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Electronic Reporting of CEMS Information User Manual

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1. Field Name Data Type Description Transaction Type Char 3 Must EOF End of File No pipe character There must be a hard return after EOF EOF Sep 14 2015 Electronic Reporting of Continuous Emission Monitoring CEMS Page 15 of 56 Information User Manual Version 2 3 2015 Government of Alberta Example of File Format for AAAA Test System for the month of March 2010 The following is an example of what a file would look like for the reporting of 1 HR SO total emission tonnage data for station 19040 and 1 HR NOx total emission data measured in kg for the second station 12354 This is only a partial month example with only 1 variable for each station being reported It is only meant to give you an example of the general format of the file HHI00195448120100403lIFred live cal201003100195448 201003 02Ithis is the report for Mar 2010 S51II1904012010030110000INOPI SSIII1904012010030110800IUOLI These records pertain to the status of the first station and determine SSIII1904012010030211 1OOINOPI what will be required to be submitted in the RD records SSIII1904012010030211206ITRNI These records represent the variable being reported each row pertains to a single reading i e if Ihr data was being reported and the system ran the RDIII 1904026161111 HRIt24382010030110000033 001I HRI99900ITOTIIIINOPPII RDIII 1904026161111 HRIt24382010030110100130 001I HRI99900ITOTIIIINOPPII RDIII 1904026161111 HRIt2438120100
2. 2599 RN AVAILABILITY rere 9935 ETHYLENE 2601 2525 MO 1MON Dd 95 AV AILABILITY gue 9936 ETHYLENE OXIDE 2600 2525 MO 1MON 1HR E mu 2525 IMON Mon Mon m bd AV AILABILITY 9951 FLOW 2585 2525 MON 1 1 1 1 1 1 2525 2525 2525 1MON AV AILABILITY 9944 PARTICULATE 2592 2525 IMON 1MON CML AV AILABILITY 9933 SULPHUR DIOXIDE 2603 2525 1MON 1MON CML AVAILABILITY 9950 TEMP 2586 2525 1MON CML AVAILABILITY TOTAL 09952 HYDROCARBONS 2584 2525 CML AVAILABILITY TOTAL REDUCED 09946 SULPHUR 2590 2525 CML la Li Do 9948 VINYL CHLORIDE 2588 2525 IMON CML Sep 14 2015 Electronic Reporting of Continuous Emission Monitoring CEMS Page 55 of 56 Information User Manual Version 2 3 2015 Government of Alberta AV AILABILITY HYDROGEN 99941 CHLORIDE 2595 AVAILABILITY HYDROGEN 9932 SULPHIDE 2604 AV AILABILITY 9934 NITROGEN OXIDE 2602 AV AILABILITY 9943 JOXYGEN 2593 2525 IMO H H 13 2 Appendix B Template Al RFO0O1 XX_ Corrective Action Report Government AIRF001 XX_Corrective Action Report Air Quality Data Management and Stewardship EPEA Approval Number Facility Name Instructions Report Electronic file name Plea
3. emm nemen esiste heme te este eres nennen 21 5 Uploading Monitoring Data to AEP FTP 23 6 Email Messages wis cT EE 23 7 Data SIQn Offs 2 2 ios ee E ede EE RR Ren pi REO DUI anh nee adele eee 26 8 New CEMS Nstallations nores de tated foe ER e reb DHL AR ERR NR e IM 37 9 Back Out of Previously Submitted CEMS 39 10 Missing Mass Emission eee ene eee 41 11 Missing Quality Assured Mass Emission Data 44 12 TADIOCS EE 46 13 AppendiCes 12 eoi itid drei reiecit a a es 53 Sep 14 2015 Electronic Reporting of Continuous Emission Monitoring CEMS Page 3 of 56 Information User Manual Version 2 3 Q 2015 Government of Alberta 1 Introduction Government of Alberta Ministry of Alberta Environment and Parks AEP and Alberta Energy Regulator AER requires Continuous Emission Monitoring CEM Operators to submit required monitoring information electronically reducing administrative overhead and facilitating timely reporting The intent of this user manual is to provide guidance on the procedures to be followed to successfully create upload verify and submit the Monthly CEM data to AEP and AER If there is any conflict between what is written in this manual or written in any
4. Alleged Incidents Assigned to enforcement Regional Co coordinator Page 21 of 56 Incident Tracking System 5 Uploading Monitoring Data to AEP FTP site To upload data to AEP FTP site you need to be an Authorized Facility and have a User ID and Password If you have not registered please contact the CEM User Coordinator via email 5 1 Uploading Data via DOS Upload data using FTP utility from DOS command line Note letters in bold is what you are required to enter e Open a DOS command windows from the start button e Change to the directory where you have your data assuming you have your data in C data e CD Mata C data gt ftp ftp env gov ab ca Connected to ftp env gov ab ca 220 This is a AEP Government of Alberta server Only authorized personnel are permitted to access this server Unauthorized individuals are requested to disconnect immediately 220 User ftp env gov ab ca none myusername use your CEMUser id 331 Please specify the password Password actually nothing is echoed back hit return when done 230 Login successful ftp gt binary 200 Switching to Binary mode ftp gt prompt Interactive mode off ftp gt put filename 200 PORT command successful Consider using PASV 150 Ok to send data 226 Transfer complete ftp bytes sent in Seconds bytes sec ftp gt quit 221 Goodbye C data gt exit NOTE mput will co
5. 699 3 29244 6242 98682 1405 78351577 Electronic Reporting of Continuous Emission Monitoring CEMS Page 31 of 56 Information User Manual Version 2 3 2015 Government of Alberta Sep 14 2015 In the example below the data for March 2015 for the CEM 2 Recovery Boiler UB 2345 Station 18956 and Sulphur Dioxide have been selected for viewing Main 1259261 Approval Operation Approval Registration 195448 AAAA TEST SYSTEM Operation Name AAAA TEST SYSTEM Approval Holder AAAA TEST SYSTEM Year Report Month File Name Submitted Date File Notes 2015 FEB 00195448 201502 01 17 MAR 2015 test Device Name Process Name Station Id Station Name Status Report Completed oa oS S 558 E CEM 2 Recovery Boiler Recovery Boiler 2 CEM 17747 TEST SEPT MIG UOL History OL J Incinerator Releasing 13264 UB 230C UOL History 5 Variables Variable Unit Method Interval Count Minimum Maximum Average If a report is displayed on this web page it has not been submitted to AEP AER it must be signed off and a confirmation number assigned before it is deemed submitted 7 4 3 Variable Details Next click on the Variable Detail Tab you will be able to view the data uploaded to the FTP Site Main b Eur Detail Approval Operation Approval Registration 195448 AAAA TEST SYSTEM Operation Name AAAA TEST SYSTEM Approval Holder AAAA TEST SYSTEM Sep 14 201
6. ED AS NO2 2615 INITROGEN OXIDE 9903 EXPRESSED AS 2 2615 2438 CEM 9918 OXYGEN 2609 2438 CEM Instack 9919 PARTICULATE 2608 opacity 2438 CEM 86 PARTICULATE TOTAL 2617 2438 CEM SULPHUR DIOXIDE 990 2616 2438 CEM 12HR 12HR O 1HR IHR IHR IHR IHR IHR IHR IHR IHR IHR 24HR 1HR 1HR 1HR 1HR 1HR 1HR 1HR 1HR 1HR 1HR R oo T n Q N T ua Q N S ci gn any G J o 2 t d T C z O z tH 9901 502 2616 2438 CEM IQTR 9901 502 2616 2438 CEM 24HR 24HR Sep 14 2015 Electronic Reporting of Continuous Emission Monitoring CEMS Page 53 of 56 Information User Manual Version 2 3 Q 2015 Government of Alberta P 22 9 z O x tH Appendix A Template of codes con t MR CODE VARI ABLE CODE UNIT METHOD INTERVAL DURATION TYPE o acl 99901 502 2616 2438 4HR PO Pom 99902 502 2616 2438 si EN RH UE 99900 502 2616 t 2438 CEM 12HR 12HR TOT ena 99900 502 2616 t 2438 CEM 1HR 1HR TOT al 99900 502 2616 2438 24HR 24HR TOT 99900 502 2616 t 2438 CEM 1HR 1QTR TOT Oe Pe 99900 502 2616 2438 24HR 1YR AVG son 9
7. Mhttp aep alberta ca air reports data online reporting electronic submission of continuous emissions monitoring information default aspx This web page allows you access to the4ecure Electronic Industrial Sign off form website Home News About ESRD Fisna wiare Focus v Forms Maps Senices Lands amp Forests Recreation amp Public Use Waste Water Wildfire gt Clearing the Air Education Guidelines Forms Applications Legislation Management Frameworks gt Modelling gt Monitoring and Reporting gt Objectives Directives Policies and Standards Programs and Services vReports Data Air Emissions Inventory Air Quality Reports and Surveys Emissions Monitoring and Reporting Historical Air Quality Data Sep 14 2015 Electronic Reporting of Continuous Emission Monitoring CEMS Online Reporting Electronic Submission of Continuous Emissions Monitoring Information This is a secure site through which registered users can report electronically to Alberta Environment and Sustainable Resource Development Users must have user ID and password Users with ID and password click on the appropriate reporting function below FTP Submit Industrial Data Industrial Sign Off Electronic Reporting of Continuous Emission Monitoring Information became mandatory in Albert on April 1 2007 If you require further information concerning reporting for your facility please contact
8. REMEMBER YOUR CEMSUBMIT USERNAMES AND PASSWORDS ARE SECURE AND IT IS YOUR RESPONSIBILITY TO MAINTAIN THEIR SECURITY Electronic Reporting of Continuous Emission Monitoring CEMS Page 6 of 56 Information User Manual Version 2 3 Q 2015 Government of Alberta 2 Creating a file for Submission of CEM data AEP Data Management has chosen a standard FTP format for the Electronic submission of CEM data Each regulated facility will be provided with a unique Station ID for each of their regulated emission sources as outlined in their Approval Once the station has been created by AEP Data Management and usernames and passwords have been issued and parameters added to the station you may begin submitting data To assist each Authorized User with submitting data AEP Data Management has created facility specific reports titled Codes for Electronic Reporting Your facility specific report is available by contacting the CEM User Coordinator This report is designed to assist the Authorized Users in creating their specific data file If there is any information missing or incorrect or that does not reflect the monitoring or reporting as stated in your EPEA Approval or amendments please contact the CEM User Coordinator for verification If an amendment or renewal of your Approval is issued and it requires changes to your Codes for Electronic Reporting the CEM User Coordinator needs to be contacted to make the necessary updates It i
9. The test database is refreshed every few months if the exceedance occurred after the refresh date the ERC reference number will not be reflected in the test database One of the file validations is to assess if the information recorded in field 20 is valid based on the information record The system will assess the ERC reference recorded in field 20 as invalid and reject the file The process for the test database is to enter the ERC reference number in the comments field and leave field 20 blank Electronic Reporting of Continuous Emission Monitoring CEMS Page 38 of 56 Information User Manual Version 2 3 Q 2015 Government of Alberta 9 Back Out of Previously Submitted CEMS Data In the event that an error is discovered in a submitted data file the CEM User Coordinator needs to be notified a Corrective Action Report CAR needs to be filled out and the data file must be resubmitted An email needs to be sent to the regional AEP AER Approval Coordinator and to the CEM User Coordinator including the following The circumstances for which the data is being removed The file name The Data Submission confirmation number Filled out AJRF001 XX Corrective Action Report Je poda Once all the necessary information is provided the entire month of data for all stations and variables will be removed from the system and will be required to be resubmitted with the corrected data It is important to remember to change the sequence n
