IFORIS - Integrated Forest Information System
Contents
1. Agent Home Page Figure 3 Agent Home Department of v Agriculture ee Fisheries and Food Authorised Foresters GARY DAVOREN Ld Agency Name COILLTE TEORANTA An Roinn Talmhaiochta lascaigh agus Bia Welcome to Forestry Online This is the Department of Agriculture Fisheries and Food s interactive facility offering you a secure and easy method to manage your forestry applications Choose a Client Select View to see your active client list View If vou already know the FO number ofthe client you wish to represent during this session please enter the FO number here and select View FO Number 1 oo view If vou already know the contract number you wish to work on during this session please enter the contract number here and select View Contract Number View The Users name and associated company will appear on the top right hand corner of the page Options available will be e Click on View to see all FO numbers that the forester is an Approved Forester for e Key in the Applicants FO Number to show all contract numbers for the applicant that the forester is the Approved Forester for e Key in the applicants Contract Number to bring you to the current stage of the contract Banner On top of each iForis INET screen there will be a Banner with the following options e Home e Find Contract e Client List e Forms All relevant forms for iNET FSAuthl FSAuth2 FSAuth3 etc e Contact Us deta2. IFORIS Online Enquiries User Manual A Cea Dru nt ed m Agriculture Vi Fisheries and Food A Taimhaiochta lascaigh agus Bia faa Forest Service The contents of this document should not be directly or indirectly disclosed duplicated or otherwise revealed in whole or in part without the prior written consent of the Department of Agriculture Fisheries and Food IFORIS iNet Enquiries Date 23 September 2008 Table of Contents Page FROG CHO Maesen a O 3 e Gretline Stare RM 3 e S O OE O si scuta i pedmt neato east abatel jo dictado iade Mta std 4 POr PAG Gopegui e a AA 5 Ane HOME PII eree a O oan lnand seca metas 5 e BB AUN Patients utet ads utente quM dera ee launass tanec lm UN due 6 e DOPHIS SCEGLI sess teotiaeicet Mad inae ci ance di Ma tedpec ED creeds ck 6 e Contact US SCE Hou re me dude cante e lodos nep 7 e EIC IDA SC he CM niue rosea anisuminanan iene data p baec cnp DAS dab tf pa EAT DOT EE 7 e BIA E NUT P RE 8 e Conta db mE 9 e Pre approval Details Afforestation csse 10 e First Instalment Details Afforestation sees 12 e Screens for PE PS NWS amp ROSUSL oce ECRIRE UE Dt UHR 13 e Appendix A Details on Approval Statuses 0 cece cece cece eee eens 14 Appendix B Security Policy for Usernames and Passwords 15 Introduction The IFORIS Integrated Forest Information System computer system was developed for the Forest Service to support the in h
3. Philip Donovan amp agriculture gov ie Appeals Michael Mackey Michael Mackey agriculture gov ie First Premium Orla Gilbride Orla Gilbride agriculture gov ie Pre Approvals Anthony Dowd Anthony Dowd agriculture gov ie Help Screen When the user selects Help from any screen the following Help screen will be displayed Figure 6 This will help the user navigate through the different screens Figure 6 Help screen gt Department of W Agriculture Fisheries and Food 4 An Roinn AS Talmha ochta lascaigh agus Bia Form FSRegi Registration Form for use by the Forestry Company and their PDF Registered Forester s to register on the Department CCS and to apply for an S80 login account Form FSReg 2 Registration Form for use by the Forestry Company and their PDF Administration Staff to apply for a view only SSO login account for their Administration Staff Form FSAuth1 Authorisation Form to allow the Forestry Company and their PDF Registered Forester s and Administration Staff to act on behalf of a Forest Owner Please use this form only where the forest owner is an individual s Use FSAuth2 where the forest owner is a company Form FSAuth2 Authorisation Form to allow the Forestry Company and their PDF Registered Forester s and Administration Staff to act on behalf of a Forest Owner Please use this form only where the forest owner is a company Please use FSAuthi where the forest owner is an individu
4. al s Form FSAuth3 Authorisation Form for the termination of the Forestry PDF Company and their Registered Forester s and Administration Staff to act on behalf of a Forest Owner Client List When the user selects Client List from any screen they will be returned to the Client List screen Figure 7 If the forester selects View from the Agent Home screen Figure 3 they will be presented with the Client List screen Figure 7 Figure 7 Client List Department of Ww Agriculture E E ean see M 7 Fisheries and Food Authorised Foresters v GARY DAV OREN A EER Agency Name COILLTE TEORANTA Talmhaiochta lascaigh agus Bia To view the contract details select from the table below and click on the View button FO122646H AIDEN WHITE 15 05 1929 error oo c9 ummmem 9m Total No of Items 3 This screen will show all FO numbers that the Approved Forester has received authorisation to view contract details online The list will not be available for Administration Staff The table 1s automatically filtered by Client Name but by double clicking on any table heading will re order the table by that column ascending double click same column again to order descending Up to 10 FO numbers will be listed should there be more use the page numbers under the table to navigate through them Further filtering options will include a sort based on first initial of the surname e g A F G M O Z This is also the screen that th
