Number 12, September 1981
Contents
1. As it turned out we did not have the catalog 3 Professor Bator was looking for the book Climate of Treason by Andrew Boyle Since he had seen the book in England last summer he was quite disturbed that he had not been able to find it in any of Harvard Square s bookstores The bookstores could not identify it in Books in Print or old British Books in Print OCLC revealed that the American edition was published under the title The Fourth Man I recognized it then as the book which precipitated the reve lation of Anthony Blunt as the fourth man in the Kim Philby conspiracy 4 Herman Kahn s On Thermonuclear War is a classic but it has been out of print for a number of years BIP lists nothing but OCLC revealed a 1978 Greenwood Press reprint Serial Title Changes Not Available in Your Own Catalo 1 The publisher of Strategy Review a journal called to see if we had an address for another publication called Strategy Week We could not find it in our usual sources and finally tried the terminal We found no address but did find that the title had come from a recent merge of two other titles Strategic Asian Affairs and Strategic Mid East and Africa A display of holdings showed four libraries which held the title The publisher called one of those libraries and did find the address 2 Our librarian couldn t remember the new name of the former Textbooks in Print OCLC turned up the new name El Hi Textbooks in Print2. 3 A professor in another Harvard library asked for early 1916 issues of the American 7 Educational Catalog The library s catalog said only that it was issued from 1927 1955 beginning with the 56th issue What had happened to the earlier issues OCLC saved the day A 580 note on the record for the title said Issued 1872 1926 as a number in the Publisher s Weekly Authority File The Library of Congress Name Authority File has been very useful in the Kennedy School Library for histories of organiza tions This example of a Senate Subcommittee is typical See Name Authority record n 78008225 The 665 note explains The Disarmament Subcommittee of the Committee on Foreign Relations of the U S Senate was created in 1955 In 1958 it expired and was replaced by the Subcommittee on Disarma ment In 1970 the name was changed to Subcommittee on Arms Control International Law and Organization in 1975 to Sub committee on Arms Control International Organizations and Security Agreements and in 1977 to Subcommittee on Arms Control Oceans and International Environment Note the change in scope at that point I think successful reference use of OCLC depends on keeping in mind the basic nature of an on line system It consists of files 1 the LC Name Authority File 2 The OCLC Name and Address Directory and 3 The Bibliographic File itself Then it consists of access to those files by 1 title 2 name
3. 3 name title 4 title as access point to a related record and 5 various numbers OCLC LC ISSN ISBN SUDOC etc The numbers are less useful for reference purposes All the files and each of the access points have been used to get the answers we were looking for I ll share some other points about our use of OCLC for reference First it s important to remember that OCLC goes beyond your own library s catalog Second try to consider the OCLC system as a tool to be used along with the catalog and the reference collection and third don t exhaust all your other sources before trying OCLC it s far too valuable to be saved as a last resort Finally if you are worried about interrupting a pre order search or cataloging workflow maybe you can overcome your guilt by remembering that it s better to use resources such as OCLC to provide information that you know somebody wants Ordering and cataloging are only educated guesses as to what someone will want in the future In the Kennedy School of Government Library OCLC has been crucial in coming up with the answers for people who need them as often as we have There s just enough mystery and glamour associated with it that the library s image has been enhanced as the place for up to the minute information Jennie Meyer Howard Head of Library Technical Services Kennedy School of Government Harvard University OMRAC REPORT At the MOUG meeting in February there was a great i
4. 6504163 3184161 7030686 3145196 6394207 2844213 6899160 6696810 6168102 7001622 7002164 6996211 6102310 6394845 6094988 6102310 6000625 7092846 6395418 6395441 5462992 5628301 5883579 Esoteric ES 1501 Everest LPBR 6128 SDBR 3120 SDBR 3258 Experiences anonymes EA 0026 Folkways FTS 32378 FTS 43902 FTS 33903 FTS 33904 FX 6160 Gemini Hall RAP 1010 Golden Crest CR 4023 RE 7022 RE 7023 RE 7040 RE 7055 eo tae Zabaleta Harp Sampler International Piano Festival Organ Concert The Young Fritz Kreisler Violin Recital Spanish Keyboard Music of the 16th amp 17th Centuries Music for the Colonial Band New American Music vole 2 New American Music vol 3 New American Music vol 4 Sounds of New Music Woman s Work The New York Brass Quintet in Concert Oboe Recital The Flute in Its Showcase of Styles Donald Knaub Bass Trombone Richard Lottridge Bassoon Grand Orgue RLM 760 910 Musique suisse de l orgue Grenadilla GS 1006 Guild GRSP 7012 Harmonia Mundi HM 396 98 HM 580 HMU 901 4 1511 99 651 52 Hessound S 1001 02 The French Clarinet School Sunday at St Paul s Troubadours Orgues historiques Hardy Trompette et orgue Mozart Klaviersonaten Fantasien u a Britten A Concert in Memory of Benjamin Britten HMV His Masters Voice CSD 3565 HQS 1091 Hoe PDB 816 Hungaraton SLPX 11972 Illinois Wesleyan University CC 3 Kiwi SLD 30 Klavier KS 503 KS 507
