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Economic Operator User Manual

1. CFT Procurement of Hospital Information Systems eB HEaRes 08 E Tender 6 5 Eligibility Criteria a ____________ E Section Section 1 8 Technical Envelope l uae mean Rk eee 2 EF Section Section 1 DF Section Section 2 gy Section Section 3 he Financial Envelope id Year idl Year i Year rs Year Tender Back to My Tenders Figure 72 Successful tender validation 26 07 2010 ARMEPS Economic Operator User Manual doc Page 59 of 96 po Development or Customization of Off the shelf Software for the Government x URQPEAN DYNAMICS Ps Electronic Procurement System E Tendering View Tenders CFT Procurement of Hospital Information Systems eHRM 00 E Tender Tender gt Eligibility Criteria gt Section 1 F G a Eligibility Criteria B e ES aes M E Technical Envelope e 5 Section Section 1 al gy Section Section 2 jg Section Section 3 5 5 Financial Envelope fm Wear ri Year pa Year i Year Back to My Tenders Figure 73 Tender validation fails 11 2 13 Pack the tender return The packing of the tender return is a mandatory task which has to be performed when no more modifications are expected and prior to the uploading of the tender return in the system In order to pack the contents of a tender return the user selects the K button This action will generate one or more files depending on the type of submission defined for the tender
2. and the Discounted Present Value are automatically calculated by the system earQ Overall DiscountS 0 M Value Present value Discounted Present walu Training Cast 15 000 00 15 000 00 14 250 00 Installation Cost 45 000 00 45 000 00 42 750 00 Totals 60 000 00 60 000 00 57 000 00 Figure 69 Financial Criteria In case the financial envelope has been defined over a number of year the user need to complete the financial criteria for each specific year Figure 69 Selecting a year from the left panel allows the user to complete the values of the financial criteria for this specific year Selecting the top level Financial Envelope will display a summary of the financial offer Figure 70 E Tender ofa Eligibility Criteria a total value 181 000 00 9 Ga Financial Envelope Total Present Value 160 989 98 f Year Total Discount Value 4 050 00 year Total Discount Present Value 4 049 50 vear Final Value 171 950 00 voar Present Day Final Value 171 940 48 Figure 70 Financial Criteria over a number of years 26 07 2010 ARMEPS Economic Operator User Manual doc Page 57 of 96 a Development or Customization of Off the shelf Software for the Government Robe Dewauacs l Po Electronic Procurement System E Tendering 11 2 11 Save the tender return The user can save the created tender return using the buttons Save and E Save as The system prompts the user to s
3. 6 View CfT Workspace In order for the user to preview the details of the call for tender CfT he needs to select the option View CfT from the CfT Menu Figure 38 Hide CTT Menu View CIT CfT documents Clarifications Tenders Automated notifications Specify Alerts Figure 38 CfT Menu option View CfT The platform will display all details Figure 39 of the particular CfT e g Title Procurement Type information regarding associated deadlines etc 26 07 2010 ARMEPS Economic Operator User Manual doc Page 37 of 96 se ane Development or Customization of Off the shelf Software for the Government P Electronic Procurement System E Tendering View CfT Workspace CFT Procurement of IT Supplies peripheral l Show CiT hieny Tender submission deadline in days Moura Mame of Contracting Authority Title CHT CA Unique ID CFT Unique ID Evaluation Mechanism Description Procurement Type Procedure CTT Involves ERY Codes Inclusion of e Auctions MOTS codes Estimated value CAMON Time limit for receipt of tenders or requests to participate Deadline for dispatching invitations Request for clarifications from to Tenders Opening Date One phased submission or two phased submission Contract awarded in Lots Date of PublicationAnyvitation Date of Awarding 2111 Enko TEPU pL Procurement of IT Supplies peripheral 201 Onul 0 Low
4. Do you support HL Yes No Relevant doc urrverit oo Attach File Figure 63 Supplier s view of the criterion of type list radio buttons 26 07 2010 ARMEPS Economic Operator User Manual doc Page 55 of 96 te Ry ore Development or Customization of Off the shelf Software for the Government z EUROPEAN DYNAMICS i gE Electronic Procurement System E Tendering Connection interfaces USB Parallel Other Relevant docurrenit Attach File Figure 64 Supplier s view of the criterion of type list check boxes Supporting protocols MIL UML Relevant docurerit Attach file Figure 65 Supplier s view of the criterion of type list combo box 11 2 7 Criterion Type Date For the criteria of this type the Economic Operator needs to select a date In order to select the required date the user selects the button to expand the provided calendar functionality Figure 66 The user can also attach an optional file to provide further details in his answer Proposed end date 09 09 2009 E Relevant docurnertt i Attach File Figure 66 Supplier s view of the criterion of type date 11 2 8 Criterion Type Date Period For the criteria of this type the Economic Operator needs to select a range of two dates From and To In order to select the required dates the user selects the button El to expand the provided calendar functionality Figure 67 Th
5. ke we AS ears Development or Customization of Off the shelf Software for the Government ve EUROPEAN DYNAMICS e a Electronic Procurement System E Tendering e One Envelope tender packing Each tender will be packed into a single envelope Unlocking will be performed simultaneously for all sections of the tender eligibility criteria technical envelope and financial envelope e Two Envelopes tender packing Each tender will be packed into two separate envelopes Unlocking is initially performed for the eligibility criteria and the technical envelopes Financial envelopes are unlocked only for suppliers who have successfully passed the criteria of the other two sections The following deadlines are widely used within the system e Time limit for receipt of tenders or requests to participate mandatory Deadline for the Economic Operators to upload their tender solutions e Deadline for dispatching invitations optional The deadline for dispatching invitations to participate for specific CfTs e Request for clarification From mandatory The starting date of the clarification forum on which suppliers can ask for further clarifications e Request for clarification To Mandatory The final date of the clarification forum on which suppliers can ask for further clarifications e Tenders Opening Date optional The date for unlocking the received tenders This date is set by default to be after the time limit for receip
6. Register as Supplier Figure 16 Register Supplier In the first phase of the registration procedure the user registers his organisation by providing the following mandatory information Figure 17 e Organisation Name e Taxation ID e Issuer of Taxation ID e Taxation ID Issuer ID e Country Furthermore the user can provide the following optional information e Company Registration Number e Address e Postal Code e City e Email e Phone Number e Fax e Website e Employer s Registration Number e Unique ID 26 07 2010 ARMEPS Economic Operator User Manual doc Page 19 of 96 ex we Ny t Europes yj DENAMICS Development or Customization of Off the shelf Software for the Government Electronic Procurement System E Tendering e Company Activities Maximum Characters e Industry Reference Number 12 14 00 EEST Zmykpka Homepage About FAQ Help Contact Log in aE SSS Sa Username Password tog in gt Register as a Supplier Information gt News gt Public procurement legislation gt Electronic public procurement gt Statistics Register Supplier Step 1 Organisation Details Organisation Name Company Registration Number Taxation ID Issuer of Taxation ID Taxation ID Issuer Country Address Postal Code City Country Email Phone Number gt Relevant links Fax gt FAQ Website Employer s Registration Number
7. e One phase submission The system will generate the tender return as a single compressed and encrypted file known within the application as the Tender Package e Two phase submission The tender return generated by the system will comprise 2 files One will be the Tender Package mentioned in the above One phase submission section and will contain all answers and files attached The second one will be the Digital print This file is a digital signature of the Tender Package used to assure the integrity of the Tender Package 26 07 2010 ARMEPS Economic Operator User Manual doc Page 60 of 96 Development or Customization of Off the shelf Software for the Government P Electronic Procurement System E Tendering If the tender return is modified after the packing was performed whether for One phase or Two phase submission a new packing will be necessary to include the latest changes made Please note that the packaged file tender package created through the above steps is encrypted Therefore the user is being displayed an incorrect file format message when attempting to open this zip file using winzip etc Due to the above for a last check before submitting the tender file packaged within the tender preparation tool the supplier should use the functionality View tender PDF The generated files are stored locally in the same location with
8. 48 hours prior of the event 1 week prior of the event O O 2 week prior of the event Request for clarifications from F No notification 24 hours prior of the event ro 48 hours prior of the event 1 week prior of the event O 2 week prior of the event Request for clarifications to No notification O 24 hours prior of the event 45 hours prior of the event 1 week prior of the event 2 week prior of the event Figure 47 Specification of user alerts 26 07 2010 ARMEPS Economic Operator User Manual doc Page 44 of 96 Development or Customization of Off the shelf Software for the Government P Electronic Procurement System E Tendering 10 Clarifications In order to create a clarification request and to preview a clarification response the user needs to select the option Clarifications from the CfT Menu Figure 48 This option is available in the CfT Menu during the clarification period Hide CTT Menu View CTT CfT documents Clarifications Tenders Automated notifications Specify Alerts Figure 48 CfT Menu option Clarifications 10 1 1 Create a clarification request In order to create a clarification request the user selects the tab Requests for Clarification from the main Clarifications page Figure 49 Clarifications w CFT Auction 1 Show CTT Menu Clarifications Requests for Clarification Figure 49 CfT
9. E Eligibility Criteria C Consulting Services EA Section Section 1 C Software Development E Lot Consulting Services t least one lot must be selected Ge Technical Envelope GA Section Section 1 EGA Section Section 2 EA Financial Envelope Ea Lot Software Development gt EA Technical Envelope EA Section Section 1 GA Section Section 2 EA Financial Envelope Back to My Tenders Figure 79 Completing a multi lot tender The only difference with the previously described approach is that when the user validates the tender by selecting the button Lagi the system will prompt to select for which Lots a tender will be submitted Figure As The selection of the lot to which the tender will be submitted is a fundamental step of the supplier tender submission If no lots are selected the uploaded tender package might not be considered by the Evaluator Officers during evaluation and awarding phase 11 2 16 Edit the tender return In order to edit a tender return the user selects the particular tender and then selects the button Edit Figure 80 The button Remove is used to remove the selected tender from the list Tenders returns prepared using the offline preparation tool are manually edited by opening the saved tender editing it and finally saving it 26 07 2010 ARMEPS Economic Operator User Manual doc Page 65 of 96 po Development or Customization of Off the shelf Software for the Government x
10. Expand a section of the tender The left panel of the tool displays all the envelopes contained within the tender e g Eligibility Criteria Technical envelope Financial Envelope Each envelope is displayed as a hierarchical tree structure An envelope can be expanded to display the contained sections and subsections Figure 57 26 07 2010 ARMEPS Economic Operator User Manual doc Page 51 of 96 ra Development or Customization of Off the shelf Software for the Government x URQPEAN DYNAMICS gE Electronic Procurement System E Tendering CFT Procurement of Hospital information systems Baa 00 E Tender Sa Eligibility Criteria CA Technical Envelope Fal Section Section 1 EA Section Section 2 GA Financial Envelope Back to My Tenders Figure 57 Tender preparation tool technical envelope The right panel of the tool is used to display sections and the criteria of the tender Figure 58 Sections can be expanded by selecting the button The following icons are used within the hierarchical tree structure to navigate the tender a Tender The top level node to the tree hierarchy Ga Eligibility Criteria The top level node of the eligibility criteria GA Technical Envelope The top level node of the technical envelope Sa Financial Envelope The top level node of the financial envelope Ea Indication of attention There is information missing or incorrect information within the section or i
11. Electronic Procurement System E Tendering eN e PPS e Sourcing cH_8793_1 xml BRON 00 E Tave Sq Technical Envelope Fal Section Section 1 Description of the provided functionality a a Financial Envelope H GA Eligibility Criteria Max number of characters 300 Relevant document ji Attach File Humber of surgical IT instruments supported by the system Minimum 50 Maximum 500 Step 1 Relevant docurnent fi Attach File Manuals of the proposed solution Attach file Uli peira PEN By Do you support HL Yes No Relevant document Ses Attach File Connection interfaces USE Parallel Wi other at Relevant docurnenit a Attach File ompleted criterions O 10 Figure 78 Completing sections with the offline tender preparation tool 11 2 15 Creating a tender for multiple Lots The procedure of creating a tender for multiple Lots is the same with the procedure described in the previous sections The tender preparation tool allows the user to navigate in different Lots using the functionality provided in the left panel of the tool Figure 79 26 07 2010 ARMEPS Economic Operator User Manual doc Page 64 of 96 Development or Customization of Off the shelf Software for the Government ee i ee x FURQPEAN DYNAMICS Ps Electronic Procurement System E Tendering CFT Platform interconnectivity software development services Eaves 08 Lots to be Submitted
12. Unique ID Calendar Please type the code shown below une z 2010 lt Refresh code Wir mg wrw 1 2 3 4 5 6 7 e eee e e E S Company Activities eee TON Ee y Ge ETG FZU ie See MS FZ VZO ZO MET 28 29 30 Maximum Characters 512 pe __ _ Validate amp Continue a If Cancel Industry Reference Number Fields with asterisk are mandatory Last update 9 June 2010 2009 European Dynamics Figure 17 Registration of organisation In order to proceed to the next phase the user should have also typed in the provided text field the visual CAPTCHA code displayed by the system on the screen Selecting the Refresh button updates the code Figure 17 Finally the user should select the button Validate and Continue to continue the registration process The next step optional is the association of CPV codes of interest with the organisation Figure 18 The user can associate CPV codes by the use of the button The button i is used to delete a selected CPV code 26 07 2010 ARMEPS Economic Operator User Manual doc Page 20 of 96 ARY n Development or Customization of Off the shelf Software for the Government z EUROPEAN DYNAMICS Ps Electronic Procurement System E Tendering For more information about how to use the CPV codes see section 15 1 Inserting Common Procurement Vocabulary Codes CPV Step 2 Register CPV Codes CPY Codes of interest 09000000 Petroleum products fuel
