Contract No. C04021 Project No. 100113
Contents
1. BP s document numbering system in case where the vendor revision numbering system is the most suitable it can be used when agreed with DCC Under no circumstances must the supplier issue or make revisions on project revision field without submission to the project for acceptance Only revisions issued to project shall be stated in revision ladder Any internal revisions supplier to use their own internal system 5 4 Acceptance codes A review acceptance code shall be assigned by Project to documents submitted for review and acceptance The following codes shall be used Code 1 Code 2 Code 3 Code 4 Code 5 Accepted The Supplier shall not change any information or data on drawings or documents which have achieved status 1 without written permission Accepted with comments incorporated Supplier may proceed with work provided comments are adhered to and incorporated within next submitted document Revise and resubmit Not accepted Document not accepted by Project Supplier to note all comments and resubmits document to Project before acceptance can be considered For information only Interface information as clouded is accepted and frozen Voiding of existing drawings If existing supplier drawing needs to be voided Supplier to update drawing as voided with reference to new drawing and submit to Aker Offshore Partner E ER ee IS AkerSolutions Aker Offshore Partner AS BP Norge AS Page 9 16 V amp M Dat2. G Aker Selubone AKER OFFSHORE PARTNER BP Project GUIDELINES TO SUPPLIER a e faee ee 5 Fe NT os or 1006 ssvedtorimplomnentaton Hsc en rom 02 00 0206 Issued tor mplementaion ern aeo eu o 050005 ssuestormpomenaten is aeo a Issued Description Made Chk d Disc Proj Client date by by Appr Appr Appr Contractor na AkerSolutions PYM BPs iat BEES Client b Contract No sik Contract No C0402 I Proiect no Classification code Proj ect No 100 11 3 Document type Platform s Area s System s Tag s ZZ ALL 00 Document title Guidelines to Suppliers Page Document no C04021 A GEN 001 Aker Offshore Partner AS BP Norge AS Page 2 16 V amp M Date 24 10 08 Guidelines to Suppliers Rev 06 TABLE OF CONTENTS 1 PURPOSE irienna aneno iunie eaaa aaaea EANA AEAEE NaN aana EEEa aaan 3 2 DEFINITIONS rakne niin inne a aaaeaii Error Bookmark not defined 3 INTRODUCTION INFORMATION nnnnnnnnnnonnnnnnvvnvnnnnnnnnnnnnnennn Error Bookmark not defined 4 SUPPLIER MASTER DOCUMENT LIST SMDL Error Bookmark not defined 4 SDLGOd6 Lee Error Bookmark not defined 4 2 Document Number ernnnnnnnnnnnnnnnennnennnerneveneermmermnemmvimvmvn Error Bookmark not defined 43 TagNumber corine ae ER aaa E E Erara niaaa Error Bookmark not defined 4 4 Supplier doc NO ssssssssssssnunsnnnnnnnnnunnunnnunnnnnnnn
3. Guidelines to Suppliers Rev 06 12 ATTACHMENTS Attachment 1 Set up for User Manual Index Table of Content for User Manual Sect Description Project document numbers to be listed for each section 1 INTRODUCTION Contact persons and addresses telephone and fax number Sub suppliers list Warranty conditions and quarantee 2 MAIN DATA Original Equipment Data sheets HSE Data Sheets Performance Curves and Tables Utility Consumption list Miscellaneous lists Tag Index 3 TECHNICAL DESCRIPTION A short all over design and functional description 4 PREPARATION Handling Transport Storage Installation and Preservation 5 OPERATING INSTRUCTIONS Operating instructions 6 MAINTENANCE INSTRUCTIONS Maintenance and Lubrication instructions 7 SPARE PART LIST Parts and Components doc 8 DRAWINGS Detail Sectional amp Assembly dwg GA Outline amp Dimensional dwg Cause amp Effect Safety Charts Flow Logic Block dgm Interconnection External connection wiring amp schematic dgm Single Line or Loop dgm P amp ID 9 VERIFYING DOCUMENTATION MRB Index List of content for Manufacturing Record Book Certificates that should be included such as Ex certificates Type approval certificates Pressure Test certificates Calibration certificates Certificates of Compliance etc If section s is not relevant please state Not applicable E Ci A ope E AkerS
4. L must be numbered in accordance with requirements listed below 5 1 Document numbering system Ex PO 000097 E LA 0001 XX XXXXXX X XX XXXX Sequence number Document type Discipline code Purchase order number for V amp M 5 2 Drawing numbering system Ex PO 000097 E XT 0001 001 XX XXXXXX X XX XXXX XXX Sheet Number Sequence number Document type Discipline Code Purchase order number The revision number is not part of the drawing number L AkerSolutions Aker Offshore Partner AS BP Norge AS Page 6 16 V amp M Date 24 10 08 Guidelines to Suppliers Rev 06 5 3 DOCUMENT TYPES CA Analysis test and calculation DS Data sheets FD Project design criteria and philosophies KA Procedures LA List Register MA Equipment user manual ref NS5820 MB Operation and maintenance Instruction MC Spare Part List RE Reports SA Specifications amp Standards TA Plans Schedules VA Manufacturing Fabrication and verifying documentation including Certificate of performance confirmity material tracability weld and NDE documents list of certificates third party verification certificates an photos of submerged structures equipment XA Flow Diagram XB Pipe and Instrument Diagram P amp ID XC Duct and Instrument diagrams D amp ID XD General Arrangement XE Layout Drawing XF Location drawing plot plans XG Structural information including main str
