USB port 1 8 Use enhanced folder browser 2 21 User s Guide Index User Guides 1 13 V VRS Settings Tab One Touch Mini Guide 1 14 W Watermark 2 10 3 4 Web site for help 6 7 WIA Advanced settings 4 2 WIA interface 2 15 4 1 Windows Image Acquisition 4 1 Word Document 2 19 X XLS file format 2 19 8 3 Index 8 4 DocuMate 742 User s Guide Xerox
24. 4 User s Guide DocuMate 742 Installation 5 On the Main Menu select Install Products DocuMate 742 View readme Install products User guides Browse DVD Contents View our website 2009 Xerox Corporation All rights reserved Xerox and the sphere of connectivity design are trademarks of Xerox Corporation in the United States and or other countries 6 Make sure the box Scanner Driver is checked DocuMate 742 Please choose applications to install Scanner driver Kofax VRS EMC Captiva QuickScan Nuance OmniPage Pro NOTE The software provided with your scanner may differ slightly from the list shown in the window 7 Click Install Now User s Guide 1 5 Installation DocuMate 742 The scanner driver installation will now start 1 The Welcome to the One Touch 4 0 Setup Wizard opens Welcome to the OneTouch 4 0 Setup Wizard The installer will guide you through the steps required to install OneTouch 4 0 for the DocuMate 742 on your computer WARNING This computer program is protected by copyright law and international treaties Unauthorized duplication or distribution of this program or any portion of it may result in severe civil or criminal penalties and will be prosecuted to the masimum extent possible under the law Cancel Back Click Next 3 On the Xerox License Agreement window read the license agreement If you accept the terms select Agree then click Next
25. 42 Loading Documents to Scan NOTE Always remove any staples or paper clips from documents before inserting them into the scanner s Automatic Document Feeder Staples and paper clips can jam amp the feed mechanism and scratch the internal components Also remove any labels stickers or Post It notes that may come off during the scanning process and get stuck A in the scanner Misuse as described here will void your scanner s warranty When you press either the Simplex or Duplex button documents are scanned using the scan settings indicated by the LED number The scanned images are then sent to a software application computer folder location or to a network drive 1 Extend the input and output trays for the length of the pages being scanned Example U S Letter paper Example A3 paper 2 Adjust the paper guides for the width of the pages being scanned Example U S Letter paper Example A3 paper 1 16 User s Guide DocuMate 742 Installation 3 Load the documents face down with the top of the pages inserted into the Automatic Document Feeder Example U S Letter paper Example A3 paper 4 You can now scan the documents using the scanner buttons One Touch or one of the other scanning interfaces User s Guide 1 17 Installation DocuMate 742 1 18 User s Guide Scanning From One Touch The scanner has 9 One Touch scanning functions When you press the Simplex or Duplex button on the scann
26. 8 Uninstalling Your 5 COINMICT sssini A A nein ees 6 9 DocuMate 742 Scanner Specifications wu esssessssssessecsssssessssssessssseecsesssecscsasseseseseesees 6 10 Xerox DocuMate 742 Parts LISE secon tecceeeen eas sete tacccceateace eit canes 6 11 Pree ras eeeeeereeeenuaier renee 7 1 Appendix A SOT ey IATFOGU CTI ON ascsasipnistesatinarsociorsacnidareenentaciesiiunieeetanaianiea nents 7 1 AOP T B ENE engan a o E E E E EE A A AREE 7 1 Appendix C Operational Safety Information sssssesssesssssssssossssssrrssrsssssssssssssssssssssssrrreenes 7 2 Appendix D Electrical In OnmnmatioN a scscvitis aenisodsteatine a sin ieednnmenian 7 3 Appendix E Emergency Power Off uuu csssssssssssssssessssssssssesssessessscssssssecsscesssasccssssscsescescssseesses 7 4 Appendix F Maintenance Information ou ecssssssssesssessessscsssessesssccsscssecsccsesssesseesseseseesees 7 4 Appendix G Product Safety Certification aisssscsiseasistnnniaseteninndiaubuarnnaicaunnianeden 7 4 Appendix H Regulatory Information ssccasicasssoscssscesadosecsrseninrrcasiacsssniteretisredatenensoatenvissians 7 5 Appendix I Compliance Information ssssssss00s0010011sssssssssssssssssssssssssssrrsrreesrenssssssssssssssssrrreerns 7 5 Appendix J Ilegal CODES ssrnssennannann erin 7 6 Appendix K EH amp S Contact Information u cccecsssessesssesssessscssessecssecsseesecssecsessecssessecsseeseeeses 7 8 E A E E EA AA E E ENA A E E E 8 1 User s Guide iv Welcome Congratul
27. From One Touch e Sti event forwarding is for using another application s interface for scanning The One Touch Event Forwarding dialog box opens so you can select which application to use to continue scanning 3 Click Apply then click on the Multi Function tab to see the new settings Global Options e Show Progress Window Select this option to display the progress window of the document s during scanning e Use enhanced folder browser Select this option if you want to save your scans to a network location that is not a mapped drive on your computer e Create copies of scanned documents Sometimes the image of a scanned document is only saved as a temporary file until its Destination Application is finished using it In those cases you may want an additional permanent copy saved on your hard drive The copies will be saved in the folder specified in the Folder Copy Options section This option is not available if either Document Management or Storage and CD R W are selected because by default file copies for those types of Destination Applications are already automatically saved in the folder for copies e Folder Copy Options This section of the dialog box sets the location for copies of your scanned documents and how you want to group them Click the Browse button and select the folder for saving the copies Select the grouping option for the documents The Group by button option groups the documents under the name of the
28. If you choose not to accept the license agreement the installation will terminate and the scanner driver will not be installed 4 The next window lists the choices of the drivers that you can install for your scanner Scanner Software Options Recommend Full Install which includes OneTouch software to enhance scanner button functions TWAIN andor 1515 software may be required in some applications Full Install OneTouch TWAIN and 1515 A TWAIN ard 1515 D TWAIN Only 1515 Only Cancel Back 5 Select the option that you want then click on Next e Full Install OneTouch TWAIN and ISIS This is the recommended installation It installs the One Touch 4 0 software which provides the necessary driver software for the scanner buttons to work It also installs the TWAIN and ISIS drivers for scanning from within TWAIN and ISIS scanning applications e TWAIN and ISIS The TWAIN and ISIS drivers are installed and you can scan from within TWAIN and ISIS scanning applications You will not be able to use the buttons on the scanner 1 6 User s Guide DocuMate 742 Installation e TWAIN Only The TWAIN driver is installed and you can scan from TWAIN scanning applications only You will not be able to use the buttons on the scanner e ISIS Only The ISIS driver is installed and you can scan from ISIS scanning applications only You will not be able to use the buttons on the scanner 6 A window opens with i
29. One Touch 4 0 5 June 2009 Xe OX 05 0784 000 DocuMate 42 User s Guide Design 2009 Xerox Corporation All rights reserved Xerox and the sphere of connectivity design are trademarks of Xerox Corporation in the United States and or other countries Content 2009 Visioneer Inc All rights reserved The Visioneer brand name and logo are registered trademarks of Visioneer Inc Reproduction adaptation or translation without prior written permission is prohibited except as allowed under the copyright laws The PaperPort and OmniPage brand name and logo are registered trademarks of Nuance Communications Inc QuickScan is a trademark and ISIS is a registered trademark of EMC Corporation Kofax and Virtual ReScan are registered trademarks and VRS is a trademark of Kofax Image Products Inc Adobe Adobe Reader Acrobat Reader Adobe Acrobat and the Adobe PDF logo are registered trademarks of Adobe Systems Incorporated in the United States and or other countries The Adobe PDF logo will appear in this product s software and full access to Adobe software features is only available if any Adobe product is installed on your computer Microsoft is a U S registered trademark of Microsoft Corporation Windows is a trademark and SharePoint is a registered trademark of Microsoft Corporation ZyINDEX is a registered trademark of ZyLAB International Inc ZyINDEX toolkit portions Copyright
30. Personal Receipts Gee eed eee eee eee eee Gee ee Gee eee eel Scan to multiple storage folders Insert the document you want to scan to storage Press the Function button on the scanner to get to one of the buttons set up for scanning to storage Press the Simplex or Duplex button to scan the documents When scanning is finished insert the next document and press the Function button to get to the next button you have set up for scanning Press the Simplex or Duplex button to scan the documents When scanning is finished the documents are stored in the two separate folders User s Guide 2 33 Scanning From One Touch DocuMate 742 Checking the Hardware and Setting the Lamp Power Saving 1 Right click on the One Touch icon and choose Show Hardware from the pop up menu Show Hardware Check for Online Updates Show Quick Reference About 2 The Hardware Properties dialog box opens and shows information about your DocuMate 742 Workgroup hardware status W Local Host mer J Xerox DocuMate 742 Selected hardware capabilities gt Xerox DocuMate 742 Scanner Type Automatic Document Feeder Duplex Capable Optical Resolution 600 x 1200 dpi 48 bpp internal color Max Document Size 11 70 x 38 00 LE OneTouch Button Count 9 User s Guide DocuMate 742 3 Click the Properties button Device Settings Information Device name
31. TI scacssccasssssnsstestoscsscdesorstaianectssenssnssctaclsthesnateniens 2 28 Creating an HTML Web Page from Your Scanned Documents csese 2 29 Transferring Scanned Documents to Storage ceecsesssesssessecssesseessesssesseeseesessees 2 30 Checking the Hardware and Setting the Lamp Power Saving u ecesessessesstessesseeene 2 34 User s Guide iii Table of Contents DocuMate 742 3 Scanning from Vs pacesescastcesteree rere cial ste eer meeteteeenaets 3 1 Accessing the TWAIN Interface wu eeccesssesssssssssssssssssessssssecsnsssscssessscssscsnesscssecsessecssesssessesseeesecs 3 2 Scanning with the TWAIN Interface cecsicsersrceosssarncenssinsacsseactcua tron neariensinisnhcetaneinn 3 3 The options in the TWAIN interface weecsssessessssssesssessecssessscssecsessecssesscsseesteesees 3 3 4 Scanning from WIA sitssecesesdaccxasecocsnsestevenessasisacasidesiesiassanaccdenepetsenisvensbaue 4 1 Fine FUnNng OUR CONS sara E r eC Oe eee 4 2 5 MIG Tom DIS sssssasssase in 5 1 O Man 2 0 6 6 6 lt sire E 6 1 SCT ITT Paper CI aers E 6 1 Cleaning the Automatic Document Feeder uu ecesssssessssssssscsnesssssnecnecassesscsecascasceseeaseass 6 2 Replacing the Roller Assembly wu eccessessssssecoecssssccsesssssscnessscssscnccascssccnecascascescsnscancaneeanees 6 3 TOTES FOC GING cose ss eacsapeecast E esate eens eww aeatast sels ot erate ate 6 7 Error Light Troubleshooting Codes acasicxarnsrcestusascvecssbarsnatertascncetssepianiiiactennsasetanaaae 6
32. Vista Double click the Programs and Features icon Select OmniPage and click Remove A message window opens asking if you are sure you want to remove OmniPage from your computer Click Yes Close all open windows and restart your computer User s Guide 6 9 Maintenance DocuMate 742 DocuMate 742 Scanner Specifications Scanning resolution Bit depth Maximum item size Minimum item size ADF specifications Scanning speed Capacity Paper thickness Light source Scan method Interface Scanner dimensions Width Depth Height Weight Operating temperature Relative humidity Power adaptor Power consumption Power cord USB cable Safety and agency certifications Supported Operating Systems Scanner Drivers Bundled Software 600 dpi 24 bit color 8 bit grayscale 1 bit bitonal black and white 11 7 x 38 inches 297 x 965 mm 2 x 3 inches 51 x 76 mm Up to 50 pages per minute Up to 100 images per minute 100 sheets of 20lb paper 14 28 lbs Cold cathode fluorescent lamp Automatic Document Feeder ADF USB 2 0 High Speed compatible with USB 1 1 16 8 inches 430 mm 10 6 inches 270 mm 8 6 inches 220 mm 30 lbs 13 6 kg 50 95 F 10 35 C without condensation 20 80 35 C without condensation DC Jack 3P 100 240Vac 24Vdc 2A 24W Class 1 Two Cores HiTron HEG42 240200 7L ENERGY STAR and ROHS compliant lt 40 Watts during operation lt 25 Watts on standby lt