13. Edit Profile gt User Homepage gt Log out Administration _ gt View SA Users wy Register Supplier w Register EO Offline p Register CA Pending Registrations y Incomplete Registrations Manual Notification w gt e Auctions Generate Statistics For e Auctions ka kud Auditing Reports List of archived CfT w w Display System Info Information gt Manage Information Area Calendar June z 2010 z Done 1 2 3 4 5 6 7 cee sem GN Meare Metco Merce rare oe Seles ee e Melee PZO ore CEES PES PE FEM TEGN PET 28 29 30 Last update 9 June 2010 lt Edit Organization Profile Organisation Name Company Registration Number Taxation ID Issuer of Taxation ID Taxation ID Issuer Country Address Postal Code City Country Apollo SA 11344 JInland Revenue Armenia x 31 Katlita str Armenia x Email Phone Number Fax Website Employer s Registration Number Unique ID Company Activities Maximum Characters 512 Status Active x Fields with asterisk are mandatory 2009 European Dynamics Figure 24 Editing Economic Operators details Selecting the button Save will store the performed modifications while the button Reset will reset the performed modifications 26 07 2010 ARMEPS Economic Operator User Manual doc Page 26 of 96 pl Development or Customization of
14. Figures Responscto a ClartiCatiOn LOGUCSE n a AER E EAR 47 Figur 53 Attachments m the Clarification response iscissi eerie a E EARE 48 Pieure 04 CEL Menio phoi Ven Gets as a AEN UEN EENET 49 Pieure 5s Mam tender preparat on Pagen socuasvais nets fous adua nbcss tiivadaes bedsores 50 Figure 06 he tender prepara bom OG horccrtysveniv E incase arate arn tie er ens 51 Figure 57 Tender preparation tool techiniGal Cn Velo pe savensswsssesrnerasenanevssusnccanenenecsiscaanessecsansdinlceuceesyesrestdesweds 52 Figure 58 Tender preparation tool technical envelope wise vseieetiscaectuideeineiianea nd ienei i S 53 Figure 59 Supplier s view of the criterion of type text field neneeeseeeesessesessesresesrssesresrsresresrsesrssesreserseseerse 54 Figure 60 Supplier s view of the criterion of type text area sseeseereseresrsresreresrssesresrssestesesresteseereseseesreeese 54 Figure 61 Supplier s view of the criterion of type numbeT eeseeesessesiesesesresreresrssrsresrsresresesesresesresrssesesrse 55 Figgre o2 Supplier s view of the CriteriOnvOr type Hle neruiseiei i ain a R R A 55 Figure 63 Supplier s view of the criterion of type list radio buttons eeseeeseeeesseessesreeesresrssesrssesresrssesreere 55 Figure 64 Supplier s view of the criterion of type list check boxes essesseseseesseresesresesrssrsresresesresrssesreerse 56 Figure 65 Supplier s view of the criterion of type list combo box sessseesseesesessssrsresresesresrsre
15. electricity and other sources o wr 14000000 Mining basic metals and related products Figure 18 Registration of CPV codes In order to continue the user should select the Next button The button Back returns the user to the previous phase Figure 17 At the final phase the user registers the administrator of the Economic Operator EO Admin The following details are mandatory Figure 19 e First Name e Last Name e Username e Password e Email e Country e Preferred language of GUI Furthermore the following details are optional Figure 19 e Address e Postal Code e City e Phone number e Mobile number e Fax 26 07 2010 ARMEPS Economic Operator User Manual doc Page 21 of 96 Development or Customization of Off the shelf Software for the Government Robe Dewauacs Po Electronic Procurement System E Tendering Register Administrator Step 3 Register Supplier Admin First Name Dan Last Name Marino Username dmarino Password Se lee Re enter Password eveeeeees Passwords match Email dmarino vwebsoft com Address Postal Code City Country armenia 0 Phone Number Mobile Phone Number Fax Preferred Language Fields with asterisk are mandatory Figure 19 Registration of EO admin In order to finalise the registration process the user selects the button Finish A message confirming the successful registration of the Economic Oper
16. fhiimtis m as Auction currency e A uction biding visibility e Auction Rounds Sequence Number Round Id 1 3636 Time Based Lowest Price Pending 10 Yes 02 2 2 Overall 2010 0610 AMD Rank sealed Round Status Start Date Pending 2010 06 10 00 00 00 Figure 103 Detailed information regarding the e Auction event The detailed view of the e Auction event provides the following information Figure 103 1 The type of the e Auction a Rounds The Economic Operators compete based on a number of rounds each participant can provide a single bid for each round b Time The Economic Operators compete based on a certain time period each participant can provide any number of bids within the specified period c Combination The Economic Operators compete based on rounds with a certain duration each participants can provide any number of bids within each round The evaluation method Lowest Price or MEAT Number of rounds and duration of each round Use of automated extensions Duration of each extension eT Ya s extension will be triggered 9 Scheduled date of the e Auction 10 Currency of the e Auction 11 Selected bid visibility 26 07 2010 ARMEPS Economic Operator User Manual doc Page 80 of 96 Duration of the interval between the rounds Maximum number of automated extensions The time period before the end of the event by which if a bid is received an KS n Development
17. ooooeosoooseesoesseesosssessoessessoessossoessossosssosssessosso 25 4 2 View the users belonging to the Economic Operator scsseseees 28 4 3 Insert new user in the organisation of the Economic Operator 28 AD Edit se r s COb AL S iors Jos soscsscvesesinceneuvereus veces E 30 4 5 IEGIR COR VCO CS zerea 31 5 Searching Fanctonality svcteisctesGasvesacssscensbecseccnatcerctiet ccecceessaneseuenivesusteateuetesecsenseses 33 51 Simple SO ALCM css ces cesses ts cesenccasse EE 33 5 2 Advanced search eceran ra aaia 33 6 View CET Works pa Euronet 37 T View CEE Documents sssini aa E E a aai Nara 39 8 Expression of Interest for a CfT eesseesoeesoeesocesoessoeesoessocssoosssossscsesosssosesosesosesoes 41 9 User TOLIEI GATIONS eroe aan e R E A eerennesteevieveaetet 42 9 1 1 Automated notifications sarine 42 9 1 2 USC AlE TS estae a 43 10 ClanfiealloNSess ea E E E R 45 101 1 Create aclaritication request suc ae 45 10E View arclariticatiOms 6s pOnse sssaaa e 46 11 Crfeationofatendefsreriaincran i est ae hie eed ie eee NG atic 49 11 1 Creation of a new tender return eesoessessoessessosssessoessossoessossoessossoessossse 49 11 2 The tender preparation tool e sosssocssosssosssosesosssosesosesosesosesosesocesecesseesse 50 11 2 1 Completing the eligibility criteria and the technical TRV ONO isostatic a acetate ace acca aeaianarnaatas 54 22 Crleriom Type TeX Felda be
18. w hai Auditing Reports List of archived CfT b w Display System Info Information gt Manage Information Area Calendar June 2010 Pay wp epee 1 2 3 4 5 6 7 ee rere cee iris Menace mene 14 16 160 AF 18 18 20 ie wae eae VE EON TEUS PEV 28 29 30 Last update 9 June 2010 4 1 Edit organisation details View Organisation Edit Organisation ij Edit CP Codes View Users Add User Organisation Name Company Registration Number Taxation ID Issuer of Taxation ID Taxation ID Issuer Country Address Postal Code City Country Email Phone Number Fax Website Employer s Registration Number Unique ID Company Activities Registration Notes Attachment Status Figure 23 EO Management functionality Zmykpka Homepage About FAQ Help Contact Apollo SA 1134d Inland Revenue Armenia 31 Katlita str Armenia Active 2009 European Dynamics Selecting the option Edit Organisation allows the user to edit the organisation s details 26 07 2010 ARMEPS Economic Operator User Manual doc Page 25 of 96 Wish t Europea NDYNAMICS Development or Customization of Off the shelf Software for the Government Electronic Procurement System E Tendering Zuykpka Homepage About FAQ Help Contact Log in Logged in as Robert Smith SA ROOT_AUTHORITY Last login on 09 06 2010 10 38 24 gt
19. 28 of 96 AKA KKE t Europes Jp DENAMICS Development or Customization of Off the shelf Software for the Government Electronic Procurement System E Tendering Add User Organisation Account Role First Name Last Name Username Password Re enter Password Email Address Postal Code City Country Phone Number Mobile phone Fax Preferred Lanquage Fields with asterisk are mandatory EO User v Dominique Raj faraj SSeseeeeee Passwords match draj apollo com Armenia v English v Ea a a Figure 27 Insert a new user in the organisation Initially the account of the new user will be de activated 26 07 2010 ARMEPS Economic Operator User Manual doc Page 29 of 96 po Development or Customization of Off the shelf Software for the Government x URQPEAN DYNAMICS Ps Electronic Procurement System E Tendering Vf User Successfully Added First lame Last Name Organisational Role Country Status 1 potto potto EO Admin Andorra GD 2 Dominique Raj EO User Armenia 2 results in total Displaying 1 2 Page 1 of 1 GA Active G Inactive 4 De activated Figure 28 The account of the newly inserted user is de activated The system will send an email to the new user confirming the successful registration The email will contain the relevant transaction number In order to activate his account the user must provide this number during his
20. 34 1 in the specificattons document Download all clarifications Figure 51 List of clarification responses In order to preview the content of the response the user selects the displayed title Then the system expands the details of the response Figure 52 e Description for the request e Procurement Officer s clarification response 26 07 2010 ARMEPS Economic Operator User Manual doc Page 46 of 96 ra Development or Customization of Off the shelf Software for the Government z EURQPEAN DYNAMICS P Electronic Procurement System E Tendering Clarifications w CFT Procurement of pharmaceutical supplies Show CIT Menu Clarifications Requests for Clarification 1 ltem 36 7 in the specificattons document Description for the request Please provide further details on item 36 7 Attachment for the request Clarification The item describes the required information Attachment for the request 2 ltem 34 1 in the specificaitons document Download all clarifications Figure 52 Response to a clarification request The procurement officer can also attach a file to the clarification response Figure 53 Furthermore please note that the procurement officer is provided with functionality to edit the clarification request in order to remove any confidential information 26 07 2010 ARMEPS Economic Operator User Manual doc Page 47 of 96 po Development or Customization of Off the sh
21. Clarifications The user completes the request for clarification by providing the following information Figure 50 e Title e Language e Description for the request e A file attachment for the request optional 26 07 2010 ARMEPS Economic Operator User Manual doc Page 45 of 96 ee Development or Customization of Off the shelf Software for the Government P Electronic Procurement System E Tendering Clarifications w CFT Procurment of pharmaceutical supplies Show CIT Menu Clarifications Requests for Clarification Title tem 34 1 inthe specificaittons document Language English v Description for the request Please provide further details regarding item 34 1 1949 remaining characters Attachment for the request CAD ocuments and Settings kall Desktop Ma Browse Fields marked with an asterisk are mandatory Figure 50 Request for clarification Selecting the button Send Request sends the request to the tender coordinator 10 1 2 View a clarification response The user can visualise a clarification response only after it is published by the Procurement Officer A list of all clarification responses is displayed in the Clarifications tab of the main Clarifications page Figure 48 Clarifications v CFT Procurement of pharmaceutical supplies Show CIT Menu Clarifications Requests for Clarification t ltem 36 7 in the specificattons document 2 ttem
22. Procurement of IT Supplies peripheral Show CIT Menu Hotices Notices Contract Documents Type Date Upil Lang Date Pub E Contract Notice 317052010 14 41 36 EM 3170572010 14 41 45 4 resus in total Displaying 1 41 Page 1of1 Figure 41 Contract Notices The tab Contract Documents lists all documents which are associated with the CfT Figure 42 In order for the user to download a document he needs to select the relevant link from the column File 26 07 2010 ARMEPS Economic Operator User Manual doc Page 39 of 96 po Development or Customization of Off the shelf Software for the Government x URQPEAN DYNAMICS Ps Electronic Procurement System E Tendering Notice amp Contract Documents Shove CTT Menu w CFT Procurement of pharmaceutical supplies Contract Document List Notices Contract Documents Addendum ID Title File EJ PA Tender Structure XML Cycle 1 c4t 3626 2 xml Nea Terms of reference tor doc Page 1of 1 2 results intotal Displaying 1 2 Download Zip file Figure 42 Contract documents Selecting the button Download Zip file the user can download a zip file containing all associated notices and contract documents Figure 42 26 07 2010 ARMEPS Economic Operator User Manual doc Page 40 of 96 pl Development or Customization of Off the shelf Software for the Government o Electronic Procurement System E Tendering 8 Expression o
23. Simple Search The simple search functionality covers searching for available Call for Tenders CfT registered Organisations and registered Users Simple search queries are performed by 1 Selecting the type of searching CfI Organisations and Users from the selection list 2 Providing the full name of the required record or part of it using the wildcard 3 Selecting the button Search TL The results if any are then presented in a tabular form Searching Call For Tender Workspaces Search results CfT Title CA 1 Procurment of IT Supplies Ministry of Finance 2 Procurement of pharmaceutical material Ministry of Health Procurement of cleansinc Ministry of Health 3 results intotal Displaying 1 3 Page 1 of 1 aad g Figure 33 Simple search for Call for Tenders 5 2 Advanced search The advanced search functionality enables searching for Call for Tenders CfTs Organisations and Users In order to perform an advanced search query the user should 1 Select the type of the search by using the appropriate button 2 Provide information in one or more fields use of wildcard is also enabled 3 Select the button Search The results if any will be presented in a tabular form 26 07 2010 ARMEPS Economic Operator User Manual doc Page 33 of 96 m Development or Customization of Off the shelf Software for the Government k Europes yDENAMICS Electronic Procurement System E T
24. iy Figure 108 Acceptance message lowest price based auction 13 2 2 Placing a bid on a MEAT based auction In this type of events the bidding is performed not only on the associated financial criteria contained within the technical envelope of the tender 26 07 2010 ARMEPS Economic Operator User Manual doc Page 83 of 96 Development or Customization of Off the shelf Software for the Government Z Eoas e Electronic Procurement System E Tendering The platform lists all participating criteria financial and non financial Figure 109 The user provides his bid for all financial i e Cost of Consulting and Cost of Training in Figure 109 and for all non financial criteria Number of Departments participating in the project and Number of consultants working on the project in Figure 109 The user selects the button Submit to submit the bid in the system e Auction Status The e Auction State is e Auction ls Running we are on round 1 Auction currency AMD Time Remaining o 04 Biding Information Previous Score Value 99 71 Current Ranking 1 Value Place Your Offer For Year 0 17000 Number of keyboards 490 No Extension Applied Figure 109 Submit a MEAT bid The system prompts the user to confirm the submission of his bid Figure 110 The message contains all details regarding the particular bid Selecting the button OK will submit the bid in the platf
