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Manual - BenguFarm

1. Adjusted Shoulder Height or Hip Height depending on breed Adj SH or HH Shoulder height or Hip Height as measured at the end of the Phase C or D test adjusted for the age of the bull to a standard age of 365 days Shoulder height or Hip Height is an indication of frame size of the animal Cull bulls with extreme low or high Adjusted Shoulder Height or Hip Height Adjusted Body Length Adj BL Body length as measured at the end of the Phase C or D test adjusted for the age of the bull to a standard age of 365 days Select bulls with an above average Adjusted Body Length Length Height Ratio H L Ratio Body length divided by Shoulder Height or Hip Height ratio Select bulls with an above average Length Height Ratio Tick Resistance Tick Resistance Index TR Ind Only veld On Farm Growth Tests The number of ticks at specific sites on the body of the bull can be counted at regular intervals during the Phase D test The tick resistance index is calculated by using the logarithm of the total number of ticks on a bull in relation to the logarithm of the average number of Select bulls with an above average Tick Resistance Index 44 ticks counted on the particular group contemporaries of bulls given as a percentage The tick resistance index evaluates the relative resistance the animal has against tick infestation Carcass Traits RTU Measurement
2. Record Notes Remarks and Other Data General notes To record a general note e g Half sister of most expensive bull at National Sale 2012 on a record of an animal go to Animals gt Add amp Edit Animals Single Animal Layout gt Miscellaneous Data gt Notes Notes can also be recorded on the main window on the Notes view window This is the only view window where data can be entered and saved Click on the stiffy disk icon to save the new note Notes can be included in the My Animal Data reports by going to Reports gt My Reports gt Animal Data Click on Columns select General gt Notes Appearance remarks To record appearance remarks e g woolly coat of an animal go to Animals gt Add amp Edit Animals Single Animal Layout gt General gt Remarks Select the remark s under the relevant section and mark it e g under the Skin and Coat section gt Frizzy Woolly Summer Coat Remarks can also be recorded and saved on the main window on the Notes view window Remark codes can be included in the My Animal reports by going to Reports gt My Reports gt Animal Data Click on Columns select General gt Remarks Measurements or scoring of Traits To record measurements or scores for example General Condition Score or General Appearance Score of traits go to Performance Testing gt Weights and Traits not Linked to a Test gt Traits To set up additional traits go to Settings gt Traits To create a report of
3. 4 3 4 4 STUD BREEDERS Send the mating data in electronic csv format to SA Stud Book or the ARC Data Send Receive gt Send gt Stud Book ARC gt Matings Pregnancy Examinations Print a list to record the pregnancy examination results Reports gt Matings Pregnancies and Calvings gt Cows amp Heifers for Pregnancy Examination recording list Record the pregnancy examination results on BenguFarm BEEF Reproduction gt Pregnancy Examination Print a report of matings and pregnancies Reports gt Matings Pregnancies and Calvings gt Matings and Pregnancies Print a report with a summary of matings and pregnancies per bull and or season go to Reports gt Matings Pregnancies and Calvings gt Mating Summary per Bull and or Season 32 Before the Calving Season 5 1 5 2 STUD BREEDERS Set up new birth contemporary groups Settings gt Birth Contemporary Groups Print a report of heifers and cows near calving Reports gt Matings Pregnancies and Calvings gt Heifers and Cows near Calving recording list During the Calving Season 6 1 6 2 6 3 Record the calvings and calves Reproduction gt Calvings Send new births in electronic csv format to SA Stud Book or the ARC Data Send Receive gt Send gt Stud Book ARC gt Birth Notifications Import the file BIRTHS with the computer numbers received from Logix into BenguFarm BEEF Data Send Receive gt Receive gt Stud Bo
4. File gt Change Active Herd to and then go to Options gt Registration Do the same for each computer on which BenguFarm BEEF is installed 41 Troubleshooting and problem solving e If you encounter an error message in BenguFarm BEEF e g An unhandled exception has occurred the following should solve it in most of the cases o Go to File gt Support gt Test Data Structures and DBNull Values o Go to File gt Support gt Compact and Repair Database o Go to File gt Support gt Recalculate Summary Data o Go to Settings gt Herds gt General and make sure that all applicable settings are in place and correct o Close BenguFarm and open it again 30 42 43 44 e Close BenguFarm and go to www bengufarm co za pr and download the latest pre release update and install it in case there was a bug in the program that has since been corrected e f this does not solve the problem or if you experience another problem please visit our website www bengufarm co za gt Manuals gt Troubleshooting for instructions to solve the particular problem Alternatively contact your BenguFarm BEEF agent for help See the contact details of the agents below Complete user s manual The complete User s Manual is on your BenguFarm CD under Documentation It is also available on the BenguFarm BEEF website www bengufarm co za under Manuals Please note The complete manual is not up to date with the latest functions and changes
5. for herds with SA Stud Book as service provider go to Data Send Receive gt Logix Direct gt Import Missing Computer Numbers An option to update the Pen Pending animals sections is also available Parentage verification and other DNA services not applicable to commercial herds e Parentage must inter alia be verified by means of DNA analysis in the following cases if you want to register the calves o If multi sire matings have been done Please contact your breeders society to verify the requirements for registration of calves from multi sire matings o If natural mating was followed up by Al or a different bull within 28 days after the last natural mating and o All calves born from embryo transfers e To create a service request form that should accompany the applicable animals biological samples to the ARC DNA laboratory go in BenguFarm BEEF to Data Send Receive gt Send gt ARC DNA Profile Services or Unistel DNA Profile Services depending on which laboratory you use Please note If you want to keep a record of which animals DNA were send for analysis mark at the top right of the window Yes keep record of sent DNA samples specified below e To create a report of DNA samples sent for analysis go to Reports gt Administration gt Log of DNA Samples Sent e When the DNA report s received by SA Stud Book from the DNA lab and loaded onto Logix you can import the DNA numbers by going to Data Send Receive
6. gt Logix Direct gt Import Inspection Data Please note This function will import the following data Inspection date visual point if applicable approved rejected rejecting reason s section and subsection if applicable If the option is marked the status of the rejected animals that are still active in BenguFarm is made Non active Record sales culls deaths etc To create a sale catalogue that can also be used for out of hand sales go to Reports gt Purchases Auctions Sales and Animals Left Herd gt Sale Catalogues Only stud breeders To request SA Stud Book to compile an official sale catalogue go to Data Send Receive gt Send gt Stud Book ARC gt Request Official Logix Sale Catalogue The BeefCattleTrader window is used for this purpose At the top left of the window Click on Sale Details and enter the applicable details Click on Select Animals and select the animals Click on Request Official Logix Catalogue to send the request to SA Stud Book 25 32 To advertise animals for free and easy on the Internet go to Additions gt BeefCattleTrader Use the Help function if needed When animals were sold died stolen or left the herd for other reasons this should be recorded in BenguFarm BEEF in order to keep your herd list up to date To record the sales data to whom sold date sold reason for selling weight price etc of sold animals or the left herd data of animals that left the herd for reasons o
7. matings and or embryo implants in BenguFarm BEEF refer item 16 above 18 19 e To create a list to record the pregnancy examination results go to Reports gt Matings Pregnancies and Calvings gt Cows amp Heifers for Pregnancy Examination recording list e After the pregnancy examination have been done record the results on BenguFarm BEEF by going to Reproduction gt Pregnancy Examination e To create a report of matings and pregnancies go to Reports gt Matings Pregnancies and Calvings gt Matings and Pregnancies e To create a report with a summary of matings and pregnancies per bull and or season go to Reports gt Matings Pregnancies and Calvings gt Mating Summary per Bull and or Season Record new calvings calves e To create a report of heifers and cows near calving go to Reports gt Matings Pregnancies and Calvings gt Heifers and Cows near Calving recording list e Before you record calvings ensure that you have recorded the applicable matings embryo implants and pregnancy test results if applicable in BenguFarm BEEF refer items 15 and 17 above e To record calvings and calves go to Reproduction gt Calvings o Choose the applicable cow heifer choose the calving date choose the sire and complete and or change the rest of the details where applicable o Please note Most of the fields will be filled by default with the applicable data as retrieved from the Settings you have done in BenguFarm B
8. s growth rate up to weaning and the post wean 42 growth rate up to 12 months 18 Months Phase B2 540 Day Adjusted Weight 540D W 18 Months weight adjusted or corrected for the age of the animal to a standard age of 540 days and adjusted for the age of the dam The age of dam adjustment factor is an additive factor to adjust the animal s weight to a mature cow basis and is determined by the age of the dam breed of the dam and the sex of the calf Use the 540 Day ADA Index for selection purposes see below 540 Day ADA 540D ADA The average weight gain in g per day from birth until 540 days of age Use the 540 Day ADA Index for selection purposes see below 540 Day ADA Index 540D Ind 540 Day ADA Index is calculated by dividing the animal s 540 Day ADA value by the average 540 Day ADA of the particular group contemporaries of animals given as a percentage The 540 Day 18 Month Index is an indication of both the dam s milk production the calf s growth rate up to weaning and the post wean growth rate up to 12 months Because the 540 Day Index is calculated on growth from birth it is not only a function of post wean growth rate up to 18 months but also of growth rate up to weaning Cull heifers and bulls with a low below 90 540 Day ADA Index Standarised Central Growth Tests Phase C and On Farm Growth Tests Phase D Average Daily Gain The
9. 12 Make a note in which line row in the CSV data file the data starts For example in the first row there can be column headings Import the data from the CSV file into BenguFarm 2 1 2 2 2 3 2 4 2 5 2 6 2 7 Please note that animal names are changed to capital letters when the data is imported 2 9 Go in BenguFarm to the specific herd specie for which you want to import data Data should preferably be imported on an empty database f you import a file a second time into the same database BenguFarm GAME will check whether there are already animals with EXACTLY the same ID No and sex Thus please ensure that the Animal ID Nr and sex is exactly the same to prevent that duplicate animal records are created Go to Data Send Receive gt Receive gt Database gt Open File Format CSV Click on Browse in on the top of the window and choose the csv file of the specific herd you want to import Import Options 2 5 1 At Data Start on Line choose on which line in the csv file the data starts Column headings should not be imported 2 5 2 Choose the applicable import options on the data you want to move If unsure keep the default options Specify what data is stored in what column in the CSV file To do this click on the at the bottom of the window Now click below the column heading Data Stored in this Column A list of all the data which can be imported are now displayed C
10. Help button on the applicable window Then choose the applicable function you want to perform and follow the step by step instructions Please note the flickering arrow in one of the corners of a Help window This arrow indicates where on the window data should be entered or the function should be activated Click on the gt gt button to go to the next step Click the lt lt button to go back to the previous step Click on the X button to close the Help window Click on the Help button on the main window for help with certain basic functions in BenguFarm BEEF namely General Setting up the Main Window Navigation in die programme and Handling of Herds Also refer the item Main Window and Other Display Settings in this manual I mport animal data from external sources if applicable Please note If you want to import Studmaster and Logix data you must firstly import the Studmaster data and then the Logix data To import Studmaster data Go to Data Send Receive gt Receive gt Database gt Studmaster Browse the SM3 file and select the herd to which the data must be imported If you are also going to import Logix data we recommend that you DO NOT import the Studmaster tests i e Leave tests out must be marked To import Logix or Intergis data Go to Data Send Receive gt Receive gt Database gt Logix Main Data File Look for the Logix data file Look on the BenguFarm CD in the Data Logix Intergis folder for
11. Non Active Dead Not in herd and Registered or Commercial Please note f an animal s precise birth date is unknown then please enter an approximate date e g 01 Oct 2004 for animals born in 2004 We recommend that you use the format Herd letters or Brand mark Year and Sequence number e g ABC120001 for the first animal born in year 2012 in the herd with brand letters ABC for all ID no s See item 5 above Do Settings gt Herd Settings gt ID Methods and Numbering If you want to record the dam and or sire of an animal first create the parent s record When you create the animal record you can then choose the parent s by clicking on the dropdown next to the parent field and choose the parent from the list If the sire or dam is not in the herd create it with Status as Non active 10 To change or delete an animal record use the Animal Add and Edit Single Animal Layout window Choose highlight the applicable animal on the Animal list blue part on the left hand side of the window change the applicable field s and click on Save left bottom of window To record purchase data purchased from whom purchase date price etc of animals recorded above see item 15 of this manual Test data structure and calculate summary data When you have completed the importation of electronic data Step 7 above or the creation of animal data by hand Step 8 above please do the following Go to File gt Support gt Test D
12. a csv or zip format file e g BEEFDATA_0567890BON csv and select the herd to which the data must be imported Make sure the Stud Book ARC Member No seven characters e g 0567890 is completed and choose the Breed etc Choose the relevant options for importation The default options are usually in order Click on Import to import the Logix data into the BenguFarm BEEF database Remember to use the Help function if needed To import data from another BenguFarm BEEF user e g from a breeder from whom you have bought animals by means of the BenguFarm Animal Transfer File go to Data Send Receive gt Receive gt Database gt BenguFarm Animal Transfer File To import animal data which was recorded on Excel go to Data Send Receive gt Receive gt Database gt Open File Format csv For detail instructions to do this see Appendix B of this manual or contact your BenguFarm BEEF agent or Mr Leslie Bergh See contact details on last page To import Stud Book breeding values Go to Data Send Receive gt Receive gt ARC Stud Book gt Breeding Values Look for the Breeding Value data file Look on the BenguFarm CD in the Data Breeding Values folder for a csv or zip format file e g BEEFBLUP_0567890BON csv and select the herd to which the data must be imported Click on Import to import the breeding value data into the BenguFarm BEEF database To check if the animal data has been imported correctly click on the arrow next to the whit
13. as a percentage Strive to have an average Weaning Weight Ratio of 45 50 Cull cows with a low below 40 average Weaning Weight Ratio Calves Weaned Number of calves weaned divided by the total number of calves that could have been weaned Note A calf is considered weaned if it has a valid weaning weight and or a Wean record in Procedures Cull cows with a low Calves Weaned figure 12 Months Phase B1 365 Day Adjusted Weight 365D W 12 Months weight adjusted or corrected for the age of the animal to a standard age of 365 days and adjusted for the age of the dam The age of dam adjustment factor is an additive factor to adjust the animal s weight to a mature cow basis and is determined by the age of the dam breed of the dam and the sex of the calf Use the 3650 Day ADA Index for selection purposes see below 365 Day ADA The average weight gain in g per Use the 365 Day ADA Index for 365D ADA day from birth until 365 days of age selection purposes see below 365 Day ADA Index 365 Day ADA 12 Month Index is Cull heifers and bulls with a low below 365D Ind calculated by dividing the animal s 90 365 Day ADA Index 365 Day ADA value by the average 365 Day ADA of the particular group contemporaries of animals given as a percentage Because the 365 Day Index is calculated on growth from birth it is a function of both the dam s milk production the calf