33. a omy pitty g gio peg paila oor e Double Feed Detection Selecting this option turns on the scanner hardware feature that detects when multiple pages feed through the scanner at one time Abort scanning stops and all pages scanned in this batch up to this point will be deleted Prompt you will be prompted to remove the pages in the ADF restack the remaining pages and continue scanning All pages scanned before and after the double page feed are saved If you are finished making changes to the configuration click on OK to save the settings and close the window User s Guide DocuMate 742 Scanning From One Touch The Advanced Settings tab 1 Click the Advanced Settings tab The options of the Advanced Settings tab are for the Color or Grayscale scanning mode Scan Settings Page Settings Advanced Settings Grayscale Color Settings Color Saturation iaj Color Hue mj 2 Drag the sliders to the left and right to change the color settings As you do the image changes to show the effects of the new settings Saturation the strength or purity of a color Hue the color your eyes see as reflected from the image Gamma is the tone curve and the starting point for image enhancement As you raise or lower the Gamma value the values at which Color Saturation Color Hue Brightness and Contrast affect the image are changed It is recommended that you keep the default Gamma value or adjust this setting bef
34. ach the Input tray 4 Insert the short pins on each side of the input tray into the holes on the scanner 1 2 User s Guide DocuMate 742 Installation 5 Insert the short pins on each side of the output tray into the holes on the scanner VU User s Guide 1 3 Installation DocuMate 742 Step 2 Install the Software The installation disc contains the necessary driver and scanning software to use your DocuMate 742 To install the software 1 Start Microsoft Windows and make sure that no other applications are running 2 Insert the installation disc into your computer s DVD ROM drive The disc automatically starts 3 The Select Language window opens Click the drop down menu arrow and select the language to use Click OK 4 Thedisc s Main Menu window opens NOTE If the disc does not start check the following e Make sure the disc drive s door is completely shut e Make sure the disc was inserted in the drive in the proper direction label side up To launch the disc manually e Open the Windows options for your computer s disc drives e Double click the icon for your DVD ROM drive e The Installation menu for the disc should now open If the menu does not open e From the list of files on the disc double click the file named START32 EXE NOTE The Scanner Readme file has late breaking news about your scanner The readme file is in HTML format and will open in any standard browser 1
35. anning Interfaces If you selected the recommended installation options see page 6 then you have several different options to scan with your Xerox DocuMate 742 scanner Each method scans equally well so use the one with appropriate options for the item you are scanning One Touch When you press the Simplex or Duplex button the item in the scanner is scanned using the scan settings indicated by the LED number The scanned image is then sent to a software application or location on your computer You can also scan using the on screen One Touch button interface The One Touch software is where you configure the settings for the Scan button See Scanning From One Touch on page 1 TWAIN Interface This option uses your scanner s TWAIN interface to scan Select scanning options before scanning put the document in the scanner then click the Scan button in the TWAIN interface window See Scanning from TWAIN on page 1 Windows Image Acquisition WIA This option uses the Microsoft Windows set of choices for scanning Select the WIA scan settings put the document in the scanner then click the Scan button in the WIA window See Scanning from WIA on page 1 ISIS Interface This option uses the ISIS interface for scanning Select the ISIS scan settings put the document in the scanner then click the Preview Scan button in the ISIS window See Scanning from ISIS on page 1 User s Guide 1 15 Installation DocuMate 7
36. ar e Green arrows click to cycle through the panel s 3 views e Scanner icon click to open the scanner s hardware properties e Red X click to close the One Touch panel The Button View e Left click on a Destination Application icon to start scanning e Right click on a Destination Application icon to open the One Touch Properties The Detail View e Left click on a Destination Application icon to start scanning e Right click on a Destination Application icon to open the One Touch Properties e Single click on the detailed information to open the One Touch Properties The Hardware View e Left click on the scanner icon to return to the Button view e Right click on the scanner icon to open the scanner s hardware properties 2 4 User s Guide DocuMate 742 Scanning From One Touch Configuring the One Touch Buttons When you installed the scanner the software configured each One Touch button with appropriate settings consisting of a Destination Application a Scan Configuration and a File Format 1 Click on the One Touch icon 2 Right click a button on the One Touch Button Panel 3 The One Touch Properties window opens One Touch Icon Cede 5 04 PM Oo 3 Xerox DocuMate 742 E Scan POF Print eMail Fax Right click on a button for example button 2 and the Properties window opens for that button Multi Function H PDF Select destination Transfer to Storage fe
37. ations on purchasing your Xerox DocuMate 742 With this scanner you can quickly scan stacks of single sided or double sided pages and place their electronic images on your computer Before You Begin Before starting the software installation please check the contents of the box to make sure that all parts are included If any items are missing or damaged contact the dealer where you purchased the scanner DocuMate 742 Scanner Input Tray Output Tray USB Cable Power Supply Power Cable me l ite og E wie nad P Ibe l a f Yi at Bout eee at sii A ll i _ Installation Disc Quick Install Guide Technical Support Card m M L it ji hl Ls N i User s Guide V Welcome DocuMate 742 Documentation The following documentation is provided with your scanner Quick Install Guide Abbreviated installation instructions Scanner User s Guide On the Installation Disc contains detailed installation scanning configuration and maintenance information Mini Guides On the Installation Disc contains detailed instructions on using the One Touch OmniPage module One Touch VRS module and SharePoint destination link Readme Contains the latest information about your scanner and software installation OmniPage User s Guide On the Installation Disc contains detailed feature and configuration information for the OmniPage software Quic
38. ave Ctrl S Save As From Scanner or Camera Print Preview Page Setup Print Send Set As Background Tiled Set As Background Centered Set As Background Stretched 1 OT_Panel_DetailBtl 2 OT_Panel_Btn5 9_Storage 3 C Users OT_Panel_Btn4 8 Exit 3 The scan window opens Use this window to select scanning options and start the scan process What do you want to scan Paper source Document Feeder X Select an option below for the type of picture you want to scan Color picture D Grayscale picture Black and white picture or text Custom Settings You can also Adjust the quality of the scanned picture Page size A3 297x 420mm 11 7x 165im v 4 Click on the color mode appropriate for the item you are scanning User s Guide 4 1 Scanning from WIA DocuMate 742 5 Place a document in the scanner Click on the Scan button in the WIA interface The scanner starts scanning 7 The scanned image will appear in Microsoft Paint or other WIA application you re using Untitled Pain File Edit View Image Colors Help C O g ERE Se i A E EE For Help click Help Topics on the Help Menu NOTE Windows Vista has advanced options available for scanning with the WIA interface Scanning from Microsoft s Paint application uses the interface described in this section Other applications may access the advanced WIA interface availabl
39. de Click on a link below to view the appropriate user guide Adobe Reader must be installed in order to view the user guides Adobe Reader must be installed in order to view the user guides Scanner readme VRS Scanner QuickScan OneTouch OmniPage mini quide OmniPage OneTouch VRS mini quide SharePoint mini quide gt 4 oy Click the name of a User Guide you want to view and it will open in Adobe Reader Use the Adobe Save command to save that User Guide on your computer The SharePoint Mini Guide has information about a feature in the One Touch software to link to Microsoft s SharePoint application This brief Mini Guide explains how to setup the SharePoint link in One Touch The One Touch VRS Mini Guide has information about a feature in the One Touch software to use VRS when scanning This brief Mini Guide explains what the feature is and how to use the VRS settings when creating or modifying a scan configuration The One Touch OmniPage Mini Guide has information about the OmniPage module in the One Touch software This brief Mini Guide explains what the feature is and how to use the OmniPage settings when creating or modifying scan configurations When you re finished click Main Menu to return to the Main Menu window and click Exit Remove the installation disc and store it in a safe place That s it Installation is finished and your DocuMate 742 is ready to scan User s Guide DocuMate 742 Installation Sc
40. dices et sa eo 10 11 Postage Stamps canceled or uncanceled For philatelic purposes Postage Stamps may be photographed provided the reproduction is in black and white and is less than 75 or more than 150 of the linear dimensions of the original Postal Money Orders Bills Checks or Drafts of money drawn by or upon authorized officers of the United States Stamps and other representatives of value of whatever denomination which have been or may be issued under any Act of Congress Adjusted Compensation Certificates for Veterans of the World Wars Obligations or Securities of any Foreign Government Bank or Corporation Copyrighted material unless permission of the copyright owner has been obtained or the reproduction falls within the fair use or library reproduction rights provisions of the copyright law Further information of these provisions may be obtained from the Copyright Office Library of Congress Washington D C 20559 Ask for Circular R21 Certificates of Citizenship or Naturalization Foreign Naturalization Certificates may be photographed Passports Foreign Passports may be photographed Immigration Papers Draft Registration Cards Selective Service Induction Papers that bear any of the following Registrant s information Earnings or Income Dependency Status Court Record Previous military service Physical or mental condition Exception U S Army and Navy discharge certificates may
41. e ADF cover 3 Place one hand on the ADF cover to hold the ADF cover open while removing the roller from the scanner User s Guide 6 3 Maintenance DocuMate 742 4 Grab the top of the roller housing just beneath the ADF cover release 5 Firmly pull the roller housing towards you You will hear it release from the scanner cover 6 Leverage the roller housing out of the scanner 7 Place the roller housing face down on a flat surface 6 4 User s Guide DocuMate 742 Maintenance 8 The roller is in a gray module attached to the housing Pinch the arms on either side of the roller module and pull the roller module out of the housing 9 10 Place the new roller module in the housing a press down on the back of the roller module until the arms on the roller module snap into place User s Guide 6 5 Maintenance DocuMate 742 To place the roller in the scanner 1 Place the arms on the housing on the ledge in the scanner lid 2 Tilt the housing up and into the scanner 3 Press on the roller housing until it snaps into place in the scanner lid 4 Gently press down on the ADF cover to close the scanner Do not let the scanner lid slam shut 6 6 User s Guide DocuMate 742 Maintenance Troubleshooting In addition to the troubleshooting information contained in this section please see the Readme file on your installation disc The Readme file contains additional informatio
42. e length to width relationship of the image s dimensions Select this option so the image s relative proportions remain constant AutoRotate image for best fit If the image is a Landscape format and the device is printing in the Portrait mode or vice versa rotate the image to fit on the page Collate copies If you are printing more than one page collate the copies Enter the number of copies in the Copies box Advanced Click to see additional settings for the device The dialog box that opens is specific to the device For example if the device is your printer the dialog box is your printer s setup settings Click OK or Apply User s Guide DocuMate 742 Scanning From One Touch The Storage Options Tab Archive A Storage Options tab is on the Scan Configurations dialog box when the Destination Application is Transfer to Storage You use the options on this tab to select where to save your scanned items for storage when scanning with that particular Scan Configuration 1 Click on the Storage Options tab Select folder and transfer options EH Storage layout All documents are in the root Documents are put in folders by month Documents are put in folders by week Documents are put in folders by type Storage location C Wsers Public Documents 2 Click the Storage Layout options you want All documents are in the root The scanned documents are saved in the root of the folder specified in the Sto
