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Inventory Management Module - Stephen F. Austin State University

1. EA Calculate Total olume OL Total Mass Oo Create Chemical Add lore Rows Reset 2 Proceed to Step 10 in Choice 2 From chemicals not in your inventory on page 47 Choice 2 From chemicals not in your inventory 1 If you have a chemical container that has not been entered into your inventory and if you wish to add all or part of that container s contents to your mixture click elect Chemical Chemical Name CAS Number Quantity Select Chemical Select Chemical 2 You will now be transferred to page IM581 sd by SVCG age 46 CHEMATIX Inventory Management Module User Manual Search for Chemical Abstract Enter a combination of letters that it may contain and click Search Under search results click on the chemical description to modify the profile Chemical Name begins with contains exact CASH begins with contains search CAD Clear Return to Mixed Chemial Creation 3 Enter either the or the and click 2eatch CAD 4 You will now be transferred to page IM581 as in the following example Chemical Name CAS Number la Water 2008561 Picric acid wet with not less than 10 water 68 89 1 0 Potassium sulfide anhydrous or Potassium sulfide with less than 30 water of crystallization 1512 75 68 _ Sodium sulfide anhydrous or Sodium sulfide with less than 30 water of crystallizati
2. 8 You will now be transferred to the Storage Unit Reconciliation Barcode Upload Summary page IM626 For example Developed by SVCG Page 72 Version 11 20 April 2008 CHEMATIX Inventory Management Module User Manual Storage Unit Reconciliation Barcode Upload Summary Barcode Summary Total Barcodes 1 Valid Chematix Barcodes 1 Invalid Chematix Barcodes None Total Storage Unit Barcodes 1 Invalid Storage Unit Barcodes None Storage Unit Barcode GITSOO000B Return 9 The summary of the barcode is displayed summarizing the number of Total Barcodes Valid Chematix Barcodes Invalid Chematix Barcodes Total Storage Unit Barcodes and Invalid Storage Unit Barcodes 10 Click Return to return to Inventory Management IM400 Inventory Management Developed by S VC Page 73 Version 11 20 April 2008 CHEMATIX Inventory Management Module User Manual Option 4 Reconcile Storage Unit Inventory This function is used when you want to reconcile the inventory of chemicals in each storage unit in each laboratory within each building Inventory 1 To use this function click the button at the top of the CHEMATIX screen Home Procurement Inventory Waste Fiscal Resources Help 2 You will now see the opening page for Inventory Management IM400 3 Scroll down to the following text Manage Lab Inventory View My Inventory Report Upload Container Barcodes for Processing Upload Barcodes for
3. Laboratory Dr Fawcetts Lab Department Name 100 Chemistry PI Name Francis Fawcett Lab Supervisor Angus Scrimm Storage Unit Undefined Download Storage Unit Inventory Container Content Status Size Size C sITcooo0sm 764 7 01 0 HYDROCHLORIC ACID 0 5N BAR 19L 19 00 L 19 00 L Shelved Building Name Swanson Chemistry Center Download Lab Inventory Laboratory General Chemistry Lab Department Name 100 Chemistry PI Name John Carpenter Lab Supervisor Angus Scrimm Se Demonstration Storage Unit Fumehood Download Storage Unit Inventory Container Content Size Size l SGITCOOOOSN 764 7 01 0 HYDROCHLORIC ACID 0 5N BAR 19L 19 00 L 19 00 L Shelved Tosale Change Container Status Change Surplus Status Return Transfer Containers within My Lab Locations Reprint Barcode Select Barcode Number CAS Container Description Expiration Date Barcode Number CAS Container Description Status Expiration Date sdb reg Developed by Veo Page 68 Version 11 20 April 2008 CHEMATIX Inventory Management Module User Manual Your Inventory Report will give a list of all Storage Unit locations where you have inventory If there is a Storage Unit that is empty of inventory such a storage unit will not be shown here To view a list of all your existing Storage Units both unoccupied and occupied and to create additional Storage Units see View My Locations in the Resources Module instruction manual Click Pewnload La
4. MM DD YYYY Hazard Ratings and Hazard Information Your screen will now look like this example Create a Chemical Mixture General Information Created By Nick Gardner Department Name Biology Lab Location 426 369 Test Lab 4 Container Size Unit 5 0 L z Physical State LIQUID nd Expiry Date Hazard Ratings Hazard information Normal PEC Time Sensitive Peroxide Formers Time Sensitive Fetal 4gents Teratogen Mutagen Controlled substance Bioagent Chemical Information To add a chemical Phone Number Storage Unit Container Type PH Level Health Uy Flarnmability u Reactivity Uz SA 555 666 7777 Green cabinet 001 GLASS 0 Scan a container enter the constituent s quantity select Calculate Once complete click Create Chemical Search for a chemical by selecting the Select 4 Chemical button enter the constituent s quantity select calculate Once complete click Create Chemical Barcode Chemical Mixture Description Chemical Name CAS Number Barcode Quantity EA Select Chemical EA EA EA Select Chemical Select Chemical Select Chemical Select Chemical EA _ Calculate Total olume Total Mass Create Chemical Add More Rows Reset sdb reg Page 44 Viareaion 1 Jw version 20 April 2008 CHEMATIX Inventory Management Module User Manual Step 2 Enter the chemical information for the targe
5. will retain all information on the original container Chemical container information is never deleted from CHEMATIX even though a container may be removed from your inventory Such removed containers are considered by CHEMATIX to be inactive For example you have a chemical container with the barcode number NMECOO1ATR The amount of chemical in this container is 1 0 liter After you distribute the chemical into two new 0 5 liter containers the content size in the original chemical container will be zero At this point you may wish to eliminate the container with the barcode number NMECOO1ATR from your inventory If this is the case eliminate this container from your inventory and dispose of the container according to the guidelines of your institution s Department of Environmental Health amp Safety Inventory button on the top of the 1 To eliminate a container from your inventory click the CHEMATIX screen Home Procurement Inventory Waste Fiscal Resources Help 2 You will now see the opening page for Inventory Management IM400 3 Scroll down to the following text The availability of Manage Lab Inventory these functionalities is optional and determined by view My Inventory Report your institution l Upload Container Barcodes for Processing 4 Click the link View My Inventory Report l Upload Barcodes for Storage Unit Reconciliation Reconcile storage Unit Inventory 5 You
6. 10 If there are no matching results in either the Active Lab inventory or in the Used Waste Laboratory based on your search criteria the following message will appear at the top of the screen Search did not find any match 11 If there are matching results you will be transferred to Inventory Report page IM554 for example siveco 63 CHEMATIX Inventory Management Module User Manual Inventory Report Container Content Size Size l sitcooo00s 7647 14 5 Sodium chloride Nacl 500 00 g 0 40 kg Shelved Toggle Selection Change Container Status Change Surplus Status Transfer Between My Labs Reprint Barcode Select View Inventory Details Return There are several choices on this page Barcode CAS Container Description Status Choice 1 Sorting Options At the top of your inventory report there is the following bar menu Container Content ie Expiration Size Size erie Date oO gt Barcode S Container Description co al an 4 E a to Click to sort the barcodes in ascending order from lowest to highest LAS Click to sort the CAS s in ascending order by the first two digits from lowest to highest Click Container Description A to Z to sort the chemical container descriptions in alphabetical order from Container Click to sort the chemical containers alphabetically by unit measure Remember that container size is the size of the container not the size of the ch
7. Lookup chemical information Lookup chemical information by Selecting from Common Chemical List Aluminum nitrate Ammonium dichromate Cupric sulfate Ethyl acetate Ferric chloride Hexane Hydrochloric acid Isopropyl alcohol Methanol Picric acid Sodium hydroxide Select Common Chemical Lookup chemical container information by Searching CAD Chemical Name C begins with contains exact CAS C begins with contains search CAD Reset Lookup chemical container information by Entering Manufacturer Vendor Part Number Manufacturer vendor Part Number Lookup Lookup chemical container information by Entering Container Barcode Container Barcode Lookup To add a chemical container to your inventory you must first lookup the containers chemical information You have three choices Choice 1 Selecting a Chemical from the Common Chemical List Choice 2 Searching CAD Choice 3 Entering Manufacturer Vendor Part Number Choice 4 Entering Container Barcode Choice 1 Selecting a Chemical from the Common Chemical List 1 To select a chemical from the Common Chemical List This list is determined by your institution click the radio button corresponding to the chemical that you wish to add to your inventory in this example Nitric acid Lookup chemical information by Selecting from Common Chemical List _ Benzene _ Hexane J Methanal a Nitric acid Picric acid p Sodium chlor
8. container size origin specimen source responsible owner storage location shipping address building name and number laboratory room number specific storage location cabinet shelf freezer etc vendor manufacturer name purchase receipt date and quantity e ability to associate bioagent principal investigator and location to bioagent profiles from pre populated drop down lists e maintenance of a master list of regulated bioagents by Environmental Health and Safety with associated class description strain and insert s e instant access to real time inventories for every campus location containing biological material inventory tracked by the system complete with location address and responsible owner e comprehensive and user defined report generation of inventory summaries for campus wide departmental and individual laboratory bioagent inventory records by associated personnel administrators faculty staff graduate students etc and Environmental Health and Safety regulators searchable by item description bioagent class risk group and selected agent status e pre loaded list of biological material supply vendors and manufacturers available as a drop down list for association with new and or existing inventory e ability of users to associate biological agents with new manufacturers vendors with automatic addition of new entries to existing lists e strict control of bioagent inventory through mandatory association with bios
9. old owner s location to its new owner s location The new owner the requester is now responsible for the chemical container The transfer record of every container is given on the Container Details page SC430 for that specific container To check the transfer history of a container click any barcode link for that container in CHEMATIX Then scroll down to the bottom of the page to view the transfer history Option 2 Transfer a Container within My Lab Locations 1 To transfer a container within my lab locations you must identify the barcode of the container that you wish to transfer The barcode is the container s unique identifier 2 Click the link Transfer a Container within My Lab Locations to transfer to page IM563 siveco 96 CHEMATIX Inventory Management Module User Manual Container Transfer Please scan enter the Chemical Barcode Lookup Barcode Number CAS Container Description Container Size Unit Content Size Unit Expiration Date Current Location New Location Information Lab Location 426401 Test Lab 3 Storage Unit Undefined Transfer Return 3 Scan or enter the barcode number of the container that you wish to transfer in this example barcode NMEC001CD2 and enter the barcode into the Please scan enter the Chemical Barcode NMECUOTCD2 appropriate field as follows 4 Click Lookup The container details will appear on the Container Transfer page IM563 Contai
10. 1 To use this function click the Home 2 You will now see the opening page for Inventory Management IM400 3 Scroll down to the following text Print Barcodes Generate Print Barcodes The two options to print barcodes are Find and Reprint Existing Barcodes Option 1 Generate Print Barcodes To Senerate Print Barcodes on blank labels click this link You will now be transferred to the page for generating chemical and location barcodes IM188 Proceed to Option 1 Generate z Print Barcodes cecon in this Generate and Print Barcodes manual Option 2 Find and Reprint Existing Barcodes To End and Reprint Existing Barcodes _ Click this link You will now be transferred to the page for finding and Repri nt Rarcod eg reprinting existing barcodes IM232 This option is useful for replacing damaged missing or unreadable pancodes My Laborato Locations Proceed to Option 2 Find and Reprint Existing Barcodes section 78 in this manual Option 1 Generate Print Barcodes This function is used to generate and print barcodes which can then be applied to chemical containers Inventory 1 To use this function click the button at the top of the CHEMATIX screen Home Procurement Inventory Waste Fiscal Resources Help 2 You will now see the opening page for Inventory Management IM400 3 Scroll down to the following text Print Barcodes 4 To generate and print barcodes cl
11. IM535 Lookup chemical information 6 Ensure all information listed is accurate Make the changes necessary by entering in the correct data If the container information is correct click Su2mit_ and the following screen will appear to generate and print barcodes Chemical Name Boric acid H310B03 CAS 13813 79 1 Chemical Formula BH303 Container Description Boric acid H310B03 PEC No Expiry Date 8 18 06 Container Size Unit 200 000 mL Content Size Unit 0 190 L Concentration 60 00 Lab Location 5144 340 Toxicity Research Storage Unit Undefined Storage Unit Undefined Select Label Avery 05266 3 x 10 Please select an IP printer from the list Start Row fi IP Printers Select Start Col fi Generate and Print Barcodes Generate and Print Barcodes z z 3 Container Barcode Content Size Unit Expiry Date Lot Number 0 19 L lay 8 06 Submit Cancel 7 Proceed to Step 3 Enter Generate and Print Barcode Labels IM537 on page 31 peor Prep MaAvAlAnnaA hv i Dano WVarainn 11 2 ANINAnril ANANG Developed by SIVCS Page 28 Version 11 20 April 2008 v CHEMATIX Inventory Management Module User Manual Step 2 Enter Container Information to your Inventory IM536 Add Chemical Containers to your Inventory Enter container information i Required Field Chemical Name Hydrochloric acid CAS 7647 01 0 Chemical Formula CIH l Container Description Hy
12. Center Test Lab 3 Nick Gardner NMELOOOOSA Life Sciences Center Test Lab 4 Nick Gardner NMELOOOOSF Life Sciences Center Test Lab 5 Nick Gardner NMELOOOOSH Select All De Select All Search for Chemical Avery Label 0526603 10lor equivalent must be used to reprint barcodes Please select a label location to begin printing Start Row Start Col Reprint Selected Lab Barcodes 2 Click a check box next to the to designate a specific lab 3 To generate and print barcodes use an Avery Label 05266 3 X 10 or equivalent Click 22 2ct All to select all check boxes Click Be select All to deselect erase all check boxes Start Row 4 Enter the and the Col column where you want the printer to start printing a Reprint Selected Lab Barcodes sLnerp an ia Developed by S VC Page 54 Version 11 20 April 2008 CHEMATIX Inventory Management Module User Manual This option is available because not all labels on any one sheet will be used up This option tells the printer where to start printing the labels Look on your label sheet and enter where you want the printer to start printing 5 Click Feprint selected Lab Barcodes 6 The following pop up window IM211 will appear 7 Proceed to Appendix 2 Printing Barcodes at the end of this manual to learn more on how to print out your barcodes 8 Apply the barcodes to their proper locations Choice 2 Reprinting a Storage Unit Barcode
13. NMECOO1 CDS Change Select Chemical EA Select Chemical EA ee wbalculsie Total Volume 3 L Total Mass i Create Chemical Add More Rows Reset 3 Click _bteate Chemical at the bottom of your page to create a new chemical mixture in your inventory Click to clear this form and to start again with a blank form 4 The text The chemical mixture has been created successfully will now be displayed at the top of the page 5 Your chemical mixture has Create a Chemical Mixture been successfully created and entered into your inventory The chemical mixture has been created successfully sdb reg Developed by S VC Page 49 Version 11 20 April 2008 CHEMATIX Inventory Management Module User Manual Adjust Container Quantity This function is for tracking the amount of chemicals consumed or used up in experiment Most of the CHEMATIX users don t track container quantity Container quantity tracking requires an adjustment every time when a chemical was used and quantity was taken out from each container CHEMATIX has been designed to accommodate full quantity tracking however most of the institutions took up the full or empty container approach Such as the container is treated a full until it is part of the inventory and when it becomes empty the entire container quantity is taken out from the inventory In this approach the lab chemical inventories and inventory summary
14. Storage Unit Reconciliation 4 To reconcile inventory in storage units click Reconcile Storage Unit Inventory Reconcile Storage Unit Inventor Search for Chemicals in My Departments Search Campus Surplus Chemicals Generate PEC Expiration Aging Report 5 You will now be transferred to the Storage Unit Reconciliation Storage Unit List page IM627 for example Storage Unit Reconciliation Storage Unit List Laboratory Storage Unit List Storage Unit Building Name Room Lab uct g Description Barcode Last Inventory B Liquid Storage Shelf GITSOO000B 1 23 07 Toxicity Research Hanna Biocenter 5 144 C Undefined GITSOCTODA E Swanson Chemistry Center 917 105 Dr Fawcetts Lab C undefined cirsoooooc ooo ee Demonstration Furnehood GITSOOO00E Swanson Chemistry Center 917 General Chemistry Lab Undefined GITSoo0000D Reconcile Storage Unit 6 The storage unit in each lab within each building is listed Select a storage unit to reconcile by clicking on the radio button beside the storage unit description name 7 Click Reconcile Storage Unit 8 You will now be transferred to the Storage Unit Reconciliation page IM628 For example Developed by S VC Page 74 Version 11 20 April 2008 CHEMATIX Inventory Management Module User Manual Storage Unit Reconciliation Storage Unit Information Description Undefined Barcode GITSooo00c Last Inventory Laboratory Dr Fawcetts Lab Department C
15. T Controlled substance Bioagent Flash Point C OF Vapor Pressure mmHg at Temperature EIB Symbol Normal State unspecified gt Division DOT Hazardous Material Data LD Search Existing Chemical Abstract Packing Group Label Code Save amp Request Review Reset Delete Finalize You now have two selections to choose from when filling in this form Selection 1 Write a brief note regarding this chemical Selection 2 Create a new Chemical Abstract in CAD Selection 1 Write a brief note regarding this chemical This function will permit you to write a brief note regarding this chemical so that your institution s Department of Environmental Health amp Safety can review your comments and or concerns regarding this chemical 1 Enter the for this chemical in the following field Chemical Full Name Jonere a ia Developed by SIVCS Page 12 Version 11 20 April 2008 CHEMATIX Inventory Management Module User Manual 2 If there is a synonym for the full chemical name enter that into the ee field ah 4dd new Synonym Y Click to add this synonym to your full chemical name 3 Each chemical in CHEMATIX must have a CAS or a Z number so that your chemical can be linked without ambiguity to CAD Enter the cas Number If your chemical has no CAS in CAD click Generate Z Number A pseudo CAS will now be generated by CHEMATIX for example Z00
16. if it is not already open on your screen Barcodes POF Click on the link Barcodes PDF IW Always ask before opening this type of file If the check box Always ask before opening this ype of fle is checked the following popup window will be displayed File Download looks suspicious or you do not fully trust the source do not open ar Some files can harm your computer If the file information below A save this file File name NMECOUOTAS 7 pdt File type Adobe Acrobat Document From chematis3 cal sico com Would you like to open the file or sawe it to your computer Open Save Cancel More Info IY Always ask before opening this type of file Click save io save the PDF barcode file to your computer for later use Click dren to open the PDF barcode file If the L Always ask before opening this type of fle Check box is not clicked you will jump directly from Step 3 to Step 5 Wl Adobe Reader will now open and display the barcode label s to be printed in the locations that you specified on the label sheet Make sure that your label sheet s has have been inserted into the correct printer The default label is 3x10 format three columns by ten rows To print click the printer icon in the menu bar at the top of the ERAEN page Alternately click File in the menu at the top of the screen and choose Print from the drop down menu The print popup window will now open
17. local state and federal requirements for radiation chemical biological hazardous waste and environmental safety sIVCS 106 CHEMATIX Inventory Management Module User Manual Online Accident Reporting System OARS The Online Accident Reporting System OARS has been developed to make reporting easier provide consistency in reporting data assess trends and ultimately contribute to injury prevention Originally developed in conjunction with leading research institutions the intention of the system is to electronically automate the process of reporting work related injuries and illnesses on campus through an offering of mandatory forms via online access OARS features online submission of accident and near miss reporting the processing and updating of OSHA forms the ability to track review and modify existing reports access for Environmental Health amp Safety personnel to review and modify submitted reports the processing of the OSHA 300 log form the processing of OSHA 300 summary worksheets the ability to connect with university ID and authentication systems e mail notification for report submission and review Accurate and timely reporting of work related injuries illnesses and near misses is critical to providing a safe and healthful work environment OARS has been developed to comply with the new OSHA record keeping rules sIVCS 107
