PocketMoney for iPhone User Manual 314
Contents
1. Entering Auto in the Category field will match Auto Auto Fuel Auto Taxes categories ee Pl i Ac ta Curen Account Entering Sm_th in the Payee field will match cma Smith Smyth Smeth payees Dates All dates Entering 104_ in the IDs field would return all Payers checks between 1040 and 1049 IDs 1 The filter shown at the right displays all checks starting with 1 in the current account Cleared Doesnt Matter Categories All Categorias Clatees 3 All Classes 29 PocketMoney User Manual 3 1 4 for iPhone iPod Touch iPad 10 PocketMoney Sync A video tutorial on how to use PocketMoney Sync from iOS to iOS and iOS to PocketMoney Desktop PMD is available here PocketMoney Sync Tutorial PocketMoney Sync iOS device to Desktop Assuming that you are just getting started and you have data on your iPhone iPad that you want to sync to PMD for the first time In PMD 1 Create a new database in PMD File gt New 2 Start PM Sync File gt Start Sync Server PMD will always be the server since it doesn t have the code to be a client In PM on iOS device 1 Tap file transfer icon arrow icon on the account balances screen 2 Choose PM Sync 3 Set it to Client There is no need to buy the Server as an In App Purchase since PMD is acting as the server 4 Enter the IP Address of your desktop computer In PMD go to Preferences Options then the Synchronization tab and2. 2 Tap New 3 Set the transaction type to Transfer 4 PocketMoney will open the Account picker for which account to transfer money to Select Visa 5 Press the 123 New Check Number button The next available number will be en tered into the ID field Alternatively you can Enter in a check number 6 Enter the amount of the check into the Amount field 7 Tap Save and Back button Observe that the calculated balance of the Checking and Visa accounts has been updated to reflect the new check Withdrawal Transaction Let s enter data for a credit card purchase 1 Open the Visa register and tap New 20 PocketMoney User Manual 3 1 4 for iPhone iPod Touch iPad 2 The transaction type is already Withdrawal 3 Tap on the Category label or gt and select the appropriate category e g Recreation 4 Enter the name of the store e g Smuggler s Notch Ski Shop into the To field 5 Enter the amount of the purchase into the Amount field 6 Tap Save Observe that the calculated balance has been updated to reflect the new purchase 7 Optional Tap the Memo label and enter information in the Notes field e g Snow board Deposit Transaction Let s enter data for a paycheck deposit 1 Open the Checking register and tap New 2 Set the transaction type to Deposit Your paycheck increases your net worth 3 Enter the name of your employer e g E Scrooge into the From field The next time you enter a pay
3. 7 Tap Save and observe that the calculated balance has been updated to reflect the new purchase 22 PocketMoney User Manual 3 1 4 for iPhone iPod Touch iPad 8 Budgets Creating a budget and sticking to it can really help you get your finances under control You will want to figure out what your budget is for each category your track You can budget on a daily weekly monthly quarterly or yearly basis PocketMoney lets budget your computer expenses on a yearly basis entertainment weekly auto monthly and coffee on a daily Main Budget Screen The main budget screen has a lot of information on it and a lot of options PocketMoney t s Move backwards November 2009 n budget period tal Dalance Bala menan nce Button to pick SAHAA Available budget period type Expenses 51 508 of 2 573 Ya heading 594 Spent so far gt gt Red bad Over budget How far into budget a period you are Toggle between ibeam a Saved Deficit amp Beat Missed Budget Go to date fa Accounts Budigqets Budget options lt gt Arrow buttons move you to the next or previous time pe riod Av The section headers can be collapsed if you only want to see the summary amounts Budget Period Picker Displays a picker to choose what time period to analyze your budget over Daily Weekly Bi Weekly Monthly Bi Monthly Quarterly Half Year or Yearly Green is good The green spending bar grows from left to right as you sp
4. What Who amp Why When How 1 Account List Screen Account Info Screen Transaction Register Screen Edit Transaction Screen Split Transactions Repeating Transactions Nn O A FP W N Samples Starting Balance for Checking Starting Balance for Visa Transfer Transaction Withdrawal Transaction Deposit Transaction Transaction in Foreign Currency 8 Budgets Main Budget Screen Edit Budget Screen 9 Reports List Report Pie Chart 10 Filters Filters Screen 10 12 14 16 17 19 19 19 20 20 21 21 23 23 24 25 25 26 27 27 10 11 12 PocketMoney User Manual 3 1 4 for iPhone iPod Touch iPad Edit Custom Filter Screen PocketMoney Sync PocketMoney Sync iOS device to Desktop In PMD In PM on iOS device Subsequent Syncs Restoring your data from PMD to iOS device PocketMoney Sync iOS to iOS device In PM on iOS device to be the server In PM on iOS device to be the client Subsequent Syncs Syncing over your cellular data network Wi Fi Backup Restore Import Export SyncDocs Web Browser Transfer Backup to desktop Restore from desktop Import from desktop Export to desktop Migrating your old PocketMoney for Palm databases Email Register Preferences 12a About PocketMoney 12b Help amp Video Tutorials 12c PocketMoney Add ons 12d Security 12e Currency 27 30 30 30 30 30 30 31 31 31 31 32 32 32 32 33 33 33 33 34 34 35 35 35 35
5. 35 36 13 14 15 PocketMoney User Manual 3 1 4 for iPhone iPod Touch iPad 12f Data Transfers 12g Display Options Themes UI Accounts Budgets Options that affect the Budgets screen Transaction Register Options that affect the Transaction Register screen Edit Transaction Options that affect the Edit Transaction screen Reports Second Balance Line Red Badge 12h Managed Lists 12i Repeating Transactions 12j Miscellaneous QIF Options File Format Import Options Lookup Lists Editing Lookup Lists Miscellaneous Account List View Options Transaction Register Reports Transaction Register Tools Transaction Register View Options Date Picker 36 37 37 38 39 39 39 39 40 40 40 41 41 41 41 42 43 43 43 44 45 45 45 46 46 47 47 PocketMoney User Manual 3 1 4 for iPhone iPod Touch iPad Exchange Rate Worksheet Installing Custom Icons 16 Video Tutorials Acknowledgements Calendar Picker 48 48 48 49 49 PocketMoney User Manual 3 1 4 for iPhone iPod Touch iPad 0 Getting Started If you are just starting out trying to get your finances under control it can be a daunting task so I m adding this Getting Started chapter for you If you have used desktop finan cial packages or other handheld packages before the you can skip again to the chapters that interest you Where to start Let s start with What Who amp Why then When and end with How What
6. are related to the Date or Number formatting being differ File Format ent than the format for your Region of the world The De faults should work for most users but if you have issues importing or exporting then you ll need to examine the QIF oe eee eee file and set the Date and Number formats to match huidig Poania ula Date Format Default File Format Import Options Date Format mm is months dd is days yy or yyyy is two sie au C or four digit years The one extra special case worth men tioning is mm dd yy this was the Y2K date format and Import duplicates Quicken s default format Budgets Date Separator The forward slash separator shown in Export Options the Date Format can be replaced with a forward slash pe Cinai a Finir Seok octane riod or dash Number Format The number format that is in the QIF file or that your desktop financial application is expecting If you import data and all your amounts are 0 then your num ber format might be wrong Open the QIF file and look at the amount lines then match up the number format to match what is in the QIF file Import Options Mark All Cleared If ON then any transaction imported will set Cleared to ON The ra tional is if you are importing a QIF from your bank then your bank already knows about them and should be cleared Leave this option OFF if you want to honor the cleared set ting in the QIF file Import duplicates If ON then PocketMoney will import a
7. used the default of SyncDocs Since syncDocs uses Bonjour to find the server you might see other items listed If you pick a non SyncDocs server or if you try to connect to an old version of SyncDocs server then you will get an invalid server error message If no SyncDocs server appears then the most com mon Culprit is there is a firewall turned on somewhere blocking SyncDocs Try disabling all your firewalls Once you pick the server then you ll get a confirmation that the files were uploaded or downloaded Email Register In the Transaction Register screen tapping the Action button allows you to email the transactions currently being displayed You have the choice of creating an email with the transactions in QIF CSV or TDF for mat 34 PocketMoney User Manual 3 1 4 for iPhone iPod Touch iPad r 12 Preferences Aea AOSE Adjust your settings buy add ons or modify the popup iaka lists O Help amp Video Tutorials 12a About PocketMoney This is where you can find the PocketMoney version number s PocketMoney Add ons Security 12b Help amp Video Tutorials Currency Sends you to the FAQ on the catamount com site The FAQ contains some of the most frequently asked ques tions It also has a link to this documentation and over 90 Display Options minutes of video tutorials Data Transfers Managed Lists 12c PocketMoney Add ons Miscellaneous Buy in app add ons for PocketMoney Charts or Pocket
