TAC 3.1 User Manual - Tamalpais Union High School District
Contents
1. NOWA OS a a T A a arson eee 34 Edit Grading Scale ensia a E O E A beaaaeeanteds 34 Printable Create a printout of your Gradebook generally for teacher use 0008 35 NAGW PC MOAN CC oeiia dates ssaneansaaateaciecnhaupmaendeninssoeanmaaieets 36 Other Features on the Gradebook Entry Screen ccccccsesseseecceececeseeeseeceeeeeeeaaeeeseseecesseeeaas 36 Asson a Default SCOPES cee swrnsusiesdsandemedursusted dandensawesctesdhandimeduentaldiendentauesieedinadenadurntedliestnnests 36 Other Important Score Screen Information cccccccccsssssseecccecceeeeseeeseccceeeesaaeeseeseeeseeeaaas 3l Se E T o E ea N E A S eee eee en 39 Adda ANS SEO a dale rece ee rca sttwan ec ebantend are twawentdats 39 Enterme Grades mO RPO Cards reran a a aeares anaes 40 Report Card Enty ICONS serosa a E deca eee 4 Entering Comments on the Report C ard ic ccci ons aucun ei a a E 4 31Page Important Notification You will be utilizing your TUHSD credentials to sign into eschoolPLUS TAC Gradebook It is imperative that you protect your username and password from corruption Introduction to Teacher Access Center The Teacher Access Center TAC is a browser based student information system that allows you to record attendance and grading information for your classes and homerooms Access is available from home by following the directions for home Browser Settings on index page IV The Teacher Access Center also contains a Student Summ2. Student Score Information As you enter scores you may see the background of the score cell change from white to another color The key is listed on your screen and details are below A black triangle in the top left corner of the score field indicates that the score is not saved You must click to enter scores in the database A red triangle in the top left corner of a score cell indicates that the current entry is an invalid mark all invalid marks must be resolved before the gradebook will save scores Cells with cross hatched shading do not permit score entry Scores cannot be entered to an assignments cells when 1 The assignment is associated with a rubric 2 the student was not enrolled in the class on the assignments due date 3 or multiple classes are being displayed and the assignment did not apply to this student 37 Page Add a Note to a Student Associated with the Course 1 If desired you can enter a note for a student Click the name of a student in the gradebook entry screen A pop up window with all student detail will appear called the Student Detail Drawer lt lt gt gt n Hickhiame Student 10 Grade 02 Age 14 OG M aT amp Primary Contact Information Notes Show Pubished Ory Whew ein Combai w Pegs irali a B a za Cemebe E PEETA Todays Schedule View uv Schecie Missing Assignments Penrod Descrpion ana Gue Date Assignment Amendance STOTI Tasi z Saali Oez
3. briri Wee points Apri iz Cheon S012 Weti piris Api 9 RERNI Weti paris Agni 26 Aa E la ih F B A PTEE i i 1 ie 2 Click the Add New Note icon at the top right corner of the Student Detail Drawer Another pop up window will appear to write the note If Publish is checked the notes will be viewable in Home Access Center Add New Note x a Date 07 03 2013 Message Published C Save Cancel 3 Click Save The note will appear in the Notes section of the Student Detail Drawer 38lPage Set Indications This option shows alerts about students and assignment on the grade entry screen 1 Click on the Set Indications icon at the top right of the screen 2 Indications available are c Student was absent this day C d Scores with comments 3 Clicking on any of these icons will show the icon next to scores to which the indications apply Add an Assignment This option allows you to quickly add an assignment for a particular course on the grade entry screen 1 Click the Add an Assignment icon at the top right corner of the screen Action Dow al 2 A pop up window will appear which allows you to enter assignment details Click Save when finished 39 Page ma Assignment Details Tithe Date Assigned Due Date Description Categor HWK Homework Rubrics Competencies SN Points 4 od Weight 4 Extra
4. uw bro DT T SS To add a file attachment to an assignment You have the ability to add up to 1GB per teacher in file attachments that will be viewable from HAC For example a teacher may want to attach this week s spelling list so that it can be accessed from home Due to limited space file attachments are not to be used as a primary source for storage They will all be deleted at the end of each school year Click the Attachments tab at the top of the screen D Gradebook Setup AP European History 1 20230 2 Marking PeNod R2 Change Categories Assignments IPR Average Report Card Average Attachments Browse To select a file click browse to choose from your saved files Please keep in mind that if you are using a specific program others may have a difficult time opening your file Whenever possible you should attach the file as a PDF 22 Page To Copy Categories and Assignments Once you have defined a course s categories you may choose to copy them all over to your other courses so that you do not have to go through the set up each time You may also do this with assignments that are the same yet given to different classes m Gradebook Setup AP European History 1 20230 2 Marking Period R2 Change a To Copy Categories and Assignment 1 On the Home page move your mouse over the Gradebook tab at the top of the screen and you will see Copy Categories and Assignments from this co
5. As you proceed with entering assignments keep in mind that this is how they will be displayed in Home Access Center 20 Page Gradebook Setup AP European History 1 20230 2 Marking Penod R2 Change Categories l Assignments i IPR Average Report Card Average Attachments Date Due Date Category i Extra Credit i Weight File CannotBt Publish Actions Assigned Dropped 10 10 2074 MC Multiple Choice Absolutism MG Not Extra Credit 62 00 10 01 2074 Essay Essays Elizabeth DBO Not Extra Credit 70 00 To Add an Assignment Step 1 Move your mouse over the Gradebook tab at the top of the Home screen and select Setup from the drop down menu Step 2 Make sure you are on the Assignments tab Click on the Add Categories and or Assignments icon at the top right corner of the screen Step 3 Enter Assignment data Go from left to right entering the fields for your assignment All fields marked with an are required o Inthe Date Assigned field enter the date the assessment will be assigned to students optional In the Date Due field enter the date the assessment is due required Provide a Title this will appear in HAC as well Be sure to include whether or not this is extra credit Enter total possible points in the points field In the weight field enter the relative weight of the assignment This will default based on the category If you set the weight to zero the assignment will not calculate in the s
