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Bill of Materials/Kitting

1. New Existing Lot Serial Number Entry 4 Existing Lot Serial Number Entry BEI Commands Edi Modes Other Help 3 X rs Ea RR rj e Ok Abandor Loc ID MN0002 MINNEAPOLIS MANUFACTURING Units EA Requested By 12 0000 Serial Number Unit Cost 21000 2 1000 SerialNumber 002 of 002 4 5000 Enter Edit Append Done Use the New Existing Lot Serial Number Entry dialog box to enter or edit serial and lot numbers for inventory items used in a bill of materials Information about the item such as location ID unit number and unit cost appear Move to the line you want to edit and press Enter Then see Append Edit Lotted Serial Number on page 6 15 for more information e Press A to append a bill of materials Then see Append Edit Lotted Serial Number on page 6 15 for more information e When you finish entering lot and serial data use the Done D command to save your changes or use the Exit F7 command to exit to the File Maintenance menu 6 14 Bill of Materials Kitting User s Manual File Maintenance Bill of Materials Append Edit Lotted Serial Number Append Lotted Serial Number Lx Commands Edit Modes Other Inventory Lookups Help 2xe ae aa amp OK Abandon Serial No 2 1000 aj Lot No Auto Generate Cost 2 2500 Ext Cost 2 2500 Fulfill Qty Comment Use the Append Lotted Serial Number dialog box to add information about lotted serialized items to a bil
2. xts m5mmu e Gk _Abandon Location ID MNODO1 MINNEAPOLIS WAREHOUSE Assembly ID Cabinets Current Quantity 3 0000 Quantity to Build 0000 Max Available to Build 8 0000 Lvl Item ID Loc ID Unit Ext Oty Avail Oty Description Unit Cost Extended Cost 700100 MN0002 A 0000 170 0000 z WALNUT CABINET i 0000 a MNO002 y 632 0000 aj 0000 MNO002 36 0000 0000 MNO002 582 0000 0000 MNO002 d 15694 0000 0000 v MND002 85 0000 y 0000 zj Component Exceeds Qty Available Component 001 of 014 Company H 09 16 2002 Terminal TODO OVR 1 Enter the location ID for the assembly you want to view 2 Enter the ID of the assembly you want to view Bill of Materials Kitting User s Manual 4 3 Assembly Inquiry Daily Work 3 The Do you want to calculate the maximum available prompt appears when you enter the assembly ID If you want to calculate the available number of assemblies that you can build with the available components in the specified locations select Yes or enter Y in text mode if not select No or enter N in text mode The available quantity of the assembly appears 4 Enter the number of assemblies you want to build The following information appears e The maximum available quantity to build e The level of the component or material e The component or item ID An asterisk before an item ID indicates that the quantit
3. Up Down Moves the cursor up or down through the menu arrow selections Bill of Materials Kitting User s Manual OSAS Graphical Menu In a Windows environment you can choose from two types of graphical style menus The standard graphical menu features application selections that resemble many Windows functions The start style menu is named so because of its functional resemblance to the Start menu in Windows 95 98 NT and 2000 Both graphical menus provide pull down menus convenient tool buttons and easy access to your installed applications and their functions using either the mouse or keyboard The two graphical menus provide you with a visual choice in your interaction with OSAS and your data When you select an application in either graphical OSAS menu the application s main menu presenting several related functions appears beside the OSAS menu Selecting a function leads you to either a function screen or another menu Several commands are available within the menu to perform various tasks such as changing the system date entering access codes switching between sample data and live data and so on You can access commands in these ways if a button or pull down menu selection is muted or gray it is not available for use e Click the appropriate graphical tool button e Select the command from a pull down menu Press the associated keyboard hot key If you use the graphical menu you can select application m
4. More memory may be necessary in certain environments and operating systems Installing Bill of Materials Kitting Use the Install Applications function in Resource Manager see the Resource Manager User s Manual to install Inventory Then use the same function to install Bill of Materials Kitting Setting up Bill of Materials Kitting Once you have Bill of Materials Kitting installed on your system you must prepare your data files for everyday use You can prepare files for use with Bill of Materials Kitting in one of two ways you can create and set up your files manually on a new system or you can convert your old files when you upgrade from an earlier version To create files on a new system use the Data File Creation function on the Company Setup menu in Resource Manager see the Resource Manager User s Manual For instructions on converting your files see the Conversion section later in this chapter Bill of Materials Kitting User s Manual 2 3 Installation Installation and Conversion You must install and set up Inventory before you set up Bill of Materials Kitting If you plan to use General Ledger or Sales Order with Bill of Materials Kitting you must install and set up those applications before you set up Bill of Materials Kitting 2 4 Bill of Materials Kitting User s Manual Conversion If you use an earlier version of OSAS Bill of Materials Kitting you can convert your files from the older version to
5. Switches insert mode on and off When the Insert flag appears at the bottom of the screen characters you enter push characters after the cursor over When insert mode is turned off characters you enter write over existing ones Moves the cursor to the beginning of the field Moves the cursor to the end of the field Restores a field to the way it was before you changed it You can use this command only while you are in the field once you move past it you must use the Abandon F5 command 1 49 Menu and Function Commands Introduction Hot Key Description F10 Deletes the characters in the field to the right of the Delete to End of cursor If insert mode is turned off and you enter a Line character in the field s first position everything in the field is deleted Shift F9 Copies the contents of the current field Copy Field Contents Shift F10 Pastes the value you copied from a previous field into Paste Field Contents the current field 1 50 Bill of Materials Kitting User s Manual Favorites Menu The Favorites menu operates in any of the menu formats and gives you quick and easy access to the OSAS functions you use most allowing you to add selections for entire menus or particular functions After you ve set up the menu you can access the functions either by pressing F2 or by selecting Change to Favorites from the graphical Favorites pull down menu With the Favorites menu you save time by elimin
6. commands are available only as they are relevant to the task you are performing For example if you enter a transaction in Accounts Receivable you can access comments or documents about items or customers but not about employees or vendors Information The Information command gives you general information about the subject For customers the Information command lists sale amounts and important dates while for inventory items the same command lists quantities types and base prices When the Information screen appears enter the ID for which you want to view information Use the commands available at the bottom of the screen to scroll between or select a new ID then use the Exit F7 command to return to the function screen from which you accessed the Information command Bill of Materials Kitting User s Manual 1 53 Information Menu Introduction Comments Use the Comments command when it appears to view comments added through File Maintenance functions or to add comments about a customer item vendor employee or job The Comments screen appears after you access the Comments command The Customer Comments screen is shown below as an example Customer Comments P Commands Edit Modes Other Scroll Commands Help 2xe re mal g Dr Customer ID 5 ACE BUILDERS Ref ID End Date FIR Date Ref Comment 06 15 2002 003 SPOKE WITH JON RE EMAIL CONF AND ORDER TR
7. 3 5 selling kits 3 5 3 9 6 3 sample data changing to 1 22 1 27 1 28 scroll region commands 1 48 Down Arrow 1 40 1 48 End 1 40 1 49 Enter 1 49 F3 1 40 1 49 Home 1 40 1 48 Ins 1 40 1 49 PgDn 1 40 1 48 PgUp 1 40 1 48 Tab 1 40 Up Arrow 1 40 1 48 Select 2 6 Serial Inventory Lookup function key 1 48 pull down menu command 1 41 Set up application 1 28 setting up Bill of Materials Kitting access codes 3 7 backup schedule 3 7 options and interfaces 3 3 preparing data 3 6 tables 3 6 Shift F2 menu 1 53 Comments command 1 54 Documents command 1 57 History command 1 56 Information command 1 53 Shift F1 function key 1 39 Shift F10 function key 1 37 1 50 Shift F3 function key 1 47 Bill of Materials Kitting User s Manual References Index Shift F4 function key 1 47 Calculator 1 23 1 42 Shift F5 function key 1 48 change to from Favorites 1 23 Shift F6 function key 1 41 1 48 Copy 1 42 Shift F7 function key 1 41 1 48 Delete 1 42 Shift F8 function key 1 41 1 48 Help 1 25 1 42 Shift F9 function key 1 37 1 50 Maintenance 1 42 Start Over MS DOS prompt 1 27 function key 1 36 Online Documentation 1 42 pull down menu command 1 36 Paste 1 42 tool button 1 42 Pop Up Calendar 1 42 Start style menu PRO 5 Command 1 27 exiting from 1 21 Start Over 1 42 features of 1 19 Workstation Date 1 22 right click menu 1 27 1 43 toolbar sample screen 1 21 function screen toolbar 1 42
8. Enter Edit Append Done The Item ID Loc ID Units Requested Quantity Serial Number Unit Cost and Price for the item appear Use this dialog box to track the lot and serial number of each serialized item Press Enter to edit a serial number e Press A to append a serial number e Press D to exit to the Build Assembly screen e To save your entries and continue building the assembly use the Proceed OK command 4 10 Bill of Materials Kitting User s Manual Daily Work Build Assembly Append Lotted Serial Number Inquiry Inquiry 4 Append Lotted Serial Number _ x Commands Edit Modes Other InventoryLookups Help 2xe sea ma 8 OK Abandon Se alNo 2 1000 aj LotNo IS aj Auto Generate Cost 2 2500 Ext Cost 2 2500 Fulfil Qty f Comment Use this dialog box to add information about lotted serialized items to the assembly 1 Enter the serial number for the item 2 Enter or change the lot number for the item The cost of the item and the extended cost of the item appear 3 Enter or change the quantity that is removed from inventory You can access this field only if you are working with a lotted non serialized item 4 Enter the additional information about the item 5 To save your entries and continue building the assembly use the Proceed OK command Bill of Materials Kitting User s Manual 4 11 Undo Build Use the Undo Build function on the Daily
9. When you enter the serial number you can use the and wildcard characters to restrict or widen the search Searches for an item based on item description When you enter the description you can use the and wildcard characters to restrict or widen the search 1 41 OSAS Graphical Functions Introduction 1 42 Function Screen Toolbar XX tm pean g Like the main menu s toolbar the toolbar located near the top of function screens gives you quick access to frequently used commands Click the appropriate button to access a command Button x amp gt U e a o gi B HH Result Opens the appropriate File Maintenance function to update information about the field you are in Deletes the information on the screen Since this command can delete an entire record use it with caution Moves the cursor back to the first field on the screen or to the first field after the key field without erasing any entries or changes Copies the contents of the current field Pastes the contents you copied from a previous field into the current field Opens the OSAS calculator screen Opens the pop up calendar Use the calendar to add and review reminders for any date Displays information about the field you are in Opens your PDF file viewer so that you can view the online documentation Bill of Materials Kitting User s Manual Introduction OSAS Graphical Functions Right Click Menu On
10. view previous pages 1 62 Bill of Materials Kitting User s Manual Introduction Reports E mail the Report Before you can e mail reports you must enter details about your e mail system using the E Mail Setup function on the Resource Manager System File Maintenance menu You can e mail only selected reports In general any report or form that makes up part of your audit trail cannot be e mailed Follow these steps to e mail a report 1 Select E mail or enter M 2 When available select Standard or enter S if you want to e mail a standard width report or select Compressed or enter C if you want to e mail it in compressed width The E Mail Information screen appears j amp E Mail Information Commands Edit Modes Other Help 2xe ae aman g OK Abander E Mail To amyd osas com CL Subject Tax Groups List Attachment IV 3 If you e mailed this report previously the last e mail address to which you sent the report appears Press Enter to use this address change it if necessary or enter a new e mail address 4 Enter another address to send the e mail to as a carbon copy if necessary 5 OSAS automatically enters the name of the report in the Subject field Change this subject line if necessary 6 Selectthe Attachment check box or enter Y in text mode to send the report as a text file attachment to the e mail message If you clear this box or enter N in text mode the report is sent in the
11. Bill of Materials Kitting User s Manual Introduction OSAS Graphical Functions Command Delete Jump Exit Edit Menu Description Deletes the information on the screen Since this command can delete an entire record use it with caution Moves the cursor to the next block of data on the screen or to the next field that requires an entry Exits from a screen or a window without saving data Commands Edit Modes Other Information Help P xt Copy lt Shft F9 gt Paste lt Shft F10 gt Undo Ctri 2 Command Copy Paste Undo Bill of Materials Kitting User s Manual 280 Description Copies the contents of the current field Pastes the value you copied from a previous field into the current field Restores the contents of the current field from before you made changes to it 1 37 OSAS Graphical Functions Introduction Modes Menu Select the options you want to use Commands Edit Modes Other Information Help Ev Verify Exit ca v Bel e Quick v Verify PaDown Command Description Verify Exit When verification is turned on you must press a key twice to verify that you want to exit or abandon functions Bell When the bell is turned on it sounds at an error or when you must verify a command Quick When this option is off the cursor stops at every field possible To make the cursor skip the fields that do not require an entry in certain application functions select the o
12. By Location ID Component Ext Cost App Labor overhead 13 1600 Process Ext Tot Cost Process 164 4600 11 4600 288 8600 17 2000 1397 9700 5 9 Bill of Materials History Report The Bill of Materials History Report shows the date assemblies were built how many were built the unit cost of each and the user defined cost of each on that date This report is helpful when you plan a marketing strategy and want to see when assemblies are in peak demand Report Example 11 07 2002 12 38 PM Inventory ID Description Build Number CABINETS 000004 700 CABINETS 000005 700 CABINETS 000006 700 CABINETS 000007 700 CABINETS 000008 Loc ID Build Date MNOOOL 07 27 1999 MNOOOL 07 27 1999 MNOOOL 11 27 1999 MNOOOL 05 27 2000 MNOOOL 07 07 2000 OSAS v6 5 Bill of Materials History Report by Location ID Revision App Labor Drawing Overhead version Quantity i Extended 20 0000 XI 701 545 701 T6 30 0000 XI 701 545 701 T6 20 0000 XI 701 545 701 T6 100 0000 XI 701 545 701 T6 175 0300 XI 701 545 701 LOCATION TOTAL Bill of Materials Kitting User s Manual 5 11 File Maintenance Kits Bill of Materials Components Multilevel Cost Rollup Tables Purge Bill of Materials History Bill of Materials Kitting User s Manual 6 3 6 9 6 17 6 21 6 23 6 27 6 1 Kits Inquiry Inquiry Maint Use the Kits function on the
13. Commands Edit Modes Other Inventory Lookups Information Help r B Alias Lookup lt Shift F3 gt RX tE amp mE Customer Vendor Lookup lt Shift F4 gt Detail Lookup lt Shift F5 gt Lot Lookup lt Shift F6 gt Serial Lookup lt Shift F7 gt Description Lookup lt Shift F8 gt If you use the Inventory application and the cursor is in an Item ID field you can use any of the Inventory Lookups commands to search for information about items and select an item for entry in the field you are in Command Alias Lookup Customer Vendor Lookup Detail Lookup Lot Lookup Serial Lookup Description Lookup Bill of Materials Kitting User s Manual Description Searches for items with a specified alias listed as an alternate item When you enter the alias you can use the and wildcard characters to restrict or widen the search Searches for an item based on customer ID or vendor ID When you enter the customer or vendor ID you can use the and wildcard characters to restrict or widen the search Searches for detailed information about an item You can enter search information in any of the fields that appear using any of the following wildcard characters to restrict or widen the search lt gt Searches for an item based on lot number When you enter the lot number you can use the and wildcard characters to restrict or widen the search Searches for an item based on serial number
14. Delete Deletes the help screen content To recover a deleted screen copy the xxHELP file from the distribution media to the PROGxx subdirectory xx is the application ID The copying process overwrites changes you made to other help screens In graphical mode you must first press F6 to enter the edit screen for the help content before you can press F3 F6 Maintenance Edits a help screen F7 Exit Exits the help screen and closes the window Inquiry Commands When the Inquiry button SJ appears next to a field or the Inquiry flag appears in the lower right corner of the screen the Inquiry command is available Click the button or press F2 to open the Inquiry screen to look up and select an appropriate entry Bill of Materials Kitting User s Manual 1 45 Menu and Function Commands Introduction 1 46 The Inquiry screen operates in two modes Search and Sort You can toggle between these modes within an Inquiry window by pressing the Ins Insert key You can also choose the default mode for Inquiry windows by using the Defaults function on the Workstation Configuration menu within Resource Manager e n Search mode you can move through the keys listed by typing progressively larger portions of the key you want to find For example when you press C the window displays keys beginning with the letter C When you next press A the window displays keys beginning with CA and so on e In Sort mode you can change the order
15. OK Abandon r Select directory on which to create files OSAS data C 0SAS data2 Enter directory that contains the files to be converted c osas osas605 data Do you want source files erased after conversion m Do you want conversion to pause if a problem is found Y Appl Description Version Appl Description Version AR Accounts Receivable 6 05 AP Accounts Payable 6 05 Bl Company H 05 01 2002 Terminal T000 INS 1 The system displays all valid OSAS data paths Select the destination directory where your new data files will reside 2 Enter the path drive and directory that has the files you want to convert You cannot enter the same path as the path you selected as the destination 3 Ifyou want source files to be erased after conversion select the check box or enter Y in text mode if not clear the box or enter N in text mode 4 If you want the conversion process to pause if a problem occurs select the box or enter Y in text mode if not clear the box or enter N in text mode The system considers file corruption or evidence of data not converting correctly a problem 2 6 Bill of Materials Kitting User s Manual Installation and Conversion Conversion 5 Enter BK in the Appl column Bill of Materials Kitting appears 6 Enter your earlier version number of Bill of Materials Kitting and press Enter You can determine the version by looking at the copyright
16. Package Package Package OSAS V6 5 where Used Report Single Level costed Status Type Loc ID DDD Item Kit Item Kit Item Kit Item Kit Item Kit Item Kit Item Kit Item Kit Item Kit Item Kit Item Kit Item Kit cA0001 CAQO01 MDOOOL MDOOOL CcA0001 CA0001 MDODOL MDOOOL cA0001 cAa0001 MDOOOL MDOOOL cAa0001 CA0001 MDODO1L MDOOOL cAa0001 cA0001 MDOOOL MDOOOL cAa0001 cAa0001 MDODOL MDOOOL pHPHPHPPPPPPPPPPPPPPPPPPP 5 5 Available Components Report Use the Available Components Report to determine the maximum quantity of an assembly that you can build with the inventory on hand You can also check the available quantity of each assembly and each component Report Example 11 07 2002 OSAS V6 5 Page 12 31 PM Available Components Report Company H by Location ID Level Inventory Description A i Unit Quantity Each available Qty Max to Build Cabinets MNOOOL 1 700100 WALNUT CABINET MNOOO2 0000 1 700300 HANDLES MNOO02 0000 90 0000 1 700500 SERIES NUMBER MNO002 0000 8 0000 1 150 Plumbing Package MNOOOL 0000 16 0000 MAXIMUM AVAILABLE TO BUILD 0 700100 WALNUT CABINET MNOOO2 0000 1 700130 VARNISH MNO002 0000 632 0000 1 700998 VARNISH BRUSHES MNO002 0000 36 0000 1 700120 STAIN WALNUT MNO002 0000 682 0000 1 700999 OIL RAGS MNO002 0000 15694 0000 1 700110 UNSTAINED CABINET MNOO02 0000 MAXIMUM AVAILABLE TO BUILD 0 700110 UNSTAINED CABINET MNO002 0000 1 700