5. d Area Net Area Details shown Payment Details includes once HEO approved e First Grant Payment Amount e Payment Date Options available are e Pre Approval will bring you to the Pre Approval screen e Back will return you to the contract list page Screens for FEPs NWS and Roads FEPs The FEPs Screens are similar in most parts to the Afforestation Screen The differences are as follows Application Details Scheme type This will say FEPs e REPs Status This will give the Forest Owners REPs status and will either be Pending or Member e Farm size This will give the size of the Forest Owners farm Native Woodland Establishment The Native Woodland Establishment Screens is similar in most parts to the Afforestation Screen The differences are as follows Application Details Scheme type This will say Native Woodland Establishment 13 Roads Pre approval Details The Forest Roads Screen is similar in most parts to the Afforestation Screen The differences are as follows Application Details e Scheme type This will say Roads Replacing the Sites and Plots section will be a section called Roads Details Details shown in the Roads Details section include Road Type Length Area Serviced Density Estimated Cost Costs Description Appendix A List of Approval Statuses Main Statuses Received Scanned Digitization Required Digitized Referred to Inspector Referred to Grade 1 In
6. e contract online 1 grants information will only be available where a first grant application has been submitted for a pre approval application received after 1 January The plans for Release 2 include integrating FIMS with the iNET system and adding functionality to allow Approved Foresters with access to the system to submit pre approval applications online Getting Started Approved Foresters Approved Foresters that require access to FIMS or iNET will have to apply for Single Sign On username and password Application must be made by completing Form FSFRegl which is available on the Departments website http www agriculture gov 1e 1ndex sp file forestry pages forms xml or by contacting the Forest Service Help Desk on 053 9163400 The completed FSFReg1 application form should be returned to the Forest Service Help Desk and application will be registered for online services and the applicant will be issued with an AGR username and password Forestry Company Administration Staff Forestry Company administration staff that requires access to INET will need to apply for Single Sign On username and password Application must be made by completing Form FSReg2 which is available on the Departments website at http www agriculture gov ie index sp file forestry pages forms xml or by contacting the Forest Service Help Desk on 053 9163400 The completed FSFReg1 application form should be returned to the Forest Service Help Desk and ap
7. e index jsp file forestry pages forms xml and any Approved Forester that needs access should complete the appropriate form and return to the Forest Service Help Desk at the address on the form When a user no longer needs access or leaves the Forestry Company he she must contact the Forest Service Help Desk to have access revoked 8 Contacting Forest Service Help Desk The Forest Service Help Desk can be reached by telephoning 053 9163400 The Forest Service Help Desk will help users with password violations lost passwords PUK problems or any other problems accessing the Forestry Systems 16
8. e revealed to anyone not even to close colleagues Revealing a password permits others to act on your behalf without your knowledge or consent and could result in unauthorized access to the Department s files or data Any known or suspected compromise of a username or password must be reported to Forest Service Help Desk 053 9163400 immediately Safeguards Sharing Usernames and Passwords is not permitted as it undermines the Department s computer security It should be borne in mind that the audit trail will always lead any investigation back to the person assigned the Username If an individual knows of your Logon ID and password you could be held accountable for any actions that that individual undertakes while using your Username The built in safeguards on the computer systems include Approved Foresters are automatically prompted to change their password every 30 days but anyone wishing to do so more often should contact the Forest Service Help Desk at 053 9163400 Password guidelines The password must be at least 6 characters long The password must include at least one alphabetic character lowercase or UPPERCASE The password must include at least one special character such characters are amp lt gt The password must include at least one number 0 to 9 The password must not include your first name The password must not include your surname 15 The computer holds a record of your recent passwords s