18. may contain and click Search e Under search results click on the chemical description to modify the profile Chemical Name nitric acid begins with contains _ exact CAaS begins with contains Search CAD Reset Chemical Name CAS Number Nitric acid d 68 wt solution in D20 99 atom 13567 52 5 Nitric acid thallium 1 salt 10102 45 1 O Nitric acid gt 40 7697 37 2 Nitric acid other than red fuming with not more than 70 nitric acid 7697 37 2 TELLO IS Developed by SIVCS Page 25 Version 11 20 April 2008 CHEMATIX Inventory Management Module User Manual 1 Click on the CAS to view the for the chemical on page IM575 You can return to page IM573 by clicking on your browser s back button 2 Ifthe and the describe your chemical click a radio button next to the appropriate chemical name in order to select that chemical 3 Click to accept your selection 4 You will now be transferred back to page IM572 5 Certain fields on page IM572 for example Chemical Full Name CAS Number and Chemical Formula will now be filled in 6 Return to Create a New Chemical Abstract in CAD of this manual to complete the remainder of the empty fields on the page IM572 An Additional Feature of CAD Searches There is an additional feature for looking up chemical container information by Searching CAD Many chemical names are very long To generate a complete list
19. or the CAS is NOT in CAD the following message will appear There is no resul matching your search Check the spelling of the chemical name or the CAS If the spelling of the chemical name or the CAS is incorrect retype the correct name or CAS into the appropriate field and click Search siveco 88 CHEMATIX Inventory Management Module User Manual An Additional Feature of CAD Searches There is an additional feature for looking up chemical container information by Searching CAD Many chemical names are very long To generate a complete list of chemical names in CAD that begin and end with certain characters place a whitespace between the beginning and ending characters Whitespaces are generated by using the space bar This option works when you click either or contains This option does not work if is clicked For example Chemical Name ails glyc begins with contains exact CASH begins with contains Search Reset Click to accept the transaction A complete list of chemical names in CAD that have the characters before the whitespace and after the whitespace will be generated for example Search Results Found 72 items CAS Number Chemical Name 72669 74 0 Fats and Glyceridic ails vegetable oil glyceride and tocopherol fraction 96471 09 9 Fats and Glyceridic ails menhaden polymd polymers with glyceral phthalic anhydride rosin soybean ail and tall oil 144713 08 6 Fats and Glyc
20. principal tasks is to recommend TLV s for workplace exposure to chemicals The ACGIH homepage is http www acgih org home htm TLV Threshold Limit Value is the maximum permissible concentration of a material generally expressed in parts per million in the air for some defined period of time often 8 hours but sometimes for 40 hours per week over an assumed working lifetime Canada refers to Canadian government regulations Part 8 Carcinogen Status The following data fields deal with the status of your chemical as a carcinogen A carcinogen is a chemical that causes or that may cause cancer Carcinogen Status IARC Rating MTP Rating OSHA Carcinogen Risk Phrases Safety Phrases Maintain Risk Phrases Maintain safety Phrases _ IARC International Agency for Research in Cancer is part of WHO the World Health Organization The IARC coordinates and conducts research on the causes of human cancer the mechanisms of carcinogenesis and develops scientific strategies for cancer control The IARC home page is http www iarc fr NTP the National Toxicology Program tests chemicals and reviews evidence relating to the possibility that a chemical may act as a carcinogen The NTP identifies toxicants and tries to understand and minimize the potential impacts of their exposures on human health The NTP home page is http ntp server niehs nih gov OSHA Occupational Safety and Health Administration is a part of t
21. reports are calculated assuming that all containers are full Quantity tracking is a business decision that the institution makes during the implementation process If a lab personnel wishes to maintain up to date quantity tracking then the 4 ust Container Quantit page will accommodate this requirement Inventory 1 To use this function click the button at the top of the CHEMATIX screen Home 2 You will now see the opening page for Inventory Management IM400 3 Scroll down to the following text The Add Items to Inventory availability of these functionalities is optional and determined by your institution Add Chemical Containers to Your Inventory 4 Click the link Adjust Container Quantity Distribute Chemical to Multiple Containers Create a Chemical Mixture Container 5 You will now be transferred to the Container Quantity Adjustment page IM656 Adjust Container Quantity Container Quantity Adjustment 6 Enter the barcode information Container Quantity Adjustment into the following field for example 7 Click 8 Ifthe barcode does not exist the container barcode entry box will clear for a new entry Please scan enter the Container Barcode 9 Ifthe barcode is valid the following screen will appear siveco 50 CHEMATIX Inventory Management Module User Manual Container Quantity Adjustment Please scan enter the Container Barcode Lookup Container Barcode GiI1TCOOO
22. return to page IM400 Inventory Management 2 Transfer Between My Labs Click this button to transfer chemical containers within your lab location s To use this option select at least one chemical container to be moved by clicking on a check box to the left of the barcode Tien dick Transfer Between My Labs You will now be transferred to page IM561 Container Transfer Barcode Number Cast Container Description Container SizefUnit Content Size Unit Expiration Date NMECOOLASGS 66 89 11 Picric acid 1 00 L 1 00 L 12 25 2005 NMECOOLGET 66527 59 3 Potassium gold succinimide 5 00 g 5 00g 1o 21 2005 HMECOOLAFBR FFSF 79 1 Potassium nitrate 2 00 lb 2 00 Ib oF 04 2005 NMECOOLA7N 0001 298 02 2 Phosphorodithioic acid 0 0 diethyl S fethylthioijmethyljester 2 00 L 2 00 L 02 09 2006 New Location Information Lab Location 426 401 Test Lab 3 Storage Unit Undefined Bal Transfer Return This is the list of chemicals that you wish to move to the same target location Choose a new Lab Location and a new New Location Information storage Unit by using the pull down menus Lab Location 426 4011 Test Lab 3 Storage Unit Undefined CHEMATIX Inventory Management Module User Manual Click to accept and submit your chemical container transfer You will now be transferred to page IM555 The containers have been transferred successfully Inventory Report Wiew Mw Inventory Report Click to return to page I
23. to facilitate Inventory Management Waste Management Resource Management Financial Management and Web Procurement CHEMATIX is at the cutting edge of research management by providing the most rigorous and robust environment in which to track controlled substances and maintain compliance with all governmental regulations and mandates This comprehensive web based solution is comprised of five management modules Inventory Management The essential management module which allows CHEMATIX to store detailed information about every substance in the system providing the foundation for regulatory compliance environmental safety and inventory research and budget control is built All substances are tracked via scanning or manual entry of barcodes attached to each item upon acceptance into the system at point of entry Storage locations including warehouses laboratories and specific shelves are also assigned barcodes and associated with a chemical inventory A complete history of each bar coded item is maintained from point of entry to elimination as waste The big picture view of chemical tracking and the ability to manage various aspects of warehouse and laboratory inventory of both chemical and non chemical items is also facilitated Detailed inventory item profiles of all tracked materials are uploaded to the system upon receipt of order utilizing data captured during the procurement process A multitude of user configurable reports and vi
24. will now be transferred to the View Inventory Search for Chemicals in My Departments by Laboratory page IM635 Search for Chemicals in My Departments Search Campus Surplus Chemicals Generate PEC Expiration Aging Report 6 The following screen will appear providing two choices to search for inventory a View inventory by building b View inventory by container description or CAS number within a building View Inventory by Laboratory Laboratory List Building Name Room Lab Type PI Supervisor Hanna Biocenter 5144 340 Toxicity Research Chemical Lab Scrimm Angus Carpenter John l Swanson Chemistry Center 917 105 Dr Fawcetts Lab Chemical Lab Fawcett Francis Scrimm Angus l Swanson Chemistry Center 917 133 General Chemistry Lab Chemical Lab Carpenter John Scrimm Angus Toggle Container Description C begins with contains CAS Number Search Active Lab Inventory Search Used Vaste Lab Inventory siveco 40 CHEMATIX Inventory Management Module User Manual 7 To view inventory in a specific building select the appropriate building by clicking on the check box beside the building name or click _ 299 to select all buildings 8 To view the inventory of a specific chemical you can enter either the or the cases 9 Click search Active Lab Inventory to view inventory in the active laboratories or click search Used Waste Lab Inventory to view inventory 10 You can now check the stat
25. will now be transferred to the page for distributing 5 one barcoded chemical into multiple containers IM564 Chemical Distribution Please see the Distribute Chemical to Multiple Containers section in this manual for full details of this procedure Option 3 Create a Chemical Mixture Container To Create a Chemical Mixture Container click this link You will now be transferred to the page for putting several chemicals into one container in order to Create a Chemical Mixture create a mixture IM580 Please see the Create a Chemical Mixture Container section in this manual for full details of this procedure Developed by SIVCS Page 7 Version 11 20 April 2008 CHEMATIX Inventory Management Module User Manual Additionally Adjust Container Quantity To amp djust Container Quantity click this link You will now be transferred to the page where quantity tracking is supported and user can adjust Container Quantity Adjustment container quantity Please see the Adjust Container Quantity section in this manual for full details of this procedure Add Chemical Container s to Your Inventory This function is for associating a chemical container with its CAD Chemical Abstract Database Once this is done unique barcodes for each chemical container are generated printed and affixed to each container These barcoded chemical containers are utilized as the method in CHEMATIX to track a container and its contents from cradl
26. 00E CAS 64 7 01 0 Container Description Hydrochloric acid Chemical Formula GIH Container Status Shelved Container Size Unit 500 007 mL Content Size Unit 0 227 L New Container Size Unit 500 0 s mL Removed Content Size Unit lo 0 s L Reason for Adjustment Select Commit Modification Cancel 10 Enter in the and select the appropriate unit Note that this is the quantity of chemical removed from the container 11 Click on the pull down menu beside and select the appropriate reason 12 The following example displays consumed by experiment however the selection is based on each Select a _ institution s preference based on Commit Modification business practices 13 Click Commit Modification to update the change in quantity If the container Container Quantity Adjustment quantity change was successful the following message will appear 14 Click encel if you do not wish to proceed with the change in quantity You Inventory Management will then return to the Inventory Management page IM140 Reason for Adjustment Container quantity information has been updated successfully OLES Developed by veo Page 51 Version 11 20 April 2008 CHEMATIX Inventory Management Module User Manual Print Barcodes This function is used to generate and print barcodes as well as to find and reprint existing barcodes Inventory button at the top of the CHEMATIX screen
27. 078067 In CHEMATIX these pseudo CAS s are called Z numbers as in the following example CAS Number 00076104 Generate Z Number 4 Ifyou have comments or issues regarding this chemical write a brief note in the field Created By Last Reviewed By Last Review Date Comments Save Comment 5 Click after you have finished writing in your comments 6 Your comments will now be sent to your institution s Department of Environmental Health amp Safety for review 7 You will be transferred back to page IM535 sdb reg Developed by i rage Version 11 20 April 2008 S CHEMATIX Inventory Management Module User Manual Add Chemical Containers to your Inventory Lookup chemical information Lookup chemical information by Selecting from Common Chemical List Aluminum nitrate Ammonium dichromate cupric sulfate Ethyl acetate Ferric chloride Hexane Hydrochloric acid Isopropyl alcohol Methanol Picric acid sodium hydroxide select Common Chemical Lookup chemical container information by Searching CAD Chemical Name C begins with contains exact CAS C begins with contains Search CAD Reset Lookup chemical container information by Entering Manufacturer Vendor Part Number Manufacturersvendor Part Number Lookup Lookup chemical container information by Entering Container Barcode Container Barcode Lookup 8 Click Search
28. 1 Open page IM232 Reprint Barcodes My Laboratory Locations Bldg Name Lab Name PI Lab Barcode Life Sciences Center Test Lab 3 Nick Gardner NMELOOOOSA Life Sciences Center Test Lab 4 Nick Gardner NMELOOOOSF Life Sciences Center Test Lab 5 Nick Gardner NMELOOOOSH select All i De Select All search for Chemical Avery Label 0526603 s LO or equivalent must be used to reprint barcodes Please select a label location to begin printing Start Row Start Col Reprint Selected Lab Barcodes 2 Click a Lab Name for example Testlab 4 Lab Name Test Lab 3 3 You will now be transferred to page IM234 All the storage units Testak 4 associated with that specific lab location will now be displayed Test Lab 5S 4 Click a check box next to the to designate a specific storage unit Click _22 2ct All to select all check boxes Click Be Select All to deselect erase all check boxes 5 To generate and print barcodes use an Avery Label 05266 3 X 10 or equivalent 6 Enter the and the Col column Start Row 2 3 where you want the printer to start printing Start Col This option is available because not all labels on any one siveco 55 CHEMATIX Inventory Management Module User Manual sheet will be used up This option tells the printer where to start printing the labels Look on your label sheet and enter where you want the print
29. 266 3 x 10 Please select an IP printer from the list Start Row fi IP Printers Select Start Col fi Generate and Print Barcodes Generate and Print Barcodes Container Barcode Content Size Unit Expiry Date 20L Submit Cancel Lot Number All the chemical and container information has been entered into the above form except for the Storage Unit 1 Select the terage Unit from the pull down menu 2 The is the actual physical location of the chemical in the Lab Location There may be multiple storage units in a lab location refrigerators shelves bench tops etc 3 Use Undefined to indicate that the chemical is located in an undefined location somewhere in the Lab Lecatian You will now enter generate and or print the inventory barcode labels that will be affixed to the chemical containers You have three options Option 1 Using Avery Label 05266 3 X 10 or equivalent Option 2 Using an IP printer Option 3 Using pre generated labels siveco 31 CIH 2 000 L Concentration 100 00 o Undefined Examples can include cabinets CHEMATIX Inventory Management Module User Manual Option 1 Using Avery Label 05266 3 X 10 or equivalent This option is for generating and printing barcode l labels onto a blank label sheet such as Avery Label a LS 05266 or equivalent tart Root i To use this option scroll down to the following a einer i Generate a
30. 4 750 00 g NMECOOLCIO Undefined Nitric acid 7697 37 2 0 50 gal NMECOOLTD F 00035 Undefined Nitric acid 7697 37 2 0 50 gal NMECOOLOYF 0004 Undefined Nitric acid 7697 37 4 00L NMECOOLO YL Toggle Back to My Locations Search tor Chemical Avery Label 0526603 10 or equivalent must be used to reprint barcodes Please select a label location to begin printing X Start Row B o Start Cal Reprint selected Chemical Barcode 9 Click on the check box of the chemical s whose barcode you wish to print 10 Enter the and the Col column where you want the printer to start printing Start Cal Start Row Reprint selected Lab Barcodes _ This option is available because not all labels on any one sheet will be used up This option tells the printer where to start printing the labels Look on your label sheet and enter where you want the printer to start printing 11 Click eprint selected Lab Barcodes 12 The following pop up window IM211 will appear Barcodes PDF 13 Proceed to Appendix 2 Printing Barcodes at the end of this manual to learn more on how to print out your barcodes 14 Apply the barcodes to their proper locations Alternately from page IM235 e Click 1299 to turn the click boxes on or off as a group e Click Back to My Locations to return to page IM232 without printing any barcodes e Click 25 rch tor Ch
31. 6 The requester selects the and the in his lab from the drop down menus and then clicks Complete Transfer Request A confirmation message will now appear at the top of page IM568 Requests to Transfer a Container In fhe transfer has been completed successfully The container has been successfully transferred into the requester s lab location 17 The requester can check to see if the container is actually now part of his inventory The requester can do this in one of two ways Choice 1 Verify Transfer via Barcode Entry Click the MEMA button in the bar menu at the top of the screen Enter the barcode into the following field at the top of the main Inventory page Please scan enter the Chemical Barcode IM400 Click Lookup You will be transferred to the Container Building Name Life Sciences Center Details page SC430 where you Location 426 401 Test Lab 6 can check the location of the Lab Barcode NMELOOOO6H container If the container is in Storage Unit Undefined your lab or location the container storage Unit Barcode NMESoOOOSS is in your inventory for example PI Name Greg Springer PI Contact 555 249 1555 Lab Supervisor Greg Springer Lab Supervisor Contact 655 249 1855 AVIAlIAKnaAN Aw SNA Jarcinn 11 ON Anril ODNNa JOCVEIOpE d Dy me raue Version 11 20 Aprl UUO J wr I CHEMATIX Inventory Management Module User Manual Transfer via Inventory Report Clic
32. 9 siveco 26 CHEMATIX Inventory Management Module User Manual Choice 3 Entering Manufacturer Vendor Part Number This choice is only available if the vendor catalogues have been uploaded into CHEMATIX If this function is unavailable please contact your CHEMATIX System Administrator 1 Enter the manufacturer s or the vendor s part number into the following field in this example MKH3001 Lookup chemical container information by Entering Manufacturerf endor Part Number Manufacturers vendor Part Number MKH3001 2 Click Lookup 3 If the manufacturers or vendor s part number is associated with a record in the Chemical Abstract Database CAD a Description endor and will appear below the button for example Lookup chemical container information by Entering Manufacturer YVendor Part Number ManufacturerVendor Part Number mkh3001 Lookup Description vendor Catalog Number Potassium Chloride 4queous Standard 1 LT CAS 7447 40 7 Fisher Scientific MEHSOOL 4 Click the name of the chemical to add this chemical to your inventory in this example Potassium Chloride Aqueous Standard 1 LT CAS 447 40 7 You will now be transferred to the page for adding container information to your inventory Add Chemical Containers to your Inventory IM536 Enter container information 5 Proceed to Step 2 Enter Container Information section of this manual on page 29 Choice 4 Entering Container Barco
33. CAD l 9 The link for the generated CAS Z00078104 for example will appear search CAD Feset Add a Chemical under the buttons Search CAD Reset Add a Chemical Chemical Name Cas Number Euphoria 101 Fooofs104 10 Click the link in this example Euphoria 101 11 You will be transferred to page IM536 12 Proceed to Step 2 Enter Container Information section of this manual on page 29 Developed by S VC Page 14 Version 11 20 April 2008 CHEMATIX Inventory Management Module User Manual Selection 2 Create a New Chemical Abstract in CAD In creating your Chemical Abstract all Required Fields have a bar next to them as in the following example Add Chemical Containers to your Inventory Enter container information Required Field Chemical Name Euphoria 101 Cas U00 8104 Chemical Formula Container Description Euphoria 101 FEC Expiry Date Container SizeUnit EA oF Content Size Unit Select Concentration 100 00 Lab Location select Location Storage Unit select of Identical containers Subrrit Clear Cancel Part 1 CAD Entry Comments lf you have any comments regarding this chemical write them into the following field Your comments will be automatically reviewed by your institution s Department of Environmental Health amp Safety Created By Last Reviewed By Last Review Date Comments Save Comment Do NOT click Save Comment Proceed to Step 2 Enter Co
