Home

Belgafax 710 - Help and support

1. N Be sure to hold the cartridge in the correct po sition according to the figure above to prevent damaging the nozzles Never touch the nozzles and contacts with bare fingers and do not shake the cartridges Service Codes With function 83 you can check and configure the fac tory settings Checking the FirmwareVersion The firmware defines the basic functions and capabili ties of your multifunction machine Check our homepage for information on the current firmware version that is available for your machine and update the firmware if necessary see section PC Functions Using Companion Suite IH Firmware Update Press MENU OK and 2 Enter the following code using the number keypad DOMO then press OK 3 Use Ae to select ARE YOU SURE YES and confirm with OK The display shows the current firmware version of your machine IO Troubleshooting SW Z If you have entered the incorrect code you LE can cancel the entry with ARE YOU SURE HO Deactivating the Button Sounds Every button press is accompanied by a sound You can switch off the button sounds on your machine Press MENU OK and 2 Enter the following code using the number keypad DOMDA then press OK A Use 4 y to select ARE YOU SURE YES and con firm with OK The button sounds are deactivated Follow steps I to 3 to reactivate the button tones d er If you have entered the incorrect code you LE
2. 0 O O for August 8 2005 2 00 pm 2 Ifyou have entered an incorrect number you can correct the entry with 4 y and C 3 Confirm with OK r If the power supply is interrupted e g after a power failure you must enter the date and time again Inserting Cartridges Ink cartridges must be installed in your multifunction machine for scanning copying and printing Two ink cartridges black and colour have been included with your machine to allow you to use these functions right away The ink level memory for the cartridges is preset at the factory You do not need a Plug n Print card to update the cartridges For instructions on changing car tridges or inserting a photo cartridge please consult the chapter Troubleshooting When first setting up your machine only use the ink cartridges included in the package I Fold the colour display back to the original posi tion Open the machine by taking hold of the moulded grip under the machine cover Installation 2 Press on the spring catch of the cartridge holder to open it 3 Take the ink cartridges out of the packaging re UOIZFLIILISU move the packaging material and carefully pull off the protective strip Bing F Please make certain that the protective strip has been completely removed Be careful not to touch the nozzles or contacts d Insert the cartridges with the nose pointing down and tilte
3. SAFRAN Group xipuseddy EC DECLARATION OF CONFORMITY EG KONFORMITATSERKLARUNG CE DECLARATION DE CONFORMITE EG VERKLARING VAN OVEREENSTEMMING Reference number Referenznummer Num ro de r f rence Referentienummer 761 05 0086 We Wir Nous Sagem Communication Austria GmbH Gutheil Schoder Gasse 17 A 1230 Wien Osterreich declare under our responsibility that the product erkl ren unter unserer Verantwortung dat das Produkt d clarons sous notre responsabilit que le produit verklaren onder onze verantwoording dat het product Belgafax 710 to which this declaration relates is in conformity with the following standard s or other normative document s auf das diese Deklaration verweist mit den folgenden Normen oder anderen normativen Dokumenten Ubereinstimmt qui est l objet de la pr sente d claration est conforme aux normes suivantes ou a d autres documents normatifs waarnaar deze declaratie verwijst aan de volgende normen of andere normatieve documenten voldoet Safety Sicherheit S curit Veiligheid EN 60950 1 2001 Electromagnetic Compatibility Elektromagnetische Vertr glichkeit Compatibilit lectromagn tique Elektromagnetische compatibiliteit EN 55022 1998 A1 2000 A2 2003 class B EN 55024 1998 A1 2001 A2 2003 EN 61000 3 2 2000 EN 61000 3 3 1995 A1 2001 following the provisions of the Directive 1999 5 EC on radio equipment and telecommunication terminal equipment and the mut
4. sts Ko KO HKH e REFERERA H DH SEH Panel with display Slot for Plug n Print card 7 Four slots for ten Printout tray output 97 gt x Gaga 1 different memory lt 1 _ T card types Infrared port Paper stopper Front paper guide with tab Front USB port for Paper tray Side paper digital cameras guide EXT socket Connection for external devices telephones answering machines etc USB port for the PC LINE socket telephone cable con nection Paper jam door Power cord connection WLAN is optional and functions only with an original adapter Ove rview Panel with Display O O Access telephone book functions d Broadcasting Send faxes or SMS messages to multi E Create colour copy ple recipients start photo printing PAUSE R When dialling or saving telephone numbers Transfer scan to PC insert a dialling pause when connected to a private branch exchange enter outside line access code F MIIAAVA Cancel current jobs return to the starting EF S COL Set fax resolution mode standard fine E superfine F photo A and colour fax COL EI Create black and white copy start photo printing Start fax transmission copy or print job A If this indicator light is blinking please read the Speaker for listening while a connection is established information on the display no two way communication a t Open redial list received
5. Installing the Driver and Software 3 Select the desired connection type and click on d Windows 2000 XP users Your multifunction Next You can also select both connection op machine was tested and developed for Belgacom to tions guarantee complete compatibility with Windows 2000 and Windows XP Cick on NExT to continue B i USB Connection with the installation Select USB ConNEcTION if you would like to connect n Installation of Companion Suite IH 1 0 8 your multifunction machine to a PC with a USB cable Digital signature The driver for the USB connection is installed With the USB connection all the functions of the Compan Hardware Installation It is possible that a Windows dialog appears during the setup ION S UITE IH are available Tha software you ate instaling for this hardware process to signal that the drivers Printers have not passed the Windows logo test The drivers have been Installation of Companion Suite IH 1 0 8 Lotte thoroughly tested and you can wth Windows XP Led ene wtw Ihis testing is mpotant use this software with confidence J LE gt 11 Continuing your installation of this software may impair Click Continue to proceed or destabilize the corect operation of your system either immediately of in the future Mictozoft suongly recommends that you stop this installation now and contact the hardwarea vendor for software that hat passed Windows Logo te
6. Serial Connection see Additional Devices Stand alone Your multifunction ma chine even functions independently of a PC or network connection TCP IP Transmission Control Protocol over Internet Proto col Fundamental Internetconnection protocol often also used as a collective term for the Internet protocol suite Telephone Book Index The entries saved in the telephone book are au tomatically sorted alphabetically and can be accessed quickly by pressing the initial letters Tone Dialling Dual Tone Multi Frequency A dialling process that is used in modern telephone networks Each number dialled is assigned a spe cific tone called DTMF tones Transmission error reduction see ECM Transmission Speed CCITT ITU has published international standards for the transmission of data over tele phone lines The most important trans mission speeds for fax transmissions are V 17 7 200 to 14 400 bps V 21 max 300 bps V 22 max 1 200 bps V 22 bis max 2 400 bps V 27 ter max 4 800 bps V 29 max 9 600 bps V 32 bis max 14 400 bps V 34 max 33 600 bps URL Uniform Resource Loca tor Standardised form for objects in the Internet usually WWW pages but also files on FTP servers or e mail addresses Appendix USB Connection Additional de vices can be connected to the USB port Universal Serial Bus of the One dif ferentiates between high power and multifunction machine
7. p Use only original ink cartridges to obtain op LE timal printing quality IO Troubleshooting 39 du 42 E U 5 H V fe U e 40 Dispose of the empty cartridges according to the regulations of your country Handle the ink cartridges carefully to prevent getting ink on clothing or other objects Avoid skin and eye contact see chapter Safety Instructions Ink Cartridges d Take the ink cartridge out of the packaging dispose of any packaging material and carefully pull off the protective strip a F Please make certain that the protective strip has been completely removed Be careful not to touch the nozzles or contacts 5 Insert the cartridge with the nose pointing down and tilted back at an angle the black cartridge on the left the colour cartridge on the right 6 Close the cartridge holder You will hear a click when the cover of the holder snaps into place Eessen LK CA am jay FS E 8 Insert the enclosed Plug n Print card into the slot below the panel with the contacts facing up 9 It may take a moment to update the cartridge When the process is completed the following ap pears on the display ACTION COMPLETED REMOQUE CARD 10 Pull the Plug n Print card out of the machine The newly inserted cartridge is activated eit Z A cartridge that has once been activated with LE the enclosed Plug n Print card will be recog
8. vices directly to the multifunction machine because its built in active fax switch will then function optimally and is capable of controlling the additional devices see chapter Fax Switch Setting the Fax Reception Mode Connection to the Telephone Line If you connect additional telecommunications de vices to the same telephone wall socket make sure the multifunction machine is the first device connected to the line Variant Variant 2 Ha D o ADSL Connection In the event that you use a ADSL modem Connect the multifunction machine after the modem For ad ditional information please consult the user manual of your ADSL system ISDN Connection Details for ISDN connections can be found in the in structions provided with the terminal adapter or the dial up router Installation 2 Settings Press MENU OK and You will receive a print out of the menu functions of your machine an ad ditional sheet provides information about the current settings There are two ways to access functions in the menu SW p If your machine is in energy saving Stand by mode press any button to return to the op erating mode only then can you access the func tions see Energy Saving Mode Access a menu function by pressing MENU OK and page through the menu entries with 4 y The selected function is marked by a coloured bar Con firm with OK to select a menu funct
9. Logs and reports Reception ol Automatic printing of a received document ou Print a reception report a Automatic printing of a reception log Emission Automatic printing of the sent document Print the send report Print the send log 3 Using Companion Suite IH 3 Click on OK to save your settings Press x to can cel the current function Profile With the PRoFILE application you can enter and save your personal sender identification to be sent with your SMS messages as the header I Click in the menu bar on Toots gt PROFILE 2 Enter the data that should appear as the sender identification 3 Save your profile by clicking OK Press XK to can cel the current function SW Z Please note that your sender identification LE counts as text and reduces the number of characters available for your SMS message Printing When you install the Companion Surre IH on your PC the multifunction machine is installed as a net work printer under Windows You will find the multifunction machine in the Windows printer menu as CRYSTAL PRINTER You can access your multifunction machine from any program and create printouts in colour or black and white Editing Printing Settings Click on Properties to edit the printing settings The CRYSTAL PRINTER window appears Under Quatity Coptgs you can select the desired pa per type and printing speed and define the number of copies Cretal Prinker a es Lie
10. Press MENU OK and OO The journal is printed Editing Jobs Your multifunction machine maintains a list of all transmission orders fax SMS messages that are cur rently being processed are ready for polling or should be sent later Loading or Changing Jobs The status provides information about the order Docu ments in the list can fall into the following categories with regard to their status T Delayed transmission OOl Polling send F L Delayed fax polling IH PROGRES S Order being executed f5 SMS transmission Press MENU OK and DO Use 4 y to select the job you would like to change and press OK Enter the de sired changes and confirm by pressing OK Immediate Job Execution Press MENU OK and OC Use 4 y to select the job you would like to execute first and press OK The job is executed immediately Deleting an Job Press MENU OK and UO Use 4 y to select the job you would like to delete and press OK Confirm the deletion of the job by pressing OK Printing an Job Press MENU OK and DA Use 4 y to select the job you would like to print and press OK Printing the Job List Press MENU OK and The machine will print out a list of all pending jobs SW p Return to the last menu entry with C return LE to the starting mode with SUIZJOOUSZIGNOA C 4 du 42 E U 5 H V fe U e Locking the Machine With the locking function you can prevent unauthor
11. Problems Poor Printing Quality If your machine does not print correctly the problem may be that the protective strip was not completely re moved from the cartridge Open the machine and remove the cartridges Remove any strip remains that are present Reinsert the cartridg es and close the machine d KE l er For optimal printing quality we recommend LE realigning the cartridges after each cartridge switch Confirm the display query ALIGH HEN with OK Press the button if you do not want to realign the cartridges see also Cleaning and Care Cleaning and Aligning Cartridges Vertical Stripes If your printouts have vertical stripes the scanner glass may be dirty Clean the scanner glass see also Cleaning and Care Displaying the Ink Level The machine keeps track of the cartridge use and calcu lates the ink level The indicated ink level is only meaningful if you update each new cartridge with the Plug n Print card that is provided with the car tridge Press MENU OK and Q 2 Use Aie to select the cartridge for which the ink level should be displayed Press OK SV p Return to the last menu entry with C return to the starting mode with IO Troubleshooting Printing the Journal The journal contains a list of the last 30 message trans missions fax SMS messages The journal is either printed out automatically after 30 transmissions or you can print it out when needed
12. SP 3 XP Scanner driver Scanner Type Resolution TWAIN WIA Windows XP flatbed CIS max 1200x4800 dpi Scanning speed b w 3 9seconds A4 page colour 7 9 seconds A4 page Scanning area Colour depth 216x300 mm b w 16 bit colour 48 bit Technical specifications subject to change without notice 65 66 Warranty The Equipment you have bought has been carefully selected by Belgacom and is covered by a two year warranty on spare parts and labor in the event of any material or manufacturing defect un less otherwise specified The warranty shall be valid from the date on which the equipment is collected or delivered If you have any problems with the equipment you should take it to a Teleboutique or to one of our authorized agents in its entirety and in its original packaging or in packaging providing the same degree of protection together with the original receipt The ad dresses for our Teleboutiques and authorized agents are given in the Information Section of the White Pages Your equipment will be repaired or replaced free of charge on presentation of the receipt in the event of any material or manu facturing defect Belgacom alone shall determine what repairs and or replace ments are necessary The warranty on the repaired or replaced equipment shall end on the date on which the original warranty on the purchased equipment expires but shall not be less than 3 months The warranty
13. by uninstalling the USB connection or adding a wireless network You can also configure your multifunction machine as a network printer 4 Click on NEXT to continue the removal of PAPER Porr You can repair or remove the program set tings for PAPER Port Select Remove and click on NEXT ie PaperPort InstallShield Wizard xj Program Maintenance Modify repair or remove the program KE Repair Repair installation errors in the program This option fixes missing or corrupt Files shortcuts and registry entries Installshield lt Back cancel 5 Select REMOVE FILES to delete the settings for Pa PER Port from the PC Click on REMOvE FILES and complete the removal of Paper Port by click ing on baten in the following window j PaperPort InstallShield Wizard i xj Remove the Program You have chosen to remove the program From your system Click Remove to remove PaperPort from your computer After removal this program will no longer be available for use PaperPort created files for thumbnail images and search index information You can remove these files during the uninstall process Removing the files may take several minutes If you plan to reinstall PaperPort you can keep the files eigene ben uieeedret C Keep files IF you want to review or change any settings click Back Installshield lt Back Cancel IIVMZJOS PUL JAA au SuurgisuIupn tb U1 O PC Functions
14. camera ZS Connect the power supply of the digital cam era during the direct printing or make certain that the battery is fully charged to prevent loss of data Do not disconnect the USB connection until the multifunction machine has completed all print orders see chapter Safety Instructions Pho to Memory Media Slideshow With this function all photos detected on the storage medium are shown on the colour display for five sec onds each Activate the function by using 4 y in the photo menu to select SLIDESHOM and confirm with OK The slideshow is started After all the photos have been dis played the machine returns to the photo menu st p Return to the last menu entry with C return LE to the starting mode with fh It is only possible to display an image file if the storage medium provides the required EXIF information Transferring a Scan to a Memory Card With this function you can scan a document with the flatbed scanner and transfer the scan to the inserted memory card Vy LE Use the image and text enhancement function Crystal Image to create a quality scan of the doc ument in colour or black and white Press the Crys tal Image button to activate Crystal Image for more detailed information see chapter Crystal Image ADJULAg 030Ud 6 25 du ted U H 0 E U S 26 Lay the document onto the flatbed scanner with the written side facing down see chapte
15. e g stationary postcards onto which you can print with Pre Printed material your machine Menu Settings options for functions that are shown on the display for selection Photo memory media Data storage media that is compatible with the multifunction ma chine e g digital cameras memory cards mobile devices Starting mode Machine operating mode Stand by mode Energy saving mode for times when the multifunction machine is not in use For simpler orientation the user manual is divided into two sections In the Machine Functions section you will find the functions that can be operated directly on the machine the PC Functions section explains the settings that can be performed via the PC We constantly strive to implement improvements and innovations It is possible that individual functions are not yet activated for your machine firmware Update the firmware of your machine see section PC Functions Using Companion Suite IH Firmware Update UOIU2DDOI1UI Trademarks All rights reserved No part of this publication may be repro duced stored in a retrieval system or transmitted in any form or by any means electronic mechanical photocopying re cording or otherwise without the prior written permission of Belgacom The information contained herein is designed only for use with this product Belgacom is not responsible for any use of this information as applied to other machines Neither Belga
16. multifunction machine has an active fax switch see Active Fax Switch 6l Fax Tone CNG Signals see CNG Tone Calling Signal Firmware Upload Updating the de vice functionality Firmware Program code stored in Flash memory that controls the basic functions of a device Sometimes also referred to as the device driver Gateway Router Devices for trans ferring data between networks The router forwards the data that arrive at the gateway If your network commu nicates with other networks you may have to configure the gateway IP address please contact your network provider High Power Connection see USB Identification Presentation Call ing Line Identification Presenta tion CLIP There are two types of caller ID Telephone number display for incoming calls and sending of the telephone number for outgoing calls The sending of the telephone number can be disabled temporarily or com pletely telephone number suppres sion Infrared also IrDA Infrared Data Association Data transmission via infrared at distances up to one meter A visual connection must exist be tween the IrDA ports With the OBEX protocol Object Exchange Protocol you can transfer files unidirectionally from infrared capable devices to your multifunction machine Infrastructure Network see Net works InkLevel Memory Your multifunction machine keeps track of the ink con sumption of each printout and uses this
17. 4 y to enter the de sired number of copies 4 to Q and confirm with OK HO OF COPIES 1 A Use Ae to select the desired paper format and con firm with OK 18x15 BORDERL 4 Use 4 y to select whether you want to use normal or coated paper photo paper or a transparency Confirm with OK or with or the but ton PHOTO 5 For Colour printout with Crystal Image If you want Crystal Image to implement the red eye re duction use 4 w to select REDUCTIOH and con firm with OK SW Z Red eye reduction is a complex process and LE can take some time Confirm the query only when needed 6 Your multifunction machine starts the printing with the user defined settings VI s p Return to the last menu entry with C You may terminate the print job with The page is ejected 5 Photo Printer PictBridge Directly Printing Files Your multifunction machine meets the PictBridge stand ard With PictBridge the digital camera directly access the photo printer If you have connected a PictBridge compatible digital camera to the multifunction ma chine the message PICT BRIDGE appears on the dis play The PictBridge function displays the print settings supported by the multifunction machine resolution paper format and type file format Crystal Image im age enhancement etc on the display of your digital camera Perform all the required steps on the digital camera Start the PictBridge printout directly from your digital
