Fixed Assets Tracking System - The Barcode Software Center
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1. Click Done to save your changes and return to the Settings screen Click Cancel to return without saving Fixed Assets Tracking System User Manual Barcode Settings w Barcode Settings Ci x Barcode label prefixes Asset Tag Location flo CheckOut fek Transaction TR Employee EM Client cl Cancel Done When reading barcodes the system can easily tell one type of barcode from another through the use of prefixes A prefix is generally one or two characters in length and identifies the type of information contained in the barcode In the example above barcodes which identify physical locations always begin with LO Note in the example that there is no Asset Tag prefix If all types of barcode save one are identified by a prefix it is easy to identify the one without a prefix by a process of elimination In general it is a good idea to identify all types of barcodes in the example Asset Tags might be identified by an AT prefix Click Done to save your changes and return to the Settings screen Click Cancel to return without saving Fixed Assets Tracking System User Manual The Main Menu Fixed Assets Tracking System DEMONSTRATION VERSION Assets Check Out Clients Check In Locations Post Scanner Data Reports Physical Inventory Settings Quit Assets Locate an existing asset or create a new one view and edit asset details Clients Maintain the list of clie2. HON Purchase Date 7 Model Purchase Order 7 SN o Purchase Cost O Notes Location Code 2nd Floor Assigned To Dept Major Gifts his Need Labe j Assigned To Person Outside Jennie Paolu Status CheckOut Number View Checkout Dispose Print Cancel screen displays details about the selected asset Name A descriptive name by which the item is commonly known within your organi zation This name can be used to look up an asset without remembering the Record Number or Tag Number Description A description of the asset Tag Number The identification number on the barcoded asset tag which is affixed to the item This field is locked to prevent accidental alteration to change the tag number click the button to the right of the field Acctg Number For use in the event your accounting system uses a different identification number to track this asset Type of Asset The general category or type of asset furniture eletronic equipment etc Manufacturer The company which made the item Model The manufacturer s model number Fixed Assets Tracking System User Manual SN Vendor Purchase Date Purchase Order Purchase Cost Notes Location Assigned to Dept Assigned to Person Check Out Number View Checkout View History Need Label Done Button Cancel Button Dispose The manufacturer s serial number The supplier from whom the item was purchased When purcha
3. C Telephone e47 86679340 Address Mma oS a Po es ihl makebarcode com City State Zip Evanston M poo 11 Fixed Assets Tracking System User Manual Locations LocationMaster E LocationCode LocationSite LocationBlda pja q12 sdfsdf Add New Use this screen to maintain the list of locations within your organization Each location should be assigned a code this is the number that will appear on the barcoded location labels Each location code can be described by Site city or campus for example Building Room number and area section or cubicle within a room The Need Tag checkbox indicates if a barcode label is needed for each location labels can be printed from the Reports Labels screen accessible from the Main Menu When printing labels an option is available to all records or only checked records 12 Fixed Assets Tracking System User Manual Report Menu Reports Menu a Asset Master List Sorted by Print List RecordNumber Asset Tags All assets Only if marked Need Label Print Tags Location Tags All locations Print Tags C Only if marked Need Label C Only beginning with This menu provides access to the basic reports provided by the system Asset Master List Print a list of all assets on record Use the scrolling list to the right of the button to select the sort order Name Department Location et
4. ChronoLog table each time a record is posted ChronoLog provides a complete history for every asset in the system each log entry includes the Tag Number Time Stamp and a Comment For example here is a snippet of upload file with three transactions 5 20 2002 11 07 RHL MOV A0004985 17 Fixed Assets Tracking System User Manual 5 20 2002 11 35 AAE RCV A0005345 RM330 500MHZ PENTIUM COMPUTER 5 20 2002 11 44 CJV DIS A0004201 DCK3 DAMAGED When these records are posted the following entries will be added to the ChronoLog table 5 20 2002 11 07 AM A0004985 Moved from R27 to B5 by RHL 5 20 2002 11 35 AM A0005345 Received at RM330 by AAE 5 20 2002 11 44 AM A0004201 Disposed from DCK3 by CJV because DAMAGED If a record cannot be posted the Error field will be set to Yes and an explanation of the problem will appear in the Message field Click Delete Posted Records or Delete Error Records to remove records from the list You may erase a single record by clicking on the gray button at the left of its row and pressing the Delete key Records shown on the screen may not be edited manually If there is an error the record must be deleted and then re entered using the data collection proce dure used to capture the data originally barcode scanner for example Writing Directly to the ScannerUpload Table Instead of importing data through an ASCII text file external software may write directly to the ScannerUpload table For example the
