4, India Exchange Place, Kolkata – 700 001. OIL INDIA LIMITED
Contents
1. Bidder are advised to fill up the Technical bid CHECK LIST and RESPONSE SHEET given in MS excel format in Technical RFx gt External Area gt Tender Documents The above filled up document to be uploaded in the Technical RFX Response Special Note 1 0 General Qualification Criteria In addition to the general BRC BEC following criteria on Bidders Experience and their financial capabilities shall be considered documentary evidence to be provided along with the bid in Technical RFx gt External Area gt Tender Documents as on the Bid Closing Date TENDER COVERING LETTER 3 a Bidder should have experience of successfully executing order of Rs 13 66 Lakhs during last 3 years as on the Bid Closing Date b Annual financial turnover of the firm in any of the last 3 financial years or current financial year should not be less than 2 0 Application showing full address e mail address with Tender fee non refundable of 1000 00 per tender excepting PSU and SSI units registered with NSIC by Demand Draft in favour of M s Oil India Limited payable at Kolkata and to be sent to Head Calcutta Branch Oil India Limited 4 India Exchange Place Kolkata 700 001 Application shall be accepted only upto one week prior to Bid Closing date The envelope containing the application for participation should clearly indicate REQUEST FOR ISSUE OF USER ID AND PASSWORD FOR E TENDER NO SKI9342P13 for easy identification and timely2. issue of authorisation On receipt of requisite tender fee and subject to fulfilment of eligibility criteria USER_ID and initial PASSWORD will be communicated to the bidder through e mail and will be allowed to participate in the tender through OIL s e Procurement portal No physical tender documents will be provided USER_ID AND INITIAL PASSWORD WILL BE ISSUED TILL ONE WEEK PRIOR TO THE BID CLOSING DATE 3 0 Please note that all tender forms and supporting documents are to be submitted through OIL s e Procurement site only except following documents which are to be submitted manually in sealed envelope super scribed with Tender no and Due date to Head Calcutta Branch Oil India Limited 4 India Exchange Place Kolkata 700 001 only on or before the Bid Closing Date and Time mentioned in the Tender a Original Bid Security b Detailed Catalogue if any c Any other document required to be submitted in original as per tender requirement All documents submitted in physical form should be signed on all pages by the authorised signatory of the bidder and to be submitted in triplicate 4 0 Bidders are requested to examine all instructions forms terms and specifications in the bid Failure to furnish all information required as per the NIT or submission of offers not substantially responsive to the bid in every respect will be at the bidders risk and may result in rejection of its offer without seeking any clarifications 5 0 All th
3. 01 2010 for E Procurement LCB Tenders The Performance Bank Guarantee must be valid for one year from the date of successful commissioning of the equipment or 18 months from the date of despatch whichever is earlier Bidder must confirm the same in their bid Offers not complying with this clause will be rejected The validity requirement of Performance Security is assuming despatch within stipulated delivery period and confirmation to all terms and conditions of order In case of any delay in despatch or non confirmation to all terms and conditions of order validity of the Performance Security is to be extended suitably as advised by OIL The Bank Guarantee should be allowed to be encashed at all branches within India Bids received after the bid closing date and time will be rejected Similarly modifications to bids received after the bid closing date amp time will not be considered Validity of the bid shall be minimum 120 days from the Bid Closing Date Bids with lesser validity will be rejected TENDER COVERING LETTER 10 vi Bids containing incorrect statement will be rejected vii All the Bids must be Digitally Signed using Class 3 digital certificate e commerce application as per Indian IT Act obtained from the licensed Certifying Authorities operating under the Root Certifying Authority of India RCAD Controller of Certifying Authorities CCA of India The bid signed using other than Class 3 d