34. CHEMATIX Chemical Management Software Inventory Management Module Version 11 TTT nanitterE ng Version 11 20 April 2008 CHEMATIX Inventory Management Module User Manual CHEMATIX Manuals and Guides The full list of comprehensive step by step instructional manuals includes CHEMATIX user Manual CHEMATIX Environmental Health amp Safety User Manual CHEMATIX store Management Manual CHEMATIX Super User System Administrator Manual CHEMATIX Glossary CHEMATIX Inventory Management Module User Manual Table of Contents ROT AC e A E A ene saiusenswsessvendatemvadwadedwenecdenvavenueus cansuawecvenssswaasnvssscvunoudanwedydesssyeausuvdexsuauesscuvosuaus 4 BED UOC NN ase es ee ts cee at a tc sien as nena EEE EEE E EEEE eet 5 Inventory Management soiscsnciscscnietetescenssestcsnwendsc ceastarerctniedecaendndsanuscetesesesesstessetnseceetudeoessendvewenseseness 5 WoD FOCU MEN ororen E E 5 Wasil Man nagemMenN l racic a sea ars tea ws cstnctepae ease aaa sa ne aoc alee ved sos edie esas E REE EREE tees 5 Fiscal Ma AG CIN CIN aco cet oe ste aeees tesserae ete ae R a e aa NEES 5 FIC SOULCE MANAG CIC I I srar rri EEE EEEE E E EE E EES 5 CHEMATIX Process Flow Diagram sssossosnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 6 Add tems FO INVeNTOry esisiini a a aaa 7 Add Chemical Container s to Your Inventory 111scccssscccsnescnensncneennnnsennsnsenanssecnanssen
35. CO01AFO will now appear Chemical Distribution Please scan enter the Chemical Barcode _ Lookup Barcode Number CAS Container Description Container SizefUnit Content Size Unit Expiration Date NMECOOLAFO TIF 30 2 Nitric acid 3 00 gal 3 00 gal o7 03 2005 To Distribute a Chemical e Select a location and a storage locationfoptional for the new chemical containers e Specifiy the container s quantity an initial quantity of the chemical being distributed and a number of distribution Click Initialize Containers to list each container with its initial quantity When modification to each container s quantity is complete click Distribute Chemical Distribution Information Lab Location 426 401 Test Lab a F Storage Unit Undefined Container Size Unit 3 0 gal T Container Type GLASS T Content 5ize 7 Unit 3 0 Distribution Quantity Initialize Containers Note the following inventory information for the source chemical Barcode Number NMEC001AFO CAS 1697 37 2 Container Description Nitric acid Container Size Unit 3 00 gal Content Size Unit 3 00 gal Expiration Date 07 03 2005 Note the following start fields for the target containers and chemicals 426 401 Test Lab 3 Undefined 3 0 gal Distribution Quantity 9 To distribute this chemical select the target and for the new chemical container s Lab Location 426 369 Test Lab 4 Storage Unit Green cabinet 001 10 Select the target in
36. Cabinet Large 001 NMESDODO 4 Ci gL OL c gL select All De Select All Back to our Laboratory Location Avery Label 0O5266 3 10 or equivalent must be used to reprint barcodes Please select a label location to begin printing Start Row fi Start Col fi Reprint selected Storage Unit Barcode 4 Click the Storage Unit Barcode n this case barcode HMES00004FR for Green cabinet 001 5 You will now be transferred to page IM236 Reprint Barcode Storage Unit Inventory Building 426 Building Name Life Sciences Center Room 369 Lab Test Lab 4 PI Nick Gardner Storage Unit Green cabinet OO1 Chemical Name CAS Size Container Barcode Acid Acetic Glacial glass bottle 008726 4 00 EA NMECOOLAFS Benzene fis 2 1 00 L NMECOOLAEC Benzene Pilesa dn L NMECOOLSED Benzene 21 2 100L MMECOOLSEE Nitric acid fooy 37 2 3 00 gal HMECOOLAFO SelectAll De Select All Back to Storage Units Avery Label OS266 3 10jor equivalent must be used to reprint barcodes Please select a label location to begin printing Start Row ho i Start Col Reprint selected Chemical Barcode 6 Click the check box next to the to designate a specific chemical sdb reg Developed by S VC Page 57 Version 11 20 April 2008 CHEMATIX Inventory Management Module User Manual Click to select all check boxes Click to deselect erase all check boxes 7 To generate and print barcodes use an Avery Label 05266 3
37. Enter a combination of letters and click Search Chemical Name acid C begins with contains CAS Search Reset Surplus Chemicals Barcode CAS Container Description ie Aia PI GITCTOQ0QQO 7647 01 0 Hydrochloric acid 4 00 L Stark Michelle My Chemicals Barcode CAS Container Description Container Content Stat Size Size GITCOOO0SM 7647 01 0 HYDROCHLORIC ACID O 5N BAR 19L 19 00 L 19 00 L Shelved GITCOOO0OSN 7647 01 0 HYDROCHLORIC ACID 0 5N BAR 19L ihe Ae aye 19 00 L Shelved Other People s Chemicals Barcode CAS Container Description B PI GITCOO00SM 7647 01 0 HYDROCHLORIC ACID 0 S5N BAR 19L 19 00 L Fawcett Francis GITCOOOOSN 7647 01 0 HYDROCHLORIC ACID 0 5N BAR 19L 19 00L Carpenter John Store Chemicals Catalog Number Store Description 30771 4X2 5L 4CS 178 83 11 Click the to view the Chemical Abstract and MSDS details of the chemical 12 Click on the to view the PI s contact information 13 Click the to request a chemical transfer You will now be transferred to page IM567 Developed by S VC Page 81 Version 11 20 April 2008 CHEMATIX Inventory Management Module User Manual Request Container Transfer Please scantenter the Chemical Barcode Lookup NWMECOOOUOSP Barcode ocd PI Angus Scrimm Lab Supervisor Angus Scrimm Comment Request Transfer 14 Fill in any comment you wish to relay to the current owner and click __Pesuest I ranster A message will be sent to
38. M555 without making any changes My Inventory Report 3 Change Container status Click this button to change the status of a chemical or chemicals To use this option select at least one chemical container that will have their container status changed by clicking on a check box to the left of the barcode Then click Change Container status You will now be transferred to page IM576 Change Container Status Barcode ee Container Content Expiration Number Poot Pas Meuse elt Size Unit Size Unit Date Acrylonitrile butyl acrylate styrene 2 hydroxy 3 69926 69 8 chloropropylinmethacryloxyethylidimethylammonium nitrate 2 0 50 L 0 50 L 06 18 2005 hydroxypropylimethacryloxyethylidimethylammonium nitrate polymer NMECOOLAFF ggz New Container Status Container Status Shelved Change Container Status Return This is the list of chemicals the status of which you wish to change All of the chemicals on this list will receive the same new status Choose a new container status by using New Container Status the pull down menu Container Status Shelved Change Container Status Return Jonere a ia Developed by S VCG Page 66 Version 11 20 April 2008 CHEMATIX Inventory Management Module User Manual Click the correct option from the list provided The options available on this list are set by your institution For Container Status Shelved more information about these options EEE ple
39. Management Module User Manual 5 You will now be transferred to page IM233 Reprint Barcodes search for Laboratory Chemical Locations Building 426 Building Name Life Sciences Center Room 401 Lab Test Lab 3 PI Nick Gardner Storage Unit Chemical Name begins with C contains exact Barcode Pattern Example WMECOYFOQ r2 NMEC Search Reset Back to My Locations 6 Enter the Chemical Name into the Chemical Name field for example Chemical Name begins with contains C exact acid Refine your search by choosing begins with contains or exact Alternately enter the Barcode Pattern into the Barcode Pattern field for example Barcode Pattern Example NMECO Q 2 NMEC C I9 7 Click to clear the data fields on this page Click back to My Locations to return to page IM232 without making any searches Click to search for the chemical in CAD 8 After clicking Search you will be transferred to page IM235 Jonere a ia Developed by SIVCS Page 59 Version 11 20 April 2008 CHEMATIX Inventory Management Module User Manual Reprint Barcodes Chemical Search Results Building 426 Building Name Life Sciences Center Room 401 Lab Test Lab 3 PI Nick Gardner Storage Unit Chemical Name CAS Size Container Barcode Undefined Acetic acid glacial 64 19 7 250 00 mL NMECOOLCIS Shelf 56 Tartaric acid d 87 69 4 500 00 GR NMECOOLCI4 Undefined Tartaric acid d l a7 69
40. X 10 or equivalent 8 Enter the and the Col Start Row column where you want the printer to start printing Start Col This option is available because not all labels on any one sheet will be used up This option tells the printer where to start printing the labels Look on your label sheet and enter where you want the printer to start printing 9 Click eprint selected Lab Barcodes l l l Barcodes POF 10 The following pop up window IM211 will appear L Badesee 11 Proceed to Appendix 2 Printing Barcodes at the end of this manual to learn more on how to print out your barcodes 12 Apply the barcodes to their correct container s Choice 4 Reprinting Chemical Container Barcodes by Searching for a Chemical by Lab 1 Open page IM232 Reprint Barcodes My Laboratory Locations Bldg Name Lab Name PI Lab Barcode Life Sciences Center Test Lab 3 Nick Gardner NMELOOOOS4 Life Sciences Center Test Lab 4 Nick Gardner NMELOOOOSF Life Sciences Center Test Lab 9 Nick Gardner NMELOOOOSH Toggle Search tor Chemical Avery Label 052663 10 or equivalent must be used to reprint barcodes Please select 4 label location to begin printing Start Row i i Start Cal Reprint Selected Lab Barcodes 2 Click a check box next to the to designate a specific lab 3 Click _1999 2 to turn the click boxes on or off as a group 4 Click search for Chemical siveco 58 CHEMATIX Inventory
41. _Back to Storage Unit List at the bottom of the page to return to the storage unit list page IM 627 if you choose not to reconcile the chemicals or if you want to continue reconciling other storage units Choice 2 Mark as Found This choice is used when the chemical s was misplaced and is now found 1 Select the appropriate chemical s by checking off the check box M If you want to select the entire list of chemicals click on L_L2gsle Selection 2 Click Mark as Found The chemical that was checked to be marked as found is now removed from the list of missing containers Continuing from the same example there are now only two chemicals in the list of missing containers siveco 76 CHEMATIX Inventory Management Module User Manual Storage Unit Reconciliation Storage Unit Information Description Undefined Barcode GITsoooo0c Last Inventory Laboratory Dr Fawcetts Lab Department Chemistry Building Swanson Chemistry Center Room Lab PI Francis Fawcett Lab Supervisor Angus Scrimm Missing Containers Barcode CAS Container Description Container Size O SGITCOOOOSN 764 7 01 0 HYDROCHLORIC ACID 0 5N BAR 19L 19 00 L M sitcooo0se 7647 01 0 HYDROCHLORIC ACID 0 5N BAR 19L 19 00 L Toggle Selection Mark as Consumed Mark as Found Mark as Missing Container s Discarded as solid waste Mark as Discarded 3 Click ____Back to Storage Unit List at the bottom of the page to return to the storage uni
42. a clicking the link Bequests to Transfer a Container In or b clicking the radio button next to the appropriate barcode and thereafter clicking the Acknowledge Rejection button Step 3 The Requester Accepts or Rejects the Owner s Transfer Request The requester of a container has received approval by the owner to transfer a container into his the requester s lab 13 To view such requests the requester clicks on the link Bequests to Transfer a Container In is transferred to page IM568 Requests to Transfer a Container In and Barcode PI Lab Supervisor Comments Status Date NMECOOIAFB Nick Gardner Nick Gardner View Granted 07 18 2005 Complete Transfer In Cancel or Withdraw Transfer Request Acknowledge Rejection 14 To complete the transfer in the requester clicks on the radio Barcode button next to the barcode WMECOOLAFB pooetbnrrey a Developed by S VC Page 94 Version 11 20 April 2008 CHEMATIX Inventory Management Module User Manual 15 The requester then clicks and is transferred to page IM621 Transfer Container Request Barcode Number CAS Container Description Container Size Unit Content Size Unit Expiration Date MMECOUOLAFB ffo 9 1 Potassium nitrate 2 00 b 2 00 b OF 04 2005 Current Location 426 401 Test Lab 3 Cabinet 001 New Location Information Lab Location 426 401 Test Lab b Storage Unit Undefined Complete Transter Request Cancel 1
43. a refers to the unit used to quantify content size The fields are especially useful for adding containers For example if a container has been opened and some of the contents used the actual content of the chemical siveco 29 CHEMATIX Inventory Management Module User Manual in the container is put into the Content size Unit fields For example the may be 2 liters but the actual content in the container at inventory time may be only 0 5 liters In this case the is 0 5 liters NOTE a b lf a container is new the Container Size Unit ang the Content Size Unit will be the same lf the fields are empty it is assumed that the quantities are the same as the quantities Enter the or leave at 100 00 Concentration refers to the concentration of the chemical in the container Select the where the chemical is going to be stored from the pull down menu You must allow the page to refresh after selecting the lab location The pull down menu will display all lab locations associated with the user who is adding the chemical to his or her inventory Enter the to be entered into your inventory for example from one box carton flat shipment etc To finish you have three choices Choice 1 Submit i Click Submit to accept and submit the above information NOTE The computer will inform you if you have missed a required field If you have missed a required field the screen will scroll up t
44. afety cabinet information sortable by location principal investigator permit expiry class status inspection date and permit number comprehensive biosafety cabinet inspection history report generation Resource Management Resource Management provides and restricts access to all levels of the BIOLOGISTIX system User profiles are created for varying levels of access including individual users departments regulators and committee members User administration is constructed hierarchically to ensure maximum system security The highlights of this module are username and password access to system hierarchical chain of command system security with broadest range of access and control granted to primary levels superuser administration with ability to add modify user profile and restrict access to system maintenance of emergency contact information including name and phone number departmental or multiple departmental association with users and locations designation of principal investigators responsible for bioagent inventory and locations designation of Active Permit Authority status for all users which grants restricts viewable inventory privileges and outlines specific privileges regarding the handling of regulated biological materials and proper waste disposal sIVCS 105 CHEMATIX Inventory Management Module User Manual e complete management of all biological material handling and safety training including class enrollment sc
45. afety permits approved research projects licensed biosafety cabinets and training certification for users and principal investigators Biosafety Permit Control Biosafety Permit Control allows regulatory officials to comprehensively oversee the issuance review and regulation of biosafety permits required for the acquisition control and storage of regulated biological substances for use in scientific research Biosafety Committee management as related to biosafety permits is also facilitated Some of the highlights include e tracking of all biosafety permits according to permit number permit type principal investigator approved bioagents bioagent class risk group and selected agent status siveco 104 CHEMATIX Inventory Management Module User Manual associated research project associated usage locations storage location approved users animals involved in research IACUC number associated biosafety cabinets approval date expiry date permit status description associated amendments contingencies and modifications review date inspection date biosafety committee actual review date and audit frequency capacity to sort and print biosafety permit reports based on permit type permit status review date biosafety committee actual review date expiration date principal investigator bioagent description bioagent class risk group and select agent status ability to add principal investigators permit types permit status bi
46. ainer Upload Container Barcodes Barcodes page IM630 This page allows you to upload the barcodes Option 3 Upload Barcodes for Storage Unit Reconciliation To Upload Barcodes for Storage Unit Reconciliation click this link You will now be transferred to the Storage Unit lint Reconciliation Barcode Upload page IM625 Storage Unit Reconciliation _ Barcode Upload This page allows you to upload the storage unit barcodes Option 4 Reconcile Storage Unit Inventory To Reconcile Storage Unit Inventory click this link You will now be transferred to the Storage Unit Storage Unit Reconciliation Reconciliation Storage Unit List page IM627 Storage Unit List This page allows you to view the storage unit reconciliation Developed by S VC Page 61 Version 11 20 April 2008 CHEMATIX Inventory Management Module User Manual Option 5 Search for Chemicals in My Department To Search for Chemicals in My Departments click this link You will now be transferred to the page IM534 Department This page allows you to search by chemical name or CAS for all the chemicals in your department It will list the chemicals that are surplus your own chemicals other people s chemicals and the store s chemicals Search for Chemicals in My Option 6 Search Campus Surplus To Search Campus Surplus Chemicals click this link Search Campus Surplus You will now be transferred to the Search Campus Surplus Chemical
47. as in the following example from Windows siVCO 100 CHEMATIX Inventory Management Module User Manual arent page c fom eh F HeVvelse pages Collate Reduce to Printer Margins 9 Choose your printer options for example the printer where you wish to print the barcodes 10 Once you have selected your printer options click x to begin printing or click _Cancel to abort 11 After printing the barcode s return to your previous page in this manual to continue processing your inventory Developed by SIVCS Page 101 Version 11 20 April 2008 CHEMATIX Inventory Management Module User Manual Appendix E Environmental Safety Suite siIVCO 102 CHEMATIX Inventory Management Module User Manual Appendix E Environmental Safety Suite SIVCO has taken on the responsibility of protecting human health and the environment through the ongoing development of software products for the environmental health and safety industry All components of the Environmental Safety Suite are designed as web enabled enterprise applications built upon J2EE technology This allows each solution to be easily integrated with other systems and for all solutions to be fully implemented in conjunction as one complete Environmental Safety Enterprise Solution Each innovative solution within the Environmental Safety Suite also has the unique ability to be implemented and operated individually providing precise solu
48. ase contact your CHEMATIX Change Container Statug Treated as liquid waste Discarded as solid waste Unopened sealed New Container Status System Administrator Fartially Used somewhat degraded quality Consumed by experiment Misplaced Missing Opened unused Click Ghange Container Status to submit and change the status of the container s You will Inventory Re Now be transferred to page IM554 The containers status have been changed successfully View My Inventory Report Click to return to page IM554 without My t R rt making any changes Y Inventory Repo 4 Change surplus status Click this button to change the surplus status of a chemical or chemicals To use this option select at least one chemical container that will have their surplus status changed by clicking on a check box to the left of the barcode Then click Change surplus status You will now be transferred to page IM577 Change Surplus Status Barcode Number Ee Container Content Expiration Container Descnption Size Unit Size Unit Date Triethanolamine condensate polymer hydrochloric acid Triethanolamine condensate NMECOOLG8E 679 4 35 6 polymer hydrochloric acid salt Triethanolamine homopolymer hydrochloric acid salt 1 00 L 1 00 L 12 25 7005 Triethanolamine homopolymer hydrochloride salt New Surplus Status Surplus Status Unopened Sealed Change Surplus Status Return This is the list of chemica
49. b Inventory to download a csv file comma separated values file of your inventory for a specific laboratory in a specific building This button is located at the top of each separate storage unit inventory report A csv file can then be opened by a spreadsheet or database program This file can also be copied printed or E mailed Click _Bewnload Storage Unit Inventory to download a csv file of your inventory for a specific storage unit in a specific lab within a specific building Scroll down to the bottom of the page and click to return to Inventory Management IM400 Inventory Management siveco 69 CHEMATIX Inventory Management Module User Manual Option 2 Upload Container Barcodes for Processing This function is to upload your container barcodes using a barcode scanner or pasting the barcode into the textbox and submitting it to CHEMATIX Inventory button at the top of the CHEMATIX screen Home Procurement Inventory Waste Fiscal Resources Help 1 To use this function click the 2 You will now see the opening page for Inventory Management IM400 3 Scroll down to the following text Manage Lab Inventory View My Inventory Report Upload Container Barcodes for Processing Upload Barcodes for Storage Unit Reconciliation 4 To up load container barcodes for processing Reconcile Storage Unit Inventor click H load Container Barcodes for Processin l Search for Chemicals in My Depart
50. cal transfer You will now be transferred to page IM567 Request Container Transfer Please scanfenter the Chemical Barcode Lookup HRECOOOUSP Barcode 0002 PI Angus Scrimm Lab Supervisor Angus Scrimm Comment Request Transfer 14 Fill in any comments you wish to relay to the current owner and click __eauest I ranster A message will be sent to the owner informing him or her of your desire to transfer this chemical to your lab 15 Click the name of the PI or Lab Supervisor in this case ngus Scrimm to obtain contact information for the owner sdb reg Developed by siVce Page 84 Version 11 20 April 2008 CHEMATIX Inventory Management Module User Manual Option 7 Generate PEC Expiration Aging Report The PEC Expiration Aging Report provides a summary of all Potentially Explosive Chemical containers in the user s inventory that have expired and those that are approaching expiration The PEC designation is assigned by your institution s Department of Environmental Health amp Safety 1 To use this function click the ae button at the top of the CHEMATIX screen Home Procurement Inventory Waste Fiscal Resources Help 2 You will now see the opening page for Inventory Management IM400 3 Scroll down to the following text Manage Lab Inventory View My Inventory Report Upload Container Barcodes for Processing Upload Barcodes for Storage Unit Reconciliation 4 To