18. COMPANION Surre IH gt Companiton Uppate Device The MFUppatEDEvIceE window appears 5 MFUpdateDevice Update the software of your device K xj MFUpdateDevice Firmware File to load Le wem QJ Start upload Versions Information Quit Click on VERSION INFORMATION to see the current firmware version of the machine ersionsinformation Firmware File to load No firmware file was provided Firmware Version Device firmware version 0 46 Jan 31 2005 17 28 3 File firmware version Device types Device type DE Photo Rey 1 The firmware file is compatible with following devices Technical data Device bootloader version D6 0 42 Jan 21 2005 14 35 4 HI ane uoruedwon sUISn U1 N PC Functions 58 p With menu function 83 you can check the firmware version directly on the machine Pres MENU OK and 8 Enter the following code using the number pad DO MMOO The display shows the current firmware version Download the firmware file from our homepage and save it on your PC The firmware update deletes all tel ephone book entries as well as saved fax and SMS messages Archive the tel ephone book with Companion Address Book or copy the entries to the Windows address book Print the saved messages before performing the firmware update to prevent loss of data In the MFUrpareDEvice window under FIRMWARE FILE TO LOAD select the saved firmware fi
19. License Agreement Please read the following license agreement carefully Press the PAGE DOWN key to see the rest of the agreement LICENSE AGREEMENT FOR THE SOFTWARE PLEASE READ THE TERMS AND CONDITIONS OF THIS LICENSE CAREFULLY BEFORE OPENING THE SEALED ENVELOPE CONTAINING THE SOFTWARE BY OPENING THIS ENVELOPE YOU SIGNIFY THAT YOU HAVE ACCEPTED THESE TERMS AND CONDITIONS If you do not accept the terms of this license promptly return the unopened CD ROM packaging as well as the gt Do you accept all the terms of the preceding License Agreement If you select No the setup will close To install Companion Suite IH you must accept this agreement Installshield Installing the Driver and Software Windows 2000 XP users Your multifunction machine was tested and developed for Belgacom to guarantee complete compatibility with Windows 2000 and Windows XP Click on NExT to continue with the installation Installation of Companion Suite IH 1 0 8 Digital signature It is possible that a Windows dialog appears during the setup The software you ate installing for this hardware process to signal that the drivers Printers have not passed the Windows logo test The drivers have been has not passed Windows Logo testing to verily Re compatbalty thoroughly tested and you can wth Windows XP Led ove vty Ihis testing is mecrtont J use this software with confidence Continuing your installation of this soft
20. Save with OK HIGH er You can also change the volume of the ring LE tones while the machine is in the starting mode Press 4 w and select the desired volume Confirm with OK 5 Select function 62 C night by pressing MENU OK and Repeat steps 2 to 4 SW p Return to the last menu entry with C return LE to the starting mode with If you cannot receive any faxes you may have set both ring numbers too high see steps 2 and 3 Set the number of rings to a value less than 5 Activating the Timer With the timer function you can individually configure the durations for the modes AE day and C night If the timer is activated the device automatically switches between day and night modes The display shows the current mode To switch the timer on or off press the 4 C X button until the symbol appears or disappears on the display The timer is programmed at the factory such that your machine switches to night mode C at 10 00pm and returns to day mode 3 at 7 00am Select function 63 by pressing MENU OK and Get 2 UseAie to select DAY TIME and confirm with OK Use the number keypad or 4 y to enter the time at which the machine should switch to 4 day e g MO OMA for 8 00am and save with OK 3 Use Aide to select HIGHT TIME and confirm with OK Use the number keypad or 4 y to enter the time at which the machine should switch to C night eg DO for 11 30pm and sav
21. Use Aie to select whether you want to use normal or coated paper photo paper or a transparency Confirm with OK or with D I or the button 4 Your multifunction machine starts the index print out A er Return to the last menu entry with C You may terminate the print job with the burt ton The page is ejected 5 Photo Printer Printing Image Files SW W Use the photo and text enhancement func tion Crystal Image to create quality printouts in colour or black and white At the start of the printing process press the Crystal Image but ton to activate Crystal Image see chapter Crys tal Image Inthe photo menu use 4 y to select FRIHT FIC TURES and confirm with OK Use Aie to select from the following options ALL Press OK to print all detected photos FAHGE Press OK Individually set the series of pho tos for the printout Use the number keypad to enter the number for the first photo and confirm with OK Then enter the number of the last photo of your print out Confirm with OK SELECTEL Use 4 y to select one or more photos for printing Add additional photos with OK If you would like to delete a photo load it with 4 y and press OK again the photo is removed from the selection End the selection process with D or d d i D If you are not certain which number corre LE sponds to which photo first create an index printout see Index Printout 2 Use the number keypad or
22. blinks blue With Crystal Image you can print out one photo per page The format option 1 154A4 two 10x15 photos on A4 and multiple printouts e g index printout are there fore not possible Deactivating Crystal Image After completing the print or copy order press the Crystal Image button to deactivate the Crystal Image function The blue light goes out Your multifunction machine automatically returns to the last configured settings or to the standard settings Printing photos with Crystal Image Co For printing photos with Crystal Image en hancement we recommend using photo pa per see chapter Installation Loading Printing Media Loading Photo Paper combined with photo cartridges see chapter Troubleshoot ing Inserting Photo Cartridge SL jezyshuy E du ted U 5 H 0 E U 20 4 Copier With your multifunction machine you can create high quality colour and black and white copies on various paper types and formats You can either copy automati cally in other words using the factory settings or you can use custom settings UN s s er Use the image and text enhancement function Crystal Image to create quality copies in col our or black and white At the start of the copy process press the Crystal Image button to activate Crystal Image see chapter Crystal Image Making Copies with the Factory Settings Lay the document onto the flatbed scanner
23. calls max ten dialled numbers max ten ES Read edit and send SMS messages the indicator light next to the button blinks when new messages have arrived PAUSE R a WE CRYSTAL IMAGE Belgafax 710 belgacom Crystal Image photo and text J Number keypad enhancement create high quality printouts and copies in colour or black and white Crystal Image red eye reduction retouch red eyes in your flash pho tographs Light on blue Crystal Image is activated Light blinking blue Crystal Image executing a job MENU OK Access the menu functions confirm entries Light off A y Select options move the cursor on the display Crystal Image is deactivated E E C Clear entries return to last menu function Fold out backlit colour dis C 3 Switch timer on off switch between play with and letter keypad modes AE day and C night Overview du 42 E U 5 H V fe U e 2 Symbols on the eight line display You can adjust the contrast of your Fax resolution EI For texts and drawings colour display Press MENU OK and aF or finely printed texts and drawing S For photos Set the contrast with 4 y COL Send colour faxes A less contrast Y more contrast a Calls received while away with caller ID CLIP Confirm with OK lt Received SMS messages d Completely silent ring s
24. click on New and enter a name for the profile Click on Save To scan documents with the saved settings select the new profile from the selection menu Click on the button START SCAN to commence with the scanning process After the scanning is finished the document appears in the main window of Paper Port You can save the scan or edit it in a graphics program e g PHOTO IMpREssIoNn or the OCR software Displaying the Ink Level With the Companion Surre IH you can display the remaining ink level of the ink cartridges on the PC 3 Using Companion Suite IH Click on START gt PROGRAMS gt COMPANION SUITE gt COMPANION Surre IH gt SOLUTION CENTER PRINTER The dialog CRYSTAL SOLUTION CENTER appears Crystal Solution Center Crystal Printer i The Crystal Solution Center Helping you find solution to af your pining needs Freier Stabs Ready Marternasnce r Levels Black High Yield Color High Yok Wa Firmware Update The firmware defines the basic functions and capabilities of your multifunction machine We constantly strive to implement improvements and innovations With Com PANION SUITE IH you can perform a firmware update Check our homepage www belgacom be for in formation on the current firmware version available for your multifunction machine The firmware version with which your machine is operating can be checked by clicking on Starr gt PROGRAMS gt COMPANION SUITE gt
25. crophone You cannot answer if the subscriber picks up Resolution At the start of the fax process press the COL E F A button until the symbol for the desired resolution appears on the display 8 Fax If no symbol appears on the display the standard reso lution is selected for black and white documents with out special features E or black and white documents with small print or drawings zt Dor black and white documents with many de tails L For black and white photos LOL For colour faxes UN S er Make a copy with the selected resolution to determine the correct settings Press one of the two buttons Colour or Black amp White The setting only affects the current fax transmis sion After the fax transmission the multifunction machine returns to the factory settings Sending a fax later When sending faxes in Colour or Black amp White via the menu the following setting options are available Insert the document If you would like to send a colour fax activate the colour fax mode 2 Press MENU OK and OO 3 Enter the fax number of the recipient or select an entry from the telephone book or the redial list Press OK 4 Use the number keypad to enter the time at which the fax should be transmitted within 24 hours e g OD for 5 30pm Press OK 5 Set the contrast with 4 w increases the contrast decreases the contrast Press OK 6 If you would like to send
26. entry with C return LE to the starting mode with button 5 Photo Printer AdJULAg 030Ud 6 27 du ted U H 0 E U S You can create individual entries with name and the associated number or e mail address and groups con sisting of multiple entries in the telephone book The memory will hold up to 200 entries If you have installed the included software package and connected your machine to a PC you can transfer the telephone book to the PC and edit it there see section PC Functions Using Companion Suite IH Tele phone Book Creating Entries Press MENU OK and OO 2 Use the keypad to enter a name max 20 charac ters Confirm with OK 3 Use the number keypad to enter a telephone number max 30 numbers or use numbers from the redial list by pressing a t and selecting the desired number with 4 y Confirm with OK Press PAUSEJR to enter a dialling pause 4 You can also enter an e mail address of up to 30 dig its and characters Press OK The entry is saved fh Please note that e mail addresses cannot con tain any spaces Creating Groups You can collect multiple entries of the telephone book into groups for instance to send a message to multiple persons Your multifunction machine can save up to ten groups Press MENU OK and MQ 2 Enter a group name max 20 characters Confirm with OK 3 Load the a telephone book entry by entering the initial lett
27. ised persons from using your multifunction machine Saving the Lock Code You must first enter a code for activating or deactivating the lock function Press MENU OK and OCOC 2 Use the number keypad to enter a four digit lock code then press OK 3 Enter the code again for confirmation then press OK p If you have already saved a code you must first enter the old lock code before you can change it Activating the Keypad Lock I Press MENU OK and 2 Enter the code you previously saved and press OK 3 Use 4 y to select OM and press OK y The keypad lock is activated Only after en tering of the correct code will it be possible to access functions or enter numbers The lock will turn itself back on again automatically after each use Deactivating the Keypad Lock Enter the code you previously saved and press OK 2 Dress MENU OK and M 3 Enter the code you previously saved and press OK d Use 4 y to select OFF and press OK The keypad lock is deactivated Cleaning and Care Your multifunction machine is designed for low main tenance operation and requires very little care Discon nect the machine from the power supply before cleaning er If the power supply is interrupted e g after LE a power failure you must enter the date and time again Cleaning the Machine Surface Use a soft lint free cloth for cleaning Special cleaning clothsareavailable from ourorder service Ne
28. machine into a wireless net work with a WLAN adapter The drivers for the net work printer are installed With the wireless network Do not remove the CD ROM from the reader Click Finish to complete the installation you can remove the CD ROM after you have restarted the computer connection you can only use your multifunction as a network printer see the section Networks Setting Up Wireless Networks WLAN 6 USB Connection Only after restarting should you connect your multifunction machine to the PC with a USB cable 7 Final installation for Windows 2000 XP users see Installing All Applications step 10 Installation of Companion Suite IH 1 0 8 Select Features Select the features to install Select the features you want to install and deselect the features you do not want to install Available features USB Connection S g er The installation CD will guide you through LE the installation of PHOTO IMPRESSION PAPER Port and AcrosaT READER in the same way Network printing Description This will install a network printer for printing to a device that is directly connected to the network Installshield lt Back Cancel User Manuals Locate your CD ROM drive in Windows Explorer and double click on the program SETUP EXE to open the Companion Sure JH start window 2 Click in the start window on the button View USER GUIDES to learn about the functi
29. network You can find this information on your PC under Start gt SETTINGS gt NETWORK CoN NECTIONS Select the WLAN there Consult the user manual of your WLAN adapter for instruc tions on how to configure the wireless network on your PC In larger networks consult your network administrator SV p Faultless communication is ensured if you also use an original adapter on your PC Setting Up the Multifunction Machine Insert the WLAN adapter into the side USB port of your machine Port for WLAN adapter 2 Networks d e p The wireless adapter of your multifunction machine transmits data via the wireless pro tocol IEEE 802 11g but can also easily be inte grated into an existing IEEE 802 11b network Use only an original adapter for connecting to the multifunction machine Other wireless adapters can damage the machine Regardless of whether you use your multifunction ma chine in an infrastructure or ad hoc network you must configure certain network and security settings e g the Service Set ID SSID and the WEP key The settings must match the information for the network Searching for networks Your multifunction machine can automatically search for existing wireless networks Press MENU OK and QMO The machine searches for active wireless networks and shows the networks found on the display Use 4 y to select your network and confirm with OK Depending on the security set tings of your w
30. nised by your machine even if you remove the cartridge temporarily You do not need to update the cartridge again when you reinsert it Il For optimal printing quality we recommend rea ligning the cartridges after each cartridge switch Confirm the display query ALIGH HEI with OK Press the button if you do not want to realign the cartridges see also Cleaning and Care Cleaning and Aligning Cartridges Inserting Photo Cartridge For the special requirements of high quality photo printing we recommend using a photo cartridge Open the machine and the catch of the cartridge holder as described under Changing Cartridges 2 Take out the black cartridge and insert the photo cartridge in its place Update this with the enclosed Plug n Print card see also Changing Cartridges The photo cartridge is activated 3 For optimal printing quality we recommend rea ligning the cartridges after each cartridge switch Confirm the display query ALIGH HEI with OK Press the button if you do not want to realign the cartridges see also Cleaning and Care Cleaning and Aligning Cartridges VI er After printing your photos replace the pho LE to cartridge with the black cartridge to save money Store temporarily removed cartridges in the cor responding storage box suitable for black col IO Troubleshooting our and photo cartridges to protect them from dust and to keep them from drying out Fixing Printing
31. out inserting them up to the stop The capacity of the paper tray depends on the thickness of the printing medium loaded In sert a stack no higher than the height limit of the two side paper guides see indicator marking printed on the machine 3 Enclose the paper with the two side paper guides and the front guide Be sure not to enclose it so tightly that it bends 4 Carefully return the printout tray back to its origi nal position Instructions on the Use of Paper To prevent paper jams and poor printing quality do not use moist or damaged paper Do not add paper while the machine is printing If the paper curls in the printout tray after printing remove it immediately In structions for removing a paper jam can be found in the chapter Troubleshooting Removing a Paper Jam Never open the paper jam door while the multifunction machine is printing Printouts with high printing density e g due to complex graphics can remain damp for a longer time Leave the printout in the printout tray for 30 to 60 seconds to dry Loading Photo Paper zer The original photo paper was specially de p ginal p pap P y signed for your multifunction machine in or der to achieve the best possible printing quality and durability If you use other types of paper it is possible that the paper could be drawn in incorrectly or the ink could smudge Lay the photo paper in the paper tray with the coated side glossy sid
32. pack them individu ally in closed plastic bags For safety reasons always keep ink cartridges out of the reach of children Handle used ink cartridges carefully to prevent get ting ink on clothing or other objects Do not shake the ink cartridges Avoid all contact with your skin and eyes Remove ink flecks with large amounts of water If complaints or vision problems occur consult a physi cian immediately Do not perform any alterations on the original ink cartridges this can damage the printing heads r5 Take the ink cartridges out of the machine during transport Dispose of the empty cartridges according to the regulations of your country Safety Instructions Photo Memory Media Only use memory media that are compatible with the multifunction machine see section Machine Functions Photo Printer Using Photo Memory Media Never use more than one storage medium at a time Never interrupt the connection between the photo memory medium and the multifunction machine while data on the memory medium is being accessed Do not disconnect the machine from the power sup ply Never pull out the memory card while the multifunction machine is accessing it and execut ing the print job This could cause data to be damaged or lost Be sure to read the operating instructions for your storage medium to ensure proper use General Information Ihe power load on all USB ports may not exceed 0 7 ampe
33. see section PC Functions Installing the Driver and Software 2 Insert the memory card into your multifunction machine see Inserting Memory Cards The stor age medium appears as a removable drive on the PC in Windows Explorer Access this drive to add copy move save or delete images SW Z You can edit photos directly on the memory LE card with an image editing program e g PHOTO IMPRESSION 3 Only remove the inserted memory card after you have disconnected the connection otherwise data may be lost In Windows Explorer right click on the removable drive and disconnect the connection The removable drive no longer appears in Windows Explorer 5 Photo Printer Changing Printer Settings You can change the factory settings with the following functions SW p We recommend changing the standard settings only in event of frequent use Setting the Paper Format I The standard setting for the paper format factory setting A can be changed by pressing MENU OK and DOO 2 Use 4 y to select the desired paper format and con firm with OK 1813 CH SW p Return to the last menu entry with C return LE to the starting mode with button Setting the Paper Type I The standard setting for the loaded paper type fac tory setting MORMAL can be changed by pressing MENU OK and 2 Use 4 y to select the desired paper type and con firm with OK COATED SV p Return to the last menu
34. the entry that you would like to delete and click in the toolbar on ERASE 2 Confirm the deletion of the entry or group r p Please note that this not only deletes entries from the telephone book but also any links to a group Printing the Telephone Book Click in the toolbar on Print If you have not selected any entries your multifunction machine prints a list of all existing telephone book entries Importing Exporting the Telephone Book With the function Companion Appress Book you can save archive the telephone book of the multifunction machine on your PC or load entries into your machine SV p The file import and export must take place with the file format EAB I Click in the menu bar on FILE gt Export to copy the telephone book entries of your multifunction machine to the PC Select the desired archive fold er 2 Click in the menu bar on FILE gt IMPORT to copy entries to your multifunction machine Select the file that you would like to import Faxing Click in the selection window COMPANION Dt RECTOR on the button Fax the dialog Compan ION ManacGeEr Fax appears You can view edit and send your fax documents Sending Faxes COMPANION MANAGER FAX I Click in the toolbar on New DOCUMENT and se lect Fax Tas Comer Gm decke spe G zen Ki SEN teen Windows Caie Haat Fae M a Faxing a scan Click on S