14. for the same change to multiple animals e g to change the calving season for a group of calves o Reproduction gt Calving window If you want to change something e g a calving date on an existing calving choose the applicable cow click on the N next to her number and choose the calving you want to change 27 36 37 Use the Help function in the top right corner of the window for step by step assistance to use the window To change or delete other data such as matings pregnancy examinations purchases sales vaccinations etcetera go to the relevant window where the data was originally entered On the top right of these windows is a button Load Existing Records to display existing data When the animal or group of animals was selected mark the specific animal s which data must be changed with a tick in the first S Select column Now that animal s data can be changed and stored Use the Help function in the top right corner of the window for step by step assistance to use the window The Animal Data Navigator window is very useful to display various types of data together on one window for the entire herd default option or a selected group of animals Changes to data and removal of records can also be made on the applicable data window via the Animal Data Navigator window Tip The Animal Data Navigator window can also be used to select and sort animals and to quickly print a report It is indeed a very useful window
15. go to File gt Support gt Change ID numbers and or Names Choose option 1 with the default format HHHHYYNNNN At Breeders Society choose your breeders society e g SASANTA SA Santa Gertrudis o At Email Matings Birth Notifications Transfers and Cancellations To fill in your registration authority breeders society s email address e g santagertrudis telkomsa net o At Email Performance Test Data To fill in your registration authority breeders society s email address e g santagertrudis telkomsa net and click Save At Performance Test Data at the bottom of the window at Performance Test Phases Animals are Tested In select the Breedplan weights right hand column that you normally record This setting is not critical it is only used in the BenguFarm BEEF Diary to remind you to weigh animals on the relevant dates for the chosen weights Click Save Please note Please close your BenguFarm BEEF and open it again for the Breedplan functions to be displayed at Data Send Receive gt Go in BenguFarm BEEF to Settings gt Breedplan at the bottom of the list Here you can set up Observation Codes Management Groups and Performance Test Groups as required Click on the on the right bottom of the window to create a new record and enter the code and name description Click Save Here you can also record the newest Breed and Herd Averages Breeding Values if you want it to be displayed on BenguFarm B
16. in BenguFarm BEEF Training courses BenguFarm BEEF users are notified by e mail BenguFarm News of the dates places and other details when training courses are organised His information is also put on the website www bengufarm co za gt Training Events Contact details For enquiries and assistance with regard to BenguFarm BEEF please contact your assigned BenguFarm BEEF agent PROJ ECT LEADER amp MAIN AGENT OFFICE NAME TELEPHONE CELL EMAIL Pretoria Leslie Bergh 082 801 2026 leslie bergh vodamail co za AGENTS Bloemfontein x Bethlehem Martiens Aveling 083 309 7355 aveling telkomsa net Pietermaritzburg Port Elizabeth Sakkie van der Merwe 041 404 7210 082 537 1487 sakkie arc agric za Potchefstroom Johan de Jager 083 305 1042 jjager mweb agric za Pretoria Erick J oosten 012 672 9092 082 204 2379 erick arc agric za Stellenbosch Tinus Viljoen 021 809 3327 072 470 8386 viljoent arc agric za Vryburg Dolf Cloete 082 660 3266 dolf studbook co za Namibia Ingo Oosthuizen 264 81 124 7668 ingo dikaios iway na Vacant at present Please contact Siebert Vermeulen Bonsmara breeders 082 548 4608 or Lieslie Bergh all other breeds BenguFarm BEEF users in KZN are currently serviced by Martiens Aveling Leslie Bergh amp Johan de Jager Website www bengufarm co za 31 Appendix A Summary of Basic Tasks to Perform in BenguFarm BEEF Chronological order 1
17. s Logix Beef When the performance test data has been captured and processed on Logix Logix again automatically sends you an e mail message as proof of capture and processing Attached to this e mail is an electronic file BEEF_TEST_ which you will need to import the official performance test data into BenguFarm BEEF Note If you did not for some or other reason receive the e mail from Logix you can acquire the electronic file concerned by going to the Logix website www logix org za and clicking on the left 23 27 28 hand side of the window on Messages The electronic files that were sent to you are saved there according to the date of capture processing For an easy way to import missing official performance test data into BenguFarm BEEF see the tip below e Save the electronic file at a suitable place on your computer e g C BenguFarm Beef Imports Herd This can be done in Outlook by clicking on File gt Save Attachment or otherwise by right clicking on the file and choosing Save Target As Make a note of where the file is saved Please note Do NOT open this file in Excel and save in xls or csv format for this will result in you not being able to import the data into BenguFarm BEEF and or the dates may import incorrectly e In BenguFarm BEEF go to Data Send Receive gt Receive gt ARC Stud Book gt Official Performance Test Data Browse for the particular electronic file BEEF_TEST_ and click on Import Use th
18. to be included in a performance test Camps and other Animal Groups Apart from grouping animals by calving season groups you can also group animals by using Animal Groups and Camps see Settings gt Animal Groups and Camps Here a user can specify an unlimited number of Categories Each category can have an unlimited number of groups under it Farm Camps for example is a default category Under the category Farm Camps you can set up Camp 1 Camp 2 Camp 3 etc as groups Refer to item 5 above to set up Farm Camps Another category may for example be Auctions Sales Groups with Production Sale 2014 and Club Sale 2014 as groups Other categories may be breeding groups management groups etc Please note Animals cannot be assigned to a category they should be assigned to groups of the applicable category To assign animals to a group e g a Camp or to move animals between groups or camps go to Other Data gt Animal Groups amp Camps Use the Help function if needed To create a report of aimals per camp go to Reports gt Camps gt Animals per Camp To create a report of animal movements between camps go to Reports gt Camps gt Camp Movements Please note BenguFarm will only keep records of animal movements between camps if it is set at Settings gt Herds gt Other gt Keep Track of Animal Movements between Camps Filter Groups A filter group is a group of animals as selected by a certain set of criteria These criteria c
19. trait measurements scores go to Reports gt Weights Measurements Performance Testing and Breeding Values gt Traits Report A particular animal s traits measurements scores can be viewed on the main window on the Traits view window My Animal Fields You can define your own fields if you want to record data for which there is no provision elsewhere e g Eye Pigment Percentage To setup these fields go to Settings gt My Animal Fields To record data in these fields go to Animals gt Add amp Edit Animals Single Animal Layout gt My Fields If you want to record data for a group of animals go to Animals gt Edit Animals Table format You can view data recorded in these fields on the main window in the My Fields view window These fields can be included in the My Animal Reports by going to Reports gt My Reports gt Animal Data Click on Columns and then select My Fields Main window and other display settings You can hide certain windows and certain fields on some windows in BenguFarm BEEF which you don t use This is specifically handy for commercial non stud breeders who want to hide functions and windows they do not use To customise your BenguFarm BEEF in this way to suit your needs and make it more user friendly go to Display o To hide data view windows on the BenguFarm BEEF main window which you do not use go to Display and make a tick mark next the applicable view window Repeat for each view window you want to hide
20. you have not yet recorded it in BenguFarm BEEF on the Sales Animals left Herd window or you have neglected to change the animal s status in BenguFarm BEEF to Non active e Animals on a brown background is in both the Logix and the BenguFarm BEEF databases but the animal s status in BenguFarm BEEF is Non active while in Logix it is active in other words you are the owner of the animal and the animal is not cancelled or dead See the computer number on the far right to identify the animal Please ignore the BenguFarm BEEF birth date it is a fictitious date The reason might be that you already recorded the animal in BenguFarm BEEF as cancelled or transferred but you have not yet send the animal s cancellation or transfer to Stud Book e Animals on a orange background could not be found in the BenguFarm BEEF database but is still active in the Logix database The reason might be that the animal s computer number has not been recorded in BenguFarm BEEF en thus could not be found It might also be that the animal is actually not in BenguFarm BEEF e g where the calving has not been recorded in BenguFarm BEEF but was directly recorded on Logix or send in via a paper document e Animals on a white background are active in both herd lists but information in the fields on a red background differ e g number of calves If a cow s number of calves in BenguFarm BEEF is for example one more than on Logix the reason may be th
21. 15 J anuary 2012 or later o Your computer must be online on the internet at the time that you open BenguFarm BEEF o Your BenguFarm BEEF license fee must be paid up o The license fee payment must be recorded on the BenguelaSoft client database please allow 5 working days for this and o The relevant BenguFarm BEEF computer identification code at the top of the registration window must already be recorded on the BenguFarm BEEF client database e If all this is in place and your BenguFarm BEEF registration has expired or is about to expire in the near future your BenguFarm BEEF will when you open it link via the internet to the BenguFarm BEEF client database at BenguelaSoft and automatically renew your BenguFarm BEEF registration In such cases it is thus no longer necessary to request the new registration codes and enter them by hand on the registration window it will be done automatically e Irrespective of the automatic re registration option BenguelaSoft will in any case send you within five working days from date of receipt of payment an e mail and or a SMS with the registration and access codes for the CICs we have on record for you see note_below If the automatic re registration was unsuccessful go to Options gt Registration and complete the registration code and access code for the specific CIC on the registration window and click Register Reregister e If the automatic re registration was unsuccessful and the CIC is not inc
22. A 100D ADA The age of dam adjusted average weight gain in g per day from birth until 100 days of age Use the 100 Day ADA Index for selection purposes see below 100 Day ADA Index 100D Ind 100 Day ADA Pre wean Index is calculated by dividing the calf s 100 Day ADA value by the average 100 Day ADA of the particular group contemporaries of calves given as a percentage Because a calf is largely dependant on its mother milk for growth at an early age the 100 Day Index is a good evaluation of a cow s milk production Cull cows with two or more calves with a low below 90 100 Day ADA Index and or with a low average 100 Day ADA Index on all her progeny Do not keep heifers or bulls with low 100 Day ADA Indexes for replacement Wean Phase A2 205 Day Adjusted Weight 205D W Wean weight adjusted or corrected for the age of the calf to a standard age of 205 days and adjusted for the age of the dam The age of dam adjustment factor is an additive factor to adjust the calf s weight to a mature cow basis and is determined by the age of the dam breed of the dam and the sex of the calf Use the 205 Day ADA Index for selection purposes see below 205 Day ADA 205D ADA The age of dam adjusted average weight gain in g per day from birth until 205 days of age Use the 205 Day ADA Index for selection purposes see below 205 Day ADA Index 205D Ind 205 Day ADA W
23. Al is done and then followed up with natural mating record the Al on the Al window and then the natural mating on the Natural Mating window Send matings and Al data Only applicable to herds which are members of SA Stud Book s Logix Beef After the matings have been captured in BenguFarm BEEF Reproduction gt Matings the mating data should be sent to the SA Stud Book ARC in order to capture this data on the Logix database To send the mating data in electronic format csv to SA Stud Book or to print it if you do not have the facilities to send data in electronic format go to Data Send Receive gt Send gt Stud Book ARC gt Matings Check if there are any Errors If there are errors you first have to fix it because BenguFarm BEEF will NOT allow you to send matings and or Al data if there are any errors If you are sure all data is correct and complete click on Create Electronic File to create an electronic file of the applicable matings BenguFarm BEEF will now attempt to automatically attach the electronic data file to an e mail message and put it into the Outbox of your default e mail programme e g Outlook or Outlook Express The e mail will be sent at the next time you download e mails with your e mail programme If for some or other reason BenguFarm BEEF cannot attach the electronic file to an e mail a warning message will appear Please note where you save the file to be attached to an email e g C BenguFarm Beef Export
24. Before the Mating Season 1 1 1 2 1 3 1 4 1 5 Set up the new Calving Season Settings gt Calving Seasons Ensure that all the cows heifers and breeding bulls including Al bulls are on record in BenguFarm BEEF If needed import the animals Logix data Data Send Receive gt Logix Direct gt Import Animals or create the animal records by hand Animals gt Add Animals Wizard Mark the breeding bulls as Breeding Bull Animals gt Add and Edit Animals Single Animal Layout Print a list of breedable heifers and cows Reports gt Matings Pregnancies and Calvings gt Breedable Heifers and Cows recording list Calculate the inbreeding percentages of progeny for planned matings Reproduction gt Inbreeding Percentage for Planned Matings OR Use the BenguFarm GENETICS breeding module to determine the best matings for your specific breeding objectives Add Ins gt BenguFarm GENETICS Breeding Management Module 2 Beginning of Mating Season 2 1 2 2 2 3 Print a list to record actual mating details date cow bull etc if needed Reports gt Matings Pregnancies and Calvings gt Matings recording list Record the matings Als on BenguFarm BEEF Reproduction gt Matings gt Natural Mating or Artificial Insemination Print a report of existing matings Reports gt Matings Pregnancies and Calvings gt Existing Matings Mating Lists 3 End of Mating Season 3 1 4 1 4 2
25. BenguFarm BEEF ADVANCED BEEF CATTLE MANAGEMENT SOFTWARE Manual Version 4 0 01 06 2015 Compiled by Leslie Bergh amp Tim Pauw www bengufarm co za Copyright reserved by Bull s Eye Consulting CONTENTS PART A GETTING STARTED Sse one eye 0 1 Install BenguFarm Running BenguFarm for the First Time Register BenguFarm BEEF Create a Second Herd and Navigate between Herds Do the Settings Step by step Help Function Import Animal Data from External Sources Create Animal Records Manually Test Data Structure and Calculate Summary Data Check if All the Animals are on Record Make a Backup of your BenguFarm BEEF Database s PART B BASIC FUNCTIONS 12 13 Animal Groups and Camps Sending and Receiving of Electronic Data Add New Animals and or Al Bulls and record Purchase Info Record Purchase Data Record Matings and Al Send Matings and Al Data Record Pregnancy Examinations Record New Calvings Calves Send Birth Notifications Import Computer Numbers Parentage Verification and other DNA Services Calculate Weigh Dates for Performance Testing Record Weights or Import from Electronic Scale Send Performance Test Data weights Import Official Performance Test Results Apply for Phase C and or D Tests Import Breeding Values with herd and breed averages Print Inspection Lists Import Inspection Data Record Sales Culls Deaths etcetera Send Transfers and Cancellations Move Animals to An
26. EEF s main window together with an animal s own breeding values Click Save Please note f necessary please contact your breeders society or Breedplan for information on how to do these settings 2 Importing data received from Breedplan breeders society gt To import the Breedplan animal data and weights go to Data Send Receive gt Receive gt Database gt Breedplan Make sure the herd and breed is correct the top of the window Please note If the 38 data file is received in zip format the DAT file should first be axtracted Click right on the zip file and select Extract All e To import the animal data file Breedplan main data go to Step 1 click on Browse and select the HERD_DATA DAT file Click on Import Please note that this function will only create animals where the animal is not already in BenguFarm BEEF Existing animals are left unchanged Existing animals are searched on computer numbers only If the animal is in BenguFarm BEEF but the computer number is not completed this function will not identify the existing animal and the result will be that a new animal will be created which will be a duplicate of the original animal e To import the weights file go to Step 2 click on Browse and select the W_A DAT file Then click on Import e To import the traits file if applicable go to Step 3 click on Browse and select the T_A DAT File Click on Import gt To
