Inventory Droid - Inventory Web Pro
Contents
1. OlInventory Droid 42 PAGE aM Ee 2 00 pm nventory Droid o N List Settings Extra Setting Note You can change the currency when you adding a new item or editing an item 6 3 2 Default Image Size Inventory droid supports three levels of image resolutions and sizes This image resolution setting is only for images taken by phone s or device s camera and NOT for images downloaded from online database sites Since phone and device camera resolution keep increasing with new phones and technologies it is important to manage the size of such images since a 5MP camera phone results ina 1 5Mbyte image which in part takes lots of space The default setting for images resolution for new accounts is set to Medium where Full size Full Camera Resolution max is 3 2MP Medium size Full divided by 2 Low size Lowest resolution icon size To change image resolution 1 Login to Inventory Droid Account 2 Press Menu button Q 3 Tap on settings 4 Go to General Settings tab 5 Select Default Image Size 6 3 3 Align Items You can align items in Inventory droid list as you required To align items 6 Login to Inventory Droid Account 7 Press Menu button Inventory Droid 4A3 PAGE 8 Tap on settings 9 Go to List settings tab 10 select the align option e Center list items will be align in the middle e Left list items will be align to left 11 Tap save from General settings Tab ta M 22. Notes on Loan Reminders Name Date Loaned to or from options 3 2 Managing Existing Items When a scanned item is found to be already in Inventory because of a matching UPC or Serial Number only for custom barcodes Inventory Droid will popup a message box with multiple options to help manage Inventory Figure 21 Those options are 1 The current amount of items in Inventory will be displayed 2 An option to Increase or Decrease the inventory quantity will be provided If decimal quantity support is enabled increments will be in decimal else in whole numbers 3 Anoption to create a completely new item description in Inventory for this UPC 4 Anoption to delete this item from Inventory An option to view this item description in Inventory 6 An option to move a certain amount of item quantity from this account to another account example warehouse to shipping dock NOTE Both the source and destination accounts needs to be similar in fields and options ie one should be a clone of the other 7 Image if available of the Inventory Item for verification a Inventory Droid 20IPA GE Figure 20 RMO ul K 1 56 PM gt Notice current item quantity 1 0 Item already in inventory do you want to increase or to decrease quantity create new entry just view current entry or delete it entirely Fe al KR 1 56 PM gt Notice entry or delete it entirely 3 3 View ltem list You will be abk to
3. Custom Barcode ane Other fields Symbol Item Hame 8 2 Creating Custom Barcode To create a custom barcode to use with Inventory Droid do the following steps 1 Do an Export to CSV of the account you want to use custom barcodes with Inventory Droid 49IPA GE 2 Edit the resulting CSV file by removing all lines EXCEPT the first You will be left with something like Name Category Brand Location Cost Ret ail Cost Currency Model Serial Quantit y UPC Purchase Date P urchase Location Notes 3 Replace the field names with your item information Example Samsung Phone Home Stuff Samsung At home 400 00 500 00 USD 9H11 463246933459 20 10 10 25 Best Buy Android Note a Make sure to keep place holders for ALL fields not used by using empty commas b Make sure to following the YYY Y MM DD date syntax c Make sure the Category exists already in Account d Make sure currency is valid USD EUR CAN etc 4 Add custom barcode symbol to beginning Example Samsung Phone Home Stuff Samsung At home 400 00 500 00 USD 9H11 46324693 3459 201 0 10 25 Best Buy Android 5 Go to your favorite QR Code creator site Ex http qrcode kaywa com 6 Create a Text QR code and fill it with the following line Samsung Phone Home Stuff Samsung At home 400 00 500 00 USD 9H11 46324693 3459 201 0 10 25 Best Buy Android QR CODE QR CODE GENERATOR Content type C URL O Te
4. Note that a Clone is required before doing a Copy All since this will setup and copy any custom fields and categories that are in the account To Copy All To Account 1 Press and Hold on Account name which you want to copy Inventory Droid SIPAGE 2 Select Copy All To from Manage Account list Figure4 Note A password is needed to Copy All To a password protected account 2 5 Delete an Account Once you have created Accounts you can delete them as required To delete an Account 1 Press and Hold on Account name which you want to clone 2 Select Delete from Manage Account list Figure 4 3 Select Yes from the popup message window Selected Account will be created Note No need for password to delete a password protected account since the protection is for viewing the private data 2 6 View Spreadsheet of Total Assets of all Accounts Total assets displays information such as Total cost of assets total items total quantity ect inall Account in a spread sheet To view Total Assets 1 Start Inventory droid 2 Press Menu 3 Tap on Total Assets Spreadsheet of total Assets of all accounts will be displayed Figure 5 Inventory Droid 9IPAGE Figure 5 aM e 8 27 pm Inventory Droic Accounts Home Office WareHouse Outsite New account Import from Backup iantity Unit Cost Total Cost Currency 5565 00 5565 00 12 00 60 00 0 00 0 00 TOTAL ASSETS 5625 00 TOTAL ITEMS 3 TOTAL QU