6. Average Report Card Average Attachments i Calculate average using total points W Calculation Truncate ial Default Scale 56 4 94 Category _ Marking Periods Exclude Missing Assgn Assignments Exclude mixing scores from the average Cncls Gontribution and Classwork Exclude missingscores from the average Essay Essays Exclude missing scaices from the average Forma Formative Assessment Exclude missing scoresNrom the average HW Homework Exclude missing scores from the average ICE In Class Essay Exclude missing scores from ths average MC Multiple Choice Exclude missing scores from the aver Ss BS BS A Pract Practice Problems a Exclude missing scores from the average Here is where you see the calculate using total points and calculation for round or truncate Editing Categories 1 Move your mouse over the Gradebook tab at the top of the Home screen and select Setup from the drop down menu 2 Click on the Categories Tab 3 Click the pencil icon in the Actions column to update the category definitions as follows Actions Defining Assignments Once you have defined your course categories you are ready to define the Assignments The Assignments tab is used to define the individual assignments to be scored in the selected course Each assignment is associated with a category that determines how the assessment score computes in the students calculated averages for the marking period
7. Reporting Display screens for activity eligibility Interim Progress Reports and Report Cards Class Management View and print class rosters and send email to students and guardians A Class Management Viewing Course Rosters and Student Summary Information The Roster page displays the list of students enrolled in a course or homeroom assigned to you General course or homeroom information displays at the top of the Roster You can see the course code and description To view your course roster run your mouse over the CLASS e Class Management w MANAGEMENT tab on the top of your home screen and click the ROSTER option 8 lPage View a Course Roster 1 On the Home page run your mouse over the Class Management tab at the top of the page and select the Roster option for the selected course 2 The Class Roster will display listing all of your active students in the course 3 If no course is selected on the Home screen the program will default to the first course listed on your home screen To change to a different course click the Change button next to the course title select a different course from the pop up window and click OK This list is populated by the scheduling administrator in your building Errors in this list need to be reported to that person responsible for scheduling your courses Students adding dropping from your courses will automatically be updated Sample Cour
8. class in the middle of a grading period you can now have e school automatically calculate a percentage you determine from his or her prior school records for each of the assignments in that grading period that were due before the new student arrived Gradebook displays the Import icon e next to a student s name if you can import scores for assignments that were due before the student enrolled in the class The e continues to display until a score has been entered for one of the assignments due before the student s add date To import scores based on a walk in grade Use this procedure if you want to enter a grade to calculate the assignment scores The student s score for an assignment will be calculated as Assignment Points Walk in Grade Percentage For example if you enter a walk in grade of 85 then an assignment worth 10 points will be calculated as 10 85 8 5 1 On the Gradebook Entry page click e next to the student s name 2 On the Import Scores pop up select Enter Walk in Grade of 3 Enter the percentage numeric value to import to the student s assignments due prior to the course add date For example to indicate the student should have an 85 score enter 85 21 Page 4 Click Import 5 Review the imported scores 6 If satisfied with the scores click Gradebook Scores Displays Display Retrieve Student Scores for Withdrawn Students This feature is useful to retrieve scores for students who
9. ANS anie E E E 19 Setting up Course Categories cccccesecssscccccccceaeseeseecceceeeesaesssseeeeeeeeeaeeesseeeseeeeessauaesseseeess 19 Pentin ASS C00 op 5 55 os E a tee suauusalaantieeaeninsnavaniene 20 He a0 6 Mee hiv Woks oa 01 1 a eer ee eer ee merrier re ee ener ne eines er aoe tewre rere weae rr errr r et aster eg ey 21 To Delete Edit an Sst MMi iM sissen sisne ire era E E R a hava eect E a a 22 To add a file attachment to an ASSIGNMENL cccccccccesseesseeeeceeeeceaeeeeeecceeeeessaeeseeeeeeeeeeaaas 22 To Copy Categories and Assignments cccceesceccccccccceeessseeecceeeeeseeseeeeeceeeeeeseeeeeseeeeeeeeeaaas 23 To Copy Categories and Assignments from Last Year s Gradebook nessesssseeeesssssseee 24 Ponie FICTIONS a E EEE E N E E 24 Moving a Student s Previous Assignments from one Class to Another pa Walk in Grades tor a New StUudeitt sicssasssscsnvcasiscves consacatsenresanesavousumaneavencentecedtonseuenssesooeunanaaue 21 GradeDook Scores IS AY S eesnseocrodeneni tennen r EE r ERE 28 Generate Gradebook REPONS ener e a N E E 29 To Enter a Gradebook Comment for a Student Associated to a Score esssssseseeesssssssee 29 Student Detail Create an individual report of student progress to pass OUt ceeeeeeeeeees 30 Assienment Ayerages COLES aahedecee wansnacstediccncuqasaainccd sate E re ENE 31 Miss 1 Score RDO eea a a e 32 2 Page Score Threshold Report sensona a leaded rela atadds 33
10. Click a score in the row of a particular student in the gradebook 2 Click the Edit Grading Scale option from the Action drop down menu at the top right corner of the screen 3 A pop up window will appear with available grading scales 34 Page Edit Grading Scale x Student ID Student Name Grading Scale TUHSD TUHSD A 92 A 100 00 A 92 00 A 90 00 B 66 00 Save Close Printable Create a printout of your Gradebook generally for teacher use 1 Click Printable Gradebook from the Action drop down menu at the top right corner of the screen 2 A Printable Student Scores screen will appear amp Printable Gradebook on Student Information Show Student Names Real Names Show Student ID M Show Withdrawn Students None Report Content Roster Only Grid Columns Per Page 0 Show Attendance Dates Start Date Options Show Student Average W Show Grade L Show Class Average Show Total Points 3 Customize your settings for what you would like to display on the report Changing nothing will generate a basic report with students names ids and grades 4 Click the gray Print Button select the printer to send the report to 35 Page View Attendance This option allows you to view attendance for an individual student for a due date of an assignment 1 Click on a score for a particular student in the gradebook 2 Click on the View Attendance option from the A
