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1. For more information visit www allied com or contact your local Allied agent 2005 Allied Van Lines Inc U S DOT No 076235 Item 91118 Rev 2 05 ALLIED ALLIED As moving day approaches numerous questions and concerns go through your mind Whether you ve done this once or a hundred times there s a lot to do before the big day That s where we can help The purpose of this two part booklet is to help you feel prepared not overwhelmed You ll find e Information on what to expect throughout the moving process e An organized plan for the weeks and days leading up to moving day e Valuable packing hints and reminders based on our many years of experience ALLIED Part one of this booklet will help you prepare for moving day including a convenient week by week pull out checklist We explain e The responsibilities of your Allied relocation team e The options you have for ensuring the safe arrival of all your possessions e Precautions to take for special members of your family and your most treasured or fragile belongings Part two gets down to the details of packing including e A guide to your Allied Van Lines packing options e Packing tips if you choose to do it yourself e Packing materials and supplies available for your use e A list of regulated or restricted items what you can t transport Be sure to read through this information and keep it close at hand It s just one more way we help you re2. Maintain damaged items in their shipping boxes and do not dispose of any broken or chipped pieces until your claim is settled All claims must be settled in writing within a specified period of time following delivery check with your Allied agent for details File promptly as the more quickly you submit your claim the faster Allied will be able to resolve the matter ALLIED Notes and Phone Numbers VIU JUN TL DOWN KEEPIN Your personal relocation checklist Five weeks before moving day Four weeks before Contact Allied to make arrangements for moving day Remove items from your attic basement and all storage areas Start using things you can t move such as frozen foods and cleaning supplies Contact the Chamber of Commerce in your new city for local information If moving at an employer s request verify which expenses responsibilities are covered and which are yours Contact the IRS and or your accountant for information on tax deductible moving expenses Obtain a change of address kit from the post office fill out the cards and return Arrange special transport for your pets and plants I Contact service companies gas electric oil water telephone cable TV and trash collection to disconnect connect services at your old and new addresses However be sure to keep your phone and utilities connected through moving day Three weeks before Make travel
3. all arrangements for your move Defrost your refrigerator and freezer Have your major appliances disconnected and prepared for the move Your Personal Relocation Consultant can make arrangements for a third party to provide these services Organize and set aside things that you re taking with you including a box of personal items you ll need immediately upon arrival so that they don t get loaded on the van by mistake E Contact your Personal Relocation Consultant to confirm arrival time of the moving van as well as to communicate any last minute details Read your Bill of Lading and inventory record carefully before you sign them Keep these and all related papers in a safe location until all charges have been paid and all claims if any have been settled E Get driver contact info E Driver and crew will re assemble any items that they disassembled at the point of origin Check off items from the inventory as they are unloaded noting their condition If an item appears to have been damaged or Is missing make a note on the inventory record and notify your destination agent E lf you have contracted for unpacking services your destination agent will arrange them for time of delivery including packing material removal ALLIED Q 7 01010 A _ i i Gj aus a E 567 unpacked CDs
4. arrangements and hotel reservations for your moving trip However don t make plane reservations for the same day that you re moving House closings are often delayed and other unexpected situations often arise Two weeks before Have your car serviced for the trip E If you re moving out of or into a building with elevators schedule use of the elevators on moving day One week before E Settle any outstanding accounts with local merchants I Withdraw contents of any safety deposit boxes pick up dry cleaning return library books and rented video tapes or DVDs Take pets to the veterinarian for needed immunizations Get copies of pet records If flying with your pet be sure to obtain the required travel health certificate from your vet Drain gas and oil from power equipment lawn mowers leaf and snow blowers etc Give away plants you can t take with you I Prepare specific directions to your new home for your moving company including your itinerary emergency phone numbers etc Moving Day I I I Make sure that someone responsible is at home to answer questions Record all utility meter readings gas electric water Make special arrangements for pets and small children to keep them safe on moving day Upon Arrival Call your destination agent to make final delivery arrangements E The driver will contact the destination agent 24 hours prior to his a
5. home Ask for their input on decorating or arranging things in their new rooms Encourage your children to take the time to say good bye to friends and maintain ties by exchanging contact information Make plans to continue your child s current activities such as Scouts sports dance classes etc in your new community continuity will make adjusting to a new location much easier Before leaving schedule a veterinary examination to check your pet s health obtain copies of vaccination records and a health certificate if required update identification tags and discuss a tranquilizer or precautionary measures for the trip If traveling to your new home by car make sure to get your pet comfortable to auto travel by taking it on short trips around the neighborhood Don t feed your pet for seven hours prior to your trip pack a container of fresh cool water and stop frequently for walks If stopping at a hotel overnight make sure the hotel allows pets Never leave your pet in the car alone Birds and small pets such as hamsters can travel in their cages if the cage can be placed in a stable well ventilated area free of drafts covering the cage while the car is moving often calms an animal If shipping your pet by air contact the airline well in advance to check regulations and services Consider direct flights to minimize the amount of time your pet will be confined Select a portable air transport kennel that s la