27. EEF refer item 5 above The calf s sex birth date birth weight and the cow s weight at calving if recorded should be completed by you f matings were not recorded because no mating seasons were practiced the animals are linked to camps and camp movements are recorded see Settings gt Herds gt Other gt Keep Track of Animal Movements between Camps you can determine the possible sire of a calf from the camp movement history On the Mating Data area of the calving window click on the button to the far right of the Bull field This will bring up a window displaying the bull s that were in the same camp as the cow at the stage the cow should have become pregnant You can select this bull or bulls as multiple sires as the sire of the calf When you record twins ensure that you choose Twins in the field Number of Calves Birth Status On the top of the grey area calf information of the window you will notice that BenguFarm BEEF automatically created two calf numbers Click on the first calf s number and complete the calf s details Then click on the second calf s number and do the same f you want to record the breed composition of the calf e g 50 Bonsmara 25 Angus 25 Nguni click on the icon Setup calf breed composition to the right of the Breed field Click on the select the first breed and enter the Click on the select the second breed and enter the etc Click Accept If the breed composition of the
28. Logix website www logix org za or Intergis website www intergis agric za and log in with your user name and password If you are not a registered Logix user you can apply online on the Logix home page Go in Logix to Services gt Data Extraction gt Beef Cattle Farm Software gt Choose Animals gt Create a new Group give any suitable name to the group e g Group 1 or Select an Existing Group from the dropdown list if applicable and click Submit gt Add Animal gt Fill in the animal s computer number or ID number in the format Breed code Sex Year Sequence No gt Submit gt Mark the animal in the box to the left of its No gt Add Animal to List or Add Animal to List and choose more if applicable gt Repeat until all the applicable animals have been chosen and added to the list gt Generate Report gt Select the number of pedigree generations to be included we recommend you to choose 5 generations gt Submit gt Wait for the file to be created You now have the choice to download the data via one of two file formats namely a csv or a zip file format The zip format is smaller and thus quicker to download Right click on the file of your choice and select Save Target As or Save Link As depending on the browser you use Please note where you save the file Please note Do NOT open this file in Excel and save in xls or csv format for this can result in you not being able to import the data into BenguFarm BEEF and or the date
29. Sendq Please follow the instructions on the warning message for help on how to create an e mail with your e mail programme e g Outlook or Outlook Express yourself attach the applicable file s to it and send it to edata studbook co za SA Stud Book or intergis arc agric za depending on who your service provider is PLEASE NOTE Transfers and cancellations are saved in two separate files Remember to send both To check if the e mail with the attachment was actually created and sent go to your e mail programme e g Outlook and look in the Sent Items folder if your computer is online or in the Outbox if your computer is offline and see if the e mail is listed with the attachment When the data has been received Logix will automatically send you an e mail message as proof of receipt If you have not for some or other reason received such an e mail please contact Mrs Rosa van der Merwe on telephone number 051 410 0900 or send an e mail to help logix co za 26 33 34 35 e f you do not have the facilities to send data in electronic format you can print it and send it by fax or normal mail To print the cancellations click on Display Cancellations Printout gt Print To print transfers click on Display Transfers Printout gt Print e To check which matings were already send go to Reports gt Administration gt Log of Files and Reports Sent Move Animals to Another Herd Tip To create a new herd see i
30. Use the Help function if needed o To hide fields that you do not use on the Progeny view window go to Display gt Progeny Screen Columns o To hide fields functions that you do not use on the Main Window Calving window and Add amp Edit window go to Display gt Customise Displayed Window Items 28 38 39 40 o To customise the specific data fields to be displayed in an applicable data view window go to Display gt Customise Displayed Window Items Tip To select an animal e g your favourite breeding bull to be displayed by default on the main window when you open BenguFarm BEEF go to Settings gt Herds gt Other gt Animal to Display when Opening BenguFarm BEEF Other functions BenguFarm GAME makes provision for many more functions than listed in this manual Some of these functions are Embryo Flushing amp Implants Scores Linear classification of functional traits Animal Sightings Animal Movements between camps between herds and between localities Camp Activities Inoculations and Dosing Illnesses Injuries and Treatments Other Management Procedures dehorning castration etc Awards Rainfall per location Stock vaccines medicines semen embryos licks feeds etc Management Calendar amp Diary Address List Contacts GENETICS Breeding Management module and free internet marketing via www beefcattletrader com Tip To compile your own management calendar go to Settings gt Management Cal
31. able your whole herd s Logix Intergis data is provided with the BenguFarm BEEF programme when purchased Refer item 7 above e Newly bought animals o If Logix Intergis is not open for your particular breed so you only have access to animals in your own herd newly bought animals should be transferred to your herd before you can download their data o If Logix I ntergis is open so all breeders have access to all animals in the particular breed newly bought animals data can be downloaded even before they are transferred to your herd To download missing or specific animals Logix Intergis data e Option 1 Logix Direct recommended option for herds with SA Stud Book as service provider To download and import specific animals data Go in BenguFarm BEEF to Data Send Receive gt Logix Direct gt Import Animals On this window you can specify the computer number or the breed sex HDM year and sequence number of the animals to be imported Please note With this function you can only import data of animals which were already transferred to your herd To download and import data of animals NOT belonging to you e g an Al bull or animals bought but not transferred yet see Option 2 below To download and import missing animals data e g animals recently bought and already transferred to your name o Go in BenguFarm BEEF to Data Send Receive gt Logix Direct gt Import Missing Animals e Option 2 Go to the
32. an be specified and saved in the My Animal Data report See Reports gt My Reports gt Animal Data You can for example setup criteria to list all active female animals born in a certain year and that did not calved yet These criteria can then be saved for later use Please note t is important to note that a filter group is thus not a specific selection of animals stored somewhere in the database The 13 13 14 animals in the group are determined by the stored criteria and the applicable field values of the animals in the herd at the point in time when the filter group is selected Sending and receiving of electronic data Please note This section is only applicable to breeders of societies that register through SA Stud Book and or members of Stud Book or the ARC National Beef Recording and Improvement Scheme If you are a member of a breeders society that make use of the Breedplan system see Appendix C of this manual or contact your BenguFarm BEEF agent or Mr Leslie Bergh Because of the interdependency of BenguFarm BEEF and data of animals on Logix or Intergis we will where applicable refer to Logix the internet access www logix org za to the Logix database of SA Stud Book or Intergis the internet access www intergis agric za to the ARC Intergis database and how Logix fits in with BenguFarm BEEF For more information on Logix go to www bengufarm co za gt Beef Cattle Articles gt English gt Logix What is
33. appear Please note where you save the file to be attached to an email e g C BenguFarm Beef Exports Herd of C ProgramFiles BenguelaSoft BenguFarm Electronic Send Please follow the instructions on the warning message for help on how to create an e mail with your e mail programme e g Outlook or Outlook Express yourself attach the applicable file to it and send it to edata studbook co za SA Stud Book or intergis agric za ARC depending on who your service provider is To check if the e mail with the attachment was actually created and sent go to your e mail programme e g Outlook and look in the Sent Items folder if your computer is online or in the Outbox if your computer is offline and see if the e mail is listed with the attachment When the data has been received Logix will automatically send you an e mail message as proof of receipt If you have not for some or other reason received such an e mail please contact Mrs Rosa van der Merwe on telephone number 051 410 0900 or send an e mail to help logix co za If you do not have the facilities to send data in electronic format you can print it and send it by fax or normal mail To print performance test data click on Display Printout gt Print To check which performance tests were already send go to Reports gt Administration gt Log of Files and Reports Sent Import official performance test results Only applicable to herds which are members of SA Stud Book
34. aries the more reliable the indexes The less the less reliable Please note Correctly defined contemporary groups in BenguFarm called Performance Test Groups are essential for proper performance 40 exception of Standarised Central Growth Tests Phase C1 and C2 are calculated within a contemporary group In Standarised Central Growth Tests the ADG and FCR indices are calculated on a cumulative rolling average of all bulls of that breed which have been tested over the past 10 years at that particular testing centre testing and breeding value estimations Contemporary groups should be defined in such a way that all significant environmental effects except for those that are corrected for in the evaluation model e g calf age and dam age are the same for all animals within a particular group This combined with good genetic links between groups will ensure that BLUP can effectively separate genetic and environmental effects within any particular group Pre wean Phase A1 100 Day Adjusted Weight 100D W Pre wean weight adjusted or corrected for the age of the calf to a standard age of 100 days and adjusted for the age of the dam The age of dam adjustment factor is an additive factor to adjust the calf s weight to a mature cow basis and is determined by the age of the dam breed of the dam and sex of the calf Use the 100 Day ADA Index for selection purposes see below 100 Day AD
35. arm BEEF see the instructions below If you are not a Logix or Intergis user you can unfortunately not download data of animals e g an Al bull or purchased animals from Logix You can however log in as a guest on Logix and download sales catalogues and certain other reports If you want to import the Logix data of an Al bull or registered animals you purchased into BenguFarm please contact Mrs Rosa van der Merwe at SA Studbook at telephone number 051 4100 900 or send an e mail to help logix co za and ask her to send you the 5 generation Logix BEEFDATA file of the animal s If you bought animals from a fellow BenguFarm BEEF user he can create an Animal Transfer File with the animals information Data Send Receive gt Send gt Animal Transfer File and send it to you You can then import it at Data Send Receive gt Receive gt Database gt Animal Transfer File If for any reason you are not able to import the applicable animals data electronically into BenguFarm BEEF you will have to create the records by hand from data you obtained from the seller or the information on the sale catalogue Please refer to item 8 of this manual for instructions to do this 14 Notes e To record purchase data purchased from whom purchase date price etc of animals see item 15 of this manual e To record new calvings calves see item 19 of this manual 14 1 Download of Logix or I ntergis animal data Please note e Where applic
36. arm BEEF database s on a regular basis especially before you install a new update of the programme and after you have added some data e g calvings and or weights To make a backup go to File gt Backup and Restore Under the heading Create a Backup choose the database and select the type of data of which you want to make a backup 11 e Always make the backup to your computer s hard drive e g C BenguFarm Beef Backups and then copy write it to an external hard drive a memory stick or CD Tip Keep this external hard drive memory stick or CD in a safe place separate from your computer to prevent it being stolen with your computer Another option is to make the backup to your Dropbox or Google Drive e At Settings gt Herds gt Default Folders for Files you can set up a default folder where your backup files will be saved on your computer s hard drive e At Settings gt Herds gt Reminders you can set up a reminder to make backups on a regular basis e To transfer data from one computer to another you need to make a backup and then restore it on the other computer O NOTE Make sure both computers are same version of the BenguFarm software See the version date on top of the main window Go to File gt Backup and Restore Under the heading Make a Backup select the database and the option of the type of information of which you want to make a backup The first option i e the database is the most important See where t
37. at you have already recorded the last calf in BenguFarm BEEF but you have not send in the birth notification to Stud Book Tip To print the herd list differences with the background colours make a Print Screen PrtSc on your computer keyboard and paste it to a Word document o Option 2 Go to the Logix website www logix org za gt Reports gt Inventory gt Beef Cattle gt Inventory list Download the csv or zip format file The ZIP file format is smaller and will therefore download faster but you must first extract the csv file before you can import it into BenguFarm BEEF Right click the file format of your choice and select Save Target As Please note Do NOT open this file in Excel and save in xls or csv format as this will cause you not be able to import the file into BenguFarm BEEF and or the dates could be imported incorrectly Save the chosen file in an appropriate location on your computer e g C BenguFarm Beef mports Go in BenguFarm BEEF to Reports gt Animal Lists and Counts gt Compare BenguFarm BEEF and Logix Per capita Lists Click in the top right hand corner on Browse and Compare with Logix csv or zip Per capita File Find and select the csv or zip format inventory file e g INVBEEF csv where you saved it See Option 1 above for an explanation of any differences between the two herd lists 11 Make a backup of your BenguFarm BEEF database s Please remember to make a backup of your BenguF
38. ata Structure and DB Null values This procedure tests and removes all blank records that could occur in the database Go to File gt Support gt Recalculate Summary Data This procedure re calculates all summarised statistics such as test averages reproduction data etc Check if all the animals are on record To check if all the animals are in BenguFarm BEEF you can create a herd list report by going to Reports gt Animal Lists and Numbers gt Herd List You may also want to create an animal numbers and values report Reports gt Animal Lists and Numbers gt Animal Numbers and Values which will show the number of animals in the herd per category calves cows bulls etc Tips o To ensure that your breeding bulls are listed under the Breeding Bulls category in the Animals Numbers and Values report go to Animals gt Add and Edit Single animal layout highlight the applicable bull make a tick mark in the field Breeding Bull Herd Sire and click Save o To record the average tax and market values for each category go to Select Calculation Method at the top left of the window and click on the Add and Edit Animals Numbers Calculation Methods icon complete the Market and Tax Value columns and Save o To record the book and market value of individual animals go to Animals gt Edit Animals table format Use the Help function if necessary Please note When purchase data of animals is recorded Other Animals gt Purchas