11. Credit Not Extra Credit Publish ee Cannot Be Dropped E Save Delete Attachments inina ryrie Hoag Entering Grades into Report Cards 3 A new column with the assignment will appear in the grade entry window Entering Report Card grades is required every six weeks To enter report card grades i the grade reporting icon in the grade book or the grade reporting icon L from your homepage 40 Page 2 Enter grades manually or load your grades from the gradebook To load your grades from the gradebook click on k hand corner of the screen load grades icon in the upper right To enter grades manually you place your curser in the Marks PRT box next to each student s name You can type in a letter grade or click the magnified glass icon in the box for a drop down list of possible letter grades or alpha codes Report Card Entry Icons Toggle Report Card Free comments on and off This allows you to view and enter free form r ma comments Spell Check Free Form Comments Report Card Summary which allows you to see the classview of grades absencess and tardies that will be printed on report cards Save You must click save after you enter your grades You can also enter an override score or grade that overrides the gradebook entry Entering Comments on the Report Card Each student entry in the report card has room for 3 comments Comments c B 41 Page You can
12. Tamalpais Union High School District eSchoolPLUS Users Guide Teacher Access Center 3 1 21st Century October 2014 1 Page Table of Contents Introd ction to Teacher Access CSIC isc csdesnzcecesictanatencusdwadvedacesnanzeeeesiekenetoncesdwadlvedescodenezereenckancteees 4 Logging in to Teacher Access Center cccccccesccsecccccccccseesseeeccecceeeaeeesseeeeceeesesaeaeseseeeeeeeesaaaeesees 4 OES e E E A O E E E E E A 6 RAS SES SOCOM oe E E E E E E E E TE N 7 KEDO Laren re et rer eno ee nn er ee eer eee eer eee 7 ATS TNO IVECTAU COONS cca teeters E cons ect E E E E AE sencendsere E E 8 Viewing Course Rosters and Student Summary Information ccccccccccccesssseseeeceeeeeeaaeesseeeeees 8 Paer CPS ROSE ois arrears ca ven cnnencectesseuencsesdsusenanuen cantes ceescodes Shasoosaaneecuea seasons A E 9 To Change How Information Displays on the Class Roster cc cccecccccccccceesseeeeeeeeeeeeeeaes 10 TO MCW SUS NU NCS A setae ceeds E E A T E asec 11 To View Student Summaries eissernir inniinn Eer a a N n ka ie sasi 12 To Create a Customized Seating Chart sssiincivesrsrueeiciausiecesbuseanhnabstenaneesistaweleectiiveeatlaaneiesabes 13 Tocat airce torm sealne Chart Seo tec tase re ectsecectaasseaneacteo E E 15 Teacher Access Center TAC gradebook sisson ccs sussstastsicawetouaeesssaiene teem endesuieanebiuedradeeatieaetewsdniees 16 SE TV OUT EAC DOOK e NEE A 16 Carman AN 0 e E E E E E E S EE E E 17 CHOOSES VOUT CRAIN SC
13. are no longer on your rosters From the Gradebook screen click on the Show Hide Withdrawn Students icon at the top right of the screen The students score as of the time they were withdrawn from your class will reappear in red e Do Not Show to not display withdrawn students default setting e Sort with Active Students to display withdrawn students sorted in alphabetical order within the list of active students e Group Below Active Students to display withdrawn students grouped at the bottom of the list of students in the class 28 Page Generating Gradebook Reports The following options appear on the drop down Action menu at the top right of the Gradebook screen Aaen e oO A Enter Comment Displays a pop up where you can select a comment code if available and enter a free text comment for the selected assessment for a student Run Student Detail Displays a more detailed report of the students scores Assignment Averages Displays a graph of assignment averages as a report Run Missing Scores Report Displays a report of students who have one or more scores missing Score Threshold Report Displays the Score Threshold report which is a list of students who have exceeded or fallen below a threshold for an assignment category or mark You can run this report to compare the student s score or percentage to a threshold for a selected assignment or to compare the student s percentage average to a thre
14. ary page that allows you to view student registration attendance scheduling grading and testing information The availability of the Student Summary option and the sections within the page depends on the security configuration for your district Logging in to Teacher Access Center 1 Start your computer log in and connect to the Internet Internet Explorer is the preferred browser 2 Connect to the following URL https esp tamdistrict org 3 You will be prompted to enter your username and password Your username credentials are provided by the district and are the same that you use for email access Do NOT type aps in front of your user name Click ok Login Please enter your account information for Teacher Access Center User Name usemame Password Login Your Home Page After logging into TAC you will be directed automatically to the Home page Home allows you to access your attendance and Gradebook tools as well as a list of your classes any reports you have created and news items published by your school district 4 Page Please take time to familiarize yourself with the features of the Home Screen D Home Click on Home from any screen in Teacher Access Center to return to the Home page at any time while you are in TAC Help For more detailed information on each entry field use the button on the upper right corner of the screen Once the screen help is displayed you may click o
15. choose a comment from the comment code drop down list to access the dropdown list of comment codes click on the e magnified glass icon in the comment box A list of scripted comments you can select will pop up When you have finished entering grades and comments please remember to click on the save icon E If you have questions please contact your site support person Drake Rod Milstead Redwood Millie Hackworth Tam Zach Gilmour Alt Schools Jen Noland Or you can contact Tara Taupier at the district office at ttaupier tamdistrict org or 945 1055 42 Page
16. core entry Click on the Save icon at the top right corner of the screen to save the scores 25 Page The Grade and Student Average columns will automatically calculate Pay attention to the Blue Line if visible Any scores due after today s date will not calculate in the students averages You may still enter scores in advance as students complete the work E E i a p FEI E a EA ridere mare i F J E el fie foe 41 58 34 50 0 00 000 Alpine Alicia C AM F i Amity Amber L Anaheim Aviri Bechtelsville Brittany M Beekmarniown Brittany Other Important Score Screen Information Category Tabs Depending on your categories if you have created assignments tied to them you will see your categories in a drop down menu at the top left corner of the screen It will default to All Categories but you could select Lab to see assignments scores just for that category Gradebook a iy All Categories Student Score Information As you enter scores you may see the background of the score cell change from white to another color The key is listed on your screen and details are below A black triangle in the top left corner of the score field indicates that the score is not saved You must click jal to enter scores in the database A red triangle in the top left corner of a score c
