Home

User Manual

1. csssccccccsceesecccsnneeccssaucesecesaauuneecsssauneesssaueeecessaunssessaauaassessas 11 Chapter 3 The Conference Management SySteM oooooonnnnccnnnnnnnnncnnnnenenenononnnnnnnnnnnnnnnnerrrnnnnnnnnnas 12 3 1 Department Administrator ooccoccnccccnnoccncconnononononnnnonnonancnnnnnonnnonnnnnnnnnnnnnonannenannnnaninos 12 3 l l POSO Detalls nia id A A ro 13 3 1 2 Department MAnaGe Me n cssccccccssescccnseeeccnseuscsnauseccnscuesensauesecsausesenseesensanesessans 14 IS USCEMAIN ADN A A A AA tidad 16 3 1 4 Conterence SChEGUIING da 19 3 1 5 Enter a Conference Session ccoccocoocccccccnonococonoonnonononnononononnnnnnnnnnnnnnnnnnnnnnnnaneninnnons 28 3 1 6 Conference MANAGEMEN A cccccsssseesceecececcaseeeseeessssaueesseecessessaseceeeecesstsaeesseeeeesenas 29 IL AGGICSS DOM iba 34 e A 34 DNS SM a e lo de ed eas 37 3 2 Conference SCHEGUICE norises amador aa e docto baena ent 37 9 0 NO Mal USO o iii 37 Chapter 4 Client Software InstallatiOD oooonncccccccnnnccannccononnccnnnncnnnccononnnnnnncnnnnnnnnnnnncrrrnnanananns 39 4 1 System REqQUIFEMENS ccccccccccseeeeeceeseeecceseeecsueeecseseeecsaseeessaeeeeseuseeessaueeesseneesseass 39 4 2 Client Program Installation ooccccccccnnccoononncconnnnoconnncncnnconnnnannnoconcnnnnnnnnnnnnannnnnnnns 39 42 7 Insialling the COnWOl aa 39 4 2 2 Installing the CHENT SONWANC sii si c
2. The synchronization would only show the upper left area corner of the Presentation Controller it doesn t show the exact ratio of the display 0 Click on the EJ icon in upper left corner of the Presentation Area the data sharing list will be displayed on the left side of the presentation workspace If the Presentation Controller set full screen view the toolbar will not be displayed on the operation area of the Presentation User Ill Non Presentation User This refers to other conference users that haven t yet received access to the data sharing function These users can view the data shared by the Presentation Controller 105 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client When these users are looking at the documents of whiteboard the page would display a frame The frame would display the viewing area of the Presentation Controller the view area would move if the Presentation Controller view area is moved as well lf the view area of both the current user and the Presentation Controller is the same the edges of the frame and documents would be superimposed on each other When sharing the documents or the whiteboard these non presentation users can right click on the data presentation area and save the whiteboard content in a BMP file format which can enlarge the size of the document as needed By selecting the synchronization option the browsing area would be in sync with the Pre
3. Password rn Figure 3 1 There are three types of Registered User that can login to the conference management system they are 3 1 Department Administrator The department administrator is created by another administrator at the higher level of the conference management system In a department group there can only be one system administrator 12 V2 Conference videoconference system User Manual Chapter 3 The Conference Management System V2 on fe rence video Conference System Logoutizhengdan Software Download a Welcome to V2 Conference Management System Personal Details Department Management User Management Conference Scheduling Enter Conference Conference Management Addressbook System information Exit System Figure 3 2 3 1 1 Personal Details zhengdan s information Username zhengdan User Privilege Department Administrator Email zd 123 com Mobile Phone Fixed Line Telephone Proper Name zhengdan Post level manager Department user serial number 1 Change Password Edit Personal Details Figure 3 3 I Change Password To change password just click on Change Password to display the change password page Enter the old password enter and reconfirm new password and click Submit to complete the change Il Edit Personal Details Click Edit Personal Details to modify the personal information After entering the latest personal info
4. Record Contents System provides two kinds of record modes Record all Recording the entire contents that shown in the user s client screen and the audio from the conference session Advanced Recording Users can record different recordings according to actual needs such as audio video or screen Check the Audio option to record the audio from the conference session Check the Video option to record all of the local video windows which have been opened Check the Screen option to record the entire contents that shown in the user s client screen 65 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client Note O First client users need to check the Screen option and then select which contents you want to record such as user list data area or full screen 0 Conference users would not be able to check if Full screen option is selected the User list and Data area options would be gray out and cannot be used Recording quality Users can change the recording quality by adjusting the Smoothness and Definition options Directory to save conference recording The default directory to save conference recording is in the Record folder of client installation path User can change the folder location using Browse but the system will add record subdirectory automatically After completed the settings above click the Conference Record
5. z Setting caller number Caller Humber Caller Humber Device name Status 001 test room Figure 7 96 Click Add button to open the Caller number dialog box enter the devices caller number and name then click the confirm button to complete your adding The telephone can join in the conference session when it calling the conference server Note 0 If the No of H 323 Servers in the security dongle is zero the Call Number Authentication option in the menu bar can not be seen o The IP authentication function would unavailable and grayed out if the scheduler doesn t set the No of the SIP users 149 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client 7 2 14 Referendum This option is a simple form of electronic referendum The conference moderator after delivering a speech or text message to voice an opinion notify everyone in the conference session to have a referendum on it By selecting this option on the conference user s end each of them would see this dialog box appear to have their say The conference moderator can participate in the referendum as well As shown below Referendum M Agree or not Figure 7 97 Conference users can choose Yes or No and at the same time on the right side on the conference moderator s toolbar there will be a display to show how many conference users have voted in favor of the motion Ho of
6. 35 V2 Conference videoconference system User Manual Chapter 3 The Conference Management System System broadcast Send Time Contents Delete 2009 07 27 10 33 18 Conference Settina 2009 07 27 10 32 59 Network Testing 2009 07 27 10 32 27 Video Rotation Figure 3 30 lll Send new broadcast Click on the sent new broadcast icon to shown the system broadcast editing page as shown below System broadcast SelectAll Cancel all Receiving Server master Shanghai Select All Cancel all ictal Ll al dle Project Review System test Shanghai Client test Client test V2 Conference enables user to have conference via Internet with personal computer stand ard video devices speaker and microphone Compared with traditional hardware based vid eo conferencing system V2 Conference provides users a much lower cost but with higher q uality reliable and efficient audio and video communication together with other functions s Contents luch as file document sharing and remote conference management system Figure 3 31 Receiving server Choose which server can be allowed to receive the system broadcast 0 Receiving confer room Choose which confer room can be allowed to receive the system broadcast O Contents The details of the system broadcast The entered contents should not exceed 255 characters Hyperlink is supported and the format is url http www v2tech com http www v2tech com url 36 V2 Conference videoc
7. Oo If Composite TV wall feature is not supported in the USB dongle the related function menu will not be seen Oo The video which you want to show on the TV wall can only be choose from the videos have been opened Oo If user wants to display a video image which hasn t been shown on the TV wall to a working TV screen the original video will be replaced directly by the new video 86 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client If user wants to output a video signal which has been shown in the TV wall to another TV screen which already has video display on the system will exchange the 2 video images directly 0 The video which already displayed to the TV wall will have an icon with its screen No on the top left corner of the video windows in V2 7 1 6 Request Speech Access The user selects this function to be able to receive the right to speak during the conference session To release the rights just select the same option again to release it note at this point the option would have changed to Release Microphone Both the speech button in the function control area and the speech icon in the user list section would indicate the relevant status V2 Conference supports multiple users speaking simultaneously the maximum no of concurrent audio channels supported is determined by the security dongle for more information on the number of users that can talk in the conference s
8. Video Size Select the video resolution of the display System provides two kinds of settings Standard quality and High quality Standard quality In this mode system provides six kinds of video resolutions as shown in the figure above High quality If the security dongle supports high definition video users can select High quality mode form the drop down menu there are six kinds of resolution options user can select it according to the actual needs As shown below Yideo Capture Settings Local ideo Size pixel Frame rate fra bandwidth bps Quality 19201080 1M Mdeo Capturing Format 12804720 6404360 O ABOG 40 ae it 1 1K TY Tuner Q 1024 768 15 Frame sect 259 Kbps Figure 7 24 Preview Window 12804800 ff V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client Frame Rate Select the frame rate of the video display The higher the frame rate the less clearer the display is the slower the frame rate the clearer the display is Bandwidth Select the bandwidth for local video data transmission Quality Select this option puts the conference user in control of the video quality for more information on the setting for each sub options please refer to the related hardware manual e Multi channel Video Surveillance Card Selecting this option would bring out the following configuration window Yideo Capture Settings Local Yideo
9. Conference users that have just arrived in the session would not be able to view previous message content 117 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client ll Private Messaging Participating conference users can also engage in private text communication just select the conference user and right click on the mouse select Open Private Text Chat Window At this point of time a new tab would appear in the text messaging area Private messaging is only seen by both parties and cannot be seen by others Conference moderator can disable the use of private text messaging for conference users If this function has been disallowed this option would grey out Using the one to one approach to transfer documents to another use that information would be displayed in a separate text messaging window these private messaging windows would be put behind the common messaging window To switch between both the private and common messaging windows select the respective tabs to do so O zhang jh Request Presentation Cont zhe zda gt e a a Conference Usertrhengdan Open Private Text Chat Window Send Document Figure 7 69 7 1 14 Desktop Layout Below are the options under the Window menu 0 The function control area also has all the options as under the Windows menu except the Dual Display option Layout
10. 130 Options from the Moderator menu Free Mode Moderator Mode Conference Discussion Mute All Synchronize Video synchronize Video Synchronize Desktop Layout y Synchronize Desktop Layout V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client Options from the System Status A Moderator menu Unlock Conference Lock Conference Room Lock Conference Lock Conference VLock Conference Room VOIP VOIP Interconnect l VOIP Interconnect Interconnect H 323 H 323Interconnect H 323 Interconnect Interconnect Stop i Ah Referendum Referendum Referendum Referendum W Referendum Disable Conference 84 Conference Recording Access Conference Recording Recording Enable VConference Recording Conference Access Recording Disable Banner _ l i Banner Title Title Banner Title Enable Banner Banner Title Title Enable Video Rotation Video Rotation Video Rotation Disable Video Rotation Disable File l File Transfer Transfer Enable File Transfer l Disable Private ma Private Chat Shat Text Messaging a 131 Wideo Rotation File Transfer File Transfer V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client Options from the System Status A Moderator menu Enable Private VText Messagin Chat ging 0 All of the functions in the moderator toolbar ca
11. 5 1 Video Setup There are two video displays on this page the display on the left shows the local video as captured by the webcam and display on the right shows the video after it has passed through the conference server 46 V2 Conference videoconference system User Manual Chapter 5 Conference Test Session While in the conference session the user would be able to configure the following settings Device Select and configure the video device in the conference session Video Size Based on requirements the user is able to select the size of the video display To have great quality display on a big video display lots of network bandwidth would be required Frame Rate By increasing the frame rate the video clarity increases lowering the frame rate the video clarity decreases Bandwidth Configure the bandwidth used to send the local video After doing the configuration above click Apply to complete the process and see the video with the changes made Video Setup For more information on the settings please refer to use manual for the video capturing hardware Video Filters Please refer to Video Filters under Video Function Descriptions 5 2 Audio Setup Users are able to speak in the conference test session and listen to their voice this emulate the audio effects that has passed through the conference server The user can configure the below settings in the conference test session Record devices Select an
12. Department Description Available number ofpari Max Cipants Userl 700 Enterprise address boo H k Join the enterpnse address book Cieparimentorder 3 Figure 3 6 Enter the name and description for the new department enter the available number of participants the explanation of two options as follow 14 V2 Conference videoconference system User Manual Chapter 3 The Conference Management System 0 Max is no limit the available number of participants is its superior department s available number e If you select enter the number the available number of participants is this value prompt number is the available number of its superior department e Default is the maximum Enterprise address book is set the local department users or sub departments and their users are attributable to the enterprise address book by the system administrator or department administrator If selected the department is attributable to the enterprise address book Note Oo lf a department is attributable to the enterprise address book the sub departments and users under the ownership of the enterprise address book will be displayed in the book 0 lf a department is not attributable to the address book together with the sub departments and users will be not displayed in the book Oo If the attributes of a department are revised the attributes of all its departments and departments users will not change Users attribu
13. Fi A Lt i L tn Setup will install Y2 Conference in the following folder To install to a different folder click Browse and select another folder Click Install to begin the installation Install V2 Conference to Cc Program Files Conference Browse Lancel Figure 4 8 After that click Setup icon to download and install the client software as shown below The system will detect version of client software download components and install the client software automatically and then enter the conference room directly 44 V2 Conference videoconference system User Manual Chapter 4 Client Software Installation 2 Conference Update Downloading new modules Til codeclib dil ip Download comp a datacapture dll Zip Download come a dataconvert dll ip Download come al datatranster dll ip Download comp a protocollib dll Download comp a en us mo Zip Download come al ja p mo 1p Download come Hb ko kr mo Zip 100 Downloading file s 32K 6 S606h B Figure 4 9 45 V2 Conference videoconference system User Manual Chapter 5 Conference Test Session Chapter 5 Conference Test Session The system provides the ability to test the conference session environment Before entering the real conference session the user can be in this test environment to configure their local video and audio devices check network conditions etc This conference test environment is created by
14. In the beginning of the rotating process the system would automatically close all existing video displays and just open the needed windows for the rotating process During the rotating process videos that are on rotating display cannot be closed manually but other video displays can be opened manually In the upper left hand corner of the video display windows there would be this l icon To stop the rotating process just go and select the same option again at this point this option is now shown as Stop Rotation Immediately all currently rotating video displays would 114 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client automatically close but those which were manually opened after the start of the process would not be closed By default all conference users are allowed to use this function However the conference moderator has the option of not allowing the use of it but even after disallowing it conference moderator would still always have this option When the conference moderator configured for video synchronization either auto sync or manual sync all rotating windows of the conference users would automatically close and everyone would be looking at the same video displays as the conference moderator 7 1 11 Play Audio and Video File A media file can be used by the user as virtual equipment source which plays audiovisual information contained in the media file in the conference
15. Size pixel Frame rate fram bandwidth ops DeviceList Guality High qualit v E ma C Device Video capturing Device A 7 Device 1920 1080 Th O Device 1 280 720 O B40 360 a ERA O 1280 800 E 1 1K O i Tune 01024768 12 Framefseci 256 Kbps Sollina Time Second osa Figure 7 25 There is an additional device list in the dialog box compared with Figure 7 23 If Poll is not selected user only can select one video capture device in the device list and the system will display the video image captured by selected device on the video window If Poll is checked user can select several devices as video capture devices and need to select Manual Rotation or Auto Rotation If auto rotation is checked users need to set the rotation polling time which is 5s by default If manual rotation is checked users need to switch videos by shortcut key Alt PageDown or Alt PageUp And video window will appears as blue screen if there is no video input IV Video adjustments Selecting this option would pop up the Video adjustments dialog box as shown below 78 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client k Yideo adjustments Contrast Saturation e E Figure 7 26 Users can adjust the following parameters on the local video to achieve the best visual effects Levels By adjusting an image s shade halftone and highlight you can effectively impr
16. The conferencing duration is ended 2 The conferencing is terminated by the system administrator from the management system 8 13 Exit To quit the IM system click the Close command in the File menu 185 V2 Conference videoconference system User Manual Annex Endpoint Shortcut Keys Annex Endpoint Shortcut Keys The following table shows the endpoint shortcut keys All the shortcut keys are defined by the system by default They cannot be changed by the user All eligible users may use these shortcut keys unless otherwise marked ET Rtn CR Switching between the configuration file transmission r agenda and voting pages p Sharing files or clipboards by the presentation access right ageu oom holders Scrolling up a shared actuated page Sharing files or clipboards by the presentation access right Pagedown holders Scrolling down a shared actuated page Ctrl F1 Standard layout Ctrl F2 Video layout Ctrl F3 Important video layout Ctrl F4 Presentation access layout Ctrl F5 Float Video Layout Shift Ctrl F2 Full screen video layout Shift Ctrl F3 Full screen important video layout Shift Ctrl F4 Full screen presentation access layout Shift Ctrl F5 Full Screen Float Video Layout 186
17. 142 7 2 10 Delete All Conference Files rinna iaa adani 142 V2 Conference videoconference system User Manual Chapter Index AEREA A 142 Li e VOW IATCICONMOCHON il ndo 146 LEI CANNUMDE AUINCNUCATION sd A A sotsesamenioucs 149 La VIANA CREA a A A A AI A RTS 150 LS MOV A A il 150 Ae Te DISIMNSS TOM ON aid 156 TAT CANOE MOISES O di A AAA AA A AA TA 157 NEO TOP MINUA aid dia ins 157 E TI CORMCCETIONIION ICO a 157 To GUESS tU ramal 159 Zo TROCCIVING AUTO A A AA S 159 Fadia TICCOIVING VOOD ii A ei idas 159 PAS SOCIOS id id di 159 LID VEW AECA taa 159 ASO OV SIC GlalUS ONO to 159 7 3 6 Text Interaction MCSSAGES cccccssceeccnseesecnsauseensusescnseueeensasecesasesensusensauesessans 160 7 3 7 View Data Sharing and Desktop ShariMQ ooocccccnccccnononncccnncononannncnnnnnnnnnnaannnnnnos 160 7 3 8 View Voting Results and Conference Agenda oooooccoccccccccccccccccccccccccnnnnnnnnnnnnnnnns 160 7 3 9 Checking System Informati0n Help oococccnncccnonoccococonocononnconoonnnonnononononanonnns 160 EI A musa E T a EA R 160 As aah Les A NNi 160 725 AE e o USE EEEE eves A E AE E eae suena pada E A E ae ee 161 nE TE E PAOLO D E E EE DE Pei o T AA A ANAE E 161 LS INS dd E N E 165 LOS SIP USO ARNET Pon a a a e a r a ra 166 Chapter 8 IM SyS Mycin a a a a E 171 Sn ACUSA 171 PAUTA A N 172 93 Avallable Online State
18. 3 21 Detailed Information to view conference details click the Detailed Information icon DD Edit Conference to modify conference information click the Edit Conference icon O For the current conference you may modify the conference password prolong conference time or add participants Having done that click the Submit button For the future conference you may modify all the conference information Edit Agenda click the Edit Agenda icon 5 to add a conference agenda modify or delete an existing agenda 29 V2 Conference videoconference system User Manual Chapter 3 The Conference Management System Conference Notification click the Conference Notification icon to send email or instant message to the participants Conference Log click the Conference Log icon to view the conference log information Conference Evaluation click the Conference Evaluation icon to set up the content of evaluation and view the results submitted by the user Details are as follows e Create a new conference evaluation Click on the conference evaluation icon to show the page as shown below Conference Evaluation Evaluation Title Title 1 Question 1 A Option 1 B Option 2 C Option 2 2 Question 2 8 A Option 1 B Option 2 Items C Option 2 3 Question 3 1 Please follow the template above to finish the form 2 1f it is a multi choice question please label it by 8
19. 71 Below are the descriptions of all functions in this area I Speech Button O This indicates that the user has no speech access rights hy This indicates that the user has speech access rights Man UB This indicates that the number of users currently having speech access has reached its maximum limit and the system is now in a pending status The system will automatically assign the next available access to the next conference user on a first come first serve basis when a user releases an existing access right This indicates that the function is not available Conference audiences do not have this option ll Presentation Operation Button This indicates that the user has no presentation rights This indicates that the user has access to do presentation 122 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client This indicates that the number of users currently having presentation rights has reached its maximum limit and that the system is now in a pending status The system will automatically assign the next available access to the next conference user on a first come first serve basis when a user releases an existing access right This indicates that the function is not available Conference audiences do not have this option For the conference session s Presentation Controller the first user to have access to the presentation area just click on the Presen
20. From the Normal menu select the Load File Audiovisual Source option and open the Browse for Folder dialog box then select the media file to be played like the asf wm wma mepg mpg avi wmv wav mp3 vod dat rm and rmvb format Click Open and the player interface is popped up If a video signal is available click the user in the user list who uses the media file as the local video source and video pictures are displayed in the video window If an audio signal is available other users can hear the voice when local user requests speech access ye Conference lt ff gt in meeting room 11 Joly General Moderator Windows Help Conference User 20 Data Operation File Transfer 1 Ta Frezentation Workspace AStart using Whiteboard Start Document Sharing Dt t Web Co brorzing 2 0000 i A Tert Conmuni cation Figure 7 66 You can move the player to any position by clicking and dragging your mouse To manipulate the video picture right click the video screen For operation details please refer to the Video Window The player buttons are listed as follows 115 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client eee Automatically play a loaded file Pause the player Once paused only the last frame of picture can be seen from other clients who open this video signal Stop the player and return the media file
21. Functionality Libraries Click e to show the component libraries Ill Conference Information 1 Click Jy to shows the conference session information 7 1 21 Help To access the system information details component libraries and conference details just go to the Help menu and select either Topic 127 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client 7 1 22 Make Myself Moderator There can only be one conference moderator in each conference session to request to become the conference moderator go to Moderator menu and select Request to Become Conference Moderator from under the menu a dialog box would appear as shown below E Apply to become conference moderator EA Enter conference moderator password E Sojo Being conference moderator will allow you to totally control the con Prompt Figure 7 78 Enter the conference moderator password and click Confirm to become the conference moderator The option would be disabled if there is already an existing conference moderator in the conference session not allowing other conference users to request to become the conference user To switch moderator status with another user the current conference moderator would have to select Change Moderator in the popup menu Note To become a conference moderator there are only two ways to do so the conference user can enter the conference moderator pass
22. Moderator s Video Note Conference Moderator does not have Do not send video to H323 devices video Conference Moderator sends videos of other users to directly connected H 323 Display video of the designated users clients There is no Conference Moderator in Do not send video to H323 devices the conference The H 323 Interconnect command in the Moderator menu is the direct way of inviting a H 323 device to enter the conference this means the H 323 device connects to the server as an independent user The conference moderator is able to select a user from the user list and right click on the mouse the user s video display would be sent to the H 323 device connected to the conference The video code and bandwidth follow the parameters setting of scheduling the conference If the moderator cancels the designation to the H323 device it would revert back to the previous state If the designated user stops the video display or exits from the conference follow the table above The conference moderator can select the H 323 user from the user list and right click on the mouse and select from a few options these options includes granting or denying the user the access to speak dismiss the user from the conference room or enabling or disabling video display to be sent to other direct connected H 323 devices When the moderator uses video rotation and video synchronization functions the videos of H323 clients join i
23. Name MS Shortcut Key ee El Standard Layout wee Ctrl F1 Standard Video Layout Ctrl F2 Selected Video Layout JAE Ctrl F3 Presentation Layout ia Ctrl F4 118 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client Layout Name MS Shortcut Key Float Video Layout gt Ctrl F5 Full Screen Standard Video Layout a Bs Shift Ctrl F2 Full Screen Selected Video Layout d A Shift Ctrl FS Full Screen Presentation Layout Shift Ctrl F4 Full Screen Float Video Layout Shift Ctrl F5 I Standard Layout All function areas are displayed on the application desktop Shortcut key Ctrl F1 ll Standard Video Layout Primarily displays all video displays on the desktop hiding the conference function area All video displays are shown equally on the desktop Shortcut key Ctrl F2 lll Selected Video Layout Primarily displays only all video display hiding the conference function area The selected video display occupies 3 4 video area and the rest video windows shown equally on the rest 1 4 video area To switch video display to be enlarged just click on the title bar of the required window display Shortcut key Ctrl F3 IV Presentation Layout Display only the presentation area and hide video display section Shortcut key Ctrl F4 V Float Video Layout Main window displays user list area presentation area can switch to text communication area All the
24. Operation PA Conference Agenda Voting E oa Friends pps E Figure 7 43 Note If the encrypted device supports dynamic PPT the system will play the PPT PPS document automatically after uploading process System will judge the file type if the file type belongs to the following two types user needs not to choose the sharing mode and sharing the file according to the corresponding sharing mode automatically 94 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client 0 Suitable for files that can be printed out directly from the printer e g Microsoft Office files PDF documents picture type JPG BMP PCX EM WMF TXT etc The tools that appear in the document toolbar are similar with that of the whiteboard When the documents are shared out the system will by default display them on a 100 ratio rte sharin Document E my doc A Harting for printing please wait Figure 7 44 0 Suitable for files that can be accessed directly through the Internet browser a e g Flash files SWF GIF media files AVI ASF WMV RM RA RMVB MPEG MPG MP3 WMA etc Such kinds of documents require that the client user be installed with the appropriate web plug in before viewing these files For example to view Flash graphics requires that the Flash Player web plug in be installed on the client PC It is through this method that audio and video files can be shared out as long as the
25. User This is the welcome page that normal users would see upon logging into the conference management system 37 lt V2 Conference videoconference system User Manual Chapter 3 The Conference Management System V2 Conference video Conterence System Lagouti wendy Software Download Welcome to V2 Conference Conference Management System Personal Details Enter Conferance Exit System Figure 3 33 The functions here are the same as the department administrator and conference scheduler for more details on the functions here please refer to Department Administrator above 38 V2 Conference videoconference system User Manual Chapter 4 Client Software Installation Chapter 4 Client Software Installation 4 1 System Requirements The below shows the system requirements for the client installation Minimum Requirement Recommended Requirement CPU Pentium III 800 Pentium IV 2 0G and above Memory 256MB 1G and above pones mun pecommensod corts Operating Windows l Windows 2000 XP Vista System 2000 2003 XP Vista 7 Video Capturing Devices USB camera Analog camera Video Multimedia Devi capture card Sound Card Headset Microphone Speaker evices Projector optional Wacom optional 4 2 Client Program Installation 4 2 1 Installing the Control File When accessing the first page of the conference management system the system would prompt the user to download the control file as shown belo