39. atch the Status Breed and Remarks Codes in BenguFarm In order to import Camps the particular camps should already be set up in BenguFarm Settings gt Farm Camps In the csv file to be imported the Camp codes should be recorded and it must match the Camp Codes in BenguFarm Calculations such as age inter calving period and growth rate cannot be imported it will be calculated in the programme after the data has been imported provided the necessary data for the calculations is available There may be no commas in any fields All decimals should be points and in the notes field there may not be any commas 1 10 Save the Excel xls or xlsx format file in CSV Comma Delimited format To do this open the file in question in Excel go to File gt Save As and select File Type CSV Comma Delimited format and click on Save If there is more than one sheet in the Excel file each sheet must be 35 2 saved in a separate CSV file and imported separately because different Excel sheets cannot be saved in one CSV file 1 11 Open the CSV file in Notepad not Excel and check the following 1 11 1 The List Separator is a comma not a semicolon If needed the List Separator setting can be changed at Computer gt Control Panel gt Regional gt Additional Settings gt List separator 1 11 2 Ensure long numbers especially DNA numbers were not converted into exponent format when saving the file in CSV format 1
40. atings Birth O O O O Notifications Transfers and Cancellations To as well as E mail Performance Test Data To addresses are edata studbook co za e f ARC was selected above as service provider for Performance Testing change E mail Performance Test Data To to intergis agric za e f Breedplan was selected above for Registration Performance Testing and Breeding Values see Annexure B of this manual or contact your BenguFarm BEEF agent or Mr Leslie Bergh see last page of this manual for contact information ID Methods and Numbering ID Format The ID format is used to determine the format of the Animal ID Nr visual in BenguFarm BEEF according to the animal s Herd Designation Mark HDM Year and Sequence number The default ID format in BenguFarm BEEF is HHHHYYNNNN The HHHH indicates there is provision for maximum 4 characters for the Herd Designation Mark or brand mark the YY indicates there is provision for maximum 2 characters for the year of birth and the NNNN indicates there is provision for maximum 4 characters of the sequence number E g if the herd designation mark is ABC its year of birth 2013 and the sequence number 123 the ID Nr will be created as ABC130123 Main permanent ID Method For stud herds the default main ID method depends on the specific breeders society s prescription e g Branding Sub visual ID Method For stud herds the default sub ID method depends on the specific breeders society s p
41. average weight gain in g per Use the ADG Index for selection ADG day during the growth test purposes see below ADG Index ADG Index is calculated by dividing Cull bulls with a low below 90 ADG ADG Ind the bull s ADG value by the average _ Index ADG of the particular group contemporaries of bulls given as a percentage The ADG Index is an evaluation of a bull s post weaning growth rate Average Daily gain per day of Age ADA The average weight gain in g per day from birth until the end of the Phase C or D test Use the ADA Index for selection purposes see below ADA Index ADA Ind ADA Index is calculated by dividing the bull s ADA value by the average ADA of the particular group contemporaries of bulls given as a percentage The ADA Index like the 540 Day ADA Index is a function of both pre wean and post wean growth rate Cull bulls with a low below 90 ADA Index Feed Conversion Ratio FCR Only Standarised Central Growth Tests The number of kg feed the bull consumed per kg weight gain during the Phase C test period 84 days Please note The lower the FCR Use the FCR Index for selection purposes see below 43 value the better Feed Conversion Ratio Index FCR Ind Only Standarised Central Growth Tests Feed Conversion Ratio Index give the average FCR of the particular group contemporaries of calves as a percentage
42. c of purchased animals in BenguFarm GAME go to Other Data gt Purchases e To create a report of animals that were purchased go to Reports gt Purchases Auctions Sales and Animals Left Herd gt Purchases Record matings We recommend that you record the natural matings and or artificial inseminations Als in BenguFarm BEEF as soon as the bulls are put with the cows and or the Als are done This has various advantages inter alia that lists to record pregnancies can be printed from BenguFarm BEEF and it is also much easier to record calvings in BenguFarm BEEF because the possible matings sires are then available If you are doing embryo flushings and implants please contact Mr Leslie Bergh at leslie bergh vodamail co za or 082 801 2026 for instructions on how to record it in BenguFarm e To create a list of breedable heifers and cows go to Reports gt Matings Pregnancies and Calvings gt Breedable Heifers and Cows recording list e To calculate the inbreeding percentages of progeny for possible matings go to Reproduction gt Inbreeding Percentages for Planned Matings Note Inbreeding percentages in red are higher than the value set default 6 25 for Warn if the Inbreeding percentage is higher than at Settings gt Herds gt Pregnancy and Calving and such matings should be avoided e Tips o When the inbreeding percentage of possible matings are calculated and there is inbreeding go on the main window to the Pedig
43. d click Save Thereafter the existing Data Send functions which create electronic files will use Logix Direct instead of your e mail programme to send data to Logix As soon as the data was send BenguFarm GAME will display a message that the data was send successfully Please note that you will not receive an email from Logix as confirmation of receipt o SMPT Direct Mail To activate this function go in BenguFarm BEEF to Settings gt Herds gt E mail and make a tick next to Use SMTP Direct Mail You must then complete the SMTP Mail Settings for this function to work Please contact your e mail service provider to obtain the information needed information Please note To use this direct e mail function you need to be online at the time when you want to send documents by e mail from BenguFarm BEEF 21 Import computer numbers Only applicable to herds which are members of SA Stud Book s Logix Beef When the birth notifications have been captured and processed on Logix Logix again automatically sends you an e mail message as proof of capture and processing Attached to this e mail is an electronic file BIRTHS which you will need to import the computer numbers into BenguFarm BEEF Note If you did not for some or other reason receive the e mail from Logix you can acquire the electronic file concerned by going to the Logix website www logix org za and clicking on the left hand side of the window on Messages The electronic f
44. e Help function if necessary e Please note The performance test indexes that were processed in BenguFarm BEEF are NOT replaced it is stored separately from the official indexes In Settings gt Herds gt Other you can set whether you will see both official and unofficial performance test data on the Performance Test Data view window Select tick them if not already done Tip e To quickly and easily import missing official performance test data into BenguFarm BEEF for herds with SA Stud Book as service provider go to Data Send Receive gt Logix Direct gt Import Official Performance Test Data Apply for Phase C and or D Tests Only applicable to herds which are members of SA Stud Book s Logix Beef If you want to test bulls in a Central Growth Test Phase C or an On Farm Growth Test Phase D you can complete the necessary application forms in BenguFarm BEEF including a list of the applicable bulls with their particulars and send it to the ARC or Stud Book Go to Data Send Receive gt Send gt ARC Stud Book gt Phase C D Performance Test Application Please note that you can print this application or save it in electronic format and send it to the applicable Stud Book Technical Advisor or ARC regional office or bull testing centre please note NOT to Logix Import breeding values with herd averages and breed averages not applicable to commercial herds e Tip For an article on how to understand and use breeding value
45. e block on the main window and look if all the animals that are in the herd at present appear on the Active list You can also print an Animal Numbers and Values or Herd List report by going to Reports gt Animal Lists and Numbers gt Animal Numbers and Values or Herd List Please Note f the Stud Book ARC Member No was not entered correctly when you imported the Logix data see above the active animals will be listed incorrectly with status as Non active To record purchase data purchased from whom purchase date price etc of the above imported animals see item 15 of this manual Create animal records manually if applicable If you didn t electronically import the data of all animals in your herd refer item 7 above then you will have to create the records manually For this purpose we recommend that you use the Add Animals Wizard window Animals gt Add Animals Wizard to quickly and easily create animal records You may also use the Animal Add and Edit window Animals gt Animal Add and Edit Single Animal Layout but the Animal Wizard is the easiest way to create new animal records On the Add Animals Wizard window under What do you want to do choose the option applicable to your herd and available data e g Add a New Animal Minimal Data Commercial Animal and follow the instructions The minimum data needed for an animal record is ID no Farm Sex Breed Birth date Status Active Alive In herd
46. e above information Please Note If you have bought the optional BenguFarm GENETICS Breeding Management Module with BenguFarm BEEF you need to register the GENETICS module as well To register BenguFarm GENETICS go in BenguFarm BEEF to Add Ins gt BenguFarm GENETICS Breeding Management Module and then follow the above mentioned registration steps Create a second herd and navigate between herds if applicable e BenguFarm BEEF makes provision for more than one herd e g a stud and commercial herd to be created A second herd can either be created on the same database or a separate database If animals are shared between herds e g bulls used in two herds and or if animals are moved from time to time between herds e g commercial cows approved for upgrading to the stud or rejected heifers moving back to the commercial herd and or if embryos flushed from cows in one herd e g stud will be implanted into cows in another herd e g commercial we recommend that the herds are created on the same database Creating a second herd on the same database also has the advantage that certain settings e g Camps Contacts and Calving seasons do not need to be done separately for both herds The only instance where we would recommend that you create additional herds on separate databases is if you have the need to make a backup and restore a single herd s data e g if the recordkeeping of the different herds on BenguFarm BEEF will be done on differen
47. e inter calving period Days Since Last Calving DSLC The period in days since the last calving date Cull cows with a high Days Since Last Calving value Reproduction Index RI The RI evaluates the overall reproduction performance of a cow taking AFC and average ICP into account Please note that DSLC is for technical reasons not taken into account in the calculation of the RI Using the RI cows with different AFC and ICPs can directly be compared e g a cow that calved at 24 48 and 60 months of age will have the same RI as a cow that calved at 36 48 and 60 months Please note that the RI s standard of comparison is a national standard as set by SA Stud Book Cull cows with a low Reproduction Index Birth Weight Ratio BWR The ratio of calf weight at birth divided by cow weight at calving given as a percentage Select for average 7 4 Birth Weight Ratio High above 8 5 Birth Weight Ratios are associated with difficult calvings Contemporaries Contemp A contemporary group is a group of animals born in the same year and season thus of similar age at the same location same herd or farm of the same sex and managed alike from birth to the time of measurement same feeding regime date of measurement etc All performance indexes with the The number of contemporaries gives an indication of the reliability of the index calculations The more the contempor
48. ean Index is calculated by dividing the calf s 205 Day ADA value by the average 205 Day ADA of the particular group contemporaries of calves given as Cull cows with two or more calves with a low below 90 205 Day ADA Index and or with a low average 205 Day ADA Index on all her progeny Do not keep heifers or bulls with low 205 41 a percentage The 205 Day Index is an evaluation of both a cow s milk production and the calf s growth rate up to weaning Day ADA Indexes for replacement Contemporaries Contemp See above Cow Efficiency CE Cow efficiency evaluates the weaning weight adjusted for age to 205 days of a cow s calf in comparison to her own metabolic or maintenance weight weight to the power of 0 75 at calving or weaning if not recorded at calving E g a cow of 500kg weaning a calf of 250kg will be more efficient than a cow of 600kg weaning a calf of the same weight Use the Cow Efficiency Index for selection purposes see below Cow Efficiency Index CEI The Cow Efficiency Index is calculated by dividing the CE value by the average CE of the particular group of cows and calves given as a percentage Cull cows with two or more low below 90 Cow Efficiency Indexes and or with a low average Cow Efficiency Index Weaning Weight Ratio WWR The calf s age adjusted to 205 days weaning weight divided by the cow weight at weaning of the calf given
49. edplan Member No only applicable to stud herds with Breedplan as service provider E g 0699999SI M Contact Person optional Click right on the shortcut button which looks like a red notebook to open the Contacts window Right click on the to create a new record Fill in your details where applicable The business field is the only required field e g Red Cattle Farming Save Address optional Complete your address Postal Code optional E g 2500 Land Code optional E g ZAR Breeder Owner and Keeper optional Select the contact you set up above e g Red Cattle Farming o Service Providers only applicable to all stud herds and commercial herds which do official performance testing with SA Stud Book the ARC or Breedplan Note See Appendix C for settings instructions for Breedplan as service provider Registration Performance Testing and Breeding Values Select the service provider of the flock with each Stud Book ARC Regional Office optional E g Vryburg Use Logix Direct File Upload Functionality optional only applicable to Logix users refer www logix org za please read the note on the window e Login User Name Enter your Logix user name e Login Password Enter your Logix password e Send E mail Confirmation of Received Data To Enter your email address here E mail Addresses e f Studbook was selected above as service provider for Registration and Performance Testing please ensure that the E mail M
50. endar Settings To view your management calendar entries go to Other Data gt Diary and Management Calendar Update the programme e It is important to always update your BenguFarm BEEF programme to the newest version the version date appears at the top of the main window e g BenguFarm TM BEEF v4 April 2014 BenguFarm BEEF users are notified by e mail when a new version has been released on the BenguFarm BEEF website e tis recommended that you de activate your computer s anti virus program temporarily before you start the BenguFarm updating The default settings of some anti virus programs e g Avast Avira Kaspersky McFee and Norton are very aggressive and may see the BenguFarm installation file exe format as risk and block it with the result that you will not be able to continue with the BenguFarm installation e There are three ways to update your BenguFarm BEEF programme via the internet to the newest version o If you are on line and the option is selected Settings gt Herds gt Reminders gt Automatically check for Newest BenguFarm Update BenguFarm will remind you when a new update is available Follow the instructions to update your BenguFarm o To initiate the above process manually go in BenguFarm BEEFto File gt Update from Web and follow the instructions o Close your BenguFarm programme go to the BenguFarm website www bengufarm co za gt Updates and download and install the update The instructions how
51. er e g C BenguFarm Beef I mports Herd This can be done by 24 29 30 31 right clicking the file and choose Save Target As Please note where you save the file o Go in BenguFarm BEEF to Data Send Receive gt Receive gt Studbook ARC gt Breeding Values BLUP browse to the appropriate electronic file BEEFBLUP_ select the herd and click Import Use the Help function if necessary To create a breeding values report go to Reports gt Weights Measurements Performance Testing amp Breeding Values gt Breeding Values To create a pedigree report with breeding values go to Reports gt Animal Pedigree and Progeny gt Pedigree Print inspection lists not applicable to commercial herds To create a list of animals which will be inspected go to Reports gt Inspections amp Selections gt Inspection Lists recording list All applicable official performance test indexes breeding values etc on record in BenguFarm BEEF will be listed on the inspection list for use by the inspector Please note Inspection lists must be signed by the inspector and will be sent by him to your breeders society or SA Stud Book for recording on Logix Inspection lists may therefore not be sent directly by the breeder I mport inspection data not applicable to commercial herds When the inspection data has been captured and processed on Logix Logix automatically sends you an e mail message as proof of capture and processing At
