Manual - SAP Help Portal
Contents
1. 57 31 Payment to Railway Authorities 64 32 Payment to Sales Tax Authorities 66 33 Payment for Toll Tax 68 34 Payment to Transporters Error Bookmark not defined 35 Payment to Contractors against Purchase Orders Error Bookmark not defined 36 Multiple Vendor in a single PO Error Bookmark not defined 37 Cash withdrawal from Bank Error Bookmark not defined 38 Credit Note to Vendors Error Bookmark not defined 39 Debit Note to Vendors Error Bookmark not defined SAP Finance User Manual Revised 2009 2 40 Payment to Vendors for EMD Refund Error Bookmark not defined 41 Booking of Bank Guarantee received from Vendors Error Bookmark not defined Customers Receipts Related Transactions Error Bookmark not defined 42 How to maintain payment methods Error Bookmark not defined 43 How to maintain Bank Data Error Bookmark not defined 44 How to maintain Cheque Limits Error Bookmark not defined 45 How to maintain the Terms of payment and Risk category for DOD Custome2. Error Bookmark not defined 60 Reversal Change of Cash Receipts Error Bookmark not defined 61 Reversal of Bank Deposit Slip Error Bookmark not defined 62 Reversal of MIRO Document Error Bookmark not defined 63 Reversal of FI Document Error Bookmark not defined 64 Reversal of Cheque Payment Error Bookmark not defined 65 Reversal cancellation replacement of cheque Error Bookmark not defined 66 funds management Budgetory transactions Error Bookmark not defined Reports Error Bookmark not defined 67 Budget reports Error Bookmark not defined 68 Cash book Error Bookmark not defined 69 Bank book Error Bookmark not defined 70 Transporter bill Error Bookmark not defined 71 Cheque register Error Bookmark not defined 72 Cheque limit reports Error Bookmark not defined SAP Finance User Manual Revised 2009 3 73 Summary of DCR Error Bookmark not defined 74 Reports relating to customer ac
3. DR EMPLOYEE ADVANCE CR SAVE THE SYSTEM WILL GIVE A DOC NO STARTING WITH 11XXXXXXXX 23 Payment to Indian Oil Loc for Special Imprest adv from S O THROUGH CHEQUE SAP Finance User Manual Revised 2009 33 STEP 1 CREATION OF LIABILITY TCODE NF 53 DOCUMENT DATE DATE OF THE DOCUMENT OR CURRENT DATE COMPANY CODE STATE OFFICE CODE TCODE F 53 POSTING DATE SHALL COME BY DEFAULT CURRENCY INR REFERENCE SENDING LOCATION CODE FOLLOWING SCREEN SHALL APPEAR WHEREIN PSTKY 40 amp ACCOUNT 7999999999 THEN PRESS ENTER AMOUNT DESIRED AMOUNT ASSIGNMENT RECVG PLANT CODE amp TEXT DETAILS OF IMPREST NO IN THE NEXT LINE ITEM PSTKY 31 amp ACCOUNT ONE TIME VENDOR THEN PRESS