User Manual
Contents
1. RED The trolley is in standbymode there Doors are shut and locked and there is is power to the trolley but not to the power to the charging modules inside charging modules inside it The the trolley if laptops are plugged in trolley will only begin charging once they will be charging the doors are closed and locked Once closed the RED will come on 5 3 Mentor Charge amp Sync tablets such as iPads If you have purchased a Mentor Charge amp Sync for tablets such as iPads then your trolley will allow you to charge the devices using their own USB cables and allow the devices to be synchronised to a host MacBook or laptop Your trolley will be fitted with USB sockets in each bay Setting up the Cable Management Step 1 Step 2 Step 3 Bunch up a USB cable into atidy Plug the USB into the socketin Pass acable tie through the bundle and cable tie together the Charge amp Sync Module right hole then back up through the left Copyright LapSafe Products 2014 The Mentor Range User Guide Step 4 Step 5 Tie up the bundle with the cable Complete steps 1 4 for each tie and cut off the excess charge amp sync bay in your trolley Module charging lights explained Basic function The lights on the front of the charge and sync module explains which mode it is in sync and charge charge and sync or auto cycles B G A AMBER light off GREEN light flashing slowly and light on synchronisi2. Please be advised of the following safety advice At no time are the rear red service doors of the trolley to be opened by anyone other than an Authorised Person At no time should anyone attempt to physically lift the trolley as this could cause injury to the persons concerned and even damage to the trolley which will invalidate the manufacturer s warranty Should the movement of the trolley require this type of action you are advised to seek advice from the Authorised Person In such circumstances the matter should be referred to LapSafe Products for consultation and advice Always apply the wheel brakes when the trolley is either parked or not in use Disconnect the mains supply and stow the mains cable into either the cable management provided or on top of the unit before moving Always ensure that the main power lead does not present a trip hazard when connected to the mains Always ensure that the main power lead is fully extended when connected to the mains Thetrolley should only be moved on horizontal surfaces Always ensure that the trolley NEVER impedes full and free pedestrian access to all fire routes fire exits and normal access routes Only place the approved laptops in the trolley for recharging e NEVER allow unauthorised access to the service doors at the rear of the unit The above is not an exhaustive list Contact LapSafe Products should you have any concerns O Copyright LapSafe Products 2
3. e LAPSF227_23102014V2 Lap PRODUCTS The Mentor Range User Guide October 2014 The Mentor Range User Guide Copyright LapSafe Products 2014 The Mentor Range User Guide Contents 1 Introduction 2 Important action Before getting started 3 Getting started Fit handles and cable tidy 4 Moving your trolley 5 Charging your devices 5 1 SmartLine 5 2 ChargeLine 5 3 Charge amp Sync 6 Mentor Options 6 1 Printer 6 2 Network connectivity 6 3 Data Transfer DTM 6 4 Docking Station 6 5 Timer 6 6 Alarm T Trolley upgrades 8 Warranty 9 Care amp maintainance 10 Health amp Safety 11 Securing your trolley 12 Helpful links Copyright LapSafe Products 2014 The Mentor Range User Guide 1 00 09 UOI Congratulations and thank you for purchasing a storage and charging trolley from the LapSafe Mentor range Your trolley comes with a life time parts and labour warranty which you will need to activate immediately see section 8 This manual has been designed to assist and guide you with the set up and correct use of your trolley however as there are many configurations available within the Mentor range this manual is not exhaustive of all the variations possible 2 Important action Before getting started Upon delivery of your new Mentor trolley you must e Take a note and store in a safe place your trolley s serial number wh
4. Products 2014 The Mentor Range User Guide ON Green 2 jof 3 Jof 5 jof Enter 1 to 6 You are selecting the pin code which applies to the user being deleted All LEDs will light up and within the next 10 seconds Enter 1 to 6 You are selecting the pin code which applies to the user being deleted All LEDs will light up and within the next 10 seconds It is assumed that the system is ready as described in normal setting see alarm introduction Enter your pin code There will be series of bleeps and before the bleeps stop Enter 9 AIL LEDs will flash and then settle to indicate Enter the key LEDs will go out ON Green Copyright LapSafe Products 2014 The Mentor Range User Guide f Trolley upgrades The modular design of your Mentor means that as your needs change you may be able to upgrade or change the modules Possible upgrades are Upgrade to accept new laptops netbooks other mobile ICT devices Add functionality e g DTM Wireless Access Point docking station For all upgrades you will need your trolley s serial number found at the rear of the trolley on a silver plate then call the LapSafe support team 8 Warranty All Mentor trolleys come with a Lifetime Parts amp Labour Warranty To activate your FREE Lifetime Parts and Labour Warranty please refer to the warranty documentation inside your welcome pack or go on line and register at lapsafe com
