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Oce PRISMAprepare Application Guide 4.2.1

1. EE j Jen Cen PRISHreparo 3h party priors 200641 0 ILI IET Page see at The Pages workspace contains the following elements The menu bar Use the menu bar to select an action and open the Help file The button bar Use the button bar for quick access to the actions most often used The Structure view The Structure view offers an overview of the structure of your document You can navigate within your document and select pages The Preview view The Pages workspace offers a WYSIWYG preview that shows the pages one by one or stacked on top of each other The navigation bar Use this navigation bar to switch between the Pages workspace and the Document workspace The footer Use this footer to specify the zoom factor and to select the required tools 40 Chapter 3 The Pages workspace Introduction Open the Pages workspace Click the Pages button or Click View Pages workspace The context menu You can access the context menu when you right click on a page s This allows quick access to the actions most often used Chapter 3 The Pages workspace 41 The button bar The button bar Introduction The Pages workspace contains a button bar that allows quick access to the actions most often used The button bar m Eb i it amp 3 a Shift Scale Mask Spit Rotateright Markon w m Print w2 A The bu
2. 64 Chapter 3 The Pages workspace Deskew the scanned page content Deskew the scanned page content 1 Select the scanned pages that you want to deskew 2 Click the Clean up button 3 Optionally Rasterize one or more pages via the clean up button on page 60 4 Click the Deskew button 5 Set the Deskew settings 6 Click Apply to deskew the scanned page content Chapter 3 The Pages workspace 65 Erase parts of the scanned page content Erase parts of the scanned page content Introduction You can erase parts of the page content of scanned pages For example the scanned page contains punch holes or black strips at the border The settings for option Erase 1 You can define the following settings for the Erase option Erase Setting Description Pages Specify whether you want to erase parts of the scanned page content for m All pages m Selected pages m Current page Erase parts of the scanned page content Select the scanned pages for which you want to erase a part of the page content Click the Clean up button Optionally Rasterize one or more pages via the clean up button on page 60 Click the Erase button Use any of the selection tools to select the area that you want to erase an A VN Click Apply to permanently erase the selected area 66 Chapter 3 The Pages workspace Align the scanned page content Align the s
3. eseeesseeeeeeeeeeennne 144 Define the Finishing settings 147 Define the Image settings ssesssssseeseeeeeeeeeneeennnn 149 Page programmed settings vs printer capabilities 150 ayigero 0 ei olo eoe 150 Map media types ssssssssssessseeeeneeeeennn nnne nnn 151 Change map assigned trays in tray based printers 152 Change map assigned media definitions in media based print t S 153 Define the print settings sessessssssseseeeeeeeeennnenenennn 154 Chapter 6 Manage the media catalog eessssessseeeeeeeeen nnn 155 Configure the media catalog seesssssseeseseeeeeneeennn 156 Export the media catalog ssessssssessseeeeeeeennn nennen 159 Load the media catalog sssessesesssseeeeeeeenen nennen 161 Chapter 1 Introduction Introduction Introduction This application provides an easy way to prepare and print your document The workflow of this application contains the following steps m Collect all pages from analog or digital sources do a Scan clean up on the scanned pages and Correct minor imperfections You use the Pages workspace for this m Allocate pages onto sheets Define media and binding settings and Enhance your document You use the Document workspace for this m Route your job to a p
4. Rasterize one or more pages via option Rasterize 1 Click Pages Rasterize The Rasterize dialog box appears 2 Select which pages you want to rasterize 60 Chapter 3 The Pages workspace Rasterize a page Note Li When an image is rasterized the quality of the image decreases 3 Define the following options Mode Select the rasterize mode which best describes the pages that you want to rasterize m Black and white Use this mode for text pages Y m Grayscale Use this mode for text pages that contain grayscale images m Color Use this mode for color pages Note The different modes are designed to rasterize a specific type of data such as grayscale pages Resolution Select the resolution that is used by your printer Note The application becomes slower when you select a high resolution Chapter 3 The Pages workspace 61 Despeckle the scanned page content Despeckle the scanned page content Introduction You can despeckle the page content of scanned pages The settings for option Despeckle 1 You can define the following settings for the Despeckle option Despeckle Setting Description Specify whether you want to despeckle the scanned page content for m All pages m Selected pages m Current page Specify whether you want to despeckle m Complete page Use this option if your scanned page contains text only m Selected
5. Function Key s Precondition Zoom 100 CTRL 1 Focus on preview view structure view Zoom 200 CTRL 2 Focus on preview view structure view Activate the zoom out tool CTRL W Focus on preview view Activate the zoom in tool CTRL Q Focus on preview view Activate the selection tool CTRL E Focus on preview view Activate the drag tool CTRL H Focus on preview view Activate the rectangle selection CTRL R Focus on preview view tool Activate the area selection tool CTRL T Focus on preview view Activate zoom out tool tempo SHIFT W Focus on preview view rary hold Activate the zoom in tool tem SHIFT Q Focus on preview view porary hold Activate the drag tool tempo SHIFT H Focus on preview view rary hold Select the inverse of a rectangle SHIFT hold Focus on preview view draw an area with the rectan gle selection tool Select the inverse of a selected SHIFT hold Focus on preview view area select an area between guide lines Show hide columns CTRL G Focus on preview view Show hide contents outside of CTRL J Focus on preview view the page Invert a selected area CTRL I Focus on preview view Chapter 2 Start using the application 21 Shortcut keys Navigation in main menu and context menus Every menu item is accessible with access keys Access keys are keys used in combination with the ALT key to activate a control Access keys appear as underlined letters on a menu
6. Navigation in main menu and context menus Function Key s Precondition Activate the menu bar and enter ALT Focus on application the menu mode Activate the menu bar and enter F10 Focus on application the menu mode Execute the corresponding com ALT access Focus on application mand key Display the context menu for the Context menu Focus on Structure view Preview selected item button view Display the context menu for the SHIFT Fio Focus on Structure view Preview selected item view Open the menu item move to DOWN AR Focus on menu the item below or move to the ROW top of the menu if the focus is located in the bottom of the menu Move to the menu item above UP ARROW Focus on menu or move to the bottom of the menu if the focus is located at the top of the menu Open the next menu to the RIGHT AR Focus on menu right or open a submenu ROW Open the next menu to the left LEFT AR Focus on menu or close a submenu ROW Execute the selected command ENTER Focus on menu Navigation in main window Navigation in main window Function Key s Precondition Move the focus forward through TAB Focus on main window the controls inside the view 22 Chapter 2 Start using the application Shortcut keys Precondition Function Move the focus backward SHIFT TAB Focus on main window through the controls inside the view Move the focus to the next view C
7. Li A page programmed PDF file can have a document type on page 112 that is incompatible with the current document Option Inserted file is then disabled The pages receive the page programd settings of the current document 5 Click OK to replace the pages Chapter 3 The Pages workspace 55 Delete pages Delete pages Introduction Use the Delete command to delete pages from your document This option is available via m The button bar click the drop down button Delete m The menu click Pages Delete pages m The context menu right click the selected page s and select option Delete pages Delete pages 1 Select the page s that you want to delete from your document Li Note You can also delete blank sheet s 2 Click Pages Delete pages The selected page s will be deleted 56 Chapter 3 The Pages workspace Move pages Move pages Introduction You can change the order of the pages within your document Use the Cut pages and Paste pages commands to move pages within your document These options are available via m The menu click Pages Cut pages m The menu click Pages Paste pages m The context menu right click the selected page s and select option Cut pages m The context menu right click the selected page s and select option Paste pages Move pages na ph Ww N m Select the page s that you want to move dick Pages C
8. The Creep compensation factor is calculated from the Thickness of the paper see Configure the media catalog on page 156 For example You have 30 sheets which you fold to make a booklet The sheets in the middle of the booklet stick out compared with the cover of the booklet When you trim the sheets that stick out the distance between the page content and the sheet edges is changed This means that the page content creeps towards the edge of the sheets due to the trim action Note The Thickness of the used media must be defined when ou enable option Creep compensation y Gain With the Gain option you can increase or decrease the calculated Creep compensation factor 146 Chapter 5 The Print dialog Define the Finishing settings Define the Finishing settings Introduction This topic describes the Finishing settings Define the Finishing settings Finishing Setting Description Finishing You can overrule the defined finishing settings in the document without loosing the original finishing settings m Asin document Print the document with the original finishing settings m No finishing Print the document without any finishing settings m 1 staple Print the document with 1 staple but without any fold and punch settings m 2 staples Print the document with 2 staples but without any fold and punch settings For example you mak
9. The following options are available m Rotate right Rotate the page s 90 degrees to the right m Rotate left Rotate the page s 90 degrees to the left m Rotate 180 degrees Rotate the page s 180 degrees All pages of the document are rotated If the selected pages are part of a Booklet or If a fold setting is applied to the whole document Note If the selected pages have Tab media or have pages with sheet folds you can only rotate the pages 180 degrees This option is available via m The button bar click the drop down button Rotate pages m The menu click Pages Rotate m The context menu right click the selected page s and select option Rotate Rotate a page Select the page s that you want to rotate Click the Rotate pages drop down button Select the rotation that you want to apply The selected pages are rotated Note If the selected pages have Tab media or have pages with sheet folds you can only rotate the pages 180 degrees Chapter 4 The Document workspace 119 Mark or unmark a page Mark or unmark a page Introduction You can mark or unmark pages This allows you to m Define pages as special pages m Define pages as color pages You can process the marked pages separately from other pages of the document for exam ple m Print only the marked pages or do not print the marked pages m Use inserts for the marked pages when you print your d
10. Select all items from the anchor SHIFT Focus on list to the first item of the list Dese HOME lect all other items Select all items from the anchor SHIFT Focus on list to the last item of the list Dese END lect all other items Select the item with the same Any printable Focus on list first letter number key Edit boxes Edit boxes Function Precondition Move the cursor to the begin Focus on edit box ning of the line Move the cursor to the end of END Focus on edit box the line Move the cursor to the begin CTRL Focus on edit box ning of the previous word LEFT AR ROW Move the cursor to the begin CTRL Focus on edit box ning of the next word RIGHT AR ROW Move the cursor to the begin Focus on edit box ning of the previous line Move the cursor to the begin Focus on edit box ning of the next line Move the cursor to the begin CTRL Focus on edit box ning of the text HOME Move the cursor to the end of CTRL END Focus on edit box the text Chapter 2 Start using the application 25 Shortcut keys Function Select or extend the selection Select or extend the selection with complete words Drop down boxes Drop down boxes Function Select the current item Move the selection to the previ ous item Key s SHIFT cur sor movement ARROW HOME END SHIFT CTRL cur sor Movement ARROW HOME END Key s LEFT AR ROW Pr
11. sheet is at the upper right corner in the case of portrait orientation For landscape orientation the first tab is at the bottom right corner For example the tab set contains five tab sheets Select the fourth tab caption Click the Start set button Then the selected tab caption becomes the first tab caption of a new set of tab sheets The unused tab sheets of the previous set in this example the tab sheets four and five are discarded Now the tab captions continue on a new set of tab sheets The Start set button changes into Continue set for the first tab of the new set of tab sheets Push the Continue set button to undo this action m Delete Use this button to delete the selected tab caption The tab page in your document will not be removed m Up Down Use these buttons to move the selected tab caption up or down m Insert 132 Chapter 4 The Document workspace Create and edit the Tab captions Use this button to insert a new tab caption before the selected tab caption m New group Use this button to create a new group of tab captions if different tab media are used within your document You can define a maximum of 4 groups m Delete group Use this button to delete the selected group of tab captions Create the tab captions 1 2 3 Click the Tab captions button in the button bar The Tab captions dialog box appears Select a row and enter the tab caption Note A tab
12. 83 Ieiigersiu eir oln e X 84 The button Dar itte eere tet Gt Se emi ended 86 The Structure VIew i ciiin ie E eA e lives ea Ra 88 The Preview view eesssssesssesseeenee nennen nenne nnnnnn nnn n nnn nnen nnne n nnns 90 Configure sections esseesssssssssessseeeeenneee nennen rnnt nennen nnn 95 Allocate pag6 amp S erect dete Scr en enta reo n Eaa rre EE ESERE 97 Introducti nsnsi rra cge eietides EEE 97 Insert blank Sheets aaaeei naaa aaaeei eed 98 Insert pag65 sione die eee teo enti er eee Er e Teens era nen 100 Replace pages ER HARI REUS eee 102 BACH 104 Move pages uiuere tet pee eie sen ete i kara Cre x ca Bak aka aen 105 Set a page to 1 sided sssssssssssseeseeeenereneenn 106 Set a page to 2 sided ssssessssssssseeseeeenereenernn 107 Force a page to the front side of a sheet ssuss 108 Force a page to the back side of a sheet sssussse 109 Do not force a page to any side of the sheet 110 Define your document esssssssssseeeeeee enne nennen nnn 111 INtPOUUGUON e 111 Define the document tyPe cccccccceseeeseeeseseeneennnneeeeeseeeeeeeeeeeeeeseess 112 Assign media to pages ssssssesesseeeeeeeneneren nennen nnn 116 Specify the binding margin sessseeenseeeenenenn 118 Rotate t
13. 93 Set to default Set to default eninin 130 Shift S Bife rarae eet 40 72 Shift margin Shift matgln eppes aa tees 118 Shift page Shift page aan RIP RS RR 70 Shift page content Shift page content asistiron 72 shortcut keys shortcut keys ie eir irr desto 20 Show section levels Show section levels eene 50 96 Single sided XEtanspatetit s ceat OX REUNIR 156 Size SIZE T 40 70 Special instruction Special instruction seen 19 166 Spine caption Spine Capto i ecciesie osito 134 Split Su 40 77 141 Split page Split page caisson some n eee 77 Staple Document type eee 112 Poldi sssini enters 125 Staple settings Stapl settings a E E 122 Start at Statt 135 Structure view Document workspace eee 88 Pages workspace sessersssireeieaiseirersressesresererraiesss 44 Subsections Subsections sepeser roni 49 95 Suffix iin e POTRE EEE 135 Supported printers Supported printers ssssssseee 138 T Tab Top bottom indent 156 Tab captions Tab capti ns iere 86 132 Tab captions style Tab captions style 5 cette 132 Tab group Tab group ierit ettet iri 132 Tab set Mr 132 Test print p cQ C 139 Title Atl ene onore iia era EE NI NE 19 Tools OOS 16 Tray based printers Tray based prin
14. Chapter 2 Start using the application seeeeeeeeeeeeeeee eene eene nnne 9 Open and close a document ssssssssseeeeeeeeenn nennen 10 Save a document rio cce eser iet Loire lee spas Dea Ras Re xau ee 12 Open the last saved version of the document seessssss 13 Close the application esseesssesessseeeeeeeeee enne 14 Undo and redo commands sese 15 Start an external application eeesssssssseeesenenenenenernnn 16 Define the application options esseeeeseeeeeeennnneeeeeennnn 17 Define the document properties esesssesseeseeeeeeeennnn nn 19 Shortcut Keys ree hr ede oe EL esee ih chia be Aa ecd aea 20 ICOTIS conii eee cde fee chads et ioa uti iate ORI ALLE 29 List of concepts rude eer rhe Rot ee Pun none ee ARE ERA 33 Chapter 3 The Pages workspace recie tees tnei theta nh nhat ta e E a EH RRa eo Ea EXR ERES EK RR annan 39 ayigere iiei o ere aa aaaea Aaaa EE EENE AR 40 The button Daten eee E A aE ras ANERER 42 The Structure view eesssssssssssesseeeeeenenene nnne aaO EERE 44 The Preview view ueeesssssssseeeeseeenen nennen nennen nnn nnn nnnn nnne n nnns 46 Configure sections eesssssssssssssessseseeeeneeee enne nn nennen nenne 49 Collect pages e deese eis ve De iei it ee Lo a Uv hc nda 51 aui rore U eiTe occ 5
15. E 3 s 2 Y 2 g5 E amp l e 5 i a 3 9 SE None Tab on long edge Saddle No except Normal 1 M 1 N Mixed Mixed only Same Yes Other Yes Z Fold No for Z Folds No tab No pre None Booklet M 1 Same Same punch Same Yes Saddle No No Yes No Same No tab pre punch Yes except for allowed except except Yes except Perfect Binding M Z Folds for cover for cover for cover Tri Fold In M Mixed Yes Tri Fold In Multi Tri Fold In set N Tri Fold In Tri Fold Out M Tri Fold Out Parallel Parallel Fold M Fold Gate Fold M Gate Fold Simple Simple Gate Fold M 1 Same Mixed No tab Left No None Yes Gate Fold n a Yes Half Fold M 1 Same Mixed No tab Left No None Yes HalfFold No No None Multi Half Fold set N Same Same No tab Left No Saddle Yes Half Fold No No 2 Example 1 You have chosen the fold setting Tri Fold In for your document You want to add a Spine caption Now you must change the Document type to Booklet 3 Example 2 You have chosen the fold setting Multi Tri Fold In for your document Your media size is A4 128 Chapter 4 The Document workspace Define the fold settings You want to add two A3 sheets to your document but you want to keep the same fold setting Now you must change the Document type to Tri Fold In Example 3 You have defined hole punch settings to a number of pages of your document You want to cre
16. E ERES ORARE 139 Define Print settings inire rnieier tes 154 Define your document Define your document 111 Delete Delete eere 56 86 104 Delete blank sheets Delete blank sheets 56 104 Delete caption Delete caption iain 132 Delete page numbers Delete page numbers 136 Delete pages Delete pages cerae orem 56 104 Deskew Deskewta na nonmeenhniutb on n T cnr e E 64 Despeckle Despeckle encuentren 62 Destination DD estimation siot eei e Eee 140 Document media list Document media list sss 116 Document properties Document properties eese 19 Document type Documenttype rieien a aa 86 Booklet 4 eerte torino irs 34 Normal M 33 Perfect binding iier eerte 34 Document types SEtUnps oeconomia tritis 113 Drag Diag serisine assornir iii aiaa 93 Drag and drop pages Drag and drop pages sse 88 E Enhance your document Enhance your document ss 131 Erase jj 66 Exit o M 14 Expand all groups Expand all groups sss 44 88 Extended print settings Extended print settings sss 142 External application External application poseren 16 External PDF file External PDF file eeee 52 100 F Facing pages view Facing pages