26. an action on the agenda Only the moderator is allowed to carry out the agenda provided that he she has got the presentation access right If the moderator changed the ongoing agenda the agenda in the management system will remain unchanged In this case when all the users quit the conference and the conference is then re entered the system will continue to execute the related agenda in the management system The system administrator can modify all of the conference agendas the department administrator can only modify the conference agendas that scheduled by their own department 3 1 5 Enter a Conference Session To join a conference session click on Enter Conference 28 V2 Conference videoconference system User Manual Chapter 3 The Conference Management System Conference List SO A aa ae Conference Testing a ee ey Bie Enter Conference area 0 4 5 Password Needed e Allow guest users to enter conference Conference is Encrypted eS Allow monitor users Conference Conference Conference Current No of Enter ID Name Attribute Attendees ELE Conference 3 EEE a Normal 10 Normal 30 Enter Sii E ESL 3 dl Guest 6 Guest 20 Conference Normal 10 Normal 40 381814 Shanghai Client Ge Guest 8 Guest 20 o Monitor 3 Monitor 10 A Total number of conferences 2 Total 1 Page Current 1 Page Figure 3 20 This page lists out all the current conferences sessions this does not include future conference s
27. and right click on the mouse to grant or deny the user the access to speak in the conference session or to dismiss the user from the conference session In order to request access to speak the PSTN user would have to press and press again in order to release speech access If the conference session is in moderator mode access right must be given by the conference moderator The conference moderator is able to select the PSTN user from the user list with right click on it grant or deny speech access to the user a voice message would indicate to the PSTN user or to dismiss the user from the conference session Il Exiting the conference session There can be three ways of exiting the conference session 0 The user terminates the connection 8 Dismissed by the conference moderator 0 Conference session has ended 7 5 3 SIP User If there are SIP servers available at the conference their SIP endpoints then have access to the conference Currently there is a variety of internet telephony software available that supports the SIP protocol We ll take X Lite as an example to illustrate the procedure I System Setup X Lite is a free software It can be downloaded at the site http www xten com index php menu download Its interface is as follows 166 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client Figure 7 116 Network Setup Click the MENU button the main menu is display
28. current user s state be displayed offline Right click a buddy select Rename option user can change the name of the buddy to an easily remembered name 8 5 3 View operation For an online buddy user can Right click she he to view his her profile message history and call list 8 6 Manage the Groups Click the Group option in the Sort Contacts By menu of Actions menu to switch the display mode In the Display in groups dialog box new groups can be created allowing all the friends to be re grouped in a preferred method The user may delete a group or rename a group 175 V2 Conference videoconference system User Manual Chapter 8 IM System 8 7 Send Message To send a text message to an online or offline friend right click a friend and select the Send messages option A piece of message can be sent to more than one friend at a time The window is shown as below User can insert emotions and change the font send screenshot wh zhengdan Conversation Figure 8 5 8 8 Call a buddy Double click an online friend in the friend list or click Enter Audiovisual Call button in the Figure 8 5 to send a call invitation After being accepted the point to point audio and video communication will be established The following window will be displayed 176 V2 Conference videoconference system User Manual Chapter 8 IM System ONE Accept a voice call invitation or Cancel D Wi
29. display or exits from the conference the H 323 device would revert back to the previous state 0 The time lapse for each video rotation is set at 60 seconds If the user in the video rotation stops the video or exits from the conference midway the video would show the next user Upon successfully signing in the conference the NetMeeting window would be shown as below NetMeeting 1 Connection Call View Tools Help 044002555555 w ea In a call Figure 7 114 This example uses the Picture in Picture feature the large image is the conference moderator s video display and the small image would be the local user s video display By now there would be a new additional user in the conference the video icon would be shown as se 164 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client this is to indicate that the user is using H 323 device to connect to the conference the video display window would look like below zao xian JBEb O x Figure 7 115 The conference moderator can select the H 323 user from the user list and right click on the mouse and select from a few options these options includes granting or denying the user the access to speak dismiss the user from the conference room enabling or disabling video display to be sent to other direct connected H 323 devices 7 5 2 PSTN User If there are PSTN servers available in the conferenc
30. doesn t require a conference password as shown below Welcome to this videoconference Conference Name Wis Conference Time 2006 10 16 12 25 51 2006 10 18 12 25 00 Mo of Attendees 12 Network Bandwidth 56 Kbps Conference Contents Please enter a nickname for yourself f to be used in the conference Enter Conference Figure 6 5 6 2 2 From Conference Management System Registered users can log on to the main conference server s conference management system and from the left function panel click Enter conference to display the conference list Use can then enter the conference ID and click Enter conference or to click on the appropriate conference session to enter 51 V2 Conference videoconference system User Manual Chapter 6 Entering the Conference Session Conference List z T T E am Conference Testing gt Conference ID Enter Conference ES 0 4 a Password Needed a Allow guest users to enter conference Conference is Encrypted S Allow monitor users Conference Conference Conference Current No of F Enter ID Name Attribute Attendees No of Attendees Conference Internet Applic D Normal 0 Normal 10 Enter 6084 1 ation Seminar a aad Guest 0 Guest 5 Conference Normal 0 Normal 200 682845 Client Test DS Guest 0 Guest 20 aes Monitor 0 Monitor 30 are Total number of conferences 2 Total 1 Page Current 1 Page Figure 6 6 This conference session doesn t require a co
31. friend from one group to another select the friend then right click select Move buddy to 8 5 1 Add Buddy To add a friend click the Find Buddy option at the bottom of the window the following window will be displayed wt Find Add Buddy dai _ You can set up the Fuzzy search conditions here Search Conditions Search For people who are in Online status Enter information to be searched Find Keyword a Search Figure 8 3 User can use fuzzy or precise search For example select Enter information to be searched bh m3 then enter n in the Find Keyword box click Search displays the window as below The bb m II result lists the user whose name contains n 174 V2 Conference videoconference system User Manual Chapter 8 IM System wt Find Add Buddy Fuzzy Search Precise Search Search Results User name Nickname Gender wb liming Male zhengdan HE Female g admin Male wb anna oe Female Figure 8 4 Click Add Buddy button it will appear a system message of Adding buddy succeeded And the buddy should add the user too and then they can communicate with each other 8 5 2 Edit Buddy Right click a buddy selects Delete Buddy option delete or can simultaneously block the user Right click a buddy select Block Buddy option the icon of this buddy changes to gt The blocked buddy will see the
32. has accepted the voce cal imitation 4 Mis caling you You can choose to accept or reject D has opened webcam W wis adjusting the video sce Q Your webcam opened 54 Figure 8 6 In order to have a best picture and voice quality user can not only adjust his own microphone and video and also the buddy s volume If the user missed a call of buddy it will appear a red arrowhead in the main page shown as below 177 V2 Conference videoconference system User Manual Chapter 8 IM System re IM admin 0 xX File Actions admin Online CH w Group 1 1 1 wre fhengdan whe anna wih liming T ab zh 84 Find Buddy Default GrouprO3 Figure 8 7 Tools Help Click this arrowhead open the Information Manager window shown as below User can also click Information Manager option in the Tools menu to view detailed information of this missed call Calig Tire Endir Tira IIA 2007 23 on 04 24 IIA a S007 4 24 on 4 24 RS O07 44 24 a INDRA 2007 44 24 PARA a MOD AAA PARA aa AAA a A AA an AAA a Previous Paga bo Mert Page Figure 8 8 178 Talk Tne Lue 00 00 29 00 00 00 V2 Conference videoconference system User Manual Chapter 8 IM System The icon means the total call record means the call out record means successful call in record e means unsuccessful ca
33. improve quality of higher video you need higher bandwidth You may select your bandwidth by referring to the following table 1280 720 Over 1 2M 8 Network Bandwidth To efficiently manage conference bandwidth you may select desired bandwidth according to your actual network bandwidth The bandwidth selection is based on the client uplink bandwidth size Normally it is preferred that the bandwidth matches the actual bandwidth e V2 Conference videoconference system User Manual Chapter 3 The Conference Management System Normally 56K and 128K for narrowband 256K to 4M for broadband depending on actual bandwidth System displays 256K by default If the security dongle does not support high definition video the option 3M and 4M can not be seen o Video Code The user would select video code of the conference there have four options H 264 VBR H264 CBR MPEG 4 and H 263 MPEG 4 fits to the worse network status H 263 is mostly used in the communication with H323 equipment and H 264 fits to all the network status and saves 30 of the bandwidth H 264 VBR is H 264 variable bandwidth H 264 CBR is H 264 stable bandwidth No Video Display The maximum remote videoconferencing windows that can be connected at the same time Appropriately setting this option allows you to optimally use and control your network bandwidth This amount is decided by the encrypted device Audio Mode If the security dongle supports GIPS aud
34. notification and email notification at one time or send them separately The recipient may be the contact in your address book or your company You may edit your instant message in the inputting field with up to 70 characters to be entered If the recipient s mobile phone number is not available you cannot send instant message to this recipient Select desired participant type notification type and recipient then click Send Notification button You will see the sending success or failure information to be displayed In the event of sending failure check to ensure that you have your email and IM server properly configured Add a Conference Agenda To set up a conference agenda click the Add Conference Agenda at the bottom of the Figure 3 17 and set up the parameters as shown below e V2 Conference videoconference system User Manual Chapter 3 The Conference Management System Conference Agenda Time Contents Edit Delete 14 00 14 30 Keynote speech Fe x 14 30 15 30 Internet application Le X 15 30 16 00 Break Ee x 16 00 17 00 Issues for discussion Ee xX Add Conference Agenda Internet Application Seminar Time Contents Figure 3 19 The user may choose to add a conference agenda modify or delete the existing agenda While the admin may specify the time and content of an agenda he she is not entitled to perform any action opening a file or web page etc on the agenda Only the moderator is allowed to perform
35. option in the Moderator menu cannot be selected please check whether this conference is allowed to be monitored 8 In case the equipment list is empty please check whether this registered moderator user has defined the scope of monitoring points to be connected 0 In case any monitoring point fails to be connected please check to ensure the settings of this equipment in the management system and monitoring system correct 9 After being replaced monitoring video called and connected by the old moderator is retained The new moderator can select new monitoring points to be called and connected in his her permitted scope 158 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client 9 Monitoring video already accessed to the conference cannot be called repeatedly 7 3 Guest user Guest conference users can only receive audio and video but they are not able to send out audio and video By default the client would be configured to receive audio and video via multicasting these users are also not allowed to do data collaboration 7 3 1 Receiving Audio These users are only able to listen in to the general audio output of the conference they are not able to send out audio and are not able to speak 7 3 2 Receiving Video These users are only able to videos from the conference session but they are not able to send any If there is a conference moderator in the conference session and synchronize video
36. referendum supporters 1 Figure 7 98 The moderator can stop referendum just by clicking the referendum icon once again the client that haven t vote will not be able to agree at this time and the numbers of the users that selected yes and no will be displayed in the moderator s system information area 7 2 15 Voting Voting is controlled completely by the moderator who creates topic and attribute of the voting single or multi voting options open or secret ballot voting voting time After being set up the voting will then be posted to all the conferencing users The conferencing users may select voting options from the popup voting window and then send the voting to the operator The entire voting process is illustrated as follows I Edit a Voting File Prior to the conference the user may edit the voting contents in advance and save them in a file which will then be imported to the endpoint voting system when the conference starts The moderator may post more than one voting topic at a time The VoteEditor is a stand alone software independent of the V2 Conference endpoint Click Start select the V2 Conference option in the Program menu then click the VoteEditor option to launch the VoteEditor application 150 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client A new VoteEditor window will be displayed in which the user may create one or more vo
37. sequence Note Only other users in the department are displayed The admin s information is not displayed User Management Proper Post Change LHI if if L C order Username User Privilege e Email ad insert pacta Edit Delete LI 1 liming Department Administrator liming Im amp 123 com Napost inset Change Password Edit Delete L 2 zhangjh Conference Scheduler zhangjh zjh 123 com No post insert ChangePassword Edit Delete F 3 zhengda Normal User zhengda zd 1i23 com No post inset Change Password Edit Delete Figure 3 10 Create a User Click the Create user button in the above page to display the page where a user is created The admin enters the user s information Then click Submit Such fields as username real name user password password confirmation user title and email must be completed User name and company name cannot exceed 64 characters while real name post and location cannot exceed 32 characters Input the user order number in Department user serial number The value in the input box is by default the existent maximum number 1 user can modify it manually When the input number exists already save this number and all the latter number 1 f V2 Conference videoconference system User Manual Chapter 3 The Conference Management System Create User Username Mary i ProperName Mary i UserPassword eeeee 3 12 Password Confirmation eeeee i Emai mary l 3 com i Post lev
38. sharing of a particular software application and all related functions desktop sharing refers to sharing the whole system desktop with its related function Capture Mode System provides two kinds of capture modes mirror driver and hook dll The default is mirror driver user also can choose according to his needs Mirror driver In this mode the CPU occupancy rate is low it lightens the burden of the system and the higher accuracy of change detection can be acquired But some programs and graphics which based on the DirectX technology may not be captured such as most games hook dll in this mode all the changes on the desktop can be captured including the programs and graphics that based on the DirectX technology but it uses more CPU resources and network bandwidth and the accuracy of change detection is lower than mirror driver mode From the list select the application or the desktop to be shared out once the current user uses this function it would immediately be shown to other conference users The relevant message will be displayed in the system information bar when this option is selected After sharing the application the users that created and received the shared application would have this 4 icon on the system taskbar to indicate application sharing 99 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client Data Operation File Transfer Pht ee ia Application sharing Attribu
39. shows the details of it automatically As shown below 116 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client y System broadcast G Figure 7 67 At the same time the system broadcast column in the text communication area will appears flashing text click on it to view the details As shown below 2009 07 27 17 19 24 please open http www vatech com ug System broadcast Text Communication Figure 7 68 7 1 13 Text Communication After entering the words in the text input area the conference user would click on the submit button to send out the message or click Shift Enter to line feed the entered contents should not exceed 512 characters As shown above to save the whole message history right click on the mouse and select Export to Word to save the document in RTF format which can be opened using MS Words notepad or other document editing tools Conference user can also click in the function control area to hide or display the text messaging area I Public Messaging Each respective tab will blink when there is a new incoming message The text interaction tab is available to everyone in the conference session with each chat message attached with a time stamp of when it was received Conference users using the one to many approach to send files and documents to others in the session would also have the message displayed in this common messaging window Note
40. supported files have the necessary default viewer installed on the client PC Both the interface appearances of File Sharing and Web Sharing are similar EITE SATIE File E qilixiang wma S Harting for uploading please wait Figure 7 45 95 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client If the file type not belongs to the modes above user needs to select the sharing mode manually Display the window as below an mh ua ieee eg Select file sharing mode E compare rar Sharing documents with whiteboard page suitable for S O Sharing files with IE suitable for Flash documenta Figure 7 46 If the file cannot be shared it prompts as bellow FITE RATING Document E compare rar jal Document sharing processing failed Figure 7 47 Note When the Presentation Controller is switching to a new page the indicators on the user panel on the left would turn blank Until other conference users have already downloaded the document the related indicators would return back to normal this would only show up on the conference moderator s client end The Presentation Controller is able to use the page switching notification to determine whether other conference users have received the file sharing information Presentation controller also can use full screen view in Document Sharing For more information please refer to Presentation Area to Full scr
41. the creator on the sharing application Note 0 During the annotation the creator s desktop will stay in the screenshot state and the user cannot operate other programs o After exit the annotation the annotations on the screen by user will be deleted at the same time At the same time a popup window will be appeared on top of the presentation panel of the sharing client showing the shared application name and its occupied bandwidth for users to monitor the status of the data sharing As shown below Vata Operation File Transfer Pitta DE a Application sharing V2 Conference Videoconterencing System Microsoft Internet Explorer l2izd 0 5Ebps V2 Eroja fe rence Video Conference System Select Language English Conference ID en Conference participants must be Re server List Conference ID Conference Nam Server Resource Function 245380 test hlarna Ctatictire Cartina Figure 7 52 Shared applications are operated or controlled by other users but it would require that the user who shared the application release presentation control over it Only after another user has successfully become the Presentation Controller can this user operate the shared application on the PC To stop sharing the desktop or application if there is nothing being shared in the presentation area select Click Here to Stop Desktop Sharing If there are items being shared in the presentation area click on the presentation icon loca
42. user and conference test session user it is not available to Extended User and IM conference user A V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client Chapter 7 V2 Conference Client After the authentication process the welcome splash screen as shown in below would greet the user prior to entering the application V2 Conference TEMPRourceCheck Copyright 1999 2010 42 Technology Inc All Right Reserved Figure 7 1 V2 Conference provides a user friendly interface environment as shown below 55 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client General Moderator Windows Help Menu Bar BAS AS Te Conference User 3 0 Conference Agenda Voting Request Presentation Control Presentation Area A Start using Whiteboard O Sandi Start Document Sharing tart Web Co browsing gdr Start Desktop Sharing Release Presentation Control Text Communication Area lt gt Text Communication 7 r i y 4 T Hetwork Test Results cn e A A Figure 7 2 The user interface of V2 Conference client can be divided into several different areas for more detailed explanation as shown in the following sections The conference session title bar displays the username and the title of the conference room The word lt and gt would be added before and after the nickname for an unregistered user In the menu bar there are four main menus to b
43. would only affect the local user s video display and does not affect the displays of other users in the conference session Audio Volume This displays the audio volume in the video display If the user hasn t yet requested to speak this would not appear Il Video Rotation Video displays that are currently being rotated would display a 4 on the top left corner of the display windows to indicate it Video displays that are currently being rotated cannot be closed manually le enest 154Eb a Figure 7 20 Ill Remote Controllable Video If user has a remote controlled enabled webcam or tripod once it has been configured with the right model and port and the user allows for remote control of it in the conference user list the conference user s video display indicator would show up as 2 Other conference users can select this user s video display right click on it and select Display Cam Control Tool from the popup menu to display the control toolbar At the same time the video display would shrink a bit as shown below 74 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client dennis 155Kb Ol x Figure 7 21 Below are the descriptions of the tools functions Click to move the video display upwards Click to move the video display downwards Click Ed to move the video display to the right Click to move the video display to the left Click to enlarge the video dis
44. 2 HOME the installation path of the software To change this location go to General then go to Settings select General tab and select Record Path Portion to change the default path for the recorded files Each recording is file is stored in a file folder with the folder name displaying the recorded date and time Since the user select different recording modes the files in the folder also are different Record all There only one file in the folder Record File The entire contents that shown in the user s client screen and the audio from the conference session will be converted into one video file which is stored in asf format Advance Record There are four kinds of file types in the folder As shown below 0 Audio File These are audio recordings during the conference session which are stored in wma format E Video File These are individual recordings of the videos that were displayed during the conference session which are stored in asf format The number of files corresponds with the number of video displays that were displayed on the local desktop during the conference session 0 Screen File Including user list data area and full screen which are stored in asf format 0 Record File Double click on the Media Player to play the files with three types of information above The record file is stored in v2m format Il Playback Recorded File In the folder where the recording is stored there will be a
45. 4 5 6 The conference moderator would be able to hear the audio output of the public group but not his her own voice Users in the public group would be able to hear the entire audio output of the conference session this includes the conference moderator s voice as well Users in private groups can hear both audio outputs from within their own groups together with the conference moderator s voice as well If the conference moderator in the public group and not in speech mode Every user in the public group users including the conference moderator would be able to hear the audio output of the conference session Users in private group would be able to hear the audio output of their own group If the conference moderator is in a private group and currently talking in speech mode The conference moderator can hear the audio output of the private group not his her own voice and of the public group as well Users in the private group would only be able to hear the audio output of the conference moderator in their private group and overall audio output of their own group Users in the public group would not be able to hear the conference moderator talk and can only received audio output of the public group If the conference moderator is in the private group and not in speech mode The conference moderator can hear the background sound of public group and the private group that he she is in Users in the private grou
46. 7 V2 Conference Client i File Upload Wizard E Please select file Hame of document a C Documents and Settingsirhangjh Document txt Previous Figure 7 63 You can select to add more files or to remove the files and click OK to send the file s to the selected conference user If the user selection includes guest users the documents would also be sent to them as well The conference moderator is able to disable the use of this file transfer section for the rest of the conference users but even after disabling the use of it the conference moderator would still able to use this function If this feature has been disabled the function on the popup menu would be disabled and the same option under the General menu would also be shown as disabled as well O One to One Approach By default the conference session allows the conference user to send document to others in the session To do so just select the username and right click on it and a popup menu would appear just as shown below TFonference User zhengdan Open Private Text Chat Window Send Document Application Sharing Stop Sharing Figure 7 64 Click on the Send Document option select files that you want to send in the File Upload Wizard dialog and click Open all checked files would be sent to the receiver The conference moderator is able to disable the use of this file transfer section for the rest of the conference us
47. All the currently available and visible ID conference rooms on the server will be displayed on this page And it displays the conference name ID and current NO of attendees User can refresh this page by clicking Conference list icon The way enter a conference is the same to the V2 Conference To enter a conference whose conference ID is not displayed on the page enter its ID in the box on the top of the conference list then press the Enter Conference button This method is also applicable to a conference whose ID is displayed on the page If you want to enter the test conference you can also click the link test the page is shown as below Enter the correlative information of the conference and then user can join it 182 V2 Conference videoconference system User Manual Chapter 8 IM System S IM admin File Actions Tools Help admin Online A C Welcome to this videoconference Conference Py Name tSt Conference 2010 06 23 11 21 12 Time 2010 06 30 11 20 00 FA Mo of Attendees Network Bandwidth Conference Contents 10 256 Kbps Please enter gt conference password Enter Conference Return E Find Buddy Figure 8 14 8 12 Send a Conference Invitation 8 12 1 Send a scheduled conference invitation To send a conference invitation one party already at a scheduled conference may highlight and right clicks one or more o
48. CCID 8 V2 ranked No 1 selling video conferencing software by CCW a leading research company V2 Conference videoconference system User Manual About the Company 2005 V2 was named China e Government Top 100 IT Enterprise V2 was awarded the Computer Information World Editorial Selection Award V2 was named China e Government Top 100 IT Enterprise V2 was awarded the Computer Information World Editorial Selection Award V2 was named China e Government Top 100 IT Enterprise V2 was named Trustworthiness Enterprise by the Beijing Software Association V2 ranked No 1 selling video conferencing software in China source Wainhouse Research V2 Conference videoconference system User Manual About this Manual About this Manual This is the User Client Manual for V2 Conference videoconferencing system The summary of below should help you have a familiar understanding of the contents of this manual and also helps to further your understanding of the V2 Conference videoconferencing system Chapter 1 V2 Conference System Introduction includes a brief outline and introduction of the system s main functions and system structure Chapter 2 Important Concepts would cover on some important concepts that need to be remembered when using the system please do try to read it before using the system Chapter 3 The Conference Management System introduces you all the functions of the conference mana
49. Figure 3 22 Title The subject of the conference evaluation The length of the title should not exceed 128 characters Items The conference evaluation questions and options Note o Different topics separated by blank lines o If there is no 8 after the question it means is a single choice question otherwise its a multiple choice question If the question only have one row and without options that is means is a essay question 0 Conference evaluation can t be edit any more if has been saved but it can be deleted and create a new one 30 V2 Conference videoconference system User Manual Chapter 3 The Conference Management System After completed the settings above user can click save to save the conference evaluation Users also can click Preview button to view the contents of evaluation which have been set as shown below Please enter the title 1 Sample question 1 A Option 1 B Option 2 c option 2 2 Sample question 2 E A Option 1 C B Option 2 Pl C Option 2 3 Sample question 3 Close preview window Figure 3 23 After completed the settings above user can click start evaluating button to use this feature The client will open the evaluation page automatically if users exit the conference e View the results of evaluation After the user submits the conference evaluation the icon in Figure 3 21 will be displayed as E the administrator can click the icon to view the evaluat