9. e user will be navigated to should they select Client List from the main banner regardless of what page there on Options available here are e Back will return you to the previous screen Home page e View will show you the associated contract for that FO number where the forester is the Approved Forester Contract List If the user selects an FO Number and selects View from the Client List Figure 7 they will be presented with the Contract List screen Figure 8 Figure 8 Contract List Department of M Agriculture aint ean eee ARTA Wy Fisheries and Food Authorised Foresters GARY DAYOREN Client Name COILLTE TEORANTA e s An Roinn Agency Name COILLTE TEORANTA Client Number FO1011724wv Talmhaiochta lascaigh agus Bia To view the contract details select from the table below and click on the View button cma Nee eedeniesanenme mune cAueom 9 9 Total No of Items 659 Contract Number Scheme T This screen will show all contracts for the selected FO Number where the forester 1s an Approved Forester for that FO If a company administrator is logged in they can see all contracts for the selected FO Number that are linked to their company The table is automatically filtered by contract number but by double clicking on any table heading will re order the table by that column ascending double click same column again to order descending Up to 10 contract numbers will be listed should th
10. ere be more use the page numbers under the table to navigate through them Other filtering options will also be made available This is the screen the user will be navigated to if they enter an applicant FO Number on the Agent Home page Options available here are e Back will return you to the previous screen Client list e View will navigate you to the current stage for the contract Pre Approval First Grant Pre Approval Details Afforestation If the user selects a Contract Number and selects View they will be presented with one the following screens depending on the contract stage Pre Approval Details Figure 9 or First Instalment Details Figure 10 Figure 9 Pre Approval Details A Department of B y Agriculture Authorised Foresters DAMIEN LINEHAN Client Name JEREMIAH AUSTIN ee and Food Agency Name COILLTE TEORANTA Client Number FO1037816 An Roinn Talmhaiochta Contract Number CN48140 lascaigh agus Bia Application Details Pre Approval Scheme Afforestation Stage Pre Approval Area Ha 8 69 Date Received 28 11 2007 Date Advertised 07 12 2007 ACase C BCase C Contract Status Approval Letter Sent Date Approved 18 03 2008 Expiration of Approval 31 12 2008 Inspection Details District Inspector John Parke Pre Approval 11 12 2007 18 12 2007 18 12 2007 Further Information Required Total No of Items 2 Referral Details One Item Found Site and Plot Details One Item Found This sc
11. gure 10 1 Instalment Details Department of Ww Agriculture Authorised Foresters DAMIEN LINEHAN Client Name JEREMIAH AUSTIN Fisheries and Food Agency Name COILLTE TEORANTA Client Number FO103781G Ss An Roinn ARADA Am Talmhaiochta Contract Number CN48140 lascaigh agus Bia Application Details First Installment Scheme Afforestation Stage First Instalment Area Ha Date Received 02 07 2008 Date Work Completed 01 05 2008 Contract Status Awaiting Approval Date Approved Inspection Details District Inspector John Parke nnu oaia Daw na 08 09 2008 fe 03 09 2008 Fiona OHanlon Payment on Revised Area Total No of Items 2 Site and Plot Details Caine i d One Item Found Payment Details No Payment Details Back Pre Approval This screen will show the 1 Instalment details for the selected contract If this is the current stage for the contact this is the screen the user will be navigated to if they enter an applicant s Contract Number on the Agent Home page Details shown in the Heading includes e Contract Number Client number Client Name s Approved Forester Agency Name Details shown in the Application Details section includes Scheme Stage Area Date received Date Advertised 12 e A B Case e Contract Status e Date Approved Details shown in Site and Plot Details section includes once entered Plot Number GPC Premium Status Claimed Area Digitise
12. ils of contact personnel within the Forest Service of Department of Agriculture e Help Help with navigations through screen and details of fields e Log out When the user selects Home from any screen they will be returned to the Agent Home screen Figure 3 When the user selects Find Contract from any screen they will be returned to the Agent Home screen Figure 3 When the user selects Logout from any screen they will be returned to Single Sign on screen Figure 1 Forms Screen When the user selects Forms from any screen the following Forms screen will be displayed Figure 4 This section will allow the user to print off forms and letters Figure 4 Forms Screen An Roinn Talmhaiochta lascaigh agus Bia int Size Form FSRegi Registration Form for use by the Forestry Company and their PDF Registered Forester s to register on the Department CCS and to apply for an S80 login account Form FSReg 2 Registration Form for use by the Forestry Company and their PDF Administration Staff to apply for a view only SSO login account for their Administration Staff Form FSAuth1 Authorisation Form to allow the Forestry Company and their PDF Registered Forester s and Administration Staff to act on behalf of a Forest Owner Please use this form only where the forest owner is an individual s Use FSAuth2 where the forest owner is a company jJ Form FSAuth2 Authorisation Form to allow the Forestry Company and the