5. Lark INL 3595 Laurel LR 01150 London OS 25020 Mark MC 5206 Mercury SR 90314 Meridian E 77006 E 77 26 MPS 88 011 2 Murray Hill 943942 Music Guild MS 871 Herefors Cathedral A Pageant of English Song 1597 1961 The Art of Euphonium Playing Vol 2 The Classical and Baroque Bassoon Choral Music of the Twentieth Century Chamber Works Vol 1 The Virtuoso Violin 20th Century Harp In Rhythm Pianist Sedmara Zakarian Sedmara Rutshstein clebaldi in Stereo Sound Jamestown College Choir Screamers Sors Guitar Music by Fernando Sors T rrega Guitar Music by Francisco Tarrega Reicha Kammermusik f r Blaser The Legendary Soviet Pianist Lazar Berman Contemporary Music for the Guitar Musica Bavarica MB 305 Schwabische Klosterkomponisten des Barock 1746856 4930825 5620349 3269773 4049238 3904149 6343634 6389715 5462440 2193900 3370295 829825 2094891 5091869 3075145 5725015 5456085 5761748 6998758 5115592 5460240 7034152 6465742 4443002 6806296 6030774 3460253 6010837 6151212 6411787 4080953 3743426 6185533 6482928 3048661 4921137 5149403 5247480 5259777 amp 6343853 5873774 5838940 7072568 4179998 6721366 7047114 Jj Musicaphon BM30SL1319 Sch tz Geistliche Chormusik BM30SL1321 Schein Inrealbr nnlein BM30SL1536 Barocke Trionsonaten BM30SL1944 Burkhard Lyrische Musik Musical Heritage MHS MHS MHS MHS MHS MHS MHS Muza SXL 0106 Nonesuch H 7 Ode
6. Two new warning messages which appear when a user sends a field that exceeds a system limit have been installed to allow the user to make adjust ments to the record to bring it within those limits System Message RECORD TOO LARGE Meaning You have reached the system limit of 4096 in a bibliographic record Follow up action Do not reformat produce or update Abbreviate the record so that it contains fewer than 4096 characters System Message TOO MANY FIELDS Meaning You have reached the system limit of 50 variable fields Follow up action Do not reformat produce or update Delete as many fields as necessary to reduce the total number of variable fields to 50 A Technical Bulletin will be distributed as soon as possible and these new messages will be incorporated into future revisions of Cataloging User Manual Library of Congress Card Numbers for Printed Music Books on Music and Sound Recordings LCCNs assigned to Library of Congress cataloging for music books on music and sound recordings since the early 1970s have included the suffixes M MN R printed below the LCCN in the lower right corner of the printed card Unlike the prefixes such as R and RA which are an essential part of the older LCCNs the suffixes serve no function beyond sorting National Union Catalog entries into the prover portions of the cumulations Since the suffixes are printed on the line below the LCCN they disappear in the paste u
7. 4 Israel 7500 4 Saskatchewan 3490 4 Italy 6710 4 R7 Rome Chile 5330 4 China 7820 4 Japan 7960 4 Colombia 5290 4 Cuba 4920 4 Mexico 4410 4 M6 Mexico City Czechslovakia 6510 4 Netherlands 6000 4 Denmark 6920 4 New Zealand 9080 4 Northern Ireland 5790 4 East Germany 6090 4 Norway 6940 4 Ecuador 5300 4 Egypt 8300 4 This number may not be subdivided by city use the number for the province e g Ontario or country e g England to subdivide kSee note on Germany next page 16 Paraguay 5380 4 Peru 5310 4 Poland 6520 4 Portugal 6690 4 Puerto Rico 4970 4 Romania 6880 4 Russia 7000 4 L4 Leningrad Scotland 5770 4 Spain 6560 4 Sweden 6950 4 Switzerland 6040 4 Taiwan 7910 4 USSR 7000 4 L4 Leningrad United Kingdom 5740 United States 3700 Alabama 3970 4 Alaska 4370 4 Arizona 4330 4 Arkansas 4000 4 California 4360 4 S5 San Francisco Colorado 4310 4 D4 Denver Connecticut 3780 4 Delaware 3830 4 District of Columbia 3850 4 Florida 3930 4 Georgia 3920 4 Hawaii 4380 4 Idaho 4270 4 Illinois 4100 4 Indiana 4090 4 Iowa 4150 4 Kansas 4200 4 Kentucky 3950 4 Louisiana 4010 4 N5 New Orleans Maine 3730 4 Maryland 3840 4 Massachusetts 3760 4 United States continued Michigan 4110 4 Minnesota 4140 4 Mississippi 3980 4 Missouri 4160 4 Montana 4250 4 Nebraska 4190 4 Nevada 4350 4 New Hampshire 3740 4 New Jersey 3810 4 New Mexico 4320 4 New York 3800 4 N4 New
8. School of Government Library The library is new it s now in only the third year of operation and we do all of our own cataloging and processing All of the professional staff have come to the library and to the school within the last year and we are still bending over backwards to sell the library s services and expertise to the faculty and administration Also since the Kennedy School of Government Library is one of 100 libraries at Harvard and is only one of about eight or nine libraries in the syste which has material related to public policy and public administration we must help peopl figure out which other Harvard libraries they should use The library uses OCLC as an extension of our catalog for material whic the library does not own or does not cover It s also valuable for general reference for which we do not have the tools such as National Union Catalog or Cumulative Book Index I thought the best way to talk about refe ence uses of OCLC would be to describe some specific examples Of course the examples I ll be telling you about all are successful ones We tend to forget about the unsuccess ful ones The reference uses I ll be discuss ing are finding locations bibliographies bibliographic verification serial title changes and the authority file We do use the Interlibrary Loan Subsystem and consider a valuable reference tool but I ll not be mentioning it further today 1G Holdings Given Harvard s large a
