PrintManager User Manual
Contents
1. SNo Folder File Name Date Of Print il CiDo 367932 Harmon 9 26 2005 devserve File Pr 2 CADo 367932 Harmon 9 26 2005 Wdevserve File Pr 3 C Do 367933 Cox Bill 9 26 2005 Wdevserve File Pr o Save The following topic describes how to configure the reports 28 User Interface Guide Mail 1 Select Report Type and Click on Save The Save dialogue appears as Seven EEN al cf EB Mp Comper ge E ito gf Hy Netwok P Save ae Ippo Pegar fie co al Er 2 Enter the file name and Click Save to save the reports Mail Option allows the user to mail the reports to the configured Mail Ids The following topics describe how to Mail reports 1 Select Report Type and Click on Mail The Mail Dialogue appears Select the Contacts to send the Mail SNo Contact Name Maitoa IT 2 Check All option send mail to all configures mail ids 3 Select the list of contacts to send mail and click OK Note The Mail will be sent only if the contact data is configured in Mail Option Chapter 5 Archive To Archive files from source to destination use the Archive pane The Archive pane displays details of Archiving Y PrintManager o x m PutM Powered by Oy amp eS kribe E Configure Print Reports Archive ad yl el a ml e 1 C Documents and Settings C Documents and Settings _ va Printed2. To Delete a Printer follow these steps 1 On the Configure pane click Printers The Printers dialog appears For details about the Printer fields see Printers Dialog Select a Printer from the Printers Pane Click Delete The confirmation dialog appears petete AN Are u sure DeletefY N 2 Click Yes The Printers will be removed from the database Note If the selected Printer has a dependent relation or is active the rules related to the selected printer will be automatically deleted 14 User Interface Guide Configure Rules Business rule is nothing but a rule that will be configured through Print Router to monitor and route the files to the printer Inputs for the rule a Select Printer b Select Tray c Monitoring folder d Type of file to be printed e Sorting type If a multiple rules are defined on a single printer then execute one rule at a time so that the documents on the printer are printed orderly especially if the rules are on the same printer i PrintManager Index 15 Add Rules To add a Rule follow these steps 1 On the Configure pane click Rules The Rules dialog appears For details about the Rules fields see e Dialog 2 Click Add The Add Rules dialog appears addues Printer idevserverXHP Deskjet 37 y Tray v Folder New Folder 2 gt File Type ME Sort By Alphabetical y 3 Select the required information and click OK
3. Fi The following topic describes how to Add folders for Archiving 30 User Interface Guide Add Archive Rule To Add an Archive Rule follow these steps ie 2 3 Open Archive dialog if not already open On the Archive pane Click on Add icon Button on Archve pane The details of the Add Archive rule dialog appears with the below Entities Source Folder Where the Printed files are Stored Destination Folder Where the Printed All files are to be Archived Type of Files File type selection for Archive Files To be moved Printed Files only Only Printed files 22 All Files Both printed and to be printed files 3 Add Archive Rule xj Source Folder je Documents and Settings sastry PROJEC Destination Folder D live Files to be Moved if f Fil E ooo Printed Files only All the Files Y OK x Cancel Enter Add Archive Rule details for Archiving Archived information will be displayed in Archive main pane Select the information and click on Archive core Based on Rule the Source folder related files will be moved to selected destination folder and displays a confirmation message Archived completed successfully Index 31 Update Archive Rule To Update an Archive rule follow these steps 1 On the Archive pane select the Archived rule and Click on Update 2 The Update Archive Rule dialog box appears Y Update Archive Rule xj Source Folder d Settingsysastrv
4. NOTE If File Type is selected as ALL for a folder then there is no need to configure rules separately The rule is added to the database and displayed in the Rules list 16 User Interface Guide Update Rules To update a Rule follow these steps 1 On the Configure pane select Rules The Rules dialog appears For details about the Rules fields see Rules Dialog 2 From the rules list select a Rule and click Update The Update Rule dialog appears Update Rule x Pinter RARE Tray v Folder New Folder 2 y File Type Ls y Sort By Alphabetical y E Cancel 3 Enter the information to update and click OK The Rules will be updated to the database Note No rule can be duplicated if u tries to add it displays a message box as Rules already exists Up This enables you to specify the printing order E g If you want to print all Excel files of a folder first then move the corresponding XLS rule to first position Down This enables you to specify the printing order E g If you want to print all Excel files of a folder last then move the corresponding XLS rule to last position Index 17 Delete Rules To Delete a Rule follow these steps 1 On the Configure pane select Rules The Rules dialog appears For details about the Rules fields see Rules Dialog 2 From the list select a Rule and click Delete The confirmation dialog appears petete AN Are u sure Delet