17. ction drop down menu at the top right corner of the screen 3 A pop up window will appear which shows the attendance date for your class only for that student on the due date of the assignment 4 Click Close to exit the window a mim View Attendance Student Name Student ID Student Absence Details For 10 9 2014 No absences reported _ Close Other Features on the Gradebook Entry Screen Assign a Default Score Assigning a default grade allows you to enter the same score for an entire column of students For example all students in class receive 10 pts on a Class Participation assignment Instead of entering the 10 for each student you can fill in the entire column at once 1 Click the Mass update scores icon at the top of the column of the assignment 2 On the pop up window enter the score you want to default for all students under the update scores drop down 36 Page 10 10 2014 Food Web Activity t Update Scores t Clear All Scores Import Scores From File Cancel 3 You can also import scores from a CSV file Other Important Score Screen Information Category Tabs Depending on your categories if you have created assignments tied to them you will see your categories in a drop down menu at the top left corner of the screen It will default to All Categories but you could select Lab to see assignments scores just for that category W Gradebook oy all Categones
18. ell indicates that the current entry Is an invalid mark all invalid marks must be resolved before the gradebook will save scores Cells with cross hatched shading do not permit score entry Scores cannot be entered to an assignments cells when 1 The assignment is associated with a rubric 2 the student was not enrolled in the class on the assignments due date 3 or multiple classes are being displayed and the assignment did not apply to this student 26 Page Moving a Student s Previous Assignments from one Class to Another When a student who was in one of your classes has his or her schedule changed in the middle of a grading period you can now move the old assignments to the new class Use this procedure if you want to import scores from assignments from classes the student has dropped 1 On the Gradebook Entry page click next to the student s name 2 On the Import Scores pop up select Transfer scores from 3 Select the dropped course section you want to import scores from After selecting an assignment list displays including the assignments from that course section where the student has scores 4 On the row of the assignment you want to transfer scores from expand the drop down menu and select the assignment to transfer scores to 5 Repeat step 4 for the assignment scores you want to import 6 Click Import 7 Review the imported scores Walk in Grades for a New Student When a new student enters your
19. en The Assignment Averages Report Options screen will display 31 1Page 1a Assignment Averages Report Options Ox Marking Period Selected Mark Type M Selected Student Only iii i Show Withdrawn Students None Values Basis og Chart Type Bar Chart Class Average Color BASTER Student Score Color Run Cancel 1 Customize the options you wish to display If you have clicked on a student s name prior to generating this report you can create a graph for an individual student Otherwise it will default to the entire class progress 2 Click Run The printable pdf will generate on your screen Use the pdf print icon to print reports Missing Score Reports This report will generate any BLANKS in your score book It is helpful to run this report before Interim Progress Reports and Report Cards to insure you have marks in for all assignments 1 Click the Run Missing Scores Report option from the Action drop down menu at the top right corner of the screen The Missing Scores Report Options screen will display 32 Page Missing Scores Report Options O x No Page Break L Check to remove page breaks Group By Student Show Withdrawn Students None Selected Assignment Only Diffusion Osmosis RQs 10 14 2014 Selected Student Only ae Run Cancel 2 Select the options you wish to display on this report Most teachers leave it at the default 3 Click Run The printable pdf will
20. ent field 5 Enter the number of rows for your class 6 Enter the number of columns for your class 7 Add students to the seating chart Expand the Students section to display the students Click Add All to move students from the Students section to the seating chart Unplaced Students 1 Add All Students 8 If you want to re arrange students on the grid drag drop students to a new grid locations 14 Page e If you move a student to an occupied grid location the student previously in that grid location moves to the Students section of the manage Seating Chart pop up 9 Click Shuffle if you want the application to create a random seating arrangement 10 To remove a student from the seating chart simply drag and drop the student onto the Manage Seating Chart pop up e Students in the Students section of the Manage Seating Chart pop up remain in the class but they are not part of the seating arrangement e You can display hide students in the Students section of the Manage Seating chart by toggling the triangle next to the Students label 13 Click to save the seating chart To create a free form seating chart 1 From Classroom Management select Seating Chart to display the Seating Chart 2 Ifyou need to update the class click Change to display the Class List pop up and select a different class Seating Chart Options x Room Options Layout snd Blocks Background Student Options Select random seats fo
21. f the screen and select Setup 2 Ifyou need to change the course or making period click Change to open the Class List chooser and make the changes 3 Click the Copy icon at the top right corner of the screen 4 In Copy Direction field select From Course 5 To select a previous year click on the Change button next to the selected Copy From course This will bring up all courses and a Year option at the top You can select a previous year 6 Categories and Assignments select all to copy all the categories and Assignments or selected to choose which categories and assignments to copy 7 Inthe Include Marking Periods fields check the marking periods for which you want to copy information 8 To overwrite existing category information for the course check Overwrite Categories 9 Tocopy attachments defined for the course click Course Attachments from Additional Options 10 In the Marking Period columns that are available for the course select the radio button for the marking period to which you want to copy information If the courses meet for the same marking periods you will most likely select the same marking period as the marking period being copied But if you have a section of a course that meets marking periods 1 and 2 and you want to copy to a section that meets marking periods 3 and 4 you might copy from marking period 1 to marking period 3 11 In the Categories and Assignments section