35. to create an index thumb nail of an image file if the storage medium provides the required EXIF information The index number may differ from the number or name on your storage medium Each change such as adding or deleting photos on the storage medium requires a new index printout in order to obtain the current index numbers for selecting photos see Reanalysing Image Files I Inthe photo menu use 4 y to select PRINT IH DE and press OK Use 4 y to select from the fol lowing options ALL Press OK An index of all detected photos is printed LATEST 4 Press OK An index of the last 24 pho tos taken is printed FAHGE Press OK Individually set the series of pho tos for the index printout Use the number keypad to enter the number for the first photo and confirm with OK Then enter the number of the last photo of your index printout Confirm with OK SW 24 index images fit on one A4 page If more LE than 24 photos are contained on your stor age medium you can use the FAHGE function to divide the memory contents onto multiple user defined index pages Your multifunction machine displays the detected pho tos on the display You can page through the photos with 4 y Press OK to select one or more image files for printing The selected photo is marked with a coloured border 2 Use the number keypad or 4 y to enter the de sired number of copies A to and confirm with OK HO OF COPIES 1 3
36. two minutes the machine switches to the energy saving mode If the device is called e g by a fax transmission or if you would like to create a printout or a copy the ma chine activates the starting mode EXIF Information Detailed image information about your photos e g recording time aperture exposure Almost all modern digital cameras support the EXIF standard Fax Groups Fax machines are classified in terms of internationally standard ised fax groups based on their transfer type and speed Connections between two devices of different groups is pos sible the lowest common transfer rate is selected The determination of the speed takes place during the hand shake Fax groups 1 to 3 are analogue fax machines Nowadays groups 1 and 2 are hardly to be found any longer fax machines of group 3 which have a transfer speed that ranges from 9 600 to 33 600bps are currently most standard Group 4 fax machines are digital devices that function exclusively on ISDN systems They have a maxi mum transfer speed of 64 000 bps Fax Polling The option of retrieving documents from another fax machine active or making documents avail able to be retrieved by other fax ma chines passive Fax Switch If you operate the multifunction machine and an exter nal telephone on the same line the passive fax switch distinguishes fax calls from other calls Fax switches can be either active or passive Your
37. with the written side facing down see chapter Installa tion Loading Documents 2 Press one of the two E buttons copy in colour or black and white twice The copy is created d W E er If the machine is in energy saving mode you have to press the button three times Making Copies with Custom Settings I Lay the document onto the flatbed scanner with the written side facing down see chapter Installa tion Loading Documents 2 Press one of the two amp buttons copy in colour or black and white once You have the following options available 3 Use the number keypad or use 4 y to enter the desired number of copies D to and con firm with OK COPIES 1 4 You have a higher resolution available to you for copying than you have for fax transmissions Select the desired resolution with 4 y RAF T For documents without drawings or details This is the fastest setting for copying However the printing quality may appear worse Confirm with OK MORMAL For documents with small print or draw ings This setting is the best option for most copying needs Confirm with OK HUAL I TY For the highest resolution The copy proc ess is slower than with the other two settings This set ting produces the highest printing quality for image files or photos Confirm with OK SW Z For the special requirements of printing high LE quality photos we recommend using photo paper see chapter Installation Load
38. 37 du ted U 5 H 0 E U e 38 Message Signals You will be informed by a notification tone whenever an SMS message has arrived You have the option of turning this function off Press MENU OK and OO 2 Use Aide to select OFF and confirm with OK New SMS messages will be received without a notifica tion tone S Co Return to the last menu entry with C return to the starting mode with 9 SMS I Open the machine by taking hold of the moulded 12 Tro u bi e grip under the machine cover e shooting Removing a Paper Jam Never open the paper jam door while the multifunction machine is printing I In the event of a paper jam an error message ap pears on the display and the print job is stoped Press on the catch on the rear side of your machine to open the paper jam door SUIZJOOUSZIGNOA C 2 Carefully pull out the paper then close the paper 3 jam door Confirm with the button Press on the spring catch of the cartridge holder to open it C han gi ng Cart ridges 3 Remove the cartridge The display will inform you when a cartridge is low and must be replaced If one of the ink cartridges is empty your machine will stop printing even if ink still remains in the other cartridge Each new cartridge that you insert into your machine must be updated with the enclosed Plug n Print card to set the ink level memory to 100
39. 4 hours e g DO Q for 5 30 pm Press the button Polling Send You have the option of providing a document on your multifunction machine for polling by other machines I Lay the document onto the flatbed scanner with the written side facing down see chapter Installa tion Loading Documents 2 Press MENU OK and 3 Use 4 y to select one of the following options IL E The document can be polled a single time It is then deleted from the memory Press OK MULT IPLE The document can be polled from the memory any number of times Press OK Clear the document from the memory to end the polling see chapter Troubleshooting Editing Jobs 4 Use Aide to set the desired contrast and confirm with OK 5 Ifyou would like to send a single document page use 4 y to select SEHD and press OK If you would like to send a multi page document load anoth er page and use 4 y to select HEMT PAIGE Press OK 6 The document is ready for polling Fax Settings You can change the factory settings with the following functions d C We recommend changing the standard set tings only in event of frequent use Return to the last menu entry with C return to the starting mode with Fax Resolution If you frequently send fax documents that require a dif ferent resolution you can change the standard setting PLAIN Press MENU OK and MM 8 Fax 2 Use 4 y to select the resolution that you would like to u
40. 400 Photo Printer Card slot CompactFlash I Il Smart Media MultiMedia Card MMC Secure Digital Memory Stick Memory Stick Duo Pro Memory Stick Pro Microdrive XD Picture Card Digital camera connection USB port Supported standards Printer Type USB host TI USB 2 0 Full Speed DPOF PictBridge bubble inkjet colour Warm up time scanner max second Resolution Printing speed Printing width max 4800x 200 dpi b w up to 22 pages minute colour up to 5 pages minute 203 mm Appendix Telephone Book gt Telephone book entries up to 200 Internet Connection Oo Type PSTN V 34 CD Modem speed 33k6 V 34 Encoding data V 42bis MNP5 compression CH Internet protocol TCP IP em Fax x Type RTC G3 group 3 Compatibility T 30 Encoding datacompression Connection type MH MR MMR JPEG JPG main line PSTN extension PABX Dialling mode tone dialling Dialling type DTMF Modulation Transmission speed Message memory V 29 V 27ter V 21 V 17 33k6 V 34Fax up to 2MB Resolution standard 100x 100 dpi fine 200x200 dpi photo 200x200 dpi super Fine 400x400 dpi COL 200x200 dpi Correction mode T 30 ECM SMS Gateway V 23 SMS memory see Fax Message memory Message length PC Connection Connection type 160 characters USB 2 0 Full Speed Supported operating systems Windows 2000
41. 60 6 After removal of the device driver and the soft ware you must restart your PC Disconnect the multifunction machine from the PC before re starting Click on FrntsH Do not remove the CD ROM from the CD ROM drive until after the re Start E Your system must be restarted in order to complete the uninstall operation DE EA C No will restart my computer later Do not remove the CD ROM from the reader Click Finish to complete the deinstallation you can remove the CD ROM after you have restarted the computer Finish Cancel SW You can also restart the PC at a later time to allow you to continue working with other open programs or save unsaved data Uninstalling via the Start Menu You can also uninstall Companion Surre IH without using the CD ROM Close all open programs and ap plications before beginning the removal process Variant Click on START gt PROGRAMS gt COMPANION SUITE gt COMPANION SuITE IH gt UNINSTALL on the PC You can either repair the device driver or remove it Se lect REMOVE and click on NEXT Installation of Companion Suite IH 1 0 8 Welcome Modify or remove the program Welcome to the Companion Suite IH Setup Maintenance program This program lets you modify the current installation Click one of the options below C Modify Select new program features to add or select currently installed features to e re
42. 6669s Sse eee Nee oe Whe ae 4l Editing JODSi se idoru tanaan a a DES A dl Locking the Machine sssssssssssosesosoees 42 Cleaning and Care a esasa ina EE e 42 SEENEN 43 Restoring the Factory Settings 06 43 Power e e EE EE 43 o PC Functions 44 PC Requirements Are CECR EE d4 Wireless Network Requirements 44 I Installing the Driver and Software 44 2 Networks cccccccevees 48 Wireless Networks ccc cccccccccccce 48 Setting Up Wireless Networks WLAN 48 3 Using Companion Suite IH 5I Telephone Book 9956 o ssn e 6 ee 6 e a eww a eS 5I ES Mee E 52 im LEE 54 PINGING 36 6554 36 oes tee ae shale ORG EE 55 Scanning E ee a ee Oe 55 Displaying the Ink Level 2 eevee 57 Firmware Update ceca stivs eee ENEE 57 4 Uninstalling the Driver and Software 59 Appendix 61 Glossary Dee ee eee heise ues 6l ANE EE 63 List of FUNCTIONS Aere ech ee es 64 Technical Datas ies side oho ee Se ee eee 65 Warranty EE G EC Declaration of Conformity e 67 S U9 UOZ JO JqEeL Safety Instructions In order to avoid possible dangers damage or malfunc tions please heed the following safety instructions for the setup and operation of your fax machine Setup Location he multifunction machine should rest stably and securely on a flat smooth and vibration free sur face If your machine sits at an angle proper function ing ca
43. BERW The page number of the page cur rently being sent is displayed 3 Confirm with OK 8 Fax Printing a Time Stamp Your multifunction machine prints an additional re ceipt stamp time stamp on the lower edge of incom ing fax transmissions You have the option of turning this function off Press MENU OK and DQO 2 Use Ade to select OFF To activate it select ON Confirm with OK Reception Speed If you frequently receive fax messages from networks with poor line quality you can reduce the reception speed Press MENU OK and 2M 2 Use 4 y to select the desired reception speed Con firm with OK E C M Your multifunction machine is equipped with Er ror Correction Mode E C M E C M prevents data losses resulting from poor telephone lines by requesting faulty data packets again E C M must be supported by both the transmitting and receiving machines With the standard settings E C M is acti vated because this does not result in increased telephone charges when the telephone lines are good Press MENU OK and DDO 2 Use Aie to select DIFF and confirm with OK E C M is deactivated SW p Return to the last menu entry with C return LE to the starting mode with ZE H 35 du ted U H 0 E U S 36 PMN sMs amp 5 You can send and receive SMS Short Message Service messages using your multifunction machine If you have installed the includ
44. Belgacom Belgafax 710 User manual This fax shows you who is calling and allows you to send and receive SMS messages Need to know more about Belgacom s Smart Services e Call 0800 55 800 toll free e Go to one of our Belgacom sales outlets e Surf to www belgacom be services belgacom Dear Customer In purchasing this multifunction machine you have decided on a quality Belgacom product The features of your machine meet the many needs that arise in modern home office environments You can use your machine to scan print copy and fax both in black and white and in colour As a fully functional photo printer your machine has the card slots required for all typical photo storage me dia as well as an option for directly connecting a digital camera The image and text enhancement function Crystal Im age ensures the best possible printing and copying qual ity for your black and white and colour documents Crystal Image also helps you to retouch annoying red eye effects in your flash photographs red eye reduc tion The multifunction machine offers you the convenience of a fold out illuminated colour display for menu op eration and photo selection You can connect the multifunction machine to your PC Microsoft Windows 2000 SP 3 XP Install the included software package and use the multifunction machine as a network printer In addition you can send and receive faxes via the PC manage the telephon
45. CANNER and lay the document with the printed side face down in the flatbed scanner see also section Machine Func tions Installation Loading Documents b Faxing forwarding a PC document file for mats tif tiff fax Click on Memory and se lect PROGRAMS gt COMPANION Surre IH gt Docu MENTS gt Fax Here you will find all the documents that you have sent and received via the PC In the RECEIVED folder you can select received faxes and forward them to another recipient 2 Enter the telephone number of the recipient There are multiple ways to do this Enter the telephone number of the subscriber in the field RECIPIENT and click on Y or select a telephone book entry under ADRESS BOOK and click on B You can also send your fax to multiple recipients VI CN Co Select an entry in the recipient list and click on J to remove a subscriber from the list 3 Using Companion Suite IH If you are operating your multifunction machine on a private branch exchange enter the config ured outside line access code for PC fax trans mission see section Machine Functions Set tings Private Branch Exchange PABX 3 Click on Cover race to include sender identifica tion Use a saved version or create a new title page see also Fax Settings on PC Confirm your entries with OK 4 Click on ApvANcED OpTIons to set the desired resolution or to send your fax at a later time Click on OK 5 Then click on OK The
46. EE EEN EE E EEN EE 18 3 Crystal Image 19 Using Crystal Image see erger Sia see ew Sia Se 19 Activating Crystal Image ccc eee eee 19 Deactivating Crystal Image e eens 19 Printing photos with Crystal Image 19 d Copier E 2 ee eee eee 20 Making Copies with the Factory Settings 20 Making Copies with Custom Settings 20 Changing the Copy Settings e2000 21 5 Photo Printer 000656660 NEEN e 22 REGUIFGINICNES EE 22 Using Photo storage media eee eevee 22 Reading Image Files cc cccccccccccce 23 Printing DPOF Files eegener beren iere eee olor we 24 Printing Image Files from the Photo Menu 24 PictBridge Directly Printing Files 25 SIGOSNOW 5 SE E ee 25 Transferring a Scan to a Memory Card 25 Reanalysing Image Files cece ecvee 26 Removing Storage Media c eee eeces 26 Editing Memory Card Contents on the PC 26 Changing Printer Settings e 26 6 Telephone Book 28 Creating Entries ii st eege Eer ere 28 Creating Groups 23 34 bea e860 there See eee eae 28 Editing Entries and Groups e 28 Deleting Entries and Groups ee000 28 Searching for Entries lt i eg dE NIR cresi ekia 28 Using the Telephone Book eee00 28 Printing the Telephone Book 0206 29 Chain Dialling Combining Num
47. ER 23 Access a connected digital camera SCAN RER E KEE 25 Transfer data to the inserted memory card BORIS EE 10 Change colour settings for the display Networking WIRELESS LH 49 50 Configure WLAN optional TAP RA E WEE 23 Activate deactivate infrared FRINT SETUP ee A S 50 Print out the network settings Appendix Technical Data General Information Dimensions WxDxH 447x385x239 mm Weight 7 8kg Power supply 220 240V 50 60 Hz Power Consumption Stand by mode 7 Watt Starting mode 10 Watt Connection type PSTN PABX Standards Circuit breaker EN60950 Emissions EN55022 Class B Interference immunity EN55024 Other Ambient conditions Image processing Printing Media Maximum capacity of paper tray Energy Star CE perm temperature I5 35 C relative humidity lO 80 non condensing Crystal Image photo and text enhancement max 50 sheets standard paper A4 80 g m Maximum capacity of output tray max 50 sheets standard paper A4 80 g m Paper sizes 10x 15 A4 letter Width 76 2mm 215 9mm Length 127 mm 43 mm Paper thickness 0 08 0 28 mm Paper weight 75 272 g m Supported printing media normal paper coated paper transparencies photo paper Copier Type stand alone colour Resolution draft 300x300 dpi Multiple copies normal 600x600 dpi quality 1200x 200 dpi up to 99 pages Zoom range 25
48. ID network authen tication TCP IP Transmission Control Protocol over Internet Protocol TWAIN Tool Without An Interesting Name standard for scanner drivers USB Universal Serial Bus computer port WEP Wired Equivalent Privacy net work encryption WLAN Wireless Local Area Network xipuoddy 63 64 List of Functions On the multifunction machine press MENU OK and DO You will receive a printout of the menu functions offered by your machine An extra page informs you about the current settings 22 23 24 25 27 28 29 32 33 34 35 36 37 38 52 53 Phonebook MODAL EE 28 Add entries to the telephone book HUD GE GER EE 28 Collect multiple entries into a group PEI EI e CH GE 28 Change entries groups PELETE ENTE RE 28 Delete entries groups SCAS CR RE 29 Print the telephone book Settings Neue 7 Set the date and time BUPIB ERMAN scared sen ieee eee pate ear 7 Enter your telephone number name Tea WOR ACEN eee eds 7 Configure PSTN PABX operation PRINTER naan en wane ined aadiee tees anes I7 Configure printer settings FEAT BED CEN EE 2l Configure scanner settings TECH ICHAEL Saeron ena aaa raS 10 34 35 Configure special settings GEOGRAFA RE EE I7 Set display language FOUNETIOREITS eae er ne eer rer ere 17 64 Print out the list of functions Fax Te CN ON WEE 33 Send faxes via the menu PORTERS E EE settee ea ge sy 34 Poll faxes fr
49. MultiMedia Card is a trademark of MultiMedia Card Association xD Picture Card is a trademark of Fuji Photo Film Co Ltd DPOF is a registered trademark of Fuji Photo Film Co Ltd IrDA is a registered trademark of Infrared Data Association USB is a trademark of USB Implementers Forum Inc General Notice The mentioned references in this manual are trademarks of the respective companies The lack of the trademarks and does not justify the assumption that these dedicated terminologies are free trademarks Other product names used herein are for identification purposes only and may be trademarks of their respective owners Belgacom dis claims any and all rights in those marks The term PictBridge and the PictBridge logo are registered trademarks of CIPA Camera and Imaging Products Association PictBridge Notes on Statutory Limitations Data Protection and Legal Validity The reproduction of certain documents e g by scanning printing copying is prohibited in many countries The list of such documents below is not intended to be complete it only offers a general overview In case of doubt consult your legal advisor e Passports personal identification e Entrance and exit visa papers immigration papers e Military service documents Follow the statutory regulations of your country with regard to the legal validity of fax transmissions particu larly in connection with the valid
50. PANION SUITE IH gt App or REMOVE A DEVICE xi Select Features if Select the features setup wll install or uninstall Select the action that you want to be done Available features Uninstall the USB connection Install a network printer Description This will install a network printer for printing to a device that is directly connected to the network astallShield lt Back Cancel Select INSTALL A NETWORK PRINTER and confirm with NEXT x Configure Network Printers Sm Crystal_ 40441 10 146 14 232 Crystal eax 00200040441 P i E a Configure J Change the IP Address of the selected printer Add Printer J Search for a specific printer Refresh Search again to find new printers e zm e e Install Selected Printer Close Help J Select CrysTaL Printer and click on INSTALL THE SE LECTED PRINTER Printing a Network Report You can print an overview of all network settings Press MENU OK and IB The network report is printed out Restoring the Factory Settings You can restore the factory settings with the function 919 Press MENU OK and QO 2 Use4 y to select AFE YOU SURE YES and con firm with OK All WLAN settings are reset to the factory settings 2 Networks 3 Using Com PANION SUITE IH With the selection window COMPANION DIRECTOR you can use numerous functions of your multifunction machine from the PC You can
51. a single document page use 4 y to select SEHD and press OK If you would like to send a multi page document load anoth er page and use 4 y to select HEMT PAIGE Press OK Printing a Transmission Report The transmission report informs you of the result of a message transmission Press MENU OK OOO and OK Use Ae to select an option Citi The transmission report is printed out after every transmission QOH ERROR The transmission report will only be printed when the fax transmission was interrupted 2 Confirm with OK 8 Fax Receiving Faxes If you have not changed the factory settings for fax re ception received faxes will be printed out automatically If there is no paper in the paper tray or no ink cartridges inserted the machine saves incoming fax messages see also Clearing the Message Memory p After printing a photo on 10x15 format load A4 or letter paper into the paper tray other wise incoming faxes will not be printed out com pletely and will be lost Set the paper format and the paper type with the functions 241 and 242 Setting Advanced Reception Options Printing Multiple Copies You can apply settings to your fax machine in advance to print out multiple copies of fax transmissions upon reception Press MENU OK and QO Enter the desired number to OQ and press OK Sorted Printouts A multi page fax is sorted by the page number when printed The pages that were received last