17. Fold In documents can be folded on different finishers Therefore the fold lines of these two document types can differ from each other Tri Fold Out Z fold In a Tri Fold Out there is one sheet folded in 6 panels The two parallel folds go in opposite directions Each side of a sheet is a PDF page This is a simple zig zag fold where each panel is about the same size Tri Fold Out is applied to all pages in the document The Z Fold is a variation of the Tri Fold Out In an Z Fold one panel is twice the size of the other two Z Fold is applied to one sheet in the document Chapter 2 Start using the application 35 List of concepts Parallel Fold In a Parallel Fold there is one sheet folded in 8 panels The sheet is folded in half and then folded in half again with a fold parallel to the first fold Each side of a sheet is a PDF page To allow the panels to nest inside each other properly the two inside folded panels are slightly smaller than the two outer panels Parallel Fold is applied to all pages in the document Gate Fold In a Gate Fold there is one sheet folded in 8 panels The left and right edges fold inward with parallel folds and meet in the middle of the sheet without overlapping The sheet is then folded again along a fold in the middle of the sheet Each side of a sheet is a PDF page To allow the panels to nest inside each other properly the outer panels are usually slightly
18. The Document media list contains an overview of all media that is currently used in your document It is located above the Pick list on page 156 menu items If the document contains a media which is not defined in the media catalog than this media is shown in gray This can occur when you have imported a document Select the page s Click Pages Assign media Select the media from the Document media list Assign media using the Media catalog Select the page s Click Pages Assign media Click From Media catalog The Media Catalog dialog will appear Select the media from the Media Catalog and click Assign Note You can select option Assign to whole sheet s in the Media Catalog The selected media is then assigned to all pages that are positioned to the same sheet s as the selected page s Chapter 4 The Document workspace 117 Specify the binding margin Specify the binding margin Introduction You can specify the binding margin that is used for your document Use this option to create additional white space along the binding edge Specify the binding margin 1 Select the pages for which you want to specify the binding margin 2 Click the Margin button Or 3 Click Pages Binding margin 118 Chapter 4 The Document workspace Rotate the page Rotate the page Introduction The Rotate pages option allows you rotate the page s
19. The inserted PDF file s keep their own page properties This option is always available Selected page The inserted PDF file s receive the page properties of the selected page This option is available when you select one page as the location to insert the pages First selected page The inserted PDF file s receive the page properties of the first page of the selected pages This option is available when m You select multiple pages as the location to insert the pages and m You select option Before selection for setting Position Last selected page Note The inserted PDF file s receive the page properties of the last page of the selected pages This option is available when m You select multiple pages as the location to insert the pages and m You select option After selection for setting Position A page programmed PDF file can have a document type on page 112 that is incompatible with the current document Option Inserted file s is then disabled The pages receive the page programd settings of the current document 8 Click OK to insert the PDF file s Chapter 3 The Pages workspace 53 Replace pages Replace pages Introduction Use the Replace pages command to replace a set of consecutive pages from your doc ument by an external PDF file Note Li It is only possible to replace pages with a complete PDF file The replacement of pages with
20. This icon refers to one or more collapsed sections Output group column Chapter 2 Start using the application 31 Icons Description This icon appears when the finishing setting for this page is set to one staple This icon appears when the finishing setting for this page is set to two or more staples This icon appears when the finishing setting for this page is set to Other binding 32 Chapter 2 Start using the application List of concepts List of concepts Blank sheet Page Sheet Normal Panel A blank sheet is a sheet for which each sheet side contains a blank page A blank page is a new page created by this application and inserted in the PDF file A blank page has no content but can have a tab caption or a page number Blank pages are always created in pairs One for the front side and one for the back side of a blank sheet This application presents the pages of a document to you You can apply page program settings to the pages of your document One sheet contains one or more pages You map the pages of your document to physical sheets For example one A3 sheet can contains four A4 pages The document consists of separate sheets You can add finishing on a sheet level A panel is an area on a sheet which is delimited by m The edge of the sheet and a fold line m Two fold lines Chapter 2 Start using the application 33 List of concepts Booklet In
21. VIEW erect escort renti 93 Finishing Finishing 5n nonien rer nostr eov g 86 Fold type Gate Fold Half Fold Long Fold Multi Half Fold Multi Tri Fold In eee 34 Parallel Fold 52 einn edet Simple Gate Fold Tri Fold In Tri Fold Out Fold types Constralhts i ceo ien ee ce edes 128 Settings Folded pages view Folded pages view eee 93 Folded view Folded view sse 125 Font FODE arer E 132 134 135 Font color Font color nnman 134 Force to FORGE tOk dpud rid 86 Force to back Force to back idein ede eme 109 Force to front Force to front sesenta 86 108 Force to none Force to none ceeeeeeeeeneeeeeeennee 86 110 Force to rear Force to teat saroe nE ER 86 Front Front rerea EN ETER 108 Front side Front side sore NERIS 135 G general shortcut keys general shortcut keys sess 20 l Icons I E E E E 29 Feedback cccccccccsscesecssssssecssseessesseesseeeees 44 88 Import Nu 16 Insert Insett i casssnciessdsessiesdersudecesssce sdesiessessentd 52 100 Insert blank sheet s Insert blank sheet s eee 98 Insert location Insert location eene 52 100 Insert pages Insert pages teet nre 52 100 Insert sheet Insert sheet 5c ose me err 86 J Job name Job name eaim mt e erras 140 Index Job queue inn D n 140
22. a Booklet there are multiple sheets folded in 4 panels with one fold in the centre Each panel is a separate PDF page The sheets are folded inside each other This application puts the pages correctly on the sheets For example the pages 1 and 8 are printed on one side of the sheet The pages 2 and 7 are printed on the other side of the sheet Booklet is applied to all pages in the document Perfect binding Perfect Binding is a form of adhesive binding and gives a result similar to paperback books The document sheets are aligned to form a perfect stack The sheets are then glued together at the spine and a cover is glued to the sheets Perfect Binding is applied to all pages in the document Tri Fold In In a Tri Fold In there is one sheet folded in 6 panels with two parallel folds Each side of a sheet is a PDF page The right panel folds inward and the left panel folds over the right panel To allow the panels to nest inside each other properly the folded in right panel is usually slightly smaller than the other panels 34 Chapter 2 Start using the application i List of concepts A variation is the Multi Tri Fold In Multiple sheets are folded in 6 panels with two parallel folds Each side of a sheet is a PDF page The sheets are folded inside each other Tri Fold In and Multi Tri Fold In are applied to all pages in the document Note Tri Fold In and Multi Tri
23. application via the job management application to modify the document You can only modify the current document and save the changes Revert to last saved 1 Click File Revert to last saved A dialog will appear that allows you to discard the changes 2 Click Yes The last saved version of the document will be opened Chapter 2 Start using the application 13 Close the application Close the application Introduction Use the Exit command to close the application Close the application 1 Click File Exit Or 2 Click the close button X in the right top corner 14 Chapter 2 Start using the application Undo and redo commands Undo and redo commands Introduction Every command in this application can be undone or redone until you save the document Undo a command 1 Click Edit Undo The previous command is undone 2 Repeat step 1 until you have undone the desired command i Note You can undo commands since the last moment you have saved the document Redo a command 1 Click Edit Redo The previous undone command is redone 2 Repeat step 1 until you have redone the desired command Note You can redo commands until there are no more commands to redo or until you save the document Chapter 2 Start using the application 15 Start an external application Start an external application Introduction i Use the Tools menu to start one of the c
24. area Use this option if your scanned page contains both images and text Use any of the selection tools to select the area containing text i Note Do not despeckle images Remove Select to remove m Noise Speckles are removed automatically by this application m Objects smaller than a defined number of pixels You can define the number of pixel of a speckle manually You can also drag a box around an object to measure its size with the measurement tool Note Light gray areas can be considered as noise The Objects smaller than option can only be applied on black and white pages 62 Chapter 3 The Pages workspace Despeckle the scanned page content The Noise option can be performed on m black and white pages m grayscale pages m color pages Option Noise can be applied multiple times for a better despeckle result Note Every time you apply option Noise gray images can become whiter and lines can become thinner Use you own judgment to determine when option Noise does not improve the despeckle result anymore You can always Undo option Noise Despeckle the scanned page content Aan do Nm Select the scanned pages that you want to despeckle Click the Clean up button Optionally Rasterize one or more pages via the clean up button on page 60 Click the Despeckle button Set the Despeckle settings Click Apply to despeckl
25. caption m Create and edit the page numbering Chapter 4 The Document workspace 131 Create and edit the Tab captions Create and edit the Tab captions Introduction Use the Tab captions dialog to define the text on the tabs of the tab sheets in your doc ument The Preview view shows how the tab captions are printed on the tabs You must create a group of tab captions for each different tab media that you use in your document You can define a maximum of 4 different tab groups Every tab media has a Cycle length The number of tabs shown at one time in the Preview view is equal to the Cycle length for this tab media The Cydle length is defined in the Media Catalog for every tab media For a correct position of the tab caption text you must define the Top bottom indent in the Media Catalog The Top bottom indent is the distance between the top of the tab media and the top of its first tab You can define all tab captions before you add the tab sheets to your document This option is available via m The button bar click the button Tab captions m The menu click Document Tab captions m The preview view double click a tab in the Preview view The tab caption dialog The button bar of the tab caption dialog allows you to do the following m Start set or Continue set Use the Start set button to start with a new set of tab sheets The tab of the first tab
26. caption can contain up to three lines of text Repeat step 2 to enter the text for the rest of the tab captions Configure the tab captions 1 Use the Media drop down list to select the media that you want to use for the tab sheet s Push the New button to define new tab media see Configure the media catalog on page 156 Note You can only select Tab media here Use the Horizontal and Vertical options to align the tab captions Use the associated Margin option to set the top distance and side distance of the caption on the tab The same value is used for the front side and the back side of the tab sheet Define the Orientation of the tab caption Use the Print caption option to specify whether the captions must also be printed on the back side of the tab Use the Rotate 180 degrees option to define the orientation of the caption on the back side of the tab Click Font to select the font that must be used for the tab caption Click Color to select the color that should be used for the tab caption Chapter 4 The Document workspace 133 Create and edit the Spine caption Create and edit the Spine caption Introduction i Use the Spine caption dialog to define the text on the spine of your document Note You can create a spine caption only when your Document type is Booklet The spine caption is displayed in the Preview view at the left or
27. decrease the content of the page Note You can also scale the page content with your mouse in the Preview view Scale the page content 1 Select the pages for which you want to scale the page content 2 Click the Scale button The Scale dialog box appears Specify the Scale settings Click Apply to confirm the changes Ao Reset your settings 1 Click the reset button to reset your settings in this dialog 74 Chapter 3 The Pages workspace Scale the page content The reset button is placed just below the X of the dialog Chapter 3 The Pages workspace 75 Mask parts of the page content Mask parts of the page content Introduction Use the Mask button to mask those parts of the page content that you do not want to print For example you want to remove a company logo from a document Note Applied masks will be scaled rotated and shifted along with the content of the pages This option is available via m The button bar click the button Mask m The menu click Pages Mask m The context menu right click the selected page s and select option Mask Mask Setting Description Pages Specify whether you want to mask the page content for m All pages m Selected pages m Current page Note Any mask that you apply on page content disappears when you click the Clean up button After you close the Clean up dialog the mask appears again For example y
28. has the anchor Keyboard selection in lists and list boxes Function Select previous item Deselect all other items Select next item Deselect all other items Key s Precondition UP ARROW Focus on list Focus on list Move to previous item Keep the selection of all other items CTRL UP ARROW Focus on list Move to next item Keep the se lection of all other items CTRL DOWN AR ROW Focus on list Select all items from the anchor to the previous item s Deselect all other items Select all items from the anchor to the next item s Deselect all other items Select the item with focus Dese lect all other items Toggle the selection state of an item with focus SHIFT UP ARROW SPACEBAR CTRL SPACEBAR Focus on list Focus on list Focus on list Focus on list Select all items from the anchor to the focus Deselect all other items SHIFT SPACEBAR Focus on list Select the first item of the list HOME Focus on list Deselect all other items Select the last item of the list END Focus on list Deselect all other items Move to the fist item of the list CTRL Focus on list Keep the selection of all other HOME items Chapter 2 Start using the application Shortcut keys Function Key s Precondition Move to the last item of the list CTRL END Focus on list Keep the selection of all other items
29. in the Preview view Create and edit the page numbering Page number settings Setting Description Apply settings Specify whether the page numbers are added to the Whole docu to ment or just to the Selected pages Page num Select bers m None if you want to disable page numbering m Start at to define the first page number to use for the page numbering m Continue from previous page number Numbering Specify whether you want to include page numbers on the Front method and back side or on the Front side only Alignment Front side Use your mouse to specify the location of the page number on the front side of the sheet Back side Use your mouse to specify the location of the page number on the back side of the sheet Specify the horizontal and the vertical margins of the page number Format Number style Select the style that you want to use for the page numbers Prefix Use this option to add a prefix to the page number for example Page Suffix Use this option to add a suffix to the page number for example of pages Font Click this button to select the font of the page numbers Color Click this button to select the color of the page numbers Chapter 4 The Document workspace 135 Create and edit the Page numbers Setting Description Preview The Preview view shows you how the page numbers ar
30. of a column Feedback icons Footer Feedback Icons on page 29 are displayed in the columns Click the Expand all groups button to expand all groups of the active column This option is also available via View Expand all groups Click the Collapse all groups button to collapse all groups of the active column This option is also available via View Collapse all groups Note The active column is the first column behind the Page column Enter page numbers or page ranges in the Pages field to select pages The character n is used to define the last page Character defines all pages For example 1 5 9 n Note that disabled pages and blank sheets cannot be selected via the pages field Chapter 3 The Pages workspace 45 The Preview view The Preview view Introduction The Preview view displays the current page Single page view or the selected pages on top of each other in see through mode Stacked view The footer contains tools that you can use in the Preview view Fold lines When a sheet fold setting is applied to the current page the fold lines are displayed in the Preview view You can Shift the image on the page according to the fold lines Hole punch When a Hole punch setting is applied to the current page the punch holes are displayed in the Preview view Rulers amp guidelines Rulers are displayed at the top and left of the Preview view The units di
31. on the position where you right click The available columns You can group pages based on the following criteria m The Page column shows the pages and blank sheets of your document The Page column contains the logical page index m Section You can group sequential pages that belong together for example chapters in a section You can divide a section into subsections Up to 5 levels are possible here The names of each Section level are displayed m Page size The sequential pages with the same page size and orientation This column also shows any fold settings Every column has icons and labels m The icon section displays icons that give feedback about the properties of the group of pages m The label section displays in text the properties of the group of pages You can show or hide the label when you double click on the column s header You can adjust the columns m Show or hide columns Click View Show columns to specify whether or not a column should be visible You can right click the column header and use its context menu m Column order 44 Chapter 3 The Pages workspace The Structure view To change the order of the columns you can drag the column headers to a new position The active column is the first column behind the Page column You can use this active column to expand or collapse a group of pages Column width You can drag the separators in the column header to change the width
32. only a part of a PDF file is not supported This option is available via m The menu click Pages Replace pages m The context menu right click the selected page s and select option Replace pages Replace pages 1 Select the set of consecutive pages that you want to replace 2 Click Pages Replace pages The Replace pages dialog will appear 3 Use the Browse button to select the external PDF file that you want to use 4 Different options for setting Use page properties of can be available Option Inserted file Selected page Description The pages in the PDF file keep their own page properties when they replace the selected pages This option is always available Note Additional pages in the PDF file are inserted in the document Each page of the PDF file receives the page properties of the selected page This option is available when you select to replace one page Note Additional pages in the PDF file are inserted with the page properties of the selected page b4 Chapter 3 The Pages workspace Replace pages Description Selected pages Each page of the PDF file receives the page properties of the corresponding page in the page selection This option is available when you select to replace multiple pages Note Additional pages in the PDF file are inserted with the page properties of the last page of the page se lection Note
