InDesign 2 lecture notes
Contents
1. 00000 16 Combining multiple files into one PDF 0000 20 Enhancing and Editing PDF Documents ee0 23 Enhancing APOE sieht seas aea eater mete eanes 23 Editing a PD Fins cts atavesetaaratesceostmnameeteuameaarsacne RANS 24 The Review Cycles oyid003240e0thceee denies netheecniees 30 How to add comments to a document cece eee ween 30 How to conduct a Review Cycl cc ccc cece cece eee eee 32 Forms IN ACIOD AL eers oreo oe ine re EEE AATE 35 Creating an Acrobat Form sssssesssssosssoesssssoes 35 Distribute the TOM is o 00sesssd wane deeso ane wee Cow bee 39 Using LiveCycle Designer ccc ccc cece cee ee eee eee ees 40 SOCUNILY ceed ccanidiuiedcnesNanawaena ee jokieuaanaenes we 41 SECUPILY Properties oid Sodus ani a a nenes 41 Digital Signatures in Acrobat 0 cece cece ewww cece eee 44 Security Envelopes ie 55 65045 i ein Sudo he a S 44 Other TOpiCScchaaciwceisovnasassweads anaes uadaiins 46 REDUrpOSING PDFS sireni enw wenud eres TES eee eta 46 Using Find Function and Search Function ee eee 47 Using Acrobat in Professional Printing eeeeee 48 A Adobe First Principles and the User Interface Introduction to Adobe Acrobat X 1 Definition of PDF Portable Document Format a duplicate copy of a source document that has been created in another program A It can be shared with anyone for purposes of viewing navigating a2. menus are hidden A Read Mode toolbar appears momentarily at the bottom of the document Move the mouse to make it reappear From this toolbar you have options to Save Print Go to the Previous Page Next page or type in a page number Adjust the magnification and Exit Read Mode Using the Escape key also exits Read Mode e Re 87 10 E Toolbar skills 1 Toolbars are very different than previous versions of Acrobat 2 Let s look at the 3 sections in the top toolbar A The top left part of the toolbar has some default tools We will look at the Create icon below The 2nd section includes Open Save Print SendNow a file sharing service or Email B The 3rd section is customizeable with Quick tools The Gear icon is the method of customizing Quick tools The default tools are Sticky tools Highlight text Delete a page Rotate a page and Windsor Green Insert a page from another file Other op Er la G tools may be added to i the right of the gear Open sawe Print SendNow Quick Sticky Highlight Delete Rotate dent with the Gear tool orEmail tools notes text Page page We will explore this later PAN A C If you cant find where to access a tool look under the View menu Adobe View gt Show Hide gt Toolbar Items l ntro to D Under the Create icon at the top left are the options in the screenshot at right m Ea ee Lo E be all 2012 3 The lower left tool
3. DF form Add comments in a review cycle Add multimedia and sound Approve with a digital signature Add security to the PDF so that only the right person reads it For all this you need Adobe Acrobat Its a powerful program that goes beyond making a simple PDF Acrobat installs itself into your operating system and programs adding buttons and enhancing menu commands Acrobat features are all over the place you just have to know where to find them and then learn how to use them Let s get going Table of Contents First Principles and the User Interface 0000 1 Versions of Acrobat Kissed Miatncewatduatiduanoatnehesnenednes 2 Toolbar skil zerreiorea isra dena A os tween TEA nies 3 Quick TOONS oran See EE E EA EN 4 Pane SKINS atsean sean n a ana R E sraaid om ena teats 5 Opening ah Disangincsideseaeceritasece aa 6 Standard navigation skills ccc cece cc cece eee e ee eee eee 6 Getting Help accesucdchrer nes ean E 8 How to make a PDF from outside Acrobat 64 9 The basics of PDF technology cece cece cece eee eees 9 Creating PDFs Microsoft and Adobe applications 10 Microsoft Office basics eee ec cee e cece cece eeee 11 Microsoft Office program specific features 066 13 Adobe Creative Suite sdccvesdntci eivestatedeieesdeteewia died 15 How to make a PDF from inside Acrobat 00 16 Creating a PDF using Acrobat Features
4. Introduction to Adobe Acrobat CS 175 11 Fall 2012 Windsor Green Portable Document Format You can make PDF files Why do you need Acrobat The start of a workflow You may be a PC user or a Mac user You re in your favorite program It may be Microsoft Word FileMaker or Adobe InDesign You make a document edit and format using your favorite fonts colors and graphics You print your document on a piece of paper But times have changed We now live in an electronic world What if you need to send your document to someone electronically Will the receiver have the same program and fonts installed on his operating system And how do you send your document to a print shop for professional output No problem you think know how to make a PDF file So you make a PDF Portable Document Format file from a menu command or button in your favorite program making a special electronic copy of your document You ve still got the original document that you can edit or format Your PDF file can be opened viewed and printed using the free Adobe Reader program You rejoice Now you can send your documents to anyone But that s not enough Are you making the right quality of PDF Are you using the correct high quality for sending to a printshop or is your PDF compressed for an email attachment Can you combine multiple PDFs into a portfolio with bookmarks and hyperlinks Create PDFs from web pages Create or fill in a soecial P