25. or Customization of Off the shelf Software for the Government z EUROPEAN DYNAMICS Ps Electronic Procurement System E Tendering 13 2 Submission of an offer Access to the e Auction room will be enabled only at the commencement date and time specified for the event The user needs to select the button Enter e Auction Room to access the e Auction room e Auction Status The e Auction State is e Auction will start at 2010 0610 00 00 00 Auction currency AMD Figure 104 e Auction status The e Auction room provides all functionality for placing a bid for events containing only financial criteria i e the evaluation mechanism is specified as being Lowest Price or combination of financial and criteria specified in the technical envelope i e the evaluation mechanism is specified as being MEAT In both cases the user can visualise the following information at the top of the page Figure 105 e The e Auction state status round etc e The e Auction currency e General instructions regarding the event in order to download the instructions the user needs to select the associated link e Remaining time until the end of the e Auction round e Auction Status The e Auction State is Auction ls Running Auction currency AMD Time Remaining o7 49 Figure 105 e Auction room main information regarding the e Auction 26 07 2010 ARMEPS Economic Operator User Manual doc Page 81 of 96 De
26. the tender structure The system will inform the user regarding the successful completion of the tender packing Figure 74 CFT Procurement of Hospital Information Systems Beare 08 3 Tender Tender Gi Technical Envelope CE Section Section 1 Financial Envelope fi Year E Year LA Year f Packing succesful fim Wear P S A Eligibility Criteria la er e ig Section section 1 DA Section section 2 Figure 74 Packing of the tender 11 2 14 The offline tender preparation tool The functionality to create the tender is also supported using an offline tender preparation tool The functionality of the offline tender preparation tool is exactly the same to the one described in sections 11 2 1 11 2 13 In order for the user to prepare his tender locally in his PC the following steps need to be performed 1 Download the tender preparation tool in the local environment select the Download the preparation tool button Figure 75 Extract all files from the archive and execute the application Figure 76 2 Download the tender structure in the local environment select the Download the Tender structure button 26 07 2010 ARMEPS Economic Operator User Manual doc Page 61 of 96 po Development or Customization of Off the shelf Software for the Government x FURQPEAN DYNAMICS Ps Electronic Procurement System E Tendering Please note that tender structure files are
27. unique and created for each CfT A The Economic Operator user has to make sure that the downloaded tender structure corresponds to the CfT he she intends to participate in Otherwise the tender package generated in the tool with the wrong tender structure will not be consistent to the tender material requested by the Contracting Authority and may result in disqualification of the supplier el e PPS e Sourcing E Tender Figure 76 The offline tender preparation tool 3 Use the button L to open the stored XML structure Figure 77 4 Complete the tender by filling all sections in all envelopes Figure 78 Sections 11 2 1 11 2 13 describe how to complete the tender 26 07 2010 ARMEPS Economic Operator User Manual doc Page 62 of 96 Development or Customization of Off the shelf Software for the Government Robe Dewauacs Po Electronic Procurement System E Tendering eP e PPS e Sourcing a EIE B Ea Tender eP Open ek TEE A 3 ContractDocuments re EvaluationCycles My Recent O Notices Documents eg 1004_3894 2 My Documents My Computer ig File name c _8753_1 xml My Network Places Files of type all Files Figure 77 Open a tender structure in the offline tender preparation tool 26 07 2010 ARMEPS Economic Operator User Manual doc Page 63 of 96 ex we Ny Development or Customization of Off the shelf Software for the Government P
28. 26 07 2010 ARMEPS Economic Operator User Manual doc Page 42 of 96 aka wa ge Development or Customization of Off the shelf Software for the Government x URQPEAN DYNAMICS Ps Electronic Procurement System E Tendering Manage automated notifications w CFT Procurement of pharmaceutical supplies Show CTT Menu First Hame Last Name Associate Disassociate Patrick Otto Associated Ww Dominique Raj E 9 Cancel 2 results intotal Displaying 1 2 Page 1 of 1 Figure 46 Disassociation of a user with the CfT 9 1 2 User alerts The users can specify the timing of alert of the following events Figure 47 e Time limit to receive for receipts of tenders or request to participate e Request for clarification From e Request for clarification To For these events the user can select to be notified Figure 47 e 24 hours prior of the event e 48 hours prior of the event e 1 week prior of the event e 2 weeks prior of the event 26 07 2010 ARMEPS Economic Operator User Manual doc Page 43 of 96 te iy Development or Customization of Off the shelf Software for the Government Z EUROPEANDYNAMICS l l Po Electronic Procurement System E Tendering Specify Alerts w CFT Procurement of pharmaceutical supplies Show CIT Menu List of alerts for user Alerts for EO User Time limit for receipt of tenders or request to participate No notification O 24 hours prior of the event O
29. FEURQPEAN DYNAMICS Pr Electronic Procurement System E Tendering Y CFT Procurement of pharmaceutical supplies Show CIT Menu List of draft Tenders created online Created by Creation date Last edited 1 Patrick Otto 201005731 14 30 28 2010 05 31 14 30 28 List of submitted Tenders created online offline Submitted Name DP DP submission TP TP submission Status D P match Received on By receiptID time receiptID time result Time Figure 80 Tender creation and submission page 11 3 Upload the tender return in the platform The submission of the tender returns in the system will depend on the type of submission The following symbols are displayed in the page Figure 80 Fa Additional items will be required All items submitted Hash match On time submission Missing items Hash Mismatch Late submission 11 3 1 One phase submission In order to continue to the second step of the tender submission the user needs to select the button Upload Tender Package Figure 88 The system prompts the user to confirm that his account details are correct Figure 81 The user selects the button Confirm to confirm the validity of his account details selecting the button Edit Account enables the user to edit his account details 26 07 2010 ARMEPS Economic Operator User Manual doc Page 66 of 96 ARY Development or Customization of Off the shelf Software for the Government P E
30. Login to the platform for the first time The following steps are available when the user login to access the ARMEPS services for the first time 1 Asa first step the user will have to provide the transaction number which is received by email after his successful registration on the platform 26 07 2010 ARMEPS Economic Operator User Manual doc Page 15 of 96 te iy Development or Customization of Off the shelf Software for the Government P Electronic Procurement System E Tendering Welcome to the ARMEPS Platform The Registration process has been successfully completed To complete your registration please follow this link and login the system http ameproc dev eurodyn com epps home do Your 1685704771 Submit your transaction number when requested by the ARMEPS Platform to verify your registration DO NOT DELETE THIS E a a a a a a a IMPORTANT All actions within the e Tendering Platform will be recorded for auditing purposes This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed If you have received this email in error please notify the system manager This message contains confidential information and is intended only for the individual named If you are not the named addressee you should not disseminate distribute or copy this e mail If you have received this e mail by mistake delete this e m
31. Off the shelf Software for the Government Evkopesy DxyaMics l Ps Electronic Procurement System E Tendering TN _ ARMEPS Zuytpka Homepage About FAQ Help Contact a 4 Ministry of Finance Log in R View Organisation Logged in as potto potto O Admin Jf The organization was updated successfully Apollo SA Last login on Close 0206 2010 18 47 40 gt Edit Profile Edit Organisation Edit CP Codes View Users Add User gt User Homepage Organisation Name Apollo SA gt Log out Company Registration Number Taxation ID 1134d Issuer of Taxation ID Inland Revenue EO administration Se er ss Taxation ID Issuer Country Armenia gt EO management Address 31 Katlita str Postal Code 123 456 gt User management City gt My CfTs Country Armenia gt Manual Notification Email Phone Number Fax Information Website gt News Employer s Registration Number Unique ID gt Public procurement legislation Company Activities gt Electronic publi nt ectronic public procureme Sae pee gt Statistics gt Relevant links gt FAQ Calendar June z 2010 weeps n z 3 4 5 6 cai 8 ee eve e epee mens a oOo i ot Ie te eu 21 wae ae 2E ZO Z0 2T 238 29 30 Last update 9 June 2010 2009 European Dynamics Figure 25 Organisation details were successfully updated 26 07 2010 ARMEPS Economic Operator User Manual doc Page 27 of 96 hy ma Development
32. Print submission time e D P submission time The time of the submission of the Digital Print e T P receipt ID The unique Receipt ID of the Tender Package see below e T P submission time The time of submission of the Tender Package e Status The status of the submission 26 07 2010 ARMEPS Economic Operator User Manual doc Page 70 of 96 ge Rae Development or Customization of Off the shelf Software for the Government P Electronic Procurement System E Tendering e D P match results A check whether the Digital Print matches the submitted Tender package e Received on time A check whether the tender submission has been received on time At this stage only the information regarding the submission of the digital print is available in the list Furthermore the status of the submission contains the symbol 7 indicating that additional items i e the tender package are required in order to finalise the tender submission process View Tenders of The Digital Print file was successfully uploaded and an e mail was sent to your mail The Digital Print Receipt ID is 000000010 vw CFT Procurement of IT Supplies peripheral Show CIT Menu oad the preparation too List of draft Tenders created online Created by Creation date Last edited O 1 potto potto 2010 05 31 14 43 27 2010 05 31 14 43 27 List of submitted Tenders created online offline Su
33. RMEPS Economic Operator User Manual doc Page 69 of 96 Development or Customization of Off the shelf Software for the Government Z Eoas i e Electronic Procurement System E Tendering File Upload Look in CO Stored tenders lt amp eg cft 315 cft 374 bly Recent cft 315 xml Documents cft _315_DIGITAL_PRINT txt el cft_315_ TENDER zip cft 374 xml cft_374_DIGITAL_PRINT txt Desktop eft 374 TENDER zip My Documents My Computer i i J File name 2 cFe_ 374 DIGITAL PRINT txt t My Network Files of type All Files a Figure 86 Selection of the Digital Print file After selecting the appropriate file of the Digital Print the user specifies the name of the tender and finally selects the button Upload to submit the Digital Print to the platform Figure 87 Upload new Digital Print Y CFT Procurement of IT Supplies peripheral Show CIT Peet Locate the digital print to upload CD ocuments and Settings kalls D Tender package name Apollo SA offer Figure 87 Specifying the tender package name When the user successfully uploads a digital print a message containing the unique Digital Print Receipt ID is displayed Figure 88 The system lists the submitted tenders along with the following information e Submitted by The user who submitted the tender e Name The name of the tender e D P receipt ID The unique Receipt ID of the Digital
34. Republic of Armenia Armenian e Procurement System ARMEPS ECONOMIC OPERATOR USER MANUAL EUROPEAN DYNAMICS S A se Ww x Ww EVROPES ny Dy NAMICS kd Wa range Development or Customization of Off the shelf Software for the Government ve JRURQPEAN DYNAMICS Ps Electronic Procurement System E Tendering Table of Contents Tablerot COntents sicccaicsstovessatessat sts covvsvesaceadsceiezvevebeiendeideeceststeaaadetetenayelcctad detctcesusivases coodedectss 2 L AR MEPS workflow and ternis sirsiran 8 2 General Functionality scaroiiesk S 10 21 General usage ouidel ines ss asiss cs sesssccsessiesszcassceastesiacetsvenrsecoasiesescuesaceseseeaeass 10 22 RO CET Men iuncHhona iyesi iateneestesded set cteesesaedesiatseines 11 Dede Mani PaO Oian a dvouaueevansdbsssbadsse WS ovesacevoanussssepenias 12 29L TOBIN Sec Honorees a E 13 29 2 Searc M occ UON sisina aan n a aN 13 Zee LOSUNIN ANG PLACE Or IN ssc fists n a ieee rei 14 2 5 Login to the platform for the first tiMe esoeoseosoesseessessessoessosssessossoe 15 2 6 WOsout Homie pl atl OVUM se co seccscs cleus istesct sucess E A esieeeeedeeess 17 2 7 Maintenance of user s profile csccscscsscssssscsssscsssessscesssssessssesescssses 17 Registration OF SUP PU Cl serinati Ena A 19 4 Economic Operator Management eessseeessosssoeessocessocessosessossssossssosssoesssoesssoesssos 24 4 1 Edit organisation details
35. ail from your system If you are not the intended recipient you are notified that disclosing copying distributing or taking any action in reliance on the contents of this information is strictly prohibited Please do not reply to this mail a a r a a a a a a a a a a a r a a a a r a a a a a a e a a a a a a a e a a a e a a a a a a a a a a a a a a r a a e a a a a a a a a a a Figure 11 Confirmation email received during registration The email contains the username and the transaction number 2 After providing his user credentials the user is requested to provide the transaction number received during the registration Log in Transaction Number Se TS Logged in as Dan Marino EO Admin Ar error hae OCTA Supplier Source a Your application is currently being processed by the ARMEPS Procurement Team You will receive an email informing you when your application has been approved gt Log out information Identification Number gt News Please enter the transaction number you 1685704771 are received by e mail gt Public procurement legislation gt Electronic public procurement Submit gt Statistics gt Relevant links gt FAQ Figure 12 The user logins using appropriate username and password and provides the transaction number 3 Finally the user is prompted to read and accept the following System User Agreement 26 07 2010 ARMEPS Economic Operator U
36. ailed information regarding the event In particular the system allows to display information such as the type of event whether the event is official or practice and the starting date for the event List Of e Auctions Related To CFT CFT Procurement of IT Supplies Show CIT Menu List of e Auctions LotReferenceld LotHame e Auctionlki Type Official Dummy e Auction Start Date Mis NIA 3634 Time Based Official 2010 06 10 00 00 00 Enter e Auction Room Figure 102 List of e Auctions related to the CfT Selecting the e Auction Id Figure 102 allows the user to preview all details of the event Figure 103 while selecting the link Enter e Auction Room Figure 102 allows the user to enter the e Auction room which provides all the bidding functionality Figure 106 26 07 2010 ARMEPS Economic Operator User Manual doc Page 79 of 96 ARY k Europes yj DENAMICS Development or Customization of Off the shelf Software for the Government Electronic Procurement System E Tendering e Auction Detailed Information w CFT Procurement of IT Supplies Show CIT Menu e Auction ID 3634 Officias e Auction Type e Auction Evaluation Method e Auction Status Duration Of e Auction Event Enable Automated Extensions Maximum Number Of Automated Extensions Duration Of Extension Time before the end of e Auction when extension is possible Bid Submission Type The e Auction Start Date