5. activate Care and maintainance of your trolley Dos e Lock your trolley when not in use e Keep your keys in a safe place and not in the same room as the trolley e Remember to set the alarm if fitted e Read the Health and Safety guidelines in the user guide and share this information with all users e Activate your warranty at lapsafe com activate e Unplug charging leads before taking laptops out of the trolley Dont s e Do not move the trolley without disconnecting the mains power e Do not move the trolley with the mains lead trailing use the cable tidy e Do not leave keys in the doors locks when moving the trolley e Do not remove doors e Do not leave trolleys in the view of a window e Do not try to modify the trolley in anyway without contacting LapSafe first to check that it is safe to do so Copyright LapSafe Products 2014 The Mentor Range User Guide 10 Health amp Safety All products manufactured by LapSafe Products have been thoroughly tested and certified by an authorised and INDEPENDENT testing house before sale Full CE compliance which includes the requirements of LVD and EMC directives is a STANDARD FEATURE of any solution manufactured by LapSafe Products as are many more built in safety features CE Marking can be found on the product serial number plate usually at the lower rear of the cabinet CE Declaration of Conformity Certificate is issued with each product in the User Guide Pack
6. mains power lead supplied with your trolley to the power port near the bottom at the back of your trolley shown in Figure 7 ii Plugthe pin end into a wall power socket and turn on at the wall iii Turn on the power at the trolley by flipping the power switch next to the power port shown in Figure 8 Figure 7 Figure 8 Connecting power lead Power Switch Mentor SmartLine with PowaSave laptops netbooks If you have chosen SmartLine with PowaSave then your trolley has been fitted with LapSafe s ultra safe preconfigured charging leads specific to the make and model of your chosen device You do not require the AC adaptors that come with your devices to be fitted into this trolley shown in Figure 9 i Placeeach laptop into a charging bay only one device per shelf unless configured for netbooks where sometimes two per shelf can be accommodated in this case two charging leads will be visible ii Plug the black SmartLine charging cables provided in each bay into the corresponding laptop s power port to allow charging shown in Figure 10 Figure 9 Figure 10 SmartLine module Connecting SmartLine cable Copyright LapSafe Products 2014 The Mentor Range User Guide Module charging lights explained RED BLUE BLUE BLUE PURPLE NO LIGHT flashing frequently flashing slowly S8 m o Batteries Batteries 8096 Batteries fully Batteries charged Checking laptops No lapt
7. must enter your new four digit pin code Bottom LEDs will go out one at a time as numbers are entered and as the last number is entered the LED display will indicate Copyright LapSafe Products 2014 The Mentor Range User Guide Enter LEDs will flash and settle down to 6 6 2 Activating the alarm Enter your four digit pin code and you will hear a bleep for 10 seconds before the alarm is set The alarm will go off if the trolley is not finally positioned within 10 seconds If the alarm has been set correctly the bleeps will stop and the LEDs will change to 1 3 SOF 4 jor If the alarm has not been set correctly there will only be two or three bleeps and the LEDs will not change from their normal condition 1 ON Green ON Amber Off 4 Jof In such cases check that all doors are properly locked the power supply is on and try re entering your pin code If this should fail again contact LapSafe Products O Copyright LapSafe Products 2014 The Mentor Range User Guide 6 6 3 Deactivating the alarm To deactivate the alarm system enter your pin code into the keypad on the back of the trolley and a single bleep will indicate that the alarm has been deactivated The LEDs will revert back to their normal configuration If the trolley has to be moved to gain access to the keypad a bleep will sound giving you 10 seconds to enter your pin code Any longer and the alar