33. osasit 138 Print first page on Inside of folded sheet 125 Outside of folded sheet 125 Print range Print PAN Ge dieron iren 140 Printer capabilities Printer capabilities 150 Printing preferences Printing preferences sis scsssescoesesssasoesevess 140 Punched Puncli pattetti urit tetra 156 R Rasterize Bastetize siente une nonni 59 Recent files Recent files nece rH DS 17 Recently used file list Recently used file list sss 17 Redo DoD 15 Remove nr cas cided 62 mr M 62 Replace Replace eno oq anter petens 54 102 Replace pages Index Replace pages o dede met eee Mende 54 102 Revert to last saved Revert to last saved sse 13 Rotate Rotate sica enne raced 40 86 Rotate 180 degrees Rotate 180 degrees eee 78 119 132 Rotate left Rotate lett isstncanesttntiteis 78 119 Rotate page Rotate page s s ssisssassisstscssssececcasseesessuesinnes 78 119 Rotate right Rotate right io ceqiaieiiinsidiereiee 78 119 S Save SAVE eio teitesetn sia tige T 12 139 Save as Save AS acti spots I E UT 12 Scale Scale sve EHE cune dad 40 74 Scale page content Scale page content ssie RRE 74 Scanned page Scanned pages senten 62 64 66 67 Sections S ciloBs ius siete inima anat 49 95 Select pages Select pdges ihi oneri
34. page The page is split at the position of the guideline Split the page 1 Select the pages that you want to split 2 Click the Split button The Split dialog box appears Select your Split option Click OK to split the pages hw i Note You cannot split blank sheets Chapter 3 The Pages workspace 77 Rotate the page Rotate the page Introduction The Rotate pages option allows you rotate the page s The following options are available m Rotate right Rotate the page s 90 degrees to the right m Rotate left Rotate the page s 90 degrees to the left m Rotate 180 degrees Rotate the page s 180 degrees All pages of the document are rotated If the selected pages are part of a Booklet or If a fold setting is applied to the whole document Note If the selected pages have Tab media or have pages with sheet folds you can only rotate the pages 180 degrees This option is available via m The button bar click the drop down button Rotate pages m The menu click Pages Rotate m The context menu right click the selected page s and select option Rotate Rotate a page i 1 Select the page s that you want to rotate 2 Click the Rotate pages drop down button 3 Select the rotation that you want to apply The selected pages are rotated Note If the selected pages have Tab media or have pages with sheet folds you can only rotate the pag
35. reader when a single sheet is folded Inside of folded sheet The first page is visible for the reader when a single is unfold ed Note Both settings apply to every odd page in an output group Single output group The document is defined as one output group This output group is folded in its entirety pages per output group You define the number of pages per output group Each output group is folded separately Note No warning is reported when the total number of pages in a document is not an integer multiple of the output group size In case of a mismatch the last output group contains fewer pages Chapter 4 The Document workspace 127 Define the fold settings Setting Staple You can select the following options m None m Staple pattern Select a staple pattern that matches the capabilities of your finisher Staple sections You can create stapled output groups for one or more sec tions All pages of the concerning sections must be selected Other binding Select Other binding to create output groups for off line finishing For example a group of pages must be glued Note The option Staple sections overrules any previously assigned staples Constraints 1 There are constraints for certain settings to the document E o es s e amp s gj u s s8 8 amp 3 amp T E E 3 e 3 E es s5328 E c o 2 2 a og 3 gales 5
36. sided page You can specify a page to be 1 sided This application will make sure that only this page is allocated to the sheet leaving the other sheet side empty The empty sheet side is indicated with the following icon m Other When pages have different media sizes page sizes or fold staple or punch settings they cannot be allocated to the same sheet If necessary this application automatically assigns such pages to sheets with one empty sheet side An automatically created empty sheet side is not indicated by an icon but with a specific pattern This pattern will not be printed Important differences between an empty sheet side and a blank sheet 90 Chapter 4 The Document workspace The Preview view m An automatically created empty sheet side can appear and disappear depending on the page allocation A blank sheet is defined by the user m You cannot select an empty sheet side because you cannot perform any operation on it However you can select a blank sheet and perform operations on it m Empty sheet sides cannot contain any content Empty sheet sides cannot for example contain a page number or a tab caption If you need content on an empty sheet side you have to turn it into a blank sheet m An empty sheet side is not shown in the Structure view A blank sheet is always shown in the Structure view BEER ERE EOC 107 Empty sheet side Page Ids The consecutive pages of your docu
37. the pages field Chapter 4 The Document workspace 89 The Preview view The Preview view Introduction The Preview view shows how your document is prepared for print Each page is displayed within a box representing the page size orientation and the content of that page The Document type Staple Fold Hole punch and Binding edge settings are also visible in the Preview view The pages of your document can be shown in different modes m Facing pages view m Continuous pages view This view is available when your Document type is set to Normal or to Perfect Binding This view is also available when a document fold is chosen that applies to all pages in the document m Folded pages view When a document contains pages with sheet folds the view can be toggled between a folded and unfolded view All pages with sheet folds are then shown folded or unfolded respectively Z Fold is an example for a sheet fold m Unfolded pages view Empty sheet sides An empty sheet side is a side of a sheet to which no page has been allocated The side re mains empty This may be caused by m 1 sided media In the Media Catalog you can specify media to be 1 sided The media must only be printed on one side for example transparent sheets This application allocates only one page to this sheet leaving the other sheet side empty The empty sheet side is indicated by the following icon m 1
38. type Description Print Print the job Insert sheet Insert sheet before selection Insert sheet after selection Delete X Delete page s Media Assign media from the Media catalog to page s 1 sided 2 sided Set page s to 1 sided Set page s to 2 sided Force to Force the page s to the front side of the sheet Force the page s to the back side of the sheet Do not force the page s to any side of the sheet 86 Chapter 4 The Document workspace Button The button bar Description Binding margin Shift the binding margin Rotate Rotate the page s 90 degrees to the right Rotate the page s 90 degrees to the left Rotate the page s 180 degrees Staple settings Fold settings Mark Add mark to page s Remove mark from page s Add mark to all color page s Tab captions Define tab captions Document type Set Binding edge and Booklet for the whole document Chapter 4 The Document workspace 87 The Structure view The Structure view Introduction The Structure view provides easy navigation and selection of pages in the document It also gives an overview of the page programmed settings that are used in your document You can drag and drop pages in the Structure view Horizontally the Structure view displays columns These columns describe properties on which you can group pages These groups allow you to easily select a ra
39. will not be able to assign Tab media to a page with landscape orientation If the media size does not match the selected page s size a separate dialog will appear m If media size is larger than the current page size Keep page size Use this option when you want to print the page on a larger media size and cut it afterwards Change page size and do not Scale pages Change page size and Scale pages scale to fit to the new page size m Ifthe media size is smaller than the current page size Change page size and remove all page content along the border of the page Change page size and Scale pages scale to fit the page size to the new media size i Note Due to certain constraints on page 128 it is not always possible to have different media sizes in your document If you change the media size of a page a warning can appear You are asked if you want to convert all pages of the document to the new media size 116 Chapter 4 The Document workspace Assign media to pages Assign media using the Pick list Select the page s Click Pages Assign media The media that you have added to the Pick list on page 156 will appear Select the media from the Pick list on page 156 Note The Assign pick list media for folded sheets setting in the application options on page 17 determines whether the pages or the selected sheets are affected Assign media using the Document media list Note
40. 1 Insert pag eSis nno rente lee XR HEURE eR Ea ed teks iaied 52 Replace pages eire LORD Rasa Laer a tona EXEER EROR 54 Delete pages uie eet eec eter seo Dena t tee gae aE RR E POE 56 Mov eETo EE 57 Clean Up scanned pages ssssesssssssseeneeeeenenneeneen nennen nnn 58 VV AUCH o n ied ease oa eae be a eee E detec coed pent ee 58 Rasterize a page iiec e ein etd 59 Despeckle the scanned page content eessessssss 62 Deskew the scanned page content sessssssseeess 64 Erase parts of the scanned page content seuussss 66 Align the scanned page content ssssssseseneenee 67 Correct pages oiii rede E deta cadet Pointe nea oiu A etd ae coe cci aaa 69 VVC AUC ON EE E EE E E 69 Contents Change the page size essssssssssssssssssseeeeenreeneen nennen rene 70 Shift the page content ssesssssssssssseseeeeeeneeee nennen nnne 72 Scale the page content ssssssssssseseeeeeeennreenenn nnn 74 Mask parts of the page content 76 Split the Page viene eee eec n eter eee deed cd sa n etus 77 Rotate the page aes odes eect dee siete 78 Mark or unmark a page ssssssssseesseeeeeeeneeene nennen nnn 79 Mark color pages with custom settings eeseeeseessess 81 Chapter 4 The Document workspace eeeeeeeeee eene eene enne nnne n nnns nnns
41. K Keyboard selection in check boxes Keyboard selection in check boxes 27 Keyboard selection in date time Keyboard selection in date time 28 Keyboard selection in drop down boxes Keyboard selection in drop down boxes 26 Keyboard selection in edit boxes Keyboard selection in edit boxes 25 Keyboard selection in lists Keyboard selection in lists 24 Keyboard selection in radio buttons Keyboard selection in radio buttons 27 Keyboard selection in slider Keyboard selection in slider 27 keyboard shortcut keys keyboard shortcut keys n se 20 Keyboard shortcuts in main window Keyboard shortcuts in main window 22 Keyboard shortcuts in main context menus Keyboard shortcuts in main context menus 22 Keyboard shortcuts in secondary windows Keyboard shortcuts in secondary windows 23 L Last saved version Last saved version sese 13 Last used Least used i einem dete HERE 139 M Map media types iie ince era P ERR EUN RI eR a 151 Margin Mar tics sevedescaset itii iens 118 132 134 Mark I 86 Mark pages Mark pages csssssisvsesisearssessesscasecssess 79 81 120 SIUE 79 120 Color advanced ss 79 81 120 Mask Maske hene 40 76 Mask disappears during clean up Mask disapp
42. Note The administrator configures if this button is available Specify the Job name Note By default the PDF file name is used Specify the Number of sets With the Destination setting you can send the document to a printer queue The job is printed immediately if no queues are configured Note The Destination setting can be fixed It is then always used for this printer Specify the Operator note Note The Operator note is displayed on the operator panel if your printer supports this functionality Select the Print range 140 Chapter 5 The Print dialog Split and merge Split and merge Introduction This topic shows you how to specify the split and merge settings for your job Note When you select option Split the document is printed without any finishing settings Split and merge None The document is printed on one printer Split This setting will only print the marked color sheets If one side of a sheet is a color page then the complete sheet is printed on a color printer Merge This setting will print your document and insert the marked color sheets at the right place in the document When you select the Split or Merge option you can select Use separate paper trays Select this option to allocate a separate paper tray for each type of insert sheet So if you have five different insert sheets in your document you need at least six pape
43. Perfection made easy gt Oc User manual Application guide Copyright 2009 Oc All rights reserved No part of this work may be reproduced copied adapted or transmitted in any form or by any means without written permission from Oc Oc makes no representation or warranties with respect to the contents hereof and specifi cally disclaims any implied warranties of merchantability or fitness for any particular purpose Further Oc reserves the right to revise this publication and to make changes from time to time in the content hereof without obligation to notify any person of such revision or changes Edition 4 2 1 Trademarks Trademarks Adobe Acrobat Reader and Distiller are registered trademarks of Adobe Systems Incorporated PostScript 3 is a registered trademark of Adobe Systems Incorporated Microsoft Windows Windows NT Windows 989 Windows 20009 Windows XP Windows Server 2003 are either registered trademarks or trademarks of Microsoft Corporation in the United States and or other countries Products in this publication are referred to by their general trade names In most if not all cases these designations are claimed as trademarks or registered trademarks of their respective companies Contents Contents Chapter 1 Introduction iecore neto rans ERR E CHER EEREER EE XR Ra RE UR ex A Re RR ERR ME XKERNR RE RE Ra 7 ayigere Nis oi E 8
44. TRL TAB Focus on main window Move the focus to the next view Focus on main window Move the focus to the previous CTRL view SHIFT TAB Move the focus to the previous SHIFT F6 view Navigation in secondary windows The OK and Cancel buttons have no access keys They are operated with the ENTER and ESC keys Navigation in secondary windows Function Key s Precondition Move forward through the con TAB trols Move backward through the SHIFT TAB controls Move focus to the next tab CTRL TAB Focus on secondary window CTRL SHIFT TAB ALT access key ARROW keys Focus on main window Focus on main window Focus on secondary window Focus on secondary window Move focus to the previous tab Focus on secondary window Focus on secondary window Select the corresponding com mand Move the focus or selection in a Focus on secondary window group of controls or items ESC Focus on secondary window ENTER SPACEBAR Cancel OK Execute the control with the fo cus Focus on secondary window Focus on secondary window Chapter 2 Start using the application 23 Shortcut keys Keyboard selection in lists and list boxes It is possible to select multiple items in a list with the keyboard Besides focus an anchor is used The item that has the focus also
45. The media properties are displayed in a tool tip when you move your mouse over a page border Tabs and tab captions Tabs and tab captions are displayed in the Preview view The tabs that are located before the left hand page in the spread view are displayed behind this page If these tabs contain a tab caption at the back side of the sheet this tab caption is displayed The tabs that are located after the right hand page in the spread view are displayed behind this page If these tabs contain a tab caption on the front side of the sheet this tab caption is displayed Multiple tab sets If your document contains multiple tab sets only the tab set to which the page belongs will be displayed behind this page The tab set of the first page in the spread can differ from the tab set of the second page Tabs of a page with a different page size than the page in the current spread view are not displayed 92 Chapter 4 The Document workspace The Preview view If you move your mouse over the tab caption a ToolTip displays the tab caption You can also use tab captions for navigation purposes You can double click the tab caption to open the Tab captions window Spine caption The Spine caption only possible in case of Booklet is displayed in the Preview view at the left or at the top of the first page The Spine caption field appears in the background color of the media The width of the Spine caption field
46. ages 88 Chapter 4 The Document workspace The Structure view m The label section displays in text the properties of the group of pages You can show or hide the label when you double click on the column s header You can adjust the columns m Show or hide columns Click View Show columns to specify whether or not a column should be visible You can right click the column header and use its context menu m Column order To change the order of the columns you can drag the column headers to a new position The active column is the first column behind the Page column You can use this active column to expand or collapse a group of pages Column width You can drag the separators in the column header to change the width of a column Feedback icons Feedback Icons on page 29 are displayed in the columns Footer Click the Expand all groups button to expand all groups of the active column This option is also available via View Expand all groups Click the Collapse all groups button to collapse all groups of the active column This option is also available via View Collapse all groups Note Li The active column is the first column behind the Page column Enter page numbers or page ranges in the Pages field to select pages The character n is used to define the last page Character defines all pages For example 1 5 9 n Note that disabled pages and blank sheets cannot be selected via
47. alues from the color detection Grayscale images have an RGB value of R G B The tolerance can range from 0 to 20 of the RGB value of the grayscale values The preview view The preview view shows the current page The preview view displays the areas that are considered as color according to the current settings When the settings are changed the preview view is updated accordingly You can find the detected percentage of color on the current page below option Threshold This option is available via m The button bar click the drop down button Mark pages m The menu click Pages Mark m The context menu right click the selected page s and select option Mark Chapter 3 The Pages workspace 81 Mark color pages with custom settings Mark pages as color pages with custom settings i 1 Click Pages Mark color advanced Define if the color detection is valid for m All pages m Selected page s Define if the color detection is valid for m Complete page m Selected area Use the Rectangle selection tool to select the area for the color detection You can select the area in the preview view of the current page Define the Threshold for the color detection A page is marked as a color page when the percentage of color on the page is larger than the threshold m Threshold 0 The page is marked as a color page when one color pixel is detected a Th
