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User Manual TIMEandPAY OFFICE-Proffesional

1. Grace Early Going Round up werk hrs gt Betore Mest Late Coming Allowed oo z0 Hrs o1 00 Hrs l Pari 01 00 Hrs CL Round up oT gt Before gt Mest Bey Cec cary iii ps Check to updaterdelete For Grepe Punch Error gt Present re i For Multiple Punches 0 Calculate Break gt a oe co oe Category Master TiMEandPAY OFFICE provides the user with a facility to set Category Category can be prepared under a particular Company and Location Category Master is the form provided to serve the purpose The form structure is as shown above With this form you can 1 Add Category for a particular Company and Location 2 You can also edit the details or delete the existing Category Steps to add Category 1 Enter the Category Code and name which is mandatory Work Hours Settings Specify Half Day Work Hours i e if you work for less than the specified work hours it will be treated as Half Day Specify Absent Settings i e if you work for less than the specified work hours it will be treated as absent wwork Hour Settings Min Full Day Ars osoo wwork Hours Win Half ODay Hrs wwork Hours Punch Time Settings 1 For Single Punch Specify whether to consider Single Punch as Error or Present 2 For Multiple Punches Specify whether the intermediate punches will be ignored or considered as break times Punch Time Settings For Single Punch Error Present For
2. 4 Click on assign to assign the category Repeat the above steps for assigning the category to other employees User Manual TIMEandPAY OFFICE Proffesional S1 9 1 Release Date 05 Dec 2013 8 Shifts Master Shift Master Shift Master 1 Select company lecation ta 2 Enter al shit Select Company CES pe add update shifts details Select Location Shit Name First Shift Shift Code FS Mote AL the Timings tm HH mm Format Use 24 Hour Clock Shift Timings Shit Stent o7 00 ShittV ork Hours 07 00 Dey Start Time 06 00 C Night Shift Break Start 11 00 Halt De work Hours jo 3230 Dey Erd Time l E2 Setth is sh itt Ss Default shiti Break End 72 00 Break Time 01 00 Current Default Shirt General ShitEnd 15 00 PER EE shitt details S Select erishing shat to update or delete Shit Code Shit Nemea O Bresk Stert BreakEnd Might Shit GS x i O Shifts Master TiMEandPAYOFFiCE provides the user with a facility to set Shifts Shifts can be applied to a particular employee under a particular Company and Location Shifts Master is the form provided to serve the purpose The form structure is as shown above With this form you can 1 Add Shifts for a particular Company and Location 2 You can also edit the details or delete the existing Shifts Steps to add Shifts 1 Enter the Shift name and Shift Code which is mandatory 2 You also need to enter the shift start
3. 0 00 2 00 0 30 9 00 0 00 9 00 0 00 0 00 9 00 22 Late Time 0 00 0 00 9 90 0 00 0 00 90 00 0 00 0 00 0 00 90 00 0 00 0 00 0 00 23 Early Time 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 60 0 00 0 00 24 B MusterA3 report Muster A3 Report TiMEandPAY OFFICE provides the user with a wide range of reports Monthly Attendance Report provides all the month wise attendance details of each selected employee 15 User Manual TIMEandPAY OFFICE Proffesional S1 9 1 Steps to generate Report Release Date 05 Dec 2013 1 The employee list will be shown according to the user authority You need to select the required employees You can also use the Column wise filters to filter or search employees as shown above 2 Select the required Month and Year 3 Click on View to generate the report 4 This report can be generated in both excel as well as pdf formats LEMON LO LP QLR ES TLU LVW I X YZ AA AB AC AF AG AH Al Full Half Holidays A A GB EP Ge kidik i Muster A3 Report For Month October 2010 2 4 2 3 St a A a ost a0 I 4 0001 Ankush More PP PP WO PP PP PP PP PP PP wo 5 0003 Lails Baidhani PP PP WO PP PP PP PP PP PP wo 6 9005 Poonam Bhujbal PP PP wo PP PP pp PpP PP pp wo 7 0007 SanjayNimbalkar PP PP wo PP PP PP PP PP PP wo 8 00011 Pooja Sathye PP PP wO PP PP PP PP PP PP wo 9 00013 Ajinkya Naik PP PP Wo PP PR PP PP PR PP wo
4. Default Laila Baidhani Default Poonam Bhujbal Default Sanjay Nimbalkar Default Pooja Sathye Default k Ajinkya Naik Default Selecr Krishna Deshpande Default employees to E Default Sort Khandagale Default 3 Use Grid Column filters to search or filter employees f 6 Click to generate f 5 Click to generate report in pdf report in Excel A ini u no t F EZ pT o o aaj Jo wre M ane EE Monthly Attendance Report TiMEandPAYOFFiCE provides the user with a wide range of reports Monthly Attendance Report provides all the month wise attendance details of each selected employee Steps to generate Report 1 the employee list will be shown according to the user authority You need to select the required employees You can also use the Column wise filters to filter or search employees as shown above 2 Select the required Month and Year 3 Click on View to generate the report 4 This report can be generated in both excel as well as pdf formats 1 CES PUNE 2 Attendance F 3 1 6 17 18 12 20 21 22 23 24 25 26 27 28 29 30 31 Total Daysin Month 31 4 5 00091 Ankush Mere RPT WS PP PP PP PP PP re WS PR Pe re Bex PpP pes iS Full Days 26 Leaves 9 Late Early Penalty 0 7 iCheck In 9 30 9 30 9 30 9 30 93 30 930 3 30 9 30 9 20 930 9 30 3 30 9 20 9 30 93 9 30 Half Days 0 Holidays 0 Over Time 45 0 8 Check Out 18 30 18 30 18
5. I 3 i 18 30 i i i 0S 00 z 00 00 027102010 i i 18 30 i i o3 o0 i oo 00 oariorz2o10 i i i 73 i 18 30 i i os o0 ii oo 00 osiorzo1o i 3 i 18 30 i i i 0 00 i 00 00 oNIoOrz010 i i 18 30 i os o0o H oo 00 O71 02010 i 3 i 18 30 i i 023 00 i 00 00 oeiorzo1o i 3 i 18 30 i i f os o00 i 00 00 owtorzot1o i 3 i 18 30 i i i os o0 i oo 00 Laila Baidharn Out Time E York Hours H Estra Hours 01r 0200 General i 09 20 i 18 30 z E Da0 I D 0 FPP O21 072010 i General i 09 30 i 18 30 i i i os o0 i 00 00 i PP o4fioro1o General i 09 30 i 18 30 i i i 0a 00 i 00 00 i PFP 0S1 0200n General i 09 20 i 16 30 i i s F pue mn i 00 00 i PP D6 D200 General i 09 20 i 18 30 i i o3 o0 i 00 00 i PP oFniorzot1o General i 09 30 i 18 30 i i E os o00 a 00 00 i PP oNtorzo1o General i 02 230 i 18 30 3 i 2s 0a 00 3 oo 00 i PP Dw 02010 General i 09 230 i 18 30 i os o0 i 00 00 i PFP 4 Time Card Report 18 User Manual TIMEandPAY OFFICE Proffesional S1 9 1 Time Card Report TiMEandPAYOFFiCE provides the user with a wide range of reports Release Date 05 Dec 2013 Time Card Report provides all the essential attendance details with their total counts and work hour counts of each selected employee over a selected time interval Steps to generate Report 1 The employee list will be shown according to the user authority You need to select the required emplo
