Rabies Manual
Contents
1. OWER TORSO NKNOWN PPER TORSO Field Button Name Close Button Add Button Delete Button Print Description Enter the body part bitten Closes the table Adds a body part bitten to the table Deletes a highlighted entry Prints the list 17 Cis Circumstances W Add Delete Modify Circumstances ITTEN THER EXPOSURE CRATCHED B 0 S Field Button Description Name Enter the circumstance Close Button Closes the table Add Button Adds a circumstance to the table Delete Button Deletes a highlighted entry Print Prints the list 18 Cis Dog Breed ml Add Delete Modify Dog Breed SS R K HOUND e S TERRIER aa aa E x x m ea I m z m i E ESKIMO MERICAN FOX HOUND ERICAN STAFFORDSHIRE USTRALIAN CATTLE DOG USTRALIAN SHEPHERD USTRALIAN TERRIER SENJI SSET HOUND AGLE EARDED COLLIE EDLINGTON TERRIER ELGIAN MALINOIS ELGIAN SHEEPDOG ELGIAN TERVUREN ENCH LEGGED FRIST ERNESE MOUNTAIN DOG BICHON FRISE gt EFTEJES EFIEG es omn EE m n m n ii m Field Button Description Name Enter the dog breed Close Button Closes the table Add Button Adds a dog breed to the table Delete Button Deletes a highlighted entry Print Prints the list 19 Employee ml Add Delete Modify Employee Table Code Name ____ NNE NAPAVER ERT ERNIE lso KEVINKWAST O 20 MKENORRIS 87 SCOOTER TAYLOR E i S E2. NE 0o o 0 S E E ll E 1 n E 1 fe po Je ES Sars e c co 7 mini mi 4A Field Button Description Code Enter the employee s code Name Enter the name of the employee Close Button Closes the table Add Button Adds an employee to the table Delete Button Deletes a highlighted entry Print Prints the list Cs Inspectors mm Add Delete Modify Inspector Table Code Name e LABURDA JUSTIN MENDOLA JIMMY ARRETT MARY OHN LINDA D D c EH E Ec COONEY TERRY GILMORE JACKIE E HANKS TOM gt gt gt INOLONGEREMPLOYED B IPENBERTHY DAN i IRADIGAN GEORGE o RADIGAN SEAN 26 STOREY JOHN mm 5 TAYLOR SCOTT EE i A MA ope NES 0 0 NEA O ENIE BE 0010 0 0 0 S NE 0 0 5 5 1 Hc NE i 0 0 0 22A 8 j la og Field Button Description Code Enter a code for the inspector Name Enter the name of the inspector District Enter the district of the inspector Close Button Closes the table Adds Button Adds a inspector to the table Delete Button Deletes a highlighted entry Print Button Prints the list Update Inspectors See Daily Worksheets Manual 21 dz Political Subdivision mm Add Delete Modify Political Subdivision Table e Code Subdivision ow 4 0 m 4 ha o E E for Hoo Jo or fos
3. fields Rabies Control Report Listing of Rabies Control Victims 13 Maintenance Add Delete Modify Tables Maintenance Add Delete Modify Tables gt Animal Species Field Names Animal Type General Profile Body Part Bitten Letters Circumstances Printer Setup Dog Breed Reindex Pack Rabies Control Data Files Employees FE Inspectors Political Subdivision Reported By Veterinarian The maintenance menu contains a list of the tables that you can modify for your program 14 Animal Species W Add Delete Modify Animal Species Dog o S S S S SoS S SyS eem LL FOX jem o EA or eomm S SSS Jonea C Tasa LI Hose LL Tua ao SSS Field Button Description Name Enter the name of the animal Close Closes the table Add Adds animal to the table Delete Deletes the highlighted animal Print Prints the list 15 Animal Type W Add Delete Modify Animal Type Field Button Description Name Enter the animal type Add Button Adds an animal type to the table Delete Button Deletes a highlighted entry Print Button Prints the list 16 Az Body Part Bitten ml Add Delete Modify Body Part Bitten ri ae ad PS mim Al gt w
4. 23 2005 N Mes Njo Head Sent To Lab Results Rabies Tag N Ves No U Pjos Weg U nable to Determine 0202011 Print Modify On this screen fill out the information on the animal You are able to build all of your dropdown fields in the Maintenance menu which will be explained further on in this manual Owner l3 Bite Victim STOREY JOHN Find Victim Animal Owner Information Comments GISIGPS Owner Name Owner Street JANE DOE 1245 MAIN AVENUE Owner city State Zip code OBERLIN OH M 44122 Owner Phone Political Subdivision 1 555 555 7878 01 Y NORTH RIDGEVIEW Office Hearing Date Office Hearing Time Board of Health Hearing Date 08 28 2005 9 00 AM 08 28 2005 On this screen enter the information about the owner of the animal Information Information H Bite Victim STOREY JOHN Find Victim Animal Owner Information Comments GIS GPS By employee SP PETTRY STEVE iv Letter A sent to victim Inspector Letter B sent to victim DP PENBERTHY DAN r Letter C sent to victim Service Letter A sent to owner R ROUTINE Iv Letter B sent to owner Mail Certified Number Human Bite Associated Fatality Letter C sent to owner N Ves No M Completed Date Victim Notified of Results Inspector if DP PENBERTHY DAN Comments Max 160 characters STILL WAITING ON RESULTS On this screen enter the other information such as the empl