8. trolley should always be moved with care and should only be moved by two competent adults or authorised persons Before moving the trolley the following checks actions should be made irrespective of the distance travelled e Ifyour trolley is fitted with an alarm ensure that this is deactivated before moving the trolley shown in Figure 5 e Check that the power has been turned off on the trolley and at the wall socket e Carefully disconnect the mains power lead from the back of the trolley and from the wall socket placing the power lead in the cable tidy located on one of the trolley handles e Check that any network cable Cat5 has been disconnected from the back of the trolley e Ensure that all of the trolley doors are securely closed and locked and that all keys have been removed Do not move the trolley with a key left in the lock e Ensure that there are no items left on the top of the trolley e Disengage wheel brakes before moving using the foot operated pedals shown in Figure 6 e Special care should be taken on inclines At the new location e Ensure that all wheel brakes are applied using the foot operated pedals e Never position the trolley in front of any fire exit or fire escape routes Never position the trolley in the view of any window Figure 5 Figure 6 Alarm Wheel Brake O Copyright LapSafe Products 2014 The Mentor Range User Guide Charging your devices i Connectthe
9. 014 The Mentor Range User Guide 11 Securing your trolley In addition to the strong and robust build of the Mentor trolley there are two levels of extra me chanical security that are provided as standard with the Mentor Security Loop Welded to the underside of the chassis at the end of the unit there is a security bracket loop which enables the trolley to be chained and or padlocked to a fixed location Padlocks and chains are not provided Locks Keys The front access doors and the rear service doors have been reinforced to resist attack and they have been fitted with high security locks The keys to the front and back doors are different and two sets of keys are supplied for each door set when the trolley is delivered Extra keys can be ordered at a small cost at http www lapsafe com keys you will need the serial and key numbers at the time of your order 12 Helpful links Replacement Keys www lapsafe com keys Activate Warranty www lapsafe com activate Support Enquiries www lapsafe com support enquiry support lapsafe com 0800 130 3456 Review the Mentor www lapsafe com reviews mentor Copyright LapSafe Products 2014 The Mentor Range User Guide LopSafe make the educated choice Safety Declaration Recent guidance from the Health and Safety Executive regarding Laptop computer charging trolleys safety alert requires interpretation from each manufacturer as regards t
10. anufacturers trolleys if indeed not the vast majority may have a momentary residual voltage on the pins of the mains plug and that this could if you touched the pins within a second or two of unplugging result in an electric shock LapSafe Products have been designed from the outset with safety internal circuitry as standard so as NOT to retain or present any significant residual voltage in this way In fact it is virtually impossible to get any such significant electric shock from our cabinets in normal use However regardless of how safe any particular trolley may be we endorse the recommendations for employing common sense practise as a generic rule for any mobile electrical appliance such as switching off the mains socket before unplugging the power leads and NOT moving the trolleys without disconnecting and unplugging the power leads at both ends Two of the wheels are fitted with locks as standard and should be kept locked as a reminder when power is connected and as a general safety rule as per the user instructions supplied with each cabinet For further information call Lapsafe products on 0800 130 3456 or visit our website at lapsafe com LapSafe Q PRODUCTS Mentor range from January 2010 Warranty Parts amp Labour Cover for the life of your Cabinet 0800 130 3456 www lapsafe com LAPSF076 23052011V2 O Copyright LapSafe Products 2014 The Mentor Range User Guide PRODUCTS EU Declara
11. fe Products 2014 The Mentor Range User Guide All Sync mode Pressing three times after power up will also select All Sync mode All Syne mode lights explained B G A BLUE and AMBER lights off GREEN light flashing slowly sync on standby waiting for devices and a host PC or laptop to be connected rd N B G A BLUE and AMBER lights off GREEN light solid syncing one or eo more devices B G A BLUE and AMBER lights off GREEN light blinking briefly All connected T devices have synchronised for the preset period Default is set to one o hour after which the Mentor Charge and Sync trolley will return each device to charge status to maintain optimum readiness From the All Sync mode pressing the black button again returns the module to the default Syncthen Charge mode 6 Mentor Options 6 1 Printer If you have a printer module built into your trolley please refer to your printer manual for guidance on how to use the printer and to load and change the printer cartridges The printer module has been connected into the trolley and once you have connected the trolley to the mains power it will be ready to use If you wish to use your own printer housed on the top of the trolley a mains outlet has been provided at the rear of the trolley and also a network socket A network socket is an option or standard with Data Transfer DTM Care should be taken when moving the trolley and on no ci