6. 30 18 30 18 30 18 30 18 30 18 30 18 30 18 30 18 30 18 30 18 30 18 39 18 30 18 30 X Irregular Punch 0 Weekly OF 5 Total WorkHrs 279 0 9 Bresk Time 9 09 3 06 30 00 0 00 90 09 0 00 2 00 0 9 30 00 0 009 2 00 0 00 0 00 0 00 2 00 6 00 Present Days 26 Late Days 0 10 Working Hrs 9 20 9 00 3 00 9 00 59 00 9 99 3 00 3 00 9 29 9 99 3 00 9 00 9 29 9 909 9 00 9 00 Absent Days 0 Early Days 0 11 Overtime Hrs 0 00 9 00 0 00 0 90 6 00 6 00 0 00 0 00 9 00 6 00 0 00 6 00 0 00 6 00 3 00 3 00 12 Late Time 0 00 0 09 2 90 0 00 0 00 0 00 3 00 0 00 0 00 0 00 3 00 0 00 0 00 0 05 32 00 0 00 13 Esrly Time 0 00 0 00 0 00 00 0 00 0 00 3 00 G 00 0 00 0 00 3 00 0 90 0 00 0 00 9 00 0 90 14 i5 0003 Laila Bsidhsni PP 2 pp ppe Pp ppe PR ppe wo ppe pp gt PP Pp par pp E 16 Fult Days 25 Leaves 0 Late Esrly Penalty 9 Eri Check In 9 30 93 30 9 30 9 30 9 30 9 30 9 30 9 30 9 30 9 30 9 30 9 39 93 30 9 30 93 30 HalfDays 1 Holidays 9 Over Time 45 13 18 Check Out 18 30 18 30 18 30 18 30 18 30 18 30 18 30 18 39 18 30 18 30 18 30 18 3 18 43 15 36 18 30 18 30 X irregular Punch O Weekly Off S Total WorkHrs 276 19 19 Break Time 6 00 2 09 2 90 0 00 6 00 2 00 0 30 2 00 0 90 2 90 G 00 0 00 O 90 Present Days 26 Late Days 9 20 Working Hrs 9 909 9 99 9 090 9 09 98 00 9 00 9 00 9 00 9 99 2 00 6 06 2 090 9 00 Absent Days Early Days 9 21 Overtime Hrs 0 00 00 9 00 0 36
7. Assign Shifts f 4 Select Company Location to filter employees shifts Seiect Company CES a C O Select Location Pune 4 Select suitable 2 Select Mosth Year and click option to assign View to view Shift for ntire month oet SVS Click to clear all sht detaris in selected date range From 01 17 2010 Select Weeks Select Day A 2 amama alsendey ee Select date enos to iD 26 sg 4 AsO 7 8 3 2001 Ankush Mote S 5 S wkol GS 0003 Lals Baidhar 1S 3S GS GS gt GS wkol 3S GS naw Poonam Bhuail s Ss s S Wkot Zz Wott Gs v 5 Select employees fo Te ployees for k e Pom to clestassigh sht J gt gt S a 6S COUT Sree 3S S S 5 S 5 wWkot G Ksishna Deshoande Wihkodt GS Sonal Khandagale GS S SS S s s wkoti yw Assign Shifts TiMEandPAY OFFICE provides the user with a facility to assign shifts to employee The shifts can be assigned directly within particular dates or by using a shift roster Weekly offs can also be assigned Assign Shifts is the form provided to serve the purpose With this form you can 1 Assign shifts amp weekly offs for an employee using a shift roster or directly 2 Clear shifts of multiple employees Steps to assign Shift Roster Weekly Off 1 Select the employee amp dates within which to apply the shifts or weekly offs 2 Assign Shifts Select the Shift option select the shift from the combo box that is displayed in front 3 Assign Shift Roster Select th
8. Details The textbox controls are currently disabled Click on Modify to enable them Edit the details and click on Update This will save the changes 3 To Delete Just click on Delete and the Shift details will get deleted 9 Shifts Roster Shift Roster P e aie bien ek eee came a 1 Select CompanyLocation Shift Roster to addvupdate rosters S a ee Select Company CES 3 Aakhe ashe 3 Select weeks depending on total roster days Pattern Mame St aff Roster Select Location Pune l Sunday pi Monday Tuesday NWvednesday Thursday i Friday i Saturday General General General General General General week Rotation 2 Wh kor First Shift First Shift First Shift First Shift First Shift Wreek Rotation 1 First Shift OOS 8 Gt Week Rotation 4 Week Hotation 5 4 J Select shifteweekly off for each day of selected week j Shifts Roster TiMEandPAY OFFICE provides the user with a facility to create Shift Rosters Shift rosters will facilitate automatic assignment of shift pattern created in rotation from the applied date Shift Roster is the form provided to serve the purpose The form structure is as shown above With this form you can 1 Create Shift Roster for a particular Company and Location 2 You can also modify or delete the existing Shift Rosters Steps to create Shift Roster 1 Enter the Roster pattern name which is mandatory
9. General PP 09 00 0001 Ankush More 24 10 10 wk otf pp 09 00 oo01 Ankush More 25 10 10 General PpP 09 00 0001 Ankush More 26 10 10 General pp 69 00 0001 Ankush More 27 10 10 General PP 09 00 0001 Ankush More 28 10 10 Genera pp 02 00 0001 Ankush more 29 10 10 General Ppp 03 00 0001 Ankush More 30 10 10 General PP 09 00 00901 Ankush more 31 10 10 wk ofr pp 09 00 3 Attendance Report All All C Irregular Days C Holidays F Present Full Days Iv Absent Full Days On Leave C Late Coming C Half Days Half Days C Weekly cnr C Early Going Attendance Report TiMEandPAYOFFiCE provides the user with a wide range of reports Attendance Report provides the optional attendance details of each selected employee over a selected date range Steps to generate Report 1 The report shows a Day Status selection panel as shown above Here you can select the status you require to consider in the report Only those dates matching the status selected are shown in the report 2 Employees belonging to selected company amp location are shown which can be filtered as all other forms 3Select the employees for which report are to be generated and click on view 4 A sample report format is shown below Attendance Report Location Pune Tew 1727010 From 011 0r z0 0 To 10r 0r2 010 EmpCode 1 or Ankush More Dept Date i i Ti i Out Time i i York Hours i Extra Hours 017102010