5. KLYN ANIMAL HOSPITAL U I I 44 O L CHARDONVET O CONCORD VETERINARY HOSPITAL S O COUNTRY DOCTOR VET CLINIC EASTSIDE DOG AND CAT HOSPITAL S JEASTWILLOWPETHOSPITAL B EDGEWOOD VETERINARY HOSPITAL O S O EYCLID VETERINARY CLINIC GREEN ROAD PET HOSPITAL HILLCREST ANIMAL HOSPITAL KIRTLAND VETERINARY HOSPITAL S PI ele mane aca wl ANIMAL HOSPITAL Field Button Name Close Button Adds Button Delete Button Print Button RT CREATURES ANIMAL HOSPITAL Description Enter the name of the veterinarian Closes the table Adds a veterinarian to the table Deletes a highlighted entry Prints the list 24 Field Names Data Base Field Names for Rabies Control Field Name Data Base Field Name lt anim IMM AT BITE TIME ANIMAL OWNED RAB ANIM OWNED ANIMAL SPECIES RAB ANIM_SPECIES ANIMAL TAG RAB ANIM_TAG ANIMAL MIXED RAB ANIM_MIXED ANIMAL NEUTERED RABANIM NEUT ANIMAL SEX RAB ANIM SEX ANIMAL S COLOR RAB ANIM COLOR ANIMAL S IMM DATE RAB ANIM IMMD ANIMAL S BREED RABANIM BREED ANIMAL S NAME RAB ANIM NAME ANIMAL S VETINARIAN RAB ANIM VET Bree JRABBITE ID BOARD HEARING DATE RAB BOARD DATE CIRCUMSTANCES RAB CIRCUM COMMENTS RAB COMMENTS CONFINEMENT DAYS RAB DAYS DATE OF BITE RAB DATE BITE DATERECEVED RABDATE
6. RCV DATE VICTIM NOTIFIED OF RAB V NOT DESCRIPTION EMPLOYEE EMPLOYEE CODE 4 The field names listing can be very useful in determining what fields you wish to utilize to capture data for letters and when creating reports for that data The program will display a list of names that you can print 25 As General Profile General Profile Health Department Lake County General Health District Division AN Address ETE Address2 City Painesville State oH Zip 44077 County Lake Phone s 1 440 350 2543 Fake FederalTaxID Commissioner F ClientiServer Location CIHDISDATA 2004 2003 2002 2001 2000 1999 1998 Make Checks Payable to Close The General Profile enables you to fill out the basic information for your health department 26 c Rabies Control General Profile Demographics General Management Environmental Community amp Public Health Services vital Daily Work Sheets Food Protection Manufactured Home Parks Marinas Mosquito Control Open Burning Uu Plumbing Pools Spa Special Use Pool Private Water Systems Public Health Nuisance School Inspections Sewage Disposal Solid Waste Tattoos and or Body Piercing Legal Letter Use Health Dept Title Upper Case Envelopes Check Box Description Legal Letter Use Health Check the box if you wish to have your health department title Depa
7. Rabies Control idl i 4 Js I ispuuli PCT p ih User s Manual Rabies Control Health District Information System HDIS Windows Ver 4 0 Copyright O 1998 by CHC Software Inc All Rights Reserved CHC Software Inc Health District Information Systems helpdesk hdis org Table of Contents INTOdUCUO n ERR DERE eE a 1 About This Manual 1 Navigations iaiia a RR 2 Entering a Bite VICUIm ice eoe sii 4 AHIIN3Ru a uuu suum E ce Ae b i 6 OWN matt 7 INIOFMAUOM cio cuo corsi lt iia 8 Conminm hls ico AE E E EE GRA uns S 9 GIS GPS e doa O N 10 Print BULlTODE seais 11 nn e ace c oen is cedes pe cessa ER cedere 13 Maintenance Add Delete Modify Tables 14 Environmental Assessment 30 Introduction This program is designed to assist you in organizing a systematic approach to entering your bite records and provides accurate up to date records within your health district Please review the manual carefully to obtain the maximum benefits Little or no prior computer experience is necessary to operate this program About This Manual Rabies Control Module is simple to use The maximum benefit with the least time spent will be obtained if you start at the first page of this manual and follow the directions exactly as you enter the first record in your computer Square boxes in this manual su