8. Add ons can be purchased to activate more features in PocketMoney such as Net Worth Chart or Photo Receipts Account name Tapping on the Account name will open the Transaction Register screen for that account Total Worth Button Toggling the binder ring or checkbox ON or OFF affects which accounts are included in the total balance in the balance bar This can also affect the data used for Budgets and Report if sShow Accounts is set to Total Worth in the Account View Options screen Add new transaction button Tapping on this button will create a new transaction and open the Edit Transaction screen to allow you to edit it use this shortcut to save a cou ple steps to quickly create a new transaction for a specific account Balance bar Displays one or two options for the balance Show one or two balances in the balance bar by turning ON the Second Balance Line in the Prefs gt Display Options Tap on Current Balance Cleared Balance Available Credit Available Funds or Future Balance to cycle through the balance types Future Balance The balance including all future transactions entered If you post date a transaction it is grayed out in the transaction register but Future Balance will include it in its Balance You could also call this the Absolute Balance or Overall Balance Cleared Balance The balance of the cleared transactions Check the cleared checkbox of a transaction in the Transaction Register to change this balan
9. Month is included as part of the Charts add ons that is purchased as an in app purchase See Reports Screen for more information Transaction Register Tools File Transfers Displays another action sheet with options for transferring your data via email or wi fi See File Transfers for more information Go to date Opens a date picker so you can jump to a specific date If you pick a date far in the past 1970 then it will move to the first record Picking a date far in the future will move to the last record 2020 Adjust Balance Opens the Adjust Balance Screen Enter the correct balance for your account Pick whether you want the balance adjusted for just Cleared Items if you want your cleared balance to match a bank statement or pick All Items if you want to adjust the overall balance of the account Reports Account Report Category Report Class Report Payee Report Cancel Tools File Transfers Go to date Adjust Balance Mark All Cleared Rollup Cancel Mark transactions cleared Marks all transactions in the current transaction registered as Cleared You can set the filter or use Search to limit what data is displayed in the transaction register before using Mark All Claered Rollup Rollup deletes all of the transactions currently shown in the transaction register and replaces them with one transaction It keeps the sum of the amounts and the cate gories of deleted transactions so the balance
10. but the very first time you sync two devices together the server device should be the device with the most current PM data in it In PM on iOS device to be the server 1 Tap file transfer icon arrow icon on the account balances screen 2 Choose PM Sync 3 Set it to Server You will need to buy the Sync Server as an In App Purchase since PMD is not acting as the server In PM on iOS device to be the client 1 Tap file transfer icon arrow icon on the account balances screen 2 Choose PM Sync 3 Set it to the Client 4 Enter the IP Address of the iOS device acting as the server The IP address is dis played on the iOS device acting as server 5 Turn ON Restore from Server this will delete all your data from PM on your iOS device before downloading a clean copy from the server device 6 Tap Sync Subsequent Syncs You can enter data on all of your devices The only rule is that if you change the same transaction or account information on both devices then the last device that was changed is going to be the data that wins out and will be synced 31 PocketMoney User Manual 3 1 4 for iPhone iPod Touch iPad 1 On your iOS device to be the server tap file transfer icon arrow icon on the account balances screen 2 Choose PM Sync 3 Set it to Server You will need to buy the Sync Server as an In App Purchase since PMD is not acting as the server 4 On your iOS device to be the client tap file transfer ic
11. check to pay your credit card PocketMoney User Manual 3 1 4 for iPhone iPod Touch iPad Note Transfer transactions are saved as two separate entries one transaction for the transfer from account and one transaction for the transfer to account Any modifications made to one half of the transfer are made intelligently to the second half Date Date of transaction Tapping the Date label or date will open the Date Picker Tap ping on the Blue Disclosure Button will open the Repeating Transaction Editor If the transaction is a repeating transaction then the date will be orange in color Payee To From Transfer To Transfer From Tapping the Payee label or gt will open the Payee Picker With a new transaction PocketMoney tries to auto complete the transaction for you Auto Complete Looks backwards through your transactions trying to match the Payee field you are currently entering If it finds a match then it intelligently fills in the other fields It won t replace date or amount if you already changed them If you tap delete then it will erase any auto complete that it entered Tap Next to finalize the auto com plete lf a Category is entered and you open the Payee Picker then the Payee Picker will show only Payees for that Category by default At the bottom of the Payee picker is a selector Pressing All will show All Payees Amount The amount you spent or received Tapping on the Amount label or gt will open the Exchange Ra
12. no affect on your net worth Transferring money from your checking account to your Visa account to make your money credit card payment The rest of the user manual covers the various features of PocketMoney and how to configure them to help you track your money 1 Account List Screen The first time you launch PocketMoney it will open to a blank Account List Screen Tap the Edit button and then the button to create a new account to track Edit button Preferences button Checking 4 871 78 Total worth a checckbox pS F Discover 2 500 34 _ Balance binder rin J gt A Mortgage 46 715 09 Add new transaction Business Checking 7 993 59 lt 2 P Will Roberts 366 18 All Transactions ws Balance Bar o Account View Options Current Balance 4 733 94 Action Button reer File Transfers a Edit Button Switches the screen to the standard iPhone Editing screen Tap the Plus sign in the upper right corner of the screen to create a new account Tap the red circle to delete an account Tap on an account name will open the Account Info Screen Grab PocketMoney User Manual 3 1 4 for iPhone iPod Touch iPad bing the mover will let you rearrange the order of the accounts Show Accounts in the Account View Options must be set to All for the rearrangement grabbers to appear Preferences button Prefs Opens the PocketMoney Preference screen This is also PocketMoney In App Purchase
13. on amounts lt matches transactions less than value Enter lt 300 to show all withdrawals over 300 gt matches transactions greater than value Enter gt 300 to show all deposits over 300 matches all transactions between the two values Enter 300 500 to show all withdrawals between 300 and 500 New button Creates a new Transaction Cleared Checkbox Marks the transaction as cleared PocketMoney User Manual 3 1 4 for iPhone iPod Touch iPad Balance as of Transaction Date The balance at the transaction date Also known as the running balance or the future balance at a particular date If you post future transac tions then this will show you the balance for your account as of the date of that future transaction This can be toggled on or off in the Prefs gt Display Options gt Transactions gt Current Balance ON OFF Swipe to delete row Drag your finger from left to right on a row to display the red De lete button so you can delete the transaction Reports button Opens the Reports Selection Screen to access the Account Category Class and Payee reports Tools button Opens the Tools Screen which includes file transfers go to date account adjustment mark all items cleared and rollup options See Transaction Register Tools for more info Filters button Opens the Filters screen to create custom filters See Filters section for more information Go To Date button Displays a date picke
14. open the website PocketMoney User Manual 3 1 4 for iPhone iPod Touch iPad Website If you set the type to Online then this needs to be set to the url that you use to connect to the online banking at your institution Fee The Fee field is used on the Edit Transaction screen if you tap the Fee button You might want to set the fee if the account has a service fee for withdrawing money from ATMs This saves you data entry since you can enter the ATM withdrawal then tap Fee to quickly add a new transaction with the foreign ATM fee amount If you receive a lot of wire transfers then you could set this for the wire transfer fee Limit This holds the minimum balance if the Type of the account is Bank Cash or As set and holds the credit limit if it is a Credit Card or Liability account Leave Limit blank if you do not want PocketMoney to highlight your account balances red if you exceed or fall below the limit for the account Limit is also used to calculate the Available Balance Chk The next check number to use when 123 button is tapped on the Edit Transac tion screen Currency If Multiple Currencies is ON in the PocketMoney Preferences then you can set a cur rency for individual accounts Picking a currency from the Currency Picker will also update the Ex USD US Dollar change Rate with the current exchange rate from the web Hours New currencies have been added called Non currency currencies for user who use the p
