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CaseScheduler UserManual CS20070307

1. 08 755 Properties Case Information Case History Case Number 202 fgu Case Title State vs Colier pem 05 04 2006 Case Type Civil Motion Plaintiff Smith Jr John R Defendant collins Kara pe Prosecution Boy Dee oe Defense Wood Jack un Available Witness List Add Witness ONSE EXPERTOS Ep Add Exhibit fa Edit Witness Edit Exhibit fl Remove Witness Remove Exhibit Dg Print Exhibits 40 Copyright JAVS 1981 2007 CaseScheduler 2 0 Software Instruction Manual FIND CASE The Find Case feature of CaseScheduler is useful when the user wishes to find a specific case The Find Case feature will locate cases based on key letters or numbers for search criteria Case Edi View Viewpoints Help 3 3 Mew Case Reschedule Case E Delete Schedule Aa Edi Sratt dj Find Case MT Today 3 Single Day S Work Week 7j Week 33 Month To find a case press the Find Case button and the Find A Case window will open Find A Case Case ID Search Patter d Search A Add Tod Lt Schedule Results Pressing the Search button without any Case ID Search Pattern will result in a list of all the cases for all locations you have in your database Find A Case E mm AddToA dd l Schedule Find A Case You can limit your search X Umm Case ID Search Pattern 00 amp Add To A criteria by adding patterns CP Schedule ound 7 cases of letters o
2. i Available Exhibit List lnk Pen fy Edit Exhibit Ex Remove Exhibit i i Lig Print Exhibits 33 CaseScheduler 2 0 Software Instruction Manual Exhibits and witnesses have been added to the case CR101 and are now a part of that case S CaseScheduler 2 0 nl x Case Edit View Viewpoints Help I New Case IM Publish Case 3 Reschedule Case 2 E4 d Find Case Today 7 Single Day 7 Work Week 7 Week Month Calendar ESI Cases Scheduled for Courtroom 2 Case Number CaseTitle CaseT ype Plaintiff Defendant Prosecution Defense StartT ime I 202 fgu State vs Colier Civil Motion Smith Collins Boy Wood 8 00 4M Smith vs Jones Criminal Bench Trial None None 10 45 AM 4 April 2006 gt SMTWwWTEFS 1 i 234567 8 9101112131415 16 17 18 19 20 21 22 n 23 24 25 26 27 28 29 30 May 2006 SMTWTFS 1 2 3 5 B t 8 391011 12 13 14 15 16 17 18 13 20 21 22 23 24 25 26 27 Case Information Case History E 28 29 30 31 Case Number CR101 Case Title Smith vs Jones Scheduled Case Type m 05 04 2006 He YP Criminal Bench Trial Scheduled History Saa EJ Plaintiff None He Defendant None He Prosecution Mone Er Defense Mone a Available Witness List Williams Susan 8 Add Witness Available Exhibit List Add Exhibit Ink Pen f Edit Witness 4 Edit Exhibit Se Remove Witness OY Remo
3. Copyright JAVS 1981 2007 49 CaseScheduler 2 0 Software Instruction Manual USERS TAB In the left hand column is a list of all the users in the current database They are listed by User ID Last Name and First Name and can be sorted by clicking on the respective header 1 Select a user from the list and the right hand side of the window will show the personal information for the user the user s password and the assigned User Class and User Template 2 You can change a user s information by highlighting the fields to change and typing the information E Edit Users and Site Information Users Site Information User ID SEDET Administrator andrewg anduk ashore auser bbrooks bedwardz bibee blaw bpitt Bule bupandown cbeak cjoe Clerk csantana CWapner dbo dburke deranie doady dowens Last Name Powell Administrator Green Knieriem Shore User Brooks Edwards Ibee Law Pitt dido Upandown Beak Joe Clerk Santana Wapner Boy Burke Crane Jody Owens To add a new user First Name Ryan JAWS Andrew Andy Allen Advanced Bubby Bil Bab Bob Brad bule Bob Cracked Camel Default Carlos Charles Dee Debra Denny Dan Daniel Prefix First Mame Last Mame Su Fix Address City State Zip Phone 1 Phone 2 Email Password User Class Template Add New User
4. checkmark visible to its left the Lock Toolbars function has been enabled Display Events 1 Lock Toolbars rd 58 Copyright JAVS 1981 2007 CaseScheduler 2 0 CONFIGURE SHORTCUTS Software Instruction Manual JAVS CaseScheduler gives the user the ability to map the keyboard with shortcuts for their most used commands with user configurable hotkeys Once configured the programmed keys will be saved for each windows user To configure the keyboard for shortcuts 1 Select the menu item View gt Configure Shortcuts and the Configure Shortcuts window will open a 6 1 Courtroom 1 View Tools Viewpoints Help Tools 1 All case events Today s events Lock Toolbars Load default tool arrangement messe 2 Select the command you wish to set a hot key for Copyright JAVS 1981 2007 Configure Shortcuts Command Nest Case Find Case Mao Case End case Public Mode Private Mode Case Properties Case Log Properties Publish Current Case Publish amp n Entire Day s Cases Shortcut for selected command Load Defaults Configure Shortcuts Command New Case Nest Case Find Case Ho Case End case Public Mode Private Mode Case Properties Case Log Properties Publish Current Case Publish An Entire Day s Cases Sharteut tor selected command None Load Defaultz 59 CaseScheduler 2 0 Software Instruction Manual 3 Use the Sh
5. CaseScheduler 2 0 Software Instruction Manual LOAD DEFAULT TOOL ARRAINGMENT Occasionally windows could be adjusted for size or moved to a different position The Load default Tool Arrangement function will allow the user to set the AutoLog window arrangement back to the default setting To set the window arrangement back to the default setting 1 Select View gt Load Default Tool 5 Arrangement and the AutoLog 5s so RT window arrangement will re set 5 al ed D 10 11 16 Case Started to the default arrangement oar zie EE OW 10 11 18 Child Support Set Order to Dismiss Video disabled Judgment on Guilty Plea x 10 11 20 Motion to Enter Guilty Plea Case Continued Shock Probation Motion to Revoke Probation Probation Order e Order Revoking Probation uf 10 11 20 Order to Dismiss Arraignment Order Remain on same bond x 10 11 21 Judgment on Guilty Court Adjourned Plea B 10 11 20 Order signed Y Capture Controls x uw 10 11 22 Motion to Enter Guilty Proceedings Witnesses Exhibits Plea Net status Connected yf 10 11 22 Shock Probation Cases m 32 ee u 101122 Motion to Revoke LA 090506 Probation B A 10 11 23 Probation Order o Pecan IT End case Ju 1011 23 Order Revoking Probation 10 11 24 Arai t Ord A rraignment Order s Public y S m CaseScheduler 2 0 uw 10112 Case Stopped uf 11 41 23 Case Started Audio Monitor xi l gu 11 41 27 Case Recessed 33 NI quom R 45 67 8 PAL
6. Louisville 502 244 8788 rvanpiajasvs cam ox ge u nknaewn hol Mone v 1 Press the Add New User button and the Enter New User ID window will open Type in the new ID and press the OK button If a user already exists a Duplicate Name notice will appear Select a new ID until successful Enter New User ID Enter the new users desired User ID Mew User 50 Copyright JAVS 1981 2007 CaseScheduler 2 0 Software Instruction Manual 2 The newly created user ID will appear in the Users list and a blank information page will appear E Edit Users and Site Information UserID ewok fred gpeck hball id JAYS Tech im irric Judget judge a jwood kcallins mlark rolark 1 muser natt New User draw sclause sschmilt ssmith slevee tuicas Last Mame Wok Red Peck Ball name Technician Collins Collins Judge judge a Woods Collins Lark Lark User attorney McGraw Schmitt Smith England Lucas First Hame El Fred Greg i Harry Iestname JAWS jim James Default judge a Jack i Kimberly Mark Mick New rig Quick Draw Shirley Sharan Steve Tom Prefix First Mame Last Mame Suffix Address City State Zip Phone 1 Phone 2 Email sexes Password User Class Unknown Template Mone Add New User 3 Type in the personal information for the new user Copyright JAVS 1
7. No Case Type ASCII Max 50 Record Description Examples 101 06RD112501 State vs John Doe KY Jefferson Louisville Family Justice Criminal Jury Trial CASE MASTER 06RD112502 John Doe vs State KY Civil Jury Trial 2 1 2 Case Schedule Record Case Schedule Record ae This record specifies and schedules a predefined case to a predefined resource for Record Description one or more days Record Required Yes If scheduling cases for a predefined resource Column i ipei Column Required FieldName Format Dd 1 Yes Record Identifier ASCII Fixed Must be either 102 or Case Schedule ASCII Max 50 Unique Case ID assignment 3 Yes Location Numeric Max 3 JAVS System ID for a given location 1 255 4 Yes Schedule Date ASCII Max 250 Format MMDDYYYY 5 No ___ Schedule Time ASCII Max 10 Format HHMM Military Time Judge LastName ASCII Max 50 1 1 10 0 Judge First Name ASCII Max 50 1 0 0 0 Examples 102 06RD112501 1 11262006 900 Wapner George gwapner01 CASE SCHEDULE 06RD112502 2 11262006 900 Simoa Ki ksimoa59 2 1 3 Plaintiff Record and Defendant Record Plaintiff Record Record Description This record details information about one or more plaintiffs assigned to a case Record Required 64 Copyright JAVS 1981 2007 CaseScheduler 2 0 Software Instruction Manual at Field Name Format Description Record Identifier ASCII Fixed Must be ei
8. 25 26 27 28 29 30 Case number 202 fqu Title State vs Colier City State County pum Type CR BORSA 10 45am 12 44pm CR101 Scheduled Dates 05 04 2006 Courtroom 2 o The user can use the same conventions for editing and rescheduling a case just as if you had pressed the Reschedule Case button Copyright JAVS 1981 2007 39 CaseScheduler 2 0 When in the week or month views by selecting a case and using Case gt Case Properties the Case Properties window will open From here you can add delete or edit case information just as if you were in the Single Day View Software Instruction Manual CaseScheduler 2 0 Case Edit View Viewpoints Help lule Case JB Delete Schedule JB Edt staff IE G New Case E E Find Case B g Reschedule Case Print Case Log Exit 8 00am 8 59am oo1 jim 8 00am 9 59am 202 fgu 8 00am 8 59am oo1 jim 7 8 910111213 1415 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 June 2006 4567 8 310 FS T 2 3 10 00am 10 14am 001 11 12 13 14 15 16 17 18 18 20 21 22 23 24 25 26 27 28 28 30 2 3 amp amp B 7 B di Courtroom 3 ef Courtroom 4 _ 10 45am 11 44am 11 00am 11 14am 003 ES j 12 45pm 1 59pm 007 12 45pm 1 59pm 007 12 45pm 1 59pm 007 12 45pm 1 59pm 007 1 00pm 1 59pm CR101 2 15pm 3 59pm 003 jim oo I
9. help desk will then provide you with the appropriate activation code for your particular system Type this number in the Activation Code field and press Finish Activation Please contact customer service at 1 87 7 JAVS HLP 1 877 528 7457 to complete activation Pin Humber Activation Cade Back Cancel The JAVS CaseScheduler login screen will appear Type in your user name and password and CaseScheduler is ready to use x TAN Courtroom Login amp Please Login User Name Password Courtroom Courtroorn 1 72 Copyright JAVS 1981 2007 CaseScheduler 2 0 15 Day Trial Period Select the Run Trial and press the Next button Activation Software Instruction Manual Welcome to the Jefferson amp udio Video Systems s software activation wizard Online Activation Phone Activation Run Trial 15 days left Welcome to the Jefferson Audio Video Systems s software activation wizard Press OK and the CaseScheduler login screen will appear Type in your User Name and Password and CaseScheduler is ready to use Copyright JAVS 1981 2007 Please Login Cancel INS Courtroom Login Ah _ i User Name Password Courtroom Courtroom 1 73
10. 00 j Case Number q Location Courtroom 2 Start 06 09 2006 02 00 PM 3 0 j End 06 09 2006 03 29 PM er i 4 D When the new schedule has been completed press the Save button in the lower right corner of the screen d The new time is reflected for that case in the Cases Scheduled list Cazes Scheduled for All Courtroamz Case Number CaseTitle CaseT ype Plaintiff Defendant Prosecution Defense StartTime Location i ool jim Kentucky v white Civil Bench Trial Collins Santana Schmitt Powell Burke 6 00 AM Courtroom 1 i CR101 Smith vs Jones Criminal Bench None Mone Mone None 10 45 4M Courtroom 2 ie or caseseven Civil Bench Trial Collins Collins Co Green Burke Green Boy 12 45PM Courtroom 1 p ri2l2fgu State ve Coller CivilMotion Smith Cline SB Wood PM Courtroom 2 36 Copyright JAVS 1981 2007 CaseScheduler 2 0 Software Instruction Manual There are two other views in the Reschedule Case window that can be used for rescheduling a case The Week View which shows the week in which the scheduled case exists from Monday through Sunday allows the user to move or edit schedules within a given week Just as in the Day View schedules can be dragged to new locations or double clicked for the Edit Appointment dialog Schedule For Case ID 202 fgu Today T Day 3 Week 33 Month J Delete Schedule F Add Schedule E May 2006 June 2006 Monda