22. generate on your screen Use the pdf print icon to print reports Score Threshold Report Use this report to generate a list of student in need of remediation intervention or enrichment based on score or percentage results 1 Click on a score in the column for the Score you wish to aggregate data on 2 Click on Run Score Threshold Report option on the Action drop down menu at the top right corner of the screen 3 The Score Threshold Report Options screen will display t Ta A Score Threshold Report Options Run For Selected Assignment ea Filter Selection eport Feno Score Threshold z Points Start Date 09 2 9 20 14 End Date 11 07 2014 Show Withdrawn Students None Run Cancel 4 Enter the criteria for your report 5 Click Run The printable pdf will generate on your screen Use the pdf print icon to print reports 33 Page View Averages Use this report to quickly view the averages of all students in the course 1 Click on View Averages option of the Action drop down menu at the top right corner of the screen 2 Use the options at the top to customize your report 3 Click Print to print your report Student Averages a CEPET Prompts Student Information Show Student Names Real Names Show Student ID M Show Withdrawn Students None Include History 1 Edit Grading Scale This option allows you to edit the grading scale for individual students 1
23. hly Homework nmd Classweark Chrete Fxelude missing scores from the menrmngi La abF Labs and Projects Detauit Exclude missing scores from the average mTel Quizzes and Tesls Gefaull Exclude missing scores from the average From this screen you will define how you grade and what you grade from a Do you calculate averages using Total Points Or do you use Weighted Scores b Which grading scale do you use for this course c Which categories of assignments do you commonly asses from Calculating Averages Before you define your categories you must tell the system if you grade using total points or weighted scores definitions below Calculate Average Using Total Points Select whether you wish to Calculate Average Using Total Points If checked the Category Weight fields will not be used when the assessment is defined If this box is not checked averages will be calculated using weights and percentages Calculate average using total points The options available to you will depend on how you wish to calculate averages for the selected course You will need to determine which way you calculate averages before you can begin using the Gradebook Teachers have a choice of two 2 methods of calculating averages Using Weights and Percentages If you choose to calculate averages using weights and percentages each category is assigned a weight value and a corresponding percent will be calculated based upon the assigned weig
24. ht of the category Each assessment assigned to that category will be weighted by the default amount and the final average will be computed using the percent allocated by the category weight Leaving the box unchecked defaults to this grading practice 17 Page Example of a teacher who uses Weighted Scores 10 of your grade is Written Work weight 1 10 of your grade is from Homework weight 1 20 of your grade is from Class Quizzes weight 2 20 of your grade is Class Projects weight 2 40 of your grade is Tests weight 4 This teacher weighs out each categories average to reflect a final score e Using Total Points If you choose to calculate averages using total points the weight column will not be available for entry The average posted to the mark slot will be the total points given in each category divided by the total possible points for the categories If you use this option you cannot override the average for category tabs because marks are not calculated using category averages Example of a teacher who uses Total Points 5 points for class participation 15 point homework assignment 25 point quiz 50 point test and so on This teacher adds up all points regardless of assignment type and divides by the total points possible to get an average Regardless of which averaging option you select you will have to predefine whether you wish to drop low scores and how many and the way you wish to handle missing assessme
25. king boxes i e showing courses from which the student has been dropped 5 In Test Summary a summary of all district state and national standardized tests that the student has taken is displayed 6 In Classwork a summary of all classwork for a particular grading period is displayed Drop down menus allow you to change the courses displayed the report card run the view guardian vs student the order class vs due date and an option to show unpublished assignments After changing the display options click the Refresh View button To exit select close in the upper right hand corner of the student drawer pane To Create a Customized Seating Chart To create a row grid seating chart wi Class Management 1 From Class Management select Seating Chart to display the Seating Chart Attendance by Photo page 2 If you need to update the class or attendance date click Change to display the Class List pop up and make your selections 3 Click to display the Manage Seating Chart pop up 13 Page Seating Chart Options Room Options Layout ehi eHe Free Movement Rows Background Student Options Select random seats for all the Shuffle students placed in the room Sor the students in ascending order SASBEE by last name Sort the students in descending order SONGES by last name Remove all students that were placed Clear All in the room 4 Select Grid from the Placem
26. n the field in question Example Home Screen coe EE Ee ee A ee E E EEE el My Classes View RC Run 1 Pernod Course Attendance Grade ISSUES g Building 24132587 Redwood High School Primary Homeroom 1 Integrated Science 1 40010 9 2 Integrated Science 1 40010 11 SMART SMART 70500 64 RR amp te te se se 3 Integrated Science 1 40010 14 ogne IIIT 4 Astronomy 1 40065 2 a ps j i j je i j i w Reports Name Date Class Roster 40010 11 gauai 12 38 09 PM Class Roster 40010 11 30 2014 12 38 42 PM Class Roster 40010 14 9 30 2014 12 39 12 PM Class Roster 40010 9 S 302014 12 37 36 PM JOUUOR Email Im anretod Criane o ot Grechennined OPC ond A 0 42 70 ORs OQ m Home Page Menus 88 gal Home fe Attendance ea Gradebook A Grade Reporting F Class Management ce Performance ee 5SIPage My Classes My Classes View All Classes Pernod Course Attendance g Building 2133692 Tamalpais High School Primary Homeroom g oy 2 Social Issues 20023 15 World Cultures and Geography 20010 15 3 Social Issues 20023 3 a amp 3 World Cultures and Geography 20010 3 4 IWE In School Work Exper 70455 57 ag a 6 US History 1 20041 40 Sf 5 6 US History 2 20042 40 S u G 7 Social Issues 20023 10 World Cultures and Geography 20010 10 EEN Listed in the My Classes pane are the courses yo