4. OIL INDIA LIMITED A Govt of India Enterprise 4 India Exchange Place Kolkata 700 001 OIL INDIA LIMITED OIL invites indigenous competitive Bid through its E Procurement Portal https etender srm oilindia in sap bc gui sap its bbpstart for the following e Tender Srl E Tender Material Description N Bid Closing o Date SKI9342P13 A 1 21 06 2013 Bitumen Felt amp Bitumen 30 40 2 0 Application showing full address e mail address with Tender Fee Non refundable of Rs 1000 00 per Tender excepting for PSUs and SSI units registered with NSIC by Demand Draft in favour of M s Oil India Limited payable at Kolkata and to be sent to Head Calcutta Branch Oil India Limited 4 India Exchange Place ICC Building 4th Floor Kolkata 700001 only Application shall be accepted only up to one week prior to Bid Closing date The envelop containing the application for participation should clearly indicate Request for issue of user ID and Password for E Tender No for easy identification and timely issue of authorization On receipt of requisite tender fee USER ID and initial Password will be communicated to the bidder through e mail and will be allowed to participate in the tender through OIL s e procurement portal No physical tender documents will be provided Details of NIT can be viewed using Guest Login provided in the E Procurement portal The link to E Procurement portal has bee
5. e Bids must be Digitally Signed using Class 3 digital certificate e commerce application with organisation name as per Indian IT Act obtained from the licensed Certifying Authorities operating under the Root Certifying Authority of India RCAD Controller of Certifying Authorities CCA of India 6 0 Bidders must ensure that their bid is uploaded in the system before the tender closing date and time Also they must ensure that above documents which are to be submitted in a sealed envelope are also submitted at the above mentioned address before the bid closing date and time failing which the offer shall be rejected TENDER COVERING LETTER 4 7 0Bid must be submitted electronically only through OIL s e procurement portal Bid submitted in any other form will be rejected 8 0 The tender shall be governed by the Bid Rejection amp Bid Evaluation Criteria given in enclosed Annexure II However if any of the Clauses of the Bid Rejection Criteria Bid Evaluation Criteria contradict the Clauses of the tender and or General Terms amp Conditions as per Booklet No MM CALCUTTA E 01 2010 for E procurement LCB Tenders to General Terms and Conditions for Indigenous E Tender elsewhere those in the BEC BRC shall prevail 9 0 To ascertain the substantial responsiveness of the bid OIL reserves the right to ask the bidder for clarification in respect of clauses covered under BRC also and such clarifications fulfilling the BRC clauses
6. he BIS Strandard Mark Please confirm 2 0 The Supplier Manufacturer must provide the Manufacturer test certification conforming to the characteristics as stated above with each lot batch Please confirm TENDER COVERING LETTER 9 B COMMERCIAL For both the items i ii iii iv v Bid security of Rs46000 00 shall be submitted manually in sealed envelope superscribed with BID SECURITY AGAINST Tender no SKI Head Calcutta Branch Oil India Limited 4 India Exchange Place Kolkata 700001_ only on or before the Bid Closing Date and Time mentioned in the Tender If bid security in ORIGINAL of above mentioned amount is not received within bid closing date _ the bid submitted through electronic form will be rejected without any further consideration For exemption for submission of Bid Security please refer relevant para of General Terms and Conditions vide MM CALCUTTA E 01 2010 for E Procurement LCB Tenders The Bid Security shall be valid for six month from the date of bid opening The prices offered will have to be firm through delivery and not subject to variation on any account A bid submitted with an adjustable price will be treated as non responsive and rejected Successful bidder will be required to furnish a Performance Bank Guarantee 10 of the order value For exemption for submission of Performance Bank Guarantee please refer relevant para of General Terms and Conditions vide MM CALCUTTA E
7. igital certificate will be rejected C GENERAL i The Compliance statement must be filled up by bidders and to be submitted uploaded along with their bids In case bidder takes exception to any clause of the bidding document not covered under BEC BRC then the Company has the discretion to load or reject the offer on account of such exception if the bidder does not withdraw modify the deviation when as advised by Company The loading so done by the company will be final and binding on the bidders No deviation will however be accepted in the clauses covered under BRC li If any of the clauses in the BRC contradicts with other clauses of bidding document elsewhere then the clauses in the BRC shall prevail 2 0 BID EVALUATION CRITERIA BEC A TECHNICAL The bids conforming to the technical specifications terms and conditions stipulated in the bidding document and considered to be responsive after subjecting to Bid Rejection Criteria BRC will be considered for further evaluation as per the Bid Evaluation Criteria given below i In the event of computational error between unit rate and total price the unit rate as quoted by the bidder shall prevail ii Similarly in the event of discrepancy between words and quoted figure words will prevail iii Evaluation will be done on total contract cost basis to ascertain the lowest bid TENDER COVERING LETTER 11 B COMMERCIAL i ii To evaluate the inter se ra
