FEB 28, 2008 10:00 AM - Center for Digital Government
Contents
1. 10 00 AM T NUMBER 92309 LINE COMMODITY SERVICE DESCRIPTION QUANTITY UNIT UNIT PRICE EXTENDED TOTAL NO FROM TO ESSI CR 80 30MIL 60 40 POLY BLEND BLANK IDENTIFICATION CARDS FOR LAMINATION WITH LOW COERCIVITY MAGNETIC STRIPE 500 COUNT ESSI EPS 08 SPECIFY BRAND amp NUMBER IF APPLICABLE COMMODITY CODE 655 78 044281 BOX ESSI CR 80 30MIL BLANK IDENTIFICATION CARDS WITH HIGH COERCIVITY MAGNETIC STRIPE 500 COUNT ESSI EPS 09 SPECIFY BRAND amp NUMBER IF APPLICABLE COMMODITY CODE 655 78 044281 BOX ESSI CR 80 30MIL 60 40 POLY BLEND BLANK IDENTIFICATION CARDS FOR LAMINATION WITH HIGH COERCIVITY MAGNETIC STRIPE 500 COUNT NG MODULE UPGRADE CAPABILITY ESSI EPS 10 SPECIFY BRAND amp NUMBER IF APPLICABLE COMMODITY CODE 655 78 044281 MO ESSI SOFTWARE SUPPORT TELEPHONE SUPPORT FOR ESSI PHOTO ID SOFTWARE OPERATION 8 5 MONDAY THRU PRICE SHEET INVITATION TO BID NUMBER 2223125 BIDDER OPEN DATE 02 28 08 10 00 AM T NUMBER 92309 LINE COMMODITY SERVICE DESCRIPTION QUANTITY UNIT UNIT PRICE EXTENDED TOTAL NO FROM TO FRIDAY ESSI EHW 08 SPECIFY BRAND amp NUMBER IF APPLICABLE COMMODITY CODE 939 66 119292 ESSI SERIES 1 FULL COLOR SINGLE SIDE CARD PRINTER RIBBON CARTRIDGE WITH INTEGRATED CLEANING ROLLER YMCKO 250 IMAGES ESSI EPS 12 SPECIFY BRAND 8 NUMBER IF APPLICABLE COMMODITY CODE 939 66 119292 ESSI SERIES 1 FULL COLOR2. PRICE SHEET INVITATION TO BID NUMBER 2223125 BIDDER OPEN DATE 02 28 08 10 00 AM T NUMBER 92309 LINE COMMODITY SERVICE DESCRIPTION QUANTITY UNIT UNIT PRICE EXTENDED TOTAL NO FROM TO UNLESS SPECIFIED ELSEWHERE SHIP TO STATEWIDE DELIVERY COMMODITY CODE 655 78 044281 ESSI ID CARD SOFTWARE SUITE CONSISTING OF FOUR MODULES CARD DESIGN DATABASE CONFIGURATION USER INTERFACE AND DATA TRANSFER INCLUDES SOFTWARE PROTECTION PROGRAM CD AND USER MANUAL FREIGHT SHIPPING AND HANDLING DELIVERY AND 3 HOURS OF OPERATOR TRAINING ESSI 22714 SPECIFY BRAND amp NUMBER IF APPLICABLE COMMODITY CODE 655 78 044281 ESSI SERIES 3 SINGLE SIDED PHOTO IDENTIFICATION CARD PRINTER MID HIGH VOLUME FIELD INSTALLABLE LAMINATION MODULE CAPABILITY INCLUDES DELIVERY INSTALLATION SHIPPING amp HANDLING AND UP TO 2 HOURS OF OPERATOR TRAINING ESSI EHW 01 SPECIFY BRAND amp NUMBER IF APPLICABLE COMMODITY CODE 655 78 044281 ESSI SERIES 3 DUPLEX SIDED PHOTO IDENTIFICATION CARD PRINTER MID HIGH VOLUME FIELD INSTALLABLE LAMINATION MODULE CAPABILITY INCLUDES DELIVERY INSTALLATION SHIPPING amp HANDLING AND UP TO 2 HOURS OF OPERATOR TRAINING PRICE SHEET INVITATION TO BID NUMBER 2223125 BIDDER OPEN DATE 02 28 08 10 00 AM T NUMBER 92309 LINE COMMODITY SERVICE DESCRIPTION QUANTITY UNIT UNIT PRICE EXTENDED TOTAL NO FROM TO ESSI EHWU 01 SPECIFY BRAND amp NUMBER IF
3. SPECIFY BRAND amp NUMBER IF APPLICABLE COMMODITY CODE 655 78 044281 ESSI SERIES 1 PHOTO IDENIFICATION CARD PRINTER LOW MID VOLUME SINGLE SIDE USB CONNECTIVITY FIELD INSTALLABLE ENCODING MODULE UPGRADE CAPABILITY INCLUDES DELIVERY INSTALLATION BIDDER PAGE 18 LINE COMMODITY SERVICE DESCRIPTION QUANTITY UNIT UNIT PRICE EXTENDED TOTAL FROM TO NUMBER OPEN DATE T NUMBER 2223125 02 28 08 TIME 10 00 AM 92309 SHIPPING amp HANDLING AND UP TO 2 HOURS OF OPERATOR TRAINING ESSI EHWU 10 SPECIFY BRAND amp NUMBER IF APPLICABLE COMMODITY CODE 655 78 044281 DUPLEX UPGRADE FOR ESSI SERIES 1 PHOTO IDENTIFICATION CARD PRINT MUST BE ORDERED WITH ABOVE LINE ITEM INCLUDES DELIVERY INSTALLATION SHIPPING amp HANDLING AND UP TO 1 HOURS OF OPERATOR TRAINING ESSI EHWU 11 SPECIFY BRAND amp NUMBER IF APPLICABLE COMMODITY CODE 655 78 044281 LAMINATION MODULE UPGRADE FOR ESSI SERIES 3 OR FIELD INSTALLABLE INCLUDES DELIVERY INSTALLATION SHIPPING amp HANDLING AND UP TO 1 HOUR OF OPERATOR TRAINING ESSI EHWU 12 SPECIFY BRAND 8 NUMBER IF APPLICABLE COMMODITY CODE 655 78 044281 ESSI HEAVY DUTY TABLE TOP SLOT PUNCH PRICE SHEET INVITATION TO BID NUMBER 2223125 BIDDER OPEN DATE 02 28 08 10 00 AM T NUMBER 92309 LINE COMMODITY SERVICE DESCRIPTION QUANTITY UNIT UNIT PRICE EXTENDED TOTAL NO FROM TO
4. ESSI EHWU 13 SPECIFY BRAND amp NUMBER IF APPLICABLE COMMODITY CODE 655 78 044281 ESSI PRINTING CLEANING KIT CLEANING KIT 2 PRINTHEAD CLEANING PENS 10 CLEANING CARDS 10 CLEANING PADS 10 CLEANING TAPES ESSI EPS 01 SPECIFY BRAND amp NUMBER IF APPLICABLE COMMODITY CODE 655 78 044281 ESSI STANDARD FULL COLOR SINGLE SIDE PRINTER RIBBON YMCKO 250 IMAGES ESSI EPS 02 SPECIFY BRAND amp NUMBER IF APPLICABLE COMMODITY CODE 655 78 044281 ESSI POLYGUARD 1 MIL STANDARD OVER LAMINATE CLEAR 250 COUNT ESSI EPS 04 SPECIFY BRAND 8 NUMBER IF APPLICABLE PRICE SHEET INVITATION TO BID NUMBER 2223125 BIDDER OPEN DATE 02 28 08 10 00 AM T NUMBER 92309 LINE COMMODITY SERVICE DESCRIPTION QUANTITY UNIT UNIT PRICE EXTENDED TOTAL NO FROM TO COMMODITY CODE 655 78 044281 BOX ESSI CR 80 30MIL BLANK IDENTIFICATION CARDS 500 COUNT ESSI EPS 05 SPECIFY BRAND amp NUMBER IF APPLICABLE COMMODITY CODE 655 78 044281 BOX ESSI CR 80 30MIL 60 40 POLY BLEND BLANK IDENTIFICATION CARDS FOR LAMINATION 500 COUNT ESSI EPS 06 SPECIFY BRAND amp NUMBER IF APPLICABLE COMMODITY CODE 655 78 044281 BOX ESSI CR 80 30MIL BLANK IDENTIFICATION CARDS WITH LOW COERCIVITY MAGNETIC STRIPE 500 COUNT ESSI EPS 07 SPECIFY BRAND amp NUMBER IF APPLICABLE COMMODITY CODE 655 78 044281 BOX PRICE SHEET INVITATION TO BID NUMBER 2223125 BIDDER OPEN DATE 02 28 08