43. e single image files Select configuration 44 Document Color Photo for eMail 6x4 E Quality US Letter US Legal W Configure Before Scan g Color Magazine Scan for Light Text Select the scan configuration to edit or delete It must be unlocked as indicated by not having a lock displayed here e To delete the configuration click the Delete button e To edit the configuration click the Edit button Edit the settings and click OK 3 Click OK to close the One Touch Properties window Configure Before Scan You can set up the scanner so that when you press a button or click it on the Button Panel a different scanning interface opens before the scanning starts To set up the scanner for this capability you select Configure Before Scan from the scan configuration list Choosing Configure Before Scan simply opens either the TWAIN or WIA scanning interface when you press a button You can then use the interface to change the Resolution Scan Mode and other settings When you scan the scanned image will still be sent as the file type and to the same Destination Application already selected in the One Touch Properties window for that button 2 14 User s Guide DocuMate 742 To set Configure Before Scan 1 Open the One Touch Properties window 2 Select the scan configuration Configure Before Scan Multi Function a Scan Select destination Transfer to Storage fe Bum to CD ROM E Shar
44. e size Click this option to activate the Define button Then click the Define button to see the Define page size dialog box for selecting a specific page size Standard Letter amp 1 x 11 in Custom width 8 50 Height 17 00 Inches Cancel Standard Click the menu arrow and choose a page size from the list Custom Enter the horizontal and vertical page dimensions in the boxes Click the name of the units inches or mm millimeters to toggle between them Click OK The currently selected page size appears in the middle of the TWAIN interface on the left hand side e AutoScan on document insertion AutoLaunch technology senses when an item is inserted into the paper feed and starts scanning immediately If this option is not selected the scanner waits for you to click the Scan button 3 4 User s Guide Scanning from WIA Microsoft Windows XP and Windows Vista include their own scanning interface known as Windows Image Acquisition WIA for acquiring images from scanners digital cameras and other digital devices This section shows how to use Microsoft Paint to scan using the WIA interface but you can use other Windows applications as well To scan using WIA from Microsoft Paint 1 Onthe Windows taskbar click Start point to Programs point to Accessories and then click Paint 2 From the File menu choose From Scanner or Camera Edit View Image Colors Help New Ctrl N Open Ctrl O S
45. e with Windows Vista Please refer to the Windows help for instructions on using WIA Fine Tuning Your Scans You can select new settings before you scan an item to fine tune exactly how you want to scan it What do you want to scan Paper source Document Feeder Select an option below for the type of picture you want to scan EE Color picture Bel Grayscale picture Black and white picture or text Custom Settings You can also Adjust the quality of the scanned picture Page size A3297x 420mm 11 7x 16 5in 4 2 User s Guide DocuMate 742 Scanning from WIA 1 On the scan window click Adjust the quality of the scanned picture Advanced Properties Appearance Brightness Contrast Resolution DPI Picture type 20 2 Select the options for scanning Brightness and Contrast Drag the sliders to the right or left to adjust the brightness and contrast of the scanned image Resolution DPI Click the up or down arrow to scroll through the dots per inch dpi of the resolution Higher dpi settings take longer to scan and produce larger files for the scanned images Picture type Click the menu arrow and choose the most appropriate type for the item you re scanning 3 Click OK The Custom Settings button is now set to scan with the options you selected User s Guide 4 3 Scanning from WIA DocuMate 742 4 4 User s Guide Scanning from ISIS You can
46. eesscossessesseesserseesseesseeses 2 1 Defa lt One Touch Se CO Sarasa cst scascvatsicsseastestca oreosednaiaute tasers ntennenetintucaeetaneeees 2 1 Scan using the Orne Touch DUTTONS senssa ai 2 2 Scan from the One Touch Button Panel wn cescssssssssessessssssesssesssessecsscsseessesssesseseneesseesees 2 3 Features of the One Touch Button Panel sssssessessssssssssssssrssrrsrrsssssssssssssssssssssssrrreens 2 4 Configuring the One Touch Buttons ssscsssccasssssasioscosasurdsetecasensssasacassactasstaasosnicesseenssstasieastanidsn 2 5 Selecting New Settings sssini ieioea raian esa AEAEE a 2 6 Creating a New Scan Configuration cm acietsssctsnstoaiectusstiandsecsqetieiisaadeiedaveanetiien 2 8 Editing or Deleting Scan Configurations wo esessesseessesssessssssecssessecsseeseesseeeseeses 2 14 Configure Betoro SCAN acca stteessscststterstusce ascent cereareteantiaseaateiaans senators 2 14 Selecting Document and File Format Options ou sesssssscnecnecascscenseeseene 2 17 Selecting Options for ONE TOUCH wu ecsssscsssesssessesssessecsscsssessessscssesssessseesesseesees 2 20 Setting Destination Application Properties once cesessssssessesssssessessessestesseeseesne 2 21 Special Features and Scanning Destinations ou eesssssccesssscsessecssssscsnecsecassesscnscaseene 2 26 Scanning with Optical Character Recognition OCR on eccessssssecseessestesseeseeene 2 26 18 8 0 1g ee oO OT Oe E E teres erresent ren anermtrs vst 2 2 SCANNING with Event Forwarding S
47. em is scanned When finished click the Done button and the image will be sent to the Destination Application specified in the One Touch 4 0 Properties window In the example shown on the previous page the Destination Application is Paint Canceling a Configure Before Scan 1 Click Cancel in the scanning progress window Scanning page 1 Cancel Visioneer Inc All nights reserved 2 The following window will open asking if you want to cancel the entire job Do you want to cancel the entire job a Yes Scanning stops and all pages scanned in this batch up to this point will be deleted The TWAIN interface will close and you can restart your scan from the beginning Choose Yes if the TWAIN scan settings are incorrect for your current scanning batch For instance the Picture Type is Black amp White but you want to scan your documents in color Choose Yes to delete any scanned pages then start over but select the correct picture type before scanning No Scanning stops but all pages scanned in this batch up to this point are not deleted and the TWAIN interface remains open You can place a new page in the scanner adjust the TWAIN settings for it then click the Scan button in the TWAIN interface to continue scanning At the end of the scanning batch all pages from the first portion of the scan and second will be sent to the Destination Application Choose this option if for instance you have been scann
48. ents in the Automatic Document Feeder ADF for scanning Guides adjust to support various document widths ADF Cover Release Lift to open the Automatic Document Feeder ADF User s Guide vii Welcome DocuMate 742 Control panel One Touch scanning controls LED Number Shows the current scan setting for the Scan button Function button Selects the scan setting for the One Touch buttons Press to cycle through the settings Duplex button Press to scan double sided documents Simplex button Press to scan single sided documents Power switch Press to turn the scanner power on or off Status light Shows the scanner s status Refer to the Troubleshooting section for additional details Output Tray Holds documents after being scanned Output Tray Extension Unfolds to support various document lengths Power jack Connects the power cord to the scanner Universal Serial Bus USB port Connects the scanner to the computer viii User s Guide Installation Installation is a quick four step process 1 2 3 Assemble the scanner Install the software Connect the scanner Register the scanner Please make sure of the following before you begin installation The information in this guide may cover software not provided with the scanner you purchased Please disregard any information about the software not applicable to your scanner Visit our web site at www xeroxscanners com for the latest software
49. epoint Select format os i e w a amp 4 EMF TIFF JPG POF Create single image files Select configuration US Letter EH 44 Document g Guality Color Document E4 US Legal W Configure Before Scan L TWAIN WHA Scanning From One Touch Select then right click on Configure Before Scan to get the menu and choose the interface to use for scanning 3 Right click on Configure Before Scan and choose an interface to use for configuring before scanning TWAIN The TWAIN Interface opens for you to make changes prior to scanning See Scanning from TWAIN on page 1 WIA The Windows Image Acquisition WIA Interface opens for you to make changes prior to scanning See Scanning from WIA on page 1 4 Click OK or Apply on the One Touch Properties window To Scan Using Configure Before Scan 1 Click the button you set up to use Configure Before Scan The TWAIN Interface opens 3 Choose your scan settings such as the Picture Type of Color Grayscale or Black amp White Resolution in DPI and Page Size 4 Click the Scan button on the TWAIN Interface User s Guide Xerox DocuMate 742 Mode Resolution E Black amp White 4 Grayscale Brightness amp Color Letter 8 5x 11in Options E AutoCrop to original V Define page size AutoScan on document insertion V Double Feed Detection Ready for scan Scanning From One Touch DocuMate 742 5 The it
50. er programs After uninstalling the other scanner s driver programs uninstall One Touch 4 0 using the steps on page 9 then reinstall it using the steps on page 4 Problem My computer keeps giving me out of hard drive space error messages The minimum requirement of 350MB free hard drive space is for the installation of the software and basic low resolution scanning High resolution scans result in files that can be over 1 gigabyte in size Free up some space on your hard drive for the software to be able to save the scanned images Problem With AutoCrop to Original selected sometimes I get blank pages or pages with lines The pages were probably scanned in crooked or skewed To use AutoCrop to Original the pages must be scanned in straight Adjust the paper guides on the scanner so pages feed in straight Problem If the USB cable is disconnected during a scan the scanner does not reconnect when the USB cable is plugged back in Unplug the power cable from the scanner and then plug it back in If the scanner does not reconnect 1 Unplug the power cable from the scanner 2 Restart your computer 3 After the restart is complete plug the power cable back in User s Guide 6 7 Maintenance DocuMate 742 Error Light Troubleshooting Codes The status light indicates the current state of the scanner Descriptions of the most common patterns are listed below Contact Xerox Technical Support if you experience a different b
51. er the scanner starts scanning using the settings for the current LED number The One Touch button panel shows the 9 scanning functions on screen QO gt Xerox DocuMate 742 EJ aE i ey Sy rih Sy amp Print eMail Fax Click these arrows to cycle Press the Function button to cycle through the 9 One Touch through the 9 One Touch scanning Default One Touch Settings One Touch is your main scanning interface for using the scanner Based on the recommended full installation of the scanner driver your scanner is pre configured to scan items for various basic tasks such as email or fax then send the scanned image to a Destination Application You can change any of these settings Please see Configuring the One Touch Buttons on page 5 for instructions For example the eMail button is set up to scan documents then immediately attach them to a new eMail message in your default eMail program The email application will default to the email program specified in the internet options of Internet Explorer A folder icon for a button means that the button is set up to archive the scanned item The scanner sends the scanned image directly to a folder without opening the image first in a Destination Application A question mark for a button means your computer does not have the appropriate software or hardware for the initial factory settings In that case you would probably want to change the name and Destination Applicatio