15. the IP address is there 5 Tap Sync That is all there is to it for your initial sync When you Quit PM and launch it the next time it will reopen the last PM database file you were using Subsequent Syncs In the Preferences Options of PMD recommend you set the Sync Server to start up when you launch PMD then all you need to do is run PMD and on your iOS device Choose PM Sync and tap Sync Restoring your data from PMD to iOS device In the case that you lose your iOS device or upgrade to a new device or your spouse starts using PocketMoney on their phone You should restore from PMD server 1 Launch PMD Start the server if it s not running 2 On iOS Device tap file transfer icon arrow icon on the account balances screen 3 Choose PM Sync 4 Set it to the Client 30 PocketMoney User Manual 3 1 4 for iPhone iPod Touch iPad 5 Enter the IP Address of your desktop computer In PMD go to Preferences Options then the Synchronization tab and the IP address is there 6 Turn ON Restore from Server this will delete all your data from PM on your iOS device before downloading a clean copy from PMD 7 Tap Sync PocketMoney Sync iOS to iOS device This is much the same as iOS device to PMD You will be picking one iOS device to be the server instead of PMD Decide which device you want to be the server it really doesn t matter all that much PM Sync is designed so you can sync any number of de vices any which way
16. to the right then all transactions that have been changed since the last import export will be displayed If you Filter Name Racer Transaction Type All switch to your personal checking account and ac Accounts Current Account tive this filter then all transactions that have been changed since the last import export will be dis Dates Recent Changes played for your personal checking account Payees IDs Cleared Dosen Matter Categorias All Cabeqories Classes All Classes Dates Options Dates has two new options in version 2 0 g Custom lets you pick a specific range of dates to show one Selecting Custom opens the screen to the right Tap on Dec 11 2009 jiis the left white button to set the Date From Tap on the right white button to set the Date To You can press the None button remove the beginning or end date limit Recent Changes date option shows only the transactions that have been created or modified since the last import or export This option is especially useful for users exporting December 10 2009 data to desktop applications such as Quicken or MS Jaiuiatyebebinf 2040 Money who want to avoid importing a lot of duplicate Feb transactions every time February 12 2011 28 PocketMoney User Manual 3 1 4 for iPhone iPod Touch iPad Wildcard searches and _ can be used to match many characters or a single character for the IDS Payees Categories and Classes fields Fitter Meme Checks
17. Money Sync 12d Security Set your password and password delay options Pe Settings amp Help Password Options Password Enter a password if you want PocketMoney to prompt you to enter a password each time you launch it Password ceecee Your password can be of any length Confirm asasas Tap in the Confirm field and confirm the password you en tered in the Password field by reentering it 10 minutes If both match then you then the next time you launch PocketMoney it will ask for your PIN To erase the PIN you must delete the PIN in the Password and Confirm fields NOTE If you forget your password then you will have to delete PocketMoney and reinstall it to remove the pass word Delay Pick a length of time to delay the asking of the password This allows you to quit the application and relaunch it within a set amount of time Set Delay to None if you al ways want it to prompt you for your password 35 PocketMoney User Manual 3 1 4 for iPhone iPod Touch iPad 12e Currency Set your currency and multiple currency options Settings amp Help Home Currency This defaults to the iPhone s home cur rency but you can change it by tapping on the Home Cur Home Currency USD rency label or gt to open the list of currencies Multiple Currencies Multiple Currencies Turn ON if you are traveling and want to enter purchases made abroad or if you need to track accounts with different currencies Update excha
18. PocketMoney User Manual 3 1 4 for iPhone iPod Touch iPad PocketMoney version 3 1 4 for iPhone PocketMoney User Manual 3 1 4 for iPhone iPod Touch iPad About PocketMoney Simple elegant and powerful PocketMoney tracks your finances quickly and accu rately PocketMoney has been an leader and innovator in the mobile computing industry Starting with the Apple Newton OS over 17 years ago on through the Palm OS and Pocket PC PocketMoney brings all that experience to the iPhone and builds on the elegance and power of the iPhone platform to give our users the best user experience ever e Track an unlimited number of accounts e Repeating and split transactions e Generate expense reports amp pie charts e Auto complete transaction based on Payee e Turn on multiple currency support if you are frequent traveler e Built in backup and restore over local Wi Fi network Requires SyncDocs e Import and export QIF files over local Wi Fi network Requires SyncDocs e Several languages supported Support User Forums http www catamount com forums Support E mail support catamount com I use SpamArrest to deal with spam You will receive an email asking you to confirm that you are a human Copyright amp Trademark 1994 2011 Catamount Software PocketMoney is a registered trademark of Catamount Software PocketMoney User Manual 3 1 4 for iPhone iPod Touch iPad Table of Contents 0 Getting Started
19. PocketMoney so they can have their data with them on the go You ll figure out what best works for you suggest entering the transaction as soon as you can This gives you the most up to date view of your financial state If you wait until the end of the week you are more likely to bounce a check or overdraw your account How There are over 200 features in PocketMoney but don t let the customizability or power scare you For basic financial management you only need to use three screens 1 Accounts Balances screen lists your accounts checking cash savings visa card 2 Transaction Register screen list all of your transactions in the account This is like your bank statement or checkbook register 3 Edit Transaction screen shows the details for a single transaction PocketMoney User Manual 3 1 4 for iPhone iPod Touch iPad When you want to enter a transaction you will select the account to open the account register and then tap on to create a new transaction Saving the transaction updates your balances for the account and the budgets if you are using budgets Earlier said Everyone is different but money works the same When you start tracking your finances you need to understand the 3 basic types of money flow e Deposits credits increase your net worth Receiving your paycheck e Withdrawals debits decrease your net worth Buying food e Transfers shift money between between accounts and therefore have
20. Transactions or Recent Changes Choosing Recent Changes will only export transactions that have been changed or added since the last time you exported Cancel NOTE Quicken 2005 dropped support for import certain types of accounts with QIF files See this wiki page for the work around to import the QIF files http en wikipedia org wiki QIF lmport_Hacks_for_Quicken_2005 2B _importing_from_ QIF 33 PocketMoney User Manual 3 1 4 for iPhone iPod Touch iPad Migrating your old PocketMoney for Palm databases or the jailbreak version of PocketMoney databases from iPhone 1 x HotSync your Palm to so the most recent PocketMoney data is backed up Then drag and drop the PocketMoney PDB files to the SyncDocs server window The PocketMoney PDB files are located in the Palm username backups folder or you can search for PocketMoney Accounts pdb PocketMoney Transactions pdb PocketMoney Lookups pdb The file extension must must lowercase pdb or the files will be sent to the iPhone but PocketMoney won t be able to import them Picking the SyncDocs local web server gt Hardy Macia Server printer settings gt hp color LaserJet 3500 C4300 After you choose Backup Restore Import Export then SyncDocs sever gt gt SyncDocs a browser window will open for you to pick the SyncDocs Server In the SyncDocs Server settings you can name the server whatever you want
21. Who amp Why Once you leave your parent s house you can t avoid dealing with money from buying the necessities of life food shelter clothing or your having fun money People track their finances for various reasons A family might need to get their spend ing under control a self employed business owner might track spending to maximize their deductions at the end of the year for tax purposes or a you might want to tighten your spending in some areas so you can budget to save money for buying big ticket items like a car or house Everyone is different but money works the same Using an application like PocketMoney allows you to track both your account activity so you don t bounce your checks or exceed your credit limit both of which can lead to addi tional fees When strapped for cash additional fees and charges is the first thing you want to avoid The second thing to avoid is spending money on unnecessary expenses which creating a budget and sticking to it A budget is like Weight Watchers Diet it gives you guidelines for your spending to help you control your costs but also lets you still have a little fun in your life so you can budget to go out to the movies occasionally just as long as you don t overdue it When Some users save all their receipts and enter them once a week others enter them in the checkout line as soon as the transaction happens and others user a desktop appli cation like Quicken and download their data to