5. a PDF L For graphic savvy users the smallest sized PDFs automatically convert all colors to RGB for viewing on the screen and press quality PDFs convert all colors to CMYK M PDF eBooks free or purchased can be obtained and viewed in Reader the search and com ment tools are invaluable for studying reference manuals N A PDF or eBook can be transferred to a Palm device and read in Palm OS Reader O Multimedia movies and sounds can be added to PDFs Versions of Acrobat X 1 Acrobat Standard X Only in Windows versions of Acrobat does not include many of the features we will be learning 2 Acrobat Pro X full featured version what we are using in class 3 Adobe Reader free to everyone and should be downloaded today 4 The biggest change in Acrobat X is the interface It is actually much easier to navigate the panes panels and tools If you have decided to work in Acrobat 9 you will want to listen to the lynda com videos for that version You will need to know where to find the panels and tools that are much more readily available in Acrobat X Getting Started Skills 1 Welcome Screen A Lists recently opened documents and also a document can be opened from here B There are also options to create a PDF a PDF Portfolio combine files to create a PDF and create a PDF form 2 Initial Acrobat X screen when a document is opened A Menu bar and Toolbars are at top Acrobat File Edit View Window He
6. bar offers Navigation options Selection Zoom and Fit Page bs POF fron Fil un of POF from Screen Capture options T PDF from Window Capture a Pit from Selection Capia PDF koen Scaeener S Crear deal frees Wee Figi tad DO W O Oel L b B pun a FS SS amp Com b ng Files inte a Sigir PDE Navigation Selection Pan Zoom Fit Page and Scroll e pos fram i POF Perron r These are the most commonly used tools and can be modified by right clicking in the toolbar or using the View gt Hide Show gt Toolbar Items see screenshot under number 5 below A Beware using the View gt Hide Show menu with the Menu Bar You will no longer be able to access the Menu Bar To reopen it use Command Shift M on the Mac and F9 on Windows B The options on the left are for navigating Previous page Next page and Go to Page C The selection tool now selects text and images The Hand tool pans the document PEE when the document is zoomed in jl D The 3rd area is for Zooming in and out and a dropdown menu to select different zoom percentages and fit options as Fit Width Th i E The area on the right offers the option to Fit to window width and allow Scrolling or to Fit one Full Page to window The Hand tool will not be able to move the document 96 6 l from page to page if the Page Scroll icon on the toolbar Fit it Page Width and Enable a Scrolling is not selected The page will only move from page to page with the arrows 4 Right clicking in the toolbar
7. e text in a PDF F Additional Window menu features i View all opened PDFs tiled or cascaded or split one PDF window into multiple panes including a cool Spreadsheet Split feature for Excel worksheets or multi page tables to lock in header rows at the top Getting Help 1 Help menu has links to built in user manual opens in browser and to online support A Built in user manual a Can search through categorized contents b Can also search for keyword c Can print user manual but close to 500 pages Adobe doesn t sell it either B Online support a Connects to Adobe web site b Can be very powerful videos blogs user groups etc Windsor Green 8
8. ll B Page Scroll view each full page at a time as you scroll through the document As you drag up down in the Scroll bar you ll see a miniature thumbnail to help you select the desired page 4 Different viewing modes using the View menu A View gt Page Display has additional view features including two up reader spreads two facing pages side by side as you would read a book B View gt Read Mode hides the toolbars and navigation pane but leaves the menu bar C View gt Full Screen Mode Command Control L hides everything but each document page press Esc key to exit D Helpful advice using Read and Full Screen modes i Set your Page Display first before using the Read mode ii To advance through the document use the Scroll bar direction keys return enter or Home End keys to go to the first or last page iii In Full Screen mode you can also click on the screen to advance to the next page or shift click to go back a page iv A navigation icon shows up at bottom left if you move the mouse over that area E Other specialized features i View gt Zoom gt Reflow reflows tagged text in hand held devices there are special versions of Adobe Windsor Green 7 PAN A Reader for hand helds Adobe ii View gt Rotate View rotates the entire document clockwise counterclockwise piece croba iii View gt Show Hide gt Rulers shows measure rulers at top and bottom of Document pane Fall 2012 iv View gt Read Out Loud reads th