48. aple setting Note A partly selected output group is split Change the staple settings for output groups 1 Select the output groups where you want to apply staples 2 Select a staple setting The Staple dialog box appears 3 Select option Merge current output groups to create one output group from the selected output groups The new output group gets the defined staple setting Select the Keep current output groups option if you want to keep the existing output groups All selected output groups get the defined staple setting Note Partly selected output groups are automatically split Chapter 4 The Document workspace 123 Define the punch settings Define the punch settings Introduction The Hole punch option allows you to define the punch type for one or more pages i Note There are constraints on page 128 for the punch settings These options are available via m The button bar click the drop down button Punch m The menu click Pages Hole punch m The context menu right click the selected page s and select option Hole punch Define the punch settings 1 Select the page s for which you want to define a punch type 2 Click the drop down button Punch in the button bar 3 Define the punch type If possible select a punch type which matches the capabilities of your finisher For example 2 Hole punch your finisher gt Note Li A punch type which is shown in g
49. at the top of the first page This spine caption position depends on the binding of the document see Define the document type on page 112 The width of the spine caption depends on the number of pages in your document Create and edit the Spine caption Click Document Spine caption or double click the spine caption in the Preview view The Spine caption dialog box appears Spine caption settings Setting Description Spine caption Defines the text for the spine caption The spine caption can contain up to three lines of text Font Click Font to select the font that must be used for the spine caption Color Click Color to select the color that must be used for the spine caption Alignment Defines the alignment of the spine caption Margin Use the Margin option to set the distance of the spine caption from the edge The manual distance is relative to the defined Alignment Orientation Define the Orientation of the spine caption 134 Chapter 4 The Document workspace Create and edit the Page numbers Create and edit the Page numbers Introduction You can add page numbering including pre and postfixes to the pages The Preview view shows you how the page numbers are printed on the pages This option is available via m The menu click Pages Page numbers m The preview view double click the page number area
50. ate a Booklet The hole punch settings are removed Chapter 4 The Document workspace 129 Set to default Set to default Introduction The set to default command applies the default properties to the selected page s Docu ment settings are not changed with this command Set to default 1 Click Pages Set to default The following default properties are applied to the selected page s Setting When Fold settings All situations Hole punch settings None All situations Force to front Force to none All situations 1 1 Force to back Mark pages Off All situations Binding margin o All situations Media Default media based on All situations the page size of the se lected page s 1 sided 2 sided All situations 2 sided Page numbers Removed All situations Staple settings None m Document type Normal m Document type Multi Half Fold and all pages in the output group are selected Document type Normal All pages are selected 130 Chapter 4 The Document workspace Introduction Enhance your document Introduction Introduction During the Enhance your document phase you enhance your document At the end of this phase you can print your document Enhance your document During the Enhance your document phase you can m Create and edit the Tab captions m Create and edit the Spine
51. ave the document in cluding the specific settings for this application Chapter 2 Start using the application 11 Save a document Save a document Introduction You can save your document When you save a document the current file name will be used The Save as command allows you to save your document using a new file name and or another folder The option Save as is not available when this application is opened via another applica tion For example a job management application offers the possibility to add page program settings to a document You open this application via the job management application to modify the document You can only modify the current document and save the changes Save a document 1 Click File Save i Note If there are no changes since the last save command the Save command is disabled Save a document using a new file name 1 Click File Save as 2 Specify the new file name and or folder and click Save 12 Chapter 2 Start using the application Open the last saved version of the document Open the last saved version of the document Introduction You can discard the changes to a document and return to the last saved version The option Revert to last saved is not available when this application is opened via an other application For example a job management application offers the possibility to add page program settings to a document You open this
52. canned page content Introduction You can align the page content of scanned pages The purpose of this action is to set the margin of each page at the same location Why is the content on some pages not aligned 1 The content of the selected pages is aligned to the selected object on the current page If the object is not found on one or more pages than the content of the concerning pages is not aligned Tip select Stacked view and make sure you see a green object in the selected area The settings for option Align 1 You can define the following settings for the Align option Align Setting Description Pages Specify whether you want to align the scanned page content for m All pages m Selected pages m Current page m Align object You select an object for example the company logo with the selection tool The object is then aligned to the same position for all selected pages Be aware that the entire page content moves with the selected object m Align content to The content of the page is aligned to a certain location on the page You define the location with the available guidelines i Note If you align an object make sure the object is within the selected area on ALL pages Otherwise the object will not be aligned i Note Page content is lost when it is shifted from the page In this case Undo the alignment operation Chapter 3 The Pages workspace 67 Align t
53. cluded in current docu ment and you have browsed for a file The first page of the browsed file is used as outside cover The second page is used as inside cover if this page has the same media size as the first page m The cover must be created The application defines a cover for you from the first two pages and the last two pages of the document Note If you have enabled option Not included in current docu ment and you have browsed for a file The first two pages and the last two pages of the browsed file are used as cover Chapter 4 The Document workspace 115 Assign media to pages Assign media to pages Introduction You can use one of the following methods to assign media to pages m Select media from the Pick list on page 156 This is the quickest way m Select media from the Document media list m Select media from the complete Media Catalog The Media button is used to assign media to the selected pages Note Li You can assign only one type of media to the selected page s Messages If you select media several messages may be displayed m You will not be able to assign Tab Punched Single sided Cyclic media If your Document type is Booklet or If a fold setting on page 12 5 is applied to the whole document m Ifyour document has top binding you will not be able to assign Tab media to a page with portrait orientation m Ifyour document has left binding you
54. count Define the document type on page 112 Assign media to pages on page 116 Rotate pages on page 119 Mark pages on page 120 to separate special pages like pages with color from other pages Specify the binding margin on page 118 Define the staple settings on page 122 Define the fold settings on page 125 Define the punch settings on page 124 Chapter 4 The Document workspace 111 Define the document type Define the document type Introduction You can define the Document type for your document The Document type is assigned to the entire document This chapter describes the possible document types their constrains and their settings This application offers additional settings for some document types For example a spine caption is only possible for option Booklet and option Perfect Binding When you change the document type the staple fold and punch settings are set to None Select a new staple setting for the changed document type Note There are constraints on page 128 for the document type This option is available via m The button bar click the button Document type m The menu click Document Document type Define the document type 1 Click the Document type button in the button bar Select the document type on page 33 3 Define the required settings for the document type see Settings for the document types on page 113 The required s
55. ct a negative value for a vertical shift upward Use any of the selection tools to select an area of the content Click the option Center selected area Now the selected area is centered on the page Note You can also drag the content of the page with your mouse in the Preview view Shift the page content 1 Select the pages for which you want to shift the page content 2 Click the Shift button 72 Chapter 3 The Pages workspace Shift the page content The Shift dialog box appears 3 Specify the Shift settings 4 Click Apply to confirm the changes Reset your settings 1 Click the reset button to reset your settings in this dialog The reset button is placed just below the X of the dialog Chapter 3 The Pages workspace 73 Scale the page content Scale the page content Introduction The Scale button allows you to scale the content of the page Scaling starts from the center of the page Note Li Page content that falls outside the page size after scaling will not be printed These options are available via m The button bar click the button Scale m The menu click Pages Scale m The context menu right click the selected page s and select option Scale Scale Setting Description Pages Specify whether you want to scale the content of the page for m All pages m Selected pages m Current page Specify the percentage by which you want to increase or
56. d Set a page to 2 sided Introduction Use 2 sided pages if the back side of the sheet is allowed to get content This option is available via m The button bar click the drop down button 2 sided m The menu click Pages 2 sided m The context menu right click the selected page s and select option 2 sided Set a page to 2 sided 1 Select the page that must be on a 2 sided sheet 2 Select 2 sided from the Pages menu Chapter 4 The Document workspace 107 Force a page to the front side of a sheet Force a page to the front side of a sheet Introduction The Force to front command sets pages to the front side of a sheet You can also use the Force to front command if your Document type is Booklet For example you can use the Force to front command to begin a new chapter on the front side of a sheet Force a page to the front side of a sheet 1 Select the page s you want to force to the front side of a sheet 2 Click the Force page drop down button 3 Select the Force to front option Or Select Pages Force to Front Note Li The Preview section displays the page with an icon that indicates the page is forced to front 108 Chapter 4 The Document workspace Force a page to the back side of a sheet Force a page to the back side of a sheet Introduction The Force to back command sets pages to the back side of a sheet You can also use the Force to bac
57. d line around the selected area To reset a selection click your mouse inside the Preview view Or click Tools Select area with rectangle Note Push Shift on the keyboard and select with the mouse to select and invert an area with one action Lh Area selection tool is You can select an area that is marked by guidelines and page borders by clicking inside this area The selected area is visible by a dotted line around the selected area To reset a selection click your mouse inside the Preview view Or click Tools Select area inside guidelines rq Invert selected area Click the Invert selected area button to select the page content outside the initially selected area For example you select a Company logo Then you click the Invert selected area button Now the page content without the Company logo is selected Previous page Current page Shows the current page number Chapter 3 The Pages workspace 47 The Preview view Description Next page Single page view Or click View Single page view Stacked view In a stacked view the selected pages are displayed on top of each other in see through mode transparent background The current page is displayed in a green color to make it stand out in the stacked view Or click View Stacked view Mirrored stacked view In a stacked view the selected pages are displayed on top of each other in see throug
58. depends on the number of pages within your document The Spine caption is displayed according to the location and format that you have specified When you double click the Spine caption field the Spine caption editor will appear Feedback icons When you use the Force page setting or the Mark pages setting this is indicated in the Preview view by icons Selection and focus Footer When you select a page this is displayed in the Preview view by a selection border around the page The focus of a page is displayed in the Preview view by a dashed box around the page The footer contains tools that you can use in the Preview view The state inactive or active is displayed by the icon 50 sg B FoR y Tools and icons in the footer Tool Description Zoom selec Use this to specify the zoom factor tion Or click View Zoom Facing pages view The pages are displayed as they appear in a book You can fold or unfold pages that have a sheet fold Or click View Facing pages view Chapter 4 The Document workspace 93 The Preview view Description Continuous pages view The pages are displayed underneath each other The pages are always shown unfolded Or click View Continuous pages view Folded pages view The pages with sheet fold settings are displayed folded All pages are displayed as in the Facing pages view view Or click View Folded page
59. e a set of tabs Use the Cycle length setting to specify the number of media within the set Specify the media Weight For example 80 g m2 for A4 and 16 lb bond for Letter 156 Chapter 6 Manage the media catalog i 10 11 12 13 14 15 Configure the media catalog Select the media Type For example Plain Glossy or Transparent Select the media Color For example White Green or Orange Select Punched if the media is punched media Use the Punch pattern setting to define the number the shape and the size of holes in the punched media Select the correct punch pattern for pre punched media to improve the preview of your document Select Single sided if this media can only be used on one side Select Preprinted to indicate that the media is pre printed for example with a company logo Specify the media Thickness This media thickness is used to determine the default Creep compensation in case of Booklets Note The Preview section gives you a rough overview of the specified media Click OK to add the media to the Media Catalog Note It is not mandatory to specify the name weight type and color If the specified media already exists in the Media Catalog you will not be able to add it again Edit media within the Media catalog 1 Click Tools Media catalog The Media catalog dialog will appear Select the m
60. e a test print with option 1 staple The doc ument is printed with 1 staple but without any fold and punch settings Then you select option As in document and print again The document is printed with the original finishing settings as defined in the application You can specify the sorting method m By set The pages of a job will be sorted in the order 123 123 123 m By page The pages of a job will be sorted in the order 111 222 333 Chapter 5 The Print dialog 147 Define the Finishing settings Setting Description Offset stack You can select ing m Off The job is stacked in the Output location as one straight stack m By set The job is stacked in the Output location with a small offset between each set m By Finishing group The job is stacked in the Output location with a small offset between each finishing group You have defined these finishing groups in the Document workspace Outputloca Depending on the configured output locations and the selected tion printer you can select an available Output location Outputloca Any unused cyclic media such as tab media is deposited in an tion for un Output location used cyclic me Depending on the configured output locations and the selected dia printer you can select an available Output location Rotate 180 The Output location of a job can be a
61. e printed on the pages Delete the page numbers You can delete all page numbers of your document in one action Click Pages Delete page numbers 136 Chapter 4 The Document workspace Chapter 5 The Print dialog Introduction Introduction Introduction During the Princ phase you route your document and optimize it for the printing process First you select the printer that you will use for the printing process In case of color split you specify the Split and merge settings You define your job name and you can add an operator note The end result of this phase is a print job that is submitted to the selected printer i Note For some printers you must set the programmed settings to the capabilities of the selected printer on page 150 Optimize You can optimize the printing process by specifying the extended print settings m Media Print one media at a time Rename media for easy recognition of job partitions m Imposition Select how many of the same images you want to print on one side of the sheet With a Bleed area you can print to the edge of the paper Add trim and fold marks m Finishing Optimize the output stack for subsequent finishing Define the output stack options for off line finishing Select a specific printer output location m mage Specify the printer resolution Select color conversion for black amp white mapping 138 Chapter 5 The P
62. e size of tab sheets and pages with sheet folds This option is available via m The button bar click the button Size m The menu click Pages Size m The context menu right click the selected page s and select option Size Size Setting Description Specify whether you want to change the page size for m All pages m Selected pages m Current page Specify whether you want to change the Page and content size or just the Page size Resize Size Select a predefined page size from the drop down list The width and length of the selected page size is shown Set the page orientation for the predefined page sizes with the por trait and landscape buttons You can also define a Custom page size yourself Note You can drag the page borders with your mouse to set a page size 70 Chapter 3 The Pages workspace Change the page size Setting Description Position Select option Center page to keep the page content always in the centre of the page Select the Page shift option to shift the page independently from the page content m Right Select a positive value for a horizontal shift to the right m Left Select a negative value for a horizontal shift to the left m Bottom Select a positive value for a vertical shift downward m Top Select a negative value for a vertical shift upward Note When the Page s
63. e the Imposition settings Define the Imposition settings Introduction This topic describes the Imposition settings The Imposition tab allows the user to modify the position of the page content on a sheet Define the Imposition settings Imposition Setting Description Sheet size Sheet size You can change the Sheet size of your document here This sheet size is applied to the whole document Custom Select Custom if you want to create a custom sized sheet size with the Width and Height settings The Portrait and Landscape settings allow you to specify the sheet orientation Note The Sheet size option is disabled if your document contains different media sizes 144 Chapter 5 The Print dialog Define the Imposition settings Setting Description Same up Select how many images you want to print on one side of the sheet m od One image m Maximum The application calculates the maximum number of images that fit on one side of the sheet For example two A4 images on one A3 sheet The calculation takes several settings into account For example only one A4 image on one A3 sheet if a bleed area is needed m Custom Define the number of images yourself with the Horizontal and Vertical settings Enable option Binding edge outside to rotate the image on the sheet 180 degrees For example use this option when prepunched paper is used with the punched