11. 17 415 21 22 23 24 25 18 13 20 21 22 8 23 28 23 30 31 25 26 27 2 Case Information Case number 202 fqu Title State vs Colier City State oo County 10 Department EE Sealed Status No Case Type Civil Motion Scheduled Dates 12 45pm 1 59pm 007 1 2 2 15pm 3 59pm 003 jim UD 2 00 start Th casescheduler user SS CaseScheduler 2 0 JB Schedule For Case ID e Capture Professional 2 Select the column for Courtroom 2 Place your mouse starting at 8am then click and drag for the time interval you wish to schedule For this example the schedule will be set for Courtroom 2 from 8am to 10am on Wednesday May 3rd HF Schedule For Case ID 202 fgu Courtroom 3 Wednesday May 03 301 2 456 7 8 9101112 13 456 7 8 910 1415 16 17 18 13 20 11 12 13 14 15 16 17 21 22 23 24 25 26 27 18 18 20 21 22 23 24 8 00am 8 59am o01 jim 28 29 30 31 25 26 27 28 28 30 2346 6 7 amp Case Information Case number 202 fqu Title State vs Colier City State County Department Sealed Status No Case Type Civil Motion Scheduled Dates 12 45pm 1 59pm 007 1 i t K J i 1 i 1 fot 1 1 r a YA 2 2 15pm 3 59pm 003 jim A IRAE Ii 7 1 zx fi 3 When 20 Copyright JAVS 1981 2007 CaseScheduler 2 0 Software
12. 234 Horth Ave Los Angele press the Default Clerk Add to this case button Denny Crane 2345 Willow Way Bastan Default Judge Default Monitor C3 Add to Tul this case The new attorneys will appear in the Edit Prosecution Attorneys window Attorneys assigned to this case Currently active athomeys FirstName LastName Add E First are LastM ame When finished with Attorney Ron Lewis Ron _Lewis Debra Burke Debra Burke entries press the OK button amp Edit Prosecution Attorneys The New Case window will appear with the name of the newly entered Attorneys Info em Remove from case 14 Copyright JAVS 1981 2007 CaseScheduler 2 0 Software Instruction Manual Use the Find button to the right of each field and repeat the same process for adding or finding Defendant and Defense entries When all entries have been made the prosecution and defense personnel will appear in the appropriate fields in the New Case window To schedule this case select the Save and Schedule button Case Number eL Fau Case Title State vs Colier Department Er Criminal Court Plaintiff Smith Jr John Find ne Prosecution Lewis Ron Burke Debra Lewis Ron Burke Debra 00000 0 Defendant Defense Bettler Donald 000000 Rettler Donald Copyright JAVS 1981 2007 15 CaseScheduler 2 0 Scheduling the Date and Time Software Instruction Manual The Day Location View fo
13. Bench Tr Arraignment Criminal Benc Criminal Benc Arraignment Plaintiff None Bundy Collins Collins Collins Santana Collins Collins None Vader Wood Collins None Collins Collins Smith Collins Collins Collins Collins Arrowhead None None None Defendant Collins Green Green Santana Collins Green None Cricket Santana None Green Collins Santana Green Santana Collins None None None Prosecution Law Collins Law Burke Burke Gre Schmitt Boy Green Burke Gre None Boy Schmitt None Burke Gre Boy Schmitt Burke Gre Schmitt Collins None None None i mi New Case ge Reschedule Case m Delete Schedule 1 Edi stat A FindCase J Today 3 Single Day Work Week y week 33 Month Defense Shore Crane Boy Powell Burke Crane Shore Boy None Collins Powell Burke None Boy Wood Powell Burke Boy Powell Burke Boy None None None Burke Crane StartT im 5 0246 5 0246 5 0246 5 0346 5 034 5 0346 5 0346 5 0306 5 04 06 5 0445 5 0446 5 04 46 5 05 06 5 05 46 5 08 46 5 08 06 5 11 AB 5 1146 5 15 46 Location Courtroom 1 Courtroom 1 Courtroom 1 Courtroom 1 Courtroom 1 Courtroom 1 Courtroom 2 Courtroom 1 Courtroom 1 Courtroom 2 Courtroom 1 Courtroom 2 Courtroom 1 Courtroom 1 Courtroom 1 Courtroom 1 Cou
14. Courtroom 1 Courtroom 1 Courtroom 1 Courtroom 2 Courtroom 1 Courtroom 2 Courtroom 1 Courtroom 1 Courtroom 1 Courtroom 1 Ctrl gt Click to view multiple non consecutive days 2nd May 4th and May 8th The example shows a 3 day schedule for May Gises Sebald tov Al Loctlione CaseT ype Case Number CaseTitle Plaintiff Defendant Prosecution Defense StartTime Location 4 May 2006 gt E 001 first of new d Arraignment None Collins Law Collins Burke Crane 10 00 AM Courtroom 1 SMTWTFS I 003 case three Arraignment Bundy Green Law Burke Shore Crane 11 00 AM Courtroom 1 30 1 234565 007 case seven Civil Bench Tr Collins Collins Green Burke Gre Boy 12 45PM Courtroom 1 71 8 9101112 13 8 oo1 jim Jim vs CaseS Civil Bench Tr Collins Santana Schmitt Powell Burke amp 004M Courtroom 1 i um is Ms ve ip a E 007 case seven Civil Bench Tr Collins Collins Green Burke Gre Boy 12 45PM Courtroom 1 28 29 30 31 ool jim Jim vs CaseS Civil Bench Tr Collins Santana Schmitt Powell Burke amp 004M Courtroom 1 I csi casescl Arraignment Arrowhead Collins Collins Boy 9 00 4M Courtroom 1 The Work Week view has two separate ways of viewing the scheduled cases depending on whether the user is looking at a Single Location or All Locations de Find Case T Today T Single Day ii Work Week ki Week 34 Month Copyright JAVS 1981 2007 23 CaseScheduler 2 0 Software Instruction Manual Wh
15. Exhibits can be added to the case through the Add Exhibit button Exhibits can be electronic files or physical objects that are noted in the Add Exhibit dialog To add an exhibit to the current case press the Add Exhibit button Software Instruction Manual Case Information Case History Case Number CR101 Case Title Smith vs Jones Scheduled None i i C S Case Type Criminal Bench Trial v Date s None Ke Criminal Bench Trial Plaintiff None i Defendant None i Prosecution None Ts Defense None A Available Witness List Available Exhibit List E Add Exhibit Willams Susan f Edi Witness fj Edit Exhibit Sy Remove Witness Dx Remove Exhibit ha Print List Dg Print Exhibits 4 Edit Exhibit a Remove Exhibit The Edit Exhibit window will appear Enter the name for the exhibit any notes that pertain to that exhibit and assignment press OK Edit Exhibit x Description Pen was Found under the defendants bed The exhibit is a picture in JPG Format Generic Joint Exhibit Prosecution Exhibit Defense Exhibit Lk CANCEL The exhibit will appear in the Available Exhibit List for the selected case You can add or edit information for a particular exhibit by selecting the exhibit and pressing the Edit Exhibit button The Edit Exhibit window will open Delete add or edit any existing information and press OK Copyright JAVS 1981 2007
16. Plaintiff E w 00 first of new database Arraignment None 002 2nd case Civil Jury Trial Collins i 003 case three Arraignment Bundy uS 004 next day Civil Bench Trial Bute d 222222 Civil Bench Trial None i 333333 Civil Motion None Ii me me vs me Civil Bench Trial Collins 007 case seven Civil Bench Trial Collins Collins Coli II 06 gut Criminal Benc None B oo2 iim JC vs Calendar Criminal Jury T Santana Kentucky v White Civil Bench Trial Collins Defendant Prosecution Collins Bundy Green Collins None None Collins Green None Collins Santana Law Collins Collins Administ Law Burke Collins Burke Burke B None Collins Burke Green None Boy Green Schmitt Defense Shore Shore Crane None None None Collins Boy None Crane Shore Powell Burke StartT ime Burke Crane S 5 017 061 35 Courtroom 1 5 02 06 10 07 5 02 06 10 25 5 02 06 11 32 5 02 06 11 33 5 02 06 11 42 5 02 06 12 07 5 02 06 2 34 5 02 06 4 37 5 03 06 8 58 5 03 06 4 14 Software Instruction Manual Location Courtroom 1 Courtroom 1 Courtroom 1 Courtroom 1 Courtroom 1 Courtroom 1 Courtroom 1 Courtroom 1 Courtroom 1 Courtroom 1 Case Information Case History Log Date s Case Log Information Case Number 001 05 02 2006 Location Default LocationJudge Unknown Clerk Unknown Bailiff Unknown Sealed No The
17. into detail on how to edit and maintain your CaseScheduler information NAVIGATING CASESCHEDULER ey Today Ld Single Day iy work Week Li Week kg Month There are several views in CaseScheduler that allow the user freedom and flexibility to view edit and reschedule cases The Single Day view is the default view for CaseScheduler and allows the user to select any day in any month and see a list of schedules for any selected day and for any courtroom With All Courtrooms selected in the Locations window you can see that for May 3rd there are cases scheduled for both courtrooms 1 and 2 BE CaseScheduler 2 0 Case Edit View viewpoints Help G New Case gl Publish Case ru Reschedule Case M 4 Find Case Today 7 SingeDay 7 Work Week Week Month Cases Scheduled x Cases Scheduled for All Locations Case Number CaseTitle CaseT ype Plaintiff Defendant Prosecution Defense StartTime Location 4 June 2006 gt I ool jiim Jim vs CaseS Civil Bench Tr Collins Santana Schmitt Powell Burke 8 00 AM Courtroom 1 4 5M TwTEF NN ii 202 fqu State vs Colier Civil Motion Smith Collins Boy Wood 8 00 AM Courtroom 2 12 3 i o02 iim JC vs Calend Criminal Jury Santana Collins Boy Green Crane Shore 10 454M Courtroom 1 45 6 7 8 910 CR101 Smith vs Jon Criminal Benc None None None None 10 45AM Courtroom 2 111213141516 17 i 007 case seven Civil Bench Tr Collins Collins Green Burke Gre Boy 12 45PM Courtroom 1 18 1
18. searching the database for existing contacts When all witnesses are assigned to the case press the OK button Copyright JAVS 1981 2007 31 CaseScheduler 2 0 Software Instruction Manual CaseScheduler returns to the Day View and the new witness appears in the Available Witness List for that case Case Information Case History Case Number CR101 Case Title Scheduled Case Type Date s shone Plaintiff Mane xr Defendant Prosecution None 3s Defense Available Witness List Willams Susan Edit Witness Sy Remove Witness a Print List smithvsJones 000000000000 Criminal Bench Trial zi Mone Eaj Mane mJ Available Exhibit List np Add Exhibit i4 Edit Exhibit Ax Remove Exhibit a Print Exhibits To add or edit information for a particular witness select the witness and press the Edit Witness button The Witness Edit window will open Delete add or edit any existing information and press OK Available Witness List 2 Add Witness fa Ss Remove Witness Williams Susan First Marne Edit Witness Last Mame Address Ciby State zip Code Phone 1 fa Print List Phone z Fax Email Party 32 Susan Williams 2365 Bush Farm Lane San Deiga CA 72534 714 555 2243 swiilliarsianl cam Suffix DK Cancel Copyright JAVS 1981 2007 CaseScheduler 2 0
19. with an identifier at the beginning of each row in column 1 defining the format of the fields that follow in that row The identifiers are either fixed 3 digit numbers or fixed record labels Note that record labels are varying in length depending on the record being represented and are not case sensitive Each of the record types is discussed along with their formatting characteristics in the following tables Copyright JAVS 1981 2007 63 CaseScheduler 2 0 Software Instruction Manual 2 1 1 Case Master Record Case Master Record This is the main record type for which cases are defined For every case imported to the JAVS database at least one of these records must exist before any other records will be allowed for importing It need only be imported once to define a case but may be included as many times as desired across multiple days Subsequent imports will attempt to update information contained in the most recent import for cases already existing in the database Record Required Yes Reaured FieldName Format Descipin 1 Yes Record Identifier ASCII Fixed Must be either 101 or Case Master 2 Yes Case Number ASCII Max 50 Unique Case ID assignment 3 Yes CaseTitle ASCI Mac250 4 No State X ASCI Mac10 5 No Comnty ASCI Max50 o 6 No City X ASCH Mac50 7 No Department ASCII Max 50 8
20. 04 05 10 4 Courtroom 2 5 04 05 12 4 Courtroom 1 5 04 06 2 00 Courtroom 2 5 05 06 8 00 Courtroom 1 5 05 06 12 4 Courtroom 1 CaseType Arraignment Arraignment Civil Bench Trial Civil Bench Trial Criminal Jury Trial Civil Bench Trial Criminal Bench Trial Guilty Plea Civil Bench Trial Criminal Bench Trial Civil Bench Trial Civil Motion Civil Bench Trial Civil Bench Trial Prosecution Law Collins Law Burke Burke Green Schmitt Boy Green Burke Green None Boy Schmitt None Burke Green Boy Schmitt Burke Green Santana None Collins Santana i Green If a Single Location is selected CaseScheduler switches to a single week view Monday through Friday with time of day increments for that location LITTDIANM X X X SEG 0s Case Edit View Viewpoints Help New Case ji Reschedule Case JB Delete Schedule i corsi Find Case Y Today 7 Single Day 7 Week Si Month ases Scheduled S Cases Scheduled for Courtroom 1 7 8 9101112 13 1415 16 17 18 19 20 21 22 23 24 25 26 27 28 23 30 31 June 2006 SMIWwWTFS 1 253 4567 8910 1112 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 2345678 3 Courtroom 1 Courtroom 2 Courtroom 3 Courtroom 4 8 00am 8 59am oo1 jim 8 00am 8 59am oo1 jim 8 00am m oo1 jim 10 00am 10 14am 001 10 45am 12 44pm oo2 jim 11 00am 11 14am 003 12 45pm 1 59pm 007 12 45pm 1 59pm 007 12 45pm
21. 1 59pm 007 12 45pm 1 59pm 007 2 15pm 3 59pm 003 jim Copyright JAVS 1981 2007 CaseScheduler 2 0 Software Instruction Manual By selecting any day Monday through Friday of any week in any month will show the schedules for that week of that m 4 Hay 2006 b EMTWIFS 3010123456 1415 16 17 18 13 20 2 22 23 24 25 26 27 28 29 30 31 The Week view has two separate ways of viewing the scheduled cases depending on whether onth Cases Scheduled for Courtroom 1 Monday May 08 Tuesday May 09 Wednesday May 10 9 00am 10 59am cs1 Thursday May 11 Friday May 12 1 8 45am 9 14am 06 guf 10 00am 1 59pm 06 guf the user is looking at a Single Location or All Locations Sunday of the selected week BE CaseScheduler A Case Edit View Viewpoints TB New Case a Reschedule Case m Delete Schedule d FindCase T Today MF Single Day S Work Week X Cases Scheduled for All Locations Cases Scheduled 4 May 2006 gt SMTWwWTFS 31123456 7 8 91011 12 13 1415 16 17 18 13 20 21 22 23 24 25 26 27 28 29 30 31 June 2006 SMTWwWTEFS Help Case Number Copyright JAVS 1981 2007 3 ies Eqit Sts CaseTitle Kentucky v casescl Ff 3 Month di Find Case 4 Today 4 Single Day F Work Week 51 Month When All Locations is sele