17. Proceed OK command To return to the File Maintenance menu use the Exit F7 command 6 28 Bill of Materials Kitting User s Manual Master File List Printing a Master File List Kits List Bill of Materials List Tables List Bill of Materials Kitting User s Manual 7 3 7 5 Y 7 9 7 1 Printing a Master File List All master file lists are produced in the same way Use the instructions below to print a master file list modifying the procedure as necessary for the list you want to print For example if the screen for the list you want to print does not contain check box options ignore that step and continue to the next Follow these steps to print a master list 1 Select the list you want to print from the Master File Lists menu The selection screen for that list appears The Kits List screen is shown below as an example o Ix ommands Edit Modes Other Help xts 8 amp mtu 28 DK Abandon Location ID From Kit ID Thru From Thru CA0001 aj TX0001 aj 200 200 Print Additional Descriptions for Kits Components Include Costs Include Documents Sort C KitID I I I XI tele Company H 09 18 2002 Terminal TODO OVR 2 Select the range of values to print on the report in the list boxes Leave these fields blank to select all values or enter values into a combination of fields to select specific information to print on
18. Work menu to back out unposted bills of materials and return component parts to inventory Select Undo Build from the Daily Work menu The Undo Build screen appears a Undo Build PS ES Commands Edi Modes Other Help 2X tl Bme mal 8 OK Abandon Build Number 00000 El Location ID MN0001 Assembly ID 700 Quantity Built Date of Built MINNEAPOLIS Cabinets 1 0000 07 07 2000 Company H 06 12 2002 Terminal T000 OVR Enter the number of the build you want to undo The location ID and description and the assembly ID and description appear The quantity built and the date of the build appear 2 Select the output device to print the Undo Build Error Log See Output the Report on page 1 60 for more information After the list is produced the Daily Work menu appears 3 Toundo the build and return to the Daily Work menu use the Proceed OK command Bill of Materials Kitting User s Manual 4 13 Undo Build Daily Work Undo Build Error Log 4 10 2001 Builders supply 9 35 PM Undo Build Error Log Company H Undo Build 000008 was successful End of Report 4 14 Bill of Materials Kitting User s Manual Build Assembly Journal Use the Build Assembly Journal function on the Daily Work menu to produce a summary of the assemblies you have instructed Bill of Materials Kitting to track This function is useful if you want to see a list before you post of the assemblies that
19. are to be built or that have been built After you post to General Ledger you can compare the Build Assembly Journal with the Audit Log Select Build Assembly Journal from the Daily Work menu The Build Assembly Journal screen appears 2x Build Assembly Journal gt lol xj Commands Edit Modes Other Help 2xe Belmla amp OK Abandon AssemblyID From 700 aj Thu 700110 El LocationID From C40001 aj Thu TX0001 aj Print By ci Build Number LE 1 Detail C Summary Company H 09 17 2002 Terminal T000 OVR 1 Enter the range of assembly IDs and location IDs you want to include in the journal or leave the fields blank to include all 2 Select the order in which you want to organize the report 3 Select whether you want to include detail information in the report Bill of Materials Kitting User s Manual 4 15 Build Assembly Journal Daily Work 4 Select the output device to begin printing the journal See Output the Report on page 1 60 for more information After the list is produced the Daily Work menu appears Build Assembly Journal 4 10 2001 Builders supply 9 38 PM Build Assembly Journal by GL Account Period Assembly Component Description i Quantity Built GL Account Debit Credit 700110 unstained Cabinet Subassemb MN0002 07 07 2000 1 0000 104000 700110 Unstained Cabinet subassemb MNOO02 07 07 2000 1 0000 104000 700100 walnut Cabinet Subassemb MNOO02 07 07 2000 1 0000 10400
20. assembly before you build it select the check box or enter Y in text mode if not clear the box or enter N in text mode To continue building the assembly use the Proceed OK command or use the Exit F7 command to exit to the Bill of Materials screen Bill of Materials Kitting User s Manual File Maintenance Bill of Materials Negative Item a Negative Item BEI Commands Edit Modes Other Help 2X ts Ba BA 2 S _0 Abandon Quantity for Item 700300 Location MN0002 will Become 2 0000 Proceed with Build Y Use the Negative Item dialog box to track a build that makes the involved item quantity a negative number The item ID and the location for the item appears The negative quantity created when you entered the quantity to build appears You cannot include serialized items in negative builds You must have enough serialized items on hand in order to build an assembly If not enough serialized items are on hand the system does not continue with the build To continue building the specified number of assemblies select the check box or enter Y in text mode To terminate the build clear the box or enter N in text mode Use the Proceed OK command to continue with the build When the build is complete enter another assembly ID to build or use the Exit F7 command to return to the Bills of Material screen Bill of Materials Kitting User s Manual 6 13 Bill of Materials File Maintenance
21. command function key 1 40 1 49 pull down menu command 1 40 Insert line item 1 40 1 49 Insert mode function key 1 49 Install Applications Bill of Materials Kitting User s Manual function 2 3 2 5 installation options and interfaces 3 3 setting up kits and BOMs 3 6 installing Bill of Materials Kitting 2 3 interfaces 3 5 Accounts Receivable 3 5 General Ledger 3 5 Inventory 3 5 Sales Order 3 5 interfaces with Bill of Materials Kitting 1 10 Inventory interfaces 3 5 Inventory Lookup commands 1 41 1 47 Inventory Lookup commands 1 41 alias lookup 1 41 customer vendor lookup 1 41 description lookup 1 41 detail lookup 1 41 lot lookup 1 41 serial lookup 1 41 Shift F3 1 41 Shift F4 1 41 Shift F5 1 41 Shift F6 1 41 Shift F7 1 41 Shift F8 1 41 Inventory lookup commands Alias Lookup 1 47 alias lookup 1 47 1 48 Customer Vendor Lookup 1 47 Description Lookup 1 48 Detail Lookup 1 48 Lot Lookup 1 48 Serial Lookup 1 48 inventory search commands 1 47 Shift F6 1 48 item IDs source for BOMs 1 8 source for kits 1 8 items distinguished from kits 1 8 identified as assemblies 1 8 option to keep history 3 4 replacing discontinued 6 17 IX 5 Index References tracking 1 9 J Jump function key 1 37 pull down menu command 1 37 Jump command function key 1 40 pull down menu command 1 40 Kits adding 3 9 components 1 7 definition 1 7 deleting 3 9 distinguishe
22. message appears and you press Enter Serialized components must have integer quantities You must enter whole numbers for quantities of serialized items Serialized kits are not allowed Serialized items are not allowed in kits You cannot involve serialized items with kits either as kit IDs or as components of kits Serial number serial number found under item item ID You must assign a serial number to the item involved with the assembly or kit A user may have made this item serialized since the assembly or kit was defined Service items are not allowed in bills of material You cannot include a service item in a bill of materials A 8 Bill of Materials Kitting User s Manual References System Messages Terminology table D not found You cannot use a function which involves user defined fields from a TRMBKxxx table which does not exist The table may have been deleted from the system with the Delete F3 command on the table itself Thru value cannot be less than from value The Thru value must be greater than or equal to the From value A valid item location is required You must enter an item or a location that is already in inventory Valid units of measure are You must enter one of the units of measure listed at the bottom of the screen You must build the CNVTxxx table first You must build the CNVTxxx table before you build assemblies or assign transactions to periods If General Ledger is installed you c
23. new ID for which to view or enter comments e Press A to add a new comment The Append Comment screen appears e Press E to edit a selected comment The Edit Comment screen appears e Press F to view comments for the first ID on record e Press N to view comments for the next ID on record e Press P to view or edit comments for the previous ID on record e Press Lto view or edit comments for the last ID on record Press G to go to a specific comment This command is available only when there is more than one screen of comments Bill of Materials Kitting User s Manual 1 55 Information Menu Introduction History 1 56 Adding or Editing Comments The Append Comment screen appears when you add a new comment The Edit Comments screen appears when you edit an existing comment Other than the title these screens are identical Edit Comment A E el x Commands Edit Modes Other Help 2xe Be mtu 28 DK Abandon Date 06 15 2002 Reference 003 Comment SPOKE WITH JON RE EMAIL CONF AND ORDER TRACKING 1 Ifyou are working with a new comment the system date appears otherwise the date entered for the comment you are editing appears Accept this date or enter a different date 2 The current terminal ID appears in the Reference field Edit this reference 1f necessary 3 Enter or edit the comment then press Enter to save the comment record When available the History command gives you access to customer hist
24. of Materials Kitting User s Manual System Messages ID Already sold The serialized item you are trying to work with has been sold and the sale has been posted ID Currently in use The serialized item you are trying to work with has been sold or is committed The sale has not been posted but it is no longer available ID Is a BOM You cannot use the ID of an existing assembly for a kit or a different assembly ID Is a Kit You cannot use the ID of an existing kit for an assembly or a different kit Item ID Is not on file You cannot use an item that is not in the INVExxx Items file You may have deleted an item from inventory without deleting it from the definition of an assembly or a kit Location ID Is not on file Location ID Not found Location ID Is not a valid location The location ID you entered does not exist You cannot add locations in Bill of Materials Kitting you must use the Locations function in Inventory see the Inventory User s Manual Bill of Materials Kitting User s Manual A 1 System Messages References table ID Table not found This table is not on file probably because it was deleted Try to reconstruct the table A BOM Kit cannot contain itself A BOM or a kit cannot carry its own ID as part of its definition Already sold You cannot commit an item assembly or kit that has already been sold Amount entered causes assembly cost to be too large A cost cannot b
25. of certain Inquiry windows by pressing the letter key associated with the window sort You can see the available sorts in any Inquiry window by pressing Esc Command Help To shorten your data search use a partial key inquiry to cut down the size of the inquiry list For example if you know that the ID starts with JAR enter JAR in the ID field before you use the Inquiry command The Inquiry list starts with JAR and runs through the end of the list The following commands are available inside Inquiry windows The scroll buttons are available in graphical mode only Key Home PgUp Up Down PgDn End Button Ud a La p be lor Description Moves directly to the first item on file Displays the previous page of the window Moves up one item Moves down one item Displays the next page of the window Moves directly to the last item on file Bill of Materials Kitting User s Manual Introduction Menu and Function Commands Key Button Ins Look Up F7 Exit Enter Esc View Commands Inventory Lookup Description Toggles between Search mode and Sort mode Leaves the Inquiry window without selecting anything Selects the item to which the cursor is pointing Opens a window that shows Inquiry window commands and the Window ID The Esc key is available in text mode only In graphical mode select Command Help from the Help menu to view a list of commands available If you use the Inven
26. one option If the screen contains check boxes select the check box or press Y in text mode to include that type of information in the report Clear the check box or press N in text mode if you do not want to include that type of information in the list Select the output device to begin printing the report See Output the Report on page 1 60 for more information After the report is produced the Reports menu appears Bill of Materials Kitting User s Manual Where Used Report Use the Where Used Report to review assemblies that contain components you specify This report is useful if you want to know which components are used where and how important each one is so that you can easily make substitutions Report Example 11 07 2002 12 22 PM Company H Level Inventory ID 1 200100 0 200 1 200100 0 200 1 200200 0 200 1 200400 0 200 1 200500 0 200 1 200500 200 1 200600 0 200 1 200600 0 200 End of Report Bill of Materials Kitting User s Manual Description Furnace Heating Cooling Furnace Heating Cooling water Heater Heating Cooling water Heater Heating Cooling Air conditioner Heating Cooling Air conditioner Heating Cooling Water Softener Heating Cooling water Softener Heating Cooling sump Pump Heating Cooling Sump Pump Heating Cooling Humidifier Heat ingzeon Ang Humidifier Heating Cooling Package Package Package Package Package Package Package Package Package
27. or a bill of materials and the quantities for each Components kits and assemblies must be set up in Inventory first because Inventory must recognize each item 2 Prepare the information specified in Chapter 2 in the Inventory User s Manual 3 Build tables see page 6 23 4 Define bills of materials see page 6 9 5 Define kits see page 6 3 6 Setup access codes You should establish valid kits and bills of materials immediately after you install Bill of Materials Kitting Tables Before you begin to define bills of materials and kits you must set up the system tables e The Terminology TRMBK table holds labels of the user defined fields used in the Kits and Bill of Materials functions e The General Ledger BKGLxxx table assigns the general ledger accounts you specify to the amounts entered for the three user defined fields Bill of Materials Kitting User s Manual Set Up and Work Flow Setting Up Bill of Materials Kitting Access Codes To restrict access to data files menus and functions that provide confidential information or are sensitive to change use the Resource Manager Access Codes function to set up access codes on your system Access codes are company specific When you set up an access code for a user the code is assigned the company you are in After you set up your access codes print a list of them and store it in a safe place Creating a Backup Schedule Back up your Bill of Mate
28. press of the left button GUI Text Command Conventions When you see the phrase use the Proceed OK command in the user s manuals press PgDn in either text or graphical mode In graphical mode clicking OK has the same effect as pressing PgDn GUI Text Menu and Function Conventions When you start OSAS the main menu appears and lists the applications available for use If you use UNIX or Linux the text main menu appears If you use Windows you can choose between the text main menu the graphical main menu or the start style main menu Use the Defaults function under the Resource Manager Workstation Configuration menu to select the style of menu you want to appear by default or you can press Shift F5 to toggle between the menu styles from any menu You can use any of the menus regardless of whether you use the text or graphical modes for the OSAS functions In addition if you use Windows you can use either text or graphical function screens independently of the main menu For example you can use text function screens even if you use the graphical main menu and vice versa Select GUI Functions from the Modes menu or press Shift F6 to toggle between the text and graphical modes for function screens 1 12 Bill of Materials Kitting User s Manual Introduction Conventions Access Codes Your company can limit use of the system by defining access codes and assigning them to employees Each code allows access to spec
29. reseller must check the quantities of each piece of equipment If the number of monitors keyboards CPUs or printers is in the negative range the reseller orders more from the vendor If the number of stands is in the negative range the reseller knowing that the stand is an assembly sees from the bill of materials for the stand that each stand uses five boards two plates and eighteen screws Bill of Materials Kitting User s Manual Introduction The Bill of Materials Kitting System The reseller checks inventory again for the bill of materials components If the right quantity of necessary items is not in stock the reseller places the appropriate order If the right quantity is in stock the reseller supervises the assembly of the stand and then uses Bill of Materials Kitting to enter the fact that a stand has been built To do this task with only the Inventory application the reseller needs to know which items make up a stand along with any other items the business is responsible for making Inventory can track an item s ID description quantity cost and so on but it cannot automatically track its constituent parts or quantities of those parts Daily Work Use the Daily Work functions for operations that involve building and tracking assemblies producing the Build Assembly Journal undoing a build and posting transactions Reports Use the Reports functions to produce summarized information about components cos
30. subassemblies graphical menus 1 26 changing assembly definitions 3 11 transactions deleted 3 10 posting 3 11 deleting 3 10 TRMBK table description 3 6 6 24 T setting up 3 6 T accounts 3 12 Tab U report command 1 64 Undo scroll region command 1 40 function key 1 37 1 49 Tables pull down menu command 1 37 BKGLxxx table screen 6 25 Undo Build function 6 23 function 4 13 General Ledger BKGLxxx 3 6 Up Arrow setting up 3 6 inquiry command 1 46 Terminology TRMBK 3 6 6 24 report command 1 64 when to set up 3 6 scroll region command 1 40 1 48 Tables List user s manual function 7 9 conventions 1 11 sample 7 9 terminal V parameter It verification button Terminology table Abandon 1 43 description 3 6 Proceed OK 1 43 setting up 3 6 Verify exit mode toggle pull down menu command 1 38 between halves of reports 1 64 Verify PgDn mode tool button pull down menu command 1 38 Access Code 1 22 View inquiry command 1 47 oe quiry Application Information 1 26 ME viewing Bill of Materials Kitting User s Manual IX 9 Index References comments 1 54 documents 1 58 WwW Where Used Report function 5 5 sample 5 5 Workstation date tool button 1 22 workstation date entering in graphical menus 1 22 IX 10 Bill of Materials Kitting User s Manual
31. than the default ID The terminal parameter is valid only if you use Resource Manager for LANs The company ID c is the identification code assigned to a company If your system carries two or more companies and you do not enter a company ID the menu of the company entered by the last person who used the terminal appears The access code a is your personal password Use the Access Codes function on the Resource Manager Company Setup menu to set up access codes The most general expression for getting into OSAS takes all the parameters into account For example if you are terminal 2 T2 working with company B and the password is apple specify that information to access the system osas t T2 c B a apple Bill of Materials Kitting User s Manual Introduction Welcome to OSAS In UNIX you can enter the parameters in any order and you can use any combination You must leave a space between the parameter mark t c or a and the parameter itself In Windows you can set up OSAS such that it always opens using a certain access code Open the OSAS program shortcut s properties and enter the access code and your company ID in the Target box For example using apple as your access code and H as your company ID enter the following C osas progRM osastm exe m4096 tT00 nTOO aapple cH If you want the system to prompt for an access code after opening enter a in the Target field followed by a space follow