8. in toto must be received on or before the deadline given by the company failing which the offer will be summarily rejected BA O Yours Faithfully Sd Balen Bharali Sr Purchase Officer For Chief Manager Materials For Head Calcutta Branch TENDER COVERING LETTER 5 oO OIL INDIA LIMITED A Government of India Enterprise i 4 India Exchange Place 4 floor Kolkata 700001 West Bengal India TELEPHONE NO 033 2230 1657 58 59 FAX NO 91 033 2230 2596 Email oilcalmn oilindia in oilcalmn dataone in ANNEXURE II Tender No amp Date SKI9342P13 DATED 28 03 2013 Tender Fee 1000 00 INR Bid Security Amount 46000 00 INR Bidding Type Single Bid Composite Bid Bid Closing on As mentioned in the Basic Data of e portal Bid Opening on As mentioned in the Basic Data of e portal Performance Guarantee Applicable OIL INDIA LIMITED invites Indigenous tenders for items detailed below TECHNICAL SPECIFICATIONS WITH QUANTITY SLNO MATERIAL DESCRIPTION QUANTITY UNIT amp MATERIAL CODE NO ROOFING MATERIALS BITUMEN FELT LENGHT 20 MTR 10 DETAILS SPECIFICATION IS GIVEN BELOW 1 cence enn neen 900 ROLL Bitumen Felt Hessian Base Type 3 Self 84012205 finished felt Grade I for Water Proofing and Damp Proofing as per IS 1322 the Latest version revision will be considered Bearing ISI Mark Width 1 0 metre Length 20 metres Minimum Weight of Finished Bitmen Felt in Dry conditi
9. mpty drums should also be clearly indicated in the bid TENDER COVERING LETTER 8 BID EVALUATION _CRITERIA BID REJECTION CRITERIA The following BRC BEC will govern the evaluation of the bids received against this tender Bids that do not comply with stipulated BRC BEC in full will be treated as non responsive and such bids shall prima facie be rejected Bid evaluation will be done only for those bids that pass through the Bid Rejection Criteria as stipulated in this document Other terms and conditions of the enquiry shall be as per General Terms and Conditions vide MM CALCUTTA E 01 2010 for E Procurement LCB Tenders However if any of the Clauses of the Bid Rejection Criteria Bid Evaluation Criteria BRC BEC contradict the Clauses of the tender or MM CALCUTTA E 01 2010 elsewhere those in the BRC BEC shall prevail BID REJECTION CRITERIA BRC A TECHNICAL For item 10 i e Bitumen Felt 1 Products offered must bear ISI marking and offers must be accompanied with valid authorisation of Bureau of Indian Standards for use of ISI marking for the offered product failing which offer will be rejected 2 Bidder must be a manufacturer or authorised dealer for supply of Bitumen Felt In case offer is from dealer valid authorisation from manufacturer shall be required to be submitted along with the offer For item 20 i e Bitumen Hard Grade 30 40 1 BIS Certification Marking The container must be marked with t
10. ms amp Conditions for e Procurement as per Booklet NO MM CALCUTTA E 01 2010 for E procurement LCB Tenders Offers should be valid for minimum 120 days from the date of Technical Bid closing Date failing which offer shall be rejected TENDER COVERING LETTER 12
11. n also provided through OIL s web site www oil india com TENDER COVERING LETTER 1 OIL INDIA LIMITED A Government of India Enterprises 2 4 India Exchange Place Kolkata 1 TELEPHONE NO 033 222301657 FAX NO 033 22302596 Email oilcalmn dataone in oilcalmn oilindia in FORWARDING LETTER Tender No amp Date SKI9342P13 DATE 28 03 2013 Tender Fee Rs 1 000 00 Bid Security Amount Rs 46 000 00 Bidding Type SINGLE STAGE COMPOSITE BID SYSTEM Bid Closing on As mentioned in the Basic Data of e portal Bid Opening on As mentioned in the Basic Data of e portal Performance Guarantee Applicable Integrity Pact Not Applicable Delivery Required At Guwahati OIL invites Bids for the supply of Bitumen Hard Grade 30 40 and supply of Bitumen felt as per Annexure II through its E Procurement site The bidding documents and other terms and conditions are available at Booklet No MM CALCUTTA E 01 2010 The prescribed Bid Forms for submission of bids are available in the Technical RFx gt External Area gt Tender Documents The general details of tender can be viewed by opeing the RFx Tender under RFx and Auctions The details of items tendered can be TENDER COVERING LETTER 2 The tender is invited with firm price for the specified quantity Further details of tender are given below 1 Details of Items with Quantity and Unit of measure are as under Item Description Tendered Qty U