ENTER THE FOLLOWING SCREEN SHALL APPEAR SAP Finance User Manual Revised 2009 34 ALL THE DETAILS LIKE NAME CITY PO BOX SHOULD BE CAREFULLY FILLED AS THE CHEQUE SHALL BE PRINTED FROM THIS DETAIL THEN PRESS ENTER amp THE NEXT SCREEN POPS UP GIVE THE AMOUNT amp THE DETAILS IN THE ASSIGNMENT AS WELL AS THE TEXT FIELD THEN PRESS ENTER THE ENTRY THAT SHALL BE DISPLAYED SHALL BE SAVE DOC STARTING WITH 11 SHALL BE GENERATED STEP 1 PAYMENT OF LIABILITY TCODE F 53 DOCUMENT DATE DATE OF THE DOCUMENT OR CURRENT DATE SAP Finance User Manual Revised 2009 35 COMPANY CODE STATE OFFICE CODE POSTING DATE SHALL COME BY DEFAULT
4. TO WRITE ZLA amp THEN CLICK ON THE THE SYSTEM WILL GIVE A MESSAGE SAYING ONE DOCUMENT WAS SELECTED PRESS ENTER OR CLICK THE TICK MARK THE SYETEM WILL GIVE A MESSAGE WOULD TOU LIKE TO ISSUE THE REQUEST PRESS ENTER OR CLICK THE YES BUTTON OUTPUT DEVICE ENTER IOCL SELECT PRINT IMMEDIATELY FROM THE OUTPUT OPTION CLICK THE PRINTER BUTTON STEP 7 FINAL FORTNIGHTLY UTILIZATION OF CENVAT T CODE J2IUN COMPANY CODE E G 3100 PLANT 3121 EXCISE GROUP GM PERIOD FROM TO FOR E G 010107 TO 310107 FOR MONTH OF JAN 07 SAP Finance User Manual Revised 2009 64 CLICK ON THE CLOCK COPY AMOUNT PAYABLE CLICK AT CHANGE ICON PASTE THE AMOUNT AGAINST ROW PLA SAVE THE DOC CASE 2 INCASE THE ADJUSTMENT ENTRY IS PENDING STEP 1 BOOK EXCISE DUTY EXPENSES AND REPEAT THE STEPS 1 TO 7 MENTIONED ABOVE TCODE J1IH CLICK ON OTHER ADJUSTMENT BUTTON DOCUMENT NUMBER HAS TO BE INPUT 31002006XX HERE XX IS RUNNING SERIAL NUMBER YEAR 2006 COMPANY CODE E G 3100 PLANT ENTER YOUR LOCATION CODE EG 3121 EXCISE GROUP ENTER RELEVANT EXCISE GROUP PRESS ENTER PUT THE AMOUNT OF OTHER ADJUSTMENT AGAINST THE GL 2410709000 ALSO PUT THE SPLIT OF OTHER ADJUSTMENT AMOUNT ON BED AED SED THEN SAVE THIS DOCUMENT 31 Payment to Railway Authorities SAP Finance User Manual Revised 2009 65 STEP 1 EXPENSE BOOKING TCODE NFB60 VENDOR ENTER THE VENDOR CODE INVOICE DATE
5. IT SHALL GENERATE A 78 SERIES DOCUMENT 25 Payment to outside parties for services or supplies STEP 1 EXPENSES BOOKING TCODE NFB60 VENDOR ENTER THE VENDOR CODE INVOICE DATE ENTER THE CURRENT DATE REFERENCE PUT VENDOR DOCUMENT BILL NUMBER AMOUNT ENTER THE AMOUNT PAYABLE BUSINESS PLACE SECTION PLANT CODE SECTION CODE THIS FIELD SHALL BE USED FOR TDS CERTIFICATES SAP Finance User Manual Revised 2009 40 G L ACCOUNT ENTER THE RELEVANT EXPENSE G L ACCOUNT E G FOR OTHER EXPENSE 5292600030 CONSULTATION 5290600130 INSPECTION CHGS AMOUNT IN DOCUMENT CURRENCY ENTER THE AMOUNT ENTER THE COST CENTER IN THE COST