ANNUAL RETURN MANUAL SEPT 2010
Contents
1. e whaw WILDMAN WILDMAN JUNGLE TOURS2 PT LTD se f vv Registration Description Number You will note that on the above report the Registration Numbers or Date of Incorporation are missing Fix all the problems indicated on this report Correct the Registration Number on the Links Tab of the Client Maintenance window and enter the Date of Incorporation on the Secretarial Tab on the Client Maintenance window t pays to do all this upfront as without this information you will not be able to know when an annual return is to be processed If you do not fix the problems the Company or Close Corporation will not print on the Annual Returns report and you might miss a return due The result of this is that the company could incur penalties and be deregistered It is important to reconcile the total number of clients that need to be processed You should keep a little manual control record of the numbers to ensure that you do not miss any one of your clients Annual Duty Return Manual September 2009 7 4 Print Annual Returns Due In order to print the annual returns that are due please carry out the following steps Click on the Secretarial menu Click on Annual Returns menu Click on Print Returns Due An Annual Returns List dialogue box opens pe O AME gt Select the TYPE of company and month of incorporation you want to print for If you want to print for all entities selec2. je 700 EA AROSCL1 FommsorReportoClient 1810 2009 ARO7CL2 Receive Forms and Payment Client couecerepevetost ron Deposit amountin CIPRO Customer accout z2rtozoos HI AROSCOM Submit Annual Return Electronically to CIPRO 23 10 2009 soo ARI0FIN Confirm to Client that return has been submitted 24 10 2009 L E Contact client to inform that the and costs involved Activity Send Confirmation to client thatthe Annual return Generate has been submitted x 3 Cms apt i ET on Select the task you want to generate and click the generate button When the task is complete tick the done flag This should display the last status in the status field in the header section of the Annual return window Annual Duty Return Manual September 2009 21 Annual Returns me I 4 09809 07 Date Incorporated 04 05 1999 Invoice 3 524 amp Ret Due By 30 06 2010 Submitted LI Invoice Amount 1 140 00 Tasks Details Auditor Secretary Directors Members Officers Fee Bm LT Y Done aR fOEVELOPEo1ns2009 aro COn cornea Gustomer Amual eum ave temo Ei JOONE DEVELOPEO1 08 2009 AROZMAN Obtain Mandate form Client__ Memo DONE DEVELOPEO2 08 2009 ARO3FS Obtain latestfinancial information Memo v PRINTED DEVELOPE03 08 2009 jARO5RP Printror
3. 5 Obtain latest financial information COMPLETED Letter Code Letter Date Due Date 02 08 2009 4 Action NN Annual Duty Return Manual September 2009 22 11 Annual Duty Details Tab Additional Information is required that relates to the Annual Return Input The information is as follows Details List Company Code FAST2000 FAST 2000 PTY LTD tan OE 2010 Reg No 1999 809809 07 _ Date Incorporated 04051999 Invoice 3 524 Status RECEIVED RetDueBy 30 06 2010 Submitted 77 invoice Amount 1 14005 Tasks 3 Auditor Secretary Directorsmembers omicers ree Short im lt Eu Main Business EXPORTER OF CITRUS FRUITS Fin Year end 2 Last Fin Stms 7 E Country Dui Turnover 0 00 Type Ann Ret Fee 0 00 Bener Letter amp Reg Office JHE JOHANNESBURG Date Printed 11 Letter Ar rt antt a gh Last Financial Statements Date Last AGM Date Turnover Amount for the last financial year Letter Code Enter the code of the Letter you want to print The letter can be created under Masters Letters Design Date printed Will be entered when the letter is printed You can also print an Annual Return Details report to show all information displayed on the Details Tab Any information in the grey areas can be changed by going into Masters Client Maintenance and selecting the SEC TA
