User`s Manual - Behavior Incident Recording System
Contents
1. Step 7 Graphing 1 From the menu bar click on Data Entry gt Click on Incidents a The Manage Incident screen will appear 2 Select the appropriate program and school from the corresponding dropdown menus ra J 3 Click on Update icon in the right hand side of the screen a 4 Click on the pie chart icon in the right hand side of the screen a The Behavior Partnership Chart will appear as a separate window 5 Maximize the chart window in your internet browser 6 Click on the settings sliding menu located in the left of the screen to view all of the graphing options 7 Inthe Data Tab select the appropriate program school staff and or child ID if applicable 8 Inthe Date Range Tab select the appropriate start date year and end data year to isolate data by 9 Inthe Analysis Tab select the appropriate graph to generate 10 4 2011 a Types of Graphs Include Total by Month Can isolate by month s child ID and or staff ID program and school s Total by School Can isolate by month s child ID and or staff ID program and school s 10 11 12 13 14 15 16 iii Total by Month Child or Child Month Both of these graphs will generate with the same data but will display the inverse of the x axis and legend Can isolate by month s child ID and or staff ID program and school s iv Total by Month Staff or Staff Month Both of these graphs will generate wit2. and then selecting the appropriate search option from the drop down menu located to the right of the find button Click on find 3 Click on the update button on the right hand side of your screen 4 Click on the pencil icon to the right of the incidence you wish to edit a The edit incident popup window will appear 5 Ensure that the Active box is checked Enter your edits in the appropriate fields a 7 Click save at the bottom right hand side of your screen 10 4 2011 Deleting Incidences Consult with the BIRS database administrator help behaviorpartnership com prior to deleting 1 From the menu bar click on Data Entry gt Click on Incidents a The Manage Incidents screen will appear 2 Select the program school staff and Child from the dropdown menus to isolate the specific incidence you wish to edit You may also use the find option on the screen by typing in what you wish to search by record ID date program school Child staff and behavior and then selecting the appropriate search option from the drop down menu located to the right of the find button Click on find 3 Click on the update button on the right hand side of your screen 4 Click on the pencil icon to the right of the incidence you wish to delete a The edit incident popup window will appear 5 Ensure that the Active box is NOT checked 6 Click save to ensure that this incidence is no longer active in the BIRS
3. schools ID and teacher ID are combined to avoid confusing teacher IDs Also it is helpful if teachers IDs are differentiated from Child IDs to avoid confusion when graphs are created later For example a teacher s ID who works at Little School would be LSTO1 LS Little School T Teacher 01 Teacher ID 1 From the menu bar click on Data Entry gt click on Staff a The Manage Staff Page will appear 2 Click on the new button on the bottom left hand side of your screen a The Edit Staff window will appear 3 Ensure that the Active box is checked 4 Select the correct program from the Program drop down menu ui Select the school the staff member belongs to from the drop down menu 6 Inthe code box enter the staff ID 7 Click Save to save the staff information a You will be directed back to the Manage Staff window and will be able to view your newly added staff ID Editing Staff ID s 1 From the menu bar click on Data Entry gt click on Staff a The Manage Staff Page will appear 2 Click on the pencil icon located to the right of the staff s ID a The Edit Staff window will appear 3 Ensure that the box next to Active has a check 4 You may select a different program or change the staff ID in the appropriate boxes 5 Click Save to save the edited staff information Deleting Staff ID s Consult with the BIRS database administrator help behaviorpartners
4. BIRS staff recommends the Right Side Under X Axis Labels select Default Stack or Rotate The BIRS staff recommends the Default option r Click the blue Update icon in the bottom left of the screen a The new graph will appear To print click on the printer icon in the top right hand corner of the screen and follow your computer s prompts to print the graph To download the graph click on the download icon in the top right hand side of your screen and follow your computer s prompts to save the file a Graphs can be downloaded in these file types i PNG ii JPEG iii PDF iv RVG 10 4 2011 10 4 2011 10
5. BIR Enrollment and Data Entry Instruction Manual www behaviorpartnership com These steps are for new users Please note Users will not be able to access or manage all levels of the BIR site These permission levels will be assigned during user registration and some users may have more access and data management capabilities than others depending on the roles assigned to specific users Logging In 1 Current web address behaviorpartnership com 2 Enter user name and password information Click login Step 1 Adding a New Program 1 Fora program to be added you must first register with the BIRS 2 You may do so by contacting our data administrator at help behaviorpartnership com or enrolling online at http behaviorpartnership com onlineenrollment form 3 Once your enrollment application has been approved our data administrator will set up your account and add your program to the BIRS Editing a Program s Information 1 From the menu bar click on Data Entry gt Click Programs a The Manage Programs Screen will appear 2 Click on the pencil icon to the right of the program that needs to be edited a The Edit Program window will appear 3 Ensure the Active checkbox is checked at the top left of the page 4 Please type in or select the appropriate changes you wish to make in the appropriate fields Name Description Users Assigned Address Contact Person Contact s title Email Phone 5 Under t