52. er 051 410 0900 or send an e mail to help logix co za To change or add your e mail address in Logix or if you want to change or check your Electronic Data Capture status please contact Philna Hattingh at telephone number 051 410 0900 or send an e mail to philna studbook co za 14 2 Import Logix or I ntergis animal data into BenguFarm BEEF Before you proceed to import the data into BenguFarm BEEF please make a backup of your BenguFarm BEEF database File gt Backup and Restore gt Backup Go in BenguFarm BEEF to Data Send Receive gt Receive gt Database gt Logix Main Data File Browse for the csv or zip format data file BEEFDATA_ where you saved it and select the herd to which the data must be imported Please note The zip file format can be imported directly without the need to extract the data Make sure the Owner Participant No seven characters e g 0567890 HDM and Breed are completed Select the relevant importation options The default options are usually in order and click on Import Use the Help function if necessary Go to File gt Support and run Remove DB Null Values and Recalculate Summary Information To check if the animal data has been imported correctly click on the arrow next to the white block on the main window and look if the animals that were imported appear on the Active list Please note o If the Stud Book ARC Member No was entered incorrectly when you imported the data the active anima
53. es the purchase price will automatically be entered as the book value of the animal provided that the book value of the animal was not already recorded To verify that your BenguFarm BEEF herd list match your Logix Intergis herd list if applicable and if you are registered as a Logix user please follow these steps o Option 1 Logix Direct recommended option Go in BenguFarm BEEF to Data Send Receive gt Logix Direct gt Compare BenguFarm BEEF and Logix Herd Lists Differences between the BenguFarm BEEF and Logix herd lists active animals are indicated as follow e For each field the BenguFarm BEEF data is listed in the first column followed by the Logix data in the next column e Animals on a red background are still active in the BenguFarm BEEF database but o The animal cannot be find on the Logix database the reason may be that the animal s number are incorrect in BenguFarm BEEF and or o The animal is in Logix but you are not the owner of the animal the reason may be hat that you have already send in the transfer of the specific animal to Stud Book but you have not yet recorded it in BenguFarm BEEF on the Sales Animals left Herd window or you have neglected to change the animal s status in BenguFarm BEEF to Non active and or o The animal is in Logix but the animal is cancelled or dead the reason may be that that you have already send in the 10 cancellation of the specific animal to Stud Book but
54. formance Tests application forms and send it to the ARC or Stud Book Data Send Receive gt Send gt ARC Stud Book gt Phase C D Performance Test Application When new Breeding Values EBVs become available STUD BREEDERS only 11 1 Import new breeding values with the Logix Direct option Data Send Receive gt Logix Direct gt Import Breeding Values After Inspection of Animals STUD BREEDERS only 12 1 Import the file INSPECTIONS with the inspection data received from Logix into BenguFarm BEEF Data Send Receive gt Receive gt ARC Stud Book gt Inspections Animals Sold Culled Slaughtered Died or got Lost leave the herd 13 1 For auctions or out of hand sales print a sale catalogue Reports gt Purchases Auctions Sales and Animals left Herd gt Sale Catalogue 13 2 STUD BREEDERS Request SA Stud Book to compile an official sale catalogue Data Send Receive gt Send gt Stud Book ARC gt Request Official Logix Sale Catalogue 13 3 Advertise animals for free and easy on the Internet Add Ins gt BeefCattleTrader 13 4 Record the sales and left herd data of animals that left the herd for reasons other than sold Other Data gt Sales Animals left Herd 13 5 Print a report of animals that were sold or that left the herd for other reasons Reports gt Purchases Auctions Sales and Animals left Herd gt Sales Transfers Cancellations gt Sales Animals left Herd 13 6 Send the transfer and or ca
55. gt Logix Direct gt Import DNA Parentage Please Note This function will automatically update these animals parents and the section of PEN pending animals in BenguFarm BEEF according to the parentage results e Alternatively when you receive the DNA report from the DNA laboratory you can record the applicable animal s DNA numbers and correct parentage by going to Animals gt Add amp Edit Animals Single Animal Layout gt General Data Calculate weigh dates for performance testing To calculate performance testing weigh dates for calves born in a particular calving season go to Performance Testing gt Calculate Valid Weigh Test Dates Use the Help function if needed Record weights or import from electronic scale e To create a list for recording animals weights at weighing go to Reports gt Weights Measurements Performance Testing and Breeding Values gt Weighing Lists recording lists e Two types of weights can be recorded in BenguFarm BEEF o To record weights e g wean 12 months and 18 months weights that will be used for performance test purposes by hand and process it in BenguFarm BEEF go to Performance Testing gt Weights for Performance Testing Use the Help function if needed o To record general weights e g monthly weights that will not necessary be used for performance test purposes by hand in BenguFarm BEEF go to Performance Testing gt Weights and Traits not linked to a Test Use the Help functi
56. he backup is made e g C BenguFarm Sheep Backups Herd and copy write it to an external hard drive or memory stick Take the memory stick to the other computer Go to File gt Backup and Restore Under the heading Restore a Backup select the backup file on the memory stick and click Restore You need to follow the steps up to step 11 to ensure BenguFarm BEEF is ready for further use In the following part of this manual we will explain the basic recording and other functions which are needed for the use of BenguFarm BEEF Some of these functions are only applicable to BenguFarm BEEF users who are registering animals through SA Stud Book and or doing performance testing through the ARC s National Beef Recording and Improvement Scheme Where applicable these functions will be indicated in the respective sections BenguFarm BEEF also makes provision for a complete range of reports and recording lists grouped in categories These reports and recording lists can be obtained at Reports in the menu The recording lists for recording weights pregnancy tests etc are indicated as such e g Weighing List recording list 12 PART B BASIC FUNCTIONS 12 Animal Groups and Camps Animals can be divided into any one or more of the different group types in BenguFarm BEEF An animal can for example be linked to a calving season a performance test group management group and or a camp Animal groups can be used to easily and quickly selec
57. hoose the data that is stored in column l or column A Repeat this for all the columns you want to import If you don t want to import a specific column s data choose the option skip do not import When all the columns you want to import have been specified and checked click on Import If the animal records are for some reason imported incorrectly then the incorrect records must first be removed before the data can be imported again The data can be removed as follow 2 9 1 Go to Animal gt Edit Animals table format 2 9 2 Click on Load a New Selection of Animals top right of the window switch on the Non active filter right on top of window and select all animals use the Help function if needed 2 9 3 Click Remove records right below on the window and save 36 Data that can be imported from a CSV file into BenguFarm Basic Animal Data Animal Dnr farm Birth Date Sire ID no Sire EID microchip no Dam ID no Dam EID microchip no Recipient Cow ID no Mating Type Specie code Sub specie code Section Bloodline code Colour code Split Yes No Sex Herdmark Year of Birth Sequence Number Animal D officially Animal Name Family Code Microchip Number Place Microchip Implanted Date Microchip Implanted DNA Number Book value Market Value Scale Number Fan Meat Number Remarks code Notes Status code Breeder Owner Camp data Camp code Date moved Reason m
58. iles that were sent to you are saved there according to the date of capture processing For an easy way to import missing computer numbers into BenguFarm BEEF see the 2 tip below Save the electronic file at a suitable place on your computer e g C BenguFarm Beef mports see Settings gt Herds gt Default Folders for Files This can be done in Outlook by clicking on File gt Save Attachment or otherwise by right clicking on the file and choosing Save Target As Make a note of where the file is saved Please note Do NOT open this file in Excel and save in xls or csv format for this will result in you not being able to import the data into BenguFarm BEEF and or the dates may import incorrectly In BenguFarm BEEF go to Data Send Receive gt Receive gt Stud Book ARC gt Animal Computer Numbers browse for the particular electronic file BIRTHS and click on Import Use the Help function if necessary Please Note BenguFarm BEEF uses the animal s HDM Year Sequence Number Sex and Breed to link the relevant animal in the BIRTHS file with the animal in the BenguFarm BEEF database Animals with UNKNOWN in the Animal in BenguFarm BEEF column s computer number will NOT be imported To link an unknown animal by hand to the correct animal in BenguFarm BEEF click on the UNKNOWN and select the appropriate animal from the list 21 22 23 24 e To quickly and easily import missing computer numbers into BenguFarm BEEF
59. import the breeding values file go to Data Send Receive gt Receive gt Breedplan gt Breeding Values Click on Browse and select the file GEBV DAT Click on Import To record the newest Breed and Herd Averages Breeding Values see item 1 above Please note If you want to import Logix or Intergis data e g a BEEFDATA_ file into BenguFarm BEEF after you have changed the Service Provider to Breedplan refer to item 1 above you need to first change the Service Provider temporarily back to Studbook ARC Save the changed settings and close BenguFarm BEEF and reopen Now you will see the Stud Book ARC data send receive functions Now you can import the Logix or Intergis data After you have imported it change the Service Provider back to Breedplan and close and reopen BenguFarm BEEF in order to see the Breedplan data send receive functions 3 Send data to your registration authority breeders society Go to Data Send Receive gt Send gt Breedplan and select Birth Notifications or Animal Weights or Transfers and Cancellations depending on what data you want to send 4 Import data record received from your registration authority breeders society gt Computer Numbers Breedplan does not have a file available to be returned to the breeder after receipt of birth notifications that can be used to import the calves computer numbers into BenguFarm BEEF The only way to import the computer numbers of new cal
60. ion programme to start If the installation menu does not appear Microsoft Net Framework 3 5 is probably not installed on the computer To install Net 3 5 go with My Computer on the CD go to the dotNet folder Click on dotnetfx35 exe and follow the instructions on the window In Windows 8 Net 3 5 is listed as a Windows feature that if not already enabled needs to be enabled To enable the Windows 8 Net 3 5 Feature do the following steps If Windows 8 Setup CD is in drive D then i From Windows Metro UI Start Menu type CMD ii On the left of the window will appear Apps results for CMD and below that Command Prompt iii Right click on Command Prompt Additional options will appear at base of the window iv Click on Run as Administrator If ask to allow this program click Yes v The Command Prompt will open Type in Dism exe online enable feature featurename NetFX3 Source D Sources sxs LimitAccess vi Then press Enter Net 3 5 will now be enabled Step 1 Install Crystal Reports Basic Runtime for VS2008 Step 2 Install BenguFarm Follow the onscreen prompts Note If you get a security warning click Allow Run Anyway or something similar If your computer still does not allow you to install the program de activate the anti virus program temporarily and try again Step 3 of the BenguFarm installation installation of the newest update of BenguFarm is automatically done during Step 2 during new ins
61. it and what can do with it With BenguFarm BEEF you can create and send electronic files for matings birth notifications performance test data Phase A amp B weights transfers and cancellations for capturing and processing on Logix You can also import computer numbers official performance data adjusted weights indexes etc and inspection data received from Logix into BenguFarm BEEF to keep your BenguFarm BEEF database up to date with your herd s data on the Logix database In order to make use of this function you must have a recorded e mail address on Logix and be marked Yes for Electronic Data Capture To check this go to Logix www logix org za and click on Enquiries gt Participation gt Participant Details If you are not a Logix user you can complete an application on line on the Logix home page at www logix org za If you are not activated for electronic data please contact Mrs Rosa van der Merwe on telephone number 051 4100 900 or send an e mail to help logix co za If you would like to extract data of animals e g animals you have bought from Logix for importation on BenguFarm BEEF yourself you need to be a Logix user Please note Where applicable your whole herd s Logix data is provided with the BenguFarm BEEF programme when purchased Add new animals and or Al bulls If you are a Logix or Intergis user you can extract the data of purchased animals from Logix or Intergis for importation into BenguF
62. lls remember to switch on the Non active filter and mark highlight the bull Make a tick mark in the field Breeding Bull Herd Sire and click Save This will also ensure that active breeding bulls are listed separately in the Breeding Bulls category on the Animals Numbers report Reports gt Animal Lists amp Numbers gt Animals Numbers 17 17 18 Now you are ready to record the matings by going to Reproduction gt Matings and choosing the applicable mating method Natural Mating or Artificial Insemination Use the Help function top right if needed Please note o If multi sire mating groups are used choose in the Bull field the default Multisire record To choose the bulls in the specific multi sire bull group click the box next to Multi Sires and then click on the to select the first bull Repeat until al the bulls in the specific group have been selected o If a bull is used in more than one herd e g stud and commercial that is on the same database in BenguFarm BEEF go to Animals gt Animal Add and Edit Single Animal Layout gt General Data and mark the field Visible for Reproduction in All Herds And Save Please note An animal marked as Visable for Reproduction in All Herds will be visible for Matings Calvings etc to select as bull or sire To create a report of existing matings go to Reports gt Matings Pregnancies and Calvings gt Existing Matings Mating Lists If
63. ls single animal layout gt General Data Weigh Animals 9 1 9 2 9 3 9 4 9 5 Print a list for recording animals weights at weighing Reports gt Weights Measurements Performance Testing and Breeding Values gt Weighing Lists recording lists Import weights from the scale into BenguFarm BEEF where applicable Data Send Receive gt Receive gt Weights from Electronic Scale Record and process the weights for performance test purposes Performance Testing gt Weights for Performance Testing STUD BREEDERS Send the performance test data in electronic csv format to Stud Book ARC Data Send Receive gt Send gt Stud Book ARC gt Performance Test Data STUD BREEDERS Import the file BEEFTEST with the official performance test data received from Logix into BenguFarm BEEF Data Send Receive gt Receive gt ARC Stud Book gt Official Performance Test Data 33 10 11 12 13 9 6 Print a report of animals processed weights indexes etc Reports gt Weights Measurements Performance Testing and Breeding Values gt Performance Test Results 9 7 Print a report of animals weights and gains for regular weighing e g in a growth test or feedlot Reports gt Weights Measurements Performance Testing and Breeding Values gt Weights and Gains Before Weaning STUD BREEDERS if applicable 10 1 Complete the necessary On farm Phase D and or Central Phase C Per
64. ls will be listed incorrectly with status as Non active To set the Stud Book ARC Member No in BenguFarm BEEF go to Settings gt Herds gt General gt Society Stud Book Member No o Animals which were not yet transferred to your herd when you ve downloaded the data via Logix will be listed in the non active animals list after you have imported the data into BenguFarm BEEF To move the animals to the active list switch on the Non active filter find the particular animal s on the list go to Animals gt Animal Add and Edit window and change in the Status field from Non active to Active o IA bulls and other bulls of which you are not the owner will be imported with Status as Non active They will therefore not be displayed on the Active animal list To ensure that these bulls are displayed on top of the list of bulls on the 16 15 16 Natural Matings Al window go to the Add and Edit Animals window switch on the Non active filter find the applicable bulls and mark highlight these bulls Make a tick mark in the field Breeding Bull Herd Sire and click Save Please note The field Breeding Bull Herd Sire directly below the field Scale No will only be displayed if the applicable animal is a male Record Purchase Data e To record the animal data of purchased animals in BenguFarm see item 14 above e To record the purchase data purchased from whom purchase date price et
