7. Administration (Councils and Certifiers only)
Contents
1. Action drop down list Please note the following helpful tips e To accept or reject an application for consideration select the appropriate action from the action drop down list e To make a determination for a lodged application select Determination from the action drop down list e To view the current status of the application view the Status column Hide Search Fields Application No Client s name Site Address Assignee Site Title Reference Application Status z Ready to Lodge fz Submitted for Consideration 7 Approved f7 Refused Quick Search 3 To remove the search parameter to display all applications clear the information you input in the search fields and click Quick Search Electronic Housing Code EHC User Manual May 2013 Page 110 of 154 7 1 4 How to view attachments You are able to view the attachments connected to an application at any stage during the process To view the attachments connected to an application 1 Locate the relevant application on your dashboard 2 Select Attachments from the drop down menu and select Go Manage My Applications Your list of Complying Development applications are displayed below You can access the application and view attachments accept or reject applications and make a determination on lodged applications by selecting the desired action from the Action drop down list Please note the following helpful2. You can access the application and view attachments accept or reject applications and make a determination on lodged applications by selecting the desired action from the Action drop down list Please note the following helpful tips To accept or reject an application for consideration select the appropriate action from the action drop down list e To make a determination for a lodged application select Determination from the action drop down list e To view the current status of the application view the Status column Show Search Fields Displaying Records 1 10f1 Z Refresh ApplicationNo Assigned To Details Submission Lodged Date Determined Date Determination Action Date Period APP Bankstown Rose Street SEFTON NSW 2162 Australia 214 DP 0000077497 City Council 20 12 2011 20 12 2011 160 01 07 19 PM 1 28 52 PM 3 A new window will open and you are able to see existing communication with the applicant and add additional comments Electronic Housing Code EHC User Manual May 2013 Page 115 of 154 Application No APP 0000038708 Manage Comments Add Comment Expert comments here Save Comment Displaying Comments 1 1 of 1 p_i Test comment 01 31 05 2011 11 09 32 AM 4 When you send a comment to the applicant an email will be sent to them notifying them of the comment Similarly when an applicant sends you a comment you will automatically be sent an email advising you of the ne
3. add documents Approved You have assessed this Comments send view comments application and made an approved determination Attachments view add documents Refused You have assessed this Comments send view comments application and made a refused determination Attachments view add documents Electronic Housing Code EHC User Manual May 2013 Page 119 of 154
4. 01 2012 212 Assign To 10 43 41 AM 10 57 40 AM APP 0000085467 Sutherland WOLGER STREET COMO NSW 2226 Australia 49 DP Shire Council 17 01 2012 17 01 2012 225 01 44 13 PM 1 48 01 PM Electronic Housing Code EHC User Manual May 2013 Page 117 of 154 3 A new window will open and you are able to select one member of staff from a pre determined list of staff to setup this list please email the EHC project management office at encteam planning nsw gov au Once you have selected the desired member of staff click on Confirm This application is currently assigned to Sutherland One Please select the team member you want to assign the application to Sutherland One a Members S Sutherland Two i 4 Your Dashboard will automatically update to show the assigned staff member s name next to the application number Please note only the assigned staff member and the administrator for your organisation will have the ability to progress the application 04 08 08 PM lt APP 0000090136 Sutherland WOLGER STREET COMO NSW 2226 Australia 125 DP Ready to Lodge Shire Council 01 02 2012 Select 12 56 35 PM APP 0000089423 Sutherland WOLGER STREET COMO NSW 2226 Australia 49 DP Pending One 01 2012 30 01 2012 212 Assign To D 43 41 AM 10 57 40 AM APP 0000085467 Sutherland WOLGER STREET COMO NSW 2226 Australia 49 DP Pending Shire Council enon 47 04 2012 17 01 2012 225 SEE 01 44 1
5. 3PM_ 1 48 01 PM If the staff member assigned this task is on leave the administrator for your Oragnisation is able to re assign the application to an available member of staff Electronic Housing Code EHC User Manual May 2013 Page 118 of 154 EHC LECTRONEL HOUONG CODE ge 7 1 8 Dashboard Status The Electronic Housing Code system has been built to guide users through the process An example of this is the dashboard Depending on the status of the application you are restricted as to the actions you can perform This will assist people who are new to the system and or unsure of the next step to take Possible statuses on the expert dashboard include Definition Possible Actions you are restricted to these only Submitted for The applicant has Accept applicant as a client Consideration submitted their application to you for consideration Reject applicant as a client The application has yet to be lodged This is a pre Comments send view comments assessment phase Set Fee upload invoice Do not accept a client until Attachments view add documents you have all the required information as once accepted the applicant can officially lodge their application This cannot be reversed Pending Applicant has lodged their Determination Approved Refused application with you for assessment The 10 day Comments send view comments approval process has commenced Attachments view