5. e 24 10 08 Guidelines to Suppliers Rev 06 5 5 FOR NEW EQUIPMENT THE FOLLOWING DOCUMENT NUMBERING SYSTEM SHALL BE USED A4 documents produced by Supplier shall have an official Project document front page All drawings shall similarly have a Project drawing title block Purchaser shall provide supplier with document front page and drawing title block upon order placement These items will be provided electronically by e mail CD 5 6 FOR MODIFICATION ON EXISTING EQUIPMENT All existing relevant documentation shall be revised with reference to new purchase order and AFA package in revision title Example As built FAFA XXXX Revision codes to be used for modified documentation are as follows Supplier to keep existing revision system for each documents and revise to next revision number It is the second character of the revision number that is to be changed Example As built rev When the existing revision is ZA new revision will then be ZB for all fields E Ci pe IS AkerSolutions Aker Offshore Partner AS BP Norge AS Page 10 16 V amp M Date 24 10 08 Guidelines to Suppliers Rev 06 6 CHECK LIST FOR TRANSMITTING OF DOCUMENTS All document submission to the Project shall be registered and submitted as follows With a transmittal cover sheet identifying every document drawing attached The Project document number not suppliers document number title and Package number shall always be used In addit
6. e Reference between Tag and ShareCat identifier TEC SPC Standard Documentation that s not available in ShareCat In this context standard documentation is defined as original equipment documentation from manufacturer Standard document categories are typically Installation and Removal procedure Operation and Maintenance procedure Ex Certificates Measurement and Arrangement Drawing etc Your company will within 3 5 working days after receipt of this PO be contacted by ShareCat Support Tektonisik and receive necessary instructions for the ShareCat delivery BP Norge AS is expecting efficiencies and improvement in documentation deliveries resulting from use of ShareCat implementation We will encourage Your Company to work closely with ShareCat Support to identify and propose additional areas of improvement within handling of Documentation as you learn to use ShareCat For more information please visit BP Modifications project site http www sharecat com bpvm ShareCat Help Desk 47 55119811 E ER ee IS AkerSolutions Aker Offshore Partner AS BP Norge AS Page 16 16 V amp M Date 24 10 08 Guidelines to Suppliers Rev 06 Attachment 3 Contact persons DCC BP V amp M Contact person DCC BP V amp M BP V amp M Document Control Center Hilde Madsen Olsen 47 51 89 81 13 Bjorn H Nicolaisen 47 51 89 53 52 Camilla Berg Johansen 47 51 93 73 14 Inger Mai Ognedal 47 51 85 20 12 Aker Offshore Partn
7. er AS Str msteinen P O Box 589 4003 Stavanger Norway Telephone switchboard 47 51 89 80 00 e mail DCC BP Akersolutions com Attachment 4 a a y Y y B BP V amp M SMDL BP V amp M Supplier BP V amp M Front BP V amp M Spir BP V amp M Supplie Tag Instructions for List doc Front Sheet doc Sheet xls m Front Sheet xls Index xls completion of the SPI we PE og we we E es Es Tegningsramme Tegningsramme Tegningsramme Tegningsramme leverand r A1 dgn leverand r A3 dgn leverand r A1 Autoc leverand r A3 Autoce Is AkerSolutions
8. formats on CD will be required for the final documentation Drawing files Native format shall be either dgn or dwg format view files in tif format For modified drawings If the drawings are scanned the updated cit is to be included together with dgn Document files Microsoft Office Word Microsoft Office Excel or PDF format Only one file pr document SPIR Excel file format template is located on the BP Modifications project site See attachment 2 All electronic files shall be delivered to AKOP and structured as following Each document drawing shall have a unique filename with cross reference to the document drawing number e g PO xxxxxx L XD 0001 001 dgn The extention dwg dgn tif must be written in small letters One electronic file per document drawing Front sheet included for documents The electronic files shall be in accordance with the User manual Index 10 PAPER FORMATS AND COPIES The user manual shall be set up in accordance with NS5820 The user manual shall be bound loose leaf white binders 4 hole interlock type 8 cm spacing hard backed covers and with spine dimensions of not more than 50 mm The binders must have pockets suitable for placing the project provided covers front page and spine The user manual shall include a list of content index for the complete user manual A list of content shall also be included in front of each section of the user manual The user manual shall be d