37. ame Short Name 1 Ministry of Defense MoD 1 results in total Displaying 1 1 Page 1of1 Figure 35 Advanced search for a Contracting Authority In order to search for a specific user of an organisation the organisation type Contracting Authority and Economic Operator must be selected Figures 36 and 37 provide examples of search queries for users registered within Contracting Authorities searching is only enabled for Contracting Authority Procurement Coordinators and the organisation of Economic Operator Advanced search Search for O cFT Organisation User Searching Users User s type of organisation Economic Operator Contracting Authority First Name Steve Last Name Search results First Hame Last Name Status ES 1 Steve Furber D 1 results in total Displaying 1 1 Page 1of1 G amp D Active Q Inactive 4 De activated Figure 36 Advanced search for Contracting Authority users 26 07 2010 ARMEPS Economic Operator User Manual doc Page 35 of 96 Development or Customization of Off the shelf Software for the Government Electronic Procurement System E Tendering Advanced search Figure 37 Advanced search for user of the Economic Operator 26 07 2010 ARMEPS Economic Operator User Manual doc Page 36 of 96 ra Development or Customization of Off the shelf Software for the Government z EURQPEAN DYNAMICS Ps Electronic Procurement System E Tendering
38. application are being summarised nents e Awarding 4 e Auctions bD Y z 5 2 g g E Prepare amp publish ao Notice B E i 5 Provide 3 Clarification Evaluate gt Responses Tenders 3 ae Contrac g Prepare amp Upload S Tender a O v g r Submit Clarification Questions Bid in the e Auction p event Accept Award Time Figure 1 Workflow of Contracting Authority and Economic Operator users The following terms are widely used within the ARMEPS platform e CfT stands for Call for Tenders forming a public procurement competition e Captcha is a type of challenge response test used to limit the possibilities that response are generated by a computer e Archived CfT List is a list of completed CfTs which have been archived by the user e Tender Package is the supplier s response i e offer in a Call for Tender CET e Digital Signature is a file containing a unique generated code based on the contents of the tender package and the creation date of the tender package e Bid corresponds to an offer submitted during an e Auction event 26 07 2010 ARMEPS Economic Operator User Manual doc Page 8 of 96
39. ation of Off the shelf Software for the Government z EUROPEAN DYNAMICS Ps Electronic Procurement System E Tendering 4 Economic Operator Management The Users with a role of Economic Operator Organisation Administrator can perform the following activities for the management of their organisation e Edit organisation details e View the users registered within the organisation of the Economic Operator e Add new users in the organisation of the Economic Operator e Edit user s details This management functionality is provided through the EO Management option of the EO Administration menu al administration gt EO management gt User management gt My CfTs gt Manual Notification Figure 22 EO administration menu 26 07 2010 ARMEPS Economic Operator User Manual doc Page 24 of 96 A ca t Europea NDYNAMICS Wea Development or Customization of Off the shelf Software for the Government Electronic Procurement System E Tendering 7 ARMEPS x Log in Logged in as Robert Smith SA ROOT_AUTHORITY Last login on 09 06 2010 10 38 24 gt Edit Profile gt User Homepage gt Log out Administration gt View SA Users a Register Supplier p Register EO Offline w Register CA i Pending Registrations Incomplete Registrations Manual Notification w gt e Auctions Generate Statistics For e Auctions
40. ator will be displayed 4 The Economic Operator s Registration was successful Figure 20 Confirmation of successful registration of the Economic Operator The system will send an email to the user containing details of how to access the platform Section 2 5 Login to the platform for the first time contains instructions on how to access the platform for the first time The EO Administrator must log in for the first time within 30 days after A the registration Otherwise the account will be considered inactive and automatically deleted by the system 26 07 2010 ARMEPS Economic Operator User Manual doc Page 22 of 96 ARY k Europes yj DENAMICS Development or Customization of Off the shelf Software for the Government Electronic Procurement System E Tendering The registration of an Economic Operator needs to be validated by the System Administrator Until then the following message appears when the Economic Operator accesses the platform An error has occurred s Your application is currently being processed by the ARMEPS Procurement Team ou will receive an email informing you when your application has been approved Figure 21 Pending validation by the System Administration If this warning message occurs please contact the System Administrator in order to activate the organisation account 26 07 2010 ARMEPS Economic Operator User Manual doc Page 23 of 96 ae ma Development or Customiz
41. bmitted Hame DP receipt DP submission TP TP submission Status DP match Received on By ID time receiptID time result Time C 1 pottopotto Apolo SA 000000010 31 05 2010 7 offer 14 45 58 Figure 88 The Digital Print is uploaded 2 Upload of the Tender package To upload the Tender package please follow the step described in the One phase submission section If the submission was successful a page similar to Figure 89 will be displayed 26 07 2010 ARMEPS Economic Operator User Manual doc Page 71 of 96 te Development or Customization of Off the shelf Software for the Government P Electronic Procurement System E Tendering View Tenders Jf The Tender Package file was successfully uploaded and an e mail was sent to your mail The Tender Package Receipt ID is oo0000022 v CFT Procurement of IT Supplies peripheral wy CIT henu List of draft Tenders created online Created by Creation date Last edited 1 potto potto 2010 05 31 14 43 27 2010 05 31 14 43 27 List of submitted Tenders created online offline Submitted Name DP receipt DP submission TP receipt TP submission Status D P match Received on By ID time ID time result Time 1 potto potto Apollo 54 000000010 31 05 2010 000000022 31 05 2010 6 oO 6 offer 14 45 58 14 46 41 Figure 89 Submission of a tender In the list of submitted tenders the platform displays the following information relating t
42. confirm his Dido eee eeceseeeeceseeeeeeseeeeesecseeeseeseesaeeaeenes 84 Prete IW Bic Pas Daen accepted isisi a a A a aa 85 Preute T12 Bid has Deen reected armei a T O A A 85 Figur 119 Details of a technical criterion oserei aeniea Ea a E EAS ATAT 85 Figure 114 Detailed information regarding automated extensions sseeeeeseseerssreresresesresrsrrsresreresrseesreere 86 Figure 1 15 No automated extension is appiedpenen enana EEEN ET EA ETTEN 86 Figure Tlo Automated Extension Isapplied enano aE E EEE E E 86 Fig r TI7 Auction message DOALC sss dacscavsesbep rw tocsunsiesaasneadenssdvoans be chotuanssevaddeneiud olen usessbortaroasstente lug OTE a ones 87 Figure 118 Posting a message on the message board sxsiiciscocssniucescauneavandeciuenudentswnanerennnelesvavercauueesdlauuesssantasuntics 88 Penre 119 CUI CUO MAS Suspended isek ER TR 88 Figure 120 Enc Ob OUMG AM LOLMIAIIO le cansenescs oibusiteisnr ales ced dadsenztancieicaducadesrend dics ceaiintaenieh E EA 89 Piore a2 1 Bind Or tie Ca UC HOM eVe Nouria RRE NTA NEREO 90 jeg capicees Bara Bd orn ale a Reem tre try Rarer Corre rrr rere renee Teer y rep a ye renner Tre re Teen ery ety tere 91 Fronte 129 Did nrnna oN a E EAA E R OA 91 Figured 24 Latest BiG TO E responen aioe RAEE E AES AANEEN EE A 92 Peire 2o Rink Per ROC Ot E rreri Aaa EE E AN N O outa tae iad 92 Figure 126 Reply tocontractaward1asK nosinis n a a a eldest lvelescute 93 Fie we ACEP C ONT CANA a see estan A N A 93 Figur 125 D
43. e Auction invitation acceptance results accepted invitation eeeeeeeeseeeereereerrerrerrerrrerrrrrerrerresns 78 Figure 99 Decline an invitation to participate in the e Auction event esesseseeseerrerrerrerrerrerrerrerrsesrerrerrerrese 78 26 07 2010 ARMEPS Economic Operator User Manual doc Page 5 of 96 ke se AS n ie Development or Customization of Off the shelf Software for the Government x EurRgpEsN DyNAMICS Ps Electronic Procurement System E Tendering Figure 100 e Auction invitation acceptance results declined invitation ee eeeceseeeeeeeeeseeeseeeseeeeees 78 Figure L0UCr Menu opion CAUCHOS rinii a E E E A E T E O 79 Fig re 102 Listof e Auctions related to the Cf E reusoieiiraseeinirani iaa a A E 79 Figure 103 Detailed information regarding the e Auction event eseesseersseereresresreresresesresisresssesresessesreeese 80 Fitur 104 e AucHOn Statu urai E E NR a a A a 81 Figure 105 e Auction room main information regarding the e Auction eseeseseeseereersresrsresrrsreresresrsreere 81 Pigure 106 Submit a Lowest Price Oi igaceinnvecd crea inae ree wend deen vea tena ETAO 82 Figure 107 Confirm submission of bid lowest price based auction ce ceseeeeseseeeeseeseeeseteeeseeeeeseeseeees 83 Figure 108 Acceptance message lowest price based AUCTION ese eeeeesseeseceneceseeesecesecseeseesseeseesseeeseeesees 83 Fre ure LOO abit EMEA Didean A E EEEE 84 Figure 110 The platform prompts the user to
44. e platform displays the CPV codes which are currently associated with the Economic Operator Edit CPV Codes Edit CPV Codes CPY Codes of interest 15000000 Food beverages tobacco and related products P Figure 31 Associated CPV codes 26 07 2010 ARMEPS Economic Operator User Manual doc Page 31 of 96 ra Development or Customization of Off the shelf Software for the Government x URQPEAN DYNAMICS gE Electronic Procurement System E Tendering The user can add new CPV codes by the use of the button The button E is used to delete a selected CPV code For more information about how to use the CPV codes see section 15 1 Inserting Common Procurement Vocabulary Codes CPV After modifying the associated CPV codes Figure 32 the user can select the button Finish to store his changes Edit CPV Codes CP Codes of interest 15000000 Food beverages tobacco and related products 15200000 Prepared and preserved fish 15300000 Frut vegetables and related products Figure 32 Edit CPV codes 26 07 2010 ARMEPS Economic Operator User Manual doc Page 32 of 96 ae Development or Customization of Off the shelf Software for the Government o Electronic Procurement System E Tendering 5 Searching Functionality The ARMEPS platform provides Simple and Advanced search mechanisms Both functionalities allow searching for Call for Tenders CfTs Organisations and Users 5 1
45. e user can also attach an optional file to provide further details in his answer Installation day Ree 26 03 2009 S EMRE 25 12200 S E Relevant OCUTTerit Attach File Figure 67 Supplier s view of the criterion of type date period 26 07 2010 ARMEPS Economic Operator User Manual doc Page 56 of 96 hy ma Development or Customization of Off the shelf Software for the Government z EUROPEAN DYNAMICS Ps Electronic Procurement System E Tendering 11 2 9 Supplier read only criteria This choice is enabled for the criteria where the suppliers cannot provide any answer e g scoring of meetings presentations site visits etc The supplier will view the existence of the criterion in the tender but the scoring will be provided directly by the evaluators The supplier will have the following view for the criterion of this type Site Visit Criterion will be filled hy Evaluator Max number of characters 300 4 Figure 68 Supplier s view of the criterion which has been specified as supplier read only 11 2 10 Completing the financial envelope The platform displays all financial criteria of the tender structure The user completes the column Value and specifies an optional discount in the Overall discount section Figure 69 The Overall discount section will be enabled only if the associated procurement officer has specified that discounts are permitted for the CfT The Present Value
46. earch for user of the Economic Operator eeeessseeeeessesiersresesisresrsrrresrsreresrnreresrsreseses 36 Figure 33 CT Menu opon Vew CT oasen iaae a E EA 37 Figure 39 View CTE WOES PaCe eA RENERE RENEA ETNON O OE AOR VEURNE 38 Figure 40 Cee Menu opto CT documen asman esos ited e bee eceteedusaunbiaunnecvecsatanbyabenutvaresest 39 Penred leone act INO MCCS aco E A E ec R a E N 39 Fie Ure Contact docune Ni ieia a A E E E E E 40 Figure 43 Expression of Interest association Of USeTS eesseeeeeseeeetsrereersreresesrertstsrereststereststesesteesentereseseeseees 41 Figure 44 CfT Menu options Automated notifications and Specify alerts 42 Pieure 45 Listorassociatedl users Wilh Ee CF ies jswesedtecoisss supusinse tases iA E E E 42 Figures Disassociation Ob auser with the CIN esinin ences tonnage Aa ES eA E EA aAa 43 Ie ures SPeciiiCal OM or SSK alerts garian aR ERE PRANONTE 44 26 07 2010 ARMEPS Economic Operator User Manual doc Page 4 of 96 ke se AS n ie Development or Customization of Off the shelf Software for the Government xe FEURQPEAN DYNAMICS Ps Electronic Procurement System E Tendering Figured Crh Menu option Clarifications sssiiscustwnviniiciwntatiuieraiodicce AAO 45 Figure 49 GLE Clara tl NS n e E EA satiate toa O O A E O isuesaest 45 Fig res0 Request TOP Clara tO M sense E saad E EAA A 46 Foures k Listor Clan CatlOn respons ES usiessa e n E S E cuesulaiaustatsetnsalasseun ui sueesdlet 46
47. eceived bids from the Economic Operator e Ranking information per round e Several e Auction charts Figure 124 and Figure 125 26 07 2010 ARMEPS Economic Operator User Manual doc Page 90 of 96 ro Development or Customization of Off the shelf Software for the Government P Electronic Procurement System E Tendering Economic Operator Report w CFT Procurement of IT Supplies peripheral Show CIT Menu e Auction Ranking For Dan Marino e Auction Status Closed Winning Bid 100 00 Your Ranking Is 1 Your Best Bid 100 00 Details Of Bids Bid Id Round Of Bid Bid Timestamp Bid Score Ranking After Bid 3921 1 201 0 06 02 12 45 00 100 00 1 3925 1 201 0 06 02 12 46 10 91 67 1 3927 1 2010 0602 12 47 13 67 01 2 3929 1 201 0 06 02 12 47 38 99 71 1 3932 2 201 0 06 02 12 51 33 95 92 1 3933 2 2010 06 02 12 51 40 95 92 1 3934 2 20100602 12 51 47 100 00 1 3936 2 2010 0602 12 52 31 98 27 2 3937 2 201 O 06 02 12 52 44 98 98 1 3938 2 201 0 06 02 12 52 52 100 00 1 Round Ranking History Round Humber Ranking After Round a 1 2 2 1 Final Ranking 1 Figure 122 Bid information Best Overall Bid Per Round 100 a Sw DO gt un O O O O O O O O O O Best Bid Value rm lw wm oo ee s r 1 Round Number Overall Figure 123 Bid information rm 4 26 07 2010 ARMEPS Economic Operator User Manual doc Page 91 of 96 ra Development or Customization of Off the she
48. ecline contractawar d osoon innin aE a ATE EEEE TE AA 93 Fio dre 129 CPV COMES Ueldeusiininaa a A A A A 94 Figure T30 Hi rarchical structureof CPV COdeS iss tecteaiiatintcnintaiansie EE EAE 94 Prete Tol Selected CPV COGS inen a nA O A EE EO 94 Figure t32 CPV Search funcHhonality iscscossncwssossgpiwamnancrstncsae aston E ETA L E a 95 Foure 13352 Coton Ol CPV CodeS n A E A 95 Penre Ioa Sa pitted CPV CONES ana E TE A R RA 96 26 07 2010 ARMEPS Economic Operator User Manual doc Page 6 of 96 ke we AS ears Development or Customization of Off the shelf Software for the Government ve EUROPEAN DYNAMICS e a Electronic Procurement System E Tendering Acronyms Abbreviations Acronym Portable Document File eXtended Markup Language Contracting Authority fT A A CT Califor Tender o Economic Operator supplier P X C E C 26 07 2010 ARMEPS Economic Operator User Manual doc Page 7 of 96 ay Development or Customization of Off the shelf Software for the Government o Electronic Procurement System E Tendering 1 ARMEPS workflow and terms The current section aims at presenting a high level depiction of the workflow of the ARMEPS platform Figure 1 so as for the user to gain an insight on the different steps of the procurement procedure and understand the exact points were his her involvement may be required In addition the main terms that are mainly used throughout the