6. 7 Administration Councils and Certifiers only 7 1 The assessing expert dashboard 7 1 1 Functionality of the dashboard The assessing expert s dashboard allows you to view applications during the consideration phase communicate with the applicant download documentation attached to the application track the progress of the application and the number of days taken for assessment and notify the applicant of their determination To use this dashboard you need to log into the Electronic Housing Code system 7 1 2 How to sign into the assessing expert dashboard To log onto this dashboard please follow the steps below 1 2 Into a web browser input www electronichousingcode com au In the top right hand corner of the screen you will see Sign In Click on this link HOME SERVICES HELP ABOUT Q gt Use the EHC EMC Re He PANS CODE H ousin g NSW General Housing Code C O d e Electronic Housing Code chou Welcome to the Electronic Housing Code System The Electronic Housing Code allows you to investigate whether your proposed development can EHC Terms amp Conditions be approved as exempt from approval or can be approved as complying under the NSW General Housing Code W qer Goreme NSW Service Listing gt Home Owners Building amp Renovation gt EHC Launchpad EHC Accessibility n bees aes R EHC Privacy Eleven local government areas from across NSW are involved in this tria
7. capplicanttest gmail com Delete PM To upload additional documents to an application please use the document attachment feature below Please note that the applicant is only able to upload p z me Sama p p eee Upload New Attachment Attachment Type Describe the attachment Browse 4 Input a description for the attachment for example Terms and Conditions for ABC Council 5 Click the Browse button to locate the attachment that you wish to upload 6 Once you have uploaded the relevant document it will automatically appear in the attachments window under Attachments Uploaded Whilst an email will be sent to the applicant to advise them of the new document we recommend that you also inform your client using the comment feature of the system 6 To close this popup window just press the cross in the top right hand corner of that screen Electronic Housing Code EHC User Manual May 2013 Page 114 of 154 7 1 6 How to leave a comment for the applicant After viewing the application you may require more information or additional documents to be uploaded You are able to communicate with the applicant through the dashboard 1 Locate the relevant application on the dashboard 2 Using the drop down menu associated with that application select Comments and click on Go Manage My Applications Your list of Complying Development applications are displayed below
8. ed to visit your dashboard 5 To close this popup window just press the cross in the top right hand corner of that screen Electronic Housing Code EHC User Manual May 2013 Page 116 of 154 EHC ists HOLBNG CODE ge 7 1 7 How to Assign an application to another staff member You are able to assign or delegate a lodged application to a member of staff For example you may wish to send an application to a particular Certifier for assessment based on your staff s workload You are unable at this point in time to assign a task toa staff member prior to lodgement For more information on setting up this ability for your Organisation please contact the EHC project management office at ehcteam planning nsw gov au Please note Those Councils and Accredited Private Certifiers that have not set up this functionality will be unable to use this system feature and it is not a mandatory function 1 Locate the relevant application on the dashboard 2 Using the drop down menu associated with that application select Assign To and click on Go Please note you are only able to select the Assign To function for applications that have progressed to the Pending status 04 08 08 PM APP 0000090136 Sutherland WOLGER STREET COMO NSW 2226 Australia 125 DP Ready to Lodge Shire Council 01 02 2012 aed 0 12 56 35 PM APP 0000089423 Sutherland WOLGER STREET COMO NSW 2226 Australia 49 DP Pending 0 jii 30 01 2012 30
9. eration select the appropriate action from the action drop down list e To make a determination for a lodged application select Determination from the action drop down list e To view the current status of the application view the Status column Show Search Fields Displaying Records 1 240f24 Refresh ApplicationNo Assigned To Details Status OOOO O Submission Lodged Date Determined Date Determination Date Period APP Bankstown Bass Avenue EAST HILLS NSW 2213 Australia SP 0000118924 Council oy 25 05 2012 25 05 2012 25 05 2012 4 09 20 PM 0 x 02 53 12 PM 2 53 53 PM APP Bankstown Higholere Avenue PUNCHBOWL NSW 2198 Approved 0000113887 City Council Australia SP 09 05 2012 9 05 2012 9 05 2012 1 17 48 PM 0 Setect z 01 17 48 PM 1 16 10 PM Electronic Housing Code EHC User Manual May 2013 Page 108 of 154 EHC iit HOQUGNG COE 7 1 3 How to find an application The Expert Dashboard includes a search feature This enables you to search through the applications attributed to you You can search by e Application number e Client s name e Site Address or Title Reference e Status of the application To access the search fields 1 Click on the Show Search Fields link Manage My Applications Your list of Complying Development applications are displayed below You can access the application and view attachments accept or reject applications and make a determination on lodged appl
10. ications by selecting the desired action from the Action drop down list Please note the following helpful tips eration select the appropriate action from the action drop down list application select Determination from the action drop down list lication view the Status column e To accept or reject an application for lt e To make a determination for a e To view the current status of Show Search Fields Displaying Records 1 240f24 Refresh ApplicationNo Assigned To Details Submission Date Lodged Date Determined Date ee Period APP Bankstown Bass Avenue EAST HILLS NSW 2213 Australis SP 11 Council re ee 25 05 2012 25 05 2012 25 05 2012 4 09 20 PM 0 Select 02 53 12 PM 2 53 53 PM APF Bankstown Highclere Avenue PUNCHBOWL NSW 2156 Approved 0000113887 City Council Australia SP 08 05 2012 9 05 2012 9 05 2012 1 17 48PM 0 Select gt 01 17 48 PM 1 16 10 PM Electronic Housing Code EHC User Manual May 2013 Page 109 of 154 2 It will expand to show the search fields that you can use Input the relevant information and select Quick Search This will find the relevant application for you Manage My Applications Your list of Complying Development applications are displayed below You can access the application and view attachments accept or reject applications and make a determination on lodged applications by selecting the desired action from the