5. MONTH PERIODS AT THE SAME PRICE TERMS AND CONDITIONS TOTAL CONTRACT TIME MAY NOT EXCEED THIRTY SIX 36 MONTHS PURCHASE OF EQUIPMENT SHALL BE INCLUSIVE OF THREE 3 HOURS OF OPERATOR TRAINING OPERATOR INSTRUCTIONAL MANUALS INSTALLATION DELIVERY FREIGHT AND REMOVAL OF ASSOCIATED DEBRIS TWO 2 HOURS OF OPERATOR TRAINING FOR CARD PRINTERS MAINTENANCE THE SUCCESSFUL VENDOR IS REQUIRED TO PROVIDE STATEWIDE SERVICE INCLUSIVE BUT NOT NECESSARILY LIMITED TO THE FOLLOWING SPECIAL TERMS amp CONDITIONS INVITATION TO BID NUMBER 2223125 BIDDER OPEN DATE 02 28 08 TIME 10 00 AM T NUMBER 92309 THE FULL SERVICE MAINTENANCE COST IS INCLUSIVE OF ALL COST FOR FULL PREVENTATIVE MAINTENANCE EMERGENCY CALLS PARTS LABOR TRAVEL AND ALL OTHER CHARGES REQUIRED TO KEEP THE EQUIPMENT FULLY OPERATIONAL AND MAINTAINED IN GOOD WORKING CONDITION EQUIPMENT MAINTAINED BY SUCCESSFUL BIDDER S AUTHORIZED REPRESENTA TIVE UNDER PRIOR WARRANTY AND OR MAINTENANCE SERVICE AGREEMENTS WILL NOT BE SUBJECT TO CHARGES FOR INSPECTIONS AND OR REPAIRS NECESSARY TO BRING EQUIPMENT UP TO GOOD OPERATING CONDITION EXCEPT IN INSTANCES WHERE REPAIRS ARE DUE TO ABUSE AND OR NEGLECT ON THE PART OF OPERATING PERSONNEL MACHINES BEING PLACED UNDER MAINTENANCE SERVICE SHALL BE IN GOOD OPERATING CONDITION AND SHALL BE SUBJECT TO PRIOR INSPECTION AT THE OPTION OF THE SUCCESSFUL BIDDER EXCEPT AS STATED ABOVE SUCCESSFUL BIDDER MUST SUBMIT TO AGENCIES AN ITEMIZED CO
6. ACCOMMODATION ANY QUALIFIED INDIVIDUAL WITH A DISABILITY AS DEFINED BY THE AMERICANS WITH DISABILITIES ACT WHO HAS SUBMITTED A BID AND DESIRES TO ATTEND THE BID OPENING MUST NOTIFY THIS OFFICE IN WRITING NOT LATER THAN SEVEN DAYS PRIOR TO THE BID OPENING DATE OF THEIR NEED FOR SPECIAL ACCOMMODATIONS IF THE REQUEST CANNOT BE REASONABLY PROVIDED THE INDIVIDUAL WILL BE INFORMED PRIOR TO THE BID OPENING 29 INDEMNITY CONTRACTOR AGREES UPON RECEIPT OF WRITTEN NOTICE OF A CLAIM OR ACTION TO DEFEND THE CLAIM OR ACTION OR TAKE OTHER APPROPRIATE MEASURE TO INDEMNIFY AND HOLD HARMLESS THE STATE ITS OFFICERS ITS AGENTS AND ITS EMPLOYEES FROM AND AGAINST ALL CLAIMS AND ACTIONS FOR BODILY INJURY DEATH OR PROPERTY DAMAGES CAUSED BY THE FAULT OF THE CONTRACTOR ITS OFFICERS ITS AGENTS OR ITS EMPLOYEES CONTRACTOR IS OBLIGATED TO INDEMNIFY ONLY TO THE EXTENT OF THE FAULT OF THE CONTRACTOR ITS OFFICERS ITS AGENTS OR ITS EMPLOYEES HOWEVER THE CONTRACTOR SHALL HAVE NO OBLIGATION AS SET FORTH ABOVE WITH RESPECT TO ANY CLAIM OR ACTION FROM BODILY INJURY DEATH OR PROPERTY DAMAGES ARISING OUT OF THE FAULT OF THE STATE ITS OFFICERS ITS AGENTS OR ITS EMPLOYEES 30 SIGNATURE AUTHORITY IN ACCORDANCE WITH L R S 39 1594 ACT 121 THE PERSON SIGNING THE BID MUST BE 1 A CURRENT CORPORATE OFFICER PARTNERSHIP MEMBER OR OTHER INDIVIDUAL SPECIFICALLY AUTHORIZED TO SUBMIT A BID AS REFLECTED IN THE APPROPRIATE RECORDS ON FILE WITH THE SECRETARY OF STAT
7. APPLICABLE COMMODITY CODE 655 78 044281 ESSI SERIES 5 HIGH DEFINITION PHOTO IDENTIFICATION CARD PRINTER MID HIGH VOLUME DUPLEX SIDE FIELD INSTALLABLE LAMINATION MODULE CAPABILITY CR 80 90 100 CARD PRINTING CAPABILITIES INCLUDES DELIVERY INSTALLATION SHIPPING amp HANDLING AND UP TO 2 HOURS OF OPERATOR TRAINING ESSI EHWU 02 SPECIFY BRAND amp NUMBER IF APPLICABLE COMMODITY CODE 655 78 044281 ESSI STANDARD ENCODING MODULE PLEASE SPECIFY FROM ONE OF THE FOLLOWING TYPE OF ENCODING MODULE OPTIONS ISO DUAL MAGNETIC STRIPE MIFARE HID PROXIMITY HID CLASS SMART CARD DOCKING STATION E CARD HOUSING FOR SINGLE SIDE CARD PRINTERS ESSI EHWU 03 SPECIFY BRAND amp NUMBER IF APPLICABLE COMMODITY CODE 655 78 044281 BIDDER PAGE 17 LINE COMMODITY SERVICE DESCRIPTION QUANTITY UNIT UNIT PRICE EXTENDED TOTAL FROM TO NUMBER OPEN DATE T NUMBER 2223125 02 28 08 TIME 10 00 AM 92309 ESSI MANUAL PAN TILT SOFTWARE ZOOM DIGICAM CAMERA WITH EXTERNAL PC CONNECTION MUST BE CONNECTED TO THE PC ESSI EHWU 04 SPECIFY BRAND amp NUMBER IF APPLICABLE COMMODITY CODE 655 78 044281 ESSI MANUAL PAN TILT SOFTWARE ZOOM DIGITAL CAMERA WITH EXTERNAL PC CONNECTION CAN BE OPERATED AWAY FROM THE PC ESSI EHWU 05 SPECIFY BRAND amp NUMBER IF APPLICABLE COMMODITY CODE 655 78 044281 ESSI DIGITAL SIGNATURE CAPTURE PAD PURCHASE OF LINE 00001 REQUIRED ESSI 227140
8. BE APPROPRIATELY ADDRESSED DURING THE CONTRACT PERIOD LACARTE PROCUREMENT CARD PROSPECTIVE VENDORS SHOULD BE AWARE THAT THE STATE HAS IMPLEMENTED A PURCHASING CARD PROGRAM LACARTE WHICH USES A VISA CARD PLATFORM VENDORS WILL BE ABLE TO RECEIVE PAYMENT FROM STATE AGENCIES USING THE CARD IN THE SAME MANNER AS OTHER VISA CARD PURCHASES UNDER THE LACARTE PROGRAM PURCHASE ORDERS ARE NOT NECESSARY ORDERS MUST BE PLACED AGAINST THE NET DISCOUNTED PRODUCTS OF THE CONTRACT ALL CONTRACT TERMS AND CONDITIONS APPLY TO PURCHASES MADE WITH LACARTE HOWEVER A VENDOR SHALL NOT PROCESS A TRANSACTION FOR PAY MENT THROUGH THE CREDIT CARD CLEARINGHOUSE UNTIL THE PURCHASED PRO DUCTS HAVE BEEN SHIPPED OR THE SERVICES PERFORMED SPECIAL TERMS amp CONDITIONS INVITATION TO BID NUMBER 2223125 BIDDER OPEN DATE 02 28 08 TIME 10 00 AM T NUMBER 92309 IF A PURCHASE ORDER IS NOT USED THE VENDOR MUST KEEP ON FILE A RECORD OF ALL LACARTE PURCHASES ISSUED AGAINST THIS CONTRACT DURING THE CONTRACT PERIOD THE FILE MUST CONTAIN THE PARTICULAR ITEM NUMBER QUANTITY LINE TOTAL AND ORDER TOTAL RECORDS OF THESE PURCHASES MUST BE PROVIDED TO THE OFFICE OF STATE PURCHASING ON REQUEST LACARTE ACCEPTANCE IS NOT A MANDATORY REQUIREMENT OF THIS CONTRACT NOR WILL IT BE THE EXCLUSIVE METHOD OF PAYMENT BY AGENCIES DO YOU AGREE TO ACCEPT LACARTE AS A PAYMENT OPTION SHOULD YOU BE AWARDED THIS CONTRACT YES NO LA ECAT LOUISIANA S ECAT PROVID
9. BRAND amp NUMBER IF APPLICABLE COMMODITY CODE 655 78 044281 ESSI E CARD ENCODING MODULE SPECIFY MIFARE DESFIRE ENCODER HID PROXIMITY READER HID CLAS PROXIMITY ENCODER ESSI MODEL EHWU 20 SPECIFY BRAND amp NUMBER IF APPLICABLE COMMODITY CODE 655 78 044281 ESSI CONTACT SMART CARD ENCODING MODULE ESSI MODEL EHWU 21 SPECIFY BRAND amp NUMBER IF APPLICABLE COMMODITY CODE 655 78 044281 ESSI POLYGUARD 1 MIL HOLOGRAM OVER m PRICE SHEET INVITATION TO BID NUMBER 2223125 BIDDER OPEN DATE 02 28 08 10 00 AM T NUMBER 92309 LINE COMMODITY SERVICE DESCRIPTION QUANTITY UNIT UNIT PRICE EXTENDED TOTAL NO FROM TO LAMINATE CLEAR 250 COUNT ESSI MODEL EPS 19 SPECIFY BRAND amp NUMBER IF APPLICABLE COMMODITY CODE 655 78 044281 ESSI SERIES 3 FULL COLOR SINGLE SIDE CARD PRINTER RIBBON YMCKO 500 IMAGES ESSI EPS 20 SPECIFY BRAND 8 NUMBER IF APPLICABLE COMMODITY CODE 655 78 044281 ESSI SERIES 3 FULL COLOR DUAL SIDE CARD PRINTER RIBBON YMCKOK 400 IMAGES ESSI EPS 21 SPECIFY BRAND 8 NUMBER IF APPLICABLE COMMODITY CODE 655 78 044281 ESSI SERIES 3 FULL COLOR DUAL SIDE CARD PRINTER RIBBON YMCKK 400 IMAGES FOR LAMINATION ESSI EPS 22 SPECIFY BRAND 8 NUMBER IF APPLICABLE NUMBER 2223125 BIDDER OPENDATE 02 28 08 TIME 10 00 AM T NUMBER 92309 LINE COMMODITY SERVICE DESCRIPTION OUANTITY UNIT UNIT PRICE EXTENDED TOTAL