64. e the scanned page content Chapter 3 The Pages workspace 63 Deskew the scanned page content Deskew the scanned page content Introduction You can deskew the page content of scanned pages Why does Automatic deskew not deskew the page The page cannot be deskewed automatically when the deskew angle is greater than 20 degrees First do a manual deskew and then an automatic deskew There is too little information or too many graphics on the page to deskew automatically Deskew manually Due to the skew algorithm texts that use non Latin fonts e g Chinese and Japanese do not deskew automatically Deskew manually Why is content lost after a deskew at a large angle The content is rotated during the deskew Content that is rotated beyond the page boundaries is lost permanently Click Undo to recover the lost content The settings for option Deskew 1 You can define the following settings for option Deskew Deskew Setting Description Specify whether you want to deskew the scanned page content for m All pages m Selected pages m Current page Pages Select to deskew m Automatic Deskewing is performed automatically by the application m Manual You can define the deskew angle manually You can use the mouse to measure the angle in the preview view with the angle tool You can adjust the angle with the handles on each side of the line Deskew
65. ears during clean up 58 Measurement settings mm or inch Measurement settings mm or inch 18 Media Delete si iiid een mii age 156 Edit New Media catalog Media catalog sss 116 156 Application file 5 20 eee 159 Printer file Media color Media color 45 nae in reete 156 Media definitions Media definitions sss 153 Media weight Media w tphit u inert ceteris 156 Media based printers Media based printers sss 153 Merge Mer 141 Messages MESSAGES 116 Missing fonts Missing TORTS sicsssesessiesescssssacssvessvevcsnsdvessvsiaicies 10 Move MOVE wieeccccescsccssscesssscsssccsssesessescssesesescees 57 105 Move pages Move pages casino 57 105 N None Not i 110 Number of sets Number of sets sicssissessesscssscsssssdsseistbetachactsstes 140 Number style N mber style iiiter hine 135 Numbering method Numbering method sss 135 O Open Opeti 10 Open recent nS DIE 10 Operator note Operator lote ect mire ete 140 Options en ID 17 Orientation Orientation esee 132 134 Owner Add iuis Rex 135 Page properties Current document esee 54 102 Inserted file s eese 54 102 Page selection Pape selections aciinesimiiiiceseii
66. econdition Focus on edit box Focus on edit box Precondition ENTER Focus on drop down box Focus on drop down box Move the selection to the previ ous item UP ARROW Focus on drop down box Move the selection to the next item Move the selection to the next item t AR Focus on drop down box Focus on drop down box Display or hide the list Display the list Hide the list Move the selection to the next item with the same first let ter number d AR ALT AR ALT UP PERARROW Any printable key Focus on drop down box Focus on drop down box Focus on drop down box Focus on drop down box 26 Chapter 2 Start using the application Shortcut keys Check box Check box Function Key s Precondition Toggle the check box SPACEBAR Focus on check box Set the value to false E Focus on check box Radio buttons Radio buttons Function Key s Precondition Select the previous value LEFT AR Focus on radio button group ROW Select the previous value Focus on radio button group Select the next value Focus on radio button group Select the next value DOWN AR Focus on radio button group ROW Select the value with focus SPACEBAR Focus on radio button group Slider Slider Function Key s Precondition Set the slider to the previous LEFT AR Focus on slider value ROW Set the slider to the previous UP ARROW Focus on slider value S
67. edia that you want to edit Edit the media properties and click OK to save the changes Note If the specified media already exists in the Media catalog you will not be able to add it again If you edit the media properties in the Media catalog it will not change the properties of that media in case it is already used in your document Chapter 6 Manage the media catalog 157 Configure the media catalog Delete media from the Media catalog 1 Click Tools Media catalog The Media catalog dialog will appear 2 Select the media that you want to delete 3 Click Delete to delete the media from the Media catalog Li Note If you delete media from the Media catalog it will not delete that media from your document in case it is used in your document Add temporary media to the Pick list 1 Click Tools Media catalog The Media catalog dialog will appear 2 Select the check box in front of the media to add the media to the Pick list 158 Chapter 6 Manage the media catalog Export the media catalog Export the media catalog Introduction You can export the media catalogue directly to a printer or to an XML file A message is shown when a printer does not support the export or merge of a media catalogue file You cannot export an empty media catalog Export the media catalogue to the printer s 1 v Click Tools Export media catalog The Ex
68. ee 44 88 Page size Pape SIZE arie AAS 70 Keep Page Size sien sas sestevcs ssseviceseesoaseodensese cases 112 Reduce page size sese 112 Pages workspace Pages workspace neret 40 Paper trays Paper trays rtt errores 141 Paste Paste pages Paste pages ccce erret 57 105 PDF PIDE en deistactue m in ve ed EH ERO OE ERE ORE 10 Pick list Pick listini 17 116 156 Pre printed Prezpritt d 155r 156 Prefix Ptefix iiie iieri iioii pen 135 Preview Preview iier rerit traer tene Preview view Area selection tool esee Blank sheet ueniet etie vere tortor Diag tol eire ien eerte ers Einpty Sheet Sidi stssssssisedssvcsssessscasssssoseeveveves Feedback icons nei tees Fold lines Folded and unfolded view 165 Invert selected area esee 46 Mirrored stacked view Next page sicietetetisti eir oder Page Ids eaae tni oia ci Perd Pape n mbets eerie re tretn Pr vio s Ddgeuctacneiorasia tenista tutes P nches sissies Rectangle selection tool Rulers and guidelines Selectipage c nasci ieri i a ddr Show content outside of page 46 Single page VIEW citi tirer tar 46 Spine captiohi isein deker initia EARR erue 90 Stacked view simsii oana 46 gc E E E T E 90 VAT a EE E E 46 Print Dain EEO ATE ULM 86 139 140 Print caption Print capti ceteras 132 Print dialog Print dialog seereis
69. elect the pages within a section that you want to include in the subsection 2 Click Pages Section Level x Create The Create section dialog appears g ap 3 Enter the subsection name and click OK The selected pages are grouped in a subsection within the section g g Note A subsection can only be a part of a single section Replace a section 1 Select the sub sections and pages that you want to replace Chapter 4 The Document workspace 95 Configure sections Now you can m Rename this sub section if you have selected only one sub section m Merge the selected sub sections and pages into a single new section m Split a partially selected subsection 2 Click Pages Section Level x Replace The Replace section dialog box appears 3 Enter the new section name and click OK Delete a sub section Note Li When you delete a sub section the pages within that sub section are not deleted 1 Select the section that you want to delete 2 Click Pages Sec on Level x Delete The sub section is deleted Show section levels 1 Click View Show section levels 2 Define how many section levels you want to show in the Structure view rn Note You can create a sub section at a level that is currently not shown This will cause all section levels to be shown When you create a sub section at a section level that is cur rently shown all hidden
70. ent 1 Click File Open A Browse dialog will appear 2 Browse to the location of the PDF file 3 Select the PDF file and click Open 10 Chapter 2 Start using the application Open and close a document Note If you opened a document that did not contain any settings for the application the default settings will be added to the document A default media size is assigned and any pdf bookmarks are converted into sections in the document Thus even if you did not modify the document a message will appear which asks you to save the document in cluding the specific settings for this application Open a recently used document 1 Click File Open recent The documents recently used will appear 2 Select the document that you want to open Note The application options on page 17 dialog allows you to specify the number of recently used documents that are listed In this dialog you can also clear the list of recent docu ments with the Clear List button Close a document 1 Click File Close If you changed the document you are asked to save the changes Note If you opened a document that did not contain any settings for the application the default settings will be added to the document A default media size is assigned and any pdf bookmarks are converted into sections in the document Thus even if you did not modify the document a message will appear which asks you to s
71. es 180 degrees 78 Chapter 3 The Pages workspace Mark or unmark a page Mark or unmark a page Introduction You can mark or unmark pages This allows you to m Define pages as special pages m Define pages as color pages You can process the marked pages separately from other pages of the document for exam ple m Print only the marked pages or do not print the marked pages m Use inserts for the marked pages when you print your document m Use a different tray for the marked pages when you print your document Note The option Mark color allows you to automatically mark all color pages You can then print only the color marked sheets on a color machine These options are available via m The button bar click the drop down button Mark pages m The menu click Pages Mark m The context menu right click the selected page s and select option Mark Mark a page 1 Select the page s to mark 2 Click the Mark pages drop down button 3 Click Mark on The page s are marked Mark pages as color page 1 Click the Mark pages drop down button 2 Click Mark color 3 The automatic color detection marks all pages that contain color Note If you want to unmark pages that were marked by the automatic color detection use option Mark off Chapter 3 The Pages workspace 79 Mark or unmark a page Mark pages as color pages with custom settings 1 See procedure Mark color page
72. et the slider to the next value RIGHT AR Focus on slider ROW Set the slider to the next value DOWN AR Focus on slider ROW Chapter 2 Start using the application 27 Shortcut keys Date time Date time Function Precondition Display the calendar Focus on date time Display the calendar Focus on date time Hide the calendar ALT UP Focus on date time ARROW Move to the previous month in PAGE UP Focus on date time the calendar Move to the next month in the PAGE Focus on date time calendar DOWN Move to the previous year in the CTRL Focus on date time calendar PAGE UP Move to the next year in the cal Focus on date time endar Move up right down left in the Focus on date time calendar 28 Chapter 2 Start using the application Icons Icons Introduction Icons The Structure view uses the following icons to display the sheets and to give feedback about the page settings Icons Icons Description Page column The page icon refers to a single page This icon appears when you move a page This icon refers to a disabled page It appears when a page cannot be selected If the page is a scanned page this icon is displayed on top of the page icon Note This icon is only visible in the Pages workspace This icon is displayed on top of the page icon if the page is currently selected in the Preview view Note This icon i
73. etter and media weight unit g m2 Ib bond is used Assign pick This setting defines how the media assignment from the on page list media for 156 is done if the Document type is Booklet folded sheets m To page s The media will be assigned to the selected page s only m To whole sheet s The media will be assigned to the sheet s of the selected pages This means that the media is also assigned to the pages that are located in the other half of the booklet Recent files Use this option to specify the number of files that should appear in the Open recent list in the File menu Clear List Click this button to remove the files from the Open recent list in the File menu Open Saveas Enable this option to open the Save as dialogue for converted dialogue for documents that are saved for the first time converted doc Documents are converted by the application because the original uments document is m A non page programmed PDF m APDF with an ODW 3 6 x page programme You can use the Save as functionality to keep the original pdf document By default the Save dialogue is offered to the user Chapter 2 Start using the application 17 Define the application options Description Enable over With option Enable overprint preview you can simulate overprints print preview in the application This option allows you to gain an estimation of how overprint be
74. ettings can differ between the available document types Click the OK button 112 Chapter 4 The Document workspace Define the document type Settings for the document types Setting Finisher Binding edge Select the intended finisher for this document By selecting the intended finisher you can improve the preview of your docu ment In the Print dialog you decide to which finisher you send your document Note The administrator configures which finishers are avail able The position of the binding edge determines how the pages are printed on the paper You can select the following options m Left The document will be printed so that the pages of the pro duced document will turn over the left side of the paper m Top The job will be printed so that the pages of the produced document will turn over the top side of the paper Staple You can select the following options m None m Staple pattern Select a staple pattern that matches the capabilities of your finisher m Staple sections You can create stapled output groups for one or more sec tions All pages of the concerning sections must be selected m Other binding Select Other binding to create output groups for off line finishing For example a group of pages must be glued Select Other binding to enable jogging of unstapled pages in the Princ dialog Note The option Staple sectio
75. evel that is currently not shown This will cause all section levels to be shown When you create a sub section at a section level that is cur rently shown all hidden section levels remain hidden 50 Chapter 3 The Pages workspace Introduction Collect pages Introduction Introduction During the Collect pages phase you collect all pages for your document At the end of this phase your document contains all pages in the correct order Collect pages During the Collect pages phase you can Insert the pages of a PDF file within your document You can only insert all pages of the external PDF file It is not possible to insert a subset from an external PDF file Replace pages within your document with the pages of an external document Move pages within your document Delete pages from your document Create sections or subsections of sequential pages that belong together for example chapters Chapter 3 The Pages workspace 51 Insert pages Insert pages Introduction Use the Insert pages command to insert one or more external PDF file s into your document Example scenarios You want to combine multiple documents into one document Open the first document and insert every other document into this document You want to add new chapters to a document which already has page programmed set tings like page numbering The new chapters are provided as separate documents Open the document a
76. ferent media sizes for a Document type other than Normal If you add a blank sheet with a different media size to a booklet a warning appears You are asked if you want to convert all pages of the document to the media size of the blank sheet These options are available via The button bar click the drop down button Insert sheet The menu click Pages Insert sheet before The menu click Pages Insert sheet after The context menu right click the selected page s and select option Insert sheet before or Insert sheet after The first time you use the drop down button the blank sheet receives the media of the first selected page From then on the application uses the media which was last inserted via the menu for the blank sheet When you want to define the media for the blank sheet yourself you must use the menu Insert a blank sheet 1 Select the page where you want to insert a blank sheet 2 Click Pages Insert sheet before Note Li Use the Insert sheet after option to insert the blank sheet after the selected page 3 Select the media for the blank sheet Insert multiple blank sheets 1 Select the pages where you want to insert blank sheets 2 Click Pages Insert sheet before 98 Chapter 4 The Document workspace Insert blank sheets Note Li Use the Insert sheet after option to insert the blank sheets after the selected pages 3 Select the media fo
77. ges Move pages Introduction You can change the order of the pages within your document Use the Cut pages and Paste pages commands to move pages within your document These options are available via m The menu click Pages Cut pages m The menu click Pages Paste pages m The context menu right click the selected page s and select option Cut pages m The context menu right click the selected page s and select option Paste pages Move pages na ph Ww N m Select the page s that you want to move dick Pages Cut pages Navigate within your document and select the page where you want to insert the page s dick Pages Paste pages Specify whether you want to paste the page s before or after the selected page Chapter 4 The Document workspace 105 Set a page to 1 sided Set a page to 1 sided Introduction Use 1 sided pages if the back side of the sheet must be empty This option is available via m The button bar click the drop down button 1 sided m The menu click Pages 1 sided m The context menu right click the selected page s and select option 1 sided Set a page to 1 sided 1 Select the page that must be on a 1 sided sheet 2 Select 1 sided from the Pages menu Li Note You cannot set a page to 1 sided when that page is set to Force to back 106 Chapter 4 The Document workspace Set a page to 2 side
78. h mode transparent background The current page is displayed in a green color to make it stand out in the stacked view All selected pages are stacked with the even pages shown in a mir rored way In the Mirrored stacked view you can check the margins on all sides of the pages Or click View Mirrored stacked view Show content outside of page Select this option if you want to show the content outside of the page In this view the bleed margin is indicated by a dotted line around the page Or click View Show content outside of page 48 Chapter 3 The Pages workspace Configure sections Configure sections Introduction You can group sequential pages that belong together for example chapters in a section You can divide a section into subsections Up to 5 levels are possible here A section is indicated by the section icon on page 29 in the Structure view You can expand or collapse the section by clicking the or of the section icon Sections can be used for quick document preparation For example insert a tab before each chapter set an appendix to 1 sided or force each first page of a section to the front side of a sheet When a document is opened any PDF bookmarks are converted into sections in the document Create a section 1 Select the pages that you want to include in the section 2 Click Pages Section Create The Create section dialog appears 3 Ente