12. nit of No in Nos Measur e 01 Bitumen Hard Grade 30 40 Details specifications and quantities ANNEXURE II KG are as per ANNEXURE II Bitumen Felt ANNEXURE IT ROLL Details specifications and quantities are as per ANNEXURE II The tender will be governed by a b c d e General Terms amp Conditions for e Procurement as per Booklet NO MM CALCUTTA E 01 2010 for E procurement LCB Tenders Technical specifications with BEC BRC and Qty as per ANNEXURE II The prescribed Bid Forms for submission of bids are available in the Technical RFx gt External Area gt Tender Documents In the event of receipt of only a single offer against the tender within B C date OIL reserves the right to extend the B C date as deemed fit by the Company During the extended period the bidders who have already submitted the bids on or before the original B C date shall not be permitted to revise their quotation Any sum of money due and payable to the contractor including Security Deposit refundable to them under this or any other contract may be appropriated by Oil India Limited and set off against any claim of Oil India Limited or such other person or persons contracting through Oil India Limited for payment of sum of money arising out of this contract or under any other contract made by the contractor with Oil India Limited or such other person or persons contracting through Oil India Limited
13. nking of the offers Assam entry tax on purchase value will be loaded as per prevailing Govt of Assam guidelines as applicable on bid closing date Bidders may check this with the appropriate authority while submitting their offer To ascertain the substantial responsiveness of the bid OIL reserves the right to ask the bidder for clarification in respect of clauses covered under BRC also and such clarifications fulfilling the BRC clauses in to must be received on or before the dead line given by the company failing which the offer will be summarily rejected Standard Notes A The original bid security Amount is mentioned above and also in Basic Data of the tender in OIL s e portal should reach us before bid closing date and time Bid without original Bid Security will be rejected The bidders who are exempted from submitting the Bid Bond should attach documentary evidence in the Collaboration folder as per General Terms and conditions for e Procurement as per Booklet NO MM CALCUTTA E 01 2010 for E procurement LCB Tenders All the Bids must be Digitally Signed using Class 3 digital certificate e commerce application only as per Indian IT Act obtained from the licensed Certifying Authorities operating under the Root Certifying Authority of India RCAI Controller of Certifying Authorities CCA of India The bid signed using other than Class 3 digital certificate will be liable for rejection General Ter
14. on TENDER COVERING LETTER 6 46 Kg per roll of 20 mtrs 85320013 Bitumen Hard Grade 30 40 Bitumen for Roof Water proofing IS 73 1992 31 000 00 Old Hard Grade with the following Specifications a Penetration at 25 Deg C 100 gm 30 40 5 Sec in 1 100 cm b Softening point C Deg 50 65 c Flash Point i Pensky Martin s closed type 175 min C Deg ii Cleveland open cup C Deg 250 min d Specific gravity at 27 Deg C 0 99 min e Water percent by wt 0 20 max f Ductility at 27Deg C in cm 50 min g Percent by wt soluble in 99 min carbon disulphide h i Loss on heating percent 1 max by wt ii Penetration of resudue 60 min expressed as percent of item a KG Delivery Materials are to be delivered in two equal lots for both the item First lot to be delivered immediately after receipt of order and second lot within three month from delivery of first lot GENERAL NOTE For item 10 i e Bitumen Felt 1 Products offered must bear ISI marking and offers must be accompanied with valid authorisation of Bureau of Indian Standards for use of ISI marking for the offered product failing which offer will be rejected 2 Bidder must be a manufacturer or authorised dealer for supply of Bitumen Felt In case offer is from dealer valid authorisation from manufacturer shall be required to be submitted along with the offer 3 The bidde
15. r must submit technical literature catalogue of the offered product in duplicate along with the offer failing which offer may be liable for rejection 4 Test certificate will be required along with the supply in the event of an order TENDER COVERING LETTER 7 5 Guarantee Warranty certificate for one year will be required along with the supply 6 PAYMENT TERM 100 payment will be made after receipt amp acceptance of material at site Offer with any other payment terms will be rejected GENERAL NOTE For item 20 i e Bitumen Hard Grade 30 40 1 0 Packing and marking Each container of penetration grade bitumen shall be legibly and indelibly marked with the following a Manufacture s name or trade mark if any b Month and year of manufacture c Type of the material and Grade d Batch number And each container must be fully sealed 2 0 BIS Certification Marking The container may also be marked with the BIS Strandard Mark 3 0 The Supplier Manufacturer should provide the Manufacturer test certification conforming to the characteristics as stated above with each lot batch 4 0 Bidders should clearly indicate Nett Weight and Gross weight Nett weight Drum weight of supplied bitumen in their invoices at the time of delivery 5 0 Bidders should also confirm in their bids their packaging quantity in drums to be supplied e g in X say 150 Kg and or Y say 200 Kg etc capacity drums Weight of e
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