52. access and edit the telephone book of your multifunction machine scan documents and convert them to the desired file format with the help of the OCR software or send documents and images for printing Programs are also available for graphical editing of your image files PHoTO IMPRES SION and for file management PAPER Port Your mes sages faxes or SMS can be sent and received directly on the PC Open the selection window COMPANION DIREC TOR by e double clicking on the shortcut COMPANION Director on the desktop or e right clicking on the icon COMPANION MONI TOR in the system tray on the lower right of the PC screen and selecting COMPANION DIREC TOR e Selecting START gt PROGRAMS gt COMPANION SUITE gt COMPANION SUITE IH gt COMPANION DIRECTOR COMPANION suite Address book SW By pressing the right mouse button you can E change the colour and shape of the selection window Telephone Book The ADDRESS BOOK application loads the telephone book of your multifunction machine see also section Machine Functions Telephone Book All changes that you make on the PC are automatically saved in the telephone book of your multifunction machine 3 Using Companion Suite IH Click in the selection window COMPANION Di RECTOR on the button ADDRESS BOOK the dialog COMPANION ADDRESS BOOK appears ZS With the function CoMPANION AD DRESS Book you can copy en
53. ace for com plete installation of Companion Surre IH Connections USB port Wireless adapter USB installation First install the soft ware COMPANION SuITE JH then restart the PC Only afterward should you connect your multifunction machine to the PC with a USB cable WLAN installation First connect your multifunction machine to the PC or network with the WLAN adapter and configure the re quired settings on the multifunction machine so that your machine can be included in the network see Setting Up Wireless Networks WLAN Only afterward should you install the CompaNIon Surre IH software Wireless Network Requirements WLAN is optional and functions only with an original adapter PC Functions I Installing the Driver and Soft ware The Companion Surre IH CD ROM contains Companion Surre H Installs device drivers and communication applications telephone book faxes SMS messages etc With the USB connection you can use all the functions of CoMPANION Surre IH You can use the multifunction machine as a colour or photo printer send and receive messages fax or SMS with the PC and transmit or edit data e g telephone book entries With a wireless network connection you can use the device as a network printer Pxoro Impression For creative editing and im proved printing quality for your digital photos Paver Porr For scanning in and managing your documents Acropar ReapER For dis
54. analogue devices is required for this For additional information please consult the operating instructions of your ISDN system or ask your telephone service provider Private Branch Exchange PABX Private branch exchanges are typical in many offices and private households To obtain a connection to the lo cal telephone network from such a line extension you must dial an outside line access code An additional telephone connected together with the multifunction machine on one tele phone line is not considered an extension Configure the following settings if you would like to operate your multifunction machine on a PABX Press MENU OK and DOOD Use Aie to select FAB YES and confirm with OK 2 Use Aie to select the function 32 2PFEF Is and press OK 3 Enter the number of digits for designating an ex ternal telephone number The necessary number depends on the internal telephone number or ganisation of your telephone system e g if you use four digit extension numbers you must enter Confirm with OK d Enter the outside line access code that is required in order to reach the public telephone network This is usually Confirm with OK VI LC With this setting it is not necessary to enter the outside line access code when you dial an external number The machine will automatically add the outside line access code in front of num bers that are longer than the configured direct dial numbers AN For ol
55. bers 29 7 Fax Switch lt sis see tne ey tot dae 30 Setting C Modes ccc cece cece eee cence 30 Activating the Timer i e 30 Setting the Fax Reception Mode 30 Using External Telephones Easylink 3I Using an External Answering Machine 3I Table of Contents 8 FaxD co cc cc eee ccc cece cece o 32 Sending Black amp White Faxes 200 32 Sending Colour Faxes ccc cece cc ceeee 32 Manually Sending Faxes 2 0 cc cee eevee 32 ReESOIUTION aseene e oo oe RETR EE eee ees 32 Sending a fax laters EE se ware 33 Printing a Transmission Report e200 33 RECEIVING Faxes Ais ME eee tie se ee EN deg 33 Setting Advanced Reception Options 33 Clearing the Message Memory 008 34 Deactivating Automatic Fax Printout 34 Polling Faxes cis 26 65 6 o6o se SSSR eee Seu deere 34 Fax SGCUNGS EE 34 9 SMS M B e 36 SMS Requirements e 36 Sending SMS Messages 2 c cc ccccceee 36 Receiving SMS Messages 0ce ccc ceceee 36 Clearing the Message Memory 37 Changing the SMS Settings 000 37 12 Troubleshooting 39 Removing a Paper Jam 2 cece cccccccce 39 Changing Cartridges een 39 Inserting Photo Cartridge e 40 Fixing Printing Problems 2eeeeeee 4l Displaying the Ink Level cee eeves 4l Printing the Jourtial e
56. can cancel the entry with ARE YOU SURE HO Restoring the Factory Settings This function deletes all telephone book entries as well as saved fax and SMS messages All settings that have been changed will be reset to factory set tings Archive the telephone book with Com PANION ADDRESS Book or copy the entries to the Windows address book Print the saved fax or SMS messages to prevent loss of data Unplug the power cord 2 Press and simultaneously 3 Hold down the buttons while you plug back in the power cord d Wait until ERASE PARAM appears on the display before you let go of the buttons The machine starts with the factory settings Power Cycling If a problem occurs that cannot be corrected with the instructions in this user manual follow the steps be low Unplug the power cord 2 Wait at least ten seconds then plug the power cord back in 3 Ifthe same problem continues to occur please con tact our technical customer service or contact your retailer SUIZJOOUSZIGNOA C 43 PC Functions 44 PC Requirements f You can connect your multifunction machine to a PC Microsoft Windows operating sys tem The machine is not compatible with Linux or Apple Macintosh Operating system Windows 2000 SP 3 XP Processor 800 MHz for Windows 2000 1 GHz for Windows XP RAM 128 MB for Windows 2000 192 MB for Windows XP Free hard drive space 700 MB of free hard drive sp
57. com nor its affiliates shall be liable to the pur chaser of this product or third parties for damages losses costs or expenses incurred by the purchaser or third parties as a result of accident misuse or abuse of this product or un authorized modifications repairs or alterations to this prod uct or failure to strictly comply with Belgacom operating and maintenance instructions Belgacom shall not be liable for any damages or problems aris ing from the use of any options or any consumable products other than those designated as original products Belgacom shall not be held liable for any damage resulting from electromagnetic interference that occurs from the use of any interface cables other than those designated as Belgacom products Crystal Image is a registered trademark of Sagem SA Microsoft and Windows are registered trademarks of Microsoft Corporation Apple and Macintosh are registered trademarks of Apple Computer Inc Intel and Pentium are trademarks of Intel Corporation CompactFlash is a registered trademark of SunDisk Corpora tion MEMORY STICK is a registered trademark of Sony Cor poration SmartMedia is a trademark of Toshiba Corporation Secure Digital is a registered trademark of Toshiba Corpora tion Microdrive is a registered trademark of Hitachi Global Stor age Technologies MultiMedia Card is a registered trademark of Siemens AG and or Infineon Technologies AG
58. d back at an angle the black cartridge on the left the colour cartridge on the right S KS 5 Close the holder You will hear a click when the cover of the holder snaps into place du 42 E U 5 H V fe U e 2 6 Close the machine If the error message CHAMGE CARTRIDGE POSITIOHS appears on the display you have inserted the cartridges incorrectly Open the machine and insert the cartridges correctly see steps I to 6 Aligning Cartridges Press OK After the ink cartridges are inserted your multifunction machine prints out a test page and auto matically configures the correct parameters for the best possible printing result this process can take some time Remove the test page This completes the installation process Connecting Additional Devices You can operate other devices on a telephone line in addition to your multifunction machine for instance answering machines charge cordless telephones counters or modems If you would like to use special peripheral equipment with your multifunction machine you should contact a specialised dealer Connection to the Multifunction Machine You can connect additional devices directly to your multifunction machine Insert the telephone cord of the additional device into the EXT socket on the back side of your multifunction machine SV LC We recommend connecting additional de
59. de is the number usually that must be dialled before the actual telephone number on a private branch exchange in connection order to establish a to the public telephone network Parallel Connection see Additional Devices Plug n Print Card Chip card for up dating newly inserted ink cartridges A cartridge that has once been activated with the corresponding Plug n Print card will be recognised again even if you remove the cartridge temporarily Polling see Fax Polling POP Post Office Internet protocol for downloading e Protocol mail rules and Standardised conventions for transmitting data in Protocols networks e g TCP IP the most well known protocol for Internet commu nication used by almost all operating systems IEEE 820 11b typical wire less network protocol standard ITU T30 for fax transmissions Pulse Dialling A dialling process that is used in older telephone networks Resolution Number of dots per inch dpi The following settings are avail able to you for fax transmissions standard fine E superfine F photo e and for colour faxes COL For copying the available resolutions are DRAFT HORMAL and PHOTO Scanning Reading a document via the flatbed scanner for sending as a mes sage copying faxing or editing on the PC Sender identification header Display of the telephone number name date and time on outgoing mes sages
60. der telephone systems the outside line access code can be RI also called FLASH Press PAUSE R to enter the outside line access code RI Confirm with OK SSUI IS 7 du ted U H 0 E U S If F is indicated in your PABX as the outside line access code but it is still not possible to obtain an outside line your system does not correspond to the newest standard If necessary you may want to ask your telephone system provider Calling Line Identifica tion CLIP For incoming calls your multifunction machine shows the number and name of the caller on the display To make use of this function Calling Line Identification Presentation CLIP must be enabled for your telephone line Contact your telephone company to inquire about whether or not this additional function is available for your line SW Z Your machine will display the name you have LE saved for the subscriber in the machine s tele phone book The number and name will not be shown if the caller suppresses his number If you receive a telephone call during your absence the symbol will appear on the display Your multifunction machine saves the last ten calls in the redial list You can use the redial list for entering telephone numbers I Press oi A list of the last ten calls appears on the display marked by 2 Use 4 q to select an entry New entries are marked A y with a star E 3 Start the message transmission a
61. digital camera AN If your multifunction machine does not sup port any of the configured DPOF options the display will show possible print settings or the print job will not be executed Please note the printing parameters of your multifunction ma chine see Requirements l Start the DPOF printout by confirming PRIHT DOE with OK on your multifunction machine 2 Use 4 y to select the desired paper format of the printout and confirm with OK 1615 CH A Use 4 y to select whether you want to use normal or coated paper photo paper or a transparency Confirm the selected paper type with OK FHOTO 4 For Colour printout with Crystal Image If you want Crystal Image to implement the red eye re duction use 4 w to select REDUCTIOH and con firm with OK 5 Your multifunction machine starts printing Vi p If you would like to access the print settings of LE your multifunction machine you can load the photo menu by using 4 y to select PHOTO MENU and confirming with OK Printing Image Files from the Photo Menu The photo menu of your multifunctionmachine offers the following functions PRINT INDEX PRIHT PICTURES ES SLIDESHOW SCAM TO CARD 4 ES ANALYSE MEDIA Index Printout With the index function your multifunction machine prints thumbnail views of the digital photos and assigns each image a unique index number that can be used to quickly and easily select photos for printing fh It is only possible
62. duct names are rounded values Take note of the inch values in connection with standard ised photo accessories Product Name Millimetre Format Inch Format cm With Infrared you can transfer up to 24 image files to the multifunction machine The data will be lost in the event of a power failure For the special requirements of printing high quality photos we recommend using photo pa per see chapter Installation Loading Printing Media Loading Photo Paper combined with photo cartridges see chapter Troubleshoot ing Inserting Photo Cartridges Supported Image Files You can use image files that satisfy the following re quirements Media Format DCF Design Rule for Camera File System compatible Ver sion 1 0 JPG JPEG format BASELINE up to 3 MB Detectable Files up to 999 Using Photo storage media Inserting a Memory Card If your digital camera uses a memory card for saving the image files you can insert this into your multifunction machine and print out the image files assuming that the memory card is compatible with the machine It is also possible to scan in a photo with the flatbed scanner and transfer the scan to the inserted memory card see Transferring a Scan to a Memory Card Compatible Memory Cards Your multifunction machine supports the following memory cards CompactFlash I II SmartMedia MultiMedia Card MMC Secure Digital Memory Stick Memory Stick Duo Pro Memo
63. e DCF Design Rule for Camera File Sys tem Appendix DHCP Dynamic Host Configuration Protocol dpi Dots per Inch see Resolution DTMF Dual Tone Multiple Frequency see Tone Dialling DPOF Direct Print Order Format E C M Error Correction Mode EXIF Exchangable Image File GAP Generic Access Profile radio pro tocol for cordless handsets HCRP Hardcopy Cable Replacement Profile IrDA Infrared Data Association ISDN Integrated Services Digital Net work ITU International Telecommunications Union UN organisation JPG JPEG Joint Photography Expert Group LCD Liquid Crystal Display LED Light Emitting Diode MH Modified Huffmann encoding process for faxes see Encoding MHC Modified Huffmann Code en coding process for faxes see Encod ing MMR Modified Modified Read encod ing process for faxes see Encoding MR Modified Read encoding process for faxes see Encoding MRC Modified Read Code encoding process for faxes see Encoding OBEX Object Exchange Protocol In frared protocol OCR Optical Character Recognition PABX PBX Private Automatic Branch Exchange POTS Plain Old Telephone Service analogue telephone service with low transmission speed PSTN Public Switched Telephone Net work RAM Random Access Memory RJ I l Registered Jack 11 also called Western plug standardised telephone plug SMS Short Message Service SSID Service Set
64. e Telephone Book l Press the LL button 2 Load the desired telephone book entry by enter ing the initial letters on the keypad or selecting the desired entry with 4 y Confirm with OK 3 Start the transmission for example press the 0 button for a fax transmission or follow the addi tional steps for the respective application see chap ter SMS 6 Telephone Book Printing the Telephone Book Press MENU OK and The multifunction ma chine will print out your saved contacts in alphabetical order All configured groups will be listed on an addi tional sheet Chain Dialling Combining Numbers You can freely combine telephone book entries manu ally entered numbers and numbers from the redial list before starting the dialling operation For example if you have saved the telephone number prefix of an in expensive telephone service provider call by call as a telephone book entry select this entry and manually en ter the subsequent telephone number or select another number from the telephone book or the redial list 6 Telephone Book YOOg auOoudatal 0 29 du ted U H 0 E U S 30 Fax Switch The active fax switch allows you to use and control addi tional devices e g external answering machines or tele phones that are connected to the same telephone line as your multifunction machine The fax switch checks whether an incoming call is a fax transmission or a call
65. e book scan edit and save documents and send SMS messages A WLAN adapter can be connected for wireless PC com munication You can also send files to the multifunction machine for printing from all devices with an Infrared interface e g camera phones handhelds WLAN is optional and functions only with an original adapter The Belgafax 710 has a built in modem with which you can send and receive SMS messages without using a PC Your multifunction machine prints using state of the art inkjet technology Two free ink cartridges are provid ed with your machine black and colour Install these and you can immediately try out the many features of your multifunction machine Have fun Introduction About this User Manual Please read the user manual carefully and follow the safety instructions to ensure proper operation of your multifunction machine Symbols Used and Basic Terms Warns about improper operations that could lead to injuries errors or damage to the ma chine or refers to features that are specific to a country or machine type ZS Indicates tips for effective use of your multifunction machine and helps to avoid possible difficulties in the execution of individual functions Document Original that is copied scanned or trans mitted as a fax or SMS message with your machine Paper Printing medium that you insert into the paper tray and onto which your multifunction machine prints Printed paper
66. e facing down and the short side out inserting it until it reaches the stop Also enclose 10x15 paper with the tab on the front paper guide Protect the surface of the photo paper by in LE serting at least two sheets of paper up to max 20 sheets together into the paper tray After printing a photo on 10x15 format load A4 or letter paper into the paper tray otherwise in coming faxes will not be printed out completely Set the paper format and the paper type with the functions 241 and 242 Instruction on the Use of Photo Paper Only hold the photo paper by the edges to avoid fingerprints and flecks on the coated side or in the printing area Avoid contact with moisture and liquids and do not use the photo paper in environments with high humidity extreme temperatures or in direct sunlight Store the photo paper in the original package in a cool and dry location and do not expose it to ul traviolet light Allow the printouts to dry under normal room conditions for at least 24 hours Lay acid free paper between the individual printouts Use photo albums of acid free material and avoid plastics that contain PVC to prevent your photos from fading Follow these instructions to achieve the best pos sible durability and printing quality with the photo paper Installation Loading Pre printed Material If you would like to print on pre printed material e g forms stationary place the pre
67. e with OK SW p Return to the last menu entry with C return LE to the starting mode with Setting the Fax Reception Mode Silent Fax Reception If you would like to receive faxes without ringing first set the number of rings to H under FAX RINGS Your multifunction machine will not ring Silent Ring Setting If you would like to not be disturbed by incoming calls or faxes for instance at night you can set the number of rings to amp for both call types FAX EIHGS and TOTAL FT His Your machine automatically switches to silent fax reception and even external devices e g telephones answering machines will not ring With this setting you are not reachable via externally connected telephones No mes sages are recorded on your external answering machine However you can continue to receive faxes and SMS messages 7 Fax Switch Manual Fax Reception If you select the option MAMUAL in the setting FAs RIMS see also Setting PEC Modes faxes are not received automatically You must start the fax reception manually press the O button on your multifunction machine or on your external telephone This is useful if you would like to receive your faxes on the PC via an external modem Using External Telephones Easylink The Easylink function offers you additional options for managing external devices that are connected to the same telephone line as your multifunction machine To this end additional te
68. ed software package and connected your machine to a PC you can also manage SMS messages on the PC see chapter PC Functions Using Companion Surre IH SMS SMS Requirements Your device is preconfigured for the use of SMS services In order for SMS to function CLIP must be activated for your telephone line see chapter Settings Call ing Line Identification CLIP Should problems oc cur with SMS transmissions the problem could be that you are using a private number or your multifunction machine is operating on an older ISDN system see chapter Settings ISDN Connection It is possible that you will not be able to send and receive SMS mes sages from a private branch exchange depending on the country and network Consult your service provider about e whether you must register for SMS functional ity e which mobile telephone providers you can send SMS messages to and which mobile telephone providers you can receive SMS messages from e the costs charged for sending and possibly for receiving an SMS e which additional services and functions are avail able Sending SMS Messages Press 4 5 twice or MENU OK and DIOU 2 Enter the text that you would like to send You can enter a maximum of 160 characters Fold open the cover for the letter keypad To enter upper T and the desired key simultaneously The available special characters are printed above and to the right of the keypad buttons and can be e