CENTER COL EG M53801 ALSO PUT MATERIAL CODE IF PAYMENT IS BEING MADE FOR TRANSPORT THE SCREEN SHALL APPEAR AS FOLLOWS CLICK ON WITHHOLDING TAX TAB SAP Finance User Manual Revised 2009 41 CLICK ON THE WHITE BOX NEXT TO YOUR RESPECTIVE TAX TYPE CLICK ON THE ROUND BUTTON AND CHOOSE THE RESPECTIVE TAX PERCENTAGE SIMULATE DOCUMENT amp SAVE DOC NO WILL BE 41XXXXXXXX THE SYSTEM WILL GENERATE AN ACCOUNTING ENTRY EXPENDITURE DR VENDOR CR O L TDS CR SAP Finance User Manual Revised 2009 42 STEP 1 EXPENSES BOOKING THROUGH CODE FOR ONE TIME VENDOR IN CASE THE PARTY DEALS ONCE IN A YEAR TCODE NFB60 VENDOR ENTER THE
6. OTHER MIS INC SALE OF LPG CUSTOMER CARDS 4516020300 VR CLAIMS RECOVERABLE UCG OTHERS 3443299000 ENTER NEXT SCREEN AMOUNT PUT THE TOTAL SV DGCC VR AMOUNT THAT IS TO BE TRANSFRRED TEXT REMARKS ENTER PSTKY 04 ACCOUNT PUT THE 9 DIGIT CUSTOMER ACCOUNT ENTER NEXT SCREEN AMOUNT PUT THE TOTAL TV AMOUNT THAT IS TO BE TRANSFRRED TEXT REMARKS CLICK ON MORE DATA SAP Finance User Manual Revised 2009 54 NEXT SCREEN PUT CCA C021 DOCUMENT SIMULATE PL CHECK AND THEN SAVE STEP 2 KNOCKING OFF IN THE NEXT STEP RE DO F 30 CHOOSE OPEN ITEM PUT THE CUSTOMER ACCOUNT amp THE ACCOUNT TYPE AS D CLICK ON PROCESS OPEN ITEM SELECT BOTH THE LINE ITEM OF PAYMENT RECIEVED amp DEBIT ON ACCOUNT OF SV CASE II KNOCK OFF THE SV TV AMOUNTS WITH THE AMOUNT RECEIVED WHEN AMOUNT RECEIVED IS LESS THAN THE NET OF SV TV STEP 1 STEP 1 SHALL BE THE SAME SET OF STEPS AS MENTIONED IN THE PREVIOUS PAGE IN STEP 1 STEP 2 KNOCKING OFF TCODE NF 30 ENTER THE DOCUMENT DATE AS THE CURRENT DATE REFERENCE PUT PLANT CODE CHOOSE OPEN ITEM PUT THE CUSTOMER ACCOUNT amp THE ACCOUNT TYPE AS D CLICK ON PROCESS OPEN ITEM SELECT BOTH THE LINE ITEM OF PAYMENT RECIEVED amp DEBIT ON ACCOUNT OF SV TV SAP Finance User Manual Revised 2009 55 SINCE THE BALANCE SHALL BE UNEQUAL GO TO THE TAB RESIDUAL ITEM amp CLICK ON IT DOUBLE CLICK ON THE BLANK BOX AS SHOWN
7. Payment to Employees for Advances STEP 1 ADVANCE PAYMENT THROUGH BANK OR CASH TCODE F 48 DOCUMENT DATE ENTER THE CURRENT DATE REFERENCE THE FOLLOWING FIELDS SHALL APPEAR AS UNDER SAP Finance User Manual Revised 2009 27 ACCOUNT ENTER THE EMPLOYEE CODE ENTER THE SPECIAL G L FOR EG FOR TOUR ADVANCE ENTER N ACCOUNT ENTER THE OUTGOING BANK G L CODE 7013123022 OR CASH ACCOUNT 3513123000 AMOUNT ENTER THE AMOUNT OF ADVANCE PRESS ENTER AMOUNT ENTER IT COPIES THE EARLIER AMOUNT ASSIGNMENT DETAILS YOU WANT TO CAPTURE TEXT DETAILS YOU WANT TO CAPTURE SIMULATE THE SYSTEM WILL GENERATE AN ACCOUNTING ENTRY EMPLOYEE VENDOR DR