4. Setup Fee Click the new button on the toolbar to create a new Fee Code Assign a Code to the Fee e g RETFEE Enter an English Description that will appear on the Invoice e g Annual Return Fee Enter an English paragraph that will appear on the Invoice This is an optional field that should only be used if you want to add more detail to the invoice description Enter an Afrikaans Description that will appear on the invoice e g Jaarlikse Opgawe Fooi Enter an Afrikaans paragraph that will appear on the Invoice This is an optional field that should only be used if you want to add more detail to the invoice description Enter the Exclusive fee amount and click the vatable flag Annual Duty Return Manual September 2009 14 21 Click the Applicable to tab and select the annual Return flag Fee Maintenance Fee List Fee Code ANNDUTY English ANNUAL DUTY Our fee for processing the form 5 u f 0 Afrikaans i i Ei Matter cc or Fee Maintenance List Fee Code ra Details Applicable to a TRANSACTIONS Trusts Misc Appoint Resign General Formation Takeon General Auditor Member Global Appoint Officer ChangeYearend Appoint Trustee Resign Officer Reserve Name Resign Trustee iv AnnRetum Appoint Director Change Name Appoint Beneficiary Resig
5. 2010 Reg No 1999 809809 07 Date Incorporated 04 05 1999 Invoice 3 52 Status RECEIVED Ret Due By 30 06 2010 Submitted Invoice Amount 1 140 Tasks Details Auditor Secretary Uu Directors Members Officers Old Secretary Date Res 11 Current Secretary GREENP GREEN PETER JOHN Date Appt 11 042 4 2005 e ID Regno 5301035126082 Surname GREEN First Name PETER JOHN Initials J Nationality SOUTH AFRICAN Business Address Postal Address Residential Address P O BOX 66666 P O BOX 66666 21 SOMERSET ROAD REDENE Johanesburg KENSINGTON RAEDENE JOHANNESBURG E 21 24 Any information displayed or printed can be changed by going into the Masters Client Maintenance 14 Annual Duty Directors Tab 15 You can also print an Annual Return Directors Details report for the resigning and new appointed directors The resignation option will only be available if the resignation date is dated within a year of the annual return date Annual Duty Return Manual September 2009 25 Annual Returns Details List Company Code FAST2000 FAST 2000 PTY LTD Lang amp AnnRetYear 2010 v Reg No 1999 809809 07 Date Incorporated 04 05 1999 Invoice 35 Status RECEIVED Ret Due By 30 06 2010 Submitted 11 Invoice Amount 1 140 Tasks Details Auditor Secretary Officers Fee et Back E 02102007 Jeroom DIRECTOR MARKS MARKSLE
6. Incorporated 04 05 1999 Invoice 3 52 Ret Due By 30 06 2010 Submitted Invoice Amount 1 140 0 Auditor Secretary Directors Members Officers ShrtNaam Region Main Business EXPORTER OF CITRUS FRUITS Fin Year End 2 5 LastFin Stms 11 Holding Company SS Last AGM 77 Country Turnover 0 00 Type Ann Ret Fee 0 00 Number i Reg Office JHB JOHANNESBURG Date Printed Letter Each tab contains the underlying detail 10 Annual Return Tasks Tab Annual Duty Return Manual September 2009 20 Additional tasks can be generated by clicking the generate button provided that you have set them up This option will add more tasks Annual Returns gt Details List lt umf 4 Tasks Company Code FAST2000 Ann Ret Year 2010 19 9 07 Date Incorporated 04 05 1999 Invoice 3 524 Status Ret Due 30 06 2010 Submitted 11 Invoice Amount 1 140 00 EG Auditor Secretary Directors Members Officers Fee t status user j peveLore ovo Tasks Start Date 14 10 2009 Done DEVELOPE 01 0 pone ER eoe 5evELop550 Roa fontan fe bone saars obtsmistestimanslimtrmston 5702 RECENED DEVELOPEo7nd JAROSRP PrmtFoms Repos
7. Memo DONE DEVELOPH 14 09 2010 AROSDEP Deposit amount in CIPRO Customer accou Memo D Memo EVELOPEj8 09 2010 ARO3FS Obtsinlatestfinancialinformation Memo SUBMITTED DEVELOP 15 09 2010 AR09COM Submit Annual Return Electronically to CIPHMemo COMPLETE pEvELoPH15 09 2010 AR10FIN Confirm to Client that return has been subnlMemo ivi Response Obtain Mandate form Client to sumit Annual return Send letter or email his behalf An annual return can be added manually Ae A mA mr Click the new button on the toolbar to create a new Annual return Type in the code of the company you want to create an Annual Return Input for or Press F4 to get a list to search from Press F2 or click Accept to select the company Type in the Annual return Year you want to register for Click the save button on the toolbar to save the Annual Return Input Annual Duty Return Manual September 2009 19 9 Click on the Print button on the top right corner to print all the relevant reports 10 An Annual Return can also be added manually 9 Add Additional Annual return Information An Annual Duty Return client in the file will look like this Note the status of the tasks which comes from the last task ticked off Annual Returns Details List j Company Code FAST2000 FAST 2000 PTY LTD Lang amp Ann Ret Year 2010 No 1999 809809 07 Date