10. DUAL SIDE CARD PRINTER RIBBON CARTRIDGE WITH INTEGRATED CLEANING ROLLER YMCKOK 250 IMAGES ESSI EPS 13 SPECIFY BRAND 8 NUMBER IF APPLICABLE COMMODITY CODE 939 66 119292 ESSI SERIES 4 amp 5 FULL COLOR CARD PRINTER RIBBON 400 500 IMAGES ESSI EPS 14 PRICE SHEET INVITATION TO BID NUMBER 2223125 BIDDER OPEN DATE 02 28 08 10 00 AM T NUMBER 92309 LINE COMMODITY SERVICE DESCRIPTION QUANTITY UNIT UNIT PRICE EXTENDED TOTAL NO FROM TO SPECIFY BRAND amp NUMBER IF APPLICABLE COMMODITY CODE 939 66 119292 ESSI SERIES 4 amp 5 HIGH DEFINITION CARD PRINTER FILM APPROXIMATELY 1250 IMAGES ESSI EPS 15 SPECIFY BRAND amp NUMBER IF APPLICABLE COMMODITY CODE 939 66 119292 ESSI THERMAL PRINTHEAD FOR ESSI PHOTO IDENTIFICATION PRINTERS ALL SERIES ESSI EHWR 01 SPECIFY BRAND amp NUMBER IF APPLICABLE COMMODITY CODE 655 78 044281 ESSI SERIES 3 FULL COLOR CARD PRINTER RIBBON 350 400 IMAGES ESSI EPS 11 SPECIFY BRAND 8 NUMBER IF APPLICABLE REOUISITION LINE CANCELLED NUMBER 2223125 OPEN DATE 02 28 08 TIME 10 00 AM T NUMBER 92309 LINE COMMODITY SERVICE DESCRIPTION QUANTITY UNIT UNIT PRICE EXTENDED TOTAL NO FROM TO COMMODITY CODE 655 78 044281 ESSI PRINT SECURITY SUITE CONSISTS OF E ORDERING UNAUTHORIZED PRINT ALERTS amp SYSTEM PASSWORD PROTECTION INCLUDES INSTALLATION AND UP TO 1 HOUR OF OPERA TOR TRAINING ESSI MODEL EPSS 01 SPECIFY
11. REQUIRED AS AND WHEN NEEDED POLITICAL SUBDIVISIONS OF THE STATE AND QUASI AGENCIES WHO HAVE BEEN AUTHORIZED TO PURCHASE FROM CONTRACTS MADE BY THE OFFICE OF STATE PURCHASING ARE TO ISSUE THEIR REGULAR PURCHASE ORDERS DIRECTLY TO THE SUPPLIER MAKING REFERENCE TO THE CONTRACT AND ITEM NUMBER CANCELLATION THE STATE OF LOUISIANA RESERVES THE RIGHT TO CANCEL THIS CONTRACT WITH THIRTY 30 DAYS WRITTEN NOTICE CERTIFICATION OF NO SUSPENSION OR DEBARMENT BY SIGNING AND SUBMITTING ANY BID FOR 100 000 OR MORE THE BIDDER CERTIFIES THAT THEIR COMPANY ANY SUBCONTRACTORS OR PRINCIPALS ARE NOT SUSPENDED OR DEBARRED BY THE GENERAL SERVICES ADMINISTRATION GSA IN ACCORDANCE WITH THE REQUIREMENTS IN OMB CIRCULAR A 133 A LIST OF PARTIES WHO HAVE BEEN SUSPENDED OR DEBARRED CAN BE VIEWED VIA THE INTERNET WWW EPLS GOV CONTRACT PERFORMANCE EVALUATION IN AN EFFORT TO IMPROVE OUR CONTRACTS TO MEET THE NEEDS OF THE AGENCIES WE SERVE THE CONTRACTOR S PERFORMANCE WILL BE MONITORED AGENCIES FEEDBACK WILL BE REQUESTED REGARDING CUSTOMER SERVICE DELIVERY PRODUCT QUALITY BILLING OVERALL EFFECTIVENESS OF THE CONTRACT AND ANY NEEDED CHANGES THEIR RESPONSES WILL BE CONSIDERED IN DETERMINING OUR OPTIONS FOR RENEWALS OR REVISIONS AND REBIDDING TO VIEW THE CONTENT OF THE CONTRACT PERFORMANCE EVALUATION FORM GO TO HTTP WWW DOA LA GOV OSP ONLINEFORMS SUBMIT CONTRPERFORMANCE PDF OR CALL FOR A COPY AGENCY REPORTS OF DEFICIENT PERFORMANCE WILL
12. ACCEPTING ORDERS UNDER THIS CONTRACT WHERE MULTIPLE LAPS CONTRACTS EXIST FOR FUNC TIONALLY EQUIVALENT PRODUCTS AND OR SERVICES AND THE PROCUREMENT IS ABOVE 25 000 ALL ELIGIBLE USERS OF THESE CONTRACTS WILL UTILIZE THE FOLLOWING PROCEDURES SPECIAL TERMS amp CONDITIONS INVITATION TO BID NUMBER 2223125 BIDDER OPEN DATE 02 28 08 TIME 10 00 AM T NUMBER 92309 1 PREPARE A REQUEST FOR RESPONSES AN INFORMAL PROCESS USED TO MAKE A BEST VALUE DETERMINATION THAT INCLUDES IF APPLICABLE A PERFORMANCE BASED STATEMENT OF WORK THAT INCLUDES SUCH THINGS AS THE WORK TO BE PERFORMED LOCATION OF WORK PERIOD OF PERFORMANCE DELIVERABLE SCHEDULE APPLICABLE PERFORMANCE STANDARDS ACCEPTANCE CRITERIA ANY SPECIAL REQUIREMENTS E G SECURITY CLEARANCES SPECIAL KNOWLEDGE ETC THE PRODUCTS REQUIRED USING A GENERIC DESCRIPTION OF PRODUCTS AND FUNCTIONS WHENEVER POSSIBLE IF NECESSARY OR APPLICABLE A REQUEST FOR SUBMITTAL OF A PROJECT PLAN FOR PERFORMING THE TASK AND INFORMATION ON THE CONTRACTOR S EXPERIENCE AND OR PAST PERFORMANCE PERFORMING SIMILAR TASKS A BEST VALUE DETERMINATION IS ONE THAT CONSIDERS IN ADDITION TO UNDERLYING CONTRACT PRICING SUCH FACTORS AS PROBABLE LIFE OF THE ITEM SELECTED ENVIRONMENTAL AND ENERGY EFFICIENCY CONSIDERATIONS TECHNICAL QUALIFICATIONS DELIVERY TERMS WARRANTY MAINTENANCE AVAILABILITY ADMINISTRATIVE COSTS COMPATIBILITY OF AN ITEM WITHIN THE USER S ENVIRONMENT USER S FAMILIARITY WITH T
13. BIDS WILL BE PUBLICLY OPENED STATE OF LOUISIANA SAN FEB 28 2008 10 00 AM DIVISION OF ADMINISTRATION OFFICE OF STATE PURCHASING PURCHASING AGENCY 107001 gt VENDOR SOLICITATION 2223125 FILE NO OPENING DATE 02 28 08 SEE NO 8 BELOW RETURN BID TO 10 00 AM 2223125 02 28 08 OFFICE OF STATE PURCHASING OFFICE OF STATE PURCHASING POST OFFICE BOX 94095 BATON ROUGE LA 70804 9095 BUYER PATSY BERGERON BUYER PHONE 225 342 8042 DATE ISSUED 02 06 08 REQ AGENCY 107001 FOLD HERE gt OFFICE OF STATE PURCHASING FILL IN VENDOR NUMBER FEIN NAME AND len ADDRESS ABOVE BEFORE SUBMITTING BID ISIS REQ NO 1907 175 VENDOR PHONE FISCAL YEAR 08 CLASS SUBCLASS 65578 SCHEDULED BEGIN DATE 03 01 08 SCHEDULED END DATE 02 28 09 T NUMBER 92309 PHOTO ID EQUIPMENT AND SUPPLIES ESSI BRAND NAME STATEWIDE CONTRACT TO BE COMPLETED BY VENDOR PLEASE REMOVE FROM THIS COMMODITY CODE DELIVERY WILL BE MADE IN THIS NUMBER OF DAYS AFTER RECEIPT OF ORDER CASH DISCOUNT FOR PROMPT PAYMENT IF MADE WITHIN THIRTY 30 DAYS CASH DISCOUNTS FOR LESS THAN 30 DAYS OR LESS THAN 1 WILL BE ACCEPTED BUT WILL NOT BE CONSIDERED IN DETERMINING AWARDS ON INDEFINITE QUANTITY TERM CONTRACTS CASH DISCOUNTS WILL BE ACCEPTED AND TAKEN BUT WILL NOT BE CONSIDERED IN DETERMINING AWARDS BID BOND ATTACHED CERTIFIED CHECK ATTACHED OTHER IF REQUIRED BID REFERENCE NUMBER THIS NUMBER WILL APPEAR ON RESULTING ORDER O
