Update Education and Qualification
Contents
1. Gp Human Resource Information System User Manual Self Service Module PCC Doc Ref eUP HRIS User Manual Employee Self Service Module Update Education and Qualifications INTRODUCTION This manual was developed for the purpose of guiding Human Resource Development Officers in using navigating and utilizing the HRIS As the country s premier University UP aims to adapt new technology to make our operations more effective and more efficient With HRIS all HR operations across the entire UP system will be consolidated into one secure system accessible to both the employees and Human Resource Department Offices HRDOs This will not only help both the HR and the employee to easily access employee record and information across CUs it will also lessen the paperwork and the effort exerted in passing information from one campus to another Though HR Information is exclusive to HRD Offices some information are needed to be shared to other offices such as Accounting for Payroll Through the HRIS shared processes will be integrated for easier transactions for both offices sharing the same information Symbols and Conventions Used in This Manual To highlight the codes and Uniform Resource Locators URLs they are written in monospace font They will be found in this manual like this hris up edu ph It is also important to be familiar with the symbols used both in the HR Information System and this manual Some of the buttons and2. Prof Atty etc HRDO Human Resource Development Office First Name First Name First Name of Employee HRIS Human Resource Information System Middle Name Middle Name Middle Name of Employee URL Uniform Resource Locator Surname Last Name Last Name of Employee CSC Civil Service Commission Name Suffix Ex I Il Hl Jr Sr HRD Human Resource Extension Department Page 4 of 17 UP Number Date of Birth Place of Birth Civil Status Sex E mail Address Telephone Number Address Type Residential Address Zip code Employee Number Date of Birth Place of Birth Marital Status Gender Email Address Phone Numbers Address Type Address Zip Code Using Your HRIS Account Doc Ref eUP HRIS User Manual Employee Self Service Module Update Education and Qualifications Employee Number CU s Date of Birth of Employee IS Determine by Town Province Region and Country of Birth Civil status of employee Gender of Employee Valid address of the employee Phone number of employee Address Type of employee s address either Permanent or Residential Employee s address determine with Town City Region and Country Zip Code of employee s address Constituent Units Information System Your HRIS account contains your personal and employment related information hence protecting your account s security is an imperative Here are a few reminders e Your credentials username and pas
3. symbols used are listed below lon Ci escription O O SS Search Button This button indicates that a field has a List of Values which contains universal values for that field However there are fields which may have a List of Values but also accept free texts There are also some fields with a List of Values that strictly follow the universal List of Values Page 2 of 17 Doc Ref eUP HRIS User Manual Employee Self Service Module Update Education and Qualifications Calendar Button These icons usually appear in fields that require dates Clicking this icon will redirect you to another window that contains a calendar Select the correct month day and year from the calendar and click OK to apply that date Delete Button Click this icon located beside a field if you want to remove that entry from the section e g Phone Number GETTING STARTED Technical Guidelines For the system to run properly note that is important to check on the following technical requirements e Browsers The HRIS Self Service runs best on the following web browsers e Mozilla Firefox e Safari e Internet Explorer version 10 and below only e Google Chrome e Operating Systems HRIS works on all major operating systems e g Windows7 Windows 8 Linux Mac OS X e Internet Connection Though HRIS works on any operating system and browser you cannot log in or access any of its features without an internet connection As long as you are connected
4. Education Degrees Attachments To help approvers understand the request you can attach supporting documents images or links to ths action Approvers Details Line No Approver Approver Type Order No Category Status Delete gj Show 1 Lumabas Virginia HR People 1 Approver it Page 14 of 17 Update Education and Qualifications Step 7 Click the Submit button after checking the information Note that you can also opt to select other actions Cancel Clicking the cancel button will delete current activity A prompt will appear asking you to confirm the cancelation of your activities Click Yes if you wish to completely cancel the activity Click No to go back to the previous page Save for Later This option will temporarily store the entries you ve made for revisions completion in the future A prompt will appear after you click the Save for Later button where you will be asked to confirm the option you ve chosen Click OK and you will be redirected back to the Home Page Main Menu Doc Ref eUP HRIS User Manual Employee Self Service Module Update Education and Qualifications Since the changes require the approval attach electronic copies of supporting documents as proof of validity and references for cancel Printable Page Savefortater Back subst YOUF Manager or supervisor Professional Details Education Review Employee Name