69. ers on the keypad or selecting the desired entry with 4 y Press OK to add the entry to the group Repeat the process until all members of the group have been added End the selection with the button or the TT button If you would like to delete an entry load it with 4 y and press OK again the entry is removed from the selection SW p Entries you have added to a group are marked LE in the telephone book with L 3 You do not need to include the L2 in the alphabetic quick search Editing Entries and Groups Press MENU OK and OO 2 Load a telephone book entry by entering the initial letters on the keypad or selecting the desired entry with 4 y Press OK 3 Correct the entry and form each step with OK Use 4 y to move the cursor within the entry you can delete characters with C Deleting Entries and Groups Press MENU OK and OO 2 Load a telephone book entry by entering the initial letters on the keypad or selecting the desired entry with 4 y Press OK 3 Confirm the deletion of the entry or group with OK p Please note that this not only deletes entries LE from the telephone book but also any links to a group Searching for Entries Use the option for alphabetic quick search Press the LL button while in the starting mode and enter the first letter of the entry or group using the keypad For a large telephone book you can reduce the number of hits by entering additional letters Using th
70. ettings even devices con p You can change the colour settings nected to the EXT socket do not ring for the display with function 87 ZEIL 107 Selected mode day night Press MENU OK and OQ Message memory status 2 Use Aie to select the desired display col The selected menu function is indicated with a coloured auts bar 3 Confirm with OK B iF Is COL H lt F COG Letter Keypad under Fold out Cover In addition to the letters special characters are also available To enter upper case letters Press the button and simultaneously the respective letter button to enter upper case letters Lt o enter a space Ctri To enter special characters Press Ctrl and simultaneously the respective letter button to insert the special character shown above it Next line insert line breaks Overview B Installation Package Contents The following parts are included in the package Multifunction machine Printout tray DP 5 Two ink cartridges D black and colour User manual Installation guide Installation CD _ Power cord with 4 plug Telephone cord with plug USB cable v aor er Ifa part is missing that is not one of the coun LE try specific items or if parts are damaged please contact your retailer or our customer service Installation Setting Up the Multifunction Machine Remove the transport protection e g tape Any sticker can be p
71. ettings should be made automatically or whether you would like to manually enter the IP ad dress and subnet mask In an ad hoc network you must make the settings manually Press MENU OK and QMO to select the connection mode Use Ade to select AUTO GHCF or MANUAL and confirm with OK default is AUTO DHCP 2 in an ad hoc network you must select HAMUAL SW p The automatic configuration of IP address LE and subnet mask on the connected network PCs may take a moment If you select HAMUAL you must manually enter the IP address and subnet mask a The IP address is the address of the machine in the network It must be different from the IP address of the PC or other network components but must be within the same IP range You can find the IP address in the network settings of your PC SIOMJON 7 A 9 PC Functions 50 Press MENU OK and Enter the IP ad dress for example 192 168 001 xxx the first three sets of numbers are the IP range these values must match the IP address on your PC The last three digits determine are the individual IP address of the machine You can enter any number between HDH and 223 However this number must be unique within the network it may not be used on any oth er PC or network component Confirm with OK b Ina network with a gateway or router the subnet mask indicates whether the respective data packets are addressed to an internal recipient in the network or whether t
72. fax is sent 6 The fax management folder OuTBox informs you about the transmission status of your faxes If you would like to cancel a fax transmission select the fax message and click in the toolbar on Stop SW p If you would like to save your fax as a tem LE plate click on Press Ka to cancel the current function After the transmission the machine prints out a transmission report depending on the settings see also Changing PC Fax Settings If the fax send folder contains approximately 30 entries your multifunction machine automati cally prints out a journal Fax Transmission via PC Applications You can send a document as a fax from any Windows program Within the application click on Fite gt PRINT and select Companion Suite Fax as the printer name 2 The Fax DIALOG appears You can use this to send the document as a fax Receiving Faxes f Please note that you must activate PC fax re ception on your multifunction machine with function 38 see section Machine Functions Fax Setting Advanced Reception Options When a new fax message arrives the symbol ZS appears on the lower edge of the Companron MANAGER Fax dialog If you have not changed the factory settings for fax reception faxes are automatically received in the fax management folder InBox and printed out Reading Fax Messages Select the desired fax message in the folder InBox and click in the to
73. function machine will call the number again at speci fied intervals If you would like to cancel the redial attempts you must delete the document from memory see chapter Troubleshooting Editing Jobs After the transmission the machine prints out a transmission report depending on the settings see Printing a Transmission Report Sending Colour Faxes I Activate the colour fax mode by pressing COL E aF 8 until COL appears on the display 2 Insert the colour document and follow the steps described under Sending Black amp White Faxes Colour faxes are sent without sender identifi cation header If your multifunction machine detects that the fax machine of the recipient can only receive black and white faxes it cancels the transmis sion If you would like to send the fax anyway switch to black and white fax mode Manually Sending Faxes If the Message Memory is full no additional fax docu ments can be received see also Clearing the Message Memory However you can still send faxes manually You can also use the speaker function to acoustically monitor the establishment of the connection l Insert the document 2 Press the speaker button O 3 Enter the fax number of the recipient or select an entry from the telephone book or the redial list d Press the button the fax message is sent The manual sending of colour faxes is not pos sible Your multifunction machine does not have a mi
74. g mode with 2l du 42 E U 5 H V fe U e 22 5 Photo Printer Your multifunction machine has all the features and connections to be used as a fully functional photo print er You can print your digital photos from a memory card or directly from a digital camera You can also send image files for printing via Infrared If you have installed the included software package and connected your machine to a PC you can manage image files on the PC and print them from there see section PC Functions Using Companion Suite IH Printing Requirements Supported Photo Media Numerous paper types are available for printing out your photos You can also select the format BORDER LESS as a special option to print out your digital pho tos using the entire paper area The following format options are available for your im age files 1815 STAHDARD 1815 BORDERL 1815 A4 two 10x15 photos on A4 Ad STAHDARD e A4 BORDERLESS 11 l SE er With borderless printing your multifunction E machine will remove the image margin if necessary to create a borderless printout while retaining the original proportions After printing a photo on 10x15 format load A4 or letter paper into the paper tray otherwise in coming faxes will not be printed out completely Set the paper format and the paper type with the functions 241 and 242 Photo formats are measured in inches The typi cal pro
75. ge Nona n les We ES ER Pri Coke le We w issen 1 E Pat Leg Page Fine IR Cancel Hela Under Paper Serur you can select the desired paper format and the orientation of the paper Under Print Layout you can configure the layout set tings and define the order of the individual pages in the printout 3 Using Companion Suite IH p You can print on both sides of the paper duplex printing Your multifunction machine stops the printout halfway through the printing process and a message appears on the PC screen asking you to turn the paper and in sert it back in so that the duplex printing can be continued Click in the CrysTAL PRINTER dialog on I Want To to configure additional specific printing settings Saving Printing Settings All printing settings that you configure are reset to the factory settings after the printout is created unless you save them as the new standard settings Click in the CRYSTAL PRINTER dialog on Save SETTINGS to save or select a settings profile or to delete profiles that are no longer needed e Save your current settings TW Delete a setting from the list Restore 1 Factory Settings Defaults 2 lt Empty gt Em pty m Gy E mpty gt cn Empty 6 lt Empty Close a Displaying Printing Help Click in the CrystaL PRINTER window on Options if you need specific information and help on printing Scanning With Companion Surre IH
76. gs Set TOTAL RIMGS and FAs RIHGS to at least two more rings than your external answering machine to prevent calls from being automatically accepted by the fax switch If you switch off the answering machine calls will be accepted by the fax switch Setting example Number of rings on answering machine FAX RIHGS TOTAL RINGS SW The outgoing message of your external an swering machine should be shorter than ten LA fel N seconds Avoid music in the outgoing message If your external answering machine has a con serving function i e a function that changes the number of rings as soon as new messages have been recorded it is best to deactivate this func tion It can occur that the answering machine counts fax calls in addition to the received messages If your external answering machine records fax sig nals but your multifunction machine cannot re ceive faxes you should inspect the connection of your external answering machine see chapter In stallation Connecting Additional Devices YIUMS xe4 H du ted U H 0 E U S 32 8 Fax gt With your multifunction machine you can receive and send both black and white faxes and colour faxes If you have installed the included software package and connected your machine to a PC you can also take ad vantage of the option of electronic fax transfer see section PC Functions Using Companion Suite IH Faxing Se
77. h OK PHOTO Co The printing result also depends on the print ing medium used Use appropriate paper to achieve the best results Il For colour copy with Crystal Image If you want Crystal Image to implement the red eye reduction use 4 w to select REDUCTIOW and confirm with OK VI Z Red eye reduction is a complex process and LE can take some time Confirm the query only when needed 12 The copy is created with the defined custom set tings p Press D I or the button to start the copy LE ing from any step in the process With the button you can cancel the copy process and return to the starting mode Changing the Copy Settings All custom settings are reset to the factory settings after the copy is created unless you save them as the new standard settings Setting the Resolution The standard setting for the resolution factory setting HORMAL can be changed by pressing MENU OK and 2 Use Aie to select the desired resolution and con firm with OK HL II SW p Return to the last menu entry with C return to the starting mode with Setting the scan format The standard setting for the scan format can be changed by pressing MENU OK and 2 Use Aie to select the format of the loaded docu ment Confirm with OK SV p Return to the last menu entry with C return LE to the starting mode with 4 Copier Setting the Zoom Parameter I The standard setti
78. he menu bar on TOOLs gt PROFILE 2 Enter the data that should appear on the title page 3 Save your profile by clicking OK Press X to can cel the current function HI 231INS uoriuedwon suUISH U1 3 PC Functions 54 SMS Click in the selection window Companion DI RECTOR on the button Sms the dialog Compan ION ManaGErR SMS appears Sending SMS Messages l Click in the toolbar on NEw and select SMS 2 Enter the text you would like to send in the field CONTENT OF THE MESSAGE You can add smilies as well as the date and time to your message by clicking on one of the symbols on the left next to the text entry field N If problems occur during sending of the SMS it could be that your SMS is too long You can enter a maximum of 160 characters 3 In the field TELEPHONE NUMBER enter the tel ephone number of the subscriber and click on Y or select a telephone book entry under CONTACT LIST and click on B You can also send your SMS message to multiple recipients max ten H e e E Select an entry in the recipient list and click LE on J or lt d to remove a subscriber from the list 4 Click on K if you would like to send your SMS at a later time or assign it a priority 5 Click on OK your SMS message is sent 6 The SMS management folder OuTBox informs you about the transmission status of your SMS mes sages If you would like to cancel an SMS trans
79. hey should be sent to a recipient out side of the network You can find the subnet mask in the network settings of your PC Press MENU OK and QO Enter the subnet mask for ex ample 255 255 255 000 Confirm with OK Entering the Host Name Your multifunction machine will log onto the network with the host name Entry of a name is optional if you do not change the factory settings the machine will log on as CRYSTAL Press MENU OK and En ter any host name and confirm with OK ZS All entries must match the settings on the PC and on all other connected PCs or the ac cess point gateway router The radio channel the network name SSID the WEP key and the subnet mask must be the same the IP address must be within the same IP range but must be unique within the network You can find the necessary information in the network settings of your PC Installing Printer Drivers After you have configured your multifunction ma chine you must install Companion Surre IH with the required printer drivers If you have not yet installed the software select custom installation of COMPANION Surre IH see Installing Individual Applications Cus tom Install During the installation select NETWORK PRINTING as the connection type If you have already installed Companion Surre IH you can start the setup process again from the installation CD and select Mopiry You can also click on START gt PROGRAMS gt COMPANION SUITE gt COM
80. hone Number and Name If you would like your telephone number and name to appear on outgoing messages as a sender identification header enter your sender identification here SW p You can suppress the header line for each LE type of message individually see chapter Fax Fax Settings or SMS Changing the SMS Settings Number Entry max 20 digits Enter your telephone number using the number keypad then press OK For a plus sign press Ctrl and Q on the letter keyboard at the same time For a space press the button 4 Name Entry max 20 characters Fold open the cover for the letter keypad To enter upper case letters press and the desired key at the same time The available special characters are printed above and to the right of the keypad buttons and can be entered by pressing the Ctrl button simultaneously with the corresponding letter button for example press Ctrl and 4 at the same time to enter Press I to enter a space If you have entered an incorrect number or letter you can correct the entry with 4 y and C Press OK after completing the entry Entering the Date and Time When the multifunction machine is in the starting mode the date and time are shown on the display Note the order for entering the date and time day month year hour minute two digits Installation l Enter the date and time with the number keypad and confirm the entry with OK e g press
81. independently forwards the call to the respective device and determines the ringing behaviour of the additional devices While the multifunction machine is checking the call it continues to ring With the modes 4 day and C night you can speci fy how often your multifunction machine should ring in the respective mode before it picks up and receives faxes e g you can receive faxes silently without ring to avoid being disturbed With activated timer function your multifunction machine automatically ZE day and C night switches between modes Setting 14 Modes With the following functions you can set the number and volume of rings for the modes AE day and C night Setting Options TOTAL KIHM a 1 2 E HL ZA 4 35 MANUAL OFF LOW HIGH I Select function 61 E day by pressing MENU OK and 2 Use Aide to select FAX FIMGS and confirm with OK Use the number keypad or 4 y to enter the number of rings after which the fax switch sepa rates faxes from calls Press OK FAM RINGS 3 A Use 4 y to select TATAL FINGS and confirm with OK Use the number keypad or 4 y to enter the total number of rings That is the number of rings FAs RIGS RINGER UOL before the multifunction machine starts the fax reception including silent faxes or takes a call Confirm with OK TOTAL KIHM 3 4 Use Aie to select FIMGER VOL and confirm with OK You can select between three volume levels with 4 y
82. information to calculate the ink level of the cartridges The indicated ink level is only meaningful if you up date each new ink cartridge with the Plug n Print card that is provided with the cartridge see also Plug n Print Card IP Address Sequence of numbers separated by periods address for identification of computers that are connected to the Internet or a WLAN network see also TCP IP Journal A report of the documents sent and received The journal is ei ther printed out automatically after 30 transmissions or you can print it out manually when needed see sec tion Machine Functions Trouble shooting Printing the Journal Low Power Connection see USB Dual Tone Multi frequency DTMF see Tone Dialling Modem A modem converts digital computer signals into acoustic signals and vice versa Networks Connection between two or more computers and or other network devices such as printers modems or routers In a LAN Local Area Net work network components can also be connected by radio instead of by cables Wireless Local Area Network WLAN Networks have different structures architecture In an infra structure network all devices are con nected to a single access point Data is exchanged in the network through this access point In an ad hoc network the devices communicate with each other directly without an access point Outside Line Access Code The outside line access co
83. ing Printing Media Loading Photo Paper combined with photo cartridges see section Troubleshooting Inserting Photo Cartridges 5 Under SCAN SIZE use Aie to select the for mat of the loaded document and confirm with OK 1x13 CA 6 Under FAFEF SIZE use Aide to select the format of the desired printing medium and confirm with OK 1x13 CA 7 If the scan and paper formats are the same see steps 5 and 6 you can copy a document scaled to as small as 25 of the original size or magni fied as large as 400 The proportions of the origi nal are retained Enter the desired value using the number keypad or with 4 y and confirm with OK UD 258s SW p Align the document with the rear left corner of the scanner glass If you would like to copy a detail such as a graph ic of your document position the document such that the corner of the detail is up against the origin Using the zoom function you can separate the de sired area from rest of the document 8 For a colour copy Use 4 y to set the saturation colour density The saturation is measured in relation to the contrast diminishes the colours down to the grey range tintensifies the colours Confirm with OK 4 Copier 9 Use 4 y to set the brightness of the copy darkens the copy brightens the copy Confirm with OK 10 Use 4 y to select whether you want to copy onto normal or coated paper photo paper or a transpar ency Confirm wit
84. intout with a code The display informs you about the memory status If the memory is full you cannot receive or send faxes and some functions cannot be executed Clear the memory by loading paper and pressing the button and or in serting ink cartridges to start the fax printout Deactivating Auto matic Fax Printout If you would like to prevent the automatic printout of received faxes you can protect access with a lockout code Faxes are received in the Message Memory and only printed out after entry of the corresponding code Saving the Lock Code Press MENU OK and Use the number keypad to enter a four digit lock code then press OK p If you have already saved a code you must first enter the old lock code before you can change it Deactivation Activation Press MENU OK and Enter the lockout code and press OK Use Aie to select YES and press OK to receive faxes in the memory To deactivate the lock use 4 y to select HO and press OK Printing Faxes Press MENU OK and OOO Enter the lockout code and press OK The received faxes are printed out and deleted from the Message Memory Polling Faxes Time delayed Fax Polling Using this function you can receive documents that are waiting for you in a dialled fax machine Press MENU OK and Q 2 Enter the telephone number from which you would like to poll a fax Press OK 3 Enter the time at which the document should be polled within 2