22. 12502 06RD112502PLREP01 Bob Bay 66 Copyright JAVS 1981 2007 CaseScheduler 2 0 Software Instruction Manual 2 1 4 Witness Record Witness Record This record details information about one or more plaintiff representatives Record Description Bem Sn Ape Record Required PNO BSABBEN roel see Field Name Format Description 1 Yes Recordidentfier ASCII Fixed Must be either 107 or Witness No Prefix ASCII Max 15 Yes First Name ASCII M 50 amp ves Last Name AScliMax80 No jSufx ASCII Max 10 J Address ASCII Max 50 S EN o Ne Addesi ASCI Max50 oOo oS he 9 Cit ASCII Max 50 10 i State ASCII Max 10 Zio ASCHI Max10 gt J o Phoei ASCI Max14 J Phoe2 ASCI Mac 4 J Email ASCI Mac50 gt 15 li External ID Ke Numeric Max 25 CMS Record Identifier If Applicable Examples 105 06RD112501 06RD112501WIT01 Jay Walker 998 Some St Louisville KY 40223 0001 112222 PLAINTIFF O6RD112502 06RD1 12502PL01 Bob Bay 999 Some St Louisville KY 40223 0001 112222 2 2 XML Formats An XML document is a text document made up of a sequence of characters It is a well formed document that conforms to a set of rules similar to the following e One and only one root element exi
23. 15 day trial period The first time CaseScheduler is launched an activation message will appear with three choices Activation Welcome to the Jefferson Audio Video Systems s software activation wizard Online Activation Phone Activation C Run Trial 15 days left Cancel Online Activation Select Online Activation and press Next Enter the Serial Number and Password provided on the Installation CD Activation Please enter your serial number and password for online activation Serial Number Password po Back Finish Cancel 70 Copyright JAVS 1981 2007 CaseScheduler 2 0 Software Instruction Manual After entering the Password and Serial Number press the Finish button and the JAVS CaseScheduler login screen will appear Type in your user name and password and CaseScheduler is ready to use E TAN Courtroom Login amp Please Login User Name Password Courtroom Courtroom 1 Phone Activation Select Phone Activation and press Next Activation Welcome to the Jefferson Audic Video Systems s software activation wizard Online Activation Phone Activation C Run Trial 14 days left Back Mest Beel Copyright JAVS 1981 2007 71 CaseScheduler 2 0 Software Instruction Manual A contact screen will appear with the JAVS help desk phone number Contact the JAVS help desk with the number provided and give the Pin Number to the help desk technician The JAVS
24. 320 21 22 23 24 B 003 im Jimminy Cric Guilty Plea Vader Wood Cricket Boy Collins 2 45PM Courtroom 1 25 26 27 28 29 30 July 2006 Courtroom 2 Mj Courtroom 3 D AutoLog 6 0 leach E 3 sem SUD E All days that have a BOLD date on the calendar are days that DT A EOD have scheduled cases 8 8101112 13 1415 16 1 18 13 20 2 22 23 24 25 26 27 28 23 30 3l Clicking on individual days in the calendar will update the case list to reflect that days scheduled cases 22 Copyright JAVS 1981 2007 CaseScheduler 2 0 Software Instruction Manual May 2006 gt BSUMCDUW LE S 0123456 sese 7 8 91011 12 13 1415 16 17 18 13 20 21 22 23 24 25 26 27 28 23 30 31 Case Number i ool im igi 007 CaseTitle Jim vs CaseS case sever CaseType Plaintiff Civil Bench Tr Collins Civil Bench Tr Collins Collins Prosecution Defense StartT ime Defendant Location Santana Schmitt Powell Burke amp 004M Courtroom 1 Green Burke Gre Boy 12 45PM Courtroom 1 x Cases Scheduled for All Locations Defense Case Number CaseTitle CaseT ype Plaintiff Defendant Prosecution StartTime Location lt May 2006 gt i 06 ut Criminal Benc None None None None 8 454M Courtroom 1 SM TW T E S 06 guf Criminal Benc None None None None 10 00AM Courtroom 1 05123456 7 8 9101112 13 1415 16 17 18 13 20 21 22 23 24 25 26 27 28 29 30 31 Shift gt Select f
25. 6 0 Copyright JAVS 1981 2007 CaseScheduler 2 0 Software Instruction Manual Case Number This field is for the case number that will be used in the court records Case Title This field is for the name of the case that will be used in the court record Case Type This field is for the type of case that is to be held in a particular courtroom Plaintiff Defendant These fields are for the name s of the plaintiffs or the defendants Prosecution Defense These fields are for the name s of the prosecution or defense attorneys Start Time This field is for the scheduled case s month day and time of day Location This field is to show the location for a scheduled appointment and will only be visible when you select All Locations which will only be available when multiple courtrooms exist CaseScheduler has a calendar view window which allows Cases Scheduled x the user to choose a day to schedule a case from a scrolling calendar Bold dates indicate there is a schedule or multiple schedules entered for that date Screen size settings will 4 January 2006 determine how many months are displayed at a time SoM Tw TOF 5 Selecting the blue right and left arrows will scroll the month 123 45 6 view up or down for scheduling on other months throughout 8 31011121314 the year 1516 17 188 E 20 21 ff 23 24 25 Sb 2r 28 Click once and hold on the date bar p 24 30 3i and a pull down menu will allow Case View Viewpoints H
26. 7 12 45pm 007 per EREDAR ANA ele NAE 12 45pm 007 12 45pm 007 10 45am CR101 7 28 29 30 31 25 26 27 28 29 30 Lan eT 1 00pm CR101 12 45pm 007 2 15pm O03 jin Friday f Sat Sun Ene Case Information Case number 202 fgu EE Title State vs Colier 3 00am S City 8 00am ool jm ERE core 10 00am 06 guf 14 County Department Sealed Status No Case Type Civil Motion Scheduled Dates 20 05 04 2006 Courtroom 2 9 00am dfsdfgd 21 27 28 3 4 In all three views Day Week and Month case information is displayed at the left side of the window along with the existing scheduled date s for that case Also in all three views the user has the ability to delete a schedule or add a new schedule 38 Copyright JAVS 1981 2007 Save CaseScheduler 2 0 Software Instruction Manual Another way to edit and reschedule a case would be through the Case Information window When in the Single Day View pressing the edit button to the right of the Scheduled Date s field for a selected case will also open the reschedule case dialog Case Information Case History Case Number 202 Fqu Case Title State vs Colier Scheduled josyosz006 Date s D5 D4 2006 Case Type Civil Motion d Schedule For Case ID 202 fgu Today 7 Day 07 Week 33 Month JR Delete Schedule f Add Schedule p e E T A fL eel SMTWT FS Thursday May 04 2829 3031 1 11 12 13 14 15 16 18 18 20 21 22 23 24
27. 9 55 AM Starting Import 1 1 22 2006 1 0 59 55 AMETS USO TUENDUM UIN D TNT S 11 22 2006 10 59 55 AM Checking Database 11 22 2006 10 59 55 AM Checking input file exists 11 22 2006 10 59 55 AM Opening input file 11 22 2006 10 59 55 AM Cannot schedule case start time has already expired on line 2 11 22 2006 10 59 55 AM User not found for id 1001 11 22 2006 10 59 55 AM Case already scheduled for date Record Ignored Line 5 11 22 2006 10 59 55 AM User not found for id 1002 11 22 2006 10 59 55 AM Case already scheduled for date Record Ignored Line 8 11 22 2006 10 59 55 AM Case Does Not Exist Case Number IMP04 line 10 11 22 2006 10 59 55 AM User not found for id 1001 11 22 2006 10 59 55 AM User not found for id 1001 11 22 2006 10 59 55 AM User not found for id 1001 11 22 2006 10 59 55 AM User not found for id 1001 11 22 2006 10 59 55 AM User not found for id 1001 11 22 2006 10 59 55 AM Finished input File 11 22 2006 10 59 55 AM Processed 24 Records 11 22 2006 10 59 55 AM Status Success 11 22 2006 10 59 55 AM Processed 5 Master Cases with 0 errors 11 22 2006 10 59 55 AM Processed 11 Case Schedules with 4 errors Sample JAVS Import Log File Format Copyright JAVS 1981 2007 69 CaseScheduler 2 0 Software Instruction Manual Appendix A ACTIVATION The JAVS software set requires that each user activate the software before it can be used There are three ways to activate the software Online Activation Phone Activation and a
28. 981 2007 51 CaseScheduler 2 0 Software Instruction Manual Edit Users and Site Information cont Password User Class and Template For a user to be able to log in to JAVS AutoLog they must first be assigned a password a user class and user template JAVS has created a default set of User Classes and Templates to assign to new users or re assign to pre existing users For Example If the new user is a judge he can be assigned a User Class of Judge with a Template of Judge Advanced The Password is hidden for the user s privacy natt attorney new New User Smith John Password iia eee MeGraw Quick Draw TU mi vw sschmitt Schmitt Shirley Template Unknown ssmith Smith Sharon Judge stevee England Steve Clerk tlucas Lucas Tom m Bailiff tma Attorney Security Monitor Dther x natt attorney new Password Paid qdraw McGraw Quick Draw aiea User Class v sschmitt Schmitt Shirley Template ivi ssmith Smith Sharon D EISE stevee England Steve K Judge Advanced tlucas Lucas Tom v Add New User Add New User Add New User Judge Standard This Judge would have JAVS AutoLog and JAVS CaseScheduler advanced user rights 52 Copyright JAVS 1981 2007 CaseScheduler 2 0 Software Instruction Manual SITE INFORMATION TAB The site information tab allows the user to add or delete Case Types and Departments JAVS provides a default l
29. Case Case Number Department Plaintiff Prosecution Scheduled History Locations Defendant Defense J Courtroom 2 1 Courtroom 3 X Cases Scheduled for Courtroom 1 CaseTitle CaseT ype Plaintiff Defendant Prosecution Defense StartTime m Save and Schedule Cancel Copyright JAVS 1981 2007 CaseScheduler 2 0 Software Instruction Manual Adding Contacts to a Case To enter a Plaintiff Prosecution Defendant and Defense press the Find button to the right of each field PPPPPPT TTT eee EEE E CLEC C LCL E CEEOL ELEC CL ECE LCL CCE C LCCC CLC C CLC C CLC LECCE COLO LLCO LCCC CLEC LCCC LECCE LCCC CLEC CLC C LCL E ELLE LEE CECE EEC E LEE E LEE LEE E CECE LCE CELE LCE CECE LCE CECE CLEC LECCE ECE CLC C LCC LECCE LECCE LECCE LCL ELLE LECCE LLC LLL Ls PPPOE CELE CE LCL LCL CELL LC LLL LC LLC C CLEC ECL CCL CCL LCC LECCE ELLE CLEC ELLE LEE L EEL C LCL ELLE LLL CLC CLEC ELLE L ELLE C CLEC C LLL LL LLC LL Les Press the Find button to the right of the Plaintiff field to enter a new Plaintiff or to find an existing Plaintiff in the database The Edit Plaintiffs screen will open BE CaseScheduler 2 0 Case Edit View Viewpoints Help Edit Plaintiffs i New case IB Publish Case 3 Resch Find case 7 Today 4 People assigned to this case X Cases Sc FirstN ame LastName Address Ted Bundy Cell4 Defense StartTime Create New E dit 2 Cont
30. Case Edit View Tools Viewpoints Help 6 New Case D A Find case 5 Print Current Case Log B Case Properties Bench Conf X Add Log Event Add Case Note Proceedings X Events vl Time Event Hu 101116 Case Started ial Dates Set Child Support Set A 10 11 17 Trial Dates Set Case Continue Order signed uf 10 11 18 Chid Support Set Order to Dismiss Judgment on Guilty Plea TTE Motion to Enter Guilty Plea uf 10 11 20 Shock Probation Motion to Revoke Probation Probation Order TET Order Revoking Probation Z 10 11 20 Order to Dismiss Arraignment Order Remain on same bond y 10 11 21 Judgment on Guilty Plea Court Adjourned Case Continued Y 10 11 20 Order signed x 10 11 22 Motion to Enter Guilty Plea Capture Controls x Proceedings Witnesses Exhibits Net status Connected Eg Recording 5 3 Cases x A 10 11 22 Motion to Revoke Probation eo By Recess l T End case uf 10 11 23 Order Revoking Probation on Case ia MY 10 11 24 Arraignment Order AH 10 11 27 Case Stopped GS Pai Private gu 11 41 23 Case Started Audio Monitor x aal 6 gt dm a 090506 Wf 10 11 23 Probation Order A 11 41 27 Case Recessed m CaseScheduler 2 0 Brso os 6 0 2345 67 BPALR Ready LOCK TOOLBARS View Tools Viewpoints H Tools n By going to View gt Lock Toolbars you can choose to make AutoLog s rt toolbars moveable or fixed in their position If Lock Toolbars has a
31. Case History Log Report window will open There are Filter options available to suit the needs of your history report plus the ability to select all logged sessions for the selected case or a range of dates for the selected case Case History Log Report Case Information Case Number O01 Tithe Filter Sessions Include Private Events t Date Range Include Notes Include Private Notes Al Sessions first of new database From 5 1 2006 Ta 5 2 2006 Done CaseLog Copyright JAVS 1981 2007 CaseScheduler 2 0 Software Instruction Manual Utilities PUBLISH CASE The Publish Case function allows the user to publish cases to CD DVD or a network folder The published case will consist of the audio video media for the case and a CVL file which when launched will open JAVS CaseViewer You can view the case with the options chosen for public and private information and the case log To publish a case 1 Select a case from a schedule view 2 Select Case gt Publish Case and the Publish Wizard main screen will open amp CaseScheduler 2 0 JAVS Publishing Wizard Case View Viewpoints Help Welcome to the Case Publishing Wizard Login IL New Case This wizard will walk you through the process of writing Case amp Find Case documents and video to a CD or DVD I Publish Case amp Reschedule Case Delete Schedule Al Edit Users an