8. go into enquiry which you will find as the last item of the annual return menu option the screen will look something like this Annual Return Tasks Enquiry User Status ALL PAID Show C All Outstanding Completed Search For SortBy lt User C Client Description C When amp Year 2010 Entity Type Month inc M Partner v Manager X use DateDue Ciient Description Dateline Ref status za CITRUS CITRUS FRUITS PTY LTD 1999 8098 04 05 1999 2010 PAID pere P A A 5594 9 9 454 0 e You will see that you can specify the year the entity type the partner if necessary or all partners the status which will be a particular annual return item that you want to control In the case above we have specified the clients who have paid This screen will allow you to produce an enquiry of receipts paid or not paid and a report as well If you click on the outstanding radio button the system will show you which clients have not paid When you generate the annual returns for a particular entity type for a particular incorporation month if you make use of the fees option the fees will be displayed under the invoice range selected and an invoice number will be allocated This Annual Duty Return Manual September 2009 31 way you can produce reports at any point in time indicating what annual returns can be processed The screen below indicates an invoi
9. tasks ticked will show on the final annual return record Select the Fee you want to generate by clicking the tick box in the Bill Column Click the Generate button to generate the Annual Returns globally for the selected Entity Type and Month Incorporated and filter Sa Ra N m am Ld gems m d T Annual Duty Return Manual September 2009 17 8 Print Annual Return Reports 1 Click on the Secretarial Annual Reports Edit 2 Click on the tab to get a list of Processed Annual Returns Annual Returns k re FAST2000 ES 2000 PTY LTD pe ems JIMMYS JIMMYS HARDWARE EEDD LTD Annual Duty Return Manual September 2009 18 3 Once the company is selected click the details tab to see the details of the Annual Return Annual Returns Company Code C Ann Ret Year 2011 ad 9 19 07 Date Incorporated 04 05 1999 Invoice aaa 10 Status DONE AR Ret Due By 30 06 2011 Submitted Invoice Amount 114 Tasks Details Auditor Secretary Directors Members Officers e Generate Status user Date Due code Desc DONEAR1 DEVELOPE 07 09 2010 ARO1CON Contact Customer Annual return due Memo DONE DEVELOP 07 09 2010 ARO2MAN Obtain Mandate form Client i D D PRINTED EVELOPHO9 09 2010 AROSRP Print Forms Reports DONE DEVELOPH 10 09 2010 ARO6CL1 Forms or Reportto Client Memo RECEIVED DEVELOP 13 09 2010 ARO7CL2 Receive Forms and Payment from Client
10. the data on your secretarial system is totally accurate The two most important bits of information that must be correct Annual Duty Return Manual September 2009 5 on Secretarial Assistant are the registration number and date of incorporation The first step is to print the Exception report to indicate which of the companies or close corporations have an incorrect Registration Number or No date of incorporation Without this information you will be unable to continue the Annual Return process 1 Click on Secretarial Menu 2 Click Annual Return Menu 3 Click on Print Returns Due An Annual Returns List window opens Select the check box that reads Exceptions Only Annual Return List Filter Sequence e Exceptions Only vn 72 sf The exception report looks like this Annual Duty Return Manual September 2009 6 e OO O Page No 14 10 2009 00001 WEBSEC SOLUTIONS 55 COMPAN Y CC LIST PER DATE INCORPORATED FOR TYPE 06 PUBLIC COMPANY AND INCORPORATION MONTH BAD DATE COMPETE C coweerewmwaemo enio le M4 01 05 2001 CONSOL CONSOLIDATED ENGINEERING PTY LTO JHB 0105 2001 emim le 01052001 MICHAELS MICHAEL S PTY LTD POWER POWERSAVERS PTYYLTD BT 0105 2001 saver BT 01052001 SENT SENTECH PTYLETD se SNazzvsor SNAZZY SOFTWARE COMPANY CC
