User Manual PDF
Contents
1. About the ECDR J Register i Destruction Pharme stion Log amp Patient Returns Destruction Log Stock e Patient Return O Expired Product Dispensin e ala Drug Name Effentora v Methadone 3 Name Y Form Strength Stock Reporting Effentora Tablet 100mcg 5 vestroy Effentora Tablet 200mcg 100 ac 1 Effentora Tablet 400mcg 90 PEA Effentora Tablet 600mcg 100 y Change Password Effentora Tablet 800mcg 74 Quantity Destroyed Date Destroyed 27 01 2008 o Manual Entry Name of Authorised Officer admin O Log Out Clear Form A Save Contents 60 Contents 66 CHAPTER NINETEEN Indices and tables e Index e Module Index e Search Page 612. E OSG O 5 GO S3 c Bn 17 ECDR Manual Documentation Release 2 14 e First select the stock tab Followed by the receive stock tab 5 Electronic Controlled Drugs Register BEES 23 ia Logged in as admin 169248 About the ECDR Register EU Current Stock Receive Stock Aj External Transfer Stock Take Q Methadone Stock Select Drug Dispensing Drug Name Actig v owe Actiq Selected Drug Reporting Lozenge 800mcg Fm Number in Stock 50 5j Destroy Name v Form Strength Stock Suppliers Actiq Lozenge 200mcg 90 Change Password ctiq Lozenge 400mcg 50 s Actiq Lozenge 600mcg 50 s Add Edit User I ctiq Lozenge 800mcg 50 EZ Backup Archive Actiq Lozenge 1 2mg 50 o Manual Entry Actiq Lozenge 1 6mg 50 Log Out Name and address from whom received fy House Cheriton Devon TO56 7HM 01234 567890 v Invoice Number 18402756 C Internal Transfer Transfer from Quantity Received 10 Date Received 01 07 2008 v 9 Clear Form 4jSave Select the drug to receive Either type the name into the entry labelled drug name or select a drug name in the drop down box Once the drug name is selected select the correct preparation and dose of the drug from the available dosages and preparations listed below e fthe drug has been receive
3. PATEL Oliver St James Lane Winford FREEMAN Lynda Road ET city County FREEMAN Lynda Road Town City County Davis George Road Town City County amp THATCHER Maggie Road Town City County Sat 28 Feb 2009 Cannabidiol Spray 2 7mg 10 Tue 03 Mar 2009 Cannabidiol Spray 2 7mg 10 Fri 06 Mar 2009 Cannabidiol Spray 2 7mg 10 Mon 09 Mar 2009 Cannabidiol Spray 2 7mg 10 Sun 01 Mar 2009 Cannabidiol Spray 2 7mg 10 Wed 04 Mar 2009 Cannabidiol Spray 2 7mg 10 Sat 07 Mar 2009 Cannabidiol Spray 2 7mg 10 Mon 02 Mar 2009 Cannabidiol Spray 2 7mg 10 Thu 05 Mar 2009 Cannabidiol Spray 2 7mg 10 Sun 08 Mar 2009 Cannabidiol Spray 2 7mg 10 35 Contents 40 CHAPTER ELEVEN Reporting Contents e Reporting Viewing Reports Previewing Reports Printing Reports Saving Reports All reports can be viewed and printed For all reporting functions select the reporting tab 11 1 Viewing Reports To view reports click the show all button To ration down your search enter a drug name and or date Show All 2 Print Preview 43 Save Drug Eind Date Any 2 11 2 Previewing Reports To preview a report simply click the preview button at the top of the reports page 11 3 Printing Reports In order to print a report you should e Select the drug for whic
4. Save in folder Secor Reports Y Browse for other folders Create Folder Name v Modified O jorichardson 2008 april methadone_report pdf 30 04 2008 Desktop reporttest 050608 pdf 05 06 2008 Ban D reporttest 300408 pdf 30 04 2008 uw CA save drug register test pdf Yesterday se Data Disk D test 060608 pdf 06 06 2008 DEN testsave 300408 pdf 30 04 2008 r L 41 44 Contents CHAPTER TWELVE Cancellations Contents e Cancellations As part of the legal reguirement for the Electronic Controlled Drugs Register entries may not be modified after entry for audit purposes It is for these reasons that in order to remedy any mistakes any entry can be cancelled The following will be recorded e A reason for cancellation e The user making the cancellation e The date and time of the cancellation The effect of the cancelled operation will then be reversed and the cancelled item will appear as cancelled in the register for the relevant drug All cancellations are made from the reports page To cancel a report Enter the date of the report or name of the drug you wish to cancel Highlight the specific report you wish to cancel by clicking on it e Now click the cancel button e You will be asked for a reason for cancellation e Click ok and you will see a message confirming your cancellation 46 CHAPTER THIRTEEN Drug Destruction Contents
5. 22 11 2007 3 Denward CDR u Please enter a reason for restoring from backup i X Cancel Pox 55 ECDR Manual Documentation Release 2 14 CHAPTER EIGHTEEN Ouick Guide A guick and simple guide to getting started with the Electronic Controlled Drug Register 18 1 Register s D la Logged in as admin 172432 le About the ECDR Register E Open Drug in a new window Stock Drug Name Effentora Dispensing Name w Form Strength Stock I Effentora Tablet 100mcg 53 Effentora Tablet 200mcg 100 E Repaid Effentora Tablet 400mcg 90 5 Destroy Effentora Tablet 600mcg 100 T Effentora Tablet 800mcg 74 O Methadone y Suppliers EI Change Password 2 Add Edit Users Backup Archive o Manual Entry Log out 100mcg Form Tablet 4 Preview this register 44 Save this register Drug Name Effentora Strength 100mcg Form Tablet Schedule 2 Opening Balance Stock Entry 0 Expected Balance 53 Actual Balance 53 Bogeivedi lied from whom Received Person or Drug register is opened Prescriber or of Pharmacist PP received Firm Supplied in a new window Licence Holder s Supplying Details Details of Name and Name and Step 3 Authority Name and Date Supply address Quantity Address of B to Posess Registration JU Conference Drug Suppliers Ltd 2009 01 20 32A Prospect Road 100 Alresford Hants S
6. 50 Add Edit 2 Edit Esel Actiq Lozenge 800mcg 50 amp Backup Archive Actiq Lozenge 1 2mg 50 o Manual Entry Actiq Lozenge 1 6mg 50 O rog oo Signed Order Date 01 07 2008 v Signed Order By B Sellers Signed Order Profession Pharmacist Quantity Supplied Date Transferred 01 07 2008 v Name and Address of person of firm supplied rhe Pharmacy 25 Dowlands Way 9 Clear Form 43 Save e Select the drug to transfer Either type the name into the entry labelled drug name or select a drug name in the drop down box e Once the drug name is selected select the correct preparation and dose of the drug from the available dosages and preparations listed below in the drug list e Enter the details in the entries labelled signed order date signed order by and signed order profession of the signed order covering the transfer e Enter the quantity in the quantity supplied entry e Enter the date of the transfer in the date transferred entry e Enter the target of the transfer in the entry labelled name and address of person or firm supplied Click the save button Contents 19 ECDR Manual Documentation Release 2 14 e First select the stock tab You have now successfully transferred stock out of the pharmacy in the Electronic Controlled Drug Register You can clear the details at any time by clicking the cl