5. Mini Data Capture System from MEC Software can be configured to do this In house software which can interact with Microsoft Access 2000 databases can be adapted to write directly to the ScannerUpload table it is recommended that this be done only by experienced programmers The ScannerUpload table includes the following fields The RecNo field is automatically filled in by the database system when each record is created The Posted Error and Message fields are filled in automatically by the Fixed Asset System s Post Data function RecNo autonumber long 8 bytes TimeStamp date time code 8 bytes Employee text 30 characters Transaction text 20 characters LocationCode text 30 characters TagNumber text 30 characters Posted Boolean yes no 1 byte Error Boolean yes no 1 byte Message text 50 characters CheckOutNumber long integer 8 bytes Disposition text 50 characters Description text 50 characters The Description field contains a description of the item in RCV Receive transactions and is used for the reason for disposal in DIS Dispose transactions 18 Fixed Assets Tracking System User Manual Network issues Each copy of the Fixed Assets software may point at only one ScannerUpload table In a net worked system with Fixed Assets running on more than one workstation the system administrator has the option of having a local ScannerUpload table at each workstation or a single shared ScannerUpload table in a network location or
6. a mixture The best structure will depend on the number of portable scanners being used and the architecture of the system The simplest arrangement is to have a local ScannerUpload table at each workstation where por table scanners are uploaded and to post the scanner data directly after uploading In larger sys tems where operators upload data at multiple workstations and where posting is done later at a central workstation it may be more effective to upload raw scanner data to a single centralized comma delimited text file or directly to the ScannerUpload table and then post from there If the uploading process is automated to any degree even to the point of using real time upload of data from wireless scanners then collection of raw scanner data in a centralized ScannerUpload table will have advantages 19 Fixed Assets Tracking System User Manual Physical Inventory The purpose of physical inventory is to actually find every asset and confirm that everything is where it should be Taking a physical inventory begins with an empty list that will be filled in with information about assets located during the inventory It is very important to begin with an empty list to avoid including data left over from an earlier inventory The Save to Archive function typically done at the conclusion of an inventory automatically cleans out the list The Physical Inventory Worksheet displays the contents of the working list and allows manual entr
7. descending order Double click the gray button at the left of any row to display the asset master screen for that item Resolving discrepancies is most easily done by looking only at exceptions Use the selection buttons to limit the items displayed to specific types of exceptions Exceptions may be resolved manually by editing the Asset Master record double click on the button at the left of the desired row One of the most common discrepancies is finding an asset but in an unexpected location In this case clicking on the Fix Locations button will automatically update the Asset Master records to reflect the location in which assets were actually found It may be useful to print a reconciliation report to help in resolving lingering discrepancies The order in which items are listed on the report may be selected sorting by on file location or by the department which has custody are often most useful for taking the list and tracking down the miss ing items Once a current physical inventory is complete all discrepancies have been resolved and all reports have been printed the data can be archived The current physical inventory is given a unique name and is transferred to an archive data table You will be able to view and print the contents of 21
8. Conference Tabl Double click on button at left of row to select record for editing or Include old removed assets Enter a Record Number Add New Enter a Tag Number This screen displays a list of all assets currently on file in a spreadsheet format and is used only for a quick look at asset information and to select an asset for detailed viewing User the vertical and horizontal scroll bars to navigate around the form To sort the list click on the title at the top of any column The first click will resort the list in ascend ing order for that column the next click will resort in descending order Assets which have been disposed of are still kept on file although they are not normally displayed on this list To include removed assets in the display click the checkbox marked Include old assets To display details about a particular asset double click the gray button area at the left end of the desired row You may also select an asset by entering its record number or tag number in the fieldes provided To add a new asset record click the Add New button A blank asset record will be created and displayed Fixed Assets Tracking System User Manual Asset Detail Screen Name File Cabinet Record Number 2901 Description _ _ateral w 2 drawers 36x19x29 Tan Tag Number A000722 E Accounting Number Type Of Asset gt Vendor Manufacturer