65. luded in the e mail or SMS or if you do not have an e mail or SMS facility please send an e mail to Philna Hattingh at philna studbook co za or phone her at 051 4100 900 between 8 00 and 16 30 while you are on the registration window and supply her with your BenguFarm BEEF account name and number beginning with BPU and the CIC for which you need a registration code She will then supply you with a registration code and access code which you need to enter on the registration window Then click on Register Reregister Please note o Please do not unnecessarily contact Philna Hattingh to get a registration code Please allow 5 working days for the automatic re registration or the e mail or SMS you will receive with the relevant codes o Please make sure that we have your correct e mail phone number and other contact details on record If you are on line on the internet you can check and if necessary change your account details via BenguFarm BEEF by going to Options gt View Update my Account Information Alternatively please contact Philna Hattingh o Each database in BenguFarm BEEF has a different CIC Also the CIC of each computer on which BenguFarm BEEF is installed is different Therefore you will need to supply the CICs of all the databases on all the computers on which BenguFarm BEEF is installed and get a registration code and access code for each To get the CICs of the other databases change the active herd to the applicable database
66. m BEEF to Settings gt Herds gt E Mail and ensure that Use MAPI Compliant E Mail Program is marked If you are using Outlook Express as your e mail programme and this automatic function is not working properly try the following o Make sure Outlook Express is chosen as the default mail programme To set check this go in Outlook Express to Tools gt Options gt General gt Default Messaging Programs and make sure This application is the default Mail Handler o Make sure your computer has Internet Explorer 6 0 or higher installed o If this automatic mail message function still does not work go to www bengufarm co za gt Manuals gt Troubleshooting for additional steps to solve the problem o If this automatic mail message function still does not work BenguFarm BEEF will display a warning message that the file was created but that it was not able to send it automatically Please note where on your computer the file will be saved Open your email programme create a new message attach the applicable file and send it to edata studbook co za You also have two other options to send e mail directly to your e mail server in which case your e mail software on the computer is not used o Logix Direct Recommended option To send data to Logix with Logix Direct first go to Settings gt Herds gt Service Providers and check Use Logix Direct File Upload Functionality Fill in your Logix username password and your e mail address an
67. m BEEF will NOT allow you to send birth notifications if there are any errors and or missing data The Warnings are intended to make you aware of possible errors or problems If there are Errors Missing Data you can print the details by clicking on Print Errors Report To fix this click on Exit and go to the Edit and Add Animals i window and change or add the missing data If you are sure all data is correct and complete click on Create Electronic File to create an electronic file of the applicable calves birth notifications BenguFarm BEEF will now attempt to automatically attach the electronic data file to an e mail message and put it into the Outbox of your default e mail programme e g Outlook or Outlook Express The e mail will be sent at the next time you download e mails with your e mail programme If for some reason BenguFarm BEEF cannot attach the electronic file to an e mail a warning message will appear Please note where you save the file to be attached to an email e g C BenguFarm Beef Exports Herd of C Program Files BenguelaSoft BenguFarm Electronic Send Please follow the instructions on the warning message for help on how to create an e mail with your e mail programme probably Outlook or Outlook Express yourself attach the applicable file to it and send it to edata studbook co za SA Stud Book Note Please take note of where you save the file to be attached to the e mail See Tips below To check if the e
68. mail with the attachment was actually created and sent go to your e mail programme e g Outlook and look in the Sent Items folder if your computer is online or in the Outbox if your computer is offline and see if the e mail is listed with the attachment When the data has been received Logix will automatically send you an e mail message as proof of receipt If you have not for some or other reason received such an e mail please contact Mrs Rosa van der Merwe on telephone number 051 410 0900 or send an e mail to help logix co za If you do not have the facilities to send data in electronic format you can print it and send it by fax or normal mail To print birth notifications click on Display Printout gt Print To check which birth notifications were already send go to Reports gt Administration gt Log of Files and Reports Sent Tips If you are using Microsoft Outlook please note not Outlook Express as email programme make sure that the setting Use Microsoft Outlook as Default E mail Programme is marked Also ensure that the settings Send E mail Direct and Display E mail Success are marked If you use Outlook Express Windows Mail in Windows Vista Windows 7 as an e mail programme BenguFarm BEEF can normally create an e mail message automatically attach the 20 electronic data file to the e mail message and send it To make sure this function is activated in BenguFarm BEEF go in BenguFar
69. mail co za or 082 801 2026 o The various reproduction and performance data calculations in BenguFarm BEEF are explained in Appendix D Send performance test data weights Only applicable to herds which are members of SA Stud Book s Logix Beef After the performance test was created and the weights have been captured imported in BenguFarm BEEF Performance Testing gt Weights for Performance Testing this data should be sent to Stud Book ARC in order to capture this data on the Logix database To send the performance test data in electronic csv format to Stud Book or to print it if you do not have the facilities to send data in electronic format go to Data Send Receive gt Send gt Stud Book ARC gt Performance Test Data Select the applicable test from the tests in the Select Tests list See the Help function on the top right of the window for step by step guidance on how to use the window If you are sure all data is correct and complete click on Create Electronic File to create an electronic file of the applicable performance test BenguFarm BEEF will now attempt to automatically attach the electronic data file to an e mail message and put it into the Outbox of your default e mail programme usually Outlook or Outlook Express The e mail will be sent at the next time you download e mails with your e mail programme If for some or other reason BenguFarm BEEF cannot attach the electronic file to an e mail a warning message will
70. mporary Group Code is composed of the Year of Birth Season Farm Management group In the Year column select the year in which most of the relevant group of calves born was born In the Season column select the sub season in which the group of the calves are born We recommend that same season code is allocated to calves which age differs maximum two months If you calves are born for example from 1 September to 30 November then choose early spring season for calves born 1 Sep 15 Oct and late spring season for calves born 16 Oct 30 Nov In the Farm Management column a code it must be two characters is entered for the farm and or management group for example FP for the calves from the farm Fairview where the cows are on Planted Pastures and FN for the calves from the farm Fairview where the cows are on Natural Pasture For example InUse Year Season Farm Management Group Name Description v 2012 Early Spring FP 2012 Early Spring calves at Fairview on Planted pastures v 2012 Early Spring FN 2012 Early Spring calves at Fairview on Natural Veld v 2012 Late Spring FN 2012 Late Spring calves at Fairview on Natural Veld Please Note Remember to do the needed birth weight contemporary group settings for each new calving season Tip For an article on the need for and composition of contemporary groups for birth weight contact Mr Leslie Bergh at leslie bergh vodamail co za or 082 801 2026 e Camp
71. ncellation notifications in electronic csv format to SA Stud Book or the ARC Data Send Receive gt Send gt Stud Book ARC gt Transfers and Cancellations 34 Appendix B I mporting data recorded in Excel What data can be imported With this feature certain animal data recorded in an Excel file can be imported into BenguFarm This feature is specifically for herds that cannot import data from another source e g Logix To see a list of all the data which can be imported from Excel into BenguFarm see the table at the end of Appendix A For the program to function optimally try to import at least the following data Animal ID No Sex Date of Birth Breed or Specie Code and Status Code If the exact date of birth of the animal is unknown choose an approximate date for example 01 10 2008 for animals born in 2008 Steps to prepare and import the data 1 Preparation of data to be imported 1 1 1 2 1 3 1 4 1 5 1 6 1 7 1 8 1 9 Create a separate Excel file for each herd For each animal in the herd cows heifers calves and bulls of which you want to import data into BenguFarm GAME you should ensure that all the available data e g Animal ID No Date of Birth Sex Dam ID No Sire ID No is in the same Excel file and sheet If you need to import data from more than one sheet it should be ensured that the Animal ID Nr and Sex is exactly the same on all sheets to prevent that duplicate animal rec
72. ns gt Change Language It is very important that the settings for each herd are done before you start using the programme to ensure that the programme functions correct and optimal Herd settings Go to Settings gt Herds Complete change the information where necessary under the following headings on the grey area of the window Please note First do the General settings secondly the Service Providers and then the rest For most settings default values or options have been selected Check these default settings and only change if needed for your specific needs Please note Fields with a yellow background is compulsory to complete Fields with a white background is optional to complete O General Name required E g Red Cattle Bonsmaras Description optional E g Bonsmara stud Breeder optional E g James Brown BenguFarm Module required Cattle Breed required E g BON Bonsmara If it is a crossbred herd choose BCM Commercial Beef Cattle Herd Type required Check Stud or Commercial HDM registered Herd Designation Mark or brand letters of the herd required E g ABC Prefix herd name only applicable to stud herds E g Red Cattle Society Studbook Member No only applicable to stud herds with SA Stud Book as registration service provider and commercial herds that do official performance testing with SA Stud Book or the ARC The number must be completed with preceding zeros e g 0699999BON Bre
73. nt them if you do not have the facilities to send data in electronic format go to Data Send Receive gt Send gt Stud Book ARC gt Transfers and Cancellations To send new transfers and or cancellations click on List Animals Not Yet Sent If the applicable transfers and or cancellations have already been sent or printed and you need to send them again for whatever reason click on Select Animals See the Help function on the top right of the window for step by step guidance on how to use the window Check if the Options are correct for the applicable animals Also check if there are any Errors or Warnings If so make a note of the applicable animal s and the problem To fix it click on Exit and go to the Sales Animals left Herd window and change or add the missing data If you are sure all data is correct and complete click on Create Electronic File to create an electronic file s BenguFarm BEEF will now attempt to automatically attach the electronic data file to an e mail message and put it into the Outbox of your default e mail programme e g Outlook or Outlook Express The e mail will be sent the next time you download e mails with your e mail programme If for some or other reason BenguFarm BEEF cannot attach the electronic file to an e mail a warning message will appear Please note where you save the file to be attached to an email e g C BenguFarm Beef Exports Herd of C Program Files BenguelaSoft BenguFarm Electronic
74. of the bull s FCR value Please note The higher the FCR Index the better The FCR Index is an evaluation of the efficiency of converting feed into weight gain Cull bulls with a low below 90 FCR Index Kleiber Ratio KR Only On Farm Growth Tests The bull s ADG divided by the metabolic or maintenance weight final weight to the power of 0 75 Use the Kleiber Ratio Index for selection purposes see below Kleiber Ratio Index KR Ind Only On Farm Growth Tests Kleiber Ratio Index is calculated by dividing the bull s KR value by the average KR of the particular group contemporaries of calves given as a percentage The Kleiber Ratio is an indirect evaluation of the efficiency of converting feed into weight gain Cull bulls with a low below 90 Kleiber Ratio Index Body Measurements Adjusted Scrotum Circumference Adj SC Scrotum circumference as measured at the end of the Phase C or D test adjusted for the body weight of the bull to a standard weight e g 425 kg per breed Scrotum circumference is an indirect evaluation of testes volume Larger testes is associated with a larger volume of semen production and also to a lesser extent with higher quality of semen Cull bulls with low 10 or more below average and or below the minimum breed standard Adjusted Scrotum Circumference e g herd average 340mm cull bulls with an Adjusted Scrotum Circumference below 315mm
75. ok ARC gt Animal Computer Numbers End of Calving Season 7 1 7 2 7 3 7 4 Print a report of heifers and cows that have calved or not calved yet Reports gt Matings Pregnancies and Calvings gt Heifers and Cows Calved Not Calved Yet recording list Print a report with a summary of matings pregnancies and calvings per bull and or season Reports gt Matings Pregnancies and Calvings gt Mating Summary per Bull and or Season Print a report of cows which performed poorly according to certain reproduction and pregnancy minimum standards Reports gt Matings Pregnancies and Calvings gt Reproduction and Pregnancy Selection Calculate weigh dates for performance testing for calves born in this calving season Performance Testing gt Calculate Valid Weigh Test Dates DNA Parentage Verification STUD BREEDERS when needed 8 1 8 2 8 3 Print a service request form that should accompany the applicable animals hair samples to the ARC DNA laboratory Reports gt Additional Reports gt ARC DNA Services or Unistel DNA Services Import the parentage report file received from SA Stud Book via the DNA lab in BenguFarm BEEF for recording of the DNA numbers and updating the relevant animals correct parents according to the parentage results OR Record the applicable animals DNA numbers in BenguFarm BEEF when you receive the parentage report from the DNA laboratory Animals gt Add amp Edit Anima
76. on if needed e To import weights general weights or weights for performance test purposes from a scale in electronic format in BenguFarm BEEF you have to create at the electronic scale an electronic file in csv format with the applicable animals numbers and weights To import these weights in BenguFarm BEEF go to Data Send Receive gt Receive gt Weights from Electronic scale Use the Help function if needed Tip To select a default electronic scale file format for your specific scale go to Settings gt Herds gt Other e To create a report of animals weights and gains go to Reports gt Weights Measurements Performance Testing amp Breeding Values gt Weights and Gains 22 25 26 To create a report of animals processed weights corrected weights indexes etc go to Reports gt Weights Measurements Performance Testing amp Breeding Values gt Performance Test Results See Appendix D for the interpretation and use of processed performance test data To create a report of animals which performed poorly according to certain standards that you can decide yourself go to Reports gt Inspections and Selections gt Breeding Herd Selection To create a progeny report of a cow or bull go to Reports gt Animal Pedigree and Progeny gt Progeny Summary Tips o For an article with guidelines on management and performance test practices for accurate breeding values contact Mr Leslie Bergh at leslie bergh voda