7. at any time in the event of unavoidable hardware failure The Electronic Controlled Drugs Register recommends backing up at least 4 5 times a day 17 1 Creating a Back Up To create a backup e Select the backup archive tab e Select the file name for the backup e Click the save button on the save dialogue 17 2 Restoring From a Back Up To restore the system from a backup e Select the backup archive tab e Click the restore from backup button e You will be prompted to enter a reason for restoring e The open dialogue appears Select the file name for the backup to restore from e Click the ok button on the open dialogue e The system will restart and the user must log in again S Select the file to save the archive to Name Save in folder backups Y Browse for other folders Program Files CDR backups Create Folder Places Name v Modified E jorichardson 2008 april dispenses_cancels_stocktakes bac 30 04 2008 B Desktop 2008 april empty_software backup 29 04 2008 Ban 2008 april manual_entry_only backup 29 04 2008 e CA 2008 april suppliers_added backup 29 04 2008 se Data Disk D X 2008 april users_added backup 29 04 2008 DEN A 2008july test backup Today E 2008june manual_entry_test backup 05 06 2008 2008may before_testing backup 16 05 2008 2008may newuser addedforquickaccess backup 08 05 2008 2008may test backup 16 05 2008 300408 pretestbackup backup 30 04 2008 E backups_go_here txt
8. e Drug Destruction Viewing Destruction Logs The Electronic Controlled Drug Register can log destruction of drugs which are e Returned by patients from this or any pharmacy e Expired Stock To access the destruction functions select the destroy tab and follow the procedure for marking drugs as destroyed If a patient has returned a drug select patient return or if an expired product is to be destroyed select expired product e Enter the drug name or select or the drug from the drug name drop down e Select the strength and form of the drug from the drug list If the drug is returned by a patient e Enter the name of the patient in patient name e Enter the date the drug was returned date returned e Enter the quantity destroyed in quantity destroyed if this is an expired product the amount will be limited by the current stock Enter the destruction date in date destroyed e Enter the name of the authorized officer in name of authorized officer field e Enter the witnessing party in destruction witnessed by e Click the save button e The procedure may be cancelled at any time by clicking the clear form button 13 1 Viewing Destruction Logs Logs of all destructions are viewable in the pharmacy stock destruction log and the patient returns destruction log tabs on the Destroy page ECDR Manual Documentation Release 2 14 5 Electronic Controlled Drugs Register TER 5 Logged in as admin 169248 About th
9. responsibility from loss of data due to failure to backup 6 Contents THREE CHAPTER Installation Contents e Installation Running the installer The installation wizard The installation procedure involves a standard installer and should be familiar to anyone having installed software before 3 1 Running the installer Firstly enter the CDROM in the CDROM drive of the computer and click the icon for the drive in Windows Explorer Click the icon ecdr_install exe numbered with the version of the software you are installing 3 2 The installation wizard The installation wizard will guide you through the installation e Click next to commence the installation e Read the license carefully and agree to continue the installation e Enter the location you would like to install the application The default location is preferred and will be presented by the installer e Select the name of the program group for the start menu The default location is preferred and will be presented by the installer e You willthen be asked whether you want to create an icon on the desktop To place an icon on the desktop tick the box labelled create a desktop icon e The installer is now ready to commence installation e Click the install button or back to change settings e The installer will install the application e Once completed the installer will present a dialogue to confirm this e The application can optiona
10. undergo training in order to have the competence to use it This training should at the minimum include reading this manual 5 7 Online Updates The online updater can be found in the backup archive tab You can choose to check manually daily for new updates or sign up for the optional newsletter that will inform you of new updates and any new features that have been added to the software 5 8 Newsletters If you prefer to download and install updates yourself the Electronic Controlled Drug Register newsletter will inform you of any new update all the latest features and news 8 Contents CHAPTER 5 9 After Sales This operation is only to be done after purchase of the software has been completed To generate a key e Click the backup archive tab e Click the generate passport button e A window will appear with a long letter and number passport key e Copy and paste the whole key that appears in the new window into an email e Email to medical microlinkpc com To enter an activation key e Click the backup archive tab e Select the enter key button e Now copy and paste the key that has been sent to you from Microlink PC Medical including signs into the blank field in the enter key window e Click ok and the key should be saved Note This can be a very tricky process and if you come across any problems we strongly encourage you to phone our technical support team SIX Manual Stock Entry Contents e Man
11. 5 46 1 AddingaiUSe rca inant stinkin e Dec idas rias 55 16 2 EdmihgalUsSer iia Ere Rune ned aedem ees Es 57 17 System Back Up 59 33 52 17 1 Creating a Back Up ico anida 17 2 Restoring From a Back UP oocococcccononco n 18 Quick Guide 61 18 1 Register ier A ia ear RR 18 2 RECEIVING cau sumo ex REFS EREE We EN eR S eee 18 3 DISBENSIME s xe oec mtr tn eae tende sedes nct ctc ne DD te mS 18 4 RE OWENS it ct 62 nt ctc ce oet ee eie tete ee cR Rn 185 De ni COM MM 19 Indices and tables 67 59 59 61 61 61 64 64 ECDR Manual Documentation Release 2 14 Author Microlink PC Medical medical microlinkpc com Contents 2 ONE Contact Details Contents e Contact Details Sales Support Website These are important contact details that you should keep at hand 1 1 Sales Microlink PC Medical Microlink House Brickfield Lane Chandlers Ford Hampshire SO53 4DP 02380 240 340 medical microlinkpc com 1 2 Support Microlink PC Medical Microlink House Brickfield Lane Chandlers Ford Hampshire SO53 4DP 02380 240 340 medical microlinkpc com 1 3 Website http controlled drugs co uk 4 TWO CHAPTER License Contents e License Term Limitations of Liability Product Serial Number and Required Activation General Administrator responsibilities This is a legal agreement between you the end user a