22. action Auto complete transactions SYM screen when you start typing in the payee field PocketMoney searches through your old transaction to try Add new items to lists ON to find a match Turn this option OFF if you do not want PocketMoney auto completing transactions for you Japa Pavan nese Chinese Russian and Korean users might want this option OFF since this feature doesn t work very well with these languages Classes Categories IDs Add new items to lists Adds Category Payee Classes to the popup lists automatically each time you save a transaction Payees Categories Classes IDs Delete rename and add items to these lists See the section on Lookup Lists for more information 12i Repeating Transactions Things related to repeating schedule transactions Post Schedule Transactions Turn ON to have PocketMoney automatically post repeating transactions to Post Scheduled Transactions EYE the account registers on launch Turn OFF to disable this feature You will want to turn this OFF if you are syncing multiple iOS devices and you only want one device post Post 15 days in advance 41 PocketMoney User Manual 3 1 4 for iPhone iPod Touch iPad ing the repeating transactions to the account register otherwise you ll have two iPhone posting transactions and it will cause confusion for you Post__ days in advance Enter the number of days in advance to add repeating transactions to the transaction regist
23. ave to setup additional software It doesn t require any firewall setting changes But it is a web browser so you will have to enter the IP address of 36 PocketMoney User Manual 3 1 4 for iPhone iPod Touch iPad the iPhone into the browser each time you want to transfer files File Encoding Some common file encoding types used when PocketMoney creates files to export or tries to read files on import ISO Latin 1 is the typical Windows encoding Mac OS Roman the typical OS X encoding UTF 8 and UTF 16 are required for charac ter based languages like Japanese Greek and Russian encodings are also supported Note If you export a CSV file with UTF 16 and try to open it with Excel then due to bugs in Excels file handling in some versions you might need to use the File gt Import to import the CSV file instead of double clicking on it to open it QIF Options Set the date and number formats used in oe QIF files set import options and export options See the QIF Options section for details Email updates Email to Email Partner Options If you have a wife husband or sig nificant other that you want to keep updated with your cur rent transactions then turn on Email Updates and enter their email address When you Save a Transaction an email will be generated which you can send send to your partner When they receive the email they click the link in the e mail and the transaction will be saved to PocketMoney on their iPhon
24. by tapping on the field label or the gt Edi Transacten Categories a Auto Food Groceries Entertainment Fundraising Food Groceries Gifts Groceries Handango Medical Home Office Supplies Omaa Insurance Walmart The Category and Payee popups have one additional feature at the bottom of the screen Categories and Payees are linked and PocketMoney will show you the Catge gories that have been entered for the current Payee or the Payees that have been en tered for the current Category by default If you want to see all the Payees or Categories then tap the All button at the bottom of the screen 44 PocketMoney User Manual 3 1 4 for iPhone iPod Touch iPad Editing Lookup Lists Vitonagea ists Categories Tapping Edit on the Services List Screen will switch to the editing screen Auto Bank Charges Charity Clothing Tap the red delete button to delete items or swipe to de lete zronmnmoow p gt J K L NOTE if you are deleting a category and the category is linked to a budget then an alert window will be displayed prompting you to delete the category only from the budget Education or from both the category list and the budget r Computer zs Piano lt cxanDO VO Tap to add a new list item Entertainment Food N lt Tap on a list item to rename it An alert window will give you the option to rename it only in the pop
25. ce Current Balance This is the balance as of Today This balance does not include future transactions Available Funds The balance available for you to withdrawal from your bank account or spend on your credit card before you are overdrawn or exceed your credit limit Available Balance is the difference between the Current Balance and the Limit entered in the Account Info for the current account Available Credit The balance available for you to spend on your credit card or credit line account before you exceed your credit limit Action button Opens the Wi Fi File Transfers action sheet For more display options see the section on Display Options gt Accounts PocketMoney User Manual 3 1 4 for iPhone iPod Touch iPad 2 Account Info Screen Account Info Screen is where you set general settings for a particular Account Only the account name is required The rest of the fields are optional Back PocketMoney button Returns you to the previous screen Account name field This must be filled in when you create a new Account This name is what is displayed on the Account List and Account Transaction screens Type The type of the account The options are Asset Cash Checking Credit Card Credit Line Liability Money Market Online Savings These types are based on the types specified in the Open Financial Exchange standard If you are using QIF files to import export data then Bank includes Checking Credit Line Mo
26. check you can select the name out of the pop up list because Auto add to popups is turned on in the Prefs or you can enter E and PocketMoney will auto complete the rest of the transaction for you entering the category and amount of the last paycheck you received 4 Tap on the Category label and select Salary 5 Enter the amount of the paycheck into the Amount field 7 Tap OK and observe that the calculated balance has been updated to reflect the new deposit Transaction in Foreign Currency Let s enter data for a credit card purchase in a foreign country 1 Turn on Multiple Currencies in the Prefs screen 2 Open the Visa register and tap New 3 Tap on the Category label and select Food 4 Enter the name of the restaurant into the To field 21 PocketMoney User Manual 3 1 4 for iPhone iPod Touch iPad 5 Enter the amount in foreign currency of the purchase into the Amount field 6 Tap on the Amount label or gt to open the Exchange Worksheet Enter the current ex change rate in the Rate field For example if 1 33 is the current exchange rate between Canada and the US then 1 33 Canadian dollars foreign currency equals 1 US dollar base currency for account or pick the foreign currency symbol by tapping the gt on the foreign currency line and pick the currency that you want to use If you have an internet connection available then PocketMoney will lookup the current exchange rate for that currency code
27. create the icon then you can use the Import from desktop option in the Action Button to send the icons from the SyncDocs Server over Wi Fi to install into PocketMoney on the iPhone el Ca E Ke D D D S 4 m n The icons you download into PocketMoney will be listed first in the icon picker Y 16 Video Tutorials lve put together several video tutorials on using different aspects of PocketMoney Some users like written directions and others like videos 48 PocketMoney User Manual 3 1 4 for iPhone iPod Touch iPad PocketMoney Video Tutorials Acknowledgements Translations The About Box lists who helped translated each language in PocketMoney Beta Testers Beta testing is difficult and boring to do it correctly appreciate all the testers who have taken the time to put PocketMoney through its paces Graphic Design Quapps Interactive http www quapps co uk Calendar Picker The calendar picker is based on code from Tree House Ideas Copyright c 2006 Tree House Ideas All rights reserved Redistribution and use in source and binary forms with or without modification are permitted provided that the following conditions are met Redistributions of source code must retain the above copyright notice this list of condi tions and the following disclaimer Redistributions in binary form must reproduce the above copyright notice this list of conditions and the following disclaimer in the docu men
28. e A s D F Onana d zix civ s nimi lel E 12g Display Options Poan tnan Display Options Set Ul Theme options and other options related to what LEEEEEEETEN is displayed on the screen Themes Themes UI ERTS Themes let you adjust various aspects of the UI from the color of the UI objects to font size of data diia Transaction Register Row size Normal rows shows a lot of white space giving PocketMoney the look of many iPhone T apps Short rows allows more data to fit on the screen at one time Second Balance Line Binder ring or checkbox it s a personal preference Pick what you like better Red Badge Color Options for Blue Green Purple Gray and 37 PocketMoney User Manual 3 1 4 for iPhone iPod Touch iPad Coffee so you can pick a color to suite your finan Poa onions Ae K4 cial mood Data and Label Font choices from 14 to 24 point size and option for normal or bold font Color Blue Red Withdrawals Turn ON and withdrawals in the transaction register will be colored in red Turn OFF Data Font 14 point regular default and withdrawals will be colored black Black with drawals make it easier to see when the running balance in your transaction register drops below the account s limit when the running balance is col ored red Black Deposits Label Font14 point regular default Red Withdrawals Black Deposits Some users have a harder time seeing the default green color for d