5. to an internet connection e g campus office network home broadband DSL USB dongle etc you can access HRIS anywhere around the globe Any connectivity problem should be referred to your local IT offices CU office based or internet service provider PLDT Globe Smart etc In cases when your concerns are HRIS related refer to the local HRIS Technical assigned to your CU e User Accounts Page 3 of 17 Doc Ref eUP HRIS User Manual Employee Self Service Module Update Education and Qualifications User accounts are usually distributed by the HR personnel assigned to your unit If you re having trouble using the issued account credentials simply click the Log In Assistance Option in the log in page gt Forgot Password Enter username and instruction on how to reset your password will be emailed to you gt Forgot Username Enter the email address associated with your account and your username will be emailed to you e eUP System Helpdesk Contact no 02 376 3100 e mail helpdesk up edu ph Definition of Terms Before you can fully utilize the features of the system it will also help to remember that there may be terms and features in the system that use different labels as opposed to the international standard terms The table below shows the basic terms used in the system and their counterparts used in UP operations outside of HRIS UP HRIS Meaning Abbreviation Meaning Title Title Ex Dr Ms
6. Employee Number 10000 Organzation Emal Address up edu ph Busness Group University of the Philippines lt Click the Add button under the Additional Information Attachments subsection School University of the Philippines Dirran Full Time No f F You will be directed to the Proposed Type Baccatsureate DVM DDM and other first Higher Education Degrees Attachments Details Line No Approver Approver Type Order No Category Status Delete g Show 1 Lumabas Virginia HR People 1 Approver i 5 Add Adhoc Approver Cancej _ Printable Page _ Save For Later Back _ Submit Page 15 of 17 Doc Ref eUP HRIS User Manual Employee Self Service Module Update Education and Qualifications Click the Browse button to select and upload files from your computer Professional Detaiis Add Attachment _ You may also upload other or Soot aaia _see multiple files by clicking the Add Desktop Fie Text URL Attachment Summary Information _ Add Another button Home Logout Help Persor Page 16 of 17 Doc Ref eUP HRIS User Manual Employee Self Service Module Update Education and Qualifications After clicking the Submit button you will receive a Confirmation message that wen ees your request has been i a e submitted for your Confirmation Manager s approval Your changes have been submitted for manager approval UP Employee Self Servic
7. e Logout Help Personalize Page About this Page Privacy Statement Page 17 of 17
8. edirected to the Gianbin Sonal AAAs iaiki Sa a eean CAN E OTENE _ Education Review page Use this page to enter detais for an Educational qualification Select the type of qualification you went to enter fom the ist then enter details below You must abo enter detais for the school attended to study for the qualification You can optionally enter subject details and other detais for ths qualficaton Indicates required fied Cick on the List of Values button next to the School field to find a ist of schools 1f you can t find the schoo from the ist enter the name directly nto the School field Attendance Start Date 3 Attendance End Date a University of the Phippnes Dirran Q T Ful Time Type iBaccabureate DVM DOI Q Title Select only ecicstera ga ctore College aches Deges Opona Docree Degee Memes iA 2 MODOMDYM Soe Docus Degrees Sost faccieureee Onions OeSacsewese Opora Secondary Education Vocational rade Course SudyStatDate S Artirl Camnletinn Mare asmo 17 Aug 2015 gt Page 13 of 17 Doc Ref eUP HRIS User Manual Employee Self Service Module Professional Details Education Review Cancel _ Printable Page Save Ffor Later Back C sunm 1 Employee Number 10000 Busness Group University of the Philippines Review your changes and needed attach supporting documents O Indicates C hanged Items Proposed Type Baccaleuresate DVM DDM and other first Higher
9. ee Self Service Module Update Education and Qualifications Step 5 Fill out the fields on Professional Details the Add Qualification page Among the Types of Ada Quatticaton Qualification you can list Cancel Save For Later Next sisi ewtoveetnnber 2008 are Baccalaureate and Organization Emai Address up edu ph Busness Group University of the Philippines n Sna eranda kan an Eq ucational qualification Select the type of qualficaton you want to enter fom the ist then enter details betow Tou must aso enter detalis for fhe schoo attandad to study for the qualification You can optionally enter subject detas and M aste r S Deg rees Indicates requred field Doctorates Civil Service _ School Eligibility PRC Exams etc Click on the List of Values button next to the School fieid to find a ist of schools If you can t fnd the schoo fom the ist enter the name Grectiy mito the School feid ia Attendance Start Date m REE p Remember that fields with Basme the asterisk sign ex Qualification School and Typare eet g required fields hence a s A ALL E A LP E E E ENEE TIN E RAE a ee E E E E E cannot be left blank in sustos order to proceed with the Actual Completion Date ee process Status Gade silat gt Click the magnifying glass button or drop down arrow beside the corresponding field to open the list of values Page 10 of 17 Doc Ref eUP HRIS User Manual Employee Se