5. 005 12 07 25 PM 8 4 2005 11 48 02 AM 7 29 2005 4 23 09 PM 8 9 2005 5 04 52 PM 9 2 2005 3 15 59 PM 8 26 2005 10 07 02 AM 9 1 2005 5 33 41 PM 8 1 2005 4 01 34 PM 8 4 2005 11 01 34 4M 9 19 2005 5 20 40 PM 9 6 2005 2 47 19 PM 9726 2005 11 11 57 aul The Print pane allows you to do the following es Print only selected folders files es Print only selected files zz Print all files lt Move files to Up and Down s Filter files for printing such as Doc Xls or Txt Pdf The following topics describe how to manage and Print files Folder This Option allows you to select a particular folder for printing By default All option is selected which displays all files of all folders File Filters The File Filter option allows you to filter the files such as xls doc pdf and txt Up This button helps in moving the files upwards so that you can print the file first even the file is sorted as last file Down This button helps in moving the files downwards so that you can print the file last even the file is sorted as first file Print This Print option sends the selected files to the printer for printing Note Before sending files for printing the Printer and Rules must be configured Index 27 Chapter 4 Reports To manage the reports for review use the Reports pane The reports pane displays details of Logs and Errors Y PrintManager Print Report Type flog y Date 972672005 y
6. PROJECTSYDesktopyT est Destination Folder C Documents and Settings sastry PROJEC a Files to be Moved Type of Files F ee oc gt e Printed Files only All the Files 3 Enter the information to be updated and click Ok Delete Archive Rule To delete an Archive rule follow these steps 1 Select Archive dialog if not already selected 2 Select the rule from the Archive pane and click Delete The message box asking for confirmation to delete the rule appears petete AN re u sure Delete N o 4 Click Yes The selected rule is deleted 32 User Interface Guide
7. Print Manager User Guide v1 0 Contents Chapter 1 Introduction 5 ARCHITECTURE OF Print ManaYlT cicicicicicicicinnnnnnnnnnn tenteo nennen neatente teet 5 Configuration Application Hardware Requirements sa eid ne OR ath Rel hee sein eng are Ls Software Requirements csea cssescccceuevicealcceteccds cde terdeseeeecetdbedeestsatacyedeet aaa 6 Log on to Print Manager Chapter 2 Configure 8 Gonfigtire FOLD SIS comi a 9 Add Folders OP PPRPO O 5U O O 0 N P PPP SEE ED 9 Delete Folders s accicscccisicessacccceiseeseses caches a A E da 11 Configure Printers scenerne renerne 11 Printers Dialoginen r nd 12 Adad PIME eaer a a a E E EET teins 13 Delete Printer iii ra 14 Configure Ulea iia eee 15 Add RUSS cc Aa 16 Update Rule Sie ci aan 17 Dic A A ede end ein eae Ain ee T 17 A esse dd tte deserted eo renee 17 Delete RUES neiang a T aa anion tiered rn Ebert iano 18 Configure Mail curan a A A ORO 19 Add Malleco AA land 20 Update Malleemicansms nacida canoa E o aida 20 Delete Mall arr aa eee A A AA 21 CONQUE DPI ear cds 21 A OPUS a 22 Ms A O Er E E EEE eer ee eee 24 Delete Options rr di A eile A ee ea 25 Chapter 3 Print 26 Chapter 4 Reports 28 Malta ea ine A ES ENG Se A EN ns ees A 29 Contents iii Chapter 5 Archive 30 Add Archive lt ia Update Archive Rule cocino a Delete Arce RUS le iv User Interface Guide Chapter 1 Introduction Print Manager is a simple tool that manages printing files fro
8. efY N 3 Click Yes The Rule will be removed from the database 18 User Interface Guide Configure Mail The Mail Option is used to configure new email id with Contact name This should be of the type id company com C Printers Rules Mails C Options Srinivas Amipalli sami eskribe com i Delete alm The following topics describe how to create and configure a Mail Index 19 Add Mail To add a Mail follows these steps 1 3 On the Configure pane click Mail The Mail dialog appears For details about the Common Codes fields see Common Code Dialog From the Mail option click Add The Configure Mail dialog appears Configure Mal Contact abe E Mail abc yahoo com e Cancel Enter the required information and click OK The Mail id will be added to the database and displayed in the Mail list Update Mail To update a Mail Id follow these steps 1 On the Configure Pane Select Mail The Mail dialog appears For details about the mail see Mail Dialog From the list select a Mail Id and click Update The Shipment Tag Update dialog appears Configure mal i Contact JE i E Mail abc yahoo com 7 x Cancel Enter the information to update and click OK The Mail data will be updated to the database Note The Mail Id added will be displayed in the Reports Pane in order to mail the logs and errors to the configured mail id 20 User Interface Gu