85. ion 2 Access a menu function directly by pressing MENU OK and entering the corresponding menu numbers with the number keypad Direct menu access offers a quick and simple method for selecting functions p Return to the last menu entry with C return LE to the starting mode with If you would like to change the current settings the fol lowing functions are available Entering the Date and Time Press MENU OK and DOD 2 Enter the date and time and save the settings with OK see chapter Installation Entering the Date and Time er If the power supply is interrupted e g after LE a power failure you must enter the date and time again Entering Telephone Number and Name Press MENU OK and Q 2 Enter your telephone number and your name then save with OK see chapter Installation Entering Telephone Number and Name AN Your name and number are sent on the top edge of every page header together with the date time and page number if you have saved this information with the functions 21 and 22 2 Settings Setting Language Set the desired language by pressing MENU OK and Use 4 y to select the language and con firm with OK ISDN Connection Your multifunction machine is not an ISDN device group 4 it is an analogue device group 3 For this reason it cannot be operated directly on an ISDN con nection either an analogue adapter or an ISDN sys tem with connections for
86. ireless network the machine will also ask for the authentication mode see Setting the Network Type and the WEP encryption see Activating WEP Encryption After searching for the network you must still manually enter the IP address and subnet mask with function 915 or select automatic assignment see Selecting the Connection Mode Setting the Network Type Press MENU OK and to select the network type Use Aie to select AD HOC or INFRASTRUC see the section Wireless networks Confirm with OK a Ifyou select AD HOC you will be asked to set the radio channel for transmission default is 14 You can enter any channel if conflicts with nearby wire less networks arise The radio channel must be the same as the channel selected on the PC Enter the radio channel and confirm with OK b If you select IMFRASTRUC you will be asked to select the authentication mode This specifies whether the multifunction machine authenticates itself on the access point gateway router with the WEP key or whether the data should be encrypted for transmission in the wireless network The fol lowing options are available HOME No authentication takes place and data is transmitted unencrypted OFEH No authentication takes place but data is transmitted encrypted SHAFEC The multifunction machine authen ticates itself on the access point gateway router with the entered WEP key and data is transmitted encrypted EOTH The authe
87. ity of signatures meeting delivery deadlines or disadvantages resulting from the loss of quality in the transmission etc Take care to maintain the statutory regulations of your country regarding telecommunications secrecy and data privacy Introduction Content Safety IMSCrucciOns sc air Eeer Sis ee eer Ay ew ee 6 Machine Functions 8 Description of the Multifunction Machine 8 Panel with Display 3 4 3 4005 5 sae se ad eee green 9 I Installation Il Package Contents ch Sibi Se reeset enaar l I Setting Up the Multifunction Machine lI Loading Printing Media sssssssssesssso lI Loading Documents ccc ecccccccccces 13 Connecting the Telephone Cord 14 Connecting the Power Cord e 14 Language Selection ccc eee ec ccc ccves 14 Entering Telephone Number and Name 14 Entering the Dateand Time eee00 14 Inserting Cartridges cece ccc cece cccvce E Aligning Carridees e c cece eevee 16 Connecting Additional Devices 16 2 SCtUings i303 Eege IT Entering the Date andTime ee00 17 Entering Telephone Number and Name 17 Setting Language seis ere EEN ere wees 17 ISDN Connection 6 8 655 025 rinis EE ees 17 Private Branch Exchange PABX 17 Calling Line Identification CLIP 18 Energy Saving Mode 6 06 EN
88. le Then click on START UPLOAD to transfer the current firmware file to the multifunction machine Check whether the message BOOTLOADER WREITIHG appears on the display because your machine should be in bootloader mode for the update process Never disconnect the USB connection during the update process Wait until the firmware update is completed before performing more operations on your multifunction machine During the first firmware update windows appear on the screen which must be handled differently depending on the operating system Windows 2000 SP 3 Select No Nor THIS TIME and click on Next Follow the further in structions to complete the firmware update Windows XP SP 2 Select No vor THIS TIME and click on Next Follow the further in structions to complete the firmware update 3 Using Companion Suite IH 4 Uninstalling the Driver and Software Uninstalling with the CD ROM Close all open programs and applications before begin ning the removal process Place the CD ROM in the CD ROM drive of your PC If the program does not start locate your CD ROM drive in Windows Explorer and double click on the program SETUP EXE l In the Companion Surre IH start window click on the button UNINSTALL PropuctTs and click on AL Propucts and select ALL in the following win dow to uninstall SV p If you would like to remove specific applica LE tions click on the button Customizep The CD ROM will u
89. lephones must be set to the tone dialling mode DTMF tones Please consult the user manual for your external device on how to set the de vice to tone dialling mode Only change these codes if it is absolutely necessary Please note that the codes must be different Otherwise the following message will appear on the display CODE HOT OF Starting Fax Reception If you pick up on an additional telephone and notice that the call is a fax transmission whistling tone or si lence you can start the fax reception either by pressing the button on the multifunction machine or on the external telephone p If you would like to change the predefined E code pres MENU OK and OOOD Enter the new code and confirm with OK The code should start with or Taking Over the Line If you pick up on an external telephone and the multifunction machine continues to ring or attempts to receive faxes you can disconnect the multifunction machine from the line and accept the call by pressing Gel on the external telephone p If you would like to change the predefined E code press MENU OK and ODO Enter the new code and confirm with OK The code should start with DI or GI 7 Fax Switch Using an External Answering Machine Connect the external answering machine as described in chapter Installation Connecting Additional Devices For the best possible operation the external answering machine must be set to one or two rin
90. low power connections High power devices are also supplied with power through the USB port they do not have their own power supply Low power devices receive power from their own power supply the do not need power from the USB port You can only connect one high power device and no more than two low power de vices to your multifunction machine at a time WEP Standard Static Encryption Your multifunction machine supports the WEP standard All devices in the network use the same encryption The following types of WEP encryption can be used in the network 64 bit max ten characters and 128 bit max 26 characters Wireless Adapter Internal or exter nal transceiver on a device WLAN Grouping of at least two com puters printers and other devices that are connected via radio waves Re quirement All participating devices must have a wireless adapter Abbreviations bps Bits per second transmission speed CCITT Comite Consultatif Interna tional Telephonique et Telegraphique predecessor of ITU CE Conformit Europ enne CEPT Conference Europ enne des Administrations des Postes et des T l communications association of postal service administrations CLIP Calling Line Identification Pres entation see Identification Presenta tion CLIR Calling Line Identification Re striction telephone number suppres sion see Identification Presentation CNG Calling Signal see CNG Ton
91. mission select the SMS message and click in the toolbar on Stop er If you would like to save your SMS message LE as a template click on a Press XK to cancel the current function After the transmission the machine prints out a transmission report depending on the settings see also Changing PC SMS Settings If the SMS send folder contains approximately 30 entries your multifunction machine auto matically prints out a journal Receiving SMS Messages When a new SMS message arrives the symbol ap pears on the lower edge of the COMPANION MANAGER SMS dialog If you have not changed the factory set tings for SMS reception SMS messages are automati cally received in the SMS management folder INBox and printed out Reading SMS Messages Select the desired SMS message in the folder InBox and click in the toolbar on PREvIEwW to read the SMS Printing SMS Messages Select the desired SMS message in the folder INBox and click in the toolbar on PRINT to print the SMS SW p automatically prints out a journal Changing PC SMS Settings If the SMS send folder contains approximate ly 30 entries your multifunction machine Printing Options l Click in the menu bar on TooLs gt OPTIONS gt SMS 2 In the LOGS AND REPORTS window you can configure custom printing settings for your SMS messages transmission reports and journals on the PC Multiple selection is possible Options
92. move Ze Remove E Remove all installed features Installshield You will be asked to confirm the uninstall After you have clicked on OK Companion Surre IH will be re moved from your PC At the conclusion of the uninstall process you must restart your PC Disconnect the multifunction machine from the PC before restart ing E The programs PHOTO Impression and PAPER Port are not deleted and remain available for use Variant 2 Click on START gt SETTINGS gt CONTROL PANEL gt ADD OR REMOVE PROGRAMS to view which pro grams are installed on the PC I Click on the program that you would like to delete and select CHANGE REMOVE 2 Follow the further instructions on the PC screen to delete the selected program from the hard drive of your PC 4 Uninstalling the Driver and Software Glossary Access Point Central access point in a WLAN All network devices must reg ister themselves with the access point to be able to communicate with other devices in the network All devices send the data to the access point which dis tributes the data within the network Active Fax Switch The passive fax switch distinguishes incoming calls ac cording to fax transmissions and other calls based on the calling tone CNG signal 1100Hertz The active fax switch also controls the ring behaviour of the devices and coordinates exter nally connected devices see Addition al Devices see Fax Switch Additio
93. nal Devices You can con nect additional devices to your fax machine such as answering machines telephones charge meters and compu ter modems these can be connected either in series or in parallel Parallel connection means that the devices are connected to another telephone socket of the same line If you connect the de vices to the external socket of your fax machine they are connected in series Ad Hoc Network see Network Automatic Redial If the subscriber is busy your machine will dial the number again after a specified inter val Broadcasting With this function you can send a message to multiple fax re cipients Calling Line Identification Pres entation CLIP see Identification Presentation Call by Call It is possible to place tele phone calls through different private service providers With prefixes added before the actual telephone number each telephone call can be placed through a different provider Chain Dialling see Combining Num bers Appendix CNG Tone Calling Signal A tone CalliNG with which a fax transmis sion is announced When the CNG tone occurs the fax switch of the de vice recognises an incoming fax call and starts the fax reception Combining Numbers Chain Dial ling You can individually combine and edit telephone book entries man ually entered numbers and numbers from the redial list before starting the actual dialling process For example if
94. nding Black amp White Faxes While the machine is in starting mode lay the document onto the flatbed scanner with the writ ten side facing down see chapter Installation Loading Documents 2 Enter the telephone number of the recipient There are multiple ways to do this Manual dialling Enter the fax number of the recipi ent with the number keypad Telephone book Press 1 Load the desired tele phone book entry by entering the initial letters on the keypad or selecting the desired entry with 4 y Confirm with OK Redial list Load the redial list with GB 2 and use 4 y to select the desired number 3 indicates received calls and indicates dialled numbers Broadcast You can send the fax document to multi ple recipients Enter the telephone numbers in one of the ways described above and press g after every entry You can enter up to ten numbers in this way 3 After entering the telephone number press the button SW Z Print out the fax messages before sending LE it to check the quality Press one of the two EH buttons Colour or Black amp White 4 If you would like to send a single document page use 4 y to select SEHD and press OK If you would like to send a multi page document load anoth er page and use 4 y to select HEST PAIGE Press OK 5 Ifyou would like to interrupt the fax transmission and return to the starting mode press twice d EE er If the subscriber is busy your multi
95. ng for the zoom function factory setting 1 HE can be changed by pressing MENU OK and OOO 2 Use 4 y to select the scaling value s 488 or set the scaling value yourself Confirm with OK doD pr SW p Return to the last menu entry with C return LE to the starting mode with ADI Setting the Saturation for colour copies The saturation is measured in relation to the contrast diminishes the colour down to the grey range intensifies the colour I The standard setting for the saturation factory set ting medium saturation can be changed by press ing MENU OK and 2 Use Ae to select the desired colour intensity Confirm with OK SV p Return to the last menu entry with C return LE to the starting mode with Setting the Brightness fh makes the printout darker brightens the printout I The standard setting for brightness factory setting medium brightness can be changed by pressing MENU OK and 2 Use 4 y to select the desired level of brightness Confirm with OK SW p Return to the last menu entry with C return LE to the starting mode with Reducing the Moire effect You can copy your document with double resolution in order to prevent stripes Moire effect appearing on your printout Press MENU OK and DO 2 Use Aie to select REDUCTION and confirm with OK SW p Return to the last menu entry with C return LE to the startin
96. ninstall the selected applica tion 2 You can change repair or remove the program set tings for PHoro Impresston Select REMOVE and click on Next In the next window confirm the removal of PHoTO ImprRESSION with FINISH InstallShield Wizard x Welcome Modify repair or remove the program A rcSoft Welcome to the Photolmpression Setup Maintenance program This program lets you modify the current installation Click one of the options below C Modify Select new program components to add or select currently installed components to remove EI Remove all installed components 3 Installshield Cancel SW p If you would like to cancel the uninstall proc ess click on CANCEL 4 Uninstalling the Driver and Software had Your PC will now prepare for the uninstall process Select REMOVE to delete the device driver Click on Next and confirm with Ox in the following win dow Installation of Companion Suite IH 1 0 8 Welcome Modify or remove the program Welcome to the Companion Suite IH Setup Maintenance program This program lets you modify the current installation Click one of the options below C Modify Select new program features to add or select currently installed features to ei remove Ze Remove E Remove all installed features InstallStield 3 e E For custom uninstall settings select MopiIFy You can change the PC connection type either
97. nnot be guaranteed Do not place the machine on beds blankets pillows sofas carpets or other soft surfaces due to the danger of overheating and the result ing risk of fire Ensure sufficient air circulation around the machine and do not cover the machine Do not operate the machine in enclosed boxes cabinets cup boards etc The distance to other machines or objects must be at least 10cm Leave 30cm of space in front of the machine because the printouts are output on the front side Protect the multifunction machine from direct sun light exposure to intense light and excessive heat Never place the machine in the immediate vicinity of heaters radio or television equipment or air condition ers To prevent the spread of fire open flames should be kept away from this product at all times Avoid the influence of dust water and chemicals Do not subject the machine to extreme tempera ture fluctuations and or high humidity Do not plug in the device in moist rooms Never touch the power plug power connection or the telephone socket with wet hands r5 Should the multifunction machine fall serious ma chine damage and or personal injuries particularly in the case of small children can result Do not allow children to handle the machine without supervision Power Supply Check whether the mains voltage specified on the type plate of your multifunction machine matches the mains voltage available at the set
98. ntered by pressing the Ctrl button simultaneously with the cor case letters press responding letter button for example press Ctrl and Q at the same to enter a Press m to enter a space If you would like to enter a line break press If you have entered an incorrect number or letter you can cor rect the mistake with 4 y and C Press OK after com pleting the text entry You can print out the SMS message before send ing Press one of the two buttons the SMS message is printed out 3 Enter the telephone number of the recipient There are multiple ways to do this Manual dialling Enter the telephone number of the recipient with the number keypad Telephone book Press 1 Load the desired tele phone book entry by entering the corresponding initial letters on the letter keypad or selecting the desired entry with 4 y Redial list Load the redial list with GB 2f and use 4 y to select the desired number indicates received calls and indicates dialled numbers Broadcast You can send your SMS message to mul tiple recipients Enter the telephone numbers in one of the ways described above and press af after every entry You can enter up to ten numbers in this way 4 With a sub address you send an SMS message to a certain fax machine that is connected to a tel ephone line along with several other devices If the recipient has a sub address enter it here 5 After entering the telephone number press OK yo
99. ntication mode is selected arbi trarily by the machine 2 Networks Select a mode with Ade and confirm with OK p If you select OPEN SHARED or BOTH you must enter a WEP key with the function 914 Entering the Network Name SSID Press MENU OK and QOMO to enter the network name Service Set ID SSID Enter the SSID and con firm with OK default is CEYSTAL_MFF You can find the network name in the network settings of your PC The SSID must match the SSID on the PC or on the access point Activating WEP Encryption Unprotected wireless networks are accessible to others Always protect your network against unauthorised access with the WEP Wired Equivalent Privacy standard You must use the same WEP key on your multifunction machine and on all connected PCs and the access point gateway router WEP encryption is deactivated at the factory Press MENU OK and Use Aie to select Gd BIT or 128 BIT Confirm with OK Enter the WEP key and confirm with OK er With 64 bit encryption the WEP key must be either 5 characters ASCII or 10 numbers hexadecimal With 128 bit encryption the WEP key must be either 13 characters ASCII or 26 numbers hexadecimal You can enter four different WEP keys You can find the WEP key in the network settings of your PC Selecting the Connection Mode With the connection mode you set the IP address and subnet mask In an infrastructure network you can se lect whether the s
100. olbar on PREvIEw to read the fax Printing Fax Messages Select the desired fax message in the folder InBox and click in the toolbar on PRINT to print the fax 3 Using Companion Suite IH d er If the received faxes folder contains approxi mately 30 entries your multifunction ma chine automatically prints out a journal Changing PC Fax Settings Print and Send Options Click in the menu bar on Toots gt OPTIONS gt Fax 2 With the dialog Loes AND REPORTS you can configure custom print settings for your faxes transmission reports and journals on the PC Mul tiple selection is possible Logs and reports Fax parameters Reception KH Automatic printing of a received document au Print a reception report al Automatic printing of a reception log Emission KH Automatic printing of the sent document H Print the send report ai Print the send log In the Fax PARAMETERS window you can configure custom settings for PC fax transmission Logs and reports Fax parameters Properties of the telephone line Sending speed gt Line number Dialing prefix Dialing type Vocal frequency DI Header without DI O ECH Eror correction 3 Click on OK to save your settings Press X to can cel the current function Profile and Title Page With the PROFILE function you can enter and save your personal sender identification to be sent with your fax messages as the title page I Click in t
101. om another machine Fis Mal Tie eo ee E newer at gees 34 Allow faxes to be polled from your machine FAA ANSWER HG EE 34 Configure protected fax reception RA SELT tS en meas aes an r ome a 33 Configure fax reception settings TASE U E TEE 33 Configure transmission settings RER ERR eege dee Ad 4 Print a list of the last 30 transmissions PHC ON RE 33 Select fax reception Messaging e KEE 36 Send SMS message PEMD 22 e RE sages oat 37 Read SMS messages PRIA EE 37 Print SMS messages 54 55 57 62 63 64 72 73 74 75 82 83 84 85 86 87 94 95 Aa EE 37 Delete SMS messages Sls Ca TEE EE 37 38 Configure special messaging settings MESSAGE TEE 38 Turn message signal on off Fax Switch DE MG Det gtd sed noi et ee a Ho EREN 30 Set AE operating mode SSES be la 30 Set C operating mode SET FIE EE 30 Switch between ZEIL operating modes PAST MEME ug eegent wea eee 3 Control additional telephones Commands PERPURI WEE il Immediately execute jobs in the queue PODIE GE 4 Modify jobs in the queue Maa 4 Delete jobs from the queue E EE 4 Print jobs in the queue FELL WEE 4 Print a list of jobs Extras BEI EE 42 Enable keypad lock FPRINTCARIR EE 41 42 Clean and align cartridges display ink level See DEE CODE gt orig og eas Pane ere ee 43 57 Turn button sounds on off Check firmware version Manage LEE 23 Access the inserted memory card DETER Ale EE