10. e left side of the schematic represents the flow of the data prior to the data entering into the system e The right side represents the flow of the data through the automated compliance system Sep 14 2015 Electronic Reporting of Continuous Emission Monitoring CEMS Page 20 of 56 Information User Manual Version 2 3 2015 Government of Alberta Data Flow Industry Reports Notification of Exceedances Data file fails initial validation email sent that submission failed Y Industry sends in CEM DATA Predetermined file layout Industry Sign off Web Page Sep 14 2015 Data file passes initial validation Data Loaded Data loaded FTP Site Receives DATA into into Main Initial verifications Temporary Tables performed Table for further Verification When Data file submission is successful an email is sent stating that the submission was successful Industry Acceptance Confirmation number generated 1 D File is not deemed submitted until a Confirmation number is generated Data submission Validation Electronic Reporting of Continuous Emission Monitoring CEMS Information User Manual Version 2 3 2015 Government of Alberta Approval conditions stored in EMS System Checks for Compliance and Timeliness Limit Exceedance Comparison to Incident tracking Creation of Incidents of all non reported incidents
11. SSIII1904012010030210300ITRNIThe facility was taken down for annual turnaround 551111904012010030110500 Indicates that station 19040 was operating normally starting on Mar 01 2010 at 0500 hours SSIII1904012010030110615IUOLI Indicates that the station was off line on Mar 01 2010 at 0615 Once a SS indicates the station is off line the AEP system will not accept readings until a station status line is submitted to indicate that the system is back online Because the process was up for a partial hour the AEP system will be expecting a RD record for the partial hour beginning 0600 If quality assured data is available for the partial hour it must be reported see RD records for reporting format For mass emissions when quality assured data is not available it will need to be estimated based on a missing mass data method Section 10 or 11 of this manual or another approved method documented with the CEM QAP Sep 14 2015 Electronic Reporting of Continuous Emission Monitoring CEMS Page 12 of 56 Information User Manual Version 2 3 2015 Government of Alberta SSIII1904012010030210007INOPI Indicates that the system was operational within the interval in this case within clock hour beginning 0000 therefore at 0000 hours on Mar 02 2010 the system will be expecting RD records from the time indicated until the next SS record that indicates the sources was not operational S5S1II1904012010030210300ITRNI The facility was take
12. Password rinking Water Quality Web Data Entry D Drinking Water Quality File Sign off 2 CEMS Data Industrial Sign off OK Invalid application selection based on your assigned role Sep 14 2015 Electronic Reporting of Continuous Emission Monitoring CEMS Page 28 of 56 Information User Manual Version 2 3 2015 Government of Alberta If you enter wrong user name or password the following error will appear Invalid username password logon denied Please re enter your User Name and password and check off CEMS Data Industrial Sign off and click User Name kairu Password Drinking Water Quality Web Data Entry D Drinking Water Quality File Sign off CEMS Data Industrial Sign off OK invalid username password logon denied 7 4 Verifing the data submission 7 4 1 Main page Once connected the first box identifies the Approval holder for which the information pertains to You will only be able to view the data for the Approval assigned to your CEMSubmit Username If you only have one Approval assigned to your username the Main screen with the Approval Operation information and the data loaded will show up right away main Variable Detail Approval Operation Approval Registration 195448 AAAA TEST SYSTEM Operation Name AAAA TEST SYSTEM Approval Holder AAAA TEST SYSTEM Sep 14 2015 Electronic Reporting of Continuous Emission Monitoring CEMS Page 29 of 56 Information User Manual
13. generated from another quality assured source see Section 10 and 11 12 Null Data Char 3 A code is required if a measurement value is blank or if Code Analyzer any of the codes apply comment See Table 6 in this manual for a list of mandatory Codes 13 Interval Char 8 Sample Interval codes are specified in your Codes for Electronic Reporting see Table 3 in this manual for a list of mandatory Interval codes 14 VMV code Numeric 6 VMV code Valid Method Variable are specified in your Qualifier 1 Codes for Electronic Reporting see Table 2 in this manual for a list of mandatory VMV codes 15 Reading Type Char 3 Reading Type codes are specified in your Codes for Qualifier 2 Electronic Reporting see Table 7 in this manual for a list of mandatory Reading Types 16 Qualifier 3 Char Value Attribute codes are optional values L G T see Table 9 in this manual for a list of mandatory codes CURRENTLY NOT USED 17 Qualifier 4 Numeric 10 Uncertainty optional digits with up to 5 CURRENTLY NOT USED decimal places 18 Qualifier 5 Char max 70 Reading Comment are mandatory an explanation is required for any situation outside of normal operations this space is available to provide information related to the reading 19 Operational Char 3 Operational Mode codes are mandatory those Mode Code Operational Mode codes specified in your Codes for Qualifier 6 Electronic Reporting must be used to reflect the status of
14. related sources must have a reference number added to the corresponding RD RDIII1235412615l11 HRikgl243812010030111000136 20IIL HRI99904ITOTIIIINOPI 12354126151111 1 1243812010030110900137 0011 HRI99904ITOTIIIINOPI RDIII1235412615l11I HRIKgl2438 2010030111100137 54l HRI99904ITOTIIIINOPI Electronic Reporting of Continuous Emission Monitoring CEMS Page 19 of 56 Information User Manual Version 2 3 Q 2015 Government of Alberta Note When reporting an approval exceedance it is very important to include the following when reporting both verbally and in the written follow up 7 day letter Approval Number Station ID Start and end time of the incident Parameter and units Sample Value Oye Question Only one Operational Mode code from the Table 8 can be reported against each interval what if more than one code can reflect the condition during the interval Answer The code that best represents the interval should be reported this is true for any of the codes i e Null data code Operational mode code and Qualifier 8 For example if a facility was operational for 15 minutes and shutting down for 45 the hour would reflect the shutting down operational mode code It is the facilities responsibility to choose the codes that best represent the reading being reported 4 Overview of flow of data The schematic on the following page represents the flow of data into and through the AEP Data management system
15. the file was submitted as 00195448 201010 03 If you do not understand the error email message please contact CEM user coordinator for assistance At present the system will be available to receive data files between 0700 to 2300 hours daily The data is loaded into staging tables once an hour Once data has been successfully uploaded there might be up to a one hour delay before the data is available for sign off 6 3 Question and Answer Question If submit my file on the last day of the month at 2302 is it on time Answer No the file is not deemed submitted until it is signed off on the web page and a confirmation number has been generated The system might take approximately two hours to process your file therefore you will need to submit your file with sufficient time to allow the file to be processed and signed off by a user with a CEMSubmit username and password on the web page Sep 14 2015 Electronic Reporting of Continuous Emission Monitoring CEMS Page 24 of 56 Information User Manual Version 2 3 2015 Government of Alberta Question If my facility is in shutdown from the 01 Mar 2010 at 0000 to 31 Mar 2010 2300 no emissions do still need to send in my CEMS electronic report for MAR 2010 Answer Yes a file still needs to be submitted with a Header Record HH and Station Status SS and it needs to be signed off on the web page to generate a confirmation number The mdf file for the below example will only need
16. Version 2 3 2015 Government of Alberta However in some situations an external user may have more than one facility assigned to their CEMSubmit Username If you are responsible for more than one facility a pop up box will appear when you first log in where you can sort through the Approvals that are assigned to your username Select the Approval that you want to submit the data for and click This will take you to the Main Screen as described above Select Approval and Operation x Search Approval Name Operation Id 195448 AAAA TEST SYSTEM 180011 7 4 2 Stations The second section of the report is the section titled Stations Select the report you will be verifying In the example below AAAA Test System has successfully uploaded 2 months of data for the months of February and March 2015 Only one month of data can be signed off at a time Click on the month you want to submit The selection will be highlighted in yellow Sep 14 2015 Electronic Reporting of Continuous Emission Monitoring CEMS Page 30 of 56 Information User Manual Version 2 3 2015 Government of Alberta Main Bee Approval Operation Approwalftegistration 195443 v AAAATEST SYSTEM Operation Name AAAA TEST SYSTEM Approval Holger AAAA TEST SYSTEM File Notes ApprovaliOperation Approvalit 0019548 Operation AAAA TEST WATERWORKS SYSTEM Approval Hold
17. code regulation or directive the code regulation or directive will take precedence To successfully complete the submission of your CEM data a two step process must be completed Only when both of these steps have been successfully completed and a confirmation number has been issued is the data deemed submitted to AEP or AER The data must first be uploaded to the File Transfer Protocol FTP site in a standard format as outlined in this document Only Authorized Users are allowed to submit data to AEP or AER AEP Data Management will provide a unique username and password to Authorized facilities which will be referred to as the CEMUser in this manual Only one CEMUser FTP ID and Password will be assigned to each Authorized facility and has no restrictions as to who can use it within the specified facility Multiple CEMSubmit Usernames UID and Passwords PWD may be issued to each facility to provide opportunity for personnel backup for submission These usernames and passwords are non transferable and their security is to be maintained by the designated user In addition multiple facilities can be assigned to each CEMSubmit Username It is the responsibility of each facility to ensure the CEMS Coordinator CEM UserCoord gov ab ca is contacted when a user is to be created or terminated Once the file has been successfully uploaded via the FTP site to AEP the data will go through a validation process The results will be emailed