6. of your computer files on DVDs or other file storage Propane cylinders disks devices Automotive repair and maintenance chemicals Consult your PC user manual for additional instructions and precautions Radio pharmaceuticals Propane cylinders such as those used with gas grills are not allowed for van transport Quick Tip gt hit the road Tracking In order to keep you informed about the whereabouts of your shipment Allied has a unique online tracking feature This feature enables you to check on the current status of your shipment 24 hours a day 365 days a year The information provided includes e Load date e Present location and delivery date To track your shipment call your Personal Relocation Consultant or visit www allied com and click on the tracking system By entering your Allied shipment registration number and the first three characters of the name of the Allied agency that booked your shipment you get immediate access to the status of your shipment How to File a Claim It s not likely that you ll have to file a claim but if you do Make sure that any losses or damages have been clearly noted on the driver s inventory sheet before you sign it Your destination agent or Allied s home office will provide you with the necessary claim forms or you can file your claim on line at www allied com All forms provide explicit instructions but don t hesitate to call your destination agent with questions
7. planning to do all your packing yourself or are requesting our expert efficient assistance packing is a critically important part of your relocation You can relax knowing Allied s Pack and Load Technicians are highly trained professionals who employ proven packing techniques to assure intact on time and on budget delivery tons of expert assistance N To avoid the loss of Oo smaller items wrap each in brightly colored tissue Quick Tip gt before packing into boxes ud Packing can be a disruptive and downright overwhelming part of your move That s why we offer a helping hand with professional packing services Let our experts pack for you using the most up to date packing methods and materials To help you decide how much you want to take on your Personal Relocation Consultant will conduct a pre move walk through with you and provide several options True full service packing means you leave all items in your home right where they are our professional packers take care of everything from top to bottom Partial packing is just that our professional packers will pack part of your items while you pack the rest You ll work with your Personal Relocation Consultant to develop a custom packing plan Telescoping mirror carton Wrap pictures and mirrors in a sheet blanket or bubble wrap before boxing to give them added protection Quick Tip gt Fra
8. Allied Van Lines Performing a survey of everything in your home that will be moved Pointing out items that can t be moved or will require special attention Providing an estimate of costs Determining the best moving date for your schedule Coordinating your professional packing team if requested Answering any questions or concerns you may have Your Allied Driver and Pack and Load Technicians are key members of your moving team responsible for Taking special precautions to protect your home and its contents on moving day Preparing a detailed Inventory amp Condition Report of the items to be moved Tagging each carton item with numbered and color coded labels Loading your goods onto the truck Providing a Bill of Lading a shipping contract authorizing transport of your possessions Delivering your belongings to your new home safe and sound If your move is to another state a local Destination Agent will handle the following Completion of all final paperwork Arrangements for unpacking and removal of the empty cartons and packing materials if ordered In rare instances an item may be damaged during the move That s why Allied offers valuation protection It s protection that allows us to rectify the situation quickly keeping you happy during your relocation Allied offers you total peace of mind with Extra Care Protection ECP the most comprehensive protection plan in the industry ECP provides the ful
9. gile packing is similar to partial packing but focuses our packing efforts only on your breakable or high value items such as Dishes and glassware Fragile furniture Artwork Mirrors We pack these items with care while you pack all other belongings Just indicate which fragile items you want included during the pre move walk through Preparation is easy leave your fragile items where they are and we ll take it from there Do it yourself packing is a big job but it can be a worthwhile way to Allied has a wide range of boxes and professional packing materials available for save money on your relocation costs With the right materials and a purchase to help you organize and safeguard your belongings including little help from Allied you can achieve professional results and fr Dishpack or China Barrel Heavy 6 0 cu ft cartons For large bulky or maximize the protection of your possessions duty carton used for dishes china lightweight articles such as pillows or First we recommend you start with crystal and glassware large lampshades professional materials including Double wall cartons Extra protective Wardrobe cartons A portable closet cartons made especially for fine china that keeps clothes or draperies hanging Tissue paper crystal and other high value hard to on a built in bar Packing paper plain newsprint EG replace items Mirror cartons Several sizes of 2 packing tape Masking tape f A utility