32. the File menu to close OSAS Bill of Materials Kitting User s Manual 1 21 OSAS Graphical Menu Introduction Main Menu Elements 1 22 Pull Down Menus When using the graphical menus you can use the pull down menus and toolbar buttons to access functions without using the function keys While the function keys work in graphical menus the menu bar and toolbar buttons give you a choice in accessing these functions The OSAS pull down menu bar is shown below T000 OPEN SYSTEMS Accounting Software File Modes Tools Favorites Other Help To access the menu s commands click one of the menu titles The menu for that heading appears and lists available commands followed by any hot key combinations in brackets To use a command either click the command name or press the hot key s listed File Menu File Modes Tools Favorites Other Help Access code lt F4 gt Sample dataset F5 Workstation date lt F6 gt Exit lt F7 gt Command Description Access Code Opens the Access Code dialog box See Access Codes on page 1 13 for more information Sample data set Toggles between Sample and Live data Live data set Workstation date Opens the Workstation Date dialog box See Workstation Dates on page 1 13 for more information Exit Exits OSAS Bill of Materials Kitting User s Manual Introduction OSAS Graphical Menu Modes Menu File Modes Tools Favorites Other Help Ex w GUI Fu
33. the current version When you are ready to convert files use the Data File Conversion function on the Company Setup menu in Resource Manager see the Resource Manager User s Guide to upgrade Bill of Materials Kitting data files You can upgrade from version 4 xx 5 xx or 6 0x You must install the new version of Bank Reconciliation before you convert files You can replace and update the programs properly only by using the Install Applications function in Resource Manager Before you convert an application s files make note of the version number of the application from which you are converting The Data File Conversion function has no way of determining the information from within the function Before you convert an application s files back up your data files Consider Your Setup Before you try to convert from your version of Bank Reconciliation consider the exact setup of your system Since OSAS code can be customized modifications to your system might be lost if you install a new version of a program or update a file If you are not sure if your system is ready for conversion consult your value added reseller Bill of Materials Kitting User s Manual 2 5 Conversion Installation and Conversion Converting to Version 6 1 Select Data File Conversion from the Company Setup menu in Resource Manager The function screen appears Data File Conversion Bi ES Commands Edit Modes Other Help 2x e Bea mi amp
34. the list The Inquiry F2 command is usually available with these list boxes Bill of Materials Kitting User s Manual 7 3 Printing a Master File List Master File List 7 4 If the screen contains check boxes select the check box or press Y in text mode to print that type of information in the list Clear the check box or press N in text mode if you do not want to print that type of information in the list If the screen contains selection options that control how the system sorts the list as in the Sort By box in the example select the option to use when printing the list You can select only one option Select the output device to begin printing the report See Output the Report on page 1 60 for more information After the list is produced the Master File Lists menu appears Bill of Materials Kitting User s Manual Kits List The Kits List shows the components that are in each kit and the cost of each component and each kit This list is helpful when you plan a budget and want to see how to allocate components most effectively List Example 10 31 2002 OSAS V6 5 1 15 PM Kits List by Location ID Costed d rir y Estimated Inventory ID Description Quantity Unit Cost Heating Cooling Package CA0001 200100 Furnace CAO001 200200 Water Heater CA0001 0000 227 5300 200300 Air Conditioner CAO001 0000 429 9500 200400 water Softener CA0001 0000 127 4000 200500 Sump Pump CA0001 0000 47 5000 2
35. the location ID for the components that make up the kit appear The ID for each component in the kit the description for the component the quantity of each component needed for the kit and the unit of measure for the component appear 4 Select a command Press Enter to edit a line item e Press A to append a line item e Press H to move the cursor to the header region e Press R to recalculate the approximate cost for the kit and update the Last Recalc field e Press G and then enter the line number to go to a particular line item This command appears only if there is more than one screen of line items e Press N to work with the next kit e Press D to add or change documents attached to the kit record 5 To exit to the File Maintenance menu use the Exit F7 command 6 4 Bill of Materials Kitting User s Manual File Maintenance Kits Append Edit Item A Append Item BEI Commands Edit Modes Other Inventory Lookups Help 2xe se ma amp OK Abandon Type ITEM 7 Location MNOO01 El MINNEAPOLIS WAREHOUSE Item ID 100 amp Electrical Package Qty Needed 1 0000 Approx Unit Cost 0000 Units PKG aj Approx Ext Cost 0000 Inquiry Inquiry Maint Use the Append Edit Item dialog box to add or change a component in a kit The type of inventory item appears Enteror change the location ID The description of the location appears 2 Enteror change the item ID The description of th
36. 0 700100 walnut Cabinet subassemb MNOOO2 07 07 2000 1 0000 104000 GL ACCOUNT TOTAL 700111 Cabinet Assembly MNOO02 07 07 2000 1 0000 1042 700113 Cutting Board MNOO02 07 07 2000 1 0000 1042 700115 Drawer Assembly MNO002 07 07 2000 1 0000 1042 700117 Cabinet poor MNOOO2 07 07 2000 2 0000 1042 GL ACCOUNT TOTAL 700110 Unstained Cabinet Process MNOOO2 07 07 2000 1 0000 104200 700100 walnut Cabinet Process MNO002 07 07 2000 1 0000 104200 700 Cabinets Process MNOOOL 07 07 2000 1 0000 104200 GL ACCOUNT TOTAL cabinets Assembly MNOOOL 07 07 2000 1 0000 104400 GL ACCOUNT TOTAL 700110 Unstained Cabinet App Labor MNOO02 07 07 2000 1 0000 520000 700100 walnut Cabinet App Labor MNOO02 07 07 2000 1 0000 520000 700 Cabinets App Labor MNOOO1 07 07 2000 1 0000 520000 End of Report 4 16 Bill of Materials Kitting User s Manual Post Transactions Use the Post Transactions function on the Daily Work menu to post the transactions related to building the assemblies to General Ledger Select Post Transactions from the Daily Work menu The Post Transactions screen appears Post Transactions dx Commands Edit Modes Other Help 2xe be mB g OK Abandon Have you Backed up your data files Printed all necessary reports Company H 06 12 2002 Terminal T000 OVR 1 If you have backed up your data files printed all the necessary reports and built all assemblies select the box or enter Y in text mod
37. 00600 Humidifier cA0001 0000 75 1500 Total kit Component Cost 200 Heating Cooling Package MDOOOL 200100 Furnace MDOOOL 0000 EA 379 4400 200200 Water Heater MDO001 0000 EA 227 5300 200300 Air Conditioner MDO001 0000 EA 429 9500 200400 water Softener MDOOOL 0000 EA 127 4000 200500 Sump Pump MDOOOL 0000 EA 47 5000 200600 Humidifier MDOOOL 0000 EA 75 1500 Total Kit Component Cost 200 Heating Cooling Package MNOOOL 200100 Furnace MNOOOL 0000 EA 379 4400 200200 water Heater MNOOO1 0000 EA 227 5300 227 200300 Air Conditioner MNOOO1 0000 EA 429 9500 429 200400 water softener MNOOOL 0000 EA 127 4000 127 200500 sump Pump MNOOOL 0000 EA 47 5000 47 200600 Humidifier MNOOOL 0000 EA 75 1500 7 Total Kit Component Cost 1286 Bill of Materials Kitting User s Manual 7 5 Bill of Materials List The Bill of Materials List shows the components that are in each assembly and the cost of each component and assembly List Example 10 31 2002 OSAS v6 5 1 19 PM Bill of Materials List by Location ID Costed NINE 4 Estimated Inventory ID Description Unit Cost Cabinets MNOOOL Made up of parts 700100 700300 and 700500 700100 WALNUT CABINET MNO002 EA 164 4600 700300 HANDLES MN0002 4 0000 EA 2 0800 700500 SERIES NUMBER MN0002 1 0000 EA 2 2500 150 Plumbing Package MNOOOL 1 0000 PKG 907 5300 Total Assembly Component Cost 700100 WALNUT CABINET MNOOO2 700130 VARNISH MNO002 1 0000 oz 4300 700998 VARNISH BRUSHES
38. 111 CABINET ASSEMBLY MNOOO2 0000 525 0000 1 700113 CUTTING BOARD MNOO02 0000 3 0000 1 700115 DRAWER ASSEMBLY MNOOO2 0000 15 0000 1 700117 CABINET DOOR MNO002 0000 4 0000 1 700200 HINGES MNO002 0000 91 0000 1 700400 WOOD SCREWS MNO002 20 0000 4961 0000 MAXIMUM AVAILABLE TO BUILD End of Report Bill of Materials Kitting User s Manual 5 7 Component Cost Report The Component Cost Report is a list of assemblies in particular locations It shows the level 1 components of those assemblies and every cost including the user defined costs associated with each component and assembly This report is helpful when you plan a budget and want to see how to allocate components most effectively Report Example 11 07 2002 12 35 PM Company H Assembly Component ID 011 07 2002 12 35 PM Company H MNOOOL MNO002 MNO002 MNO002 MNOOOL Assembly Component ID 700100 700130 700998 700120 700999 700110 700110 700111 700113 700115 700117 700200 700400 Bill of Materials Kitting User s Manual MNO002 MNO002 MNO002 MNO002 MNO002 MNO002 MNO002 MNO002 MNO002 MNO002 MNO002 MNO002 MNO0002 10000 Assembly Location Assembly 1 1 1 2 4 0 Assembly Location Total 0000 0000 Total Total OSAS V6 5 Component Cost Report By Location ID Component Ext Cost App Labor overhead 164 4600 8 3200 2 2500 907 5300 1082 5600 OSAS v6 5 Component Cost Report
39. 6 21 Multilevel Cost Rollup File Maintenance 3 If you want to update standard costs in Inventory select the box or enter Y in text mode if not clear the box or enter N in text mode 4 To save your entries use the Proceed OK command 6 22 Bill of Materials Kitting User s Manual Tables Use the Tables function on the File Maintenance menu to maintain the TRMBK and BKGLxxx tables Tables store information about the system data options and default settings for other applications To produce a list of the information entered for each table use the Tables List function on the Master File Lists menu Select Tables from the File Maintenance menu The BKTB screen appears a BKTB Bi ES Commands Edit Modes Other Help xts Be mD g OK Abandon Table ID 1 aj Description Number of Cols Column Length Type F I l Company H 06 12 2002 Terminal T000 OVR 1 Enter or change the table ID To set up a company specific table enter the table ID plus the one to three character company ID To set up a terminal specific table enter the table ID plus the four character terminal ID Bill of Materials Kitting User s Manual 6 23 Tables File Maintenance 2 The Copy From field appears if you entered a new table ID To copy a company specific or a terminal specific table enter the table ID plus the company and terminal ID 3 Enter or change the description of the table The number and le
40. ACKING zj PLEASE NOTIFY JANE OF ANY SHORT SHIPMENTS a TRACER PUT ON LAST SHIPMENT aj ACE AGREED TO PAY 3000 ON 2 1 PLEASE NOTIFY JANE AT ACE WHEN ITEM IS MAILED CALLED CUSTOMER ABOUT PAST DUE BALANCE Y ij zj Ref ID end Date new ID Append Enter edit First Next Prev Last Goto Company H 10 08 2002 Terminal T000 OVR 1 Enter the ID for which you want to view or enter comments in the ID field at the top of the screen The Inquiry F2 command is available 2 The ID of the terminal you are working at appears in the Ref ID field To work with comments for only the default reference ID press Enter To work with comments for a different reference ID enter that ID To work with all comments clear this field and press Enter 3 Enter the date of the most recent comment you want to work with in the End Date field or press Enter to work with all comments 1 54 Bill of Materials Kitting User s Manual Introduction Information Menu The date reference and text that appear for each comment depend on the reference ID and end date you enter The comments are arranged by date the most recent date first then by reference ID 4 Use these commands to work with the comments on the screen e Press R to return to the Ref ID field to enter a new reference ID e Press D to return to the End Date field and enter a new end date by which to sort comments Press I to return to the ID field and enter a
41. Bill of Materials List function 7 7 sample 7 7 Bill of Materials Kitting before converting 2 5 before you install 2 3 converting to version 6 1 2 6 installation 2 3 installing new version before converting 2 5 interface with General Ledger 3 11 interfaces 1 10 3 5 options and interfaces 3 3 options for setting up 3 4 setup considerations 2 5 system requirements 2 3 BKGLxxx table description 3 6 6 25 setting up 3 6 Build Assembly Append Lotted Serial Number window 4 11 function 4 7 Build Assembly Journal function 4 15 sample 4 16 when to print 3 12 Build window 6 12 builds posting 3 6 C Calculator tool button 1 23 1 42 change to from Favorites tool button 1 23 1 27 changing companies graphical menus 1 28 click IX 2 defined 1 11 Command Help pull down menu command 1 39 commands backing up 3 8 in field editing 1 49 report 1 64 scroll region 1 48 comments adding 1 56 editing 1 56 viewing 1 54 companies access codes 3 7 backing up data files 3 8 changing 1 28 company parameter 1 4 Component Cost Report function 5 9 sample 5 9 Components as items 3 10 as subassemblies 3 10 decreasing 1 8 function 6 17 option to post 3 4 returning to inventory 4 13 updating in several assemblies 6 17 conventions report 1 59 user s manual 1 11 conversion before converting 2 5 setup considerations 2 5 converting to OSAS version 6 1 2 6 Copy function key 1 37 1 50 pu
42. ERIES NUMBER Lia Laa Lo CACI Component 001 of 003 Next BOM Build Documents Company H 09 17 2002 Terminal TODO OVR Enter edit Append Header Recalc 1 Enter the ID of the location that stores the assembly 2 Enter the ID of the assembly you want to add or change The date of the last recalculation appears Bill of Materials Kitting User s Manual Bill of Materials File Maintenance 3 Use the first three fields to enter alphanumeric information you set up in the Tables function Use the last three fields to enter numeric information you set up in the Tables function The cost of the components appears The total cost of the assembly including costs in the user defined fields type of component for the bill of materials location ID of the component component ID for the bill of materials description of the component quantity needed to make one assembly and the component s unit of measure appear 4 Select a command Move to the line you want to edit and press Enter Then see Append Edit Item on page 6 11 for more information e Press A to add an inventory item to the bill of materials e Press H to edit the user defined fields e Press R to recalculate the cost of the bill of materials If you use the Standard costing method in Inventory these costs are updated in Inventory e Press G and then enter the line number to go to a particular line item
43. File Maintenance menu to establish and update information about kits This function is useful if you sell many items at once and want to group them as one item Kits can be sold only through Sales Order To produce a list of the information entered in this function use the Kits List function on the Master File Lists menu Select Kits from the File Maintenance menu The Kits screen appears rc Jal Commands Edit Modes Other Scroll Commands Inventory Lookups Help 2x relma g GE _Abandon Location ID NODO 3 MINNEAPOLIS WAREHOUSE Kit ID 00 3 Heating Cooling Package Last Recalc None Revision Drawing Version Approximate Component Cost Total 1286 9700 Loc ID Component ID Unit Cost Quantity Units Description Extended Cost MNODO 1 X 200100 00 1 0000 EA MNOOOT 227 5300 227 53 200300 423 9500 Air Conditioner MNOOO1 Lia aa La Lo lb Lor Component 001 of 006 Enter edit Append Header Recalc Goto Next Kit Documents Company H 09 17 2002 Terminal TODO OVR 1 Enter the ID of the location that stores the kit 2 Enter the ID of the kit you want to add or change The date of the last recalculation appears Bill of Materials Kitting User s Manual Kits File Maintenance 3 Enter or change the information in your user defined fields or blank out the boxes The approximate component assembly totals and
44. MN0002 2 0000 EA 2 6300 700120 STAIN WALNUT MNO002 1 0000 oz 5200 700999 OIL RAGS MN0002 5 0000 EA 0800 700110 UNSTAINED CABINET MNO002 1 0000 EA 124 4000 Total Assembly Component Cost 700110 UNSTAINED CABINET MN0002 700111 CABINET ASSEMBLY MNOOO2 1 0000 EA 0600 700113 CUTTING BOARD MNO002 1 0000 EA 5000 700115 DRAWER ASSEMBLY MNO002 1 0000 EA 4300 700117 CABINET DOOR MNO002 2 0000 EA 4100 700200 HINGES MNOO02 4 0000 EA 0400 700400 WOOD SCREWS MNO002 20 0000 EA 1100 Total Assembly Component Cost End of Report Bill of Materials Kitting User s Manual 7 7 Tables List The Tables List provides information about the table you select It is helpful when you plan to change a table and want a list to compare it against List Example 10 31 2002 OSAS V6 5 1 27 PM Tables List Bills of materials kitting Description Bill of Materials General Ledger Table Table ID BKGL No of columns 3 Column Length 12 Type A Description GL Number Cst Mkup CD App Labor 520000 Overhead 523000 Process 104200 010 31 2002 OSAS V6 5 1 27 PM Tables List Bills of Materials Kitting Description Bill of Materials General Ledger Table A Table ID BKGLH No of Columns 3 GL Number cst Mkup CD Column Length 12 Type Description Labor 520000 523000 104200 App Overhead Process 010 31 2002 OSAS v6 5 1 27 PM Tables List Bills of Materials Kitting Table ID BLASTH Description No of columns Column Length Bill
45. OPEN SYSTEMS Accounting Software Bill of Materials Kitting User s Manual PN 2210 BK65 2000 Open Systems Holdings Corp All rights reserved Document Number 2210 BK65 No part of this manual may be reproduced by any means without the written permission of Open Systems Inc OPEN SYSTEMS is a registered trademark and OSAS Resource Manager Resource Manager for Windows and Report Writer are trademarks of Open Systems Holdings Corp BB is a trademark and PRO 5 and Visual PRO S are registered trademarks of BASIS International Ltd Novell and NetWare are registered trademarks of Novell Inc Microsoft Windows Windows 95 Windows NT Windows 2000 and MS DOS are either trademarks or registered trademarks of Microsoft Corporation Adobe and Acrobat are registered trademarks of Adobe Systems Inc TrueType is a registered trademark of Apple Computer Inc Open Systems Accounting Software for UNIX uses PKUNZIP utilities from Ascent Solutions Inc 9009 Springboro Pike Miamisburg OH 45342 Phone 937 847 2374 Internet www asizip com Printed in U S A This manual is recyclable April 2003 Release 6 5 This document has been prepared to conform to the current release version of OPEN SYSTEMS Accounting Software Because of our extensive development efforts and our desire to further improve and enhance the software inconsistencies may exist between the software and the documentation in some instances Call your customer support represen
46. PRO 5 program Program Product Suggestions Application Options Inquiry Global Inquiry General Information Inquiry Support Information User Comments Creates a report for future OSAS product suggestions Allows you to view the application options you have set up for a particular application Allows you to search across your data You can select from the installed applications which data to search Allows you to search for information on employees customers and vendors Displays the OSAS Support Information Allows you to record comments for your own use Bill of Materials Kitting User s Manual Introduction OSAS Graphical Menu Command Description EIS Dashboard Displays the EIS Dashboard Display EIS Dashboard Displays the EIS Dashboard history History Pop Up Calendar Allows you to create and read date reminders in OSAS Inventory Price Allows you to calculate prices and view quantity Calculator cost and pricing information for inventory items Help Menu Fie Modes Tools Favorites Other Help rte mugsut Help F1 About OSAS Command Description Help Opens help descriptions for the application menus and functions About OSAS Opens the About OSAS dialog box Bill of Materials Kitting User s Manual 1 25 OSAS Graphical Menu Introduction Main Menu Toolbar The main menu toolbar gives you quick access to frequently used OSAS commands To access a command click the appropr
47. This command appears only if there is more than one screen of line items e Press N to enter and update information about the next bill of materials e Press B to build the current assembly e Press D to add or change documents attached to a master file record in OSAS 5 To exit to the File Maintenance menu use the Exit F7 command 6 10 Bill of Materials Kitting User s Manual File Maintenance Bill of Materials Append Edit Item 4 Append Item BEI Commands Edit Modes Other Inver Lookups Help 2X tl be mal g OK Abandon Type item Location MNO0O1 El MINNEAPOLIS WAREHOUSE Item ID 100 amp Electrical Package Qty Needed 1 0000 Approx Unit Cost 0000 Units PKG aj Approx Ext Cost 0000 Use the Append Edit dialog box to add or edit bill of material sub assemblies or component items 1 Inquiry 2 Inquiry 3 Maint 4 5 6 7 Bill of Materials Kitting User s Manual Press S if the item is set up as a subassembly Press if the item is not an assembly Enter or change the location ID You must enter an item ID for a component to add it to an assembly Enter or change the component or subassembly ID The description appears Enter or change the quantity of the item the assembly requires The quantity must be greater than zero Enter or change the unit of measure the item requires The item s approximate unit cost and extended cost defaults in from the Items fu