12. O24 3GQ 01962 861734 SO Jo Richardson admin SO Pharmacist 172432 2009 01 20 HARRIS Kerry Dr Gina Dean admin 35 Grange Road ALRESFORD 731867 172432 2009 01 20 Clayton Pharmacy Alresford Pond Hampshire 5026 4ED 56 Contents 18 2 Receiving 18 3 Dispensing Logged in as admin 172432 Select Drug Drug Name Eos J Selected Drug Number in Stock Name Form Strength Stock Effentora Tablet 100mcg 53 Effentora Tablet 200mcg 100 Effentora Tablet 400mcg 90 Effentora Tablet 600mcg 100 Effentora Tablet 80 0mcg 74 Name and address from whom received United Drug Supplies Ltd Unit 6 Thurmond Indust Estate Southampton Hants 5012 9GA 02380 273196 iv Invoice Number 13716982 O Internal Transfer Transfer from Quantity Received J Date Received 27 01 2008 y O clear Form 57 ECDR Manual Documentation Release 2 14 5 Logged in as admin 172432 ECDR Manual Documentation Release 2 14 About the ECDR Register Step 1 Patient Step 2 Prescriber New Patient New Prescriber mcd amp Search e Clear Search Clear Dispensing Name Y Address Name v Registration Methadone CARLISLE Wend
13. ake may be cancelled at any time by clicking the cancel stock take button You will lose all the data entered for that stock take 20 Contents ECDR Manual Documentation Release 2 14 e First select the stock tab Note Stock takes can be made easier by printing out the current stock list before hand and then entering all the data at once Instructions for printing current stock lists can be found in the viewing stock section 8 5 Daily Methadone Stock Overages and Underages In case of overages and underages in Methadone dispensing the Electronic Controlled Drug Register has the facility to modify the stock levels of Methadone mixture When this alteration takes place there is an entry made in the register which can be reviewed later by inspectors To compose a daily Methadone stock take e Click the daily methadone stock tab Contents 21 ECDR Manual Documentation Release 2 14 Electronic Controlled Drugs Register 50 a Logged in as admin 169248 About the ECDR J Register EU Current Stock Receive Stock E External Transfer El Stock Take Methadone amp Stock Metharose _ Methadone Type Mixture 1mg ml e Dispensing Date 01 07 2008 Iv Expected 30 U Reporting Quantity 30 5j Destroy e 43 Clear Save Methadone 27 Suppliers Date Methadone Type Actual Quantity Expected Quantity Discrepancy Methadone Mixture 1mg m
14. assword IAIK TENE A Cancel S ok FIVE Administrator Responsibilities The software administrator will be responsible for maintaining backups of the system on removable and paper media MicrolinkPC Medical take no responsibility from loss of data due to failure to backup 5 1 Closing the software The administrator must ensure the software is closed at the end of each working day ECDR Manual Documentation Release 2 14 5 2 Backing Up The administrator is responsible for ensuring that regular backups are made onto removable media such as USB Drive or CDROM In the event of hardware failure such as hard drive failure the Electronic Controlled Drug Register will be able to restore itself from backup The use of regular backups to a safe location will ensure that the data can never be lost 5 3 Passwords The administrator and all newly added users must change their password on first logging into the system Warning Keeping the default password is a security hazard 5 4 Printing Reports The administrator is responsible for printing and maintaining regular printed reports of the data using the report printing functionality of the application 5 5 Tampering With Software The application must not be tampered with in any way No files in the application directory should be edited moved or deleted Doing this may result in permanent loss of data 5 6 Training All users of the application must
15. ch you wish to print Click the print report button Accept the print dialogue To preview Click the preview button and a report preview will be generated To save Click the save report button Choose what report s you want to save and press ok Select where you want to save your report and what you want to call it Press the save button 16 Contents 8 2 Receiving Stock You must ensure that you have added one or more suppliers before you receive stock To access the stock receiving functions 9 Electronic Controlled Drugs Register Temporary Trial s 8 Logged in as admin no registration About the ECDR i Register amp Current Stock Receive Stock Blextemal Transfer Stack Take Methadone E Show All 3 Print 4 Preview 4 Save Methadone Name v Form Strength Stoc SW Actig Lozenge 1 2mg 10 4j Destroy Actig Lozenge 1 6mg 10 Actig Lozenge 800mcg 10 Actig Lozenge 400mcg 10 Actig Lozenge 600mcg Reporting Suppliers Change Password Add Edit Users Actig Lozenge 200mcg Alfentanil Solution img 2ml Alfentanil Solution Smg iml o Manual Entry Alfentanil Solution 5mg 10ml Log out Cannabidiol Spray 2 7mg eaa Powder img Backup Archive Cocaine Hydrochloride Powder img Codeine Ampoule 60mg 1ml Codeine Phosphate Powder img Concerta XL Tablet 27mg Concerta XL Tablet 54mg Concerta XL Tablet 36mg Cnnrarta xl Tahlat 18mn
16. ction details 9 1 Patient Details Firstly you will need to choose a patient to dispense to The patient should be selected from the list A name can be searched for by entering the name in the search entry If the patient is not present in the system the patient must be added To add a patient Click the new patient button Enter the patient details in the patient editor dialogue Click the ok button to confirm ECDR Manual Documentation Release 2 14 24 Step 1 Patient Trowbridge Devon 23 Oak Drive Littletown S Edit Patient Details Name Address Post Code DY34 6TW Telephone 01364 893478 NHS Number 30 Contents ECDR Manual Documentation Release 2 14 25 The new patient is now added to the list You can cancel adding a new patient at anytime by clicking the cancel button For security purposes Patient cannot be edited if details are changed a new profile must be made Once selected the patient details will appear in the dispensing details area 9 2 Prescriber Details Next you will have to choose a prescriber Step 2 Prescriber 2 New Prescriber amp Edit Prescriber l Search 9 Clear Name v Registration 1 F Handle 123456 I Potter 123456 J O Toole 123456 The prescriber should be selected from the list A name can be searched for by entering the name in the search entry Once selected the prescriber will appear in the dispen
17. d from a supplier select the supplier in the list labelled name and address from whom received and the invoice number for the receipt Otherwise for internal transfers between branches select the check box labelled internal transfer and the branch from which the drug was received Enter the quantity received in the entry labelled quantity received and the date which it was received which is defaulted to the current date in the entry labelled date received e Click on the save button You have now successfully added stock to the Electronic Controlled Drug Register You may clear the entered data at any time by pressing the clear button 18 Contents ECDR Manual Documentation Release 2 14 e First select the stock tab 8 3 External Transfers Transfers of drugs may be made between branches of a pharmacy To access the External Transfer functions Then select the external transfer tab 5 Electronic Controlled Drugs Register Eo WD la Logged in as admin 169248 le About the ECDR Register SU Current Stock y Receive Stock El External Transfer Stock Take Methadone Stock Select Drug Dispensing Drug Name Actig Iv Methadone Actig Lozenge 200mcg Number in Stock 90 Selected Drug Reporting 5j Destroy Name v Form Strength Stock amp Suppliers Actig Lozenge 200mcg 90 4j Change Password amp ctiq Lozenge 400mcg SO E Actiq Lozenge 600mcg