9. York City North Carolina 3900 4 North Dakota 4170 4 Ohio 4080 4 Oklahoma 4020 4 Oregon 4290 4 Pennsylvania 3820 4 P5 Philadelphia Rhode Island 3770 4 South Carolina 3910 4 South Dakota 4180 4 Tennessee 3960 4 Texas 4030 4 Utah 4340 4 Vermont 3750 4 Virginia 3880 4 Washington 4280 4 West Virginia 3890 4 Wisconsin 4120 4 Wyoming 4260 4 Uruguay 5370 4 Venezuela 5280 4 Virgin Islands U S 5010 4 Wales 5760 4 West Germany 6295 9 Yugoslavia 6840 4 This number may not be subdivided by city use the number for the state e g New York or country e g Wales to subdivide kkG use 6080 for pre partition Germany or if E or W is unknown o for Berlin use 6299 B3 unless E Berlin is specifically intended a ye Music OCLC Users Group APPLICATION FOR NEW MEMBERS Personal membership is 3 00 Institutional membership is 5 00 Membership includes subscription to the Newsletter New members receive Newsletter no 11 and any mailings from date of joining through December the end of the mem bership year issues are mailed on receipt of payment of dues Personal mem bers please prefer home address institutional members note the four line 24 character per line limit NAME MAILING ADDRESS _ TELEPHONE ae ext NETWORK INSTITUTIONAL AFFILIATION BILLING ADDRESS Check one Enclosed is a check for membership dues 3 00 individuals 5 00 institutions Please bill
10. 16 Canon CPT 3984 Capitol DP 8686 SP 8686 PAO 8406 Holst Wilsh Folk Songs Piano and Choral Works Beverly Sills Concert Bicentennial Odyssey Vol 3 Flute Recital in Japan Operatic Arias Alfred Cortot Plays Schumann amp Chopin Twentieth Century Spanish Songs Leonard Pennario Plays Gershwin Romanza Landmarks of Twentieth Century Music The New Age of Bel Canto Perpetual Motion Showpieces for Orchestra Renaissance Suite The Art of the Recorder Instruments of the Middle Ages Instruments of the Renaissance Lorin Hollander at the Fillmore East Ravel Orchestral Music Fruhe italienische Violinmusik um 1600 Canti amorosi La guitare royale A Grand Concert of Musick Vivaldi Cimento dell armonia The Classic Sound of the Guitar To Entertain a King Peter Hurford Plays Philip Jones Brass Ensemble Plays Instrumental Music Les duos d amor Prestige de la guitare au XX si cle Organ Masterpieces of the 19th Century Music of the 18th Century for Violin and Organ The Concertante Violoncello of the 18th Century Venetial Brass Album The Virtuoso Trumret Vol 1 The English Madrigal scnooi Vol 1 2 The English Madrigal School Vol 3 The English Madrigal School Vol 4 The Virtuoso Trumpet Virtuoso Trumpet pMusic for One Two and Four Trumpetsj The English Madrigal School The Virtuoso Trumpet Vol 2 Early Hi Fi Maria Callas soprano assoluta Frescobaldi Organ Pieces Francis J
11. 77 Serials 459 144 6 24 Audiovisual 167 161 2 27 Maps 83 886 1 14 Manuscripts 24 253 0 33 Sound recordings 171 339 2 33 Scores 141 433 1 92 Total 7 358 896 100 00 OCLC ONLINE UNION CATALOG STATISTICS AUDIOVISUAL FORMAT As of 1981 May 22 from Rits amp Pieces no 24 Type of Material Number of Records Percentage of Total Principal Audiovisual Media Type g Filmstrip f 47 894 28 65 Motion Picture m 55 493 33 20 Slide s 21 761 13 02 Transparency t 3 266 1 95 Videorecording v 21 089 12 62 Subtotal 189 503 89 44 Special Instructional Material Type n Diorama a 51 0 03 Game g 1 998 1 19 Chart n 978 0 58 Flash card o 295 0 18 Microscope slide p 17 0 01 Model q 419 0 25 Realia r 1 985 1 19 Subtotal 5 783 3 43 Kit Type o Type of Material b 4 160 2 49 Other z 2 798 1 67 Unknown u 4 957 2 97 Grand Total 167 161 100 00 IE TABLE FOR FIELD 033 REMARKS I prepared this table for my own quick reference since I do not have ready access to the LC Class G schedule It is not a complete substitute for the schedule but should be regarded as either a ready reference for those numbers which it does contain or an aid which will permit some catalogers to use field 33 who might not otherwise be able to do so at all For practicality s sake I limited the table to two sides of a sheet and omitted many countries in doing so The list as it stands is weighted i
12. Cawley Green Library West Chester State College West Chester PA 19380 215 436 2454 COMMUNICATIONS FROM OCLC Questions and comments about MARC tagging or OCLC communications should be directed as follows member libraries to their respec tive network offices independent libraries to User Contact Desk OCLC Inc 6565 Frantz Road Dublin Ohio 43017 614 764 6000 New Warning Messages COCLC regards the new warning messages as an interim solution to the problem of long records expanding the system limits on record size is still under consideration Statistics indicate that these two new messages will eliminate about 100 terminal aborts per week that is the condition which produces the system response The OCLC system is unable to process your last command which has caused your processing to be canceled Please continue with another record As many of you are aware the present system limitations of 1230 characters in a variable field 50 variable fields in a record and 4096 characters in a record have posed significant problems to some users who rou tinely work with long records If a user exceeded the limit of 50 variable fields or 4096 characters the bibliographic record being input or edited was lost without any warning is The present system message MESSAGE TOO LARGE warns the user that a variable field exceeds 1230 characters and necessary follow up action is described on p A 18 of Cataloging User Manual