BANK CR SAVE THE SYSTEM WILL GIVE A DOC NO STARTING WITH 42XXXXXXXX SAP Finance User Manual Revised 2009 28 STEP 2 TO PRINT CHEQUE IF PAYMENT IS THROUGH BANK THE SAME HAS BEEN ELABORATED STEP WISE IN PAGE NO 19 22 Settlement of advance already given to employee CASE 1 WHEN EXPENDITURE IS MORE THAN ADVANCE GIVEN STEP1 EXPENSES BOOKING AND CREATING LIABILITY FOR BALANCE AMOUNT TO BE PAID TO EMPLOYEE AFTER ADJUSTING THE ADVANCE AMOUNT TCODE F 51 DOC TYPE KA DOCUMENT DATE ENTER THE CURRENT DATE RFERENCE PUT YOUR LOCATION CODE NOTE PLEASE SEE THAT THE RADIO BUTTON IS AT TRANSFER POSTING WITH CLEARING CLICK CH
8. BLACK BY DOUBLE CLICKING THAT DOCUMENT gt SIMULATE gt SAVE 26 Payment to outside parties for advances STEP 1 ADVANCE PAYMENT THROUGH BANK OR CASH A C TCODE F 48 DOCUMENT DATE ENTER THE CURRENT DATE ACCOUNT ENTER THE VENDOR NO SPL G L SELECT THE RELEVANT SPECIAL G L INDICATOR WHICH CAN BE SELECTED FROM THE DROPDOWN AS SHOWN ACCOUNT ENTER THE OUTGOING BANK G L CODE 701XXXX022 OR CASH A C 351XXXX000 AMOUNT ENTER THE AMOUNT OF ADVANCE PRESS ENTER AMOUNT ENTER ASSIGNMENT ANY DETAILS YOU WANT TO CAPTURE SAP Finance User Manual Revised 2009 45 TEXT ANY DETAILS YOU WANT TO CAPTURE SIMULATE THE SYSTEM WILL GENERATE AN ACCOUNTING ENTRY EMPLOYEE VENDOR DR BANK CR SAVE THE SYSTEM WILL GIVE A DOC NO STARTING WITH 42XXXXXXXX STEP 2 TO PRINT CHEQUE IF PAYMENT MADE THROUGH BANK TCODE FBZ5 THE SAME HAS BEEN ELABORATED STEP WISE IN PAGE NO 19 27 Payment to Banks for Issuing Drafts or Trf to Accts directly Issue cheque in the name of vendor Yourself so that bank can prepare drafts in name of various real vendors or transfer money in the accounts of employees or other real vendors TCODE NFB60 VENDOR ENTER THE VENDOR CODE INVOICE DATE ENTER THE CURRENT DATE REFERENCE ALWAYS ENTER BILL NO AMOUNT ENTER THE AMOUNT PAYABLE BUSINESS PLACE SECT
9. ENTER THE CURRENT DATE REFERENCE PLANT CODE AMOUNT ENTER THE AMOUNT PAYABLE BUSINESS PLACE SECTION ENTER RESPECTIVE LOCATION CODE EG 3100 TEXT ENTER RELEVANT TEXT G L ACCOUNT ENTER THE RELEVANT EXPENSE G L ACCOUNT 5270210400 FRT amp TRANS CHGS DEMURRAGE RAILWAYS AMOUNT IN DOCUMENT CURRENCY ENTER THE AMOUNT NOTE ENTER THE COST CENTER IN THE COST CENTER COL EG M53801 SIMULATE DOCUMENT amp SAVE DOC NO WILL BE 41XXXXXXXX STEP 2 PAYMENT BY EITHER LOCATION STATE OFFICE TCODE NF 53 DOCUMENT DATE CURRENT DATE POSTING DATE SYSTEM DEFAULTS DON T CHANGE REFERENCE BANK DATA ACCOUNT 701XXXX022 BANK G L ACCOUNT OUTGOING XXXX PLANT CODE AMOUNT PUT THE AMOUNT SAP Finance User Manual Revised 