50. Image as the below image would show 82 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client W Video capturing m if JEJ Ficture attribute User name zjh gt Document size 225KB Swe a meee Swess Save as Capturing time 2008 10 15 15 21 35 Document directory C Documents and Settings 4 7 Figure 7 32 Click on Save to save the image in BMP format or click Ll Smeas browse to change location to save the file VII Fit to window If this option checked and if the ratio of video sources is not the same as the ratio of video window there will be two black bands on the video window As follows Oo Video aspect ratio gt Window aspect ratio Black bars appear at the top and bottom of the video display window As shown below ee E Figure 7 33 83 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client Window aspect ratio gt Video aspect ratio There are black bars on the left and right side of the video display window As shown below zjh 116Kb no x Figure 7 34 VIIL Fill window If this option checked and if the ratio of video sources is not the same as the ratio of video window the source video image will be trimmed As follows Video aspect ratio gt Window aspect ratio The image fills the video display window the left and right sides of the original video im
51. M File Transfer Conference Agenda Voting Sender Filename File Size Status zhengdan thang txt 1K Awaiting Download j Send Document Receiver Filename File Size Status e Document txt 1E Upload Completed Figure 7 61 110 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client I Upload File a Operation type Two operation types are provided for the Upload One to Many Approach and One to One Approach O One to Many Approach During the conference session the conference user can transfer files to other users in the conference session The user just select Send Document from the General menu and the screen would appear as shown below Y File Upload Wizard Pleaze select user Figure 7 62 In this dialog box it shows everyone on the conference user list if when creating the conference session the option to allow drift users to have data sharing ability is selected such users would be able to receive documents sent by other users with all guest drift users being listed as one user account Users can use Ctrl or Alt to allow for more than one selection After making the select just click Next another dialog box would appear to select the file that needs to be transfer to the users after selection click Open to display the file transfer list as shown below 111 V2 Conference videoconference system User Manual Chapter
52. Ny V2 Conference 6 video conferencing system User Manual AA Copyright Notice V2 Technology reserves exclusive and final interpretation rights to the contents of this manual Should there be any changes to the information contained in this manual it will be done without any prior notifications No part of this manual may in any way reproduced transcribed transmitted modified translated with the express written permission of V2 Technology While great care has been taken to ensure the accurateness of this manual V2 Technology assumes no liability or responsibility for any possible mistakes or inaccuracies that may exist V2 Technology has exclusive rights to the contents of this manual patent pending trademarks copyrights and other related intellectual property rights Unless there is a clear and written agreement with V2 Technology having this manual does not grant you permission to any rights trademarks copyrights or any other intellectual property rights All trademarks and brands names are the property of their respective owners Portions Copyright O 1999 2010 Global IP Sound Inc All rights reserved The GIPS audio technology implemented in this software system and its associated trademarks are wholly owned by Global IP Sound Inc The company s copyright statement is as follows Global IP Sound GIPS SoundWare NetEQ PCM LBC GIPS VoiceEngine and associated design marks and logos are trade
53. P user will be added in the user list Its user name will be the nickname that is entered in the user account box by the moderator if the box is left blank the called telephone number will be displayed The SIP user s video status is indicated by the icon Other users have no access to this user s video This user may hear the mixing sound of the conference room To speak the speaking right he she needs to get the moderator s authorization 148 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client The moderator may select one VolP user and right click the mouse to authorize the speaking right or cancel the speaking right to quit the user from the conference Note For the moment only the pc to phone is available to VoIP users the reverse is not available 7 2 13 Call Number Authentication The telephone that registered to the carrier with SIP servers such as mobile phone or fixed telephone cannot initiative enter the conference by calling from carrier because it cannot carry the conference information In view of this situation the conference moderator will be able to authenticate the call number that means setting the permitted call number beforehand and then it can join in the conference session if it calling the conference server Click the Call Number Authentication option under the moderator menu it will pop up the Setting caller number dialog box as shown below
54. SCO o aca he io 106 7 1 9 Sending File to Conference US8F oooonccccinccococcnncccononononooononononnnonoonnnnnnnnonnnnnaznnnos 110 PA MOMO CO AO MON Ida das decia 114 Li LIVAPISY AUuGiO and VICO File iaa 115 7A Ae OVSIEM Broadcast orian A eae 116 LaS Text CommMUnNnICatUON ii A a ada 117 el I CSKIOD AV OU APA PP EU A 118 O A O 121 A is aR ite os eh eg 121 7 1 17 Checking the Conference Agenda ccccccccccccccnnccconocccononononenonnnnnononocnnnnonononanznnos 121 LAO US CEIM ON CC a 121 TA LIS SICIN SAUS a at 122 RA DOS Ys CM INIOMMNGION A date edd Wed us oh ide tae es 127 AN A AA A A A RPE Oe ee 127 7 1 22 Make Myself Moderator oooocccccccconcconccocononnconoononnonononnonnnnonancnnnnonannnnnnnnnnnos 128 LA 2O EXIFINCG COMEENCE SES SOM aa bear oR eats eens 128 7 2 Conference MOderator ccccccccccsesceceseeceeeeeceueeeceucessecessaneessusessageessaseeseueessaueessaaees 129 7 2 1 Moderator TODD st A APA AA AAA 130 A2 e COMETEN CO Agenda A irea A a deea 132 2 213 CHANGE Conlorence MOON E cn 135 ELN A a he da a a lela tl as 136 7 2 5 Conference DISCUSSION ada 136 120 SYNCOIONIZE VIDEO uera a oacoteeesecieeneaes 138 LEI Handling Gonterence USCIS 1 aetna ee ea ees 140 L26 Ser DCLANS ics eh a ie ah ie ee a a he 142 7 2 9 Request for Presentation COntrOl ccccccccsssseesseccccesenseeeseecessessseeeeeceessssaaaeseseeees
55. Start Document Sharing but if the presentation area is currently occupied by other shared files go to the function control area and select Request Access from the popup menu choose Start Document Sharing Then popup Select file to upload window select the file click Open System will recognize the file type automatically if the file type is in PPT PPS it will pop up the file sharing dialog box for user to decide share type as shown below Select Animation Available No Annotation and click share to start file converting and uploading process 93 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client File Sharing Select PPT Share Type C Documents and Settingsirhsngjh Friends pps la F Animation not Available al O Animation Available Wo Annotating Figure 7 42 The tools that appear in the document toolbar are similar with that of the whiteboard The user can control page turn and animation effect by left and right arrow on top of the document toolbar as shown blow Click right arrow one time to play one step animation or turn one page you can t turn to the next page until all of the animations on a certain page being played The system also supports user to press Page up or Page down keyboard key to turn pages or play animation it works as clicking the arrow button But annotating feature is not available under this animation mode Data
56. The email and real name fields must be completed To delete a user click the Delete 18 V2 Conference videoconference system User Manual Chapter 3 The Conference Management System 3 1 4 Conference Scheduling The system administrator has the conference scheduling privilege I Set Conferencing Parameters Click the Conference Scheduling icon to display the following page 19 V2 Conference videoconference system User Manual Chapter 3 The Conference Management System Scheduled Conference Conference Name Client testing Conference ae type One off conference Periodic confer schedule Conference Current Time Starting Time 2009 Year 07 Month 23 Day 17 Hour 47 Minutes Conference End l l AE Time 14908 m Year 07 Month 23 Day 17 Hour 47 Minutes Conference User 10 Users 1 200 Guest User 5 Users 1 10 C Monitor User user type H323 user 3 Users 1 1 L SIP user C VoIP user L PSTN user No password Conference Moderator e 3 Pa de 111111 cannot be less than 6 characters Conference Conference User Password 222222 _ cannot be less than 6 characters Password Guest User Password 333333 _ cannot be less than 6 characters Extended User Password 1444444 E 6 characters Generate Password Conference ID visible to everyone Conference The conference is only visible to regist
57. User Manual Chapter 7 V2 Conference Client Currently Windows Media Player 9 supported Windows operating systems are Windows 2003 Windows XP and Windows 2000 Before installing the software on a Windows 2000 computer Microsoft DirectX 9 0 has to be installed on it first When installing it on a Windows 2003 Server the Windows Image Acquisition WIA service and Windows Audio service would have to be started up first By default it is not started up As mentioned above under Windows 98 it is not possible to do conference recording although it is still possible to record audio and video since it is primarily restricted by the hardware and software First of all Microsoft latest Media Player doesn t support Windows 98 moreover usually computers installed with Windows 98 are older machines and from a hardware point of view it is also difficult to reach a good recording quality It is recommended that the user uses a good performance PC as the recording computer and installs an operating system like Windows 2000 Windows 2003 etc this is to achieve the best level of recording For more information on Microsoft Media Player go check out Windows Media Encoder 9 Series System Requirements 7 1 9 Sending File to Conference User Conference users can switch to conference workspace s File Transfer section to manage files that have been sent from the local PC and files that were sent by other conference users As shown below INE
58. V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client Save az Autofit Fit to Window Fit Window Width Loom Zoom In Zoom Out Custom 25 50 T5 9 100 125 150 175 200 225 250 275 300 325 350 375 400 Figure 7 40 Conference user can save the content of the whiteboard as a bmp picture format which can based then be enlarged or shrunk based on user s needs Note The videoconferencing system supports multiple whiteboards the Presentation Controller can create multiple whiteboards and switch between each of them e Presentation Panel to Full screen view Presentation controller can set presentation Panel to full screen view Click the icon i on the upper right corner of presentation area and presentation area will fill the screen as shown below In full screen view presentation controller still can use the toolbar at the top of the screen 92 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client Bla ke wel 1 2 Tor AM Whiteboard Operation Figure 7 41 Click the ESC key or the icon on the bottom left corner of the screen to exit from the full screen view Document Sharing Presentation Controller can share documents with other conference members the files that can be with them includes Office documents PDF files Visio files audio files etc To launch the document sharing function just click
59. above TO THE EXTENT NOT PROHIBITED BY LAW IN NO EVENT WILL V2 TECHNOLOGY OR ITS LICENSORS BE LIABLE FOR ANY LOST REVENUE PROFIT OR DATA OR FOR SPECIAL INDIRECT CONSEQUENTIAL INCIDENTAL OR PUNITIVE DAMAGES HOWEVER CAUSED REGARDLESS OF THE THEORY OF LIABILITY ARISING OUT OF OR RELATED TO THE USE OF OR INABILITY TO USE SOFTWARE EVEN IF V2 TECHNOLOGY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES In no way would V2 Technology be responsible for any promises made by their distributors agents or other third parties either verbally through publications or by other means of notifications with their users Copyright All the software items this includes the software itself security dongle documentations and any other additional materials included in this software product and any authorized copies that you make are the intellectual copyright property of and are owned by V2 Technology Inc Termination Without prejudice to any other rights V2 Technology may terminate this EULA or your rights under this EULA at any time if you fail to comply with the terms and conditions of this EULA Upon termination of your rights under this EULA for any reason or upon termination of the EULA itself you must destroy all copies of the Software Product and all of its component parts in your possession including all component parts the media and printed materials any prior versions and this EULA The terms of this paragraph shall survive any termin
60. ackground when Windows starts Show the NetMeeting icon on the taskbar Bandwidth Settings Figure 7 112 This would display the following dialog box as shown below Advanced Calling Options Gatekeeper settings as Use a gatekeeper to place calls ao Gatekeeper ga 239 081 116 Log on using my account name Account name Alice Log on using my phone number Phone number Gateway settings Use a gateway to call telephones and videoconterencing spatar Cancel 162 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client Figure 7 113 Select the option Use a gatekeeper to place calls and in the Gatekeeper column enter the IP address of the gatekeeper In this case this would mean the IP address of the H 323 extended server in the server list Select Log on using my account name user enters the account name make sure it is not the same with other users and click OK to exit from the configuration In the lower right hand corner of the application window there would be small icon displayed as 35 this indicates that the user has successfully signed on to the gateway Note 0 If the user has configured the gateway previously it is suggested that after changing the configuration the user should disconnect the connection and reconnect to the server again Most of the H 323 devices would automatically sign on to the gatekeeper once it has been
61. address of the SIP endpoint goes like this SIP endpoint name IP address of the SIP endpoint 147 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client After the call is connected a new SIP user will be added in the user list lis user name will be the nickname that is entered in the user account box by the moderator if the box is left blank the called URI address will be displayed The SIP user s video status is indicated by the A icon Other users have no access to this user s video This user may hear the mixing sound of the conference room To speak the speaking right he she needs to get the moderator s authorization The moderator may select one SIP user and right click the mouse to authorize the speaking right or cancel the speaking right to quit the user from the conference lll Calling a VoIP Endpoint If there are VoIP servers available at the conference and they are successfully registered the moderator may invite their calling devices to join the conference Y YolP Interconnect Select VolP Server woipServer registered GroipServer registered M Refresh cary Enter Telephone Ha 159011434567 L3JLe JLo ESENES Show Username Hame Figure 7 95 If there are more than one VolP servers available in the server list the moderator may select one of them to give a call After the call is connected a new SI
62. age will be cut off As shown below ys Jb O x Figure 7 35 e Window aspect ratio gt Video aspect ratio The image fills the video display window and part of the top and bottom of the original video image will be cut off As shown below 84 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client xih gt 115Kb Mx Figure 7 36 IX Video Processing The client is able to add the effects below to the local video Speed priority and stripes inhibition Eliminate the saw tooth effect have a worse effect on lateral ripple eliminating but resource cost low New gradual noise filter video noise reduction algorithm enhance the video color saturation Quality priority and stripes inhibition Eliminate the saw tooth effect have a good effect on lateral ripple eliminating but resource cost high Monochrome Give the image a black and white process Negative This reverses the color of the image Brightness Adjust the brightness of an image to the most suitable level Horizontal flip This flips the image horizontally Vertical flip This flips the image vertically Edge enhancement By looking at the edge of an image where there is a significant color difference through increasing the contrast of the element next to it this would increase the focus of a blurry image X Display to TV Wall The TV wall function is available in this version of product The system can transfer mu
63. alties and Will be prosecuted to the masimum extent possible under law Cancel Figure 4 3 Click Next to select the local installation directory as shown below A 2 Conference W2 Conference Video conferencing sysiem Setup will install Ye Conference in the following folder To install into a different folder click Browse and select another folder Destination Directory C Program Files t Conference Browse Cancel Figure 4 4 41 V2 Conference videoconference system User Manual Chapter 4 Client Software Installation You may select the default path or click Browse button to select other installation directory After that click Next button to display the Program Manager Group as shown in the following figure A Y2 Conference V2 Conference Y Video conferencing system 4 F Enter the name of the Program Manager group to add Y2 Conference icons to W2 Conference 360 Adobe Design Premium CS3 CAMCAN DJHADK GlobalS CAFE Macromedia Microsoft Office MSN Shell MMySOL Front Network Associates Cancel Figure 4 5 Accept the default settings and click Next to confirm and to begin installation of the client software 49 V2 Conference videoconference system User Manual Chapter 4 Client Software Installation o 2 Conference es W2 Conference Video conferencing system You are now ready to instal
64. arch p e e onrerence ideo Lonterence on wa Web Conf Video Conf vec a E a DO O Product Solutions Services News Agents Company V2 Technology Inc News More V2 video conference system applied in V2 video conference system helped Central South University modern Yunnan Industry Technology EU obsessed by pozzolan video Heilongjiang Forest Army Applied V2 V2 Video Conferencing Help Coal Western Fast Food Giant Management Medicine Sans Frontieres the Fourth Technology Expert on Video Conference Solution zhengdan Conversation A i o a D Waitzhenodan Accept a voice call invitation or cancel Application Sharing voice call invitatio W You have cancelled the Hil Status connectedzhengdancontrol in progress To stop the cantral heinn annlied Wou have requested remote collaboration zhengdan please wait for response or Cancelthis request ry gt MP Cancel remote co WzhenadanYou desktop can be viewed f GB Disconnect WYou are requesting a control Please wait for response or Cancelthis request 5 gp Figure 8 11 180 V2 Conference videoconference system User Manual Chapter 8 IM System The toolbar at the top of the remote collaboration page with their meaning as shown in the below Lat Disconnect o Release control le FullScreen Connected Contral in progress Figure 8 12 Disconnect disconnect
65. ation registered server name will be displayed meaning that a call may be given directly to the nickname or telephone number of the H 323 device for a server that has not been registered the server information not registered server name will be displayed meaning that only the IP address of the H 323 may be called If there are many available servers in the server list the conference moderator is able to select one server to make the call if there is only one available server that server would be the used as the default After the conference moderator selects the H 323 server enter the IP of the H 323 device that needs to be called click on Call to connect the server would try to establish connection with the H 323 device if the server is on the Internet the H 323 device should have an Internet IP as well If the connection has been successful the conference user list would have a new H 323 user The default user name for it would be the IP of the H 323 device and the status would be displayed as al other conference user would be able to view this user s video display This H 323 user would be able to listen to the audio from the conference For more information on how the H 323 devices display video locally please refer to the chart below 143 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client ms eme Conference Moderator has video Display Conference
66. ation Controller while the second use to have access to the same presentation rights would be known as the Presentation User The Presentation Controller can create or remove the conference 87 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client whiteboard files documents and other data show pictures share out applications but for Presentation User they can only work on the existing whiteboard and files The system currently supports up to a maximum of 5 people to have simultaneous presentation control once the number of users wishing to use the presentation tools have reached the maximum limit the next person that request for it would be put on hold until one of the current users has released control of it then the system would then assign the free slot to the next user on a first come first serve basis If the conference session is in free mode the assignment of the presentation control would be on a first come first serve basis If the conference session is in moderator mode it would be up to the conference moderator to assign permission to the users l Presentation Controller The Presentation Controller can create or remove the conference whiteboard files documents and other data show pictures share out applications The Presentation Controller can perform any function on the data operation area which all conference users would be able to view at the same time This however does not incl
67. ation of this EULA Failure with comply with this requirement within a reasonable time period V2 Technology would reserve the right to pursue legal action in accordance to China s intellectual property laws and other related legal provisions This EULA will be governed by the laws of the People s Republic of China V2 Technology reserve final rights and discretion in all decisions on this EULA If you should have any questions on this EULA please contact V2 Technology Address 5th Floor Tower B Yingdu Plaza No 48 Zhichun Road Haidian District Beijing China Postcode 100086 Tel 8610 58732888 Fax 8610 58732839 V2 Conference videoconference system User Manual Chapter Index Chapter Index Alo AMA 1 ADOUL INE COMPANY cian A E 5 PDOUTANIS ManVa diia dni ds is 7 Chapter 1 V2 Conference System IntroductiON coommmnnnncccncccnnnncnnnncnoncnnnannnnnnnrnnnnnnannnnnrrrnnananas 8 Chapter 2 Important CONC Sii ad 9 Z MNS OF ACCOU IMs aaa a a a a a a 9 2 Ved OV SICH AOS A Lo e e 9 21 2 Registered A Pelee nae ds So ana paw asada dees ne Bas ew toes 9 2 1 2 Unregistered USEF uva td ta iaa 10 2 2 SCM ACCESS RIOS ii o dada 10 2 3 1 DES Ol COMICIONCE saranan a 10 2 3 1 Scheduled CON erenCe ccccccccccccoonccconococononononnnnnnnnnnononononnnonononnnnnnnnnnnnannnennnnnnnnnnos 10 2392 STA CONE Osroenen oe se Boe is E i 10 24A COMENCMGS MOdES odio 11 DATA MI dns 11 2 4 2 Moderator MOG
68. ator will also be the same ones seen by everyone else in the conference session as well Il Manual Synchronization By selecting this option the conference moderator can open an unlimited number of video channels provided that the hardware at the conference moderator end is well equipped to handle it The conference moderator can select a few channels from the list of open ones for synchronization but the number of synchronized video displays cannot be more than the limit of video displays set when creating the conference session Take the example shown below the conference moderator would first need to open the video display right click on the opened video display and then select Synchronize this Video from the popup menu A small padlock would appear at the top left corner of the video display window to indicate that the video is now being synchronized and therefore viewable by the rest of the conference users As shown below C zhanzjh 340Kb no x MAA Figure 7 88 At this point all other users would be able to see this synchronized video display Note Moderator can use the two functions of Synchronize Video and Synchronize Desktop Layout at the same time If the moderator uses automatic synchronize it can also use the function of Video Rotation system rotates the video that the moderator has not been opened and 139 V2 Conference videoconference system User Manual Chapter 7 V2 C
69. balloting process For more information please refer to Referendum 7 1 17 Checking the Conference Agenda During a conference session in progress the conference user can select Conference Agenda from the conference agenda area to check for the conference agenda Only the conference moderator can create the conference agenda and it is only after the conference moderator has become the Presentation Controller can the conference agenda start 7 1 18 User Online Check Click the Server tab to check for conference users that have entered or exit the conference session after the current user has entered it Right click on the mouse and select Export to Word to save the server message in rich text document You can use MS Word notepad or other document editing tools to open it Note This does not display the online status for guest users 121 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client 7 1 19 System Status Area This is one of the most important parts of the application interface as it controls most of all application functions and operations of the system MEAO 5s we Era La letzte 2959 32 E E 2 8 ze 3 Gs Oo ae gt ct E a er Ts Sn EO Z i T A T OG SO 3 T cL b 3 ea o Y 3 on a m 0 o 2 e oe E O ct a DT cb aL b Cu oh t o E a TD cr o Moa 3 5 iT iT O D an O H En C a ct a 5 m a 5 y z 6 J T Figure 7
70. by the conference moderator to do so In the Moderator menu it is a list of functions that is only available to the conference moderator with only the option Make Myself Moderator available to non moderator users Note Apart from the functions started the conference moderator can also assume all other functions of the conference users However this does not include the Make Myself Moderator option 129 V2 Conference videoconference system User Manual 7 2 1 Moderator Toolbar Chapter 7 V2 Conference Client Compared to other users the client software of the conference moderator has one extra toolbar In this toolbar it displays all common function of the conference moderator gee 35 m m F J m J a ETE C2 C2 ma ma EITE 12 6 8 T O O hr am F a A Es E ME OQ y E H o Sie to Mao Rs rn cl E E a a O tT ae ci a cu cn a Es a z oma te Me Mo a D En oO T E a z RB LA E En o D al ES i mm E Figure 7 80 unpuy 13 TOMEI oap Ple am eweg I PHS aaua lp gp IO oa STA y AITSUEL sty The chart below displays the list of functions of the toolbar System Status Conference Type Moderator Mode Conference Conference Discussion Discussion Mute All Mute All Free video Synchronized Video Synchronize with Moderator Disable Desktop Synchronize synchronization Desktop Layout Synchronize Desktop Layout
71. cecsce detest a E E S E A EEE 40 Chapter 5 Conference Test Sessa dali nnna 46 9 Md CO UD oa 46 ZA lO CIU ica 47 9 0 NE Work SOU sons tesi arrolla esoo carlitos 48 V2 Conference videoconference system User Manual Chapter Index Chapter 6 Entering the Conference Session nccccccconccconnccnoccononccnnnnoccnonnnannnncnnrrnnnnnnnnnnenrrenananns 49 6 1 Conference Server Intelligent ROUtiNG oooccccocccnococoncncoconnncoconconnnnnnonnnnannncnnononnss 49 0 2 JOIN Conference SOS ad 49 Bresl FON LOJN FAJE iii oa ad O ATA aii 50 6 2 2 From Conference Management System sccccccccsscsssseeeeccesessseeeseecesssssaeeseeees 51 6 2 9 With INECONTEENCO UR berran o 52 6 3 INISIIG Nt DSC CUOIN reco iaa AAA AAA 52 6 4 Interrupted Conference SESSION occcccocccccocnnoconnnocoonnnonnnononnnonnnnonnnnnnnnnnnnnnnnononnnsnnnnonanenonas 53 Chapter 7 V2 Conference Cll ldiunnaracicicana ra la li 55 LA Conference Us caida ee ee a andes ede 57 TA MANCIWORS FOSA ii ida 57 AA o ct ashe he Pasir 9h Stat ae Peal aie ca cha yi PO tase 3 57 Te Ves CIS CM LIST PAC st Sas said ok o ici 67 TAA VIDEO NUTOGUCHION insnet A dA tps ahaa s da 73 7 1 5 Video Functions DOSCHIDTIONS cscccccccseeeeccncseccnscusccsausesenseussensaeesssausesensussensans 76 7 1 6 Request Speech ACCESS aoia a Aa aA T Ee aT 87 LL Reguest Presentation sneren A Er A E 87 7 16 COnGrence A
72. ct Language English Conference ID 82 Conference part waitzhengdan Accept a voice c IE A Conference ID Server Resource Function Name Statistics Sorting 431778 master 5 140 0 slave50 1 100 0 62 0 300 0 452366 63 0 100 0 72 0 300 0 488624 40 1 100 0 Function Testing 555761 Login Management System 577124 Username 652073 Password 38 Microsoft Login Software Downlo gt OS ja f 115536 Hil ce call invitation or cancel Application Sharing o enter 4 You have cancelled the voice call invitatio ttendees Wy ou have requested remote collaboration zhengdan Sh pst tor nlease wait for response or Cancelthis request piease or respon O ani el is regue LA Apply for rada OMehengdanyou desktop can be viewed zji 2st itor ga Disconnect al 2st tor al pst tor eo ew yoru whew Send al 2st tor ts A al pst tor til o Remote co Figure 8 10 In the application sharing process if the sender click the Apply for remote button and the receiver accepts it then the receiver can remote control the sender s desktop As shown below 6 Remote collaboration o Disconnect ES Release control BH FullScreen Connected Control in progress e vel Onference Vide ort er Fi r Ya En fla Go v a http www v2tech com enf iv bs GM Live Se
73. ction directly to the conference server and enter the conference session and VolP user which uses telephony devices to connect directly to the conference session and SIP user which uses SIP terminals to connect to the conference session 7 5 1 H 323 User System supports direct interconnection between the client and the H 323 terminal it means that the H 323 terminal doesnt communicate with client but directly connected with the conference server to enter the conference session Let s take Netmeeting as an example the operation steps are as follows Note The H 323 hardware devices which couldn t input conference ID can enter the conference session by IP authorization function under the moderator menu I Signing on to the Gatekeeper From the Tools menu select Options and from the dialog box that has appeared select Advanced Calling as shown below 161 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client Options Security Audio Video My directory information Enter information others can use to find you in the Directory or see while in a meeting with you First name ky Last name lee E mail address Iky v2tech com Location Commenta Directory Settings Directory Microsoft Internet Directory Do not list my name in the directory Log on to a directory server when NetMeeting starts Run NetMeeting in the b
74. d behind the unit name The tree list is composed of a unit branch and a non registered user branch with the non registered user branch being called Visitor Conference User 5 0 Data Operation File Transfer _ a space Flat Display E Show to level 1 1 rol Show to level 2 2 boe Show to level 3 3 O EA Show to level 4 1 harin All Display 5 WS1TLE O zhengdan 2 Combine to level 1 TJ Lar ing O eyveyey Combine to level z 1 al Combine to level 3 VI O lt IPCameraDvR2 gt J Combine to level 4 H Ml lt IPCameraDyR3 gt Sow Cancel Combine CA Sort by user name E Sort by user level 2 Figure 7 16 To display the drop down list in the above figure click the S control button behind the query box The following menu items are provided Oo Flat Display Tree Display this is used for selecting Flat Display Tree Display When Tree Display is the original display mode you can click this button to change the Tree Display mode into Flat Display mode under which other menu items cannot be used when Flat Display is the original mode you can change this into Tree Display by clicking this button Flat Display is the default display mode O Show to level n after being selected Level n and above are rolled out and the levels below Level n are folded with n being 1 2 3 and 4 All Display all the levels are rolled out Combine to level n users below the unit at Level n are combine to the unit at Leve