11. Annual Duty Return Manual September 2009 PRINTED DOCUMENTATION ANNUAL DUTY RETURNS USER MANUAL SEPTEMBER 2010 NAY YOU THINK TEL 086 Accfin www accfin co za Annual Duty Return Manual September 2009 2 INDEX Table of Contents PRU c 3 1 Annual Duty Introduction E 3 2 Annual Duty pp 3 3 Annual Return Exceptions RN 4 4 Print Annual Returns DUe pp 7 5 Additional Information Required pp 8 6 Setup Tasks and Fee CodeSs pp 9 7 Generate the Annual Returns 15 8 Print Annual Return 17 9 Add Additional Annual return 19 10 Annual Return Tasks Tab pp 19 11 Annual Duty Details nbn one ir prn ERR certantes 22 12 Annual Duty Auditor tab pp 23 Ts Annual Duty Secretary Tab pp 23 14 Annual Duty Directors Tab pp 24 5 24 16 Annual Duty Officers Tab pp 25 7 ene 26 18 Annual Return EROS iirin 27 19 Annual Returns Process Tasks With Bar Code 28 Controlling Of Receipts And Invoices In An Annual Return Environment 29 20 enters eon a Mee 29 21 Controlling Invoices And Receipts 30 Annual Duty Return Manual Sept
12. B Annual Duty Return Manual September 2009 23 12 Annual Duty Auditor tab You can also print an Annual Return Auditor Details report to show all information displayed on the Auditor Tab Annual Returns Details List Code FAsT2000 FAST 2000 PTY LTD Lang Bi amp a Ann Ret Year 2010 Reg No 1999 809809 07 Date Incorporated 04 05 1999 Invoice 3 524 Status RECEIVED Ret Due By 3006 2010 Submitted 11 Invoice Amount 1 140 00 Tasks Details Secretary Directors Members Officers Fee Auditor HAPPY HAPPY CHAPPY AUDITOR Appointed 7 2 p Profession Chartered Accountants SA amp 1 Practice No 545454 Business 257 OXFORD ROAD Postal p o 4646 Address ilLOVO Address JOHANNESBURG JOHANNESBURG Tan o Desig Auditor 57 Joint Auditor Appointed 11 13 Annual Duty Secretary Tab You can also print on Annual Return Secretary Details report for the resigning and new appointment secretary The Resignation option will only be available if the resignation date is dated within a year of the Annual return date Only updated information will be displayed for Officers with the word SECRETARY in the designation Annual Duty Return Manual September 2009 24 Annual Returns Details List Company Code FAST FAST 2000 PTY LTD un e Ann Ret Year
13. CIPRO The return must be lodged every year by no later than the end of the Annual Duty Return Manual September 2009 4 month which follows upon the month within which the anniversary date of the company s incorporation occurs The annual return is a snap shot of the general secretarial information of a company s directors auditors registered addresses and other salient information It is the information that companies and close corporations must submit to the Registrar as confirmation that the Company Close Corporation is still in business and that the information provided is still valid Although it was discontinued in 1986 for a period of about 14 years it has become imperative for purposes of data integrity and information reliability Annual Returns are used in most countries across the world to update information kept by the Registrar Annual returns will be facilitated through the CIPRO website Upon accessing the return on the CIPRO website a pre populated form will be displayed containing company information on a separate database and will not update the actual database of CIPRO The public can then view the normal situation until changed By entering data into the CIPRO database the user will receive a difference report and be in a situation where they can rectify the difference by way of normal CM Forms i e CM 29 and CM 22 etcetera 3 Annual Return Exceptions In order to mitigate risk it is imperative that