18. to include a Header Record with a comment that the entire month was in shutdown and each station status needs to include appropriate station status code Table 1 HHI00195448120100420IFred live ca Ed hotmail coml201003100195448 201003 011 the entire facility was in shutdown for the entire month S51II1904012010030110000ISHD 851II1235412010030110000ISHD EOF Question My file failed with one of the following messages what do they mean a SUMMARY OF ERRORS IN FILE Error Message 46 The measurement data already exists in T Answer This message indicates that there was a previous successful submission of the file that has not been signed off Go to the Industrial signoff and delete the file in question if you want to resubmit your file Follow instructions outlined in section 7 5 of this manual Deleting data that is assessed as not valid to submit b SUMMARY OF ERRORS IN FILE Error Message 214 Cannot process file File already loaded Answer This message indicates that there was a previous successful submission of the file and that the file has been signed off Follow instructions outlined in section 9 of this manual Back Out of Previously Submitted CEMS Data Sep 14 2015 Electronic Reporting of Continuous Emission Monitoring CEMS Page 25 of 56 Information User Manual Version 2 3 2015 Government of Alberta 7 Data Sign off 7 1 Getting Started Log on to the Internet and enter
19. to resubmit the revised file Remember to increase the sequence number of the file as the system will not allow you to submit the identical file name Sep 14 2015 Electronic Reporting of Continuous Emission Monitoring CEMS Page 40 of 56 Information User Manual Version 2 3 2015 Government of Alberta 10 Missing Mass Emission Data The CEMS Code 1998 states that data derived from operational parameter correlation is defined as substituted data and within this document it will be referenced as missing data The following has been included as a standard for reporting missing mass emission data These values are an estimate and are to be flagged to ensure they are not used in the calculation of availability of the analyzer and or system The intent of the data is solely to give the best estimate of the emissions during the time the source is operational and there is no quality assured data available These methods can only be used for those facilities that are operating normally For missing data during unstable operations authorization for reporting missing data must be obtained from the Director 10 1 Method 1 Missing Data Downtime Periods between 1 Hour and 2 Hours For periods of time between 1 and 2 hours that missing data generation shall be used the valid hour preceding the event and the valid hour following the event shall be averaged and applied to the event AVG Valid Hour Ihr Valid Hour 1hr 2 where AVG
20. to the address indicated in the Header Record HH of the file being submitted Only when the file meets all the validation conditions it is ready to be submitted into AEP s database This process is completed by using the Industrial Sign off form available through the web page Industrial Sign Off Submitting data when logged in using the CEMSubmit username and password is the electronic equivalent of signing off the report i e certifying that the data is correct This document does not support Environmental Protection and Enhancement Act EPEA Approval Requirements for Notification Emergency Operation or Contravention Reporting If you are dealing with a situation or circumstance where you are required to immediately report to AEP or AER please call 780 422 4505 or 1 800 222 6514 This document does not cover the digital reporting of regulator reporting All AEP and AER air digital reports are to be submitted via air reporting gov ab ca EPEA Reports aer ca Sep 14 2015 Electronic Reporting of Continuous Emission Monitoring CEMS Page 4 of 56 Information User Manual Version 2 3 2015 Government of Alberta Once the CEMUser FTP ID and Password is issued to the authorized facility any user can access the FTP account assigned to the facility using this CEMUser FTP ID and password A unique CEMSubmit Username and Password will be assigned to each company representative responsible for verificati
21. 0 hours of CEMS one hour data recorded average The calculations are completed as follows DIFF AVG AVG 30 day x 100 AVG day If DIFF is lt 15 per cent then report as per Method 2 within this manual where DIFF is the per cent difference between calculated value and previous 30 day average AVG is the average generated using Method 2 AVG 39 day is the average value for the 30 days prior to the event If the calculated average falls outside of the allowable 15 per cent limit or if it is believed that the proposed averages are not representative of the plant operations while the CEMS was offline a request must be made to the Director with any further information to justify proposed data for reporting Sep 14 2015 Electronic Reporting of Continuous Emission Monitoring CEMS Page 42 of 56 Information User Manual Version 2 3 2015 Government of Alberta 10 4 Method 4 Missing Data Downtime Periods greater than 120 hours For time periods of missing data greater than 120 hours the Department must be contacted via email outlining how the data will be estimated Each scenario will need to be assessed to determine the best method of calculating and reporting authorization must be obtained by the Department prior to the use of the new method 10 5 Reporting missing data to the Department Once the above calculation is completed or authorization is granted it is permissible to edit the RD records manually or through t
22. 00138 00III HRI99904ITOTIIIINOP III variable that is RDIII1235412615l1Il 1 1243812010030110700 42 0011 HRI99904ITOTIIIINOP III monitored will be RDIII12354126151l11l HRIkgI243812010030110800144 00Ill HRI99904ITOTIIIINOP III required to meet the RDIII1235412615l1Il HRIkgI243812010030110900177 001lI HRI99904ITOTIIIINOPIO5 1 7601lI 90 operational RDIII12354126021111MONI921252512010030110000195lII MON 1999341CMLIIIINOPIIII 4 Tedurement as set EOF out in the Continuous Emission Monitoring System Code CEMS Code Sep 14 2015 Electronic Reporting of Continuous Emission Monitoring CEMS Page 16 of 56 Information User Manual Version 2 3 Q 2015 Government of Alberta 3 3 Question and Answer Question Answer Question Answer Question Answer Question Answer Sep 14 2015 Do 1 need to follow the File format exactly Yes before the data is loaded into the staging tables prior to sign off it will be put through a number of verification and validation steps The FTP file will need to match both the file specifications and the codes as described in your Codes for Electronic Reporting exactly for the system to accept the data How do change the email address where the system sends the confirmation or error messages to The email address is controlled by the header record HH therefore it is controlled at the facility Consult your user software user manual for instructions or contact your software
23. 15 Government of Alberta Following is an example of a header record HHJ 00195448 20100401 Fred live ca Ed hotmail com 201003 00195448 201003 03 report comment 3 2 2 Station Status Record SS Station Status Record SS At least one SS record is required for every reportable station ID that your facility is required to provide CEM data for It must contain 6 pipe characters and must be included in every report submitted even if data is not being submitted during the month for that Station ID Field No Field Name Data Type Description Length 1 Transaction Type Char 2 Must SS Station Status 2 Action Code Char 1 Must Insert this is a capital i 3 Station ID Numeric 8 Station Id AEP Data Management will provide a unique Station ID for each CEM location and will be specified in the Codes for Electronic Reporting specific to your facility 4 Effective Date Numeric 8 YYYYMMDD format Status effective date 5 Effective Time Numeric 4 HHMM 24 hr clock Start of the interval Mountain Standard Time MST 6 Station Status Char 3 Station Status are specified in this manual see Table 1 Code for a list of mandatory station status codes 7 Status Comment Char max Status Comment 255 No pipe character required after the field The following is an example of a set of Station Status Records SSIII1904012010030110500INOPI SSIII 0 55111190401201003021
24. 2 3 2015 Government of Alberta Question During Pre certification Period PCP when there is missing data what qualifier should be used and should the missing data still be estimated Answer Qualifier 8 should still be PCP and in the comments field what method was used for estimating the value should be included 11 Missing Quality Assured Mass Emission Data 11 1 Reporting quality assured data from an alternative device All data used in the calculation of the availability of the analyzer must be quality assured data If an alternative device is used to generate this data the method to retrieve the data must be authorized by the Director and must be documented in your QAP Data generated by an alternative device as described in the CEMS Code that has been given authorization to be reported as quality assured is to be reported in the following format This data will be used in the calculation of the availability of the analyzer and or system RDITAI26161111 HRIU243812010081211000IBICI L HRI99900ITOTIIIDIEIIQA DII Where The Station ID The sample value as measured by the approved alternative device Sensor Comment Code Comments regarding the source of quality assured data and the date of the authorization by AEP AER 70 character maximum The operational mode code QAD for data generated by an approved alternative device Jaw 11 2 Reporting of data during quality control checks Readings missed due to qualit
25. 30110200128 001I1 HRI99900ITOTIIIINOPPII RDIII 1904026161111 HRIt24382010030110300119 001I HRI99900ITOTIIIINOPPII RDIII 1904026161111 HRIt2438120 1003011040011 0 2 1ICALII HRI99900ITOTIIIINOP II RDIII 1904026161111 HRIt24382010030110500 30 001I HRI99900ITOTIIIINOPII RDIII 1904026161111 11243812010030110600138 0011 HRI99900ITOTIIINOPIII RDIII 1904026161111 HRIt2438120 1003011070128 1 11 HRI99900ITOTIIIISGDIII socie enna RDIII 1904026161111 HRIt2438 2010030211100033 14111 HRI99900ITOTIIIIS TUIII icc d RDIII 1904026161111 HRIt24382010030211200119 17IPARII HRI99900ITOTIllpartial hourINOPIIMDAII be 744 RD lines for RDIII 190401259211 II MONI 1252512010030110000195II1 MON 199933ICMLIIIINOPIIII 851II1235412010030110050INOPI regulated source Station 12354 RDI12354126 151111 HRIKgI2438 201003011000013 00IPARII HRI99904ITOTIIIStart up of facility was at 0050ISTUIIII RDI12354126 151111 HRikgl243812010030110100130 00II1 HRI99904ITOTIIIIN OPIIII each variable that was to be monitored and reported hourly RDIII1235412615l1Il HRIkgI24381201003011020012 001ll HRI99904ITOTIIIINOPIIII This record pertains RDIII1235412615l11l HRIkgI243812010030110300119 00III HRI99904ITOTIIIINOP III to the RDII12354126151111 HRIKkgI243812010030110400120 00ICALI I HRI99904ITOTIIIINOPIIII available operation RDIII1235412615l11l HRIkgI243812010030110500130 00III HRI99904ITOTIIIINOP III of the analyzer Each RDIII1235412615l11l HRIkgI2438120100301106