9. g Polling Time from the list 22 User Interface Guide 10 add Options x Name Polling Time Min Value ft ix Cancel Enter Name and value in minutes and click OK The Polling time Value will be added to the database and displayed in the Options list Polling time Specifies the number of minutes to wait before an auto refresh of the files occurs From the options pane click Add to add the Auto Print Time Select Auto print minutes to Add Auto Print time add Options AS Name Auto Print Time Min y Value 3 k e Cancel Enter name and value in minutes and click OK The configured Auto print is displayed in Configure options pane Based on configured Auto print value the required documents are automatically printed Select SMTP for Mail configuration 8 Add Options Name SMTP y Value 195 123 4 4 Enter name and server IP and click OK The configured SMTP is displayed in Configure options pane Based on configured SMTP the mails are sent to the configured users Index 23 Update Options 24 User Interface Guide To update an Option follow these steps 1 Open configure dialog if not already open 2 On the Configure pane click Options The Options dialog appears For details about options page see From the list of Options select an option whose details you want to change and click Update The Options dialog appears add options ee Name Au
10. ide Delete Mail To Delete a Mail follow these steps 1 On the Configure pane click Codes The Common Codes dialog appears For details about the Common Codes fields see Common Code Dialog From the list select a Mail id and click Delete The confirmation dialog appears petete A AN Are u sure DeletefY N w Click Yes The Mail id will be removed from the database Configure Options The Options pane includes the Auto Print time Polling time in minutes and SMTP The following topics describe how to create and configure an Option It includes the following fields Auto Print Polling Time SMTP Auto Print allows you to specify the time to print the files printed automatically after the specified without the user involvement Polling Time refreshes the application after the specified time Index 21 Y PrintManager Print yy Powered by O eSkribe z Reports Archive C Folders C Printers Rules Mails Options Polling TimefMin 1 2 SMTP 190 122 4 5 3 Auto Print Time Min 15 El f Delete El host Add Options To add an Option follow these steps 1 On the Configure pane click Options The Options dialog appears For details about the Options fields see Options Dialog 2 From the options pane click Add to add Polling time 3 Select Polling Time minutes from the list box to Add Polling Time 4 The options dialog appears for selectin
11. igure Printers Each client will have different kinds of printers installed Printers vary like type of the printer number of trays in the printer speed of the printer etc Print Manager application is responsible for routing the documents files to the Printer according to the business rule The following topics describe how to create and configure the Printers Index 11 Printers Dialog On the Configure pane select Printers The Printers dialog appears 2 PrintManager 1 MdevserveiHP Deskjet 3740 Series pes ica The Printers dialog allows users to Add and Delete Printers Based on the Printers selected the Printers are displayed as a table with the following fields 12 User Interface Guide Add printer S No Specifies a number assigned to the Printer Printer Specifies the name of the Printer selected from the network To add a Printer Local Network follow these steps 1 On the Configure pane select Printers The Printers dialog appears For details about the Printers fields see Printers Dialog 2 From the printers pane click Add The Add Printer dialog appears add Printer devserver HP Deskjet 3740 Series e Cancel 3 Select the required Printer and click OK NOTE The Printers that were configured in the local Network will be only displayed as a list In the List box The Printer will be added to the database and displayed in the Printers Dialog Index 13 Delete Printer