14. D TO RACE COLOR RELIGION SEX SEXUAL ORIENTATION NATIONAL ORIGIN VETERAN STATUS POLITICAL AFFILIATION OR DISABILITIES ANY ACT OF DISCRIMINATION COMMITTED BY BIDDER OR FAILURE TO COMPLY WITH THESE STATUTORY OBLIGATIONS WHEN APPLICABLE SHALL BE GROUNDS FOR TERMINATION OF ANY CONTRACT ENTERED INTO AS A RESULT OF THIS SOLICITATION PREFERENCE IN ACCORDANCE WITH LOUISIANA REVISED STATUTES 39 1595 A PREFERENCE MAY BE ALLOWED FOR PRODUCTS MANUFACTURED PRODUCED GROWN OR ASSEMBLED IN LOUISIANA OF EQUAL QUALITY DO YOU CLAIM THIS PREFERENCE YES SPECIFY LINE NUMBER S SPECIFY LOCATION WITHIN LOUISIANA WHERE THIS PRODUCT IS MANUFACTURED PRODUCED GROWN OR ASSEMBLED NOTE IF MORE SPACE IS REQUIRED INCLUDE ON SEPARATE SHEET DO YOU HAVE A LOUISIANA BUSINESS WORKFORCE YES NO IF SO DO YOU CERTIFY THAT AT LEAST FIFTY PERCENT 50 OF YOUR LOUISIANA BUSINESS WORKFORCE IS COMPRISED OF LOUISIANA RESIDENTS YES NO SPECIAL TERMS amp CONDITIONS INVITATION TO BID NUMBER 2223125 BIDDER PAGE OPEN DATE 02 28 08 TIME 10 00 AM T NUMBER 92309 7 FAILURE TO SPECIFY ABOVE INFORMATION MAY CAUSE ELIMINATION FROM PREFERENCES PREFERENCES SHALL NOT APPLY TO SERVICE CONTRACTS PLEASE NOTE ACTION NEEDED IN THIS CLAUSE HAS CHANGED KKK KEKE s s s s COOPERATIVE PURCHASE POLITICAL SUBDIVISIONS OF THE STATE QUASI STATE AGENCIES AND EXTERNAL PROCUREMENT UNITS DESCRIBED BEL
15. D WILL JUSTIFY THE TIME EFFORT AND COST REQUIRED TO MAKE SUCH ADDITIONS CONTRACTOR MUST IMMEDIATELY NOTIFY THE OFFICE OF STATE PURCHASING WHEN ANY DEALER ON THIS CONTRACT IS TERMINATED RELOCATED OR ADDED ALL ORDERS PLACED WITH DEALERS PRIOR TO RECEIPT OF SUCH NOTIFICATION BY THE OFFICE OF STATE PURCHASING MUST BE HONORED REVISIONS WILL BECOME EFFECTIVE ONLY UPON APPROVAL BY THE DIRECTOR OF STATE PURCHASING OR DESIGNEE BIDDER SHOULD INCLUDE WITH BID A LIST OF ALL PERSONS IN ADDITION TO THE SIGNER OF THIS BID WHO ARE AUTHORIZED TO REQUEST REVISIONS TO THIS CONTRACT CONTRACTUAL PERIOD THE STATE OF LOUISIANA INTENDS TO AWARD ALL ITEMS FOR AN INITIAL PERIOD NOT TO EXCEED 12 MONTHS DELAYS IN AWARDING BEYOND THE ANTICIPATED STARTING DATE MAY RESULT IN A CHANGE IN THE CONTRACT PERIOD THE SITUATION OCCURS AN AWARD MAY BE MADE FOR LESS THAN 12 MONTHS SPECIAL TERMS amp CONDITIONS INVITATION TO BID NUMBER 2223125 BIDDER PAGE OPEN DATE 02 28 08 TIME 10 00 AM T NUMBER 92309 QUANTITIES THIS IS AN OPEN ENDED REQUIREMENTS CONTRACT QUANTITIES SHOWN ARE BASED ON THE PREVIOUS CONTRACT USAGE OR ESTIMATES WHERE USAGE IS NOT AVAILABLE A QUANTITY OF 1 INDICATES A LACK OF HISTORY ON THIS ITEM THE SUCCESSFUL BIDDER MUST SUPPLY AT BID PRICES ACTUAL REQUIREMENTS AS ORDERED WHETHER THE TOTAL OF SUCH REQUIREMENTS IS MORE OR LESS THAN THE QUANTITIES SHOWN ORDERS ALL STATE AGENCIES ARE TO ISSUE CONTRACT RELEASE ORDERS FOR THE ITEMS
16. E CHARGED PER JOB BY THE SUCCESSFUL VENDOR REGARDLESS OF THE COMPLEXITY OF THE CHANGES 35 BRAND NAME CONTRACTS ARE EXPECTED TO HAVE 20 000 USAGE ANNUALLY THIS SPECIAL TERMS amp CONDITIONS INVITATION TO BID NUMBER 2223125 BIDDER OPEN DATE 02 28 08 TIME 10 00 AM T NUMBER 92309 USAGE AMOUNT MAY BE WAIVED IN WHOLE OR IN PART DUE TO EXTENUATING CIR CUMSTANCES IN THE STATE S BEST INTEREST THE OFFICE OF STATE PURCHAS ING WILL CONSIDER CONTRACT PURCHASES FROM BOTH STATE AGENCIES AND PO LITICAL SUBDIVISIONS THE INABILITY OR FAILURE TO TIMELY PRODUCE USAGE REPORTS EVIDENCING ADEQUATE SALES VOLUMES MAY RESULT IN CANCEL LATION OF YOUR BRAND NAME CONTRACT FOR A PERIOD OF TWO 2 YEARS SUCCESSFUL VENDOR SHOULD KEEP A COPY OF ALL ORDERS ISSUED AGAINST THIS CONTRACT DURING THE CONTRACT PERIOD APPROXIMATELY FOUR 4 MONTHS PRIOR TO THE END OF THE CONTRACT PERIOD VENDOR IS TO BE PREPARED TO SUBMIT TO THE OFFICE OF STATE PURCHASING A CONTRACT USAGE REPORT WITH COPIES OF ALL ORDERS THE USAGE REPORT IS TO INCLUDE THE VENDORS NAME PHONE AND FAX NUMBERS THE PERSONS NAME WHO COMPILED THE REPORT A SUMMARY BY THE LINE ITEM WITH QUANTITY PURCHASED AND TOTAL VALUE OF EACH LINE ITEM ADDITIONALLY THE REPORT IS TO SUMMARIZE THE TOTAL DOLLAR VOLUME OF THE ENTIRE CONTRACT VENDOR MAY SUBMIT COMPUTER GENERATED REPORTS AND CAN ITEMIZE BY ORDER NUMBER BY LINE ITEM BUT THE LINE ITEM TOTALS CONTRACT TOTALS AND COPIES OF ORDERS ARE REQUIRED
17. E MANUFACTURER S BRAND NAME AND NUMBER FILE NUMBER AND ITEM REFERENCE SUBMIT ONLY ONE BID PROPOSAL S SAMPLES PER BOX SAMPLES OF SUCCESSFUL BIDDER WILL BE RETAINED AT THE PURCHASING OFFICE OR THE USING AGENCY FOR THE PURPOSE OF RECEIVING MERCHANDISE ANY PART OF MERCHANDISE RECEIVED THAT DOES NOT MEET THE QUALITY STANDARDS AND CONSTRUCTION OF THE SAMPLE WILL BE REJECTED AND RETURNED AT VENDOR S EXPENSE ANY OTHER SAMPLES RECEIVED IF NOT DESTROYED IN TESTING MAY BE RETURNED AT THE BIDDER S EXPENSE REQUEST FOR RETURN SHIPPING AUTHORIZATION AND SUFFICIENT RETURN POSTAGE MUST BE RECEIVED NO LATER THAN 10 DAYS AFTER RECEIPT OF SAMPLES OR COMMODITIES SHALL BE DISPOSED OF BY THE STATE OF LOUISIANA COMPENSATION INSURANCE PUBLIC LIABILITY AND PROPERTY DAMAGE INSURANCE AS OUTLINED BELOW ARE REQUIRED IN THIS BID SPECIAL TERMS amp CONDITIONS INVITATION TO BID NUMBER 2223125 BIDDER OPEN DATE 02 28 08 TIME 10 00 AM T NUMBER 92309 CONTRACTOR S LIABILITY INSURANCE PROOF OF INSURANCE SHOULD BE SUPPLIED WITH THE BID AND WILL BE REQUIRED BEFORE WORK CAN COMMENCE INSURANCE COVERAGE SPECIFIED BELOW SHALL BE FURNISHED WITH THE FOLLOWING MINIMUM LIMITS COMPENSATION INSURANCE THE CONTRACTOR AND SUBCONTRACTORS SHALL TAKE AND MAINTAIN DURING THE LIFE OF THE CONTRACT WORKMAN S COMPENSATION INSURANCE FOR ALL OF THEIR EMPLOYEES EMPLOYED AT THE SITE OF THE PROJECT IN CASE ANY CLASS OF EMPLOYEES ENGAGED IN HAZARDOUS WORK UNDER THE WO