49. ed Max number of characters 300 Relevant document o Attach file Figure 60 Supplier s view of the criterion of type text area 26 07 2010 ARMEPS Economic Operator User Manual doc Page 54 of 96 Development or Customization of Off the shelf Software for the Government P Electronic Procurement System E Tendering 11 2 4 Criterion Type Number For the criteria of this type the Economic Operator will provide his answer as a number in the provided box The minimum and maximum ranges of the number are displayed along with the specified step size Figure 61 The user can also attach an optional file to provide further details in his answer Humber of surgical IT instruments supported by the system Jol Minimum 50 Maximum 500 Step 1 Relevant docurnent a Attach File Figure 61 Supplier s view of the criterion of type number 11 2 5 Criterion Type File For the criteria of this type the Economic Operator will upload a file in the system In order to select the file to attach the user should use the Attach File button The maximum allowed size of the file is also displayed Figure 62 Manuals of the proposed solution Figure 62 Supplier s view of the criterion of type file 11 2 6 Criterion Type List Three types of lists are supported by the system e Radio buttons e Check boxes e Combo box The supplier will have the following views for a criterion of this type
50. ed application which constitutes a total solution for the implementation of electronic procedures in conducting public procurement competitions f The system is implemented by European Dynamics SA gt Register as a Supplier General Information Benefits Suppliers Information gt News Tender documents are easily accessed and downloaded from the eTendering site The onlin submission process is simple to use the upload is quick and a confirmation of receipt will be issued All suppliers wishing to bid should be registered on the ARMEPS system This system provides a secure method of completing and submitting gt Public procurement legislation History log keeps supplier up to date with the process bids electronically No need to rely on third party delivery of documents More time to prepare a response By submitting documents electronically a bidder will have extra time to complete responses gt Electronic public procurement ii ciate ane Guia gt Statistics Important Please Note Supplier s do not need to express an interest in order to view documents relating to Open Tenders however please be aware that in order to receive communication in relation to open procurements the Supplier MUST express an interest in order to be included on the distribution list Should the Supplier fail to express an interest in the tender the buyer accepts no responsibility for the Supplier being excluded from the dist
51. eest 66 Fiure LC onfirnmraccount Geta S sanior aiea S ouieGssucoeaunvasiesnc 67 Foires 2 Acepta reemient ror MiS C Tiea a AAN N 67 Figure Go Upload the tender picka Ge peiron u oesie E EE E REE RAA RE 68 Figure 34 Selection of the tender package to upload wi mcesieusarascenweiseeaisiewunccdsunuesscdmuesstamseseiebuoueelzeundisiedtuees 68 Pieure 65 Upload Tew Dic talPN asides cod asin eatssa sds eatasu ti adasisonh neice di etisaibstaely as indb ai silver cannot auido d ea ae 69 Figure 66 Selection Of tie Dieta Prnt file ciron a eaticsaioatiee O 70 Figures opecit ying the tender package na Menesiai iana eee TE E E A A E A 70 Figure s6 The Digital Printis uploaded seeen ar E EAEE EEA TEE EAR 71 Figure s9 oubrussiornr or atende Teea a a Nn dascad 2 Figure 90 Onlyone tender is alowed 10 De subnitted ssiioiries aiae i n e a 73 Figure 91 Cre Ment opion Feedback sinisira aitaa ai E AA EAA NAA 74 Picure 92 Creation Ole feed bac tregas beuciies i caus ta svarnantitqate ss ha sitar bea ness ianiauaslensianatginutuanea 74 Foure oo Feedback Sent succes Tal y dirn a oy unease cia ua teainerebaatatalina waver ta aula aan tad 75 Frere OF Peed back ANAS WOKS onis o E EOE EERE 75 Figure 95 Response toa feedback GUueStiODy cesser reiri a A EE A sucutasuusstes Aaa E AE E 76 Fig re 96 Respond toan G2 UCtHOM MVNO easa eaa S E SA EA S re Figure 97 Accept an invitation to participate in an e AUCTION EVEN eee eee ceseeeeeeceeeeesseseaeeeseeseaeesaees 77 Figure 98
52. elf Software for the Government x URQPEAN DYNAMICS Ps Electronic Procurement System E Tendering Clarifications w CFT Procurement of pharmaceutical supplies Show CIT Menu Clarifications Requests for Clarification 1 ltem 36 7 in the specificaitons document 2 Htem 34 1 in the specifications document Description for the request Please provide further details regarding tem 34 1 Attachment for the request egov benchmark 2009 pdt Clarification Please find more details in the attached file Attachment for the request Clarification doc Figure 53 Attachments in the clarification response Selecting the button Download all clarifications enables to download an archive file with the details of all clarification requests submitted and their associated responses 26 07 2010 ARMEPS Economic Operator User Manual doc Page 48 of 96 Development or Customization of Off the shelf Software for the Government o Electronic Procurement System E Tendering 11 Creation of a tender The tender return is created by the Economic Operator and comprised of the answers to the tender questions plus any other file included within In order to create or edit the answers for a tender the user needs to select the option Tenders from the CfT Menu Figure 54 The following procedure is followed for the creation and submission of tender e The user creates the new tender
53. elopment or Customization of Off the shelf Software for the Government ze EURQPEAN DYNAMICS e Electronic Procurement System E Tendering PY Codes of interest 22 000000 Printed matter and related products 30211500 Computer platforms 30213100 Portable computers 30211400 Computer configurations Figure 134 Submitted CPV codes END OF DOCUMENT 26 07 2010 ARMEPS Economic Operator User Manual doc Page 96 of 96
54. ender document will be rejected The user can modify his uploaded tender until the Time limit for receipt of tenders or requests to participate has been reached Afterwards the functionality to create edit and upload a tender is disabled In order to modify the uploaded tender the user first needs to remove the existing tender using the Remove button Figure 89 and then upload the new tender Otherwise an error message as displayed in Figure 90 will be shown The user can upload more than one tender only for CfT where multiple tender submissions is allowed iA An error has occured e Only one tender is allowed to be submitted per EO for this CfT Multiple tender submission is not allowed Figure 90 Only one tender is allowed to be submitted 26 07 2010 ARMEPS Economic Operator User Manual doc Page 73 of 96 pA Development or Customization of Off the shelf Software for the Government o Electronic Procurement System E Tendering 12 Feedback In order to submit a feedback request the user needs to select the option Feedback from the CfT Menu Figure 91 Hide CTT Menu View CTT CTT documents Clarifications Tenders e Auctions Feedback Automated notitications Specify Alerts Figure 91 CfT Menu option Feedback The user provides the Title and the Description of the feedback request An optional file attachment can be also uploaded in the platf
55. endering Advanced search Search for cT C Organization User Searching Call For Tender Workspaces Title CTT CA Unique ID Mame of Contracting Authority Workspace Status Procurement Type Procedure Deadline tor tender submission Description CPY codes of interest NUTS codes Estimated value SMD Tenders Opening Date Search results CfT Title 1 Procurment of IT Supplies 2 Procurement of pharmaceutical material 3 Procurement of cleansing material 3 results intotal Displaying 1 3 c Select One Select Procurement Type Select Procedure From To Maximum characters 2000 EG C CA Ministry of Finance Ministry of Health Ministry of Health al a Page 1 of 1 Figure 34 Advanced search for a Call for Tenders In order to search for an organisation the user needs to first provide the organisation type Contracting Authority Figure 35 provides an example of a search query for Contracting Authorities 26 07 2010 ARMEPS Economic Operator User Manual doc Page 34 of 96 ARY ge Development or Customization of Off the shelf Software for the Government x URQPEAN DYNAMICS Ps Electronic Procurement System E Tendering Advanced search Search for O cFT Organisation user Searching Organisations Organisation Name Ministry CA Abbreviation City Address Postal Code Search results Organisation N
56. eral CPV codes by using buttons W and gt In addition the user can delete a selected CPV code by using the button 7 Figure 131 Selected tems UUUUUU Frinted matter and related products 30211 3500 Computer platforms 30213100 Porable computers 30211 400 Computer configurations x 2 2 eum Figure 131 Selected CPV codes 26 07 2010 ARMEPS Economic Operator User Manual doc Page 94 of 96 ARY ge Development or Customization of Off the shelf Software for the Government x URQPEAN DYNAMICS Ps Electronic Procurement System E Tendering 2 The user can use the search functionality of a CPV code Figure 132 e The user provides the title or the number of the code entire or partial description in the search field e The user selects the button Search e The results are displayed in the search results panel Selecting a CPV code and selecting the button Add to the List will include the CPV code in the selected items Figure 133 Search Search results 30217 2000 Minicomputer hardware 402131 00 Poreab e comouters SUZ00000 Computer equipment and supplies 30217 1000 Maintrame computer 30211100 Super computer 400 TO LET SHC HRONE LEST Figure 132 CPV search functionality main panel CP 22000000 Printed matter and related products gt 22100000 Printed books brochures and leaflets Search 22200000 Newspapers journals peri
57. est Price test Supplies Open 4 Public Contract 22000000 Printed matter and related products Mo S0 06 201 0 00 00 OF 70672010 00 00 0806 2010 00 00 0107 2010 00 15 Two phase Mo 3105 2010 14 44 Figure 39 View CfT workspace 26 07 2010 ARMEPS Economic Operator User Manual doc Page 38 of 96 Development or Customization of Off the shelf Software for the Government Z Eoas e Electronic Procurement System E Tendering 7 View CfT Documents In order for the user to preview and download all documents associated with the particular CfT i e publication notices being published for this call he needs to select the option CfT documents from the CfT Menu Figure 40 Hide CTT Menu View CIT CIT documents Clarifications Tenders Automated notifications Specify Alerts Figure 40 CfT Menu option CfT documents The platform displays all notices and contract documents which are associated with the CfT The tab Notices Figure 41 contains a list of all notices in the CfT The list provides the type of the notice the date when the notice was uploaded in the system the status of the notice and the redirection URL towards this notice on the OJEU site after the official publication of the notice on OPOCE is confirmed In order for the user to download a notice he needs to select the relevant link in the column Type Figure 41 Notice amp Contract Documents CFT
58. f Interest for a CfT In order for the user to express his interest to a call for tender CfT he needs to download one of the CfI resources eg Notice Contract Document Clarification attachment and submit a tender The system prompts the user to Figure 43 e Express Interest by associating all users of the EO with this CfT e Express Interest by associating only himself with this CfT e Express Interest by not associating any user from the EO with this CfT Association with CfT The ARMEPS system supports automated notifications to keep associated users up to date with all CIT advances These comprise the publication of new Notices Addenda Corrigenda Clarifications while there are also notifications for informing associated users about approaching important dates of the CfT Please select a type of association for this CTT lf you select options 1 or 2 below you will be able to individually manage the list of users of your organisation with the CfT through the new Manage associations tab in the CfT workspace If you select option 3 these options vill appear in your next CTT document download Type of association 1 Associate all users of my EO with this CfT 2 Associate only myself with this CfT 3 Donot associate any user from my EO with this CfT Figure 43 Expression of Interest association of users 26 07 2010 ARMEPS Economic Operator User Manual doc Page 41 of 96 po Development or Customization of Off the s
59. first login Thereafter the status of the account will be active I A Ileni View Users First Hame Last Name Organisational Role Country Status 1 potto potto EO Admin Andorra ka 2 Dominique Raj EO User Armenia G 2 results in total Displaying 1 2 Page 1 of 1 ee Active amp Inactive ra De activated Figure 29 The account of the new user is activated 4 4 Edit user s details The user can select the option Edit Account to edit the details of a specific user The platform will display all user details allowing their modification Figure 26 26 07 2010 ARMEPS Economic Operator User Manual doc Page 30 of 96 Development or Customization of Off the shelf Software for the Government Electronic Procurement System E Tendering Prana X k Europes yj DENAMICS Edit Account Username Account Role First Name Last Name Password Re enter Password Email Address Postal Code City Country Phone Number Mobile Phone Number Fax Preferred Language Status e Raj draj apollo com Armenia v English v Active v Fields with asterisk are mandatory Figure 30 Editing user details Selecting the button Save will update the users details Figure 30 4 5 Edit CPV codes In order to edit the CPV codes associated with the Economic Operator the user selects the Edit CPV codes option in EO Organisation management page Figure 23 Th
60. gure 58 Tender preparation tool technical envelope 26 07 2010 ARMEPS Economic Operator User Manual doc Page 53 of 96 po Development or Customization of Off the shelf Software for the Government x URQPEAN DYNAMICS Ps Electronic Procurement System E Tendering 11 2 1 Completing the eligibility criteria and the technical envelope The ARMEPS platform supports the following types of criteria e Text Field e Number e File e List e Date e Date Period A description of how to complete criteria of the above types is given in the next sections 11 2 2 Criterion Type Text Field For the criteria of this type the Economic Operator will provide his text answer in the displayed text box The maximum number of characters for the Economic Operator s answer is also displayed Figure 59 The user can also attach an optional file to provide further details in his answer Industry partners European Dynamics Max number of characters 70 Figure 59 Supplier s view of the criterion of type text field 11 2 3 Criterion Type Text area For the criteria of this type the Economic Operator will provide his text answer in the displayed text area box The maximum number of characters for the Economic Operator s answer is also displayed Figure 60 The user can also attach an optional file to provide further details in his answer Description of the provided functionality The following functionality is provid
61. he contract award rs Accept EON Decline lf the award is declined please provide a reason The contract is not accepted due to wal eon Figure 128 Decline contract award 26 07 2010 ARMEPS Economic Operator User Manual doc Page 93 of 96 ra Development or Customization of Off the shelf Software for the Government x URQPEAN DYNAMICS gE Electronic Procurement System E Tendering 15 Additional Functionality 15 1 Inserting Common Procurement Vocabulary Codes CPV In order to insert a Common Procurement Vocabulary CPV code the platform ao a code selector functionality accessible when the user selects the search icon next to the field CPY Codes of interest Fa cal Figure 129 CPV codes field In the CPV code selection window the following functionality is provided 1 Select a CPV code from the main CPV window e A detailed presentation of all codes in the tree hierarchy is enabled by using the and Hl signs Figure 130 L 22000000 Printed matter and related products 22100000 Printed books brochures and leaflets 22200000 Newspapers journals periodicals and magazines 22300000 Postcards greeting cards and other printed matter Figure 130 Hierarchical structure of CPV codes e Double clicking on a CPV code adds it to the list of the selected items All selected codes are included in the selected items window Functionality is provided to define the presentation order of sev