12. lders dialog contains the following fields Index 9 Browse Opens Browser for Folder dialog in order to add folders that were created on their local drive in the Folders Pane Desktop A My Documents g My Computer My Network Places aA Recycle Bin amp Internet Explorer I BatchFolders 1 3 cto 4 03 New Folder El New Folder 2 y Cancel New Folder A Include Sub Folders Check the option Include Sub Folders Mi the selected folders are having sub folders and click Ok button 3 Browse for the folder to add a new folder 4 Check the Include Sub Folders option if the selected folder contains sub folders For more information about the fields see Folder dialog Note You can add a folder without including Sub Folders 5 Click OK The Folder is added and displayed in the Folders pane 10 User Interface Guide Delete Folder To delete a folder follow these steps 1 Select Configure dialog if not already selected 2 Select a folder from the Folders pane and click Delete The message box asking for confirmation to delete the user appears petete A AN Are u sure DeletefY N 3 Click Yes The user is removed from the database If the selected folder has a dependent relation or is currently configured in rules you cannot delete it To delete such folder you must delete the relation from rules pane before deleting the Folder Conf
13. m different folders to a particular printer and to a particular tray in the printer depending on the requirement The following topics help familiarizing you with Print Manager ARCHITECTURE OF Print Manager The architecture of Print Manager is as follows Printer Identifier Rule Engine File Handler Report Engine Print Manger is organized as Configuration Application ss Print Reports Configuration Application Print Print Manager Configuration allows the users to configure entities such as folders printer rules mail Id and options Print is focused on user related activities such as selecting files moving files order and Printing of selected files These activities are designed to work in integration with the existing Configure module Index 5 Reports Reports allow the users to generate reports based on parameters such as Logs and Errors The user can save the reports and even mail them to the configured mail id System Requirements The following are the Hardware and software requirements for Print manager Hardware Requirements The hardware requirements for Print Manager are as follows e Pentium III processor zz 256 MB of RAM ss Atleast 40 MB offree hard disk space ees Printer Software Requirements The following are the software requirements for Print Manager Microsoft Windows NT or Windows 2000 MS Access ee Net frame work 1 1 6 User I
14. nterface Guide Log on to Print Manager To log on to Print Manger select the Print Manger exe and double click to open the application lt lt PrintManager 4 Ioj x e Powered by Eley oh eS Kribem Print Reports Archive C Rules Mails C Options S No Folder Name Folder Path Sub Folders Modi Add ig Delete Print Manager opens and displays the Configure pane with Folders Option as default Index 7 Chapter 2 Configure The Configure pane displays the list of existing Options and their configured parameters Y PrintManager Puri lo oS Baie Sagar C Documents andS 9 26 2005 8 User Interface Guide Using the Configure pane you can do following things 2 Configure Folders 2 Configure Printers 2 Configure Rules 2 Configure Fax 2 Configure Mail 2 Configure Options Configure Folders Add Folders Configure Folders allow users to add folders that were created on their local drive depending on the requirement Print Manager will monitor these folders and route the files to the printer The following topics describe how to create and configure folders To add a new folder follow these steps 1 Select Configure dialog if not already selected 2 On the Folders pane click Add The Add Folders dialog appears Add Folder xl Folder C Documents and Settin Browse Include Sub Folders J x Cancel Based on the information entered the Fo
15. to Print Time Min y Value fil 4 x Cancel Edit the information and click OK The updated Option details are saved to the database Delete Options To Delete an Option follow these steps 1 On the configure pane click Options The Options dialog appears For details about the Options fields see 2 From the list select an Option and click Delete The confirmation dialog appears petete A Are u sure DeletefY N 1 3 Click Yes The Option will be removed from the database Index 25 Chapter 3 Print To print the files use the Print pane of Print Manager application Y PrintManager 1 2 3 4 5 6 7 8 9 te 0 jalo lo lo a lo e elo pO 0M 0 00 rn 26 User Interface Guide PE Powened hy O eS lt ripe f Reports Archive My Documents File Filter E y SNo FileName Date Modified 4 ALTER DATABASE doc Build 210 Schedule xls chapter05 doc CMM six BPM doc County list xls CREATE TABLE doc Introduction doc LA YUGEN FUNCTIONS doc Pd doc Physician Database Enhancements d Physician Information Littleblue doc PrintD ocument doc S doc Sadhana doc SET FOREIGN doc Steps for License Manager updation SystemAcceptance pdf Test Notes doc True ValieThe knowin dar 8 29 2005 2 17 48 PM 8 3 2005 3 23 23 PM 9 23 2005 2 12 13 PM 8 16 2005 12 09 50 PM 9 15 2005 11 25 23 AM 9 20 2005 1 00 21 PM 9 19 2005 5 48 48 PM 9 3 2
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