48. aily Work Build Assembly Negative Item 4 Negative Item Mm E Commands Edi Modes Other Help 2X tS BB ME 2 4 _ ok Abandon Quantity for Item 700300 Location MN0002 Will Become 2 0000 Proceed with Build Y Use this dialog box to instruct the system to track a build that makes the involved item quantity a negative number 1 The item ID and the location for the item appears 2 The negative quantity created when you entered the quantity to build is displayed You cannot include serialized items in negative builds You must have enough serialized items on hand in order to build an assembly If not enough serialized items are on hand the system will not continue with the build 3 To continue building the specified number of assemblies select the check box or enter Y in text mode To discontinue the build clear the box or enter N in text mode 4 Use the Proceed OK command to continue with the build When the build is complete enter another assembly ID to build or use the Exit F7 command to return to the Daily Work menu Bill of Materials Kitting User s Manual 4 9 Build Assembly Daily Work New Existing Lot Serial Number Entry Existing Lot Serial Number Entry oP x Commands Edt Modes Other Help 2X te S d 20 OK _J Abandon Loc ID MN0002 MINNEAPOLIS MANUFACTURING Units EA Requested By 12 0000 Serial Number Unit Cost SerialNumber 002 of 002 J 4 5000
49. an interface Bill of Materials Kitting with General Ledger and use the Period Setup function in Resource Manager to build the CNVTxxx table Bill of Materials Kitting User s Manual A 9 File Descriptions BKHIxxx History file When you build information is sent from a scratch file to the BKJRxxx and BKHIxxx files and to the Inventory system The BKHIxxx file holds historical information about each assembly built quantity and cost of the assembly date of the assembly and information in the user defined fields The file holds information until you remove it Use the Purge Bill of Materials History function to remove information from the BKHIxxx file based on the date it was built BKJRxxx Transaction Journal file When you build information is sent from the scratch file to the BKHIxxx BKJRxxx BKTRxxx and BKLSxxx files and to the Inventory system The BKJRxxx file is sent account information about each component general ledger period account number assembly ID and date of assembly entry type and amount sequence number description and reference number This information is held in the file until you post when it is transferred to the GLJRxxx file BKLSxxx Transaction Lot Serial Numbers file The BKLSxxx file stores quantities and lot and serial information from builds Bill of Materials Kitting User s Manual B 1 File Descriptions References BKMDxxx Master Detail file The BKMDxxx file stores
50. ating the need to switch between applications For example if you perform tasks in several applications such as using the Transactions and Cash Receipts function in Accounts Receivable GL Account function in General Ledger and Price and Availability and Item Inquiry functions in Inventory you can set up a Favorites menu rather than moving between each application The Favorites menu for the graphical main menu is illustrated below AR Edit Cash Receipts GL Accounts IN Price and Availability IN Item Locations To set up the Favorites menu do the following 1 Select the function you want to add to the menu and press F10 or use the right click menu in graphical mode 2 Press F2 to confirm that your selection was added To remove a function from the menu follow these steps 1 Select the function on the Favorites menu that you want to remove 2 Press F10 or use the right click menu in graphical mode Bill of Materials Kitting User s Manual 1 51 Information Menu The Information menu appears on some function screens in certain applications and gives you access to additional information about a customer vendor item job bill of material or employee The commands available on the Information menu are determined by the applications you have installed and can include e General Information Comments History Documents Not all of the commands above appear on every Information menu instead
51. blies to build press any key Press F3 to delete the entire D When you try to delete an assembly or a kit this message appears for verification If you do not want to delete use the Abandon F5 command Quantity must be greater than zero You must enter a positive quantity A quantity of zero would mean that you do no want to build and a negative quantity would mean that you want to take assemblies apart Quantity will become n for inventory You have instructed the system to push the quantity of the assembly larger than 999 999 9999 or smaller than 999 999 9999 Reduce or increase the quantity to fit within the range Bill of Materials Kitting User s Manual A 7 System Messages References Recalculate cost total Information about the item assembly or kit has changed probably because of a change in the INVExxx Items file with one of the items involved To enter the instruction to recalculate the cost use the Proceed OK command to cancel use the Abandon F5 command Record in use Because someone else is using the item assembly or kit you are trying to work with you cannot change the record and can read it only when the other user is finished using the record Restoring item ID The items that were being assembled are restored when you enter NO in the Proceed with Build field for one of the assembly s items after giving the instruction to build the assembly or when the Negative Quantities Discovered
52. body of the e mail 7 Click OK or press Enter to e mail the report Bill of Materials Kitting User s Manual 1 63 Reports Introduction Report Commands 1 64 Use the following commands when a report appears on the screen Key PgUp PgDn Home End F7 Exit Left Right Tab Toggle Up Down Operation Moves to the previous page of the report Moves to the next page of the report Moves directly to the top of a group of pages Moves directly to the bottom of a group of pages Exits to the menu from any point in the report Moves left one character Moves right one character Toggles between the left and right halves of a report Moves a line up and down the screen to line up information when you toggle between halves of a report Bill of Materials Kitting User s Manual Installation and Conversion Installation Conversion Bill of Materials Kitting User s Manual 2 3 2 5 2 1 Installation Before You Install Bill of Materials Kitting Make sure your system meets these minimum requirements before you install Bill of Materials Kitting The Bill of Materials Kitting system needs a minimum of 3 megabytes 3 MB of disk space to work correctly with programs sample data data dictionaries system files and graphics files Having more disk space available is necessary for the data files you create and maintain The OSAS system requires at least one megabyte 1 MB of main memory to run
53. ction key references e The remainder of the chapters explains the set up workflow and functions of the application where each function fits within the application and how to use each function to get the most out of the application Mouse Conventions The standard mouse has two buttons left and right each performing certain functions In this manual these terms are used for operating the mouse click right click double click and deselect The click is a single press on the left mouse button Place the cursor over the desired function and press the left button to enable or select that function A right click is a single press of the right mouse button To double click move the cursor over the desired function and quickly press the left mouse button twice If there is too long a pause between clicks the computer may interpret your action as two separate clicks and may not perform the desired function Bill of Materials Kitting User s Manual 1 11 Conventions Introduction To deselect an object move the cursor off the icon or folder onto a blank space within the window and press the left mouse button Some mouse manufacturers allow you to change the function of the mouse buttons for those who prefer for example to use the mouse with their left hand In this case reverse the commands when you use them For example a click refers to a single press of the right mouse button while the term right click refers to a single
54. d from items 1 8 function 6 3 recalculating cost 6 21 selling 1 7 1 8 3 5 3 9 6 3 when to set up 3 6 Kits List function 7 5 sample 7 5 L Last Line command function key 1 40 1 49 pull down menu command 1 40 Left Arrow report command 1 64 Left Arrow function key 1 49 Lists printing 5 3 7 3 live data changing to 1 22 1 27 1 28 Lot Inventory Lookup function key 1 41 1 48 pull down menu command 1 41 Maintenance function key 1 36 pull down menu command 1 36 IX 6 tool button 1 42 manual conventions 1 11 Master File Lists menu description 1 9 Master Lists printing 5 3 7 3 Menu styles 1 12 menus Daily Work 1 9 File Maintenance 1 9 information menu 1 53 Master File Lists 1 9 Reports 1 9 messages A 1 monthly work 3 11 mouse commands click 1 11 deselect 1 12 double click 1 11 right click 1 11 MS DOS prompt tool button 1 27 Multilevel Cost Rollup function 6 21 N negative builds definition 3 4 option to allow 3 4 option to warn about 3 4 Negative Item window 6 13 New Lot Serial Number Entry window 4 10 New Existing Lot Serial Number Entry window 6 14 Next Line command function key 1 40 1 48 pull down menu command 1 40 Next Page command function key 1 40 1 48 pull down menu command 1 40 0 OK Proceed function key 1 36 pull down menu command 1 36 Bill of Materials Kitting User s Manual References Index Online Documentation function ke
55. e if not clear the box or enter N in text mode exit to the Daily Work menu and do so before posting 2 Select the year to which you want to post entries You can post to the current fiscal year or to the last fiscal year Bill of Materials Kitting User s Manual 4 17 Post Transactions Daily Work 3 Select the output device for the post log to begin the posting process See Output the Report on page 1 60 for more information After posting is complete and the log is produced the Daily Work menu appears Posting Log 04 10 2001 Builders suppl 9 39 PM Bill of Materials Company H Post to GL summary Transactions Posted to GL Period 7 R Description Ref GL Account credit Item Item 1042 Process 104200 Assemb 104400 App Labor 520000 overhead 523000 PERIOD 7 TOTAL TOTAL GL POSTING End of Report 4 18 Bill of Materials Kitting User s Manual Reports Print a Report Where Used Report Available Components Report Component Cost Report Bill of Materials History Report Bill of Materials Kitting User s Manual 5 3 5 5 5 7 5 9 5 11 5 1 Print a Report All reports are produced in the same way Use the instructions below to print a report modifying the procedure as necessary for the report you want to print For example if the screen for the report you want to print does not contain check box options ignore that step and continue to the next Follow these steps to print a r
56. e Resource Manager User s Manual the code is BK Cannot delete last component of a Assembly Kit Cannot delete last line of a Assembly Kit You cannot delete the last line of an assembly or a kit if you could you would delete the assembly or kit Changing line type to KIT will clear all values The values in the line item entry area disappear when you enter the letter K to declare the item as a kit Component already exists for this Assembly Kit You cannot assign the same component to an assembly or a kit more than once Component item ID in location location ID not on file The specified component is not in the specified location Perhaps a user used the Location Transfers function in Inventory to move the component item to a different location since you defined the component as part of the assembly in Bill of Materials Kitting Cost update aborted You cannot update cost information about a kit or an assembly which involves an inventory item which is not in the INVExxx Items file You must first define all items in the Items function in Inventory see the Inventory User s Manual Bill of Materials Kitting User s Manual A 3 System Messages References Currently in use You cannot commit an item assembly or kit that is being used Deiail history not selected in Options table You cannot work with detail history of an assembly or a kit unless the Keep Detail History option in the Resource Manager Opt
57. e item 1 49 editing comments 1 56 EIS defined 1 3 End inquiry command 1 46 report command 1 64 scroll region command 1 40 1 49 End function key 1 49 Enter inquiry command 1 47 scroll region command 1 49 Esc inquiry command 1 47 Executive Information Summary defined 1 3 Existing Lot Serial Number Entry window 4 10 6 14 Exit function key 1 37 pull down menu command 1 37 exit from inquiry window 1 47 from report to menu 1 64 from screen or window 1 37 F Fl function key 1 39 F10 function key 1 50 F2 function key 1 36 IX 3 Index References F3 Home 1 49 function key 1 42 Ins 1 49 scroll region command 1 40 1 49 Left 1 49 F3 function key 1 37 PgDn 1 36 F5 function key 1 36 PgUp 1 36 F6 Right 1 49 function key 1 42 Shift F3 1 47 F6 function key 1 36 Shift F4 1 47 F7 Shift F5 1 48 inquiry command 1 47 Shift F6 1 48 report command 1 64 Shift F7 1 48 F7 function key 1 37 Shift F8 1 48 F9 function key 1 49 Shift F1 1 39 Favorites Menu 1 51 Shift F10 1 50 adding items to 1 27 Shift F3 1 41 changing to from 1 27 Shift F4 1 41 Favorites Menus Shift F5 1 41 removing items from 1 27 Shift F6 1 41 Field Down Shift F7 1 41 function key 1 36 Shift F8 1 41 pull down menu command 1 36 Shift F9 1 37 1 50 Field Up Up Arrow 1 36 function key 1 36 pull down menu command 1 36 G File Maintenance General Ledger menu description 1 9 interface with Bill of Mate
58. e item appears 3 Enteror change the item quantity the kit requires 4 Enter or change the unit of measure used in the kit The unit cost and extended cost of the item appear 5 To save your entries and return to the File Maintenance menu use the Proceed OK command Bill of Materials Kitting User s Manual 6 5 Kits File Maintenance Documents ox Commands Edit Modes Other Scroll Commands Help 2x t kelma mi Abandon Kit ID Location ID 200 Heating Cooling Package MN0001 MINNEAPOLIS WAREHOUSE Document Name Lo p Dt Ud bad Line No 001 of Enter edit Append View Open document Done Goto Company H 09 17 2002 Terminal TODO OVR Use the Documents dialog box to add or change documents attached to a kit record Note You must set up file types in Resource Manager before you can attach documents See the Resource Manager User s Manual for more information Press D to return to the Kits screen Press G and then enter the document name to move directly to that document This command appears only if you have more than one screen of attached documents 6 6 Bill of Materials Kitting User s Manual File Maintenance Kits Attach a Document Do the following to attach a document to a master file record 1 Click Append or enter A to attach a document The Append Documents dialog box app
59. e larger than 999 999 9999 The amount you entered pushes the cost over this amount Build abandoned after record in use message If you try to build an assembly that involves an item someone else is using the Record in Use message appears and the building operation stops Build cancelled Assembly contains no components You cannot build an assembly that does not have any components One reason the assembly does not have components might be that the components items IDs were deleted from Inventory since the assembly was defined in the BOM Build cancelled Assembly assembly ID not on file You cannot build an assembly that is not on file One reason it is not on file might be that the assembly item ID was deleted from Inventory since it was defined in the BOM Build cancelled Fractional quantities found for serialized items You cannot build an assembly that has a fractional quantity for at least one serialized item A 2 Bill of Materials Kitting User s Manual References System Messages Build cancelled The maximum of number levels has been reached You have too many levels of assemblies or kits You cannot track more than 10 levels Build request is above maximum available When you send instructions to build more assemblies than your inventory is capable of supporting you can proceed only if the Allow Negative Builds option is set to YES in the Options and Interfaces function in Resource Manager see th
60. ears ziii Commands Edit Modes Other Help 2x re ma g OK__ _Abandon Document WholesaleList doc Path L Samples wholesaleList doc Description document listing materials offered wholesale 2 Enter the document file name and extension the full file path and a description of the file you want to attach to the master file record 3 Click OK or press F7 to attach the file Edit Attached Document File Information To edit file information about attached documents select the document and then press Enter Edit the file information in the Edit Documents dialog box then click OK or press F7 to save your changes To view the file information about attached documents select the document and then press View or V in text mode The View Documents dialog box appears Press any key to exit To edit the document itself click Open document or press O to launch the appropriate application and open the file Note If you have problems opening a document press Enter to change the direction of the slashes used in the attachment s directory path If the directory path contains back ward slashes change them to forward slashes and vice versa Bill of Materials Kitting User s Manual 6 7 Kits File Maintenance Delete Attached Documents To remove a document attachment select the attached document you wish to delete and press F3 When the confirmation message appears press Y to delete the attachment or N to
61. ed by c and the company ID In the Windows icon properties the parameter marks m t or n can be entered in any combination but must be before the separation dash The access code and company ID commands a and c must be entered after the separation dash See the Resource Manager Installation Manual for more information on these parameters Bill of Materials Kitting User s Manual 1 5 The Bill of Materials Kitting System Use Bill of Materials Kitting to account for assemblies that you manufacture bills of materials or take from inventory and sell kits The assemblies can be created from raw materials other assemblies or a combination of raw materials and assemblies For example a computer reseller sells a computer system as a single unit made up of a monitor a keyboard a CPU a printer and a printer stand The reseller buys the monitor the keyboard the CPU and the printer from different companies The business also buys raw material for the printer stand but the reseller s business builds the stand for the customer The computer system is a kit The reseller identifies the system as a kit ID CS0001 with five types of components from inventory one monitor one keyboard one CPU one printer and one stand Each can be sold separately The stand is an assembly represented as a bill of materials The reseller identifies it as an assembly ID SHO0001 with three types of components five boards two metal plate
62. een Messages appear at the bottom of the screen when a command is unavailable or when OSAS needs information to continue r Verification Press lt PgDn gt to proceed 1 34 Bill of Materials Kitting User s Manual OSAS Graphical Functions On Windows workstations you can choose to use the graphical mode for function screens These screens contain all the functionality of text screens presented in a graphical mode similar to other Windows software programs A Textocations M Tix Commands Edt Modes Other Scroll Commands Help gr Abandon 2xeaemol e Tax Location MNMPLS aj Tax Level 2 Authority Tax Liability Acct Class Description Consumer Goods n Resale Sales 00 amp 02 Exempt Sales 00 aj Ind Agr Prod 0 000 0 000 00 00 Interstate Comm 0 000 0 000 oo 00 Motor Vehicles 0 000 0 000 oo 00 Food Products 0 000 0 000 00 00 Clothing 0 000 0 000 00 00 y Gasoline 0 000 0 000 oo 00 y Services 0 000 0 000 oo 00 zj Total 00 00 Calculated 00 00 Over Short 00 00 Enter edit Tax Loc First Last Next Prev View Header Company H 08 23 2002 Terminal T000 OVR You can move around the screen in these ways e Use the mouse or press Tab to move from field to field Use the scroll buttons to move from line to line in scrolling regions e Ifa screen appears prompting for the kind of information to enter or mainta
63. elds and invoice 100 is assigned only to vendor ACEO01 the report includes information only about vendor ACEOO01 Information for reports is sorted first by a space _ then by special characters then by digits then by uppercase letters and finally by lowercase letters No matter what you enter in the From and Thru fields however your entries are sorted in alphabetical order unless the function provides an option to sort the information differently Sorting by alphabetical codes or IDs is easy For example the ID ACL comes before the ID BB because A comes before B Bill of Materials Kitting User s Manual 1 59 Reports Introduction Use caution when you enter codes or IDs consisting of characters other than letters the order might not be what you expect For example if 20 items are labeled 1 through 20 and all are included in a report you might enter 1 at From and 20 at Thru expecting them to be listed 1 2 3 19 20 However since OSAS sorts in alphabetical order the numbers are listed in this order 1 10 19 2 20 In this example numbers 3 9 are not included in the sort since they fall after 20 in an alphabetical sort To prevent this situation pad extra spaces in codes and IDs with zeros so that numbers in alphabetical order are also in numerical order In the example above the items would be labeled 000001 through 000020 Output the Report The type of menus you use controls which options are available to o