18. e Actiq pL Lozenge 400mcg SO Reporting E ll Actiq ES 5j Destroy Lozenge 600mcg Actig _ Lozenge 800mcg a Change Password Actiq o Lozenge 1 2mg 2 Suppliers 50 ines 50 amp Add Edit Users Actiq EZ Backup Archive Lozenge 1 6mg n Alfentanil o Manual Entry Solution 1mg 2ml Alfentanil Log oui Solution 5mg 10ml Gu Alfentanil Solution 5mg 1ml Cannabidiol Spray 2 7mg 50 50 50 50 Cocaine Powder 1mg Su Cocaine Hydrochloride Powder 1mg gu Codeine Ampoule 60mg 1ml 50 10 Contents ECDR Manual Documentation Release 2 14 5 Electronic Controlled Drugs Register 11 Contents 16 CHAPTER SEVEN The Register Contents e The Register Viewing a Drugs Register Printing a Drugs Register Saving a Drugs Register Creating an inspection A register can be viewed and printed for each drug showing all activity and a running balance 7 1 Viewing a Drugs Register To view the register for a drug e Click the register tab e Enter the drug name into drug name OR e Select a drug name from the drug name drop down e Select the correct dosage and formulation of the drug from the drug list e Click open drug in a new window e The register will appear in a separate window 7 2 Printing a Drugs Register To print a drugs register e View a drug regi
19. e ECDR Register 5j Destruction amp Pharmacy Stock Destruction Log la Patient Returns Destruction Log Stock amp Patient Return O Expired Product Dispensin eM Drug Name Actiq Methadone eee Name 7 Eorm Strength Stock _ Reporting Actiq Lozenge 200meg 90 4j Destroy Actiq Lozenge 400mcg 50 Actiq Lozenge 600mcg 50 Actiq Lozenge 800mcg 50 S Change Password Actiq Lozenge 1 2mg 50 Bou M o Patient Name Date Returned 01 07 2008 v Quantity Destroyed Date Destroyed 01 07 2008 v Name of Authorised Officer Destruction Witnessed By Enter Witness 9 Clear Form 3 Suppliers S Backup Archive o Manual Entry 3 Log Out 48 Contents ECDR Manual Documentation Release 2 14 Electronic Controlled Drugs Register 5 Logged in as inspector no registration About the ECDR A Destruction amp Pharmacy Stock Destruction Log amp Patient Returns Destruction Log Register EX Stock Dispensing o Methadone Reporting y Destroy j Suppliers SE Manual Entry oLog Out 2 Change Password Backup Archive Date Destroyed Name Of Authorised Destroyed Officer Destruction Witnessed By User 2008 04 30 2008 05 16 2008 07 02 2008 07 02 Cyclimorph 15 Ampoule 15mg Codeine Ampoule 60mg Medikin
20. ear form button 8 4 Stock Taking To access the stock taking functions Then select the tab labelled stock take 5 Electronic Controlled Drugs Register Seles WD la Logged in as admin 169248 About the ECDR Register SU Current Stock Receive Stock Bi Extemal Transfer I El Stock Take Methadone SU Stock Start Stock Take O Finish Stock Take i Cancel Stock Take bispen Drug Expected Actual Discrepancy Methadone Actig Lozenge 200mcg si i Reporting Actiq Lozenge 400mcg Actiq Suppliers Lozenge 600mcg Sd su Actiq Lozenge 800mcg 2 Add Edit Users Actig 50 50 Lozenge 1 2mg 50 SO 5j Destroy E Change Password 50 50 SE Backup Archive p Actiq Lozenge 1 6mg put an o Manual Entry i Alfentanil Log Out Solution 1mg 2ml Alfentanil Solution 5mg 10ml Alfentanil Solution 5mg 1ml Cannabidiol Spray 2 7mg Cocaine Powder 1mg 50 50 40 59 19 50 23 27 990050 D 990050 Cocaine Hydrochloride Powder 1mg Ladomo e Click the start stock take button The list of drugs the expected stock the actual stock and the discrepancy is listed e For each drug enter the actual stock in the actual column Values are edited by double clicking them e When the stock take is completed click the finish stock take button The stock take will be added to the system A stock t
21. ed Drug Suppli 2009 01 05 Lozenge 1 6mg Unit 6 Thurmond Indust Estate 48 172432 Unit 6 Thurmond I gem Southampton Hants S012 9GA 02380 273196 Southampton Han United Drug Supplies Ltd United Drug Suppli 2009 01 05 bein Unit 6 Thurmond Indust Estate 50 UD Unit 6 Thurmond 1 9 Southampton Hants SO12 9GA 02380 273196 Southampton Han 1 United Drug Supplies Ltd United Drug Suppli 2009 01 05 euis Smg 10ni Unit 6 Thurmond Indust Estate 25 uon Unit 6 Thurmond I 9 Southampton Hants S012 9GA 02380 273196 Southampton Han United Drug Supplies Ltd gt United Drug Suppli 2009 01 05 clara 1ml Unit 6 Thurmond Indust Estate 25 s Unit 6 Thurmond I 9 Southampton Hants SO12 9GA 02380 273196 Southampton Han United Drug Supplies Ltd United Drug Suppli 2009 01 05 JELE Unit 6 Thurmond Indust Estate 10 Gana Unit 6 Thurmond I Rays Southampton Hants S012 9GA 02380 273196 Southampton Han United Drug Supplies Ltd s United Drug Suppli 2009 01 05 Caer ma Unit 6 Thurmond Indust Estate 40 po Unit 6 Thurmond I 9 Southampton Hants SO12 9GA 02380 273196 Southampton Han Y United Drug Supplies Ltd United Drug Supplie a coco Hydrochloride Unit 6 Thurmond Indust Estate 40 admin Unit 6 Thurmond 1 E m H n T Mni D 18 5 Destruction ECDR Manual Documentation Release 2 14 59 ECDR Manual Documentation Release 2 14 A Logged in as admin 1 12427
22. egister ociosa dia E USUS ES 18 7A Creating an Inspection i s 1620 ss ee p RE RAT LI EPA Dent Rees 18 8 StockManagement 21 S L Viewing Stock steta pis e eem es Re tl e EER 21 8 2 RecewingStock iia o wy dude dw xx RA nts 21 8 3 External Transfers eas ea cene ccc Recon na diana n d 23 SA Stock Wakil circa wee ae PLE E dus 24 8 Daily Methadone Stock Overages and Underages 9 Dispensing 29 9 1 Patient Details macia ar Sede wade ee IRR a Ren ARP i Rr d 29 9 2 PrescriberDet ils si heic Rt exi 31 9 3 Drug Details iussa RR ve Ge RR RR RR era or Rea 31 9 4 Dispensing Details 0 cee ccc nn 33 9 5 Collection Details uranio ais eile te aca Rr nri aar Ra ani a 33 9 6 Completing Dispensing sse hn 10 Scheduling 35 10 1 Creating a Sched le esce teme m kom er pn ne we 35 10 2 Dispensing a Scheduled drug llle 37 10 3 ListSched leS sementem rr sob i nennen 38 11 Reporting 41 11 1 Viewing Report usus en y drehen n nn a 41 11 2 Previewing REPORTS ss sese Re eR mm hm icm etn iit 41 11 3 Printing Report in rie 41 11 4 Saving Report lt 6 ierodas be E Oed da a a 42 12 Cancellations 45 13 Drug Destruction 47 13 1 Viewing Destruction LOgS 1155 22 92 do s hee e b ERR yes 47 14 Managing Suppliers 51 143 Adding Suppliers s RR e eme tr e be Ua 51 14 2 Searching fora supplie occ ad koda ara ii EEE 15 Changing Passwords 53 16 User Management 5