29. ed in total All Accounts ON Include Unbudgeted in total Turn ON to include un budgeted expense in the over all budget summary total Show cents Turn ON to show cents All Accounts By default Budgets only use the accounts currently displayed on the ac count balances screen honoring the Show Accounts Non zero or Total Worth setting Turn ON to include all accounts in the budget calculations even if they are not being shown on the accounts screen Transaction Register Options that affect the Transaction Register screen Display Opti Transaction Register ID Turn ON to show the ID in the register row ID Category Turn ON to show the Category in the register on on categn Con Memo Memo Turn ON to show the Memo in the register row Class Class Turn ON to show the Class in the register row Current Balance ON Current Balance Running Balance Turn ON to show the running balance under the transaction amount The running balance is the current balance in your account as of the time the transaction in your register Note for several thousand transactions in a single register turning this op tion OFF will load the the screen faster Foreign Amount Turn ON to show the amount in the foreign currency as it was en tered Turn OFF to show in the current of the account 39 PocketMoney User Manual 3 1 4 for iPhone iPod Touch iPad Edit Transaction Options that affect the Edit Transactio
30. end money in the various categories Red is bad If you exceed the budget for the period then the bar will continue to grow but it will grow in red showing how much over budget you have gone 23 PocketMoney User Manual 3 1 4 for iPhone iPod Touch iPad Balance Available Budget column heading Tapping this column heading will toggle the data displayed in the left column Balance is how much you have left to spend in that category or how much over you are Available is how you have left to spend but shows 0 if you are over budget Budget is the amount you budgeted for the category Saved Deficit Beat Budget Missed Budget Tapping this button toggles between the Saved Deficit and Beat Budget Missed Budget display for the total Saved Deficit is a simple calculation of expenses for the period minus income for the period Beat Budget Missed Budget is how much you beat or missed your budget by If you didn t meet your budgeted income then the amount you missed by is counted against yOu iBeam Whenever you are viewing the current budget period the yellow iBeam is dis played to show how far into the budget period you are Budget Options Budget Start Date set a custom budget start date if you budget based on some thing other than the first of the month Sort on list your budget line items by category actual budgets or percentage spent Edit Budget Screen Tapping the Edit button will switch to the Edit screen f
31. eposits Turn ON to color deposits black Accounts Options that affect the Account Balances screen Display Options looms Summary charts Display the Net Worth Cash Flow or More Charts view at the top of the Accounts screen Group by Account Type Part of the optionally purchased in app purchase for Charts All Transactions Shake to show charts Turn ON and you can shake your Filters iPhone to display and hide the summary charts or the chart on the Reports page Part of the optionally pur chased in app purchase for Charts Repeating Transactions Group by Account Type Displays a section header for Bank Cash Credit Card Assets and Liability account types The section header subtotals the balance for all of the ac counts of that type All Transactions Turn ON to show the All Transactions Custom Row on the Accounts screen Filters Turn ON to show the Filters Custom Row on the Accounts screen Repeating Transactions Turn ON to show the Repeating Transactions Custom Row on the Accounts screen 38 PocketMoney User Manual 3 1 4 for iPhone iPod Touch iPad Budgets Options that affect the Budgets screen Hide Actual Expenses if 0 Turn ON to hide any budget ae expense line item that has a value of zero for the actual Hide Actual Expenses if 0 expense Show unbudgeted Show Unbudgeted Turn ON to show all expenses that currently do not have a budget amount assigned to them Show cents Include unbudget
32. ers 12j Miscellaneous lf it didn t fit somewhere else it s here Settings amp Help Miscellaneous Last saved date for new transactions Turn ON and new transactions will use the same date as the last trans Last saved date for new transactions MORES action you saved This can be a time saver if you are en Clear Amount on Autocomplete RFETUNN tering a lot of old transactions and need to keep opening the date picker to set the date Clear Splits on Autocomplete ENE Clear Amount on Autocomplete When filling in new Dian ii ON transactions using the transaction autocomplete the amount will be left empty if this option is turned ON Keyboard Clicks LON Clear Splits on Autocomplete When filling in new Show all hints again transactions using the transaction autocomplete splits will be empty if this option is turned ON Screen Rotation Do you want PocketMoney to rotate the screen Or do you prefer to keep it portrait mode at all times Keyboard Clicks Turn ON to have the calculator keypad make click sounds when you press the keys Turn OFF to disable the click sounds Show Tips PocketMoney shows help dialogs the first time you enter a screen If you want to see the help dialogs again then turn this ON 42 PocketMoney User Manual 3 1 4 for iPhone iPod Touch iPad 13 QIF Options QIF files can be opened with any text editor to examine the data Most of the issues with importing and exporting eeseweoesas
33. es the current PocketMoney database file and Backup to desktop replaces it with what is received fro the SyncDocs server The files backed up above can be restored Restore from desktop You can also use Restore on PocketMoney for Palm yael File Translers pdb files or Quicken Interchange Format QIF files Import from desktop if you want to replace your current data with what you are importing Export to deskto Import from desktop Import PocketMoney for Palm pdb files Quicken Cancel Interchange Format QIF files Open Financial Ex change OFX QFX files CSV and TDF files Import doesn t delete the current data so you can merge pre existing data Imported records are matched on the Account name so the Account name must match exactly NOTE If your desktop software cannot import the file then it could be a file encoding issue Try setting QIF Encoding in PocketMoney Preferences Under QIF Options to Windows or Mac encoding Export to desktop Sends a Quicken Interchange Format QIF file Comma Separated CSV file Tab De limited Format TDF file to the SyncDocs Server The QIF file can be imported into many financial applications The TDF file can be imported into databases or spread sheets See Filters for details on how to set the Filter to export only Recently Changed transac tions is Exporting QIF files from the main account screen will pre sent you with an additional option sheet for All
34. he month The 1st of the month y End On End date for repeating transaction Set to the end date of your car payments so it stops repeating when your car is paid off PocketMoney User Manual 3 1 4 for iPhone iPod Touch iPad Repeat weekly on Set the day of the week that Weekly repeating transactions repeat on If you buy coffee each morning before work then check Monday Friday to have a transaction for 7 for the super quad grande white mocha with hazelnut from Starbucks each morning Repeat monthly on Monthly repeating transactions can repeat on the same date each month 15th of each month or repeat on a day in the month 8rd Friday NOTE PocketMoney will add repeating transactions each time the application is launched if there are new repeating transactions ready to be added P Edit PocketMoney t Accounts Repeating Transaction 1130 lt Business Checking gt 3 000 00 cy Mortgage 46 715 09 1 2510 AT amp T 83 79 N Business Checking 4 993 59 lt Mortgage VT gt 488 37 EP Will Roberts 366 18 Comcast 120 25 Anthem 149 77 All Transactions PSNH 109 49 Filters Blizzard 41 97 N Repeating Transactions Town Of Canterbury 2 608 72 Cleared Balance Current Balance a 46 653 82 4 535 31 Lag Accounts Budgets C Process to Date Tapping on Repeating Transactions on the main Accounts screen will show all of the re peating transactions across all of you
35. iffer ent units of time from month bi month quarter half year yearly and all Chart Add Ons Chart add ons are an additional cost and bought through the in app purchase mecha nism found in PocketMoney s Preferences gt PocketMoney Add Ons screen The addi tional chart features are Net Worth Cash Flow and Month By Month Net Worth The net worth at the end of each month This includes all accounts that have the Total Worth switch set to ON checked on the account list screen Net Worth 2010 September om mse Cash Flow Inflows and outflows of money in all accounts currently being viewed Cash Flow 2010 October b een oe Month By Month This option under Reports in your Transaction Register summarizes the data by month PocketMoney User Manual 3 1 4 for iPhone iPod Touch iPad 10 Filters Filters allow you to restrict the data displayed in the transaction register by several crite ria Setting the filter lets you customize the data used in your reports or exporting trans actions to your desktop computer Filters Screen There are two locations to access the saved filters On the main Accounts Screen under Custom is a Filters option and at the bottom of the Transactions Register Screen is a Filters button Current fitter PocketMoney saves the last filter you used when User Defined you leave the Transaction Register so you can con tinue from where you left off Checks If you want to view all