14. NNONWALTER 2002 2007 pIRECTOR NARAN NARANSAMYSINAVASEN 2002 2007 pIRECTOR E ee Only updated information will be displayed for Directors shown on the Directors Tab on the Company Take On window Any information displayed or printed can be changed by going into the Masters Client Maintenance 16 Annual Duty Officers Tab You can also print an Annual Return Other Officers Details report for the resigning and new appointed officers The Resignation option will only be available if the resignation date is dated within a year of the Annual Return date Annual Duty Return Manual September 2009 26 Annual Returns Details List Company Code FAST2000 FAST 2000 PTY LTD am 2010 Reg no 19991809809107 Date Incorporated 04 05 1999 mwoce 3524 Status RECEIVED RetDueBy 30 06 2010 Submitted 7 Invoice Amount 1 140 0 Tasks Details Auditor Secretary Directors Members i 2 Fee 4 2j Only updated information will be displayed for other Officers not secretaries shown on the Officers Tab on the Company Take On window Any information displayed on printed can be changed by going into the Masters Client Py tale il am IIS 05 27 n alf a stiano a us i 3 Maintenance 17 Annual Duty Fee Tab The fees that were generated can be viewed under Secretarial Global Fees Edit The fees that were generated can be printed under Secretari
15. al Global Fees Print A filter can be used to print for a range of invoice numbers Annual Duty Return Manual September 2009 27 Annual Returns Details List AnnRetYear 2010 v RegNo 1999 809809 07 Date Incorporated 04 05 1999 Invoice 3 524 Status RECEIVED RetDueBy 30 06 2010 Submitted 7 Invoice Amount 1 140 0 Tasks Details Auditor Secretary Directors Members Officers me Fee 3 Date 3107 2009 Statement Remark Debtor FAsT2000 FAsT2000PIID Description VatablelvaT ANNDUTY ANNUALDUY 100000v 140 00 cPFEE _ ciPROFEE 4500 0 00 eM AL AL At EV x TN an cg eet arm itin aoa SA anta di dir m Click on Filter SADEBT IVREF RANGE SAVE When you print IVREF is the first and last invoice number you want to print for 18 Annual Return Enquiry To view the status of each Annual Return you can click on Secretarial Annual Returns Enquiry Annual Duty Return Manual September 2009 28 Annual Return Tasks Enquiry User Status DEVELOPER Md v Show All C Outstanding Completed Search For Sort By User Client Description When amp Year Entity Month Inc Partner v Manager Select the Year Status Entity Type Month Incorporated Manager Partner you want to view for The status list displayed is generated
16. ce that has been generated Secretarial Invoice Maintenance Invoice No 10003 Source SAANNRET Statement Remark ANNUAL RETURNS Client Code wwvys HARDWARE PTY LTD Reduce WIP 4 Debtor wwvys HARDWARE PTY LTD Fee Code Description vaabelmomt ar 4 ANNDUTY ANNUAL DUTY 1000 00 140 00 0 00 Excl Amount 1450 00 140 00 Incl Amount 159000 The screen below indicates list of invoices created Secretarial Invoice Maintenance Range AD Detail C invoice Number Invoice Number Audi Trai Search For Client Code Date Cient Description 10001 19 04 72010 CITRUS CITRUS FRUITS PTY LTD 10002 19 04 72010 FAST2000 FAST 2000 PTY LTD 1000349 04 2010 JIMMYS _ JIMMYS HARDWARE PTY LTD Annual Duty Return Manual September 2009 32 One of the options is under fees on the Secretarial menu is to update debtors Unfortunately at this stage this is a global update and all the debtors will be updated and the reason for this is that we have to control the invoice numbers We suggest as a short term measure you delete the pro forma invoice as above and insert it into debtors We also do not see a problem in updating all the debtors each month and then controlling who has paid by making use of the tasks paid or not paid If you are using an open item debtors system by using the annual
17. ember 2009 3 Annual Duty Returns 1 Annual Duty Introduction In order to process Annual Returns there are a number of steps that need to be carried out You may use the Professional Series task management system in order to manage all the steps Try and add a few meaningful tasks By adding too many tasks this will result in overkil Have a system that has a realistic controllable managable tasking system With the new version of Professional Series we have introduced a more powerful tasking system The new system reports or its enquiries system will allow you to report on the completion or the non completion of a particular task For example you can tick off whether an annual return debtor s receipt has been received and then you can produce a list of clients for which receipts have not received Many practices have reported extreme difficulty in controlling money received from debtors in regard to annual returns especially where there are a high number of annual returns Most firms really only want to commence the processing of the Annual Return once the money has been received In regard to money not received the firm by invoicing looses the invoice in their main debtors system and is therefore not in a position to control what has not been paid In this set of documentation we hope to make annual return processing much easier 2 Annual Duty Background All companies and Close Corporations must lodge an Annual Return with