2009 66 OPEN ITME SELECTION ACCOUNT PUT THE RAILWAY VENDOR NUMBER PRESS ENTER OR CLICK ON PROCESS OPEN ITEM SELECT THE AMOUNT I E ONLY THE AMOUNT FOR WHICH YOU WANT TO MAKE PAYMENT SHOULD BE IN BLUE ELSE IT SHOULD BE IN BLACK YOU CAN MAKE THE AMOUNT BLACK BY DOUBLE CLICKING THAT DOCUMENT gt SIMULATE gt SAVE 32 Payment to Sales Tax Authorities STEP 1 TRANSFER OF PAYABLE AMOUNT TO SALES TAX AUTHORITIES A C TCODE F 51 DOC TYPE KA DOCUMENT DATE CURRENT DATE CLICK CHOOSE OPEN ITEM BUTTON ACCOUNT GIVE THE SALES TAX G LACCOUNT E G 2411700000 OTHER LIABILITIES WORKS CONTRACT TAX E G 2120070100 OTHER LIABILITIES VAT OUTPUT TAX ANDHRA PRADESH
10. ON THE SCREEN BELOW BALANCING AMOUNT SHALL APPEAR DOCUMENT SIMULATE A BLUE LINE ITEM MAY COME BECAUSE THE ASSIGNMENT WOULD NOT HAVE BEEN FILLED UP DOUBLE CLICK ON THE BLUE LINE ITEM amp FILL THE ASSIGNMENT AS DESIRED CASE III KNOCK OFF THE SV TV AMOUNTS WITH THE AMOUNT RECEIVED WHEN AMOUNT RECEIVED IS MORE THAN THE NET OF SV TV TCODE NF 30 THE PROCEDURE REMAINS THE SAME AS IN CASE II METHOD 2 UPLOAD DATA THROUGH PROGRAM STEP 1 PREPARE EXCEL SHEET AS PER THE FOMRAT STEP 2 RUN UPLOAD PROGRAM THROUGH YFU132 STEP 3 RUN BATCH PROCESSING THORUGH SM35 STEP 4 CLEAR THE ENTRIES FROM CUSTOMER A C F 30 STAGE 3 IN NEXT STEP IN CASE MONEY IS PAYABLE TO DISTRIBUTOR YOU SHALL PASS ENTRY THROUGH T CODE F 53 AND FBZ5 OR IN CASE MONEY IS RECEIVED YOU SHALL PASS ENTRY THROUGH F 28 SAP Finance User Manual Revised 2009 56 CASE I WHEN MONEY IS PAID TO CUSTOMER STEP 1 MAKE PAYMENT ENTRY TCODE NF 53 DOCUMENT DATE CURRENT DATE DOCUMENT TYPE CZ POSTING DATE DATE OF ENTRY IN THE BOOKS IT WILL BE DEFAULTED DON T CHANGE REFERENCE BANK DATA ACCOUNT 701XXXX012 BANK G L ACCOUNT OUTGOING XXXX PLANT CODE AMOUNT PUT THE AMOUNT OPEN ITME SELECTION ACCOUNT PUT THE CUSTOMER NUMBER ACCOUNT TYPE D PRESS ENTER OR CLICK ON PROCESS OPEN ITEM SELECT THE AMOUNT I E ONLY THE AMOUNT FOR WHICH YOU WANT TO MAKE PAYMENT SHOULD BE IN BLUE ELSE IT SHOULD BE IN BLACK YOU CAN MAKE THE AMOUNT BLACK BY DOUBLE CLI
11. STARTING FROM 11 STEP 3 MAKE AN OUGOING PAYMENT ON YOURSELF VENDOR CODE TCODE NF 53 DOCUMENT DATE CURRENT DATE POSTING DATE DATE OF ENTRY IN THE BOOKS IT WILL BE DEFAULTED DON T CHANGE REFERENCE BANK DATA ACCOUNT 701XXXX022 IF BANK PAYMENT AMOUNT PUT THE AMOUNT OPEN ITME SELECTION ACCOUNT PUT THE CODE OF YOURSELF VENDOR A C PRESS ENTER OR CLICK ON PROCESS OPEN ITEM SELECT THE AMOUNT I E ONLY THE AMOUNT FOR WHICH YOU WANT TO MAKE PAYMENT SHOULD BE IN BLUE ELSE IT SHOULD BE IN BLACK YOU CAN MAKE THE AMOUNT