52. f you re using one of those applications such as America Online AOL you need to know which folder contains the scanned documents so you can manually attach them to your email messages eMail The Applications in this group allow you to send documents as attachments to an email recipient Some eMail cients like Hotmail America Online and MSN Explorer do not allow attachment of selected documents directly You can specify the folder for the attachments below Folder for storing attachments C Wsers Documents Mail Attachments Browse Folder for storing attachments for AOL Not installed Browse Internet Optons i Color document handling Convert cmap using screen Rkesoutan Tle t Bitm ing 5 Resoluti L Convert Bitmap to JPEG 1 Click the Browse button for Folder for storing attachments and choose a folder for your email attachments 2 If you are using AOL on your computer and the folder name for AOL is incorrect click the Browse button and find the correct AOL folder Please contact AOL for more information about the folder location in which AOL stores attachments 3 If you need to change your email client or any other internet options click the Internet Options button The Windows Internet Options Control Panel opens Click the Programs tab and choose a new email client from the Email list These are the standard Windows Internet options Please see your Windows documentati
53. guration to view its settings 2 6 E Scan US Letter Document A W Configure Before Scan 4 a scan Photograph 4 Mode Color 200 dpi F Fage 6 00 x 4 00 Settings Brightness 50 Co ga Scan 6x4 Vivid Photograph 4 Aa Copy Photograph User s Guide DocuMate 742 Scanning From One Touch These icons next to each scan configuration indicate the scanning mode 5 i ai Color Black and White Grayscale Configure Before Scan See the sections Creating a New Scan Configuration on page 8 and Editing or Deleting Scan Configurations on page 14 NOTE Use Configure Before Scan if you want to set the scanning mode manually before scanning See Configure Before Scan on page 14 Select Format A set of file formats for the scanned image for the selected button The formats are based on the type of Destination Application you select This example shows the formats that apply to Microsoft Outlook hk fis a n E A ee BMP POF TIFF JPG TET The icon names indicate their file types See Selecting Document and File Format Options on page 17 for more information about the available formats Options tab Displays a window for selecting options related to the selected Destination Application for the scanned image See Selecting Options for One Touch on page 20 for instructions on configuring the list of available destinations Properties button Displays a window for selecting prope
54. he CD burner begins and your scanned documents are written to the CD If other files are also waiting in this location they will get written with the One Touch files on the CD User s Guide 2 27 Scanning From One Touch DocuMate 742 Scanning with Event Forwarding STI If you want to specify an application to use for scanning at the start of the process you can use event forwarding To scan with event forwarding 1 Open the One Touch Properties window 2 Select Still Image Client as the Destination Application You cannot choose a page format for this option because the actual Destination Application is not selected until after you press the scanner button Multi Function Options 8 Custom Select destination Transfer to Storage PDF HH eate single image fi Burn to CD ROM E Quality 44 Document y Microsoft Paint US Legal Wj Configure Before Scan Microsoft 0 utlook z P Color Magazine E Quality US Legal Storage for Business Receipts SO Still Image Client W Storage for Personal Receipts New Copy Edit Delete Sh arep oint Choose a Scan Configuration Click OK Start scanning using the button you selected for event forwarding A dialog box opens for you to select the application to use for scanning OneTouch Event Forwarding Select the program to launch for this action 3 Microsoft Office Document Imaging Microsoft Office Document Imaging lt 8
55. ich was provided with your scanner and many other applications can use the TWAIN interface for scanning Because the TWAIN interface is often the same regardless of the software you use to open it you can still use the instructions in this User s Guide for scanning with your DocuMate 742 To access the TWAIN interface from other software please refer to their user s guides then return to this User s Guide for the steps to scan NOTE You can access the TWAIN interface when you re scanning from the One Touch software If the One Touch configuration you are using is set to Configure Before Scan and the selected option is TWAIN the TWAIN interface opens right away when pressing the button on your scanner without opening any other TWAIN compliant software first See the section Configure Before Scan on page 14 for details The OmniPage user guide is located on the installation disc you received with the scanner The OmniPage software includes a complete set of help topics that answer questions about each feature of the software To open the Help Topics window press the F1 key on your keyboard or choose OmniPage help from the Help menu User s Guide 3 1 Scanning from TWAIN DocuMate 742 Accessing the TWAIN Interface Open the TWAIN interface from One Touch If the One Touch configuration you re using to scan is set to Configure Before Scan and the selected option is TWAIN the TWAIN interface opens right away without o
56. ing a Black amp White document but you want to insert a color page into it Instead of having to re scan the entire batch you can stop the current scan change the picture type from Black amp White to Color then restart the scanning without losing the pages already scanned User s Guide DocuMate 742 Scanning From One Touch Selecting Document and File Format Options The format option you select determines the file format of the scanned document Appropriate format options and file types are available for the type of Destination Application selected for the button The available options are for images and text in ee Text Formats y A Pi TEXT is only W PAL one of several BMP JPG FOF text formats TE T available Image Formats TIFF The Text Formats are for text file types The names of the formats indicate their file types See Text Formats on page 18 for details FA SA FA SA FA FA FA DOL RTF SLS CoV HTML nPDOF sPDF TEAT MY Create Single Image Files The TIFF and PDF formats support multiple page documents If you are scanning as a TIFF or PDF file and want one file created for each image scanned select Create single image files Note that this option is automatically selected and disabled if you have selected a format that only supports single pages such as BMP or JPG This option can be used in conjunction with Configure Before Scan to send multiple single page files to a destination
57. kScan User s Guide On the Installation Disc contains detailed instructions for using the software Virtual ReScan VRS User s Guide On the Installation Disc contains detailed feature and configuration information for the VRS software Online Help For the scanner configuration TWAIN and WIA interfaces system Requirements IBM compatible Pentium 4 PC or AMD equivalent with A DVD ROM drive An available Universal Serial Bus USB port Microsoft Windows operating system Windows 2000 Service Pack 4 32 bit Windows XP Service Pack 2 32 bit or 64 bit Windows Vista The scanner is compatible with Service Pack 3 for Windows XP and Service Pack 1 for Windows Vista Windows 2000 and XP Minimum of 512 megabytes MB of internal memory RAM Windows Vista Minimum of 1 gigabyte GB of internal memory RAM 350 MB minimum of free hard disk space A VGA or SVGA Monitor The recommended settings for your monitor are vi Color quality of 16 bit or 32 bit Resolution set to at least 800 x 600 pixels Refer to your Windows documentation for instructions on setting the color quality and resolution for the monitor User s Guide DocuMate 742 Welcome The Xerox DocuMate 742 Scanner Input Tray Input Tray ADF Cover Control Panel Extension Release QO Q O Output Tray Output Tray Power Jack USB port Extension Input Tray Extension Unfolds to support various document lengths Input Tray Holds the docum
58. linking pattern Normal Operation e Blinking blue indicates the scanner is waking up from power saving and preparing to scan e Steady blue indicates the scanner is ready to scan e Steady red indicates that the scanner is busy Error Codes If your scanner experiences hardware problems the status light will blink red and the LED flashes an E then the error code number The LED blinks back and forth between E and the error code number such as 5 i a Documate 742 The red light flashes the number of times as the error code 5 in this example Function Duplex Simplex jaia ati o oS In all cases you should turn off the scanner and check the scanner setup Error Code Problem Description Solution Open the ADF cover and remove the jammed page ADF is open The ADF door is not closed all the way Open the scanner then close it again Push down on the lid until it locks into place The lamp in the scanner body This usually occurs if the power was disconnected during a or lid has malfunctioned scan Turn the scanner off then back on again If the prob lem persists turn off the scanner re start the computer then turn the scanner on The scanner is not communi If the USB cable is plugged into a USB hub try plugging the cating with the computer USB cable directly to the back of the computer If the USB cable is already plugged to the computer try another USB port on the
59. llowing applicable European Union Directives as of the dates indicated December 12 2006 Council Directive 2006 95 EC as amended Approxi mation of the laws of the member states related to low voltage equipment December 31 2004 Council Directive 2004 108 EC as amended Approxi mation of the laws of the member states related to electromagnetic compatibility A full declaration of conformity defining the relevant directives and referenced standards can be obtained from your Visioneer UK Limited representative or by contacting Environment Heath and Safety Visioneer UK Ltd PO Box 3000 Guildford GU1 2ZR England email compliance visioneer europe com Appendix I Compliance Information Product Recycling amp Disposal USA amp Canada If you are managing the disposal of your Xerox product please note that the product contains lamp s with mercury and may contain lead Perchlorate and other materials whose disposal may be regulated due to environmental considerations The presence of these materials is fully consistent with global regulations applicable at the time that the product was placed on the market For recycling and disposal information contact your local authorities In the United States you may also refer to the Electronic Industries Alliance web site http www eiae org Perchlorate Material This product may contain one or more Perchlorate containing devices such as batteries Special handling may appl
60. lth and Safety in relation to this Xerox licensed product and supplies please send your requests to one of the following email addresses USA amp Canada compliance visioneer com Europe compliance visioneer europe com 7 8 User s Guide Index A Actual size 2 12 Add Application 2 22 2 23 Adobe Reader 1 12 Advanced device settings 2 12 Advanced Settings tab 2 11 America Online AOL 2 25 Apply button 2 7 Aspect ratio 2 12 Assemble the scanner 1 2 AutoCrop to Original 2 9 AutoCrop to original 3 4 AutoRotate image 2 12 AutoScan on document insertion 3 4 B bit depth 6 10 Black amp White mode 2 9 2 10 3 3 BMP file format 2 17 Brightness 2 9 3 3 4 3 Burn to CD 2 24 2 27 Destination application 2 27 C CD burner 2 24 2 27 Center image 2 12 Collate copies 2 12 Color Filter 2 10 3 4 Color mode 2 9 2 14 3 3 4 1 Color space 1 7 Comma Delimited 2 19 Computer specifications ii vi Configure Before Scan 2 7 2 14 2 17 3 1 cancel 2 16 Contrast 2 9 3 3 4 3 Copy button 2 7 Create copies of scanned documents 2 21 Create single image files 2 17 CSV file format 2 19 D Define page size 3 4 Delete button 2 7 Deskew 3 4 Destination application 2 5 2 12 2 13 2 17 User s Guide 2 20 2 30 Burn to CD 2 27 Email application properties 2 25 Event Forward STI 2 28 Image application properties 2 23 Microsoft Explorer HTML 2 29 OCR