18. from the STATUS fields in the Task Setup 19 Annual Returns Process Tasks With Bar Code Gun Use this option to process task completion on the task list Click on the Scan Bar Code area and click the appropriate task on the task work sheet and task on the task tab will be updated Annual Duty Return Manual September 2009 29 Annual Returns Scan Barcode Controlling Of Receipts And Invoices In An Annual Return Environment 20 Introduction Many practices have reported that they have difficulty in controlling the invoices and receipts for annual returns as some clients pay and other clients do not pay One of the tasks that you must setup is receipts received or paid Once this is done it is then a good idea to go to the invoice file where the pro forma invoices are kept find the invoice that has been paid delete it and then go and put through the invoice directly to the debtors account as the receipt has been received In a later version we intend to make this task automatic however we feel that users are not using the full functionality of the annual return management system so we are not going to do this until users start to ask for this functionality Annual Duty Return Manual September 2009 30 21 Controlling Invoices And Receipts In the annual return management system we have changed the tasking enquiry or reports to allow you to print out records based on tasks for a particular year in question If you
19. ividual Trust Other Resigned Description CITRUS FRUITS PTY LTD S w as Yearend Month 2 FirstName Contact Details Links Other Wip Debtors Tax Sec Officer Shareholder eFiling Info Auditor Ann Return Other CIPRO Entity PRI PRWATECOMPANY Customer LogOn Code ACCFINO1 Lodging Sec Dir CHOU chou WYSAN Date Registered Holding Company Country Incorporated 04 05 1999 Type Last Return Date l jum dn a 5 the Info Tab Trading Name Date of Incorporation Registered Office code Main Business Annual Duty Return Manual September 2009 9 6 On the Auditor Tab Auditor Code Auditor Date and Appointment 7 Annual Return Tab Entity Type Can be created on Secretarial Setup Entity Type Lodging Secretary Director Code If Applicable F4 to select a code Holding Company Name Country Type e g Private Public etc Registration Number CIPRO Customer Log on Number Date that the customer was registered in CIPRO site 6 Setup Tasks and Fee Codes In order to track and control the process of Annual Returns through the process it is imperative to setup meaningful tasks 1 First you need to set up the task you want to generate with the annual returns These are the workflow steps reminders to complete an Annual return Click on Secretarial Setup Tasks A Task Maintenance window o
20. ms and ARO5RP Forms Repo reports necessary for 5 PRINTED rts completion of return Action Print Forms Reports Forms Repo 4 Activity Send the forms and rt to Client reports with amount RO6CL1 to be paid to client 6 DONE for authorization and payment Action Send Letter E mail reports Forms Letter S Receive 7 Activity Receive Forms and ARO7CL2 Forms and Payment from Client 7 RECEIVED Payment from Client Action Follow up with client Deposit 8 Activity Deposit amount in amount in CIPRO Customer AR8DEP CIPRO Account 8 DONE Customer Account Action Deposit amount in CIPRO Customer Account Submit 9 Activity Submit Annual Annual Return Electronically ARO9COM Return to CIPRO 9 SUBMITTED Electronicall y to CIPRO Action Log onto CIPRO site and complete Annual Return Confirm to 10 Activity Send confirmation to Client that client that the Annual AR10FIN return has return has been 10 COMPLETE been submitted submitted Action Send Letter E mail Annual Duty Return Manual September 2009 13 The Task should always have a Status of COMPLETE with a unique number e g if the number is 1 then it is Task 1 ensure that you have 1 done 12 13 14 15 16 17 18 19 20 The purpose of the above is to see how far you have gone and to produce meaningful reports Secondly you need to set up the Fees you want to generate with the annual returns Click on Secretarial