13. P USIC CLC Gre Fi SB LB DE en SERS 7 ROUP newsletter Thanks to all who contributed to this issue of the Newsletter oecastonal publication of the Muste OCLC Users Group Sue Stancu Muste Library Indiana University Bloomington Ind 47405 concerning the contents of the Newsletter should be addressed to the editors pe He siig d Number Twelve September 1981 ISSN 0161 1704 The Newsletter ts an A Ralph Papakhian Communications Corres Editors pondence on subscription or membership should be forwarded to Richard P Smiraglia Treasurer Univ of Illinois at Urbana Champaign Music Cataloguing 2136 Musie Building 1114 W Nevada Urbana IL 61801 Subscription ts by membership dues 3 00 for individual members 5 00 for institutional members back numbers are available for 1 50 pnercopy kA KR Ke EAR FROM THE EDITORS In this issue of the Newsletter we are pleased to publish the papers presented by Louise Goldberg Sibley Music Library and Jennie Meyer Howard Kennedy School of Government Library at the Feb 10th 1981 Annual Meeting session on Reference Uses of OCLC Michael Fling s presentation was published in Newsletter no 11 Also because of interest expressed by the mem bership at the last business meeting we are publishing a list of data base entries that have been analyzed by the OCLC Musical Recordings Analytics Consortium The list was compiled by Richard Jones University of
14. Wisconsin Milwaukee Members who find the list useful should communicate directly to Mr Jones Pub lication of future lists will depend on a show of interest We would also like to point out the useful contribution by Phil Youngholm a table for using field 033 Similar contributions articles news items or correspondence from the membership are welcome by the editors The Newsletter should serve as a forum for the membership to exchange ideas about the effective use of OCLC 1982 ANNUAL MEETING The Annual Meeting has been scheduled for the first week of February in Los Angeles in conjunction with the annual Music Library Association conference The Program Committee has been formed and is busily at work Christina McCawley Chair West Chester State College West Chester PA 19380 215 436 2454 436 0720 Don L Hixon Local Arrangements Univ of California Irvine Irvine Calif 92717 714 833 7178 Linda Fidler Oberlin College Janet Bochin California State Univ Fresno Don A Henessee California State Univ Long Beach Civia Tuteur Roosevelt Univ Chicago Laura Dankner Loyola Univ New Orleans Joan G Anderson California Institute of the Arts Please send suggestions for program topics and possible speakers to any of the committee members The committee is parti cularly interested in speakers residing in the West Tentative program topics include use of OCLC for resource sharing ILL de
15. ackson Plays Organ Music from York Minster The Best of Laurindo Almeida Duets with the Spanish Guitar 4096371 15992 6102474 6806246 5508318 6504948 3620544 4315988 5908775 3101286 2988469 3362733 3612697 1441540 4102911 6664843 6692875 5955129 3545804 6338711 2869963 4342307 6306897 7024273 6655639 3745238 6081937 3382038 6511088 6595490 3553304 6245479 6226583 5948042 2560079 3062744 4015142 6496810 6496818 3148379 3153090 3549967 3490328 amp 4750827 6778911 6248222 6468850 5948181 3267800 5624710 CBC Radio SM 108 Chalfont C77 099 Columbia CSP P 14171 DMS 461 M 30075 M 32596 M 35119 M3 32135 ML 4740 ML 5116 ML 5206 ML 5875 ML 5984 ML 6338 ML 6379 MS 7106 MS 7085 MS 7406 Command 15401 MO Coronet LPS 3006 U4RM 3758 59 850C 2508 CP2 CP 3 5 Da Camera Magna SM 91072 Decca DL 710179 193 449 Deutsche Grammophon 104 453 2530 244 o 2990 977 Delos DEL 25406 Desto D 200 DC 6445047 DC 7102 03 Disques Ades 14 033 Discopaedia MB 1001 1007 1008 1009 1012 101353 1014 MB 1017 Donemus CV 7803 CV 8002 Dorian LP 1006 LP 1007 EMI CSD 3783 AAA EMD 5506 HQS 1140 Patricia Rideout Contralto In Recital Elgar The Music of Sir Edward Elgar Eleanor Steber in Sacred Arias by the Great Masters Nocturne Philadelphia Orchestra Sunset Miniatures for Strings Souvenirs Robert Casadesus a Tribute to a Great Artist Janacek Piano Music Budapest Quar
16. er at Eastman and she came in to see if we could help her She is on the music board of the local orchestra and they had invited a young cellist to perform with the orchestra She knew that a piece for cello and piano had been dedicated to him she knew the composer but wanted to know the name of the piece We were able to find the title for her This one could have been answered by looking in our catalog as we have the music 4 A faculty member called to say that there was a chance that a well known Amer ican composer would be commissioned to write a concerto for him and he wanted to find out what this composer had been doing over the last five years or so The data base one of the tools we used gave us a list of the most recent publications and recordings All in all the OCLC data base opens new areas for us in reference It helps us in music and non music areas and we are making increasingly frequent use of it As more terminals are placed in reference areas access points increase and reference librarians continue to learn more about creative use of all those records in Ohio OCLC will continue to grow as an important reference tool Louise Goldberg Head Reference and Rare Books Sibley Music Library REFERENCE USES OF OCLC AT THE KENNEDY SCHOOL OF GOVERNMENT LIBRARY Presented Feb 10 1981 at the MOUG Annual Meeting I should first tell you a little about the context in which reference is done at the Kennedy