8. TAMINATED CANDY TASTE LIKE DETERGENT 7331 KNIFFEN 1 MARKHANSZ NEIGHBOR PUMPING SEPTIC INTO YARD 7655 KNIFFEN 2 PIPES DISCHARGING ONTO HIS PROPERTY BELIEVES 8 IKNIFFENROAD___ GIRLSCOUTS 7171 KNIFFENRD MARTHA amp FRANK MEZGE 7430KNIFFENROAD VACANT HOUSE 6816 KIRTWOOD DRIVE HANRATTY THOMAS 7607 KITTERY LANE TOMSAK NANCY 7510REYNOLDSRD CHRISTIAN TROY 4910 KLASEN ROAD TAYLOR JENNIFER 7171 KNIFFEN ROAD P O BOX 762 LUSKIN DAVID amp KAREN 12733RT 86 HOSTA MARTIN 6758 KNIFFEN ROAD OROSZ ANDY EN 31 CHC Software Inc Health District Information Systems helpdesk hdis org
9. dy Type PDF xChange 2 5 DE Where PDF lt Change Comment Paper Drientation Size Letter ANSI A Y fe Portrait Source Main paper tray C Landscape Network Cancel The print setup allows you to choose from which printer you want to print Pick the printer in the name dropdown and click OK 2 Reindex Pack Rabies Control Data Files E3 Maintenace Reindex Pack Rabies Control Data Files This procedure will reindex pack all data files If you have the Network Version please have all users exit HDIS This function is only needed should your data be corrupted due to a power failure Please contact CHC Software if you have any questions or concerns 29 Environmental Assessment Maintenance L3 Bite Victim Find Victim Animal Owner Inforrnation Comments GISIGPS byBitelD C byvictim C byVictimID byOwner C Owner s Address Environmental Assessment b X BitelDk Name Street Al 1 The Environmental Assessment button will display the following for that address Sewage Record Private Water System Record Plumbing Record Public Health Nuisance Record Rabies Control Record 30 Environmental Assessment 6816 KIRTWOOD DRIVE Private Water Systems Residential Sewage Plumbing Downspout Public Health Nuisance location street OwnerName Complaint 2222222 5075 KLANN STREET DEBRAABROWN THINKS SEPTIC SYSTEM IS FAILING EITHER IT IS HIS NEIGH IIKMART e CON
10. fos Jo Jos Jo po m2 lia ECM ps Mis Mir he fia E N ho r Field Button Subdivision Close Button Add Button Delete Button Print WILLOWICK CITY WICKLIFFE CITY WILLOUGHBY HILLS CITY ILLOUGHBY CITY ASTLAKE CITY AINESVILLE CITY ENTOR CITY WEST KIRTLAND CITY MENTOR ON THE LAKE CITY WAITE HILL VILLAGE IMBERLAKE VILLAGE IRTLAND HILLS VILLAGE RAND RIVER VILLAGE AIRPORT HARBOR VILLAGE ORTH PERRY VILLAGE ERRY VILLAGE ADISON VILLAGE LAKELINE VILLAGE ONCORD TOWNSHIP ERRY TOWNSHIP EROY TOWNSHIP MADISON TOWNSHIP Description Enter the code of the subdivision Enter the subdivision Closes the table Adds a code to the table Deletes a highlighted entry Prints the list 22 Reported By W Add Delete Modify Reported By DOG WARDEN DON HAMM GEAUGA COUNTY HUMANE SOCIETY LAKE EAST HOSPITAL LAKE WEST HOSPITAL OOH LAB OTHER HOSPITAL ss OWNER 00 L PHYSICIAN IT SCHOOL NURSE ss TRAPPER gt gt gt TRUMBULL COUNTY URGENT CARE CENTER _ VETERINARIAN fE O Field Button Description Name Enter a name Close Button Closes the table Adds Button Adds a name to the table Delete Button Deletes a highlighted entry Print Button Prints the list 23 Cs Veterinarian W Add Delete Modify Veterinarian petosETHoS BIG CREEK VETERINARY HOSPITAL S BRIGHTWOOD ANMIAL HOSPITAL S BROO
11. ict Information System Management Services MAA EA Community and Public Health Services Vital Statistics Maintenance About Exit Beaches Daily Work Sheets Food Protection Manufactured Home Parks Marinas Mosquito Control Open Burning ParksiCamps Payin Reports Plumbing Pool Spa Special Use Pool Private Water Systems Public Health Nuisances Receipts School Inspections Sewage Disposal Solid Waste User Defined Databases Tattoos and or Body Piercing Operation Entering a Bite Victim I3 Bite Victim Find Victim Animal Owner Information Comments GIS GPS byBiteID C byvictim byVictimID by Owner C Owner s Address Environmental Assessment Bite iD Name Street A The FIND tab on the Rabies Control window is for locating a bite victim You can browse through the grid or type the Bite ID Victim s name Victim s ID Owner s name or Owner s Address in the search field To add a bite victim into the program type the name of the bite victim in the name field and press Enter If a bite victim already exists the program will find it in the grid for you In this case we are going to add a bite victim To do this click the Add button Once the bite victim is entered you will not have to click the Add button again Li Bite Victim STOREY JOHN Find Victim Animal Owner Information Comments GIS GPS Bite ID V