79. have a document type on page 112 that is incompatible with the current document Option Inserted file s is then disabled The pages receive the page programd settings of the current document 8 Click OK to insert the PDF file s Chapter 4 The Document workspace 101 Replace pages Replace pages Introduction Use the Replace pages command to replace a set of consecutive pages from your doc ument by an external PDF file Note Li It is only possible to replace pages with a complete PDF file The replacement of pages with only a part of a PDF file is not supported This option is available via m The menu click Pages Replace pages m The context menu right click the selected page s and select option Replace pages Replace pages 1 Select the set of consecutive pages that you want to replace 2 Click Pages Replace pages The Replace pages dialog will appear 3 Use the Browse button to select the external PDF file that you want to use 4 Different options for setting Use page properties of can be available Option Inserted file Selected page Description The pages in the PDF file keep their own page properties when they replace the selected pages This option is always available Note Additional pages in the PDF file are inserted in the document Each page of the PDF file receives the page properties of the selected page This op
80. haviour appears in the printed document Note Option Enable overprint preview is overruled by option Overprint simulation in the Print dialogue Set the measurement settings This application uses the measurement settings defined by Microsoft Windows To change your measurement settings in Windows XP 1 Click Start Settings Control Panel Regional and Language Options 2 Click Customize button 3 Set Measurement System option to Metric mm or U S inch Note Li Standard media sizes are always shown in their own measurement units regardless of the value of option Measurement System The size of A4 media is always defined in mm the size of Letter media is always defined in inch 18 Chapter 2 Start using the application Define the document properties Define the document properties Introduction The Document properties are initialized based on the corresponding PDF document prop P 8 properties Once you change the Document properties within this application these properties will not be overruled by the PDF properties in the future Click Document Properties to specify the document properties P P Document properties Document properties Setting Description Title Enter the document title here Owner Enter the document owner here Account Enter your account here Addressee Enter your address here Banner mes Specify the message that should appear o
81. he page sssssssssssssssseeseeeeeeeee enne nnnnren nene n nn 119 Mark or unmark a page ssssssssseseseeeeeeneneeen enne nnne 120 Define the staple settings 122 Define the punch settings uses 124 Define the fold settings seseessssseeeeeeeeeneeenn 125 Set LO COTE 8 ose hese 130 Enhance your document sesssssssessseeseeeneeeee nennen nnn 131 Introduction sssssssesessesssesseesse nennen nenne nnenn rnt n nnn nnns nnne 131 Create and edit the Tab captions eeeseessssssseeeeeee 132 Create and edit the Spine Caption cccsssesessssssssneeeeeeeeeeeeees 134 Create and edit the Page numbers ueessssssseeeeeee 135 Contents Chapter 5 The Print Cal OG s icccscccsacagscceccs isessneiacsensaatebecdceestensnaeecesecvqusbeceuddvinseaeiceestyaaienias 137 IntrodUCtO me 138 saltem E T 139 Select printer uiui tien erc rd E Ee D dedo 140 Select a printer eeu cni cheese Uc eia E E RR RIDERE RENS 140 Split and merge dente retener enii eia E ANE R REOR ERR IER 141 Optimize the printed COCUMENL ccceeeeecetee eee teeeeeeeeeeeeeeeenaeeeeeetees 142 Define the extended print settings eeeseesssesssss 142 Define the Media settings seesssssssseeseeeeneneeennnn 143 Define the Imposition settings
82. he scanned page content Align the scanned page content Select the scanned pages that you want to align Click the Clean up button Optionally Rasterize one or more pages via the clean up button on page 60 Click the Align button Set the Align settings an A VN Click Apply to align the scanned page content 68 Chapter 3 The Pages workspace Introduction Correct pages Introduction Introduction During the Correct pages phase you determine the layout of your document The content and layout of the pages within your document are correct at the end of this phase Correct pages During the Correct pages phase you can Change the page size Shift the page content Scale the page content Mask the page content Split the page Rotate the page content Mark pages to separate special pages like pages with color from other pages Note In the Preview view you can monitor the correction actions Chapter 3 The Pages workspace 69 Change the page size Change the page size Introduction The Size button allows you to change the page size and the page content size simultane ously Or you can change the page size without changing the page content size For example you receive a document with pages of size Letter You want to print the document on A4 So you must set the page size to A4 and also scale the page content Note You cannot change the pag
83. hich contains the most used media types You can assign the media to selected pages This topic shows you how to add edit and delete media within the Media Catalog You can add media to the Pick list on page 158 The Pick list is a subset of the Media Catalog It allows quick assignment of media to selected pages without having to open the Media Catalog Click on a column header to sort the Media Catalog You can sort ascending and de scending Drag the separators to change the width of the columns Add media to the Media catalog 1 Click Tools Media catalog The Media Catalog dialogue will appear 2 Click New W The New media dialogue will appear Enter the media Name 4 Specify the media Size The media sizes like A4 and Letter are available here If you select one of the default sizes the Width and Height are displayed automatically To create a Custom media size change the Width and Height In that case the media size will indicate Custom Note Due to tolerances of the paper size some custom sizes will be mapped on standard media sizes See the preview view at the bottom of the dialog Select Insert if the media is used for an insert Select Tab if the media is used for a tab Use the Top bottom indent setting to specify the distance of the tab from the top of the sheet Select Cyclic if the media is part of a set for exampl
84. hift option is selected you can move the page with your mouse within the Preview view Change the page size 1 Select the pages for which you want to change the page size 2 Click the Size button The Size dialog box appears Specify the Size settings Click Apply to confirm the changes hw Note Li You cannot change the page size of tab sheets and pages with sheet folds Reset your settings 1 Click the reset button to reset your settings in this dialog The reset button is placed just below the X of the dialog Chapter 3 The Pages workspace 71 Shift the page content Shift the page content Introduction The Shift button allows you to shift the content of the page The whole content of the page shifts with this action For example you need to adjust the margins of the pages These options are available via m The button bar click the button Shift m The menu click Pages Shift m The context menu right click the selected page s and select option Shift Shift Setting Description Specify whether you want to shift the page content for m All pages m Selected pages m Current page Shift Allows you to shift the content of the page to the m Right Select a positive value for a horizontal shift to the right m Left Select a negative value for a horizontal shift to the left m Dottom Select a positive value for a vertical shift downward m Top Sele
85. holes on both ends of the paper Note You can only select option Binding edge outside if Same up is 2 Gutter m Define the distance between the images on the sheet with the Horizontal and Vertical settings m With a Bleed area you can print to the edge of the paper Use this option if your job has a colored background The Bleed area refers to the area that is trimmed off when your job is printed and cut to the finished size This bleed area should not contain text or other important information The bleed area is 3 mm Horizontal Use this setting to move the image s horizontally to one side of the g g y position sheet Note Ifyou want to shift the cover of a Booklet to the right you need a negative horizontal shift This is because a cover is actually the back side of a sheet Vertical posi Use this setting to move the image s vertically to one side of the tion sheet Chapter 5 The Print dialog 145 Define the Imposition settings Setting Description Trim and fold Use this setting to add trim and fold marks to your document These marks marks indicate where to trim and or fold the printed sheets Creep com Use Creep compensation to make sure that the margins on all pages pensation are equal after the booklet is folded and trimmed Creep compensation also compensates for the change of distance between the page content and the spine of the booklet
86. ine the staple settings for one or more pages Note There are constraints on page 128 for the staple settings These options are available via The button bar click the drop down button Staple The menu click Pages Staple The context menu right click the selected page s and select option Staple Define the staple settings 1 Select the page s for which you want to define a staple setting 2 Click the drop down button Staple in the button bar 3 Define the staple setting If possible select a staple setting which matches the capabilities of your finisher For ex ample 2 Edge staples left edge lt your finisher gt None Staple pattern Select a staple pattern that matches the capabilities of your finisher Staple sections You can create stapled output groups for one or more sections All pages of the con cerning sections must be selected In the Staple sections dialog you can define from which section level you want to apply the staples The staples are applied to the selected level and deeper Other binding Select Other binding to create output groups for off line finishing For example a group of pages must be glued Note The option Staple sections overrules any previously assigned staples 122 Chapter 4 The Document workspace Define the staple settings Change the staple settings 1 Select any page or any part of an output group 2 Define the new st
87. is an XML file 4 Click OK Chapter 6 Manage the media catalog 161 Index 1 sided Tssided cu cete Dae podeis 86 106 2 sided PER Ta lS a VEREER O ES 86 107 A Account ACCOUN rE TERR 19 Addressee Addressee i5 coo rees 19 After After sic c1 57 105 Align ALAIN isipin 67 Alignment Alignment ss sasssssessessevssesssessieess 132 134 135 Allocate pages AlloCat pages ierit 97 Application options Application options eeeerrrre 17 Area selection Area selection eese 76 Area selection tools Area selection tools cccccccccsesseessesseesssesseesees 76 Assign media Assien media serna n ries 86 116 Assigned media change sisitan aisina iri sdeddalesssadsnasesees 153 map Assigned trays changes MY 152 AINA o M A 152 B Back Bacle iunio duteiencioe a iie ee en 109 Back side Back side raies 135 Banner message Banner Message ioc tette te 19 Before Before a5 asses mci i Un ERE 57 105 Binding edge Binding edge i enne aieo onere 86 Left Top Binding margin Binding riargin ss cssssesssessovensvedessesisessees 86 118 Blank after Blank after csssscsacsievseetecsvessesisisscsseaidseastevsevensst 98 Blank before Blank before sese 98 Blank sheet Blank sheet usen o netter HR REP tan 98 Booklet Pooklet nios moenium EAE ORO 86 134 Button bar Bitton Dat icona a n HR EO cs 86 Buttons Butto
88. k command if your Document type is Booklet Force a page to the back side of a sheet 1 Select the page s you want to force to the back side of a sheet 2 Click the Force page drop down button 3 Select the Force to back option Or 4 Select Pages Force to Back Note The Preview section displays the page with an icon that indicates the page is forced to back Chapter 4 The Document workspace 109 Do not force a page to any side of the sheet Do not force a page to any side of the sheet Introduction The Force to none command lets you remove the Force to front or Force to back settings of the selected pages Do not force a page to any side of the sheet 1 Select the page s that are set Force to front or Force to back 2 Click the Force page drop down button 3 Select the Force to none option Or 4 Select Pages Force to None Note Li The side of the sheet on which the page s is are printed depends on the settings of the previous pages 110 Chapter 4 The Document workspace Introduction Define your document Introduction Introduction During the Define your document phase you define how your document should look like At the end of this phase the layout of your document is correct Define your document During the Define your document phase you can Define the document properties on page 19 like tide owner and ac
89. lly the bitmap is decreased and this results in the leaving out of pixels in the preview view This results in the poor review quality Question Is the print result of a rasterized page of the same poor quality as the preview view Answer No The print result is almost the same as a pdf page as long as you select the correct rasterize mode for the concerning page s Chapter 3 The Pages workspace 59 Rasterize a page Rasterize one or more pages via the clean up button 1 Click the Clean up button The Clean up dialog box appears 2 Select option m Continue scan clean up with the scanned pages One or more of the selected pages are not detected as scanned pages Select this option to clean up only the detected scanned pages m Rasterize One or more of the selected pages are not detected as scanned pages Select this option if the selected pages are scanned pages but some are not detected as scanned pages Mode Select the rasterize mode which best describes the pages that you want to rasterize m Black and white Use this mode for text pages m Grayscale Use this mode for text pages that contain grayscale images m Color Use this mode for color pages i Note The different modes are designed to rasterize a specific type of data such as grayscale pages Resolution Select the resolution that is used by your printer Note The application becomes slower when you select a high resolution
90. ment are numbered in the Preview view Empty sheet sides and blank sheets are not numbered Page numbers Next to the Preview view numbering of the pages you can add page numbers including pre and postfixes to the content of the pages The Preview view shows you how the page numbers are printed on the pages Folded and unfolded view When a fold setting is applied the fold lines are displayed in the Preview view Chapter 4 The Document workspace 91 The Preview view m For all fold types which are applied on document level animations are available to see how the page s are folded See procedure Folded and unfolded view in animations on page 126 If a document contains sheets with Z Fold these sheets can be viewed folded or un folded Move your mouse over the outermost fold pane of such a sheet An arrow becomes available With this arrow you can toggle between the folded and unfolded view In the Continuous pages view these sheets are always shown unfolded You can also select the desired fold view from the footer or via option View in the menu Hole punch When a Hole punch setting is applied to the current page the punch holes are displayed in the Preview view Media properties Tabs The following media properties are visible in the Preview view m Media color The media color of a page is shown If the media color is unknown the media color is shown as gray Media description
91. n External finisher Some degrees external finishers require a 180 degree rotation of the jobs before the jobs go into the external finisher The documentation of the external finisher describes how a job must go into the external fin isher If a 180 degree rotation is required you select this setting Reverse order By default the first sheet of the job is delivered first When you select the Reverse order setting the last sheet of the job is delivered first Example Normal order 1 2 3 4 5 6 7 8 9 10 Reverse order 10 9 8 7 6 5 4 3 2 1 Swap pages Use this setting to turn the pages in the Output location Example Normal order 1 2 3 4 5 6 7 8 9 10 Swap pages 2 1 4 3 6 5 8 7 10 9 Note Swap pages amp Reverse order 9 10 7 8 5 6 3 4 1 2 First sheet to Select this setting if you want to move the first sheet to the end of end the job You can use this setting for example if the first A3 sheet is used as a cover sheet for the rest of the A4 job 148 Chapter 5 The Print dialog Define the Image settings Define the Image settings Introduction This topic describes the Image settings Define the Image settings Image Setting Description Resolution Select the resolution that is used by your printer Note The print quality that you can select depends on the printer Color manage You can select whether the color to gray
92. n the banner page sage Special instruc Specify the special instruction message tion Creation date Specify the creation date here Chapter 2 Start using the application 19 Shortcut keys Shortcut keys Introduction This application supports keyboard shortcut keys General shortcut keys General shortcut keys Function Key s Precondition Close the active window ALT F4 Focus on application Display the application help Fi Focus on application Activate the selection tool ESC Focus on preview view Reset the cut pages Focus on structure view Undo the last action Focus on application Redo the last action Focus on application Cut Focus on application Paste Focus on application Open the Print dialog Focus on application Open the Open dialog Focus on application Select all Focus on application Save CTRL S Focus on application Save as CTRL Focus on application SHIFT S Delete the selected item DELETE Focus on application Select the page with focus SPACEBAR Focus on preview view structure view Add remove the current page CTRL Focus on structure view to from selection SPACEBAR Zoom in CTRL Focus on preview view structure view Zoom out CTRL Focus on preview view structure view Fit the page to the window CTRL o Focus on preview view structure view 20 Chapter 2 Start using the application Shortcut keys
93. nd insert each new chapter at the right insertion point fa Note It is only possible to insert whole PDF file s The insert of only a part of a PDF file is not supported This option is available via m The menu click Pages Insert pages m The context menu right click the selected page s and select option Insert pages Insert pages 1 Select the location where you want to insert the PDF file s 2 Click Pages Insert pages The Insert pages dialog box appears 3 Use the Add file s button to select the PDF file s that you want to insert 4 Use the Move file s up and Move file s down buttons to set the order of the PDF files The PDF files are added to your document in this order Note Li You can use the Delete file s button to remove a selected PDF file from the list 5 Use the Position setting to insert the PDF file s before or after the selected pages 6 For Create section setting m Select the As new section option to create a new section for the PDF file s in your document m Select the In current section option to create a subsection in the current active section for the PDF file s 52 Chapter 3 The Pages workspace i Note Insert pages Option In current section is available only if your document contains sections yuy 7 Different options for setting Use page properties of can be available Option Description Inserted file s
94. nge of pages that have the same properties Vertically the document is shown in pages and groups of pages For every sub section of pages a bar is created With these bars you can easily manage your sub sections Right click anywhere in a column to get a context menu The context menu depends on the position where you right click The available columns You can group pages based on the following criteria m The Page column shows the pages and blank sheets of your document The Page column contains the logical page index m Section You can group sequential pages that belong together for example chapters in a section You can divide a section into subsections Up to 5 levels are possible here The names of each Section level are displayed m Media The sequential pages that have the same media are grouped within a Media group If media is present in your document but it was removed from the Media Catalog this media is shown in grey m Output group The sequential pages that are stapled or folded together are grouped within a Output group group This column also shows the document type m Page size The sequential pages with the same page size orientation and sheet fold m Hole punch The sequential pages that have the same punch pattern are grouped within a Hole punch group Every column has icons and labels m The icon section displays icons that give feedback about the properties of the group of p