10. ity of the Philippines Use this page to enter detats for an Educational qualification Select the type of qualification you want to enter from the lst then enter detads below You must also enter detads for the school attended to study for the qualification You O ptional by selecti Ng from can optionaly enter subject cetais and other detais for this quaificaton ism the list of values Complete Swot Incomplete or Ongoing Cick on the List of Valties button next to the School field to find a ist of schools IF you can t find the school from the ist enter the name directly into the School field School University of the Philippines Diiman Attendance Stat Date sis Attendance End Date e 7 F Full Time Quabfiaton Type Baccataureate DVM DO Q Select ov educstora qusifcators Collega Bachelors Degree Diploma Doctorsts Degree Maney UROO MOYDOM DY M Post Doctorates Degree Post Gaccalaureate Optoma Pre Gaccalsureste Dobra Secondary Ee ucaton V ocacional Trade Coursa Tithe Study Start Date Actual Completion Date Status Grade Context Value Cancel Save for Later Next Page 12 of 17 Professional Details Add Qualification Employee Name Doc Ref eUP HRIS User Manual Employee Self Service Module Update Education and Qualifications Step 6 Once you have filled out the fields in Add Qualification page click the Next button Concel Savefortater seat YOU Will be r
11. lf Service Module Update Education and Qualifications Fill out the Actual Completion Date field by clicking the Calendar icon beside each text field August 2015 z Sun Mon Tue Wed Thu Fri Sat 2 27 25 2 3 Bi I 2 J s OR 2 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 2 152 a 4S up edu oh Busness Group University of the Phiappines j lect the type of qualification you went to enter from the ist then enter detais below You must abo enter detais for the school attended to study for the qualification You Set the month and the year then select a day mT oY lO find a ist of schools If you can t find the school from the ist enter the name directly into the School field University of the Philppnes Diman Q Attendance Start Date 3 Attendance End Date ss is E fukTme _ Qua fication eee 0 00 Type 5 q Select ony ecucetore quelicetoreCollege Eces Deges Dgiems Docoss Degree Maset ll SUD MD DOM DYM Soe Dooz Dagee Snst Saccsiawese Opona Ore Saceweste Domne Secondary Etucaton Vocaal T rade Course Title Study Stat Date S jasmy 17 Aug 2018 Actual Completion Date SSS Page 11 of 17 Doc Ref eUP HRIS User Manual Employee Self Service Module Update Education and Qualifications vn TAV IVI tein e WEAS Employee Name Employee Number 10000 Fill out the Status field Organ ation Emal Address Dup edu oh Business Group Univers
12. sword are unique but it can also be used to log in to other information systems e Do not share your log in credentials to anyone Make sure to lock your computer or log out your account before leaving your computer The system may have an auto log out option but there may still be an instance in between that may allow other people to view and use your profile e Change your password regularly and make sure you report any Suspicious encounters in your account Page 5 of 17 UPDATE EDUCATION AND QUALIFICATIONS Doc Ref eUP HRIS User Manual Employee Self Service Module Update Education and Qualifications UPDATE EDUCATION AND QUALIFICATIONS Step 1 Go to hris up edu ph Step 2 Enter your username and password to log in the HR Information System Once you have pressed the enter button of your keyboard or clicked the Log in button located in your log in page you will lt lt be directed to the HRIS User Home Page Page 7 of 17 Doc Ref eUP HRIS User Manual Employee Self Service Module Update Education and Qualifications Step 3 On the HRIS Main University of the Philippines Menu on your left select the UP Employee Self Service folder then click es me ll OEE Professional Details Logged In As SCJOHNSON folder Oracle tions Home Page S Request for Travel Authorty e Font Tormi Aschocky Benat _Workkst Under the Professional J eUu eo C S neue Une a est for Update of Work Ga De
13. tails drop down list schedule poeesecememeeerend a S Research From Type Subject Sent Due select Education E Extension Works SYSADMIN HR Change Specal Information has been forwarded for approval 16 Aug 2015 S Pont SALN Report Johnson Sarah HR Save For Later Changs Spacal Informetion saved for Bter 28 Jul 2015 E pont PDs Report Johnson Sarah HR Save For Later Changa Spacal Information s saved for tater 19 Jun 2015 Sper Johnson Sarah HR Save For Later Change Spacal Information g saved for ister 7 5 E E ging eas eae ges back 195 Test Parate Jan jun 2015 sg You will be directed to the r Lagaya Michael HR WPM Pan Refreshed scorecard 26 Mar 2015 TIP Vacation Rules Redrect or auto respond to notficatons Education and TIP Workist Access Specfy which users can view and act upon your notifications Qualifications page Oar Training Competency Profile C Learning Page 8 of 17 Doc Ref eUP HRIS User Manual Employee Self Service Module Update Education and Qualifications Step 4 Click the Add Professional Details Qualification button on the Education and Qualifications page You will be directed to the Employee Number 1000 Add Qualification page onal qualifications 5 missing Gick Add Quaification to supply ths information Use the Other Professional Qualification page to enter infomation about other types of quaification Page 9 of 17 Doc Ref eUP HRIS User Manual Employ
Download Pdf Manuals
Related Search