12. ictim s First Name Victim s Middle Name Victim s last name omn po MstoREY Victim s IDH Victim s Street Victim s City 2005001 12345 ELM STREET CLEVELAND M State ZipCode Phone Age Political Subdivision oH M 44138 M 1 555 555 8877 15 01 y NORTH RIDGEVIEW Parent s Nametif applicable Date of Bite Confined Circumstances 08 23 2005 10 BITTEN M Body Part Bitten Scratched Date Received Reported by Last Contacted HEAD 08 23 2005 POLICE ii Hospital Doctor Phone WEST SHORE HOSPITAL 1 555 555 5555 Vaccine Given To Any Victims N Print Previous Next Delete Add Modify You may now begin to enter data into the fields Remember you can use the Tab or the Enter button to travel from field to field Note For your first bite victim ID change the number 1 to indicate year and the number followed by the estimated bite victims per year Example 2005001 for up to 999 bite victims Note All phone numbers must start with a 1 Animal Select Animal L3 Bite Victim STOREY JOHN Find Victim Animal Owner Information Comments GISIGPS Animal Owned Animal Species Animal Type Animal s Sex I DOG boe Animal Color Animal Name Dog Breed WHITE FLUFFY POODLE M Mixed Breed Neutered Veterinarian Vet s Phone N Mes N o Y Mes Njo JOHN SMITH MD y 1 555 555 2222 Place of Confinernent Date Immunized Immunized at Time of Bite DOG POUND 08
13. oyee inspector what letter has been sent out etc Comments Comments l3 Bite Victim STOREY JOHN Victim Animal Owner Information Comments GISIGPS Enter your comments here On this screen you are able to enter your comments on the record GIS GPS GIS GPS Li Bite Victim STOREY JOHN Find Victim Animal Owner Information Comments GISIGPS Global Information System Prefix Prefix Street Prefix Street Direction Type Street name Suffix Direction Global Positioning System Latitude Decimal Value Longitude Decimal Value 88 4569770 120 7592500 The GIS GPS tab enables you to enter your GPS coordinates for mapping purposes Field Button Description Street automatically filled out Prefix Direction Enter prefix direction of the street Prefix Type Enter the prefix type of the street Street Name automatically filled out Street Suffix Enter the street suffix Prefix Direction Enter prefix direction of the street Latitude Decimal Value Enter the latitude DECIMAL value of the location Longitude Decimal Value Enter the longitude DECIMAL value of the location Modify Click to modify the information on the page 10 Print Button Print Form fe Victim Letter A C Victim Letter B C Victim Letter C C victim Envelope C Owner Letter A Owner Letter B C Owner Letter C C Owner Envelope C Investigation Form C Investigation Form with Comments C Rabies Test Submission Repor
14. rround the key that you are to press on your keyboard As an example when you read press the enter key on your keyboard The word TYPE is followed by bracketed instructions of what to type into a field Note For Technical Support email helpdesk hdis org Navigation Whenever you see one A Click the left side of your mouse once Oe Whenever you see two click the left side of your mouse twice Navigation Keys For Entering Information or ENTER to move to next field or to go back one field R places you in the receipt screen Editing Keys Backspace deletes one character left of cursor deletes one character inserting amp overwriting modes When you see a pull down field click the arrow to the right to view all your choices Starting HDIS MICROSOFT Windows Users Start Programs Health District Info Systems HDIS Health District Information System Menu Bar Health District Information System Management Services Environmental Health Community and Public Health Services Vital Statistics Maintenance About Exit HDIS Health District Information System has several different modules designed to assist your health district in its day to day operations The Rabies Control module is a great addition to these modules and simplifies your record keeping billing and information management needs Select Environmental Health T vd Select Rabies Control GR E Health Distr