10. knife fa Scissors PO Permanent markers 1 5 cu ft cartons Small carton for telescoping cartons for framed heavy items such as books files pictures mirrors or glass music CDs and DVDs video tapes Mattress cartons Available in queen F 3 0 cu ft cartons Medium utility king double single twin and crib sizes i carton often used for pots and pans A separate carton is necessary for box springs Fi toys and small appliances Professional quality boxes k Stretchwrap special plastic covering a 4 5 cu ft cartons For bulky items that safely adheres to furniture and E gt such as linens towels or toys protects it from snags tears and dirt _ Check with your Allied agent on materials available for purchase Mattress carton Mirror carton Dishpack 4 5 cu ft If possible use boxes designed for moving Boxes obtained from grocery and liquor stores may be damaged and often are not strong enough to safely Quick Tip gt hold your belongings e e raining dn DHEA a2 A If you decide to do the packing yourself you will need to have everything Our Allied professionals will check your packed boxes to ensure safe properly packed and ready for loading when the moving van arrives All packing transportation If it is their opinion that items are improperly packed or should be completed the evening before moving day Only essential personal cartons are susceptible to damage they
11. l replacement value or cost of repair for any household item that may be lost or damaged during your move up to the value you declare We ll do our best to handle claims in a quick hassle free way You ll receive a settlement offer from us within 30 days or we ll pay you 50 a day up to 500 ECP coverage extends to matched sets and pairs such as lamps candlesticks end tables and dining room chairs If you choose Extra Care Protection and the exact replacement can t be found you will be compensated for a new set Allied s liability for high value items is limited to 100 per pound But for items that exceed 100 per pound in value we ll help you prepare an inventory with our Allied High Value Inventory Form Present it to us prior to packing and Allied will provide you with ECP protection up to the full declared value of the item See your Relocation Consultant for more details We also offer Basic Liability Protection which provides repair or replacement up to a maximum of 0 60 per pound per article should your goods get damaged or lost during the move There is no charge for Basic Liability Protection But keep in mind when it comes to protecting your belongings one size does not fit all The level of protection you need may be greater than minimum levels based on your total shipment weight Be sure to consider high value items such as artwork electronic equipment crystal and porcelain collectibles when choosing the best pr
12. lax while we carry the load a mili n questions JOUSA4NG LO C of You probably already know that the secret to any successful effort is having a good plan That s our philosophy at Allied too This section gives you some basic but important information to help make your moving plan as thorough and as time and cost efficient as possible Does it really matter whether you re moving nearby or long distance Yes There are some significant differences between a local and an interstate move If your relocation will be within the state you currently live in you ll work with a single locally based moving company Your estimate and charges usually are based on an established hourly fee for the time it takes for the movers to handle your shipment plus the cost of the special services you request If you are moving to another state the moving process normally involves more than one Allied agent The cost of an interstate move is typically based on total weight of the shipment distance between the two locations and any special services required Regulations can differ from state to state so check with your local Allied agent on what applies for your move The first member you ll meet from your professional moving team is your Personal Relocation Consultant This person is responsible for Advising you and your family on every aspect of your move Explaining the many services and service options available from
13. may ask you to re pack these items items you ll need that night the next morning and immediately at your PE For a room by room description of packing techniques or to view our destination should be left for last minute packing Pack Like a Pro video series visit our Web site at www allied com Some packing basics to keep in mind e Provide plenty of cushioning by packing loosely crumpled plain newsprint e Follow a timetable people often underestimate how long it takes to pack in the bottom of boxes leave room at the top for more crumpled paper e Start with items you won t need right away such as belongings stored in the e Wrap all fragile breakable items in paper before packing them in boxes basement garage or attic e Pack large and heavy items first smaller items next filling in all empty e Packing room by room will help you stay organized spaces with plain newsprint e Establish work areas in each room e Use only sturdy cartons that can be easily closed don t over stuff then e As you complete a room sort packed boxes by weight light medium heavy tape top seams securely to make loading the moving van easier and quicker e Label boxes clearly Your name room where the box should go in your new e Limit cartons to a maximum weight of 50 pounds home and a brief description of the contents For best results have your mover pack e Marble or glass tabletops heavy wall ornaments and mirrors 40 x 60 or larger e Pool table
14. otection plan for your belongings See the terms and conditions specified on the Allied Protection Plan Worksheet and Allied s published tariffs Complete replacement of multiple item sets of china gold and silver flatware and crystal glassware are excluded from pairs and sets protection under the ECP Plan ECP is subject to the declared value of the entire shipment Children love a good adventure and will most likely embrace the moving process if they are involved in all aspects along the way Here are some tips for getting your kids excited about your move Tell your children about the move as soon as possible so they don t overhear the news by accident Talk with them sharing the details you think they ll understand ask about and listen to their reactions Children of different ages respond differently to a move For example Younger children tend to miss familiar people like a favorite teacher as well as safe and secure environments like church school or even their bedrooms Older children especially teenagers tend to miss their friends and others in the community with whom they have relationships Involve your children in all aspects of your relocation if possible including house hunting planning the move and tasks that are age appropriate Have children help pack a special box with their most treasured possessions they can even decorate the outside of the box so they can quickly identify it in your new