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6. The account in ida format file Press Menu gt Settings gt Import Export tab gt Export to Backup 2 The CSV file you are having trouble importing Figure 14 ORV ZANTE have created a CSV file to match exactly in fields and order the account you are importing to It is recommended that you export the CSV of an Account Export Data to CSV then edit the CSV data and import it back DO NOT attempt to use CSV file generated from Account Assets Grid view For help please check FAQ on www InventoryDroid com or email mina oL PEIRA Lok ole to oe eA rY 3 Inventory Management You can Add Scan Edit Search amp Delete items as required 3 1 Add New Items Inventory Droid gives you the facility to add an item or to add multiple items to your inventory List Items can be added manually or using item scanner 3 1 1 Add Items using Barcode Scanner Using the Barcode Scanner feature you can scan the UPC Universal Product Code of an item and then search matching items in search engines like Google Amazon and upccheck com This feature enables the users to fill UPC easily and add items with ease To scan Barcode and add item Inventory Droid I7IPA GE Login to the Inventory Droid Account Press Menu button TT Tap on the Scan item capture the Barcode of an item using Android camera UPC field will be filled and Tap update Figure 17 Tap on That s It to add items to the list Another description or Forget I
7. create location method 2 Login to Inventory Droid Account Enter an item description page Go to Location edit box Type in a new location Press Add Figure 37 Ce a Inventory Droid 30IPA GE Figure 34 RO am la K 4 56 PM Inventory Droid Account Business lt All categories gt Search Inventory List All Inventory Add Item Scan Item Categories Settings Locations More am auil K 4 56 PM You have no Locations yet Press Menu button to create Figure 36 OlInventory Droid 31IPAGE am a K 4 57 PM gt Location Enter New Location Name Cancel W ill mg 1 52 PM Inventory Droid Linksys Router Category Brand Linksys Location Toi Retail COStinot used in ass 33 39 40 99 Model R12651 Serial Number R565595 OlInventory Droid 32IPA GE 4 2 Rename a Location You can rename already created location To rename location 1 Login to Inventory Droid Account 2 Press Menu button 3 Tap on Locations Figure 34 4 Press and Hold on location name you want to rename 5 select Rename from Manage Location Figure 38 6 Type new name 7 Tap rename button Location will be renamed and display in the Location list Figure 38 BO Py ail O K 4 57 PM gt Manage Location Rename Delete 4 3 Delete a Location Once you added location you can delete To delete location Login to Inventory Droid Account Press Menu bu
8. list all the items you have added to your account To view Inventory list 1 Login to your Inventory Droid Account OlInventory Droid 21IPAGE 2 Tap on List Inventory button All inventory items will be listed in the selected account Figure 23 Figure 23 RMO Py all K 4 34 PM Inventory Droid Account Business Enter search details lt All categories gt Search Inventory List All Inventory LaLa Figure 24 AM B 10 23 em nventory Droid Select Category All categories Ergotron MX De Ergotron Fan Boxta Oven Samsung Power cable Radio Samsung Note You can sort these items Ignore a an the in sorting and align these items as require Inventory Droid 22 PAGE 3 4 Search Items If you wish to search for a particular item you can do so using the search option which is available in the Main window To perform an item search 3 Login to your Inventory Droid Account 4 Enter search details Figure 25 5 Select the category if you know 6 Tap Search Inventory button search results will be displayed in the window Fe 0 4 34 PM al GB 10 29 pm Toy Machine Nick Trapasso Firs Inventory Droid 23IPA GE 3 5 Delete an item This feature provides facility to remove a Single item or to Remove Multiple items from your Inventory Lists in one go To delete an item 1 Search Item or select List Inventory and select item which you want to delete 2 Press and Hold on I
9. this Delete all items in this category Remove category leaving these items with no category association e Ifyou select Delete all items in this category option it will delete category as well as all the items allocated in to that category e Ifyou select Remove category leave these items with no category association option it will remove only the category name and items allocated under that category will automatically assign to No category Inventory Droid 38 IPAGE 5 5 View Spreadsheet of Total Assets in a Category Category assets will display information such as category name item name brand UPC QTY total cost total assets etc in a selected category ina spread sheet To view spread sheet of category assets 1 Login to Inventory Droid Account 2 Press Menu button 3 Tap on Categories 4 Press and Hold on category name which u want to view spread sheet of cate gory assets 5 Select category assets from category management Spread sheet will be displayed with all assets in the selected cate gory Figure 46 BME 1 08 em F O Manage Category View Rename Delete Inventory Droid 39 PAGE Figure 47 a A 1 18 PM Quantity Unit Cost Total Cost C 5678 2 58 00 116 00 3525 1 118 00 118 00 6789 1 89 00 89 00 Inventory Droid TOTAL ASSETS 323 00 TOTAL ITEMS 3 TOTAL QUANTITY 4 6 Account Settings Inventory Droid s Account setting allows you t