15. rtment Title printed on top of your legal letters Upper Case Envelopes Check the box to print all upper case letters on your envelopes 27 dz Letters Enter Modify Rabies Control Letters Victim Letter A i Victim Letter B Victim Letter C Owner Letter A Owner Letter B Owner Letter C This is to inform you that the ANIMAL SPECIES which was reported to have CIRCUM VICTIM NAME on VICTIM DATE and owned by OWNER NAME has been reported to us as quarantined for the required ten day period The owner has certified that the ANIMAL SPECIES was alive and well at the end of the quarantine period Thus there is no threat of rabies transmission having occurred to you from this incident Please contact this office if you have any further questions or concerns Sincerely LAKE COUNTY GENERAL HEALTH DISTRICT Public Health Sanitarian Environmentalist El Spell Check Close The HDIS system provides you the flexibility to write standard letters that can be sent to clients These letters will pull data through use ofthe The is placed on each end of the field name that you want to pull into the letter Merge fields All upper case OWNER JOSEPH NAPAVER Only first letter uppercase Owner Joseph Napaver All lower case type of animal dog Examples OWNER TOM GORDON Owner Tom Gordon type of animal dog 28 Gs Print Setup Print Setup Printer Name PD F XChange 2 5 DE Y Properties Status Rea
16. t Output to Letter Size fe Preview Letter C Print C Legal Print The print button is available on all the tabs Field Button Description Victim Letter A Prints out Letter A to the victim These letters are composed by you under the Maintenance menu Victim Letter B Prints out Letter B to the victim These letters are composed by you under the Maintenance menu Victim Letter C Prints out Letter C to the victim These letters are composed by you under the Maintenance menu Victim Envelope Prints out an envelope addressed to the victim Owner Letter A Prints out Letter A to the owner These letters are composed by you under the Maintenance menu Owner Letter B Prints out Letter B to the owner These letters are composed by you under the Maintenance menu Owner Letter C Prints out Letter C to the owner These letters are composed by you under the Maintenance menu Owner Envelope Prints out an envelope addressed to the owner 11 Investigation Form Investigation Form with Comments Rabies Test Submission Report Letter Size Letter Letter Size Legal Prints out an investigation form that may be given to the sanitarian for investigation Prints out an investigation form along with comments that may be given to the sanitarian for investigation Prints the Rabies Test Submission Report Prints the letter on letter paper Prints the letter on legal paper Previews the printo
17. ut Prints the form Prints previews the form Closes the print menu 12 Reports Reports Health District Information System Bite Victim PESI Browse List Export Count Graph Maintenance Return Annual Animal Bite Report Dog Warden Report Investigation Forms Lab Results Rabies Control Report Rabies Control Report Options for Annual Animal Bite Report Output to From Date of Bite Preview ui sue 2005 To Date or Bite C Printer 11 For each report that you run the menu above will appear You will need to enter a From Date of Bite and a To Date of Bite to run the report for that timeframe You may also preview the report before you print it out along with the ability to use filters which will be explained in the next section Reports Report Description Annual Animal Bite Report This will generate a report for ODH Veterinary Unit for all bite victims that meet the criteria in the From and To Date of Bite fields Dog Warden Report Generates a report of all animal bites along with animal information for the dog warden in your community that meet the criteria in the From and To Date of Bite fields Investigation Forms This will generate an Investigation Form for each bite victim that meets the criteria in the From and To Date of Bite fields Lab Results Generates a report of lab results for each animal species that meet the criteria in the From and To Date of Bite
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