75. d configure local audio devices Play devices Select and configure local player devices Volume Control User is able to move the volume slider to control their audio volume When user selects to click on this would mute the audio recording device other users in the conference session would not be able to hear the audio of the current user When the user clicks on this would mute the audio output device the current user would not be able to hear anything from the conference session Codec If the security dongle supports GIPS audio technology there would be three options GIPS High Fidelity Best audio quality GIPS Low Bandwidth Passable audio quality and GIPS Broadband Moderate audio quality However if the security dongle does not support GIPS audio technology there would also be 3 options to selection from the first one G723 has poor audio quality CELP provides the best audio quality G 723plus is a compromise of both options in terms of bandwidth and audio quality Quite simply put it the better the audio quality the more bandwidth is needed 47 V2 Conference videoconference system User Manual Chapter 5 Conference Test Session Use DirectSound Selecting this function can adjust the quality of the audio this option is only available with selected operating systems Noise Reduction This is selected by default Echo Cancellation Acoustic Echo Canceller AEC is used to remove the echo from the user s computer T
76. d user All Users Time range 2009 w Year 08 a Month 01 Day To 2009 m Year 08 a Month 31 Day Please select the time O Current time Figure 3 26 Conference Search Users can select query mode from the drop down menu conference or periodic confer schedule In proximity searches input the keyword and click Query Conferences which match the keywords will be displayed The keywords include conference ID conference name conference contents etc Advanced options Click High to display advanced options conferences need to be consistent with the advanced options The advanced options include network bandwidth 33 V2 Conference videoconference system User Manual Chapter 3 The Conference Management System video type audio mode and video code In advanced searches users can search for the conferences exactly by the checked advanced options select simple to proximity searches Resource Statistics Select the department the scheduled user and the conference time to view the conferences Each periodic conference should be added to the statistical data as an independent session 3 1 7 Address Book Admin has a special address book allowing contact information to be maintained After scheduling a conference Admin may directly send conference notification to the contact person in the address book Click the Address Book icon to display the following page adminAddress Book Fi
77. e users have access to join in the conference session by their PSTN endpoints The operation steps are as follows l Enter the conference session Steps are as below 0 Pick up the telephone and connect to the telephone on the analog board The telephone number and the maximum limit of connections that can be made is related to your setup for more information please consult the system administrator After making the call and hearing the voice menu to indicate that the user has reached the videoconferencing system please select a voice menu language O Press 1 and enter the conference session password when the voice menu prompts the user to do so press to finish Enter the conference ID and press to finish after the voice menu prompt you to do so 0 Enter the password listen to the voice message welcoming you into the conference session to request permission to speak please press At this point the user list of the conference session would have a new user which by default would be given the name phone _0 This user would be able to listen to the audio output of 165 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client the conference session All other users in the conference session would not be able to view the user s video display the status of this use would be shown as El The conference moderator would select the PSTN user from the user list
78. e click To create a new VoteEditor window click the Create button ll Publish In the conference workspace select Voting to bring you to the voting area the conference moderator would then select Create and another window would appear In this window select the voting property and the content of the vote as shown below 152 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client Edit volting contents ey Voting Propert Multiple sel Recorded v Timeout E al Minute Voting content ss plan should we proceed to aa Confirm Cancel Figure 7 102 To edit questions that require multiple single votes click on or to increase or decrease voting options but the question cannot have more than six options After completing the edition click OK to finish the process As shown below Data Operation File Transfer Conference Agenda Create Modify Delete 4 Start Voting H Published F View tis Input da Export Title Status Time Remaining Figure 7 103 Before voting begins the conference moderator can select to modify or edit the question After confirming that the voting question is correct the conference moderator would then click Start Voting start the voting process At this point of time both the voting page of conference moderator and user would be shown as below 153 V2 Conference videoconference system User Ma
79. e conference session Codec The GIPS audio option has been selected when scheduling the conference session the user would have the option of selecting one of three options GIPS Low Bandwidth GIPS Broadband and GIPS High Fidelity GIPS High Fidelity has the best audio quality with the audio quality of GIPS Low Bandwidth a bit poor However audio quality for GIPS Broadband is average and situated between both options If during the scheduling of the conference session the GIPS audio option is not selected the user can choose one from three different codec G723 G723plus and CELP The audio quality with the use of G723 is somewhat poor CELP has the best audio quality and G723plus has moderate audio quality and it sits between both other options By default the audio mode 58 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client would be determined when scheduling the conference session the better the audio the more bandwidth it occupies Use DirectSound If this option is selected the audio volume can be adjusted However this option is only available on selected operating systems Noise Reduction This option is selected by default by the system Labial synchronization when the audio and video is not synchronized it is recommended that this option be selected The lip synchronization function has no requirements on the network configuration it may be implemented even in adverse network conditi
80. e contents of this CD for backup purposes only The limitations or exclusions of warranties remedies or liability contained in this EULA shall apply to you only to the extent such limitations or exclusions are permitted under the laws of the jurisdiction where you are located Restricted Use Apart from the actions permitted by the Granting of License clause above you may not copy rent distribute or sell it in any other kind of transactions You may not resell rent or give it away for a fee You may not reverse engineer decompile or disassemble the software product in any way This EULA does not give you any rights to the use of V2 Technology and V2 Conference trademarks Limited Warranty V2 Technology warrants to you that for a period of ninety 90 days from the date of purchase as evidenced by a copy of the purchase this product CD ROM media and other related materials on which this software is furnished if any will be free of defects in materials and workmanship under normal use however if it is proven that the software is in some ways defective V2 Technology would replace the product for free The support provided by V2 Technology would be as described in the printer materials V2 Technology s technical support engineers would try their best within industrial permitted boundaries to resolve any problems Limitation of Liability The company would provide you only you with this limited warranty on the product as stated
81. e monitoring points can be called at one time 157 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client Moderator clicks the Connect Monitor Video option in the Moderator menu and the following screen is popped up in which all the monitoring equipment is listed in a tree style Select the monitoring point to be accessed and this equipment is displayed in the Selected Equipment list Then click Connect After being authenticated the monitoring point is accessed to the conference as a monitoring user and displayed in the Visitor List When video of the monitoring user is opened by a user video data is transferred to the user Only the moderator can control the cam of the monitoring user by right clicking and opening closing the remote control panel Other users cannot see the remote control panel The video that the monitoring user transfers to the client can be synchronized and polled by the moderators The client video is not transferred to the monitoring user Yideo monitor Optional device Selected device O O Root 7 WEDVEL J vve 7 IPCamerall R3 HEDVR 7 IFC ameraDYE2 El A HDL O ga HEDVRZ jee FC ameraDWR El ea IPC amer all R3 C ga IPCameral R2 Figure 7 111 In case any monitoring point fails to be connected an error message is displayed in the moderator s System Information line Note In case the Connect Monitor Video
82. e saved in the template for later retrieval Ill Schedule a Conference After setting up the parameters click the Schedule button located at the bottom of the page to complete the booking If the system resources used by your conference booking exceed available system resources the system will display the prompt Conflicting system resources You may change your conferencing schedule or release some currently used resources The available system resources including concurrent conference room amount and maximum amount of participants are up to the encrypted device If there are sufficient conferencing resources the system will prompt that conferencing is completed Meanwhile conference information such as conference name and user password is displayed as shown in the following figure Conference successfully scheduled 3 3 Confere mol Conference Name pci Conference Time gia Conte Conference Settings nce Noti fication Conference participant s can be Unregistered Users Conference ID is Visible to All Audio Mode GIPS High Fidelity Audio Conference Moder No of Speakers 9 ator 111111 Normal 20 Users Normal 222222 Guest 5 Users PSTN Connection paren Allow Data Sharing Password She di a Allow Application Sharin 704082 test E 444444 0 10 55 g Other connecting dicendi oL aTh Big Video 320240 password Network Bandwidth 2 o 764082 444444 56 Kbps Guest 333333 No Video Display 24 Conference i
83. e selected from There are General Moderator Window and Help The options under the General tab are not restricted by the user s identity with only the Moderator tab except Make myself Moderator in the same tab being accessible to the conference moderator The user list area displays the list of conference users in the conference session and their related status This list does not display guest users The conference workspace includes Data Operation area Voting area Conference Agenda area and File Transfer area To access these areas just select the related tabs to do so The text communication area displays current users communication message and their online status The video display area displays all video windows that the user has selected The system status area is shown below 56 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client i TW alm r az atal tt Do to H T a a ay a s m tb D 5 iT E TI DO EA Jo o 1 E 3 cOn ae gee 3 J ga T 7 A 3 2 2 3 Pog zE EOE E a a Mm G o eL ct C m oe Soa 2 gt 2 a E o o Fee a TD o ct 2 2 5 J Tt T iD 2 5 O on i t on L D W ct a a J 3 LO z on Figure 7 3 Different users would have different access rights they are described as below 7 1 Conference User 7 1 1 Network Testing Once the conference user has entered the conference session the system w
84. e the audio output and grey the option The conference user would not be able to hear the audio output of the conference session Vil Recording Area This is the recording area for more details please refer to Record All Recording Time Figure 7 75 This function is not applicable to the conference audience VIII AGC and AEC AGC Automatic Gain Control The system will adjust the speaker s microphone volume automatically by using AGC function if the speaker s voice is low the system will increase his microphone volume automatically otherwise reduce his microphone volume The AGC option is light in use and turn to gray when the function is closed AEC Acoustic Echo Cancellation The system can eliminate local user s echo by this function The AEC option is light in use and turn to gray when the function is closed If the security dongle does not support GIPS audio technology the function only can be used in the Windows XP system IX System Status The various symbols shown above display the state of each function that is in the application 125 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client Function System Status Symbol Conference Mode Moderator Mode a Femo Desktop Layout Synchronize Desktop Layout Es Free Mode Video Synchronization l l l Synchronize with Chair lag Conference session Opened Lock Meeting Room Conference session Locked Mul
85. ecifications Multimedia transmission Mode It is recommended to leave it up to the system to decide IV Banner Title E settings banner Title Display to video Default value Character Background Color Backeround Limpidity ALi coment Position i00 E 0 100 Height 112 0 100 Figure 7 11 There are two option tabs need to be set Banner and Title as shown below E Banner Display to video Select Display to video a banner will be displayed on top of the video window with the contents in the follow text box as shown below 62 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client E Settings banner Title Conference recording Uther Conference System e Display to video Default value V2 Conference System Character Background Color Fort Backer ound Limpidity Alignment Align mec ae foal Position 1100 E 0 100 Height HI 12 la 0 100 gt Figure 7 12 Character Font property and text alignment setting Click Property a dialog box will pop up to let you set parameters like font style size etc Background Set background color and banner location Click the Color button Windows system colors dialog box will pop up Users can choose background color of the banner the color of the button will also change instantly according to your choice Select Background Limpidity the color of the backgrou
86. ected 7 2 5 Conference Discussion In the conference session only the conference moderator has the right to split up the conference users into groups To access this function go to Moderator and select Conference Discussion a dialog window would appear as shown below E Conference Grouping E Add Group Public Group User List 13h gt Figure 7 85 Click on Add Group to display the image below lt is also possible to rename or delete created private groups 136 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client ha Conference Grouping dl ss Add Group s Delete Group Public Group erre en Untitled Groupl Figure 7 86 It is possible to drag and drop users from the user list to the newly created group or with a right click on the user transfer the user to another group use Ctrl or Shift to select multiple users as shown below E Conference Grouping es Add Group o Public Group E Private Chat Group Untitled Groupl 3 Moved PI Untitled Group Untitled Group AAA a Untitled Groupe Figure 7 87 After being separated into groups the conditions for receiving audio outputs in the conference session are as below 1 If the conference moderator is in the public group and currently talking in speech mode 137 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client 3
87. ed Select the System Settings option and then select the Network the network setup interface is displayed The options that are marked by red color should be checked Other options may leave unchanged Figure 7 117 167 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client O Auto Detect IP Select Yes o Listen SIP Port The default port 5060 may be selected provided it has no conflict with other ports O Listen RTP Port The default port 8000 may be selected provided it has no conflict with other ports After that click the BACK button to return to the previous level of menu SIP Proxy Setup Click the MENU button the main menu is displayed Select the SIP Proxy in the System Settings window and then select the Default option as shown in the following The options that are marked by red color should be checked Other options may leave unchanged Figure 7 118 168 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client Figure 7 119 Enabled Select Yes Display Name May be specified by the user in letters or numbers which is the user s the nickname Username May be specified by the user which must be the same as the Display Name Use Outbound Proxy Select Never Send Internal IP Select Never Register Select Never Direct Dial IP Select Yes After that click the BACK button to re
88. ed remote collaboration connection Release control exit from the remote control mode Fullscreen the window is displayed in full screen Connected Control in progress connection status control status The sender can click the Cancel remote collaboration button in the conversation window to exit from the remote control mode Note In the process of remote collaboration as long as one user exit then the remote collaboration connection end If there is an existing remote collaboration application there cannot be another application to other users 8 10 Send a File Right click a friend and select the Send file or click File Transfer button in the Figure 8 5 After being accepted by the friend the local disk file will reach the friend For an offline friend file sending cannot be performed 8 11 Enter the Scheduled Conference The IM applications allow you to enter a scheduled conference To display the scheduled conference list click the Conference list icon in the main page 181 V2 Conference videoconference system User Manual Chapter 8 IM System hel IM admin File Actions Tools Help admin Online Conference ID Enter Conference Current No of Attendees Conference Conference Mame ID Normal zjh003 STE e x Normal 11 457366 aed Normal Zho0 466024 Guest Normal Zno04 3761 as l md d Normal er Find Buddy Figure 8 13
89. edule the conference automatically according to the user s setting in conference recurrence frequency parameters That is at the end of each meeting the next conference will be scheduled automatically Conference Starting End Time Select the start time and end time of the conference The start time may be the current time or a future time If required conference time may be prolonged during a conference please see the Conference Mamagement page The end time cannot be earlier than or the same as the start time When the user select Periodic confer schedule the meeting time will display as shown below Conference g o type One off conference Periodic confer schedule Period ODay O Weeks O Month Starting Time Monday _ Conferencin l eh Days Hours Minutes Figure 3 14 There are three recurrences frequency Daily Weekly or monthly with which user wants the conference to recur User can select the start time and duration for the conference After scheduling a conference the system would schedule the next meeting automatically at the end of each conference In this way the scheduling operations should be much more simplified User Type Choose which users can attend the conference After checked the user type the No of Attendees dialogue will appears on the right side The maximum amounts of participants are up to the encrypted device Note If the actual allowable amount in the security dongle is ze
90. een view 96 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client Web Co browsing The Presentation Controller is able to browse websites together with the conference users To begin sharing the website just click Start Web Co browsing to begin however if the presentation area is currently occupied by other data presentation click on Request Access in the function control area and select Start Web Co browsing from the popup menu Data Dperation MAI da Conference Agenda Voting fz wa http www ibm comus 7 F gt El Address http www 1bm coms http www ibm comi Services Products Support amp downloads My IBM Figure 7 48 Click on amp to go back to the previous webpage Click on EA to go forward to the next webpage Click on x to stop Click on E to refresh the webpage Click on to go to any other webpage Click on l to close current webpage 97 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client Note 0 The websites that are being viewed should be accessible by all conference users do not use any local URLs If used on the Internet do not enter any LAN address The Presentation Controller can create and switch between multiple websites To switch between each website just click on the browser status or double click on the same tab to close the website Presentation controller also can
91. el User Privilege Fixed Line Telephone Gender O Male Female Mobile Phone Enterprise address book Y Join the enterprise address book Department user serial number 1 Availabl ber of participant O Max vaillable number of participants j E O Usert 50 Figure 3 11 Note When the conference scheduler of the limited resource departments wants to schedule a conference the number of participants is the department resources available 9 Export data Click Export data from the Figure 3 9 above admin can export all the current users information to the local PC in the text format of users txt 8 Import data Click Import data from the Figure 3 9 above to display the image below Admin can import the users information of local place fixed format to the system Click Browse button select text file and click Submit button import the data you can see the Create user results in batches then the users imported successfully Please select the imported file path Browse Submit Figure 3 12 0 Modify User Information The admin may maintain the user information To delete a user click the Delete Click the Change Password to display the page where the password change is made After entering new password and confirming click the Submit button to end the change To display user s personal information click the Edit After making changes click the Modify button
92. emote collaboration and conference entry etc 8 1 Actuate IM To log in to the conferencing system server click the Actuate IM in the Personal Details window of the management system to launch the IM To cancel a current user account click the Sign Out option in the File menu Having done that the user may use other user account to log in to the IM The interface is shown as below 171 V2 Conference videoconference system User Manual Chapter 8 IM System A IM admin File Actions Tools Help admin Online Group 11111 we fhengdan Default Group db anna wih liming wil zjh 84 Find Buddy Figure 8 1 8 2 User Account Click the My Profile option in the File menu user can see the detailed information of registered user zhengdan For a registered user the account information is the same as that in the management system lf the user account information is changed by the system administrator the account information in the IM will also be updated If the administrator changed an online user s password he she may not be affected by such a change But if he she quits and then enters again he she may be required to enter the new password If the administrator deleted an online user he she may not be affected by such an action But when he she quitted he she may not be allowed to enter again 172 V2 Conference videoconfe
93. ent menu has two sub menus the Search for a User or User Management I Search for a User Click the Search for a User icon in the User Management menu to open the following page when you may search for a user Query User user type All User w keyword Figure 3 8 Select user type all user department admin conference scheduler or normal user 16 V2 Conference videoconference system User Manual Chapter 3 The Conference Management System Enter searching keywords and click Query Users who match the keywords will be displayed If no matched user is available the message No records found based on conditions stated written in red color will be posted on the top of the page Il User Management Click the User Management icon in the User Management menu to open the following page Department Navigation Import data Export data RED User Management Project Team a Proper Post Change order Username User Privilege gt a se ee ete Product Testing O order Username Name Ss pwa A a E aee R amp D Management e 9 1 zhengda Department Ad zhengda zd 123 No pos oa Change Passw Edit Delete n ministrator n com t Es ord Pees Figure 3 9 The admin may display the user information of one department by clicking its name in the Department Navigation box See the following figure The admin may create new users or modify existing users information or arrange their
94. er the conference session and displayed with its device name that defined by moderator for more details on the H 323 user s status please refer to Extended User If it exists in several conference session s IP authorization list at the same time the device should be allowed to enter the last authorized conference session If it not exists in any IP authorization list the device can not enter the conference If the IP address s status displayed unavailable that is means the IP address has been updated by other conference session s moderator Note 0 After completed the IP authorization list setting if the moderator reenters the conference or changes moderator the IP authorization list cannot be changed o As long as the IP authentication list existing the device that IP address has been authorized can also join the conference even if no moderator in the conference session If moderator deletes the online device from the IP authentication list the device still can join in the conference session but cannot return again after existed If the No of H 323 Routes in the security dongle is zero the IP authorization option in the menu bar can not be seen 0 The IP authentication function would unavailable and grayed out if the scheduler doesn t set the No of the H323 users 145 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client 7 2 12 VolP Interconnection The conference modera
95. ered users visibility The conference is only visible to users in the department Including sub departments Conference is invisible to all users User identity pi 2 No restriction Only registered users are allowed Conference is O Not encrypt Encrypt Encrypted ideo 1920 1080High definition video 4 Mbps H 264 VBR attributes H No Video f NO HE Display 12 Video Display Range 0 24 Audio Mode GIPS High Fidelity Audio Maximum No of Sneakers g No of speakers limit 1 9 Hardware l i terminal H 263 w 352 288 w 384 Kbps parameter Guest Ee pa O Privileges Permit Data Sharing Permit Application Sharing Conference client testing i Contents Contents entry cannot have more than 255 characters you still can enter 241 characters Save Template Schedule Figure 3 13 Booking a conference involves a group of parameters which are set to define the conferencing resources to be used Explanations to the parameters are as follows 20 V2 Conference videoconference system User Manual Chapter 3 The Conference Management System Conference Name The length of the conference name should not exceed 64 characters Conference Type System provides two kinds of conference types One off conference and Periodic confer schedule One off conference The scheduled conference occurs only one time Periodic confer schedule System can sch
96. erence videoconference system User Manual Chapter 7 V2 Conference Client isn t a Presentation Controller in the conference session that conference user would become the Presentation Controller as well If the conference user is a Presentation User the conference moderator can select Deny Presentation Control to remove that right from the conference user 7 2 8 User Details To view the conference user s information this option is only valid for registered user For unregistered user this option would be grey out 7 2 9 Request for Presentation Control The process in which the conference moderator s request must to through to have presentation control and usage rights is just the same as the normal conference user which is on a first come first served basis But when the conference session already has a presentation controller the conference moderator can click Acquire Control from the Moderator menu to forcefully obtain the control access The original Presentation Controller would lose that access and become the Presentation User If the Conference Moderator already has this access then the option on the menu would be grey out 7 2 10 Delete All Conference Files Because of the fact that storage space for a conference session is limited in order to efficiently use resources the conference moderator should clear all old documents from time to time The conference moderator selects Delete File from the Moderat
97. ers but even after disabling the use of it the conference moderator would 112 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client still able to use this function If this feature has been disabled the function on the popup menu would be disabled and the same option under the General menu would also be shown as disabled as well b File Transfer Management On the bottom half of the window is the file upload list this shows the users that are receiving the files transferred to them When the conference user uploads files to other users the system information bar would show a message to indicate it User can right click on the file transfer progress to either stop the transfer or continue to upload the file Using the same left click the file can either be opened or open the file folder where the file is lf the user uploads a file that is bigger than the applicable free space in the system the system would indicate that there isn t enough free space in the conference session By default the conference session would have a total of 100MB of file storage space After the file has been successfully uploaded the system information bar would show an indication At the same time the receiver s text messaging section would show a private chat window indicating that there is a file for him The receiver could then go to the File Transfer section to download or open the file Il Download On the top half of
98. ession instant conferences or conference sessions which are invisible In order to enter any of these conference sessions the user would need to enter the conference ID or click Enter Conference of the related conference session to enter 3 1 6 Conference Management The admin may view and manage the conference booked by peer or inferior users including sub admin as well as instant conference I Conference Management Click the Conference Management icon under the Conference Management menu to display the current conference list You may click the Current Conference icon or Future Conference icon on the top of the page to switch the page The conference list is shown as follows Performing procedure of the future conference is similar with the current conference Current Conferences Future Conferences Periodic confer schedule Current conference information Conference Conference Conference Conference Detailed Edit Edit Conference Conference Conference Delete es aa ID Name Starting Time End Time Information Conference Agenda Notification log Evaluation Conference 2009 03 16 2009 04 16 i 3 261082 System Testing 45 59 99 17 58 00 Y G K9 va 2 x gt po 2009 03 17 2009 03 30 i S 381814 Shanghai Client 30 10 44 10 07 00 i Q Fo 2 O X 2009 03 16 2009 04 13 i A 17 58 01 10 56 00 Y Q ie a x Total 1 Page Current 1 Page 580830 Project Review a Total number of conferences 3 Figure
99. ession please refer to No of Speakers section when scheduling a conference Currently V2 Conference can support multiple individuals speaking simultaneously with its maximum audio limit limited by the security dongle If the number of speakers in a conference sessions has reached the maximum limit by selecting this option this would put the request on a waiting list until one of the current speakers release his her speaking rights the system would then assign the available slot to the next speaker on a first come first serve basis If the conference session is in moderator mode it would be the conference moderator s decision to whether allow the user to the right to speak At any given time the conference moderator request to speak would be granted immediately Note If the current speaker grey out the microphone icon in the volume control section even if the user on speaking status the rest of the users in the conference session would not be able to hear from this user 7 1 7 Request Presentation The users select this option to allow them to have the right to do presentation To release the hold on presentation rights just select this command again Note the option would now show as Release Presentation Both the presentation button in the function control area and the presentation icon in the user list section would show the relevant indication The first user who gets to do the presentation is known as the Present