12. ich can be found located on the back of the trolley The silver plate will hold your serial number that begins with LE see Figure 1 You will need to quote this number for all enquiries relating to your trolley e Take a note of your key number located on the front door key itself and store this in a safe and secure place You will need this if you wish to order additional keys shown in Figure 2 e Visit http www lapsafe com activate to activate your Lifetime Warranty Your warranty will not be valid unless you do this e Read the section on Health amp Safety Figure 1 Figure 2 Serial Plate Key Number Copyright LapSafe Products 2014 The Mentor Range User Guide Getting started Fit handles and cable tidy Before moving your trolley you must fit the trolley handles and cable tidy which can be found inside the front of the trolley 3 1 Fit one handle to each site of the trolley using the screws and Allen key provided shown in Figure 3 The cable tidy should be hung from one of the handles and used to stow the power cable whenever the trolley is moved shown in Figure 4 Figure 3 Figure 4 Fitting handles onto trolley Cable Tidy 3 2 If your trolley is fitted with an alarm you will need to connect and charge the alarm battery See Section 6 6 Copyright LapSafe Products 2014 The Mentor Range User Guide Moving your trolley Your Mentor
13. m will sound 6 6 4 Alarm sounds If the alarm should sound for no reason enter your pin code and the alarm will stop In the unlikely event that it does not evacuate the room close the door and contact your authorised person Do not stay in the room with the alarm on itis very loud 6 6 5 New user pin code Itis assumed that the system is ready as described in the normal setting Enter your pin code There will be series of bleeps and within the next 10 seconds Enter 9 All LEDs will flash and then settle to indicate 2 SOF 3 jof Z 2 Enter 1 LEDs will indicate 2 SOR 3 Jof Off O Copyright LapSafe Products 2014 The Mentor Range User Guide Enter 1 to 6 You are Selecting the pin code slot which is unique to the pin code and the user A maximum of six separate people can be entered into the system All LEDs will light up and within the next 10 seconds Enter the new user s pin code Bottom LEDs will go out one at a time as numbers are entered and as last number is entered the LED display will indicate Enter LEDs will flash and settle down to 6 6 6 Deleting a user pin code It is assumed that the system Is ready as described in normal setting see alarm introduction Enter your pin code There will be series of bleeps and before the bleeps stop Enter 9 All LEDs will flash and then settle to indicate 2 fom 3 Jof 5 jof O Copyright LapSafe
14. ng will commence once the devices are connected to host Q laptop or MacBook Charging will commence once the synchronising has i th finished or timed out B G Note If no host device is connected when the unit is switched on charging will commence GREEN light off AMBER light comes on to indicate charge O and will blink to confirm full charge Copyright LapSafe Products 2014 The Mentor Range User Guide 5 3 1 Charge amp Sync Push Button Modes The black push button is found on the front of each module with the adjacent mode lights and these can be set in various modes which override the default mode as follows All Off mode Pressing once after power up will select All Off mode All Off mode lights explained AMBER and GREEN lights off BLUE light blinking briefly Power on with B GA no activity 9 From the All Off mode pressing the black button again will select All Charge mode All Charge mode Pressing twice after power up will also select All Charge mode All Charge mode lights explained B G A BLUE and GREEN lights off AMBER light flashing slowly waiting for o iPads tablets to be connected charging on standby 7 N B GA B G A P d BLUE and GREEN lights off AMBER light solid One or more devices are charging BLUE and GREEN lights off AMBER light blinking briefly All connected devices are fully charged O Copyright LapSa
15. o their product compliance The HSE statement can be found at www hse gov uk services education safety121009 htm CE Testing Conformity and Declaration of LapSafe Products At LapSafe Products we are proud to confirm that ALL of our electrical products going back over ten years have been thoroughly tested and certified by an authorised and INDEPENDENT testing house and accordingly have been clearly CE marked Full CE compliance which includes the requirements of LVD and EMC directives is a STANDARD FEATURE of LapSafe Products as are many more built in safety features CE Marking can be found on the product serial number plate usually at the lower rear of the cabinet CE Declaration of Conformity Certificate is issued with each product in the User Guide Pack You may obtain further copies of the certificate specific to your product and serial number or any further information and advice upon request to our Customer support call direct 01787 226147 or FREEPHONE the switchboard on 0800 130 3456 or email support lapsafe com Rest assured that your LapSafe Product has been designed and built with Safety as the highest priority since we first introduced the concept of the mobile laptop trolley into the UK market in the last century This is indeed why we are called Lap SAFE Residual Voltage The HSE has raised a concern having identified at least one particular manufacturer s trolleys with this characteristic that many m