61. mage quality samples asking you to select an image for your Color Space setting Select the option that looks best to you and click Next Select Color Space and Confirm Installation j Please select the image that you like best after that click Next to continue with the install i like this one best like this one best like this one best 7 STOP when you see the Complete the installation by connecting your hardware window Do NOT click OK yet Leave the window open and proceed to the next section Locate the lock on the bottom or the side of the scanner and slide the lock to the unlocked position 1 Connect the AC Adaptor to the scanner 2 and an outlet 3 Connect the USB cable to the scanner 4 and your computer 5 Finally turn the scanner on 6 Plug and Play will finish installing the scanner Please consult your Quick Install Guide or User s Guide for more details A Ue ss 6 NOTE If you do not see this on screen diagram for connecting the scanner stop and follow the instructions below User s Guide 1 7 Installation DocuMate 742 Step 3 Connect the Scanner 1 Plug the power supply into the power port on the scanner NOTE Only use the power supply HEG42 240200 7L made by HiTron included with your scanner Connecting any other type of power supply may damage your scanner and will void its warranty 2 Plug the power cord into the power supply and into a wall outlet
62. ments are put in folders by week Documents are put in folders by type CD burner options Show message when ready to burn 5 CD 700 MB Storage location C WsersPublic Documents Documents transferred to the Burn to CD link are waiting to be written to CD Burn to cD 1 Click the Storage Layout options you want All documents are in the root The scanned documents are saved in the root of the folder specified in the Storage Location Documents are put into folders by month week or type Folders are created based on your selection month week or type and the scanned documents are saved in those folders New folders are created for each month and week so you can keep track of when you scanned the documents Click the Browse button to specify the location to store the scanned documents 3 Ifyou havea CD burner attached to your computer the option Show message when ready to burn 5 CD 700 MB should also be selected so you will see a message when it s time to click the Burn to CD button 4 Click OK on the Link Properties window 2 24 User s Guide DocuMate 742 Scanning From One Touch eMail Properties These properties apply to email applications so you can specify the folder for documents that you will attach to an email message Microsoft Outlook will accept direct attachment of documents to a blank email message as soon as scanning is finished but other email applications may not I
63. n that may help you diagnose problems with the scanner Also visit our web site at www xeroxscanners com for additional technical information Problem The scanner won t scan What s wrong Check for one of these possible problems e Isacable loose or not plugged in securely Inspect all cable connections Make sure all the cables are plugged in securely e Is the scanner s status light on Turn on the scanner s power If the status light doesn t come on plug the power supply into another electrical outlet e Did you restart the computer after installing the software If you didn t restart the computer it may not have loaded all of the software files Try restarting your computer e Did you plug the scanner into a USB hub Try plugging the scanner directly into a USB port on the computer e Did you select another TWAIN source for acquiring images If you use multiple TWAIN devices with your computer you may have selected another source for images Make sure TWAIN Xerox DocuMate 742 is selected as your scanner Problem The installation will not complete successfully A likely cause is that some driver programs are already installed on your computer for another scanner They are interfering with the installation and One Touch options and you need to remove those other drivers and re install your Xerox DocuMate 742 scanner Please see the documentation that you received with the other scanner for the steps to remove its driv
64. n to something else If OmniPage or One Touch OmniPage is not installed then the options for sending to Jog word processing applications such as Microsoft Word will not be available 12 NOTE The default page size in each configuration is based on your computer s Windows setup of United States or Metric Units e If United States is the selected measurement the default page size in each profile will be based on the United States standard page sizes such as 8 5 x 11 e If Metric is the selected measurement the default page size in each profile is based on the ISO 216 standard and the majority of the profiles will default to A4 User s Guide 2 1 Scanning From One Touch DocuMate 742 Scan using the One Touch buttons Pressing the Simplex or Duplex button scans the item and sends the image to the Destination Application associated with the selected function LED number 1 Load the documents face down with the top of the pages inserted into the Automatic Document Feeder 2 Press the function button to select the scan setting you want 3 Toscana one sided document press the Simplex button To scan a two sided document press the Duplex button 4 Ascan progress window opens and the image s are sent to the selected application from the One Touch utility 2 2 User s Guide DocuMate 742 Scanning From One Touch Scan from the One Touch Button Panel Scanning from the button panel on your computer s screen wo
65. o create web pages Searchable PDF The pdf file format used by Adobe Acrobat This format converts scanned text into PDF with an invisible text layer for searching Normal PDF The pdf file format used by Adobe Acrobat This format converts scanned text into a PDF with the text ready for editing in a PDF editing program Hi nPDOF 4 Click OK or Apply on the One Touch Properties window User s Guide 2 19 Scanning From One Touch DocuMate 742 Detailed information about these text file formats and instructions for setting up the OCR options are in the One Touch OmniPage Mini Guide located on the installation disc in the User Guides section Selecting Options for One Touch The One Touch Options determine the types of Destination Applications available for scanning as well as additional options for scanning To select options 1 Open the One Touch Properties window and click the Options tab Options Select Button Custom O Show all destinations Select destinations E Document management Email F Image editors i e Paint F Storage and CD R W V Text editing applications i e Word Fax and Print W POF applications W STI event forwarding W Show progress window Show status updates Create copies of scanned documents Use enhanced folder browser Folder copy options Location C Users Public Documents Folders Group items by button Group items by type E None SubFolders
66. o scan in black and white For example letters and memos are usually scanned in black and white Grayscale to scan items such as documents containing drawings or black and white photographs Color to scan color photographs and other color items Color scans have the largest file size Resolution Drag the slider to the right or left to adjust the dots per inch dpi of the resolution The higher the dpi setting the sharper and clearer the scanned image However higher dpi settings take longer to scan and produce larger files for the scanned images Brightness Sometimes an image is scanned with the brightness and contrast set too light or too dark For example a note written with a light pencil may need to be scanned darker to improve legibility Increasing or decreasing the brightness makes the scanned image lighter or darker Contrast The difference between the lighter and darker portions of the image Increasing the contrast emphasizes the difference between the lighter and darker portions decreasing the contrast de emphasizes that difference User s Guide 3 3 Scanning from TWAIN DocuMate 742 e Deskew Select this option to let the scanner automatically determine if a page is skewed then straighten its image If the page is fed through at too great of an angle the image may not straighten correctly In that case re scan the page using the paper guides to feed the paper in straight e Duplex Scan both sides of the page
67. o see a quick overview about accessing and navigating the One Touch Button Panel click More User s Guide 1 9 Installation DocuMate 742 8 Click OK to complete the installation process 9 Click Close on the Installation Complete window to close and exit the software installer Installation Complete OneT ouch 4 0 has been successfully installed Click Close to exit Cancel If you selected other software to install from the DVD the installation for that software will automatically start after you click Close on the Installation Complete window 1 10 User s Guide DocuMate 742 Installation Step 4 Register Your Scanner Registering your scanner is important as it provides you with access to our free telephone support service Registration also gives you free access to software updates for your scanner To register your scanner You will need an active internet connection to register your scanner If you do not have internet access you can contact our customer service department to register the scanner Please refer to the Technical Support Card that you received with the scanner for our customer service contact information 1 Open an Internet Explorer window or any other internet browser you have installed on your computer In the web address field type www xeroxscanners com 3 Press Enter on your computer s keyboard or click the option on screen to go to the web address When the Xerox scanners web
68. o software must be installed on your computer in order to use the OCR options with the One Touch software and your DocuMate 742 The One Touch OmniPage Module was automatically installed when you installed your driver from the installation disc The One Touch OmniPage Mini Guide is available on the installation disc Please refer to that mini guide for detailed instructions To scan with OCR 1 Open the One Touch Properties window 2 Select a text editing program in the Select Destination list then select a text file format in the Select Format panel For example if you want to edit your document in Microsoft s Word select that application then choose a file format such as TEXT RTF or DOC Multi Function Options P 6 OCR Select format Y m r a i a Select destination a Microsoft Excel BMP TIFF JPG Microsoft Explorer Select configuration Quality US Legal ES Microsoft WORD Quality US Letter Quality 44 Document neo oss Quality 44 Document a Notepad W Configure Before Scan Quality US Letter 3 Quality US Legal Refresh Properties New Copy Edit Delete 3 Click on OK to save the changes and close the One Touch Properties window 2 26 User s Guide DocuMate 742 Scanning From One Touch 4 Press or click the One Touch button you set to scan with OCR Your scanned pages appear in the Destination Application with the tex
69. ocess then is converted into an HTML format Microsoft Internet Explorer then opens showing your converted page 7 Choose Save As from the Internet Explorer File menu give the page a name and save it in the location you use for your web page files 8 You can now use Microsoft Internet Explorer or other application to post the document to your web page as you would any other HTML page User s Guide 2 29 Scanning From One Touch DocuMate 742 Transferring Scanned Documents to Storage With Transfer to Storage scanning you can scan documents and save them in a folder in one step The process is ideal for archiving documents without having to manually save or process them If you choose a text format for the file format the images are automatically converted by the OCR process into editable text and numbers before being saved To transfer documents to storage 1 Open the One Touch properties window 2 Select Transfer to Storage as the Destination Application F Archive scien oo Ye a a Transfer to Storage BMP TIFF JPG HH Create single image files Burn to CD ROM E Select configuration Quality US Legal hy Sharepoint W Quality US Letter 4 Duality Business Card Quality A4 Document Quality 44 Document W Configure Before Scan Quality US Letter 3 Choose a scan configuration and file format for your document Click OK 5 Now scan the documents using the button you set up wi
70. of Canada or of a province or of a government of a state other than Canada User s Guide 7 7 Appendices DocuMate 742 7 Impressed or adhesive stamps used for the purpose of revenue by the Government of Canada or of a province or by the government of a state other than Canada 8 Documents registers or records kept by public officials charged with the duty of making or issuing certified copies thereof where the reproduction falsely purports to be a certified copy thereof 9 Copyrighted material or trademarks of any manner or kind without the consent of the copyright or trademark owner The above list is provided for your convenience and assistance but it is not all inclusive and no liability is assumed for its completeness or accuracy In case of doubt consult your solicitor Other Countries Copying certain documents may be illegal in your country Penalties of fine or imprisonment may be imposed on those found guilty of making such reproductions Currency notes Bank notes and cheques Bank and government bonds and securities Passports and identification cards Copyright material or trademarks without the consent of the owner Postage stamps and other negotiable instruments Note This list is not inclusive and no liability is assumed for either its completeness or accuracy In case of doubt contact your legal counsel Appendix K EH amp S Contact Information Contact Information For more information on Environment Hea