100. ference list page Note The main conference server logon page only display the scheduled conferences which are visible to everyone User Identity Restriction No restriction is means that everyone can enter the conference session Only registered users are allowed is means that only the system s registered user would be allowed to enter the conference Conference is Encrypted The Encrypt option allows you to offer SSL based security mechanism to conference parameter improving your conference security Video Attributes Video Attributes setting include video type network bandwidth and video code details are as follows e V2 Conference videoconference system User Manual Chapter 3 The Conference Management System Video attributes 1920 1080High definition video 4 Mbps H 264 VBR No Video 1280 720High definition video Display 950 540Half high definition video Pee eee 1640 360Half high definition video sbi ue 720 5765tandard definition video Maximum No of 640 4805tandard definition video Speakers 352 288Big Video Display 320 240Big Video Display Hardware 176 144Small Video Display terminal 469 120S5mall Video Displ parameter Figure 3 15 9 Video Type You may select your desired video resolution by the following available options System provides ten options for you to choose from System displays Big Video Display 320 2407 by default Note To
101. file with the file extension v2m launch the V2 Media Player to playback the whole recorded session Below is an image of V2 Media Player 107 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client Figure 7 59 Below the characteristics of the media player Launch the media player first before opening v2m files Supports file associations The media player has play pause fast forward and other functions The ratio of both the video and presentation remains the same irregardless of the size of the player Any one video display channel can be put on full screen display The video display shown the on the largest available area in the player Oo Just right click on the presentation panel to bring up the popup menu to select a different display ratio Ill Session Combination and Playback In the V2 Media Player select the Merge Record File from the File menu this would open the following dialog box 108 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client ej Merge record file Select edit file wveml lc Program Files V2 Conference Record 20050 Select target file lt asf lc Program Files V Conference Record P0050 Select record file merge mode C Tata file Audio file le Video file Audio file Start time Time length Remaining Time minute Start ner gel Figure 7 60 Using this option wo
102. g up the email and SMS services etc However for administrators which are only handling services on subsidiary slave server they can t create new users on the system but they can only configure and start the services The role of System Administrator is usually handled by the LAN administrator or the data center staff 2 1 2 Registered User Basically Registered Users are user accounts created by the System Administrator in the conference management system Only registered users can be allowed to enter the conference sessions that are only reserved for them Registered Users can be separated into three groups the Department Administrator Conference Scheduler and Normal User Their descriptions are as below Department Administrator There can only one department administrator in each department group this administrator can change the personal details manage same and lower level departments and users The administrator can also schedule conference sessions and manage conference sessions do conference session queries and other functions Conference Scheduler As the conference scheduler that person is responsible for conference session reservation conference notification and other related conference management functions This role is usually given to the department using the video conferencing system Normal User These users are able to enter registered users only conference sessions these user accounts also have their own network file
103. ged according the order of which the user opens them The more video displays that are opened the higher rate of CPU processing needed Each video displays is opened to the largest size possible but sometimes because of the number of display windows and the size of these windows there may be some free space in between them just adjust the size of these display windows to obtain optimum display I Standard Video As shown in the picture below Te Com od D 7 fe a Boo s i E E z 413 mo iA tt E T vi gt 5 im Figure 7 19 User Name The conference user s name is displayed at the top left corner of the display window this is the same user name that is displayed in the user list area Transmission Speed This indicates the video data transmission rate Pause This would hold the video display of the local user At this point the user video display would show the last frame of the video and at the same time there would be a flashing display of the word PAUSE This option is only available in the local video display window 73 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client Maximize This option would display the video in full screen mode to revert back to its original size simply click on it again This would only affect the local user s video display and does not affect the displays of other users in the conference session Close This closes the video display This
104. gement system of the system This includes adding maintaining and deleting users conference sessions and conference managements system resources queries etc Chapter 4 Client Software Installation would touch on installation of the software client and system requirements Chapter 5 Conference Test Session allows the user can to test and configure local audio video devices and check network conditions before entering the conference session Chapter 6 Entering the Conference Session shows you on how to enter and join a conference session Chapter 7 V2 Conference Client provides detailed explanations on how to use the videoconferencing system Chapter 8 Instant Messaging IM would provide information on how to use the Instant Messaging IM client to do instant messaging enter the conference sessions etc V2 Conference videoconference system User Manual Chapter 1 V2 Conference System Introduction Chapter 1 V2 Conference System Introduction V2 Conference enables user to have conference via Internet with personal computer standard video devices speaker and microphone Compared with traditional hardware based video conferencing system V2 Conference provides users a much lower cost but with higher quality reliable and efficient audio and video communication together with other functions such as file document sharing and remote conference management system V2 Conference features state of the art GIPS technology which pr
105. his option is only available with Windows XP operation system AGC When during a conference session by using the Auto Gain Control AGC the system would automatically adjust the volume of the microphone When the speaker is speaking softly the system would automatically increase the microphone audio likewise when the speaker is speaking loudly and the system would automatically decrease the audio of the microphone 5 3 Network Setup Network Protocol When configuring the network protocol for the audio and video the default setting for audio is set to HTTP and the default network protocol for video is UDP The bottom displays the results of the network testing Network Delay This displays the audio and video time delay in milliseconds CPU Used If CPU is more than 50 it would be shown in white Network Bandwidth This displays the utilization of the network bandwidth more than 50 is display in white The small arrow on the upper right corner can be used to configure the base network bandwidth 48 V2 Conference videoconference system User Manual Chapter6 Entering the Conference Session Chapter 6 Entering the Conference Session This chapter shows how conference users enter a conference session by WEB page Regarding how extended users enter the conference session via H 323 terminal SIP devices or telephone please refer to V2 Conference client 6 1 Conference Server Intelligent Routing The conference server with it
106. in scheduling conference otherwise the section is empty The conference moderator is able to add a new agenda or modify the created agenda Click the Add button to add a new conference agenda and the dialog below would appear below Agenda Time Topic Figure 7 82 Fill in all the blanks of the agenda item with the time agenda title and related accessories Accessories options can classified into four items No accessories whiteboard document or webpage If the accessory selected is a document the conference moderator would have to upload the file first If the accessory selected is a webpage the URL address would have to be entered in the column below 133 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client After adding each agenda item to the list these items can be edited or deleted by selecting either Modify or Delete in the toolbar or right click on the mouse and selecting the options from the popup menu W Edit Agenda Agenda Time 13 00 15 00 Topic Presentation by Product Manager Attachments Ho Attachment a Figure 7 83 Note e The conference scheduler can only create the conference agendas time and content but can not upload its annex Conference moderator should set the operation for the agendas such as opening documents or web pages in the client 0 The modification on the agenda cannot be saved in the management system If ano
107. ing to start the process for more details please refer to Conference Recording 66 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client VI Other Y settings m O banner Title Conference recording Other i EILS Virtual Printing a i Temporary Folder zA C FROGRA 1S V2COHF S4ds_ temp Browse Figure 7 15 Temporary Folder Folder location to store all the shared files and other temporary documents User can change the folder location using Browse but the system will add Ads temp subdirectory automatically 7 1 3 User List Area All the current conference participants are displayed in the User List area When the layout is not synchronized by the Moderator a common user is allowed to set up the display mode of the User List You can also use the icons in the User List area to view the functions being used I Display Mode Two display modes are provided for the User List Tree Display and Flat Display 67 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client Tree Display The Tree Display is arranged according to the organization structure for unit and user display See the following figure Only the units that the conferencing users are with and their upper hierarchical units are displayed in the list The number of current conference participants of a unit is displaye
108. io quality quite poor The other option CELP provides the best audio quality but consumes the most bandwidth The next option G723plus is a compromise of both in terms of bandwidth and audio quality If the maximum amounts of concurrent audio channels in the security dongle are less than 9 less than 9 speakers there would be only the first three options to choose from GIPS High Fidelity GIPS Low Bandwidth and GIPS Broadband Hardware terminal parameter Hardware terminal parameters include video code video resolution and video bandwidth If the soft dog does not support H323 server this item will not display If the conference is scheduled administrator can modify this parameter of future conferences and not allowed in the current conferences After checked the H 264 the coded mode dialogue will appears on the right side There are two options under the drop down menu H 264 VBR and H 264 CBR H 264 VBR is H 264 variable bandwidth H 264 CBR is H 264 stable bandwidth Maximum No of Speakers The amount of speakers is decided by the audio mode If the encrypted device supports the GIPS voice technology and the amount of audio channels are higher than 9 the audio modes that supports GIPS voice technology may be selected with up to 9 speakers allowed alternatively you may also select the audio modes that don t support the GIPS voice technology In this case the maximum amount of speakers is equal to the maximum amount of audi
109. io technology there are six options to choose from GIPS Broadband GIPS Low Bandwidth GIPS High Fidelity CELP G723plus and G 723 As shown below Audio Mode GIPS High Fidelity Audio GIPS Low Bandwidth Audio jik GIPS Broadband Audio parameter _ GIPS High Fidelity Audio G 723 Maximum No of G723Plus Speakers CELP Figure 3 16 The first three options utilize GIPS technology which has better sound quality than the last three audio options GIPS High Fidelity has the best audio quality the audio quality from GIPS Low Bandwidth is a bit poor sound quality of GIPS Broadband is a compromise of both options The last three options do not utilize GIPS technology the first one G 723 consumes the least amount of bandwidth but the audio quality is quite poor The other option CELP provides the best audio quality but consumes the most bandwidth The second option G723plus is a compromise of both in terms of bandwidth and audio quality the better the audio quality the higher the bandwidth needed If there is a need for more than 9 concurrent audio channels more than 9 speakers the user would have to select the three non GIPS enhanced options If the security dongle does not support GIPS audio technology there would be only three options to choose from The first one G 723 consumes the least amount of bandwidth but the 24 V2 Conference videoconference system User Manual Chapter 3 The Conference Management System aud
110. ion results page as shown below zaje V2 Conference videoconference system User Manual Chapter 3 The Conference Management System Evaluation responses of conference Evaluation title 1 Question 1 A Option 1 100 0 Mary B Option 2 0 0 C Option 2 0 0 2 Question 2 A Option 1 33 3 Mary B Option 2 66 7 liming C Option 2 0 0 3 Question 3 ak SH Fa i Figure 3 24 Note Only the conference scheduler and administrator are allowed to use this function The user can not evaluate the conferences which have been suspended but the results of the evaluation before the suspension will be saved Delete Conference click the Delete Conference icon to delete a scheduled conference A conference that is deleted cannot be recovered Halt Resume click the Halt button the encryption resources used by the conference will be released and entry of the conference will be rejected All the endpoints if any engaged in the conference will be disconnected with no conference data to be saved After being paused the button changes to Resume Click the Resume button the system will evaluate the encryption resources available If there are sufficient resources available the restoring will succeed allowing users to re enter the conference If not the system will prompt Insufficient resources conference restoring fails The conference list in the management system window only display
111. is selected these users would be able to view these synchronized video as well If there isn t conference moderator in the conference session or moderator didn t check synchronize video they won t be able to view any video at all Guest users are not able to close any video display windows they can save an image of the video display by right clicking on the video display and select Save Picture As 7 3 3 Settings For more information please refer to Conference Settings for more information Multicast users are only allowed to access a portion of it 7 3 4 View Attendee List These users are able to view the number of users user list and their related status in the conference session For more information please refer to View User List However they are not allowed to view the data sharing list 7 3 5 System Status Check Multicast users are also able to switch between desktop layout and text interaction area They can also view system messages system status CPU information time etc For more information please look at_Conference Settings The only thing that these users can t do is i i record the conference session For these users the speech button is displayed as and Pe Mm tear the conference tool is shown as 159 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client 7 3 6 Text Interaction Messages Guest users are able to view other conference users online
112. its latter department order number 1 Tick off the department which needs to move click Move up and Move down button IV Delete department Click the Delete to delete an existing department Meanwhile all users in this department may also be deleted Click the Edit in the department list to open the page where you may organize the information about existing sub departments 3 1 3 User Management Department users are classified into three categories Department Administrator Conference Scheduler and Normal user Department Administrator each department may only have one admin who is entitled to modify personal information manage his her department and sub department and users and carry out such actions as conference booking conference management and conference reviewing The highest level of admin is called system admin admin user who cannot be deleted and is entitled to perform such actions as server configuration and startup Conference Scheduler also the registered user the booking user may attend the conferences that only registered users are allowed to attend Meanwhile the booking user has such privileges as conference booking and conference notification Normal User common user may attend the conferences that only registered users are allowed to attend The common user cannot book a conference Proceeding to the creation of department users the department must be created The User Managem
113. l 2 Conference Press the Next button to begin the installation or the Back button to reenter the installation information Cancel Figure 4 6 Click on Next to begin the software installation When installation has been completed it will display as below El Y2 Conference EW V2 Conference Y2 Conference has been successfully installed Video conferencing system Client Press the Finish button to exit this installation Figure 4 7 43 V2 Conference videoconference system User Manual Chapter 4 Client Software Installation Click on Finish to complete the software installation process Note In order to ensure that you have complete access to all the functions in the conference session it is suggested that after you have installed the client software install Windows Media Encoder and DirectX 9 as well Because installation is quite easy as in just accepting the defaults provided by the system this process would not be elaborated here Users also can click on the conference name to enter the conference session and the conference system would detect the version of software automatically and lead user to download and install the client software Details are as follows Select the local installation directory as shown below You may select the default path or click Browse button to select another installation directory E Destination Directory Select natal Path V2 Conference L A A
114. l n and users above Level n reside in the units at their respective levels with n being 1 2 3 and 4 Oo Cancel Combine all the users reside in the units at their actual respective levels with the default being Cancel Combine Tree List only allows automatic sorting with respect to user levels The priority rule is as follows 68 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client 1 Top manually 2 Organization Structure units are sorted with respect to their hierarchical levels with units at the same level being sorted on a sequential basis 3 Users in the same unit are sorted with respect to their post levels 4 Users at the same post level in the same unit are sorted on a sequential basis 5 Non registered users are sorted with respect to their nicknames Note Under the Tree Display mode the user is not automatically moved up based on his her speak status Flat display In the Flat Display users are listed one above another in the User List area as shown in the following figure Some users are automatically moved up by the system in the priority Moderator gt Control Right gt Operation Right gt Speak Right gt Control Application gt Speak Application Conference User 6 0 Tree Display RJ ERRE O sai Show to level M s 10 Show to level 2 O Hi U Show to level 3 O in H Show to level O tr1j gt i All Display 5 O lt rhangjh gt C
115. ll in record In this information manager user can also view friend and stranger list system information Then user can export the chat record of the buddy to the local PC For an offline friend audio calling cannot be performed 8 9 Remote collaboration System supports remote collaboration function The operations application sharing and remote collaboration can be achieved between the two users To share the application to a friend you can click the collaboration function button in Figure 8 5 as shown below wh zhengdan Conversation 4 Waitzhengdan Accept a voice call invitation or cancel QW You have cancelled the voice call invitatio You have requested remote collaboration zhenadan please wait for response or Cancelthis request Figure 8 9 After the receiver accepted the request the application sharing page will be appeared on his desktop and then the receiver can see the sender s desktop As shown below 179 V2 Conference videoconference system User Manual Chapter 8 IM System Remote collaboration o Disconnect 63 Release control BB FullScreen E YZ COonterer ricer Ti a ttp su onf jsp main maindction do page F 192 168 0 44 Conf jsp main maind do 2 Connected non control Find Li lv to x Live Search p THEO AHO 2520 PXA IAW BO A ope Ev Conference Videoconferencing System V2 Conference Video Conference System Sele
116. lower system specification selection of this option may result in the appearance of a green screen should this problem occur it is suggested not to select this option Please take note after making changes to the settings all video displays would need to be closed and reopened again in order for the changes to take effect lll Multimedia Transmission a FA E Settings m L Audio Video Multimedia Transmission Banner Title Confer tl Multicast select Multicasting Become Multicast Agent Multimedia transmission Mode y Please choose multimedia transfer type System Default Selection Recommended Figure 7 10 Multicast The use of multicasting helps to reduce the conference server downstream bandwidth and improves system efficiency User who selects multicasting would be having priority in receiving audio and video date through multicasting To enable the use of multicasting one of the clients must be the Multicast Agent this multicast agent and the rest of 61 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client the multicast clients must be within the same LAN network and also using the same conference server to enter the conference session If there is more than one user that has selected to become Multicast Agent there would be a competition within the LAN network to be the only one The client PC that is the Multicast Agent would need to have higher hardware sp
117. lt zh jh O Srhang_ Open Private Text Chat Window Send Document Figure 7 89 The conference moderator will always be able to transfer files to others at any given time VII Private Text Chat If Open Private Text Chat Window option is selected conference users will then be able to do private chats with other conference users in the conference session By deselecting this option this would revoke the rights to do so and this option would then be disabled A relevant message would be displayed in the system information bar when this option is selected EIN e Vser zhengdan ati LI O lt zhang 3h gt Conferen Open Private Text Chat Window Send Document Figure 7 90 Conference moderators will always be able to have private chats at any given time VIII Approve Deny Speech Access When the conference user apply to access to speak the conference moderator can either grant access selecting Approve Speech Access or deny the request selecting Deny Speech Access IX Approve Deny Presentation Control If the conference user is not a Presentation Controller the conference moderator can just select Approve Presentation Control to grant them Presentation Controller status If the conference user is not a Presentation User the conference moderator can just select Approve Presentation Access to grant access to the user to be the Presentation User If there 141 V2 Conf
118. lti channel video to different TV screens by equipped with special decoder card The videoconferencing system supports HikVision DS 4004MD decoder board which can decompress video data from v2 and transfer them to decoder card for TV screens display 85 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client Each DS 4004MDI supports 4 channel video outputs One PC can support up to 4 pieces of DS 4004MD cards that is to say 16 channel video outputs can be supported Users can watch the images of video windows on television conveniently Select Display to TV Wall to open submenu you can choose which screen you want to display the video on TV as shown below 20 Joshua EBBKb Display Webcam Display Panel E Allowing others to control my camera Change Video Configuration Video adjustments w Display video on the right Capture Image w Fit to Window Fill Window Video Processing d E creen Screen Screend Sereend Close the display Figure 7 37 Screens which you can choose sort by decoder cards detected and the sequence of ports of each card If icon E shows before the screen option that means the screen already has video displayed on it The user can close the display to TV wall by clicking Close the display If a video window in v2 is closed the TV screen with same video will be shut down at the same time Note
119. marks owned or used under license by Global IP Sound AB and may be registered in the United States and other countries Patents and Patents Pending Global IP Sound Inc www globalipsound com Copyright 1999 2010 V2 Technology Inc All Rights Reserved Thank you for purchasing Beijing V2 Technology Inc software product Before using this product please carefully read through the terms and conditions of the End User License Agreement EULA below This End User License Agreement here forth known as EULA is between you and V2 Technology Inc here forth known as V2 Technology with regards to V2 Conference software product legal agreement This Software Product not only includes the V2 Conference software security dongle related documentations promotional materials etc but also includes any form of upgrade software and additional material You must agree to the terms and conditions of this agreement and other special conditions or additions before having the right to use it By installing and using the software you are confirming your acceptance of the software and agreeing to be become bound by the terms and conditions of this agreement End User Licensing Agreement Granting of License This software product is protected by copyright laws and international copyright treaties as well as other intellectual property laws and treaties You are only permitted to install and use the software You can duplicate th
120. mouse button on the selected user name and then choose Change Moderator option it will pop up the confirm dialog box as shown below Confirm 2 lo you wish to confirm moderator switch Figure 7 109 After selecting Yes the selected conference user would become the conference moderator and the previous conference moderator would become a normal conference user The system information bar would display the relevant information The function can not be used during referendum The conference moderator can not switch this position with the sideline user 7 2 18 Top Manually The conference moderator can change the order of the users participating in the conference To do this the moderator selects any user from the user list and right clicks Then selects the Top Manually option to place the user on the top Multiple persons can be placed on the top For the Tree Display mode such a user is placed on the top level of the organization frame As shown in the following figure zhengdan is such a Stay On Top user To move the user back the moderator right clicks again and selects Cancel Top Manually A user can be specified as a top user repeatedly After being specified the user is moved to top Conference User 2 0 O zhengdan Figure 7 110 7 2 19 Connect monitor video In the conference room a registered user can become Moderator who has the right to initiate a call on monitoring points Multipl
121. n also be achieved by Moderator menu it s only the shortcuts of part of the functions in the moderator s menu 0 When the conference moderator made certain options the system status in the lower right corner of the client window will be changed at the same time for more details please refer to System Status 7 2 2 Conference Agenda Only the conference moderator is able to create the conference agenda and this feature is only available when the conference moderator is also the Presentation Controller other conference users can only check out the conference agenda if guest users are granted data sharing rights then they could also view the conference agenda I Upload Agenda Document Before the conference session starts the Presentation Controller would have to upload and share out the documents needed first Il Creating Agenda The conference moderator would select Conference Agenda as shown below 132 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client Tata Operation File Transfer Conference Agenda Wists Topic Internet Application Seminar Start Time 2008 12 17 14 00 00 Ending Time 2008 12 31 14 00 00 Ho Time 14 00 14 30 14 30 15 30 15 30 16 00 16 00 17 00 Title Keynote speech Internet application Br e ale Issues for discussion Figure 7 81 The conference agenda would be showed in figure above if the conference scheduler has added an agenda
122. n choose to Save or Close this page The conference moderator can also choose to announce the voting results by selecting publish guest drift users would be allowed to view the results if granted data sharing rights Conference moderator can choose delete to remove the questionnaire and start over again by selecting create Note 0 The conference moderator is able to create more than one voting topic at a time The total voting time is the sum of each voting time If the conference user exits the conference session during the voting session the system would take that as a forfeited vote 0 If the conference user hasn t cast a vote yet during the time period given the system would take that as a forfeited vote If the conference user enters the conference session during the voting process that user isn t allowed to vote 0 If a voting topic already exists on the Voting page the new voting files that the moderator imported will be additional on the basis of the original file 0 The voting topic cannot be deleted before the voting is end o The conference moderator can not create another new vote during voting 155 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client 7 2 16 Dismiss from Conference I Registered user The moderator selects one conference user from the user list right click on the mouse and click the Dismiss from conference option i
123. n the rotation other users videos cannot send to the H323 clients If the No of H 323 Routes in the security dongle is zero the H 323 Interconnect option in the menu bar can not be seen The H 323 Interconnect function would unavailable and grayed out if the scheduler doesn t set the No of the H323 users II IP Authorization Some H 323 hardware devices can only be entered IP address and can t be entered conference ID when connecting to MCU in view of this situation the conference moderator will be able to add the IP address which be allowed to enter the conference to the IP authorization list Details are as follows The conference moderator click the IP authorization option under the moderator menu to open the Set up device IP dialog box as shown below 144 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client Set up device IP IF Address IF Address Device name 192 166 0 111 Conference Figure 7 92 Click Add button to open the IP Address dialog box enter the device IP address and name then click the confirm button to complete your adding The moderator is able to modify or delete the added IP address MCU will determine whether the IP address already exists in the IP authorization list first when the hardware device connects to MCU If it exists in a conference session s IP authorization list the device should be allowed to ent