62. helf Software for the Government x URQPEAN DYNAMICS Ps Electronic Procurement System E Tendering 9 User notifications In order to associate and disassociate the users of the EO organisation from receiving notifications for the particular CfT the user needs to select the option Automated Notifications from the CfT Menu Figure 44 In addition the user can also specify the timing of the various alters of the particular CfT by selecting the option Specify Alerts from the CfT Menu Figure 44 Hide CTT Menu View CTT CfT documents Clarifications Tenders Automated notifications Specify Alerts Figure 44 CfT Menu options Automated notifications and Specify alerts 9 1 1 Automated notifications The platform lists all user members of the EO organisation Figure 45 In order to disassociate an EO member from receiving notification of the CfT the user changes the status from associated to disassociated from the drop down menu in the column Associate Disassociate Figure 46 Similarly changing the status from disassociated to associated will enable notification for the particular CfT Manage automated notifications v CFT Procurement of pharmaceutical supplies Show CIT Menu First Hame Last Hame Associate Disassociate Patrick Otto Associated Y Dominique Raj Select v 2 results in total Displaying 1 2 Page 1of1 Figure 45 List of associated users with the CfT
63. ion Room Figure 119 e Auction is suspended 13 5 Preview of a completed e Auction At the end of each e Auction round the platform will present the details regarding the bidding activities of the Economic Operator for example Best Overall Bid Per Round Figure 120 provides an example 26 07 2010 ARMEPS Economic Operator User Manual doc Page 88 of 96 a Development or Customization of Off the shelf Software for the Government x EUROPEAN DYNAMICS gE Electronic Procurement System E Tendering Best Overall Bid Per Round Best Bid Value Round Number J Overall Latest Bid For EO Latest Bid Roung Number Rank Per Round For EO Rank l 2 Round Number Figure 120 End of round information 26 07 2010 ARMEPS Economic Operator User Manual doc Page 89 of 96 po Development or Customization of Off the shelf Software for the Government x URQPEAN DYNAMICS Ps Electronic Procurement System E Tendering At the end of the e Auction the platform will notify the Economic Operator that the event has terminated Figure 121 Windows Internet Explorer A e Guction Finalized you can proceed to results Figure 121 End of the e Auction event The platform will provide the following information to participating Economic Operator Figure 122 e Winning bid of the e Auction e Ranking of the Economic Operator e Best bid of the operator e Detailed information for all r
64. lectronic Procurement System E Tendering View Account Authority Apollo SA Account Role EO Admin First Name potto Last Name potto Username potto Email 0141 delos eurodyn com Address Postal Code City Country Andorra Phone Number Mobile phone Fax Language English Figure 81 Confirm account details After confirming the validity of the user account details the user is prompted to accept the user agreement policy for this CfT Figure 82 In order to accept the agreement the user needs to select the button Accept Accept Agreement for this Cft Do not proceed if you are not an Authorised User of the eSourcing application This is a private application and is protected by appropriate security measures Access to and use of this application is restricted to Authorised Users only Any attempt to use this application in a manner not authorised or any attempt to alter destroy or damage any Information contained within tt may constitute a breach of the provisions of the Computer Misuse Act 1990 andor other legislation and shall leave the user liable to both criminal and civil proceedings It is strictly forbidden to attempt to access this application using any third party s logon identity All Authorised Users must accept and comply with defined policies and procedures Anyone using this application consents to active monitoring by the ED System Administrators Accept Reject Figure 82 Accep
65. lf Software for the Government x URQPEAN DYNAMICS gE Electronic Procurement System E Tendering Latest Bid For EO 180 000 160 000 140 000 Ss oo a Se 120 000 4 aaas m am 4 en 100 000 i 80 000 a 50 000 40 000 4 20 000 0 0 i Round Number 8 1006 Figure 124 Latest Bid for EO Rank Per Round For EO 14 S f w a 2 0 1 2 Round Number Figure 125 Rank Per Round for EO 26 07 2010 ARMEPS Economic Operator User Manual doc Page 92 of 96 ARY Development or Customization of Off the shelf Software for the Government P Electronic Procurement System E Tendering 14 Contract Awarding If the Economic Operator is awarded the contract the task Reply to contract award will appear in the user s task list Figure 126 Task List List of Tasks CfT Title Task E Procurement of IT Supplies peripheral Reply to Contract Award Figure 126 Reply to contract award task The user has the option to accept or decline the award Figure 127 In case the award is declined a mandatory reason must be provided in the available text area Figure 128 v CFT Procurment of IT Supplies peripheral Show CfT Menu Do you accept the contract award O Accept P T Decline lf the award is declined please provide a reason Figure 127 Accept contract award w CFT Procurment of IT Supplies peripheral Show CIT Menu Do you accept t
66. n Invitation in his task list Figure 96Figure 96 Task List My Tasks CfT Title Task ao 1 Procurement of IT Supplies Respond e Auction Invitation Figure 96 Respond to an e Auction invitation The user has the option to Accept to participate in the e Auction event Figure 97 or to Decline to participate in the e Auction event Figure 99 The system informs the user regarding acceptance Figure 98 rejection Figure 100 decision Accept Decline e Auction Invitation w CFT Procurement of IT Supplies Show CIT Menu e Auction 3634 Answer e Auction Invitation Accept To Participate In The e Auction Event O Decline To Participate In The e Auction Event Figure 97 Accept an invitation to participate in an e Auction event 26 07 2010 ARMEPS Economic Operator User Manual doc Page 77 of 96 m Development or Customization of Off the shelf Software for the Government P Electronic Procurement System E Tendering e Auction Invitation Acceptance Results w CFT Procurement of IT Supplies peripheral Show CIT Menu e Auction 3908 Organisation llame Apollo SA e Auction Invitation Status Result of e Auction Invitation Your Organisation Has Accepted the e Auction Invitation Enter e Auction Room Figure 98 e Auction invitation acceptance results accepted invitation Accept Decline e Auction Invitation w CFT Procurement of IT Supplies peripheral Show CIT Menu e Aucti
67. n panel In this section the system provides a functionality to enable all users Contracting Authority Economic Operators and Administrators to login in the system providing that they use the correct credentials username and password Additionally functionality for the registration of Economic Operators within the system is provided 2 3 2 Search Section lca Select J O Z Advanced search Figure 7 Search panel The users can access this section to search for Call for Tenders Organisations and users Advanced searching functionality by selecting the button Leh is also provided Figure 7 26 07 2010 ARMEPS Economic Operator User Manual doc Page 13 of 96 Development or Customization of Off the shelf Software for the Government F Fb Deas Ps Electronic Procurement System E Tendering 2 4 Login in the platform All users of the ARMEPS module should have an appropriate user name and password In order for a user to login in the system he must provide his credentials in the login section of the main page Armenian Homepage About FAQ Hep Contact Login lt Welcome to ARMEPS Username The State Procurement Agency has introduced electronic potto o tendering to its procurement procedures Pa rd jirat g ARMEPS is a secure web based application which constitutes a obese iets total solution for the implementation of electronic procedures in conduc
68. nality Log in Logged in as Dan Marino EO Admin Supplier Source Last login on 18 05 2010 18 27 57 Figure 14 Logout functionality 2 Maintenance of user s profile After successful authentication the user can edit his profile by selecting the Edit Profile functionality accessible in the left column menu The user can update the information fields and then select the button Save to store the performed modifications 26 07 2010 ARMEPS Economic Operator User Manual doc Page 17 of 96 Development or Customization of Off the shelf Software for the Government ARY P Electronic Procurement System E Tendering Edit Account dmarino EO Admin Marino 2 J e01a1 delos eurodyn com GEE ey Wie te A YY ty BE Armenia English lt Ee b Active Figure 15 Edit User s Profile 26 07 2010 ARMEPS Economic Operator User Manual doc Page 18 of 96 ra Development or Customization of Off the shelf Software for the Government x URQPEAN DYNAMICS gE Electronic Procurement System E Tendering 3 Registration of Supplier All Economic Operators are able to self register to use the ARMEPS platform In order for an Economic Operator to register in the system the user should select the option Register as Supplier from the Login Panel of the main page Figure 16 Log in Username Password gt Register as a Supplier
69. o the submission of the tender package e T P receipt ID e T P submission time Furthermore the Status of the submission must have the symbol indicating that all items have been submitted Figure 89 The platform also checks that the uploaded Digital Print and the uploaded Digital Package match i e the column D P match results has the symbol a and the tender has been submitted on time column Received on Time If any of the following columns have been marked by symbol e D P match result The uploaded digital signature does not match the uploaded tender package e Received on Time The tender has been received after the specified deadline The contracting authority officer will decide whether it will be accepted or not 26 07 2010 ARMEPS Economic Operator User Manual doc Page 72 of 96 Development or Customization of Off the shelf Software for the Government Robe Dewauacs Po Electronic Procurement System E Tendering For this type of submission the user should upload the Digital Signature prior to the deadline Then the system allows the user a period of 24 hours to upload his saved tender providing that he does not work on his tender after the generation of the Digital Signature Please note that if the user works on his tender after the generation of the uploaded Digital Signature matching between the signature and the saved tender package will fail and the t
70. ocurement System E Tendering e Minimum bid difference in terms of or absolute value The minimum difference with the previous bid e Previous bid value The value of the last bid The section User Figure 106 provides ranking information during the bidding process The displayed information depends on the e Auction visibility criteria which are specified by the Procurement Officer Tender Coordinator In Figure 106 the row EO current displays the last bid of the current EO while the row EO 1 displays the last bid of the other EO participating in the e Auction The names of the participating Economic Operators are always masked The system prompts the user to confirm the submission of his bid Figure 107 The message contains all details regarding the particular bid Selecting the button OK will submit the bid in the platform while the button Cancel will cancel the operation The page at http 10 250 20 169 says re Do you wish to place this bid Cost of 3yr support Year 0 190 Cost of equipment Year 0 198 Cancel Figure 107 Confirm submission of bid lowest price based auction If the bid is valid an acceptance message will be displayed Figure 108 The acceptance message contains the unique Bid Receipt Id and the unique Bid Hash Windows Internet Explorer Your Bid Has Been Accepted Bid Receipt Id 000000076 Bid Hash 43ebcbSc87b4ebadcoser643e6cbabbbl437FF
71. odicals and magazines Computer 22300000 Postcards greeting cards and other printed matter 22400000 Stamps cheque forms banknotes stock certificates trade advertising material catalogues and manuals Search results 3021 2000 Minicomputer hardware 22500000 Printing plates or cylinders or other media for use in printing 30213100 Portable computers 30237300 Computer supplies a ath 30200000 Computer equipment and supplies 22800000 Paper or paperboard registers account books binders forms and other articles of printed 30211000 Mainframe computer stationery 30211100 Super computer gt 22900000 Miscellaneous printed matter 400 TO LST SYNCHRONE LET 24000000 Chemical products 30000000 Office and computing machinery equipment and supplies except furniture and software packages 31000000 Electrical machinery apparatus equipment and consumables lighting lt Selected tems 22000000 Frinted matter and related products 30211300 Computer platforms 30213100 Portable computers 30211400 Computer confiqurations x DQ Figure 133 Selection of CPV codes Finally the user selects the button Submit to submit the selected codes to the application Figure 133 All selected codes are then presented in the corresponding field 26 07 2010 ARMEPS Economic Operator User Manual doc Page 95 of 96 po Dev
72. on 3908 Answer e Auction Invitation A lt Accept To Participate In The e Auction Event S2 Decline To Participate In The e Auction Event Figure 99 Decline an invitation to participate in the e Auction event e Auction Invitation Acceptance Results v CFT Procurement of IT Supplies peripheral Show CIT Menu e Auction 3956 Organisation Hame Apollo SA e Auction Invitation Status Result of e Auction Invitation Your Organisation Has Declined the e Auction Invitation Or The e Auction Has Finished Or You do not Have The Rights to Access the e Auction Figure 100 e Auction invitation acceptance results declined invitation In order to participate in the auction event the user needs to enter the e Auction room This functionality is accessible from the e Auctions option of the CfT Menu Figure 101 26 07 2010 ARMEPS Economic Operator User Manual doc Page 78 of 96 Development or Customization of Off the shelf Software for the Government T Eoas e Electronic Procurement System E Tendering Hide CTT Menu iew CTT CTT documents Clarifications Tenders e Auctions Feedback Automated notitications Specify Alerts Figure 101 CfT Menu option e Auctions A list with all e Auction events scheduled for the particular CfT will be displayed to the user Figure 102 For each Lot contained in the CfT a separate e Auction event will be held The list contains det
73. or Customization of Off the shelf Software for the Government EUROPEAN DYNAMICS Ps Electronic Procurement System E Tendering 4 2 View the users belonging to the Economic Operator Selecting the option View Users displays all the users registered within the selected Economic Operator organisation View Users First Hame Last Hame Organisational Role Country Status 1 John Fotto EO Admin Armenia m 2 Dominique Raj EO User Armenja G 2 results in total Displaying 1 2 Page 1of1 m Active amp Inactive a De activated Figure 26 Display of users belonging to the Economic Operator In the above screen the first name last name and the role of each user are displayed Furthermore the current status of the each user account is also displayed wt Active eG Inactive GH Deactivated The following user roles are supported e Economic Operator Administrator EO Admin Users with this type of role are authorised to manage the users and update the details of their organisation e Economic Operator users EO Users Users with this type of role are not authorised to manage the details and the users of their organisation 4 3 Insert new user in the organisation of the Economic Operator In order to insert new users in the organisation the user needs to select the option Add user The mandatory information below must be provided 26 07 2010 ARMEPS Economic Operator User Manual doc Page