26. 5 Electronic Reporting of Continuous Emission Monitoring CEMS Page 32 of 56 Information User Manual Version 2 3 Q 2015 Government of Alberta To move through the data use the scroll bar available to the right of the screen To return to the main screen select the Main tab at the top left hand corner of the screen Ld Variable Detail Approval Variable Approval Id 195448 AAAA TEST SYSTEM Operation Name AAAA TEST SYSTEM Station Id 17748 TEST Variable Unit Year 2015 Month MAR Variable Details Date Value Sensor Comment Operational Mode Confirmation Number 01 MAR 2015 01 00 00 128 Normal Operations i 2 01 MAR 2015 122 Normal Operations 01 MAR 2015 03 00 00 313 Normal Operations 01 MAR 2015 04 00 00 222 Normal Operations EGET TT FS Pape IER Comments 7 4 4 Station Status History By selecting the History button on the Main tab you can view all the statuses of the station for the month Stations Year Report Month File Name Submitted Date File Notes 2015 FEB 00195448 201502 01 17 MAR 2015 test Device Name Process Name Station Id Station Name Status Report Completed CEM 2 Recovery Boiler Recovery Boiler 2 17747 TEST SEPT MIG UOL ul Incinerator Releasing 13264 X UB 230C UOL i Sep 14 2015 Electronic Reporting of Continuous Emission Monitoring CEMS Page 33 of 56 Information Use
27. 7680 502 2616 summation 24HR 24HR RAV pe on 97680 502 2616 t summation 24HR 90DAY npe ul Les 97680 6502 2616 summation 24HR 365DAY 74 97680 502 2616 summation 1QTR 1QTR wo ome oc fasem 99900 2 2616 t 2438 CEM 4HR PPO II PI 107195 502 2616 3440 flare 24HR 24HR af pp o 09882 SULPHUR INLET RATE 2573 t 30 24HR TOTAL 09927 HYDROCARBONS 1031 kg 2438 CEM TOTAL REDUCED 99921 SULPHUR TRS 2607 2438 CEM 12HR 12HR TOTAL REDUCED 99921 SULPHUR TRS 2607 2438 CEM TOTAL REDUCED 99921 SULPHUR TRS 2607 2438 CEM 1QTR TOTAL REDUCED 99921 SULPHUR TRS 2607 kg 2438 CEM 24HR 24HR TO TOTAL REDUCED 99921 SULPHUR TRS 2607 kg 2438 CEM 4HR TOT Sep 14 2015 Electronic Reporting of Continuous Emission Monitoring CEMS Page 54 of 56 Information User Manual Version 2 3 2015 Government of Alberta Appendix A Template of codes con t CODE VARI ABLE CODE UNIT METHOD INTERVAL DURATION TYPE ps sr ue pene m 09922 SULPHUR TRS 2607 ppm 2438 CEM kg ppm 9924 VINYL CHLORIDE VINYL CHLORIDE 2 AV AILABILITY 9942 AMMONIA 2594 1HR 271 2438 CEM 24HR 24HR 271 2438 CEM 1HR Z AVAILABILITY 9939 CARBON DIOXIDE 2597 ML ML ML AVAILABILITY 9938 CARBON MONOXIDE 2598 AVAILABILITY 9937
28. CEM UserCoord gov ab ca CEMS User Manual Version 2 November 2012 File Format Changes for CEMS data reporting April 2010 Valid hour notificiation January 2009 AMD Division 1 If you are interested in training on the CEMS online reporting please email the CEMS User coordinator at CEM UserCoord gov ab ca please identify your preferred location Edmonton Calgary Red Deer Please note the training will not occur until the revised CEMS Code has been released Accessing the Website If you are having problems accessing the Industrial signoff website the Electronic Reporting of Environmental Monitoring Page 26 of 56 Information User Manual Version 2 3 2015 Government of Alberta 7 2 Initial Set Up In June 2015 the Industrial sign off form was changed from Oracle Java interface to web based forms in Microsoft NET Please read the disclaimer by scrolling down If you agree with the disclaimer click on the I ACCEPT these conditions and wish to Sign off button Home News About ESRD isn wione Focus Forms Maps Services Lands amp Forests Recreation amp Public Use Waste Water Wildfire 4 Air Reports Data Online Reporting Electronic Submission of Continuous Emissions Monitoring Information gt Clearing the Air Industrial Sign Off Education Guidelines Forms FApplications This Web site allows for electronic reporting of CEM results that EPEA approved system
29. IDE SO2 2616 99921 TOTAL REDUCED SULPHUR TRS po07 kg 59 MONOXIDE CARBON DIOXIDE ETHYLENE OXIDE FLOW HYDROGEN CHLORIDE HYDROGEN SULPHIDE NITROGEN OXIDE INSTACK OPACITY SULPHUR DIOXIDE TOTAL HYDROCARBONS TOTAL REDUCED SULPHUR VINYL CHLORIDE Sep 14 2015 Electronic Reporting of Continuous Emission Monitoring CEMS Page 47 of 56 Information User Manual Version 2 3 2015 Government of Alberta Table 3 I nterval Duration ode D MIN minute MIN minutes HR hour HR hours HR hours HR hours 2 hours 4 hours Calendar day 8 Hour onth Calendar month 0 Days 0 Days uarter 20 hr rolling average 65 day rolling average Sep 14 2015 Electronic Reporting of Continuous Emission Monitoring CEMS Page 48 of 56 Information User Manual Version 2 3 Q 2015 Government of Alberta able 4 Unit NIT Description ks KILOGRAMS JSRAMS 2 METRIC TONNES able 5 Method Code ode Description 438 525 529 392 Calculation of S30 440 Sep 14 2015 Electronic Reporting of Continuous Emission Monitoring CEMS Page 49 of 56 Information User Manual Version 2 3 2015 Government of Alberta able 6 Null Data Analyzer Code The use of these codes varies from facility to facility therefore there is a need to provide a description in our CEMS QAP on how they apply to your facility Not all codes will apply to your facility Code Analyzer malfunction
30. M berto m Government Electronic Reporting of Continuous Emission Monitoring CEMS I nformation User Manual Version 2 3 2015 September 14 2015 Electronic Reporting of Continuous Emission Monitoring CEMS Information User Manual Addendum Entire document Replaced ESRD with AEP Entire document Updated website links to reflect current website links Entire document Added AER Alberta Energy Regulator Section 1 Updated Ministry Name to Alberta Environment and Parks AEP Section 6 3 Added an extra question and answer about error messages Section 7 Updated sign off page instructions change from Oracle Java interface to web forms in Microsoft NET Section 8 Updated process for new facilities submitting data to production database instead of test database unless requested Section 10 6 Added an extra question and answer re PCP and missing data Version 2 2 updated document formatting only as per AEP web requirement Version 2 3 updated Section 5 1 with new DOS command prompts Sep 14 2015 Electronic Reporting of Continuous Emission Monitoring CEMS Page 2 of 56 Information User Manual Version 2 3 Q 2015 Government of Alberta Table of Contents OECD 4 2 Creating a file for Submission data 00 12 8 3 Monitoring Data File 5 10 4 Overview of flow of data
31. Out of range high Analyzer malfunction Out of range low ll MH ML SY Compliance Stack Survey E High Excess Air x Other This code should only be used when no other code listed will identify the status of the sample value a description must be included in the comments to describe the situation Partial Hour Preventative Maintenance AL GA OM A T T P SS i E li T T AR RM 5 Audit Stack Survey compliance Check Time Adjustment OL Unit off line able 7 Reading Type Code IN AX Consecutive zh 3 3 5 gt OIGIST ISTETE 14 2015 Electronic Reporting of Continuous Emission Monitoring CEMS Page 50 of 56 Information User Manual Version 2 3 2015 Government of Alberta able 8 Operational Mode Codes The Operational Mode Code is a mandatory field and is used in assessing compliance The use of these codes varies from facility to facility therefore there is a need to provide a description in your CEMS QAP on how they apply to your facility Not all codes will apply to your facility In the event that there are multiple codes which could describe the status of your facility use the code which best describes the state our source was in for the longest duration of the interval being observed Default AEP use only indicates limit is applied to all Operational mode codes Auxiliary Firing UJ Bed switc
32. al Version 2 3 2015 Government of Alberta 12 Tables The following is a list of Codes that are mandatory in the submission of the mdf file to AEP AER no other codes will be allowed by the system It is the facility s responsibility to choose the codes that best represent the reading being reported ARI ABLE ARI ABLE CODE AMMONIA NH3 CARBON DIOXIDE 39 _______ CARBON MONOXIDE CARBON MONOXIDE ARBON MONOXIDE ARBON MONOXIDE R612 0 CHLORINE CL2 CHLORINE CL2 03 CHLORINE 2 03 ppm Summation 2529 pm 8 pm 8 MV CODE 9917 9913 9910 9911 9912 7928 9908 9909 9931 9906 9907 9930 ON N ETETE Wo Po THYLENE 438 ETHYLENE OXIDE p613 FLOW RATE 438 7929 HYDROGEN CHLORIDE HCL 438 9928 HYDROGEN SULPHIDE H2S D 438 ppm 99903 NITROGEN OXIDE EXPRESSED D615 t 2438 AS NO2 99904 NITROGEN OXIDE EXPRESSED 615 k 2438 AS NO2 99905 NITROGEN OXIDE EXPRESSED D615 2438 AS NO2 97930 NITROGEN OXIDE EXPRESSED D615 k Summation 2529 AS NO2 9918 OXYGEN peo 8 09919 PARTICULATE 2608 Instack 2438 opacity Sep 14 2015 Electronic Reporting of Continuous Emission Monitoring CEMS Page 46 of 56 Information User Manual Version 2 3 2015 Government of Alberta VMV CODE able 2 Valid Method Variable VMV Codes con t MV CODE VARI ABLE ARI ABLE CODE UNIT METHOD 99886 PARTICULATE TOTAL D617 k 438 99900 SULPHUR DIOX
33. ces for which the data needs to be removed Section B of the form contains three sections e Details of investigation o In the Details of Investigation section please identify what was examined during the investigation o All circumstances related to the problem should be considered Ex software internal procedures training equipment etc e Identification of the Root Cause o kh the Identification of Root Cause section identify the root cause that if eliminated will prevent recurrence o Finding the primary cause root cause is essential for determining the appropriate CAR plan o Use the 5 Whys approach to find the root cause Ask Why as many times as necessary to identify the root cause e Corrective Action Plan o In the Corrective Action Plan Section the changes to documents processes and procedures should be described The AIRF001 form is included in Appendix 9 2 Question and Answer Question have discovered an error in my data file and have already signed off the data can resubmit the data Answer Yes but you will need to email the CEM User Coordinator and advise them of your situation In the email attach the completed CAR see appendix B for a copy of the form Once the form has been reviewed and agreed upon by CEM User Coordinator the CEM User Coordinator will back the data out of the system An email will be sent to you notifying you of the removal of the file You will be able
34. e requested in the event that there are any questions or concerns related to this submission Your data submission is successful The confirmation number is 1410939 Once you have finished recording your confirmation number select This will take you back to the original screen Main Tab Sep 14 2015 Electronic Reporting of Continuous Emission Monitoring CEMS Page 35 of 56 Information User Manual Version 2 3 2015 Government of Alberta 7 5 Deleting data that is assessed as not valid to submit If you had discovered an error or a deficiency in the data during review prior to data submission you can delete the data from the Temporary FTP site by choosing the Delete button E You will be asked if you are certain that you want to delete the data Once deleted the file will no longer be able to be viewed The entire month of data for all stations and variables will be removed from the system and it will need to be resubmitted The file will be required to be re loaded to the FTP site before the data can be viewed or signed off If you are certain the data is to be deleted Choose OK if not choose Cancel Warning Message You are about to delete your data in your workspace Press OK to delete otherwise press Cancel Once the data has been Submitted or Deleted you will be brought back to the original screen Main tab The file will no longer be displayed Remember any report di