10. 1IPAGE Inventory Droid Version 2 29 User Guide lInvento ry Droid 2IPAGE le OEE VIC Wa 2s5 eto r T OEE 4 Pell Acemerall IitroG UCtiO ti ts550 cecesastebyeanisgeaaiestal siete tasiasgseiesaniuteeas careers 4 1 2 Getting Started with Inventory Droid oecuitnansiacesoiiewiam dette io ate eueent 4 Die Wann ee ACCO Iera Melee aed an harsher at hareiat chia 4 Dials Te Ale ail enc COU IM ea a T 4 2 2 Setting Password on Your Accounts eeeeessssssseceresssssecceeesssssssccreessssssseeeeeos 6 Ze MOOS ACCOUN S eor rsasauaunaaneedon seen acusanaunas aaah aie cubes teseceiatateeenies 7 2e CODA Rill Eo rene eae team nec ee nee eee ea een ree ere i ee EDIT ee eT aN pre 7 Dee WCNC Tea CCC UIM saiscreeenr ascetic eta Ae eal cee eae aed aces una eee aca 8 2 6 View Spreadsheet of Total Assets of all Accounts 2 0 0 eeeeeesccceeceeeeeseseeeeees 8 2 7 View Spreadsheet of Total Assets of an Account 0 0 ceeeeeeeeeceeeeeeeeteeeeeeees 9 ZO EAPOL ZAC COU OM en celeste ee aleua sadealc ihc wleaiaa darwsiv eae Late deedenolaaew neat ehnes 10 DeSalie TE XOORTAO DICKIN aurori alaska lew Siren tatadtedta ud ares aes yuna atom ees 10 jas ATM EPOC nV Sieg Nn pp ete ee neon Oa en N a 12 29e WIMPORUANCC OUT sesen E E T 13 29 1 Tmport rom Back P ressens ae aE 13 Des APO ONEC SV aeea a E ee eae nese ene ees 14 Da ATIVE ntory Mana ene Misas e aelaa ucbec busied adem 16 Jde Add New MEMS ine secede r N a 16 3 1 1 Add Items using Barcode
11. 22 PM Figure 51 Inventory Droid e a AS Lst Settingsi SA aa 6 3 4 List Account Items with Second Column of Your Choice You can manage columns in your inventory list as you required To manage column in inventory list 1 Login to Inventory Droid Account 2 Press Menu button a 3 Tap on settings 4 Go to List settings tab 5 select column option e One column only the item name will be displayed in inventory list e Two column two columns will be displayed in inventory list with item name and the selected column 6 if select two column select the column name which you want to display 7 Tap save from General settings Tab WOPRE v2 23 introduced the option of listing Custom Fields as second column items Please note that choosing custom fields as second column is processor intensive and will make the Item View List appear very slow delays from 15secs to 50 secs So it is recommend not to use custom fields as second column items Inventory Droid 44 PAGE Inventory Droid General Sett Import Expc Extra Setting One Column Q ro Columns second Column 6 3 5 Zero all Account Item Quantities Using this feature you can make zero all items quantity in your account in one go To zero all item quantity 1 Login to Inventory Droid Account 2 Press Menu button Q 3 Tap on settings 4 Go to Extra settings tab 5 tap on Zero all items quantity 6 Tap Yes from popup message Quantity of all i
12. ANTITY 7 2 7 View Spreadsheet of Total Assets of an Account Account assets displays information such as Total cost of assets total items total quantity ect in an Account in a spread sheet To view Account assets 1 Press and hold on Account name 2 Select Account Assets Figure 4 OlInventory Droid 1OIPAGE 3 Spreadsheet of total Assets of an selected account will be displayed Figure 7 Figure 7 ry il 9 22 em Inventory Droid E l UPC Quantity Unit Cost Total Cost 1 5565 00 5565 00 12345 5 12 00 60 00 11233 1 0 00 0 00 TOTAL ASSETS 5625 00 TOTAL ITEMS 3 TOTAL QUANTITY 7 2 8 Export Account You can export the account details in the selected account to CSV or ida file formats 2 8 1 Export to backup Use the Export Account Backups option to export account data in to IDA file format To Export Account Backups 1 Login to an Inventory Droid Account which you want to Export 2 Press Menu button a Tap on Settings Select Import Export tab Figure 8 Tap on Export to Back up button Select the require option from the Export settings window Figure 9 Tap on Export button Select the folder path where you want to export the file Figure 10 9 Type Export file name 10 Tap on Save File will be exported to the selected folder path CONN NN FB YW Inventory Droid 1LIPAGE Figure amp ae ll 7 36pm General Seti List Settings Extra Setting Export to Backup Expo