102. omputer UN z You can also restart the PC at a later time to allow you to continue working with other open programs or save unsaved data DIVMIJOS pUL AaAu 943 SZuutgeIsut A U1 PC Functions 46 Connect the multifunction machine to your PC with a typical USB cable only after the restart You will find the USB port of the machine located on the back of the machine USB connection for the PC Gr Upon installation of all applications the connectivity by cable connection USB is activated by default You can also connect the multifunction machine wirelessly to the PC or a wireless network see Installing Individual Ap plications Your multifunction machine is detected as a new peripheral device and registered The icons for the applications ONE ToucH and MF Monitor are added to the system tray on the lower right of your PC screen next to the clock This process may take a few moments Wait until the installation is com plete Final installation for Windows 2000 XP users If your operating system is Windows XP SP 2 an additional window will appear during the final installation Select No NOT THIS TIME and click on NEXT Under Windows XP select INSTALL SOFTWARE AUTOMATICALLY RECOMMENDED during the final installation and click on NEXT Windows 2000 XP Even if the installation wizard informs you that the peripheral device has not passed the Windows Logo Te
103. ons of PAPER PORT p If you do not yet have the program Acro LE BAT READER on your PC install it from the installation CD in order to read the user manual in PDF format DIVMIJOS pUL AaAu 943 SZuutgeIsut B N Installing the Driver and Software PC Functions 48 2 Networks You can connect your multifunction machine to a PC with a USB cable or to a PC or network via a wireless connection With the USB cable you can connect your multifunction machine to a PC that is connected to a network Other PCs on this network can then access the multifunction machine if it is shared for use on the network You cannot connect the machine directly to a network over the USB cable With a WLAN adapter it is possible to integrate the multifunction machine into an existing wireless net work as a network printer It functions only with an original adapter Wireless Networks One refers to a wireless network or WLAN Wireless Local Area Network if at least two computers printers or other devices communicate in a network over radio waves high frequency waves The data transmission in the wireless network is based on the TCP IP proto col Depending on the way the network is structured it is referred to either as an infrastructure or ad hoc network Infrastructure Wireless Network In an infrastructure network multiple devices com municate via a central access point gateway router All data are sent to the acces
104. playing and printing PDF files Close all open programs and applications before begin ning the installation process Enabled antivirus programs can also disrupt the installation Place the installation CD in the CD ROM drive of your PC The installation process starts automatically If the installation program does not start locate your CD ROM drive in Windows Explorer and double click on the program SETUP EXE The start window Companion Surre IH appears on your screen Installing the Driver and Software Installing All Applications First install the software COMPANION SUITE IH then restart the PC Only afterward should you connect your multifunction machine to the PC with a USB cable Click in the Companion Surre JH start window on the button INSTALL PRODUCTS and select ALL PRODUCTS in the following window to install all applications on the installation CD scanner and printer driver as well as the programs PHoto Im PRESSION and Paper Port b Companion Suite ii Install Products The program Acrosar READER must be in stalled separately see Installing Individual Applications 2 The program PHoro Impression is installed this process may take some time The installation wiz ard will guide you through the rest of the installa tion confirm with NEXT 3 Before continuing the installation read the license agreement and accept it with YEs Installation of Companion Suite IH 1 0 8
105. printed material in the paper tray up to the stop with the printed side facing down If you are using pre printed material with a letterhead place the paper into the paper tray with the top edge in first Loading Envelopes Insert the envelopes into paper tray with the flap facing upward and the short side out until reaching the stop Also enclose smaller envelope formats with the tab on the front paper guide Inserting Transparencies Insert the transparencies into the paper tray with the printing side rough side facing down until reaching the stop Only use transparencies that are intended for use with inkjet printers Loading Documents Do not place any documents on the scanner that are wet or to which correction fluid has been applied Make sure that the scanner glass is clean see chapter Troubleshooting Cleaning and Care Open the scanner cover Installation 2 Lay the document onto the scanner glass with the written side down 3 Align the document with the rear left corner of the scanner glass arrow marks d The markings on the scanner border for the A4 and A3 formats will help you to position the document correctly 5 Close the scanner cover SW w The scanner cover is equipped with adjust able hinges allowing you to lay even thicker documents e g books in the flatbed scanner Carefully lift the scanner cover so that it rests as evenly as possibly Use clear shee
106. py A copy is made of the scan Scan The scanned document is opened with the pro gram PAPER PORT Click on the desired symbol The scan is started and transferred to the selected application 2 You can also configure special settings for these applications and change the standard settings by right clicking on the corresponding button Custom eMail B ocr a Fax D CopyPrint E scan Le Select Destination Select PaperPort Desktop Zl Configure before Scan z e E Scan Magazine o x PaperPort PageView EJ Scan Document OCR Quality ed Scan Document Fax Quality Deiete New View Copy Select Format and P Flatbed Flatbed Flatbed Options Folder Copy A E F men SELECT DESTINATION If you would like to link the Scan To function to a program other than PAPER Port you can select another program to which the scan should be transferred by default Click on FOLDER copy and under Burton click on the option Snow ALL DESTINA TIONS to assign new target programs for the scan OneTouch Preferences x PaperPort Folder Button General r Scan Button Options geeeeneensevenesssssssnseseessersesssssessesensaseny teg enee deier Select Destinations V PaperPort eMail Applications _ Fay Applications Graphics Applications E Printers E aer Processing Applications E Stil Image Client Jh Show Scan Progress Window bk Scan Single Page
107. r Installa tion Loading Documents 2 Insert the memory card into your multifunction machine see Using Photo Storage Media 3 In the photo menu use 4 y to select SCAM TO CARD and confirm with OK d l l er You can also access this function directly by E pressing MENU OK and AO d Use 4 y to select the desired paper format for the PHOTO 1015 scan and confirm with OK 5 Select the resolution Depending on the document requirements use 4 y to change the standard set tings for the current scan TE T For documents without drawings or details HOFMAL For documents with small print or drawings PHOT O For the maximum resolution Confirm with OK 6 Use 4 y to select the quality with which you would like to save the scan LOL The scan is saved with low quality and requires less memory space HED UN The scan is saved with average quality HIGH The scan is saved with high quality and requires more memory space Confirm with OK 7 For Colour scan with Crystal Image If you want Crystal Image to implement the red eye reduction use 4 w to select REDUCTIOW and confirm with OK SW Red eye reduction is a complex process and LE can take some time Confirm the query only when needed 8 Confirm with OK The scan is created and trans ferred to the inserted memory card Only remove the memory card after the data transfer is complete otherwise data could be lost The file name is assigned according
108. r disposed of with waste not intended for recycling depending on the requirements in your country The equipment that you bought has required the extraction and use of natural resources for its production It may content hazardous substances for the health and the environment In order to avoid the dissemination of those substances in our environment and to diminish the pressure on the natural resources we encourage you to use the appropriate take back systems Those systems will reuse or recycle most of the mate rials of your end life equipment in a sound way X The crossed bin symbol invites you to use those systems If you need more information on the collection reuse and recycling systems please contact your WE local or regional waste administration You can also contact us for more information on the environ mental performances of our products This user manual is a document that does not represent a contract Errors printing errors and changes are excepted Copyright 2005 belgacom BE gb Belgafax 710
109. res to ensure USB functionality Do not connect more than one high power device to your multifunction machine at a time Do not connect ad ditional devices such as batteries fans charging de vices to your multifunction machine If you would like to use an additional cordless telephone keep the base station of the cordless telephone at least 15cm away from the multifunction machine otherwise acoustic disruptions may occur in the telephone handset this electronic device contains many materials that can be recycled When you wish to dispose of the machine please obtain information on the regulations in your country for the recycling of electronic equip ment If you have a pacemaker and experience discom fort stay away from the multifunction machine and consult your doctor Your multifunction machine has been tested in conformity with standards EN 60950 1 and IEC 60950 1 and should only be operated with telephone systems and power equipment that meet these stand ards The multifunction machine was developed exclu sively for use in the indicated sales region It con forms to the regulations of the telephone company of the country Do not make any changes or settings that are not described in this user manual SUO ZINAZSU A1aIEe du z J U 5 H V fe U e 2 Machine Functions Description of the Multifunction Machine Machine cover _ Scanner cover USB port for WLAN adapter
110. ry Stick Pro Microdrive XD Picture Card Four slots are available take note of the configuration of the slots Upper Left Memory Stick Memory Stick Duo Pro Memory Stick Pro Upper Right MultiMedia Card MMC Secure Digital SD Lower Left CompactFlash I II Microdrive Lower Right XD Picture Card SmartMedia SM Card E L P A ae E j d gt Read the user manual of your memory card carefully to ensure proper use and to learn about the capabilities and requirements 5 Photo Printer For the Memory Stick Duo Pro you need an adapter generally included with the memory card Instruction on the Use of Memory Cards Never use force to insert the memory card into the slot note the correct insertion direction see also the information printed on the machine near the slot Do not use more than one storage medium at a time If your multifunction machine cannot read the in serted memory card check whether you have used a compatible memory card and whether you have in serted the memory card correctly Only pull out the inserted memory card once the multifunction machine has executed the print job The name of the file folder on your memory card should not contain any periods er With function 84 you can load the memory LE contents of the inserted memory card Press MENU OK and Directly Connecting a Digital Camera Your multifunction machine is compatible
111. s described in the corresponding chapters see chapter Fax SMS If you have set the number of rings to zero El see chapter Fax Switch Setting the Fax Reception Mode the telephone numbers of callers will not be displayed on additional con nected telephones Energy Saving Mode With the standard settings your multifunction machine switches to the energy saving Stand by mode when not in use If you press any button or receive a message or a call your machine switches immediately from stand by mode to operating mode Only in starting mode can you enter information or access functions 7 P d e i 2 er The colour display illumination is switched LE off in Stand by mode to save power 2 Settings Your multifunction machine has the image and text enhancement function Crystal Image with which you can achieve optimal printing and copying quality for your image files and documents both in colour and in black and white SW p Crystal Image functions independently from LE a PC Crystal Image consists of three components that can be used depending on the specific requirements Text enhancement in colour or black and white Image enhancement in colour or black and white Red eye reduction SV p Red eye reduction is a complex process and LE can take some time Confirm the query FED EYE on the display only if needed with REDUCT OH Using Crystal Image Crystal Image text and image enhancemen
112. s point gateway router and distributed from there WLAN Access Point ill I A PC Ad hoc Wireless Network In an ad hoc network the devices communicate with each other equally without an access point gateway router acting as intermediary The transmission rate in an entire ad hoc wireless network depends on the worst connection in the network The transmission rate depends on the spatial distance as well as obsta cles between the sender and receiver such as walls or ceilings ill ill ill Hh be A il PC RE Setting Up Wireless Networks WLAN Three steps are required to integrate your multifunction machine into a wireless network WLAN Configure the network on your PC 2 Configure your multifunction machine for net work operation 3 Install the software Companion Surre IH with the required printer drivers on your PC after you have configured the machine AN Before you configure the multifunction ma chine the network must be set up on your PC and if applicable on all connected devices other PCs access point gateway router and must be functioning All required information for config uration of the machine such as network names SSID radio channel WEP key IP address or subnet mask must match the information of the
113. s when Auto Document Feeder is Empty SELECT CONFIGURATION You can create profiles here You can save settings that you would like to use fre quently for scanning SELECT FORMAT AND PaGE s You can combine mul tiple scans into one document or save them as separate documents Variant 3 MF Twain Open the program Paper Porr by e double clicking on the shortcut Compan ION DIRECTOR on the desktop and clicking on Doc Manacer in the selection window or selecting START gt PROGRAMS gt SCANSOFT Pa PER Port gt Paper Port on the PC SW Z You can also start the scanning process from LE any other graphics program if the program supports Twain Drivers 3 Using Companion Suite IH r JS ev SW VERE FH 3 o Poder Spir 7 deel Set the Twain driver under Scan Select whether you would like to scan a document or a photograph Click on Scan The following selection window appears By moving the sliders you can select the orienta tion and filter settings for the scan You can select whether you would like to scan in black and white or colour mode with the buttons under the sliders Set the desired scan resolution under RESOLUTION Under the menu item PRE SELECTION you can create different profiles In a profile you may save settings that you would like to use fairly often for example for scanning of a frequently used docu ment type First configure the settings Then
114. saved SMS messages via the menu Press B4 and amp Colour or Black amp White or MENU OK and OO 2 Use 4 y to select which SMS messages you would like to print out SELECT Press OK and use Ae to select the SMS message that should be printed Confirm with OK HELL Conbrm with OK All unread SMS messages are printed out ALL Press OK All saved SMS messages are printed Clearing the Message Memory If the message memory is full up to 2 MB of storage space no additional messages can be received The O symbol on the display informs you about the mem ory status Keep the message memory ready for recep tion by deleting the messages Press MENU OK and 2 Use Ae to select which SMS messages you would like to delete SELECT Press OK and use 4 y to select the message that should be deleted Confirm with OK RECEIVEL Confirm with OK All read messages will be deleted ALL Press OK All saved messages will be deleted 9 SMS Changing the SMS Settings SW We recommend changing the standard set tings only in event of frequent use SMS Provider All the numbers that you need for sending and receiving SMS messages are stored in your multifunction machine at the factory If you would like to switch to a differ ent telephone provider or receive SMS messages from other providers as well you must save the correspond ing numbers for the SMS centre you can obtain the required informa
115. se as the new standard setting for fax transmis sion Confirm with OK Suppressing the Header If you do not want your sender identification header to appear on outgoing messages you can suppress the display of the header f Please note that many recipients have config ured their machines to reject messages with out sender identification Press MENU OK and DDO 2 Use Aie to select OFF and confirm with OK The header will be suppressed Setting the Transmission Speed If you frequently send messages to networks with poor line quality you can reduce the transmission speed A slower transmission speed ensures better transmission quality but increases the time required for the transmission Press MENU OK and 2M 2 Use 4 y to select the desired transmission speed Confirm with OK Echo Protection Particularly for transmissions overseas feedback echo can result in disruptions Activate the echo protection to ensure flawless transmission Transmission with echo increases the trans mission time However the data are transmit ted with greater reliability I Press MENU OK and M 2 Use Ade to select DN and confirm with OK The echo protection is activated Display Information Configure which information should be shown on the display during transmission Press MENU OK and 2 Use 4 y to select one of the following options SFEEC The transmission speed is displayed PAGE HUM
116. shall not cover damage of any kind that does not predate the sale any damage faults or defects attributable to the Customer or to causes unrelated to the Equipment lightning power surges humidity accidental damage improper use or poor maintenance failure to comply with the instructions in the user manual and force majeure the repair or replacement of movable parts cords wires plugs aerials etc consumables cells batteries paper ink etc need ing regular replacement and the supply of cleaning products The warranty shall not apply to any changes or repairs to the terminal Equipment under taken by the Customer himself herself or through the services of persons not designated by Belgacom if the Customer removes or tampers with the manufactur er s serial numbers and or brand names on the terminal Equip ment Belgacom shall not be liable for any indirect or immaterial loss sustained by the Customer as a result of the malfunctioning of the terminal Equipment such as any loss of production revenue or contracts The General Terms and Conditions for the Sale of Terminal Equip ment can be obtained on request from any Belgacom service avail able to the public or at www belgacom be belgacom Belgacom SA under public law Bd du Roi Albert Il 27 B 1030 Brussels VAT BE 0202 239 951 Brussels Register of Legal Entities Appendix EC Declaration of Conformity EY Sagem Communication Austria yl
117. st click on YEs to complete the installation Installing Individual Applications Custom Install KM Gr You should select custom installation particu larly if you would like to install Companion Surre IH with the drivers required for network operation Locate your CD ROM drive in Win dows Explorer and double click on the program SETUP EXE to open the Companrton Surre IH start window Click in the start window on the button INSTALL PRODUCTS and select CusTOMIZED in the following window to install the available applications sepa rately Winstall Prades Example ComPANION Suite IH Select Companion Surre IH by clicking on the corresponding button F Companion Sage DH l Install Products The installation wizard will guide you through the rest of the installation confirm with Next Accept the license agreement with Yes The installation program suggests a folder to install COMPANION Surre IH into You can choose a different destina tion folder by clicking on Browse and selecting a folder Confirm with Next Installation of Companion Suite IH 1 0 8 Choose Destination Location Select folder where setup will install files Setup will install Companion Suite IH in the following folder To install to this folder click Next To install to a different folder click Browse and select another folder InstallShield Destination Folder C Program Files Companion Suite IH Browse
118. sting Select Features Select the features to install Select the features you want to install and deselect the features you do not want to install Cornus Anyway DS TOP instalation Available features InstallShield USB Connection O Network printing Description This will install the printer the scanner and the software for accessing the communication functions of your device with a USB cord 5 Follow the instructions of the installation wizard and restart the PC Do not remove the installation CD from the CD ROM drive until after the PC has restarted Installshield lt Back Cancel Only after restarting should you connect Installation of Companion Suite IH 1 0 8 your multifunction machine to the PC with a USB cable InstallShield Wizard Complete The InstallShield Wizard has successfully installed Companion Suite IH Before you can use the program you must restart your computer You cannot connect the multifunction machine directly to a network over the USB cable Wireless Network WLAN If your device is already connected to your computer it will automatically be detected the next time you start your computer If itis not yet connected wait for the computer to reboot before connecting it Ce Yes want to restart my computer now No will restart my computer later Select NETWORK PRINTING if you would like to inte grate your multifunction