21. msRepots JOoNE bEvELoPEo4 08 2009 AROGCL1 FormsorRepottoCient RECEIVED DEVELOPE 07 08 2009 ARO7CL2 Receive Forms and Paymenttrom Client v pone bEvELoPEo8 08 2009 AROSDEP Depositamountin CIPRO CustomeraccojMemo suswrrTEQDEVELOPE09 08 2009 AROSCOM Submit Annual Return Electronically to CIP Memo 10 08 2009 jAR1OFIN Confirm to Clientthat return has been subr Memo _ Contact client to inform that the Annual return is due Send Letter e mail to client and costs involved gj adi AM EO ae You can also print a Workflow report to indicate the status of each task E m gt gt i gt 14 10 2009 16 29 46 WEBSEC SOLUTIONS PAGE 1 P a CLIENT TASK WORKFLOW gt Client FAST2000 FAST 2000 PTY LTD x User Date Code Description Status generated DEVELOPER 31 07 2009 AROLCON Contact Customer Annual return due COMPLETED Letter Code Letter Date Due Date 01 08 2009 Activity Action Contact client to inform that the Annual return is Send Letter e mail to client due and costs involved DEVELOPER 31 07 2009 ARO2MAN Obtain Mandate form Client COMPLETED Letter Code Letter Date NN Due Date 01 08 2009 Activity Action Obtain Mandate form Client to sumit Annual return Send letter or email on his behalf DEVELOPER 31 07 2009
22. n Director Special Resolution Resign Beneficiary Company Formation Takeon Share Certificate Close Corporation Formation Takeon Allotment Transfer Conversions Change Authorised CC to Company Buy Back Company To CC P ae OW tal aat NOTE Note when you create the fee it will create a fee to be generated Annual Duty Return Manual September 2009 15 7 Generate the Annual Returns This option allows you to globally create a record in the annual return file for each annual return that needs to be processed for the month selected The purpose of this exercise is to create a checklist so that you know exactly which clients have to be processed and the status of each client By running the generate option you can select the tasks that you require and the task will act as guides as to what to do and will give you an indication of which ones have not been done The generate process will also allow you to generate a pro forma invoice or a proper invoice Possibly the most important job in this whole process is to generate the invoice and actually get paid before you go onto the CIPRO website 1 Once you have created the Task and Fee codes the Annual Returns can be generated on incorporation months Click on Secretarial Annual Returns Generate An Annual Returns windows opens as follows Annual Duty Return Manual September 2009 16 Generate Annual Returns Filter Entity Type Mo
23. nge Name Appoint Beneficiary Ann Return Resign Director Special Resolution Resign Beneficiary Company Close Corporation Share Certificate Formation Formation Allotment Takeon Takeon Transfer Conversions Change Authorised CC to Company Buy Back Company To CC When Per Transaction 10 Click the save button on the toolbar to save the entered code 11 Suggested Annual return Tasks are as follows We are the first to agree that the list of tasks below are probably overkill We suggest you just choose the ones that you want Code Description Days Status CONTACT 1 Activity Contact client to Customer inform that the ARCOICON Annual Annual return is due 1 DONE return due and costs involved Action Sent letter e mail to client Obtain 1 Activity Obtain Mandate from Mandate client to submit ARVE MAN from Client Annual return on his behalf Action Send letter e mail Obtain 2 Activity Obtain the last ARO3FS latest financial information 3 DONE financial from client Last Annual Duty Return Manual September 2009 12 information AGM Date Last F S Date Turnover Last Financial Year Action Phone E Mail Client Register 3 Activity Register Sec Dir on Director Secretary AROAREG CIPRO on CIPRO as a 4 REGISTERED customer Action Log on to CIPRO to register customer Print 3 Activity Print all for