13. PAGE 2 2 Setting Password on Your Accounts Inventory Droid gives you an option to set passwords to your Accounts in order to enhance your security To set password to Account 1 Press Menu Button 2 Tap on New Account 3 Type Account Name 4 Tap on Password Protected check box 5 Type Password 6 Tap Create The created Account is displayed in the main window AM 8 24 em fas sat nd lt T gt ee i 3 ee Create new account Name Offsite Password protected 123456 Create Note You can change these Passwords at any given time Change Account password Inventory Droid TIPAGE 2 3 Clone Accounts Clone Account allows a user to create a duplicate of an Account less the items themselves The clone account is a replica of the original account containing the same information stored in the original account e g Categories Custom fields etc To Clone Account 1 Press and Hold on Account name which you want to clone 2 Select clone from Manage Account list Figure 4 3 Type Account name 4 Tap create The cloned account will be displayed in the main window Fs 1 56 PM gt Manage account View Copy All To Clone Account Assets Delete Note A password is needed to Clone a password protected account 2 4 Copy All To After Cloning an Account Copy all allows a user to copy all items in an account the newly cloned one This is similar to doing a backup
14. and select item which you want to copy 5 Press and Hold on Item name Figure 33 6 select Copy to Account 7 select account from the popup list Item will be copied to other account Inventory Droid 29IPA GE 3 13 Copy an Item to another Category This feature provides facility to copy a Single item to another category in Inventory Droid To Copy an item 1 Search Item or select List Inventory and select item which you want to copy 2 Press and Hold on Item name Figure 33 3 select Copy to Category 4 select account from the popup list Item will be copied to other category 3 14 Change Quantity This feature provides facility to change the quantity item of an item in Inventory Droid To change an item Quantity 5 Search Item or select List Inventory and select item which you want to copy 6 Press and Hold on Item name Figure 33 7 select Change Quantity 8 Edit the quantity and press OK 4 Location Management Once you have added an Item youcan its location from a list of locations or type in a new location Inventory Droid provides with the facilities to create delete rename locations 4 1 Create a Location You can create Location using two methods To create location method 1 Login to Inventory Droid Account Press Menu button Tap on Locations Figure 34 Again press Menu button Tap New Location Type Location Name Figure 35 Tap Create Location will be created and it Figure 36 Se To
15. ing barcode scanning it will prompt to set item quantity if this 1s enabled e Enable Negative value Quantity you will allow to put negative values for the Item Quantity e Ignore a an the in sorting if this is enable Articles in front of the item name a an the will ignore when sorting items e Enable decimal value quantity for decimal quantity values and arithmetic 6 Tap save Inventory Droid 4I IPA GE Figure 49 Inventory Droid General S Importye List Settin Extra Sett Search O Old password New password Set Defaults Wefault Currency Default Image Size Copy UPC To Quick Scan scan back to back items Disable Item Description Search Inventory Droid General gt Imports List settin Extra Sett Search O Quick Scan scan back to back items Disable Item Description Search Prompt for Scanned Item Quantity Enable negative value quantity Ignore a an the in sorting Enable decimal value quantity Save Item fields settings 6 3 Change the Inventory List Settings You can change the inventory list settings using this feature 6 3 1 Select default Currency Inventory droid support multiple currencies such as USD ARS CAD CHF etc To set default currency l 2 ITE R Figure 50 Login to Inventory Droid Account Press Menu button Tap on settings Go to General settings tab select Default currency Tap save Selected currency will be saved as default currency
16. m has an image for Photo or Receipt the thumbnail of the photo will appear in item description area To view the full image 1 Search Item or select List Inventory and select item which you want to edit 2 Press on Photo box or press and hold on Photo box then press view Figure 31 OlInventory Droid 20 PAGE Figure RMO w al 1 55 PM Inventory Droid PNoto of item Snap a Photo Photo of Receipt Available Snap a Photo Notes Forouzan s TCP IP Protocol suite can be used in either a course on TCP IP or as a additional text for a networking course TCP IP is the networking protocol that allows vast numbers of computers to communicate with each other 3 8 Add a Photo Image to an Item Inventory Droid allows you to add images to items you have added Images can be added when you manually Adding an item or editing an item To add images to item 1 Search Item or select List Inventory and select item which you want to edit 2 Tap Snap a photo button Figure 31 3 Capture the snap of an item 4 Tap save 5 ITEM Photo or receipt will be added Note If images are available for the scanned items it will be added automatically 3 9 Add an Existing Photo to an Item Inventory Droid allows you to add existing images to items you have added Images can be added when you manually Adding an item or editing an item To add images to item 1 Search Item or select List Inventory and select item which you want t