23. electronic CONTROLLED DRUG register ku ECDR Manual Documentation Release 2 14 Microlink PC Medical February 17 2009 CONTENTS 1 Contact Details 3 O 3 4 2 SUPPO Eire 3 1 3 Website ore ir dd 3 2 License 5 2 1 TOR ese hr GaGa n RR A RR n enn 5 2 2 limitations of ability aec ett tede 6 2 3 Product Serial Number and Required Activation eee eee eee 21 O or see or ke eko E E 6 2 5 Administrator responsibilities sers seen cece cee e teens 6 3 Installation 7 3 1 Running the installer 0 0 ccc ccc ne 7 3 2 The nstallation Wizard ss eco ja mh nt ee e 7 4 Getting Started 9 41 Settingup the Pharmacy siis eem RR nmm 9 42 eee RR ERR erbe eed 9 4 3 Changing PassWOFds mis A ena E es Oo oe bees Yond 9 5 Administrator Responsibilities 11 51 Closing the SOMWaANE s cec wo ey eR E E 11 5 2 Backing Up ss saad ir aaa 11 b 3 PASS WOFOS vestre ee eerie t RR RR Re ete minus 11 5 4 Printing Reports lisa ms RR ke Ss Rea Rem RR ke dae 11 5 5 Tampering With Software oo kc cen hrs 11 56 URAINING uoles ka dia da t lb ce c a CR o RC 12 57 Online Updates ere need eed cad 12 5 8 Newsletters oet eoe xo pepe a a 12 59 SATUS Sales Lois doped e us UR cina DR RD QUA Te RD UM 12 6 Manual Stock Entry 13 7 TheRegister 17 7 4 Viewing a Drugs Register eee hh nooo 17 4 4 Printing a Drugs Register 5 2 ore Eu pete soeevenece eet 17 73 Saving Drugs R
24. er SU Stock e Dispensing O Methadone Reporting 5 Destroy 27 Suppliers Sy Change Password So inimi Add Edit Users inita ZE Backup Archive o Manual Entry O Log out About the ECDR we Dispensing ipts B External Transfers El View Stock Takes Print 4 Preview Save v To vj Drug Summary Quantity User Supplier y Supplies Ltd United Drug Suppli 2009 01 05 an e 200meg mond Indust Estate 24 een Unit 6 Thurmond I 9 E n Hants 5012 9GA 02380 273196 Southampton Han Supplies Ltd United Drug Suppli Actig admin 5 2009 01 05 mond Indust Estate 24 Unit 6 Thurmond I osas PSU cep n Hants SO12 9GA 02380 273196 172432 Southampton Han Actig United Drug Supplies Ltd sami United Drug Suppli 2009 01 05 Lozenge 600meg Unit 6 Thurmond Indust Estate 24 172432 Unit 6 Thurmond I 9 El Southampton Hants S012 9GA 02380 273196 Southampton Han Actig United Drug Supplies Ltd Admin United Drug Suppli 2009 01 05 Lozenge 800mcg Unit 6 Thurmond Indust Estate 48 172432 Unit 6 Thurmond I 9 9 Southampton Hants SO12 9GA 02380 273196 Southampton Han Actiq United Drug Supplies Ltd addi United Drug Suppl 2009 01 05 Lozenge 1 2mg Unit 6 Thurmond Indust Estate 24 172432 Unit 6 Thurmond geen Southampton Hants SO12 9GA 02380 273196 Southampton Han Actig United Drug Supplies Ltd admin Unit
25. et Tablet 5mg Hydromorphone Capsule 8mg newuser newuser inspector inspector admin inspector no registration inspector no registration inspector no registration inspector no registration 45 Contents 50 CHAPTER FOURTEEN Managing Suppliers Suppliers of controlled drugs must be added to the system in order that the system accurately audits where all supplies are received from 3 Electronic Controlled Drugs Register 5 Logged in as admin 169248 le About the ECDR Register 23 Create New Supplier 43 Edit Selected Supplier EU Stock Search Clear Dispensing Name v Address Postcode Telephone Methadone Ivy House Care Medical Ltd Cheriton TOS6 7HM 01234 567890 Reporting Devon Head Office Manchester y Destroy Medical Suppliers Suppliers Medical Supplies Carmen Road aj Change Password ERE ENE s Za TO32 1W 01234 567890 Sa Devon Add Edit Users Backup Archive Practical Supplies A Practical Supplies Treehouse Lane o Manual Entry Towbridge Devon Log Out TO1 23W 01234 567890 14 1 Adding Suppliers Before stock can be received suppliers must be added to the system To add a supplier e Select the suppliers tab e Click the create new supplier button e The supplier details should then be entered into the dialogue 47 ECDR Manual Documentat
26. g functions are specially designed for pharmacies with large amounts of Methadone patients By creating a schedule for each patient you can save the time that would have been taken up entering the information into the dispensing section every day For all scheduling functions select the Scheduling tab 10 1 Creating a Schedule To create a new schedule you should e Click the tab e Select New schedule e Enter the patient details or add a new patient e Followed by the prescriber details as for dispensing For security purposes patients and prescribers cannot be edited if details are changed a new profile must be made e Select the drug formulation from the drop down e Choose the start date of the schedule This is preset to today s date e Select the number of days 1 48 you wish to schedule for by sliding the bar right and left For every day in the schedule an item is added to the schedule list e You can set all items to a single dose by selecting the dose and clicking the set button or type each dose individually and press return e Once you are satisfied click the save button ECDR Manual Documentation Release 2 14 Step 1 Patient amp New Patient Edit Patient Address 8 Apple Cottage Trowbridge Devon 6 Lilly Cottage Trowbridge Devon Step 2 Prescriber amp New Prescriber amp Edit Prescriber Name Registration Handle 123456 Potter 123456 6 O Toole 123456 Sam
27. gt Tue 01 Jul 2008 Methadone Mixture 1mg ml 5 ml e Select required scheduled item 33 Contents ECDR Manual Documentation Release 2 14 Step 3 Collection Details Person Collecting Other 2 Name of person collecting H Georges Must also enter address if Healthcare Professional e Enter details for collection e Followed by the details for identification Step 4 Identification Details ID Shown Discretion Used ID Type Other o ID Type if Other Bill KOS e Click the save button 10 3 List Schedules To view all schedules e Click the list schedules tab e Select the show all button to list all schedules To cancel schedules e Follow the instructions as above to view all schedules e Select the schedule you wish to cancel e Click the cancel schedule button e A message asking you to confirm the cancellation will appear e After confirming a tick will appear in the cancelled column 38 Contents ECDR Manual Documentation Release 2 14 Register SE Stock 4 New Schedule E Dispense Scheduled Item List Schedules O Show All e Dispensing Cancel Schedule w Created Patient Cancelled Scheduling Reporting 4j Destroy 27 Suppliers 2 Add Edit Users o Manual Entry E Log Out 17 02 2009 E Change Password EZ Backup Archive 17 02 2008 17 02 2009 17 02 2009