124. n time IV Banner Title If the conference moderator selects this option under the Moderator menu all conference users would be able to add banner title to own video window For more details please refer to Banner Title If this option is not enabled this would cancel the right of the conference users to do this and then all conference users video windows cannot display banner and title except the conference moderator s The moderator can use this function at any given time but can not modify other s setting V Video Rotation If this option is selected all conference users would be able to rotate their video display windows for more details please refer to Rotating Video If this option is deselected this would terminate the user s rights in rotating their video display windows A message would be displayed in the system information bar 140 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client Conference moderator can choose to rotate their video displays at any given time VI Send Document If Send Document option is selected conference users will have the rights to transfer documents to others in the conference session By deselecting this option this would revoke the rights for the conference users to do so and the option will be disabled A message will be displayed in the system information bar when this option is selected HER _ Conference Usertichengdan 1
125. name blank The icon k shows the status of the PSTN user press to toggle on off the ability to speak in the conference session The conference moderator can select the PSTN user from the list of users with a right click on it can grant or deny access to the user to speak there would be voice prompt to indicate to the PSTN user or even dismiss the user from the conference session ll Calling a SIP Endpoint If there are SIP servers available at the conference the moderator may invite their endpoints to join the conference The calling panel is shown as follows T oIP Interconnect Select VoIP Server sipServer Unregistered sipServer Unregistered v Refresh ca Enter Telephone Ho cccelzOy 107 160 To 5060 EE EBEBEB Show Username Hame Figure 7 94 Registration of the SIP server on the gateway of the other party is performed by the system administrator in the management system of the master server For a server that has been registered the server information SIP server registered is displayed meaning that the nickname or telephone number of the SIP endpoint can be directly called for a server that has not been registered the server information SIP server not registered is displayed meaning that only the URI address of the SIP endpoint can be called In the above case the SIP server is not registered The URI
126. nd will display transparent User can adjust the banner s location in the video window by changing the position and height value 9 Title Display to video Select Display to video a title will be displayed on bottom of the video window with the contents in the text box as shown below 63 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client T7 Settings ls la Ey banner Title e Display to video Default value Title Character Background Font Property F Packground Limpi dity Position si 0 1003 Orientatior Hori zonte Speed Figure 7 13 Character Font property and text alignment setting Click Property a dialog box will pop up to let you set parameters like font style size etc Background The title background setting here is the same as the banner background setting for details of it please refer the above guidance 64 V2 Conference videoconference system V Conference Recording E Settings al O aan ee a Banner Title Conference recording Other Recording contents O Record all 2 Advanced recording e Audio v Video e Screen User List e Data area Full Screen Recording quality Simao t hire Low J Definitior Low J Directory to save conference recording Save conference document in this folder C PROGRA 1 AVeCONF 3 record a Figure 7 14
127. nference password as shown below Welcome to this videoconference Conference Name Shanghai Client Conference Time 2009 03 31 16 29 00 2009 04 02 08 00 00 No of Attendees 20 Network Bandwidth 256 Kbps Conference Contents Please enter a nickname for yourself to be used in the conference Enter Conference Figure 6 7 6 2 3 With The Conference URL After the department administrator or conference scheduler signs on to the conference management system the conference scheduler can click on Conference Management on the left panel to check the details of the conference session after that just click on J of the selected conference session to send out an email notification to all users involved The system would generate an URL conference link and attach it to the email notification Users who have received the email notification can just click on this URL to enter the conference session 6 3 Intelligent Detection After performing the above steps the control file would automatically download the conference client update if no conference client already exist new installation of the client software is needed the default Program Manager Group is Conference The smart update page as shown below 52 V2 Conference videoconference system User Manual Chapter 6 Entering the Conference Session Conference Update Downloading new modules Conference Size LA CSetup v2wb exe Z ip 204 3 Orvrernting dl
128. ng point is accessed to the conference by the moderator who does this by calling the monitoring equipment In the conference the monitoring point provides video in the form of a conferencing user who is called Monitor User A monitoring user has the following attributes in the conference o The monitoring user cannot watch the video of conference room users O The monitoring user has no client hence cannot do what a conferencing user does o The monitoring user doesn t have the data operation right Nor does the moderator assign the data operation right to the monitoring user 160 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client o The monitoring user doesnt have audio data Nor does the moderator set up the speak right of the monitoring user 0 The monitoring user cannot vote make a referendum share data and text chat e The monitoring user is marked with a fixed color in the client user list and the color doesn t change in scrolling in file sharing After accessing to the conference the monitoring user is a non registered user and displayed in the Visitor list 0 Video that the monitoring user transfers to the conference room is not allowed to be assigned to H323 users 7 5 Extended User Extended Users are the users who enter the conference session by extended user password There are three kinds of Extended Users H 323 user this refers to users using H 323 terminals to conne
129. ntrol area would be in a floating condition only visible when the mouse pointer is moved to the bottom of the screen if the mouse pointer is moved away it would then be hidden away 9 If the conference moderator select to enable Enable Desktop Layout the Windows menu for other conference users would be disabled and grey out unable to change the desktop layout All functions in the function control area would be disabled as well XI Video Window Ratio Users can switch ratio of the video between 4 3 and 16 9 after selected the ratio all video windows will be displayed the selected ratio If the ratio of video sources is the same as the ratio of video window the image fills the video display window with original ratio As follows 120 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client rjh gt 117K o Xx ayir Aib Ox Figure 7 70 If the ratio of video sources is not the same as the ratio of video window you can adjust the effects by setting fit to window and fill window 7 1 15 Voting The conference moderator can call for a vote during the conference session other conference users can participate in the voting process or view the results of the vote For more information please refer to Voting 7 1 16 Referendum The conference moderator can call for a referendum a raise of hands during the conference session other conference users can participate in the
130. nual Chapter 7 V2 Conference Client Data Uperation File Transfer Conference Agenda Released 1 Voting Time Remaining T Minute 41 Second 1 which plan should ve proceed to Oa Plan A OB Plan E Oc Plan C Figure 7 104 Conference user selects the options and click on Voting The page would refresh and would show that the voting has been completed After the conference moderator has voted the below image would appear Vata Operation File Transfer Conference Agenda Create 4 Modify Delete 4 Stop Voting H Published F View ees Input a Export Title Status Time Remaining which plan should we proceed to Voting in Progress 6 Minute U2 Second Figure 7 105 The conference moderator can check the voting process of from this page and can also prematurely end the voting time period by selecting Stop Voting After voting has been completed from the conference moderator s Voting page to view the voting results select View as shown below 154 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client Tata Operation File Transfer Conference Agenda Save Close Topic test 2008 10 15 14 17 e Secret Ballot e 1 Voting Participant which plan should we proceed to Voting Options Percentage puras A plan A 100 oi B Plan B 0 C Plan 0 Figure 7 106 Since the above example is an unsigned vote so no user names would be revealed The conference ca
131. o channels allowed by the encrypted device and the number of speakers must be higher than 9 If the encrypted device supports the GIPS voice technology and the allowable amount of audio channels is no more than 9 you must use the GIPS voice technology with the maximum amount of speakers equaling to the maximum amount of audio channels allowed by the encrypted device If the encrypted device doesn t support the GIPS voice technology the maximum amount of speakers is equal to the maximum amount of audio channels allowed by the encrypted device Guest Privileges If guest users are allowed to participate in the conference the guest privileges should be selected including Permit Data Sharing and Permit Application Sharing If the encrypted device does not provide guest user resources or guest users are not allowed to participate in the conference this option is not available Conferencing Contents s95 V2 Conference videoconference system User Manual Chapter 3 The Conference Management System The entered contents should not exceed 255 characters Il Save the Template The admin user has a private conferencing template for conference booking with which the desired conferencing parameters are configured After the setup being completed in the Scheduled Conference window click the Save Template at the bottom of the window all the current conferencing information not including the conferencing time will b
132. o use presentation while controlling conference agenda such as documents sharing whiteboard sharing etc 7 2 3 Change conference mode Free Mode This is the default conference mode for a conference session Under this mode the running of the conference session would automatically be handled by the system Access to data collaboration tools and speech would be granted on a first come first serve basis depending who asked for it first If the conference moderator switches the conference session to Free Mode the system information bar would display the relevant system message Il Moderator Mode After the conference moderator has switched the conference session to Moderator Mode User entry into the conference session request for use of collaboration tools speech request etc are all controlled by the conference moderator and at the same time the conference moderator can terminate these rights at any given time Once the conference session is switched to Moderator Mode the system information bar would show the relevant system message 135 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client 7 2 4 Mute All If this option is selected all the speaking rights of all conference users except the conference moderator will be instantly revoked with only the conference moderator still able to speak The system information bar would display the relevant information if this option is sel
133. ombine to leve TI Combine to level z 1 Combine to level 3 w Combine to level 4 CN Cancel Combine CK Sort by user name 1 wW Sort by user level 2 Figure 7 17 To display the drop down list in the above figure click s the control button Only sorting is allowed for the users Sort by User name 1 2 3 Top manually Automatically move upward users with the same status are sorted in the order in which they obtain or apply for the right Sort user names 69 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client Sort by User Level 1 2 Note Top manually Automatically move upward a Users with the same status are sorted in the priority Post Hierarchical Order gt Department Hierarchical Order gt User Hierarchical Order b Non registered users are sorted according to their usernames Post Hierarchical Order a Sorted according to the priority Post Hierarchical Order gt Department Hierarchical Order gt User Hierarchical Order b Non registered users are sorted according to their usernames For a breakout conference Flat Display is used as the user list Both Sort by User name and Sort by User Level are possible After the breakout is cancelled the Original display mode is restored For a user query query results are displayed in the Flat Display mode Once the layout is synchronized by the moderator the query func
134. onference The Users can do anything to the queried users within the operating authority The moderator in the implementation of synchronize operation or lock the meeting query function also can use The color and font style of the user name distinguish the conference moderator from the normal conference users with their meaning as shown in the table below O oswa e O nn User Color Indicator Each user is assigned a color by the system The assigned color is same as the finger pointer and the default pen color of the whiteboard The user name of conference moderator appears in bold yellow color The user name of a normal conference user User Name Presentation Status appears in standard white color The user name of the local user appears in bold white color The user has no access rights to do presentation The user has access rights to do the presentation The conference user is also the Conference user presentation controller doing Presentation The user has access rights to use presentation tools The conference user is the presentation user 71 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client e e Lao The user is currently applying to be a presentation user i e to use presentation tools The user has no speech access rights The user is currently having speech access rights The icon would display the audio volume output Clicking on i
135. onference Client synchronized if the moderator uses manual synchronize it cannot use the function of Video Rotation 7 2 7 Handling Conference Users The conference moderator can select the conference user and right click on it to get a list of options from the popup menu as shown below I Synchronize Desktop Layout If this option is selected all desktop layouts for all conference users will be synchronized together with the conference moderator and they would not be able to change it If this option has been deselected this would release the conference moderator s control over all conference users desktop layout The system would display a message in the system information bar Il Lock Meeting Room If the conference moderator selects this option the conference session would be locked down with no more conference users allowed into the conference session By deselecting this option this would cancel the conference lockdown The relevant message will be displayed in the system information display bar when this option is selected lll Conference Recording If the conference moderator selects this option under the Moderator menu this would then enable all conference users to be able to record the conference session For more details please refer to Conference Recording If this option is deselected this would then revoke the right of the conference users to do so The moderator can use this function at any give
136. onference system User Manual Chapter 3 The Conference Management System After finished the setting above click on the send icon to sent the broadcast to the users and confer room which can be allowed to receive and the system will display the message system broadcast has been sent 3 1 9 Exit System To quit the management system click the Exit System icon returning to the login page After you finish the work on the management system don t forget to quit the management system to ensure system safety 3 2 Conference Scheduler Once the conference scheduler has entered the username and password at the main conference management system it would then show the welcome page as shown below V2 Conference Video Conference System Logoutiwangl Software Downl A Welcome to V2 Conference Conference Management System Conference Scheduling Enter Conference Conference Management Addressbook Exit System Figure 3 32 On the left is where all functions are located select any one function on the left panel would display the relevant page on the right Each conference scheduler would be able to schedule a conference session if there are enough resources available but they are only limited to checking modifying their own scheduled conference sessions they are unable to delete conference sessions that they have created For more details on the functions here please refer to Department Administrator 3 3 Normal
137. onference videoconference system User Manual Chapter 7 V2 Conference Client Note All desktop layouts can be set through the Window menu in the windows toolbar IV Text Communication Button D This indicates that the conference user can show or hide the text messaging area D This indicates that the function has been disabled as the moderator has disabled the desktop layout therefore conference users have no choice but to follow the desktop layout of the conference moderator V System Messages To see more details about system messages click on E information bar to see the image as shown below E View Messagez 2008 10 15 11 25 37 System Information 2008 10 15 11 24 31 System Information 2008 10 15 11 24 25 System Information 2008 10 15 11 25 40 System Information 2008 10 15 11 23 11 System Information Date 2008 10 15 11 26 25 Title System Information Application sharing stopped Figure 7 73 VI Volume Slider The volume adjustment bar is shown below the conference user uses this to adjust the audio volume in the conference session Figure 7 74 124 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client If the conference user clicks on i this would mute the microphone and grey the option Pif the conference user is current talking in the conference session others would not be able to hear the user H If the user clicks on de this would disabl
138. ons Il Video g settings 58 El Audio Video Multimedia Transmission Banner Title Confer 4 Video Capture E Device USB PC Camera CAMCAN e Video code H 264 VBR w Remote Webcam Control 303 Device Type Image Quality ad Smoother IF Clearer vw Use latest video display technology Recommended Figure 7 7 Video Capture Configure the webcam for used in the conference session The videoconferencing system support first and second generation of the video compression hardware After installed the hardware into the PC and installed the necessary drivers the 59 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client configuration list will show the MPEG 4 hardware model e g Gotron MPEG 4 channel 0 After selecting the device the system would then use it for video capturing purposes 4 Figure 7 8 V2 Conference system supports V8T multi channel video surveillance card of Beijing Microview Science and Technology Co Ltd as shown below Each card supports 8 input channels and users can switch manually in between to see captured video images easily After setting up the card the device list in v2 will display the installed card as Microview s V8T Capture Selected it and then the system can use this card as a video capture device T A a eee L E ALEA GA ee f TT oe Figure 7 9 Video code The user would select video code of
139. ons DirectX 9 Microsoft s application programming interface of operation system providing better D audio and video experience Download If the DirectX version of the conference less than 9 0 users must install this software Windows Media Play plug in This plug in will extend the functions of Windows Media Player Bs If you want to playback the recorded audio and video files of the conference with ia Windows Media Player please install this plug in Do not install this software will not affect the normal use of other video conferencing system functions Download Figure 4 2 Users can download conference software client to local HD and double click the software to start the installation The conference software client installation welcome page is as below 40 V2 Conference videoconference system User Manual Chapter 4 Client Software Installation of Y2 Conference V2 Conference Welcome to Yz Conference Setup program This program will E Install 2 Conference on your computer Video conferencing system Cl lent lbs strongly recommended that you est all Windows programs before running this Setup Program Click Cancel to quit Setup and close any programe you have running Click Nest to continue with the Setup program WARNING This program i protected by copyright law and International treaties Unauthorized reproduction or distribution of this program or any portion of it may result in severe civil and criminal pen
140. ook to enter the conference with the user name specified in the Display Name being displayed Here is 2222 The video state of the SIP user is indicated by the EN icon The user cannot upload video nor can he access other user s video until his her speak right is authorized by the moderator But he she may hear the mixing voice from the conference room The moderator may select one SIP user and right click the mouse to authorize the speaking right or cancel the speaking right to quit the user from the conference 170 V2 Conference videoconference system User Manual Chapter 8 IM System Chapter 8 IM System The IM system of the V2 Conference namely the patented instant messaging system by V2 Technology Inc can be integrated into the conferencing system to enable such functions as instant video audio and text messaging file transfer and conference entry etc The IM software can be downloaded from the Download window of the management system After being installed the user can log in to the system by actuating the IM system server In such case allowing only the registered users of the conferencing system to be logged in The needed login account and password will be the account and password that are used to log in to the management system This part involves how to integrate the IM applications into the conferencing server system to enable such functions as instant video audio and text messaging file transfer r
141. or menu and this will clear all uploaded documents in the conference session All uploaded document can only be cleared by the conference moderator If there is a user currently downloading a file the download process would fail and after deletion when the user tries to download it again the system would indicate that the file is not found 7 2 11 H 323 Interconnection I Calling H 323 devices If there is an available H 323 server in the conference the conference moderator is able to invite other users of H 323 devices and telephone to enter the conference Once the connection is successful if there are some clients in the conference session that configures their audio mode as GIPS High Fidelity or GIPS Broadband the system would automatically adjust everyone s audio codec as GIPS Low Bandwidth 142 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client From the Moderator toolbar select H 323 Interconnect and the dialog box would appear as shown below E H 323 Interconnect Select H 323 Server Unregistered master e Enter Aim Address Call Show Username Hame H 323 a EEN st es al Figure 7 91 If the H 323 server needs to be reiterated on the other side s gatekeeper the system administrator is able to achieve it in the Central Server management system For a server that has been registered the server inform
142. ould automatically begin network testing and determine the network condition and also the protocols used to send video and audio data System information area shows currently information in the bottom of page r begin Network Testing After the test has been completed the results would be displayed in the system information bar Figure 7 4 If testing has failed the use of audio and video communication would not be available but text messaging whiteboard and other functions would still be available J Hetwork Test Results Video connecting through HTTP Audio connecting thre Figure 7 5 7 1 2 Conference Settings To access the settings windows selects General and then go to Settings a dialog box would then appear with the option tabs of Audio Video Multimedia Transmission Banner Title Conference recording and Other Just like the image shown below _57 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client I Audio e Settings Ea O El lt I gt Multimedia Transmission banner Title Confer Record gt Device dl Realtek ACUT Andis Playback fai Device Y Realtek AC9T Audio Please choose code type GIPS High Fidelity Settings 30 Use DirectSound Noise Reduction F Labial synchronization Figure 7 6 Record Device Configure the recording device used in the conference session Playback Device Configure the output device used in th
143. ove old photo color inadequate exposure or overexpose and make it seem more natural As shown below 79 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client Figure 7 27 Brightness If the image is too dark you can adjust the brightness to make it brighter As shown below Figure 7 28 Contrast Adjust the contrast of an image to highlight key theme and make it clearer As shown below 80 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client Before After Figure 7 29 Saturation If the image is too light you need to adjust the saturation to make the color look richer As shown below Before After Figure 7 30 Tint The Tint transformation allows you to correct an undesirable color cast to make the Image more realistic As shown below 81 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client Before Figure 7 31 After completed the settings above click Confirm to save the adjustment To move the parameters back the user clicks on the Default V Display Video on the Right If this option is selected this would display the video display in the video display area lf this option is not selected this means that the video will be displayed in the left bottom corner of the conference desktop VI Capture Image To save an image right click on the video display and select Capture
144. ovides best of greed audio quality GIPS is a internet specific voice compression engine system that is developed by the Sweden based GLOBAL IP SOUND company the global leading force in providing cutting edge voice processing technologies With GIPS the codec bit rates can be adjusted depending on actual bandwidth allowing high quality audio with lower bit rates to be provided The GIPS core technologies network self adjusting algorithm packet loss compensation algorithm and echo cancellation algorithm provide ideal solutions to such problems as voice delay and echo offering perfect voice quality that is even better than telephone For video codec applications the V2 Conference features H 264 codec algorithm for video processing applications the system integrates the video pre treatment post treatment and display algorithms which are compatible with the video codec algorithm With this the video distortion developed at the video capturing and encoding and decoding stages is efficiently removed allowing video quality to be improved considerably whereas the transmitting bandwidth to be reduced efficiently for lip synchronization applications the patented lip synchronization algorithm is introduced to the system that also incorporates the cutting edge GIPS audio and video technologies allowing excellent lip synchronization effects available over the internet The videoconferencing system supports the multi server cascading deploymen
145. p would only be able to hear the audio output from the private group Users in the public group would only be able to receive audio outputs of the public group There can only be 9 simultaneous audio channels for users in a private group The limit on speaking rights in private group is separate from the limit of speaking rights given in the conference session Guest users can only receive audio outputs in the public group 7 2 6 Synchronize Video When this option has been selected all conference users video display function would be controlled by the conference moderator make all video displays to be the same as with the conference moderator s display in addition to that disallow other users to open or close these video displays The system information bar would display the relevant information as well 138 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client To enable this option the conference moderator just needs to select Synchronize Video from the Moderator menu and enable either Automatic Synchronize or Manual Synchronize By clicking on a similar synchronization icon in the toolbar Automatic Synchronization will be enabled Detailed explanations are as below I Automatic Synchronization If this option is selected on the conference moderator end all current video displays will first be closed automatically All subsequent video displays opened by the conference moder
146. play Increase zoom Click to reduce the video display Decrease zoom Click J to increase brightness of the display The remote webcam does not display this function Click 1 to decrease brightness of the display The remote webcam does not display this function Click E to increase focus The remote webcam does not display this function Click l to decrease focus The remote webcam does not display this function Click HH to return to the original position This does not apply to the tripod The left mouse button clicking on the display would cause the camera to zoom in quickly right clicking on the mouse would zoom in slowly 75 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client Note If there is a SONY D Series Camera in the conference session and the local user allows remote clients to long distance control it local and remote clients all can realize Presetting Position 7 1 5 Video Functions Descriptions To bring up the popup menu right click on the video display to do as shown below Change Video Configuration Video adjustments e Display video on the right Capture Image w Fit to Window Fill Window Video Processing d Display to TY Wall Figure 7 22 I Display WebCam Control Panel If the local is detected to be using a remote controllable webcam the user needs to right click the on the video display and select Display Webcam Display Panel from the po
147. posted to ask if he she wants to quit the current conference The point to point communication if any will also be turned off before the accepting party enters the conference The party who initiates the conference will be the moderator by default In the event that the initiating party fails to enter the conference after 1 minute beginning from the entry of the accepting party the conference will be turned off automatically Click Tools and select Option Click Instant conference setting label to set the related parameters The following figure is shown the setting by default User can amend the parameters and save them and then the system will use these parameters value when the user launches the instant conference next time Options General Alerts and Sounds Privacy File Transfer Cal Connection Audio E Instant conference setting Instant conference parameter Video code H 264 VER Video Size 320240 Bandwidth 256 kbps Audio GIFS High Fidelity Conference time 60 ye Minute Mo of Speakers 2 Maximum Mo of vider gt Figure 8 15 184 V2 Conference videoconference system User Manual Chapter 8 IM System The instant conferencing may continue to be performed even if the participants quit the IM applications In the event that the participants are deleted from the ongoing instant conference the conference will not be affected The conferencing will be turned off in the following cases 1