27. nt scores On the Report Card Average tab You must indicate if you wish for your averages to round if the average is 89 57 B on most scales it would round up to a 90 or an A or truncate which means an 89 57 remain an 89 57 or B ay Gradebook Setup IWE Teach Assist fall 70455 53 Marking Period R2 Change Categones Assignments IPR Average Report Card Average Attachments Mark Type RFT Report Period il Override L Calculation Round Drop Include Category Weight Lowest Exclude Missing Percent 18 Page Choosing your grading scale Under Gradebook _ Setup gt Categories you will see Default Scale with a drop down menu You can choose your grading scale from the dropdown menu Categones i Assignments IPR Average Report Card Average Attachments Calculate average using total points __ Calculation Round Default Scale For a description of grading scales click here Setting up Course Categories Gradebook Setup IWE Teach Assist fall 70455 53 Marking Penod R2 Change ECE Assignments IPR Average Report Card Average Calculate average using total points _ Calculation Round Default Scale Category Weight ee Marking Periods Exclude Missing Actions ActPt Activity Points li Ri RI LI R3 F Exclude missing scores from the average Y E Select your Course Categories one at a time by Add a New Row The first category row will be presen
28. of the page select the categories and Assignments you want to copy by entering a check for the ones you want to copy 12 Click Copy 13 When the copy is complete a pop up message displays Click OK to close the window NOTE Your options for Weighting or Calculating Using Total Points DO NOT COPY You will need to go to each individual course to set those up Entering Student Scores To Enter Gradebook Scores 1 Click on the Gradebook icon for the course you want to enter scores for from your Home Screen Alternately move your mouse over the Gradebook tab at the top of the screen and select Entry from the drop down menu TD My Classes Pre Algebra 8 0420 3 Pre Algebra 8 0420 4 24 Page The Gradebook page displays Grade Average 50 38 2 Click in the assignment column you wish to enter scores for Be sure you are entering marks in the correct column The assignment description is displayed above the assignment column Average 50 3 Begin entering your numeric scores down the column To enter a score for a student click in an assignment column and enter a score By placing the mouse directly on top of the score field a pop up window will appear with the valid scoring choices In addition to numeric marks you may enter Alpha Marks See table below for valid Aloha Mark choices You may jump around from student to student but the list will stay alphabetical Press ENTER after each s
29. or News No news Reports The Reports pane displays the history of reports you have made Reports are created as Adobe pdf files and can be viewed online saved or printed These files will not automatically update when you have scheduling changes You would need to regenerate a report for the most recent information if needed Reports Name Date Class Roster 40021 1 af20 2014 6 26 38 AM Class Roster 40021 1 a2 2 2014 2 46 56 PM 2 Class Roster 40021 1 a2 2 2014 2 51 10 PM L Class Roster 40021 1 a2 N2014 17 03 17 AM E i Clase Raster A744 Os 4 14 94 55 AM C Q T a m e To view a report click the report name To print the report view the report and then click or right click and hit print gi e To save the report view the report and then click c To delete a report select the report s and click Delete at the bottom of the screen 7 Page Using Menu Options The TAC navigation tabs at the top of the Home screen contain menu options which allow you to navigate to pages to take attendance enter report cards enter IPRs define Gradebook Assignments score Gradebook Assignments and email students and guardians Click on a tab for a course in My Classes list and select a menu item Attendance Take attendance for the selected course and view the attendance bulletin iz Attendance Gradebook Setup the gradebook and enter scores for assignments D Gradebook w Grade
30. or the first course you wish to set up You will see several tabs across the top of the page ay Gradebook Setup IWE Teach Assist fall 70455 53 Marking Pernod R2 Change Categones i Assignments IPR Average Report Card Average Attachments Tab definitions are Categories Categories are predefined A category is associated with each assessment created for the entire duration of a course You must start with the categories when you initially set up your individual Gradebook Assignments Use this tab to add the Assignments to be scored Assignments are the specific assignments that you are grading You must assign each assessment to a category IPR Averages We do not use this feature Report Card Averages Use this tab to select the categories of Assignments to be used to calculate the mark s to post to the student s RC marks for the course Will default to all your categories Attachments Use this tab to upload attachments that you want to store for the class Example your course rules grading practices etc Not currently active Step 2 Make sure you are on the Categories Tab If you have never set up course categories it will default to the Categories tab automatically A screen similar to this one will appear 16 Page Calculate average using total points Calculation Round Default Scale Drop Marking Prisca Peciude Minsing Lowest Bindr Binder Defaut Exclude missing scores from the average A
31. r all the students placed in the room Sor the students in ascending order by last name Son the students in descending order by last name Remove all students that were placed in the room Clear All 3 Select Free Movement from the layout field 4 Drag and drop students to arrange the seating chart e Student images cannot overlap in the seating chart e Toremove a student from the seating chart simply drag and drop the student onto the Manage Seating Chart pop up e Students in the Students section of the Manage Seating Chart pop up remain in the class but they are not part of the seating arrangement e You can display hide students currently in the Students section of the Manage Seating chart by toggling the triangle next to the Students label 5 Click to save the seating chart I5 Page Teacher Access Center TAC gradebook Before you can enter grades you must complete two parts A You must define your course categories These are good for the entire school year but may be changed edited B You must define your course assignments These can be done in advance or on an as assigned basis Once categories and assignments are defined you may then enter scores grades for individual students Details on how to complete the set up are provided on the following pages Setting up your Gradebook Step 1 Move your mouse over the Gradebook tab at the top of the screen and Setup from the drop down menu f