28. h you wish to print a report e Choose the dates between which you want to print ECDR Manual Documentation Release 2 14 conTROCTED DAU teeter Dispensed Items Report Medical Pharmacy Med zal Phnarrass Olertaves Practico Towteitge Devos TO 23W A Mame to Ponsse md Preezniber Address er s Penso Licence Z orar Webtur E e Click the print report button e Accept the print dialogue Note Printing large reports is liable to take a long time 11 4 Saving Reports To save your report to your computer before backing up e Click the save report button e Choose what report s you want to save and press ok e Select where you want to save your report and what you want to call it e Press the save button 42 Contents 39 ECDR Manual Documentation Release 2 14 Printer Name PSON EPL S200L Advanced vi Status Ready Comments and Forms Type EPSON EPL 6200L Advanced Document and Markups Print Range Preview Composite O Al O Current view Current page Pages MEER Subset SI pages in range _ Reverse pages Page Handling Copies 1 Collate Page Scaling None v Auto Rotate and Center C Choose Paper Source by PDF page size _ Print to file Document 11 7 x 8 3 in Paper 8 3 x 11 7 in 171 1 B 40 Contents ECDR Manual Documentation Release 2 14 S Select the file to save to Name report 2008 07 01 1214922753 pdf
29. he date supplied box e Enter the guantity of drug to dispense in the guantity supplied box If it is a private prescription you will need to click the private prescription check box 9 5 Collection Details Step 5 Collection Details Patient Mame of person collecting Must also enter address if Healthcare Professional Person Collecting other ID Shown ID Type D Discretion Used Reason for discretion Il If the patient collected the drug themselves Ensure person collecting is set to patient Record whether the identification is shown Select D shown Select the type of identification in D type or Enter the type of identification manually If no identification is shown and discretion is used Select discretion used Enter the reason for using discretion If the patient is not collecting the prescription themselves Ensure that person collecting is set to other Enter the name of the collecting person in the name of person collecting e Complete steps above for identification 9 6 Completing Dispensing To complete the dispensing click the dispense drug button Dispense This Drug To clear the form at any time click the clear form button Contents 29 34 CHAPTER TEN Scheduling Contents e Scheduling Creating a Schedule Dispensing a Scheduled drug List Schedules The Schedulin
30. icrolinkPC Medical and the software developers may terminate your license if you fail to comply with this License You agree that should termination be required for any reason you will destroy the program together with all copies modifications and merged portions This license is effective until it is terminated ECDR Manual Documentation Release 2 14 2 2 Limitations of Liability The software is supplied and licensed as is without warranty or representation either expressed or implied with respect to the software and its documentation including without limitation their merchantability and suitability for any purpose Under no circumstances will MicrolinkPC Medical and the software developers or any appointed agents be liable for damages whether direct indirect consequential or incidental arising from 3 the use or misuse of the software MicrolinkPC Medical and the software developer s liability to you or any third party shall not exceed the purchase price paid for this product Thirty day limited warranty on disks MicrolinkPC Medical and the software developers guarantee the enclosed disks to be free of defects in material and workmanship under normal use for 30 days after purchase During the 30 day period you may return a defective disk to MicrolinkPC Medical and the software developers with proof of purchase and it will be replaced without charge unless the disk is damaged by accident or misuse Replacement of a di
31. ion Release 2 14 e Click ok button to save the details S Edit Supplier Details Mame ical S Address Medical Supplies Carmen Road Wolveton Devon Post Code TO32 1W Telephone 01234 567890 X Cancel 9 OK The new supplier is now shown in the list of suppliers You can cancel adding a supplier at anytime by clicking the cancel button For security purposes Suppliers cannot be edited if details are changed a new profile must be made 14 2 Searching for a supplier The supplier list can be searched by entering text into the text entry labelled search Searching will automatically take place and list the results in the item list To stop searching press the clear button All the suppliers will now be visible in the supplier list FIFTEEN Changing Passwords Contents e Changing Passwords 48 Contents 5 Electronic Controlled Drugs Register WD A Logged in as admin 169248 Register User name amp Stock Current Password Dispensing New Password Methadone Repeat Password Reporting 5j Destroy 47 Suppliers lt j Change Password 2 Add Edit Users S Backup Archive o Manual Entry Log Out Only the current user can change their password The following procedure should be followed Select the change password tab Enter current password in current password e Enter new password in new password Confirm
32. l Sugar Free a8 id Methadone Mixture 1mg ml y Change Password 2008 04 30 Add Edit Users 2008 04 30 SO 48 Backup Archive Metharose o Manual Entry 2008 04 30 Mixture 1mg ml 38 38 Physeptone Mixture 1mg ml Sugar Free O Log Out 2008 06 06 50 50 Metharose 2008 06 06 Mixture 1mg ml 30 28 Methadone Senses Mixture 2mg ml Sugar Free EG 46 Select the form of Methadone you wish to record in the form scroll down Select the date you wish to make a record of Enter the quantity of Methadone you have in stock Click save to store the details you have entered If your quantity of stock differs from the expected stock you will be asked to enter a reason for the discrepancy Usually this will be an underage or and overage The expected stock will change to show the amount you have declared You can clear the entered data at any time by pressing the clear button 22 Contents 28 ECDR Manual Documentation Release 2 14 Contents 23 CHAPTER NINE Dispensing Contents e Dispensing Patient Details Prescriber Details Drug Details Dispensing Details Collection Details Completing Dispensing To access the dispensing page select the dispensing tab Dispensing is divided into 5 sets of information for entry These are e Patient details Prescriber details Drug details e Dispensing details Colle
33. lly be launched at this stage by ticking the box labelled aunch Controlled Drug Register FOUR Getting Started Contents e Getting Started Setting up the Pharmacy Logging In Changing Passwords How to get started with the Electronic Controlled Drug Register This chapter includes setting up the pharmacy and logging in to the application for the first time 4 1 Setting up the Pharmacy On first use of the application the administrator will be prompted to enter the pharmacy details These should be entered carefully as they can only be entered once and are not changeable afterwards Once entered the ok button should be clicked and the application will start as normal and the user will be prompted to log in 4 2 Logging In In order to log in the user will be presented with a login dialogue Enter login details and click the ok button The initial account is setup for the administrator with Username admin Password admin You have 3 attempts to log in before the application exits Pressing the cancel button will exit the application The administrator MUST change their password when first logging in to the system This is a feature of security 4 3 Changing Passwords For full information on changing passwords see User Management CHAPTER 7 Denward CDR Denward CDR Login ep Please enter your user details Attempt Mumber 1 of 3 User Name admin P