77. ords are created in when importing the additional sheets into BenguFarm For data where there can be more one record for a specific type of data e g weights recorded on more than one date each additional record e g weigh date and weights should be created on a separate line in the Excel sheet in order to import all the records Ensure that the dates in the Excel file are stored in one of the following two formats viz dd mm yyyy or yyyy mm dd E g 30 Nov 2010 should be stored as 30 11 2010 or 2010 11 30 The can be any character e g You can use Excel s Cell Formatting functions to change incorrectly formatted dates This should correct the dates format depending on how the dates were originally entered into Excel If a date is not specified or is not in the correct format those dates will be created changed as 01 01 1980 when the data is imported For dams and sires to be correctly linked to an animal the 1D No of dams and sires must EXACTLY match the ID No where they are listed in the file as animals Small letters will automatically be converted to uppercase If a dam or sire is not listed himself as an animal an animal will be created with default values If the dam or sire is unknown simply leave the applicable field in the Excel file empty In order to import Breed Code Status A Active Alive in herd or na Non Active Dead Sold Not in herd and Remarks the Status Breed and Remark Codes in the Excel file should m
78. orn Boss Left Buffalo Horn Boss Right Buffalo Horn Width Spread Buffalo Horn Tip Tip Width Horn Rings Left Horn Rings Right Horn Wear Left Horn Wear Right Horn Length Left Horn Length Right Horn Tip Length Left Horn Tip Length Right Front Horn Length Rhino Front Horn Circumference Rhino Rear Horn Length Rhino Rear Horn Circumference Rhino Ring 1 10 Distance Inner Tip Tip Buffalol SCI Tip Tip Length Number of Turns spirals Horn Spiral Width Horn Drop Left Buffalol Horn Drop Right Buffalol 37 Appendix C Breedplan as Service Provider Settings Data Send and Data mport Functions 1 Settings gt Go in BenguFarm BEEF to Settings gt Herds Under General enter at Breedplan Member No enter your breeders society Breedplan membership number e g 0123456 without the breed code and click Save Service Providers o At Registration Performance and Breeding Values select Breedplan as the service provider Note BenguFarm BEEF will give you an option to change the ID format of new animals in your herd to the Breedplan format YYNNNNHHHH Choose No The default format namely HHHHYYNNN is accepted by most breed societies and Breedplan If you accidentally selected Yes you can change the animals whose ID numbers are now in the Breedplan format back to the old format HHHHYYNNNN namely first the Herd Designation Mark then the Year of Birth and then the Serial number To do so
79. os and documents into BenguFarm BEEF go to Other Data gt Photos and Documents Use the Help function if necessary Please note Photos in BMP GIF JPEG PNG and TIFF format and documents in any format can be imported A video can also be imported and viewed as a document e A specific animal s photos can be viewed on the main window at the Photos view window Documents including videos can be viewed on the main window at the Documents view window by clicking on Display Document Photos can be included in the Animal Summary and Sale Catalogue reports Edit or delete incorrect data e To change or delete general animal data such as sex birth date ID number sire dam status etcetera there are basically three windows that can be used namely Animals gt Animal Add and Edit Single Animal Layout Use this window for changes to single animals or unique fields such as ID No Tip The Add and Edit Animals window can be used for single animal editing as well as multi animal editing To select a single animal click ONCE on the animal s number so that the number is only highlighted To select multiple animals DOUBLE click on an animal s number so that a tick appears in the box next to the number If there is accidentally double clicked on an animal s number the window must be closed and re opened to reverse the operation from the multi animal edit mode to the single animal edit mode o Animals gt Edit Animals Table Format Use this window
80. other Herd Import Animal Photos and Documents Edit and Delete Incorrect Data Record Notes Remarks and Other Data Main Window and other Display Settings Other Functions Update the Programme Renew the Registration of the Programme Troubleshooting and Problem Solving Complete User Manual Training Courses Contact Details Appendix A Summary of Basic Tasks to Perform in BenguFarm BEEF Appendix B Import Data recorded in Excel Appendix C BreedPlan Settings Data Send amp Data I mport Appendix D Calculations in BenguFarm BEEF PART A HOW TO START 1 Install BenguFarm BenguFarm is the umbrella software product with various modules namely BEEF SHEEP amp GOATS GAME PIGS and GENETICS Separate databases can be set up in BenguFarm for the different species The module used for the management of beef cattle is called BenguFarm BEEF You will therefore install BenguFarm and then a beef cattle database is registered for the BEEF module a It is recommended that you de activate your computer s anit virus program temporarily before starting the BenguFarm installation The default settings of some anti virus programs e g Avast Avira Kaspersky McFee and Norton are very aggressive and may see the BenguFarm installation file exe format as a risk and block it with the result that you will not be able to continue with the BenguFarm installation Insert the BenguFarm CD into your CD ROM drive Wait for the installat
81. oved code Veterinarian Visit Data Veterinarian Visit Date Veterinarian Name Diseases amp Treatments Data Date III Veterinarian Name IIIness Injury Medicine Treatment code Remark Pregnancy Data Females Examination Date Pregnant Yes No Period Pregnant Period Type W eeks M onths Cycle Trimester code Pregnancy Status fetus code Weights Data Birth Weight Dam Weight at Calving Pre wean Date Pre wean Weight Wean Date Wean Weight Dam s Weight at Wean 12 Month Date 12 Month Weight 18 Month Date 18 Month Weight General Weight Weigh Date General Weight BreedPlan Weights Data BreedPlan 200 Days Weight 200 Day Weigh Date BreedPlan 400 Days Weight 400 Days Weigh Date BreedPlan 600 Days Weight 600 Days Weigh Date Purchase Data Date Purchased Seller Price Original ID no Sales Animals left Herd Data Sell Death Date Sold Yes No Reason for left Herd code Sold To Price Remarks Animal Sightings Data Animal Sighting Date Seen By Seen in Camp Remarks Body Measurements Data Body Measurements Date Shoulder Height Hump Height Head Length Ear Length Scrotum Circumference Manure Samples Date Samples Taken Parsite Type code Number of Eggs per Gram Remarks Tooth Measurements Data Dentation Type code Number of Teeth Incisor Width Incisor Lenght Teeth Condition Score Horn Measurement Data Horn Measurement Date Horn Base Left Horn Base Right H
82. parents were already recorded you can click on the Automatically calculate from parents breed composition icon at the top right of the small window to automatically calculate the breed composition of the calf Note The breed composition of an animal can also be entered or changed by going to Animals gt Add and Edit Animals Single Animal Layout gt Miscellaneous Data gt Breed composition The breed composition of an animal can be printed on the User Defined Reports Reports gt User Defined gt Animal Data gt Columns gt General gt Breed composition o Tip Use the following functions on the keyboard for quick navigation Use the Tab key to move from one field to the next where data should be entered To set which fields should be included in the Tab and that the order should be click on the T in the left upper corner of the window NB Please ensure that all the fields where default data has been entered are correct and complete before you save the calving Use the Space bar key to choose the sex of the calf n date fields use the left and right arrow keys to move between day month and year and the up and down arrows to change the day month or year e To create a report of heifers and cows that have calved not calved yet go to Reports gt Matings Pregnancies and Calvings gt Heifers and Cows that Calved Not Calved Yet recording list 19 20 To create a report with a summary of matings pregnancies and cal
83. rcial herd certain functions and fields which are normally only used by stud breeders are hidden in the programme to simplify the menu and a couple of windows Whenever you have the need you can change the displayed functions and or fields by going to Display gt Customise Displayed Window Items e When done click on Accept these Settings Register BenguFarm BEEF A window will now appear with a warning that the programme has not been registered and that you can open the programme for only five days without registering If you want to register immediately click on Register Renew Registration Now On the Registration window at BenguFarm Module Spesie choose Cattle To register please contact SA Stud Book at 051 4100 900 between 8 00 and 16 30 and ask for Philna Hattingh Stud Book handles certain administrative functions for BenguFarm Alternatively you can send an email to her at philna studbook co za Supply her with the following info e Your registered BenguFarm BEEF user name and account number on the BenguFarm CD e The Computer Identification Code code on the top left of the registration window e The number of herds for which you want to register the programme She will supply you with the registration code and access code which you should enter on the registration window For after hours registration please phone or sms Mr Leslie Bergh 082 801 2026 or Mr Johan de J ager 083 305 1042 and supply th
84. ree view window of the concerned parents to see which animal s is the common ancestor o For an article on the dangers of inbreeding contact Mr Leslie Bergh at leslie bergh vodamail co za or 082 801 2026 o BenguFarm GENETICS is an optional module BenguFarm BEEF that enable you to determine the best matings for your specific breeding objectives For more information go to www bengufarm co za gt BenguFarm GENETICS Home o To print a pedigree report go to Reports gt Animal Pedigree and Progeny gt Pedigree Common ancestors which cause inbreeding will be displayed on a red background on the pedigree report for easy identification o To see which animals are related to a specific animal e g a bull go to Reports gt Animal Pedigree and Progeny gt Related Animals e To create a list to record actual mating details date cow bull etc go to Reports gt Matings Pregnancies and Calvings gt Matings recording list e To record matings in BenguFarm BEEF first ensure that all the cows heifers and breeding bulls including Al bulls are on record in BenguFarm BEEF Secondly ensure that the applicable calving season has been created Refer the Settings section above to create a new calving season e Tip To ensure that breeding bulls herd sires are displayed on top of the list of bulls on the Natural Matings and Al windows go to the Add and Edit Animals Single Animal Layout window find the applicable bull in case of Al bu
85. rescription e g Ear tag Separate Sequence Numbers for Heifers and Bulls Check only if separate series of sequence numbers are used for heifers and bull calves e g 1 100 for heifers and 101 200 for bulls Pregnancy and Calving Current Calving Season gnore see Calving Season settings below Other fields Check the default values options and change only if necessary Performance Testing Maximum Allowable Age Difference between Animals in the same Performance Test Group The default value usually 100 days is correct Performance Test Groups If no breeding seasons are used check Use Default Groups Weigh Calves at Birth Check this option if you normally weigh your calves at birth Weigh Cows at Calving Check this option if you normally weigh cows at calving Performance Testing Phases Animals are Tested In Mark the appropriate phases in which animals are normally tested This information is only used for automatic diary entries E mail Use MAPI Compatible E mail Program Check this option if you use any e mail program other than Microsoft Outlook Use Microsoft Outlook as E mail Program Check this option if you use Microsoft Outlook for e mails Use SMTP Direct Mail Check this option only if your BenguFarm BEEF agent recommended it when you have problems with your regular e mail program Send E mail Direct Do not check this option Display E mail Success This option must be checked Default Folders for File
86. s Intramuscular Fat Marbling The intramuscular fat marbling in the eye muscle as measured by ultrasonic scanning of the live animal Higher Intramuscular Fat is associated with tastier and tender beef Use the Intramuscular Fat Index for selection purposes see below Intramuscular marbling Fat Index IMF Ind Intramuscular fat is calculated by dividing the animal s IMF value by the average IMF value of the particular group contemporaries of animals given as a percentage Select for an above average Intramuscular Fat Index IF deemed important and or of economic value for your market Carcass Red Meat CRM The percentage of the carcass weight which consists of meat including intramuscular fat Use the Carcass Red Meat Index for selection purposes see below Carcass Red Meat Index CRM Ind Carcass Red Meat Index is calculated by dividing the animal s CRM value by the average CRM value of the particular group contemporaries of animals given as a percentage Select for an above average Carcass Red Meat Index Muscle M The percentage muscle in the carcass relative to the live weight of the animal The M calculation is live weight x dressing x CRM Use the Muscle Index for selection purposes see below Muscle Index M Ind Muscle Index is calculated by dividing the animal s M value by the average M
87. s During the installation of BenguFarm a folder BenguFarm is automatically created on the computer s local disk C BenguFarm In this folder is a subfolder Beef with three sub folders namely Imports Exports and Backups are created with sub folders for your herd s in each of them In BenguFarm BEEF these three sub folders are then automatically set as the default folders where BenguFarm BEEF data can be saved If needed you can manually create these folders with your Computer browser and set them here as the default paths for data to be saved Default Folder where Photos will be Saved In Do NOT change the default directory itis correct Map Network Drive at Start up If you want to put the BenguFarm database on a local area network LAN please contact Mr Leslie Bergh at leslie bergh vodamail co za or 082 801 2026 for instructions to set it up o Reminders Check the default values and change only if necessary o Body Measurements Cows Frame Size The default average frame size of the cows in this herd is determined by the breed chosen at General This size is used in the calculation of the equivalent number of Livestock Units o Scoring Ignore the default is correct o Cloud Services Ignore not available yet o Other Check the default values and change only if necessary O Calving Seasons settings Calving seasons are used to indicate in which year and season the animal
88. s contact Mr Leslie Bergh at leslie bergh vodamail co za or 082 801 2026 e f you are a member of Stud Book you should ensure that your BenguFarm BEEF database is updated with the newest breeding values for your animals every time a new BLUP analysis for your particular breed has been done e To obtain the newest breeding values for your animals as well as the newest herd and breed averages in electronic format csv you should proceed as follow e For breeds where the breeding values are estimated by SA Studbook you need to download an electronic file from Logix and import it into BenguFarm BEEF To do this there are two options Option 1 Direct Logix recommended option o Go in BenguFarm BEEF to Data Send Receive gt Logix Direct gt Import Breeding Values The data will now be extracted from Logix and imported into BenguFarm BEEF without requiring any further actions The latest breeding values for the breed including the herd and breed averages and breeding value indexes will be imported Option 2 o Go in Logix to Services gt Data Extraction gt Breeding Values o You now have the option to download data via one of two formats namely a csv or zip format file The zip file format is smaller and will download faster Click on the file format of your choice and choose Save Target As Both the CSV and the zip format can be imported o Save the appropriate electronic file BEEFBLUP_ to an appropriate location on your comput
89. s Herd of C Program Files BenguelaSoft BenguFarm Electronic Sendq Please follow the instructions on the warning message for help on how to create an e mail with your e mail programme probably Outlook or Outlook Express yourself attach the applicable file to it and send it to edata studbook co za SA Stud Book or intergis agric za ARC depending on who your service provider is For tips to solve problems with email sending of data refer item 20 Tips To check if the e mail with the attachment was actually created and sent go to your e mail programme e g Outlook and look in the Sent Items folder if your computer is online or in the Outbox if your computer is offline and see if the e mail is listed with the attachment When the data has been received Logix will automatically send you an e mail message as proof of receipt If you have not for some or other reason received such an e mail please contact Mrs Rosa van der Merwe on telephone number 051 410 0900 or send an e mail to help logix co za If you do not have the facilities to send data in electronic format you can print it and send it by fax or normal mail To print the matings and or Al data click on Display Printout gt Print To check which matings were already send go to Reports gt Administration Log of Files and Reports Sent Record pregnancy examinations Before you record pregnancy examination results ensure that you have recorded the applicable