9. ion Company s PO number to be inserted in PO no block All documents A4 size produced shall have a Project document front page All drawings A4 A3 size or larger produced for the Project shall have a Project drawing title block placed in the bottom right hand corner Drawings shall not have front sheets Parts lists shall be an integrated part of the drawing All documentation produced shall contain revision code issue date and all relevant signatures Verify that all documents are covered by entries on the accepted SMDL and that document number title SDL code s Tag number correspond exactly to what is entered there English language will be used for all information except operation manuals and safety related documentation Deviation from this must be clarified with PRE Documents and drawings shall be submitted by e mail with the Project Document Number as file name not suppliers document number Never split a document The complete document is subject to revision even if only one page is changed Verify that all documents contain the required purchase order information Pagination of any document consisting of more than 1 page Exercise special care when completing the transmittal letter Make sure it is accurate complete and readable E ER ee IS AkerSolutions Aker Offshore Partner AS BP Norge AS Page 11 16 V amp M Date 24 10 08 Guidelines to Suppliers Rev 06 7 DOCUMENTATION REVIEW CYCLE S
10. ivided into 9 sections Each section shall be separated using plastic dividers showing the section number Documents within the section shall be separated with colored sheets Ensure that no text writing disappears when punching 4 holes The drawing copies included in user manual shall be in A3 size folded into A4 with project title block visible Do not use colored sheets in the drawing section Document drawing shall only be included once in one section only References shall be used as needed Ensure that the binders are not over filled E ER ee IS AkerSolutions Aker Offshore Partner AS BP Norge AS Page 13 16 V amp M Date 24 10 08 Guidelines to Suppliers Rev 06 Manufacturing Record Book to be retained and kept at supplier s office for 10 years 11 DOCUMENTATION REQUIRED FOR ADDITIONAL PURCHASE ORDERS P 0 In order to reduce the amount of documentation and to only have one user manual we request that the following procedure be followed regarding necessary documentation to new purchases this will save on resources for both parties 1 The current SMDL SDL shall be updated Add the additional documents with a new sequence number in 1000 series E q xx xxxxxx x xx 1002 Quality plan 2 The front page for the User manual shall show the Purchase Order and all Tag Numbers for all the equipment delivered E C E ae E AkerSolutions Aker Offshore Partner AS BP Norge AS Page 14 16 V amp M Date 24 10 08
11. mbering System 70 S 70 0004 Electronic registration and filing system AKOP Supplier Data Register Document Control Center Package Responsible Engineer Bid Clarification Meeting Vendor data management solution including content library A TEK number is a unique material number in ShareCat INTRODUCTION INFORMATION This handout is a practical guide to supplier document handling for the BP projects in AKOP SHARECAT ShareCat is outlined as a requirement for use on all installations operated by BP Norge AS The purpose for BP Norge AS in using ShareCat is to improve quality on vendor documentation for delivery of standard documentation Tag register and SPIR You will find more information about ShareCat in attachment 2 Contact person AOP BP Projects amp contact persons DCC see attachment 2 E ER ee IS AkerSolutions Aker Offshore Partner AS BP Norge AS Page 4 16 V amp M Date 24 10 08 Guidelines to Suppliers Rev 06 4 SUPPLIER MASTER DOCUMENT LIST SMDL Ref Example How to fill in the SMDL 4 1 4 2 4 3 4 4 4 5 4 6 SDL Code This is a document type code and relates directly to the individual paragraph reference number in NS 5820 See Supplier document requirement list and list the correct code for all documents drawings In some instance more than one code may be included on the same document Document Number To be listed for all documents drawings Each sequence numbe