34. n 169248 About the ECDR J Register amp Create a New User y Stock amp Dispensing E Edit the selected User c Methadone amp Reset the user s password Reporting 4j Destroy vw Registration Pharmacist Inspector Admin User Role Admin Doctor Admin Admin Inspector Inspector Pharmacist Suppliers d a dawkins 123456 admi 169248 Add Edit Users SEM andrew dawkins 999988 Backup A Archive inspector a Manual Entry Mesiabi 123456 O Log out p davis 123456 og Ou r perks 123456 O SL U KI SD BE LI 8100 EE ROO Technician S Edit User Details Name Registration 999888 Role amp dmin 52 Contents ECDR Manual Documentation Release 2 14 16 2 Editing a User In order to edit a user s details e Select the add edit users tab e The user list will be displayed Select a user from the user list e Click the edit user button e The user edit dialogue will be displayed e Modify the user s details as reguired e Click the ok button 53 Contents 58 CHAPTER SEVENTEEN System Back Up Contents e System Back Up Creating a Back Up Restoring From a Back Up Warning It is a legal professional reguirement to make backups of the system Please read this section carefully The system should be backed up regularly onto some kind of removable media It can then be restored from such media
35. nd MicrolinkPC Medical and the software developers The Software is the intellectual property of MicrolinkPC Medical and the software developers it is protected by European and United Kingdom Copyright laws MicrolinkPC Medical and the software developers grants to you a license to use this software On one machine only To make a back up copy of the program for support of its use on one machine To modify and use the program in conjunction with another program for use on one machine You may not rent or lease the software but you may transfer your rights under this agreement To transfer the program to another party if that party agrees to accept the terms and conditions of this License and you do not keep any copies of the program If you decide to retain any copies of this program you must not transfer it to another party If a site license has been granted for use of this program on several machines additional copies may be made for the licensees use equal to the number of licenses purchased YOU MAY NOT MODIFY REVERSE ENGINEER TRANSLATE DISASSEMBLE ACCESS DATA SOURCES THROUGH ANY OTHER MEDIUM OR DE COMPILE THE SOFTWARE OR ANY COPY IN WHOLE OR PART 2 1 Term You may cancel this license at any time by removing the program from your machine together with destroying all copies of the program its modifications and merged portions The license will also be cancelled upon conditions set out elsewhere in these Terms and Conditions also M
36. new password in repeat password Click change password button The new password must be used next time the user logs in To log out Select the og out tab Click the click here to log out button The log in window will automatically appear CHAPTER CER About the ECDR ej Change Password 49 ECDR Manual Documentation Release 2 14 e Now log back in with your new password 50 Contents CHAPTER SIXTEEN User Management Contents e User Management Adding a User Editing a User Users of the Electronic Controlled Drug Register are classified under categories They are e Administrators e Pharmacists e Technicians e Doctors e Inspectors 16 1 Adding a User A user may only be added by the administrator user Once the administrator is logged in you can add a user by e Select the add edit users tab e The user list will be displayed e Click the create a new user button e The user edit dialogue will be displayed e Enter the user name in the name field e Enter the user s registration credentials into the registration field e Select whether the user is an Administrator Pharmacist Technician Doctor or Inspector e Click the ok button Note The user must change their password when first logging in to the system 51 ECDR Manual Documentation Release 2 14 Electronic Controlled Drugs Register A Logged in as admi
37. sing details area If the prescriber is not present in the system the prescriber must be added To add a prescriber e Click the new prescriber button e Enter the prescriber details in the prescriber editor e Click the ok button to confirm The new prescriber is now added to the list You can cancel adding a prescriber at anytime by clicking the cancel button For security purposes Prescribers cannot be edited if details are changed a new profile must be made 9 3 Drug Details Now you will need to enter the drug details e Select the drug name from the drug selector drop down or enter part of the name or the entire name in the drug selector drop down e Select the form and dose of the drug from the drug list e The selected drug will appear in the dispensing details field Contents ECDR Manual Documentation Release 2 14 Step 3 re Details Name Y Form Strength Stock Lozenge 200mcg Lozenge 400mcg Lozenge 600mcg Lozenge Lozenge Lozenge Step 4 Dispensing Details Patient F Godfree Selected Drug Actiq Lozenge 600mcg Prescriber F Handle Quantity Supplied 1000S _ Private Prescription 27 32 Contents ECDR Manual Documentation Release 2 14 9 4 Dispensing Details The dispensing details contain a confirmation of the Patient Prescriber and Drug selected in the previous stages In addition the following must be entered e Enter the date in t
38. sk is your sole remedy in the event of a defect This warranty gives you specific legal rights and you may also have other rights which may vary from time to time 2 3 Product Serial Number and Reguired Activation This program may contain a serial number and activation system the software may also be protected against installing it on more than one computer and be designed to prevent unlicensed or illegal use of the software If this software contains such a system you agree that MicrolinkPC Medical and the software developers may use these measures to protect MicrolinkPC Medical and the software developers against software piracy It may be that if you do not complete the activation of the software within the prescribed time the software may cease to function In the event that you are not able to activate the software over the Internet you may contact MicrolinkPC Medical and the software developers Customer Service via the telephone to complete the activation process using the information provided by MicrolinkPC Medical and the software developers during activation or as may be set forth in the documentation 2 4 General This Agreement will be governed by the laws of the United Kingdom and you agree that any claims regarding the software shall be brought in the UK 2 5 Administrator responsibilities The software administrator will be responsible for maintaining backups of the system on removable and paper media MicrolinkPC Medical take no