9. lp i The menu bar has 5 menu items reduced from previous versions of Acrobat Some of the menu items from earlier versions have been The Menu moved to panels The Menu bar can not be changed Bar ii There a Toolbar Well including the top row called the Favorites Toolbar which is cus tomizeable iii The area to the right of the favorites toolbar is the Quick Tools toolbar a customizeable tool bar It is customizeable by right clicking in this area or clicking on the gear icon B Document pane Windsor Green 2 Age When a PDF is opened it opens in the Document pane below the Toolbars and a Naviga Adobe tion pane containing four icons appears on the left Intro to ii Holding your mouse in the lower left corner of the document pane displays the physical Acrobat size of the document Fall 2012 C Panes i The default eon pane has four cone medii a Pages thumbnails of all pages for navigation Navigation b Bookmarks specially created links for navigation like an electronic Pane table of contents c Signatures if they have been added d Attachments if they have been added ii Task Pane Buttons ee TEC O O On Tools Comment Share Acrobat will be found here b Clicking on one of the buttons will open the Pane Bin There are 3 pane groups Tools Comment and Sharing D Read Mode Toggle Boaaiiode i Appears at the top right corner of the application toggle il iii V The toolbars and
10. mark or Ctrl Cmd B or click New Bookmark button e Highlighted text becomes bookmark label can easily modify replace text E Comments if they have been added F Signatures if they have been added Opening a PDF A File gt Open you navigate to the desired PDF B File gt Open Recent File select from a list of the last accessed PDFs on PC there is History Windsor Green 6 PAN i E i Adobe Standard navigation skills Intro to 1 Page Navigation toolbar Acrobat A Advances page by page by clicking on arrow FANANA B Type in specific page number and hit enter return 2 Select and Zoom toolbar A Select text and images for copying pasting B Hand tool navigate through document by dragging in the desired direction this is also used when filling in forms C Zoom tool i Marquee Zoom drag marquee over area that 1 fi JEE 96 6 le will be magnified as big as possible ii Dynamic Zoom drag up to zoom in and down to zoom out iii Choose preset magnifications including some of these are default and some added with Gear Icon or Right clicking a Actual Size 100 b Fit Page scale height of PDF page to maximum height of Document pane c Fit Width scale width of PDF page to maximum width of Document pane i 3 Page Display toolbar me A Continuous Scroll fill up the Document pane horizontally and scroll continuously Continuous Page through the document pages using the Scroll bar scroll scro
11. nd printing as long as the recipi ent has the free Adobe Reader program or Adobe Acrobat more features are available in Acrobat B The PDF file looks like a screen capture of the source document but there is a lot more going on under the hood C If the document contains pictures and graphics a customized PDF can be created with different output qualities and the author remains the keeper of the original document 2 As long as the receiver has Adobe Reader or Acrobat there is no need for A Same operating system Mac Windows UNIX as with the original file B Program that was used to create the original source document ex Word or Photoshop C Same fonts installed on the operating system ex Bickham Script Pro D Graphics that might have been placed into the document ex Word clipart 3 You can create a PDF out of anything that prints 4 Some programs are Acrobat friendly Adobe Creative Suite Microsoft Office A Other programs can create a PDF through an Acrobat enhanced File gt Print menu B Web pages can be converted to PDF or vice versa C Paper documents can be scanned and convert to PDF where OCR recognizes the text 5 Here are some of the many other things you can do with Acrobat and we wont learn all of this in eight weeks A A PDF document can be read out loud to help visually impaired users B Text and graphics from a PDF can be reused in other programs grab the text and copy paste into Microsoft Word