9. MEC Software Fixed Assets Tracking System Version 3 User Manual c Copyright 2001 2002 Measurement Equipment Corporation All rights reserved Distributed By The Barcode Software Center 1113 Hull Terrace Evanston IL 60202 USA 847 866 9836 www makebarcode com Fixed Assets Tracking System User Manual Introduction The Fixed Assets Tracking System provides a convenient means for maintaining records of valu able assets The single user version of the software may be used on one computer and is ideal for systems where one person will be managing the asset records For larger applications the network version maintains asset records on a shared central database which can be accessed from many workstations Each asset is uniquely identified with a barcode tracking label Used with either fixed or portable scanners the barcodes make it possible to quickly and accurately collect information about the location and movement of large numbers of assets The Fixed Assets System provides the following features maintains detailed records on each asset provides check out and check in for temporary loans tracks current location and assigned department for each asset reconciles physical inventory prints barcode labels for identifying assets and locations Installation Execute the setup exe file on the release CD ROM to start the installation process The installer program will do almost all the work aut
10. box When the Print Asset Tags function is selected from the Main Menu new labels will be printed for all assets which have this box checked Click this button when you are done with the screen All changes will be automatically saved Exit the screen without saving changes This button marks an asset as disposed and records the date of and reason for disposal The asset record is retained on the database but will not ap pear on the Asset Selection screen unless the Include Old Assets box is checked 10 Fixed Assets Tracking System User Manual Clients Select Client k Click on column header to sort by the value in that column O Addr Addr2 here way are again Main Dock Address 1 This is aTest Dock MEC 1113 Christopher MEC TECH SUPPORT sdfkjsdf sdiksdif Double click on button at left of row to select record for editing This screen displays a list of clients the organizations that routinely check out assets on a tempo rary basis Use the scroll bars to move around the list Click on any column heading to sort the records by that column click once for ascending order again for descending order To display the client edit screen double click the grey box at the left end of the desired display row or to create a new client record click the Add New button ClientMaster E Client Bob Contact Robert Lounsbuy Company Dept Mee tststs sSs SOS
11. c Asset Tags Print asset identification barcode labels Click on All Assets to print a label for every asset or on Only if Marked for only for those assets whose Need Label box is checked see the Asset Master edit screen The system will print labels on any laser recommended or inkjet printer using labels 2 625 inches wide x 1 0 inches high 30 per sheet The Company name as entered in the setup screen will appear at the top of each label Location Tags Print barcode labels to identify locations Select all locations or only those specifically checked as Need Label see the location edit screen To print a group of similar locations select Only Beginning With and fill in the beginning characters that the location codes should match For example B3 will select all locations beginning with B3 B322 B3ABCD B3995RR and so on Note on pre printed labels Using a laser or inkjet printer effectively limits the label material to paper In applications where environmental conditions require a more durable label material it may be advisable to have asset tags preprinted by a properly equipped outside service 13 Fixed Assets Tracking System User Manual Checkout Checkin The Checkout Checkin feature provides a convenient method for keeping track of assets that are routinely lent out on a temporary basis Every time items are checked out a transaction perma nently records a complete list of items the person and organization receivi
12. e gt CKI lt TagNumber gt lt Checkout Number gt For example the following records indicate that several assets have been moved MOV to location BLDG and that one asset has been disposed of DIS because it is broken 8 20 02 10 07 JJD MOV 1023 BLDG7 8 20 02 10 07 J0D MOV 1233 BLDG7 8 20 02 10 08 JJD MOV 1106 BLDG7 8 20 02 10 08 JJD MOV 1048 BLDG7 8 20 02 10 09 JJD DIS 1192 BLDG7 BROKEN 16 Fixed Assets Tracking System User Manual Here is a summary of the transaction codes recognized by the system RCV DIS MOV INV CKO CKI Receive new asset into the system A new asset record is created Variable 1 is stored as the location Variable 2 is used as the description of the item and the asset s status is marked as ACTIVE If an asset with the same tag number is already on file the new record will not be created and the scanner record will be marked with an error The transaction is recorded in the ChronoLog table Dispose of asset The asset s status is marked as DISPOSED Variable 1 is stored as the location where the disposition occured and Variable 2 is stored as the reason for disposition If the asset cannot be found on file the record will not be posted The transaction is recorded in the ChronoLog table Move asset The asset s location is updated to the new location given in Variable 1 If the asset is not on file the scanner record is marked with an error and not posted The transaction is recorded