6. D Editing Children Information 1 From the menu bar click on Data Entry gt click on Children a The Manage Children page will appear 2 Click on the pencil icon to the right of the Child ID you wish to edit a The Edit Child window will appear 3 Ensure the Active checkbox is checked on the top left side of the window 4 During this time you may change the program school or Child ID or IEP options 5 Click save to ensure that the information you have just edited will be saved 10 4 2011 Deleting Children Information Consult with the BIRS database administrator help behaviorpartnership com prior to deleting 1 From the menu bar click on Data Entry gt on Children a The Manage Children page will appear 2 Click on the pencil icon to the right of the Child ID you wish to delete a The Edit Child window will appear 3 Ensure the Active checkbox on the top left side of the window is NOT checked 4 Click save to ensure that this Child ID will no longer be active in the BIRS 5 Step 6 Data Entry Please Note that only Data Managers have the ability to enter incidents 1 From the menu bar click on Data Entry gt click on Incidents a The Manage Incidents page will appear 2 Select your program from the program dropdown menu 3 Select your school from the school dropdown menu 4 Select your classroom from the classroom dropdown menu 5 Click on update located to th
7. e right of the window a You will be able to view any incidents that have previously been entered for that specific classroom 6 To make a new entry click on the new button at the bottom left hand side of the screen a The Edit Incident window will appear 7 Ensure that the active box is checked at the top left hand side of the Edit Incident window 8 From the Program dropdown menu select the appropriate program if not already selected 9 From the School ID dropdown menu select the appropriate school ID if not already selected 10 From the Staff ID dropdown menu select the appropriate staff ID 11 From the Classroom dropdown menu select the appropriate classroom ID If not already selected 12 From the Child ID dropdown menu select the appropriate child ID 13 Click in the date box Select the appropriate date and time from the calendar 14 In the Behavior Description box type in the description of the behavior on your BIR form if applicable 15 In the Behavior dropdown menu select the behavior If other is an option type in in the other behavior in the box labeled Other Behavior 16 In the Activity dropdown menu select the activity If other is selected type in the activity in the Other Activity Box 10 4 2011 17 Under Others Involved click on each box so that a check appears to the listed person Note You may select more than one option or none at all If other is selected type in the
8. h the same data but will display the inverse of the x axis and legend Can isolate by month s child ID and or staff ID program and school s v Total by Month Activity or Activity Month Both of these graphs will generate with the same data but will display the inverse of the x axis and legend Can isolate by month s child ID and or staff ID program and school s vi Total by Month Behavior or Behavior Month Both of these graphs will generate with the same data but will display the inverse of the x axis and legend Can isolate by month s child ID and or staff ID program and school s vii Total by Month Motivation or Motivation Month Both of these graphs will generate with the same data but will display the inverse of the x axis and legend Can isolate by month s child ID and or staff ID program and school s viii Total by Month Strategy or Strategy Month Both of these graphs will generate with the same data but will display the inverse of the x axis and legend Can isolate by month s child ID and or staff ID program and school s ix Total by School Population Can isolate by month s child ID and or staff ID program and school s In the Chart Tab select the appropriate charting options Select line column or bar chart from the Chart Type dropdown menu BIRS staff recommends the column chart From the Legend dropdown menu click on the appropriate location for the legend Right Side or bottom The
9. he Billing Tab you may update your program s billing information Contact Person email billing address and payment method 6 Click Save on the bottom right hand side of the Edit Program window to save the changes that have been made Step 2 Adding Schools to a Program 1 From the menu bar click on Data Entry gt click on Schools a The Manage Schools page will appear 2 Click on the New button on the bottom left hand side of the screen a A pop up box will appear labeled Edit School 3 Ensure the Active checkbox is checked at the top left of the page 10 4 2011 4 Select your program from the drop down box labeled program 5 Inthe Name box type in the school s name 6 Under the Total Children by School Year section type in the total number of Children in Pyramid or PBS classrooms Select the appropriate school year 7 In each corresponding box type in the schools address contact person email and phone number 8 Click Save in the bottom right of the Edit School window a A message will appear asking you to click on Add Change Total and then save 9 Click on Add Change Total next to the Total Children by School Year button 10 Click Save again in the bottom right of the Edit School window a You will be directed back to the Manage Schools Screen and the newly added school will be visible Editing a School s Informa