24. nth Incorporated 2 Letter Tasks code Description Pocesspatepue L ARO1CON ContadCustomer Annualretum due 4510 2009 aRosDEP Depositamountin CIPRO Customeraccount 22 10 2009 AROSCL1 Forms orReporttoClient_ 48 0 2009 L aRo2MAN Obtain Mandate form Client 45 10 2009 AR03FS Obtain latest financial information v 16 10 2009 L AROSRP PrinrormsRepots v 1174022009 ARO7CL2 Receive Forms and Payment from Client 21 10 2009 IMAROSCOM Submit Annual Return Electronically to CIPRO 23 10 2009 0 o A FeeCode Description Att Description amount Bl fannouty annua ou 1000 00 cree cPROFEE 45000 Invoice Range AAA v No 3526 Date 14 10 2009 Statement Remark Reduce The filter option can be used to only generate Annual returns for a specific Registered Office Code or any other criteria like partner If u want to use the option click on Filter SACL RGREF Range Save When prompted RGREF is the Registered Office code range you want to print for This is optional and no filter means it will generate all Annual Returns for the specific Type and month of incorporation Select the Entity Type and Month Of Incorporation you want to generate for Select the Workflow Tasks you want to generate by clicking the tick box in the process column Only the
25. pens as follows Annual Duty Return Manual September 2009 10 Task Maintenance Code ARO1CON Description Contact Customer Annual return due Details Applicable to Days 1 Activity Contact client to inform that the Annual return is due and costs involved zi Action Letter e mail to client Status DONE AR1 Letter l apes ow op sut a AP 9 ad Click the new button on the toolbar to create a new task Al 4 Assign a Code to the Task Keep in mind the tasks will appear in Task Code order on the Annual Return window Enter a Description that describes the Code Enter the number of days for the task to be completed Enter the Activity to be performed 2 N O o Enter the Action to be taken by the consultant Enter the status This is the status that shows on the record when you have ticked it as complete Make all the status entries unique so that the reporting becomes meaningful 9 Click the Applicable to tab and select the Annual Return checkbox Annual Duty Return Manual September 2009 Task Maintenance Tasks Code ARO1CON Description Contact Customer Annual return due List Details TRANSACTIONS Tun Misc Appoint Resign General Formation s Auditor Member Takeon rush Appoint Officer Change Yearend Appoint Trustee Register Resign Officer Reserve Name Resign Trustee Appoint Director Cha
26. return range we can then also produce a report of what invoices have not been paid and in this instance it may be a good idea to update them all
27. t the Type All by selecting the down arrow 6 This can also be done for a specific entity type as well Annual Return List Filter Sequence e Date 14 10 2009 Type wonthnc Exceptions Only a nar i de gp d This can also be printed for a specific registered Office code by using a Filter 2 1 Before printing click on Filter 2 1 Filter 2 2 SACL i e Secretarial Clients 2 3 RGREF Registered Office Codes 2 4 RANGE 25 SAVE Annual Duty Return Manual September 2009 8 2 When you print you will be prompted for a RGREF RGREF is the registered Office code you want to print for 3 This should give you a list of all companies close corporation incorporated on the specified month of incorporation for a particular registered office 5 Additional Information Required Once you have the list of clients you want to process it is important to ensure that you have various other bits of information that you need to process on the CIPRO website 1 Click on the Masters Menu 2 Find the company you want to enter the information for from the list 3 Once the client has been selected select the Details tab and then select the SEC TAB 4 The following information is required for the Annual Return Client Maintenance Details Search Code cTRUS m Country Rsa gt Tax Number 9555401844 Language Dormant Company Close Corporation Ind
Download Pdf Manuals
Related Search