13. een is similar to the one used for Checkout except that it only displays transactions with a status of Open The sorting of the list may be changed by clicking on the legend at the top of any column and a specific transaction may be selected by double clicking on the gray button at the left of any row A transaction may also be selected by scanning the asset tag of any item that is a part of that transaction The Checkin screen is similar to the Checkout screen except that it is concerned only with the return of items that were checked out on that transaction Scanning an item that was not checked out on that particular transaction will produce a pop up error message as will scanning an item that has already been checked in As each item is scanned its Asset Master record is updated to show that it is no longer checked out When all of the items have been checked in the system will change the status of the transaction to Closed Until everything has been returned the transaction will remain Open un returned items remain allocated to the client who checked them out 15 Fixed Assets Tracking System User Manual Import Data ee LE 8 20 2002 10 03 00 AM Tag Number not on file Se TT Sa ao Deaton Tag Posted Eror Mestno T CkOut No 8 20 2002 10 03 00 AM Tag Number not on file 8 20 2002 10 03 00 AM Tag Number not on file 8 20 2002 10 03 00 AM Tag Number already on 8 20 2002 10 03 00 AM Tag Number not on
14. file OBSOLETE 8 21 2002 3 58 00 PM OK 8 20 2002 10 03 00 4M Tag Number not on file OBSOLETE Import From File Post To Database Delete Posted Records Delete Error Records One of the key features of the Fixed Assets System is the ability to import data collected in the field this data is typically collected with portable barcode scanners but can come from any source which can create a comma delimited text file The process is divided into two steps First data is im ported into the ScannerUpload table where it is visible on the screen The second step posting transfers the contents of the ScannerData table to the main inventory records The Fixed Assets System reads data from comma delimited ASCII text files Each line in the file represents a separate record and fields are separated by commas Ifa field is left blank the sepa rating comma must still appear The layout of fields in each record depends on the type of transac tion lt TimeStamp gt lt Employee gt RCV lt TagNumber gt lt Location gt lt Description gt lt TimeStamp gt lt Employee gt DIS lt TagNumber gt lt Location gt lt Reason gt lt TimeStamp gt lt Employee gt MOV lt TagNumber gt lt Location gt lt TimeStamp gt lt Employee gt INV lt TagNumber gt lt Location gt lt TimeStamp gt lt Employee gt CKO lt TagNumber gt lt Checkout Number gt lt TimeStamp gt lt Employe
15. ies and deletions Inventory data collected with portable barcode scanners is posted to the same list and is visible on the worksheet screen w Physical Inventory Worksheet E lol x Taatlumber LocationCode DateScanned _ Petson__ Cc 5 20 02 12 18 PM 5 20 02 1 14 PM 5 20 02 1 14 PM 5 20 02 1 12 PM 5 20 02 1 14 PM 5 20 02 1 19 PM Person Location Tag Number Done Reconcile di To add new entries to the worksheet fill in the name or initials of the person entering the data the location in which the assets were found and then type in the Tag Number of each asset If the asset is already on the worksheet the person and location will be updated If the asset is not on the worksheet yet it will be added automatically The DateScanned field is filled in automatically You may change the person or the location at any time and continue entering Tag Numbers To sort the records in a different order just click on the legend at the top of a column to sort by that column click a second time to sort in reverse order Click Done to return to the Main Menu the worksheet entries are automatically saved After all or at least most of the assets have been found and recorded with a portable barcode scanner or the worksheet the next step is to reconcile compare assets that have actually been located with what is on file in the database Click on the Reconcile button to go to the Physical In
16. in the ChronoLog table Physical Inventory The asset s tag number and location Variable 1 are added to the current physical inventory If the asset is already listed on the current physical inventory the location is updated The asset is recorded on the physical inventory even if it is not on file in the main data tables This transaction is not recorded in the ChronoLog table this is done later when the finished physical inventory is committed to storage Check Out The asset is marked as Checked Out and tagged with the Checkout Transaction Number Variable 1 typically scanned from a worksheet printed when the Checkout Transaction was created It the Checkout Transaction does not exist or has been closed or if the asset is not on file the record will not be posted The record is not recorded in the ChronoLog table this is done when the Checkout Transaction is finalized Check In The asset is marked as checked in If the Checkout Transaction number does not exist is closed if the item is not checked out or if the asset is not on file the record will not be posted The record is not recorded in the ChronoLog table this is done when the Checkout Transaction is closed Click Post to Database to transfer information to the main database If a record is successfully posted the Posted field will be set to Yes and the message field will be set to OK With the exception of INV CKO and CKI transactions an entry is made in the