51. cesseeeessueeeesseeeesssecesseeeessauensessneeeess 19 Part 6 Environmental LAW sisri se weazaeexpncsssccaanndanadeuennedecemaensasyanaadannadensdadenedeetwdanieseneotdaereeadaeesiasceebendens set 19 PANT EPOSSE sar n ar E E E E O E E A O A 20 Panl Oo Carcnogen SAIS nencen E 21 Fan De FAIS NAS OS eae E E vscateaeas 22 PAE TOD AOI FS Ce estes cts E EEA E neu be E E E A E E E E N E 22 Part 11 Physical Characteristics scsdcon coisnsenisecndaronisnavetacaiidehcainatesuesnaodensessdeadeaneddskudssdceedsnbedeavanddalaesiadelecandes 23 eT TO a E E E E E E E E T 23 Part 13 Search an Existing Chemical Abstract cccccccseeccecccesscsseeeeseccessasseeceeeceesssuseeeeeeesssssuaeesecesssssssaaaees 25 An Additional Feature of CAD S arche ccccccccccescccceseceeceeeceeceeeceeseeceeceuceeseseceesesecessucessaueeessessecesseeessaaeees 26 Choice 3 Entering Manufacturer Vendor Part Numbeft ccccssssssccesecessnnessneenseeensaensnnsssnensaaensnsnnnes 27 Choice 4 Entering Container Barcode s sccscccsssnsesnncnsseeccnnsensnsseecannennnnessneecannaannnssseaannaonnnensness 27 Step 2 Enter Container Information to your Inventory IM536 ccccsssssseeeeeeeeeeeeeeeeeeeeeeeneenneeeeeeeens 29 Step 3 Enter Generate and Print Barcode Labels IM537 cccsssseeesesessseeeseeessseeeseeensseeseeenseees 31 Option 1 Using Avery Label 05266 3 X 10 OF CQUIVAION c sssssccccceeeennnnsnsneseeennnnenssesseeeennnen
52. chieve data consistency and integrity within CHEMATIX Entries in CAD are also linked to the CAS registry Since all items in the institution s inventory are linked to entries in CAD any updates made in CAD are automatically reflected in the inventories as well CAD is institution specific CAD is maintained and supervised by authorized personnel in your institution s Department of Environmental Health amp Safety whose responsibilities also include reviewing all new entries The function permits you to look up chemical container information by searching CAD Search for a Chemical in CAD Inventory 1 To use this function click the button at the top of the CHEMATIX screen Resources Help 2 You will now see the opening page for Inventory Management IM400 Inve ntory Vian agement 3 Scroll down to the following text Chemical Abstract DataBase CAD Search For a Chemical in CAD 4 To search for a chemical in CAD click Search For a Chemical in CAD 5 You will now be transferred to page WM474 Search for a Chemical in CAD For faster results use one entry field only Enter a combination of letters and click Search Under search results click on the CAS Number Chemical Mame e begins with contains exact TASH begins with contains Search Reset 6 Enter the and or the Chemical Abstracts Services Number to search CAD 7 Click to find the chemical nam
53. cial Disposal Obtains More Chemicals Waste Mgmt Module CHEMATIX Inventory Management Module User Manual Add Items to Inventory Inventory To add items to your inventory click the button at the top of the CHEMATIX screen You will now see the opening page for Inventory Management IM400 Inventory Management To add chemical items to your inventory enter the Inventory Management main page IM400 Scroll down to the following text the availability of these functionalities is optional and determined by your Add Items to Inventory institution specific rules and business practices Add Chemical Container s to Your Inventory There are many options to add a chemical item to your Distribute Chemical to Multiple Containers inventory The availability of these options is Create a Chemical Mixture Container determined by your institution Adjust Container Quantity Option 1 Add Chemical Container s to Your Inventory To Add Chemical Container s to Your Inventory click this link You will now be transferred to the page for adding chemical containers to your inventory IM535 Lookup chemical information Add Chemical Containers to your Inventory Please see the Add Chemical Container s to Your Inventory section in this manual for full details of this procedure Option 2 Distribute Chemical to Multiple Containers To Distribute Chemical to Multiple Containers click this link You
54. ciate the selected safety phrases with your chemical Click to clear this form of all checked boxes You can now begin to re select the appropriate safety phrases CHEMATIX Inventory Management Module User Manual Part 11 Physical Characteristics Enter the physical characteristics of your chemical into the final group of data fields Physical Characteristics Molecular Weight Specific Gravity Melting Freezing Point oc OF Boiling Point oC OF Flash Point vapor Pressure co ie oS mmHg at Temperature Normal State unspecified Part 12 To Finish When you have finished filling in the appropriate fields scroll down to the bottom of the page where you will see the following buttons save amp Request Review Reset You now have two options Option 1 Reset 1 Click to clear this form of all inputted data except for the data that you uploaded from the Chemical Abstract page IM5 73 for example the decal and fields You can now begin to fill in the Chemial Abstract _ form again Return to Create a New Chemical Abstract in CAD section of this instruction manual for help in completing the empty fields on this page IM572 Option 2 Save amp Request Review de 2 Click Save amp Request Review tq save the data entered in this form and to request a review of this data by your institution s Department of Environmental Health amp Safety NOTE All newly create
55. cific container To check the transfer history of a container click any barcode link for that container in CHEMATIX Then scroll down to the bottom of the page to view the transfer history Transfer History of a Chemical Container For future tracking purposes CHEMATIX retains all information including transfer history on a chemical container even though that container has been removed from your inventory Chemical container information is never deleted from CHEMATIX To check the transfer history of a container click any barcode link for that container in CHEMATIX You will be transferred to the Container Details page SC430 for that specific container Scroll down to the bottom of the page to view the transfer history of that container as in the following example TRANSFER HISTORY Date From Person From Location To Person To Location Undefined a 3 C abinet Greg Springer 4276 401 Test Lab r Jul 18 2005 10 09 26 AM Nick Gardner oc siveco 98 CHEMATIX Inventory Management Module User Manual Appendix 1 Add Chemical Container s to Your Inventory Flowchart Step 1 Look up and Enter Chemical Information IM535 Choice 1 Entering Manufacturer Vendor Part Number Go on to Step 2 Choice 2 Selecting a Chemical from the Common Chemical List Go on to Step 2 Choice 3 Searching CAD If the chemical name is in the CAD database Go on to Step 2 If the chemical name is NOT in the CAD database Alternativ
56. cing with existing accounting systems this module provides account administrators with the ability to fully manage all fiscal responsibilities Resource Management Resource Management provides and restricts access to all levels of the system User profiles are created for varying levels of access including individual users departments vendors and customers User administration is constructed hierarchically to ensure maximum system security CHEMATIX Inventory Management Module User Manual CHEMATIX Process Flow Diagram The following is a diagram displaying the process flow of chemicals within the system The shaded areas represent the different modules displaying the processes encompassed by each Note that the diagram is intended to provide a general overview comprehensive complexity or full system feature detail is not intended Inventory Mgmt Module v v Procurement P Researcher Inventories Chemicals Orders P I Researcher Chemicals l amp Financial Mgmt Modules Vendor P I Researcher gt Procurement amp gt Receiving Laboratory or Classroom Used in Yes a Procedure Identified as surplus computer database Offered on Requested lt gt Vv Satellite Waste Accumulation Transfer to Disposal Facility Commer
57. d Chemical Abstracts in CAD will be flagged for review by your institution s Department of Environmental Health amp Safety You will now be transferred to page IM535 Add Chemical Containers to your Inventory Lookup chemical information The CAD has been created successfully CHEMATIX Inventory Management Module User Manual 3 Scroll down to the bottom of the page and click 2earch KAD Lookup chemical container information by Searching CAD hemical Mame begins willi curls exaul TASH 1123456 le begins with _ contains Search CAD Reset Add a Chemical 4 The link to your newly created chemical will be created below Lookup chemical container information by Searching CAD Chemical Name begins with contains exact CASH F125 456 e begins with contains Search CAD Reset Add a Chemical Chemical Name C45 Number Euphoria 56 2173456 5 Click the __ Chemical Name _ link in this example Euphoria 56 6 You will be transferred to page IM536 7 Proceed to Step 2 Enter Container Information section of this manual on page 29 Add Chemical Containers to your Inventory Enter container information Required Field Chemical Name Euphoria 56 los 21273456 Chemical Formula Container Description Euphoria PEC Expiry Date Container Size Unit EA Content Size Unit select Concentration 100 00 Lab Location Select Lacation Storage Unit se
58. de This option is to be used when you have an existing container barcode to be entered into your inventory 1 Enter the container s barcode in the container barcode field For example Lookup chemical container information by Entering Container Barcode Container Barcode GITCoo000D Lookup 2 Click Lookup 3 If the barcode is invalid the following message will appear at the top of the screen Unknown container barcode Jonere a ia Page 27 Version 11 20 April 2008 CHEMATIX Inventory Management Module User Manual 4 If the barcode is valid you will be directed to the Add Chemicals to Your Inventory page IM536 which displays current container information such as container description content size unit container size unit lab location expiry date etc For example Add Chemical Containers to your Inventory Enter container information i Required Field Chemical Name Boric acid H310B03 CAS 13813 79 1 Chemical Formula BH303 Container Description PES M PEC No Expiry Date 8 1 6 06 Es Container Size Unit 200 000 mL M Content Size Unit 0 190 IL of Identical Containers fi Concentration 80 00 Lab Location Hanna Biocenter 5144 340 T oxicity Research Submit Clear Cancel 5 Click to cancel the registration of this ttem to your inventory You will now be transferred to the page for Add Chemical Containers to your Inventory looking up chemical information
59. drochloric acid PEI No Expiry Date ES Container Size Unit p M Content Size Unit L M of Identical Containers fi Concentration 100 00 Lab Location Submit Clear Cancel The chemical information has already been entered into the above form on page IM536 You will now enter the container information for this chemical 1 2 PEC is a chemical that can become a Potentially Explosive Chemical through aging This is defined by your institution s Department of Environmental Health amp Safety a NO indicates that this chemical is not a PEC b YES indicates that this chemical is a PEC If YES you must enter an for this chemical Enter the Expiry Date This is the expiration date of a chemical as listed on the label of a chemical container To select the Expiry Date click the pop up calendar next to the field to select the expiry date OR enter the numerical date MM DD YYYY into the expiry date field The is only enforced for PEC s However this is still useful information for non PEC s because the will be shown on the Inventory Report Enter the Container Sein The field refers to the actual size of the container not to how much chemical is held within the container The field refers to the unit used to quantify container size Enter the Content sizs unit The field refers to the actual amount of chemical held inside the container The Content unit fiel
60. e 1 Check and correct any typos Go on to Step 2 Alternative 2 Adding a new Chemical to CAD Selection 1 Write a brief note regarding this chemical Go on to Step 2 Selection 2 Create a new Chemical Abstract in CAD Part 1 Write comments Part 2 Entering Chemical Information Go to Part 3 or Go to Part 13 Part 3 NFPA Hazard Rating Part 4 General Hazards including PEC Part 5 DOT Hazardous Material Data Part 6 Environmental Law Part 7 Exposure Limits Part 8 Carcinogen Status Part 9 Risk Phases Part 10 Safety Phrases Part 11 Physical Characteristics Part 12 To Finish Option 1 Reset Go on to Part 1 Option 2 Save amp Request Review Go on to Step 2 Part 13 Search an Existing Chemical Abstract If your chemical has no CAD listing Go back to Part 1 If your chemical has a CAD listing Go back to Part 1 An Additional Feature of CAD Searches Step 2 Enter Container Information IM536 Choice 1 Submit Go on to Step 3 Choice 2 Clear Stay on this page Choice 3 Cancel Go to Step 1 Step 3 Enter Generate and Print Barcode Labels IM537 Option 1 Using Avery Label 05266 3 X 10 or equivalent Option 2 Using an Intermec 3400e dedicated barcode printer or equivalent Option 3 Using pre generated labels siveco 99 CHEMATIX Inventory Management Module User Manual Appendix 2 Printing Barcodes The barcodes have now been generated Next you need to print them Open popup window page IM221
61. e in CAD Developed by SIVCS Page 87 Version 11 20 April 2008 CHEMATIX Inventory Management Module User Manual Click to clear the and data fields NOTE When searching CAD remember that singular and plural forms of certain chemicals may refer to different chemicals To refine your CAD search click 2 189105 ith O contains or chemical name The default is begins with If the chemical name or CAS is in CAD a generated list will appear at the bottom of the page for example Search Results Found 76 items CAS Number Chemical Name 67 700 53 2 Walnut ail phthalic anhydride maleic anhydride pentaerythritol trimethylolethane polymer Walnut oil phthalic anhydride trimethylolethane pentaerythritol maleic anhydride polymer 68131 17 9 Walnut oil pentaerythritol ethylene glycol benzoic acid phthalic anhydride resin 68131 18 0 Walnut oil glycerine digropylene glycol polypropylene glycol toluenedisocyanate resin 68131 20 4 Walnut oil pentaerythritol isoaphthalic acid polymer Walnut oil pentaerythritol isaphthalic acid polymer Walnut ail glycerol pentaerythritol phthalic anhydride polymer Walnut oil pentaerythritol glycerin phthalic anhydride polymer GBILLE walnut oll phthalic anhydride pentaerythritol glycerol polymer Click the and you will be i transferred to page IM575 to view Chemical Chemical Abstract and MSDS Details Abstract and MSDS Details If the chemical name
62. e to grave NOTE It may be helpful when adding chemical containers to your inventory to view Appendix 1 Add Chemical Container s to Your Inventory Flowchart found at the end of this manual Inventory 1 To access this function click the button at the top of the CHEMATIX screen Home Procurement Inventory Waste Fiscal Resources Help 2 You will now see the opening page for Inventory Management IM400 Inve ntory Management 3 Scroll down to the following text The availability of these functionalities is optional and determined by your institution Add Items to Inventory Add Chemical Containers to Your Inventory Distribute Chemical to Multiple Containers Create a Chemical Mixture Container Adjust Container Quantity 4 Click Add chemical Containerts to Your Inventory to add chemical container s to your inventory Add Chemical Containers to your Inventory IM535 6 There are three steps to add chemical containers to your inventory a Step 1 Look Up and Enter Chemical information b Step 2 Enter Container Information c Step 3 Enter Generate and Print Barcode Labels 7 Proceed to Step 1 Look up and Enter Chemical Information section of this manual sdb reg Developed by S VC Page 8 Version 11 20 April 2008 CHEMATIX Inventory Management Module User Manual Step 1 Look up and Enter Chemical Information IM535 Add Chemical Containers to your Inventory
63. ean Water Act RG Units pounds F Listed U Listed D Listed F Listed K Listed CERCLA RQ the Comprehensive Environmental Response Compensation and Liability Act Reportable Quantity This is the maximum quantity of a CERCLA hazardous substance that can be released into the environment without notification to the EPA the Environmental Protection Agency Each CERCLA hazardous substance has an individual RQ assigned by the EPA The CERCLA RQ s range from one pound to 5 000 pounds The Clean Water Act CWA is the cornerstone of surface water quality protection in the United States The CWA sets water quality standards for all contaminants in surface waters RQ Units Reportable Quantity Units are the maximum quantity of a pollutant from a point source that can be released into surface waters without notification to the EPA the Environmental Protection Agency The EPA the Environmental Protection Agency is the US federal agency responsible for regulating environmental hazards The EPA has predetermined that certain wastes are hazardous These wastes are classified as P Listed U Listed D Listed F Listed and K Listed among others A laboratory chemical becomes a waste when you no longer intend to use it regardless of whether or not it has been used or contaminated The EPA homepage is http www epa gov siveco 19 CHEMATIX Inventory Management Module User Manual Part 7 Exposure Limits Scroll down to
64. ections and incidents for laboratories storage devices leak tests and instrument calibration with maintenance of detailed histories control possession limits of radioactive materials for Pls labs buildings and departments through association of physical inventory with all isotope requisitions pending approval create a broad variety of standard and ad hoc reports for radioactive material inventory isotope permits and possession authorizations equipment registered labs waste accumulation and disposal user training profiles and possession limits maintain detailed training information for users requiring certification to possess and use radioactive materials track contamination area monitoring and leak tests facilitate procurement of radioactive materials with strict hierarchical approval process and association with possession and use permits ability to interface with existing financial management systems to process radioactive material order information Training Records Manager The Training Records Management System provides web enabled access to all employee and student training records pertaining to all required certifications necessary to ensure community and personal safety as well as safe work practices This comprehensive system will provide user access to existing certification levels pending expiry dates training course descriptions specific employment requirements online class sign up and training history in compliance with
65. eeseseeooaonsneeeeees 64 Choice 3 Transferring Containers etC ssssssnsnnnunnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nn nnnnnnnn nnmnnn nnmnnn 65 Option 2 Upload Container Barcodes for Processing 11 scccnsscccenesecennsensenensnenensneenenssenenssseanens 70 Option 3 Upload Barcodes for Storage Unit Reconciliation 1 11scccseecccenenecensnseenenenenennnsenanees 72 Option 4 Reconcile Storage Unit Inventory ccccsesecncnnsscneenencnseenensnseesensnseenanssnenanssssenannsssenes 74 Choice 1 Mark as Consumed sccssnivconnsncnnncecncsavaniunnssencmnnncenssaadennnnnannnndensndbsnnwadanndeovausundeuadenennwnweudvadwabmdowaued 76 Choice 2 Mark as Found ice itnives ceawncednapagucemacensnntacduassincnninetuensasenaannncendnasninuguesheseniaasdaasindenassransantassnsiehucsadss 76 Choice 3 Mark AS MISSING sisii a a Oa a aa a a E N 77 Choice 4 Mark as Discarded ncssrosniioiaia aa vannedenmunedasusaiawupennaieuannua 78 Option 5 Search for Chemicals in My Department S 111scccccsesecnccsencnccnsnsnsenensnsenenssssenenssnenes 80 Option 6 Search Campus Surplus siciaiessnvesertesesiertosviciisininininies erect 83 Option 7 Generate PEC Expiration Aging Repott s ccccnsssccccnnsncccennsneesennsnsesennenessenansessennnessens 85 Chemical Abstract Database CAD ccccesecceseecenseeenseeenseceaneenenseeeaseseaseceaseeoenseseaseseaseeoeneesenseess 87 search for a Chemical in CAD sivsscisironssarecceascversncusaencansnen
66. emical to search for a different chemical in CAD by lab location by SIVCS 60 CHEMATIX Inventory Management Module User Manual Manage Lab Inventory The purpose of this section is to View your Inventory Report to View Campus Surplus reports of other users and Generate PEC Potentially Exploding Chemical Expiration Aging Reports Inventory button at the top of the CHEMATIX screen 1 To use this function click the Home Procurement Inventory Waste Fiscal Resources Help 2 You will now see the opening page for Inventory Management IM400 Manage Lab Inventory 3 Scroll down to the following text The availability of these functionalities is optional and determined by View My Inventory Report your institution Upload Container Barcodes for Processing Upload Barcodes for Storage Unit Reconciliation Reconcile Storage Unit Inventory The seven options to manage lab inventory are Search for Chemicals in My Departments Search Campus Surplus Chemicals Option 1 View My Inventory Report To View My Inventory Report click this link Generate PEC Expiration Aging Report You will now be transferred to your inventory report page IM635 View Inventory by Laboratory This page lists the laboratories to search your inventory in Option 2 Upload Container Barcodes for Processing To Upload container Barcodes for Processing click this link You will now be transferred to the Upload Cont
67. emical contents Content Size Click to sort the chemical contents alphabetically by unit measure Remember that content size is the size of the chemical contents not the size of the chemical container Status Click to sort the chemical contents alphabetically by status description 9 i i 9 9 1 Click Expiration Late to sort the expiration dates by ascending order from the oldest or most recent date to the date furthest away in time Remember that the date is written MM DD YY Choice 2 Viewing Container Details Click a barcode to view Container Details SC430 for a chemical The Container Details include for example container information chemical description manufacturer and supplier if available location of chemical PI and Lab Supervisor as well as transfer history Ook a PASH to view M979 fora Chemical Abstract and MSDS Details by SIVCS 64 CHEMATIX Inventory Management Module User Manual The Chemical Abstract and MSDS Details include chemical description health physical and fire hazard ratings physical characteristics as well as links for additional MSDS information MSDS Material Safety Data Sheet Choice 3 Transferring Containers etc Scroll down to the bottom of your screen You will see the following bar menu Toggle Selection Change Container Status Change Surplus Status Transfer Between My Labs Reprint Barcode Select View Inventory Details Return Re Click this button to