32. s an Alert for a student Familiarize yourself with your students alerts as pertinent information will be posted there 3 These alerts are tied to information contained in eSchoolPLUS Medical Special Ed Personal Comments and Academic areas screens The following alerts are available for viewing by teachers according to our district policy Medical Alerts Disabilities 504 1l1IPage Plan Classification Special Ed IEP Special Ed Personal Comments At Risk Eligibility Status athletics They are denoted by the following symbols The group to which the alert belongs for example MS Medical Special Ed A Personal Comments and Academic 4 To view details of the alert click on the appropriate symbol next to the student s name These alerts are confidential and will not print tied to any student information Office secretaries are in charge of updating alerts as they become available A Student has the following Medical Alerts Student has a 504 Plan Student has a Medical Alert of 1002 Allergy SULPHA MEDICATIONS To View Student Summaries Student summary screens called Student Detail Drawers by e school provide you with detailed information about each student on your course rosters Here you will find information on individual registration home contact information building assignments scheduling attendance mark report history and testing data To view the student summary information click on
33. se Roster Screen beatin agin ee ee ee ee ee So ee ee eee i Class Roster Pre Algebra 8 0420 5 Change Total Students Active 12 12 Student D Grade Homeroom Birth Date 0G Male 235 03 Female 211 oe Male ee 0s Female 211 0g Female 206 08 Female 222 06 Male 160 08 Female 211 0c Female 222 08 Male 211 0E Male 222 08 ale 206 Print a Class Roster 1 From the Class Roster screen click the Generate Roster Report icon at the top right corner of the pane 2 Aprintable savable pdf will generate Click the Printer icon to send the Class Roster to your local printer 9 Page Training High Schoo Class Roster 6f2 3 2008 Teacher John Doe MFPs M4 MS MG Course 15108 1 Cycles M T W R F Description Chemistry 2 Periods 1 Student ID Grade Gender Homeroom Birthdate Boney vackie Lynn 102382 to Female zamon casper Jonairantews S oaa o f we OOOO S n Easman Philip Robert Wna w0 mae m Jones Riley Steven 103507 10 Mae XMMS Empan John Bemar waa w we OO f aa Smmm oswa wo rme S s To Change How Information Displays on the Class Roster To change how information displays on the Class Roster page click the Show Hide Columns or Add Empty Columns icons at the top right corner of the pane I click on the settings icon to bring up show hide columns 1 Show Hide Columns a A pop up window will appear which shows
34. shold for the tab you have displayed Averages Displays Student Averages page so you can view the average for all students for the averages that are calculated based on mark weights when you load marks from Gradebook Edit Grading Scale Alters the grading scale for an individual student View Printable Displays a printable version of the Gradebook including student name ID scores and average You can choose whether to print just a student list or a list in grid format View Attendance Displays the attendance of a particular student on the due date of an assignment These reports are described in more detail on the following pages To Enter a Gradebook Comment for a Student Associated to a Score 1 Click on the score for the student that you want to enter a comment for 29 Page Gradebook br All Categories Grade Average 48 14 49 00 2 Click Enter Score Comments from the drop down menu 3 On the Enter Comment pop up window enter the comment information If the Comment Code field displays you can select a comment code that was defined by 6 your district currently not available e Inthe Enter Comment field enter the free text comment up to 255 characters e The Publish field if you check mark this it will be published in HAC Note choosing publish will put the note on the parent home access when available and will print on reports that you generate for a student if yo
35. t above To add a new category you click on the New Row icon above Categories are those items you assess from such as quiz homework tests etc For example you may have a Homework category with several different assignments inside of it As you select a category you will need to enter some criteria Weight if you selected this option a weight can be a value such as 1 2 or 3 or it can bea percentage of their grade The system will automatically average these out to 100 Drop Lowest enter the number of assignments you wish to drop from the students overall grades Defaults to zero Example may want to drop the students two lowest homework assignments so would enter the number 2 in this box Marking Period Leave unchecked This will default for the entire semester Selecting a quarter by quarter basis will require that you recreate the categories each marking period and may cause conflicts in some courses Exclude Missing You may choose to either a Exclude missing scores from the average blanks do not affect average grade until you put a zero or a mark in the score book or b Missing Scores Count as Zero any blanks will calculate as zeroes even if you haven t had a chance to put in a score yet 19 Page Click the Save icon in the Actions column when you finish setting up your course categories l Gradebook Setup AF European History 1 20230 2 Marking Fernod R2 Change Categones Assignments IPR
36. the default Displayed Columns Student Student ID Grade Gender Homeroom Birth Date on one side and the Hidden Columns Alerts Home Building House Team Nickname Counselor on the other side Show Hide Columns Alerts Home Building Student ID House Team t Grade Nickname t Gender Counselor t Homeroom Birth Date OK Cancel 10 Page b To move a column from Displayed to Hidden click on the minus sign icon next to its title conversely you may move a column from Hidden to Displayed by clicking on the plus sign icon next to its title You may also click Hide All to hide all columns or Display All to display all columns After making your changes click OK c 2 Add Empty Columns A pop up window will appear which allows you to specify the number of empty columns to add add date headers to the column and specify the dates to be used as the headers 1 Add Empty Columns maena Select number of empty columns to add 5 Add date headers to columns Enter start date 10 10 2014 OK Cancel To View Student Alerts ay Class Management 7 Roster Email 1 On the Home page run your mouse over the Class Management tab and select Roster to view the Class Roster for the selected course 2 The Class Roster will display listing all of your active students in the course Yellow triangles signal there i