17. n the Default Value box Ex for a drop down list with FedEx UPS DHL USPS the user would enter FedEx UPS DHL USPS Ifa default is needed for this list the default value should be encapsulated with curly braces Ex for a drop down list with FedEx UPS DHL USPS and DHL as default the user would enter FedEx UPS DHL USPS Inventory Droid 48 IPA GE 7 Search Options Inventory Droid s supports search options from supported countries under Amazon and Google To change your Amazon and Google search country do the following 1 Login to Inventory Droid Account 2 Press Menu button 3 Tap on settings 4 Go to Search Options 5 Choose Amazon and Google Base countries NOTE The search results and their accuracy are dependent on Google and Amazon and their availability and activeness in set country 8 Custom Barcode Scanning Inventory Droid s Custom Barcode Scanning allows the user to create custom 250 text QR Codes using sites as in http www goo gle com search q qr code generator amp zie utf 8 amp oe utl d amp aq t amp rls org mozilla en US official amp chent firefox a 8 1 In General Those custom barcodes can be created ina way to auto fill into Inventory Droid upon scanning by using comma separated fields following the syntax lt ITEM NAME gt lt CATEGORY gt lt OTHER FIELDI gt lt OTHER FIELDn gt wta Samsung Phone Home Stuff Samsumng
18. o change account password set default settings ofan account change inventory list settings etc 6 1 Change Account password Inventory droid allows you to set the password for your account in order to enhance your security You can change these Passwords at any given time To change password 1 Login to Inventory Droid Account 2 Press Menu button Q 3 Tap on settings 4 Go to General settings tab 5 Type old password and new password 6 Tap save Password will be changed Inventory Droid 40 PAGE Figure 48 Inventory Droid oa Ml amp 1 35 pm i List Settings Extra Setting Account settings Account name Old password 6 2 Set the Default Settings of an Account This feature allows you to set the default settings of your account To set default account 1 Login to Inventory Droid Account 2 Press Menu button g 3 Tap on settings 4 Go to General settings tab 5 Set the default setting as required e Default Currency List of world currencies e Default Image Size High is max of 3 2MP medium is half of maximum and low is thumbnail size e Copy UPC To this will automatically copy the UPC String to another selected field upon scanning e Quick Scan scan back to back items Continuous scanning back to back without having to press Scan button e Disable Item Description search this will disable the item description search e Prompt for Scan Item Quantity when adding items us
19. o edit 2 Press and hold on Photo box Inventory Droid 27 PAGE 3 Press on Add existing photo Figure 32 4 Browser your phone and choose a photo 5 ITEM Photo or receipt will be added Figure 32 QMO 8 wl 1 55 PM gt Manage photo View Add existing photo Remove Note If images are available for the scanned items it will be added automatically 3 10 Remove an Image You can remove Photo once you added it into an item To remove Photo l Search Item or select List Inventory and select item which you want to Remove Photo 2 Press and Hold on the photo 3 Tap remove Figure 32 4 Tap Yes from popup message Photo will be removed from the Item details Inventory Droid 23 IPAGE 3 11 Get item Retail Price This feature provides facility to get the Retail price from Google Products site for Single item in One go To get Retail Price an item 1 Search Item or select List Inventory and select item which you want to copy 2 Press and Hold on Item name Figure 33 3 select Retail Price Browser will open to Google Products for that item Figure 33 RMO am 1 1 56 PM gt Manage item View Get Retail Price Copy To Account Copy To Category Change Quantity Delete 3 12 Copy an Item to another Account This feature provides facility to copy a Single item to another account in Inventory Droid To Copy an item 4 Search Item or select List Inventory
20. on Inventory Droid is an android phone application that used to manage inventory Inventory Droid can handle multiple inventories called accounts ex Hardware Shop Home goods etc Items inside each inventory are categorized Ex memory hard disk etc or no category at all In simple terms it is a data base of items available in your stock Inventory Droid can be used as a small business inventory tool a pantry logger a Book CD DVD catalo ger asset manager for insurance purposes and many more 1 2 Getting Started with Inventory Droid Tap the Inventory Droid icon in Android phone desktop to gain access to the Inventory Droid Application If you have already created an Account tap the Account Name to access or Press menu button to create a new Account Create an Account 2 Manage Account You can create an Account Password protect your accounts Clone Delete and Import Export Account details as required 2 1 Create an Account To Create a New Inventory Droid Account 1 Press Menu Button 2 Tap on New Account 3 Type Account Name 4 Tap on Create The created Account is displayed in the main window see Figure1 Inventory Droid SIPAGE Figurel Inventory Droid Create new account Name m Password protected Figure2 Sa M 8 20 em Accounts Home Office WareHouse Outsite Note You can create multiple Accounts and Password protect your accounts OlInventory Droid 6I