17. estra The United States Marine Band Presents Marches from Around the World The United States Marine Band in Concert Universal Ed UE 15043 A Garland for Dr K Valois MB 17 Musique sacre et profane des XVI et XVIIemes si cles 6994210 5589860 6417524 6700994 6951897 5419543 4166080 5326705 3795222 3087220 3244036 4090768 4164910 6617224 6261963 5624533 5435595 4061533 5636905 7030686 6393057 3509648 7031641 5761489 5725287 6504102 6512287 6512265 6512319 6512351 7047134 4326811 2950011 3137010 3419027 2610027 6998441 6994715 6160918 5327547 5327532 7023991 5399887 1S Vista VSP 1026 Lindley Romantic Organ Music from Leeds Parish Church 7012657 VSP 1042 Goodman The Organ at Hull City Hall 7031525 Wealdon WS 144 The Organs of Eton College 5761561 Westminster WGS 8402 2 Mozart Requiem 7012657 WGS 8216 Music for Voices and Viols in the Time of Shakespeare 3549375 WIM WIMR 7 The Los Angeles Clarinet Society 4279591 WIMR 12 Los Angeles Philharmonic Trombone Ensemble 4430686 ADDENDUM Bach Society BGS 70685 The Virtuoso Trumpet Vol 3 6169308 Bath University BUR 1001 Eighteenth Century Keyboard Music 6798528 Columbia M 31378 Zuke rman Plays Kreisler 3455593 Mark MC 8300 Recital Gene Ford Tenor 6729322 OCLC ONLINE UNION CATALOG STATISTICS BY FORMAT As of 1981 May 22 from Bits amp Pieces no 2k Type of Material Number of Records Percentage of Total Books 6 311 680 85
18. institutions only Are you presently a member of the Music Library Association yes no Please return completed form and check made payable to MUSIC OCLC USERS GROUP to Music OCLC Users Group Richard P Smiraglia Treasurer University of Illinois at Urbana Champaign Music Cataloguing 2136 Music Building 1114 W Nevada Urbana IL 61801 MOUG Newsletter no 12 A Ralph Papakhian Sue Stancu Indiana University Music Library Bloomington Indiana 47405 i f SUSANNE BELL GAYLORD MUSIC LIBRARY 6500 FORSYTH AVE ST LOUIS NO 63105 riRST CLASS Y pan i
19. ites New Music in Quarter Tones Music of the American Moravians Cozens Lute Book Purcell Works Music for Harp Die Schdler Orgel in ehemaligen Kloster Die Oberlinger Orgel in der Benediktiner Abtei Piano Music of Latin America Art of the Trumpet Historic Harpsichords and Clavichords Organ Master Works Barab A Reciial of New Music Music from the Mannheim Court Music from the Court of Duke Carl Theodore Toccatas pour piano Violin Romances Janet Baker Arie amorose Chamber Music for Soprano and Continuo 6597879 6597924 6417712 7012657 3226218 3237028 3040976 3124244 3078587 3116943 3583877 3092612 3570213 3496037 6448746 4448279 5700840 4335521 877426 530903 2956904 2998703 2133622 3509204 3473566 3135474 1083473 3866005 5883579 6426843 6482993 6407899 1083761 3139900 4480463 4754984 6081881 6899221 6899275 5761646 3521518 6538768 6623536 7023104 5701121 5701481 6599630 556488 6335192 4886236 876842 Point P 5008 Pye PCNHX 10 TPLS 13056 Qualiton SLPX 11410 12 Lyllof Bent Lyllof Presents the Malm Percussion Ensemble Coronation Music Nicholas Danby at thej Organ of Marie nkirche Operatic Recital Rare Recorded Editions SRRE 140 Les morceaux de salon pour le piano RCA Victor amp Red Seal ARL 2 2359 DPL 3 0123 LCT 10 IM 2379 LM 6014 LSC 2964 LSC 3081 LSC 3232 LSC 3234 LSC 4044 Ren HR 5073 The Artistry of Artur R
20. m Greer Music Library Connecticut College 15 TABLE FOR FIELD 033 SUBFIELDS b AND c 1 To code for a country state of the U S or province of Canada enter in subfield b the digits preceding the slash 2 To code for a city or town enter in subfield b the first three digits plus the digit after the slash then cutter for the city or tow in subfield c 3 Do not a use a cutter in subfield c with a number in subfield b that ends in 0 or 5 b use a number in subfield b that ends in 4 or 9 unless you also use subfield c c attempt to subdivide by county region or any other political or geographical subdivision than city or town on the basis of this table d code for an island from this table unless its name appears here for the last two cases go directly to the Class G tables Albania 6830 4 England 5750 4 L7 London Argentina 5350 4 Europe 5700 Australia 8960 4 Austria 6490 4 V4 Vienna Finland 6960 4 France 5830 P3 Paris Belgium 6010 4 Bolivia 5320 4 Germany 6080 Brazil 5400 4 Germany East 6090 4 B3 E Berlin Britain 5740 Germany West 6295 9 B3 W Berlin Bulgaria 6890 4 Great Britain 5740 Greece 6810 4 Canada 3400 Alberta 3500 4 Holland 6000 4 British Columbia 3510 4 Hungary 6500 4 Manitoba 3480 4 New Brunswick 3430 4 Iceland 6930 4 Nova Scotia 3420 4 India 7650 4 Ontario 3460 4 Ireland 5780 D7 Dublin Prince Edward Island 3440 4 Ireland Northern 5790 4 Quebec 3450
21. m collection of maps not the usual request in a music library We were able to locate the collection for her and tell her the nearest location listed On a more general note we often do searches for people who write or call Do you own No but library does The third area in which we find the data base helpful is the newly available authority file Members of the reference staff work closely with students and faculty as they make out the programs for their recitals As a result we are called upon to provide dates for some of the more obscure composers as well as for poets and librettists This search is particularly crucial when there is a question as to whether someone is still alive A variety of other questions have arisen which we have been able to answer using the data base Several examples will give an idea of the wide scope of possibilities 1 A patron asked what pseudonyms Anthony Burgess used for writing music A list of pseudonyms was available in the authority file and then we were able to check to see which of those he used for music 2 A patron called long distance to find out how he could obtain the English transla tion of the Kabalevsky Requiem that was performed at Eastman some years ago We found that it had been published and we were able to give the patron the publication data and a list of libraries owning the score with the translation 3 A woman from Massachusetts was visit ing her daught