36. ll the transactions in the QIF file If you import the same QIF file twice then you ll get duplicates If OFF then PocketMoney check to see if the transaction being import already exists and it won t im port it twice Turning this OFF is useful if you download QIF statements from your bank a couple times a month to update the transactions in PocketMoney Not foolproof since if you have two transactions on the same day for the same amount payee and cate gory PocketMoney will assume the second one is a duplicate and not import it Wipe only transactions on restore Turn ON if you want to only replace the transac tions when you Restore from Desktop This saves any changes you made to Ac count Info like setting the icons the budget info and other preferences Turn OFF if you want Restore to delete everything Budgets Turn ON to import the budget information if it is included in the QIF file 43 PocketMoney User Manual 3 1 4 for iPhone iPod Touch iPad Create a File for Each Account Turn ON if you want a single QIF file created for each account that is being exported This is a useful option for users who use MS Money for their desktop financial application since it only supports QIF files with a single account in them Most desktop financial applications can import QIF files that include multiple ac counts 14 Lookup Lists Lookup Lists are used for Accounts Categories Payees Classes and IDs The Lookup List is accessed
37. n screen Display Options Edit TETEE On new transaction start editing On new transactions start editing Pick which field will be the active field for new transactions This will place the turn in the payee category or amount field saving you ile Nn Poe the step of tapping in the field yourself SHA Calendar Picker Turn ON to display a 28 31 day calen aii __ OFF dar Turn OFF to use Apple s date picker Apple s date si Anemos OFF picker is better suited if you need to jump back many months or years at a time It is also better for visually SENE EEAO OFF impaired users Cani Show Time Turn ON to display the time along with the Category position Below Payee date ID Show All Accounts By default the account list only Cleared uses the accounts currently displayed on the account balances screen honoring the Show Accounts Non zero or Total Worth setting Turn ON to include all accounts in the account popup even if they are not being shown on the accounts screen Show Transfer and Payee Turn ON to show the Transfer field along with the Payee field By default the Payee field is hidden on Transfers but some desktop applications use both fields Category position Select where you want the category field positioned on the Edit Transaction screen Show ID Cleared Memo Class Turn ON to show these fields on the Edit Transaction screen Link ID field in transfers Turn ON to have the ID field copied
38. nder Adjust sets the Total to the Splits Total If you add new Edit Transaction Edit Splits Done Food Dining 118 28 Entertainment 15 00 split items it doesn t update the Total automatically so you Total can see how much remainder you have left After you add the new split items then tap Adjust to update the Total f Remainder Clear removes all of the spits items Tapping Edit will change the Adjusts button to Clear Tap Edit and Clear is a quick way to clear out the splits items if the auto complete feature fills in a splits transaction when you only want a single category transaction 6 Repeating Transactions For transactions that occur at regular intervals you must let PocketMoney know they are repeating transactions and when they repeat Examples of common repeating transactions are mortgage salary phone bill and car payments Frequency None Daily Weekly Monthly Yearly To stop a repeating transaction set the Frequency to None Every Repeat transaction every x days weeks months or years NOTE Bi weekly Bi monthly Quarterly and other types of repeating events are easily created by pick ing setting the Frequency first and then setting Every to Every 2 weeks for bi weekly Every 2 months for bi monthly or Every 3 months for quar terly repeating events a Ect Trensartion Frequency Monthly Every 1 Monthis End On N end date Repeat monthly on The 1st Monday of t
39. ney Market and Savings By default Bank Checking The Online type doesn t display a balance in the Ac count List screen but will instead open to the website entered on the website line So might have a Pay Pal account setup to launch the http www PayPal com so can access my online ac count from within PocketMoney keeping all my ac counts in one place Please note this is NOT online banking where you can download your statements or electronic banking from PocketMoney You are actu ally logging into your account through a web browser just as if you were using Safari Icon Tapping anywhere in the Icon cell will open the Icon Picker Pick one of the icons that come with PocketMoney or a custom icon if you installed any See Installing Custom Icons in the Miscellaneous Chapter Account Checking Total Worth Type Bark loon bank png Expires Account 23156789 Institution Midas Mulligan Bank 609 555 1294 So Website Phone Fee 1 50 Limit Chk 11 Currency USD i Exchange Rate 1 per 71 00 Motes Aduting manier 011400 F Expires Account Institution Phone Notes Optional fields for specific information on your accounts The Notes field is a free form field that allows you to enter longer amounts of data about the account You could put the bank address or the wire transfer information in Notes Phone and Website info button Tap the blue arrow to open to dial the phone number or
40. nge rates Swiss Rounding Extra turn multiple currencies on and use it to track my frequent flier mileage and use it to track billable hours The exchange rate for the billable hours is my hourly rate 50 150 250 Update exchange rates Turn ON to have PocketMoney download the current exchange rates from online when ever PocketMoney is opened Turn OFF and user will have to manually update the exchange rate for each account Swiss Rounding Turn ON to use the rounding defaults for the currencies your specify Turn OFF to turn off rounding and round to the nearest cent 0 01 This option is de signed for users who use CHF Swiss Franc currency although it might apply to other currencies also The iPhone default handling of CHF is to round it to the nearest five cent 0 05 0 10 by turning Default Rounding OFF PocketMoney will round to the nearest cent 0 01 0 02 12f Data Transfers Set transfer mode file encoding QIF options and e mail partner options r 5 el Transfer Mode How data is sent back and forth between Transfer Mode SyncDoes PocketMoney and desktop The options are SyncDocs or Web Browser File Encoding Western ISO Latin 1 SyncDocs can run on your desktop at all times which makes doing quick backups easier and lets you drag and drop files into the SyncDocs window to download them to the iPhone QIF Options Email Partner Options Web Browser lets you use any web browser so you don t h
41. nt date and time and close the picker 17 18 19 20 21 l 24 25 26 27 28 Tapping the lt gt left and right arrows will move you to the next or previous month 31 Set Show Time ON OFF in Prefs gt Display Options gt Edit Transaction if you need the ability to set a specific time with your transactions for in stance if you are tracking billable hours 47 PocketMoney User Manual 3 1 4 for iPhone iPod Touch iPad Exchange Rate Worksheet The Exchange Rate Worksheet is accessed from tapping on the Amount label or gt on the Edit Trans action Screen Multiple Currencies must be ON in Foreign Amount 18 PocketMoney Preferences Exchange Rate 1 2539 T7 Tapping on the Foreign Amount label or gt will open up the Currency Picker If there is an internet con nection available then PocketMoney will lookup the current exchange rate for the currency you select and enter it into the Exchange Rate field 3 5 8 9 o 1 x will invert the Exchange Rate amount JEDI elel ii Serange ste aa eun amain ho mm ii ma n a PocketMoney will calculate the appropriate value for n the other fields Account Amount 20 082 USD Space Mexi Installing Custom Icons PocketMoney installs dozens of Account Type icons for you by default but you can create and install your own Account Info also C ip tell F The icon should be 30x30 pixels E The type of the icon needs to be either png jpg or gif Once you
42. of the account stays correct and keeps the categories so you can run reports while maintaining some historical category informa 46 PocketMoney User Manual 3 1 4 for iPhone iPod Touch iPad tion Rollup will create two transactions if cleared transactions get rolled up so it has one cleared and one uncleared rolled up transaction Use rollups to delete old data that you no longer want around You might rollup data for the previous year after you do your taxes PocketMoney can handle large amounts of data so never rollup my data because like to keep all my data with me Video Tutorial Rollups Transaction Register View Options View Options lets you adjust how the data is sorted Less frequently used view options can be found in the Prefs gt Sorton Date Display Options gt Transactions Sort order Ascending Sort on Which field to sort the transaction register by The choices available are Amount Category Class Cleared Date ID Memo and Payee Sort order Ascending Date If you like the newest transaction at the bottom of the screen like a traditional checkbook Descending Date lf you like the newest transaction at the top of the screen Date Picker Cancel Tapping on the Date field will use the date picker shown January 2010 Tap on a day on the calendar to pick a date and close the Tue Wed Thu date picker Tapping on the time lets you set the time Tapping the Today button will select the curre