74. orm Figure 92 In order to complete and submit the feedback request the user needs to select the button Send Request Provide your feedback to the CfT w CFT Feedback Show CIT Menu Your Feedbacks and Answers Create new Feedback Title Feed back related to the evaluation process Language English v Description 1930 remaining characters Attachment for the request Fields marked with an asterisk are mandatory Figure 92 Creation of a feedback request 26 07 2010 ARMEPS Economic Operator User Manual doc Page 74 of 96 ay Development or Customization of Off the shelf Software for the Government P Electronic Procurement System E Tendering The platform informs the user that the feedback request has been successfully sent Figure 93 A Feedback sent successfully Figure 93 Feedback sent successfully The response to the feedback request will be listed on the Your Feedback and Answers section e g 1 Feedback relating to the evaluation procedure Figure 94 Each listed feedback item can be further expanded if the user selects on it providing a detailed description of the request and the corresponding answer Figure 95 Provide your feedback to the CfT w CFT Feedback Show CIT Menu Your Feedbacks and Answers Create new Feedback Title Language English v Description Maximum characters 50000 Attachment for the reque
75. orm while the button Cancel will cancel the operation The page at http ameproc dev eurodyn com says E Do you wish to place this bid Number of keyboards 400 Value Year 0 17000 Cancel Figure 110 The platform prompts the user to confirm his bid If the bid is valid an acceptance message will be displayed Figure 111 The acceptance message contains the unique Bid Receipt Id and the unique Bid Hash 26 07 2010 ARMEPS Economic Operator User Manual doc Page 84 of 96 awn wo SW Development or Customization of Off the shelf Software for the Government P Electronic Procurement System E Tendering Windows Internet Explorer Your Bid Has Been Accepted Bid Receipt Id p00000077 Bid Hash 43ebcboce764eb7 a8cOsef6436c6abas 10577105 Figure 111 Bid has been accepted If the bid is not valid an error message will be displayed to the user Figure 112 The error message will describe why the bid has not been registered in the system Windows Internet Explorer Your Bid Has nok Been Registered For the Following reasons Number of consultants working on the project Criterion value must not be less than the minimum Formula value Figure 112 Bid has been rejected For the technical criteria participating in the e Auction process the user can preview the criterion details by selecting the icon O displayed next to the criterion description In the new window the platform di
76. page The button Create a Tender online is enabled prior to the expiry of the tender submission deadline Selecting this option redirects the user to the online tender preparation tool 11 2 The tender preparation tool The tender preparation tool is an online tender preparation environment which allows the user to rapidly create a tender return The tool provides functionality for the Economic Operator to answer all tender questions mandatory and optional Furthermore the Economic Operator can validate whether the created tender return conforms to the tender specifications 26 07 2010 ARMEPS Economic Operator User Manual doc Page 50 of 96 ra Development or Customization of Off the shelf Software for the Government x URQPEAN DYNAMICS gE Electronic Procurement System E Tendering CFT Procurement of Hospital information systems Awe 00 E Tender gt Sal Eligibility Criteria gt Ea Technical Envelope EA Financial Envelope Back to My Tenders Figure 56 The tender preparation tool Figure 56 provides an example of the tender preparation tool main GUI The following buttons are widely used in the tool Open tender structure Save tender Save as the tender Validate that the tender conforms to the specifications Pack the content of the tender Create a PDF file of the tender Help on how to use the tender preparation tool Information regarding the tender preparation tool i oerew os Oe
77. pating Economic Operators and also the messages replies posted by the e Auction Administrator In order to post a message the user fills the Post a new message section and then selects the button Send Message to post the message on the board Figure 118 26 07 2010 ARMEPS Economic Operator User Manual doc Page 87 of 96 ra Development or Customization of Off the shelf Software for the Government x URQPEAN DYNAMICS gE Electronic Procurement System E Tendering MessageBoard Of e Auction 4994 User 1238 E0 Messages event is about to start i EQ 1238 We have technical a difficulties could you please 3 suspend the event for 5 minutes PO 1224 The event will be suspended for 5 minutes w Post a new message Maximum characters 500 You Have 500 Left Send Message Figure 118 Posting a message on the message board 13 4 Suspension an e Auction event When the event is suspended no further bidding is permitted during the suspension period The platform informs all participating Economic Operators that the event is suspended and also when the event will resume Figure 119 When the event is resumed the user needs to select the button Enter e Auction Room to access the e Auction room and to continue bidding e Auction Status The e Auction State is The e Auction is suspended until 2009 09 21 15 07 12 Auction currency GBP General event instructions Enter e Auct
78. pecify a location in his local environment and stores it as an XML structure Figure 71 leP e PPS e Tendering c4t_2120_1 xml pHa 00 DE Tender oe a ear 0 Overall Discount lig a fe eon Secon i Value Present value Discounted Pres Relevant docum r Technical i 3 Training Cost 80 000 00 50 000 00 50 000 00 Attach file Ji 4 Installation Cost 925 000 00 925 000 00 925 000 00 Attach File J EA Section Section 1 Ga Financial Envelope TA Save Save in Offer F Pre My Recent Documents E Desktop D My Documents My Computer Filename Apollo SA Offer My Network e Places Files of type xml Figure 71 Save the tender structure 11 2 12 Validate the tender return In order to validate the given answers the user selects the G button The system checks if the tender return conforms to the expected specification e g values within range all mandatory fields completed etc The user is notified regarding the results of the validation Figure 72 In case the validation is not successful the system displays all questions which have not been properly answered Figure 72 26 07 2010 ARMEPS Economic Operator User Manual doc Page 58 of 96 awn wo SW ma Development or Customization of Off the shelf Software for the Government z EURQPEAN DYNAMICS P Electronic Procurement System E Tendering
79. ret cutatatinies da leottiastass 54 26 07 2010 ARMEPS Economic Operator User Manual doc Page 2 of 96 A foey eee Development or Customization of Off the shelf Software for the Government Ps Electronic Procurement System E Tendering 112 0 Criterion Type Text Area sicss cin sisi suwcnsutstucbeasuucn a EARE 54 124 Crtenom ype Number ynierii aAa A TEA 55 1E2397 CAtenon Iye Fleece a a Teen 55 TL20 Crtenon Py pes List parimin iinn i aO 55 PZ es Criterion Type Dalea E REN 56 11 2 8 Criterion Type Date Period eneeeeeseeseereeeeeeeresresrssrsrerresresre 56 11 29 Supplier read Only criteria zecea 57 11 2 10 Completing the financial envelope eeeeeeeeeeererereerrere 57 11 2 11 Save the tender return 000re00000re0001rre0oersteetserteesseseessreeeess 58 16212 Valdatethe tenderre i ceprot e N 58 11 215 Pack the tender ret rM curcone 60 11 2 14 The offline tender preparation tool eee eeeeeeeeeeeeeeeees 61 11 2 15 Creating a tender for multiple Lots oe eeeeeeeeeneeeees 64 TL2NG JE dit the tender Geter erirot anaia a Mateed 65 11 3 Upload the tender return in the platform ek ccetsesecccseeeseseeeee 66 TL31 OMe Phase SUDMUISSION ca ss5 s t2aseiacseyedt a Gihacsetecagtenetascerseadig ess 66 132 TWOP ase SUIS 10 Ml eirinen 69 12 CC BK sacs ses siica ccs des copies den ccsiasssckcten A E S 74 15 Electronic AUCH OI ssssces icessccesivasvees cesdoscssessiecesesse
80. ribution of tender communications gt Relevant links General Information gt FAQ Calendar May v 2010 v miee TE 4 2 SE PIER KAA I M N G Latest news Statistics View all View all PE E TTZ TS MIA TOE MIG Ta Nan aT VEU TAI TER IZA 24 25 26 27 28 295 M30 News amp Statistics Section Figure 5 Main ARMEPS page The main page of the ARMEPS platform consists of the following elements e Left column which contains the Login panel General Information Panel and Calendar Panel e Central column which contains general information regarding the system the Economic Operators and the users of contracting authority Furthermore it lists any uploaded news and also statistical information about the system usage e Static header of the main page which provides functionalities accessible from all pages of the ARMEPS platform 26 07 2010 ARMEPS Economic Operator User Manual doc Page 12 of 96 ay Development or Customization of Off the shelf Software for the Government Robe Dewauacs l Po Electronic Procurement System E Tendering e Static footer of the main page which provides functionalities accessible from all pages of the ARMEPS platform The fundamental sections of the main page are further described in the following 2 3 1 Login Section Log in Username Password gt Register as a Supplier Register as Supplier Figure 6 Logi
81. sas E En E E R E EA 24 Figure 2 EO Manacement funcHonali ty edissa a AENEA AAE 25 Heure 24 Editing Economic Operators detalls oiran a Ea e R ENERE 26 Figure 25 Organisation details were successfully updated s eseeeeseeeeesssesrsrsrrsrsrsresesrsresrsrsresrnreresenrerrseseeseses 27 Figure 26 Display of users belonging to the Economic Operator cc ceseeeseeseessecseceseeseeeseseenseeeenseeseenss 28 Figure 27 Inserta new userin TNE OFS alISAtlON dost hviiicesieavantblenteddsswniutaue teaticisaedavenn ee aaa e Aaea EE R 29 Figure 28 The account of the newly inserted user is de activated 0 cece ceseeeceeeesetseesesseeseeneeeeeeseeaees 30 Pigure 29 The accountior the New USer 1S ACH Vale saisssciesasssstneciveneSinssdvassieaseasstiess Slesdtionctdadisasessaiaalauee 30 PVC Ue SOE CIES User Clas iaa na E cies a O auevamatucb ano seavuaeacdines 31 Figure 31 Associated CPV COGS wiivsccisasesurinesutaueacipnineats EEEE EAE EEEE A E 31 Fedre iG CPE COdES uius n ta tate a este nasietulabaceitnceauead 32 Figure a3 o1nple search tor Call ford enders sais sictissesora a O ean aan iaede 33 Figure s4 ndvanced search tora Call Lor Tenders srci nin n a E E N EE EEEO EE 34 Figure 35 Advanced search for a Contracting Authority esseeseeeeseeresesresesresrsrtsrssestesrsrestesestestssesrestesesreeese 35 Figure 36 Advanced search for Contracting Authority users sssesessesessesrsresreresresesresrsrestesesesreresresrseesresess 35 Figure 37 Advanced s
82. section 11 1 Creation of a new tender e The user uploads the digital signature of the tender section 11 3 1 One phase submission e The user uploads the tender package which matches the uploaded signature section11 3 2 Two phase submission Hide CTT Menu View CfT CIT documents Clarifications Tenders Automated notifications specify Alerts Figure 54 CfT Menu option Tenders 11 1 Creation of a new tender return In order to create a tender return the user selects the button Create a Tender online for the offline line creation of a tender see section 11 2 14 in the main tender preparation page Figure 55 26 07 2010 ARMEPS Economic Operator User Manual doc Page 49 of 96 te iy Development or Customization of Off the shelf Software for the Government P Electronic Procurement System E Tendering View Tenders CFT Procurement of pharmaceutical supplies Show CtT Menu Answer tender questions online Answer tender questions offline List of draft Tenders created online Created by Creation date Last edited Ed gy Remove List of submitted Tenders created online offline Submitted Name DP DP submission TP TP submission Status D P match Received on By receiptiID time receiptID time result Time All items submitted Hash match 7 Additional items will be needed Missing tems Hash mismatch Late Submission Figure 55 Main tender preparation
83. ser Manual doc Page 16 of 96 ARY ge Development or Customization of Off the shelf Software for the Government x URQPEAN DYNAMICS Ps Electronic Procurement System E Tendering Log in R Accept agreement Logged in as i Do not proceed if you are not an Authorised User of the eSourcing application This is a private application and is protected by appropriate Dan Marino EO Admin security measures Access to and use of this application is restricted to Authorised Users only Supplier Source Any attempt to use this application in a manner not authorised or any attempt to alter destroy or damage any Information contained within it may constitute a breach of the provisions of the Computer Misuse Act 1990 and or other legislation and shall leave the user liable to both PADO criminal and civil proceedings tis strictly forbidden to attempt to access this application using any third party s logon identity All Authorised Users must accept and Inf comply with defined policies and procedures Anyone using this application consents to active monitoring by the ED System Administrators niormation gt News gt Public procurement legislation gt Electronic public procurement gt Statistics gt Relevant links gt FAQ NM lt L 4 ad Figure 13 Confirmation of the user agreement Calendar 2 6 Logout from the platform The user can exit the ARMEPS services by selecting the Logout functio
84. sion is possible 2 Figure 114 Detailed information regarding automated extensions During the bidding process the user previews if an extension has been applied Figure 109 and Figure 108 At the bottom of the page the message No Extension Applied is displayed when an extension has not be applied Figure 115 Mo Extension 4pplied Figure 115 No automated extension is applied When an extension is applied the platform displays the extension number and end time and date of the extension Figure 116 Extension Number 1 Round End Date 2009 09 25 11 25 00 Figure 116 Automated Extension is applied 26 07 2010 ARMEPS Economic Operator User Manual doc Page 86 of 96 ra Development or Customization of Off the shelf Software for the Government x URQPEAN DYNAMICS gE Electronic Procurement System E Tendering 13 3 Message Board The e Auction module provides a message board functionality for the prompt communication between Economic Operators and the administrator of the e Auction Figure 117 MessageBoard Of e Auction 4994 User 1238 E0 Messages PO 1224 Hello the e Auction event is about to start Post a new message We have technical difficulties could you please suspend the event for 5 minutes Maximum characters 500 You Have 4 f 4193 Left Send Message Figure 117 e Auction message board The upper part of the message board displays all messages posted by partici
85. snausieedasharsevn aes tvonssacsevaaetans 12 Peuren Logn panelinin a o A N A ON E O AN A 13 Penre Scarch PINE besoe aA AE NEEE IEG 13 Penre OSCE VOC eierniie a E pleas EE EE E TONETA 14 Figure 9 VV rone credential geniin Enia e a E vac sae vad snc O a 14 PUSH TO DCCA iy ALEC a CO oct aca ce acu sees sive ec See dao estan drm duals rc Som Suna cat dre dl caots recnabhvateauel we seas 15 Figure 11 Confirmation email received during registration The email contains the username and the UPANSAC HOM num DOT scias ie a a T E A 16 Figure 12 The user logins using appropriate username and password and provides the transaction PUDE serei ie E E E E AE E E OAE 16 Figure 13 Contra tion OF theuseragreeMment aienuconiisu noiseen i a S S e A S 17 Figure tA logout functional ity mnanaa en E AN E 17 Fouro Ta Ede USSF Se rO Eai AE A E E EA 18 Figure to Register Supp er oreroraa EEN A EE EVAR 19 Figure T7 Registaton OF Ore AMIS At ON nisi o Wis tnannsban uacsdceakeediantiass aus lueatubasutehcasuncedsonttas wu tiensdeauutesvanches tant 20 Figure 16 Reeistration Of CPV COGS inr aie teataeerbontaaslina nen tanita iaensntalvs 21 Foure 1 OReeIStr atoms OF EQ admine EEE E E ERREA EOE 22 Figure 20 Confirmation of successful registration of the Economic Operator seeeeeesseeeeeeeererrrerrerseesrses 22 Figure 21 Pending validation by the System Administration essssessersseerseesesrrsresrsresteresresesresresenreseneeseesese 23 Figure 22 BO Pac miumistra On Teni