10. Multiple Punches Calculate Break Mo Break Overtime settings 1 Select checkbox Apply Overtime Settings to Apply Overtime Settings 2 You can set Minimum Overtime required Before Shift or After Shift or both which means that the employee will be applicable to Overtime only if he she satisfies the Min Overtime required before or after shift User Manual TIMEandPAY OFFICE Proffesional S1 9 1 Release Date 05 Dec 2013 C Apply Overtime Settings COl Minimum OT Hours 0000 After Shif O Minimum OT Hours 00 00 Before Shit Maximum OT Hours Allowed 04 00 Consider Overtime for work on paid holiday Consider Overtime for work on weekly off 3 Minimum OT hours Before Shift If you check this checkbox and specify certain time interval Overtime will be calculated only if the employee works for that time before shift To set Minimum Overtime before Shift Check the Min OT Hours checkbox for before shift and enter the time in Hours Secs format in the textbox provided 4 Minimum OT hours After Shift If you check this checkbox and specify certain time interval Overtime will be calculated only if the employee works for that time after shift To set Minimum Overtime after Shift Check the Min OT Hours checkbox for after shift and enter the time in Hours Secs format in the textbox provided 5 Maximum Overtime Limit If you check this checkbox and specify certain time interval that time interval would be the maximu
11. end time and Break Start End time Shift work Hours are generated automatically 3 You need to specify work Hour duration for Half Days 4 Day Start Time amp Day End Time These fields are auto generated Generally applicable work duration for any employee is considered to be 24 hours Day start Day end times are used to facilitate this duration Day Start Time It starts 1 hour before the Shift Start time Day End Time It indicates the 24 hour work duration completion 5 Night Shift You can also set a particular shift as night shift by checking the checkbox provided 6 Default Shift You can also set a particular shift as default A default shift is applicable in case no shift is assigned to a particular employee Accordingly you need to make all the settings 7 Click ADD to save the Shifts details to the database Now you will observe that the entered Shift appears in the Available Shifts list Repeat the above steps for adding more Shifts Delete Edit Details of Existing Shifts You are also provided with the option of modifying or deleting an existing Shift A grid shown at the bottom of the form displays a list of all the existing Shifts 10 User Manual TIMEandPAY OFFICE Proffesional S1 9 1 Release Date 05 Dec 2013 In order to edit delete them you need to take following steps 1 Select the Shift On selecting the details are reflected in the details section A panel of buttons gets visible as shown below 2 To Edit
12. selected fields using the Up Down arrows 4 Any custom text can be added as a field to the report using Add Custom field 5 Once all the required fields are ready click on Add Row This is a mandatory step You can see the Sample report format below You can also add multiple rows 6 Click on Save Settings to save the report format 7 Similarly you can maintain multiple customized report formats ERP Report ERP Repori GE se puit penecaticn z ERP Report f 41 Setect mia i J _Company Location Select Company CES Nie Select Locaton Pune Select __ z E Pda ts at De Toon D Total No Of Employees 9 i pu aL Ankush Mone Deiml ooo03 Lata Boidhani Deteuste 000s Poonam Ehujial Deteult ponz Sanjay Nimbalkar Deisl Po ope Setka Creteualt 060143 Ajinkya Maik Defict 06014 krishna Deshpande Deter 00015 Default 000146 Sonali Khandagale Deimult Tsuma R hy k nooohowsag amp ea B E Wig NO 4 Sebect employees ta generate report j Chek to generate report CJ Check All ERP Report Generation Once the ERP report is designed and saved the next step is report generation 17 User Manual TIMEandPAY OFFICE Proffesional S1 9 1 Release Date 05 Dec 2013 Steps to generate Report 1 All the saved ERP report formats are shown in a drop down Select the report to be generated 2 The ERP Report can be generated in a no of formats Sel
13. 10 00014 Krishna Deshpande PP PP wo PP PP PP PP PP PP wo 11 09015 PP PP PP PP PP PP PP PP PP PP 12 00016 Sonali Khandagale PP PP wo PP PP PP PP PP PP wo B 14 PP Prasent P First Half Prazent OP Second Half Present 44 Sozent HH Holiday W C Employee shift details report Employee Shift Report PP PP PP PP PP PP PP PP PP PP PP PP PP PP PP PP PP PP pp PP PPS PP PPS PP PP pp pp PP PP v PP PP PP PP PP PP y PP PP PP PP PP PP PP PP lt o00 060 0 0 e gt 7 Ke PP PP wo on PP pp PP PP PP PP PP PP PP PP PP PP PP PP PP PP PP pp TiMEandPAYOFFiCE provides the user with a wide range of reports PPS PR PRS PP PP pp PR Pp Pp PP PRY v PP PP PP PP PP PP y PP PP Pp pp PP PP PP PP PP PP PP PP PP PR PP pp PP pp WO PP gt O O 6 6 61610 v7 v O WeesrlyOF Irrezular Manual Entry Special Entry Tour Entry Employee Shift Report provides all the month wise shift details of each selected employee Steps to generate Report PP PP PP PP PP PP PP PP PP PP PP PP PP PP PP PP PP PP PP PP PP PP PP PP PP PP PP PP PP Ww pA PP PP PP Ww PA PP W PP PP PP PP PP PP PP PP PP PRY Ww gt Visi sisfis g R
14. 2 Select the no of weeks for which to create the Shift Roster with the help of checkbox provided in the left The corresponding rows get enabled when you select the week 3 Select the shift for each day of the week selected with the help of dropdown which appears by clicking into the cell Please make sure that the pattern has complete weeks 1 e If it starts from Tuesday it should end on Monday 4 You can also set a day as Weekly Off from the dropdown similarly 5 Click ADD to save the Shift Roster details to the database Now you will observe that the entered Shift Roster appears in the Available Shift Rosters list Repeat the above steps for adding more Shift Rosters 11 User Manual TIMEandPAY OFFICE Proffesional S1 9 1 Release Date 05 Dec 2013 Delete Edit Details of Existing Shift Rosters You are also provided with the option of modifying or deleting the existing Shift Rosters A grid shown at the bottom of the form displays a list of all the existing Shift Rosters In order to edit delete them you need to take following steps 1 Select the Shift Roster On selecting the pattern is reflected in the grid shown A panel of buttons gets visible as shown below 2 To Edit Details The grid is currently disabled Click on Modify to enable them Edit the pattern as required and click on Update This will save the changes 3 To Delete Just click on Delete and the Shift Roster will get deleted 10 Assign Shifts m