43. on arrow icon on the account balances screen 5 Choose PM Sync 6 Set it to Client 7 Tap Sync Syncing over your cellular data network syncing over your cellular data network 11 Wi Fi Backup Restore Import Export To access the Wi Fi File Transfers sheet tap on the Action Button on the Account List Screen There are two options for uploading and downloading data in PocketMoney SyncDocs is small desktop server application or you can use a web browser prefer SyncDocs but some users find the web browser is better for them Go to Prefs gt Data Transfers gt Transfer Type to switch between SyncDocs and Web Browser SyncDocs The SyncDocs server is required to be running on your desktop computer OS X Win dows or Linux so PocketMoney can send and receive files For directions on down loading SyncDocs visit http www catamount com SyncDocs html Web Browser Transfer Many Windows users find the web browser option works better for them because there are less firewall hassles to deal with using a web browser Explorer Safari Chrome Firefox than using SyncDocs For directions on using the Web Browser there is a video tutorial here WebBrowserTransfers mov 32 PocketMoney User Manual 3 1 4 for iPhone iPod Touch iPad Backup to desktop Sends the PocketMoneyDB sqI database the com catamount PocketMoney plist preferences file and any Account Type images to the desktop Restore from desktop Delet
44. on type to Deposit 6 Enter Miscellaneous into the Category field 7 Enter Opening Balance into the From field 8 Enter the check number of the last check that you wrote into the Id field This en ables PocketMoney to assign the next available check number 9 Enter 354 88 into the Amount field 10 Tap Save This will save the transaction 11 Observe that the calculated balance is 354 88 Starting Balance for Visa Let s create an unpaid balance in your Visa account of 1 224 69 1 Tap Back button to return to the Account List screen if you are not there 2 Create a Visa Account a Tap New b Enter Visa in the Account field PocketMoney User Manual 3 1 4 for iPhone iPod Touch iPad c Set the Type to Credit Card d Tap Back button 3 Select Visa from the Account listing 4 Tap New 5 Set the transaction type to Withdrawal This is money you owe 6 Enter Miscellaneous into the Category field 7 Enter Opening Balance into the To field 8 Enter 1224 69 into the Amount field 9 Tap Save This will save the transaction Tap Back button to return to Account List 10 Observe that the calculated balance is 1224 69 Parenthesis represent negative numbers for currencies if your Region in the System Settings is set to United States Transfer Transaction Let s enter data for a check to pay your credit card bill 1 Tap Checking to open the Checking Register
45. or budget categories Delete tap the red circle to delete a budget category You will be prompted to delete the category from the budget Auo only or from the budget and the popup category list computer tap the add budget category button to create a new Drno budget category Entertainment Food Dining Tap on any budget category row to edit the budget cate gory information Any category that doesn t have a budget associated with it is listed under Unbudgeted Home Mortgage Food Groceries 24 PocketMoney User Manual 3 1 4 for iPhone iPod Touch iPad Budget Type Expenses or Income Period Daily Weekly Monthly Quarterly or Yearly Calegory Food Budget Amount The amount for the period you Budget Type Expenses specify Period Weekly Include subcategories If the category has sub categories then this option will appear Subcatego Budget 58 00 ries are defined as lt parent category gt colon lt sub category name gt For example Food is the parent Include subcategories category to Food Dining and Food Groceries If Include Subcategories is ON then the budget item will include all soending by the subcategories If you turn this on for a parent category then you should not budget for the subcategories individu ally If Include Subcategories is OFF then the parent category will only total expenses that are specifi cally spent in the parent categor
46. ption shows in the keyboard tool bar only when the keyboard is displayed for the ID field ID Amount 23 00 Contacts Opens Contacts to allow you to pick a Cleared T OFF payee out of your Contacts application This option shows in the keyboard toolbar only when the key board is displayed for the To From field View Options Prefs gt Display Options gt Edit Transaction is where you can toggle the display of the Payment Notes Class and Cost Gal fields on or off See Edit Transaction View Options for more info m poe 5 Spl It Transactions Edit Transaction Edit Splits Edit Splits allow you to breakout a single transaction into sev ial 118 28 eral categories and amounts If you shop at Super Wal mart and buy groceries a new book shelf and get 40 cash back then you can enter each sub transaction for your Food Groceries Home and Transfer to Cash Entertainment 15 00 y The split transactions are in the top section of the window Tap on an item to edit it Splits total the sum of the split items entered Remainder the difference between the splits total and Remainder Adjust PocketMoney User Manual 3 1 4 for iPhone iPod Touch iPad the total Total the overall amount for the transaction This is the amount shown on the Edit Transaction screen and in the transaction register creates a new split item Remainder creates a new split item with the amount of the remai
47. r accounts In the sample above the account is listed below the amount of the transaction and the type of the repeating event is listed under the date Tapping the will create a new repeating transaction but since no account is selected you need to make sure you select an account Process to Date Will post any repeating transactions up until the date you pick in the calendar picker Use this if you want to post all of your repeating transactions up until your next pay date Note Once a repeating transaction is posted the date will change to the next time it will be posted Deleting the posted repeating transaction from your account transaction reg ister will not move the next post on date back again PocketMoney User Manual 3 1 4 for iPhone iPod Touch iPad 7 Samples Initially all account balances in PocketMoney are zero The first step in PocketMoney is creating Opening Starting balances for all your accounts Let s set up balances for checking and Visa accounts These accounts are the defaults built into PocketMoney but you can change the name of the accounts and add as many other accounts as you need Starting Balance for Checking Let s create a checking account starting balance of 354 88 1 Open PocketMoney 2 Create a Checking Account a Tap New button b Enter Checking in the Account field c Tap Back button 3 Select Checking from the Account listing 4 Tap New button 5 Set the transacti
48. r so you can quickly jump to that date If you have a lot of transactions this is quicker than flipping the screen back to 2002 HINT To quickly get to the first transaction flip the year to something really early like 1978 to quickly get back to the newest transaction flip the year to something in the fu ture like 2020 Action button Opens the Wi Fi File Transfers action sheet This also includes the E mail option so you can email the currently viewing register See Wi Fi Backup Restore Import Export for more info View button Opens the Transaction Register View Options Screen Pick what fields to show in the transaction s row Change the ordering of the transactions ascending descending PocketMoney User Manual 3 1 4 for iPhone iPod Touch iPad 4 Edit Transaction Screen cence Edit Transaction Tapping the New button on the Account List screen a will create a new transaction and opens the Edit Transaction screen Date Jan 11 2010 Mon PocketMoney provides three types of transactions fom Van using the Data Entry Slip ro Murphy s Taproom gt Deposit from sources outside PocketMoney De aay PCa d posits are any transactions that increase your net Amount 23 00 worth such as depositing your paycheck into check ing or depositing an inheritance from Aunt Gertrude IDs gt into your savings account e Withdrawal to payees outside PocketMoney Withdrawals are any transactions that decrease your ne
49. rogram Days to track frequent flyer miles award points billable hours These custom currencies will display as Miles Hours hr 32 4 Kilometers Days d 6 2 None Miles mi 20593 AED United Arab Emirat Kilometers km 12303 None 1234 Exchange Rate The exchange rate per one unit of your home currency PocketMoney User Manual 3 1 4 for iPhone iPod Touch iPad 3 Transaction Register Screen Tapping on an account in the Account List screen opens the Account register screen Back bution gt E SE a Search button oe Walman 39 50 borre S1 IA 44 151609 lt llusiness Checking gt 53 00 zuu e gt a Balance as of Cleared checkbox gt gt Newik s Lobster 513328 transaction date an Suan lt Swipe to er delete row Incependers Insthute 521 00 gt poets lt Business Checking gt 3 000 00 gt Free State Project 294 00 gt F rrbertrert eel BADI Ti 15 505 16 TATARI New button Heports Tools Filter O lt lt View button Reports butto Tools button Filter button Back button Returns you to the previous screen Search button Displays the search entry field and the accounts Anja Mastercard Pending Cleared All quick filter buttons Enter a value to show transactions that match the entered criteria Pick Pending Cleared or All to display that set of transactions Cancel Searching