32. Case Type Arraignment ka Plaintiff Smith Jr John Prosecution Defendant Defense Press the Find button to the right of the Prosecution field The Edit Prosecution Attorney screen will appear 2 CaseScheduler 2 1 Edit Prosecution Attorneys Case View Tools Viewpoints Help Attorneys assigned to this case Currently active attomeys Reschedule Case JB Delete Sch E FirstName LastName FirstName LastName 4 Find Case J Today 3 Single Day 5 worl Cases Scheduled 4 March 2007 cution Defense StartTime SM Tw E 25 26 2728 1 45678 peas Edit Attorneys Info rs Remove from case Search All Attorneys R Sem J Enter search string or blank for all Scheduled History 1 FirstName LastName Address 3 All Locations Ef Courtroom 1 HE Courtroom 2 HE Courtroom 3 em Addto ix this case 12 Copyright JAVS 1981 2007 CaseScheduler 2 0 Software Instruction Manual Press the Create New button to enter the name of the prosecuting attorney you will be scheduling Create Hew vom Remove from case After pressing the Create New buiton the Edit ib Edit User User screen will appear Enter the contact information for the assigned attorney and press TT T OK ree mui Address City State Zip Code Phone 1 Phone 2 Email The new Attorney will appear in t
33. Cases Report Courtroom 1 Case Number Case Title Start Time End Time test02 08 00 AM 08 15 AM oolnextcase Next Case Icon Auto 10 00 AM 10 44 AM auto0001 12 55 PM 01 05 PM 3 auto0002 01 20 PM 01 35 PM auto0003 02 00 PM 02 35 PM auto0004 02 45 PM 02 59 PM auto0005 03 11 PM 03 44 PM auto0006 03 50 PM 04 14 PM auto0007 04 15 PM 04 20 PM autoDD07 04 15 PM 04 20 PM v lili gt ma m m jv 4 V ih CaseScheduler User TA 162 PDF print erro CaseScheduler 2 0 e Capture Professional CEUTE RI 4 40PM start 6 Select File gt Page Setup and the Page Setup window will open Pape Setup js mmi hea ae lmam Paper Size Letter 5 11 inches Source OnlvOne t Orientation Margins inches Portrait ter os Right Printer 56 Copyright JAVS 1981 2007 CaseScheduler 2 0 Software Instruction Manual 7 Press the Printer button to select the printer you wish to use Select your printer and press OK Pape Setup Printer Status Type HP Laserlet 8000 Seres PCL amp Where Upstairs Hallway Comment 8 In the Print Preview window select the menu item File gt Print or press the Print button and the case schedule will be printed Ne amp Print Preview Print Ctrl F 9 When printing is complete press the Close button close to return to CaseScheculer Copyright JAVS 1981 2007 57
34. Instruction Manual mouse button is released the Edit Appointment window will open You can change the time and date the case is scheduled along with the location of the scheduled case K Edit Appointment Case Number 202 Fgu Location _ourcrooam 2 Start 05 03 2006 D8 DD AM oe Mo Auta Start v End 05 03 2006 ozo AM T w Mo Auto Stop vi The choices for automatically starting are um i Edit Appointment No Auto Start Auto Start 5 minutes early Tu Case Number 10 minutes early and 30 minutes early Location Courtroom 2 Start 05 03 2006 08 00 AM w No Auto Start Auto Start 5 Min Early Auto Start 10 Min Early End 05 03 2006 09 29 AM Auto Start 30 Min Early Auto Start Completed K Edit Appointment The choice for automatically stopping a case is Stop and no Auto Start Case Number The Auto Start Completed and Auto Stop Location Courtroom 2 E Completed are not selections and will start 05 03 2006 08 00AM No Auto Start v display in the cases schedule after the End osos200609 29 aM S w ero Start vi No Auto Stop v Auto Start and Auto Stop schedule IS No Auto Stop pisos e a complete Auto Stop Auto Stop Completed D 4 Press OK to confirm the appointment and you will return to the Schedule for Case XYZ At this point you may add more days and times for the particula
35. JAVS Digital Recording and Documentation System LAM CaseScheduler 2 0 Instruction Manual Manual Version CS20070307 4 CaseScheduler 2 0 Software Instruction Manual Copyright JAVS 1981 2007 1 CaseScheduler 2 0 Software Instruction Manual Table of Contents Introduction to CaseScheduler 2 0 ccccceccccssececeseeeceececeeceeeesseeeeeseceteueeeeseesaeees 4 Getting SUNS NEN RE MT 5 Wero me DR 5 inis dote Y 289 aNG NEEDED 5 Creating a NEW COS 6 cuuierimdundentieeden E R 8 New Gase VIDdoW oeste dots tima did tn aha ah igtest atin DU I rt U Lat eked LE LS M red 8 Adding COntacts 10 4 Case sects santas ces ieee ca ete coim T 10 Scheduling the Date and Time eeseeeseseeeeeseeeeennenen 16 Edit Appointment WINGOW utei ea ree ah i a n etin ua ce ce Fun at 18 AUTO eese lU TITTEN 20 GaSe Scheduler Feature Sonstad seus ttov eaiet teh dion buste tudse uen 22 Navigating CaseScheduler ccccccecccccseeeeeceeeceeeeeseaeeceesaeeeeesaeeeeeseeesaeeeeeeaas 22 Changing and adding case INformatiOn ccccseeeceeceeeeeseeeeseeeeeesaeeeesaaeeees 29 Adding witnesses arg EXPIDIS ss ias ED Dy He E Docet RII o e ER eria teta 30 Adding Attorneys defendants and plaintiffs seessseeessssssss 34 MOESCNEOUIC CASE 3x sncs e E 35 FINO is m ooo tsa cet ene escad yesh M 41 CASS MISI Ol V oat tates atte aetna tessa ose ame eee pie 43 AOI SENSERI TET
36. TE EN RR RR RR 46 miuecEeLIT T E 46 Edit Users and Site JnformalloD une eei tke vedi DIA Deer Nei eee 49 Gye oii TaD T T S 50 ote Intormiatlon TaD sexe diucudiedqedendz gece hee irradi texas a ce due dut tusediesalibos de 53 PIAFO OM CU earr ss su yadeeeaapates a cnaaudaiunredieeeiseeuneitearer 55 Load Default Tool ArrainQment ccccsecccsseeecessseeeeceuseeceeeeeseusesseueesseeseneees 58 LOCK OOM c PN ENDE 58 Gontigu re NONGOS ceea eem eh aum testas diac i rcuteudmuasueE fs queue ts 59 Ingloro qii CaSe 8 Bc rz et Tm 61 Case Management System Import Specification seeessseesssssss 63 2 Copyright JAVS 1981 2007 CaseScheduler 2 0 Software Instruction Manual nYoeajeplclc 70 PGT UN ON MET UTE 70 MTE FG UY co T MU 70 FON SFC UM ANNO p NER TP 71 ISI ANI ud M 73 Was this manual helpful E mail comments to manuals javs com Copyright JAVS 1981 2007 3 CaseScheduler 2 0 Software Instruction Manual Introduction to CaseScheduler 2 0 CaseScheduler is a scheduling tool primarily used in courtroom applications in conjunction with JAVS AutoLog 6 0 CaseScheduler will provide the end user with features such as an easy to use GUI Graphical User Interface that includes the location of the scheduled case a calendar the defendant plaintiff attorney s and court staff information From CaseScheduler a user can view a case s
37. View Courtroom 1 and October 25th for the day of schedules to print There are 10 schedules on October 25th 2006 in Courtroom 1 Cases Scheduled a Cases Scheduled for Courtroom 1 4 October 2006 gt Case Number CaseTitle CaseT ype Plaintiff Defendant Prosecution Defense StartT ime 8 M T WT Pos B test02 None Doe Crane Stein Schmitt Shore 8 00 AM 2 i oolnextcase Next Case Icon A Civil Bench Trial None None None None 10 00 4M Wu amp FG r ad auto0001 Arraignment None None None None 12 55 PM 8 310111213 14 i autoD002 Arraignment None None None None 1 20 PM 15 16 171813 20 21 auto0003 Arraignment None None None None 2 00 PM s zs m 252728 autoD004 Arraignment None None None None 2 45 PM ee autoD005 Arraignment None None None None 3 11 PM ovens epos ee auto0006 Arraignment None None None None 3 50 PM LIRE Ma autoDO07 Arraignment None None None None 4 15 PM 5 678 91011 ee autoD007 Arraignment None None None None 4 15 PM 12131415 16 17 18 19 20 21 22 23 24 25 26 27 28 23 30 Scheduled History f Locations x All Locations E FS Courtroom 2 8 New Location 3 4 Select the menu item Case gt Print Schedule or press the toolbar Print Schedule button Wi Prink Schedule Copyright JAVS 1981 2007 55 CaseScheduler 2 0 Software Instruction Manual 5 A Print Preview window will open with a list of schedules for that day SF FF Bl 100 xr GU cose B OF Scheduled
38. ach other and help streamline the day to day tasks of court personnel 2 0 File Specification When creating files to be imported from an external source there are one of two file formats that are accepted by the import wizard Both formats are detailed and discussed in the following sections 2 1 CSV Formats Comma separated value files are text files which have one or more records i e lines of data that represent certain types of case information They can be automated by a hosting case management software system or user generated by use of a text editor application They can also be generated using most spreadsheet applications saving the spreadsheet information using the common CSV format where each spreadsheet column represents a field within the record Each record within a data file represents one of seven different record types Each record type follows a predefined format allowing fields of data to be separated by commas All records have required fields meaning they will not be processed unless the minimum amount of information is present for the record Some records also have additional optional fields of information that although not critical to the operation of the data being imported assists the system in categorizing and providing additional information about the case being scheduled Each record however must have placeholders for the field regardless of whether data is supplied for that field Each record is preceded
39. act June 2006 Info SMTWtTF s Remove from case Plaintiff Y Prosecution Search All Plaintiff s Defendants soc MEM Defense Enter search string or blank for all Scheduled History Case Schedules 39 All Courtrooms Wf Courtroom 1 Mig Courtroom 2 Wf Courtroom 3 MI Courtroom 4 De Addto pl this case First ame LastName Address To create a new Plaintiff press the Create New button Remove 3 from case 10 Copyright JAVS 1981 2007 CaseScheduler 2 0 The Edit Contact window will appear Enter all the information you wish to keep on record for that particular plaintiff and press OK The new Plaintiff will appear in the Edit Plaintiffs window You may add more names by pressing the Create New button and entering the information for additional Plaintiffs or you can search the database for existing Plaintiffs Edit Contact First Name Last Name Address City State Zip Code Phane 1 Phane 2 T Fax Software Instruction Manual Prefix Suffix Edit Plaintiffs People assigned to this case FirstN ame LastName Address Smith 23423 Maple Ave Create New Edit 23 Contact Info l Remove from case To find a name that has already been entered into the database press the Search button and a list of available Plaintiffs and Defendants will ap
40. ad pressed the Tite State vs Coler Reschedule Case ar button Case Type Civil Motion 10 45am 12 44pm CR101 Scheduled Dates 05 04 2006 Courtroom 2 12 45pm 1 59pm 007 Done 42 Copyright JAVS 1981 2007 CaseScheduler 2 0 Software Instruction Manual CASE HISTORY Any case that has been logged by JAVS AutoLog will have a case history This history will consist of the Case Number the Location and Dates the case was logged and other information that pertains to that case To view a list of cases that have a history associated with them select a Eames x location or all locations and press the History tab above the Locations dialog In any view Day Week or Month the list of cases will be only those cases which have been logged 4 June 2006 gt S M I M T FS 1 23 5 6 f 4 910 111213141516 17 18 1920 21 22 23 24 25 26 27 28 23 30 July 2006 SMTWTEFS B Courtroom 2 ES Courtroom 3 AB Courtroom 4 In the Single Day view select a case from the list Select the Case History tab and then select a date you wish to see the history for The Case Log Information field will have information about the case Cases Logged for All Caurtrooms Case Number CaseT ttle CaseT ype Plaintiff Defendant Prosecution Defense StartTime Location E w O01 first of new database Arraignment Mone Collins Law Collins Burke Crane 5401 06 1 35 Courtroom 1 I Q2 2nd cas
41. case field Press OK People assigned ta this case Search All witnesses eet Found 31 entries First ame Last ame Address James Collins 12219 Crosswinds Drive James Colins 12213 Crosswinds Drive Kara Colins 12219 Overdrive Lane Jiminy Cricket 2 Hole In The Ground England aiid Add to 7 this case 30 Copyright JAVS 1981 2007 CaseScheduler 2 0 If this is a new witness press the Create New button First Mame Last Mame Lreate M ew Address Ciby State The Witness Edit window will open After a entering all the information to keep on Phone 1 record press the OK button Phone 2 Fax Be sure to include the Party to which the ue witness belongs Party The new witness name will appear in the People assigned to this case name field Software Instruction Manual Susan Williarns 2365 Bush Farm Lane San Deigo C 72534 714 555 2243 swilliarsieaol cam Suffix OF Cancel People assigned to this case First ame Address 2365 Bush Farm Lane Last ame William To remove a witness select the witness to remove and press the Remove from case button A confirmation screen will appear Press Yes or No to confirm If Yes the witness will be removed from the case from case Are you sure Remove Williams Susan From Ehe current witness list More witnesses can be added by creating new contacts or by