12. ng Marine Operation Inspection Piping Material Technology Structural Process Mechanical Health Safety amp Environmental HSE Telecommunication Weight Control Multidiscipline General Engineering not used on drawings 5 5 4 Sequence Number ZZZZ Consist of 4 numeric characters The sequence no can only occur once within each discipline Sequence no 0001 shall be reserved for the Supplier Master Document List SMDL 5 5 5 Sheet Number NNN Consists of 3 numeric characters Sheet no shall be used on all drawings Drawings which consist of only one sheet shall always have sheet no 001 For multiple sheet drawings the use of one common document front sheet may be considered as an alternative to individual sheet numbering This shall be approved on an individual basis if preferable for the project E ER ee Is AkerSolutions Aker Offshore Partner AS BP Norge AS Page 8 16 V amp M Date 24 10 08 Guidelines to Suppliers Rev 06 5 3 Revision details Revision Record Only official issue to project must be recorded Revision No The first issue shall be revision 01 For As Built revision ZA ZZ drawings only All project revision to be removed when drawing has reached As Built status Issue date Issue date Revision description Issue for project Acceptance finally the description shall be As Built drawings only with reference to AFA package Vendor is to be given revision codes after
13. nnnnnnnnnnnnnnnnnnnna Error Bookmark not defined 4 5 Planned submission date ararnnnnnnnnnnnennnnvnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnennnennnen 3 4 6 Updating of the SMDL seeevnnnnnnnnnnnnnvnnnnnnnnnnnnnnnnennnennnnnnnnnennr Error Bookmark not defined 5 PROJECT DOCUMENT NUMBERING rrrennnnnnvvnvnnnnnnvnnnnvnvnnr Error Bookmark not defined 5 1 Document numbering System rrnnrrunnvnnnvvnnvvnnvvnnnvnnnvrnnrrnnen Error Bookmark not defined 5 2 Drawing numbering System runvrnnvvvnnvnnnvvnnnnnnnennnnnnnrrnnnrnnen Error Bookmark not defined 5 3 Document Types 6 5 4 Discipline Codes oo vie oes ukene eee ae eder 7 5 5 Revision Details isoine a E e a E EE E A ENa 8 56 Acceptance codes musene Error Bookmark not defined 5 7 For new wquipment the following document numbering system shall be used Error Bookmark not defined 5 8 FOR MODIFICATION ON EXISTING EQUIPMENT 3 6 CHECK LIST FOR TRANSMITTING OF DOCUMENTS Error Bookmark not defined 7 DOCUMENTATION REVIEW CYCLE rnnnnnvnnnnnnvvnvnnnnrnnnnnnnnennr Error Bookmark not defined 8 OVERDUE DOCUMENTATION rrnnnnnnvnonnnnrnnnnnnvnennnnnnvnnrnnnennr Error Bookmark not defined 9 FINAL DOCUMENTATION ernnnnrnnnvnnnnvnnnnnnennnnnnnnnenennnnnnnnnnnennr Error Bookmark not defined 91 UsermanualL uuu cae cc cee cectaccacceecceecestssetedaninesecuagersixaaseceraaeess Error Bookmark not defined 9 2 Electronically formats rrr
14. olutions Aker Offshore Partner AS BP Norge AS Page 15 16 V amp M Date 24 10 08 Guidelines to Suppliers Rev 06 Attachment 2 Use of ShareCat for delivery of standard documentation and SPIR With reference to BPN Z DP 001 Documentation for operation DFO 1 70 043 Procedure for Updating Technical Information Documentation to as built and BPN SPIR Specification procedure 70 5 70 0011 ShareCat is outlined as a requirement for use on all installations operated by BP Norge AS The purpose for BP Norge AS in using ShareCat is to improve quality on vendor documentation reduce cost schedule related to documentation handling and contribute to efficient resource materials management ShareCat holds an extensive library containing technical information and Standard Documentation for materials components used by the oil and gas industry The content of ShareCat is sourced from manufacturers and is re usable across projects and companies Standard documentation ref SDL code 8 2 in ShareCat for materials components is approved by BP Norge AS when given a TEK SPC number unique ShareCat identifier With a TEK SPC number only a reference to ShareCat is required for the delivery of standard documentation Your company s deliveries to ShareCat are Tag list identify project in ShareCat template is located on the BP modifications project site SPIR in excel file format template is located on the BP Modifications project sit
15. r must be unique The SMDL as a document must be listed first with doc no PO xxxxXx X XX XXXX Tag number All tag numbers must be listed on documents with doc no Supplier Tag Index List all tag numbers included in the document If a document is valid for all tag numbers in the package write ref Tag Index in the tag number column Supplier doc no Suppliers own document numbers must be listed if defined Planned submission date Must be recorded as calendar dates for all documents drawings Updating of the SMDL First issue rev 01 will be the basis for an AKOP document register and be returned to supplier Any additions deletions or changes shall be marked with red triangle and re submitt for project acceptance with a new revision Never submit a new revision of documentation drawing to project before project status comments on previous revision have been received and included E Ci A ope E AkerSolutions Aker Offshore Partner AS BP Norge AS Page 5 16 V amp M Date 24 10 08 Guidelines to Suppliers Rev 06 5 PROJECT DOCUMENT NUMBERING The project document number is the means of uniquely identifying and subsequently retrieving the documentation Supplier documents shall be numbered in accordance with BPVDNS Suppliers own document number should also be shown in the space provided on the document front page or drawing title block In order to ensure proper registration all documents listed in the SMD