18. E OR 2 AN INDIVIDUAL AUTHORIZED TO BIND THE VENDOR AS REFLECTED BY A CORPORATE RESOLUTION CERTIFICATE OR AFFIDAVIT OR 3 OTHER DOCUMENTS INDICATING AUTHORITY WHICH ARE ACCEPTABLE TO THE PUBLIC ENTITY SPECIAL TERMS amp CONDITIONS INVITATION TO BID NUMBER 2223125 BIDDER OPEN DATE 02 28 08 TIME 10 00 AM T NUMBER 92309 BID DELIVERY INSTRUCTIONS FOR STATE PURCHASING BIDDERS ARE HEREBY ADVISED THAT THE U S POSTAL SERVICE DOES NOT MAKE DELIVERIES TO OUR PHYSICAL LOCATION BIDS MAY BE MATLED THROUGH THE U S POSTAL SERVICE TO OUR BOX AT OFFICE OF STATE PURCHASING P O BOX 94095 BATON ROUGE LA 70804 9095 BIDS MAY BE DELIVERED BY HAND OR COURIER SERVICE TO OUR PHYSICAL LOCATION AS FOLLOWS OFFICE OF STATE PURCHASING CLAIBORNE BUILDING SUITE 2 160 1201 NORTH THIRD STREET BATON ROUGE LA 70802 BIDDER IS SOLELY RESPONSIBLE FOR ENSURING THAT ITS COURIER SERVICE PROVIDER MAKES INSIDE DELIVERIES TO OUR PHYSICAL LOCATION THE OFFICE OF STATE PURCHASING IS NOT RESPONSIBLE FOR ANY DELAYS CAUSED BY THE BIDDER S CHOSEN MEANS OF BID DELIVERY BIDDER IS SOLELY RESPONSIBLE FOR THE TIMELY DELIVERY OF ITS BID FAILURE TO MEET THE BID OPENING DATE amp TIME SHALL RESULT IN REJECTION OF THE BID PUBLICIZING AWARDS ACCORDANCE WITH L A C 34 1 535 UNSUCCESSFUL BIDDERS WILL BE NOTIFIED OF THE AWARD PROVIDED THAT THEY SUBMIT WITH THEIR BID A SEL
19. EAR REASONS MUST BE PROVIDED AND OBTAIN PRIOR APPROVAL FROM THE OFFICE OF STATE PURCHASING PRICE REDUCTIONS WHENEVER THERE IS A REDUCTION IN PRICE WHICH IS LOWER THAN THE CONTRACT PRICE OFFERED TO SIMILARLY SITUATED CUSTOMERS CONTRACTING FOR THE SAME PERIOD AND UNDER THE SAME TERMS AND CONDITIONS SAID REDUCTION MUST BE PRESENTED DIRECTLY TO THE DIRECTOR OF STATE PURCHASING NO PRICE REDUCTION ON A STATEWIDE CONTRACT MAY BE OFFERED TO AN AGENCY UNLESS THAT REDUCTION IS OFFERED TO ALL AGENCIES DELIVERIES CONTRACTORS WILL MAINTAIN AN ADEQUATE SUPPLY OF ALL ITEMS IN ORDER TO MEET SPECIFIED DELIVERY INVOICES INVOICES WILL BE SUBMITTED BY THE CONTRACTOR TO THE USING AGENCY AND THE INVOICE SHALL REFER TO THE DELIVERY TICKET NUMBER DELIVERY DATE PURCHASE RELEASE ORDER NUMBER QUANTITY UNIT PRICE AND DELIVERY POINT A SEPARATE INVOICE FOR EACH ORDER DELIVERED AND ACCEPTED SHALL BE SUBMITTED BY THE CONTRACTOR IN DUPLICATE DIRECTLY TO THE ACCOUNTING DEPARTMENT OF THE USING AGENCY INVOICES SHALL SHOW THE AMOUNT OF ANY CASH DISCOUNT AND SHALL BE SUBMITTED ON THE CONTRACTOR S OWN INVOICE FORM PAYMENT PAYMENT WILL BE MADE ON THE BASIS OF UNIT PRICE AS LISTED IN THIS CONTRACT SUCH PRICE AND PAYMENT WILL CONSTITUTE FULL COMPENSATION OF FURNISHING AND DELIVERING THE CONTRACT COMMODITIES SPECIAL TERMS amp CONDITIONS INVITATION TO BID NUMBER 2223125 BIDDER OPEN DATE 02 28 08 TIME 10 00 AM T NUMBER 92309 IN NO CASE WILL THE STA
20. ECHNOLOGY REQUIREMENTS FOR SUBMISSION OF IT 10 REQUESTS FOR ANNUAL IT BUDGET REQUESTS OR MID YEAR BUDGET ADJUSTMENT THIS IS A BRAND NAME CONTRACT THEREFORE ALL ITEMS BID MUST BE THE BRAND NAME SPECIFIED ALTERNATE BRANDS WILL NOT BE CONSIDERED LABEL ALL DEVICES SUCH AS CARD PRINTERS CARD SCANNERS CAMERAS OR ANY OTHER ITEMS OF SIGNIFICANT COST MUST BE LEGALLY LABELED AS THE BRAND NAME SPECIFIED IN THE CONTRACT IN CERTAIN CASES THIS WOULD REQUIRE THAT THERE BE A LEGAL AGREEMENT BETWEEN THE ORIGINAL EQUIPMENT MANUFACTURER AND THE PRIVATE LABEL DISTRIBUTOR ALLOWING THE PRIVATE LABEL DISTRIBUTOR TO LABEL AND MARKET THE PRODUCT AS THE BRAND SPECIFIED IT IS THE BIDDER S RESPONSIBILITY TO ASSURE THAT ALL ITEMS BID MEET THE ABOVE CRITERIA ITEMS DELIVERED TO AN AGENCY NOT IN ACCORDANCE WITH THESE CRITERIA WILL BE SUBJECT TO RETURN AT THE VENDOR S EXPENSE AND POSSIBLY OTHER LEGAL ACTION NON EXCLUSIVITY CLAUSE THIS AGREEMENT IS NON EXCLUSIVE AND SHALL NOT IN ANY WAY PRECLUDE STATE AGENCIES FROM ENTERING INTO SIMILAR AGREEMENTS AND OR ARRANGEMENTS WITH OTHER VENDORS OR FROM ACQUIRING SIMILAR EQUAL OR LIKE GOODS AND OR SERVICES FROM OTHER ENTITIES OR SOURCES SAMPLE S MAY BE REQUIRED WHEN REQUESTED SAMPLES MUST BE FURNISHED AT VENDOR S EXPENSE AND RECEIVED NOT LATER THAN 10 DAYS AFTER REQUEST PACKAGES SHOULD BE CLEARLY LABELED WITH THE FILE NUMBER EACH INDIVIDUAL SAMPLE WITHIN THE PACKAGE MUST BE CLEARLY LABELED WITH BIDDER S NAM
21. ERWISE SPECIFIED IN THE SOLICITATION THE MANUFACTURER S STANDARD WARRANTY WILL APPLY UNLESS OTHERWISE SPECIFIED IN THE SOLICITATION 22 CONTRACT RENEWALS UPON AGREEMENT OF THE STATE OF LOUISIANA AGENCY AND THE CONTRACTOR A TERM CONTRACT MAY BE EXTENDED FOR 2 ADDITIONAL 12 MONTH PERIODS AT THE SAME PRICES TERMS AND CONDITIONS IN SUCH CASES THE TOTAL CONTRACT TERM CANNOT EXCEED 36 MONTHS 23 CONTRACT CANCELLATION THE STATE OF LOUISIANA HAS THE RIGHT TO CANCEL ANY CONTRACT IN ACCORDANCE WITH PURCHASING RULES AND REGULATIONS FOR CAUSE INCLUDING BUT NOT LIMITED TO THE FOLLOWING 1 FAILURE TO DELIVER WITHIN THE TIME SPECIFIED IN THE CONTRACT 2 FAILURE OF THE PRODUCT OR SERVICE TO MEET SPECIFICATIONS CONFORM TO SAMPLE QUALITY OR TO BE DELIVERED IN GOOD CONDITION 3 MISREPRESENTATION BY THE CONTRACTOR 4 FRAUD COLLUSION CONSPIRACY OR OTHER UNLAWFUL MEANS OF OBTAINING ANY CONTRACT WITH THE STATE 5 CONFLICT OF CONTRACT PROVISIONS WITH CONSTITUTIONAL OR STATUTORY PROVISIONS OF STATE OR FEDERAL LAW 6 ANY OTHER BREACH OF CONTRACT 24 DEFAULT OF CONTRACTOR FAILURE TO DELIVER WITHIN THE TIME SPECIFIED IN THE BID WILL CONSTITUTE A DEFAULT AND MAY CAUSE CANCELLATION OF THE CONTRACT WHERE THE STATE HAS DETERMINED THE CONTRACTOR TO BE IN DEFAULT THE STATE RESERVES THE RIGHT TO PURCHASE ANY OR ALL PRODUCTS OR SERVICES COVERED BY THE CONTRACT ON THE OPEN MARKET AND TO CHARGE THE CONTRACTOR WITH COST IN EXCESS OF THE CONTRACT PRICE UN
22. ES AN INTERNET BASED SHOPPING TOOL FOR PLACEMENT OF CONTRACT ORDERS USERS OF THE CONTRACTS ARE ABLE TO SHOP VIA THE INTERNET CREATE SHOPPING BASKETS AND PLACE ORDERS ON LINE ORDERS ARE SENT ELECTRONICALLY TO THE VENDOR WITH EMAIL NOTI FICATION THAT THE ORDER HAS BEEN ISSUED AND IS WAITING FOR THEM TO RETRIEVE IT AFTER RECEIVING THIS NOTIFICATION THE CONTRACT VENDOR HAS THE ABILITY TO LOG INTO LA ECAT AND RETRIEVE HIS PURCHASE ORDERS THEREBY AVOIDING DELAYS ASSOCIATED WITH NORMAL MATL MORE INFORMATION IS AVAILABLE AT THE FOLLOWING WEBSITE HTTP DOA LOUISIANA GOV OSP ECAT ECAT HTM IF YOU ARE CURRENTLY ENROLLED IN LA ECAT AND ARE AWARDED THIS CON TRACT ANY ORDERS PLACED THROUGH LA ECAT WILL BE SENT TO YOU ELECTRONICALLY IF YOU ARE NOT CURRENTLY ENROLLED IN LA ECAT BUT WOULD LIKE TO ENROLL IN THE EVENT YOU ARE AWARDED THIS CONTRACT SIMPLY PROVIDE THE INFOR MATION BELOW YES SIGN ME UP FOR FREE PARTICIPATION IN LA ECAT COMPANY NAME EMATL ADDRESS CONTACT PERSON CONTACT PHONE CONTRACT UTILIZATION BY SUBMITTING A BID BIDDER ACKNOWLEDGES THAT HE AGREES TO THE FOLLOWING TERMS THAT WILL BE PART OF ANY RESULTING CONTRACT S FROM THIS SOLICITATION THIS CONTRACT HAS BEEN DESIGNATED AS A LOUISIANA PRICING SCHEDULE LAPS THE STATE INTENDS TO USE THE FOLLOWING PROCESS BEFORE PLAC ING ORDERS UNDER THIS CONTRACT AND THE CONTRACTOR EXPLICITLY UNDER STANDS AND AGREES TO THE USE OF THIS PROCESS BEFORE