90. s may import incorrectly Save the file in a suitable place on your computer E g C BenguFarm Beef I mports Herd 15 See Import Logix Intergis Animal Data below for instructions to import this data into BenguFarm BEEF To download your entire herd s Logix or I ntergis data Go in Logix or Intergis to Services gt Data Extraction gt Beef Cattle Farm Software gt Fill in your Participant Code gt Choose the breed if applicable gt Select the number of generations to be included we recommend you to select 5 generations gt Submit gt Wait for the file to be created You now have the choice to download the data via one of two file formats namely a csv or a zip file format The zip format is smaller and thus quicker to download Right click on the file of your choice and select Save Target As Please note Do NOT open this file in Excel and save in xls or csv format for this can result in you not being able to import the data into BenguFarm BEEF and or the dates may import incorrectly Save the file in a suitable place on your computer E g C BenguFarm Beef Il mports Herd This can be done by right clicking the file and choose Save Target As Please note where you save the file See Import Logix Intergis animal data below for instructions to import this data into BenguFarm BEEF Notes If you have enquiries about Logix electronic data please contact Mrs Rosa van der Merwe on telephone numb
91. s settings optional If you want to keep record in BenguFarm BEEF of which cattle are in which camps you need to do the Camps settings Go to Settings gt Camps click on the right bottom corner of the window to create a new Camp record for example refer also to item 12 Animal Groups in this manual Herd Code Name Scale Type of Size Carrying Total ID grazing ha Capacity LSUs ha LSU ABC Herd FC1 Fairview Camp 1 FC1 Sourbushveld 25 5 5 ABC Herd FC2 Fairview Camp 2 FC2 Sour bushveld 32 6 5 3 Note If applicable complete the camp code as it is captured on your scale software in the Scale ID field e Contacts To create Contacts for people or businesses that will be used several places in the program e g Owner Manager Inseminator Buyers Veterinarians Consultants Inspectors etc go to Settings gt Contacts click on the lower right corner of the window to create a new contact record Please note The Business field person or business name is the field that will be displayed and is the only compulsory field to complete Step by step help function A step by step Help function is available on most windows This function is designed to take the user step by step through the functions of each window We strongly recommend that you use these step by step Help functions until you are familiar with the applicable window The Help function is activated by clicking on the
92. t computers This is because the backup saves the entire database with all the herds in it If there is only one herd in the database then you can restore this single herd If in doubt on which option to choose please consult with your BenguFarm BEEF agent e To create a second herd on the same database go to Settings gt Herds gt General and click on the at the bottom of the window Enter a name e g Commercial Herd select the Breed and do the rest of the settings for the herd Click Save and Exit e To create a second herd on a separate database go to Options gt Databases Click on Add New choose the Specie Cattle and complete a name for the database e g Commercial Herd in the field Database Description Click on Save and Exit e If necessary please contact SA Stud Book at 051 4100 900 between 8 00 en 16 30 and ask for Philna Hattingh to register an additional herd and or database e To switch between herds in BenguFarm BEEF go to File gt Change Active Herd to Click on Select and select the appropriate herd from the drop down list e Please note f you created more than one herd on the same database BenguFarm BEEF will automatically also create an ALL herd Normally you will not work in this herd since there are only certain functions that can be done in the ALL herd e g to print a list of all animals in all herds in the database Do the settings Tip To change the language in BenguFarm go to Optio
93. t a specific group of animals e g for recording matings or for printing a report e g a weigh list using the Select Animals window look out for the My icon provided the particular animals are already linked to the particular group For example if you want to select all animals born in the 2012 Spring you select on the left hand side of the window under Existing Groups Calving Season 2012S If you want to select all animals in Camp 3 choose Category Farm Camps and Group Camp 3 Calving Season Groups Refer item 5 above for the purpose and setting up of calving seasons Performance Test Groups A performance test group is normally a subgroup of animals born in the same calving season The function of performance test groups is to define a group of animals where the age distribution is within the allowable age distribution for performance testing see Settings gt Herds gt Performance Test Groups These groups can then be selected to be included in a specific performance test Calves are assigned automatically to performance test groups on the calving window For example calves born during the first 100 days of calving season 2009S are assigned to performance test group 2009S 0 the next 100 days to performance test group 2009S 1 etc If needed the performance test group assignments can be changed by going to Performance Testing gt Performance Test Groups Please note Animals do not need to be linked to a performance test group
94. tached to this e mail is an electronic file INSPECTIONS which you will need to import the official performance test data into BenguFarm BEEF Note If you did not for some or other reason receive the e mail from Logix you can acquire the electronic file concerned by going to the Logix website www logix org za and clicking on the left hand side of the window on Messages The electronic files that were sent to you are saved there according to the date of capture processing Alternatively you can record the inspection data by hand in BenguFarm BEEF by going to Other Data gt Inspections Save the electronic file at a suitable place on your computer e g C BenguFarm Beef Imports Herd This can be done in Outlook by clicking on File gt Save Attachment or otherwise by right clicking on the file and choosing Save Target As Make a note of where the file is saved Please note Do NOT open this file in Excel and save in xls or csv format for this will result in you not being able to import the data into BenguFarm BEEF and or the dates may import incorrectly In BenguFarm BEEF go to Data Send Receive gt Receive gt ARC Stud Book gt Inspections Browse for the particular electronic file INSPECTIONS and click on Import Use the Help function if necessary When the inspection data is received by SA Stud Book from the relevant breeders society and loaded onto Logix you can import the inspection data by going to Data Send Receive
95. tallations The Step 3 shortcut on the BenguFarm Installation CD is supplied for support purposes only If you have bought the optional BenguFarm GENETICS Breeding Management Module with BenguFarm BEEF you need to do step 4 as well namely Install BenguFarm GENETICS Breeding Management Module Running BenguFarm for the first time Double click on the BenguFarm icon located on the Windows desktop BenguFarm will open and the Welcome to BenguFarm window will be displayed On this window you should enter the following e Language Choose the language in which you would like use the programme You can change it at any time if needed e Registered user This will appear on the BenguFarm welcome letter email and CD E g Fat Cattle Farming Enterprise CC Please make sure that the name is correct because you cannot change it yourself at a later stage This name will be displayed on the bottom of all BenguFarm BEEF reports e Installation reference This will appear on the BenguFarm welcome letter email If not fill in the name of the agent from whom you bought BenguFarm BEEF e Herd Type Specify if you have a stud and or a commercial herd and fill in the name s of the herd s E g Fat Cattle Bonsmara Stud Please read the instructions at item 4 below for 3 the creation of additional herds before you decide on the option Create the Commercial and Stud Herds in the same Database Please note If you marked only a comme
96. tem 4 of this manual How to move animals in BenguFarm from one herd to another herd for example from a stud to a commercial herd depends on whether the two herds are in the same database or in different databases Tip Go to Options gt Databases to see if you have one or more database If the two herds are on the same database you can simply move the animals from one herd to another Go into the herd from which you want to move the animals to Other Data gt Move Animals to Another Herd Mark the animals involved in the S column and then select at the top of the window the herd to which the animal must be moved and Save If the two herds are each on a separate database you must transfer the animals through an Animal Transfer File Go into the herd from which you want to move the animals to Data Send Receive gt Send gt BenguFarm Animal Transfer File select the animals concerned select the transfer options and create the Animal Transfer File Note where the file is saved To import the Animal Transfer File into the other herd on another database go into the herd to which you want to move the animals to Data Send Receive gt Receive gt Database gt BenguFarm Animal Transfer File Browse to where the file was saved and click on Import Tip To move animals between camps or other groups go to Other Data gt Animal Groups and Camps Use the Help function if necessary Import animal photos and documents e To import animal phot
97. ther than sold e g died stolen etc go to Other Data gt Sales Animals left Herd To create a report of animals that were sold or that left the herd for other reasons go to Reports gt Purchases Auctions Sales and Animals Left Herd gt Sales Transfers Cancellations gt Sales Animals left Herd To create a report of the animals which were added to the herd calves born and animals bought and left the herd sold died etc for a specific period according to the saved Animal Numbers and Values reports go to Reports gt Animal Lists and Numbers gt Animal Numbers Reconciliation Send transfers and cancellations Only applicable to herds which are members of SA Stud Book s Logix Beef After the sales and or left herd data has been captured in BenguFarm BEEF Other Data gt Sales Animals left Herd this data should be sent to SA Stud Book in order to transfer the animals to the new owner and or remove them from your herd s inventory on Logix To send the transfer notifications electronically to SA Stud Book ARC or to print if you do not have the facilities to send data in electronic format go to Data Send Receive gt Send gt Stud Book ARC gt Transfers and Cancellations Similarly for all animals that left the herd for other reasons this data should be sent to SA Stud Book in order to remove them from your herd s inventory on Logix To send the cancellation notifications electronically to SA Stud Book ARC or to pri
98. to do this are available on the particular website page e If you get a security alert when trying to install the update select Allow Run Anyway or something similar If your computer still does not allow you to install the program de activate the anti virus program temporarily and try again e When you have finished the update process open BenguFarm BEEF again and see if the applicable version s date appears on top of the main window e g BenguFarm BEEF TM v4 April 2014 Renew the registration of the programme Your BenguFarm BEEF programme will annually warn you about a month before your BenguFarm BEEF license is about to expire BenguelaSoft BK will send you an invoice for the license fee about a month before your BenguFarm BEEF license is about to expire If for some reason you didn t receive an invoice please ensure that we have your correct e mail address please contact SA Stud Book at 051 4100 900 between 8 00 and 16 30 and ask for Philna Hattingh or Nina van Tonder Alternatively send an e mail to philna studbook co za or nina studbook co za 29 To reregister your BenguFarm BEEF please follow these instructions e Please send the proof of payment of the license fee to Philna Hattingh at fax no 086 5136 192 or e mail her at philna studbook co za e For the automatic re registration function in BenguFarm BEEF to work the following must be in place o Your BenguFarm BEEF version see top of the main window must be
99. value of the particular group contemporaries of animals given as a percentage Select for an above average Muscle Index Kg Predicted Red Meat Kg PRM A prediction of the kilogram muscle the live animal will produce in carcass form Select for an above average Kg Predicted Red Meat Retention of Progeny only for registered stud herds Approval App only applicable to stud breeding herds with compulsory inspection for registration purposes Approval is the number of progeny except NFR progeny that was or is registered divided by the total number of progeny except calf book progeny given as a percentage Select for cows and bulls with an above average Approval on their progeny Pelvic Measurements Adjusted Pelvic Area APA Adjusted pelvic area is calculated by multiplying the pelvic opening height and the pelvic opening width adjusted for the animal s age and Sex Adjusted Pelvic Area is used to predict calving ease in heifers Cull heifers with a low Adjusted Pelvic Area or use the Adjusted Pelvic Area Index for selection purposes see below 45 Adjusted Pelvic Area Index APA Ind Adjusted Pelvic Area Index is calculated by dividing the animal s APA value by the average APA of the particular group contemporaries of animals given as a percentage Cull heifers with a low below 90 Adjusted Pelvic Area Index 46
100. ves into BenguFarm BEEF is to request a new Breedplan main data file _HERD_A DAT and to import it at Data Send Receive gt Receive gt Breedplan gt Animal Computer Numbers At Step 1b Import Animal Registration Numbers click on Browse and select the HERD_DATA DAT file Click on Import gt New Breeding Values To import new breeding values see item 2 above 39 Appendix D Calculations in BenguFarm BEEF Descriptions and Selection Guidelines Phases and Traits Description General guidelines for Selection Reproduction and Birth Phase AO Age First Calving AFC Age in months when the cow calved for the first time Select cows with a low Age First Calving taken into consideration when they were mated for the first time Age Last Calving ALC Age in months when the cow calved for the last Not normally used in selection only informative info First Inter calving Period First ICP Period in days between first and second calving dates Cull cows with a high first inter calving period taken into consideration when they were mated for the first time and the second time Last Inter calving Period Last ICP Period in days between the last two calving dates Cull cows with a high last inter calving period Av Inter calving Period Av ICP Average period in days between calvings over all the calving dates Cull cows with a high averag
101. vings per bull and or season go to Reports gt Matings Pregnancies and Calvings gt Mating Summary per Bull and or Season To create a report of cows which performed poorly according to certain reproduction and pregnancy minimum standards that you can set yourself go to Reports gt Matings Pregnancies and Calvings gt Reproduction and Pregnancy Selection The various reproduction calculations in BenguFarm BEEF are explained in Appendix D Send birth notifications Only applicable to herds which are members of SA Stud Book s Logix Beef After the calvings births have been captured in BenguFarm BEEF Reproduction gt Calvings this data should be sent to SA Stud Book in order to capture this data on the Logix database Please note Penalty fees are payable to breeders societies for birth notifications that are not submitted in time To send new births in electronic format to SA Stud Book or to print it if you do not have the facilities to send data in electronic format go to Data Send Receive gt Send gt Stud Book ARC gt Birth Notifications Click on List New Births If the applicable births have already been sent and you need to send them again for whatever reason click on Select Animals See the Help function on the top right of the window for step by step guidance on how to use the window Check if the Options are correct for the applicable animals Also check if there are any Errors Missing Data or Warnings BenguFar
102. was born Calving seasons are also specified when entering matings We strongly recommend that you do set up and use calving seasons when recording matings and calvings Refer item 5 above on the settings for calving seasons Go to Settings gt Calving Seasons click on the right bottom corner of the window to create a new season record e g Calving Season Mating Season Calvings Herd In Code Name Begin End Mating Start End Use Mating ABC Herd vV 2012S Calves born 15 Nov 2011 15 Feb 2012 calculated calculated 2012 Spring ABC Herd vV 2013S Calves born 15 Nov 2012 15 Feb 2013 calculated calculated 2013 Spring Select the Current Calving Season in the yellow area of the window and click on Save Please note Remember to do the necessary settings with each new calving season and to choose that calving season as the current one Tip For an article on the benefits and how to implement breeding seasons contact Mr Leslie Bergh at leslie bergh vodamail co za or 082 801 2026 Birth Contemporary Group settings Please note These settings are only needed if you have a stud herd and weigh calves at birth These codes are used in breeding value estimations for birth weight to allocate animals to the applicable contemporary groups Go to Settings gt Birth Contemporary Groups and click the right bottom corner of the window to create a new group code The Birth Weight Conte

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