50. t worth such as writing a check for your electric bill soending 10 at the movies or using your credit card to purchase a new snowboard Transfer from one PocketMoney account to another Transfers do not change your net worth because money is just being moved between accounts Examples include withdrawing cash with your ATM card into Petty Cash or writing a check to pay your credit card Save Saves the transaction and returns you to the previous screen Cancel Cancels any edits you ve done and returns you to the previous screen Withdrawal Deposit Transfer The transaction type selector sets the type of the trans action If you press Transfer when the Transfer To account is empty then it will prompt you for the account to transfer money to Withdrawal to payees outside PocketMoney Withdrawals are any transactions that decrease your net worth such as writing a check for your electric bill spending 10 at the movies or using your credit card to purchase a new snowboard Deposit from sources outside PocketMoney Deposits are any transactions that in crease your net worth such as depositing your paycheck into checking or depositing an inheritance from Aunt Gertrude into your savings account Transfer from one PocketMoney account to another Transfers do not change your net worth because money is just being moved between accounts Examples include with drawing cash with your ATM card into Petty Cash or writing a
51. tation and or other materials provided with the distribution Neither the name of Tree House Ideas nor the names of its contributors may be used to endorse or promote products derived from this software without specific prior written permission THIS SOFTWARE IS PROVIDED BY THE COPYRIGHT HOLDERS AND CONTRIBUTORS AS IS AND ANY EXPRESS OR IMPLIED WARRANTIES INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED IN NO EVENT SHALL THE COPYRIGHT OWNER OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT INDI RECT INCIDENTAL SPECIAL EXEMPLARY OR CONSEQUENTIAL DAMAGES IN CLUDING BUT NOT LIMITED TO PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES LOSS OF USE DATA OR PROFITS OR BUSINESS INTERRUPTION HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY WHETHER IN CON TRACT STRICT LIABILITY OR TORT INCLUDING NEGLIGENCE OR OTHERWISE ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE 49
52. te Worksheet if Multiple Currencies is on in the PocketMoney Prefer ences See Exchange Rate Worksheet for more information ID Cleared Memo amp Class Optional fields You can turn their display off in the View Options Category Turn on Category above Payee if you want Category positioned like PocketMoney for Newton Palm OS and PocketPC positions Category lf a Payee is entered and you open the Category Picker then the Category Picker will show only Categories for that Payee by default At the bottom of the Category picker is a selector Pressing All will show All Categories bd Duplicate button Duplicates the current transaction Esplits button Opens the Edit Splits screen If the transaction is already has splits transactions then the category will be displayed as lt splits gt and you can tap on lt splits gt to access the Edit Splits screen too Bad Fee Creates a new transaction with the Fee specified in the Account Info for this account PocketMoney User Manual 3 1 4 for iPhone iPod Touch iPad Camera button If you have purchased the Photo Receipts add on then the camera button will appear and you can attach up to 3 photos to a transaction This is useful if you want to keep electronic records of your receipts or warranty papers Trash Can Deletes the current entry cancel Edit Transaction Next Check Inserts the next check number into Category Food Dining gt the ID field This o
53. the transactions in the register Music purchases then you need to tap Filters button and select Reset filter NYC Trip 1 D a 1 A D Recent Selecting a row will active that filter Current filter is the currently active filter Tapping on the opens the Edit Filter Screen so you can modify the filter criteria Tapping the will create a new filter NOTE PocketMoney intelligently displays User Define Filters If you open the Filters screen from the transaction register of an account then it will only show you the filters available for that account this includes filters for Current Account If you open Filters from the Accounts screen then all saved filters will be displayed Edit Custom Filter Screen Set the options to create a custom views of data for reports or for exporting There is an All option for each item including Accounts which is how you can create reports that span accounts Accounts Options Accounts has a couple special options All Accounts option is limited by what the Account View Options has set for the Non Zero or Total Worth Accounts If you really want All Accounts then make sure Account View Options is also set to All Accounts 217 PocketMoney User Manual 3 1 4 for iPhone iPod Touch iPad Current Account option allows a filter to be created and applied to whatever the current account is If you are in your business checking account register and active the filter shown in the figure
54. to the other half of trans fer This is OFF by default since check numbers are typically associated with only one half of a transfer Reports Options that affect the Account Balances screen ro WReporta Summary charts Display the Net Worth Cash Flow or More Charts view at the top of the Accounts screen Summary charts Part of the optionally purchased in app purchase for Charts Shake to show charts LON _ Shake to show charts Turn ON and you can shake your Group Subcategories ON iPhone to display and hide the summary charts or the chart on the Reports page Part of the optionally pur 40 PocketMoney User Manual 3 1 4 for iPhone iPod Touch iPad chased in app purchase for Charts Group Subcategories Includes the amounts of the subcategories in the parent category and hides the subcategories from the reports Drill down into the category and rerun the report to see the breakdown of the subcategories Second Balance Line Turn ON to display two balance amounts in the Balance Bar You might show the Cleared Balance and the Current Balance or the Future Balance and Current Balance Red Badge Displays the red badge on the PocketMoney icon on the Home screen whenever an ac count exceeds or drops below the Limit defined for an account 12h Managed Lists Edit the Category Payee ID and Class popup lists and set options for auto complete Settings amp Help Manage Auto complete transactions On the Edit Trans
55. up list or every where Everywhere will change it in the popup list and in all of the transaction records that it occurs in 15 Miscellaneous Account List View Options View Options allows the user to customize the some of the most frequently used op tions Show Accounts This acts as a global filter on which accounts to use in the Account popup list in the Edit Transaction Screen and which accounts to show if All Accounts is chosen in the Custom Filter screen All Displays all the accounts Non Zero Displays only accounts with a non zero balance Total Worth Displays only accounts that have the Total Worth checkbox checked If you want to run a report for three specific accounts then you could set the total worth flag on for those three accounts and in the Transaction Register View options for Cus tom pick All Accounts and it will only use the three total worth accounts you selected Future Balance Set the date in the future or past used to calculate the value for the Future Balance 45 PocketMoney User Manual 3 1 4 for iPhone iPod Touch iPad Transaction Register Reports Account Category Class Payee Report buttons Opens the Report Screen and summarizes the data based on account category class or payee Use Show Custom in the Transactions Register View Options to customize the data for the reports Limit the date range pick All Accounts to run a re port across multiple accounts Month by
56. y 9 Reports Reports help you analyze your data Report View Options button es on Options to sort the report data by item name amount or count Also let s you change the type of report displayed to a bar chart if you have purchased the Charts add on List Report Turn off the checkbox to remove the item from the Ex pense total Home Tap on Charity in the list to open a Transaction Register 2 716 81 53 0 5 to see what Is included in Charity This lets you drill Entertainment down into your data so you can run a Category Report 603 00 11 8 3 then drill down into Charity and run a Payee Report to get eae a Report summarizing where you spent your money on aa Charity Expenses 7 871 78 Reports summarize any categories that have subcatego ries associated with them so by drilling into Food you will see all Food Dining and 25 PocketMoney User Manual 3 1 4 for iPhone iPod Touch iPad Food Groceries categories and then you can run another category report to see how they breakdown Pie Chart Either one or two pie charts will be displayed If you have both expenses and incomes in a single report then two pie charts will be shown to show the breakdown of all expenses and another for all incomes Tap on a wedge in the pie chart to move the report to the details for that wedge piece Period Picker The period picker and arrows allow you to display the report over d
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