68. entory al Sunny Distribute Chemical to Multiple Containers t Chemical Mixt Contal 4 Click the Distribute Chemical to Multiple Containers ink ee e AA to distribute a chemical to multiple containers Adjust Container Quantity 5 You will now be transferred to page IM564 Chemical Distribution Please scan enter the Chemical Barcode Lookup Barcode Number CAS Container Description Container SizefUnit Content 5Size Unit Expiration Date To Distribute a Chemical Select a location and a storage location optional for the new chemical containers Specifiy the containers quantity an initial quantity of the chemical being distributed and a number of distribution Click Initialize Containers to list each container with its initial quantity When modification to each container s quantity is complete click Distribute Chemical Distribution Information Lab Location 426 401 Test Lab 3 Storage Unit Uridefined Container Size Unit L Container Type LASS Content Size Unit L Url Distribution Quantity Initialize Containers Quantity Calculate Total Distributed Size Distribute Chemical Return 6 Enter or scan the source chemical container s barcode into the following field 7 Click Lookup Please scanfenter the Chemical Barcode NMECOUT APO Developed by S VC Page 36 Version 11 20 April 2008 CHEMATIX Inventory Management Module User Manual 8 The inventory description for barcode NMUE
69. er to start printing 7 Click Feprint selected Storage Unit Barcode Barcodes POF 8 The following pop up window IM211 will appear 9 Proceed to Appendix 2 Printing Barcodes at the end of this manual to learn more on how to print out your barcodes 10 Apply the barcodes to their correct location s Choice 3 Regenerating and Reprinting Chemical Container Barcodes 1 Open page IM232 Reprint Barcodes My Laboratory Locations Bldg Name Life Sciences Center Life Sciences Center Life Sciences Center Select All De Select All search for Chemical Lab Name PI Lab Barcode Test Lab 3 Nick Gardner NMELOOOOSA Test Lab 4 Nick Gardner NMELOOOOSF Test Lab 5 Nick Gardner NMELOOOOSH Avery Label 0526603 LOjor equivalent must be used to reprint barcodes Please select a label location to begin printing Start Row Start Col Reprint Selected Lab Barcodes 2 Click the Lab Name where the chemical container resides Lab Name 3 You will now be transferred to page IM234 CHEMATIX Inventory Management Module User Manual Reprint Barcodes Laboratory Storage Units Click on the storage unit barcode to view the units inventory Building 426 Building Name Life Sciences Center Room 369 Lab Test Lab 4 PI Nick Gardner Storage Unit Storage Unit Barcode Undefined NMESOOOO4 E Green cabinet 001 NMESOOOO4R Cabinet blue 001 NMES000045 Cabinet Red 001 NMESODOO4T Shelf 001 NMESO00OO4J
70. eridic oils otticica polymers with bisphenol 4 bisphenol 4 diglyeidyl ether p tert butylphenol cyclohexanone formaldehyde and tung oil 66955 55 9 Mixed vegetable oils polyglyceral esters 66956 66 1 Mixed fish oils tung oll glycerin rosin p tert butylphenal formaldehyde pentaerythritol phthalic anhydride maleic anhydride polymer 66151 17 9 Oils walnut polymers with benzoic acid ethylene glycol pentaerythritol and phthalic anhydride 66151 16 0 Oils walnut polymers with dipropylene glycol glycerol polypropylene glycol and TOI 66153 19 5 Oils rice bran sulfated sodium salts reaction products with diethylene glycol sapand potassium salts Click the CAS to view Chemical Abstract and MSDS Details Developed by vco Page 89 Version 11 20 April 2008 CHEMATIX Inventory Management Module User Manual Transfer Container s There are two options for transferring containers a between different labs and owners b between different locations owned by the same user Inventory button at the top of the CHEMATIX screen 1 To use these functions click the Home 2 You will now see the opening page for Inventory Management IM400 3 Scroll down to the following text Transfer Containerts Reguests to Transfer a Container In Reguests to Transfer a Container Out Request a Container Transfer from Another User Transfer a Container within My Lab Locations To transfer c
71. ews can be generated to view specific location inventories hazardous chemical counts historical profiles etc Web Procurement The Web Procurement module empowers researchers to procure scientific chemicals and supplies via the web from virtually any web enabled device anywhere in the world Users have access to instant purchasing can search inventories and online catalogues order supplies manage existing orders and generate a variety of reports Hazardous material purchases can be monitored and controlled along with the strict regulation of possession limits and registration approval processes for select agents within this module Waste Management The Waste Management module enables laboratory and regulatory personnel to manage all aspects of chemical disposal All waste and its corresponding status can be tracked in detail at any point in the system This module is a critical component of environmental health and safety assisting in the assurance that each institution is in regulatory compliance with all local regional state and federal governing authorities Fiscal Management The Financial Management module provides access to a complete accounting system capable in part of generating invoices tracking payment tracking account numbers against each purchase accommodating credit card purchases tracking and charging applicable sales tax generating monthly billing for all customer orders and allowing for issuance of credits Interfa
72. h 401 Nick Gardner Nick Gardner 12 25 05 NMECOOLSEL Picric acid 88 89 1 426 401 Test Lab 3 Lab bench 401 Nick Gardner Nick Gardner 12 25 05 NMECOOLAEM Picric acid 68 89 1 426 401 Test Lab 3 Undetined Nick Gardner Nick Gardner 12 25 05 SMECOOL amp SEN Picric acid 68 89 1 426 401 Test Lab 3 Undetined Nick Gardner Nick Gardner Nitraglycerin desensitized with not less 12 25 05 NMECOOLAMS than 40 non volatile water insoluble 55 63 0 426 401 Test Lab 3 Undefined Nick Gardner Nick Gardner ohlegmatizer by mass Barcode Chemical Name CAS Barcode Chemical Name CAS For each chemical container the following details are linked These links will enable you to obtain additional information link displays Container Details page SC430 link displays Chemical Abstract and MSDS Details page IM575 Developed by S VC Page 85 Version 11 20 April 2008 CHEMATIX Inventory Management Module User Manual Pr link displays PI contact information page IM237 Lab link displays Lab Supervisor contact information page IM237 NOTE Use the expiration dates and other links on the PEC Expiration Aging Report WM471 to ensure that all PEC s are consumed and or disposed of before their expiration dates siveco 86 CHEMATIX Inventory Management Module User Manual Chemical Abstract Database CAD CAD is a CHEMATIX specific chemical database CAD is a collection of chemical profiles used as a reference database to a
73. he U S Department of Labor OSHA s mission is to assure the safety and health of America s workers by setting and enforcing standards providing training outreach and education establishing partnerships and encouraging continual improvement in workplace safety and health The OSHA homepage is http www osha gov siveco 21 CHEMATIX Inventory Management Module User Manual Part 9 Risk Phrases 1 Scroll down and click Maintain Risk Phrases to associate risk phrases with this chemical Clicking this button will transfer you to page IM582 Maintain Risk Phrases Ri Explosive when dry RZ Risk of explosion by shack friction fire or other sources of ignition RZ Extreme risk of explosion by shock friction fire or other sources of ignition 2 There are 68 risk phrases from which to choose Click the click boxes for all phrases that apply 3 Click to associate the selected risk phrases with your chemical 4 Click to clear this form of all checked boxes You can now begin to re select the appropriate risk phrases Part 10 Safety Phrases 1 Click _Maintain Safety Phrases to associate safety phrases with this chemical You will be transferred to page IM583 Maintain Safety Phrases Sl Keep locked up S2 Keep out of the reach of children 53 Keep ina cool place 2 There are 64 safety phrases from which to choose Click the click boxes for all phrases that apply 3 Click to asso
74. he transfer of this chemical to your laboratory 8 The following text will appear at the top of your screen Request Container Transfer Request Submitted 9 You can check to make sure that such a request has been sent by clicking on the link Requests to Transfer a Container In You will be transferred to the following page IM568 Requests to Transfer a Container In Barcode PI Lab Supervisor Comments Status Date NMECOOLAFB Nick Gardner Nick Gardner View Requested OF 18 2005 Complete Transter In Cancel or Withdraw Transter Request Acknowledge Rejection The Barcode PI and Lab Supervisor refer to the owner of the container The are the comments of the requester to the owner Click these links for more information pooetbnrrey a Developed by VCO Page 92 Version 11 20 April 2008 CHEMATIX Inventory Management Module User Manual Step 2 The Owner Accepts or Rejects the Requester s Transfer Request The owner of the container has received a request to transfer a container out of his lab 10 To view such requests the owner clicks on the link Bequests to Transfer a Container Out and is transferred to page IM569 Requests to Transfer a Container Out Date 07 18 2005 Barcode Lab Supervisor Comments Status NMECOOL4FB Nick Gardner Nick Gardner Wie Requested Grant or Reject Request Acknowledge Cancellation The Barcode PI and Lab Supervisor refer t
75. heduling certified status and access authority e accommodation of different levels of security for administrative personnel e access to all areas of the system governed by specific administrative personnel e emergency response team access to all biological inventory and hazardous materials in critical situations with the ability of transmitting biological inventory information to handheld web enabled devices of responders e ability for all users to modify personal profile and password e ability to integrate with campus authentications system Radioactive Material Manager Designed to comprehensively track and manage radioactive material purchase possession use and disposal this innovative solution has full functionality to universally track detailed profiles of radioactive material inventory equipment and radiation emitting devices manage online submission of authorization requests and isotope permits required for the procurement possession use and disposal of radioactive substances associate all radioactive materials inventory with approved protocols possession limits requisitions required user training equipment certification and lab registration comprehensively track and manage generation and disposal of all radioactive waste maintain detailed profiles associated registration information and inspection histories for equipment devices and approved laboratories in which radioactive materials will be handled and stored manage insp
76. hemistry Building Swanson Chemistry Center Room Lab PI Francis Fawcett Lab Supervisor Angus Scrimm Missing Containers Barcode CAS Container Description Container Size Storage Unit C sGItcoo00790 67 63 0 Isopropyl alcohol 2 00 L Undefined lr sItTcooo0sm 7647 01 0 HYDROCHLORIC ACID 0 5N BAR 19L 1S 007 Undefined l sITcoooosNn 764 7 01 0 HYDROCHLORIC ACID 0O 5N BAR 19L 19 00 L Undefined lr sitcooo0so 7647 01 0 HYDROCHLORIC ACID 0 5N BAR 19L 19 00 L Undefined Toggle Selection Mark as Consumed Mark as Found Mark as Missing Container s Discarded as solid waste Mark as Discarded Other Storage Unit Containers None My Other Labs Containers None Containers Not Registered to You None Inactive Containers None Unassigned Container Barcodes None Reconciliation Complete Back to Storage Unit List This page summarizes the reconciliation of the storage unit selected It displays the Storage Unit Information Missing Containers Other Storage Unit Containers My Other Lab Containers Containers Not Registered to You Inactive Containers Unassigned Container Barcodes The example above shows that there are four missing containers in the storage unit selected You can view the chemical information in each missing container by clicking on the barcode or you can view the Chemical Abstract and MSDS details by clicking on the CAS There are 4 choices to reconcile the chemicals in the storage u
77. hoose not to reconcile the chemicals or if you want to continue reconciling other storage units Choice 4 Mark as Discarded This choice is used when the chemical s was discarded 1 Select the appropriate chemical s by checking off the check box If you want to select the entire list of chemicals click on L_L2gsle Selection 2 Click on the pull down menu beside Markas Discarded and select the appropriate waste disposal method Note that the selection is based on each institution s preference according to their business practice The example shows the container can be marked discarded as solid waste wastecard pickup requested and treated as liquid waste Containerts Discarded as solid waste J Mark as Discarded Discarded as solid waste Wastecard Pickup Requested Treated as Liquid YYaste 3 Click Markas Discarded The chemical that was checked to be marked as discarded is now removed from the list of missing containers The example below shows there are no missing containers as they have all been reconciled Storage Unit Reconciliation Storage Unit Information Description Undefined Barcode GITSooo00c Last Inventory Laboratory Dr Fawcetts Lab Department Chemistry Building Swanson Chemistry Center Room Lab PI Francis Fawcett Lab Supervisor Angus Scrimm Missing Containers None Other Storage Unit Containers None My Other Labs Containers None Containers Not Registered
78. ick Generate Print Barcodes Generate Print Barcodes Find and Reprint Existing Barcodes 5 You will now be transferred to page IM188 Developed by SVCG Page 52 Version 11 20 April 2008 CHEMATIX Inventory Management Module User Manual Generate and Print Barcodes To Generate Chemical and Location Barcodes select the label type from the drop down list and click Generate follow the instructions on the screen to view the PDF file displaying the barcodes e print the barcode file Generate Chemical Barcodes UNIVERSAL Labels 50110 4 x 20 Generate 6 Select the label type from the pull down menu 7 Click in order to generate the barcodes 8 The following pop up window IM211 will appear The barcode POF file is generating please wait and click this link again 9 After waiting about 60 seconds for the barcodes to generate click the link The barcode POF file is generatin lease wait and click this link again l If you click before the barcodes are generated nothing happens You get the same message again If you click after the barcodes are generated you will be transferred to pop up page IM21 1 Barcodes PDF 10 The barcode s have now been generated 11 Go on to Appendix 2 Printing Barcodes at the end of this manual to learn more on how to print out your barcodes 12 Apply the barcode s to their proper containers Option 2 Find and Reprint Existing Barcodes This option is used
79. ide C Sulfuric acid Select Common Chermical 2 Click select Common Chemical sot bPerey a Developed by SIVCS Page 9 Version 11 20 April 2008 CHEMATIX Inventory Management Module User Manual Add Chemical Containers to your Inventory You will now be transferred to the page for adding container information to your inventory Enter container information IM536 Proceed to Step 2 Enter Container Information section of this manual on page 29 Choice 2 Searching CAD Chemical Abstract Database Ti To search CAD enter either the chemical name or the CAS Chemical Abstracts Services Number into the following fields Lookup chemical container information by Searching CAD Chemical Name begins with contains exact CASH begins with contains Search CAD Reset Click Search GAD l Click acearihe and datattieids Enter Chemical Name or CAS search criteria NOTE a When using a chemical name to search CAD remember that singular and plural forms of certain chemicals may refer to different chemicals b To refine your Chemical Name or C amp S search in CAD click begins with O contains or Existent CAD Entries If the chemical name is in CAD a generated list will appear at the bottom of the page as in this example Chemical Name CAS Number Iron oxide dust and fume fas Fe 1309 37 1 Saccharated iron oxide 5047 67 4 T
80. ill now be transferred to the Search Campus Surplus Chemicals page IM562 Search Campus Surplus Chemicals For faster results use one entry field only Enter a combination of letters and click Search Chemical Name begins with contains CASH Search Reset 6 Enter Chemical Name or CAS search criteria To refine your Chemical Name or CAS search in CAD click beains with CO cantains or l Click iadearihe anid daa iode 8 Click _Search to search for a surplus lf there isnt a surplus the following message will appear at the top of the screen No matching surplus chemicals were found on campus N 9 Developed by S VC Page 83 Version 11 20 April 2008 CHEMATIX Inventory Management Module User Manual 10 If there is a surplus the results will be displayed For example Search Campus Surplus Chemicals For faster results use one entry field only Enter a combination of letters and click Search Chemical Name acid C begins with contains CAS F Search Reset Barcode Number CAS Container Description Sar Pe are Expiration Date Status GITCOO000S 7647 01 0 Hydrochloric acid 4 00 L 3 50 L 11 15 08 Partially used 11 If the results list a few surplus chemicals you can sort the view by clicking on the appropriate selection on the menu bar 12 Click the to view the Chemical Abstract and MSDS details of the chemical 13 Click the to request a chemi
81. inventory chemicals in their locations with the exception of Environmental Health amp Safety personnel who have access to all locations Barcodes are printed on adhesive labels which come in various sizes to accommodate different sizes of containers This Inventory Management Module permits users to enter update and view all inventory and chemical details pertaining to a chemical and its container Printer considerations Before generating and printing barcodes it is advised that you check your printer settings for optimum results To correctly configure your printer set the resolution to at least 600 dpi Depending on your printer this is usually Best or Normal This quality is a better option than Draft or a lower resolution NOTE e The program Adobe Acrobat Reader is required to generate and print barcodes e You must enable popups to run CHEMATIX Inventory To enter the Inventory Management Module s main page IM400 click the button at the top of the CHEMATIX screen Home Procurement Inventory Waste Fiscal Resources Help CHEMATIX Inventory Management Module User Manual Introduction Welcome to CHEMATIX the first full spectrum chemical management solution available in North America with the full featured capability of tracking chemicals from point of entry as inventory to point of exit as waste as well as every point in between with tremendous detail With powerful modules
82. ion 11 20 April 2008 CHEMATIX Inventory Management Module User Manual Upload Initial Inventory Files This procedure is for uploading initial inventory into a lab for the first time This permits many containers to be entered into one lab location simultaneously This procedure is explained in detail in the Resources Management Module User Manual Please refer to the following sections of the Resources Management Module User Manual for more information Option 3 Upload Initial Inventory Files 1 Enter Chemical Containers Individually 2 Upload Initial Inventory Files in quantity Step 1 Preparing a csv File Step 2 Creating your Lab s Step 3 Creating your Storage Units Step 4 Uploading your csv Files Step 5 Verifying that your csv File has been Uploaded siveco 35 CHEMATIX Inventory Management Module User Manual Distribute Chemical to Multiple Containers This function is used to distribute a chemical from one container into another container or into multiple containers Inventory button at the top of the CHEMATIX screen 1 To use this function click the Home Procurement Inventory Waste Fiscal Resources Help 2 You will now see the opening page for Inventory Management IM400 Inventory Management 3 Scroll down to the following text The availability of 99 Ttems to Inventory these functionalities is optional and determined by Add Chemical Container s to Your Inv
83. k the button in the bar menu at the top of the screen Scroll down and click on the link iew My Inventory Report You the requester will now be transferred to your Inventory Report page IM554 Choice 2 Barcode CAS No Container Description eee Content Size Expiration Date Triethanolamine condensate polymer hydrochloric acid Triethanolamine MMECOOIASE 67924 33 8 condensate polymer hydrochloric acid salt Triethanolamine homopolymer 1 00 L 1 00 L 12 25 05 hydrochloric acid salt Triethanolamine homopolymer hydrochloride salt MMECOOIAEW 68527 59 3 Potassium gold succinimide 5 00 g 5 00 g 10 21 05 MMECOOLAFB 7757 79 1 Potassium nitrate 2 00 b 2 00 b 7 4 05 NMECOOLTAEO 767 37 72 Nitric acid 2 00 L 0 00 L of 23 05 MMECOOIA7M 10022 70 5 Sodium hypochlorite 2 00 L 2 00 L 2 9 06 HMECOOICBS 7664 93 9 Sulfuric acid 1 00 L 1 00 L 7 12 09 MMECOOLCBC 7647 14 5 Sodium chloride 2 00 kg 2 00 kg 7 12 09 WMECOOLTCCO fO008S5e1 Water 4 00 L 4 00 L 7 12 09 MMECOOICCM 7664 93 9 Sulfuric acid 3 00 L 2 00 L 7 28 06 Return Transter Containers within by Lab Locations Change Containers Status Change Surplus Status lew Details B If the chemical container has been successfully transferred from the old owner s lab into your lab as the requester the chemical will be found in your inventory in this case barcode NMEC001AFB on line three NOTE Make sure that the container is physically moved from the