21. ote Export Data to CSV Inventory Droid requires strict CSV formating when data is being added using a CSV To rule of thumb and best way to make sure things work well is to l 2 OlInventory Droid Export the account you want to import to into CSV Do this by going into account Press Menu gt Settings gt Import Export tab gt Export Data to CSV Move the exported CSV to your PC and delete all entries except the header line and one item entries This item entry will be used as an example to import all new entries Using the previous entry as examples or placeholders add your entries to match in format and field alignment O O O Make use to follow those rules You MUST keep the field headers You MUST align fields and include empty commas Date format MUST be Y YY Y MM DD ex 2010 01 09 Excel might change this format to 2010 1 9 so make sure you change it to YYYY MM DD Ifas field has quotes Example 34 make sure you rename it to 34in instead since quotes are translated to boundary limit items Keep in mind that the item is considered identical to another 1f a Same UPC b Same Name c Same Seria l So keep those unique between items 16IPAGE o Beware of Excel it sometimes adds characters and messes up CSV formatting Make sure you using Notepad or NotePad or another simple Text Editor and create CSV file If you are having issues email me at support romisys com the following 1
22. ption to make it scannable This will add a Scan button next to the field in the item view 12 If scannable is enabled A new option is enabled for selection if needed This option will Copy To Name field the scanned custom field text 13 tap on create 14 Tap save from General settings Tab new field will be added to the item details and it will be list in custom field tab Inventory Droid A7 IPAGE Figure 56 Create Custom Field Field Marne Units rield Type Listy Is It Copy to Name field Scannable Lhelauit Vale FEDEX USPS Note Units select the unit of an item KG M and cm etc Field type if select Numeric you can put numbers in the field if you select alphanumeric you can put numbers as well as the characters to the field and if you select Date you can enter dates Boolean for Checkbox style of data and List for a drop down list Place below position of the newly added field can select the field which should be displayed before the new field Is It Scannable Will add a Scan button next to the field for easy inputting of data with barcode scanner Copy to Name field Will copy a scanned custom field value to the Name field Default Value will set a default value for newly created items It will not set default for previously added items NOTE SPECIAL CASE For list custom field the list of options is created by setting the values as comma separated i
23. rt Data to CSV Import Data from CSV Export settings O Export data without photos O Export data with photos OlInventory Droid IZIPAGE Figure 10 ta M 7 39 pm android secure DCIM sl InventoryDroid LOST DIR i new123 ida When you Export an account details using Export Back up option all item details and the account settings ex password will be exported to an ida file Item details can be exported with or without Item photos as you required Only ida files can be imported to the Inventory Droid application 2 8 2 Export to CSV Use Export to CSV option export account item details to CSV file Export to CSV l 2 a a A E Login to an Inventory Droid Account which you want to Export Press Menu button Tap on Settings Select Import Export tab Figure 11 Tap on Export data to CSV option Select the folder path where you want to export the file Figure 10 Type Export file name Tap on Save File will be exported to the selected folder path Inventory Droid I3 IPAGE Figure 11 AM 8 01 em Inventory Droid General Seti aa List Settings Extra Setting Export to Backup Import Data from CSV Note When you export an account details using Export to CSV option only the item details will be exported to a CSV file account settings will not be exported 2 9 Import Account Inventory Droid provides facility to import account details using CS V or IDA file forma
24. s WOTA seerne a a 39 6 2 Setthe Default Settings of an Account sesssseeeesssssssssersssssssseerrssssssseeeeres 40 Inventory Droid 3IPAGE 6 3 Chance the Inventory LAs t Set ies tonic ss eres chet r TT 4 Oasis Selechde ailt CUNEN V kiricet tess stusnie ish tab aaeaceense esis abe wausisieaerdadteasiee 4 Oro Penat Tia eS eeo ceca ce et rere toate E E atone ewes 42 Creo TOA A siete chee as teen hci oie sa ee nd ranean orale en eace rate 42 6 3 4 List Account Items with Second Column of Your Choice 0 0 eee 43 6 3 5 Zero all Account Item Quantities ccc ccccccesecceecceeececeescceseceeeseeeees 44 oA Manise Mem Pics csrcsnssusucet geht ob ade 45 Och Enable disable Cx1Stin Ne USirrren a a E A 45 Da C eae eW e ldea e ra E E ea 46 Ja Sede KOPHONS eritre E RET RR 48 S Custom Barcode CaN man n a coe ea taunemee 48 Saka 01 511 a E E N E 48 S22 Creatine Custom Baro de eiiie a S 48 Soe See CUSO Barc Odea E E 50 9 MOVE MOLY Desk co zsessitenesilendennsuenste ee aE EEA 50 9 1 Syncing Inventory Droid and Desk ssnonensssesssssoeresssssseerrsssssssssereessssssseeeressss 50 o2 EDot C SY WUKIR S re E 51 Inventory Droid 4AIPAGE 1 Overview Inventory Droid user manual provides the full functionality required to assist users This manual explains the features and functions in the application in a step by step manner enabling the users to use Inventory Droid with ease 1 1 General Introducti