39. ster as above e Click the print this register button e Select the dates you wish to print in the date chooser and click ok e Confirm the print dialogue and your register will be printed Select Report Details Choose Report Dates Start Date Lt Y 183 End Date 7 v Last Days Last 30 Days Last 90 Days X Cancel A ok 7 3 Saving a Drugs Register To save a drugs register e Open the drug in a new window e Click the save this register button e Enter your required dates into the date chooser e The file save dialogue will appear e Enter the name you wish to call your saved report e Click the save button This register is now saved to your hard drive 7 4 Creating an inspection To create an inspection View a drug as above e Click the words inspection details in the bottom left of the new window e The inspection log will open e Enter inspector name ID and any notes into the relevant fields e Click the add inspection button 13 ECDR Manual Documentation Release 2 14 ECDR Manual Documentation Release 2 14 Printer Name EPSON EPL 6200L Advanced v Status Ready Comments and Forms Type EPSON EPL 6200L Advanced Document and Markups Print Range Preview Composite DAI O Current view Current page Pages Subset I pagesintange C Reverse pages Page Handling Copies mm Collate Page Scalina None v A
40. ual Stock Entry The Electronic Controlled Drug Register allows you to manually enter current stock details when initially installing the application It should be noted that this can only be done once and is an irreversible action This is to ensure reliability of data in the system It is expected that the administrator will enter the manual items on first using the application and once the stock has been aligned the Electronic Controlled Drug Register will be responsible for calculations of stock and generation of reports Note You can only enter the existing stock once Make sure you have all the information at hand before you start ECDR Manual Documentation Release 2 14 e Select the tab labelled Manual Entry e Click the start manual entry button e Enter the value for each drug in the table by clicking the value and editing it in place e Once completed click the finish manual entry button You will be presented with a confirmation dialogue to confirm whether you really want to exit The stock recorded in the Electronic Controlled Drugs Register will now reflect the current stock in the pharmacy and the manual entry function will become permanently inactive 5 Electronic Controlled Drugs Register WD ia Logged in as admin no registration About the ECDR Register tart Manual Entry ID Finish Manual Entry Stock a Drug Quantity E e Dispensing Actiq 50 AAA Lozenge 200mcg O Methadon
41. uel 123456 Butcher 123456 Private Prescription 31 36 Contents ECDR Manual Documentation Release 2 14 Step 3 Schedule Drug Name Diamorphine Hydrochloride v Start 3770272908 v A Date Amount EISE UTENTE Date 17 02 2009 10 Diamorphine Hydrochloride Ampoule sr S 12 18 02 2009 10 Diamorphine Hydrochloride Ampoule 10 19 02 2009 Diamorphine Hydrochloride Ampoule 30 Pis in R Oset 20 02 2009 iU Diamorphine Hydrochloride Ampoule 16 SR 19 02 2009 21 02 2009 10 Diamorphine Hydrochloride amp mpoule 56 dose 4 10 Bl gt 22 02 2009 10 Diamorphine Hydrochloride Powder 1r f 23 02 2009 10 Diamorphine Hydrochloride Solution 2 24 02 2009 10 25 02 2009 10 26 02 2009 10 27 02 2009 10 28 02 2009 10 cR D 10 2 Dispensing a Scheduled drug You can only dispense a scheduled drug if a schedule has already been created To dispense a scheduled drug you should Click the scheduling tab Select dispense schedule Enter the name of the patient in the patient search box Step 1 Select Patient Search F e Clear Name Address Postcode 23 Oak Drive F Godfree Littletown Hampshire 11 Orchard Cottage LE Hicks Trnwhridne IO1 2WW I The available dose for the current day will be shown Note On Fridays doses for both Saturday and Sunday will be shown and dispensable Step 2 Select available dose
42. uto Rotate and Center C Choose Paper Source by PDF page size _ Print to file Document 11 7 x 8 3 in Paper 8 3 x 11 7 in 171 1 9 Select the file to save to Name Save in folder Ey ecDR Reports gt Browse for other folders X Cancel E Save 14 Contents Contents The inspection is now saved to the log Inspectors can also print preview and save drugs registers For instructions see above After an inspector has added all the drug inspections the Electronic Controlled Drugs Register suggests creating a new backup For instruction on how to backup please see the System Backup section of this manual 15 ECDR Manual Documentation Release 2 14 CHAPTER EIGHT Stock Management The Electronic Controlled Drug Register records all changes in stock for controlled drugs Items should be entered into the register when stock is received into the pharmacy and transferred out of the pharmacy Additionally the software records stock takes for these drugs 8 1 Viewing Stock To view the stock e First select the stock tab e Followed by the tab labelled current stock All the stock will be visible To narrow down the items that are displayed either type a drug name into the entry labelled drug name or select a drug from the drop down box You can also print preview and save your stock To print Select the drug you wish to print a report for Choose the dates between whi
43. y 23 Windsor Road ALRESFORD Dr Andrew Edwards 731856 A Reporting DALES Carrie 8 Jesty Road ALRESFORD Dr Gina Dean 731867 GA Destroy DAVIDS Daniel 4 Ashburton Close ALRESFORD Dr James Turner 731866 DAVIS Fiona 76 Grange Road ALRESFORD Dr Kate Fisher 731569 Suppliers DAVIS Karl 76 Grange Road ALRESFORD Dr Sarah Lane 731868 amp j Change Password DAY Zoe Pathways Rehab Centre ALRESFORD Dr Stephen Philips 752193 DEAN Hannah 6 Ashburton Road ALRESFORD Nurse Conner Stevens 731877 Add Edit Users am FREDRICK Callum 13 Windemere Gardens ALRESFORD Nurse Gillian Crow 769123 EZ Backup Archive GREGORY Danielle 23 Windsor Road ALRESFORD Nurse Sean Dennis 731943 o Manual Entry HARDING George 6 Ashburton Road ALRESFORD LJ Step 3 Drug Details Step 4 Dispensing Details O Log out Drug Name Effentora v Patient Selected Drug Name Y Form Strength Stock Y Prescriber Effentora Tablet 100mcg 53 Effentora Tablet 200mcg 100 Date Supplied 7 28 01 2009 v Effentora Tablet 400mcg 90 Quantity Supplied E Bl Effentora Tablet 600mcg 100 Private Prescription Effentora Tablet 800mcg 74 Step 5 Collection Details Parson Patient Name of person collecting Collecting Must also enter address if 9 O Other Healthcare Professional 9 ID Shown ID Type Passport Discretion Used Reason for discretion 9 Clear Form Dispense This Drug Contents Contents 18 4 Reporting 5 Logged in as admin 172432 Regist
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