35. ent Lower Limit Upper Limit 2 3 Oper Mode Code BYP Allowable Period Percent Lower Limit Upper Limit 1 5 Oper Mode Code NOP Allowable Period Percent If your facility has multiple limits for a parameter the assigned Operational Mode Codes must be reported to reflect the status of the source operations The example above for Sulphur Dioxide Tonnes has three different operational modes stated EMC Emergency Conditions the operating limit is 21 9 t of SO2 per one hour BYP Bypass the operating limit is 2 3 t of SO2 per one hour NOP Normal Operations the operating limit is 1 5 t of SO2 per one hour AEP s system accesses the Operational Mode Code to determine the state of facility operations then determines the appropriate limit to be assigned to the sample value It is therefore mandatory that the facilities ensure that the code that best represents the status for the facility be reported For Total Reduced Sulphur ppm the Operational Mode Code ALL has been assigned this is a default code that tells the AEP system to apply the limit assigned for any Operational Mode Code submitted Tables 1 through 10 included at the end of this manual describe the Codes for station status analyzer code Null data code Operational Mode Code etc These are generic codes and are designed to best reflect many different scenarios These are the only codes that the AEP system will accept and are therefore mandatory Your facility s Quality Assurance P
36. er TEST SYSTEM Stations Year Report Month Fie Name Submitted Date Boos pec 00195448 200612 02 04 JAN m Wagan Se ST E 097 hu 00195448 200707 07 6 This is a test for Migrtion MAR 16 2008 Added Sulphur inlet also check approv Everything posted in the Device and Variable section will pertain to the report selected in the previous section If the file notes comments are not fully displaying you can double click on the box to fully display the comments Approval Holder A444 TEST SYSTEM Stations Year Report Month File Name Submitted Date File Notes 2006 00195448 200612 02 04 JAN 2007 This is a test for Migrtion Sept 23 2007 a 2007 uL 00195448 200707 07 16 2008 This is a test for Migrtion MAR 16 2008 Added Sulphur inlet also check approv Device Name Process Name Stationld Station Name Status Complete CEM 2RECOVERY BOILER RCOVERYBOILER 2CEM 00017747 rEsrsEPTMOo RN A 2 RECOVERY BOILER RcovERY BOILER 2 CEM 0001 7748 TEST Hist SULPHUR RECOVERY UN SRU INCINERATOR STACK 0001 7234 SRU INC STACK CEM Hist gt Variables Variable Method Interval Count Minimum Maximum Average ELECTRONIC SENSORS FOR 697 8 00034 1 50766 0 5190441033 SULPHUR DIOXIDE ELECTRONIC SENSORS FOR C 24HR 31 5 0477 7 60565 6 4001458065 SULPHUR DIOXIDE PPM ELECTRONIC SENSORS FOR
37. f as completed the following message would appear All stations must be checked as completed before submitted the operator report Sep 14 2015 Electronic Reporting of Continuous Emission Monitoring CEMS Page 34 of 56 Information User Manual Version 2 3 Q 2015 Government of Alberta Only once all Stations have been checked as Completed will the report be accepted for submission Device Name Process Name Station Id Station Name Status Report Completed CEM 2 Recovery Boiler Rcovery Boiler 2 17748 CEM TEST UOL History v CEM 2 Recovery Boiler Rcovery Boiler 2 17747 TEST SEPT MIG UOL History 72 2 Recovery Boiler 18956 UB 2345 UOL History v Incinerator Releasinn 43284 I IR 230C nor 7 4 6 Submitting the data Once all the data has been verified and checked off as completed you are ready to submit the monthly report data Choose the Submit button at the bottom right hand corner of the page Electronic reporting of CEM Monitoring results is the functional equivalent of written reporting When you select OK it is equivalent to an electronic signature and verifies that the data you have submitted is complete and accurate It is at this point that the data is deemed submitted to AEP AER 7 4 7 Confirmation that the data has been submitted You will next be presented with a Data Submission Confirmation Number It is important to record this number This number will b
38. for Electronic Reporting for your review If you observe any discrepancies you must contact the CEM User Coordinator immediately to ensure the discrepancies are addressed Do have to use the codes in the table or can we use the ones provided by our supplier consultant Only the codes provided in tables 1 10 can be used to submit data to AEP It is the facilities responsibility to use the codes that best reflect all the operational conditions The codes used from the Tables in this manual must be included in the facility QAP plan with a description of how they apply to the data Electronic Reporting of Continuous Emission Monitoring CEMS Page 9 of 56 Information User Manual Version 2 3 Q 2015 Government of Alberta 3 Monitoring Data File Specifications 3 1 File Name Specification The file name format is necessary to differentiate files from one another within the internal FTP folder The mdf extension is necessary to indicate that this file contains CEM monitoring data and should be automatically loaded into the system 3 1 1 3 1 2 3 1 3 3 1 4 3 1 5 File Name EPEA Approval Id Monitoring Year and Month Sequence Number mdf Format 99999999 Y Y Y YMM 99 mdf 00195448 201004 03 mdf EPEA Approval ID The EPEA Approval Id in the file name is an 8 digit number which must be padded with zeros The Approval excludes the renewal sequence and amendment sequence numbers Approval Format 001 95 448 02 00 Appro
39. he data acquisition reporting system by entering the AVG based on the method used mass value s for the hours the CEMS was not generating quality assured data The following fields must be edited RDITAI26161111 HRIU243812010081211000IBICHL HRI99900ITOTIIIDIEIIMD II Where The Station ID The sample value as per the method above Sensor Comment Code Comments for source of missing data to include method used to estimate emissions 70 character maximum The operational mode code MDA for missing data ens mm Note For periods of missing data the original sensor comment code from the CEMS and operational mode code still apply and must be used The field 21 Qualifier 8 must indicate MDA along with an explanation in the comments section of the RD record 10 6 Question and Answer Question When can I start reporting using Qualifier 8 Answer The AEP system has been updated to accept these new codes so reporting is effective with the release of this manual Effective Jan 2013 the use of backfilling and substitution will no longer be accepted Question During the period have missing data do need to report the parameters like temperature and flow Answer If you have the capability of reporting the temperature and flow values they can be submitted to the department with the flag MDA in qualifier 8 Sep 14 2015 Electronic Reporting of Continuous Emission Monitoring CEMS Page 43 of 56 Information User Manual Version
40. hing Diesel Fuel lt m T UJ Se y amp E Emergency Conditions Excess Oxygen Conditions High Inlet Sulphur x IMCES not functioning for 12hrs or more IMCES not functioning for less than 12 hours Normal Operations erformance Testing approved performance testing ie Temperature reduction hase 2 off hase 1 on rocess Upset Scheduled Shutdown Scheduled shutdown unit 1 Scheduled shutdown unit 2 Shutting down N ulphur Recovery Unit OFF urnaround nit off Line e on d 8 14 2015 Electronic Reporting of Continuous Emission Monitoring CEMS Page 51 of 56 Information User Manual Version 2 3 2015 Government of Alberta able 9 Value Attribute _________ 2711 L 7 LESS THAN THE REPORTED VALUE G GREATER THAN THE REPORTED VALUE TRACE VALUE IE LESS THAN REPORTED VALUE BUT PRESENCE WAS IDETECTED Table 10 Data quality flag Qualifier 8 Pre certification period max 6 month after installation of CEMS data generated prior to initial certification RATA Quality assured data is intended to flag the data that is being generated by an alternative quality assured source only to replace missing data Therefore only data being submitted to meet section 11 1 is to be flagged with QAD Non quality assured mass data that does not affect the availability such as data generated during quality assurance activitie
41. ill be assigned It is the facility s responsibility to ensure the reporting of all units and parameters reflects the information outlined in the Codes for Electronic Reporting Sep 14 2015 Electronic Reporting of Continuous Emission Monitoring CEMS Page 7 of 56 Information User Manual Version 2 3 2015 Government of Alberta Next on the report are the codes used to report each variable and unit that is stipulated within the Approval In the following example Approval 195448 is required to report concentration of Total Reduced Sulphur TRS in ppm with a CEM for Station ID No 19040 The measurements are to be reported in 4hr average intervals and the limit of 120 ppm to be applied for all operational mode codes ariable Unit Method OTAL REDUCED SULPHUR ELECTRONIC SENSORS FOR TRS CONTINUOUS STACK MONITORING OF AIR EMISSIONS Effective Date 8 DEC 08 Termination Date ESRD VMV Code 99922 Duration Code 4HR ESRD Variable Code 2607 ESRD Method Code 2438 Reading Type AVG ESRD Unit Code ppm Lower Limit Upper Limit 120 Allowable Period Percent Variable Unit Method SULPHUR DIOXIDE METRIC TONNES ELECTRONIC SENSORS FOR CONTINUOUS STACK MONITORING OF AIR EMISSIONS Effective Date 8 DEC 08 Termination Date ESRD VMV Code 99900 Duration Code 1HR ESRD Variable Code 2616 Interval Code 1HR ESRD Method Code 2438 Reading Type TOT ESRD Unit Code t Lower Limit Upper Limit 21 9 Oper Mode Code EMC Allowable Period Perc
42. is the average value applied to the event Valid Hour _ is the value for the valid hour preceding the event Valid Hour n is the value for the valid hour following the event If the reading is of an interval different than 1 hour i e 4hour 12hour substitute the interval into the equation above Sep 14 2015 Electronic Reporting of Continuous Emission Monitoring CEMS Page 41 of 56 Information User Manual Version 2 3 2015 Government of Alberta 10 2 Method 2 Missing Data Downtime Periods between 2 Hours and 24 Hours For periods of time greater than 2 hours and up to and including 24 hours that missing data generation shall be used hourly averages from the 24 valid hours preceding and the 24 valid hours following the CEMS non quality assured data event data shall be averaged and applied to the entire duration of the event AVG y AVG 24hr AVG 424hr 2 where AVG is the average value applied to the event AVG n is the average value for the 24 valid hours preceding the event AVG is the average value for the 24 valid hours following the event 10 3 Method 3 Missing Data Downtime Periods between 24 and 120 hours For periods of time greater than 24 hours and up to 120 hours missing data generation shall be used the above Method 2 procedure can be applied provided that average values of the missing parameter s for the 24 valid hour period preceding and following the event are within 15 per cent of the previous 30 days 72
43. lan QAP must contain a description of how these codes reflect the use at your facility Sep 14 2015 Electronic Reporting of Continuous Emission Monitoring CEMS Page 8 of 56 Information User Manual Version 2 3 Q 2015 Government of Alberta ALL is not to be used in the file submission it is only used internally by AEP as a default code 2 2 Question and Answer Question Answer Question Answer Question Answer Sep 14 2015 What CEM reporting requirements will need to submit Your CEM reporting requirements are Approval dependent and the reporting format will be accessible to you by contacting via email the CEM User Coordinator and requesting Codes for Electronic Reporting Once you obtain this report please review it to ensure it correctly reflects the CEM parameter reporting requirements as identified in the Air Monitoring and Reporting section s of your EPEA Approval It is the Approval Holder s Authorized Users responsibility to ensure all parameters are reported correctly My Approval conditions have changed do need to contact the CEM User Coordinator or just send in the new parameters Your facility CEM reporting requirements will need to be reflected in the AEP system so it is necessary to contact the CEM User Coordinator to ensure the CEM reporting requirements are updated Once the updates are entered into the system the CEM User Coordinator will email the revised Codes