86. splays the details of the criterion such as Criterion Parameters Evaluation Parameters and Evaluation Formula Parameters Figure 113 NMT ar af kLavhoarde http ameproc dey eurodyn com epps test prepareviewCriterionInfo do resourceld 3908 amp nodeld 12754657574232 Criterion parameters Type numeric Measure Unit keyboard Step 1 00 Evaluation parameters Weight 100 00 Threshold 40 00 Evaluation formula Formula linear Parameters of linear formula Lower limit 0 Score 0 00 Upper limit 500 Score 100 00 Figure 113 Details of a technical criterion 26 07 2010 ARMEPS Economic Operator User Manual doc Page 85 of 96 hy Development or Customization of Off the shelf Software for the Government P Electronic Procurement System E Tendering 13 2 3 Extensions Automated extensions are enabled by the Procurement Officer Tender Coordinator during the creation of the e Auction event Information regarding the use of automated extensions is available for the user when previewing the detailed information of the e Auction event Figure 103 The following information fields are available to the user Figure 114 e Maximum number of automated extensions e Duration of each extension round e Time before the end of e Auction when extension is possible Enable Automated Extensions Yes Maximum Number Of Automated Extensions 02 Duration Of Extension 2 Time before the end of e Auction when exten
87. sresesresrssesreerse 56 Figure 66 Supplier s view of the criterion of type date eeseseeeseseesesreresrestsresrsresrssrsresrsresresestesresesresesseseeeese 56 Figure 67 Supplier s view of the criterion of type date Period eee esceseeeeceeeseeeseeseeeseseessesseesseeseeees 56 Figure 68 Supplier s view of the criterion which has been specified as supplier read only cee 57 PIS UreO 9 Fa Chal CC ite A E paises es atte E O EE E A 57 Figure 70 Financial Criteria over a numberof years snsiosisairnne t aeiaai n AE E TA 97 Pigure7 isa tne tence r Sure rE nana A E A N S OA 58 PISUre 2 ouccess ul tender VAI a LOM atiincctslecsincssnsoinaisialcswudes een ntrtescsdedaiesnnadsaisindeituasmssteleadndaiteanmaisusaennlesteasinatieates 59 PieUre 3 Tender vadano TaS ecne ae ANE EE NNE einen Muda N 60 Maute 74 Packing of the tende usni a a a a a dh bitte cdadeubicshlndeaied 61 Figure 75 Download the tender preparation tool asierea hea n lated EE E NA 62 Figure 76 The offline tender preparation tool eoori iioii E EE EEE A A 62 Figure 77 Open a tender structure in the offline tender preparation tool eseeseeeeeeseeeeresrerrsrsereresrrsrsreer 63 Figure 78 Completing sections with the offline tender preparation tool eeseeeeersseeeerseeresrsrerrsrrrrrrsrsreseses 64 Figare 9 Complenns a MUIMAOLTENd e senn a O E E AS 65 Figure 80 Tender creation and submission page e esseeesserssesrsresresrsrestsrestestntestsrestestnresteesteseneesteseseeseesese
88. sssseestens Hisviossvasteacieoesenmesesaracees 77 13 1 Participation in an e Auction event sesessoesesooescsoosscsoossssoossesosesesossee 77 13 2 Submission of an offer eesoeosessoessessoesscssoessessoessessoessessoessessoessossoessessoe 81 13 2 1 Placing a bid in a lowest price based auction eee 82 13 2 2 Placing a bid on a MEAT based auction ssec 83 T2 Een ONS ea a a ere er erry epee 86 193 Message Boardransian esni a a R R 87 13 4 Suspension an e Auction event ssecssoeessooesesooescsosesesoossssoossssoossesossee 88 13 5 Preview of a completed e Auction sssssessosesseesoeesocesocesocssoessoessocssoessoe 88 H Contact Awardin sree yaiie nana A T 93 TS Additional Functionality serseri s E tcsepaevsberceaeseiseesss 94 15 1 Inserting Common Procurement Vocabulary Codes CPV 94 26 07 2010 ARMEPS Economic Operator User Manual doc Page 3 of 96 id we NS we Development or Customization of Off the shelf Software for the Government x EuRQpEAN DYNAMICS Ps Electronic Procurement System E Tendering Figures Figure 1 Workflow of Contracting Authority and Economic Operator USeYrs ee eee eseeeseeeeeeeeeeeeeeaes 8 Foire 2 Exam ledi a tabe header ngea snteetiess au stlaaaseatdaaned AAE A A 10 Pewee The Cll Menu COMlapsed Jenie e eE SE 11 Poured lhe CE WMenti ex panded Kesgin RAN UEN NEENOTNO 11 Pieure S Vain ARMEFS Pa eaei a ws ura dunassieeowssedee
89. st Fields marked with an asterisk are mandatory Figure 94 Feedback and Answers 26 07 2010 ARMEPS Economic Operator User Manual doc Page 75 of 96 ra Development or Customization of Off the shelf Software for the Government z EURQPEAN DYNAMICS gE Electronic Procurement System E Tendering Provide your feedback to the CfT w CFT Feedback Show CT Menu Your Feedbacks and Answers 1 Feed back related to the evaluation process Description of your feedback Could you please provide our organisation with a justification on Attachment for the feedback No attachment Answer Please find our response attached justification txt Attachment for the answer Figure 95 Response to a feedback question 26 07 2010 ARMEPS Economic Operator User Manual doc Page 76 of 96 Development or Customization of Off the shelf Software for the Government ri ki a z EUROPEANDYNAMICS gE Electronic Procurement System E Tendering 13 Electronic Auctions The e Auction module provides all necessary functionality for the Economic Operators to participate in a live auction event for a particular CfT In order to participate in the auction events the Economic Operators must invited by the contracting authority user who coordinates the specific CfT 13 1 Participation in an e Auction event In order to respond to the e Auction invitation the user needs to select the task Respond to the e Auctio
90. stem generates a unique Tender Package Receipt ID and informs the user regarding the successful upload of the tender package in the platform 26 07 2010 ARMEPS Economic Operator User Manual doc Page 68 of 96 ra Development or Customization of Off the shelf Software for the Government x URQPEAN DYNAMICS gE Electronic Procurement System E Tendering 11 3 2 Two phase submission The Two phase submission comprises the following steps Note The successful tender submission necessitates the execution of both steps Otherwise the tender is not considered submitted in the system 1 Upload of the Digital Print The first step mentioned above is to upload the tender digital print In this case the user selects the button Upload D P of tender package Figure 80 In the new window Figure 85 the user selects the Browse functionality to locate the digital print of the tender package Figure 86 The digital print is created during the Pack operation which is performed at the end of the creation of the tender section 11 2 13 Pack the tender Upload new Digital Print Y CFT Procurement of IT Supplies peripheral Show CfT Menu Locate the digital print to upload 0 Tender package name Figure 85 Upload new Digital Print The name of the generated digital print file contains the words DIGITAL_PRINT which are appended at the end of the filename Figure 86 26 07 2010 A
91. t agreement for this CfT 26 07 2010 ARMEPS Economic Operator User Manual doc Page 67 of 96 ay Development or Customization of Off the shelf Software for the Government P Electronic Procurement System E Tendering After confirming the account details and accepting the agreement the user is prompted to locate the tender package to upload Figure 84 The user selects the Browse button to locate the file of the tender package Figure 83 The tender package is the archive the name of the archive contains the word TENDER at the end which has been created during the Pack operation section 11 2 13 Pack the tender Upload tender package w CFT TEST new CfT Show CTT Menu Locate the Tender package to upload lc Documents and Settings kall Desktop T enders New Folder 2 Figure 83 Upload the tender package File Upload Look in 3 Stored tenders O el ES mj cfr_315 ycft_374 My Recent cfk_315 xml Documents cft_315_DIGITAL_PRINT txt E cft_315_TENDER zip E cft_374 xml cft_374_DIGITAL_PRINT txt Desktop 2cft_374_ TENDER zip My Documents My Computer J i File name Ce cft_374_ TENDER zip w My Network Files of type All Files rr Figure 84 Selection of the tender package to upload In order to complete his action the user selects the button Upload to upload the tender package in the platform Figure 84 The sy
92. t of tenders 26 07 2010 ARMEPS Economic Operator User Manual doc Page 9 of 96 A ma Development or Customization of Off the shelf Software for the Government z EUROPEAN DYNAMICS Ps Electronic Procurement System E Tendering 2 General Functionality 2 1 General usage guidelines The ARMEPS platform provides the following common navigation behaviour functionality e Tabular display Any large sized data displayed in tabular format will have the following header which helps the user to navigate CfT Title Jore _ vse roles E Status Copy Figure 2 Example of a table header The arrows ffl are used for sorting the results in ascending or descending order according to the field selected The button is used to hide show a number of fields in the table e Any search query or list with more than a page of results will include the following navigation buttons nan First Page g Last Page nn Previous Page anal Next Page The following buttons are also widely used within ARMEPS Calendar Button Selecting this button opens a calendar enabling the I user to select a date Search Button Selecting this button opens a searching window enabling the user to search for various codes e g CPV and NUTS codes Clear Button This button clears the selection of the user 26 07 2010 ARMEPS Economic Operator User Manual doc Page 10 of 96 ay Development or Customization of Off
93. the shelf Software for the Government P Electronic Procurement System E Tendering 2 2 The CfT Menu functionality During the creation editing and uploading of a Call for Tender CfT the CfT Menu displays all functionalities available to the user The Cff Menu is collapsed by default CFT Procurement of Pharmaceutical supplies Show CIT Menu Figure 3 The CfT Menu collapsed If the user selects the Show CfT Menu button the CfT menu will be expanded to show all available functionalities The user can select any of the provided functionalities Views CTT CIT documents Clarifications Tenders Auctions Feedback Automated notifications Specify Alerts Figure 4 The CfT Menu expanded The CfT Menu will collapse by selecting on Hide CfT Menu button Figure 3 26 07 2010 ARMEPS Economic Operator User Manual doc Page 11 of 96 Development or Customization of Off the shelf Software for the Government Electronic Procurement System E Tendering wy t Europes Jp DENAMICS 2 3 Main Page Armenian Homepage About FAQ Help Contact Search functionality z A r A co gt i f Ministry of Finance ins Me PSs Pe bow tema ry Muster ji Welcome to ARMEPS Log in Username The State Procurement Agency has introduced electronic tendering to its procurement procedures word ins M ARMEPS is a secure web bas
94. ting public procurement competitions Q The system is implemented by European Dynamics SA gt Register as a Supplier Benefits Suppliers Information E Tender documents are easily accessed and downloaded from the All suppliers wishing to bid should be registered on the ARMEPS gt News eTendering site system The onlin submission process is simple to use the upload is quick Ba gt Public procurement legislation and a confirmation of receipt will be issued This system provides a secure method of completing and submitting History log keeps supplier up to date with the process bids electronically gt Electronic public procurement No need to rely on third party delivery of documents y More time to prepare a response By submitting documents D Register as a Supplier gt Statistics electronically a bidder will have extra time to complete responses Figure 8 User login If the user provides incorrect credentials either user name or password an error message will be displayed Contact rx Ministry of Financ a AS i TE rmen ae RAL oe serch Select Search Oy Log in Welcome to ARMEPS oo eEeEE yyye lt X lt aX lt lt KKeEeE gt _ EE lt Username pone An error has occurred Password p n a Unsuccessful login you have a maximum of 10 tries Lethe bath atinketbebeste toni gt Register as a Supplier The State Procurement Agency has introduced electronic tendering to i
95. ts procurement procedures ARMEPS is a secure web based application which constitutes a Information total solution for the implementation of electronic procedures in conducting public procurement competitions gt News The system is implemented by European Dynamics SA Figure 9 Wrong credentials 26 07 2010 ARMEPS Economic Operator User Manual doc Page 14 of 96 Development or Customization of Off the shelf Software for the Government Robe Dewauacs Po Electronic Procurement System E Tendering If the user provides an incorrect password for a username more than 10 times the user account will automatically get de activated In this case the user should contact the System Administrator to re activate the account About FAQ Help Contact A a f Rex V MERE 7 Ministry of Finance tel DS Log in Welcome to ARMEPS Account de activated Username An error has occurred Password a Your account is locked Please contact the system s administrator eeeceeeeeee gt Register as a Supplier The State Procurement Agency has introduced electronic tendering to its procurement procedures ARMEPS is a secure web based application which constitutes a Information total solution for the implementation of electronic procedures in conducting public procurement competitions gt News The system is implemented by European Dynamics SA Figure 10 De activated account 2 5
96. ts subsections Indication of acceptance All criteria within the section and its subsections have been correctly filled Years Within the financial envelope each year will be Year displayed separately Collapsed The section is collapsed Expanded The section is expanded Indication of successful validation The criterion has been successfully validated 47 B e Indication of unsuccessful validation The validation of the criterion has failed 26 07 2010 ARMEPS Economic Operator User Manual doc Page 52 of 96 oe Development or Customization of Off the shelf Software for the Government x FURQPEAN DYNAMICS gE Electronic Procurement System E Tendering mi Navigate in the parent section Expand a section of the tender EP e PPS e Tendering c4t_2120_1 xml BOA 00 amp Tender ai Eligibility Criteria gj Section Section Industry partners fl Gal Technical Envelope Max number of characters 50 aE nae Erveiye Relevant document i Description of the provided functionality The following fuctionality is Max number of characters 5000 Relevant document ii Number of instruments provided Minimum 100 Maximum 1000 Step 1 Submit manual 2_1274281642060 1274281642060 doc Remove file MUERTA th 3 Is protocol HL7 supported Yes No Relevant document iii Connection Interfaces pa O56 fd HDMI W Parallel Wi Other a i ompleted Criterions 7 7 Fi
97. velopment or Customization of Off the shelf Software for the Government P Electronic Procurement System E Tendering 13 2 1 Placing a bid in a lowest price based auction In this type of events the bidding is performed only on the associated financial criteria The system lists all the participating financial criteria Figure 106 The user provides his financial bid in all participating criteria i e Cost of Consulting and Cost of Training in Figure 106 and then selects the button Submit to submit the bid in the system Y CFT Procurement of computer equipment e Auction Status The e Auction State is Auction Is Running Auction currency AMD Time Remaining os 04 Biding Information Next inning Bid 183 Minimum bid difference 1 Previous Bid Value 164 00 Current Ranking 1 Cost of 3yr support Place Your Offer For Year 0 s0 Cost of equipment Place Your Offer For Year 0 94 No Extension Applied Figure 106 Submit a Lowest Price bid In addition to the information described in Figure 105 the following information fields are displayed in lowest price e Auctions Figure 106 e Next Winning bid A suggestion of the total value of the next bid in order to rank at the first position 26 07 2010 ARMEPS Economic Operator User Manual doc Page 82 of 96 Development or Customization of Off the shelf Software for the Government Z Eoas e Electronic Pr

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