42. cted the view stays in the list view and shows all the scheduled cases for the selected week for each courtroom The week view extends through Saturday and CaseType Civil Bench Arraignment Criminal Ben Criminal Ben Plaintiff Collins Arrowhead None None Defendant Santana Collins None None Prosecutio Defense Schmitt Powell Burke Collins None None StartTime 5 08 06 8 5 08 06 3 5 11 06 8 5 11 01 Location Courtroom 1 Courtroom 1 Courtroom 1 Courtroom 1 25 CaseScheduler 2 0 Software Instruction Manual If a Single Location is selected CaseScheduler switches to a single week view Monday through Sunday of scheduled case blocks for each day S CaseScheduler 2 0 Case Edit View Viewpoints Help New Case Reschedule Case JB Delete Schedule 3 Edit staff 4 Find Case Y Today Y Single Day F Work Week 3 Month Cases Scheduled i x Cases Scheduled for Courtroom 1 Monday May 08 Thursday May 11 May 2006 LT 5 MTSWw1T S 3123456 9 00am cs 8 45am O6 gut 7 8 9101112 13 1415 16 17 18 13 20 21 22 23 24 25 26 2 28 23 30 31 8 00am ool im 10 00am O6 gut June 2006 SMTWT FS Friday May 12 Scheduled History Case Schedules Eri Courtroom 1 Wednesday May 10 Saturday May 13 HH Courtroom 2 fa Courtroom 3 Courtroom 4 Sunday May 14 The Month view has two separate ways of viewing the scheduled cases depending o
43. d Site Information 3 Select Next and the Case Selection Criteria window z ONE ase Selection Criteria will appear Select the Case or cases to write to the media JAVS Publishing Wizard You can choose to publish only the current case a specific date for Publishing options that case or the entire Publish today s log case histo ry for that case Write only the events and media files created today to disc Case 0908506 A case history means that Publish specfic date Thursday September 07 200 a case has been logged more than once on different dates and times write the events and media Files fram the selected date to disc Publish case history Write all events and media Files Far this entire case to disc 4 Press the Next button when the Case Selection Criteria has chosen 46 Copyright JAVS 1981 2007 CaseScheduler 2 0 5 The Select Files window will appear You can choose to include Public and Private case information The Options section se if you want to include the case log and public and private notes 6 Press Next and the Select Action window will appear You can choose to want to publish on CD DVD or to a Network Share folder Copyright JAVS 1981 2007 Software Instruction Manual JAVS Publishing Wizard Select Files Select the documents bo include on the media Public Privabe f Include Public Case Information Only Include Public And Private Case Inf
44. e Civil Jury Trial Collins Bundy Collins Administ Shore 5 02 06 10 07 Courtroom 1 amp O03 case three Arraignment Bundy Green Law Burke Shore Crane 5 02 06 10 25 Courtroom 1 ug 004 next day Civil Bench Trial Bute Collins Collins None 5 0206 11 32 Courtroom 1 doddog Civil Bench Trial Mone None Burke Burke B None S27 05 11 33 Courtroom 1 ai 333333 Civil Matian Mone Mone Mone Mone E U2 06 11 42 Courtroom 1 me me v me Civil Bench Trial Collins Collins Collins Collins B U2 0b5 12 07 Courtroom 1 E DU case seven Civil Bench Trial Collins Collins Coll Green Burke Green Boy 5 02 06 2 34 Courtroom 1 B O6 gut Criminal Benc Mone Hone Mone Mone 502 06 4 37 Courtroom 1 If oo JC vs Calendar Criminal Jury T Santana Collins Boy Green Crane Shore BYOSOB 8 58 Courtroom 1 oo jim Kentucky v White Civil Bench Trial Collins Santana Schmitt Powell Burke E U3 0b 4 14 Courtroom 1 Case Information Case History Log Dates Case Log Information Case Mumber 001 Pe pe 05 02 2006 Location Default LocationJudge Unknown LUE SRR Cue ED C Clerk Unknown Bailiff Unknown Sealed Mo Copyright JAVS 1981 2007 43 CaseScheduler 2 0 Software Instruction Manual Case Log Report To see a history of the selected date press the Case Log button and the Case Log Report window will open Case Information Case Number CR101 Title Smith vs Jones Filter Courtroomt Include Private Events Ther
45. e History tab shows a list Case Intomation Cate Histon m of dates a case has been started eget THE ANN and logged ste bdo stone Judge Default Bailiff Baliff Default auce Copyright JAVS 1981 2007 29 CaseScheduler 2 0 Software Instruction Manual ADDING WITNESSES AND EXHIBITS To add a witness to the current case press the Add Witness button The Edit Witnesses window will appear CaseScheduler 2 0 Case View Viewpoints Help MP New case amp J Reschedule Case BB Delete d Find case m Today T Single Day Edit Witnesses Cases Scheduled x Cases Sc People assigned to this case osecution Defense StartTime E June 2005 gt TENE FirstName LastName Address I W apner 10 00 AM 5 M T Ww T S P8 Williams 2365 Bush Farm Lane 93031 1 2 3 45878910 1112131415 16 17 7 18 19 20 21 22 23 24 New 25 26 27 28 29 30 Edit July 2006 ening S M T WTF ii Remove from case Search All Witnesses Enter search string or blank for all FirstName LastName Address n Add to Ep Add Exhibit this case William Edit Exhibit DY Remove Exhibit f Print Exhibits If the witness exists in the database you Ravana can press the Search button choose the witness from a list and press the Add to this case button The witness First ame LastName Address will appear in the People assigned to Steve England this
46. e are Filter options available to suit 7 include Notes the needs of your history report Include Private Notes Printer Mame Nitro PDF Driver A typical Case Log Report has the information that was entered in the Case Properties dialog along with the current days Event Log JAN Case Log Report Case 001 5 1 2006 44 Case Number 001 Judge Case Title first af new database Date 5 1 2006 Plaintiff Location Courtroom 1 Defendant Jim Collins Clerk Prosecution Bob Law Bailiff kimberly Collins Defense Debra Burke Denny Crane Allen Shore Event Time Log Event 1 38 54 PM Case Started 1 38 94 PM Trial Dates Setsss 1 39 22 PM Case Continued 1 39 23 PPM Order signed 1 38 25 PM Order to Dismiss 1 38 26 PPM Judgment on Guilty Plea 1 38 27 PM Motion to Enter Guilty Plea 1 39 29 PM Shock Probation 1 39 31 PM Probation Order 1 38 34 PM Case Recessed 1 45 03 PM Case Resumed 1 45 06 PM Witness Kissamee Bute called 1 45 28 PM Witness describes the scene 1 46 30 PM Exhibit Fake Lips 1 48 97 PM Juror question 1 46 58 PM Plaintiff s opening statement 1 49 00 PI Case Recessed 1 53 55 PM Case Resumerd 1 55 02 PM Case Recessed 2 07 25 PM Case Resurmerd 2 07 28 PM Private Made On 2 07 31 PM Public Mode On 2 12 48 PMI Case Reressend Copyright JAVS 1981 2007 CaseScheduler 2 0 To see a full history of the selected case press the Case History Log button Cases Logged for All Courtrooms CaseT itle CaseT ype
47. e batch file is finished allowing the synchronous process to be completed The location for the file must reside in the same folder as the CaseScheduler plug in C Program Files UAVS JAVSAppHost Plugin CaseScheduler 4 0 Log File Specification Each execution of the Import Wizard generates a log file in the same location as the source file being imported The log file details the entire validation and import process identifying records that failed to meet the criteria as specified in section 2 of this document Through this file end users or technicians can obtain details to what if any records were rejected A sample of the Ihe log file format is displayed below 68 Copyright JAVS 1981 2007 CaseScheduler 2 0 Software Instruction Manual 11 22 2006110 59 55 AM Import File C CaseSchedulerWmport Test l csv 1 1 22 2006 1 0 59 55 Peet ree ras erage E ee ery ee pee en MUS 11 22 2006 10 59 55 AM Starting Validation 1 1 22 2006 1 0 59 55 7A Ral i Rai al 11 22 2006 10 59 55 AM Checking input file exists 11 22 20061 10 59 55 AM Opening input file 11 22 2006 10 59 55 AM Finished input File 11 22 2006 10 59 55 AM Processed 16 Records 11 22 2006 10 59 55 AM Status Success 11 22 2006 10 59 55 AM Processed 5 Master Cases with 0 errors 11 22 2006 10 59 55 AM Processed 11 Case Schedules with 0 errors 11 22 20061 10 59 55 AM Import File C CaseScheduler Import Test l csv 1 1 22 2006 1 0 59 55 JUL renis E eges oun VM 11 22 2006 10 5
48. e file will appear in the specified EEE a iia file field Press the Next button to start the import JAVS Import Wizard Please specify File Far import C Documents and Settings jimc My c Browse 5 A progress bar will appear showing the status of the import Press the Open Log File button and to determine what errors if any occurred Press the Finish button and the imported schedules will appear in CaseScheduler at the date and time specified in the file 3S JAVS Case Data Import PEE JAVS Import Wizard Import Completed with Errors Successfully Imparked 10 Records 62 Copyright JAVS 1981 2007 CaseScheduler 2 0 Software Instruction Manual Case Management System Import Specification CaseScheduler 2 x 1 0 Introduction The purpose of importing in most cases is to reduce the amount of data entry by court clerks or management personnel in having to maintain two separate case systems Most often court management software is functionally different from case logging which is what the JAVS architecture achieves by design Importing records generally involves providing master case level information such as the Case Number and Case Title and scheduling information such as the location and time of the appointment Additional information can also be imported that details witness and or plaintiff defendant information By minimizing data entry tasks in maintaining two systems both systems can then co reside with e
49. ecord and Defendant Representative Record Plaintiff Representative Record T This record details information about one or more plaintiff representatives assigned Record Description io cosa Record Required Column ie l Numer Field Field Name Format Description Representative 4 No Prefix ASCII Max 15 5 Yes First Name ASCII Max 50 6 Yes LastName ASCII Max 50 o O 7 No Suffix ASCI Max10 o O 8 No Addresst ASCII Max 50 Z o O 9 No Address2_ 4 ASCII Max 50 10 No Cit ASCII Max 50 11 No State ASCII Max 10 Examples 105 06RD112501 06RD112501PLREP01 Jay Walker 998 Some St Louisville KY 40223 0001 1 12222 PLAINTIFF REPRESENTATIVE 06RD112502 06RD112502PL01 Bob Arrow 999 Some St Louisville KY 40223 0001112222 The Defendant Representative Record matches the plaintiff representative in every way except for the first column which identifies the record type as presented here Defendant Representative Record E T This record details information about one or more defendant representatives Record Description l assigned to a case Record Required No Required Field Name Description 1 Yes Record Identifier ASCII Fixed Must be either 106 or Defendant Representative Field Examples 106 06RD112501 06RD112501PLREP01 Jay Walker 998 Some St Louisville KY 40223 0001112222 DEFENDANT REPRESENTATIVE O6RD1
50. elp February 2006 you to choose the month in which P My Schedules Cy New Case 3M TwrI rFS you choose to schedule a case Cates Scheduled x Te 3 4 October 2005 z I 1 a I M November 2005 12 13 14 15 156 1 18 a 19 20 21 22 23 24 25 E 26 27 28 April 2006 7 1516 171819 20 21 March 2006 a AS FE 28 SCMTwTEFSG February 2006 2 3 4 AL 5578 91011 LENA nd 12 13 14 15 15 1 18 19 20 21 22 23 24 25 19 20 21 22 23 24 25 m 26 2 28 28 30 31 6 Copyright JAVS 1981 2007 CaseScheduler 2 0 Software Instruction Manual The Locations window allows the user to view scheduled cases for all courtrooms or locations All courtrooms or locations will appear in the Locations window All Locations Courtroom 1 Courtroom 2 Courtroom 3 Courtroom 4 By selecting a courtroom name the user can view the cases that are scheduled for that courtroom CaseScheduler 2 1 Case View Tools Viewpoints Help DC New Case Reschedule Case JB Delete Schedule 7 Print Schedule 22 Edit Users and Site Information amp Find Case 3 Today 7 Work Week T Week 33 Month X Cases Scheduled for Default Location Case Number CaseTitle CaseTupe Plaintiff Defendant Prosecution Defense StartTime June 2006 B MyCase Rules Arraignment Bundy Collins Collins Pitt B00 AM SM Tw TF S case seven Civil Bench Trial Collins Green Burke Green Boy Smith amp 0 AM 28293031 1 2 3 State vs state Civil Bench Trial Cody Clark Burke Burkes Beal