44. message The following is an example of a failed submission and the email that was returned to the submitter AEP Data Management has implemented a number of different error messages to help in identifying errors within the file When a file does not meet any one of the predetermined verifications an email similar to the one below would be sent to the address identified in the Header Record A maximum of 50 errors can be processed in one submission Depending on the complexity of errors only one error may be assessed at the time of the submission Sep 14 2015 Electronic Reporting of Continuous Emission Monitoring CEMS Page 23 of 56 Information User Manual Version 2 3 2015 Government of Alberta In this example the file was uploaded to the FTP site with different filenames Filename ftp d to AEP 00195448 201003 03 mdf p cc Subject ALERT 00195448 201003 03 SUMMARY File Name Starting Run Date and Time 29 NOV 2010 10 28 Approval Id 00195448 Date Submitted 20101129 Email Address Fred live ca Ed 9 hotmail com Detail Records Processed 15 Station Records Processed 4 SUMMARY OF ERRORS IN FILE Error Message 58 Header record filename in file does not match name of file Record Number 1 Record Image HHI001954481201011291 Fred tive ca20101000195448 501010 9 Report for Oct2010 Note the reason the file failed was the filename 00195448 201003 03 did not match the filename in the Header Record
45. n down for annual turnaround Indicates to the system that the station went down for turnaround at 0300 on Mar 2 2010 No data will be expected from 0300 on Mar 2 2010 until the status of the station is returned to NOP The next time the station is operational may occur in the next month In the example above if the station starts up on April 4 at 0535 no RD records would be submitted for this station until April The first SS line for this station would be as follows and would only be included in the following April submission 551111904012010040410535 The AEP system will begin assessing the file for RD records starting April 4 at 0500 3 2 3 Hourly Daily and Sub Hourly Record Detail RD Note For any intervals that the SS indicates that the station was operational a corresponding RD record is required this includes partial hours intervals Example if the SS indicates it was operational at 1 05 a RD record is to be submitted for any intervals that includes 1 05 i e 6min 1hr 4hr Hourly Daily and Sub Hourly Record Data RD Must contain 22 pipe characters Field Field Name Data Type Description No Length 1 Transaction Type Char 2 Must RD Record Detail Type 2 Action Code Char 1 Must T Insert this is a capital 5i 3 Station ID Numeric 8 Station Id this number must match the number in the corresponding SS line and is specified in your specific facility Codes for Elect
46. ntinue to apply the change to the data AEP AER realizes some facilities based on historic practices are adjusting the time stamp During a time change spring and fall if your facility adjusts for these changes in time this must be reflected in the data a During the spring when the clock moves ahead one hour this will result in the one hour of data not being monitored The adjusting hour can be calculated using Method 1 for missing data Section 10 with the Null data code of TAD time adjustment entered in field 12 and the data quality flag of NQA in field 21 This is required for only the hour being adjusted see below RDIII1235412615l11 HRIkgl24381201003 141010011 8 00111 HRI99904ITOTIIIIN OPIIII 1112354126151111 HRikgl24381201003 141020011 8 50ITADI1 HRI99904ITOTIIITime adjustmentINOPIlll RDIII1235412615l11 HRikgi24381201003 1410300119 00II1 HRI99904ITOTIIIINOPIIII b During the fall when the clock moves back one hour the highest of the two hours must be reported with the Null data code of TAD entered If the parameter being reported has a minimum limit for example temperature the lower value must be reported Provide in the comments field the sample value not reported in field 11 Electronic Reporting of Continuous Emission Monitoring CEMS Page 18 of 56 Information User Manual Version 2 3 2015 Government of Alberta DST Begins at 2 a m second DST Ends at 2 a m first Sunday Year Sunday in March in Novembe
47. o the AEP AER test database to ensure the correct reporting format has been attained This will only be required if a facility is experiencing issues with the proper formatting of the file Once the data format is deemed correct the facility submitting data to the test database will receive a letter from CEM User Coordinator stating that your data submission will be moved to AEP AER production database Until receipt of the letter stating that you are submitting to the production data base you must also submit a digital monthly Air report to air reporting gov ab ca The format of the digital report is dictated by the AMD and needs to include detailed CEMS data Sep 14 2015 Electronic Reporting of Continuous Emission Monitoring CEMS Page 37 of 56 Information User Manual Version 2 3 2015 Government of Alberta Once the new facility is reporting CEMS data electronically to the production database the portion of the digital air report containing the detailed CEMS data is not required to be submitted only the summary of the CEMS data needs to be submitted See AMD for Summary Sheet requirements Please note that you will still be required to make the detailed data available in a readable format if requested 8 1 Question and Answer Question Answer Question Answer Question Answer Sep 14 2015 Are we required to report CEMS data from a new source prior to completing all performance specification test procedu
48. on of the CEMS data If you are responsible for CEMS data verification at your facility and have not registered to be assigned a username and password please contact via email the CEM User Coordinator at gov ab ca From time to time Data Management will email out updates or revisions to this user manual and notifications related to the status outages of the AEP system To ensure you are on the mailing list an email must be sent to the CEM User Coordinator at the email above State in the subject line CEM mailing address and these addresses will be added to the list It is the facilities responsibility to notify the CEM User Coordinator of any changes regarding the contact 1 1 Questions and Answers Throughout this manual frequently asked questions and answers will be included to assist the user with the submission of their data Question When submit data Answer AEP will make as best as it can the sites available between 0700 and 2300 7 days a week If either site is not accessible please contact via email the CEM User Coordinator at CEM UserCoord gov ab ca Please note that technical support will only be available during business hours so it is important to ensure the data is submitted within the business hours timeframe Business hours 8 15am 4 30pm Monday to Friday Question Will be penalized for a late submission if am unable to access the website due
49. provider HH1195448 20101129 F red live ca Ed hotmail com 201010100195448 201010 03 What is the difference between an Interval and Duration Interval is the time period between Measurements Duration Sample Duration indicates the time period over which the sample is taken or averaging period What if my facility is operational for a partial hour Data reporting is required for all times that the source is emitting including partial hours Where a system has the capability of measuring reporting data continuously all valid data points must be used in the calculation of the hourly or interval reading The fifteen minute data block was originally specified to accommodate time share monitoring systems and data acquisition systems with limited memory 511II1235412010030110050INOPI RDIII1235412615l1 Il HRIKgI2438 201003011000013 00IPARII HRI99904ITOTIIIStart up of facility was at 0050IS TUIIII In the example above the SS line for station 12354 for 20100301 at 0050 indicated that the station was operational at 0050 this indicates that the facility would be emitting for 10 minutes of this clock hour This hour could still be considered a valid hour if the 10 minutes of operating time was collected using valid data These emissions must be reported Electronic Reporting of Continuous Emission Monitoring CEMS Page 17 of 56 Information User Manual Version 2 3 Q 2015 Government of Alberta Question Answer Que
50. py all the files from your c data to the ftp site If you want to upload a single file Ftp gt put filename Where filename is the file name you want to upload i e Ftp gt put 00195448 201009 01 mdf Sep 14 2015 Electronic Reporting of Continuous Emission Monitoring CEMS Page 22 of 56 Information User Manual Version 2 3 2015 Government of Alberta 5 2 Alternative to the DOS command Use any GUI FTP Utility shareware or licensed such as Ftp Pro Cute Ftp Absolute FTP 1 Choice FTP etc Visit any shareware library site such as Tucows and get your favorite program Tucows NOTE The CEMUser Id is your facility Approval number padded to 8 characters i e 00195448 6 Email Messages 6 1 Successful Email message If the file has been successfully submitted an email will be forwarded to the address identified in the Header Record of the file Below is the example of the Header Record for Fred s March 2010 report third submission and the Email that would be generated if the report met all verifications HH 00195448120100403 Fred live ca Ed hotmail com 201003 00195448 201003 03 Subject 00195448 201003 03 SUMMARY SUCCESS File Name 00195448 201003 03 Starting Run Date and Time 03 April 2010 10 29 Approval Id 00195448 Date Submitted 20100403 Email Address Detail Records Processed 15 Station Records Processed 4 The file 00195448 201003 03 has successfully been processed 6 2 Unsuccessful Email
51. r 2016 March 13 November 6 2017 March 12 November 5 2018 March 11 November 4 Starts Second Sunday in March Ends First Sunday in November Time 2 am local time NOTE Please keep in mind that if an exceedance is reported during a time change it is Question Answer Question Answer Sep 14 2015 essential that the time of the incidents reported verbally line up with the hours reported electronically In the event that an approval limit is exceeded over the time change or if there is a possibility of the limit being exceeded the time change must be delayed until the limits are no longer exceeded When submit my file the email response is being forwarded to someone who no longer works at the facility how do change the address The maintenance of email addresses is done at the facility AEP AER has no control over these Please reference your system manual To ensure your emails are going to the correct person check all email addresses entered in the header record HH of your monthly mdf report When I notify AEP AER of an alleged Incident I m given a reference number How do report this in the monthly electronic report The RD record has been set up to accommodate this number Qualifier 7 field 20 In the example below the reference number is 951760 Each reading that has exceeded an approval limit during operational time including hours of purge or cool down for combustion