25. s feature To view category 1 Login to Inventory Droid Account 2 Press Menu button 3 Tap on Categories 4 Press and Hold on category name which you want to view 5 Select view from Manage category Items allocated to the selected cate gory will be displayed Figure 41 Figure 41 Manage Category View Category Assets Rename Delete 5 3 Rename a Category You can rename already created category as you required To rename category 8 Login to Inventory Droid Account 9 Press Menu button 10 Tap on Categories 11 Press and Hold on category name which u want to rename 12 select Rename from Manage category 13 Type new name Figure42 14 Tap rename button category will be renamed and display in the category list Inventory Droid 36IPA GE Figure 42 Change Category Name Enter new name Furniture Rename Figure 43 AM E 12 48rm nventory Droid Categories Decoration Electric Items Kitchen Items 5 4 Delete a Category Once you added category you can delete To delete category 7 Login to Inventory Droid Account 8 Press Menu button p e 9 Tap on Categories 10 Press and Hold on category name which u want to rename 11 select Delete from Manage cate gory 12 Tap on require option in popup window Inventory Droid 37 PAGE Figure 44 AME 12 54 em Manage Category View Category Assets Rename Delete Are you sure you want to do
26. t 2 Use one of the following methods to copy ida to PC a Mount your Android Phone using USB Cable as Mounted Drive and copy ida b Use Dropbox or similar application c Email the ida to yourself 3 Open ida on Inventory Desk Steps for moving ida to Inventory Droid 1 Save your ida 2 Use one of the following methods to copy ida to Android a Mount your Android Phone using USB Cable as Mounted Drive and copy ida b Use Dropbox or similar application c Email the ida to yourself 3 Do an Import from Backup to import ida Inventory Droid SIIPAGE 9 2 Export CSV with Images You can export the information in IDA files with their accompanying images in Inventory Desk using Export with Images This will create an CSV file with links to images in a folder on the same path level To make these image paths clickable 1 Open the exported csv file using Excel 2 Without editing it click Save As and save file as an xls 3 Open the newly created xls and click on an image file name to see tt Inventory Droid
27. t to ignore it Figure 18 7 Tap Save Item will be added to the inventory list Figure 17 NO oe ae aM a 10 46 pm Inventory Droid Retail Cost not used i Cost n asset calc ooo oo Model Serial Number Quantity IDC WFL 4563565656568989 Purchase Date r Figure 18 AM 10 33pm Inventory Droid l Brand Ergotron Notes it LCD Arm at the online Apple Store Suggestive Retail Price of Item 169 95 Photo of Item Forget It OlInventory Droid I8SIPA GE 3 1 2 Add items manually To Add New Item Manually 1 Login to your Inventory Droid account 2 Tap Add Item Figure 19 on Account page or through Menu button 3 Type Item data 4 Tap Save Item will be added to the inventory list Inventory Droid Account Business lt All categories gt Search Inventory List All Inventory Add Item Scan Item Categories Settings Locations More Inventory Droid Linksys Router 1 5 40 a ats ll ma 1 52 PM Brand Linksys Location Cost Model R12651 Serial Number Retail COStinot used in 39 99 40 99 R565595 OlInventory Droid I9IPA GE Note Following Item fields can be added when manually adding an Item to the Inventory list Category Brand Location Cost Retail Cost Currency Model Serial Quantity to put negative quantity value UPC Purchase Date Purchase Location Photos of ltem Photos of Receipts
28. tem name 3 select Delete Figure 27 4 select Yes from the popup message Item will be removed from the inventory list Figure 27 RMO am al KR 1 56 PM gt Manage item View Get Retail Price Copy To Account Copy To Category Change Quantity Delete Delete all items The Delete all feature should be used if you want to delete all items from inventory list in one go To delete all Items 1 Log into the Inventory Droid Account 2 Tap Menu button 3 Select settings Figure 28 4 Select Extra settings Tab 5 Tap Delete All Items button Figure 29 6 Click Yes from the popup message all items in selected account will be deleted OlInventory Droid 24 IPAGE Figure 28 Add Item Scan Item Categories Locations More Inventory Droid i General Sett Import Expc List Settings E Delete all Items Zero all Items Quantity 3 6 Edit an Item Inventory Droid allows you to update items detail after adding it to the inventory list 1 Search Item or select List Inventory and select item which you want to edit 2 Do the modification as you required 3 Tap Save Modifications will be saved to the selected item Inventory Droid 25IPA GE Figure R MI D it ll m 1 52 PM Inventory Droid Linksys Router 1 5 40 8 Brand Linksys Location Cost Retail COStinot used in Ic 39 99 40 99 Model R12651 Serial Number R565595 3 7 View a Photo Image Ifan ite