23. F ADDRESSED STAMPED ENVELOPE REQUESTING THIS INFORMA TION ee R R A A A ee A A A A EE EE EEE ATTENTION RECEIPT OF A SOLICITATION OR AWARD CANNOT BE RELIED UPON AS AN ASSURANCE OF RECEIVING FUTURE SOLICITATIONS ORDER TO RECEIVE FUTURE SOLICITATIONS AWARDS FROM THIS OFFICE YOU MUST ENROLL IN THE PROPER CATEGORY ON LAPAC OR ON STATE PURCHASING S AGPS BIDDERS LIST ENROLLMENT LAPAC IS FREE AND PROVIDES EMAIL NOTIFICATION OF BID OPPORTUNITIES BASED UPON COMMODITIES THAT YOU SELECT TERMS AND CONDITIONS THIS SOLICITATION CONTAINS ALL TERMS AND CONDITIONS WITH RESPECT TO THE COMMODITIES HEREIN VENDOR CONTRACTS FORMS TERMS OR OTHER MATERIALS SUBMITTED WITH BID MAY CAUSE BID TO BE REJECTED VENDOR S FORMS THE PURCHASE RELEASE ORDER IS THE ONLY BINDING SPECIAL TERMS amp CONDITIONS INVITATION TO BID NUMBER 2223125 BIDDER OPEN DATE 02 28 08 TIME 10 00 AM T NUMBER 92309 DOCUMENT TO BE ISSUED AGAINST THIS CONTRACT SIGNING OF VENDOR S FORMS IS NOT ALLOWED SUBSTITUTES ONLY BRANDS AND NUMBERS STATED IN THE AWARD ARE APPROVED FOR DELIVERY UNDER THIS CONTRACT AND ANY SUBSTITUTION MUST RECEIVE PRIOR WRITTEN APPROVAL OF THE DIRECTOR OF STATE PURCHASING OR DESIGNEE THIS IS A BRAND NAME CONTRACT THEREFORE ALL ITEMS FURNISHED MUST BE THE BRAND NAME SPECIFIED SUBSTITUTIONS OF ALTERNATE BRANDS ARE NOT ACCEPTED IF IT BECOMES NECESSARY TO CHANGE BRANDS AND OR MODELS DURING THE CONTRACT Y
24. HE ITEM OR SERVICE D REQUEST FOR SUBMITTAL OF A FIRM FIXED TOTAL PRICE FOR LABOR AND OR PRODUCTS WHICH ARE NO HIGHER THAN PRICES IN THE LAPS CONTRACT SUBMIT THE REQUEST FOR RESPONSE TO AT LEAST THREE 3 LAPS CONTRACT HOLDERS WHENEVER AVAILABLE OFFERING FUNCTIONALLY EQUIVALENT PRO DUCTS AND OR SERVICES THAT WILL MEET THE AGENCY S NEEDS EVALUATE RESPONSES AND SELECT THE CONTRACTOR TO RECEIVE THE ORDER A AFTER RESPONSES HAVE BEEN EVALUATED THE ORDER SHALL BE PLACED WITH THE CONTRACTOR THAT REPRESENTS THE BEST VALUE THAT MEETS THE AGENCY S NEEDS THE ORDERING AGENCY SHOULD GIVE PREFERENCE TO SMALL ENTREPRENEURSHIPS OR SMALL AND EMERGING BUSINESSES WHEN TWO OR MORE CONTRACTORS CAN PROVIDE THE SERVICES AND OR PRODUCTS AT THE SAME FIRM FIXED PRICE THE ORDERING AGENCY SHALL DOCUMENT IN THE PROCUREMENT FILE THE EVALUATION OF THE CONTRACTORS RESPONSES THAT FORMED THE BASIS FOR SELECTION THE DOCUMENTATION SHALL IDENTIFY THE CONTRACTOR FROM WHICH THE SERVICES AND OR PRODUCTS WERE PURCHASED THE SER VICES AND OR PRODUCTS PURCHASED AND THE COST OF THE RESULTING PURCHASE ORDER SPECIAL TERMS amp CONDITIONS INVITATION TO BID NUMBER 2223125 BIDDER OPEN DATE 02 28 08 TIME 10 00 AM T NUMBER 92309 C PURCHASES SHALL NOT BE ARTIFICIALLY DIVIDED TO AVOID THE RE REQUIREMENTS OF THIS SECTION WHEN RECURRING REQUIREMENTS FOR SAME PRODUCTS ARE KNOWN 4 NOTHING HEREIN RELIEVES A STATE AGENCY FROM FOLLOWING OFFICE OF IN FORMATION T
25. IF APPLICABLE COMMODITY CODE 655 78 044281 ART WORK CHANGES GRAPHIC CHANGES TO INCLUDE ANY AND ALL GRAPHIC CHANGES OF ANY IDENTIFICATION CARD SPECIFY BRAND amp NUMBER IF APPLICABLE MO JOB PRICE SHEET INVITATION TO BID NUMBER 2223125 BIDDER PAGE OPEN DATE 02 28 08 TIME 10 00 AM 28 T NUMBER 92309 LINE COMMODITY SERVICE DESCRIPTION QUANTITY UNIT UNIT PRICE EXTENDED TOTAL NO FROM TO
26. IS BID IS TO BE MANUALLY SIGNED IN INK BY A PERSON AUTHORIZED TO BIND THE VENDOR SEE NO 30 ALL BID INFORMATION SHALL BE MADE WITH INK OR TYPEWRITTEN TITLE DATE n NAME OF BIDD MUST BE SIGNED TYPED OR PRINTED FOLD HERE gt STANDARD TERMS amp CONDITIONS INVITATION TO BID NUMBER 2223125 BIDDER OPEN DATE 02 28 08 TIME 10 00 AM T NUMBER 92309 11 ADDRESS ALL INQUIRIES AND CORRESPONDENCE TO THE BUYER AT THE PHONE AND ADDRESS SHOWN ABOVE 12 CONFERENCE NA NA NA 13 BID FORMS ALL WRITTEN BIDS UNLESS OTHERWISE PROVIDED FOR MUST BE SUBMITTED ON AND IN ACCORDANCE WITH FORMS PROVIDED PROPERLY SIGNED SEE NO 30 BIDS SUBMITTED IN THE FOLLOWING MANNER WILL NOT BE ACCEPTED A BID CONTAINS NO SIGNATURE INDICATING INTENT TO BE BOUND B BID FILLED OUT IN PENCIL AND C BID NOT SUBMITTED ON THE STATE S STANDARD FORMS BIDS MUST BE RECEIVED AT THE ADDRESS SPECIFIED IN THE SOLICITATION PRIOR TO BID OPENING TIME IN ORDER TO BE CONSIDERED TELEGRAPHIC AND FAX ALTERATIONS TO BIDS RECEIVED BEFORE BID OPENING TIME WILL BE CONSIDERED PROVIDED FORMAL BID AND WRITTEN ALTERATION HAVE BEEN RECEIVED AND TIME STAMPED BEFORE BID OPENING TIME ENTIRE BID SHOULD BE RETURNED EXCEPT ITEM PAGES NOT BID 14 STANDARDS OF QUALITY ANY PRODUCT OR SERVICE BID SHALL CONFORM TO ALL APPLICABLE FEDERAL AND STATE LAWS AND REGULATIONS AND THE SPECIFICATIONS CONTAINED IN THE SOLICITATION UNLESS OTHERWISE SPECIFIED IN THE SOLICITA
27. NO FROM TO COMMODITY CODE 939 66 119292 ESSI ON SITE SERVICE AGREEMENT INCLUDES LAMINATION MODULE ESSI EHWU 12 FOR SERIES 3 AND OR 5 PRINTERS 8 00 5 00 MONDAY THRU FRIDAY ESSI EHW 09MSL SPECIFY BRAND 8 NUMBER IF APPLICABLE COMMODITY CODE 939 66 119292 ESSI ON SITE SERVICE AGREEMENT INCLUDES SERIES 3 SINGLE SIDED PRINTER EHW 01 OR SERIES 3 DUPLEX SIDED PRINTER EHWU 01 AND DIGITAL CAMERA EHWU 04 OR DIGITAL CAMERA EHWU 05 AND PHOTO ID SOFTWARE SUITE 22714 8 00 5 00 MONDAY THRU FRIDAY ESSI EHW 09MS3 SPECIFY BRAND amp NUMBER IF APPLICABLE COMMODITY CODE 939 66 119292 ESSI ON SITE SERVICE AGREEMENT INCLUDES NUMBER OPEN DATE T NUMBER 2223125 02 28 08 TIME 10 00 AM 92309 BIDDER PAGE 27 LINE COMMODITY SERVICE DESCRIPTION QUANTITY UNIT UNIT PRICE EXTENDED TOTAL NO FROM TO SERIES 5 HIGH DEFINITION PHOTO PRINTER EHWU 02 AND DIGICAM CAMERA EHWU 04 OR DIGITAL CAMERA EHWU 05 AND PHOTO ID SOFTWARE SUITE 22714 8 00 5 00 MONDAY THRU FRIDAY ESSI EHW 09MS5 SPECIFY BRAND amp NUMBER IF APPLICABLE COMMODITY CODE 939 66 119292 ESSI ON SITE SERVICE AGREEMENT TO INCLUDE SERIES 1 PHOTO PRINTER EHWU 10 OR SERIES 1 PHOTO PRINTER DUPLEX UPGRADE EHWU 11 AND DIGICAM CAMERA EHWU 04 OR DIGITAL CAMERA EHWU 05 AND PHOTO ID SOFTWARE SUITE 22714 8 00 5 00 MONDAY THRU FRIDAY ESSI EHW 09MS1 SPECIFY BRAND amp NUMBER