16. rnnnnnnnnnnnnnnnnnnnnnnnnnennnennnnnnnnnnnnnnnenn Error Bookmark not defined 10 PAPER FORMATS AND COPIES nnnvnnnnnnnnnnnnnnnnennnnnnnnnnnnnennr Error Bookmark not defined 11 DOCUMENTATION REQUIRED FOR ADDITIONAL PURCHASE ORDERS P 0 Error Bookmark not defined 12 ATTACHMENTS iccciccscceccesscescesscascescsccistensesavtevencosetavesccuceteeeess Error Bookmark not defined Attachment 1 Set up for User Manual Index Table of Content for User Manual Error Bookmark not defined Attachment 2 Use of ShareCat for delivery of standard documentation and SPIR Error Bookmark not defined Attachment 3 Contact persons DCC Valhall Flank Gas Lift Error Bookmark not defined Attachment 4 BP Maler doc xls dgn dwg files Error Bookmark not defined Akersolutions Aker Offshore Partner AS BP Norge AS Page 3 16 V amp M Date 24 10 08 Guidelines to Suppliers Rev 06 1 PURPOSE 2 DEFINITIONS 3 The purpose of this document is to provide all bidders suppliers with an outline of the Project s documentation requirements AOP Company Purchaser Supplier DFO SMDL SPIR BPVDNS TIME SDR DCC PRE BCM ShareCat TEK Aker Offshore Partner BP Norge AS Aker Offshore Partner Supplier performing work under a Purchase Order and or Purchase Agreement placed by Purchaser Documentation for Operation Supplier Master Documentation List Spare Parts amp Interchangeability Record BP Vendor Document Nu
17. uctural steel Secondary outfitting steel structural fire protection and acoustic thermal Insulation and fire protection XH Free span calculation XI System topology and block diagrams XJ Single line diagrams XK Circuit diagrams XL Logic diagrams XM Level Diagrams XN Isometric drawings including fabrication heat tracing stress and Pressure testing XO Pipe supports XQ Pneumatic hydraulic connection drawing XR Cause and effect XS Detail cross sectional drawing XT Wiring Diagrams XU Loop diagrams XX Drawings miscellaneous ZA EDP documentation E ce ee Is AkerSolutions Aker Offshore Partner AS BP Norge AS Page 7 16 V amp M Date 24 10 08 Guidelines to Suppliers Rev 06 5 5 3 Discipline Code Consists of a single character alphanumeric code General documents typically SMDL production plans installation procedures operation manuals test reports etc shall have discipline code R for mechanical packages code E for electrical packages and so on according to technical requisition Discipline specific documents shall bear the corresponding discipline code typically P for P amp ID s E for single line diagrams I for instrument index etc If in doubt project document control will assist DISCIPLINE CODES This code is applicable for numbering of document and drawings N S107V0Z2 2r AXZ TIMOUO Architectural Drilling Electrical HVAC Instrument Meteri
18. upplier has 10 working days from receipt to update and resubmit of documents Purchaser has 10 working days from receipt to review and return documents Hold or change of due dates If documentation cannot be updated within accepted time the project shall be informed by e mail The e mail shall contain the reason for changes of due date and will be treated by the project as a request The supplier will be informed if the request is accepted or not 8 OVERDUE DOCUMENTATION An overdue report for documents will can be forwarded to supplier for Any documents not received by project within the schedule due date recorded on the acceptance SMDL Any documents given code 2 or 3 status by project but not resubmitted and received by project within 10 working days 9 FINAL DOCUMENTATION 9 1 User manual The submittal of the user manual as follows User manual Index Must be approved in status 1 Final sets One complete set of the user manual original 1 copy for final acceptance both hardcopy and electronic files CD Final set shall contain all approved status 1 documents inscribed copy that are a part of the user manual and all drawings shall be updated As Built Note No revision triangles on As Built Old revision to be removed on As Built E a ae E AkerSolutions Aker Offshore Partner AS BP Norge AS Page 12 16 V amp M Date 24 10 08 Guidelines to Suppliers Rev 06 9 2 Electronically file formats Electronically
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