95. ns iosnemieetiuietitnertaidis 139 C Clean up Cl an p asocio eiii ehe 40 Clean up a scanned page Clean up a scanned page eee 58 Clear list Clear st sissien ni 17 Close o A 10 Collapse all groups Collapse all groups sesss 44 88 Collect C ollectueurinn at coa SERERE 51 Collect pages Collect papes ia osmies ose ovest 51 Color GOO sii odit n er ERU FE 132 135 Color sheets Color sheets i e etti 141 Column headers Hole punch 5 eene eee bens Media Output group Pagesie ooi ores URORTOEO Nest Continue from previous Continue from previous sese 135 Continuous pages view Continuous pages view eeeeeen 93 Preview VIEW aoina ta PARURE ed RR 91 Correct 162 COTE EE eintreten rede ied etn 69 Correct pages Correct Papes nearer Aer a e EEEE ea 69 Cover Document type eere 112 Create output groups Pages per output groups oo eects 125 Single output groups eee 125 Creation date Creati oir date ect itii triti ees 19 Cut c 57 105 Cut pages Cut pages m 57 105 Cyclic media Cyclic media etr teer Re 156 D Default back cover Default back cover eee 159 Default front cover Default front cover sese 159 Default media size Default media size sse 17 Defaults Defaults een ar
96. ns overrules any previously assigned staples Chapter 4 The Document workspace 113 Define the document type Setting Page size Cover Value Define the Page size Use Keep page size to keep the current page size for all pages with the booklet layout This means that if your cur rent page size is A4 each page within your booklet layout will be A4 In this case A3 sheet is used when you print the booklet document Use Reduce page size to resize the pages This means that if your current page size is A4 each page within your booklet layout will become As In this case A4 sheets are used when you print the booklet document You can select the following options Included in current document The cover is defined in the current document Not included in current document The cover is not defined in the current document The cover is added to the document in the Perfect Binding fin isher Note When you enable option Not included in current document the Browse button is enabled You can browse to a file which contains a cover 114 Chapter 4 The Document workspace Define the document type Setting Value Create cover You can select the following options m Ihe cover has already been created You have defined which pages are used as a cover The doc ument is produced according to your page programmed settings Note If you have enabled option Not in
97. ocument m Use a different tray for the marked pages when you print your document Note Li The option Mark color allows you to automatically mark all color pages You can then print only the color marked sheets on a color machine These options are available via m The button bar click the drop down button Mark pages m The menu click Pages Mark m The context menu right click the selected page s and select option Mark Mark a page 1 Select the page s to mark 2 Click the Mark pages drop down button 3 Click Mark on The page s are marked Mark pages as color page 1 Click the Mark pages drop down button 2 Click Mark color 3 The automatic color detection marks all pages that contain color Note Li If you want to unmark pages that were marked by the automatic color detection use option Mark off 120 Chapter 4 The Document workspace Mark or unmark a page Mark pages as color pages with custom settings 1 See procedure Mark color pages with custom settings on page 81 i Note This option is only available in the Pages workspace Unmark a page 1 Select the page s to unmark 2 Click the Mark pages drop down button 3 Click Mark off The mark is removed from all selected page s Chapter 4 The Document workspace 121 Define the staple settings Define the staple settings Introduction i The Staple option allows you to def
98. ocument workspace 125 Define the fold settings Folded and unfolded view in animations 1 Click View Folded view in the menu bar Or move your mouse over the top or bottom of the page in the Preview view An arrow becomes available Click this arrow The Fold preview dialog box appears 2 Click button Fold to view an animation of how the page s are folded in the finisher Click button Unfold to unfold the page s You can select the following options m Outside of folded sheet The first page is visible for the reader when a single sheet is folded m Inside of folded sheet The first page is visible for the reader when a single is unfolded Settings for the fold types Setting Select the intended finisher for this document By selecting the intended finisher you can improve the preview of your docu Finisher ment In the Print dialog you decide to which finisher you send your document Note The administrator configures which finishers are avail able All fold types are applied on document level except the Z Fold The Z Fold is applied on sheet level 126 Chapter 4 The Document workspace Setting Print first page on Create output groups Define the fold settings ETT You can select the following options You can select the following options for a multi fold setting Outside of folded sheet The first page is visible for the
99. on file A copy is made of the XML file which contains the media catalog of this application Use this format when you want to configure other installations of this application m Printer file An XML file is created that contains the media catalog of this application Note It is recommended to use option Export to printers instead of creating an XML file with format Printer file Note Use the Settings Editor to import an XML file with format Printer file into the printer You cannot use the XML file with format Printer file in the load the media catalog on page 161 scenario Select the Default front cover With this option you define the default front cover in the media catalog file Select the Default back cover With this option you define the default back cover in the media catalog file Click the Export button 160 Chapter 6 Manage the media catalog Load the media catalog Load the media catalog Introduction You can load the media catalog file The media catalog file must be created with the Export the media catalog to an XML file on page 160 scenario Note Li The XML file must have format Application file see Export the media catalog to an XML file on page 160 Load the media catalog 1 Click Tools Load media catalog The Load media catalogue dialog appears 2 Click the Browse button 3 Browse to the media catalog file The media catalog file
100. onfigured external applications You can mod ify the selected pages in this external application When you close the external application you import the updated pages into your document An external application can be configured to accept only 1 PDF page When you select multiple pages the concerning external application is not available to you Note The administrator defines which external applications are available in the Tools menu Start an external application 1 Select the pages that you want to use in the external application S Aan A W Click Tools and select the required external application The selected pages will be exported to the external application Use the external application to modify the selected pages Close and save the external application Click Import to import the selected pages into the application Click Cancel to discard the changes that you made in the external application 16 Chapter 2 Start using the application Define the application options Define the application options Introduction Click Tools Options to define the application options Define the application options The application options Option Description Default media This setting defines the default media size and the media weight system unit that is used in this application m Metric Default media size A4 and media weight unit g m2 is used m Imperial Default media size L
101. ou have masked some page content Then you click the Clean up button This causes the mask to disappear In the Clean up dialog you align the content of the page Then you close the Clean up dialog and the mask appears again Now the mask might cover some of the aligned page content Therefore always do a clean up before you mask any content Mask parts of the page content 1 Select the pages for which you want to mask a part of the page content Ao Click the Mask button The Mask dialog box appears Use any of the selection tools to select the area that you want to mask Specify the Mask settings Click Apply to confirm the changes 76 Chapter 3 The Pages workspace Split the page Split the page Introduction Use the Split button to split the page For example you have received a booklet document with A3 pages You want to split all pages to A4 page size i Note You cannot split blank sheets This option is available via m The button bar click the button Split m The menu click Pages Split m The context menu right click the selected page s and select option Split Mask Setting Description Specify whether you want to split the page for All pages Selected pages Current page Select the In half option to split the page at the longest page side Select the At guideline option Then drag a horizontal or vertical guideline onto the
102. port media catalog dialog box appears Select the Export to printers option Select the printer s These printer s receive the media catalog of this application Note The administrator configures which printers are available to you The administrator also configures which printers can import the media catalog You can select the following options m Merge with the existing media catalog Merge the media catalog of the printer with the media catalog of this application m Replace the existing media catalog Replace the media catalog of the printer with the media catalog of this application Note The administrator configures which printers support this functionality Select the media for the Banner page Select the Default front cover With this option you define the default front cover in the media catalog of the printer Select the Default back cover With this option you define the default back cover in the media catalog of the printer Click the Export button Note The controller of the printer must be switched on during the export of the media catalog Chapter 6 Manage the media catalog 159 Export the media catalog Export the media catalog to an XML file 1 Click Tools Export media catalog The Export media catalog dialog box appears Select the Export to file option For option Format you can select the following values m Applicati
103. r trays One paper tray for the normal paper and five paper trays for the insert pages If you do not select this option the different insert sheets must be put in one paper tray So if you have two different insert sheets then put the insert sheets cyclic 1 2 1 2 in one paper tray Chapter 5 The Print dialog 141 Define the extended print settings Optimize the printed document Define the extended print settings Introduction Click File Print to open the Print dialog The Print dialog contains a section for basic print settings and a section for extended print settings This topic gives you an overview of the extended print settings Define the extended print settings The extended print settings section contains the following tabs m Media on page 143 m Imposition on page 144 m Finishing on page 147 m Image on page 149 142 Chapter 5 The Print dialog Define the Media settings Define the Media settings Introduction This topic describes the Media settings Define the Media settings Media Setting Description Media All media that is used within your document is displayed here Use the selection box to specify the media that you want to print This allows you to print your job in multiple batches and combine the job afterwards Note The media name is displayed on the operator panel if your printer supports this functionality Chapter 5 The Print dialog 143 Defin
104. r the blank sheets Chapter 4 The Document workspace 99 Insert pages Insert pages Introduction Use the Insert pages command to insert one or more external PDF file s into your document Example scenarios You want to combine multiple documents into one document Open the first document and insert every other document into this document You want to add new chapters to a document which already has page programmed set tings like page numbering The new chapters are provided as separate documents Open the document and insert each new chapter at the right insertion point fa Note It is only possible to insert whole PDF file s The insert of only a part of a PDF file is not supported This option is available via m The menu click Pages Insert pages m The context menu right click the selected page s and select option Insert pages Insert pages 1 Select the location where you want to insert the PDF file s 2 Click Pages Insert pages The Insert pages dialog box appears 3 Use the Add file s button to select the PDF file s that you want to insert 4 Use the Move file s up and Move file s down buttons to set the order of the PDF files The PDF files are added to your document in this order Note Li You can use the Delete file s button to remove a selected PDF file from the list 5 Use the Position setting to insert the PDF file s before or afte
105. r the section name and click OK The selected pages are grouped in a section Note You can add only complete subsections to a section Create a subsection 1 Select the pages within a section that you want to include in the subsection 2 Click Pages Section Level x Create The Create section dialog appears g ap 3 Enter the subsection name and click OK The selected pages are grouped in a subsection within the section g g Note A subsection can only be a part of a single section Replace a section 1 Select the sub sections and pages that you want to replace Chapter 3 The Pages workspace 49 Configure sections Now you can m Rename this sub section if you have selected only one sub section m Merge the selected sub sections and pages into a single new section m Split a partially selected subsection 2 Click Pages Section Level x Replace The Replace section dialog box appears 3 Enter the new section name and click OK Delete a sub section Note Li When you delete a sub section the pages within that sub section are not deleted 1 Select the section that you want to delete 2 Click Pages Sec on Level x Delete The sub section is deleted Show section levels 1 Click View Show section levels 2 Define how many section levels you want to show in the Structure view rn Note You can create a sub section at a l
106. r the selected pages 6 For Create section setting m Select the As new section option to create a new section for the PDF file s in your document m Select the In current section option to create a subsection in the current active section for the PDF file s 100 Chapter 4 The Document workspace i Note Insert pages Option In current section is available only if your document contains sections yuy 7 Different options for setting Use page properties of can be available Option Description Inserted file s The inserted PDF file s keep their own page properties This option is always available Selected page The inserted PDF file s receive the page properties of the selected page This option is available when you select one page as the location to insert the pages First selected page The inserted PDF file s receive the page properties of the first page of the selected pages This option is available when m You select multiple pages as the location to insert the pages and m You select option Before selection for setting Position Last selected page Note The inserted PDF file s receive the page properties of the last page of the selected pages This option is available when m You select multiple pages as the location to insert the pages and m You select option After selection for setting Position A page programmed PDF file can
107. ray is in use in the document but is not configured in this application 124 Chapter 4 The Document workspace Define the fold settings Define the fold settings Introduction The Fold option allows you to define the fold settings for one or more pages All fold types are applied on document level except the Z Fold The Z Fold is applied on sheet level Note There are constraints for the fold types on page 128 These options are available via m The button bar click the drop down button Fold m The menu click Pages Fold m The context menu right click the selected page s and select option Fold Define the fold settings on sheet level Select the page for which you want to define a fold type Right click the selected page Define the desired sheet fold Note The Z Fold is the only fold type which is applied on sheet level Define the fold settings on document level Click the drop down button Fold in the button bar Select a fold type on page 33 Option No fold removes all folds from the document Each set of folded sheet s becomes an output group Note All fold types are applied on document level except the Z Fold The Z Fold is applied on sheet level Define the required settings for the fold type see Settings for the fold types on page 126 The required settings can differ between the available fold types Click the OK button Chapter 4 The D
108. reshold 20 All pages with a color percentage of 20 or larger are marked as color pages You can exclude grayscale values from the color detection with option grayscale tolerance m Define the tolerance in the textbox or m Define the tolerance with the slider Click OK Note All existing marks are removed prior to the new color detection The marks are removed when you click the OK button Reset your settings Click the reset button to reset your settings in this dialog The reset button is placed just below the X of the dialog Unmark a page 1 Select the page s to unmark 2 Click the Mark pages drop down button 3 Click Mark off The mark is removed from all selected page s 82 Chapter 3 The Pages workspace Chapter 4 The Document workspace Introduction Introduction Introduction Ld The Document workspace offers the tools to transform pages into a fully prepared print job You use the Document workspace during the Allocate pages Define your docu ment and Enhance your document phase GcoPhISHrepas S pariy pros RO vp ta Pages t2 sobtat E Shoots tsdosted Page se 4 The Document workspace contains the following elements The menu bar Use the menu bar to select an action and open the Help file The button bar Use the button bar for quick access to the actions most often used The Structure view The Struct
109. rint dialog Buttons Buttons Introduction The Print dialog contains buttons that allow you to restore the default settings restore the settings last used save the settings and submit or cancel your print job Buttons Buttons Button Description Defaults Click this button to restore the default print settings Click this button to restore the print settings last used Note If your document has not been saved before you print this setting is disabled Test print Cancel Save Click this button to save the specified print settings Click this button to print the job The Print dialog is then closed Click this button to make one test print of the job The Print dialog remains open Click this button to cancel printing and close the Print dialog Chapter 5 The Print dialog 139 Select a printer Select a printer Select a printer Introduction This topic shows you how to select the printer and configure the printer related settings Select a printer 1 Click File Print to open the Print dialog or Click the Print button in the button bar Select the Printer that you want to send your document to Fora color document you can change the printing preferences of the printer driver Click the Printing preferences button behind the selected printer Define the color and image settings for the color printer