22. n etc We have one OCLC terminal which has been operational since the summer of 1979 and which is located in the technical process ing area on the first floor The refer ence collection and reference staff are on the second floor The reference department handles outgoing interlibrary loan and photo copy requests and we are allotted a half hour per day at the terminal for our refer ence and ILL use Incoming ILL and photo copy requests are handled by the circulation microform department they have their own time slot at the terminal At other times during the day we can use the terminal if it is free and we can call down in an emergency members of the catalog staff have been most accommodating when we call Sibley is located five miles from the main campus and thus from the main library so direct access to their reference collec tion is difficult There are many general reference tools that are not duplicated at Sibley NUC Pre 1956 national biographies and bibliographies foreign and some Amer ican libraries published catalogs etc In order to use these tools we must either go ourselves or call and ask a member of their reference staff to do the searching for us Since many music libraries do not have their own ILL operation I will say a few words about interlibrary loan and photo copy requests The speed and ease of the OCLC operation is a vast improvement over the old multi copy paper form mailed back and for
23. n favor of the codes I expected to want essentially the Americas and Europe though major Asian and African countries do appear Likewise to save space the list addresses the coding of countries and cities or towns only It is possible to code for other political and geo graphic areas and also for regions and even buildings within cities but the table does not provide for this coding The instructions given at the head of the table are complete in themselves and if followed to the letter will enable you to code for country or city without reference to the LC Class G schedule Please read the instructions very carefully and note the caveats No examples are given because the OCLC format document contains several examples The table will not be of much use in coding for musics other than Western art Access to the geographical area represented by a musical tradition is properly by fields 943 and 52 however and my concern was with 33 alone The table may however as far as it goes be used to code for 52 in this case the four digit number would go in a and the city cutter in b The same caution as to other geographic and political areas applies it is possible to code for them and rather more likely that one would need to in 952 but not from this table The cutter numbers given are taken directly from the Class G schedule There are very few cutters printed in the schedule but even so not all are given here Philip Younghol
24. nd complex system a frequent use is looking for other Harvard holdings Not all of Harvard s libraries are OCLC users but calls to the Union Catalog often get put on very long hold so OCLC is quicker much of the time Also presently access to the Union Catalog is only by main entry 1 The executive Dean of the Kennedy School Hale Champion asked for the Brook ings Reprint no 352 entitled Jimmy Carter as Public Administrator This was in November 1980 after the election Well our collection of Brookings Reprints began with no 353 and we knew no author We tried a terminal search in the hope that we could find the original The title search retrieved the record which had a nice 500 note Reprinted from Public Administration Review v 39 Jan Feb 1979 We had the journal and were able to get the Dean his article Incidently the article had a different title than the Brookings Reprint 2 We found a government publication in the Government Printing Office reference fiche The central Documents Division said it had been sent to Widener so we looked up the record on OCLC to get the call number Widener hadn t cataloged it yet but the Business School Library had Bibliographies T The Kennedy School of Government Library is preparing bibliographies of the School s faculty and their compila tion begins with OCLC author searches 2 A request came for either a periodical article or book chapter by the Harvard hist
25. ne at a time of course that meant that five different paper forms had to be typed address ed separated and mailed and five forms had to be returned by the other libraries a total of ten mailings and a delay stretch ing into weeks As I said before our reference use is just beginning but we find more and more uses for the data base every day I must state that it is not our only reference tool and it will remain only one of many tools we use But when a terminal can be located in the reference area we will find ourselves using it more and more often Our use at Sibley is tempered by our situation of having a very large music reference collection and a comparatively inaccessible general reference collection I might also add that we have made no study of how many of the questions we receive could be answer ed by using OCLC We have found access to the data base helpful in a variety of ways Three specific areas stand out First we have found OCLC useful as we try to keep our reference collection up to date It is simple and quick to find out whether we have the latest edition of a book or whether a newer one has been publish ed Second as I mentioned before the data base helps us find locations for books and scores and our ILL task has been made easier We have found this ability to locate things useful in other ways as well A patron asked us for example if we could find out who owned a certain micro for