64. enus and functions by clicking the function or menu name on the menu or by highlighting your choice and pressing Enter If you choose the start style menu you can select applications from the main menu by using the arrow keys to highlight your choice and pressing Enter by clicking the selection or by holding the mouse cursor over the selection until the menu appears From any application menu you can select a button from the previous menu to move directly to that menu If you are several menu levels away from the main menu you can return to the main menu by clicking items on the previous menus Bill of Materials Kitting User s Manual 1 19 OSAS Graphical Menu Introduction Graphical Main Menu j T000 OPEN SYSTEMS Accounting Software B zi xj File Modes Tools Favorites Other Help Coae m B EO QSAS OPEN SYSTEMS Accounting Software Main Menu General Ledger 2002 Journal Transactions GENERAL Report Writer Journal Transactions Transactions ODBC Kit Reports Copy Recurring Entries Bills of Materials Kitting Periodic Processing GL Joumal Bank Reconciliation File Maintenance GL Activity Report Payroll with Direct Deposit Statement Maintenance GL and Transaction Inquiry Fixed Assets Master File Lists General Ledger Post to Master Inventory Job Cost Purchase rder Sales Order More IL Company H Terminal T000 08 14 2002 11 30 AM You can
65. eport 1 Select the report you want to print from the Reports menu The selection screen for that list appears The Where Used Report screen is shown below as an example Where Used Report x Commands Edi Modes Other Help Single Level Fully Indented 2xe pe mal g OK Abandon Location ID From cacoo1 ET Include Thru Mooon al Assemblies Iv AssemblyID From 700 ET Kits Vv Thu 700110 ET Costs Iv Kit ID From El Thu El Include Status Component ID From aj Active Iv Thu El Superseded Iv Discontinued Iv Print Iv Print Item Quantities in a BOM Kit Iv Company H 05 12 2002 Terminal TODO OVR 2 Selectthe range of values to print on the report in the list boxes Bill of Materials Kitting User s Manual 5 3 Print a Report 5 4 Reports Leave these fields blank to select all values or enter values into a combination of fields to select specific information to print on the list The Inquiry F2 command is usually available with these list boxes If the screen contains selection options such as print Single Level or Fully Indented select Single Level to print top level assemblies and one level of detail Select Fully Indented to print assemblies and all components including subassemblies If the screen contains selection options for sorting and printing the report such as Sort By or Print By select the option to use when printing the list You can select only
66. exit from a graphical menu in these ways e Select a button from a previous menu e Press the Tab key to go to the OSAS menu e Click the Close box in the upper right corner of the window Use Exit F7 e Select Exit from the File menu 1 20 Bill of Materials Kitting User s Manual Introduction OSAS Graphical Menu Start Style Main Menu TODO OPEN SYSTEMS Accounting Software a Agel xl File Modes Tools Favorites Other Help noe mumkgo Date and Time y Data Set H Builders Supply zl 08 4 2002 Live Data 11 32AM C Sample Data L GENERAL Report Writer I obec kit I Bills of Materials AKitting Bank ion I Payroll with Direct Deposit LL Fixed Assets LL General Ledger C Inventory I Job Cost I Purchase Order I Sales Order C More s gt INS C Reconciliation gt Sy Void Checks and Stop Payments LI File Maintenance N BR Journal L Master File Lists gt Bank Account Register S Post Transactions QSAS OPEN SYSTEMS Accounting Software ra 4 Yvvvvvvvvvvv OPEN SYSTEMS Accounting Software You can exit from a menu in these ways e Press the left arrow key to go to the previous menu one menu up e Hold the mouse over a different menu choice e Press the Tab key to go to the OSAS menu e Click the Close box in the upper right corner of the window to close OSAS Use Exit F7 to close OSAS e Select Exit from
67. f the directory path contains backward slashes change them to forward slashes and vice versa e Press Gto go to a specific document line This command is available only when there is more than one screen of line items Use the Exit F7 command to return to the function screen from which you accessed the Documents command when you finish viewing documents 1 58 Bill of Materials Kitting User s Manual Reports Selecting a Range of Information Sorting To produce a report you must specify the amount of information you want in the report e To produce a report that includes all the available information leave the From Thru fields on the report screen blank For example if you want information about all the vendors to be in a report leave the Vendor ID From and Thru fields blank e To limit the amount of information in the report enter the range of information in the From Thru fields For example if you want a report to include information only about vendor ACE001 enter ACEO01 at both From and Thru If you want the report to include information only about vendors that start with CO enter CO at From and COZZZZ at Thru Each field where you enter information on a report screen usually restricts the overall output of the report For example if you leave the Vendor ID From and Thru fields blank the report contains information about all the vendors But if you enter invoice 100 in the Invoice Number From and Thru fi
68. iate button O eg MARRS Button E be amp El gi 1 26 Description Opens the Workstation Date dialog box to change the workstation date See Workstation Dates on page 1 13 for more information Opens the Access Code dialog box to switch between access codes See Access Codes on page 1 13 for more information Displays the Application Information dialog box Opens help descriptions for the application menus and functions Opens the OSAS calculator Displays the pop up calendar screen You can use the calendar to add and review reminders for any date Bill of Materials Kitting User s Manual Introduction OSAS Graphical Menu Button Description Opens an MS DOS command window Be Displays a screen for calling any BBx program that does not require variables to be passed to it For more information see Appendix F in the Resource Manager User s Manual oj Toggles between the Favorites and main menus See Im Favorites Menu on page 1 51 for more information Right Click Menu Add to Favorites Change to Favorites Sample Data BL Setup Function Information On the graphical and start style main menus the right click menu gives you quick access to commands that help you manage commands on your Favorites menu switch between sample and live data perform certain setup tasks and view function information To access the menu click the right mouse button anywhere
69. if you want the Detail History Report in Sales Order to take kits into account Toggle to YES if the items involved with the assemblies and kits carry additional descriptions and you want to use them in Bill of Materials Kitting otherwise toggle to NO If the items involved with the assemblies and kits do not carry additional descriptions from Inventory your entry does not have an effect Bill of Materials Kitting User s Manual Set Up and Work Flow Setting Up Bill of Materials Kitting 7 Toggle to YES if you want to display unit and extended costs on the build screens Toggle to NO if you want to exclude the cost information from the screens during builds and inquiries 8 Toggle to YES if you want detailed information about component movement written to the Inventory Transaction History file or to NO if you do not want to save this information Interfaces Bill of Materials Kitting can be directly interfaced only with General Ledger However it gets most of its information from Inventory which can be interfaced with several other applications See the Inventory User s Manual and other user s manuals for information about other interfaces that could have an indirect effect on Bill of Materials Kitting Bill of Materials Kitting version 6 1 does not work with any version of Inventory Accounts Receivable or Sales Order lower than 6 10 Bill of Materials Kitting performs a specific operation it tracks the building of a bill of
70. ific applications menus and functions If you cannot select a menu your access code is not authorized for it Use the Access Codes function on the Resource Manager Company Setup menu to set up access codes If you have more than one access code select Access code from the File menu or press F4 The Access Code box appears the example below uses the graphical mode Enter the access code you want to change to then click OK or press Enter Workstation Dates To change the workstation date select Workstation date from the File menu or press F6 The Workstation Date box appears the example below uses the graphical mode La set Workstation Date E OK Peel LUS 3 System Date Abandon Exit Use the buttons or your keyboard to enter the date and click OK or press Enter to change the workstation date Click System Date to change the workstation date to match the operating system date click Abandon to restore the original date or click Exit or press F7 to close the box without changing the date Bill of Materials Kitting User s Manual 1 13 OSAS Text Menu The text main menu can be used on all operating systems Using text based menus the text menu shown below offers easy access to your applications ioi xi Settings Edit Print Help 08 21 2002 Company H Builders Supply 3 21 PM Main Menu GENERAL Report Writer TODO STEMS R Accounting Software PEA When you se
71. igate later select No or enter N in text mode 12 When the process is finished the files are converted Select the output device for the error log After conversion is finished and the error log is produced the main menu with Bill of Materials Kitting added appears Bill of Materials Kitting User s Manual 2 7 Set Up and Work Flow Setting Up Bill of Materials Kitting Work Flow Bill of Materials Kitting User s Manual 3 3 3 9 3 1 Setting Up Bill of Materials Kitting Determining Options and Interfaces Setting up the options and interfaces is a standard part of installation The selections you make determine the way Bill of Materials Kitting runs To begin setting up each company s options and interfaces use the Resource Manager Options and Interfaces function see the Resource Manager User s Manual BK is the application ID This screen appears 5 Bills of Materials Kitting Options _ x Commands Edit Modes Other ScrollCommands Help 2x te nel ma Ok Description Value Interface to General Ledger NO z Post Detail to General Ledger 4 Allow Negative Builds aj Prompt on Negative Quantities During Build Keep Detail History Use Additional Descriptions From Inventory ma 11 Display unit extended cost on HLE s Write Issue Information into Inventory Detail History Ud ad Option 001 of 008 Enter Toggle Tan
72. in such as on File Maintenance or Transactions screens select the appropriate option and click OK to continue e Press PgDn if prompted to move to the next section e Click Header when it appears to return to the screen s header section e Press F7 to exit the screen and return to the main menu Bill of Materials Kitting User s Manual 1 35 OSAS Graphical Functions Introduction Graphical Function Screen Elements 1 36 Like the main menu graphical function screens also contain pull down menus and toolbars These menus and toolbars are described below Function Pull Down Menus Commands Menu Commands Edit Modes Other Information Help Inquiry Maintenance Proceed Start Over Field Up Field Down Abandon Delete Jump Exit lt F2 gt lt F6 gt lt PgDn gt lt PgUp gt lt Up gt lt Down gt lt FS gt lt F3 gt lt Ctrl J gt lt F7 gt Command Inquiry Maintenance Proceed OK Start Over Field Up Field Down Abandon Description Lists valid entries for the current field Opens the appropriate File Maintenance function Proceeds to the next screen or saves your entries Moves back to the first field on the screen or to the first field after the key field without erasing any entries or changes Moves the cursor to the previous field Moves the cursor to the next field Clears data from all fields and moves the cursor to the first field on the screen
73. ined by the applications installed The Information menu also gives you access to documents attached to customer vendor employee invoice or other records When the Information menu appears select the appropriate Documents command to open the Documents screen where you can view document information or open attached documents Bill of Materials Kitting User s Manual 1 39 OSAS Graphical Functions Introduction Scroll Commands Menu Commands Edit Modes Other Scroll Commands Information Help 2X 2 8 mE First Line lt Home gt Previous Page lt PgUp gt Previous Line lt Up gt Next Line lt Down gt Next Page lt PgDn gt Last Line lt End gt Insert lt Ins gt Delete lt F3 gt Jump The Scroll Commands menu appears only on screens with scroll regions Command First Line Previous Page Previous Line Next Line Next Page Last Line Insert Delete Jump 1 40 Description Moves the cursor to the first data entry field Displays the previous page Moves the cursor up to the previous line Moves the cursor down to the following line Displays the following page Moves the cursor to the last data entry field Inserts characters between pre existing entries in a field Deletes the selected characters Moves the cursor to the next section of the screen in some functions Bill of Materials Kitting User s Manual Introduction OSAS Graphical Functions Inventory Lookups Menu
74. information about assemblies components and general ledger account numbers BKMHxxx Master Header file BKTB Tables file The BKMHxxx file stores information about assemblies and user defined fields The BKTB file stores information about the TRMBK and BKGLxxx tables The TRMBK table stores information about user defined fields that you can assign to the header section of the Kits function and the Bill of Materials function Refer to the Tables function for information about how the information is used The BKGLxxx table stores General Ledger accounts for user defined fields You can assign these accounts to user defined fields 4 to 6 in the header section of the Bill of Materials function When you build an assembly or a kit information about which components are involved comes from the BKMDxxx file Information about each component comes from the Inventory system Information for user defined fields comes from the BKTB file BKTRx Build Assembly Transaction file B 2 The BKTRx file stores information about assemblies components levels units of measure general ledger account numbers quantities and costs from builds Bill of Materials Kitting User s Manual A Abandon function key 1 36 pull down menu command 1 36 verification button 1 43 About OSAS pull down menu command 1 39 Access Code tool button 1 22 access code entering in graphical menus 1 22 Access Codes parameter 1 4 access codes co
75. int Manager defined 1 3 PRO 5 Command tool button 1 27 Proceed OK function key 1 36 pull down menu command 1 36 verification button 1 43 Proceed command 1 15 programs backing up 3 7 pull down menu functions commands 1 36 Edit 1 37 Help 1 39 Information 1 39 Inventory Lookup 1 41 Modes 1 38 Other 1 38 Scroll Commands 1 40 graphical menus 1 22 IX 7 Index References Favorites 1 23 File 1 22 Help 1 25 Modes 1 23 Other 1 24 Tools 1 23 pull down menus functions information menu 1 53 Purge Bill of Materials History function 6 27 Q Quick mode pull down menu command 1 38 R report commands 1 64 Down Arrow 1 64 End 1 64 Exit 1 64 F7 1 64 Home 1 64 PgDn 1 64 PgUp 1 64 Right Arrow 1 64 Tab 1 64 Up Arrow 1 64 Reports Available Components Report 5 7 Bill of Materials History Report 5 11 Bill of Materials List 7 7 Build Assembly Journal 4 15 Component Cost Report 5 9 conventions 1 59 including all information 1 59 Kits List 7 5 limiting information 1 59 menu description 1 9 producing periodically 3 11 selecting information for 1 59 Resource Manager Data File Conversion function 2 5 2 6 Data File Creation function 2 3 features of 1 3 IX 8 Install Applications function 2 3 2 5 Right Arrow report command 1 64 Right Arrow function key 1 49 right click defined 1 11 S Sales Order interfaces 3 5 selling assemblies 3 10 selling items
76. ions and Interfaces function is set to YES Fractional quantities not allowed for serialized items material items You must enter whole numbers for quantities of serialized items and material items GL account for user defined field does not exist You cannot build an assembly when the BKGLxxx table has a general ledger account label without an account number If you use General Ledger you must enter an account number If you do not use General Ledger go to the BKGLxxx table and either add a number to the label or remove the label without the number GL account table D not found You cannot use a function which involves General Ledger accounts from a BKGLxxx table which does not exist The table may have been deleted from the system with the Delete F3 command on the table itself Invalid unit of measure You must enter a valid unit of measure Valid options appear at the bottom of the screen A 4 Bill of Materials Kitting User s Manual References System Messages Inventory item item ID Loc ID location ID not found The specified item is not in the specified location Perhaps a user used the Location Transfers function in Inventory to move the component item to a different location since you defined the component as a part of the assembly in Bill of Materials Kitting Inventory update for this component aborted The update for the quantity of the component in inventory has been stopped because you cance
77. ity to Build 140000 Build Date 05 12 2000 GL Period 6 Inquire About Assembly Company H 05 12 2002 Terminal TODO OVR 1 Enter the ID of the location that will hold the assembly you want to build 2 Enter the ID of the assembly you want to build Bill of Materials Kitting User s Manual 4 7 Build Assembly Daily Work 4 8 The Do you want to calculate the maximum available prompt appears when you enter the assembly ID If you want the system to calculate the maximum number of assemblies you can build from inventory select Yes or enter Y in text mode if not select No or enter N in text mode Enter or change the build number The maximum number of assemblies that you can build with the available components in the specified locations appears Enter the number of assemblies you want to build Enter or change the date for the assemblies to be recorded as built Enter or change the general ledger period for the date of the build If you want to view the Assembly Inquiry screen select the check box or enter Y in text mode if not clear the box or enter N in text mode To save your work and proceed to the New Existing Lot Serial Number Entry screen if you are working with lotted or serialized items use the Proceed OK command If you entered more assemblies to build than the maximum available to build the Negative Item screen appears Bill of Materials Kitting User s Manual D
78. kit as part of the definition of itself Location location ID is not on file The location ID you entered is not on file Enter an ID that is on file in Inventory Material List list Loc ID location ID not found The specified list of materials is not in the specified location Perhaps a user used the Location Transfers function in Inventory to move the component item to a different location since you defined the component as part of the assembly in Bill of Materials Kitting Maximum number of lines reached Maximum number of lines reached Cannot insert You can assign only 999 items to a kit or an assembly Must enter or K or J The type of item you enter must be specified as either an item a kit or a job Depending on which applications are interfaced not all these choices may be available A 6 Bill of Materials Kitting User s Manual References System Messages Negative quantities discovered Press Enter to back out build The Allow Negative Builds option is set to NO in the Options and Interfaces function in Resource Manager Press Enter to abort If you want to build an assembly that will drive the quantity of one of your items below zero you must set the Allow Negative Builds option to YES in Resource Manager No bills of material on file You have not defined any BOMs Define a BOM assembly in the Bill of Materials function Press any key to continue with Recalc To recalculate the number of assem