15. ATE OFFICE CORPORATE OFFICE CORPORATE OFFICE oe CNCR here tO assign i TiMEandPAY OFFICE provides the user with a facility to assign employee to certain company out of multiple companies You can assign company amp location to an employee or a number of employees at a time Assign Company is the form provided to serve the purpose The form structure is as shown above User Manual TIMEandPAY OFFICE Proffesional S1 9 1 Release Date 05 Dec 2013 With this form you can 1 Assign company and location for an employee Steps to assign Company amp Location 1 The employee list will be shown according to the user authority You need to select the required employees 2 Select the company amp location which you want to assign 3 Click on Assign You can see the assigned Company amp Location against those employees in the grid 4 Department Master Department Master 1 Select Company Location i Depa crtment Master te add update department elect Company ELIXIR Select Location CORPORATE OFFICE l Deparment Name Other Details Admin Call Centre Drenar FACILITATION FRANCHISEE 2 Enter Department Front Office details J _ Housekeeping a Human Resource i Infrastructre Placement a E ality Regional Office _ Traning 4 Click to save 2 e 5 Click to delete y Department Master TiMEandPAYOFFiCE provides the user w
16. D 1 192 168 000 237 Name Machinename Machine No 1 IP Address 192 168 001 201 Machine Type NON TFT TET NON TFET Activate Deactivate Users Form bS Manage Users Existing Users ID Name Status Ankush More Active Admin Active Pooja Sattwe j Active Dhanashree Waf Active Turabh Pathan Active etie 1 Select a user im Active Active Deepika Varma Active Active Ajinkya Naik Active Active C ES L P E I NEEESE ETES y 2 Click to activate pSneha Bhegade eat CARE piva angie Aa Steps to add Machine Details User Manual TIMEandPAY OFFICE Proffesional S1 9 1 Release Date 05 Dec 2013 1 Click on Add Machine Details and small form pops up as shown in the left column above 2 Enter the machine name IP address and machine number All the fields are mandatory 3 Click Save to save the machine details to the database Now you will observe that the entered machine details appear in the Available Machines list on the right side Delete Machine Select any machine from the Available Machines list and click on Delete Steps to Download Data from Machine 1 All the available machine names are loaded in the Machine Name Combo Please select the required machine On selection the machine number IP of the selected machine is shown in the controls at the side 2 Please make sure that the selected machine is properly connected in LA
17. IG G 6 6 610 6 oO oO oOo oOo 0 Oa FY Oo fF O So ooo co oro pim Rim 1 The employee list will be shown according to the user authority You need to select the required employees You can also select employees department wise or category wise 2 Select the required Month and Year 3 Click on View to generate the report 4 This report can be exported in many formats Shift Details Report Menth October Year 2010 Code Mias Arius bore Lala Bachem Pooran Bhua Sonjmy Mirador CES Location 2 43 H 0S 05 15 16 17 Pune 16 15 wW H a J A GS GS WO GS Gs Wo 1B 1 2010 2 ERP Report ERP report setting Daily 16 User Manual TIMEandPAY OFFICE Proffesional S1 9 1 Release Date 05 Dec 2013 FRP Report Settings Ss z 1 Enter rcport name EEE Se SIARTR SREB EE NYRE EE terrrga Report Se 7 7 Setect Gepearstors x Repor Header DailyReport i nu E Field Separate Date Format Res MM hind xx Rira Terrrsirtzatoir i None he Date Separator Nune F 2 select required k date format J Select Fields a Select appropriate Fa iG ickawatr Separators D 3 Ssisct tisids to p y Department ae te Company Location an Clepartment be shown in report imategory rearrange Designation ee 2 Ciate j Galy RPREport Category hift and click hers sseleritedd fehis _ Existing Repon Formate lt 4 Selecte
18. N To confirm you can type the following command in your System by going into Start gt Run gt In the textbox type ping then give 1 space type the machine IP and enter e g ping 192 168 0 201 and then press enter A black screen will pop up Check if you get TTL response from machine or not If you get response like TTL 64 multiple times the machine is properly connected in LAN If you get Request timed out it means your machine is not properly connected in LAN 3 Click on Download Data to start downloading The downloaded data is displayed in the grid below Steps To Activate Deactivate Users 1 Click on Activate Deactivate Users button Manage Users form will pop up as shown above 2 All the users with their ID Name and the current status are loaded in the grid 3 Select a particular user and click on Activate or Deactivate as required The change in status is immediately reflected in the grid Steps to Clear Administrator from attendance Machine 1 Click on Clear Administrator button Step 2 MASTER Entry Company Master Company Master Company Master Company Mame Phone Ma Emel Financial Steri Fin ancial End Other Details ELIA Si eeoro 3132001 CES z 5272381421 _suppot cesnetndiacom 01404 2010 31032011 O T ee f Enter Compan Y Select all the records to i Details Fin Stan Year be savedideleted j l is mandatory l Wake swe that Fin Stan Weer re entered a we aomu in the s