52. r Manual Version 2 3 2015 Government of Alberta The following screen displays the results of the History Query for Station Status Details Station Status Station Id Effective Date Status Indicator Description Status Comment 18956 01 MAR 2015 NOP Normal Operation 18956 01 MAR 2015 UOL Unit off line Source To go back to the main page click on the button 7 4 5 Final Steps in signing off the data Once the data has been verified each station that has a reporting requirement must be checked as completed before the data can be submitted In the example below there are 4 stations but only for two of them the Completed box has been selected therefore the file submission would not be accepted Main 029951 Approval Operation Approval Registration 195448 AAAA TEST SYSTEM Operation Name AAAA TEST SYSTEM Approval Holder AAAA TEST SYSTEM Stations Year Report Month File Name Submitted Date File Notes 2015 MAR 00195448 201503 01 17 APR 2015 test Q8 acem 2015 FEB 00195448 201502 01 17 MAR 2015 test Device Name Process Name Station Id Station Name Status Report Completed CEM 2 Recovery Boiler Rcovery Boiler 2 CEM 17748 CEM TEST UOL History v l CEM 2 Recovery Boiler Rcovery Boiler 2 17747 TEST SEPT MIG UOL History f CEM 2 Recovery Boiler 18956 2345 UOL History am o im a If all stations have not been checked of
53. res Yes it should be reported for information purposes only and not for compliance as the data generated is not quality assured All mass data needs to be reported from the new source with the appropriate flags RDIII1235412615l1l1 HRIkgl12438120101 1071020011 8 00111 HRI99904 TOTIIIINOPIIPCPII During the 168 hrs of conditioning test period CTP and the 168 hours of certification operational test period OTP these codes need to be used in field 21 as the Data Quality flag RDII12354126151111 HRIkgl2438120101 1071020011 8 46111 HRI99904ITOTIIIINOPIICTPII RDII123541261511 11 HRIkgl2438120101 10710300118 10111 HRI99904ITOTIIIINOPIIOTPII If a RATA is conducted during the operational test period the analyzer comment RAT needs to be included RDIII1235412615l1 11 HRIKgI24381 2010110710400118 00IRA TII HRI99904ITOTIIIINOPIIOTPII Do we have to report analyzer availability before the entire performance specifications are completed on the new CEMS Yes it should be reported for information purposes only and not for compliance as the data generated is not quality assured RDIII19040125921111MONI461252512010030110000185I MON 1999341CML llgenerated from non quality assured data for information purposes onlyINOPIIPCPIl Our facility is reporting to the test database and we observed an exceedance of our approval limit why is my file failing when report the exceedance in field 20 as per the file format on Section 3 2 3 of this manual
54. ronic Reporting 4 Parameter Numeric 4 Variable codes are specified in your Codes for Electronic Reporting see Table 2 in this manual for a list of mandatory Variable Codes 5 POC Numeric Parameter Occurrence Code always 1 6 Sample Duration Char 8 Duration codes are specified in your Codes for Electronic Reporting see Table 3 in this manual for a list of mandatory Interval Duration codes 7 Unit Char max 10 Unit codes are specified in your Codes for Electronic Reporting see Table 4 in this manual for a list of mandatory Unit codes 8 Method Numeric 4 Method codes are specified in your Codes for Electronic Reporting see Table 5 in this manual for a list of mandatory Method codes Sep 14 2015 Electronic Reporting of Continuous Emission Monitoring CEMS Page 13 of 56 Information User Manual Version 2 3 Q 2015 Government of Alberta 9 Date Numeric 8 YYYYMMDD format measurement date must be based on a calendar day 10 Start Time Numeric 4 HHMM format measurement start time reported at hour beginning must be reported in MST 24 hr clock 11 Sample Value Numeric 10 Measurement value With the exception of mass values digits with this field may be left blank if valid quality assured data is to 5 decimal unavailable and a Null data Code is provided in field 12 places All missing mass values must be either calculated or
55. rvisor must email the CEM User Coordinator with the name contact information and email of the new user The CEM User Coordinator will inform the new user via email with the requested information A follow up email will be sent to the supervisor advising that the information has been forwarded to the new user If this user is to be placed as the contact for notifications and updates add to the subject line of the email CEM mailing address and include the request in the body of the email If a CEMSubmit Username is no longer required it is the responsibility of the plant manager supervisor to contact the CEM User Coordinator to have the account terminated How do 1 obtain notification of new user manuals or updates on the status of the AEP system To ensure you obtain updates an email must be sent to the CEM User Coordinator at CEM UserCoord gov ab ca In the email state in the subject line CEM mailing address These email addresses will be added to the list It is the facilities responsibility to notify the CEM User Coordinator of any changes regarding the contact Is the email in the Header Record used by AEP Data Management to notify my facility of any system outages No the email address in the Header Record is only used to notify the submitter on the status of the monthly file being submitted To ensure you obtain updates an email must be sent to the CEM User Coordinator as per the question above CEM UserCoordG gov ab ca
56. s are required to provide to Legislation Alberta Environment under the Monitoring and Reporting sections of their approvals Electronic reporting of CEM results is the same as written reporting By submitting information through this Web site you are consenting to the terms and Management Frameworks conditions set out below Modelling R 5 Monitoring and Reporting Alberta Environment is providing this Web site to Objectives Directives Policies and enable electronic reporting of Continuous Emission Standards Monitoring CEM results that certain Approval holders are required to provide to Alberta Environment under gt Programs and Services the Air Monitoring and Reporting sections of their Approvals issued pursuant to the Environmental v Reports Data Protection and Enhancement Act RSA 2000 c E 12 as Air Emissions Inventory amended EPEA Air Quality Reports and Surveys This Web site may only be used by approval holders and Emissions Monitoring and their authorized users who have signed valid Reporting Continuous Emission Monitoring User Agreements with the Minister of Environment Historical Air Quality Data By submitting results through this Web site you are v Online Reporting Electronic consenting to the terms and conditions set out below Submission of Continuous Emissions Monitoring 1 This Web site shall only be used to submit Monthly Information Continuous Emission Monitoring results that your Archive Appro
57. s such as calibrations or CGA Sep 14 2015 Electronic Reporting of Continuous Emission Monitoring CEMS Page 52 of 56 Information User Manual Version 2 3 2015 Government of Alberta 13 Appendices 13 1 Appendix A Template of codes READING CODE VARI ABLE CODE UNIT METHOD INTERVAL DURATI ON TYPE AIRFLOW O AVG 99930 2605 m3 s_ 2438 CEM 99917 ks 2438 Cem 99913 2819 g 2438 9910 2612 kg 2438 CEM IHR IHR IHR HH lt gt wn Hj pz z lt gt 2 gt 00 r m C 9 C 99911 2612 99912 2612 99908 9908 09 1 CHLORINE CL2 9906 ETHYLENE 0 THYLENE 0 THYLENE OXIDE IHR CHLORIDE HCL 2610 mg m3 2438 CEM Fm nene m SULPHIDE H2S ppm 2438 EXPRESSED AS NO2 2615 kg 2438 CEM 7930 NITROGEN OXIDE 2615 TE EXPRESSED AS NO2 summation ppm 2438 CEM 2438 2438 24HR 24HR 2438 CEM 2529 ppm summation 60 423 423 423 423 53 Nel 95 OTS Q Q fes 2438 CEM 2438 24HR 2438 Nel STS es fes 9916 9928 7 m PX n n Nel 59
58. s the responsibility of the Authorized Users to ensure all data required by their Approval associated with the facility is submitted 2 1 Codes for Electronic Reporting When you receive your facility s specific report you should first check to ensure that the report pertains to the Approval Holder and the facility that the report was requested for Approval No 195448 AAAA TEST SYSTEM Excluding Amendments or Renewal number Approval Holder AAAA TEST SYSTEM Specific Codes Device Boiler 2 Effective Date 27 JUN 10 Termination Date Process Effective Date 27 JUN 10 Termination Date Station BOILER 2 UB 2345 Effective Date 27 JUN 10 Termination Date Stn 10 19040 Lat 51 453 Long 111 822 If there is a requirement to monitor and report CEM data each regulated emission source point will be issued a unique Station ID In the example above the unique ID number of the Station is 19040 and the regulated source is Boiler 2 unique identifier UB 2345 as documented in the Approval or on the Authorized User Designate Form The report may include a historic listing of your Approval continuous emission monitoring and reporting conditions identified by a historic termination date only those conditions that are in effect for the reporting period are to be submitted Reporting units and intervals are dictated by an approval limit if no limit is identified within the Approval standardized units and intervals for the parameter w
59. se forward the completed and signed form to CEM User Coordinator Email CEM UserCoord gov ab ca Confirmation number if for electronic reports SECTION A DESCRIPTION OF PROBLEM Description of problem SECTION B DETAILS OF INVESTIGATION ROOT CAUSE AND ACTION PLAN Details of Investigation Briefly identify what was examined during investigation Identification of Root Cause Identify the root cause that if eliminated will prevent recurrence Identify the Corrective Action Plan which will permanently address the causes identified above Include ESRD Reference number if applicable Plan Completed by Date May 28 2015 AIRFO001 XX Corrective Action Report Page 1 of 1 Sep 14 2015 Electronic Reporting of Continuous Emission Monitoring CEMS Page 56 of 56 Information User Manual Version 2 3 2015 Government of Alberta
60. splayed on this web page screen has not been submitted to AEP AER Sep 14 2015 Electronic Reporting of Continuous Emission Monitoring CEMS Page 36 of 56 Information User Manual Version 2 3 2015 Government of Alberta To exit the screen select the Cancel Logoff button Main jable Detai Approval Operation Approval Registration 195448 w AAAA TEST SYSTEM Operation Name AAAA TEST SYSTEM Approval Holder AAAA TEST SYSTEM Stations Year Report Month File Name Submitted Date File Notes 2015 FEB 00195448 201502 01 17 MAR 2015 test Device Name Process Name Station Id Station Name Status Report Completed a I0 ELS CEM 2 Recovery Boiler 18956 UB 2345 UOL History Incinerator Releasing 13264 UB 230C UOL History E Incinerator 25740 FFFF UOL History E Variables Variable Unit Method Interval Count Minimum Maximum Average a 8 New CEMS Installations For new installation data may be generated and Ftp d to the department prior to the completion of the initial performance specification test procedures and the coding of the data must reflect the correct status The data must be flagged in Qualifier 8 field 21 to reflect the correct Performance Specification test periods PCP CTP OTP and the proper operational mode code associated with the current conditions must be included in the data record Facilities reporting CEMS data for the first time might be required to submit data t