28. OW MAY BE PERMITTED TO PURCHASE FROM CONTRACTS MADE BY THE OFFICE OF STATE PURCHASING THE BIDDER MAY AT ITS OPTION PERMIT POLITICAL SUBDIVISIONS OF THE STATE QUASI STATE AGENCIES AND EXTERNAL PROCUREMENT UNITS TO PURCHASE FROM ANY CONTRACTS AWARDED AGAINST THIS SOLICITATION PLEASE CHECK ALL THAT APPLY BIDDER PERMITS ANY CONTRACT AWARDED TO APPLY TO QUASI STATE AGENCIES OR OTHER POLITICAL SUBDIVISIONS OF THE STATE BIDDER PERMITS ANY CONTRACT AWARDED TO APPLY TO AGENCIES OF THE UNITED STATES GOVERNMENT BIDDER PERMITS ANY CONTRACT AWARDED TO APPLY TO OTHER BUYING ORGANIZATIONS OTHER THAN THE UNITED STATES GOVERNMENT NOT LOCATED IN THIS STATE WHICH IF LOCATED IN THIS STATE WOULD QUALIFY AS A PUBLIC PROCUREMENT UNIT ACCEPTANCE UNLESS OTHERWISE SPECIFIED BIDS ON THIS CONTRACT WILL BE ASSUMED TO BE FIRM FOR ACCEPTANCE FOR A MINIMUM OF 60 DAYS IF ACCEPTED PRICES MUST BE FIRM FOR THE SPECIFIED CONTRACT PERIOD CONTRACT REVISIONS REQUESTS FOR REVISIONS TO THIS CONTRACT MUST BE ADDRESSED TO THE DIRECTOR OF STATE PURCHASING AND SHALL REFER THE CONTRACT ITEM NUMBER WITH JUSTIFICATION OF THE REQUEST DISTRIBUTOR VENDOR CHANGES PRICE REDUCTIONS AND JUSTIFIABLE ITEM DELETIONS MAY BE CONSIDERED DURING THE CONTRACT PERIOD NEW ITEM ADDITIONS WILL BE CONSIDERED ONLY ON THE ANNIVERSARY DATE OF THE CONTRACT EXCEPTIONS TO THIS WILL BE ALLOWED ONLY WHEN STATE PURCHASING HAS DETERMINED ADDITIONS WILL BE OF SUBSTANTIAL BENEFIT TO THE STATE AN
29. PENING INFORMATION PERTAINING TO COMPLETED FILES MAY BE SECURED BY VISITING THE STATE OF LOUISIANA DURING NORMAL WORKING HOURS WRITTEN BID TABULATIONS WILL NOT BE FURNISHED 17 AWARDS THE STATE OF LOUISIANA RESERVES THE RIGHT TO AWARD ITEMS SEPARATELY GROUPED OR ON AN ALL OR NONE BASIS AND TO REJECT ANY OR ALL BIDS AND WAIVE ANY INFORMALITIES 18 PRICES UNLESS OTHERWISE SPECIFIED BY THE STATE OF LOUISIANA IN THE SOLICITATION BID PRICES MUST BE COMPLETE INCLUDING TRANSPORTATION PREPAID BY BIDDER TO DESTINATION AND FIRM FOR ACCEPTANCE FOR A MINIMUM OF 30 DAYS IF ACCEPTED PRICES MUST BE FIRM FOR THE CONTRACTUAL PERIOD BIDS OTHER THAN F O B DESTINATION MAY BE REJECTED PRICES SHOULD BE QUOTED IN THE UNIT EACH BOX CASE ETC AS SPECIFIED IN THE SOLICITATION 19 DELIVERIES BIDS MAY BE REJECTED IF THE DELIVERY TIME INDICATED IS LONGER THAN THAT SPECIFIED IN THE SOLICITATION 20 TAXES VENDOR IS RESPONSIBLE FOR INCLUDING ALL APPLICABLE TAXES IN THE BID PRICE STATE AGENCIES ARE EXEMPT FROM ALL STATE AND LOCAL SALES AND USE TAXES STANDARD TERMS amp CONDITIONS INVITATION TO BID NUMBER 2223125 BIDDER OPEN DATE 02 28 08 TIME 10 00 AM T NUMBER 92309 21 NEW PRODUCTS UNLESS SPECIFICALLY CALLED FOR IN THE SOLICITATION ALL PRODUCTS FOR PURCHASE MUST BE NEW NEVER PREVIOUSLY USED AND THE CURRENT MODEL AND OR PACKAGING NO REMANUFACTURED DEMONSTRATOR USED OR IRREGULAR PRODUCT WILL BE CONSIDERED FOR PURCHASE UNLESS OTH
30. R CONTRACT INSTRUCTIONS TO BIDDERS READ THE ENTIRE BID INCLUDING ALL TERMS AND CONDITIONS AND SPECIFICATIONS ALL BID PRICES MUST BE TYPED OR WRITTEN IN INK ANY CORRECTIONS ERASURES OR OTHER FORMS OF ALTERATION TO UNIT PRICES SHOULD BE INITIALED BY THE BIDDER THIS BID IS TO BE MANUALLY SIGNED IN INK 4 BID PRICES SHALL INCLUDE DELIVERY OF ALL ITEMS DESTINATION AS OTHERWISE PROVIDED BIDS CONTAINING PAYMENT IN ADVANCE OR C 0 D REQUIREMENTS MAY BE REJECTED PAYMENT IS TO BE MADE WITHIN 30 DAYS AFTER RECEIPT OF PROPERLY EXECUTED INVOICE OR DELIVERY WHICHEVER IS LATER AMOUNT OF BID BOND REQUIRED N A AMOUNT OF PERFORMANCE BOND IF REQUIRED OR 0 OF BID DESIRED DELIVERY 030DAYS ASSURE CONSIDERATION YOUR BID ALL BIDS AND ADDENDA SHOULD BE RETURNED ENVELOPE OR PACKAGE CLEARLY MARKED WITH THE BID OPENING DATE AND THE BID NUMBER OR SUBMITTED IN THE SPECIAL ENVELOPE IF FURNISHED FOR THAT PURPOSE BIDS SUBMITTED ARE SUBJECT TO PROVISIONS OF THE LAWS OF THE STATE OF LOUISIANA INCLUDING BUT NOT LIMITED TO L R S 39 1551 1736 PURCHASING RULES AND REGULATIONS EXECUTIVE ORDERS STANDARD TERMS AND CONDITIONS SPECIAL CONDITIONS AND SPECIFICATIONS LISTED IN THIS SOLICITATION IMPORTANT BY SIGNING THE BID THE BIDDER CERTIFIES COMPLIANCE WITH ALL INSTRUCTIONS TO BIDDERS TERMS CONDITIONS AND SPECIFICATIONS AND FURTHER CERTIFIES THAT THIS BID IS MADE WITHOUT COLLUSION OR FRAUD TH
31. RKMAN S COMPENSATION STATUTE THE CONTRACTOR AND SUBCONTRACTOR SHALL PROVIDE EMPLOYER S LIABILITY INSURANCE FOR THE PROTECTION OF THEIR EMPLOYEES NOT OTHERWISE PROTECTED PUBLIC LIABILITY AND PROPERTY DAMAGE INSURANCE COMPREHENSIVE PUBLIC GENERAL LIABILITY INSURANCE INCLUDING BUT NOT LIMITED TO BODILY INJURY PROPERTY DAMAGE CONTRACTUAL LIABILITY PRODUCTS LIABILITY COMPLETED OPERATIONS AND OWNER S PROTECTIVE LIABILITY WITH COMBINED SINGLE LIMITS OF 500 000 PER OCCURRENCE WITH A MINIMUM AGGREGATE OF 1 000 000 LICENSED AND NON LICENSED MOTOR VEHICLES THE CONTRACTOR SHALL TAKE OUT AND MAINTAIN DURING THE LIFE OF THE CONTRACT AUTOMOBILE PUBLIC LIABILITY INSURANCE IN AN AMOUNT NOT LESS THAN COMBINED SINGLE LIMITS OF 500 000 PER OCCURRENCE FOR BODILY INJURY PROPERTY DAMAGE IF ANY NON LICENSED MOTOR VEHICLES ARE ENGAGED IN OPERATIONS WITHIN THE TERMS OF THE CONTRACT ON THE SITE OF THE WORK TO PERFORM THEREUNDER SUCH INSURANCE SHALL COVER THE USE OF ALL SUCH MOTOR VEHICLES ENGAGED IN OPERATING WITHIN THE TERMS OF THE CONTRACT ON THE SITE OF THE WORK TO BE PERFORMED THEREUNDER UNLESS SUCH COVERAGE IS INCLUDED IN THE INSURANCE SPECIFIED ONLY BRAND NAMES STATED IN THE AWARD ARE APPROVED FOR DELIVERY UNDER THIS CONTRACT AND ANY SUBSTITUTIONS MUST RECEIVE PRIOR WRITTEN APPROVAL OF THE CHIEF PROCUREMENT OFFICER AT THE OPTION OF THE STATE OF LOUISIANA AND ACCEPTANCE BY THE CONTRACTOR THIS CONTRACT MAY BE EXTENDED FOR TWO ADDITIONAL TWELVE 12