84. lect of Identical containers Subrnit Clear Cancel Developed by S VC G Page 24 Version 11 20 April 2008 CHEMATIX Inventory Management Module User Manual Part 13 Search an Existing Chemical Abstract This function will permit you to search CAD by Chemical Name or CAS You can then link an existing CAD to your chemical 1 Click the link at the bottom of the page to search a chemical in CAD 2 You will now be transferred to page IM573 Search for Chemical Abstract Enter a combination of letters that it may contain and click Search Under search results click on the chemical description to modify the profile Chemical Name e begins with _ contains exact TASH begins with contains Search CADO Reset 3 Enter either the or the into the appropriate fields 4 Click Search CAD If your chemical has no CAD listing the Search for Chemical Abstract following message will appear at the top of page IM573 1 Use your browser s back button to return to page Chemical Abstract IM572 2 Return to Create a New Chemical Abstract in CAD of this manual for help in completing the empty fields in the page IM572 If your chemical has a CAD listing a list of chemical names and CAD numbers will be generated at the bottom of your screen Search for Chemical Abstract There are no results which match your search criteria e Enter a combination of letters that it
85. lf the chemical has been successfully distributed for inventory purposes the message Distribution record saved successfully will appear at the top of your screen 19 The barcodes for the new containers will now be generated and printed o0 Aitera te eonda E window TINT wil copup a Barcodes POF 21 The barcode s have now been generated 22 Go on to Appendix 2 Printing Barcodes at the end of this manual to learn more on how to print out your barcodes 23 Once the barcodes have been printed distribute the source chemical into the target chemical container s 24 Apply the printed barcode labels to the correct chemical container s 25 Place the containers in their proper inventory storage unit location 26 You can now begin again to distribute additional source chemicals into their target containers siveco 38 CHEMATIX Inventory Management Module User Manual Alternately you can click the menu bar at the top of the CHEMATIX screen for more options Home Procurement Inventory Waste Fiscal Resources Help Developed by SIVCO Page 39 Version 11 20 April 2008 CHEMATIX Inventory Management Module User Manual Eliminating an Empty Container from Your Inventory If you have distributed all of the contents of a container into new containers or used up the contents of a container for experiments you may wish to eliminate the original container from your inventory However for future tracking purposes CHEMATIX
86. liation 5 You will now be transferred to the View Inventory Reconcile Storage Unit Inventory by Laboratory page IM635 Search for Chemicals in My Departments View Inventory by Laboratory Search Campus Surplus Chemicals Generate PEC Expiration Aging Report 6 The following screen will appear allowing you to search your inventory by building or by chemical description or CAS number within a building View Inventory by Laboratory Laboratory List Building Name Room Lab Type PI Supervisor Hanna Biocenter 5144 340 Toxicity Research Chemical Lab Scrimm Angus Carpenter John l Swanson Chemistry Center 917 105 Dr Fawcetts Lab Chemical Lab Fawcett Francis Scrimm Angus Swanson Chemistry Center 917 133 General Chemistry Lab Chemical Lab Carpenter John Scrimm Angus Toggle Container Description 20000 C begins with contains CAS Number Search Active Lab Inventory Search Used aste Lab Inventory 7 To view inventory in a specific building select the appropriate building by clicking on the check box M beside the building name or click _ 299 to select all buildings 8 To view the inventory of a specific chemical enter the Chemical Name or CAS To refine your Chemical Name Jor CAS search in CAD click besins with C contains or O exact 9 Click 222rch Actwe Lab Inventory to view inventory in the active laboratories or click search Used yaste Lab Inventory i view inventory
87. lick Home Waste Fiscal Resources Help Enter the barcode information into the following field for example Invento Management Please scan enter the Chemical Barcode NMECOOTAF Ma If the barcode does not exist the following message will be displayed at the top of the screen Invento Management Barcode entered does not exist NOTE Even though you may have removed a container from your inventory container information is never deleted from CHEMATIX CHEMATIX will retain all information on the original container and its contents This is done for future tracking purposes by SIVECO 42 CHEMATIX Inventory Management Module User Manual Create a Chemical Mixture Container This function is for creating a new chemical mixture container which holds the contents from two or more containers This function will help you to enter your new chemical mixture container into your inventory Inventory 1 To use this function click the button at the top of the CHEMATIX screen Home Procurement Inventory Waste Fiscal Resources Help 2 You will now see the opening page for Inventory Management IM400 3 Scroll down to the following text The Add Items to Inventory availability of these functionalities is optional and determined by your institution Add Chemical Container s to Your Inventory Distribute Chemical to Multiple Containers 4 To create a chemical mixture containe
88. ls the surplus status of which you wish to change All of the chemicals on this list will receive the same surplus status sagt reg CJ D D O l i Z 5 U m LJ A AN A 6 iE eae 44 NAAI IANA anl lOnNnO AGa Areaeinn DI Anril An ayu Version 1 UJA D ri OUO ba CHEMATIX Inventory Management Module User Manual Choose a new surplus status by New Surplus Status Surplus Status Unopened Sealed Change Surplus status Return using the pull down menu Click the correct option from the list New Surplus Status provided The options available on this list are set by a System Administrator For more information ell Lal MIniStrator l Change Surplus Status Re Partially Used about these options please contact Somewhat degraded quality your System Administrator Opened unused Surplus Status Unopened S Click Change surplus status to submit and change the status of the container s You Inventory Report will now be transferred to page IM554 The containers status fave been changed successfully Wiew My Inventory Report Click to return to Inventory Report IM554 without making any changes 5 View Inventory Details Click this button to view a detailed inventory report IM579 with a breakdown of inventory by building name laboratory PI name Lab Supervisor etc For example Detailed Inventory Report Building Name Swanson Chemistry Center Download Lab Inventory
89. ly a time weighted average TWA over the period of exposure These values which may differ from country to country are often backed up by regulation and therefore may be legally enforceable Ceiling Level or Ceiling Value is the maximum permissible concentration of a hazardous material in the working environment This level should not be exceeded at any time Itis usually but not invariably set somewhat above the relevant time weighted average for the chemical OSHA Occupational Safety and Health Administration is a part of the U S Department of Labor OSHA s mission is to assure the safety and health of America s workers by setting and enforcing standards providing training outreach and education establishing partnerships and encouraging continual improvement in workplace safety and health The OSHA homepage is http www osha gov NIOSH The National Institute for Occupational Safety and Health is the federal agency responsible for conducting research and making recommendations for the prevention of work related injury and illness The NIOSH website is http www cdc gov niosh homepage htnil siveco 20 CHEMATIX Inventory Management Module User Manual ACGIH The American Conference of Governmental Industrial Hygienists is a member based organization and community of professionals that advances worker health and safety through education and the development and dissemination of scientific and technical knowledge One of its
90. ments Search Campus Surplus Chemicals Generate PEC Expiration Aging Report 5 You will now be transferred to the Upload Container Barcodes page IM630 Upload Container Barcodes Instructions 1 If you do not have a Flic or MetroLogic barcode scanner paste the barcodes into the textbox below 2 Click Send to Chematix Barcodes Ki Send to Chematix 6 If you do not have a Flic or Metrologic barcode scanner paste the barcodes into the textbox 7 Click Send to Chematix 8 If you entered an invalid barcode the following message will appear at the top of the screen No Valid container barcode found 9 If the barcode is valid you will be transferred to the Inventory Report page IM554 Developed by SVCG Page 70 Version 11 20 April 2008 CHEMATIX Inventory Management Module User Manual Inventory Report Barcode CAS Container Description Container Content Status Size Size l gGItcooo00G 7647 14 5 Sodium chloride Nacl Toggle Selection Change Container Status Change Surplus Status Transfer Between My Labs Reprint Barcode Select View Inventory Details Return 500 00 g 0 40 kg Shelved 10 You can now Change Container Status Change Surplus Status Transfer Between My Labs Reprint Barcode and View Inventory Details Tien Ee Refer to Option 1 View Inventory Report section of this manual on page 63 for detailed instructions 11 Click at the bottom of page IM554 to
91. nces that can affect the health and well being of the fetus Teratogens are chemicals that may cause non inheritable genetic mutations or malformations in the developing fetus birth defects Teratogens may halt the pregnancy outright Mutagens are agents that change the hereditary genetic material that is a part of every living cell Such mutations are probably an early step in the sequence of events that ultimately lead to the development of cancer Controlled substances are drugs or chemical substances whose possession and use are regulated under the Controlled Substances Act Bioagents biological agents are viral bacterial fungal or parasitic substances that cause disease and or illness Bioagents can be used in biological warfare attacks siveco 18 CHEMATIX Inventory Management Module User Manual Part 5 DOT Hazardous Material Data Scroll down to the next area and fill in the appropriate fields for DOT Hazardous Material DOT Hazardous Material Data Symbol Division LD Packing Group Label Code The DOT s Department of Transportation Office of Hazardous Materials Safety has as its mission the minimization of the risks to life and property inherent in the commercial transportation of hazardous materials The DOT homepage is at http hazmat dot gov Part 6 Environmental Law Scroll down and fill in the following fields regarding Environmental Law Environmental Law CERCLA RO pounds Cl
92. nd Print Barcodes Enter the t3 t Fow and the Start Cal Col column where you want the printer to start printing This option is available because not all labels on any one sheet will be used up This option tells the printer where to start printing the labels Look on your label sheet and enter where you want the printer to start printing Click Generate and Print Barcodes l The computer will now generate the barcodes automatically After a few seconds the window IM211 will pop up The barcode s have now been generated Proceed to Appendix 2 Printing Barcodes at the end of this manual to learn more on how to print out your barcodes After printing the barcode s scroll down to the bottom of the page IM537 as in the following example Container Barcode Content Size Unit Expiry Date Lot Number NMECOOT CCH 2 U L Submit Cancel Click to accept and submit this transaction The following popup window will appear Microsoft Internet Explorer x A AN Apply all barcodes to ther containers Apply the label s to the correct chemical container s Click in the popup window The following text will now appear at the top of page IM537 Add Chemical Containers to your Inventory You have successfully added Enter container information chemical container s to your inventory The barcodes have been printed successfully siveco 32 CHEMATIX Invento
93. ner Transfer Please scan enter the Chemical Barcode Lookup Barcode Number CAS Container Description Container Size Unit Content Size Unit Expiration Date NMEC OQI CDZ To4r 14 5 Sodium chloride 5 00 kg 5 00 kg OF 13 2009 Current Location 426 401 Test Lab 3 Undefined New Location Information Lab Location 426 401 Test Lab a Storage Unit Undefined Transter Return Click the link to view container details Click the link to view the Chemical Abstract and MSDS information 5 Choose the new L Lecation and the new 7 2 232 Unit from the drop down menus 6 Click to return to the main Inventory Module main page IM400 without making any changes to your inventory Click to transfer the container to its new location The message The containers have been transfered successfufly will now be displayed at the top of the screen Container Transfer The containers fave been transfered successfully ETTI an ia Developed by Veo Page 97 Version 11 20 April 2008 CHEMATIX Inventory Management Module User Manual 7 Your container has now been successfully transferred from one location to another within your lab NOTE a Make sure that the container is physically moved from its old location to its new location You are responsible for the chemical container and updating its location b The transfer record of every container is given on the Container Details page SC430 for that spe
94. nit Mark as Consumed Mark as Found a b c Mark as Missing d Mark as Discarded TELLO IS Developed by Veo Page 75 Version 11 20 April 2008 CHEMATIX Inventory Management Module User Manual Choice 1 Mark as Consumed This choice is used when the chemical s was consumed by experiment 1 Select the appropriate chemical s by checking off the check box If you want to select the entire list of chemicals click on Toggle Selection 2 Click Mark as Consumed The chemical that was checked to be marked as consumed is now removed from the list of missing containers Continuing from the example above the chemical isopropyl alcohol from the previous example is now removed from the list of missing containers Storage Unit Reconciliation Storage Unit Information Description Undefined Barcode GITsooo00c Last Inventory Laboratory Dr Fawcetts Lab Department Chemistry Building Swanson Chemistry Center Room Lab PI Francis Fawcett Lab Supervisor Angus Scrimm Missing Containers Barcode CAS Container Description Container Size Storage Unit C sGiTcoo00sm 764 7 01 0 HYDROCHLORIC ACID 0 5N BAR 19L 19 00 L Undefined l GITCOOOOSN 7647 01 0 HYDROCHLORIC ACID 0 5N BAR 19L LERO E Undefined C GITCOO0OSO 7647 01 0 HYDROCHLORIC ACID 0 5N BAR 19L 19 00 L Undefined Toggle Selection Mark as Consumed Mark as Found Mark as Missing Container s Discarded as solid waste Mark as Discarded 3 Click ___
95. nnsssanensnenanenens 8 Step 1 Look up and Enter Chemical Information IM535 ccccccesssssssseeeeeeeeeeesesseeeeeseeeeenseeeeesesees 9 Choice 1 Selecting a Chemical from the Common Chemical LISt 1 ssscccceeecersseessesesneeeseesnnennnes 9 Choice 2 Searching CAD Chemical Abstract DatabDaSe 1 ssssccccssssecsscnnesscsseennennessennensnnsanaanes 10 Sp 19 Oy 2 BS 6 lt o serpere E E E E EDES 10 NOVO AD TE SS cae sec sere hicecece occ E E oe acetone E ec I aceon 11 Alternative 1 Check and correct ANY tYPOS ccccccccsseeeeccccaeeeccsnseeeessaaeeeeessaaeeeessaseeessaaaecessaaseesssaaanees 11 Alternative 2 Adding a New Chemical to CAD ccccccccsseccccccsneeeecssaueeeesscaeeeessaaeeeeessaeeeeessaaaneesssaaases 12 Selection 1 Write a brief note regarding this chemical ccccccccccceeseeeeceeeeeeeeeeeeeeeeeeseeeeeeeeeeeseeaaeeeeeeeeeeaaas 12 Selection 2 Create a New Chemical Abstract in CAD ccccccccceeseeceeeeeeceeeceeseceeeceeseceeeseeaeceeesaaaeeeeesaaees 15 Pal 1T CAD Eny COTOS seson tiss ree r ET E R E E ie 15 Part 2 Entering Chemical Information 11cccccccsececccssneeeecesnueeeeessasueeessaueeeesssauesecssaauaeeessaaaeeesssauenseesssaaanses 16 Pall 3 NFPA Hazara FAUNO ioiei EN EEE EE 17 Part 4 General Hazards INCIUCING PEC essersi nioe TEE E EE EEE 18 Part 5 DOT Hazardous Material Datta ccccccsecccccecececsueeccsseeecssscsssuee
96. ns displayed on this list are for example purposes only These options are set and maintained on an institutional basis so those available may differ from the example For more information please contact your CHEMATIX System Administrator New Container Status Container Status Change Container Status Treated as liquid waste Discarded as solid waste Consumed by experiment Misplaced Missing EHS Action 16 Click the correct option from the list provided to eliminate a container from your inventory for example Treated as liquid waste Discarded as solid waste or Consumed by experiment Not all of these options will remove a container from your inventory Please follow the Container Status procedures for your institution These procedures are available from your institution s Department of Environmental Health amp Safety 17 Click Change Container Status 18 You will now be transferred to page IM554 Inventory Report 19 If this transaction has been successful the following text will appear at the top of your The container status has been changed successfully screen 20 If you have noted the barcode number of the removed container you can check from your inventory report on this page IM554 to make sure that the container has been eliminated from your inventory Inventory button at the top of the CHEMATIX screen Alternately you can c
97. ntainer Information section of this manual on page 29 sdb reg Developed by Veo Page 15 Version 11 20 April 2008 CHEMATIX Inventory Management Module User Manual Part 2 Entering Chemical Information 1 Scroll down to the following data fields Chemical Full Name Add new Synonym Add CAS Number Generate Z Number EC Number Chemical Formula MSDs URL Test MSDS URL Active Inventory 0 containers on campus Previously Used 0 containers on campus 2 Enter the chemical Full Name 3 If there is a synonym for the full chemical name enter that into the field aie Odd new Synonym Click to add this synonym to your full chemical name 4 Each chemical in CHEMATIX must have a CAS so that that chemical can be linked without ambiguity to CAD Enter the CAS Number CAS Number If this chemical has no CAS click _Senerate Number pseudo CAS will now be generated by CHEMATIX for example Z00078067 In CHEMATIX these pseudo CAS s are called Z numbers as in the following example CAS Number 700076067 Generate Z Number 5 Enter the EC Number sot bPerny a Developed by Veo Page 16 Version 11 20 April 2008 CHEMATIX Inventory Management Module User Manual EC Numbers Enzyme Commission Numbers are a numerical classification scheme for enzymes based on the chemical reactions that they catalyze 6 Enter the Chemical F
98. o the owner of the container The are the comments of the requester to the owner Click these links for more information 11 The owner then clicks the radio button next to the barcode Barcode in this case barcode NMECOO1AFB and clicks MMECO0OLAFB Grant or Reject Request The owner is transferred to page IM570 Container Transfer Details Cancel or Withdraw Transfer Reguest Barcode NMECOOLGFBE Chemical Potassium nitrate Requester Greg Springer Status Requested Date view Comments Comment Grant Transter Request Reject Transter Request Cancel The owner can click the link in this case barcode NMECOO1AFB to view container details or the link to view contact details of the requester sLnerp an ia y Page 93 Version 11 20 April 2008 CHEMATIX Inventory Management Module User Manual 12 The owner can now grant or reject the transfer request If the owner accepts the request the rant Iranster Request button is clicked and a confirmation message appears at the top of page IM569 uests to Transfer a Container Out The transfer has been granted successfully If the owner rejects the request the elect Transfer Request button is clicked and a rejection message is returned by the system at the top of page IM569 quests to Transfer a Container Out The transfer fas been rejected successfully The requester must now acknowledge the rejection by either
99. o the top of the page There will be a notification written in red saying which fields need to be filled in Fill in the necessary fields and click again You will now be transferred to the page for entering Add Chemical Containers to your Inventory generating and printing barcode labels IM537 Enter container label information ii Proceed to Step 3 Enter Generate and Print Barcode Labels section of this manual on page 31 Choice 2 Clear i Click _ 4 _ to clear the input fields on this page You can now re enter the container information for this chemical Choice 3 Cancel i Click to cancel the registration of this item to your Add Chemical Containers to your Inventory inventory You will now be transferred to the page for looking up chemical information IM535 Lookup chemical information li Return to Step 1 Look up and Enter Chemical Information section of this manual on page 9 siveco 30 CHEMATIX Inventory Management Module User Manual Step 3 Enter Generate and Print Barcode Labels IM537 Add Chemical Containers to your Inventory Enter container label information Chemical Name Hydrochloric acid CAS 7647 01 0 Chemical Formula Container Description Hydrochloric acid PEC No Expiry Date Container Size Unit 2 000 L Content Size Unit Lab Location 917 133 General Chemistry Lab Storage Unit Storage Unit Undefined Select Label Avery 05
100. oagents locations users and research animals to biosafety permits from pre populated drop down lists ability of biosafety committee members to modify amend and add contingencies to permits maintenance of all biosafety committee members as users in the system capacity to generate biosafety committee agendas from existing and newly submitted biosafety permits email notification to all biosafety committee members of upcoming agendas with references to be reviewed and or approved Biosafety Cabinet Regulation Biosafety Cabinet Regulation consists of complete management over the licensing and inspections of biosafety cabinets autoclaves and laboratories used for the proper handling of biological materials Detailed information about each cabinet registered in the system as well as associated inspection history is captured according to biosafety cabinet profile including cabinet ID responsible principal investigator s permit number permit expiry serial number make model manufacturer location class UV light status and cabinet description ability to associate location manufacturer make model and class with biosafety cabinet profile from pre populated drop down lists biosafety cabinet inspection profile including inspection date inspector name UV light reading approved status and comments recommendations control of biosafety cabinet master list by Environmental Health and Safety personnel user configurable report generation of bios