51. en All Locations is selected the view stays in the list view and shows all the scheduled cases for the selected week for each courtroom CaseScheduler 2 0 Case Edt View Viewpoints Help I Newcase GJ Reschedule Case JB Delete Schedule 23 Edt Staff Cases Scheduled K Cases Scheduled for All Locations CaseTitle first of new database case three Case seven Kentucky v White JC vs Calendar case seven Smith vs Jones Case Number May 2006 S WETTE F S ena 6 7 8 910111213 1415 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 June 2006 SMTWT Kentucky v White Smith vs Jones case seven State vs Colier Kentucky v White case seven All Locations Courtroom 1 Courtroom 2 Courtroom 3 Courtroom 4 Jimminy Cricket vs Plaintiff None Defendant Collins Bundy Green Collins Collins Colli Green Collins Santana Santana Collins Collins Collins Colli Green None Vader Wood Collins None Collins Collins Smith Collins Collins Collins C Defense Burke Crane Shore Crane Boy Powell Burke Crane Shore Boy None Collins Powell Burke None Boy Wood Powell Burke Boy StartTime Location 5 02 06 10 0 Courtroom 1 5 02 05 11 0 Courtroom 1 5 02 06 12 4 Courtroom 1 5 03 05 8 00 Courtroom 1 5 03 06 10 4 Courtroom 1 5 03 06 12 4 Courtroom 1 5 03 06 1 00 Courtroom 2 5 03 06 2 15 Courtroom 1 5 04 05 8 00 Courtroom 1 5
52. ext you can enter the name of the case if any in the Case Title field Case Number O2 fqu Case Title State vs Colier 8 Copyright JAVS 1981 2007 CaseScheduler 2 0 Software Instruction Manual The Case Type pull down will give choices of case types Select a type that is appropriate for the proceeding you are scheduling P CaseScheduler 2 1 Case View Tools Viewpoints Help J Reschedule Case JB Delete Schedule 73 Print Schedule 22 Edit Users and Site Information d FindCase J Today C workweek T Week Month Cases Scheduled Case Number New Case April 2007 SMTWITES a Department Plaintiff Prosecution Defendant Defense i Courtroom 2 Courtroom 3 X Cases Scheduled for Courtroom 1 CaseTitle CaseType 202 fgu vj Criminal Court Plaintiff Case Title Case Type Defendant Prosecution Defense StartT ime ud F amily LawT rial Civil Bench Trial The Department selection pull down in the New Case dialog allows the user to select the department that the case will be a part of Select the appropriate department for your case E CaseScheduler 2 1 Case View Tools viewpoints Help New Case 3 Reschedule Case JB Delete Schedule 73 Print Schedule 22 Edit Users and Site Information amp Find Case TF Today 3 Single Day 5 Work Week T Week 33 Month 3 Cases Scheduled Case Number B New
53. fault view is Day View with all courtrooms on the current day with time of day increments Schedule For Case ID 202 fgu Today pa Week 33 Month Delete Schedule y Add Schedule B Courtroom 1 Thursday May 04 Thursday May 04 1 8 2 3 6 11 12 13 14 15 1 111 18 18 20 21 22 23 24 1 18 18 20 21 22 25 26 27 28 29 30 23 24 25 26 27 28 23 3031 12 3 4 5 Case number 202 fgu Title State vs Colier Case Type Civil Motion 10 45am 12 44pm CR101 Scheduled Dates 05 04 2006 Courtroom 2 j lt 12 45pm 1 59pm 007 Rh HA WA TA CA HA 7 In this view cases can be moved in the current courtroom to reschedule a new time of day for that case or can be moved to other courtrooms and a new time of day Copyright JAVS 1981 2007 35 CaseScheduler 2 0 Software Instruction Manual Courtroom 1 Courtroom 2 Thursday May 04 Thursday May 04 In this example Case 202 fgu for Courtroom 2 will be moved from 8am to 2pm for Thursday May 4th Click on the case and pt s 00am 9 59am 202 fgu drag it to 2pm for that courtroom E gam il n iij eu ill ij 10 tll i e 119 i The second method is to double click on 122 Case 202 fgu and an Edit Appointment j dialog box will open The Location Start 12 45prm 1 599mM 007 0 H and End times can be changed o E j y i Edit Appointment X
54. he Edit Prosecution Attorneys window You may add more names by pressing the Create New button and entering the information for additional Attorneys or you can search the database for existing Attorneys amp Edit Prosecution Attorneys Alttomeus assigned to this cate Currently active attorneys FirstName LastName Add FirstName LastName 3 Ror Ron Lewis Create UR FEI m Remove from case Copyright JAVS 1981 2007 13 CaseScheduler 2 0 Software Instruction Manual To find a name that has already been entered into the database press the Search button anda list of available Attorneys will appear Search All Attorneys Search All Attorneys Enter search string or blank for all Found 17 entries FirstN ame LastName Address City FirstName LastName Address Administrator Default Baliff Dee Boy 23456 Freemont Debra Burke 234 North Ave Los Anc Default Clerk d James Collins Kimberly Collins Denny Crane 2345 Willow Way Boston Andrew Green Default Judge Bob Law 25643 Stste Street Louisvill ig j Addto ir gt this case lt this case You can also limit your search results by typing all or part of a name in the ee Search All Attorneys field Found 7 entries and pressing Search Search All Attorneys First ame Last ame Address PEET Baliff Select the name you want Dee Bop 2456 Freemont Memphis to add to the case and Debra Burke
55. iff Defendant Prosecution Defense StartT ime 4 May2006 FM 202 Fou State vs Colier Civil Motion Smith Collins Boy Wood amp 00 AM SMTWTEFS S CR101 Smith vs Jones Criminal Bench None None None None 10 45 AM 301 28939 456 i 7 8 9 1011 12 13 14 15 16 1 18 13 20 21 22 23 24 25 25 27 30 31 By clicking anywhere in the row for a given Dose Me Ph com EF Retendece Er c wt wt nen case brings up an editable case information Se ee ee ee TEC screen In this example select the row that SS XE has case CR101 and the case information EPELE screen will appear Min z Acidi ims i g atem m cete ae nerereceax ECs There are 2 tabs associated Case Number CR101 Case Title Smith vs Jones with the selected Case grecs 05 03 2006 Cse Type Criminal Bench Trial v The Case Information tab Plaintiff Mone J Defendant None whi ch allows the us er t O Prosecution None Defense Mone change the Case Number Add Exhibit Scheduled Date the Case Edi Exhibit Title and the Case Type 2x Remove Exhibit Available Exhibit List Available Witness List amp Add Witness fy Edit Witness fii UN fy Remove Witness fu Print List a Print Exhibits i Also there are Prosecution Defense Plaintiff Defendant Witness and Exhibit fields for adding or editing users and contacts The Cas
56. ility tool used to add and edit users assign passwords and apply user types and user templates to users This utility requires the Edit Users And Staff user right to be able to use the utility Your Administrator can provide you with specific rights To launch the Edit Users and Site Information utility 1 E Edit Users and Site Information User ID P ryanp Administrator andrew anduk ashore auser bbrooks bedweards bibee blaw bpitt Bule bupandown cheak cjoe Clerk csantana ciapner dboy dburke dcrane doody dowens Users Site Information Last Mame i Powell Administrator Green Knieriem Shore User Brooks Edwards Ibee Law Pitt dido Upandown Beak Joe Clerk Santana W apner Bow Burke Crane Dody Owens First Mame i Huan JAWS Andrew Andy Allen Advanced Bubby Bill Bob Bob Brad bule Bob Cracked Carnel Default Carlos Charles Dee Debra Denny Dan Daniel Prefix First Mama Last Mame Suffix Address City State Zip Phone 1 Phone 2 Email Password User Class Template ue Add New User Select Tools gt Edit Users and Site Information and the Edit Users and Site Information window will open 13020 Middletown Industrial Blvd Louisville ra 40223 502 244 8788 ryanpijays com een i nknown One There are two tabs associated with the window the Users tab and the Site Information tab
57. ist of case types to choose from and a Default department E Edit Users and Site Information Users Site Information Arraignment Add Case Type Civil Jury Trial Civil Motion Delete Case Type Civil Motion Docket Criminal Bench T rial Criminal Jury T rial Family Court Hearing Family Law Trial stilts Plas fe Departments Default Department Add Department iain JAVS Department Delete Department To add a case type 1 Press the Add Case Type button and the Add New Case Type window will open Type in the new case type and press the OK button Add New Case Type Enter new Case Type description Your Case Typed 2 The new case type will appear in the Case Types list and will be available in the Case type pull down in the New Case dialog LCase Types Civil Motion Docket Add Case Type i Criminal Bench Trial amp MEME Criminal Jury Trial Family Court Hearing Family Law Trial Guilty Plea Jury Selection Sora MET Copyright JAVS 1981 2007 53 CaseScheduler 2 0 Software Instruction Manual To delete a case type 1 Select the Case Type to be deleted and press the Delete Case Type button A Delete Case Type confirmation window will appear Delete Case Type 2 Press Yes to delete and No to Are you sure you wish to delete the case type Arraignment cancel To add a department 1 Press the Add Department b
58. l E00 AM 456 7 8910 forty five Arraignment None None None None amp 00 AM i R a n T v r State vs state Civil Bench Trial Cody Clark Burke Burke Ball 42 00 PM 25 26 27 28 23 30 July 2006 SM TWH FS ne 2345678 8 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 23 33112345 Scheduled History H Courtroom 2 WE Courtroom 3 HB Courtroom 4 Copyright JAVS 1981 2007 7 CaseScheduler 2 0 Software Instruction Manual CREATING A NEW CASE New Case Window To create a new case press the New Case button or select Case gt New Case CaseScheduler 2 0 Case Edi View viewpoints Help Mew Case A Reschedule Case E Delete Schedule nimi The New Case dialog window appears amp CaseScheduler 2 1 Case View Tools Viewpoints Help Reschedule Case JB Delete Schedule 73 Print Schedule 27 Edit Users and Site Information d FindCase Y Today E Work Week T Week 33 Month Cases Scheduled X Cases Scheduled for Courtroom 1 March 2007 7 Case Number CaseTitle CaseT ype Plaintiff Defendant Prosecution Defense StartT ime B New Case Sele April 2007 SMTIWTFS Case Number Case Title Department Criminal Court v Case Type Arraignment Plaintiff Prosecution Defendant Defense cg Courtroom 1 84 Courtroom 2 Sa Courtroom 3 Enter the case number of the proceeding you are scheduling in the Case Number field N
59. n whether the user is looking at a Single Location or All Locations di Find Case T Today 7 Single Day s Work Week T Week 53 Month 26 Copyright JAVS 1981 2007 CaseScheduler 2 0 Software Instruction Manual When All Locations is selected the view stays in the list view and shows all the scheduled cases for the selected month for each courtroom CaseScheduler 2 0 Case Edit View Viewpoints Help B New Case i Reschedule Case m Delete Schedule S Edt Stal dW Find case Today Y Single Day 9 Work Week Y week 33 Month Cases Scheduled X Cases Scheduled for All Locations CaseTitle first of new d case three case seven Kentucky v JC vs Calend case seven Smith vs Jon Jimminy Cric Kentucky v Smith vs Jon case seven State vs Colier Kentucky v case seven Kentucky v casescl Case Number Scheduled History Case Schedules mj ll Locations Courtroom 1 Courtroom 2 3 Courtroom 3 i Courtroom 4 X i disdfad tidg If a Single Location is selected CaseScheduler switches to a single month view of scheduled case blocks for each day of the month CaseScheduler 2 0 Case Edit View Viewpoints Help CaseT ype Arraignment Arraignment Civil Bench Tr Civil Bench Tr Criminal Jury Civil Bench Tr Criminal Benc Guilty Plea Civil Bench Tr Criminal Benc Civil Bench Tr Civil Motion Civil Bench Tr Civil Bench Tr Civil
60. ng with the location of the scheduled case Edit Appointment Case Number 202 Fgu Location Courtroom zl w Start 05 03 2006 s 08 00 AM I Ho Auto Start hs End 05 03 2006 y 10 00AM d No Auto Stop T For more details on the Edit Appointment window see the Edit Appointment Window section of this manual Press OK to confirm the appointment and you will return to the Schedule for Case XYZ At this point you may add more days and times for the particular case or press Save to confirm the appointment CaseScheduler will return to the Single Day view with the newly scheduled appointment in the case list for the current day This case is now ready to be used in JAVS AutoLog and will appear in Cases Scheduled Today view in the AutoLog interface amp CaseScheduler 2 1 a04 Case View Tools Viewpoints Help IF New Case 3 Reschedule Case JB Delete Schedule Y Print Schedule JA Edit Users and Site Information 4 Find Case T Today Single Day S Work Week Y Week 33 Month Cases Scheduled Xx Cases Scheduled for Courtroom 2 f 4 April 2006 gt Case Number CaseTitle CaseType Plaintiff Defendant Prosecution Defense StartTime SMTwTEFS I 202 fgu State vs Colier Arraignment Smith Burns Lewis Burke Rettler 8 00 4M ds 8 29 30 31 1 234587 8 3 10 11 12 13 14 15 16 17 18 13 20 21 22 23 24 25 26 27 28 23 30 May 2006 5M TwWTEFS 28293031 1 Scheduled History Locations 3 All L