13. ir PDF Registered Forester s and Administration Staff to act on behalf of a Forest Owner Please use this form only where the forest owner is a company Please use FSAuthi where the forest owner is an individualis Form FSAuth3 Authorisation Form for the termination of the Forestry PDF Company and their Registered Forester s and Administration Staff to act on behalf of a Forest Owner Contact Us Screen When the user selects Contact Us from any screen the following Contact Us screen will be displayed Figure 5 This screen will provide the user with a list of contact names and email addresses for the different sections covered by iforis INET Figure 5 Contact Us screen Department of We Agriculture lf Fisheries and Food n Roinn Talmhaiochta lascaigh agus Bia Contact Details The contact number for the Forestry Service is 053 9163400 Any queries in relation to your application should be made to the appropriate person below Change of Applicant Teresa Hosty Teresa Hosty agriculture gov ie First Instalment Orla Gilbride Orla Gilbride agriculture gov ie First Premium Helen Spencer Helen Spencer agriculture gov ie Subsequent Premium Philip Donovan Philip Donovan amp agriculture gov ie First Instalment Helen Spencer Helen SpencergPagriculture gov ie CcS SS0 vincent Byrne Vincent Byrne agriculture gov ie Cross Compliance Orla Gilbride Orla Gilbridegpagriculture gov ie Second Instalment Philip Donovan
14. o that a password cannot be simply repeated when it 1s due to be changed m Users are advised against using obvious passwords such as Password family names or a favourite sports team which can be easily guessed 4 Logging in The login page for access to the Forestry Systems is https www agriculture gov ie ssoauthagtood agent jsp 5 Logging out Users should use the Logout option on the system when they are finished The system automatically times out after 30 minutes of inactivity 6 Confidentiality of Departmental data All users are reminded of their obligations under the Data Protection Act that any data they access on the Department s computer system must be treated as confidential and not disclosed to anyone Users should also be aware that all information stored on the Department s computer systems is the property of the Department The Department retains the right to access this information as required and therefore all files held on computer are liable to inspection to ensure compliance with policy However the contents of this information will not be accessed or disclosed other than for security purposes or where a breach of these rules has occurred or as required by law 7 Standard Application Forms for access The Forest Service is responsible for administering the various application forms for access to the Forestry Systems The forms are available on the Departments WEB site at http www agriculture gov 1
15. ouse processing of Forestry pre approval grant and premium applications The system provides end to end functionality for the processing of pre approval grant and premium applications and integrates with the Department s existing iMAP SPS spatial database to reuse geo spatial information The Forestry Industry Mapping System was developed for the Forestry Companies to give them electronic access to the Ordnance Survey Maps online and to a number of datasets that assist them in determining if land is suitable or restricted for planting forestry The FIMS System has been available online to the Forestry Companies since March 20006 The IFORIS system has now been further developed to provide online access for Approved Foresters and Forestry Companies The additional development will provide online access for Approved Foresters and Forestry Companies who register for online services to view the status of Forestry contract information held by the Dept Of Agriculture Fisheries amp Food Release 1 of the system will allow foresters amp companies read only access for certain contracts at Pre Approval and First Grant Stages for Afforestation FEPS Roads amp Native Woodland Establishment The range of contacts available will include all contracts where the Approved Forester has submitted a Pre approval application to the Forest Service since the 1 of January 2008 and where the Approved Forester has received authorisation from the Forest Owner to view th