26. nterest in having a report on the work accomplished by the OCLC Musical Recordings Analytics Consortium OMRAC We have prepared the following list which includes 257 entries arranged in alpha betical order by manufacturer each of which is fully analyzed This work was done between January 1980 and January 1981 by the music librarians and catalogers at the follow ing institutions Indiana University Oberlin College Conservatory of Music University of Cincinnati University of Illinois at Urbana Champaign University of Wisconsin Madison and University of Wisconsin Milwaukee In February three more institutions were added to OMRAC Sibley Library Eastman School of Music University of North Carolina at Charlotte and University of Washington For more information about this list or about OMRAC in general please contact Richard E Jones Music Librarian UWM Library P O Box 604 Milwaukee WI 53201 Abbey LPB 736 ABC Audio Treasury ABC ATS 20011 American Wind Symphony AWS 104 Angel AA 8475 COLG 144 Dia ly Brees 37250 SQ 37147 51 Archiv 2533 240 2533 305 2533 365 2533 423 Argo D 101 D 10 ZDA 205 ZRG 566 ZRG 783 ZRG 813 ZRG 5475 Arion ARN 30 A 113 ARN 30 S 150 ARN 90414 ARN 90415 ARN 90420 Avant AV 1007 Bach Guild BG 616 BGS 553 4 BGS 577 BGS 578 BGS 5041 5043 70685 HM 31 SD HM 57 8 SD HM 63 SD Bell Laboratories BTL 7901 BJR 1431 1433 Cambridge BRS 25
27. on PHQS 1140 PHQS 1151 3C 163 50104 06 ange sess ois oiiasiis casas NJ on WI 766 755 931 1071 1126 1176 1428 1442 1785 1844 3700 3858 Odyssey 32 16 0078 32 16 O 162 32 16 0340 Oiseau Lyre DSLO 510 DSLO 514 OLS 176 Organa PHON E 10001 PHON E 10007 Orion ORS 7286 Orpheus OR 338 Oryx 1725 EXP 60 Paradox PL 10001 Peerless ORYX 1 ORYX 1 720 722 Philips 6504 077 6580 047 6767 001 9500 557 Pleiades P 103 The Birds and the Bees Six Trumpet Concertos Sacred Music in the Royal Chapel at Versailles Music at the English Royal Court American Colonial Christmas Music Music for Trumpet and Organ Ernesto Bitetti Plays Four Centuries of Italian Guitar Music French Music of the Middle Ages and the Renaissance Fanfares from Six Centuries Contemporary Music for Harp Ensemble The Art of the Vielle Boismortier Sonatas for Bassoon and Continuo Arie operowe A Nonesuch Treasury of Americana Music from the Chapel of Philip II of Spain O Great Mystery Triosonatas of the Late Baroque Monteverdi Il combattimento and Other Madrigals Renaissance Music for Brass Baroque Fanfares and Sonatas for Brass Masque Music Voices of the Middle Ages Baroque Masterpieces for Trumpet and Organ Willaert Motets for four voices Composers of the Chapel Royal Composers of Hatfield House and Hengrave Hall Michelangeli Final Scene from Salome and Other Opera Favor
28. orian Perry Miller entitled The Romantic Dilemma in American Nationalism and the Concept of Nature I warned the professor s secretary that it might not be possible since articles and chapters were not directly indexed but that it just might be in a contents note A search retrieved 108 records but the secretary mentioned that the professor would be very happy to have a Perry Miller bibliography so we printed out truncated entries of each title She guessed that one called Nature s Nation would be likely so we looked at only that one full record The book did have the chapter listed in the 505 note and a holdings display reveal ed that Widener had the book Bibliographic Verification r 1 A student could find no record of Hudson s Guide to Washington Media Contacts A terminal search by title with the search key hud gu to w turned up nothing The search key gui to wa m also provided nothing Author title huds guid nothing Finally author title huds huds yielded the record Hudson s Washington News Media Contacts Directory a title we decided to order on the student s recommendation 2 The Houghton Mifflin Company in Boston needed an ISBN for a title Texas Politics Economics Power and Policy They called us because they thought we might have had the publisher s catalog John West They had tried CBI and Books in Print without success I first tried the terminal search which turned up the record with the ISBN
29. p process which is used to produce pages for the NUC cumulation This means that OCLC users who input LC copy from proof slips see the suffixes those who work from LC copy in the cumulation don t see them Users should input the suffix according to the instructions in the format documents Books p 0 2 Scores p 0 2 Sound Recordings p 0 6 7 if it appears on the copy they are working from Do not supply the suffix if it doesn t appear on the copy Please do not submit Change Request Forms solely to add a suffix to the LCCN in a bibliographic record which otherwise matches LC copy From time to time inputting libraries may receive Change Request Forms indicating that an LCCN suffix has been added This is not an error tallied against the library but is merely provided for information a j REFERENCE USES OF OCLC AT THE SIBLEY MUSIC LIBRARY Presented Feb 10 1981 at the MOUG Annual Meeting I will begin by admitting that our refer ence use of the OCLC data base is in its infancy and that I am sure I will learn a great deal from the others on the panel and from the discussion to take place here Before I go into detail about our refer ence use of OCLC I must say a few words about our physical setup both our situa tion within the library itself and Sibley s relation to the main campus library at the University of Rochester Sibley is a full service library we do our own ordering cataloging interlibrary loa