32. ST ESTIMATE AT CONTRACT MAINTENANCE RATES OF NECESSARY REPAIRS USING AGENCIES MUST PROVIDE WRITTEN AUTHORIZATION TO SUCCESSFUL BIDDER PRIOR TO SUCCESSFUL BIDDER PERFORMING NECESSARY REPAIRS MAINTENANCE AGREEMENT SHALL INCLUDE BOTH PREVENTATIVE MAINTNEANCE AND REMEDIAL MAINTENANCE UNSCHEDULED REPAIR SERVICE A MINIMUM OF TWO SCHEDULED PREVENTATIVE MAINTENANCE VISITS ARE TO BE MADE WITHIN A YEAR MAINTENANCE SHALL BE PERFORMED DURING NORMAL WORKING HOURS 8 00 A M TO 5 00 P M MONDAY THROUGH FRIDAY EXCLUDING HOLIDAYS SUCCESSFUL BIDDER S SERVICE PERSONNEL MUST CONTACT AUTHORIZED PERSONNEL AT THE USING AGENCY PRIOR TO PERFORMING SERVICE INSPEC TIONS SUCCESSFUL BIDDER SHALL BE AVAILABLE ON SITE WITHIN SIXTEEN 16 WORKING HOURS EXCLUDING HOLIDAYS AND WEEKENDS PAYMENT WILL BE MADE FOR THE NUMBER OF MONTHS IN WHICH SERVICE WAS ACTUALLY RENDERED FOR DISCONTINUATION OF MAINTENANCE PRIOR TO THE END OF THE CONTRACT PERIOD THE USING AGENCY WILL BE REQUIRED TO GIVE THIRTY 30 DAYS WRITTEN NOTICE EXCEPT FOR THE REASONS OF A NON APPROPRIATION OF FUNDS BY THE LEGISLATURE OR B THE END OF THE MAINTENANCE PERIOD IDENTIFIED IN THE RELEASE ORDER OR C DEFAULT OF THE SUCCESSFUL BIDDER OR D END OF THE FISCAL YEAR WARRANTY EQUIPMENT PURCHASED UNDER THIS CONTRACT SHALL BE WARRANTED FOR A MINIMUM OF NINETY 90 DAYS COMMENCING UPON DATE OF ACCEPTANCE BY AGENCY 34 ALL ART WORK GRAPHICS CHANGES REQUESTED BY ANY USER AGENCY SHALL B
33. TE AGENCY REFUSE TO MAKE PARTIAL PAYMENTS TO THE CONTRACTOR ALTHOUGH ALL ITEMS HAVE NOT BEEN DELIVERED THIS PAYMENT IN NO WAY RELIEVES THE CONTRACTOR OF HIS RESPONSIBILITY TO EFFECT SHIPMENT OF THE BALANCE OF THE ORDER PAYMENT WILL BE TO VENDOR AND ADDRESS AS SHOWN ON ORDER VENDOR LIST THE BIDDER WHO SIGNS THE BID WILL BE DESIGNATED AS PRIME CONTRACTOR ON ANY CONTRACT RESULTING FROM THIS SOLICITATION IF ADDITIONAL DISTRIBUTOR VENDORS ARE AUTHORIZED TO RECEIVE ORDERS FOR ITEMS CONTAINED IN SAID CONTRACT THE BIDDER MUST SUBMIT WITH THE BID A LIST OF THOSE ADDITIONAL AUTHORIZED DISTRIBUTORS INCLUDING THE COMPLETE BUSINESS ADDRESS THE PRIME CONTRACTOR WILL BE RESPONSIBLE FOR THE ACTIONS OF ANY DISTRIBUTOR VENDORS LISTED COMPLIANCE WITH CIVIL RIGHTS LAWS BY SUBMITTING AND SIGNING THIS SOLICITATION THE BIDDER AGREES TO ABIDE BY THE REQUIREMENTS OF THE FOLLOWING AS APPLICABLE TITLE VI AND TITLE VII OF THE CIVIL RIGHTS ACT OF 1964 AS AMENDED BY THE EQUAL OPPORTUNITY ACT OF 1972 FEDERAL EXECUTIVE ORDER 11246 THE FEDERAL REHABILITATION ACT OF 1973 AS AMENDED THE VIETNAM ERA VETERAN S READJUSTMENT ASSISTANCE ACT OF 1974 TITLE IX OF THE EDUCATION AMENDMENTS OF 1972 THE AGE ACT OF 1975 AND BIDDER AGREES TO ABIDE BY THE REQUIREMENTS OF THE AMERICANS WITH DISABILITIES ACT OF 1990 BIDDER AGREES NOT TO DISCRIMINATE IN ITS EMPLOYMENT PRACTICES AND WILL RENDER SERVICES UNDER ANY CONTRACT ENTERED INTO AS A RESULT OF THIS SOLICITATION WITHOUT REGAR
34. TIL SUCH ASSESSED CHARGES HAVE BEEN PAID NO SUBSEQUENT BID FROM THE DEFAULTING CONTRACTOR WILL BE CONSIDERED 25 ORDER OF PRIORITY IN THE EVENT THERE IS A CONFLICT BETWEEN THE INSTRUCTIONS TO BIDDERS OR STANDARD CONDITIONS AND THE SPECIAL CONDITIONS THE SPECIAL CONDITIONS SHALL GOVERN 26 APPLICABLE LAW ALL CONTRACTS SHALL BE CONSTRUED IN ACCORDANCE WITH AND GOVERNED BY THE LAWS OF THE STATE OF LOUISIANA 27 COMPLIANCE WITH CIVIL RIGHTS LAWS BY SUBMITTING AND SIGNING THIS BID BIDDER AGREES TO ABIDE BY THE REQUIREMENTS OF THE FOLLOWING AS APPLICABLE TITLE VI AND VII OF THE CIVIL RIGHTS ACT OF 1964 AS AMENDED BY THE EQUAL OPPORTUNITY OF 1972 FEDERAL EXECUTIVE ORDER 11246 FEDERAL REHABILITATION ACT OF 1973 AS AMENDED THE VETERAN S READJUSTMENT ASSISTANCE ACT OF 1974 TITLE IX OF THE EDUCATION AMENDMENTS OF 1972 THE AGE ACT OF 1975 AND BIDDER AGREES TO ABIDE BY THE REQUIREMENTS OF THE AMERICANS WITH DISABILITIES ACT OF 1990 BIDDER AGREES NOT TO DISCRIMINATE IN ITS EMPLOYMENT PRACTICES AND WILL RENDER SERVICES UNDER ANY CONTRACT ENTERED INTO AS A RESULT OF THIS SOLICITATION WITHOUT REGARD TO RACE COLOR RELIGION SEXUAL ORIENTATION NATIONAL ORIGIN VETERAN STATUS POLITICAL AFFILIATION OR DISABILITIES ANY ACT OF DISCRIMINATION COMMITTED BY BIDDER OR FAILURE TO COMPLY WITH THESE STATUTORY OBLIGATIONS WHEN APPLICABLE SHALL BE GROUNDS FOR TERMINATION OF ANY CONTRACT ENTERED INTO AS A RESULT OF THIS SOLICITATION 28 SPECIAL
35. TION ANY MANUFACTURER S NAME TRADE NAME BRAND NAME OR CATALOG NUMBER USED IN THE SPECIFICATION IS FOR THE PURPOSE OF DESCRIBING THE STANDARD OF QUALITY PERFOMANCE AND CHARACTERISTICS DESIRED AND IS NOT INTENDED TO LIMIT OR RESTRICT COMPETITION BIDDER MUST SPECIFY THE BRAND AND MODEL NUMBER OF THE PRODUCT OFFERED IN HIS BID BIDS NOT SPECIFYING BRAND AND MODEL NUMBER SHALL BE CONSIDERED AS OFFERING THE EXACT PRODUCTS SPECIFIED IN THE SOLICITATION 15 DESCRIPTIVE INFORMATION BIDDERS PROPOSING AN EQUIVALENT BRAND OR MODEL SHOULD SUBMIT WITH THE BID INFORMATION SUCH AS ILLUSTRATIONS DESCRIPTIVE LITERATURE TECHNICAL DATA SUFFICIENT FOR STATE OF LOUISIANA TO EVALUATE QUALITY SUITABILITY AND COMPLIANCE WITH THE SPECIFICATIONS IN THE SOLICITATION FAILURE TO SUBMIT DESCRIPTIVE INFORMATION MAY CAUSE BID TO BE REJECTED ANY CHANGE MADE TO A MANUFACTURER S PUBLISHED SPECIFICATIONS SUBMITTED FOR A PRODUCT SHALL BE VERIFIABLE BY THE MANUFACTURER IF ITEM S BID DO NOT FULLY COMPLY WITH SPECIFICATIONS INCLUDING BRAND AND OR PRODUCT NUMBER BIDDER MUST STATE IN WHAT RESPECT ITEM S DEVIATE FAILURE TO NOTE EXCEPTIONS ON THE BID FORM WILL NOT RELIEVE THE SUCCESSFUL BIDDER S FROM SUPPLYING THE ACTUAL PRODUCTS REQUESTED 16 BID OPENING BIDDERS MAY ATTEND THE BID OPENING BUT NO INFORMATION OR OPINIONS CONCERNING THE ULTIMATE CONTRACT AWARD WILL BE GIVEN AT THE BID OPENING OR DURING THE EVALUATION PROCESS BIDS MAY BE EXAMINED WITHIN 72 HOURS AFTER BID O
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