16. plication will be registered for online services and the applicant issued with an AGR username and password Authorisation from Forest Owner to access contract details online Forest Owners FO s will nominate an Approved Forester using FSAuthl or FSAuth2 depending on whether the FO is an individual or company This form gives authorisation from the Forest Owner to allow the Approved Forester to act on their behalf The forms are available on the Department s website http www agriculture gov 1e index jsp file forestry pages forms xml These forms also give authorisation to Forestry Company s Administration non Forester Staff to view the details of all contracts for the Forest Owners held with the company Should a Forest Owner or Approved Forester wish to terminate the authorisation granted they will need to complete form FSAuth3 and return it to the Department This manual describes the IFORIS enquiry functionality that will be made available to Foresters once they have received access to the Department s systems through SSO and when the FO s and Foresters have been linked using CCS Single Sign on The login page can be accessed using the following URL https www agriculture gov ie ssoauthagfood agent jsp This URL can be saved for future use by selecting Favourites and Add to Favourites on the tool bar at the top of the screen In order to enter into the INET application the user must enter their username AGR number and Pas
17. reen will show the Pre Approval details for the selected contract If this is the current stage for the contact this is the screen the user will be navigated to if they enter an applicant s Contract Number on the Agent Home page Details shown in the Heading include e Contract Number Client Number Client Name s Approved Forester Agency Name Details shown in the Application Details section includes Scheme Stage Area Date received Date Advertised A B Case Contract Status Date Approved Expiration of Approval Details shown in the Inspection Details section includes if referred District Inspector name Certifying Inspector name Inspection type Date referred to inspector Date inspected Date Certified Certification Certification Details Details will only show for 1 Approved with Conditions Conditions 1 amp 2 are Free Text fields entered by the inspector conditions 3 5 1s pre defined text 11 Refused Reasons 1 6 Details shown in Referral Details section once referred Prescribed Body Date of Referral Response received Response Date Details shown in Site and Plot Details includes once entered Plot Number GPC Premium Status Claimed Area Digitised Area Net Area Options available are e First Instalment will bring you to the First Instalment screen if appropriate e Back will return you to the contract list page 11 First Instalment Details Afforestation Fi
18. sp Payment Pending Approved Refused Withdrawn Approval Letter Sent Refusal Letter Sent Other Statuses Approved Reduced Area Approved with Conditions Approved with Remedial First Instalment Approved Under Appeal Under Query Remedial Digitization Under Query Description Contract received in the Dept Forms scanned onto iforis system Contract Requires digitisation Contract Digitised Contract with Inspector Contract with Grade 1 Inspector Contract with Admin Staff for Approval Contract Approved Contract Refused Contract Withdrawn 14 Appendix B Security Policy for Usernames and Passwords l Usernames AGR numbers Usernames are issued to allow Approved Foresters access to the Department of Agriculture Fisheries and Food Forestry Computer Systems The usernames passwords and PUK are issued and maintained by the I T Security Unit part of the Information Systems Division of the Department Each username is a personal identifier for use only by the person to whom it is issued and must not be used by anyone else The username of each user is stored on the Forestry database for each transaction carried out by that user This transaction information called an audit trail can be used if necessary by the I T Security Unit to trace the individual responsible for each transaction on the Forestry database Passwords A Password is the main protection against unauthorized access to computer files and should never b
19. sword on the Single Sign On Page Figure 1 and select Login Figure 1 Single Sign on o LB DEPARTMENT EF 13 7D AGRICULTURE FISHERIES amp FOOD Single Sign On Authentication 1 xy w AN ROINN TALMHA OCHTA IASCAIGH AGUS BIA First Time User Forgotten Username Reset Password Login Welcome to Single Username Sign On Your Username is on the letter you received titled AgFood Services Username Itis case sensitive and will be in the format aga Please enter your Password username Your Password will have been emailed ta you during First Time Setup or subsequently and password changed by you to begin the Logon authentication process If you are a first time user you should select the First Time User link in the top left corner Department of Agriculture Fisheries and Food 2008 SSOAUTH 8 0 08 Error Page If the user is not authorised to sign on or there is a problem with their AGR number they will be presented with the following error message Users should contact the Forestry Help Desk on 053 9163400 who will provide assistance in resolving the problem Figure 2 Error Page he Deparment of Wi Agriculture Mi Fisheries and Food m An Ronn Talmhalochta lascaigh agus Bia You are not authorised to access the requested screen Please contact the Forest Service help desk on 053 9163400 On entry to iNet the user will be presented with the Agent Home screen Figure 3
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