19. User Manual TIMEandPAY OFFICE Proffesional S1 9 1 Release Date 05 Dec 2013 ES Download Data Select Machine Name IP Address Machine No fa Add Machine Details 1 Click to add machine details gdgd a 192 168 0 249 Select_a mach 3_ Click to F 48 Lowndes ick on Download J stully manage users Machine admin x p Download Data Activate Deactivate Users Clear Administrator Userld EmployeeName LogDate LogTtime 10 11 2010 47 17 Ankush More 40 11 2010 1717 107172010 1717 1071172010 1717 f Downloaded data Ankush More 92 11 2010 13 04 Jaee i Shown here J Ho 0271172010 12 04 3170 2010 10 27 3071072010 21 54 Ankush More 3071072010 14 07 2071072010 14 07 3071072010 44 07 30 10 2010 11 27 3071072010 11 27 Ankush More 3071072010 11 27 3071072010 11 16 Downloaded Data Step1 Download Data from Machine Download data from Machine TiMEandPAY OFFICE provides the user with a facility to directly connect to the Attendance machine through LAN and download users and attendance logs from the machine The form structure is as shown above With this form you can 1 Add multiple Attendance Machine details 2 Download Users and Attendance logs from machine 3 Activate Deactivate Users 4 Clear Attendance Machine Administrator Add Machine Details Form ES Add Machine Connection Details adaini SEDER eE Available Machines T
20. d fisids Day Status ark Hiiri r ct SxIisStinNn sis g Overtime report format and Lale Status click to delete Estes hina Carly Status _3 Early Time Delete Add Custom T ext Field f G_Chick to add selected Text aaa fields row to report Sample report format Il hdd Row E shown here l m Sampie Heport Format __ SSS Employes Lode Employes Name Department Deeignation Day Status r 7 chek to undo the changes in report format _ a 3 Click to save the repurt sellings Save Settings ERP Report Settings TiMEandPAYOFFiCE provides the user with a facility to design your own report structure save it with a user defined name and use the template to generate report as and when required This can be done in 2 steps 1 Design report structure and save to database 2 Generate report for selected employees and selected period Steps to design report 1 Enter the report name Select the required date format and separators Select field separator and row terminator 2 All the available attendance related entities are shown in a list box in the central left of the form Here you can select multiple fields and transfer them to the selected fields list in the right using the arrow buttons Similarly you can also remove the selected fields by shifting them to the left 3 You can also change the sequence of the
21. date range 3 Click on View to generate the report 4 This report can be exported in multiple formats Daily Attendance Report View CES Daily Attendance Report EEE Pune Date 05 10 2010 Employee Name Ankush More Laila Baidhani Poonam Bhujbal Sanjay Nimbalkar Backup Database Do oem bo take Oatabase Backups The database backup is stored on following path with current date Save in Se Local Disk C e E 09 30 1 8 30 09 30 1 8 30 09 30 1 8 30 09 30 1 8 30 59 Accesscontrol D 4J4xEnabledwebsite1 My Recent ava Documents LO Documents and Settings E DotNetNuke _Community_OS 1 06 00_Install I Inetpub Intel LD kop D kopran Program Files i RelyonsSoft E sagar L somnath Standard User Manual E varshaWeb lt D webSite1 9 WebsSite2 D webSite4 D WebSites Websites ID WINDOWS BH oi_Feb_2011 Mdb E 16_Feb_2011 mMdb 2 23_Mar_2011 Mdb BH CSRC Jan_27 R5 GM Edits mdb B payrolli Mdb EF payroll Mdb E smartPro mdb File name My Network Save as type gt 16 11 2010 20
22. e Shift Roster option select the Shift Roster from the combo box that is displayed in front Please make sure that the Roster start day should match the shift assigning day 1 e if the Roster pattern starts from Monday the Roster assigning date should also be some Monday 4 Assign Weekly Off Select the Weekly Off option A panel to assign two weekly offs is visible as shown above Select the appropriate weeks and the day to assign weekly off 5 Click on Assign to assign 12 User Manual TIMEandPAY OFFICE Proffesional S1 9 1 Release Date 05 Dec 2013 Steps to Clear Shifts 1 Select the employees amp date range within which to clear shifts 2 Click on clear shifts The shifts for the selected date range will be cleared Repeat the above steps for assigning shifts You can also view the shifts for all employees for the entire month by selecting Month and Year and clicking on View 11 Holiday Master Holtidey Mester 1 Se add Select Company 2 Enter all Select Location holiday dctraiis Holiday Nam Christmas Holiday Data singl Vote A571 ArU ODO Date Range From 2720 Enek le Save ect to upd desist holiday details cxuISItNG Hoanany mame _ rom Dore Independence Day 1570872010 1 579872010 O371142010 Holiday Master TiMEandPAYOFFiCE provides the user with a facility to maintain multiple Holiday details You can have multiple Holidays under each Location Holiday Master is t
23. e loaded in the dropdown box for you to select The employees belonging to the selected company amp location are loaded in the grid below 2 Select the employees to which you want to assign the department Also select the department which you want to assign to the selected employees 4 In order to filter the employee list or search a particular employee you can use the column header filters provided 3 Click on Assign You can see the assigned department against those employees in the grid User Manual TIMEandPAY OFFICE Proffesional S1 9 1 Release Date 05 Dec 2013 6 Category Master Category Master 2 Select existing category 1 Select Company Location rr 2 3 to add updsate category Category Master for modification deletian_ ee il ca aaa ean a ema tae ene Fl re S atlable Categories Select Company ELIXIR Select Location CORPORATE OFFICE ji P EE ihe EA eS o NO SS Cate gor Code Fas a Wake e settings Cate gore Plame Crstauit work Hour Settings Apply overtime Settings Min Full Day Hrs os o0 work Hours C Miniman OT Hours oo 00 After Shitt Min Halt Day Hrs 04 00 Wwork Hours C Minimum OT Hours 00 00 Before Shit Maximum OT Hours Allowed o4 o0 Apply LatetEarly Settings Temere sess Consider Overtime for work an paid holiday 00 20 Hrs Grace Late Coming Consider Overtime for work on weekly off