30. tet Encores Overtures Sweet Pipes Pastorales Ritual Fire Dance and Other Best Loved Piano Pieces Magnificent Marches Horowitz on Television 6994077 6140567 5913588 4440547 6831363 2823592 4895105 3153606 6260624 5579804 3075857 6219594 3545804 6381301 2748403 4859468 Orpheus in the Underworld and Other Favorite Overtures Happy Birthday Ludwig Virgil Fox Plays the Bladwin Organ Willoughby Flute Solos Eugene Rousseau Plays Saxophone Harp aujourd hui Piano Space Fr he Musik aus Frankreich Segovia The Guitar and I Nationale Muziekwedstrijd Pro Civitate Brugge 1965 Five Famous Concertos for Trumpet Aufforderung zum Tanz Strauss Kaiser Walzer Boston Musica Viva Plays The Art of Robert Goldsand An Anthology of American Piano Music 1780 1970 Natalie Hinderas Plays Music by Black Composers Hahn M lodies Jan Kubel k cvol 1 Toscha Seidel rvol 13 Efrem Zimbalist cvol 1 Albert Spalding cvol 1 Fritz Kreisler cvol 1 Yehudi Menuhin vol 13 Nathan Milstein vol 1 Georges Enesco pthe U S Columbia Discs Complete Anthology of Dutch Electronic Tape Music Vol 1 Netherlands Saxophone Quartet Contemporary American Piano Classics Contemporary American Chamber Music Elgar Five Part Songs from the Gre ek Anthology cand eeej Voices for Today Composers of the Chapel Royal 3024782 5086937 5821983 6994640 166 3626 3547048 4029998 5636818 67246 82 4064989
31. th The form must still be used occasionally but most transactions are now computerized I might add that Sibley has never had a telex machine so I cannot include that in my comparisons The same information is used in the computer trans action as on the paper forms but it is entered directly into the terminal One can make the same request for photocopy if the material is non circulating the same copy right compliance codes must be entered and one can stipulate maximum charge special shipping instructions insurance requests etc The data base is extremely helpful when we try to locate copies to borrow Without NUC Pre 1956 and other union catalogs we often had problems finding locations for needed items The frequency of these time consuming searches has been greatly reduced The speed of the operation is amazing when the new and old systems are compared With OCLC the time spent mailing is reduced to the shipping of books A borrowing library sets up a lender string of five libraries from the OCLC holdings Once this string is entered OCLC does all the work If a library can supply the item that library sends a message back through the computer to the borrowing library and ships the book If one library cannot supply OCLC automatically sends the request on to the next library If all five cannot supply then the borrower can pick another lender string With the old system if one tried to borrow from five libraries o
32. ubenstein The Philadelphia Orchestra European Tour t1975 Rosa Ponselle in Opera and Song Roberta Peters in Recital Horowitz 25th Anniversary of His American Debut 20th Century Guitar Alleluia Heifetz Showpieces Heifetz Concerto My Favorite Concertos Recital Solos for String Bass Repertoire Recording Society RRS12 Saga SAGA 5540 Scala 844 Schwann VMS 2056 Seraphim M 60040 S 60215 Studio 74 MAS 026 The American Collection Boyce Anthems and Voluntaries Leo Slezak Vol 2 Haydn Concertos for Harpsichord The Art of Dennis Brain Vol 1 Coloratura Arias from French Opera Dahn Album f r die Jugend Supraphon SUA ST 505 amp 2 Modern Chamber Music for Wind Instruments 1 Te 1143 T amp R RB 9807 Telefunken 6 35 067 6 35 293 6 42 156 Turnabout TV 34202 TV 34224 25 TV 34308 TVS 34380 UBRES CS 303 EN 203 U S Air Force 101878 U S Marine Corps Smetana Smetana Choruses Richard Anthony Zgadara Harpsichord Piano Fr he Musik subdivided entries orig 2727205 Fr he deutsche Musik Fr he Musik in England Musik des Trecento Pariser Theaterlieder des 15 Jahrhunderts Historische Clicquot Orgeln in Frankreich Musica baroca es pafiola English Madrigals from the Courts of Elizabeth I and James I Liszt Piano Music Danish Thaetremusic Love and Dalliance in Renaissance France Wyatt Four for Flute Powell Music Brasses Percussion The United States Air Force String Orch
33. veloping an online catalog retrocon projects special problems with music use of OCLC tapes in circulation systems and how to train paraprofessionals to catalog music using OCLC FINANCIAL REPORT 1980 Annual Balance end 1979 Income Meeting 2511 95 Memberships 1980 1597 00 Memberships 1981 91 00 Back issues 4 00 Total income 1980 Expenditures General 340 69 Newsletter 661 04 Meeting 2324 06 Total expenditures 1980 Balance end 1980 lst Quarter 1981 Balance end 1980 Income lst Quarter Meeting 2940 00 Memberships 1251 00 Back issues 18 00 Interest 82 21 Total income lst Quarter Expenditures lst Quarter General 113 39 Newsletter 172 93 Meeting 4556 67 Total expenditures lst Quarter Balance end of lst Quarter 1602 50 4203 95 3325 79 2480 66 2480 66 4241 27 4842 99 1878 94 Richard Smiraglia MOUG Treasurer 2 a MOUG OFFICERS Chairperson David Knapp Librarian for Technical Services Oberlin College Conservatory Library Oberlin OH 44074 216 775 8280 Vice Chairperson Ruth W Tucker Catalog Dept Olin Library Cornell University Ithaca NY 14853 607 256 4247 Secretary Newsletter Editor A Ralph Papakhian Music Library Indiana University Bloomington IN 47405 812 337 8541 Treasurer Richard Smiraglia Music Cata loging 2136 Music Building University of Illinois 1114 W Nevada Urbana IL 61801 217 333 2713 Continuing Education Officer Christina Mc
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