BLACK BY DOUBLE CLICKING THAT DOCUMENT gt SIMULATE gt SAVE SYSTEM WILL GENERATE THE DOCUMENT 42 STEP 4 PRINT CHEQUE ONLY IF PAID THROUGH BANK TCODE NFBZ5 THE SAME HAS BEEN ELABORATED STEP WISE IN PAGE NO 19 STEP 5 VERIFY WHETHER CHEQUE HAS BEEN ISSUED PROPERLY TCODE NFCHN SAP Finance User Manual Revised 2009 49 PRESS ENTER PAYING COMPANY CODE STATE OFFICE CODE HOUSE BANK ENTER HOUSE BANK ACCOUNT ID EG IMP01P CLICK ON FURTHER SELECTIONS PUT THE CREATION DATE AS TODAYS DATE TO SEE CHEQUES ONLY FOR TODAY CLIK ON CLOCK STEP 6 PRINT VENDORS NAME FOR WHICH BANK WILL ISSUE DRAFT OR TRANSFER TO ACCOUNTS ENTER T CODE YF87 ENTER POSTING DATE FISCAL YEAR 2006 DOCUMENT NUMBERS GIVE 11 SERIES DOC NO COMPANY CODE 3100 USE YF90 FOR GIVING A LETTER TO THE BANK FOR DD PREPARATION HERE 42 SERIES DOC IS TO BE GIVEN THIS IS TO
12. WANT TO TAKE THE COST CENTER COLUMN LEAVE THE MOUSE BUTTON ACCORDINGLY ADJUST ALL THE COLUMNS AND BRING THEM TO CONVINIENT POSITION FOR EXAMPLE FOR THE FIELDS COST CENTER ASSIGNMENT PERSONNEL TEXT FUND CLICK ON THE SAME BAR AT RIGHT HAND CORNER ON YELLOW BLUE TABLE SETTING TAB WRITE THE VARIANT NAME FOR EXAMPLE YOUR LOCATION CODE CLICK CREATE SAVE SAP Finance User Manual Revised 2009 11 Basic Transactions 10 How to view balance in a General Ledger Account T CODE NFS10N GL ACCOUNT ENTER THE GL ACCOUNT NO COMPANY CODE ENTER YOUR COMPANY CODE EG 3100 FISCAL YEAR ENTER FINANCIAL YEAR 2006 CLICK ON CLOCK 11 How to view balance in a Vendor Employee Account TCODE FBL1N ACCOUNT ACCOUNT OF VENDOR WHICH IS EQUAL TO EMPLOYEE NUMBER COMPANY CODE 3100 IF YOU WANT TO SEE ALL THE OPEN ITEMS CLICK ON RADIO BUTTON OF OPEN ITEMS IF YOU WANT TO SEE ALL THE CLEARED ITEMS CLICK ON RADIO BUTTON CLEARED IF YOU WANT TO SEE BOTH CLICK ON ALL ITEMS RADIO BUTTON SAP Finance User Manual Revised 2009 12 CLICK ON NORMAL ITEM CHECK BOX IF YOU WANT TO SEE ONLY UNPAID VOUCHERS CLICK ON SP GL ALSO IF YOU WANT TO SEE ALL LOANS ADVANCES ALSO CLICK ON CLOCK OR PRESS F8 12 How to view balance in a Customer Account CUSTOMER STATEMENT OF ACCOUNT T CODE FBL5N CUSTOMER CODE COMPANY CODE PUT THE BUTTON ON OPEN ITEMS PUT THE DATE AND EXECUTE SINGLE LINE PA