24. ect the required format to export 3 Select the date range for which to generate the report 4 All the employees of the selected company and location are displayed in the grid below You can also use the column header filters to search or filter the employee list 5 Select the required employees 6 Click on View to generate the report in the required format A sample report is shown below DailyERPReport txt Notepad Fle Edt Format View Help 0001 Ankush More 01 10 10 General PP 09 00 A 0001 Ankush Mare 02 16 10 General pp 09 00 oo001 Ankush More 03 10 10 wk of F pp 09 00 0001 Ankush More 04 10 10 G neral pp 09 00 0001 Ankush More osj10 10 General PP 09 00 0001 ankush More 06 10 10 General pp 09 00 0001 Ankush More o7 10 10 General PP 02 00 0001 ankush more 08 20 10 General pp o9 00 0001 Ankush More 09 10 10 General PP 09 00 e001 Ankush more 10 10 10 wk of F pp 09 00 0001 Ankush More 11 10 1090 General PP 09 00 0001 Ankush more 12710 10 General pp 09 00 0001 Ankush More 13 10 10 General PP 09 00 0001 Ankush more 14 10 10 General PP 09 00 2001 Ankush More 15 10 10 General PP 09 00 o0c1 Ankush More 16 20 10 General pp 09 00 0001 Ankush More 17 10 10 wk or pp 03 00 0001 ankush More 18 10 10 General PP 02 00 0001 Ankush More 19 10 10 General PP 09 00 0001 Ankush More 20 10 10 General PP 09 00 0001 Ankush More 21 10 10 General Pp 09 00 0l Ankush More 22 10 10 General pp 69 00 0001 ankush More 23 10 10
25. es which you want to edit Change the desired field data by directly typing into the grid 2 Click on Save to save details at once Delete Existing Companies 1 Please select all the companies you wish to delete 2 Click on Delete to delete the companies at once Location Master T Select Conipany Under s Location Master which locations to be m added i Select Company CES inact Sroa Lo ceaton Mame othe retails Location Master vo n 1 _ i D aF s rr eee 2 Enter the 4 Check to set a location Select all t eea location details as Default to be savwedideletecl aa Chek te Save Click to Delete j Bai E oe C Location already assigned to some entity cant be deleted Location Master TiMEandPAY OFFICE provides the user with a facility to maintain multiple Locations under each added Company Location Master is the form provided to serve the purpose The form structure is as shown above User Manual TIMEandPAY OFFICE Proffesional S1 9 1 Release Date 05 Dec 2013 With this form you can 1 Add a new Location 2 Edit Delete the existing locations Select the company under which you want to add update delete the locations Locations available under the selected company are listed in the grid as soon as you select some company Steps to Add New Location 1 You can manage multiple locations in a single click 2 Enter the Location Name which is mandatory a
26. filter or search employees as shown above 2 Select the required type of punches and date range 3 Click on View to generate the report 4 This report can be exported in multiple formats Show All Punches Report View CES Punch Report Locatiom Pune Punch Type Al For Ermployee Miutiple Punches For Date Range From 0171 QF2010 To 1571 w201 0 TEAM 120 to Emp Code ooo1 Employee Mare Ankush hore Deparment Sr No Date Time 1 0171 02010 0s 30 1 8 30 Oz orzo1o 02 30 15 gt 0 ozn ow2070 O9 30 1 8 0 A 04r w200 09 30 1 8 30 5 sr 02010 OS 30 1 8 30 amp oarn O20100 O9 30 1 2 30 7 O7 ow2010 09 301 2 0 osn w200 09 30 11 8 0 a osu orszo1o O3 30 1 8 30 10 1 0r 0201n 0s9 30 1 8 30 14 119 02010 OS9 30 1 8 30 12 1 21 02010 09 30 1 S 20 13 12A Oor2010 09 30 11 8 30 414 14 OF2z010 0s9 30 1 8 30 TO 15711 OF2z010 0s9 30 1 8 30 19 User Manual TIMEandPAY OFFICE Proffesional S1 9 1 6 Daily Attendance Report TiMEandPAY OFFICE provides the user with a wide range of reports Release Date 05 Dec 2013 Daily Attendance Report provides the user to view all or selected type of punches of each selected employee over a selected date range Steps to generate Report 1 The employee list will be shown according to the user authority You need to select the required employees You can also use the Column wise filters to filter or search employees as shown above 2 Select the required
27. he form provided to serve the purpose The form structure is as shown above With this form you can 1 Add a new Holiday 2 You can also edit the details or delete the existing Holidays Steps to add a Holiday 1 Enter the Holiday Name which is mandatory 2 Select the Holiday type 1 e Single Date or Date Range Select the appropriate dates In order to fix the holiday for all years check the Checkbox provided below 3 Click ADD to save the Holiday details to the database Now you will observe that the entered Holiday details appear in the Available Holidays grid below Repeat the above steps for adding more Holidays Delete Edit Details of Existing Holidays You are also provided with the option of modifying or deleting an existing Holiday A grid in the bottom of the form displays a list of all the existing Holidays In order to edit delete them you need to take following steps 1 Select a Holiday you wish to edit delete On selecting the details are reflected in the details section A panel of buttons gets visible as shown below l3 User Manual TIMEandPAY OFFICE Proffesional S1 9 1 Release Date 05 Dec 2013 2 To Edit Details The textbox controls are currently disabled Click on Modify to enable them Edit the details and click on Update This will save the changes 3 To Delete Just click on Delete and the Holiday will get deleted with all its details Step 3 Updation Entry 1 Manual Entry Man
28. ith a facility to maintain multiple Departments under each added Location Department Master is the form provided to serve the purpose The form structure is as shown above With this form you can 1 Add a new Department 2 Edit Delete the existing Departments Select the company and Location under which you want to add update delete the departments Departments available under the selected company and location are listed in the grid Steps to Add New Department 1 You can manage multiple departments in a single click 2 Enter the Department Name which is mandatory and other details 1f required 3 Please select all the records that you want to save with the help of checkbox provided in the first column 4 Click Save to save the selected Department details to the database Edit Details Of Existing Departments User Manual TIMEandPAY OFFICE Proffesional S1 9 1 Release Date 05 Dec 2013 On selecting a particular company and location all the existing departments and their details under that company and location are displayed in the grid 1 Please select the departments you want to edit and change the desired field data by directly typing into the grid 2 Click on Save to save details at once Delete Existing Departments 1 Please select all the departments you wish to delete 2 Click on Delete to delete the departments at once 5 Assign Location Assign Department Assign Department 2 Select department 1 Se