10. hip com prior to deleting 5 From the menu bar click on Data Entry gt click on Staff a The Manage Staff Page will appear 6 Click on the pencil icon located to the right of the staff s ID a The Edit Staff window will appear 7 Ensure that the box next to Active is unchecked Click save to ensure this staff ID is no longer active in the BIRS 10 4 2011 Step 5 Adding Child ID s to a Program Note It is recommended that Children IDs are differentiated from teacher IDs to avoid confusion when generating graphs For example a Child who attends Little School would be assigned an ID labeled LSSO1 LS Little School S Child 01 ID number 1 From the menu bar click on Data Entry gt click on Children a The Manage Children page will appear 2 On the bottom left of your screen click the new button a The Edit Child window will appear Ensure the Active box is checked From the Select Program dropdown menu click on the appropriate program From the School dropdown menu click on the appropriate school From the Classroom dropdown menu click on the appropriate classroom Type the Child ID into the Code box If the Child has an IEP click on the box labeled Has IEP and ensure that a check appears Ore te ae DO Click Save to save the new Children information a You will be directed back the Manage Children page and will be able to view the newly added Child I
11. others involved in the Others Involved box 18 Under the Possible Motivation dropdown menu select the motivation If other motivation is selected type in the motivation in the Other Motivation Box 19 Under the Strategy dropdown menu select the most intrusive strategy used If other strategy is selected type in the strategy in the Other Strategy box 20 In the Follow up dropdown menu select the follow up option Please note it is very rare for this section to be completed or used If other follow up is selected please specify by typing it in the Other Follow Up box 21 In the Comments box please type any comments on the BIR form if applicable 22 Click on save to save the incidents form a You will be directed back to the Manage Incidents page and will be able to view the newly added incident Steps marked with an asterisk must be completed Please note that the dropdown boxes only allow one selection so please select the most intrusive strategy if multiple strategies are filled out on the paper form by mistake Editing Incidences 1 From the menu bar click on Data Entry gt Click on Incidents a The Manage Incidents screen will appear 2 Select the program school staff and Child from the dropdown menus to isolate the specific incidence you wish to edit You may also use the find option on the screen by typing in your search criteria record ID date program school Child staff and behavior
12. p down menu Select the school from the school drop down menu Type In the Classroom ID in the name box Click Save a You will be directed back to the Manage Classrooms window and will be able to view your newly added classroom Editing_a Classroom s Information 1 From the menu bar click on Data Entry gt click on Classrooms a The Manage Classrooms page will appear Click on the pencil icon to the right of the Classroom you wish to edit a The Edit Classroom window will appear Ensure the Active checkbox is checked at the top left of the page From the Edit Classroom window enter the classroom information you wish to edit in the appropriate fields Click Save on the bottom right hand side of the Edit Classroom window to save the new information Deleting_A Classroom Consult with the BIRS database administrator help behaviorpartnership com prior to deleting 1 From the menu bar click on Data Entry gt click on Classrooms a The Manage Classroom Page will appear Click on the pencil icon located to the right of the Classroom you wish to remove a The Edit Classroom window will appear Ensure that the box next to Active is unchecked Click save to ensure this classroom is no longer active in the BIRS 10 4 2011 Step 4 Adding Staff ID s to a Program Note all teacher IDs must not contain any identifying information It may be helpful that each
13. tion 1 From the menu bar click on Data Entry gt click on Schools a The Manage Schools page will appear 2 Click on the pencil icon to the right of the school you wish to edit a The Edit School window will appear 3 Ensure the Active checkbox is checked at the top left of the page 4 From the Edit School window enter the school information you wish to edit in the appropriate fields 5 Click Save on the bottom right hand side of the Edit School window to save the new information Deleting A School Consult with the BIRS database administrator help behaviorpartnership com prior to deleting 1 From the menu bar click on Data Entry gt click on Schools a The Manage School Page will appear 2 Click on the pencil icon located to the right of the School you wish to remove a The Edit School window will appear 3 Ensure that the box next to Active is unchecked 4 Click save to ensure this school is no longer active in the BIRS 10 4 2011 Step 3 Adding Classrooms to a School Site N o DoUe ce 1 From the menu bar click on Data Entry gt click on Classrooms a The Manage Classrooms Page will appear 2 Click on the new button at the bottom left hand side of the screen a A pop up box will appear labeled Edit Classrooms Ensure the active box is checked at the top left hand side of the Edit Classroom window Select the program from the program dro
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