110. rinter and finisher and Optimize the job for that route For this you use the Print dialog 8 Chapter 1 Introduction Chapter 2 Start using the application Open and close a document Open and close a document Introduction This application can handle documents with format PDF v1 8 and older When you open a read only document a warning message will appear If you continue you will not be able to save the changes that you make in your document The Open Open recent and Close options are not available when this application is opened via another application For example a job management application offers the possibility to add page program settings to a document You open this application via the job management application to modify the document You can only modify the current document Missing fonts In case of missing fonts in the PDF file the tab caption the spine caption or the page numbers an error message will appear The Missing fonts message indicates that required fonts are m Not embedded in the PDF document m Not installed on your computer m Installed on your computer but the Adobe Acrobat setting called Local font is deselected When you open the document the missing fonts will be substituted according to the Adobe Acrobat settings Document cannot be opened If the PDF document cannot be opened due to PDF security restrictions an error message appears Open a docum
111. rs Change map assigned media definitions in media based printers Introduction This procedure shows you how to change the assigned media definitions for media based printers You can change the assigned media definitions in the use this column in the map media area When you select Other as the media type the media type window opens Change map assigned media definitions in media based printers 1 Click the Print job button The Print dialog appears e Select a media based printer 3 Click the Print button The printer window opens 4 Select Other in the Use this column The media type window opens Define the settings of the media type Click the OK button V Chapter 5 The Print dialog 153 Define the print settings Define the print settings Introduction You can define the Print settings of the document Define the printer driver settings 1 Click Properties in the Print settings area of the printer module The printer driver opens 2 You can change the print options in the printer driver For example the number of copies i Note The settings in the printer driver that interfere with the page program settings can result in unpredictable print results 154 Chapter 5 The Print dialog Chapter 6 Manage the media catalog Configure the media catalog Configure the media catalog Introduction This application offers a default Media Catalog w
112. s only visible in the Pages workspace This icon is displayed on top of the page icon if the page is marked in the Preview view The icon refers to a blank page Chapter 2 Start using the application 29 Icons LI Description This icon appears when you move a blank page This icon refers to a disabled blank page It appears if a blank page cannot be selected The icon refers to a group of pages This icon appears when you move a group of pages This icon refers to a group of pages It appears when a group of pages consists completely of pages that cannot be selected With these icons you can expand or collapse a group of pages Lila m Page size column O D IG This icon refers to portrait pages of A4 like size This icon refers to landscape pages of A4 like size This icon refers to portrait pages of A3 like size This icon refers to landscape pages of A3 like size 30 Chapter 2 Start using the application Icons Description These icons refer to pages with fold settings Icons Media column This icon refers to portrait pages of A4 like size This icon refers to Tab media This icons refers to inserts of A4 like size x This icon refers to inserts of A3 like size Section column E This icon refers to landscape pages of A3 like size ET This icon refers to punched media This icon refers to a section
113. s view Unfolded pages view The pages with sheet fold settings are displayed unfolded All pages are displayed as in the Facing pages view view Or click View Unfolded pages view Select page Or click Tools Select pages Drag tool Use this tool to drag the page within the view when the page is not completely visible Or click Tools Drag 94 Chapter 4 The Document workspace Configure sections Configure sections Introduction You can group sequential pages that belong together for example chapters in a section You can divide a section into subsections Up to 5 levels are possible here A section is indicated by the section icon on page 29 in the Structure view You can expand or collapse the section by clicking the or of the section icon Sections can be used for quick document preparation For example insert a tab before each chapter set an appendix to 1 sided or force each first page of a section to the front side of a sheet When a document is opened any PDF bookmarks are converted into sections in the document Create a section 1 Select the pages that you want to include in the section 2 Click Pages Section Create The Create section dialog appears 3 Enter the section name and click OK The selected pages are grouped in a section Note You can add only complete subsections to a section Create a subsection 1 S
114. s with custom settings on page 81 Li Note This option is only available in the Pages workspace Unmark a page 1 Select the page s to unmark 2 Click the Mark pages drop down button 3 Click Mark off The mark is removed from all selected page s 80 Chapter 3 The Pages workspace Mark color pages with custom settings Mark color pages with custom settings Introduction Li Option Mark color advanced allows you to define custom settings for the color detection The custom settings define when a page is marked as a color page Note This option is only available in the Pages workspace You can process the marked pages separately from other pages of the document for exam ple Print only the marked pages or do not print the marked pages Print only the color marked sheets on a color machine Use inserts for the marked pages when you print your document Use a different tray for the marked pages when you print your document Define the minimum percentage of color on a page You can define a Threshold for the color detection The threshold defines the percentage of color pixels that must be detected on a page to mark that page as a color page The threshold can range from 0 to 20 Exclude grayscale images from the color detection Pages with grayscale images can be marked as color pages by the color detection process Increase the value of option Grayscale tolerance to exclude grayscale v
115. scales conversion is done ment by the printer or by the application Overprint Adobe Acrobat handles the overprint simulation when you enable simulation the Overprint simulation setting Note Use this setting for color printers Chapter 5 The Print dialog 149 Introduction Page programmed settings vs printer capabilities Introduction Introduction You can send documents with page programmed settings to any printer However some printers cannot process all programmed settings In such a case a printer window appears With the printer window you can set the programmed settings to the capabilities of the selected printer i Note Certain page programmed settings can be lost when the printer does not have the capa bilities to process these programmed settings Match the programmed settings to the printer capabilities 1 Map the media types on page 151 2 Define the print settings on page 154 150 Chapter 5 The Print dialog Map media types Map media types Introduction This application supports tray oriented and media type oriented printers In the map media area of the printer window the media types used in the document can be mapped on trays or media types which are supported by the printer The map media area The map media area contains 2 columns Map media columns Column Description Displays the media used in the document ment Displays the media or tray that is as
116. scanned content 58 Chapter 3 The Pages workspace Rasterize a page Rasterize a page Introduction Use the Rasterize option for scanned pages that are not detected as scanned pages by the application This option is available via m The button bar click the button Clean up The menu click Pages Rasterize The menu click Pages Clean up The context menu right click the selected page s and select option Rasterize The context menu right click the selected page s and select option Clean up Note Vector graphics text documents et cetera are converted into bitmaps when you rasterize a page Note When an image is rasterized the quality of the image decreases Note Select the rasterize mode which best describes the pages that you want to rasterize The best matching mode generates an optimal rasterize result and preview view Questions and answers 1 Question Why is the preview view of a rasterized page so poor 2 Answer When you rasterize an image you convert the image into a bitmap For example you convert a grayscale vector image The created bitmap can only contain black and white pixels The different shades of gray must be converted using black and white pixels Dark gray is represented with more black pixels in a certain area Light gray is represented with less black pixels in a certain area The bitmap in the preview view must be resized to fit the preview window Usua
117. section levels remain hidden 96 Chapter 4 The Document workspace Introduction Allocate pages Introduction Introduction During the Allocate pages phase you allocate pages to sheets You can also insert sheets to your document At the end of this phase all pages are allocated to sheets within your document Allocate pages During the Allocate pages phase you can Set a page to 1 sided This means that the back side of the sheet stays empty Set a page to 2 sided This means that the back side of the sheet is allowed to get content Use the Force to front command to set pages to the front side of a sheet For example to start a new chapter on the front side of a sheet Use the Force to back command to set pages to the back side of a sheet Insert blank sheets into your document A blank sheet is a sheet with two blank pages Insert sheets into your document You can also delete or replace existing sheets of your document You can Replace pages in the document with pages from an external PDF file You can Delete pages from your document Note You cannot set a page to 1 sided when that page is set to Force to back Chapter 4 The Document workspace 97 Insert blank sheets Insert blank sheets Introduction You can insert blank sheets into your document A blank sheet is shown as two blank pages in the Preview view Note Li It is not possible on page 128 to have dif
118. signed A marked sheet is defined as a separate media type When various marked sheets have the same media properties then these sheets are defined as the same media type For example there are five marked sheets Three marked sheets have paper size A4 and the paper color is red These three sheets are defined as the same media type The other two marked sheets have paper size A3 and A5 Each of these sheets is defined as a separate media type In the column Media in document icons give feedback about warnings and errors which are related to media types The following icons are used Feedback icons Icon Description e Media property cannot be processed by the printer lp Media property is not completely recognized by the printer Chapter 5 The Print dialog 151 Change map assigned trays in tray based printers Change map assigned trays in tray based printers Introduction This procedure shows you how to change the assigned trays in the tray based printers You can select the trays in the use this column in the map media area Change map assigned trays in the tray based printers 1 Click the Print job button The Print dialog appears 2 Select a tray based printer 3 Click the Print button The printer window opens 4 Select a tray in the Use this column for each media type s Click the OK button 152 Chapter 5 The Print dialog Change map assigned media definitions in media based printe
119. smaller than the inner panels The outer panels fold in to the middle and cover the inner panels A variation is the Simple Gate Fold One sheet folded in 8 panels The left and right edges fold inward with parallel folds and meet in the middle of the sheet without overlap ping Each side of a sheet is a PDF page Gate Fold and Simple Gate Fold are applied to all pages in the document 36 Chapter 2 Start using the application List of concepts Half Fold In a Half Fold there is one sheet folded in 4 panels The sheet is folded along a fold at the centre parallel to the short edge of the page Each side of a sheet is a PDF page A variation is the Long Fold where the fold is parallel to the long edge of the page A variation is the Multi Half Fold Multiple sheets are folded in 4 panels along a fold at the centre Each side of a sheet is a PDF page The sheets are folded inside each other Half Fold Long Fold and Multi Half Fold are applied to all pages in the document Chapter 2 Start using the application 37 List of concepts 38 Chapter 2 Start using the application Chapter 3 The Pages workspace Introduction Introduction Introduction The Pages workspace offers the tools to collect the pages for your document and adjust the content of the pages You use the Pages workspace during the Collect pages Clean up scanned pages and Correct pages phase
120. splayed in the rulers depend on the Region setting inches mm Guidelines can be placed in the Preview view by dragging them from the rulers m Horizontal ruler horizontal guideline m Vertical ruler vertical guideline m Intersection of horizontal and vertical ruler horizontal and vertical guidelines Guidelines can also be numerically positioned Double click the rulers or right click in the Preview view Then click View Add guideline for the menu to add a guideline Right click on an existing guideline to edit center or delete it Show or hide guidelines m Option Show guidelines in menu View is automatically enabled when you add a guideline m Click View Remove all guidelines to delete all guidelines from the Preview view Footer The footer contains tools that you can use in the Preview view 46 Chapter 3 The Pages workspace The Preview view 66 WARK ORGAINI lt gt l0 ale Tools and icons in the footer Description Zoom selec Use this to specify the zoom factor tion Or click View Zoom Use these tools to zoom in or zoom out Or click Tools Zoom out Click Tools Zoom in Select page Or click Tools Select pages Drag tool Use this tool to drag the page in the Preview view Or click Tools Drag Rectangle selection tool You can draw a selection rectangle using your mouse The selected area is visible by a dotte
121. ters eesese 152 U Undo Wid p 15 Unfolded pages view Unfolded pages view eee 93 Index Unmark pages Utmark pages si scosscsissssoessessssevsseseens 79 81 120 Use separate paper trays Use separate paper trays eeeeeeee 141 Z Zoom Zoom snam i o dide iet 93 167 Beyond the Ordinary Printing for Professionals Oc helps the people who make our world Companies everywhere use Oc technical documentation systems in manufacturing architecture engineering and construc tion High speed Oc printing systems produce millions of transaction documents each week such as bank statements and utility bills And in offices around the world people use Oc professional document systems to keep the wheels of business and government turning Oc is also at work in publishing on demand newspaper production and wide format colour for spectacular dis play graphics More information Visit us at www oce com
122. tion is available when you select to replace one page Note Additional pages in the PDF file are inserted with the page properties of the selected page 102 Chapter 4 The Document workspace Replace pages Description Selected pages Each page of the PDF file receives the page properties of the corresponding page in the page selection This option is available when you select to replace multiple pages Note Additional pages in the PDF file are inserted with the page properties of the last page of the page se lection Note Li A page programmed PDF file can have a document type on page 112 that is incompatible with the current document Option Inserted file is then disabled The pages receive the page programd settings of the current document 5 Click OK to replace the pages Chapter 4 The Document workspace 103 Delete pages Delete pages Introduction Use the Delete command to delete pages from your document This option is available via m The button bar click the drop down button Delete m The menu click Pages Delete pages m The context menu right click the selected page s and select option Delete pages Delete pages 1 Select the page s that you want to delete from your document Li Note You can also delete blank sheet s 2 Click Pages Delete pages The selected page s will be deleted 104 Chapter 4 The Document workspace Move pa
123. tton bar Button Description Print Print the job Delete Delete page s Clean up Clean up scanned image s This button is only enabled for scanned pages Size Modify page size Shift E3 Shift page content Scale Scale page content ME a specific area Rotate L Rotate the page s 90 degrees clockwise Rotate the page s 90 degrees counter clockwise E Rotate the page s 180 degrees 42 Chapter 3 The Pages workspace The button bar Description Mark Add mark to page s Remove mark from page s Add mark to all color page s Add mark to all color page s Define custom settings for the color detection Chapter 3 The Pages workspace 43 The Structure view The Structure view Introduction The Structure view provides easy navigation and selection of pages in the document It also gives an overview of the page programmed settings that are used in your document You can drag and drop pages in the Structure view Horizontally the Structure view displays columns These columns describe properties on which you can group pages These groups allow you to easily select a range of pages that have the same properties Vertically the document is shown in pages and groups of pages For every sub section of pages a bar is created With these bars you can easily manage your sub sections Right click anywhere in a column to get a context menu The context menu depends
124. ure view offers an overview of the structure of your document You can navigate within your document and select pages The Preview view The Document workspace offers a WYSIWYG preview that shows how your document looks when all production steps are completed All settings that affect the appearance of your document are shown for example staples tab captions page numbers and so on The pages of your document can be shown in different views on page 90 The navigation bar Use this navigation bar to switch between the Document workspace and the Pages workspace The footer Use this footer to specify the zoom factor and to select the required tools and views 84 Chapter 4 The Document workspace Introduction Open the Document workspace Click the Document button or Click View Document workspace The context menu You can access the context menu when you right click on a page s This allows quick access to actions for example create sections insert pages assign media and so on Chapter 4 The Document workspace 85 The button bar The button bar Introduction The Document workspace contains a button bar that allows quick access to the actions most often used The button bar x m OC s o 2 r Print Sheet before Delete Media lsided front finding mangn Rotate right None w Markon w 83 The button bar The button bar Tab captions Document
125. ut pages Navigate within your document and select the page where you want to insert the page s dick Pages Paste pages Specify whether you want to paste the page s before or after the selected page Chapter 3 The Pages workspace 57 Introduction Clean up scanned pages Introduction Introduction You can clean up scanned pages Click the Clean up button to have these operations available Fold lines and punches are not displayed in the Clean up Preview view Some pages are not recognized as scanned pages How can I clean up these pages You must rasterize the pages on page 59 which are not recognized as scanned pages You can clean up the rasterized pages Note Any mask that you apply on page content disappears when you click the Clean up button After you close the Clean up dialog the mask appears again For example you have masked some page content Then you click the Clean up button This causes the mask to disappear In the Clean up dialog you align the content of the page Then you close the Clean up dialog and the mask appears again Now the mask might cover some of the aligned page content Therefore always do a clean up before you mask any content Clean up scanned pages The scan Clean up button provides you with five operations Rasterize a page Remove all speckles Put scanned content straight on a page Erase areas of the scanned content Align the

Oce PRISMAprepare Application Guide 4.2.1

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