148. powered on as long there is no change in the server address the gatekeeper only needs to be configured once During use take note of the gatekeeper status 0 The gatekeeper configuration for all other H 323 devices are not the same for more detailed information please refer to the user manual of the relevant devices ll Entering the Conference In the address column the user would enter a numerical combination which consist of the conference no and extended user password e g conference no 844992 extended user password is 555555 it would be entered in the address column as 84499555555 and click on Call to enter the conference This user would be able to listen in to the audio from the conference although access right would still be granted by the conference moderator For more details on local displays of H 323 devices connected directly please refer to the below chart ms Conference Moderator has video Display Conference Moderator s Video Conference Moderator does not have l l d Rotationally display all videos in the conference video Conference Moderator sends videos of other users to directly connected H 323 Display video of the designated user client There is no Conference Moderator in l Rotationally display all videos in the conference the conference Note 163 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client 0 If the designated user stops the video
149. prntdriver EXE Zip ELN Download come Ff Veetup EXE Zip 3985159 Download come Til Info tw htm Zip afd2 Download comp a top ipg ip 17243 Download come a btn _01_1 gif 2ip eof Download come F btn O12 gif Zip 2910 Download come btn_02 1 gif Ip 30d 100 i Downloading hle 87E6 15495 B Figure 6 8 After completed the update installation enter the client 6 4 Interrupted Conference Session When the conference server is faced with electronic outage network disconnection any other unforeseen circumstances etc the system would provide automatic error correction techniques and assist user to connect through other conference servers and be able to sign on to the conference session If the connection between the client end and the conference server has problems the system would display the information below Abnormal Connection A Connection Failed Reconnect from another server Figure 6 9 Selecting Reenter conference session from another server would automatically allow the system to select other available servers to reenter the conference session lf there is no available server this function button would be gray out and cannot be used 58 V2 Conference videoconference system User Manual Chapter 6 Entering the Conference Session Selecting Quit Current Meeting the client would exit from the system Note This server reconnection process is only available to conference user guest
150. pter 6 Entering the Conference Session 6 2 1 From Login Page After signing on the server with the best network condition user can select and click on the conference list to join a conference session or directly enter the conference ID and click Enter conference to enter a session I Registered User When logging in to the system the conference session requires that all participants must be registered users with a conference password required As shown below All conference attendees must be system registered users Username User Password Please enter _ conference j password Enter Conference Figure 6 2 The image below shows the conference is only for the registered user but conference password is not required All conference attendees must be system registered users Username User Password Enter Conference Figure 6 3 Il Unregistered User This is a conference session that requires a conference password as shown below 50 V2 Conference videoconference system User Manual Chapter 6 Entering the Conference Session Welcome to this videoconference Conference Name party Conference Time 2006 10 16 12 10 39 2006 10 22 12 10 00 Mo of Attendees 3 Network Bandwidth 56 Kbps Conference Contents Please enter a nickname for yourself to be used in the L conference Please enter conference password Figure 6 4 This is a conference session that it
151. pup menu to bring up the control tools The control toolbar would then appear below the video display For more information please refer to Remote Controllable Video If the local user selects to allow other to control the webcam other users can also use the same way to open the webcam control toolbar The function of the tripod and the webcam is the same ll Allowing Others To Control My Camera If the webcam of a conference user can be remotely controlled the user can select whether to allow others to control the webcam If the user selects to allow other to control the webcam other conference users can then remotely control the webcam from a distance away The function of the tripod and the webcam is the same Ill Change Video Configuration The conference users can only adjust their own video settings including video display size frame rate and bandwidth The conference moderator has the ability to correct any conference user s video settings 76 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client One channel Video Capture Device Selecting this option would bring out the following configurations Yideo Capture Settings Local ideo Size pixel Frame rate fra bandwidth bps Huality O T204576 IM fades a Tone 6400480 O 3524288 3204240 a Video C 176 144 Preview Window ea I EE TY Tuner 150410 15 Frame sece 259 Kbps Figure 7 23
152. r Manual Chapter 7 V2 Conference Client 7 1 10 Video Rotation By using the video rotating function the system would automatically rotate and display all viewable video display windows in the conference session User would need to just select Start Video Rotation option from the General menu and a dialog window would appear as shown below Yideo Rotation Video Rotation Cyc l Video Rotation Gap 10 Second 8 999 Second Figure 7 65 Video Rotation Cycles The number of video displays that can be shown at any given time This number cannot exceed the limit of video displays that was set when scheduling the conference session and cannot exceed the total number of video displays that can be shown in the conference session This number can be manual edited or using the up and down arrows to increase or decrease the number needed Video Rotation Gap This is the time interval to wait between each video display group switch the minimum time is 8 seconds and the maximum time is not more than 100 seconds Time interval for the video to be switched the range is between 8 and 100 seconds This number can be manual edited or using the up and down arrows to increase or decrease the number needed Include Local Video If this option is selected the local video display would also be included in the rotating cycle as well After configuring all the parameters click on Start to begin rotating all users video displays
153. re cannot be another one to one application sharing session There can only be one one to one application sharing session Presentation controller also can use full screen view in Desktop Application Sharing For more information please refer to Presentation Area to Full screen view In full screen view click the icon on the bottom left corner of the screen to minimize the client program Screen Capture Using this function this enable the screen capture of any section of the display screen and place the captured screen on a new whiteboard After the user applied to be the presentation controller select Request Access in the function control area from the popup menu selects Screen Capture The user can select the option or use the shortcut key Ctrl Shift P to be in screen capture mode The mouse cursor would be in a and moving it around the user can select an area to screen capture it The selected area would be highlighted in a red box to confirm the selection just click on the left mouse button to do so It would then prompt you with a message As shown below 102 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client po i Information e gt The size of your selection 15 24T 1TT 1 Are you sure you want to send selected area to everyone Tf you select Ho you can reselect a new area Figure 7 54 Once you ve confirmed your selection the pict
154. reater China in terms of network video conferencing technologies and market share and gained the trust of overseas investors including AsiaTech Ventures PCCW HKT Netrove and Fortune Telecom which provide a strong Hi Tech venture capital support to V2 Partnering with leading vendors in the industry V2 is an authorized HP ISV solution provider a member of Intel EAP and also a supplier for Intel s Digital Home Our leadership derives from our long standing dedication to product innovations and R amp D efforts Deeply rooting in China s market allows us to know more about our local customers We as the network video conferencing leader envision to bring more values to our customers and build a long standing partnership with our customers Award 2008 V2 was awarded the Computer Information World Video conferencing Software Omnipotent Star Award for 2008 9 V2 was awarded the CCW Video conferencing Software User Satisfaction No 1 Brand V2 was awarded the CCW IT User Satisfaction No 1 Brand V2 was selected by MicroVolP as the best video conferencing software supplier V2 ranked TOP30 global video conferencing software supplier V2 was awarded the Computer Information World Best Application Award for Public Security for 2006 V2 was awarded the Computer Information World Leading Software Product Award for 2006 V2 was awarded the IT Industry Innovation Enterprise Award for 2006 by
155. refer to Chapter 7 V2 Conference Client 2 3 Types of Conference Based on different approaches in conferencing V2 Conference allows for users to initiate an instant conference session either during IM Instant Messaging or in a scheduled conference session which is set by the conference scheduler 2 3 1 Scheduled Conference Scheduled conference sessions are created by the conference scheduler in the conference management system According to different identity authentication needs the conference scheduler will then setup a conference session suitable for each occasion 2 3 2 Instant Conference Instant conference session invites can be sent by any registered user to other registered users while in the IM system as long as one of the user invited is in agreement then instant conference can then start which by default the one who initiated it would be the conference moderator The maximum time limit for such a session is one hour and such users are all registered users Only the system administrator is allowed to view the instant conference session information in manage system 10 V2 Conference videoconference system User Manual Chapter 2 Important Concepts 2 4 Conference Modes Based on different conference approach there are two kinds of conference modes in V2 Conference Free Mode and Moderator Mode 2 4 1 Free Mode In free mode user takes control of their own speech presentation video and other conference opera
156. rence system User Manual Chapter 8 IM System 8 3 Available Online States Click on the drop down arrowhead on the right of the admin Online it displays four states including Call Me Online Away and Busy User can also change the current state by clicking Change Status option in the File menu If no action is performed on the mouse and keyboard for over 3 minutes the user s state will be displayed Away by the system by default 8 4 Enterprise Address Book To display all the available users within an enterprise click the Enterprise Address Book button as shown in the following figure we IM admin File Actions Tools Help admin Online 2 admin Quality gt anna i test peter RED gt liming 2 zhengdan zjh 5 Find Buddy Figure 8 2 Select the desired department to display the user list window in which such functions as Call Send Message Send File Invite Add Buddy View and may be enabled 173 V2 Conference videoconference system User Manual Chapter 8 IM System 8 5 Manage the Contacts The friend list is displayed in the main window as shown in the Figure 8 1 Two user groups are available in the system by default the online group and the offline group To switch to Group display mode click the Group option in the Sort Contacts By menu of Actions menu To move a
157. rmation click Edit to complete the change Both email address and user s name must be filled in 243 V2 Conference videoconference system User Manual Chapter 3 The Conference Management System 3 1 2 Department Management When the system administrator signs on to the department management page the organization structure of the department and its subsidiary departments below it would be displayed Click on Department Management to display the below image as shown below Department Navigation Department Management R amp D Department Department Department _ e O order Name Description insert Edit Delete Figure 3 4 In the system the department would be shown in a directory tree structure Click on the navigational link of the department s name to display the information of the departments that are under it From this page it is also possible to create new subsidiary departments or modify existing department details as shown below Department Navigation Create Sub Department Edit Department Information R amp D Department Management Project Team O Department order Department Name Department Description insert Edit Delete Product Testing R amp D Management O 1 Project Team insert Edit Delete O 2 Product Testing insert Edit Delete O 3 RED Management insert Edit Delete Figure 3 5 I Create Sub Department Click on Create Sub Department as shown below Create Department Department Mame develop
158. ro the corresponding options of the user are invisible 21 V2 Conference videoconference system User Manual Chapter 3 The Conference Management System Conference Password Set the password for the user who wants to enter the conference If the Guest User option is checked a password is needed All the passwords will not be hided For different user different password is needed Otherwise the system cannot identify the user Click the Generate Password under the Password List A random 6 digit password will be generated by the system by the system for each kind of user If you have not selected Password Needed option the page for you to enter password will not be displayed A random 6 digit moderator password will be assigned by the system allowing you to view or modify conference code in the Conference Mamagement page Conference Visibility Choose which users can see the conference ID everyone registered users or the users in the unit After login the management system users can see the conference on the conference list page of the conference management system with view permission otherwise can t see the conference User need to key in the conference ID or click on the URL sent via email notification to enter the conference for high conference secrecy and security If the Including sub units option is checked the conference ID would be visible to everyone in the sub units of the scheduler on the con
159. s Not Encr ypted Video code H 264 VBR Hardware terminal par ameter H 263 352 288 384 Kbps Return Add Conference Agenda Figure 3 17 26 V2 Conference videoconference system User Manual Chapter 3 The Conference Management System Conference Notification To send conference notification to participants click the Conference Notification button See the following figure Current Conferences Future Conferences Periodic confer schedule Select Conference User Type Conference Moderator v E Email Notification Welcome to this Conference Conference 1D 408647 Conference Main Topic test q Conference Time 2009 03 31 16 24 32 2009 03 31 20 55 00 F No of Conference User 20 No of Guest User 1 Conference Contents Conference Address ee ee ee ee ee A ae er O SMS Notification See the result Conference ID 408647 Conference Address http 192 168 0 120 80 Conference Time lt 2009 03 31 16 24 32 gt lt 2009 03 31 20 55 00 gt Conference ModeratorConference Password DUBZTO Characters that can be entered 64 Addressbook User Contact Send Notification Proper Name Email Mobile Phone Conference System User Contact Please select query mode Query according to usernames iPlease enter query keywords Send Notification Proper Name Email Mobile Phone liy T zhangjh zjh 123 com zhengdan zd 123 com Total 1 Page CurrentiPage Send Notification Figure 3 18 You may send instant message
160. s intelligent routing ability is able to assist users in selecting the best network connection to connect to the conference session When the user accesses the main server s conference management system at the bottom of the server list there would be Performance Testing button clicking on it would have the system begin testing the connection conditions from the client end to each of the server Once the testing has been completed the servers would be listed by a whole value in the Performance Listing column with a value of 1 as being the best As shown below Server List Server List Server Resource Function Server Resource Function Name Statistics Sorting Name Statistics Sorting master 13 300 O ae Master 13 300 2 Shenzhen 98 300 O Shenzhen 8 300 1 Shanghai O 300 0 Shanghai QO 300 El Function Testing Function Testing Figure 6 1 Users enter the conference if the login servers reached the upper limit unable to login the system can automatically help users to select the server to log into the conference 6 2 Join Conference Session After signing in to the best available server select a conference session from the conference session list to begin or directly enter the conference ID and click Enter Conference to do so Different types of users and conference sessions there would be different sign on screens when entering a conference session 49 V2 Conference videoconference system User Manual Cha
161. s noia doo odas 173 8 4 Enterprise Address BOOK iii do ed Se 173 3 5 Manage the Contando 174 0 01 AGO DUI tota ts area la sena 174 A ES N eae sah eee ees ee A 175 89 9 VEW OPEN a a dai 175 9 0 Manage the Groups ion oi oi 175 AS a stinieas tide Sooehenosh even eieel entice 176 oS MA a a leo dl E 176 8 9 Remote collaboration ia 179 SIO Senda Fl in 181 8 11 Enter the Scheduled CONT erenCe cccoccccoccccocnccocnconcnconcncoonononnnonnnononnonnnnonnnnnnnnnnoncnnnnos 181 8 12 Send a Conference Maloniai a N 183 8 12 1 Send a scheduled conference INVITATION ooooocccccccccooccanconnnnonononanonnnnnnnnnonanons 183 8 12 2 Send an instant conference invitation ocoonncccnnccccononnnennnnnconononononnnnnnnnanonens 184 Vi o e E A IA 185 V2 Conference videoconference system User Manual Chapter Index ANNEX EMGDOINUSMOLICUU Ke VS inicia A S 186 V2 Conference videoconference system User Manual About the Company About the Company Founded in 1999 V2 Technology Inc is a Beijing based network multimedia and communication software development and service provider V2 is a leading Chinese network multimedia and communication software and solution provider that has a set of patented core technologies and a team comprising experienced IT professionals in the industry Today V2 with its expertise in the multi media communications domain has become a leading force in G
162. s the conferences that are currently not Halt The system administrator may choose to pause and restore all the current conferences and future conferences cee V2 Conference videoconference system User Manual Chapter 3 The Conference Management System The conference list of periodic confer schedule is similar with the current conference but without the items of edit agenda and conference log Current Conferences Future Conferences Periodic confer schedule Periodic confer schedule info eS Conference Name eae a Sinmun Be ala oi Halt Resume 188087 System Testing Monthly 1Day 3Hours i G 3 x 475517 Client testing Monday 10 00 gours i O 3 x 748366 Project Review Daily 13 00 yrs i G 3 x Total 1 Page Current 1Page Total number of conferences 3 Figure 3 25 Each periodic conference has the only conference ID but each conference has its own time and log as an independent session user can views conference information in the Conference Management Users can add the agenda for each periodic conference in the current or future conferences list ll View Conferences The admin may view all the information about booked conferences and instant conferences including paused conferences Click the Conference Query icon to display the following page Conference search Key Word Conference High Conference Stats Please select the department R amp D m Contain the sub department Please select the schedule
163. sentation Controller Note The synchronization would only show the upper left area corner of the Presentation Controller it doesn t show the exact ratio of the display Click on the E icon in upper left corner of the Presentation Area the data sharing list will be displayed on the left side of the presentation workspace 7 1 8 Conference Recording Click on the Start recording option under the general menu the recording will not be start until the screen is blank for about one second User also can click on the option in the system information area to begin the recording the message Recording started will displayed in system information area at the same time At this time the recording icon in the function control area will appear as after the recording session is complete click on M to stop the recording process Note If during the process of recording the whole conference session the hard disk space on the computer is less than 30MB then the system would stop recording and will display a message indicating that the hard disk is full 0 Recording are in accordance with the ratio of video sources and have nothing to do with the ratio of video window Recording Time Figure 7 58 106 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client I Storing the Recording All conference session recordings are stored by default in V2 HOME Record with V
164. st 2 Login Management System Normal O Normal 10 523535 Shanghai Client 269A Guest 0 Guest 2 Username Monitor O Monitor 2 Password Total number of conferences 4 Total 1 Page Current 1 Page System announcement e Test Cl e Network e Upgrading amp nb Figure 3 28 The System Announcement board can not be seen if there is no announcement be published If the system administrator deletes the announcement during the conference user viewing it when the other user tries to view it again the system would indicate This announcement has been deleted Click on the announcement subject in the System Announcement board to display the details of the announcement as shown below V2 Conference V2 Conference enables user to have conference via Internet with personal com puter standard video devices speaker and microphone Compared with traditi onal hardware based video conferencing system V2 Conference provides user s a much lower cost but with higher quality reliable and efficient audio and vid eo communication together with other functions such as file document sharin g and remote conference management system Figure 3 29 ll System Broadcast The system administrator can send system broadcast to all users to enable every user to receive the real time system information conveniently Click on the system information icon and then select system broadcast to show the page as shown below
165. status They are also able to view messages in the common text messaging window but they are unable to send messages and are not able to send private messages to others If a conference user sends them a file the text messaging area would display a notice they could then go to the File Transfer section to download the file Guest users are still in the public group when the conference moderator splitting up the conference users into groups 7 3 7 View Data Sharing and Desktop Sharing If the conference scheduler has granted permission to the guest user to do data sharing and desktop sharing these users would be able to view the Presentation Controller s presentations when doing data sharing or desktop sharing For more information please refer to Non Presentation User 7 3 8 View Voting Results and Conference Agenda If the conference scheduler has configured so that the guest users are able to receive data sharing information when creating the conference session these users would be able to view voting results by selecting the Voting tab in the presentation workspace however they are not allowed to vote They can also view the conference agenda by selecting the Conference Agenda tab 7 3 9 Checking System Information Help The guest user can view help topics and check for system information 7 3 10 Logout To exit from the conference session select Quit Current Meeting from the General menu 7 4 Monitor User A monitori
166. stem User Manual Chapter 7 V2 Conference Client samantha Cindy Fill hs moderator microphone whiteboard Presetting Position Figure 7 57 Users can select stored Presetting Position from the drop down menu to recall the appropriate GG 3 parameters setting and then an icon e will displayed before the checked Presetting Position Users can also recall the appropriate Position Preset setting by press a POSITION key from 1 to 6 on the control panel Il Presentation User The Presentation User can not only see the information displayed by the Presentation Controller but they can also add and edit information on the whiteboard and shared documents using the conference tools available When Presentation User is viewing the file or whiteboard the page would also show a small frame that would display the region that the Presentation Controller is viewing The small frame would move along with the viewing movement of the Presentation Controller When the view of the Presentation Controller and Presentation User is the same the edge of the shared document and the frame would be superimposed on each other When sharing the files and documents the Presentation User can right click on the data sharing area and save the whiteboard document as a BMP file which can enlarge the size of the document as needed By selecting the synchronization option the browsing area would be in sync with the Presentation Controller Note
167. storage folder which they can manage After signing on to the conference management system these users are able their sign on password personal details etc V2 Conference videoconference system User Manual Chapter 2 Important Concepts Each Registered User is allocated an online file folder on the conference server this is used to store files that are preloaded by the user and the default space given of folder is 8MB 2 1 3 Unregistered User Unregistered users can be allowed to participate in public conference session The word lt and gt would be added before and after the unregistered user s nickname All unregistered users share a file folder to store files which are shared during the conference session The default storage space given to this file folder is 100MB 2 2 User Access Rights All participants in a V2 conference session are known as users Based on the level of user access rights in V2 Conference these users can be classified into conference moderator conference user guest user and extended user It is through the various different passwords set by the conference scheduler that determines the access rights of the particular user when using it to enter the conference session Both registered and unregistered user can apply to be the moderator in the conference session The moderator has the highest level of access rights in the conference session For more details on the level of access that each user has please
168. t thus it allows thousand of users to join the conference at the same time It also supports H 323 standard devices and VOIP feature telephone dial in or dial out V2 Conference provides a tunneling solution to solve the NAT or firewall problem V2 Conference system can combine the monitor system During the conference moderator call the monitor user and then display its video in the conference Conference system can combine the monitor system administrator can configure the monitor functions when the server supports monitor commutate service V2 Conference System is made up of V2 Conference Server V2 Conference Management System and V2 Conference Client V2 Conference videoconference system User Manual Chapter 2 Important Concepts Chapter 2 Important Concepts In this chapter here we would introduce a few important concepts in V2 Conference Please review the following chapters carefully before using the system 2 1 User Account All participants in a V2 conference session are known as users In the system there are three types of users the System Administrator Registered User and Unregistered User 2 1 1 System Administrator As the System administrator sometimes known as the admin this user has the rights to manage and maintain the overall system which includes the creation and management of same level and lower level departments and users checking conference session information and USB security dongle resources settin
169. t will pop up the Dismiss from the conference dialog box there are five options to choose from the moderator can select how long should the checked user be dismissed from the conference 5 minutes 10 minutes 20 minutes 30 minutes or Over This Conference as shown below Me Dismiss zhengdan from the conference Bax Please select how long should zhengdan be dismissed from the conference Figure 7 107 All of the selected option with the exception of Over This Conference indicates the elapsed time that the conference user can return to the conference session Conference users would not be able to reenter the conference session again if Over This Conference option is selected Expelled conference user would be shown this popup box when removed from the conference session _ Coference moderator prohibits you from entering the conference Confirm Figure 7 108 The conference user will be denied from joining the conference session until the time limit is up Il Unregistered user By selecting this option the selected unregistered conference user would be forced out of the conference session immediately 156 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client 7 2 17 Change Moderator During the conference session the conference moderator can select to switch the position of conference moderator with another conference user The conference moderator click the right
170. t would display Speech Status the volume adjustment controls this would be used to adjust the volume of the user The user is applying for speech access rights Indicates that the conference user has a webcam Indicates that the conference s webcam can Es Indicates that the conference user has no webcam A PE L fe a be remotely controlled Indicates that the webcam is controllable but Video Status Es the conference user does not allow others to do so Indicates that the user s video is being set for H 323 mode This is a H 323 user using H 323 terminal to connect directly to the conference session This is a VoIP user using telephony to connect directly to the conference session The videoconferencing system is able to support multiple video feeds click the conference user name to open or close the video display When the number of video displays reaches the maximum number allowed upon opening the next video display a popup menu would appear to prompt user to switch and replace a current video display Note The user list would only display conference users conference moderator and extended users conference guest users are not shown on this list 7 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client 7 1 4 Video Introduction The video display area displays all videos windows with each video display window having its own controls All video displays are arran
171. table to the enterprise address book can view the book and use the related functions users not attributable to the enterprise address book cannot see it The departments name must be filled in Same level of department group cannot have the same name After it click Submit Input the department order number in Department order when you enter the conference user list will display the departments according to these orders The value in the input box is by default the existent maximum number 1 user can modify it manually When the input number exists already save this number and all the latter number 1 ll Modify Sub Department details Click the Edit Department Information button from Figure 3 5 to modify the information about the admin s department The Department Name field must be completed If users reduced the number of the department s conference users it will pop up the dialog box below Click Submit button to finish the modification Findows Internet Explorer What you have changed may change the limit of the sub department s conference users of this department and also stop the conferences of this department and its sub departments Are you sure to change Figure 3 7 15 V2 Conference videoconference system User Manual Chapter 3 The Conference Management System Ill Insert department Click Insert to insert a department above current department and current department and