71. on for more information about Internet options If you are using AOL please see the AOL user manual for making changes to the Internet options applicable to AOL 4 Select the options for color document handling Convert Bitmaps using Screen Resolution Use this option to ensure that an image will fit on the computer s screen Convert Bitmaps to JPEG JPEG files can be compressed to produce smaller files sizes and therefore shorter transmission times when you email the file or upload it to the internet 5 Click OK User s Guide 2 25 Scanning From One Touch DocuMate 742 Special Features and Scanning Destinations The One Touch software has unique scanning options available You can scan directly to word processing programs to your computer s CD burner HTML files and so on Scanning with Optical Character Recognition OCR Optical Character Recognition OCR converts text and numbers on a scanned page into editable text and numbers You can then work with the text and numbers to edit spell check change font or type size sort calculate and so forth NOTE Xerox recommends that all OCR processing use the original factory settings for OCR scanning that came with your scanner When scanning with other settings use at least 300 dpi for the resolution If the original documents are of poor quality or have a small type font 400 dpi can be used as the maximum resolution The One Touch OmniPage Module or the OmniPage Pr
72. ons in the Select Destination list and click the application you want for the new scan configuration 2 Click the New button If you want to start from the settings of another configuration select the configuration then click the Copy button The Scan Configuration Properties dialog box opens The Scan Settings Tab 1 On the Scan Configuration Properties dialog box type a name Type a new name for the configuration Select the scan mode and drag the slider to set the resolution Drag the sliders to set the Brightness and Contrast scan Settings Page Settings Storage Options Advanced Settings New configuration Mode Resolution E Blackawhite 100 200 400 600 a Grayscale 200 dpi amp color Brightness Contrast 2 Select scan settings for the new scan configuration Mode Select a scanning mode 2 8 a If the configuration is locked click the lock to unlock it The icon becomes a key User s Guide DocuMate 742 Scanning From One Touch e Black amp White to scan in black and white For example letters and memos are usually scanned in black and white e Grayscale to scan items such as documents containing drawings or black and white photographs e Color to scan color photographs and other color items Color scans have the largest file size Resolution Drag the slider to the right or left to adjust the dots per inch dpi of the resolution The higher the dpi setting the
73. or your scanned images w e g TIFF JPG POF sPDF E Create single image files Select configuration Quality US Legal E Quality US Letter F Quality Business Card Quality A4 Document Quality A4 Document W Configure Before Scan Quality US Letter 1 Select a configuration for scanning the item e 4 Refresh Properties we Apply The settings on the One Touch Properties window are Select Destination The list of Destination Applications that One Touch can send a scanned image to so that this application opens immediately after scanning is complete Select the application you want One Touch to send the scanned image to 4 Microsoft WondPad Zs J Hotepad ea Acrobat Reader 8 0 Transfer to Storage O Bum to CD ROM E Mm Y Microsoft Faint NOTE If you select a word processing program such as Microsoft WordPad or Microsoft Word that can be used for OCR such as TXT or RTF the text in scanned images is automatically converted to word processing text Select Configuration The list of available scan configurations for the selected button The configuration s basic settings include scanning mode resolution dpi page size brightness Br and contrast Cr To see a selected scan configuration s settings click its icon Click the icon again to close the detailed information Click the icon of a selected confi
74. ore adjusting the other options 3 Click OK to save the new configuration It will now be in the list of Scan Configurations on the One Touch Properties window for the appropriate Destination Applications User s Guide 2 11 Scanning From One Touch DocuMate 742 The Device Settings Tab A Device Settings tab is on the Scan Configurations dialog box when your selected Destination Application sends the scanned image to a printer fax application or other device You use the options on the Device Settings tab to select settings for the device 1 2 Click on the Device Settings tab Scan Settings Fage Settings Device Settings Advanced Settings Page options Fit to page reduce image if necessary Actual size crop image if necessary W Center image on page W AutoRotate image for best fit E Collate copies Copies 1 O Ok Cancel Amp Fit to page reduce image if necessary If the scanned image is too big to be printed or faxed on a single page the image will automatically be reduced to fit the page Actual size crop image if necessary If the scanned image is too big to be printed or faxed on a single page the image will automatically be cropped around its edges to fit on the page Center image on page The image will be printed in the center of the page instead of at the top left corner Maintain aspect ratio The aspect ratio is th
75. ou want to add to the list When you select the application using the Browse button steps 1 and 2 on the dialog box are automatically filled in and the application icon appears in step 3 4 Select the icon in Step 3 of the dialog box That is the icon that will appear in the One Touch Destination List 5 In step 4 of the dialog box select the file formats that the application will accept Refer to the documentation you received with the application to see which text formats the application accepts The options you select at step 4 determine the page format icons in the One Touch Properties window for that group of applications 6 Click the Add button 7 Click OK on the Link Properties window 8 Click Refresh on the One Touch Properties window and the new application should now be available Please refer to the One Touch OmniPage Mini Guide on the installation disc for instructions on scanning with OCR Image Documents Properties These properties apply to Microsoft Paint and other image processing applications Image Documents The Applications in this group are designed to work with image documents only W Microsoft Paint Add Application ff Color document handling O Convert Bitmaps using Screen Resolution Convert Bitmaps to JPEG 1 Click in the Color document handling settings boxes for the options you want These options will apply to all the applications in the gro
76. page loads click on Register Your Product Fill in the registration form all required fields have an asterisk NOTE A valid email address is required for registration 6 You will be asked to enter the serial number for the scanner it is located on the back of the scanner The Serial Number 7 After filling in the form click on Submit Your Registration to complete the registration User s Guide 1 11 Installation DocuMate 742 Additional Applications Available with Your Scanner Your scanner includes free additional applications as described in the following table 1 Return to the disc s Main Menu and click Install Products 2 Select the additional applications you want to install then click Install Now DocuMate 742 Please choose applications to install E Scanner driver Installed E Kofax VRS E EMC Captiva QuickScan E Nuance OmniPage Pro 3 Follow the instructions on the screen to install each of the additional products Software About the Software Adobe Reader Adobe Reader is a stand alone application that you use to open view search and print PDF files This application is located on the disc in the User Guides section Kofax Kofax VRS automatically enhances scanned documents from less than perfect Virtual ReScan VRS originals It is an additional scanning interface that uses patented VRS Virtual ReScan technology and ensures your scanning is as efficient and easy as po
77. pending on the application you can Create a file then select the scanner as your creation source or Import a Picture and select the scanner as your import from source Microsoft Software Depending on the application you can go to Insert Picture from Scanner or Camera File Scanner or Camera or Insert Picture to Clip Organizer from Scanner or Camera 3 The TWAIN interface opens and you re ready to start scanning 3 2 User s Guide DocuMate 742 Scanning from TWAIN Scanning with the TWAIN Interface The TWAIN interface lists the scanning options available with your Xerox DocuMate 742 scanner ae oe Xerox DocuMate 742 Mode Resolution K Black amp White 4 Grayscale Brightness Color Letter 8 5 11in Options A o lengt AutoCrop to original E Deskew Reduce Moir patterns E Duplex Define page size E Filter AutoScan on document insertion Red Lreen Double Feed Detection Action Abort Ready for scan Load the documents face down with the top of the pages inserted into the Automatic Document Feeder Adjust the settings in the TWAIN interface for the item you are scanning Click on the Scan button in the TWAIN interface When scanning is complete click Done to close the TWAIN interface The scanned images are now in the TWAIN application The options in the TWAIN interface Mode Select a scanning mode Black amp White t
78. pening a TWAIN application first For example the following figure shows the options you would have selected to set up button 1 to open the TWAIN interface Multi Function Options Select format H Scan wa Be A e Select destination Bain ciaeee BMP TIFF JPG PDF sPDF Bumto CD ROM E Select configuration E US Letter Sharepoint 44 Document P Quality Color Document US Legal W Configure Before Scan TWAIN WIA Refresh Properties New Cor ok Canca Open the TWAIN interface from an application Please refer to your scanning application s user guide for instructions on accessing the TWAIN interface Below is a brief list of common applications and how to initiate a scan from within that application including some of the applications which may have been provided with your scanner 1 Open a TWAIN compliant scanning application 2 Use the application s command that opens the TWAIN interface PaperPort On the Tool bar click on the Scanner icon to open the Scan Pane on the left side of the PaperPort desktop Select your scanner in the Scan Pane then click on the Scan button in the Scan Pane ArcSoft PhotoImpression Click on the Scanner icon from the main menu Corel Paint Shop Pro From the File menu select the Import option to select your scanner model then from the file menu select the Import function and choose TWAIN Acquire Adobe Software De
79. pplications Text Documents 1 The Applications in this group can accept text based documents only is Microsoft Excel E Microsoft Explorer i Microsoft WORD El Microsoft WordPad F Notepad Delete Application a General OCR settings Always send a file even when no text was found Show message if text recognition failed 1 Click in the OCR settings boxes for the options you want The options will apply to all the applications in the group Always send a file even when no text was found tThe scanned file is sent to the OCR reader even if the image does not appear to contain text This could occur if you scanned a photograph with a scanner button set for text applications Show message if text recognition failed A message will open on the screen if the OCR reader does not detect text in the image 2 To add another application to the list click the Add Application button The Add Text Based Link dialog box opens 4 Here you can define a custom application that can accept a text document Step 1 Select the path to the application Step 2 Name the application Step 3 Select an icon for this application Step Select the text formats supported by this application E HTML Formatted file HTML E Rich Text Format RTF E Standard ASCII text file TXT IM Adahe PRE farmat f POF 4 mn 2 22 User s Guide DocuMate 742 Scanning From One Touch 3 Click Browse to find the application y