119. t can be used on documents that you have scanned with the flatbed scanner loaded from a memory card or transferred for printing via Infrared You can also use Crystal Image for PictBridge print jobs d er Transfer the image files that you have en hanced with Crystal Image to the inserted memory card to save them for later use see chap ter Photo Printer Transferring a Scan to a Memory Card Crystal Image automatically performs all adjustments and corrections with regard to image sharpness colour management and contrast in order to obtain the best possible printing quality Exposure errors are also cor rected underexposed images are brightened or parts of the image with extremely different contrasts are brought into balance The red eye reduction retouches red eyes in flash photographs 3 Crystal Image Activating Crystal Image l Acthe start of the print or copy job press the Crys tal Image button on the panel When Crystal Im age is activated the Crystal Image button glows blue 2 Follow the steps for the specific application see chapter Copier Photo Printer 3 Ifyou would like to retouch red eyes use 4 y to select REDUCTIOM and confirm with OK 4 Start the print or copy order as described for the specific applications see chapter Copier Photo Printer 5 Wait until the data for the Crystal Image quality enhancement have been processed During this process the Crystal Image light
120. tion from your telephone provider I Press MENU OK and OO 2 Use Aie to select SEHD HO and confirm with OK Enter the number that your machine must dial to send an SMS Confirm with OK 3 UseA y to select FECEIWE H and confirm with OK Enter the provider number that your machine must dial to receive an SMS Confirm with OK 4 You can also receive SMS messages from a second SMS centre Press MENU OK G G and OK then confirm with OK Enter the second provider number for SMS reception 5 Return to the last menu entry with C return to the starting mode with Automatic SMS Printout Your multifunction machine automatically prints out SMS messages You can deactivate the automatic printout I Press MENU OK and OOO 2 Use 4 y to select OFF and confirm with OK SMS messages are received and saved in memory sek p Return to the last menu entry with C return LE to the starting mode with Sub address Terminal ID If you have several devices with SMS functionality con nected to one telephone line you can assign sub ad dresses to these devices SMS messages can then be sent to a specific device Press MENU OK and 2 Enter a number from to as the sub address The sender can send an SMS message directly to this device by appending the sub address to the tel ephone number Confirm with OK Co Return to the last menu entry with C return to the starting mode with SWS 6
121. to the DCF Design Rule for Camera File System standard If you have not inserted a memory card if you have accessed the function via the menu for ex ample an error message appears on the display asking you to insert a memory card If the data transfer does not function it may be that your memory card is write protected Reanalysing Image Files If you make changes after the data transfer and reading of the image files e g if you add or delete photos using the PC you must read in the image files again in order to obtain the current index numbers for selecting the photos In the photo menu use 4 y to select AMAL SE MEDIA and press OK The multifunction machine analyses the modified image files and reassigns the image numbers Removing Storage Media Never disconnect the connection between your multifunction machine and the storage medium during a data transfer or printing of a photo Wait until all print jobs are completed see chapter Saftety Instructions Photo Memo ry Media I If you would like to leave the photo menu use 4 y to select EXIT and confirm with OK 2 Itis now safe to disconnect the connection between the storage medium and the multifunction machine by pulling out the memory card or the USB cable Editing Memory Card Contents on the PC You can edit and manage image files from the PC using the card reader of your multifunction machine Connect the machine to your PC with a USB cable
122. tries back and forth between the address books of Windows Microsoft Outlook and your multifunction ma chine To do this select a telephone book entry and drag it to the desired telephone book folder by holding down the mouse button Creating Entries l Click in the toolbar on New and select CONTACT 2 TEL RATE ASSOCIATED KEY 2 Enter the name telephone number or e mail ad dress as well as the speed for fax transmission 3 Click on OK The entry is saved in the telephone book of your multifunction machine Press XK to cancel the current function Creating Groups l Click in the toolbar on NEw and select Group HI 231INS uoriuedwon suUISH U1 PC Functions 2 Enter a group name Click on SELECT THE MEM BERS and add entries by selecting a contact under Avpress Boox and clicking on B With a you can remove an entry from the group 3 Click on OK The group is saved in the telephone book of your multifunction machine Press XK to cancel the current function Your multifunction machine can display a maximum of 20 characters and 30 numbers on the display Editing Entries and Groups I In the dialog Companion Appress Book select the entry that you would like to edit and click in the toolbar on PROPERTIES 2 Make the desired changes and click on OK Press x to cancel the current function Deleting Entries and Groups I In the dialog Companion Appress Book select
123. ts of plastic when copying three dimensional objects e g coins flowers to avoid damaging the scanner glass UOIDEIIEISul du ted U 5 H 0 E U Positioning Documents Position the document with the long edge against the back side of the scanner glass Insert the paper into the paper tray with the short side out This is particularly important for printing photos in the 10x15 format Connecting the Telephone Cord Connect the telephone cord to the multifunction ma chine by inserting the small plug of the telephone cord into the socket designated by the word LINE on the rear side of the machine Insert the telephone plug into your PTT line socket Connecting the Power Cord Insert the small plug of the power cord into the power cord socket on the rear side of your machine Connect the large plug to the wall power socket Once you have connected your multifunction machine to the power supply it will lead you through the follow ing basic configuration process You can change these settings at any time see chapter Settings SW p When not in use your multifunction ma LE chine switches to the energy saving Stand by mode see Settings Energy Saving Mode Language Selection l Press OK 2 Use 4 y to select the desired display language 3 Press OK twice Entering Telep
124. ual recognition of their conformity gem den Bestimmungen der Richtlinie 1999 5 EG Uber Funkanlagen und Telekommunikationsendeinrichtungen und die gegenseitige Anerkennung ihrer Konformit t d apr es les dispositions de la Directive 1999 5 CE concernant les quipements hertziens et les quipements terminaux de t l communications et la reconnaissance mutuelle de leur conformit conform de bepalingen in de richtlijn 1999 5 EG betreffende radioapparatuur en telecommunicatie eindapparatuur en de wederzijdse erkenning van hun conformiteit Oliver SCHMEER Managing Director Name and Fuyictio de authorised person Name u d Funktign def zeichnungsberechtigten Person Vienna 2005 11 04 Place and date of issue Ort und Datum der Ausstellung Lieu et date de signature Plaats en datum van handtekening Handtekening van bevoegd persoon Sitz Wien Osterreich Firmenbuchgericht Handelsgericht Wien Firmenbuchnummer 219483 w Appendix 67 68 Appendix Appendix 69 Appendix 70 Appendix 252235567 A co he The CE mark confirms that the machine corresponds ot the relevant guidelines of the European Union This user manual was printed on recycled paper bleached without chlorine This satisfies the highest standards for low environmental impact The cardboard packaging used and the packaging inserts of paper and cardboard can be disposed of as waste paper The plastic foil may be submitted for recy cling o
125. uctions 3 Confirm with OK to access the photo menu of P your multifunction machine see Printing Image Files from the Photo Menu SV LE The infrared function is activated at the fac tory You can deactivate the infrared function by pressing MENU OK and on your multifunction machine Use Aie to select TIFF and confirm with OK Reading Image Files After you have established the data transmission in one of the ways described above a message appears on the display indicating the number of image files your multifunction machine has detected up to 999 Your multifunction machine automatically detects existing DPOF files and PictBridge signals You can also print out your photos from the photo menu Co For large amounts of data reading of the photos may take a few moments 4 Uldd OJOUd S 23 du 42 E U 5 H V fe U e 24 Printing DPOF Files Your multifunction machine meets the DPOF Di rect Print Order Format standard file format 1 10 With the digital print order format DPOF you can se lect photos for printing directly on your digital cam era and configure the desired settings The machine reads the DPOF files on the memory card and detects which photos have been selected for printing If you print DPOF files with your multifunction machine the print settings of your machine are overwritten i e the selected image files are printed with the DOPF settings configured on the
126. ulled off without leaving any resi due Set up your machine so that the socket is easily accessible because your multifunction machine does not have an on off button To disconnect your machine from the power supply pull the power plug out of the socket see the chapter Safety Instructions 2 Insert the printout tray into the slot provided in the paper output until reaching the stop 3 Pull the printout tray as far out as possible and fold the paper stopper up to prevent a paper jam Loading Printing Media Load paper into the paper tray before plugging in the machine Your multifunction machine supports nu merous paper formats and types You can use both pre printed material and refill paper of the supported paper types see chapter Appendix Technical Data Loading Paper Use only undamaged paper that is suitable for use with inkjet printers Do not use any paper lighter than 75 g m to ensure good printing quality Separate the paper sheets by fanning them out then align them by tapping edge of the stack lightly against a flat surface This will prevent several sheets of paper from being drawn in all at once UOIFLITLISU du 42 E U 5 H V fe U e 2 Lift up and hold the printout tray Pull the front paper guide as far out as it will go Lay a maxi mum of 150 sheets of paper standard format A4 210x297 mm 80g m into the paper tray with the short edge
127. ully on the scanner cover when you scan thicker documents or three dimensional items this could damage the scanner cover and or the scanner glass Never open the paper jam door while the multifunction machine is printing Ifyou have not inserted any paper the multifunction machine attempts to load paper upon receiving a job never open the paper jam door at this time Insert paper amp Use care when operating storing or transporting the multifunction machine always keeping it in a horizontal position otherwise ink may leak out Before cleaning the surface disconnect the ma chine from the telephone and power networks Never use liquid gaseous or easily flammable cleansers sprays abrasives polishes alcohol to prevent damage to painted parts Usea soft dry cloth to clean the display If the display breaks a mildly corrosive liquid may escape Should you come into contact with this liquid rinse the affected areas with large amounts of water If complaints or vi sion problems occur consult a physician immediately Ink Cartridges When loading original ink cartridges for the first time always use the enclosed Plug n Print card only this way is all necessary information saved to al low for faultless replacement and reuse of the cartridges Other ink cartridges may damage the device see Ap pendix Warranty Store temporarily removed cartridges either in the photo cartridge storage box or
128. up location In case of doubt consult your electrical company Only use the supplied power cord Set up your machine so that the socket is easily ac cessible because your multifunction machine does not have an on off button Lay all cables out of the way to prevent tripping In the event of a power failure your multifunction machine will not function saved data is retained Never touch the telephone and or power cord if the insulation is damaged until you have first discon nected the telephone and power plugs from the net work Disconnect your machine from the power and tele phone networks if the housing and or the telephone or power cords are damaged a thunderstorm is approaching In this case per sons operating the machine are at risk to lightning strikes and or the machine could be damaged If you cannot pull the plug do not operate the ma chine you would like to clean the surface of your ma chine liquids or foreign bodies have entered the machine There is a risk of electric shock and or damage to the machine the machine overheats and starts on fire or smoke comes out of the machine Safety Instructions Handling and Maintenance Never attempt to perform repairs on the machine yourself Improper maintenance can result in ma chine damage fire or electrical shock see Appendix Warranty Only have your device repaired by an au thorised service centre Do not press forcef
129. ur SMS message is sent d p If you would like to cancel the SMS trans LE mission and return to the starting mode press Q twice If the subscriber is busy your multifunction machine will call the number again at specified intervals If you would like to cancel the redial attempts you must delete the SMS message from memory see chapter Troubleshooting Edit ing Jobs After the transmission the machine prints out a transmission report depending on the settings see chapter Fax Printing a Transmission Re port Receiving SMS Messages If you have received an SMS message the indicator light next to the FIR button blinks and the D symbol appears on the display Received SMS messages are printed out automatically If you have switched off the automatic printout see also Changing the SMS Settings new SMS messages are saved to the message memory 9 SMS Reading SMS Messages Press B4 H and OK or MENU OK and OQ 2 Use 4 y to select the SMS message you would like to read then press OK Unread messages are marked with a star ki 3 Use 4 y to move the cursor through the text The sender and time of receipt are displayed at the end of the SMS message UN s p Return to the last menu entry with C return LE to the starting mode with Printing SMS Messages If you have deactivated the automatic printout see also SMS Settings or you would like to print out an SMS message again you can print
130. veruseliquid or easily flammable cleansers sprays abrasives polishes alcohol etc to prevent damaging the painted parts The inside of the machine requires no clean ing Do not allow any moisture to reach the interior of the fax machine Cleaning the Scanner Glass Open the scanner cover 2 Carefully wipe the scanner glass with a lint free cloth 3 Close the scanner cover Cleaning and Aligning Cartridges If the printing quality declines the cartridges must be cleaned or realigned Press MENU OK and The cartridges are cleaned 2 Start the cartridge alignment wit MENU OK and OOQ Your multifunction machine will print out a test page to automatically configure the correct parameter settings for the best possible printing quality SW Z For optimal printing quality we recommend aligning the cartridges after every change IO Troubleshooting If the printing quality is still unsatisfactory you must manually clean the cartridges Open the machine and take the cartridges out of the holder see also Changing Cartridges Clean the contacts A with a dry lint free cloth 2 Lay a lint free cloth on a flat surface Moisten half the cloth A Hold the cloth firmly to prevent it from wrinkling Place the nose nozzle side of the cartridges against the moistened area A and pull the cartridge a single time in the direction in dicated by the arrow B into the dry area C
131. ware may impair Click Continue to proceed or destabilize the conect operation of your system either immediately or m E future LGE suongly recommends that you st ow and contact ihanne hardwarea Gender for See Wei hat passed Windows Logo testing Coos Anyway STOP massagen InstallShield Click on INsTALL to start installation of the device drivers This process may take a few minutes The shortcuts COMPANION DIRECTOR and Com PANION Mowniror are created on the desktop of your PC see Using Companion Surre IH Click on NExT to start the installation of the programs Paper Port and the application ONE TOUCH The programs of the software suite are saved in the ProcraM Fixes folder of your PC by default After the installation you will be asked to restart the PC Remove any diskettes from the drives and click on FrntsH Take the installation CD out of the CD ROM drive after Windows has restarted and the installation is completed a Before you can use the program you must restart your computer lf your device is sireocty connected to your computer 9 will automatically be detected the need bme you stari your Computer ui not vlt Connected weit for the Computer te reboot before Camp it Yes wantto restart my computer now he No will restart miy computer later Do not remove the CD ROM from the reader Click Finish to complote the installation you can remove the CD ROM after you have restored the c
132. will be printed first You have the option of turning this function off Press MENU OK and Use 4 y to select OFF To activate it select OM Confirm with OK Receiving Faxes on the PC If you have installed the included software package and connected your machine to a PC you can configure whether you would like to receive faxes on the PC and or on the machine see section PC Functions Using ComPpaNION Sur IH Faxing fh It is not possible to receive colour faxes on the PC I Press MENU OK and 2 Use 4 y to select the desired option CIFF Faxes will be received exclusively on your multifunction machine AUTOMAT I C If the PC is turned on and the connec tion to your machine is active incoming faxes will be received on the PC 3 Confirm with OK ZE H 33 du ted U H 0 E U S 34 Printing Out Reduced Size Faxes Incoming fax messages will be printed out somewhat reduced in size so that no information is lost You have the option of turning this function off Press MENU OK and DOO Use 4 y to select OFF To activate it select OH Confirm with OK Clearing the Message Memory Received fax messages are printed out immediately and deleted from the Message Memory unless the multifunction machine is currently executing a print or copy job no paper is loaded no ink cartridges are inserted or the cartridges are empty you have deactivated the automatic pr
133. with digital cameras of the mass storage class and imaging class and supports the PictBridge standard Read the user manual for your digital camera carefully to ensure proper use and to learn about the capabilities and requirements The power load on all USB ports may not exceed 0 7 amperes to ensure USB functionality Do not connect more than one high power device to your multifunction machine at a time Connect the digital camera with a USB cable to the front USB port of your multifunction machine Sc Co Connect your digital camera to your multifunction machine only once all pend ing print orders are completed and the machine is in the starting mode 5 Photo Printer With function 85 you can load the memory contents of your connected digital camera mass storage class Press MENU OK and Transmitting Image Files via Infrared You can send files to your multifunction machine for printing from all devices e g camera phones handhelds with an infrared interface OBEX protocol I Position your infrared capable device such that both infrared ports face each other N Ensure that the distance does not exceed 20cm and that the angle of your device to the multifunction machine is no greater than about 15 Never use more than one storage medium at a time 2 On the mobile device select the image files you would like to send Please consult the user manual of your mobile device for precise instr
134. you can scan documents and edit them on the PC I Lay the document onto the flatbed scanner with the written side facing down see section Machine Functions Installation Loading Documents 2 You can start the scanning process from the PC or from the multifunction machine You have the fol lowing options HI 231INSg uoriuedwon SuIsN U1 5 PC Functions 56 Variant ScAN To L4 Open the Scan To window on the PC screen by pressing amp on the multifunction machine The scanning process is started Oo 2 BF E Cuviem Emel DCH fer Copy Pare Base fe cet aden fe esis do fw Saan Th b s o pe ice SS Seletl ihe Sma If you have installed the program Paper Porr the doc ument is scanned and assigned to the application PAPER Port by default You can also change the default set tings see also Variant 2 ONE Touca Variant 2 One TOUCH Click on the icon 2 in the system tray on the lower right of your PC screen next to the clock The ONE Toucu selection window appears ClickPress Button to Activate Scan I This selection window allows you to choose among various options for document editing Cust Select any program to which the scan should be transferred Ematt lhe scan is attached to an e mail OCR You can correct modify or convert the scanned document for other programs using the OCR software Optical Character Recognition Fax The scan can be sent as a fax Co
135. you have saved the prefix of an inex pensive telephone provider see Call by Call as a telephone book entry select this entry and enter the desired telephone number Crystal Image An image and text enhancement function developed spe cially for your multifunction machine for printing and copying your black and white and colour documents Dialling Pause Long distance num bers or telephone numbers with sub addresses extensions sometimes re quire the insertion of a dialling pause to prevent the dialling from occurring too quickly and resulting in a loss of the connection Dongle see Wireless Adapter Easylink Coordinates externally con nected telephones on the same line forwarding voice calls starting fax reception etc see also Additional Devices E C M Error Correction Mode Reduces transmission errors that result from poor line quality thereby reduc ing the transmission time Both of the connected fax machines must support E C M Encoding A process with which the in formation of a fax transmission is en coded and compressed The minimum standard is MH Modified Huffmann Your multifunction machine uses the superior encoding processes MR Modified Read and MMR Modified Modified Read as long as the other machine also supports these modes Encryption Security for the transmit ting of network data see also WEP Standard Energy Saving Mode After not be ing used for about

Belgafax 710 - Help and support

Contents

Download Pdf Manuals

Related Search

Related Contents