101. of chemical names in CAD that begin and end with certain characters place a whitespace between the beginning and ending characters Whitespaces are generated by using the space bar This option works when you click either or contains This option does not work if is clicked For example Chemical Name foils gly C begins with contains exact Click Search CAD to accept the transaction A complete list of chemical names in CAD that have the characters before the whitespace and after the whitespace will be generated for example Chemical Name CAS Number Fats and Glyceridic oils vegetable oil glyceride and tocopherol fraction 72869 74 0 Fats and Glyceridic oils menhaden polymd polymers with glycerol phthalic anhydride rosin soybean oil and tall oil Sa Fats and Glyceridic oils oiticica polymers with bisphenol A bisphenol A diglycidyl 144713 08 6 ether p tert butylphenol cyclohexanone formaldehyde and tung oil Mixed vegetable oils polyglycerol esters 68953 55 9 To add a chemical in this generated list to your inventory click the chemical name for that chemical You will now be transferred to the page for adding container information IM536 Add Chemical Containers to your Inventory Enter container information Click the CAS Number in the generated list to view Chemical Abstract and MSDS Details Proceed to Step 2 Enter Container Information section of this manual on page 2
102. on 1313 82 2 5 Click on the radio button ol next to the chemical that you wish to add to your mixture in this case water 6 Scroll down to the bottom of the page 7 Click Select a CAD 8 You will now be transferred back to page IM580 Chemical Name CAS Number Barcode Quantity 0 0 Water 2008581 Do not enter a barcode Leave this field blank as there is no barcode associated with this chemical 9 Enter the quantity of source chemical that you want to add to the a inut target mixture in the field 2 0 10 Select the quantity unit from the drop down menu 11 You can now add additional chemical s to your mixture 12 To add more rows for entering additional chemicals click 44 More Rows at the bottom of the page 13 Proceed to Step 3 Making changes or Step 4 Creating your mixture CJ D D O l i Z co U re Dann A 7 Jlavninn 44 DNA a IAA Paga Vi Arainn OFV Anri O1IV0 2 ayo Version 1 UJA D ri OUO w CHEMATIX Inventory Management Module User Manual Step 3 Making changes to source chemicals in your target mixture 1 If you wish to change a chemical in this mixture click at the end of that chemical s line You will now be transferred to page IM581 Search for Chemical Abstract Enter a combination of letters that it may contain and click Search Under search results click on the chemical description to modify the profile Chemical Name _ begin
103. ontainer s you have two options Option 1 Transfer Containers between Labs Assigned to Different Users This option permits you to request a chemical container from another user Option 2 Transfer a Container with My Lab Locations This option permits you to transfer single containers within your lab locations by scanning or entering the barcode NOTE There is another alternative to transfer containers within your lab locations This alternative permits you to transfer in one operation multiple containers from one location to another by using check boxes O There is however no scanning or barcode entry with this option Inventory To access this alternative click the button in the bar menu at the top of the screen Scroll down to the link ew My Inventory Report Click on this link and select the building to view the inventory and click _228fch Active Lab Inventory Scroll down to the bottom of page IM554 until you reach the bar menu Toggle Selection Change Container Status Change Surplus Status Transfer Between My Labs Reprint Barcode Select View Inventory Details Return Click Transfer Between My Labs and you can begin to use this function For more information please refer to the Inventory Management Module User Manual siveco 90 CHEMATIX Inventory Management Module User Manual Option 1a Transfer Containers between Labs Assigned to Different Users Principle This container transfer
104. ormula Chemical Formula 7 Enter the msps urL MSDS URL a Test MSDS URL An MSDS Material Safety Data Sheet contains details of the hazards associated with a chemical and gives information on its safe use A URL Uniform Resource Locator is a web address where more information can be obtained about this chemical Enter the web site for the MSDS for this chemical 8 Click lest M505 URL to test the MSDS web address Through time many web addresses change Ensure that your MSDS is current Part 3 NFPA Hazard Rating Scroll down to the following drop down menus and select the appropriate hazard ratings NFPA the National Fire Protection NFPA Hazard Rating U Unknown Association is the leading authoritative Health source of technical background data Flammability and consumer advice on fire protection problems and prevention The NFPA is responsible for classifying substances according to their fire and explosion hazard In the NFPA drop down menus U Unknown 0 is the least severe hazard while 4 is the most severe hazard The exact guidelines by which you can place a chemical into one of these categories are available in the NFPA standard The NFPA homepage is http www nfpa org Reactivity siveco 17 CHEMATIX Inventory Management Module User Manual Part 4 General Hazards including PEC 1 Scroll down to the following click boxes to indicate general hazards The follo
105. process is a secure method for transferring containers between labs and users at one institution which is using CHEMATIX In this option there are two parties to the transfer process the owner who owns the container and the requester who requests or asks for the container from the owner 1 In order to request a container the requester must identify the containers barcode The barcode is the container s unique identifier This the requester can do by viewing the surplus list or through personal communication with the owner To view the surplus list click the RRMA button at the top of the CHEMATIX screen and scroll down to the link Search Campus Surplus Chemicals For more information please refer to the Inventory Management Module instruction manual The requester then submits a request to the owner for a chemical container by using the container s barcode The owner has the option to accept or to reject this request The owner must inform the requester of his decision to accept or reject the request Sometimes there are multiple requests for one container Once the owner accepts an offer from one requester all other requests for the same container are rejected Rejection notices are then automatically sent to the requesters whose requests have been rejected The successful requester then notifies the owner that he the successful requester has accepted or rejected the owner s offer or that he has read
106. r 0 5 L 12 2505 To use this option scroll down to the Submit Cancel bottom of page IM537 1 Enter the 2aueaiien Barcode a heer generated label You may also enter or aa oe the Content Size Unit Expiry Date Date Lot LotNumber _ If there is a Lot Lot Number enter it optional 2 Click Cancel lio abort this transaction You will be transferred back to page IM536 Return to Step 2 Enter Container Enter container information Information section of this manual on page 30 Add Chemical Containers to your Inventory 3 Click to accept and submit this transaction If there are errors in the information submitted an error message will appear at the top of the screen Correct the incorrectly inputted data and click Submit again lf there are no errors in the information submitted the following reminder window will appear on the screen Microsoft Internet Explorer X 4 Apply the pre generated barcode s to the correct chemical container s N Apply all barcodes to their containers 5 Cik 6 You will now be transferred back to page IM535 Add Chemical Containers to your Inventory Lookup chemical information 7 You can now begin to add additional containers to your inventory 8 Return to Step 1 Look up and Enter Chemical Information section of this manual on page 9 and follow the steps in this procedure to continue Developed by S IVCO Page 34 Vers
107. r click Create a Chemical Mixture Container Create a Chemical Mixture Container 5 You will now be transferred to page IM580 Adjust Container Quantit Create a Chemical Mixture General Information Created By Nick Gardner Phone Number 655 666 7777 Department Name Biology Lab Location 426 401 Test Lab 3 Storage Unit Undefined Container Size Unit L E Container Type GLASS Physical State LIGHJID PH Level 0 Expiry Date Hazard Ratings Health HoT Flammability Ul Reactivity U Hazard information Normal al PEC Time Sensitive Peroxide Formers Time Sensitive Fetal 4gents T ratogen Mutagen Controlled substance Chemical Information To add a chemical Scan a container enter the constituent s quantity select Calculate Once complete click Create Chemical Search for a chemical by selecting the Select 4 Chemical button enter the constituent s quantity select calculate Once complete click Create Chemical Barcode Chemical Mixture Description siveco 43 CHEMATIX Inventory Management Module User Manual Step 1 Enter the chemical information for the target chemical mixture Select the and for the target chemical mixture Enter the and select the of the target container Remember that the is the actual size of the container not the liquid that is going to be ie transferred into it Select also Container Type Physical State pH Level Expiry Date Use the format
108. return to Inventory Management IM400 Inventory Management Developed by SIVCS Page 71 Version 11 20 April 2008 CHEMATIX Inventory Management Module User Manual Option 3 Upload Barcodes for Storage Unit Reconciliation This function is for uploading barcodes for storage unit reconciliation Inventory of the CHEMATIX screen Home Procurement Inventory Waste Fiscal Resources Help 1 button at the top To use this function click the 2 You will now see the opening page for Inventory Management IM400 3 Scroll down to the following text Manage Lab Inventory View My Inventory Report Upload container Barcodes for Processing Upload Barcodes for Storage Unit Reconciliation 4 To up load container barcodes for storage unit reconciliation click Reconcile Storage Unit Inventor Upload Barcodes for Storage Unit Reconciliation Search for Chemicals in My Departments Search Campus Surplus Chemicals Generate PEC Expiration Aging Report 5 You will now be transferred to the Storage Unit Reconciliation Barcode Upload page IM625 Storage Unit Reconciliation Barcode Upload Instructions 1 Ifyou do not have a Flic or MetroLogic barcode scanner paste the barcodes into the textbox below 2 Click Send to Chematix Barcodes Send to Chematix 6 If you do not have a Flic or Metrologic barcode scanner paste the barcodes into the textbox 7 Click Send to Chemattx
109. ron oxide spent or Iron sponge spent obtained from coal gas purification 1309 37 1 Iron oxide Feo 1345 295 1 Chromium iron oxide Iran chromite brown spinel 12737 27 8 1 Click the in the generated list for example 1309 37 1 to view page IM575 The Chemical Abstract and MSDS Details include Chemical Abstract and MSDS Details chemical description health physical and fire hazard ratings physical characteristics as well as links for additional MSDS information MSDS Material Safety Data Sheet oped by siveco age 10 Jersion 1 20 April 2008 CHEMATIX Inventory Management Module User Manual 2 Click the from the generated list for example Iron oxide dust and fume as Fe to add this chemical to your inventory 3 meo be transferred to the page Add Chemical Containers to your Inventory Enter container information 4 Proceed to Step 2 Enter Container Information section of this manual on page 29 New CAD Entries lf the chemical name is NOT in CAD the screen will scroll up and the text There are no results which match your search criteria will be displayed at the top of this page The button dd a Vhemical will also appear Lookup chemical container information by Searching CAD Chemical Name buckminister fullerite begins with contains exact CASH begins with contains Search CAD Reset Add a Chemical You now have two alternatives Alternative 1 Check and correct an
110. ry View My Inventory Report Upload Container Barcodes for Processing Upload Barcodes for Storage Unit Reconciliation To search for chemicals in your department Reconcile Storage Unit Inventor click Search for Chemicals in My De artments Search for Chemicals in My Departments Search Campus Surplus Chemicals Generate PEC Expiration Aging Report You will now be transferred to the Search for Chemicals in My Department page IM534 for example Search for Chemicals in My Department e For faster results use one entry field only Enter a combination of letters and click Search Chemical Name begins with contains CAF Search Reset Enter Chemical Name or CAS search criteria To refine your Chemical Name or CAS search in CAD click begins with O contains or l Click oceane and daa iade Click _Search to search for the chemical s in your department lf no matching chemicals are found the following message will appear at the top of the screen MO matching chemicals were found Note Check your spelling as it may be a typo then search again Developed by SVCG Page 80 Version 11 20 April 2008 CHEMATIX Inventory Management Module User Manual 10 The results will be displayed showing Surplus Chemicals My Chemicals Other People s Chemicals and Store Chemicals For example Search for Chemicals in My Department For faster results use one entry field only
111. ry Management Module User Manual Option 2 Using an IP printer This option will permit you to generate and print barcodes using an IP printer or equivalent Please select an IP printer from the list IP Printers Select Generate and Print Barcodes 1 Click on the pull down menu to select the appropriate IP printer 2 Click Generate and Frint Barcodes 3 If the barcodes have been printed the Add Chemical Containers to your Inventory system will return a confirmation message at the top of page IM537 Enter container information The barcodes have been printed successfully 4 After printing the barcode s click at the bottom of page IM537 to accept and submit this transaction to CHEMATIX for example Container Barcode Content Size Unit Expiry Date Lot Number NMMECOOT CCH 2 L Submit Cancel 5 The following reminder popup window will appear Microsoft Internet Explorer 6 Apply the label s to the correct chemical container s T f f Apply all barcodes to ther containers 7 Click in the popup window You have successfully added chemical container s to your inventory Developed by S IVCO Page 33 Version 11 20 April 2008 CHEMATIX Inventory Management Module User Manual Option 3 Using pre generated labels This option IS available for ASSIGNING a Container Barcode Content Size Unit Expiry Date Lot Number pre generated barcode label to a chemical containe
112. s page IM562 Chemicals This page allows you to search by chemical name or CAS for surplus chemicals It will only list the chemicals that have been declared surplus by labs connected to the system This function will permit you to request a chemical transfer so that your lab can use chemicals which are surplus to another lab s requirements Option 7 Generate PEC Expiration Aging Report To view Generate PEC Expiration 4ging Report click this link You will now be transferred to the PEC Pari i expiration aging report on page WM471 PEC Expiration Aging Report This report informs you of expired PEC s and the dates when PEC s will expire sdb reg Riavalancal hiz S IVC P SAA 6 Wnrainn 4a ONINnEIONNC Developed by i rage 2 Version 11 20 April 2008 J CHEMATIX Inventory Management Module User Manual Option 1 View Inventory Report This option will permit you to view your inventory report for all locations to which you have access Inventory 1 To use this function click the button at the top of the CHEMATIX screen Home Procurement Inventory Waste Fiscal Resources Help 2 You will now see the opening page for Inventory Management IM400 Manage Lab Inventory 3 Scroll down to the following text Wiew My Inventory Report 4 To view your inventory report click Upload Container Barcodes for Processing View My Inventory Report Upload Barcodes for Storage Unit Reconci
113. s sada steauan ananenenasenuceaniadens 49 Adjust Container Quantity sire cesnciicasnesnassieresueendxcndencenasicn entecticsanieesenndsnnvweneme ssnxvenicsrannuenesaeneanetieraaiens 50 Prun Bal COGCS cece sce ces cecsaiveses dese EEE EEEE EE AEE E E E 52 Option 1 Generate Print Barcodes s sss00nnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nnna 52 Option 2 Find and Reprint Existing BarCOCes 11ssscccsssescnscnensenecnsnsnenanensnsennensnsenenssnsenanssnsens 53 Choice 1 Reprinting Lab Barcode ivs Ra a a e aai 54 Choice 2 Reprinting a Storage Unit Barcode ssccceeeeeesecceesseeeeeeeeeeeesneeeeeeseeeeeesseeeeeeeseooensneseeees 55 Choice 3 Regenerating and Reprinting Chemical Container Barcodes csessssseeeseeesseeeeeeeeees 56 Choice 4 Reprinting Chemical Container Barcodes by Searching for a Chemical by Lab 58 CHEMATIX Inventory Management Module User Manual Manage Lab AIAN OTR OEY cose cpe secrete ste ce saeco a seteecins seinen seine cena aaia aaa a eaaa 61 Option 1 View Inventory ODOM eitexcoretiesaesoreussones sonst que duest news tarsoesecassncteoesayesusventetseseaebeusnteleeveyscat 63 Choice 1 Sorting Options esvsacseccsseesiowacancccunscesitecensuansaxancedcausswastnnsceslosnuanuds iecseoendausnseceuuboaustuensiewiwestuceaenixnct 64 Choice 2 Viewing Container Detalls cccceeeeeeccssssneeeeeeeeeeesneeeeeeeeeeonesseeeeeeeeeooenss
114. s with contains exact CASH begins with contains Search CAD Clear Return to Mixed Chemial Creation 2 Enter either the or the and click 2e atch CAD 3 You will now be transferred to page IM581 for example Chemical Name CAS Number O 4 Dimethylaminoazobenzene Dimethylaminoazobenzene Benzene pap Oxybis benzenesulfanyl hydrazide 4 Click on the radio button ol for the chemical that you wish to select in this case Benzene 5 Scroll down to the bottom of the page 6 Click select a CAD l 7 You will now be transferred back to page IM580 for example Chemical Name CAS Number Barcode Quantity 0 0 Benzene fil 435 2 Do not enter a barcode Leave this field blank as there is no barcode associated with this chemical 8 Enter the quantity in the field 9 Select the unit from the drop down menu peor Prep DavalanaA hiz S ENI i i P ANA 48 Vareinn 44 Developed by i Age Version 1 SU 20 April 2008 CHEMATIX Inventory Management Module User Manual Step 4 Creating your mixture 1 If you are finished adding to or changing source chemicals for your target mixture and if you are satisfied with your source chemicals click Lalculate 2 Your screen will look like the following example Barcode NMECODIBYS Chemical Mixture Description Diluted Sulphuric Acid Chemical Name CAS Number Barcode Water ZO08581 Change z Sulfuric acid 7664 93 9
115. seeeseenseeeseenseessonnseees 103 IO OG areata A E E AAEE EEEE A EREA E EEE AEAEE EE 103 Biological Material Inventory Management cccccseeseeeseeseeeeeeseeeeeeneeeseenseeeeeseeseenseeesoeaseeeoeaseesonneees 104 Bi salety Permi COMM Ol iiics RAE a ASAE aa a EE AAA 104 Bi s lety Cabinet Regulation sinisiin aa E aE a EE iG 105 Resource Management sssaaa EEE E EA 105 Radioactive Material ManaQer 11scccssscccsssccccnnnscennssssensnscenensseonsnssenenssennsssnnsnssenesssenansesenesssenensnes 106 Training Records Manager svsssscesestnsesesaseetszsecsssceassscnenensacereasuaseersceracecesaesseseseonsesstenssesesesasesiertioes 106 Online Accident Reporting System OARS ssccccsssscsccsssssnensensnsessenssseenensesecassssenaannssenaanness 107 CHEMATIX Inventory Management Module User Manual Preface CHEMATIX is an inventory tracking system that uses barcodes as a unique identifier to track chemical containers Once a chemical container and its Chemical Abstract Database CAD are associated unique barcodes for each chemical container are generated printed and affixed to each container In addition each barcoded container is assigned a specific location These barcoded chemical containers are utilized as the inventory system s method of tracking the container and its contents from cradle to grave This permits users to track inventory and monitor the status of chemicals and their containers Users only have access to
116. seevoiuedoadeuavabiusseawauesapeasansinsscownoncwanaeuenaats 87 An Additional Feature of CAD Searches cccceseeeeseeceneeeenseseeneecensesenseseaneecenseneasesenseseanesseneeees 89 Transfer Container S crac sett ccccercteetetatatenccemscencescewdseuncnceanccenee sigan esau oeereeceeweseen saneescavecavenee asteeaveans 90 Option 1a Transfer Containers between Labs Assigned to Different Users Principle 91 Option 1b Transfer Containers between Labs Assigned to Different Users Operation 91 Step 1 Requesting a Chemical Container cccccssssssseseeeeeseeceeneeeeeeeeeeeeeenseeeeeeeeeoeensneeeeeseaeooesneeeeeees 91 Step 2 The Owner Accepts or Rejects the Requester s Transfer Request ccsssseeeseeeseeeeseeeees 93 Step 3 The Requester Accepts or Rejects the Owner s Transfer Request ssseeeeeeeeeeeeeeeeees 94 Option 2 Transfer a Container within My Lab LOCAtiONS ccssesccccennencccensnsessennnsessensnnessennnneneens 96 Transfer History of a Chemical Containet 1 cccssssccccssescccesenscneenensenensnnesseneesssnenaannssenansnsnenaannsss 98 Appendix 1 Add Chemical Container s to Your Inventory Flowchart cccsssseeseseees 99 Appendix 2 Printing Barcodes ccccessscceeseeseesseesenseeeeenseeeenseesonsseeeeaseesenssesonaseeeoanessonssesenoees 100 Appendix E Environmental Safety Suite cccccssssseescsssseeeccesseeeceeseeeseee