80. r complying with all such laws and regulations Table of Contents Welcome nenennnoossossoosseossoesseosscesseosseoseeosseosseosseosseoseeosseosseoseesseesssesssesseeosersseesseesseessees V sie eenei CCIM EE E EE EE AET V Boe tip Egna in o a ETARA O T E E TA vi Sylen kegu ement seca de te ctoa es canceccastnnonseetesnceseeheaatistenaicidacawscsetnensosster vi The Xerox DocuMate 742 Scanner esessssssssssscceessssssnssseceeeeossssssseceerossossssssseceerosssssssecererosssssss vii 1 IOn O eenas E AEA EE 1 1 Step 1 Assemble the Scanner ssenns seeessssssosssssscccssosssssseececeorssssssssscceeeoossssssseceeeossssssssseetreresssssssss 1 2 tep Zo ntal tie SO WV CS eners a E AEEA AA EES 1 4 Step 3 Connect the Scanner sesssesseeessrssssossseseceeosssssssessceroroosssasseeecerossosssssssctrossosssssssstresssssssss 1 8 Step 4 Register Your SCANNET sick cexeciscscctassarassasinasectedioadenstdhedececusxeisoasdarigsdasssadasiiventamstarcuntanleats 1 11 Additional Applications Available with Your Scanner ss sssssssssssesssssrsrssssssssssesersssses 1 12 View the User GUI ES secede eee ssc ne R T E 1 13 Scanning Interfaces seseesesesssssssssssssssesesectteeresreesssssssssessusseattttesresssssssssssssuesusstrtrereersrrereresssss 1 15 Loading Documents to Scan e sesssssessscesorsssssssscssceessssssseesscereessssssssececeoossossssessctreosssssssseeeeeees 1 16 2 Scanning From One Touch esesssessesssosssesseessers
81. rage Location Documents are put into folders by month week or type Folders are created based on your selection month week or file type and the scanned documents are saved in those folders New folders are created for each month and week so you can keep track of when you scanned the documents 3 If you want to store your archive documents in some other location click the Browse button to specify the new location 4 Click OK or Apply User s Guide 2 13 Scanning From One Touch DocuMate 742 Editing or Deleting Scan Configurations Editing and deleting is normally for the configurations you create not for your scanner s pre set configurations NOTE Your scanner comes with a number of configurations pre set at the factory To ensure that your scanner will always have a set of correct scan configurations do not delete the pre set configurations We also recommend that you keep those configurations locked so they are not inadvertently deleted That way you will always have the factory settings available If you do delete or edit them and want to get the factory pre sets back again you will need to uninstall then re install your scanner To edit or delete a scan configuration 1 Open the One Touch Properties window 2 Select the scan configuration you want to edit or delete Multi Function m Select format 4 eMail D d i Es A mi a Select destination EMF JPG PDF hy Microsoft Outlook TIFF E Creat
82. rks like pressing a button on the scanner The scanner scans the item then sends the image to the Destination Application indicated by the button s icon To scan from the One Touch Button panel 1 Load the documents face down with the top of the pages inserted into the Automatic Document Feeder Click on the One Touch icon in the Windows notification area at the lower right corner of the screen One Touch Icon me 5 04 PM The One Touch Button Panel opens and shows the first five on screen scanning buttons O gt Xerox DocuMate 742 Scan Print eMail Fax A oh oh 5 ah Se Click the button you want to use to scan A scan progress window opens and the image is sent to the selected application for the One Touch button You can now work with the image in the Destination Application User s Guide 2 3 Scanning From One Touch DocuMate 742 Features of the One Touch Button Panel The One Touch panel is your on screen set of controls for the scanner From the panel you can access the hardware settings for your scanner and configure the Scan button Click on the One Touch icon to open the panel The Button View E Scan PDF Frint eMail Fax B The Hardware View The Detail View J gt Xerox DocuMate 742 fg Oo gt Xerox DocuMate 742 x i US Tabloid PDF gt iip Mode Black amp White 200 dpi Page 11 00 x 17 00 DM 742 San Settings Brightness 50 The Title B
83. rties for each type of Destination Application See Setting Destination Application Properties on page 21 Refresh button Updates the links between all your computer s Destination Applications and One Touch 4 0 If you install new software that can be used as a Destination Application click the Refresh button to link the new software to One Touch 4 0 New Copy Edit Delete buttons Click New or Copy to add new scan configurations to the list Click Edit or Delete to change or remove them OK Cancel Apply buttons OK accepts any changes and closes the window Apply accepts any changes but leaves the window open so you can continue making additional changes Cancel closes the window without accepting any changes User s Guide 2 7 Scanning From One Touch DocuMate 742 Creating a New Scan Configuration The scan configurations are where you select the scanning resolution brightness mode color black amp white or grayscale and a number of other settings Muli Function Bi Scan Select format y m g B Select destination A E gerh Transfer to Storage BMF fe Burm to CD ROM E TIFF JPG PEF PDF E Create single image files Select configuration Quality US Legal E Quality US Letter m Quality Business Card E Quality A4 Document Quality A4 Document i W Configure Before Scan S E Quality US Letter Sharepoint To create a new configuration 1 Scroll through the applicati
84. s and you can use its tools to print to PDF You can now view and save the User Guides View the User Guides 1 On the Main Menu click User Guides DocuMate 742 Click on a link below to view the appropriate user guide Adobe Reader must be installed in order to view the user guides Install Adobe Reader View scanner documentation View software documentation The User Guides are in Adobe PDF format If you need to click Install Adobe Reader to install it now Follow the instructions on the installation windows If your computer already has Adobe Reader installed please do not select it unless the version provided on the installation DVD is a newer version than the one currently installed on your computer User s Guide 1 13 Installation DocuMate 742 2 Click on View scanner documentation to access the scanner user guide and other documentation related to using the scanner s One Touch features Click on View software documentation to access the user guides for the software applications provided with the scanner For instance the Nuance OmniPage user guide is in this section From either of these user guide windows click on the User guides menu button to return to the main user guide window then select the other documentation section to view the user guides Scanner documentation window Software documentation window A A DocuMate 742 DocuMate 742 Click on a link below to view the appropriate user gui
85. sfer options EH Storage layout All documents are in the root Documents are put in folders by month Documents are put in folders by week Documents are put in folders by type Storage location C Users Public Documents 8 Click the Browse button 9 Select the folder you created for storing the scanned documents Select location for storing documents ME Desktop t EE vistauit b m Public a jE Computer te Floppy Disk Drive A 4 amp Local Disk C kd Business Receipts t di Program Files b di Users b di Windows Folder Business Receipts ek Nen ot 10 Click OK The selected folder will now be set as the Storage Location such as Business Receipts a Select folder and transfer options EH Storage layout All documents are in the root Documents are put in folders by month Documents are put in folders by week Documents are put in folders by type Storage location C Business Receipts 11 Click OK The new configuration is now listed as a Transfer to Storage configuration 2 32 User s Guide DocuMate 742 Scanning From One Touch 12 Repeat the process to create additional new configurations such as one named Personal Receipts Make sure to designate separate folders as the Storage Locations for the new configurations 13 You will now have multiple configurations set up for the Transfer to Storage destination and each configuration scans documents
86. size from the list Custom Enter the horizontal and vertical page dimensions in the boxes Click the name of the units inches or millimeters to toggle between them Improvements and Settings Only the options that apply to the selected scanning mode on the Scan Settings tab are available AutoCrop to Original Select this option to let the scanner automatically determine the size of the item being scanned Always use the paper guides on the scanner so the page is not skewed Skewed pages may not crop properly Reduce Moir Patterns Moir patterns are wavy rippled lines that sometimes appear on the scanned images of photographs or illustrations particularly newspaper and magazine illustrations Selecting Reduce Moir Patterns will limit or eliminate moir patterns in the scanned image This option is only available at lower resolutions User s Guide 2 9 Scanning From One Touch DocuMate 742 Straighten Image Select this option to let the scanner automatically determine if a page is skewed then straighten its image If the page is fed through at too great of an angle the image may not straighten correctly In that case re scan the page using the paper guides to feed the paper in straight e Invert Image Only available for Black amp White Mode this option reverses the black and whites of an image Original Image Ag T Inverted Image e Duplex Scan both sides of the page If this option is
87. ssible while also improving both the quality of the scanned images Kofax VRS uses an ISIS certified driver for scanning This software provides an additional method to scan from your scanner The Demo version lets you try the application first At the end of the Kofax VRS software installation you may see the message SVS001 The VRS installation does not install an ISIS driver for the scanner you selected Please install the ISIS driver packaged with your scanner This is not an error please disregard this message and click OK The Kofax VRS Certified ISIS driver is installed correctly when you install it with your Xerox DocuMate 742 scanner 1 12 User s Guide DocuMate 742 Installation Software About the Software EMC Captiva QuickScan is a stand alone out of the box imaging solution that provides all QuickScan the necessary capabilities for high speed scanning image enhancement viewing annotation printing and storing images It uses an ISIS certified driver for scanning and includes flexible job separation and barcode recogni tion The Demo version lets you try the application first Nuance OmniPage Pro OmniPage Pro provides precision OCR analysis advanced layout detection and Logical Form Recognition LFR technology Advanced security features quickly turn office documents and forms into over 30 different PC applications for editing searching and sharing Custom workflows handle large volumes of document
88. t and supplies have been designed and tested to meet strict safety requirements These include safety agency examination approval and compliance with established environmental standards To ensure the continued safe operation of your Xerox equipment follow these safety guidelines at all times Do These e Always follow all warnings and instructions that are marked on or supplied with the equipment e Before cleaning this product unplug the product from the USB port Always use materials specifically designated for this product the use of other materials may result in poor performance and create a hazardous situation Do not use aerosol cleaners they may be explosive and flammable under certain conditions e Always exercise care when moving or relocating equipment e Always locate the machine on a solid support surface that has adequate strength to support the weight of the machine e Always locate the machine in an area that has adequate ventilation and room for servicing e Always unplug this equipment from the electrical outlet before cleaning NOTE Your Xerox machine is equipped with an energy saving device to conserve power when the machine is not in use The machine may be left on continuously Do Not Do These e Never use a ground adapter plug to connect the equipment to a power outlet that lacks a ground connection terminal e Never attempt any maintenance function that is not specifically described in this documentation