17. ng them and the date they are due back in Each transaction has a current status PENDING Information entered but items not yet picked up OPEN Items have been picked up and have not been returned CLOSED All items have been returned VOID The transaction has been voided Every new transaction begins life with a Pending status When the items are picked up by the client the transaction document is printed to serve as a physical receipt and the status of the transaction automatically changes to Open Once a transaction is Open it will remain open until every item checked out has been returned When all items are returned the status of the transac tion changes to Closed Only Pending transactions may be voided and only then after all items are removed from its list of items to be checked out The Select Checkout screen displays a list of transactions that are Pending or Open a checkbox permits including Closed and Void transactions as well Select Checkout a Click on column header to sort by the value in that column CheckOutNumberDate Ss CheckinDue Client CE 2 28 2002 PENDING 2 28 2002 PENDING 2 28 2002 OPEN 2 28 2002 3 20 2002 OPEN 3 27 2002 PENDING 3 28 2002 PENDING 3 28 2002 PENDING 3 28 2002 PENDING 3 28 2002 PENDING 372872002 PFNDING Double click on button at left of row to select record for editing J7 Include closed and void transactions Click on the legend a
18. nts who routinely check out assets on a temporary basis Locations Maintain the list of location codes that identify where assets might be kept Reports Displays menu of available reports and labels Check Out Check out assets on a temporary basis to a client Check In Note the return of previously checked out assets Post Scanner Data Display and post data uploaded from portable or remote scanners Physical Inventory Display menu of functions for recording and reconciling physical inventory Fixed Assets Tracking System User Manual About Display version and copyright information Settings Display screen for editing the system settings requires password Quit Exit the program Fixed Assets Tracking System User Manual Asset Selection Screen Select Asset a Click on column header to sort by the value in that column RecordNumber TagNumber Ss AccountingNumber Name Description gt 2576 4001385 Table Computer table w keyb 4001387 Bookcase Wood wi 4 shelves 60 A001389 Side Chair Green w arms A000277 Table Wood Conference Tabli 4000482 Desk Wood desk w 2 pedes 4000483 Credenza Wood w 2 pedestal amp A000484 Bookcase Wood w 4 shelves 60 14001780 Unknown Did not use this number 4000243 Lamp Table Lamp Brass 33 A000272 Table Wood Square table 26 4000273 Table Wood Square table 42 A000274 Table Wood Square table 26 4000275 Table Wood Conference Tabl 4000276 Table Wood
19. omatically By default the software will be installed in C Program Files FixedAssets The release package includes several TrueType fonts for printing Code 39 barcodes using Word Excel and other standard software packages These files named ttf are copied to the installa tion directory but are not officially installed in Windows To install these fonts click on Start gt Settings gt Control Panel gt Fonts and then click on File gt Install New Font and browse to the C Program Files Fixed Assets folder Select all of the fonts and click Install The Fixed Assets System normally signs on to databases as user Admin with no password If the Microsoft Access databases on your system are password protected you will need to add the following options to the command line or shortcut used to run the Fixed Assets program uid lt user identification gt pwd lt password gt The first time you run the Fixed Assets program you will be asked to enter a license key found on the release CD ROM If you are installing this software as a demonstration which limits you to 25 asset records simply click on Install as Demonstration When the Main Menu appears click on the Settings button You will be asked to enter a password this is not designed as a high security measure only a means for deterring casual browsing The password is CONFIG The Settings screen will appear Fixed Assets Tracking System User Manual Settings Path to Fi
20. r upload data see the section Data from Portable Barcode Scanners later in this manual Select an Asset Tag Printer from the list of printers installed on your system Specify the Type of Printer choices include Laser Inkjet and Zebra label printers Note Zebra label printers should be installed on Windows as Generic Text Only printers The typical labels used in a laser or inkjet printer are 2 625 wide by 1 0 high and are arranged 3 across by 10 down on a standard letter size sheet The typical labels used in a specialized label printer are 1 5 wide by 0 5 high arranged in a single column of continuous labels Click on General Information to display company information that will be used on reports created by the system Click on Barcode Settings to set information about the barcodes used by the system Details about both these screens appear on the following page When finished with the Settings screen click the Done button to save your changes and return to the Main Menu Click Cancel to return to the Main Menu without saving Fixed Assets Tracking System User Manual General Information Company cme Rocket Sled Co Department ReceivingDept Address 23 Dry GulchLane Address2 Dok City State Zip Scrapple az a334 Telephone Po Fax ti ww E mail Poo Web Enter general information about your company or organization This information will be used on forms and labels printed by the system