172. tation Operation button a popup menu would appear and select Release Presentation as shown below Request Presentation Control Release Presentation Control P Start using Whiteboard PA Start Document Sharing P Start Web Co browsing oe Start Desktop Sharing 7 lay Screen Capture pmm A Figure 7 72 The Presentation Controller can select the options on the menu to create whiteboard do web sharing share files and documents desktop and screen capture For the presentation user this refers to the next user who has presentation access after the Presentation Controller just click on the Presentation button to show the options as well However unlike the Presentation Controller the Presentation User is unable to create new whiteboard or share documents websites applications etc with others Such users can only work on existing whiteboards or documents lll Layout Button 55 This indicates that the user is able to change the desktop layout under different situations by clicking on this button it would show 9 different Desktop Layout configuration a This indicates that the desktop layout function has been disabled by the conference moderator the conference moderator has selected Synchronize Video therefore conference users cannot change their desktop layout but to follow the desktop layout set by the conference moderator 123 V2 C
173. te of program sharing Hame of program sharing Snaglt Starting time 16 53 04 Duration 0 42 Decupied bandwidth 4 2K bps Screen Size 11527864 Color Low 256 colors Share settings smoothness Color quality low Low 256 colors oe Stop Desktop Sharing Figure 7 50 Share settings Users can adjust smoothness and color quality according to their needs If the bandwidth is abundant choose High 16 colors otherwise choose Low 256 colors After completed the settings above click Apply to apply the settings After starting application sharing a toolbar will appear on the top of the creator s screen user can annotate the sharing application by using those tools As shown below ar ES Stop po kn a TiA4 ES A Figure 7 51 Click on the Annotating icon and then all of the drawing tools become available user can realize the operations such as annotating drawing text and so on To stop the annotating process just select the Annotating option again The tools that appear in the toolbar are similar with that of the whiteboard not repeat them here After releasing the presentation control rights the creator will lose his annotating rights but still able to realize other operations such as stop sharing application the next user who get the 100 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client presentation control rights can make the same operation as
174. ted in the system function control area and select Stop Desktop Sharing from the popup menu You also can exit from the application sharing by clicking stop icon in the toolbar at the top of the screen 101 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client O One to One Approach In this approach application and desktop sharing would only be limited to two users also know as point to point sharing To do so the Presentation Controller selects one conference user from the user list right click on the mouse and a popup menu would appear O zhanz3h TAREE ar eee I a B A D D E E S A a A a A A a E Conference Userzhengdan Open Private Text Chat Window DEA 4 Reve St Fr O zhenzdan Send Document Application Sharing DJ e ee Lip sharing Figure 7 53 After selecting Application Sharing from the menu the application sharing window would appear with its functions similar to that of one to many approach To stop application sharing select the same user and right click on the mouse select Stop Desktop Sharing or from the function control area select Stop Desktop Sharing from the menu given Note If there is an existing one to one application sharing there cannot be another one to many application sharing session Likewise if there is currently one to many application sharing session the
175. the Master MCU when it is started and it s there always This conference session does not take up any security dongle resources it does not take up any conference session resources and it also doesn t occupy any user slot The test environment would not display the number of users currently in the conference session The conference test session would be displayed on the conference management system of the main conference server it would also show the current number of user in that session and its maximum limit of users The time limit of the session and the maximum no of user permitted can be configured by the system administrator at the conference management system When entering the test environment it would be shown as below E Conference room testing Joe Local video Video Displi l 320240 Framerate 15 Bandwidth 126 Apply Video Setup Video Proc Audio Setup Recording Device Realtek ACOT Audio Realtek ACST Audio Broadcast Device Codec GIPS Broadband Noise Reductic CPU Utilization Ratio Bandwidth Utilization Ratio 25 mb Network Delay ms a _ Echo Cancellation acc 100 100 Audio 15 00 50 50 Network Setup Video 16 00 Audio Transfer Protocol ani ox 5 we O HTTP CPU Utilization Ratiol4 Netrork Bendvidth 39D Network Test Results Video connecting through HTTP Audio connecting through UDP OMin 51Sec Remaining Figure 5 1
176. the conference there have four options H 264 VBR H264 CBR MPEG 4 and H 263 MPEG 4 fits to the worse network status H 263 is mostly used in the communication with H323 equipment H 264 VBR is H 264 variable bandwidth which is compatible with various network environments and saves around 30 of bandwidth H 264 CBR is H 264 stable bandwidth Remote Webcam Control The videoconference system allows the use a webcam to be remotely control from by another client computer Before use the necessary software must be installed in order to use this feature To configure this function start by selecting the webcam model from the drop down menu select the communication port which the webcam is connected to from the second drop down menu After confirming the settings the system would then initiate a self test to check whether the device can be used Currently the function supports SONYD31 SONYD70 SONYD100 Canon VC C50i PELCO D PELCO P and ELMO And could select the port number 60 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client Image Quality In order to obtain better quality video this would mean slower refresh rate and higher the CPU resources consumption By default the system would select the option Using the latest in visual graphics technology highly recommended selecting this option helps to optimize the quality of the video display and lower CPU processing But for some computers with
177. the window is the file download list this shows the users that are uploading the file When other users are transferring the file to the local user the text message section would display the system message The user can right click on the file transfer progress to download or cancel the download for files that were already downloaded just right click to select either to open the file or open the file folder where the file is The conference moderator can delete all transferred documents in the conference session If this happens during the conference user downloading or uploading a file the process would fail After deletion when the user tries to download the file again the system would indicate the file is not found Note For files that haven t been downloaded or uploaded yet they are shown as b status is shown as Waiting Files that are currently being downloaded or uploaded are shown as If the files has been downloaded or uploaded successfully it would be shown as we with the status shown as Finished For files that are stopped in mid way of uploading or downloading would be shown as Files that has can t be sent or received would be shown as amp Because the local PC would store a history of the conference session when the user exits from the conference session and reenter again this would display your file transfer information from the last time 113 V2 Conference videoconference system Use
178. ther online users in his her address book use the Ctrl key to select multi parties then select the Conference invitation menu Click on the Conference invitation button to send the invitation The other party who accepts the invitation will then be connected with the same title the interactive user guest user as the sending party If the party who accepts the invitation is already at another conference message will be posted to ask if he she wants to quit the current conference The point to point communication if any will also be turned off before the accepting party enters the conference The conferencing will continue to be performed even if the participants quit the IM applications The conferencing will be turned off in the following cases 1 The conferencing duration is ended 2 The conferencing is terminated by the system administrator from the management system 183 V2 Conference videoconference system User Manual Chapter 8 IM System 8 12 2 Send an instant conference invitation One party may send instant invitation to one or more online parties in his her address book use the Ctrl key to select multi parties provided that this party is not at a booked conference and has the privileges to initiate an instant conference The receiving party will have the common interactive user title to attend the instant conference If the party who accepts the invitation is already at another conference message will be
179. ther user enters the conference session after all current conference users left the original agenda would still be displayed Ill Running the Agenda When the conference session begins the conference moderator would need to apply to become the Presentation Controller to use this function In this section the conference moderator would have to select the agenda item and click Execute or double click on it to launch the conference agenda When the conference session has progress to a certain agenda item it would also launch the added accessories that attached to that particular agenda item Usually the conference agenda runs in a systematic manner but agenda items that were run can also be rerun as well The conference moderator can also select Previous Item or Next Item to switch to other agenda items Agenda items that have been launched would have a green check mark in front of it Items that are currently in progress would highlight in blue and there would be a green arrow in front of it 134 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client ata Operation File Transfer Conference Agenda PUEL Ei Add 4 Modify Delete F Open Previouse Agenda Next Agenda Topic test Start Time 0061011 10 11 51 Ending Time 2006 10 14 10 11 00 Ho Time Title A 1 14 00 Welcome Address by CEO gt 2 15 30 Presentation by Product Managers Figure 7 84 The conference moderator can als
180. ticasting Transmission Direct Transmission Method Multicast Agent Allow video revolving Video Revolving Disable video revolving Allow File Transfer File Transfer Disallow File Transfer Disallow Session Recording pa Record Session Allow Session Recording Allow Private Messaging Text Messaging Disallow Private Messaging 126 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client X CPU Information This displays the current use of CPU resources The white lines indicate the current rate of CPU resources consumption As shown in below Figure 7 76 XI Time Indicator The conference clock as shown in below Figure 7 77 The time shown on top of the box indicates the remaining time of the conference session the time shown at the bottom indicates the elapse time of the conference session If the conference time is longer than 24 hours then it is displayed as HEN If the time indicator starts to blink this means that conference session is about to come to an end 7 1 20 System Information Selecting Help menu and clicks on Information it would display all system related information which includes of system information component libraries and conference information I System Information Click on PL audio technology the dialog box would not show the related copyright information to shows the system information If the security dongle does not support GIPS Il V2
181. ting topics as shown in the following figure 2 oting editor Uncertain title Bix File Vote editing Create Open Add Title 3 3 Mut Reco Voting tim Figure 7 99 To add a new voting topic click the Add button See the following figure Edit volting contents Voting Property Multiple sel Recorded v Timeout Minute Voting content pus plan should we proceed to BE Voting option Confirm Cancel Figure 7 100 Click the Voting Option repeatedly to edit the voting contents Click or to add or delete the voting option Up to 6 voting options are allowed Having done the editing click the OK button As shown in the following figure the user may add more voting topics in a voting file 151 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client Voting editor plan ved Bix File Vote editing Create Open Add Bae ___ult___Bese_Veting tin L O O which plan should we proceed to Ho Figure 7 101 To add new voting topics click the Add button Click Edit or Delete to edit or delete a selected voting topic Press the Ctrl or Shift key to select multi options at a time After that click Save button to save the file to your local hard disk To open a saved voting file click the Open button The extension in default of the voting file is ved which may be opened by a doubl
182. tion is not used by a normal user Once a layout synchronization is set up by the moderator the list of all the users is synchronized with the moderator display mode In case department names are changed and new users join the conference during conferencing the department names are updated ll Icon Introduction The users list for flat display as show in below with their meaning as shown in figure Conference User 6 0 Video State Speech State Presentation State User Name User Color Indicator Figure 7 18 70 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client The attendee list shows the total number of users in the conference room For example Attendees 10 5 indicates that there are 10 standard conference users and 5 conference audience So when the mouse pointer points to the attendee panel the system information bar will display Standard user 10 persons audience 5 persons Query Function 1 2 Enter searching keywords in the search box Users who match the keywords will be displayed automatically System support proximity searches and several languages Query does not support 7 spaces before and after the word and support lt gt icon can not distinguish between the upper and lower case letters If user wants to remove all words just select the button user list will display all users participating in the c
183. tions by themselves If the number of users requesting to speak or use data collaboration tools has hit the maximum limit that the system can handle the rest of them would be put on pending request status pending the release of a free slot by current users the system would then assigned the free slot to the next available user based on a first come first served basis 2 4 2 Moderator Mode In moderator mode all the conference operation control rights are controlled by the conference moderator During a conference session only the conference moderator can set the conference to moderator mode 11 V2 Conference videoconference system User Manual Chapter 3 The Conference Management System Chapter 3 The Conference Management System The videoconferencing system uses an online web login approach to sign on to it in the address bar of the browser just type in the address of the main conference server e g http 202 196 56 123 and press enter The main logon screen would be shown as below Conference ID Conference ST VEAIS Enter Conference ELIE as Senn ei Conference participants must be Registered Users 4 Password Needed Allow guest users to enter conference rial Conference is Encrypted Ho of Server List LOmMerence Current Ao of Conference Cereer Paes Ouroe Function Hane Stabstics Sorting master o 300 Function Testing Logon Management System Dsarname
184. to its initial time The Browse for Folder dialog box is popped up allowing you to select a new media file to replace the last played media file Selected the audio captured by local recording equipment is mixed with that of the media file and used as local audio source Not selected only the audio contained in the media file is used as local audio source Note this button cannot be used when no sound card is installed Close the player and media file and display the audiovisual sources captured by hardware To play a local media file you need to install a codec by downloading and installing the Windows Media Encoder from the Software Download screen in the management system 0 In case the CD ROM drive or removable hard disk which contains the media file selected on the client is removed when the media file is being played the error message No media file is available for playing is popped on the client and the audiovisual collection hardware is displayed 0 When a media file is added the client verifies whether the file format is supported If not supported the client prompts Media file format not supported If user select Display to video in Banner Title setting the banner and title will be displayed in the video window 7 1 12 System Broadcast After the system administrator send the broadcast in the management system the client wills pop up the system broadcast dialog box and
185. tor can invite other users to join in the conference session over normal telephone lines Select VoIP from the General menu and this is the image that would appear I Calling PSTN Endpoint Y YoIP Interconnect Select Volf Server pstrServer Unrezi ster ed Enter Telephone Ha 225 L JLlsJLeJl LJ JLe JLo iaa lll Ladies Show Username Name Figure 7 93 If the conference server list displays more than one available PSTN server the conference moderator can select any one of the server to call out If there is only one PSTN server this would then be the default selected server The example above shows that it is dialing to an internal extension number The following example shows you how to dial to an external number in this case we assume that 9 is needed when dialing out Example 1 fixed line Telephone number 62012622 Ext number 225 No sequence 9 62012622 225 Example 2 mobile phone Mobile phone number 0129001234 No sequence 9 0129001234 146 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client If the call has been successfully connected to the user there will be a new PSTN user in the user list The name that would appear on the user list will be the account name keyed in by the conference moderator The telephone number will be shown instead if the moderator decides to leave the user
186. turn to the previous level of menu STUN Setup Click MENU button to pop up the main menu Select the Advanced System Settings option and then select the STUN Settings Select the empty option from the Discover Local IP Server and Backup Discover NAT IP Server box Address Book Click the Address Book button in the main interface Select the New Entry to open the following window The options that are marked by red color should be checked while other options will be left unchanged 169 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client Figure 7 120 Name May be specified by the user which will be used as the shortcut to the Phone number or SIP URL Phone number or SIP URL To give a call with this software the following format should by used 9 conference number user password IP address of the SIP server port number The number 5060 is the default server port It cannot be changed by the user This is different from the above mentioned Listen SIP Port that can be configured by the user Proxy ID Select the Direct Dial IP Speed No The same as Name here is 1 Having done that click the BACK button to return to the main interface Il Enter the Conference Having completed the system setup the user may call the number in this example click the Key 1 then click the green call button in the address b
187. ude Multicast users or Extended Uses the ability of guest conference users to do so would have to depend on the access granted to them when configuring the conference sessions The Presentation Controller can click Data Operation icon which is next to Presentation Workspace to display current list presentation items as shown below 88 V2 Conference videoconference system Chapter 7 V2 Conference Client User Manual 0 Bt HG s a O O D W a Y Q a 2003 kg i Og 3 oug 5 a T O on E O 0 O or E PD E 2 g E o 3 Do 3 2 r gt T p R D a 20 6 34 E A Tal oF x E r Presentation Workspace lata Dperat on File Trensfer Conference Agenda Yotinz i Se mm Pree oe o A Start using Whiteboard Start Document Sharing tat Heb Cocbrowsing pe Start Desktop Sharing Release Presentation Control Figure 7 38 The shared files displayed in the data sharing list on the left side of the presentation workspace including whiteboard documents web pages screen capture etc The presentation controller can double click on the data sharing list to switch between each presentation and right click on the shared files to delete it Other users only can view the data sharing list Whiteboard The conference session virtual whiteboard is just like traditional whiteboard in a conference room users are able to write draw and change color markers etc To launch the
188. uld enable the saved conference session to be converted into a viewable video file asf extension There are two combinations modes of converting the recorded session 1 Data and Audio file combination and 2 Video and Audio file combination After having selected the v2m file to be combined the destination directory and combination mode click on Start Merge to begin the process If the mode selected is Video and Audio combination a user s video display would have to be selected from the list of users displayed below The relative starting time is the time gap from the beginning of the recording and until the moment this user s video is displayed which is measured in milliseconds The resulting asf file would only output audio but not video during this time gap To ensure that the file can be played without any problems it is suggested that Microsoft Media Player be used to open the file This software and can be downloaded and installed from the Download webpage of the Conference Management System Note The client screen capturing function utilizes Microsoft latest Windows Media technology Windows Media Player 9 Series which is a powerful tool and possess high quality multi audio channels clear and crisp video quality and also add new audio and video content integration support and many more functions This is why the system s recording function is superb and powerful 109 V2 Conference videoconference system
189. ure would then appear on a new page on the whiteboard If you decline to accept the selection then you can reselect the area of choice again In the process of screen capture clicking on the right mouse button would terminate the function Note If one needs to capture a screen in the process or doing so the user is unable to do other functions If another screen needs to be captured by the user first switch to that particular screen and use the shortcut key Ctrl Shift P to capture the screen if the screen capture is successful it would be given a maximized display automatically Position Preset Function SONY D series video camera D31 D70 and D100 provides a position preset function In this function the camera parameters such as position zoom focus bright etc can be stored in the control panel User can adjust the video display position by operating control panel to achieve switching between multiple remote locations After SONY D series video camera connected to V2 Conference system the client software also has the position preset function Local or remote Presentation Controller can set and recall the presetting position by following steps Position Preset setting After connected the local client Webcam user can right click on the video window and select Display Webcam Display Panel to display the camera control toolbar in the bottom of the video window Other users can also achieve this function if the Allo
190. use full screen view in Web Co browsing For more information please refer to Presentation Area to Full screen view Desktop Application Sharing The function of Desktop Application Sharing enable the Presentation Controller to share out the application or desktop with everyone in the conference session for them to view or control This can be done either in a one to many or one to one approach One to Many Approach This approach is the Presentation Controller sharing out the application with the rest of the conference users in the conference session this does not include extended users whether guest users would be able to see it would be determined when setting up the conference session To launch this function if the presentation area is empty click Start Desktop Sharing to begin If there is already shared data in the presentation area to launch the function go to the function control area and select Request Access from the popup menu select Start Desktop Sharing the dialog box would appear as shown below 98 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client i Select Application Sharing Select program to be shared Desktop My Conference rhangjh in meeting room test J SnagIt ye Ve Conference l V2 Conference Videoconferencing System Windows Interne Figure 7 49 Select Application Sharing Application sharing refers to
191. video windows float above the main window Shortcut key Ctrl F5 119 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client VI Full Screen Standard Video Layout Display all video displays in full screen layout Shortcut key Shift Ctrl F2 Vil Full Screen Selected Video Layout Display all the video displays in full screen with the selected video display occupies 3 4 video area and the rest video windows shown equally on the rest 1 4 video area To switch the video display just click on the required video title bar to do so Shortcut key Shift Ctrl F3 VIII Full Screen Presentation Layout Only the presentation area is displayed in full screen Shortcut key Shift Ctrl F4 IX Full Screen Float Video Layout Main window is displayed in full screen display user list area presentation area can switch to text communication area All the video windows float above the main window Shortcut key Shift Ctrl F5 X Dual Display The presentation workspace and video displays will be shown on the two different monitors when Dual Display is selected Two independent monitors computer monitors projectors or televisions are required for this function to work The required device for dual monitor setup to work is a video card which supports dual monitors Note The layout function enables each function section to be resized 0 If the full screen layout is selected the function co
192. virtual whiteboard select Start using Whiteboard If there is some other data is currently occupying the space click the presentation button in the function control area select Start using Whiteboard when the popup menu appears as shown below 89 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client Tata Dperation MAI Conference Agenda Voting EJ 4 Whiteboard Sharing IE Whiteboard Operation Figure 7 39 The below is a list of functions found in the toolbar on top of the whiteboard Tools Functions Current page number and the total page User is allowed to key in the page that he she wishes to access to Last Page Select Object arrow Next Page Current page number and the total page User is allowed to key in the page that he she wishes to access to Delete Hand The Presentation Controller can ES delete own pointer Delete All Hands The Presentation Controller can delete all pointers 90 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client Pen The pen thickness is adjustable Draw Line The line thickness is adjustable Rounded Rectangle Pointer color is the same as the user color indicator Annotation Color The top color is the current pen color while the bottom color is the color indicator of the user In the whiteboard area right click on it to see the below popup menu 91
193. w Internet Explorer Security Warning Do you want to install this software Mame Conf llpdate cab Publisher Beijing 2 Technology e More options Install Don t Install While Files From the Internet can be useful this File type can potentially harm Figure 4 1 39 V2 Conference videoconference system User Manual Chapter 4 Client Software Installation Click Install to process this file control only need to be installed once this would not appear again the next time when accessing the conference management system 4 2 2 Installing the Client Software By clicking on Software Download the upper right corner of the conference management system login page a software download page would appear this provides a complete installation file for the client software and links to other software downloads as shown below sofware Download V2 Conference Software Client i V2 Conference client software E The software must be installed to use the video conferencing system but also can be Download automatically updated through the online mode installation of the software Windows Media Encoder Microsoft s audio and video plug in which supports media files and stream media on demand 11 If you want to use integrated recording function of video conferencing system please Download install this plug in Do not install this software will not affect the normal use of other video conferencing system functi
194. wing others to control my camera option is checked as shown below 103 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client dennis 1loekb O x z gt T oo mAH G Figure 7 55 Only the Presentation Controller is allowed to achieve the Position Preset Function First client users need to adjust the camera parameters such as position zoom focus etc for more details please refer to allowing others to control my camera then click on the SF icon and choose presetting position in the pop up menu to display the Presetting webcam Position dialog box as shown below Presetting webcam Position Settings Option No Option Name Figure 7 56 Users can finish the Position Preset setting by clicking on the Confirm icon after keyed in the Option No and Option Name The modify process here are the same as above If one user has set the position preset the client will automatically memorize the presetting parameters The Position Preset setting will not be changed even if the client exits from the conference or the server restarted Users can hold down the PRESET key and then press a POSITION key from 1 to 6 simultaneously on the control panel to achieve the Position Preset setting function Recall Position Preset After completed the Position Preset Setting users click on the BF icon to display the menu as shown below 104 V2 Conference videoconference sy
195. word upon entering the conference session or request to become one after entering the conference session 7 1 23 Exit the Conference Session Select Exit from under the General menu to exit from the current conference session If the conference scheduler or administrator opens the conference evaluation function the client will open the evaluation page automatically after users exit the conference as shown below 128 V2 Conference videoconference system User Manual Chapter 7 V2 Conference Client Evaluation title 1 Question 1 A Option 1 B Option 2 C Option 2 2 Question 2 C A Option 1 B Option 2 E C Option 2 3 Question 3 Submit my evaluation Figure 7 79 After the user answered the questions above click submit my evaluation button The conference scheduler and administrator can view the evaluation result in the management system 7 2 Conference Moderator In a conference session it is the moderator that has the highest level of authority it s the only one that can determine to which conference mode to be utilized and also control access to all functions The conference moderator will be given access to any function at any given time in addition grant or terminate access to other conference users to speak and use data collaboration tools In a conference session under moderator mode conference user who would like to speak or use any conference tools must be granted permission
196. xed Line Name Company Job Email Mobile Phone Tapane Edit Delete lixia ixia tech com 13810124444 a x Add Contact Mame 7 Company Job Email Mobile Fixed Line Phone Telephone 4dd Contact Figure 3 27 At the upper part of the page is the contact person list To delete a contact person click the Delete icon X Clicking the Edit icon 8 allows you to modify contact person s information At the lower part of the page is the Add a Contact box The name and email field must be completed 3 1 8 System Information I System Announcement User can view the published announcements on the system announcement broad in the bottom left corner of the login page as shown below 34 V2 Conference videoconference system User Manual Chapter 3 The Conference Management System Select Language Conference List English y Conference ID Conference Testing Session 0 4 8 conference participants must be Registered Users 8 Password Needed o Allow guest users to enter conference Conference is Encrypted e Allow monitor users Server List Conference Conference ID Sri Conference Attribute Current No of Attendees No of Attendees Server Resource Function Name Statistics Sorting Normal 0 Normal 30 120327 Project Review m9 y Guest 0 Guest 4 master 1 100 0 Monitor 0 Monitor 1 Function Testing 842835 System test ey al Normal O Normal 50 A194 2 o Normal 1 Normal 10 l 241240 test Y Guest 0 Gue

User Manual

Contents

Download Pdf Manuals

Related Search

Related Contents