12. obe Intro to Acrobat i Annotation and Drawing Markup tools are found here as well as Annotation tools Most of these Fall 2012 are outside the scope of this class C Comments D Share i Options to attach the PDF as an email attachment of to use Adobes new SendNow file sharing service ces Limin Heri Shaft fools Cooumeni Share jia Annotations Sand Piai Drawing Markis g Review Comments List 0 S This Gah Men hae ma CSR 2 Navigation pane A By default 4 navigation panels are open on the left side of the document More can be opened with the View gt Show Hide gt Navigation Panes menu We will explore just the default panels B There is a Grabber to resize the panels on the left Drag the Grabber to the right to make the panels larger perhaps to see all the pages at once C Pages panel i Shows thumbnails of all pages for navigation ii Pages can be inserted deleted printed rear ranged and more from the drop down menu at top D Bookmarks i Specially created links for navigation like an electronic table of contents Fabii Al Page Thue M ieee Lmibfeees Page bho tenale ii Optional We will explore Bookmarks in more detail later a You may wish to add Bookmarks to these notes for finding places you think you may need b Open Bookmark pane in Navigation Pane c Highlight text in PDF Click Options menu and select New Book
13. offers many more options for these toolbars They are shown below Ea Each of these options has an option to Show tools It is also possible to Reset All toolbars from the m bottom of this right click menu Continuous Page scroll scroll 5 When the toolbar is customized they will stay in the toolbar when a new document is opened Rotate View gt Right click If you are Page Navigation M y Page Display drop down menu A ACUSE Select amp Zoom when used in the without a File toolbar area two button Edit mouse gt Quick Tools choose control click Properties Bar the mouse Hide Toolbars button Reset Toolbars Quick Tools 1 Quick tools accessed with the Gear Icon also known as Customize Quick Tools on the toolbar and also the right click menu show above allow customization of the toolbars The Gear Icon comes with 5 tools already in the toolbar To customize click on the Gear icon A large dialog box opens with which to customize 4 Windsor Green PAN A Adobe O JEJE Intro to Choose Quick Tools to Add Quick Tools to Show Acro bat Fall 2012 Tools Sticky Note F a p Pages E gt Highlight Text ye Content 7 Delete P Add Bookmark Le gt Rotate Attach a File G ES Insert from File TI Edit Document Text L Edit Object E Sy Add or Edit Text Box Rearranbe the gP Link TW demai tools shown OK Button nae a Multimedia dropdown Separator icon lis Select Object e E Remove f
14. plus Word can do custom PDF mail merges into email C Multiple documents of any kind can be combined into a Portfolio that can be styled for presenta tion They can be kept as separate files with their own security and settings D Hyperlinks to visit websites and electronic bookmarks to locate other parts of the PDF can be added E Passwords to restrict viewing printing and editing can be added for security F Digital signatures to approve content can be added G Redaction Removal of visual information from a document Adobe Acrobat X PDF by Ted Padova can be used to eliminate sensitive information like SSNs from PDFs It is not available in Acrobat Reader or Acrobat Standard H Adobe com or a Connect meeting can be used for an online live review session Windsor Green A Intro to Acrobat Fall 2012 Many of these features are explored or introduced in this class but not all of them Most features require Acrobat X but a few basic things can be done in Reader PAN A I Comments can be added when working in an electronic review cycle passing a PDF back and Adobe forth for review collecting comments and using then revising the source doc Intro to J Any PDF document can be converted into a form to collect data and then transfer the data into a Acrobat database or spreadsheet Fall 2012 K The Typewriter tool called the Add or Edit Text Box in Acrobat X can be used to type on top of
15. rom toolbar Action Wizard s i Recognize Text Protection Sign amp Certify Document Processing Print Production JavaScript Accessibility Analyze lee Comment Can t find the tool you are looking for Find more tools under the View menu View gt T Show Hide gt Toolbar Items 2 Quick tools Dialog box A On the left you will see a list of tools that can be added to the Quick tools toolbar On the right are the tools that are showing on the toolbar By selecting a tool on the left and using to arrow icon to push the tool to the right you can add tools that will show up Above the Add or Edit Text box the old typewriter tool is ready to be added B The tools added can be sorted with the Up arrow at right C A separator bar can be added by clicking on the middle icon between the 2 arrows Task Pane Skills 1 Pane Buttons Tools Comment Share A A lot of what you do can be found in this area B Tools Taoils Lomment Share Z i 12 sections of Tools are available here 8 turned on by default Pages ee Content ii Selecting what is turned on is done from the Panel 2 r Content arms Di flyout menu Forma Action Wizard F Apion Wizard Tools Panel menu _ Recoanize Tex Recognize Text Preertien r Slen amp Certity Document Processing r Print Production Protectan F Sign amp Certify Print Production Windsor Green PAN A Ad
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