61. stion Answer RDIN123541261 51111 HRikgl2438120101 1071020011 8 00ITADI1 HRI99904ITOTIllthe lower value was 17 00 Sep 14 2015 RDI12354126 151111 HRikgl243812010030110400120 00ICALI1HRI99904ITOTIIIINOPII n the example above during the calibration the facility was emitting therefore a value must be reported This example is for a calibration that met the CEMS Code provision data points representing 30 minutes of data pg 9 of the AB CEMS Code no code is required in Qualifier 8 If the calibration takes longer than what is prescribed in the CEMS code then the Qualifier 8 NQA needs to be included RDIII 12354126151111 HRIkgI243812010030110400120 00ICGA 1 HRI99904ITOTIIIMethod one used to calculate massINOPIINQAII n the example above during a CGA the facility was emitting therefore a mass value must be reported The CEMS Code section 2 5 3 states that Time periods necessary for CEMS calibration quality control checks or back purging shall not be considered as downtime when calculating Ta Therefore the code NQA must be used to reflect this scenario Method one may be used to calculate the mass value Section 10 1 Do we use Mountain Standard Time How do I handle the time change The preference is that all data is to be submitted in Mountain Standard Time and is a requirement of the Air Monitoring Directive AMD 1989 as amended Historically our facility has always applied the time change can we co
62. to the AEP system being down Answer No as long as you notified the CEM User Coordinator immediately that you are unable to submit monitoring information because the website is down and if you submit your information within 24 hours of being notified that the website is operational In some cases facilities computer systems have security restrictions preventing the user from loading the site If you experience this please note that the final signoff of the data is not restricted to your facility location and can be done from another standalone system Sep 14 2015 Electronic Reporting of Continuous Emission Monitoring CEMS Page 5 of 56 Information User Manual Version 2 3 2015 Government of Alberta Question Answer Question Answer Question Answer Question Answer Sep 14 2015 have forgotten my password now what Contact via email the CEM User Coordinator during business hours to obtain a new password Passwords are unique to the Authorized Users and can only be reset AEP Data Management does not have the ability to reference the old password We have a new person requiring a username and password how do we request and receive a new CEMSubmit Username and password New usernames and passwords will not be assigned unless requested by the plant manager supervisor or a current authorized user at the facility this process has been implemented to protect facility information The supe
63. umber of the filename both for the file and in the Header record of the file Previously submitted Filename 00195448 201010 03 mdf Previously submitted Header Record HHI00195448120101129 Fred Glive cal201010100195448 201010 03lreport for Oct 2010 In the example above the sequence number should be changed to 04 indicating this would be the 4 time the file has been submitted Revised Filename 00195448 201010 04 mdf Revised Header Record HHI00195448120101130lFred 201010100195448 201010 04 revised report for Oct 2010 9 1 Completing AI RF001 XX CAR to back out previously submitted data Follow the instructions below to fill out the AIRF001 XX _Corrective Action Report On the top of the form fill out the Approval Number Facility Name Report Electronic file name and Confirmation Number EPEA Approval Number Facility Name Instructions Report Electronic file name Please forward the completed and signed form to CEM User Coordinator Email CEM UserCoord gov ab ca Confirmation number if for electronic reports Sep 14 2015 Electronic Reporting of Continuous Emission Monitoring CEMS Page 39 of 56 Information User Manual Version 2 3 Q 2015 Government of Alberta Section A of the form is dedicated to describing the problem In this section please state the following e A description of the problem this should be concise but complete e The description should include the circumstan
64. val Id renewal amendment Monitoring Year and Month This pertains to the calendar month and year that the data was measured Sequence This field pertains to the number of times a file has been submitted amended In this example the file has been submitted 3 times for a specific month 00195448 201004 03 mdf For the purpose of trouble shooting a file it is important to sequence your file as amendments are made File Name extension mdf Sep 14 2015 Electronic Reporting of Continuous Emission Monitoring CEMS Page 10 of 56 Information User Manual Version 2 3 Q 2015 Government of Alberta 3 2 File Format Specification All fields end with a pipe character unless otherwise specified When a field is unused a pipe character must be entered at the field s position in the record without spaces All fields must be provided unless they are marked as optional or n a Fields not used cannot be populated with spaces 3 2 1 File Header Record HH If you have an error in the Header Record your file will not be processed nor will your facility receive an email An email will be forwarded to the CEM User Coordinator making them aware of the situation The CEM User Coordinator will forward the information onto the email address that is identified in the Header Record File Header Record HH This record must be present in the file and it must contain 6 pipe characters or the file will be rejected Onl
65. val requires you to provide to Alberta Environment How to Upload Monitoring Data ig Alberta Environment FTP ACCEPT these conditions and wish to Sign Off If you have any concerns with the disclaimer please contact the CEM User Coordinator via email The disclaimer must be accepted in order to complete the Data sign off Sep 14 2015 Electronic Reporting of Continuous Emission Monitoring CEMS Page 27 of 56 Information User Manual Version 2 3 2015 Government of Alberta 7 3 Monthly Sign on 7 3 1 Logon You will be prompted to enter your Username and Password If you have not registered please contact the CEM User Coordinator Enter your CEMSubmit Username and password Remember the Usernames are case sensitive and have been assigned to only you NOTE The CEMSubmit Username will always begin with an X and end with a number User Name Password Drinking Water Quality Web Data Entry Drinking Water Quality File Sign off CEMS Data Industrial Sign off Make sure the CEMS Data Industrial Sign off is checked off Next click button If you forget to check off CEMS Data Industrial Sign off and you do not permissions for Drinking Water on line submissions the following error will appear Invalid application selection based on your assigned role Please re enter your User Name and password and check off CEMS Data Industrial Sign off and click User Name xairu
66. y control checks do not negatively impact availability as described in the CEMS Code The methods outlined in Section 10 of this manual may not apply during quality control checks For example the last point is held for the duration of a calibration and is then averaged in with the remaining readings in calculation of the hourly reading The method used to replace mass emission data missed during quality control checks must be described in the facility CEMS QAP RDITAI26161111 HRIU243812010081211000IBICHL HRI99900ITOTIIIDIEIINQA II Where The Station ID The sample value as per the method outlined in the facility QAP Sensor Comment Code Comments outlining section of QAP referenced 70 character maximum Operational Mode Code for data that is not quality assured but does not affect the availability SUM I ES e Sep 14 2015 Electronic Reporting of Continuous Emission Monitoring CEMS Page 44 of 56 Information User Manual Version 2 3 2015 Government of Alberta 11 3 Question and Answer Question With the new field 21 qualifier 8 data flags is QAD a default for all the quality assured data submitted in the file Answer is intended to flag the data that is being generated by an alternative quality assured source therefore only data being submitted to meet section 11 1 above is to be flagged with QAD Sep 14 2015 Electronic Reporting of Continuous Emission Monitoring CEMS Page 45 of 56 Information User Manu
67. y one HH per file submission Field Field Name Data Description No Type Length 1 Transaction Type Char 2 Must HH Header 2 Approval Id Numeric Approval Id 8 characters are required therefore 8 padding is required Example 00000001 3 Submitted Date Numeric YYYYMMDD format 8 File submission date this date is not used to determine if the report is submitted by the due date The system time stamp at the time you signoff the data on the Industrial Sign off web page will be deemed the date the data is received and will be used in determining if the report was submitted on time 4 Email Address Email address to be used for file receipt processing acknowledgement More than one email address can be submitted use a semi colon to separate 5 Data Month Date YYYYMM format the year and month that the data represents must be the same calendar month throughout the report 6 File Name Char 20 Submitted File name Format 99999999 Y Y YYMM 99 This filename must match exactly the filename you submit through the FTP site 7 Monthly Review Char This space is provided to allow the submitter to TET Comments max 2000 any information that pertains to the operations at the facility during the month No pipe character required after this field Sep 14 2015 Electronic Reporting of Continuous Emission Monitoring CEMS Page 11 of 56 Information User Manual Version 2 3 Q 20
68. your facility see Table 8 in this manual for a list of mandatory Operational Mode codes 20 Qualifier 7 Number 6 ERC Call Reference Number This number is provided to you from Emergency Response Center ERC when an approval condition contravention is reported 21 Qualifier 8 Char 3 See Table 10 in this manual for a list of mandatory Data Data Quality Quality Flags and definitions Flag MDA Missing Data NQA Non Quality Assured Data QAD Quality Assured Data OTP Operational Test Period CTP Conditioning Test Period PCP Precertification Period 22 Qualifier 9 n a 23 Qualifier 10 n a No pipe character required after the field Sep 14 2015 Electronic Reporting of Continuous Emission Monitoring CEMS Page 14 of 56 Information User Manual Version 2 3 2015 Government of Alberta The following is an example of a set of Data Records RD RDI19040126 161111 HRItI243 812010030 110000123 00II1 HRI99900ITOTIIIIEMCIIII RDI19040126 161111 HRItI243 8120 1003011010013 00ILHRI99900ITOTIIIINOPIII RDI19040126 161111 HRItI243 812010030 11020012 00IAMLI1 HRI99900ITOTIIImethod 1INOPIIMDAII RDI19040126 161111 HRItI243 8120 1003011030013 1 0011 HRI99900ITOTIIINOPI275257lI RDI19040126 161111 HRItI243 8120 1003011040011 OICALITHRI99900ITOTIIIINOPIIII 3 2 4 File Trailer Record EOF Each file submitted must have the file trailer Record to indicate to the system that the file is complete File Trailer Record EOF

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