29. tems will be zero Figure 53 fs Al 2 28 om Inventory Droid General Set Import Expc List Settings Saigeeiaats Delete all Items Inventory Droid ASIPAGE 6 4 Manage Item Fields You enable disable existing fields or can add new field to your item details as you required 6 4 1 Enable disable existing fields To enable disable existing field 1 Login to Inventory Droid Account 2 Press Menu button Q Tap on settings Go to general settings tab Tap item field settings Tap on field name to enable disable Tap save selected fields will be enable or disabled from the item details ee ae a Al GB 2 38 om Inventory Droid List Settings Extra Setting a Quick Scan scan back to back items m Disable Item Description Search m Prompt for Scanned Item Quantity m Enable negative value quantity PA ignore a an the in sorting Save Figure 55 OlInventory Droid 46 PAGE A il B 2 38 em ventory Droid ee Custom Fields Brand Location Cost Model Serial number Quantity UPC 4 a4 6 4 2 Create new field To create new field 1 Login to Inventory Droid Account 2 Press Menu button Q 3 Tap on settings 4 Go to general settings tab 5 Tap item field settings 6 Go to custom field tab 7 Press Menu q 8 Tap on new B a 9 Type field name amp units 10 select field type amp place below 11 1f type is numeric or alphanumeric then you have an o
30. ts 2 9 1 Import from Backup Use Import from Backup option to import Account details from an ida file To Import Account Backups Type Account name Tap Create New account will be created with the imported Account data 1 Start Inventory Droid 2 Press menu button 3 Select Import from backup option Figure 12 4 Select ida file path 5 Tap on Open 6 7 OlInventory Droid 1l4 PAGE Figure 12 Inventory Droid Accounts Home Office WareHouse Outsite New account O Total Assets Help Exit e Using Import from backup option you will be able to import all the item details and the account settings ex Password e Using this option you can create a new account with all details in previously exported account 2 9 2 Import from CSV You can import item data from CSV file using Import from CSV option It is recommended you to use CSV file format which you have Exported using Export to CS V option To Import from CSV 1 Start Inventory Droid account which you want to import items 2 Press menu button Select settings Select Import Export tab Figure 13 Tap Import data from CSV Tap OK in popup warning message Figure 14 Specify file path where you have saved the CSV file Tap on Open Item data will be imported to the inventory list ot aa Inventory Droid ISIPAGE Figure 13 AM E 9 13 em inventory Droid General Seti m List Settings Extra Setting Export to Backup N
31. tton Tap on Locations Figure 34 Press and Hold on location name you want to delete Figure 38 select Delete from Manage Location Tap on require option in popup window oe a a OlInventory Droid 33 PA GE 5 Category Management Once you have added an Item you can categorize it as you required Inventory Droid provides with the facilities to create Delete rename amp view categorized items 5 1 Create a Category You can create category using two methods To create category method 1 1 Login to Inventory Droid Account 2 Press Menu button 3 Tap on Categories 4 Again press Menu button w 5 Tap New Cate gory Ne category Type cate gory Name Figure39 7 Tap Create category will be created and it will display under item details All categories list Figure40 gt To create cate gory method 2 Login to Inventory Droid Account Enter an item description page Go to Category dropdown Press Add Enter new Category name and press OK New Category will be automatically chosen oe ee Inventory Droid 34IPA GE Figure 39 BM e 12 12 em Inventory Droid Create new category Name Furniture No Category Electric Items Furniture Kitchen Items Note If you don t want to allocate an item to a category you can select No category from category list OlInventory Droid 35 PAGE 5 2 View Category You can view Items under selected category using thi
32. xt C Phone Humber Cc Shs Content Free text 132 characters left BfG S35msund Phone Home Stuff Samsung At home 400 00 500 00 SH11 463246933459 2010 10 25 Best Buy Android Size 5 Generate Save this code to add it to your blog or your documents You can also use the code s permalink or copy paste the following HTML code img sre http fqrcode kayra com img pk Ejj gt OlInventory Droid SOIPA GE 8 3 Scanning Custom Barcode To scan a custom barcode is similar to scanning any commercial barcode The difference is that custom barcodes provide more user specific information that will be auto filled Use Add Items using Barcode Scanner 9 Inventory Desk Inventory Desk is FREE utility that was created to compliment the Android based Inventory Droid application The initial and current releases will be limited in features but eventually this application will provide mechanisms to add remove edit items from Accounts created with on Android with Inventory Droid Those changes can be re imported back into Inventory Droid for use The current release only supports Windows XP Vista 7 based host machine 9 1 Syncing Inventory Droid and Desk Currently Inventory Droid and Desk can only sync using ida files Many tools are readily available to easily move ida files between Android phone and Desktop PC Steps for moving ida to Inventory Desk 1 Do an Export to Backup on the accoun
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