79. l of material Inquiry 1 Enter the serial number for the item _ Inquiry 2 Enter or change the lot number for the item The cost of the item and the extended cost of the item appear 3 Ifyou are building a serialized item the Auto Generate check box appears If you select the box the system automatically generates serial numbers based on the starting serial number you supply 4 Enter or change the quantity to remove from inventory You can access this field only if you are working with a lotted non serialized item 5 Enter additional information about the item 6 When you finish entering lot and serial information use the Proceed OK command Bill of Materials Kitting User s Manual 6 15 Bill of Materials File Maintenance Documents Use the Documents dialog box to add or change documents attached to a master file record in OSAS See Documents on page 6 6 for more information Note You must set up file types in Resource Manager before you can attach documents See the Resource Manager User s Manual for more information Press D to return to the Bill of Materials screen 6 16 Bill of Materials Kitting User s Manual Components Use the Components function on the File Maintenance menu to update the components used in several different assemblies at once This function is useful if an item is discontinued and you need to replace it with a different item or a different quantity of items You ca
80. lect an application the application s menu which presents several related functions is superimposed over the main menu Selecting a function leads you to a function screen or to another menu You can select applications from the main menu in these ways e Usethe arrow keys to move the cursor up or down highlighting the application you want to use Then press PgDn or Enter to select it e Press the first letter of the application you want to use The cursor jumps to the first application beginning with the letter Continue to press the letter key or the down arrow until the application you want is highlighted When your choice is highlighted press PgDn or Enter to select it Bill of Materials Kitting User s Manual 1 15 OSAS Text Menu Introduction e Position the mouse cursor over the application and click The application briefly highlights and switches to the application screen e To jump to the first application on the menu press Home To jump to the last application on the menu press End To select a function from an application menu highlight and select your choices the same way you do on the main menu with one exception you can press PgDn only when an option leads to another menu You must press Enter to select a function On an application menu you can press PgUp to move to the menu immediately above it If you are several menu levels away from the main menu you can return to the main menu by pressing PgUp repea
81. line Documentation Proceed Start Over Field Up Field Down Abandon Delete Jump Exit The right click menu gives you quick access to commonly used commands such as those used to access help move around the function screen work with information on EIS dashboards and so on The commands that are available on the right click menu depend on the function and the field you are currently using Function Field Inquiry sj When the Inquiry button appears next to a field on a function screen you can either click the 3 button or press the F2 Inquiry key to open the inquiry screen and search for information Verification Buttons OK Abandon When you ve completed data entry on a function screen you can either click OK or press PgDn to proceed to the next screen or to save your entries Click Abandon or press F5 to abandon entries Bill of Materials Kitting User s Manual 1 43 Menu and Function Commands OSAS lets you navigate around the main menu and function screens in a variety of ways This section describes the commands that are available when you access a specific command For example accessing the Help command makes the Maintenance and Exit commands available while you are in that function This section also describes how to navigate within scroll regions and fields while you work with OSAS functions Help Commands When you use the Help F1 command you can use these commands Key Operation F3
82. ll down menu command 1 37 tool button 1 42 Ctrl J function key 1 37 Ctrl Z function key 1 37 cursor moving down or forward one field 1 36 moving up or back one field 1 36 selecting item 1 47 Cursor end Bill of Materials Kitting User s Manual References Index function key 1 49 Cursor home function key 1 49 Cursor left function key 1 49 Cursor right function key 1 49 Customer Vendor Inventory Lookup function key 1 41 1 47 pull down menu command 1 41 D Daily Work adding assemblies 3 10 adding kits 3 9 deleting assemblies 3 10 deleting kits 3 9 menu description 1 9 data preparing 3 6 data dictionaries 2 3 Data File Conversion function 2 5 2 6 Data File Creation function 2 3 Del function key 1 49 Delete function key 1 37 pull down menu command 1 37 tool button 1 42 delete information on a screen 1 37 line item 1 40 1 49 Delete character function key 1 49 Delete Line command function key 1 40 1 49 pull down menu command 1 40 Delete to End of Line function key 1 50 Description Inventory Lookup function key 1 41 1 48 pull down menu command 1 41 deselect defined 1 12 Bill of Materials Kitting User s Manual Detail Inventory Lookup function key 1 41 Documents 1 57 File Types 1 57 opening 1 58 viewing 1 58 double click defined 1 11 Down Arrow inquiry command 1 46 report command 1 64 scroll region command 1 40 1 48 E Edit Item window 6 5 edit lin
83. lled the instruction to build an assembly Item already exists on this assembly You cannot add an item twice to the same assembly You can update the quantity of the item to increase the number of the item the assembly requires Item item ID does not have a materials list The specified item does not have any materials assigned to it you cannot build it Use the Bill of Materials function to assign materials to it Item item ID is an assembly Item item ID is not a bill of material Item item ID is not a component An item cannot be an assembly and a kit at the same time To work with a kit you must enter an item that is not already an assembly To work with an assembly you must enter an item that is not already a kit Item item ID is not an inventory item Items you enter either as assemblies kits or components must already be in inventory Bill of Materials Kitting User s Manual A 5 System Messages References Item item ID is not in location location ID Item item ID is not on file Item item ID not found in location The specified item is not in the specified location Perhaps a user used the Location Transfers function in Inventory to move the component item to a different location since you defined the component as part of the assembly Kit ID is not on file You must enter the ID of an existing kit To define a kit use the Kits function A kit cannot contain itself You cannot include a
84. materials This operation involves the creation of a retail item from other inventory items and needs the Inventory application Assemblies involve only Bill of Materials Kitting and Inventory You can sell an assembly through Accounts Receivable or Sales Order but its constituent parts are not directly taken into account at the point of sale Building and selling kits involves grouping and selling items as a single item that can be sold only through Sales Order If Sales Order is not interfaced with Bill of Materials Kitting but Inventory is you can take advantage only of the functions that pertain to assemblies you can still build assemblies but you cannot sell them as kits If you sell a kit through Sales Order the constituent parts of the kit are automatically taken into account If Sales Order interfaces with Bill of Materials Kitting and General Ledger kit information is sent to the GLURxxx file when you post Bill of Materials Kitting User s Manual 3 5 Setting Up Bill of Materials Kitting Set Up and Work Flow If Bill of Materials Kitting interfaces with General Ledger information about builds is sent to the GLJRxxx file through the BKJRxxx Transaction Journal file If Bill of Materials Kitting does not interface with General Ledger no information is sent to the GLURxxx file when you post Preparing Your Data 3 6 Follow these steps to prepare your data 1 Organize your lists of components that constitute a kit
85. menus or vice versa the text menu can be used with graphical function screens Function screens provide you an interface to the data in your data files allowing you to view update and change information as needed Function screens also allow you to print reports or perform tasks on your data such as calculations purges or the resetting of accumulated totals oxi Settings Edit Print Help MINNEAPOLIS WAREH You can move around the screen in these ways e Press the down arrow or Enter to move from field to field e Select the appropriate command on the command bar Bill of Materials Kitting User s Manual 1 29 OSAS Text Functions Introduction Use commands to access information screens or to toggle commands on and off See Commands and Flags on page 1 30 for more information e Ifa screen contains more than one section press PgDn when prompted to move to the next section e Ifa menu appears prompting you for the kind of information to enter or maintain such as on Transaction or File Maintenance screens select the appropriate option and press Enter e Press F7 to exit the screen and return to the main menu Text Function Screen Elements 1 30 Command Line The command line appears at the bottom of the screen and gives you access to commands that allow you to move around the screen add or edit information change settings for selected lines or select output devices Press the highlighted key to
86. mpany specific 3 7 purpose of 3 7 setting up 3 7 Accounts Receivable interfaces 3 5 selling assemblies 3 10 adding comments 1 56 additional descriptions option to use with items 3 4 Alias Inventory Lookup function key 1 41 1 47 1 48 pull down menu command 1 41 Append Lotted Serial Number window 4 11 6 15 Append Edit Item window 6 11 Application Information tool button 1 26 Application Setup right click menu 1 28 assemblies adding 3 10 adding and changing 6 9 Bill of Materials Kitting User s Manual Index building with deleted subassemblies 3 11 changing definitions 3 11 creating 1 7 deleting 3 10 6 27 identified as items 1 8 nonserialized 4 7 option to post 3 4 option to track before getting parts 3 4 recalculating costs 6 21 selling 3 5 3 10 serialized 4 7 tracking 4 7 Assembly Inquiry function 4 3 Available Components Report function 5 7 sample 5 7 B backing up before posting 3 12 before using critical functions 3 7 data files 3 7 for a list of companies 3 8 operating system commands 3 8 programs 3 7 setting up schedule 3 7 base applications defined 1 3 Bell mode pull down menu command 1 38 Bill of Materials backing out 4 13 components 1 7 definition 1 7 IX 1 Index References function 6 9 selling 1 8 updating INVExxx file 1 8 when to set up 3 6 Bill of Materials History Report function 5 11 sample 5 11 when to print 6 27
87. n the Bill of Materials function Deleting Assemblies To delete an assembly use the Delete F3 command in the Bill of Materials function The assembly record is deleted from the BKMHxxx and BKMDxxx files but an assembly of which the deleted assembly was a part is not deleted For example if assembly 100 is part of assembly 450 and you delete assembly 100 the record for assembly 100 is gone the record for assembly 450 and the components that make it up are still intact Whether you keep the deleted subassembly as part of the definition of assemblies is up to you When a component is marked as a subassembly the component is considered as another assembly When a component is marked as an item it is considered only as an inventory item When you use the Delete F3 command the system checks for other occurrences of the assembly s use as a subassembly Sub If the subassembly is not part of another assembly s definition the subassembly s record is deleted and the task is complete If the subassembly is part of another assembly s definition a prompt appears Change Sub D to Item Everywhere 3 10 Bill of Materials Kitting User s Manual Set Up and Work Flow Work Flow To change the definition of all the other assemblies that use the ID from a subassembly assembly to an item nonassembly from the Inventory file select Yes or enter Y in text mode To leave the other assemblies definitions alone select No or en
88. nction in Inventory To continue with building the assembly use the Proceed OK command or use the Exit F7 command to exit to the Bill of Materials screen After the assembly is built the File Maintenance menu appears To exit from the Bill of Materials function without building use the Exit F7 command 6 11 Bill of Materials File Maintenance 6 12 Build ECT AE lt commands Edit Modes Other Help 2xtz aelmo 6 OK Abandon Build Number 000009 Quantity to Build 10000 Maximum Available to Build 8 0000 Build Date 09 17 2002 GL Period Fs Inquire About Assembly r Before the Build dialog box appears the Do you want to calculate the maximum available prompt appears when you enter the assembly ID If you want the system to calculate the maximum number of assemblies you can build from inventory select Yes or enter Y in text mode if not select No or enter N in text mode Use the build dialog box to track an assembly 1 Enter or change the build number and the number of assemblies you want to build If the system calculated the number available to build based on the components that make up the assembly that number appears If the system did not do the calculation zero appears The system date appears If the assembly is done on a different date change the date Enter or change the general ledger period for the date of build If you want more information about the
89. nctions lt Shift F6 gt Scale GUI Screens lt Shift F7 gt Command Description GUI Functions Toggles between graphical and text function screens Scale GUI Screens Toggles scaling of graphical screens on and off When selected this command enlarges graphical screens When off the command restores the OSAS screens to their original size This command does not take effect until you access a function Tools Menu File Modes Tools Favorites Other Help rs B s Calculator j 5 o Command Description Calculator Opens the OSAS calculator Favorites Menu Fie Modes Tools Favorites Other Help rs B s Change to Favorites lt F2 gt Command Description Change to Toggles between the Favorites and main menus See Favorites Favorites Menu on page 1 51 for more information Bill of Materials Kitting User s Manual 1 23 OSAS Graphical Menu Introduction Other Commands Menu File Modes Tools Favorites Other Help 8 on 2 m Calculator Execute an Operating System Command Call a PRO 5 Program Product Suggestions Application Options Inquiry Global Inquiry General Information Inquiry Support Information User Comments 1 24 EIS Dashboard Display EIS Dashboard History Pop Up Calendar Inventory Price Calculator Command Description Calculator Opens the OSAS calculator Execute an Allows you to enter an operating system command Operating System from within OSAS Command Call a PRO 5 Allows you to execute a
90. ngth of columns in the table appears 4 The type of characters you can enter in the table appears A Alphanumeric N Numeric with two decimals e 3 Numeric with three decimals 4 Numeric with four decimals Although you can change the type you cannot enter any other type of character than the table originally specified 5 To save your entries and exit to the File Maintenance menu use the Proceed OK command TRMBK Table The TRMBK table holds six fields that appear on other function screens The first three fields are alphanumeric and appear on the Bill of Materials screen and the Kits screen their values are for reference only and are not used in any calculations The last three fields are numeric and appear on the Bill of Materials screen their values are included in the cost of each assembly built Enter the table ID TRMBK Then enter a label for each field The first three fields hold miscellaneous information you might want to associate with an assembly or a kit for example a version number or a revision number 6 24 Bill of Materials Kitting User s Manual File Maintenance Tables BKGLxxx Table The BKGLxxx table holds three general ledger accounts whose labels you can define and numbers you can specify when you use the Bill of Materials function The values you enter in the fields with these labels are sent to these general ledger accounts Enter the table ID BKGLxxx xxx is the company ID The descri
91. nnot use this function for location transfers You can produce a verification log of all the bills of materials that have been added replaced or deleted Select Components from the File Maintenance menu The Components screen appears 53 Components EX Commands Edit Modes Other Inventory Lookups Help z2xre se mal g OK Abandon Action 1 r Include Add Component C Assemblies Replace Component C Kits Delete Component Both Loc ID Component ID Quantity Units lel Old MN0002 mj 700111 Cabinet Assembly New MN0002 aj 700110 aj 1 0000 EA aj Cabinet Assembly Pick Location ID From aj Print Log Iv Thu sj e Roll Up Costs iv Assembly ID From aj Update Standard Costs v Thru aj Kit From aj Thru aj Company H 06 24 2002 Terminal T000 INS 1 Select the action you want to perform You can add a component replace a component or delete a component Bill of Materials Kitting User s Manual 6 17 Components File Maintenance Inquiry Inquiry Inquiry Inquiry 6 18 11 12 Select the type of information you want to include in the report You can include assemblies only Kits only or both kits and assemblies Enter the location ID of the component you want to change Enter the ID of the component you want to change The component description appears The quantity of the component appears The unit of mea
92. ocument Name ID doc Lo bb bt Lia Jada a Line No 001 of 003 Header First Last Next Prev View Open Document Goto Company H 10 08 2002 Terminal TODO OVR Bill of Materials Kitting User s Manual 1 57 Information Menu Introduction Enter the ID for which you want to view attached documents The Inquiry F2 command is available Use these commands to view document information open an attached document or switch between or select a new ID e Press H to return to the header section to select a new ID e Press F to view documents attached to the first ID on record e Press Lto view documents attached to the last ID on record e Press N to view documents attached to the next ID on record e Press P to view documents attached to the previous ID on record e Press V to view document information The View Documents screen appears and lists the file name directory path and description of the attached document Press any key to return to the Documents screen e Press O to open the attached document in the appropriate software application You may need to edit the Resource Manager File Types function in order to associate files with your preferred applications If you have problems opening a document return to the function in which the document was attached and edit the attachment to change the direction of the slashes used in the directory path I
93. om the function Allows you to output the current screen to a printer to a print preview window or to a file Clears the contents of the current field Deletes information to the end of the line Bill of Materials Kitting User s Manual Command Key Shift F2 Info Menu Shift F3 Shift F4 Part Lookup Shift F5 Item Detail Lookup Shift F6 Lot Lookup Shift F7 Serial Number Lookup Alternate Key Esc l Esc B Esc C Esc G Esc K Esc N Bill of Materials Kitting User s Manual OSAS Text Functions Description Opens an information menu for the function when the Info flag appears at the bottom of the screen The commands that are available depend on the applications you have installed See Information Menu on page 1 39 for more information Uses the item alias lookup when the IN Search flag appears for an Item ID field See Inventory Lookup on page 1 47 for more information In Sales Order pressing this key combination allows you to enter purchase requisitions from the Ordered Units Shipped and Backordered fields In sales tax fields pressing this key combination allows you to view sales tax breakdowns Uses the customer vendor part number lookup when the IN Search flag appears for an Item ID field See Inventory Lookup on page 1 47 for more information Uses the item detail lookup when the IN Search flag appears for an Item ID field See Invent
94. on the graphical or start style main menu Command Description Add to Remove Use the Add to Remove Favorites Menu button to Favorites F10 add the desired submenu or function to or from your Favorites menu Change to Toggles your display menu between the Favorites Favorites Main and main menus F2 Sample Data Live Switches between sample and live data Data F5 Bill of Materials Kitting User s Manual 1 27 OSAS Graphical Menu Introduction Command Description Setup F9 Performs certain application setup tasks For example in General Ledger you can select the year with which you want to work If Setup is required in an application the application s user s manual describes its use Function Displays information about the selected function Information F1 Data Set Data Set Live Data C Sample Data On the start style main menu you can select the Live Data radio button to work with live data or select the Sample Data radio button to work with sample data You can also press F5 to toggle between sample and live data Change Company Field H Builders Supply On the start style or graphical main menu select the company to change to from the list box 1 28 Bill of Materials Kitting User s Manual OSAS Text Functions Like the text menu OSAS text function screens can be used on all operating systems On Windows workstations text function screens can also be used with graphical