29. lect ComparnyLocation to I Select Company ELIXIR s to be assigned filter the employessideparnments SS ne Boia Lacan CORPORATE OFFICE Select Department Ee Lorri EERE Goce ooo00 ui Sel sct Sr No a Housekeeping Quality Front Office Fie gion al Office Cetauit Deteult Detault Cefault Detault Defaut Oeteutt Delauh Dieisult p nkuash kbora Laila Baidharti Poonam Bhujbal Sanjay Mimbalkar ERR Hee Quality Traning Regional Office Pooja Sathye Ajinkya Maik l Krishna Deshpande E 3 4 lg 6 7 B EARE Sonali Khandagale pvnod Khandagale ADHA ANCOOWN TS Detauit Defaut Deisuh Oefautt Detault Deiautt CGetaut Infra siructre Admin l PACGLITATION Human Resource Human Resource R sg IX Select employees to assign depstiment ae rare n n BENE Yuvraj Fas hid Heena Lohani JE CO Check All Assign Department TiMEandPAYOFFiCE provides the user with a facility to assign employee to certain department out of multiple departments You can assign department to multiple employees at a time Assign Department is the form provided to serve the purpose The form structure is as shown above With this form you can 1 Assign department to an employee 2 Steps to assign Department 1 Select the required company amp location The departments belonging to that Company amp Location ar
30. loyees and efective date RETA 0001 Ankush biore E 0003 Laila Baidhani Select Category Default 4 0005 Poonam Bhujbal EEE E 0007 Saniay Nimbalkar From Date 01 10 2010 A 00011 Pooja Sathye a O00 S Ajinbys halt O 0001 4ichna Deshpande ___LEmpGode EmpName TEE sd Bee a th O 00015 a gt C h more 01102010 Defaut T Gheckan TEE 0003 Laila Baidhani 01102010 Defauit paa e _employees depantments di Catagory Assignment o details shown here P View Category Pea opas Foomam Bhujbal OVA 02010 Detautt 0007 Sanjay Mimbalkar Ago Default 00011 Pooja Sathye onamo Default _ 90013 Alinka Maik C1N0 2010 Default 4 Click to wew Category MA assignment details Assign Category TiMEandPAYOFF iCE provides the user with a facility to set a category to an employee which contains the settings for the employee Assign Category is the form provided to serve the purpose With this form you can 1 Assign the category for multiple employees Steps to assign category 1 The employee list will be shown according to the user authority You need to select the required employees You can also assign the category department wise by selecting the department option 2 You can also view the category history of the selected employees by clicking on View It will be shown on the grid at the side 3 Select the category to be assigned and the date from which that category is to be applied
31. m Overtime that will be considered 6 Overtime for Work Hours on Paid Holiday Check the provided checkbox to consider work hours on Holiday as overtime 7 Overtime for Work Hours on Paid Weekly Offs Check the provided checkbox to consider work hours on Weekly off as overtime Late Early settings 1 Check the Checkbox at the top to Apply Early Late Settings This setting includes 4 time intervals 2 Grace Late Coming The time you specify here is the grace time to come late This means if any employee comes late by time less than or equal to this grace late time he she won t be considered as late L Appl LateltEarly Settings Grace Late Coming Grace Early Going Late Coming Allowed Early Going Allowed 3 Grace Early Going The time you specify here is the grace time to leave early This means if any employee leaves the office earlier than the assigned shift out time by time less than or equal to this grace early time he she won t be marked as left early 4 Late Coming Allowed The time you specify here is the max Allowed to come late after the Shift start IF any employee comes late beyond the late allowed time he she will be marked as absent for the first half 5 Early Going Allowed The time you specify here is the max Allowed time to leave early form office before Shift end If any employee leaves earlier than the early allowed time he she will be marked as absent for the second half C Round up wrk hrs Bef
32. nd other details 1f required 3 Please select all the records that you want to save with the help of checkbox provided in the first column 4 Click Save to save the selected Location details to the database Edit Details Of Existing Locations On selecting a particular company all the existing locations and their details under that company are displayed in the grid 1 Please select the locations which you want to edit Change the desired field data by directly typing into the grid 2 Click on Save to save details at once Delete Existing Locations 1 Please select all the locations you wish to delete 2 Click on Delete to delete the locations at once 3 Assign Company and Location Assign Company amp Location Assign Company And Location To Employees Tiypete smc y _Emploree coa poo by EmpCode Name First Name Last Name amp location to be Select Company to assign ELIXIR l i assigned Select Location CORPORATE OFFICE Select Emp Code 0000 0001 o003 0005 0007 0008 uaar CHESS 00014 LLLE Check All a ml a C i O SS he Employee Name Ankush Mo re Laila Baidhani Poonam Bhujbal Sanjay Nimbalkear Poopa Satine Ajinkya Naik ishna Deshpande Stiec emey assign com pany amp location Assign Company amp Location Location CORPORATE OFFICE CORPORATE OFFICE CORPORATE OFFICE CORPO RATE OFFICE CORPORATE OFFICE SORPORATE OF FICE CORPOR