89. t of documents using the scan configuration with the appropriate storage location for that set Then switch to another scan configuration and scan the next set of documents to store them in their folder NOTE The selections you make using the Storage Options tab override the storage location that is set in the Storage Link Properties Setting up multiple folders for transfer to storage 1 Using Microsoft Windows create the folders that you want to use for storing scanned items Open the One Touch Properties window 3 Select Transfer to Storage as the Destination Application Click the New button Multi Function Options Select format JH Archive _ Select destination Y l H A Transfer to Storage BMP TIFF JPG PDF fe Bum to CD ROM E Select configuration E Quality US Legal s Sharepoint Quality US Letter Quality Business Card Quality 44 Document Quality 44 Document Configure Before Scan eeccc amp Quality US Letter f The Scan Configuration Properties dialog box opens 5 To help you remember which folder it is give the new configuration a name that indicates the folder name such as Business Receipts 6 Click the Scan Settings Page Settings and Advanced Settings tabs and select the settings you want User s Guide 2 31 Scanning From One Touch DocuMate 742 7 Click the Storage Options tab Storage Options p Select folder and tran
90. t push objects into slots or openings on the machine Electrical shock or fire may result Electrical Supply This product shall be operated from the type of electrical supply indicted on the product s data plate label If you are not sure that your electrical supply meets the requirements please consult your local power company for advice WARNING This equipment must be connected to a protective earth circuit This equipment is supplied with a plug that has a protective earth pin This plug will only fit into an earthed electrical outlet This is a safety feature If you are unable to insert the plug into the outlet contact your electrician to replace the outlet Always connect equipment to a correctly grounded power outlet If in doubt have the outlet checked by a qualified electrician Disconnect Device The power cable is the disconnect device for this equipment It is attached to the back of the machine as a plug in device To remove all electrical power from the equipment disconnect the power cable from the electrical outlet User s Guide 7 3 Appendices DocuMate 742 Appendix E Emergency Power Oft If any of the following conditions occur turn off the machine immediately and disconnect the power cable s from the electrical outlet s Contact an authorized Xerox Service Representative to correct the problem The equipment emits unusual odors or makes unusual noises The power cable is damaged or frayed A wall panel
91. t ready for editing and other text processing Scan and Burn to a CD If you have a CD burner attached to your computer you can scan directly from your scanner onto a CD This feature is available only on computers running Windows XP or Windows Vista To scan and burn to a CD 1 Open the One Touch Properties window 2 Select Burn to CD as the Destination Application Multi Function Options m Select format 8 Custom hoe Tapas w a E 2 Microsoft WORD BMP TIFF JPG PDF Microsoft WordPad Select configuration j E Quality A4 Document Notepad Acrobat Reader 8 0 T Transfer to Storage Quality US Legal E Storage for Business Receipts Burn to CD ROM E Storage for Personal Receipts SS US Legal W Configure Before Scan 3 Color Magazine vr Refresh Properties New Copy Edit Delete ok Caos Choose a File Format and a Scan Configuration Click OK Now start scanning using the scanning number you set to scan and burn to a CD The scanner will start scanning When finished the file will be saved to the Windows location for CD files An information bubble will appear in the Windows notification area telling you that there are files waiting to be burned to CD 6 Open the One Touch Properties window select Burn to CD and click the Properties button 7 Make sure a blank CD is in the CD burner 8 Click the Burn to CD button T
92. th the Destination application as Transfer to Storage 6 Scanning begins and your scanned pages are stored in the location that you specified on the One Touch 4 0 Link Properties window Storage Documents dropped on this link will be transferred to cS storage devices i e file system or CD Burner 3 Storage layout All documents are in the root Documents are put in folders by month Documents are put in folders by week Documents are put in folders by type eS CD burner options Show message when ready to burn 5 CD 700 MB Your scanned documents will Storage location be stored at the location you specified on the One Touch st aa ia 4 0 Link Properties window Documents transferred to the Burn to CD link are waiting to be written to CD 2 30 User s Guide DocuMate 742 Scanning From One Touch When selecting the storage location for scanned documents you can select a local folder or a folder on a server or mapped drive Scanning to Multiple Archive Folders When archiving documents with Transfer to Storage option you can scan the documents to different folders For example one folder might be for Business Receipts a second folder might be for Personal Receipts and a third folder might be for Annual Receipts To scan to multiple folders you create multiple configurations each with a different storage location for the scanned documents Scan one se
93. tops scanning due to a paper jam in the Automatic Document Feeder a warning opens after a few moments 1 Open the Automatic Document Feeder cover 4 ks 1 4 4 i n p Wy EN m L 1 n EF a os Td i 2 To reduce the number of paper jams smooth and straighten the paper before scanning adjust the guides to the paper size and insert the paper evenly into the ADF User s Guide 6 1 Maintenance DocuMate 742 Cleaning the Automatic Document Feeder You may need to clean the ADF feed mechanism if your documents do not feed easily into the ADF or several feed in at the same time 1 Weta soft cloth with some Isopropyl rubbing alcohol 95 2 Open the Automatic Document Feeder cover 3 4 Close the cover when you re finished Please be careful when cleaning the rollers The rollers are designed to rotate in one direction only As you re cleaning the roller make sure it rotates easily and continue rotating it in that direction while wiping it clean Do NOT force the roller to rotate in the opposite direction Forcing the roller to rotate will damage the scanner and may cause the scanner to feed pages incorrectly 6 2 User s Guide DocuMate 742 Maintenance Replacing the Roller Assembly To remove the roller from the scanner 1 Lift the ADF cover release on the top of the scanner to open the Automatic Document Feeder cover 2 The roller module and housing are located in the underside of th
94. ts These include safety agency evaluation and certification and compliance with electromagnetic regulations and established environmental standards The safety and environment testing and performance of this product have been verified using Xerox materials only WARNING Unauthorized alterations which may include the addition of new functions or connection of external devices may impact the product certification Please contact your Xerox representative for more information Appendix B EMC This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instruction manual may cause harmful interference to radio communications WARNING In order to allow this equipment to operate in close proximity to Industrial Scientific and Medical ISM equipment the external radiation from ISM equipment may have to be limited or special mitigation measures taken Changes and modifications to this equipment not specifically approved by Xerox may void the user s authority to operate this equipment User s Guide 7 1 Appendices DocuMate 742 Appendix C Operational Safety Information Your Xerox equipmen
95. up Convert Bitmaps using Screen Resolution Use this option to ensure that an image will fit on the computer s screen When a computer screen is set to a lower resolution bitmap images with a higher resolution may be too big to fit on the screen Converting the bitmap image to match the screen resolution ensures that the image fits on the screen Convert Bitmaps to JPEG JPEG files can be compressed to produce smaller file sizes and therefore shorter transmission times Use this option to provide that compression capability to image files 2 To add another application to the list click the Add Application button See the steps on page 22 to add an application to the list 3 Click OK User s Guide 2 23 Scanning From One Touch DocuMate 742 Storage Properties These properties apply to the Destination Application named Transfer to Storage If a CD burner is attached to your computer and your computer is running Windows XP or Windows Vista you also use this dialog box to start the Burn to CD process See the section Scan and Burn to a CD on page 27 You can also set up multiple configurations to store scanned items in separate locations See Transferring Scanned Documents to Storage on page 30 Storage Ie ee Documents dropped on this link will be transferred to storage devices ie file system or CD Burner EH Storage layout All documents are in the root Documents are put in folders by month Docu
96. use the ISIS interface from QuickScan or any other application that will access the ISIS driver You received QuickScan with your scanner Note that the ISIS interface for each application varies depending on the application Please refer to that software application s User Guide for instructions on scanning the ISIS interface The QuickScan User s Guide is available on the installation disc that you received with the scanner Accessing the ISIS Interface in QuickScan Open the QuickScan software to access the ISIS driver scanning options Please note that you may see the following warning message A driver installed on this system EMW INDO W SPAT RAN SERS can PSM has not been certified by Figel Translations It may work or it may cause probleme including Application Errors Click Continue to attempt to use this driver Do not show this dialog for this driver again 1 Please disregard the message and click Continue The ISIS drivers were installed correctly during the installation of your scanner The Scanner Selection dialog box will then appear 2 Select Xerox DocuMate 742 from the list of scanners and click OK Your scanner is then ready to work with the ISIS driver User s Guide 5 1 Scanning from ISIS DocuMate 742 5 2 User s Guide Maintenance This section contains information about maintenance troubleshooting uninstalling scanner specifications and spare parts Clearing Paper Jams If your scanner s
97. when scanning from within the TWAIN interface E A R JPG PDF TET Select format BMP TIFF Create single image files Image Formats Select an image file format for photos artwork or other documents that you want to save as images BMP and TIFF are standard image file formats generally used if you want to do additional image processing such as photo touch up or color correction Both of those file formats tend to be larger than the JPG format Because JPG image files can be reduced in size the JPG format is often used for images on web pages or if file size might be a problem when electronically sending the files JPG files are reduced in size by lowering their image quality and you can select the degree of quality for your scanned images from the JPG file format icon User s Guide 2 17 Scanning From One Touch DocuMate 742 The PDF format is often used to create images of text pages You may want to select PDF as the format when scanning text pages that do not require OCR processing or other processing The PDF format is also used to put multi page documents on web sites as pdf readable files As with the JPG option the PDF format can be reduced in size or quality To select a JPEG or PDF file size 1 Select JPG or PDF as the page format 2 Right click on the JPG or PDF icon A menu opens fk EMF TIFF JPR OCOC 20DE Minimize Size Normal Maximize Quality 3 Choose the file size image quality
98. y please see http www dtsc ca gov hazardouswaste perchlorate European Union RoHS and WEEE Compliance This product is compliant with RoHS Regulations of the European Parliament and Council Directive on the Restrictions of the Use of Certain Hazardous Substances in Electrical and Electronic Equipment 2002 95 EC and with the Waste Electrical and Electronic Equipment WEEE Directive 2002 96 EC User s Guide 7 5 Appendices DocuMate 742 Some equipment may be used in both a domestic household and a professional business application Professional Business Environment Application of this symbol on your equipment is confirmation that you must dispose of this equipment in compliance with agreed national procedures In accordance with European legislation end of life electrical and electronic equipment subject to disposal must be managed within agreed procedures Energy Program Compliance As an ENERGY STAR partner Visioneer Corporation has determined that this product meets the ENERGY STAR guidelines for energy efficiency The ENERGY STAR and ENERGY STAR MARK are registered United States trademarks The ENERGY STAR Imaging Equipment Program is a team effort E between U S European Union and Japanese governments and the office ENERGY STAR equipment industry to promote energy efficient copiers printers fax multifunction machine personal computers and monitors Reducing product energy consumption helps combat smog

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