117. snsess 32 Option 2 Using an IP OIC sia ae sedges areca a nen asc ee Dennett seen ten seretec ete 33 Option 3 Using pre generated labels sssssccccecccssnessensneecsnnsessnssnsceesensanssessseenaaussnsssseenaaaaanesensnnss 34 Upload Initial Inventory Files cccsseseeeeeeseeseeseeseeseeeeenseeseaseseenseeeeaseeeeasseneegseseossesonseesssenseesones 35 Distribute Chemical to Multiple Containers cccccccesseeeceesseeeccesseeecesseeeseenseeeseenssesseenseessonaaes 36 Eliminating an Empty Container from Your Inventory cceeccessseeeseeseseeseesneeseoenseesseoneeessoeaes 40 Create a Chemical Mixture Container ccccccecesseeeseneeecenseeceaseeseeaseeeoenseeeeaseeseasesenneeeooaaeesonneees 43 Step 1 Enter the chemical information for the target chemical MIXture cccccssssseeeseeesseeeeeeeeees 44 Step 2 Enter the chemical information for the target chemical MIXture ccccssssseeeeesessseeeeeeeees 45 Choice 1 From chemicals in your inventory cccccccssseeseecccnececenenenensnsceanansnnnsnseeaaaaaessnsssseeeaanansnennnes 46 Choice 2 From Chemicals not in your INVONUOSY cs1sssseecccnecccssenennncnsnecenensnnssnsecensaaussssesnseenaaaenenenes 46 Step 3 Making changes to source chemicals in your target mixture ccesesseeeeesseeeeeeneeeeeees 48 Step 4 Creating your M XtUre seca cic etiecctc alan ce we rate tersias enna ne eenatny se eeicet
118. t list page IM 627 if you choose not to reconcile the chemicals or if you want to continue reconciling other storage units Storage Unit Undefined Undefined Choice 3 Mark as Missing This choice is used when the chemical s is missing 1 Select the appropriate chemical s by checking off the check box M If you want to select the entire list of chemicals click on Jogo Seleedio f 2 Click Markas Missing The chemical that was checked to be marked as missing is now removed from the list of missing containers Continuing from the same example there is now only one chemical in the list of missing containers Storage Unit Reconciliation Storage Unit Information Description Undefined Barcode GIT8S00000C Last Inventory Laboratory Dr Fawcetts Lab Department Chemistry Building Swanson Chemistry Center Room Lab PI Francis Fawcett Lab Supervisor Angus Scrimm Missing Containers Barcode CAS Container Description Container Size C sITcooo0se 764 7 01 0 HYDROCHLORIC ACID 0 5N BAR 19L 19 00 L Toggle Selection Mark as Consumed Mark as Found Mark as Missing Container s Discarded as solid waste Mark as Discarded Storage Unit Undefined Jonere a ia Developed by Veo Page 77 Version 11 20 April 2008 CHEMATIX Inventory Management Module User Manual 3 Click ____ Back to Storage Unit List at the bottom of the page to return to the storage unit list page IM 627 if you c
119. t chemical mixture 1 Enter the barcode for the target container ou NMECOOIBYS from a pre generated list Chemical Mixture Description 2 Enter the target Chemical Mixture Description or Name into the Chemical Mixture Description field Barcode MMECUUIB Y6 Chemical Mixture Description Diluted Sulphuric Acid Chemical Name CAS Number Barcode Quantity Select Chemical EA 3 r Select Chemical EA Select Chemical EA Select Chemical EA Select Chemical Calculate Total olume Total Mass Create Chemical Add More Rows I Reset You now have two choices to enter source chemicals to the target chemical mixture Choice 1 From chemicals in your inventory Choice 2 From chemicals not in your inventory Developed by siveco age 45 ersion 1 20 April 2008 CHEMATIX Inventory Management Module User Manual Choice 1 From chemicals in your inventory 1 Enter the Barcode Quantity and Unit for each source chemical that you will add to the mixture Your screen should now look like the following example Barcode MMECOO1BY6 Chemical Mixture Description Diluted Sulphuric Acid Chemical Name CAS Number Barcode Quantity NMMECOOUICCK 7 Select Chemical 2 NhECOOT COS 1 Select Chemical Select Chemical EA Select Chemical EA Select Chemical
120. tered this means that your chemical is new to CAD As a result you must create a new Chemical Abstract in CAD for your chemical To use this option click Add a Chemical You will now be transferred to page IM572 Chemical Abstract Created By Last Reviewed By Last Review Date Environmental Law CERCLA RQ Clean Water Act RO Units Save Comment View All Comments P Listed U Listed Comments z Chemical Full Name D Listed F Listed Add new Synonym K Listed AGC CAS Number Generate Z Number Exposure Limits TWA STEL Ceiling EC Number pm mg m3 ppm mg m3 ppm mg m3 IDLH in ppm ot GOO MOO GOO WO WO Primary Hazard NIOSH TC rT Test MSDS URL A o j ACGIH m Active Inventory 0 containers on campus Previously Used 0 containers on campus Skin Designation i CANADA NFPA Hazard Rating U Unknown Health Chemical Formula l MSDS URL Carcinogen Status IARC Rating NTP Rating Flammability Reactivity OSHA Carcinogen Risk Phrases Safety Phrases Maintain Risk Phrases Maintain Safety Phrases Physical Characteristics Molecular Weight OHOOOOOORS Potentially Explosive Chemical upon expiry Normal PEC Time Sensitive Peroxide Formers Time Sensitive Fetal Agents Teratogen i Specific Gravity Mutagen Melting Freezing Point oc OF cc Boiling Point oc oF M
121. the next group of data fields These deal with exposure to hazardous substances Fill in the appropriate fields Exposure Limits TWA STEL Ceiling ppm mg m ppm mg m ppm mg m IDLH in pprt OSHA Primary Hazard MISH Carcinogen Status ACGIH Skin Designation CAMADA IDLH Immediately Dangerous to Life or Health refers to a concentration formally specified by a regulatory value and defined as the maximum exposure concentration of a given chemical in the workplace from which one could escape within 30 minutes without any escape impairing symptoms or any irreversible health effects This value is normally referred to in respirator selection Primary Hazard refers to the major or most important reason why this chemical is hazardous Carcinogen Status is the likelihood for a chemical to cause cancer in humans Skin Designation refers to the danger of a chemical substance to be absorbed through the skin TWA Time Weighted Average is a term used in the specification of Occupational Exposure Limits OEL s to define the average concentration of a chemical to which it is permissible to expose a worker over a period of time typically 8 hours STEL Short Term Exposure Limit is the maximum permissible concentration of a material generally expressed in ppm in air for a defined short period of time typically 5 or 15 minutes depending upon the country that a person can be exposed to a certain chemical This concentration is general
122. the owner informing him or her of your desire to transfer this chemical to your lab 15 Click the name of the PI or Lab Supervisor in this case naus Scrimm to obtain contact information for the owner Jonere god berg Developed by VCO Page 82 Version 11 20 April 2008 CHEMATIX Inventory Management Module User Manual Option 6 Search Campus Surplus lf you are in need of a specific chemical and want to check its availability as a surplused item by another laboratory you should use this function If a chemical is available as surplus from another user you can request a transfer from its current lab These transfers help to reduce purchase and waste disposal costs for labs and your institution Inventory button menu at the top of the CHEMATIX 1 To use this function click the screen Home Procurement Inventory Waste Fiscal Resources 2 You will now see the opening page for Inventory Management IM400 Manage Lab Inventory 3 Scroll down to the following text The availability of these functionalities is optional and View My Inventory Report determined by your institution Upload Container Barcodes for Processing Upload B qd for St Init F iliati 4 To view your inventory report click eS ee Search Campus Surplus Chemicals Reconcile Storage Unit Inventory Search for Chemicals in My Departments Search Campus Surplus Chemicals Generate PEC Expiration Aging Report 5 You w
123. the owner s rejection memo If the requester accepts the owner s offer then the requester completes a transfer in The container location is then updated to the desired location in the requester s inventory The container is then physically moved from the owner s location to the requester s location Option 1b Transfer Containers between Labs Assigned to Different Users Operation Step 1 Requesting a Chemical Container 1 To request a container you as the requester must identify the barcode of the container that you wish to request The barcode is the container s unique identifier This you can do by viewing the surplus list or through personal communication with the owner Click the link Bequest a Container Transfer from Another User Option 3 above You will now be transferred to the Request Container Transfer page IM567 Scan or enter the containers barcode into the barcode field in this case barcode Please scan enter the Chemical Barcode NMECO01 AFE NMECOO1AFB Click Lekue The barcode PI and Lab Supervisor information will appear on page IM567 siveco 91 CHEMATIX Inventory Management Module User Manual NMECOOLAFB Barcode PI Mick Gardner Lab Supervisor Mick Gardner Comment Request Transter Click the links for the or the to obtain their contact information 6 Write a comment or message in the data field 7 Click __Reauest Transter to request t
124. tions for specific mandates relating to Chemical Management Bioagent Material and Research Permit Management OSHA Reporting Hazardous Training Management etc Each of the Environmental Safety Suite software products is scalable fully customizable able to integrate with existing authentication systems fully integrated with CHEMATIX and the each of the other Environmental Safety Suite applications We invite you to review the currently available software solutions as well as the upcoming products currently under development If protecting the environment and ensuring community safety according to governmental mandates through accurate reporting complete record management and comprehensive inventory control of all scientific materials throughout their entire system life cycle is your business let SIVCO assist you in meeting your needs with the most innovative and comprehensive suite of Environmental Safety Solutions available SIVCO s Environmental Safety Suite features the following innovative products BIOLOGISTIX BIOLOGISTIX is at the forefront of research management by providing the most rigorous and robust environment in which to track controlled substances and maintain compliance with all governmental regulations and mandates Widely considered the premier solution on the market today BIOLOGISTIX provides a comprehensive approach to chemical management throughout the entire lifecycle of chemical biological radioacti
125. to You None Inactive Containers None Unassigned Container Barcodes None Reconciliation Complete Back to Storage Unit List CHEMATIX Inventory Management Module User Manual 4 Click Recon Mat APOE when reconciliation is completed 5 You will directed to a message at the top of screen Storage Unit Reconciliation Completed 6 Click pack A SEE EASE EL to return to the storage unit list 7 If you need to reconcile another storage unit select the appropriate storage unit by clicking on the radio button beside the storage unit description name Repeat the process for reconciling the chemical s by the four methods as described a 8 If you do not need to reconcile another storage unit click the click the aiid button the top of the CHEMATIX screen to return to the Inventory Management page IM400 Home Procurement Inventory Waste Fiscal Resources Help Developed by SVCG Page 79 Version 11 20 April 2008 CHEMATIX Inventory Management Module User Manual Option 5 Search for Chemicals in My Departments This option is used when you need to search for chemicals in your department 1 Inventory button at the top of the CHEMATIX screen Home Procurement Inventory Waste Fiscal Resources Help To use this function click the You will now see the opening page for Inventory Management IM400 Scroll down to the following text Manage Lab Invento
126. to which the chemical is going to be distributed in this example 1 gal 11 Select the target in this example 1 gal 12 Select the target Container Type from the pull down menu in this example glass siveco 37 CHEMATIX Inventory Management Module User Manual 13 Select the in this example 2 is the number of identical target containers into which the chemical from the source container is going to be distributed The screen will now look like this Distribution Information Lab Location A26 369 Test Lab 4 Storage Unit Green cabinet O01 Container Size Unit 1 0 gal Container Type GLASS v Content Size Unit 1 0 gal x Distribution Quantity z Initialize Containers EXPLANATION In this example our source chemical container holds 3 gallons of chemical We are going to distribute 2 gallons of this source chemical into two identical 1 gallon containers This means that each target 1 gallon container will hold 1 gallon of chemical These two target 1 gallon containers will be stored in the Green Cabinet 001 in the 426 369 Test Lab 4 14 Check the information on the screen 15 If this information is correct click Initialize Containers 16 Click ea Click to return to the main Inventory Management page IM400 without distributing any chemicals and without making any changes to your inventory 17 Click Distribute Chemical if the distribution information on the screen is correct 18
127. us of any container that you wish to eliminate from your inventory This can be done straight from the Inventory Report or by clicking on the container barcode This step will help you to ensure that you are eliminating the correct container from your inventory 11 Click the check box es for the chemical container s which you wish to eliminate from your inventory 12 Scroll down to the bottom Change Container Status Change Surplus Status of the page until you reach Transfer Between My Labs Reprint Barcode Select the following menu bar 13 Click hange Container status You will now be transferred to page IM576 For example the following information will appear Change Container Status Barcode Number CAS Container Description Container SizefUnit Content S5ize Unit Status Expiration Date NMECOOIDVE FOO7 37 2 Nitric acid 3 00 gal 0 00gal Consumed by experiment New Container Status Container Status Shelved Change Container Status Return NOTE In this example the is 3 00 gal This is the actual size of the container The _ Content SizefUnit is 0 00 gal This means that the container is empty 7 Container Status 14 Open the pull down menu for Container Status Container Status shelved Change Container status Return siveco 41 CHEMATIX Inventory Management Module User Manual 15 The following drop down list will now appear The status optio
128. ve and hazardous substances within large scale university and corporate research environments Comprised of seven major management modules BIOLOGISTIX easily facilitates Biological Material Tracking Inventory Management and Control Biosafety Permit and Inspection Governance Biosafety Labs and Cabinet Regulation Resource Management and System Security The ultimate goal is to provide universities and research firms with the ability to e make bioagent inventory management an effortless and simple process by reducing the amount of labor and frustration involved in tracking biological material inventory e fully govern the issuance and management of biosafety permits for biological substances e efficiently manage biosafety labs cabinets autoclave licensing and inspections e empower users with information presented in a well organized concise and highly usable manner e reduce overall labor administration paper and surplus costs resulting in significant annual savings e readily facilitate regulatory compliance by providing the frame work in which all governing agencies can monitor and control biological inventory sIVCS 103 CHEMATIX Inventory Management Module User Manual With broad functionality to facilitate Biological Material Tracking Inventory Management Biosafety Permit and Inspection Governance Biosafety Labs Cabinet Regulation and Resource Management BIOLOGISTIX is at the forefront of research management by pro
129. viding the most rigorous and robust environment in which to track controlled substances and maintain compliance with governmental regulations and mandates The main modules include Biological Material Inventory Management Biological Material Inventory Management is the essential management module which allows BIOLOGISTIX to store detailed information about every regulated substance in the system This detail provides the foundation for regulatory compliance environmental safety and inventory research and budget control All substances are tracked via unique identifiers associated with approved biosafety permits research project approval and responsible owner certification Storage location including laboratories biosafety cabinets freezers autoclaves and specific shelves are also associated with biological inventory A complete history of each regulated agent is maintained from point of entry to elimination as waste This module also provides the big picture view of biological material tracking and the ability to manage various aspects of regulated laboratory inventory of controlled substances A multitude of user configurable reports and views can be generated to view specific location inventories hazardous material counts historical profiles inspection histories etc The scope of this module includes e tracking of biological material description bioagent class risk group select agent status associated strain associated insert s
130. view your inventory report click Sopi Reconcile Storage Unit Inventory Generate PEC Expiration Aging Report Search for Chemicals in My Departments Search Campus Surplus Chemicals Generate PEC Expiration Aging Eeport 5 You will now be transferred to page WM4 71 for example PEC Expiration Aging Report Expired PECs Expiration Building Room Lab PI Lab Date Storage Unit Supervisor 6 30 05 SNMECOOLSFEL Ammonium picrate 131 74 68 426 401 Test Lab 3 Cabinet 001 Nick Gardner Mick Gardner PECs Expiring within 90 Days Expiration Building Room Lab PI Lab Date Storage Unit Supervisor 9 16 05 NMECOOIASFR Picric acid 88 89 1 426 401 Test Lab 3 Undefined Nick Gardner Nick Gardner PECs Expiring within 180 Days Expiration i Building Room Lab Lab Date Barcode Chemical Name CAS Storage Unit PI PeF ETF 10 30705 NMECOOLSEF Picric acid 88 89 1 426 401 Test Lab 3 Undefined Mick Gardner Nick Gardner 12 25 05 NMECOOLAGS Picric acid 68 89 1 426 401 Test Lab 3 Undetined Nick Gardner Nick Gardner 12 25 05 SMECOOL amp EG9 Picric acid 88 89 1 426 401 Test Lab 3 Undefined Nick Gardner Nick Gardner 12 25 05 SMECOOLEGSA Picric acid 88 89 1 426 401 Test Lab 3 Undefined Mick Gardner Nick Gardner 12 25 05 NMECOOLAGB Picric acid 68 89 1 426 401 Test Lab 3 Undetined Mick Gardner Nick Gardner 12 25 05 NMECOOLAGE Picric acid 66 89 1 426 401 Test Lab 3 Undetfined Nick Gardner Nick Gardner 12 25 05 NMECOOLEG1 Picric acid 88 89 1 426 401 Test Lab 3 Lab benc
131. when a barcode which has previously been entered into your inventory needs to be reprinted An example would be if the outside of a container became so contaminated with a chemical that the barcode can no longer be read or scanned Inventory button at the top of the CHEMATIX screen 1 To use this function click the Home 2 You will now see the opening page for Inventory Management IM400 3 Scroll down to the following text Print Barcodes A Click the link Find and Reprint Existing Barcodes Generate Print Barcodes You will now be transferred to page IM232 Find and Reprint Existing Barcodes Developed by SVCG Page 53 Version 11 20 April 2008 CHEMATIX Inventory Management Module User Manual Reprint Barcodes My Laboratory Locations Bldg Bldg Name Lab Name PI Lab Barcode 426 Life Sciences Center Test Lab 3 Nick Gardner NMELOOOOS4 426 Life Sciences Center Test Lab 4 Nick Gardner NMELOOOOSF eee Life Sciences Center Test Lab 5 Nick Gardner NMELOOOOSH select All De Select All Search for Chemical Avery Label 0526603 amp 10jor equivalent must be used to reprint barcodes Please select a label location to begin printing Start Row 1 Start Col Reprint Selected Lab Barcodes From this page you have several choices Choice 1 Reprinting a Lab Barcode 1 Open page IM232 Reprint Barcodes My Laboratory Locations Bldg Bldg Name Lab Name PI Lab Barcode Life Sciences
132. wing list is for example only Hazards are set and maintained on an institutional basis so those available may differ from the example For more information please contact your CHEMATIX System Administrator Potentially Explosive Chemical upon expiry Mormal PEC Time Sensitive Peroxide Formers Time Sensitive Fetal Agents Teratogen Mutagen Controlled substance Bioagent 2 Click the click boxes for all the hazards that apply The default is which means that there is no unusual hazard with this chemical However all chemicals should be treated with care and all safety regulations observed PEC Potentially Explosive Chemicals Most chemicals that are used in research and teaching laboratories are stable and non explosive at the time of purchase Over time some chemicals can oxidize become contaminated dry out or otherwise destabilize to become Potentially Explosive Chemicals for example isopropyl ether sodium amide and picric acid PEC s are particularly dangerous because they may explode if they are subjected to heat light friction or mechanical shock Peroxide Formers peroxidizable materials can form peroxides in storage generally when in contact with the air These peroxides present their most serious risk when the peroxide contaminated material is heated or distilled but they may also be sensitive to mechanical shock Many of these are time sensitive Fetal Agents are those chemical substa
133. y typos 1 Check the spelling of the chemical name and the CAS which you entered Correct any typos 2 Click 22arth CAD to find the chemical name in CAD 3 If the chemical name is in CAD a generated list will appear at the bottom of the page for example Chemical Name CAS Number Iron oxide dust and fume as Fe 1309 37 1 Saccharated iron oxide 6047 677 4 Tron oxide spent or Iron sponge spent obtained from coal gas purification 1309 37 1 Iron oxide Fed 1345 25 1 Chromium iron oxide Iran chromite brown spinel 1273 7 27 8 4 Click the in the generated list for example 1309 37 1 to view page IM575 The Chemical Abstract and MSDS Chemical Abstract and MSDS Details Details include chemical description health physical and fire hazard ratings physical characteristics as well as links for additional MSDS information 5 Click the from the generated list for example Iron oxide dust and fume as Fe to add this chemical to your inventory 6 You will be transferred to the page for adding container Add Chemical Containers to your Inventory information IM536 Enter container information sdb reg Developed by SIVC Page 11 Version 11 20 April 2008 CHEMATIX Inventory Management Module User Manual 7 Proceed to Step 2 Enter Container Information section of this manual on page 29 Alternative 2 Adding a New Chemical to CAD lf there are no typos in the chemical name or CAS which you en

Inventory Management Module - Stephen F. Austin State University

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