21. sed The purchase order used to originally obtain the item The original cost of the item Comments or remarks about the item special characteristics service problems etc The code for the item s present location The list of location codes is main tained using the Locations button on the main menu When a location code is selected on the Asset Master screen the details of that location are auto matically displayed Site Building Room and Area The Department to which this item is assigned the group which holds custo dial responsibility The individual who holds custodial responsibility If the item is out on temporary loan the Check Out Number identifies the specific transaction on which it is recorded Checking out an asset does not affect its location or assigned department the Check Out record contains complete details of the client who has assumed temporary responsibility for the item When an item is checked back in the Check Out Number field is set back to zero Display the transaction form on which this asset is currently checked out Display a chronological history for this asset most recent date first You cannot edit or delete log records but you can add notes Enter the note on the last line of the list by default the date and time will be set by the system clock The next time you view the list the note will be sorted into its correct chronological position If this asset needs a new label check this
22. t the top of any column to sort the list in the order of that column click once for ascending order click again for descending Click the New button to create a new Checkout trans action or double click the gray button at the left of a row to display the details for that particular transaction The current date is automatically filled in on new transactions although it may be changed manually if the transaction is being created ahead of time Fill in the Client the Check In Due date and any 14 Fixed Assets Tracking System User Manual notes where the items will be used intended purpose notes on condition etc The Received By field is intended for the name of the person actually picking up the items Check Out Check In CheckOut Number 8 PENDING Date 28 Feb 2002 Client Check In Due Received by Notes Scan Tag Number to check out gt gt O Checkedin TagNumber __ To add an items to the list simply scan its asset tag with a keyboard wedge barcode scanner or type in the asset tag number on the keyboard The system will look up the item verify that it is available for checkout and fill in the descriptive information The assets master record will be updated to show the Checkout Number When all items have been entered and are ready for pickup click on the Print button The system will print a Checkout transaction report and change the status of this transaction to Open The Select Checkin scr
23. ventory Reconciliation screen This screen lists all of the assets on file along with the locations in which they were found during the physical inventory The screen includes assets that were not found assets that were found but in 20 Fixed Assets Tracking System User Manual an unexpected location assets that were found but that the database thought had been disposed of and assets that were not found but are currently checked out Click on the Update Reconciliation button to bring the list up to date w Physical Inventory Reconciliation RecordNumber TagNumber Name Deesecription gt 4001385 Table Computer table w keybi 4001389 Side Chair Green w arms A000277 Table Wood Conference Tabli 4000482 Desk Wood desk w 2 pedes 4000483 Credenza Wood w 2 pedestal amp 4000484 Bookcase Wood wi 4 shelves 60 4001780 Unknown Did not use this number ANNN 43 amn Tahlelamn Rrass 33l Limit items displayed Update Reconciliation All assets Assets currently checked out Fit Locations Not found during physical inventory Marked removed but found anyway Found but in unexpected location Found but not on main database Save To Archive Print Report Edit Worksheet View Archived Inventory Sort by LocFound X To sort the list in a different order click on the legend at the top of any column to sort by the data in that column click a second time to sort in
24. xed Assets Database C Program Files Fixed4ssets Fixed4ssetD ata mdb ws Path to Scanner Upload Database C Program Files Fixeddssets FixeddssetsT emp mdb wee Asset Tag Printer Lexmark Optra M410 x Type of Printer Laser v Top Margin in 0 3 Label Width in 2 625 Labels Across 3 Left Margin in 0 2 Label Height fin ji Labels Down fio General Information Barcode Settings Cancel Done Set the pathnames to the main FixedAssetData mdb database file either by entering the pathname or by clicking on the button at the right end of the field to browse for the file By default the data base file is installed in the C Program Files FixedAssets directory In a single computer system this default location is fine However in a networked system where the fixed assets data is to be centrally located and shared set this field to point at the shared network copy of FixedAssetData mdb There should be one and only one copy of the database file in the system and all workstations must point to it be careful not to accidentally configure a workstation to point at a local copy of the database Set the pathname to the database file that will contain data uploaded from portable data scanners The installation package includes a database file names FixedAssetTemp mdb which contains the required ScannerUpload table by default this file is installed in C Program Files FixedAssets For a detailed discussion of the scanne
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