95. ory Lookup on page 1 47 for more information Uses the lot lookup when the IN Search flag appears for an Item ID field See Inventory Lookup on page 1 47 for more information Uses the serial number lookup when the IN Search flag appears for an Item ID field See Inventory Lookup on page 1 47 for more information 1 33 OSAS Text Functions Introduction Command Alternate Key Key Shift F8 Item Descr Lookup Ctrl F Quick Entry Ctrl G Bell Ctrl 0 Online Hints Ctrl V Verify Messages Description Uses the item description lookup when the IN Search flag appears for an Item ID field See Inventory Lookup on page 1 47 for more information Toggles quick entry on and off If this option is off the cursor stops at every field possible If you want to skip the fields that are not required thus speeding data entry turn this option on Quick entry is on when the Quick flag appears at the bottom of the screen Toggles the bell on or off If the bell is on it sounds at an error or when you must verify a command Toggles function key display on and off If this option is on the available function keys appear at the bottom of the screen to remind you of their use Toggles verification on and off If verification is turned on you must press a key twice to verify that you want to perform an operation Verification is on when the Verify flag appears at the bottom of the scr
96. ory in a manner similar to OSAS Inquiry functions Select the customer for which you want to view detail information enter a date from which to view information 1f desired then press Enter to view invoice or payment information Use the commands at the bottom of the screen to switch between or change customers view totals or select the line item to view Use the Exit F7 command to return to the function screen from which you accessed the History command Bill of Materials Kitting User s Manual Introduction Information Menu Documents The Documents command lets you view or open documents attached to certain master file records You cannot use this command to attach a document to a record instead use the appropriate File Maintenance function to attach documents Before you can open documents you need to have the appropriate file associations set up in the File Types function on the Resource Manager Workstation Configuration menu The entries you make in this function help OSAS identify which software applications to use to open attached documents See the Resource Manager User s Manual for more information The Documents screen appears after you access the Documents command The Employee Documents screen is shown below as an example amp Employee Documents E 5 xl Commands Edit Modes Other Scroll Commands Help 2xe re ma g OK Abanden 2 Boure Linda C Employee ID BOUOO1 D
97. ou can sell it as an item through the Accounts Receivable application or the Sales Order application An assembly or a built bill of materials is identified differently from a kit Bill of Materials Kitting is the only OSAS application that identifies an item ID as an assembly ID Inventory Accounts Receivable and Sales Order see an assembly as another item However Bill of Materials Kitting and Sales Order distinguish between a kit and an item Inventory and Bill of Materials Kitting check the Inventory system for the item ID if the item is an assembly Sales Order and Bill of Materials Kitting read the BKMHxxx Master Header and BKMDxxx Master Detail files for the item ID if the item is a kit If an assembly is sold as a kit the appropriate items are subtracted from Inventory Following the example above if the reseller sells one kit CS0001 the computer system the on hand quantities of CPUs keyboards monitors printers and stands are all decreased by one If an assembly is sold as an item its quantity decreases by one in Inventory the quantities of its constituent parts decrease when the assembly is being built Following the example above when the computer system is sold the number of stands decreases by one but the number of boards plates and screws stays the same Those numbers are adjusted accordingly only when you use the Build Assembly function If the reseller sells the kit and each component decreases by one the
98. ption Verify PgDown If verification is turned on you must press PgDn twice to proceed to the next screen or to save your entries Other Commands Menu Commands Edit Modes Other Help X ls a Calculator Execute an Operating System Command Call a PROJ5 Program Product Suggestions Application Options Inquiry Global Inquiry gt General Information Inquiry Support Information User Comments EIS Dashboard Display EIS Dashboard History Pop Up Calendar Inventory Price Calculator See Other Commands Menu on page 1 24 for information on this menu s commands 1 38 Bill of Materials Kitting User s Manual Introduction OSAS Graphical Functions Help Menu Commands Edit Modes Other Information Help 2xeama ma 9 Muss Command Help Help F1 Online Doc lt Shft F1 gt Command Description About OSAS Opens the About OSAS dialog box Command Help Opens the OSAS Key Help screen Help Lists information about the field on which you are working Online Doc Launches your PDF file viewer and opens the documentation for the appropriate OSAS application Information Menu Commands Edit Modes Other Scroll Commands Information Help Aa l amp _ Vendor Information 28 Vendor Comments Vendor Documents Item Information RX te Be Item Documents The Information menu appears on some function screens in certain applications The functions on the menu are determ
99. ption of fields 4 6 should be the same as user defined fields 4 6 in the TRMBK table Enter the general ledger account number you want the values from fields 4 6 to be sent Bill of Materials Kitting User s Manual 6 25 Purge Bill of Materials History Use the Purge Bill of Materials History function on the File Maintenance menu to delete records of assemblies from the BKHIxxx History file Use it when you want to free disk space Before you use this function produce the Bill of Materials History Report You cannot recover historical data after you purge it Select Purge Bill of Materials History from the File Maintenance menu The Purge Bill of Material History screen appears 4 Purge Bill of Materials History I1 x Commands Edi Modes Other Help 2xe be ma amp OK Abandon Delete History Items Dated Before 6 12 21 Company H 06 12 2002 Terminal TODO OVR 1 If you have backed up the information you want to purge select the check box or enter Y in text mode if not clear the box or enter N in text mode exit to the File Maintenance menu and do so before continuing Bill of Materials Kitting User s Manual 6 27 Purge Bill of Materials History File Maintenance 2 Ifyou want to delete historical information about items built before the system date press Enter To delete historical information about items built before a different date enter that date 3 To save your entries use the
100. ral ledger account and the sum total is transferred to the GLJRxxx file Assembly Component User Defined 4 User Defined 5 User Defined 6 Inventory Inventory Account Account Account Account Account adi E E CR CR If General Ledger does not interface no information is sent to the GLJRxxx file but the posting log is still produced to show what would have been posted Before you post complete these tasks e Ifyou have a multiuser system make sure that no one else is using the Bill of Materials Kitting system You cannot post if someone else is using the Bill of Materials Kitting files e Print the Build Assembly Journal e Back up all the data files 3 12 Bill of Materials Kitting User s Manual Daily Work Assembly Inquiry 4 3 Build Assembly 4 7 Undo Build 4 13 Build Assembly Journal 4 15 Post Transactions 4 17 Bill of Materials Kitting User s Manual 4 1 Daily Work 4 2 Introduction This chapter explains the features and uses of the screens and processes in the Bill of Materials Kitting application Bill of Materials Kitting User s Manual Assembly Inquiry Inquiry Inquiry Use the Assembly Inquiry function on the Daily Work menu to inquire about assemblies that your business produces Select Assembly Inquiry from the Daily Work menu The Assembly Inquiry Screen appears j Assembly Inquiry E 101 xl Commands Edit Modes Other Scroll Commands Inforrr okups Help
101. rent company Allows you to enter an access code Pressing this key or key combination twice opens a utility menu similar to the Other Commands menu on graphical screens See Other Commands Menu on page 1 24 for more information on the commands available Switches between live and sample data Allows you to change the workstation date Exits from OSAS Allows you to output the current screen to a printer print preview window or file Allows you to change to a different fiscal year when you are inside the General Ledger or Payroll menus OSAS Text Menu Introduction Command Alternate 207 Description Key Key F10 Add to Cirl Z Pressing this key or key combination on the Delete main menu adds the selected application or Favorites function to your Favorites menu Pressing this key on the Favorites menu removes the selected application or function from the Favorites menu Shift F2 Esc l Opens a screen listing information about the Application applications you have installed Info Shift F5 Esc G On Windows workstations pressing this key Menu Style combination toggles between graphical and text main menus Shift F6 Esc K On Windows workstations pressing this key Toggle GUI combination toggles between graphical and text screens function screens PgUp Moves back one menu level Tab Moves back to the main menu from any application menus Enter Selects an application menu or function from a menu
102. return to the Documents screen Keep in mind that this procedure only removes the attachment from the master file record it does not delete the file from its storage location After you finish working with the Documents screen use the Exit F7 command to return to the Kits selection screen Enter another Kit ID or use the Exit F7 command again to return to the File Maintenance menu 6 8 Bill of Materials Kitting User s Manual Bill of Materials Inquiry Inquiry Maint Use the Bill of Materials function on the File Maintenance menu to establish and update information about assemblies This function is useful if you often sell items that you assemble yourself To produce a list of the information entered in this function use the Bill of Materials List function on the Master File Lists menu Select Bill of Materials from the File Maintenance menu The Bill of Materials Screen appears lala Commands Edit Modes Other Scroll Commands Invento ps Help 2xe rel ma g OK Abandon Location ID q MINNEAPOLIS WAREHOUSE Assembly ID 2 Cabinets Last Recalc None Revision T6 App Labor Drawing i701 Overhead 5 5800 Version 545 701 Process 5 7400 Approximate Costs Component 8 3200 Assembly 34 8700 Type Loc ID Component ID Unit Cost Quantity Needed Units Description Extended Cost Sub MNOO02 700100 1 0000 EA WALNUT CABINET 700300 HANDLES 700500 S
103. rials Kitting 3 5 3 11 files JA General Ledger table descriptions B 1 description 3 6 ption First Line command setting up 3 6 function key 1 40 1 48 Global Inquiry pull down menu command 1 40 Function help 1 28 function keys Ctrl J 1 37 Ctrl Z 1 37 Del 1 49 Down Arrow 1 36 End 1 49 F1 1 39 F10 1 37 1 50 F2 1 36 1 43 F3 1 37 F5 1 36 F6 1 36 F7 1 37 F9 1 49 IX 4 defined 1 3 graphical menu exiting from 1 20 features of 1 19 right click menu 1 27 1 43 sample screen 1 20 graphical menus right click menu 1 27 1 43 GUI Text Using OSAS with Contractors Job Cost 1 19 H Help 1 28 function key 1 39 pull down menu command 1 39 tool button 1 25 1 42 Bill of Materials Kitting User s Manual References Index help commands F3 1 45 F6 1 45 F7 1 45 History command 1 56 Home inquiry command 1 46 report command 1 64 scroll region command 1 40 1 48 Home function key 1 49 Information command 1 53 Information menu 1 53 Comments command 1 54 Documents command 1 57 History command 1 56 Information command 1 53 Inquiry function key 1 36 1 43 graphical 1 43 partial key 1 46 pull down menu command 1 36 inquiry commands Down Arrow 1 46 End 1 46 Enter 1 47 Esc 1 47 F7 1 47 Home 1 46 Ins 1 47 PgDn 1 46 PgUp 1 46 Up Arrow 1 46 Ins inquiry command 1 47 scroll region command 1 40 1 49 Ins function key 1 49 Insert Line
104. rials Kitting data files whenever they change and before you run these functions e Build Assembly e Components e Multilevel Cost Rollup e Purge Bill of Materials History e Post Transactions e Undo Build Back up your programs once a month as insurance against media damage or deterioration Use the Backup function on the Resource Manager Data File Maintenance menu to back up files Bill of Materials Kitting User s Manual 3 7 Setting Up Bill of Materials Kitting Set Up and Work Flow You must back up all the files in the data path for a particular list of companies at once to ensure that you have up to date copies of the system files Do not try to use operating system commands to back up only a few files that have changed if you do your system may not work after you restore them The Backup function backs up all the data files for a specified company in a data path at one time 3 8 Bill of Materials Kitting User s Manual Work Flow Your work flow is divided into daily and periodic tasks After the kits and bills of materials are established you can use the File Maintenance functions to update information about kits or assemblies substitute components among several kits and assemblies and remove unnecessary data from history Daily Tasks You can use the functions on the Daily Work menu only if you have established bills of materials Adding Kits To add a kit you must use an ID of an existing invento
105. rs you enter overwrite other characters in the field Moves back to the first field on the screen or the first field after the key field without erasing any entries Approves the data on the screen updates the data file accordingly and proceeds to the next field or section Moves the cursor to the next block or field that requires an entry Moves the cursor up or down through the fields Opens the help description for the current field 1 31 OSAS Text Functions Command Alternate Key F2 Inquiry F3 Delete F4 Others F5 Abandon F6 Maint F7 Exit F8 Print Screen F9 Undo Typing F10 Delete 1 32 Key Esc W Esc D Esc O Esc X Esc F Esc M Esc L Esc U Ctrl Z Introduction Description Opens the Inquiry screen for the current field This command is available for a field when the Inquiry flag appears at the bottom of the screen See Inquiry Commands on page 1 45 for more information Deletes the current record or line item when allowed Opens a utility menu similar to the Other Commands menu on graphical screens See Other Commands Menu on page 1 24 for more information on the commands available Abandon processing or clear all fields Opens the appropriate File Maintenance function where you can view or update master file information This command is available when the Maint flag appears at the bottom of the screen Exits fr
106. ry item that has been marked as a kit in Inventory provided that it is not already a bill of materials The reason is that when you sell the kit Sales Order gets kit information from Inventory files Sales Order cannot recognize it except as an inventory item The best way to add a kit is to use the Items function in Inventory When you use the Items function you know that the inventory item has been established to be used as a kit Sales Order recognizes the inventory item and you can change an established kit in the Kits function Deleting Kits To delete a kit from the BKMHxxx Master Header and BKMDxxx Master Detail files use the Delete F3 command in the Kits function You cannot undo this action Bill of Materials Kitting User s Manual 3 9 Work Flow Set Up and Work Flow Adding Assemblies To add an assembly you must use an ID of an existing inventory item provided that it is not already an assembly or a kit The reason is that when you sell the assembly Accounts Receivable and Sales Order get assembly information from the Inventory system Accounts Receivable and Sales Order cannot recognize it except as an inventory item The best way to add an assembly is to use the Items function in Inventory When you use the Items function you know that the inventory item has been established to be used as an assembly Accounts Receivable and Sales Order recognize the inventory item and you can change an established assembly i
107. s and eighteen screws The boards plates and screws are not sold separately from each other The parts that make up the other components are not sold separately either for example the F7 key or the monitor shell is not sold separately The difference between the stand and the other components is that the reseller is in charge of assembling the stand The reseller does not need to assemble a keyboard a monitor and a CPU they may as well be raw materials The example illustrates the difference between a kit and a bill of materials Each different kind of component in a kit can be sold separately You must use the Sales Order application to sell kits Bill of Materials Kitting does not work with the Accounts Receivable application alone Selling a kit is no different from selling its components separately other than saving keystrokes A bill of materials is composed at least in part of components that are not sold separately and that the user s business is in charge of building Bill of Materials Kitting User s Manual 1 7 The Bill of Materials Kitting System Introduction 1 8 The final stage involving a kit is its sale through the Sales Order application which recognizes the item as a kit The final stage involving a bill of materials is updating the INVExxx Inventory Items file with the on hand quantity of the finished product After the assembly is built it is identified as an item in the Inventory application and y
108. s for the component select Yes or enter Y in text mode if not select No or enter N in text mode 15 Select the output device to begin printing the update log See Output the Report on page 1 60 for more information When the log is printed the File Maintenance menu appears Bill of Materials Kitting User s Manual 6 19 Multilevel Cost Rollup Use the Multilevel Cost Rollup function on the File Maintenance menu to recalculate the cost for kits and assemblies If Bill of Materials interfaces with Inventory and you use the standard cost method this function recalculates the standard cost makeup for each assembly or kit Select Multilevel Cost Rollup from the File Maintenance menu The Multilevel Cost Rollup screen appears 4 Multilevel Cost Rollup Bm ES Commands Edi Modes Other Invento Lookups Help 2X te e 28 OK Abandon LocationID From CA0001 El Thu MDODO1 aj Assembly ID From 700 aj Thu 700110 El Kit ID From 200 ET Thu 3 Include C Assemblies Kits Update Inventory Standard Cost Iv Company H 06 12 2002 Terminal TODO OVA 1 Enter the range of location assembly and kit IDs for which you want to recalculate costs or leave the boxes blank to include all 2 Select the information you want to include in the rollup You can include assemblies only kits only or both kits and assemblies in the cost rollup Bill of Materials Kitting User s Manual
109. s screen when you start OSAS or in most versions by using the Application Information tool button on the menu screen in graphical mode or by pressing Shift F2 in text mode 7 If data files already exist for Bill of Materials Kitting in the intended destination path the BK data files exist Do you want this task to erase them prompt appears If you want to erase the existing files and convert the files from the version in the source path select Yes or enter Y in text mode if not select No or enter N in text mode If you elect not to erase existing files you must change your directory choices so that no conflict exists 8 To convert use the Proceed OK command 9 The Do you want a printout of error log after each application prompt appears If you want the error log to be produced after files are converted for each application select Yes or enter Y in text mode if you want the log to be produced after files for all applications are converted select No or enter N in text mode If you are converting only Bill of Materials Kitting files your answer to this prompt makes no difference 10 Answer the questions that appear relating to the conversion of the employee history and last year files 11 If a problem occurs and you indicated that you want the system to pause when a problem occurs a prompt alerts you To stop the conversion process select Yes or enter Y in text mode To let the conversion run its course and invest
110. serial number When you enter the serial number you can use the and wildcard characters to restrict or widen the search Searches for an item based on item description When you enter the description you can use the and wildcard characters to restrict or widen the search When the prompt gt is in a line item scroll region you can use the following commands The buttons are available only in graphical mode Hot Key Home Page Up Up Down Page Down Button z Operation Moves to the first line item in the entire list Moves to the previous screen or to the first line if you are on the first screen Moves up one line item Moves down one line item Moves to the next screen or to the last line if you are on the last screen Bill of Materials Kitting User s Manual Introduction Menu and Function Commands Hot Key Button End z F3 Insert Enter Operation Moves to the last line item in the entire list Deletes the line item in the selected line Inserts a line item at the selected line Edits or views the line item in the selected line In Field Editing Commands When the cursor is in a field that contains information you can use the following commands Hot Key Right Left Delete Insert Home End F9 Undo Bill of Materials Kitting User s Manual Description Moves the cursor to the right Moves the cursor to the left Deletes the character the cursor is on