37. the student s name wherever it appears in TAC When the pane appears you may switch to other students in the course by clicking either the left and right arrows or by selecting a student from the drop down menu o s B gt Nickname Student ID Grade 03 Age 14 DOB Primary Contact Information Notes C Show Publiehed Only Monee ge Comtact a Regiztratio RCIPRITRN Today s Schedule Kiew Full Schedule Missing ASS ignments Assignment Attendance i jarear204 2 Cesswork How 9 Testa al i iB SWAT Clas sero k 1 In Quick View the student s contact information alerts today s schedule notes and missing assignments from your course appear I2 Page 2 In Contacts tabs will appear for the student Guardian 1 Emergency Contact 2 Emergency Contact 3 and Emergency Contact 4 Click on any tab to obtain name relationship to student email address and phone numbers for that particular contact 3 In Registration registration information will appear including Building Status Counselor Homeroom Gender and Home Language Also included will be any alerts yellow triangle appears below the student photo 4 In RC IPR TRN a summary of the student s grades is shown To change grading periods click on the drop down menu of the Report Card Run in the middle of the pane By scrolling down to the bottom of the pane you may change the display settings by checking or unchec
38. tudents grades o If you wish for the assignment to be seen by parents and students you check Publish Icon Publish Status not published Assignment cannot be viewed in HAC O O O O DE assignment published Assignment can be viewed in HAC but no scores can be viewed scores published Both assignment and scores are visible in HAC Note In order for the assessment to be included in the current marking period the date due must be within the marking period date range The Date Due is used to determine if scores should be included in averages If the Date Due is after the current date the scores and points for the assessment are not included in averages If the Date Due is before the current date and no score is entered for the student the assessment is considered missing On the Category tab you can specify whether averages for categories should exclude a missing assessment or should use a score of O zero for a missing assessment 21 Page After you define categories and assignments for a course you can copy defined assignments to other courses you teach if needed To Delete Edit an Assignment 1 Assignments can only be deleted if no scores have been entered against the assessment 2 Click the pencil icon in the Actions column next to the assignment record If editing be sure to click Save when you finish You may choose to edit all assignments at one time by clicking Edit All Assignments button
39. u are assigned to teach in the Master Schedule The list of courses which display will depend on the option you select in the View drop down selection field These settings will always default to the current date s settings View Drop Down The list of courses will display one of these options Current RC Run Courses Courses meeting in the current marking period View Current RC Run Today s Attendance Courses Those courses or homerooms which take attendance such as a View Today s Attendance l study hall RC Run Those courses that were or are going to be taught during each of the four grading periods i e RC Run 1 stands for the first grading period report card run View RC Run 4 Note f you are logging in to Teacher Access Center prior to the start of your current school year select My Classes to see a listing of all your scheduled courses for the current year The following icons will display under the Attendance and Grades columns of the My 6 Page Classes screen Brief descriptions of the icons are below See the following sections in this manual for detailed instructions on how to use these icons te Click to enter the Gradebook for this course A Click to enter Report Card grades and comments Bai Click to enter attendance News News options are messages that will appear on the bottom of your screen These may come from the district or your building level administrat
40. u choose Keep comments academic based 5 Enter Comment x Studentld Student Name Assignment Weekly points April 12 Due Date 04 24 2013 Comment Code ig Enter Comment Publish E Save Cancel 4 Click Save when you are satisfied with the comment The score will turn to red letters to indicate a comment is attached to that assignment Student Detail Create an individual report of student progress to pass out 1 Click the Run Student Detail Report option from the Action drop down menu at the top right corner of the screen 30 1Page 2 A Student Detail Report Options screen will display amp Student Detail Report Options Marking Period R2 Selected Category Report Period Selected Mark Type Mi Show Withdrawn Students None Selected Student Only hii Header Text Sections To Display Both Display Standard Assignment Message _ Show Class Averages Display Alpha Marks Show Student Notes Show Signature Line Include Prior MP Summary Run Cancel 3 Customize your options on this screen You may type in additional text to go on each report in the Header Text field 4 Click Run Assignment Averages Reports This report will generate Bar or Line Graphs to give individual students to compare their progress on assignments with their classmate s average Click the Run Assignment Averages Report option from the Action drop down menu at the top right corner of the scre
41. urse to another 2 You will see Copy From with the current course selected You can change that by clicking the change button 3 Select which marking periods you wish to copy from and which Assignments amp Categories You can choose to copies attachments also in Additional Options Copy Assignments Copy Copy From AP European History 1 20230 2 Change Marking Periods All 7 Assignments amp Categories Additional Options CI AN Options Assignment Attachments C Course Attachments _ Competencies Rubrics C Overwrite Existing Categories Co py To Add Course Description Perno Days MP Marking Penrod 4 Select the Copy To course by clicking on add course 5 Click the Copy icon at the top right corner of the screen If you wish to copy only specific categories and assignments you check the left hand box of the row If there are multiple assignments with the category you will get a drop down menu from which to choose assignment Marking Periods Assignments amp Categories Selected w Marking Pernod q Weight Crop Lowest Assignments Assgn Assignments CnC Contribution and Classwork Essay Essays WC sign Date Due Date LI 2014 09 19 Reformation Essay L 2014 09 05 2014 09 05 Thesis Renaissance 23 Page To Copy Categories and Assignments from Last Year s Gradebook 1 On the Home page move your mouse over the Gradebook tab at the top o
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