15. r radiator fluid leaks Boats should be drained of all fuel and oil in the motor If you ordered packing a team of specially trained packers will arrive on or before loading day depending on how much packing needs to be done Before loading the driver will protect your home and its contents by laying floor runners over carpets and flooring and by padding banisters and doorways The driver will prepare a detailed Inventory amp Condition Report of the items to be moved You should accompany the driver during this process pointing out any special concerns or handling considerations You and the driver will both sign the report to acknowledge the items loaded and their condition You will receive a copy for use at your destination All cartons and furniture to be moved are recorded numbered and color coded Most furniture as well as items that can scratch or cause damage will be protected with stretch wrap or cloth padding The driver will ask you to sign a bill of lading that confirms services performed pickup and delivery schedules and the protection plan you ve selected It also serves as the contract that authorizes shipment and agreement to pay for the services performed After loading walk through your house with the driver to make sure nothing has been overlooked If you can t be at your home during loading you must arrange for a responsible person to be present to act on your behalf Whether you re
16. rge enough for your pet to stand and move around a bit Let your pet get accustomed to the kennel well in advance of the trip Don t forget to mark the kennel with Live Animal your pet s name your new address and phone number and any special handling instructions After boarding your plane ask the flight attendant to confirm your pet has been loaded on the plane As a general rule moving companies will not accept liability for safe transport of plants In addition some states have rules prohibiting the transport of certain plants across state lines Check with your Allied agent to see if plants are allowed for your move However if you still wish to attempt transport keep the following in mind Provide plants with extra sunlight for several weeks prior to moving day to allow them to store extra energy Prune back overgrown leaves and branches about a month before moving and curtail feeding to minimize growth Thoroughly water the plant the day before you move and cover it with a plastic bag to retain moisture and warmth Place the plant in a sturdy carton to keep it from tipping over Cars mini vans pickup trucks and boats can be transported to your new home by Allied on an auto transport carrier or in some cases aboard the moving van Ask your Personal Relocation Consultant for details and remember Automobiles should have as little fuel in the gas tank as possible Check automobiles for any oil battery acid o
17. rrival so the agent can notify you Unless previous arrangements have been made the driver must by law collect payment cash approved credit card certified cashier s or traveler s checks or money orders for your move before unloading Personal checks are not accepted Have a floor plan drawn out or in mind to expedite the unloading process Begin to inventory and evaluate your possessions What can be sold Donated Tossed Make a list of everyone you need to notify about your move friends professionals creditors subscriptions etc Locate all auto licensing and registration documents E If some belongings are to be stored make the necessary arrangements now Your Personal Relocation Consultant can help I Contact schools doctors dentists lawyers and accountants and obtain copies of your personal records Ask for referrals where possible E Contact insurance companies auto homeowners or renters medical and life to arrange for coverage changes in your new location E If you re packing yourself stop by your Allied agent to purchase materials Pack items that won t be needed in the next month Plan a garage sale to help lighten the load Collect important papers insurance will deeds stock etc Arrange to close accounts in your local bank and open accounts in your new city Contact your Personal Relocation Consultant to review and confirm
18. s and pianos e Bulky fragile items like large trophies statues chandeliers etc e Major appliances Plates and other flat breakable items should be packed on end vertically rather than placed flat Quick Tip gt and stacked When packing a large screen TV and other electronics You should consider transporting valuable and irreplaceable items in the car with you rather than on the truck In addition there are several other dangerous items that can not be put on the truck These include hazardous materials such as Securely seal the carton and mark the outside Extremely Fragile explosives compressed gases flammable liquids and solids oxidizers poisons corrosives and radioactive materials Common examples include If you no longer have the original carton and packing materials carefully pack the item in a sturdy carton that has been lined with newsprint or styrofoam peanuts When packing your personal computer printer scanner or other equipment Nail polish remover Other items not recommended for Paints and paint thinners transport on the van include Disconnect and mark all wires and cables for easy assembly Lighter fluid i i Firearms Detach paper holders feeders from printers and wrap monitors and Gasoline Matches additional hardware as you would other home electronics Fire Works Food in glass jars and Oxygen bottles perishable foods Prescription drugs needed for immediate use Plants Back up all
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