11. l If you are a resident of or local industry in one of these local government areas you can EHC Copyright amp Disclaimer investigate whether your development complies with exempt and or complying development standards EHC Contact Details and Feedback obtain an exempt development report and or lodge a complying development application online Electronic Housing Code EHC User Manual May 2013 Page 107 of 154 3 You will then be presented with the sign in page displayed below As you have already been allocated a username and password you enter the information into the sign in section of the page as identified by the arrow 7 V W cL ort NSW Sign in amp or Register Username l Email Address Password l First Name Last Name Forgot My Password Password Confirm Password Please type the answer to the question below for security purposes The name of Linda is Answer is 4 Once signed in you will be presented with the screen below You will be able to see all the applications that have been assigned to you on this screen Manage My Applications Your list of Complying Development applications are displayed below You can access the application and view attachments accept or reject applications and make a determination on lodged applications by selecting the desired action from the Action drop down list Please note the following helpful tips e To accept or reject an application for consid
12. the action drop down list e To view the current status of the application view the Status column Show Search Fields Displaying Records 1 1 of 1 2 Refresh ApplicationNo Assigned To Details Status Submission Lodged Date Determined Date Determination Action Date Period APP Bankstown i Rose Street SEFTON NSW 2162 Australia 214 DP 0000077497 City Council 20 12 2011 20 12 2011 01 07 19 PM 1 28 52 PM 2 A new screen will open with the attachments related to that application If it doesn t please ensure that you have turned off any pop up blockers enabled on your computer At the bottom of this screen you will notice a heading Upload New Attachment 3 Similar to step 5 of the application process use the drop down menu to select the relevant attachment type Electronic Housing Code EHC User Manual May 2013 Page 113 of 154 APP 0000060672 Attachments Mozilla Firefox 5 x fe nsw gov au https uat licence nsw gov au gls_portalS Attachment myvc EHCAttachments ApplicationID 531 90 Application No APP 0000060672 EHC Generated Reports Investigation Report System generated report EHC_Complying_Report pdf 29 11 2011 1 12 00 PM Complying Application System generated report application pdf 30 11 2011 9 46 36 AM Attachments Uploaded Facaciment Type Descipton FlpName Upload Date Unaaded By Acton SITE PLAN Site Plans with Elevations Site_Plan pdf 29 11 2011 4 29 50 eh
13. tion being lodged After this point they will be unable to amend the application Upload New Attachment Attachment Type Select _ z Describe the attachment Pia ph momma Mar E 4 To open an attachment click on the relevant file name It will then open in another window Once you have reviewed the document please close that window 5 To close this popup window just press the cross in the top right hand corner of that screen Electronic Housing Code EHC User Manual May 2013 Page 112 of 154 7 1 5 How to upload additional documents If you need to upload additional documents in connection with an application at any stage of the process such as terms and conditions fee proposal Owners Consent form then you are able to do so through the dashboard 1 Once you have located the relevant application on your dashboard select Attachments from the drop down menu and select Go Manage My Applications Your list of Complying Development applications are displayed below You can access the application and view attachments accept or reject applications and make a determination on lodged applications by selecting the desired action from the Action drop down list Please note the following helpful tips e To accept or reject an application for consideration select the appropriate action from the action drop down list e To make a determination for a lodged application select Determination from
14. tips e To accept or reject an application for consideration select the appropriate action from the action drop down list e To make a determination for a lodged application select Determination from the action drop down list e To view the current status of the application view the Status column Show Search Fields Displaying Records 1 10f1 Refresh Details Status Submission Lodged Date Determined Date Determination Action Date Period Rose Street SEFTON NSW 2162 Australia 214 DP 20 12 2011 20 12 2011 01 07 19 PM 1 28 52 PM 3 Anew screen will open with the attachments related to that application Electronic Housing Code EHC User Manual May 2013 Page 111 of 154 NC CUONG COCE a APP 0000051627 Attachments Windows Internet Explorer https uat licence nsw gov au gls_portalS Attachment myc EHCAttachments ApplicationID 50912 Application No APP 0000051627 EHC Generated Reports Investigation Report EHC_Complying_Report pdf 27 09 2011 10 52 31 AM Complying Application application pdf 27 09 2011 11 20 28 AM Application Attachments SITE PLAN Site Plan Welcome_Page_Text pdf 27 09 2011 11 10 02 Delete AM OTHER this is to test QC 4272 Welcome_Page_Text pdf 27 09 2011 12 01 11 Delete PM To upload additional documents to an application please use the document attachment feature below Please note that the applicant is only able to upload additional documents prior to the applica
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