61. nth press the right or left arrows to increment or decrement the calendar month October 2006 5 You can also select a month by clicking once on the month title and a pull down will appear allowing the user to select the month for the case s schedule k Edit Appointment E Case Number Fav SOUL Location Mew Location 3 Start 10 19 2006 00am OO AI Mo Auto Start v Auto Stark End Sun Mon Tue We 1 3 4 8 9 10 11 15 16 17 1E 2 23 74 2E 290 30 31 i _ Today 11 Copyright JAVS 1981 2007 rig February March April May June July August September October November December E s 8 a To Auto Stop f CANCEL 19 CaseScheduler 2 0 Software Instruction Manual Auto Schedule The Auto Schedule function allows the user to schedule a case at a specific time and date and have the case automatically start and stop To create an Auto Schedule 1 Create a new case Refer to the New Case section of this manual Once the Save and Schedule button is pressed the Day Location View for the current day will appear EB Schedule For Case ID 202 fgu LIES P Today T Week Fi Month J Delete Schedule addschedue B one June 2006 Courtroom 1 Courtroom 2 Tu Fn ae r eean Wednesday May 03 Wednesday May 03 Courtroom 3 Wednesday May 03 Courtroom 4 A Wednesday May 03 F 9 6 8 00am 8 59am oo1 jim 1415 16
62. ocations E Courtroom 1 aa l Courtroom 2 H8 Courtroom 3 iu CaseScheduler 2 1 P AutoLog 6 1 Ready Copyright JAVS 1981 2007 17 CaseScheduler 2 0 Software Instruction Manual Edit Appointment Window The Edit Appointment window will appear any time a new case is scheduled or if a case is to be re scheduled For more precise editing for the user enhancements have been made to the way the dates and time for the scheduled case is selected Edit Appointment Case Number J4 S001 Location Newtocationa Ci Ww Mew Location 3 Skart End 1ojesi2008 v 1oj25 2006 w m 12 28 PM TC No Auto Stop v The Date selection field has been changed to include a calendar pull down To select a date in the Edit Appointment window 1 Press the Selection arrow K to the right of the date field and a calendar will appear E Edit Appointment Case Number J5v50D1 Location New Location 3 hd Start 10 25 2006 11 00 AM Mo Auto Start Sun Man Tue Wed Thu Fri Sat ge Sa cn 10 11 12 13 i7 18 19 z 24 Bee 27 31 Today 1 Lia odds 2 Select the month and day for the case s schedule Clicking on any day in the calendar will highlight and select that day 18 Copyright JAVS 1981 2007 CaseScheduler 2 0 Software Instruction Manual 3 Pressing the Today button will schedule the case for the current day Today 11 14 2006 4 To navigate to a different mo
63. or multiple consecutive days The example shows a 3 day schedule for May 2nd through May 4th 4 May 2006 gt SMTWTEFS 1415 16 17 18 13 20 21 22 23 24 25 26 27 28 23 30 31 June 2006 SMTWTFS O01 i 003 iB 007 I 202 fau f 002 jim Sl CR101 jugi 007 0i 003 im Boot jim 007 Cases Scheduled for All Locations Case Number CaseTitle first of new d case three case seven Jim vs CaseS State vs Colier JC vs Calend Smith vs Jon case seven Jimminy Cric Jim vs CaseS case seven CaseType Arraignment Arraignment Civil Bench Tr Civil Bench Tr Civil Motion Criminal Jury Criminal Benc Civil Bench Tr Guilty Plea Civil Bench Tr Civil Bench Tr Plaintiff None Bundy Collins Collins Collins Smith Santana None Collins Collins Vader Wood Collins Collins Collins Defendant Collins Green Green Santana Collins Collins None Green Cricket Santana Green Prosecution Law Collins Law Burke Burke Gre Schmitt Boy Boy Green None Burke Gre Boy Schmitt Burke Gre Defense Burke Crane Shore Crane Boy Powell Burke Wood Crane Shore None Boy Collins Powell Burke Boy StartTime 5 02 06 1 5 02 06 1 5 02 06 1 5 03 06 8 5 03 06 8 5 03 06 1 5 03 06 1 5 03 06 1 5 03 06 2 5 04 06 8 5 04 06 1 Location Courtroom 1
64. ord field If more than one courtroom exists then choose the location from the Courtroom field pull down Press Login User Mame Password Courtroom INTERFACE AT A GLANCE The CaseScheduler interface is designed with ease of operation in mind The interface has a row of pre determined data fields in which the user can view their information amp CaseScheduler 2 1 Case View Tools Viewpoints Help I New Case i Reschedule Case JB Delete Schedule M Print Schedule A Edit Users and Site Information Find Case y Today Single Day Work Week F Week 33 Month Cases Scheduled X Cases Scheduled for Default Location Case Number CaseTitle CaseType Plaintiff Defendant Prosecution Defense StartT ime di June 2006 gt E MyCase Rules Anaignment Bundy Collins Collins Pitt 8 00 AM SMT WTF S_ B 007 case seven Civil Bench Trial Collins Green Burke Green Boy Smith 8 00 AM 28 233031 1 2 3 E 222222 State vs state Civil Bench Trial Cody Clark Burke Burkes Ball 8 00 AM hs he E T i B 45 forty five Arraignment None None None None 5 00 AM 18 1920 21 22 23 24 B 222222 State vs state Civil Bench Trial Cody Clark Burke Burke Ball 12 00 PM 25 26 27 28 29 30 July 2006 SMTWT FES an 2G aR RHP 8 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 3031 l 7 Scheduled History Locations E3 All Locations Ef Courtroom 1 3 Courtroom 2 fq Courtroom 3 8 Courtroom 4 EIE
65. ormation Options v Include Case Log Include Case Notes JAVS Publishing Wizard Select Action omg Select what media to burn or to copy to a network share li L e Ci io Standard CD an Standard DWO CC m Network Share 47 CaseScheduler 2 0 Software Instruction Manual 7 When Network Share is selected you will be prompted to select a folder for the media to be copied to JAYS Publishing Wizard Select Action Select what media to burn or to copy to a network share Browse For Folder ree Standard CD C WB it Desktop ET My Documents E X My Computer ES a My Network Places x Recycle Bin I3 All Manual Pics Lj AVR Studio 9 CAPTURE I3 JAYS Setup Tool Es v cel ie Network Share 8 After selecting the media or folder press the Next button and the copy and burn process will begin There will be a status bar to inform you of the progress When the process is finished the Completed screen will appear Press the Finish button and your files are ready to view Audio Maoritt It JAVS Publishing Wizard JAVS Publishing Wizard Copy Documents Completed Copying files to network share or staging area i Your Case files have been written Successfully Copy progress Cancel Bact Finish 48 Copyright JAVS 1981 2007 CaseScheduler 2 0 EDIT USERS AND SITE INFORMATION Software Instruction Manual The edit users and site information is a ut
66. ortcut for selected command pull down to choose the keystroke or combination of keystrokes for the command Press the Close button Configure Shortcuts Configure Shortcuts Command Command New Case X AE Next Case Find Case No Case End case Er Public Mode nd case Private Mode Public Made Case Properties Frivate Made Case Log Properties Case Properties Publish Curent Case Case Log Properties Publish An Entire Day s Cases Publish Current Case Publish amp n Entire Day s Cases Shortcut for selected command A 4 The command is ready to be used with the new shortcut 5 You can set the keyboard back to the JAVS default by pressing the Load Defaults button Warning This action cannot be un done Load Defaults 60 Copyright JAVS 1981 2007 CaseScheduler 2 0 Software Instruction Manual IMPORT CASE DATA The JAVS architecture supports importing Case Management System data by use of either a comma separated value file i e CSV or an Extensible Markup Language file i e XML Data is written to these files in a predefined format and then processed by an import library wizard incorporated into the CaseScheduler application The import procedure features moderate data validation pre and post processing batch file options and self managed log files that provide detailed analysis of the import process offering details as to the success and or failure of the job currently being performed The Import feature re
67. pear Search All Plaintiffs Defendants Enter search string or blank for all FirstName LastName Address City ln Add to lt gt this case Search All Plaintiffs D efendants FirstName E Jimmy Matt Ted Kissamee Jimmy Rill Found 31 entries LastName Address ci Arrowhead Swift Water Road Bader Bundy Cell4 Si Bute Pucker Up ve Pe Clark 3256 Kit Street Le 3 ex dud o Padi Fart Rises i P eas You can limit your search results Search All Plaintitts D efendants by typing all or part of aname in Ts a ine Search All Plaintiffs Defendants field and TT UM mM imm pressing Search uox Joe Select the name you want to add ge to the case and press the Add to this case button c3 Add to Tul this case LastName Jackson Skinner Smith Address Neverland 949 Teller Drive 23423 Maple Ave y j Addta this case Copyright JAVS 1981 2007 11 CaseScheduler 2 0 Software Instruction Manual The new Plaintiff will appear in the Edit Plaintiffs window Edit Plaintiffs People assigned to this case FirstN ame LastName Address John Smith 23423 Maple Ave Create ew a Edit 2 Contact Info Remove from case v When finished with Plaintiff entries press the OK button The New Case window will appear with the name of the newly entered plaintiff s Department Criminal Court v
68. quires that the cvl and the xml files be in the proper format before schedules can be imported into CaseScheduler These format requirements are outlined in the Case Management Import Specifications in this manual To import a schedule 1 Select Case gt Import Case Data and the JAVS Case data import wizard welcome screen will open 5 JAVS Case Data impor BIS Case View Viewpoints Help ES I New Case 44 Find Case I Publish Case G3 Reschedule Case B Delete Schedule Welcome to the JAVS Import Wizard a This wizard enables you to Import Case Data AL Edit Users and Site Information Import Case Data Login Exit 2 Select the Next button and the wizard 7 JAVS Case Data Import will allow you to use the Browse button or type in the file path and file name for the file you want to import Press the P Browse button Please specify File For import JAVS Import Wizard Browse Cancel Copyright JAVS 1981 2007 61 CaseScheduler 2 0 Software Instruction Manual 3 Locate the xml or csv file for schedule import and press the Open button O schedule imports E 2006 YE 7 2006 My Recent E 2006 Documents 2006 2006 2006 kat ExampleImport1 xml ka ExampleImpart xrml BE chedule102 cev EN schedule csv Ba schedule xls E schedule xml ji My Computer File name schedule os My Network Files of tupe 4 Th
69. r case or press Save to confirm the appointment CaseScheduler will return to the Single Day view with the newly scheduled appointment in the case list for the current day This case is now ready to be used in JAVS AutoLog and will appear in the Cases Scheduled Today list in the AutoLog interface The icon next to the case will show a small clock to indicate an Auto Schedule CaseScheduler 2 0 ete OLX Case Edit View Viewpoints Help WC New Case I Publish Case iJ Reschedule Case 2 Ect ms Find Case 7 Today Single Day Work Week Week E Month Calendar x ques Scheduled for Courtroom 2 Case Number CaseTitle CaseType Plaintiff Defendant Prosecution Defense StartT ime May 2006 gt I 202 fgu State vs Colier Civil Motion Smith Collins Boy Wood 8 00 AM SM T WTP 1 c 45 B 7 8 91011 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Copyright JAVS 1981 2007 21 CaseScheduler 2 0 Software Instruction Manual CaseScheduler Features CaseScheduler has a variety of editing and information tracking features that can be useful in keeping schedules changing schedules removing schedules adding personnel to the schedule and finding information on people who have been previously entered into the system These people can be searched out and added to the schedules along with changing their personal information There are also different views in which these operations can be performed This section will go
70. r numbers in the Results Case ID Search Pattern field that best represent the case you are searching for Copyright JAVS 1981 2007 41 CaseScheduler 2 0 Software Instruction Manual Find A Case Using 00 as the search criteria resulted in all Case ID Search Pattern fo dB Search Add To Found 7 cases LI cases that begin with 00 to be displayed Results Select case 001 and the Date column shows two dates the case was logged in JAVS AutoLog Select either date and the courtroom where the case was logged will appear in the Courtroom column Select the Courtroom for that case and the case properties will appear in the Case Properties column Find A Case Find A Case Case ID Search Patten 00 dB Search a d sa i Case ID Search Patten 00 dB Search m AN 2 Found 7 cases Found 7 cases Results Results Courtroom Case Properties Courtroom e Properties Case Number ne 2006 Courtroom 1 5 2 2006 Press the Add To A Schedule button and the Schedule For Case ID window will open Schedule For Case ID 202 fgu Th e u S er C an u S e th e Today T Day 3 Day Y Week 33 Month JR Delete Schedule Add Schedule 2 i Courtroom 1 a Courtroom 2 if Courtroom 3 Courtroom 4 a M Thursday May 04 Thursday May 04 Thursday May 04 Thursday May 04 same conventions for TW editing and Fe soon s 5tom 202 f0u rescheduling a case just as if you h