16. op Charging charged charged and and power for charge connected power is still supply is on request every 60 being provided standby minutes What is PowaSave PowaSave technology is designed to provide power savings over duration charging of laptops and netbooks This highly intelligent system is only available on the Mentor SmartLine and it automatically senses when a module of five devices is fully charged and it then stops charging the module to avoid wasting power and make energy savings All devices are still charged simultaneously in the fastest possible time Mentor ChargeLine laptops netbooks tablets using AC adaptors If you have chosen ChargeLine then your trolley will be configured to allow you to use the AC adaptors that are supplied with your device Your trolley will have either a three pin 13 amp socket fitted to each shelf or a European socket shown in Figure 11 i Neatly place one AC adaptor into each charging bay and plug into the white charging socket provided ii Place one device onto each shelf and connect the corresponding AC adaptor to each laptop Note No power will be supplied to the devices until the front doors have been securely closed this is a safety feature to ensure no user comes into contact with mains voltage Figure 11 ChargeLine module Copyright LapSafe Products 2014 The Mentor Range User Guide Chassis charging lights explained
17. rcumstances should the trolley be moved without disconnection of the power sockets and or network connection The trolley should not be moved with the printer on the top of the unit 6 2 Network Connectivity If your trolley features network connectivity you can plug the trolley into your network by connecting a standard network cable into one of the auxiliary points on the back of the trolley Figure 12 Connecting a network cable O Copyright LapSafe Products 2014 The Mentor Range User Guide 6 3 Data Transfer DTM If your purchase includes DTM your trolley will be network ready these are the red network cables within your charging bays you can update all of your laptops simultaneously inside the trolley using Wake on LAN software i Make sure that the trolley is connected to the network and switched on ii Plug each individual red DTM cable inside the trolley into the network TX ports of each laptop and ensure that the trolley is switched on If you have a ChargeLine trolley uses AC adaptors close the trolley s doors before beginning the update Figure 13 iii The laptops are now ready to receive updates Network connectivity 6 4 Docking Station If you have purchased a docking station with your trolley then please refer to the docking station user guide to fit and dock correctly 6 5 Timer If your laptop trolley has been fitted to include a timer please refer to the timer user manual provided a
18. t the time of purchase 6 6 Alarm If your trolley is fitted with an alarm please note the following i Thealarm s internal back up battery will be disconnected upon delivery Open the rear service door with the keys provided and connect your battery as shown Once this step is completed please ensure your laptop trolley is connected to mains power supply and powered on and all the doors should be shut and locked Note it takes approximately 6 hours to fully charge Figure 13 the alarm battery Connecting alarm battery Copyright LapSafe Products 2014 The Mentor Range User Guide ii There are five LEDs on the right hand side of the keypad When the trolley is connected to a live power supply and all of the doors are locked the trolley will be ready to be alarmed and the LEDs will be 6 6 1 Changing authorised person pin Upon delivery your new trolley will have a default pin code of 1234 You will need to change this to a new bespoke pin code so that you can access the system and manage the issue of user pin codes If you make an error at any time or you get timed out enter and start again Enter 1234 into the keypad there will be a series of bleeps Enter 9 before they stop All LEDs will flash and then settle to indicate 5 ON Red Enter 2 All LEDs will light up and within the next 10 seconds you need to Enter 1234 or your old pin code then all LEDs will light up and within 10 seconds you
19. tion of CE Conformity Equipment Description Device Name Manufacture Address European Standards EU Declaration of CE Conformity to Council Directive 89 336 EEC Amendment 2004 108 EC amp to Council Directive 73 23 EEC Amendment 2006 95 EC Laptop Battery Charging Unit LapSafe Mentor Range LapSafe Products Limited Unit 3 Wakes Hall Business Centre Wakes Colne Colchester Essex CO6 2DY Emission BS EN 55 022 class B Immunity BS EN 55 024 Electrical Safety BS EN 60335 1 Declaration We hereby declare that the stated equipment complies with the required Emission Immunity and Electrical Safety standards stated above Issue Date 4 December 2012 Authorised by LapSafe Products Position John Hutton Director LAPSF200 04122012V1 O Copyright LapSafe Products 2014 APS 27 2232014 y2 PRODUCTS Powering Smart Technologies
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