33. ore Next 00 15 Round up OT Before Next Mien 00 45 01 00 Round Up Work Hours Overtime Settings To round up work hours overtime check the corresponding checkbox Check the options to round up 1 e Before After and select the suitable time option to round up User Manual TIMEandPAY OFFICE Proffesional S1 9 1 Release Date 05 Dec 2013 In case of before the Work Hours or Overtime will be reduced to round up where as in case of after the Work Hours or Overtime will be added to round up Repeat the above steps for adding more Categories Delete Edit Details of Existing Categories You are also provided with the option of modifying or deleting an existing Category A list shown on the left side of the form displays a list of all the existing Categories In order to edit delete them you need to take following steps 1 Select the Category On selecting the details are reflected in the details section A panel of buttons gets visible as shown below 2 To Edit Details The textbox controls are currently disabled Click on Modify to enable them Edit the details and click on Update This will save the changes 3 To Delete Just click on Delete and the Category details will get deleted 7 Assign Category Set Catepory 3 EE Tesoman ae 1 Select Company Location to mentwise Employeewse f filter employees categones i Select Ccmpany CES 7 Select Location Pune E Select Category Select Emp
34. tated format Click to Save Click to delete bi A Check All Ee Domne a Ee Financial Stat Year Format dattahbtoyyyy CL Company already assigned to some entity cani be deleted Company Master TiMEandPAYOFFiCE provides the user with a facility to maintain multiple Companies Under each Company you can have multiple locations For each Location you can have multiple Departments User Manual TIMEandPAY OFFICE Proffesional S1 9 1 Release Date 05 Dec 2013 Company Master is the form provided to serve the purpose The form structure is as shown above With this form you can 1 Add a new Company 2 Set Financial Year for that Company 3 Edit Delete the existing company Steps to Add Company Details 1 You can manage multiple companies in a single click 2 Enter the Company Name Financial Start Year which is mandatory of all the companies required Financial Year End is calculated automatically 3 Enter other details such as phone number address and email address 4 You can also mark a particular company as default by checking the default checkbox in the rightmost column 5 Please select all the records that you want to save with the help of checkbox provided in the first column 6 Click Save to save the selected company details to the database Edit Details Of Existing Companies When the form opens all the existing companies and their details are displayed in the grid 1 Please select the compani
35. tiple employees Steps to assign manual punches 1 The employee list will be shown according to the user authority You need to select the required employees 2 You can also view the manual punches already assigned to selected employees on a selected date by clicking on View It will be shown on the grid at the side 3 Check the required no of punches enter the punch times to be assigned and the date on which to add punches 4 Click on assign to assign the punches 5 You can also delete already added punches by selecting them shown aside and clicking on Delete Repeat the above steps for assigning the punches to other employees Required employees 2 The existing category and department of all the employees is shown in the same grid 3 Select the category department to be assigned Select the employees required 4 Click on assign to assign the department punches Repeat the above steps for assigning the punches to other employees 14 User Manual TIMEandPAY OFFICE Proffesional S1 9 1 Release Date 05 Dec 2013 Step 4 Reports 1 Monthly A Monthly attendance report Monthly Attendance Report 1 Select f Company Location i Monthly Attendance Report A z A Select Company CES 2 Select Month Year i to view report pa Select Location Pune Select Month October Select Year 2010 Total No Of Employees 9 re q 0 a s Z 0 bd Department Sa Category Ankush More
36. ual Punches Manual Punches Select Company renata precision componetns pvt ltd Select Location Bhosaril si From Date 31 05 2011 To Date 18 07 2011 Select SrNo EJ Code Name Deparment a Category a 1 0001 Accounts amp Finance Default il 0003049 Shirish S Solanke S 2 Accounts amp Finance Default C 0001065 Kiran Deshmane 3 Accounts amp Finance Default F 0003049 Shirish S Solanke 4 Accounts amp Finance Default EJ 0003050 Khirod C Sahoo 5 Accounts amp Finance Default F 0001011 E 16 Accounts amp Finance Default C 0003049 Shirish S Solanke a Accounts amp Finance Default ll 0003049 Shirish S Solanke 8 Accounts amp Finance Default E 0003050 Khirod C Sahoo Accounts amp Finance Default Fg 0003050 Khirod C Sahoo Accounts amp Finance Default C 0001065 Kiran Deshmane Accounts amp Finance Default FI 0003050 Khirod C Sahoo I Accounts amp Finance Datat e rd nnnines Kiran Deshmane NM Cheek all Total No Of Employees 44 C checks MEROE GESmeneeers Punch Times Punch1 0s 00 C Punch2 C Punch3 _ J Punch4 lt e Exit Punch Status Assign Manual Punches TiMEandPAYOFFiCE provides the authorised user with a facility to add manual punches to multiple employees Manual Punches is the form provided to serve the purpose With this form you can 1 Assign manual punches to mul
37. yees You can also use the Column wise filters to filter or search employees as shown above 2 Select the required date range 3 Click on View to generate the report 4 This report can be exported in multiple formats CES Fime Card Report Location Pune From o1s10 2010 To 10 10 2010 1 6 1 17 2010 Depanment 62 10 2010 03 10 2010 04510 2010 i 06 10 2010 97510 2010 2 08 10 2010 0951012010 05 10 2010 General General Wkott _Seneral i General General generale General General _ i 83 30 09 at 09 30 09 30 09 30 Date i Shit in Time H E a 09 30 H i 0930 1830 i _ _ BA Ee ee ee VWork Hours _ i 39 00 09 00 09 00 03 00 09 00 so 1 0 10 2010 Extra Hours a a a 60 00 09 00 60 06 00 00 60 00 oo0o0 60 OTOR ae 5 Show All Punches Report Select Punch Types All Machine Manual Show All Punches Report Deleted TiMEandPAYOFFiCE provides the user with a wide range of reports Show All Punches Report provides the user to view all or selected type of punches of each selected employee over a selected date range To facilitates this a punch type selection panel is given on the report as shown above Steps to generate Report 1 The employee list will be shown according to the user authority You need to select the required employees You can also use the Column wise filters to

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