71. r the current day will appear From this window there are many options for scheduling a case which will be covered in more detail later in this manual For this example the schedule will be set for today for Courtroom 2 i Schedule For Case ID 202 fgu 7 8 9101112 13 1415 16 17 18 19 20 8 00am 8 59am oo1 jim 21 22 23 24 25 26 27 28 23 30 31 Case Information Case number 202 fgu Title State vs Colier City State County Department Sealed Status No Case Type Civil Motion Scheduled Dates 12 45pm 1 59pm 007 2 15pm 3 59pm 003 jim v Save Select the column for Courtroom 2 Place your mouse starting at 8am then click and drag for the time interval you wish to schedule This schedule will be set for Courtroom 2 from 8am to 10am on Wednesday May 3rd W Schedule For Case ID 202 fou 7 8 9101112 13 1415 16 17 18 19 20 1 21 22 23 24 25 26 27 18 18 20 2 28 23 30 31 8 00am 8 59am oo1 jim Case Information Case number 202 fgu Title State vs Colier City State County Department Sealed Status No Case Type Civil Motion Scheduled Dates 10 45am 12 44pm oo2 jim 12 09 12 45pm 1 59pm 007 1 2 2 15pm 3 59pm 003 jim 16 A Copyright JAVS 1981 2007 CaseScheduler 2 0 Software Instruction Manual When the mouse button is released the Edit Appointment window will open You can change the time and date the case is scheduled alo
72. rtroom 1 Courtroom 1 Courtroom 1 Cases Scheduled X Cases Scheduled for Courtroom 1 Sunday Monday Tuesday Wednesday Thursday Friday Saturday April 30 May 1 10 00am 001 11 00am 003 12 45pm 007 June 2006 S M Tw T FS 823 425627 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 1 5 9 00am 8 00am oot lim 6 7 8 Scheduled History Case Schedules g3 All Locations Af Courtroom 1 Courtroom 2 i Courtroom 3 Courtroom 4 Copyright JAVS 1981 2007 8 00am oo1 jim 10 45am 002 jim 12 45pm 007 3 8 00am 2oo1 m 12 45pm 0o07 8 00am oot jim 12 45pm 007 CaseScheduler 2 0 There are several ways to navigate from month to month in the Month View By clicking the day area of the calendar for any month will change the view to that selected month Software Instruction Manual cut S 8 EEEN 1415 16 17 18 19 20 21 22 23 24 25 26 27 28293031 1 2 3 1l February 2006 March 2006 April 2006 Click and hold on the month title bar 4 May 2006 mF May 2006 and a drop down menu of each SMT wT June 2006 month will appear for large jumps 311 2 3 4M The view will show any scheduled 7 8 910111243 cases for the selected month 1415 15 17 18 13 20 21 22 23 24 25 26 27 July 2006 August 2006 Y 1415 16 17 18 13 20 21 22 23 24 25 26 27 28 28 30 31 20 28 30 31 June 2006 June 2006 S M Tw T Fa SM Tw TF S 1 2 3
73. schedule history future trial dates and the current status of a case The user can create new cases reschedule dates edit existing cases add new attorneys and defendants exhibits and witnesses Different calendar views are available to the user including single day week and month views CaseScheduler will allow you to Create and edit case schedules on any day at any available time View Case Information view pre scheduled cases and history of cases already tried Provides the means for adding a witness list and exhibit list to scheduled cases With CaseScheduler a history will be created for every Judge Clerk Bailiff Attorney Plaintiff and Defendant that has ever been a party member in a courtroom All information entered in CaseScheduler will be available in the JAVS AutoLog 6 0 interface and ready to use for your next scheduled court proceeding 4 Copyright JAVS 1981 2007 CaseScheduler 2 0 Software Instruction Manual Getting Started This section will help you get started using your JAVS CaseScheduler LOGIN Double click on the CaseScheduler icon The Login dialog box appears The Login dialog allows multiple users to schedule and maintain court proceedings for any given day and multiple locations for scheduled events to occur The users and locations are set up during installation In the User Name field type your amp Please Login assigned User Name If a password f EET is required type that in the Passw
74. sts for the document However the XML declaration processing instructions and comments can precede the root element e Non empty elements are delimited by both a start tag and an end tag e Empty elements may be marked with an empty element self closing tag such as lt lIAmEmpty gt This is equal to IAmEmpty IAmEmptys e All attribute values are quoted either single or double quotes Single quotes close a single quote and double quotes close a double quote e Tags may be nested but must not overlap Each non root element must be completely contained in another element e The document complies to its character set definition The charset is usually defined in the xml declaration but it can be provided by the transport protocol such as HTTP If no charset is defined usage of a Unicode encoding is assumed defined by the Unicode Byte Order Mark If the mark does not exist UTF 8 is the default e Element names are case sensitive For example Step Step a well formed matching pair Step lt step gt not a well formed matching pair Copyright JAVS 1981 2007 67 CaseScheduler 2 0 Software Instruction Manual One of the primary reasons companies utilize XML is because the careful choice of tag and node names for XML elements convey the meaning of the data in the markup thus increasing human readability while retaining the rigor needed for software parsing To that end the JAVS import wizard ackno
75. ther 103 or Plaintiff ASCII Max 50 Unique Case ID assignment External ID Ke Numeric Max 25 CMS Record Identifier If Applicable SSS eae Yes First Name ASCII TE 50 Yes o Name ASCII Max 50 MEONEES NEIT GENE EU 707 s RA NN eT e adress ASCilMax 89 9 No j Addes2 ASCI Max50 o 10 No City X J ASCIH Mac50 11 No State ASCII Max 10 12 No Zip ASCII Max 10 ASCII Max 14 ASCII Max 14 0 ASCII Max 50 oo Examples 103 06RD112501 06RD112501PL01 John Doe 101 Some St Louisville KY 40223 0001112222 PLAINTIFF 06RD112502 06RD112502PL01 Dr John Smith 101 Some SL Louisville KY 40223 0001 112222 The Defendant Record matches the plaintiff in every way except for the first column which identifies the record type as presented here E Defendant Record Record Description This record details information about one or more defendants assigned to a case Record Required No SEM BER Field Name Description Yes Record Identifier ASCII Fixed Must be either 104 or Defendant Examples 104 06RD112501 06RD112501DF01 Dr John Smith 101 Some St Louisville KY 40223 0001112222 DEFENDANT 06RD112502 06RD112502DF01 John Doe 101 Some St Louisville KY 40223 0001112222 Copyright JAVS 1981 2007 65 CaseScheduler 2 0 Software Instruction Manual Plaintiff Representative R
76. tx 456 7 8 910 45 6 728 910 11 12 13 14 15 16 1 11 1243 14 15 15 17 18 19 20 21 22 23 24 18 18 20 21 22 23 24 25 26 27 28 29 30 5 2B 27 28 23 a 4 May 2006 EA cM Tw TF consecutive months at a time S CaseScheduler 2 0 Case Edit View Viewpoints Help ID New Case Reschedue Case JQ Delete Schedule 3 WW FindCase Y Today Y SingeDay MS Work Week T Week 33 Month Cases Scheduled X Cases Scheduled for Courtroom 1 The final way to navigate in the Month View is by scrolling using a mouse wheel or the scroll arrows to the right of the calendar view Scrolling down increments through the calendar one week at a time and scrolling up decrements through the 2 22 23 24 25 26 27 28 23 30 31 calendar one week at a COEM CEE time acida RR cmm Cae Schedules All Location n t room PP ractog 60 Ready 28 2 Clicking on the blue right and left arrows will update the view by 10 45am o02 m 1245pm 007 Copyright JAVS 1981 2007 CaseScheduler 2 0 Software Instruction Manual CHANGING AND ADDING CASE INFORMATION Once a New Case has been scheduled all the information pertaining to that case can be edited 1 CaseScheduler 2 0 PME Case Edit View Viewpoints Help B New Case ie Publish Case 3 Reschedule Case 5 Edik Stat 4 Find Case 7 Today Single Day 7 workweek 7 Week F Month Calendar X Cases Scheduled for Courtroom 2 Case Number CaseTitle CaseT ype Plaint
77. utton and the Add New Department window will open 2 Type in the new department and press OK Add New Department Enter new department description four Department 3 The new department will appear in the departments list and will be available in the Department pull down in the New Case dialog Departments Default Department j JAWS Department i Your Department Delete Department To delete a department 1 Select the department to be deleted and press the Delete Department button and a Delete Department confirmation window will appear Delete Department Are vou sure vou wish bo delete the department Your Department Select Yes to delete and No to cancel 54 Copyright JAVS 1981 2007 CaseScheduler 2 0 Software Instruction Manual PRINT SCHEDULE CaseCsheduler has the ability to print the schedule for one day one location one day multiple locations multiple days one location and multiple days multiple locations Refer to the Navigating CaseScheduler section of this manual on page 16 Only consecutive days can be printed To print a schedule 1 Select a view Single Day Work Week Week or Month T Single Day F Work Week 7 Week 34 Month 2 Select a location or All locations Locations 3 All Locations E Courtroom 1 fe Courtroom 2 HH Mew Location 3 1 Select a day week or month you wish to print the schedule for This Example will use Single Day
78. ve Exhibit fa Print List JM AutoLog6 0 C Print Exhibits Ready hh You can delete witnesses or exhibits by using the Remove Witness Exhibit buttons If a case has been logged you cannot remove a witness or an exhibit A list of witnesses or exhibits can be printed using the Print List or Print Exhibits buttons and will be sent to a local or network printer or can be printed in PDF format ADDING ATTORNEYS DEFENDANTS AND PLAINTIFFS If attorneys defendants and plaintiffs were not entered during the New Case process they can be added in the Case Information window for that case by pressing the edit button to the right of each respective field Refer to page 7 in the Creating a New Case section of this manual for adding users and contacts if Case Information Case History Case Number CRiO1 Case Title Smith vs Jones scheduled pe fo4 2006 Case Type Criminal Bench Trial Dateis Plaintiff None m Defendant None Prosecution None zT Defense None uy 34 Copyright JAVS 1981 2007 CaseScheduler 2 0 Software Instruction Manual RESCHEDULE CASE There are several ways to reschedule a case in CaseScheduler To reschedule a case select the case and press the Reschedule Case button or select Case gt Reschedule Case CaseScheduler 2 0 New Case dE Reschedule Case JB Delete Schedule g Edt staff The Schedule For Case ID window will open The de
79. wledges such tag and node descriptors and complies with a predefined XML schema Most XML editing applications or processing hosts force the XML document definitions to adhere to the schema layout thus only processing the file if it conforms to the predefined format Schema details are available from the JAVS Engineering Team upon request 3 0 External Processing lt is foreseeable that third party vendors may desire a managed means of executing external function prior to a file being processed as well as following execution to perform cleanup or some other pertinent function The JAVS Import architecture provides for this as follows 3 1 Pre Import Processing Pre import processing is handled external to the JAVS CaseScheduler application via means of a batch command file Prelmport bat This file if found is executed prior to the import wizard being activated CaseScheduler processing is suspended until the batch file is finished allowing the synchronous process to be completed The location for the file must reside in the same folder as the CaseScheduler plug in C Program Files UAVS JAVSAppHost Plugin CaseScheduler 3 2 Post Import Processing Post import processing is handled external to the JAVS CaseScheduler application via means of a batch command file Postlmport bat This file if found is executed after the import wizard has completed processing and has been acknowledged by the user CaseScheduler processing is suspended until th
80. y May 01 Thursday May 04 A SMIWIFS SMiIWtT FS 8 00am 202 fgu 012 365 6 123 E z 7 8 910111213 45678910 8 00am ool im 14151617181920 11121314 1516 17 10 45am CR101 21 22 23 24 25 26 27 18192021 22 23 24 0 1 28 29 30 31 25 26 27 28 29 3 12 45pm 007 LER B i 3B Case Information Case number 202 fgu Title State vs Colier City State County Tuesday May 02 Friday May 05 Department Sealed Status No 10 00am 001 8 00am ool jim Case Type Civil Motion 11 00am 003 12 45pm O07 Scheduled Dates 05 04 2006 Courtroom 2 12 45pm 007 P Wednesday May 03 Saturday May 06 8 00am o001 jim 10 45am 002 jim 12 45pm 007 1 00pm CRIM 2 15pm 003 jim Sunday May 07 zl se Copyright JAVS 1981 2007 37 CaseScheduler 2 0 Software Instruction Manual The Month View which shows the month in which the selected case exists from the first of the month to the end of the month allows the user to move or edit schedules within a given month Just as in the Day and Week Views schedules can be dragged to new locations or double clicked for the Edit Appointment dialog Schedule For Case ID 202 fgu Today 4 Day 7 Week 33 Month F Delete Schedule 8 Add Schedule e 4 May 2006 June 2006 gt Monday Tuesday Wednesday Thursday TA w T 2 SMTWTFS SMTWTFS May 1 5 012315 2 3 10 00am 001 8 00am oo1 jim 8 00am 202 fgu 8 00am ool jim 7 8 910111213 45 310 E 14151617181920 1112 1314 1 16 1

CaseScheduler UserManual CS20070307

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