111. sure for the component appears Change it if necessary The Old section appears if you are replacing a component Enter the information about the component you are replacing in the Loc ID Component ID Quantity and Units fields The New section appears if you are replacing a component Enter the information about the replacement component in the Loc ID Component ID Quantity and Units fields Enter the range of locations for which you want to change components in the Pick Location ID boxes If you elected to change components in assemblies enter the range of assemblies for which you want to change components in the Pick Assembly ID boxes If you elected to change components in kits enter the range of kits for which you want to change components in the Pick Kit boxes If you want to print a log of changed components select the check box or enter Y in text mode if not clear the box or enter N in text mode If you want costs to be rolled up for the range of kits and or assemblies select the box or enter Y in text mode if not clear the box or enter N in text mode Bill of Materials Kitting User s Manual File Maintenance Components 13 If you want standard costs in Inventory to be updated select the box or enter Y in text mode if not clear the box or enter N in text mode 14 This field appears if you are adding a component If the component already exists and you want the system to increase quantitie
112. ta Write Company H 06 24 2002 Terminal T000 OVR Bill of Materials Kitting User s Manual 3 3 Setting Up Bill of Materials Kitting Set Up and Work Flow 3 4 Options Your answers to the following questions determine how the system works and how information flows through it 1 If Bill of Materials Kitting interfaces with General Ledger the BKJRxxx Transaction Journal file sends information about an assembly to the GLJRxxx Journal file when you post Toggle to YES if you want information about each component that makes up the assembly to be posted Toggle to NO if you want information about the assembly to be posted as one unit If you track the building of an assembly and the quantity of one of the assembly s components falls into the negative range you have a negative build Toggle to YES if you want to allow a negative build or track the assembly of a bill of materials before you get the parts for it otherwise toggle to NO You might want to select YES if you usually sell items before you build them Toggle to YES if you indicated that you allow negative builds and you want the system to warn you when you try to build an assembly that uses an item with a quantity of zero Toggle to NO if you want the system to proceed tracking such a build without warning you first Toggle to YES if you want to keep history about each item in each kit otherwise toggle to NO You must select YES
113. tative if you encounter an inconsistency Open Systems Inc 1157 Valley Park Drive Suite 105 Shakopee Minnesota 55379 General Telephone 952 403 5700 General Fax 952 496 2495 Support Telephone 800 582 5000 Support Fax 952 403 5870 Internet Address www osas com Contents Introduction Welcome to osas The Bill of Materials Kitting System Conventions OSAS Text Menu OSAS Graphical Menu OSAS Text Functions OSAS Graphical Functions Menu and Function Commands Favorites Menu Information Menu Reports Installation and Conversion Installation Conversion Set Up and Work Flow Setting Up Bill of Materials Kitting Work Flow Daily Work Assembly Inquiry Build Assembly Undo Build Build Assembly Journal Post Transactions Bill of Materials Kitting User s Manual 1 7 1 11 1 15 1 19 1 29 1 35 1 45 1 51 1 53 1 59 2 5 3 3 4 3 4 7 4 13 4 15 4 17 Reports Print a Report 5 3 Where Used Report 5 5 Available Components Report 5 7 Component Cost Report 5 9 Bill of Materials History Report 5 11 File Maintenance Kits 6 3 Bill of Materials 6 9 Components 6 17 Multilevel Cost Rollup 6 21 Tables 6 23 Purge Bill of Materials History 6 27 Master File List Printing a Master File List 7 3 Kits List 7 5 Bill of Materials List 7 7 Tables List 7 9 References System Messages A 1 File Descriptions B 1 Index Bill of Materials Kitting User s Manual Introduction Welcome
114. tedly or by pressing the Tab key You can exit from a menu in these ways e Press PgUp to go to the previous menu one menu up Press the Tab key to go to the main menu e Use Exit F7 to go to the operating system Commands Several commands are available within the menu to perform various tasks such as changing the system date entering access codes switching between sample data and live data and so on To access a command press the corresponding key If you re working with a keyboard that lacks function keys labeled with an F followed by a number or if you re working with an emulator in UNIX which can cause function keys to become unavailable press the appropriate alternate key combination to access the command Command Alternate Key Key Description Esc Opens a menu listing available commands Bill of Materials Kitting User s Manual Command Key F1 Help F2 Favorites F3 Change Company F4 Access Code Other F5 Live Sample Data F6 Workstation Date F7 Exit F8 Print Screen F9 Change Year Alternate Key Esc H Esc W Esc D Esc O Esc X Esc F Esc M Esc L Esc U Bill of Materials Kitting User s Manual OSAS Text Menu Description Opens the help description for the selected application function You must be within an application menu to access this command Toggles between the Favorites and main menus Allows you to switch to a diffe
115. ter N in text mode If you elected not to change other assemblies and you try to build an assembly that involves a deleted subassembly you are not allowed to build the deleted subassembly Monthly Tasks At the end of every month complete the daily work and print the period to date reports Periodic Tasks Periodic tasks comprise tracking the occurrences of building assemblies and posting transactions Produce the reports on the Reports menu periodically as a backup before you purge information and as a safeguard against circumstances that might harm your data Posting Transactions If Bill of Materials Kitting interfaces with General Ledger entries and transactions associated with a general ledger account are transferred from the BKJRxxx Transaction Journal file to the GLJRxxx Journal file for accurate tracking of the individual inventory general ledger accounts and the user defined accounts in the BKJRxxx file Each component s inventory account is credited for the cost amount and each user defined account The assembly s inventory account is debited for the sum of the components costs and the user defined amounts Bill of Materials Kitting User s Manual 3 11 Work Flow Set Up and Work Flow If detail is to be posted information about each component in the BKJRxxx file is sent to the GLURxxx file If only summary information is to be posted information in the BKJRxxx file is accumulated for each gene
116. the Resource Manager Workstation Configuration menu to add printers to the terminal 3 When available either select Standard or enter S if you want to print the report in standard width or select Compressed or enter C if you want to print it in compressed width 4 Click OK or press Enter to begin printing the report 5 If you want to stop printing after it has begun press Ctrl Break 6 Click OK or press Enter to continue View the Report using Print Preview Windows Workstations Only The Print Preview option is only available for workstations running Windows However before Print Preview will work you must add a sysprint device line in the config bbx file for that printer Use the Devices function on the Resource Manager Workstation Configuration menu to add this line Follow these steps to view a report using Print Preview 1 Select Print Preview in graphical screens or enter R in text screens 2 If multiple printers are available for the terminal either select the printer from the list or enter the appropriate code for the printer and press Enter Use the Devices function on the Resource Manager Workstation Configuration menu to add printers to the terminal 3 Click OK or press Enter to continue Bill of Materials Kitting User s Manual 1 61 Reports Introduction 4 When available either select Standard or enter S if you want to view the report in standard width or select Compressed or enter C if you want
117. to view it in compressed width 5 Press Enter The Print Preview screen displays the report as it will look when printed out in hard copy 6 To print from this screen select Print from the File menu To exit from this screen select Exit from the File menu Save the Report as a File To save the report as a text file select File or enter F The data path set up for the workstation in the Defaults function on the Resource Manager Workstation Configuration menu appears If necessary enter a new data path or click the Browse button to navigate to the correct directory then enter the filename followed by the txt extension The filename plus extension that you enter must be less than 35 characters Press Enter to save the report in that directory View the Report on Screen Text Screens Only If you use text screens you can view selected reports directly in the OSAS screen Keep in mind that this option displays the report one page at a time storing previously viewed pages in the workstation s memory Use the Defaults function on the Resource Manager Workstation Configuration menu to limit the number of screen pages you can view to conserve memory resources Follow these steps to view the report on screen 1 Enter S to select S creen 2 Whenavailable enter S if you want to view the report in standard width or C if you want to view it in compressed width 3 When the report appears press Enter to view the next page or Page Up to
118. to OSAS The Bill of Materials Kitting System Conventions OSAS Text Menu OSAS Graphical Menu OSAS Text Functions OSAS Graphical Functions Menu and Function Commands Favorites Menu Information Menu Reports Bill of Materials Kitting User s Manual Welcome to OSAS The OPEN SYSTEMS Accounting Software OSAS product line consists of several accounting applications Each application addresses a different phase of your financial operations together they form a powerful accounting solution to your daily and periodic accounting needs Customer Support Open Systems Inc has a strong commitment to customer service and product quality If you have difficulty using Open Systems Inc products consult your user s manual and other OSAS reference materials If you need more information consult a customer support representative OSAS Overview Resource Manager The Resource Manager application is the foundation or shell of OSAS It provides the operating environment that holds the other applications Resource Manager also includes three powerful business features Global Inquiry Executive Information Summary EIS and Print Manager With Global Inquiry you can drill through your accounting data to find selected information throughout your system With EIS you can access company information quickly and view summaries of all aspects of a company or a group of companies With Print Manager when you print reports to file
119. tory application and the cursor is in an Item ID field on a function screen you can use any of the Inventory Lookup commands to search for information about items and select an item for entry in the field In graphical mode these commands are available on the Inquiry Lookup menu In text mode the IN Search flag appears at the bottom of the screen to alert you that these commands are available Command Hot Key Alias Shift F3 Lookup Customer Shift F4 Vendor Lookup Bill of Materials Kitting User s Manual Operation Searches for items with a specified alias listed as an alternate item When you enter the alias you can use the and wildcard characters to restrict or widen the search Searches for an item based on customer or vendor ID When you enter the ID you can use the and wildcard characters to restrict or widen the search 1 47 Menu and Function Commands Introduction Command Detail Lookup Lot Lookup Serial Lookup Description Lookup Hot Key Shift F5 Shift F6 Shift F7 Shift F8 Scroll Region Commands 1 48 Operation Searches for detailed information about an item Enter information in any of the fields that appear using these wildcards to restrict or widen the search 2 lt gt Searches for an item based on lot number When you enter the lot number you can use the and wildcard characters to restrict or widen the search Searches for an item based on
120. ts and histories File Maintenance Use the File Maintenance functions to set up and maintain information about assemblies and kits Master File Lists Use the Master File Lists functions to produce information about kits and bills of material Bill of Materials Kitting User s Manual 1 9 The Bill of Materials Kitting System Introduction Application Interaction Bill of Materials Kitting requires Inventory to run These two applications can be used alone but are most useful when you interface them with other applications Sales Order Saas Bill of Materials Kitting Accounts Receivable General Ledger Interfacing applications means that the information you enter in one application can be transferred to and used in other applications Doing so reduces data entry time and the number of errors that might happen along the way Bill of Materials Kitting User s Manual Conventions This manual helps you install OSAS on any standard computer running any of several popular operating systems and helps with your accounting software questions Use the manual as a reference for the OSAS interface and application functions Manual Conventions This manual is divided into the following sections e This introduction provides an overview of this application and the OSAS system the basic functionality of the application including graphical and text based application features and fun
121. use a command Enter edit Append View Workstation ID Header The commands that are available depend upon the function you use Consult the user s manual for the appropriate application for information on commands in the command line Commands and Flags Like the text menu text function screens also contain several commands that allow you to perform tasks related to the function you are using Some of these commands are not available for every function when a command is available a flag appears at the bottom of the screen Bill of Materials Kitting User s Manual Introduction OSAS Text Functions To access a command press the corresponding key If you re working with a keyboard that lacks function keys labeled with an F followed by a number or if you re working with an emulator in UNIX which can cause function keys to become unavailable press the appropriate alternate key combination to access the command Command Alternate Key Key Enter Esc Ins PgUp PgDn Tab Up Down arrow F1 Help Esc H Bill of Materials Kitting User s Manual Description Moves the cursor to the next field and accepts the data entered or access a line for editing Opens a window listing available commands for the screen Toggles between insert and overwrite modes for entry When the Ins flag appears the characters you enter push other characters in the field to the right If there is no Ins flag the characte
122. utput reports If you use graphical function screens you have the following output options Printer Print Preview File or E mail for selected reports If you use text function screens you have these options Printer Preview File Screen or E mail for selected reports See the following instructions for details If you use graphical screens the Output Information dialog box appears after you select the range of information to print in the report Output Information E xl Windows Default Printer Laser PDL Print Dialog Laser Printer PSL Print Setup Laser LPD Windows Default Printer Dot Matrix C Pr p PDD Print Dialog Dot Matrix Standard Pint Preview PSD Print Setup Dot Matrix Er C LPW Windows Default Printer Wide Carriage ee Eile PDW Print Dialog Wide Carriage Dot Matrix Lompiessed PSW Print Setup Wide Carriage Dot Matrix File Name OK Cancel If you use text screens these options appear at the bottom of the screen after you select what to print in the report and how it is organized Output device P rinter p Rjeview F ile S creen Bj na 1 60 Bill of Materials Kitting User s Manual Introduction Reports Print the Report 1 Select Printer in graphical screens or enter P in text screens 2 If multiple printers are available for the terminal either select the printer from the list or enter the appropriate code for the printer and press Enter Use the Devices function on
123. y 1 39 pull down menu command 1 39 tool button 1 42 opening documents 1 58 options additional descriptions for items 3 4 allowing negative builds 3 4 keeping history items in kits 3 4 posting component information 3 4 setting up Bill of Materials Kitting 3 4 warning about negative builds 3 4 Options and Interfaces function 3 3 OSAS running 1 4 setup considerations 2 5 system requirements 1 4 output device printer 1 61 P parameters access code 1 4 command to start OSAS 1 4 company ID 1 4 general expression 1 4 terminal ID 1 4 partial key inquiry 1 46 parts tracking 1 9 Paste function key 1 37 1 50 pull down menu command 1 37 tool button 1 42 periodic work 3 11 posting transactions 3 11 producing reports 3 11 PgDn inquiry command 1 46 report command 1 64 scroll region command 1 40 1 48 PgDn function key 1 36 PgUp function key 1 42 Bill of Materials Kitting User s Manual inquiry command 1 46 report command 1 64 scroll region command 1 40 1 48 PgUp function key 1 36 Pop Up Calendar tool button 1 42 Post Transactions function 4 17 posting accounts debited and credited 3 11 builds 3 6 detail 3 12 kit information 3 5 log 3 12 preliminary steps 3 12 summary information 3 12 T accounts 3 12 transactions 3 11 Previous Line command function key 1 40 1 48 pull down menu command 1 40 Previous Page command function key 1 40 1 48 pull down menu command 1 40 Pr
124. y of the component in inventory is below the quantity needed to build the assembly e The location ID e The units by which the quantities are measured e The quantities required to build the requested amounts e The quantities available in inventory appear This number is based on the specified components in the Bill of Materials function 5 Select a command button e Press G and then enter the line number to go to a particular line item This command appears only if there is more than one screen of line items e Press H to edit the fields in the header 4 4 Bill of Materials Kitting User s Manual Daily Work Assembly Inquiry e Press O to send the information to an output device Then select the output device to print the breakdown of necessary components 6 Use the Exit F7 command to exit to the Daily Work menu Bill of Materials Kitting User s Manual 4 5 Inquiry Inquiry Build Assembly Use the Build Assembly function on the Daily Work menu to track the assembly of one bill of materials or many of the same assembly You can also build an established serialized or non serialized assembly Select Build Assembly from the Daily Work menu The Build Assembly screen appears Commands Edi Modes Other Inventory Lookups Help 2Xtl gt elmH OK Abandon Location ID Mnooo Tal MINNEAPOLIS WAREHOUSE Assembly ID 700 El Cabinets Build Number 000012 Maximum Available to Build 8 0000 Quant
125. your reports can be stored sorted printed and searched for specific text Base Applications Base applications are designed and produced with the largest possible number of industries in mind They are most effective when you interface them with each other Base applications are usually named after common accounting operations Examples are General Ledger Accounts Payable Purchase Order Accounts Receivable Sales Order Payroll and Inventory Bill of Materials Kitting User s Manual 1 3 Welcome to OSAS Introduction Running OSAS 1 4 OSAS runs on an operating system supported by 150 megabytes of permanent storage and 4MB of RAM You may need additional space or memory depending on the size of your data files and the operating system you use Consult your reseller for more information Starting OSAS in Windows To start OSAS on a computer running Windows double click the OSAS shortcut on the desktop or access the program from the Start menu Starting OSAS on Other Operating Systems To start OSAS on an operating system other than Windows enter osas at the operating system prompt The osas command can recognize three parameters t c and a The terminal ID t is the identification code assigned to the terminal you use to run OSAS On multiuser systems each terminal usually has a default ID assigned when the terminals were added to the system Use the t parameter only when you want to log on with an ID other

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