13. ACCOUNT TYPE S CLICK ON PROCESS OPEN ITEM SELECT THE ITEMS FROM THE LIST PROVIDED BY DOUBLE CLICKING IT SHOULD BE IN BLUE CLICK ON GREEN ARROW BUTTON PSTKY ENTER 31 ACCOUNT ENTER THE EXCISE VENDOR CODE PRESS ENTER AMOUNT ENTER THE AMOUNT TO BE TRANSFERRED ASSIGNMENT ENTER THE LOCATION CODE TEXT BRIEF NARRATION SAP Finance User Manual Revised 2009 62 SIMULATE gt SAVE STEP 4 MAKE A PAYMENT TO EXCISE AUTHORITIES VENDORA C TCODE NF 53 DOCUMENT DATE CURRENT DATE DOCUMENT TYPE LA LETTER OF AUTHORITY REFERENCE PLANT CODE BANK DATA ACCOUNT 701XXXX022 IF BANK PAYMENT PUT YOUR EXCISE OUTGOING GLA C XXXX PLANT CODE AMOUNT PUT THE AMOUNT OPEN ITME SELECTION ACCOUNT PUT THE EXCISE VENDOR CODE PRESS ENTER OR CLICK ON PROCESS OPEN ITEM SELECT THE AMOUNT I E ONLY THE AMOUNT FOR WHICH YOU WANT TO MAKE PAYMENT SHOULD BE IN BLUE ELSE IT SHOULD BE IN BLACK YOU CAN MAKE THE AMOUNT BLACK BY DOUBLE CLICKING THAT DOCUMENT gt SIMULATE gt SAVE STEP 5 TO PRINT CHEQUE IN THE NAME OF EXCISE AUTHORITIES TCODE NFBZ5 THE SAME HAS BEEN ELABORATED STEP WISE IN PAGE NO 19 STEP 6 TO PRINT THE LETTER OF AUTHORITY IN CASE YOU DO NOT HAVE ISSUE CHEQUES TCODE NYFR121 COMPANY CODE ENTER 3100 SAP Finance User Manual Revised 2009 63 DOCUMENT NO ENTER THE DOCUMENT NO OF LA FISCAL YEAR ENTER 2003 CORRESPONDENCE TYPE ZJV WILL BE WRITTEN DELTE IT
14. ACCOUNT TYPE S IF MORE THAN ONE ACCOUNT ARE THERE THEN TICK ON THE OTHER ACCOUNT TAB amp ON THE SCREEN THAT COMES FILL IN THE OTHER ACCOUNT DETAILS CLICK THE PROCESS OPEN ITEM BUTTON SELECT THE RELEVAT DOCUMENTS OF SALES TAX CLICK ON GREEN ARROW SAP Finance User Manual Revised 2009 67 PSTKY ENTER 31 ACCOUNT SALES TAX VENDOR CODE PRESS ENTER AMOUNT ENTER THE TOTAL AMOUNT DO NOT PUT SIMULATE THE DOCUMENT amp SAVE SYSTEM WILL GENERATE A DOCUMENT STARTING WITH 11XXXXXXXX STEP 2 MAKE PAYMENT TO SALES TAX AUTHORITIES TCODE NF 53 DOCUMENT DATE CURRENT DATE POSTING DATE SYSTEM DEFAULTS DON T CHANGE REFERENCE BANK DATA ACCOUNT 701XXXX022 BANK G L ACCOUNT OUTGOING XXXX PLANT CODE AMOUNT PUT THE AMOUNT OPEN ITEM SELECTION ACCOUNT PUT THE SALES TAX VENDOR NUMBER PRESS ENTER OR CLICK ON PROCESS OPEN ITEM SELECT THE AMOUNT I E ONLY THE AMOUNT FOR WHICH YOU WANT TO MAKE PAYMENT SHOULD BE IN BLUE ELSE IT SHOULD BE IN BLACK YOU CAN MAKE THE AMOUNT BLACK BY DOUBLE CLICKING THAT DOCUMENT gt SIMULATE gt SAVE SAP Finance User Manual Revised 2009 68 STEP 3 TO PRINT CHEQUE TCODE NFBZ5 DOC NO ENTER THE PAYMENT DOC NUMBER I E 42XXXXXXXX COMPANY CODE E G ENTER 3100 FISCAL YEAR E G 2006 PAYMENT METHOD ENTER C CHEQUE LOT ENTER THE RELEVANT CHEQUE LOT CLICK PRINT IMMEDIATELY BUTTON CLICK THE PRINTER BUTTON THE SYSTEM
15. BANK OR CASH TCODE NF 53 THE SCREEN LAYOUT IS IN THREE PARTS FIRST HEADER DETAILS THEN BANK DATA amp LASTLY LINE ITEM OF THE VENDOR LYING OPEN FROM THE OPEN ITEM SELECTION HEADER DATA DOCUMENT DATE CURRENT DATE POSTING DATE DATE OF ENTRY IN THE BOOKS IT WILL BE DEFAULTED DON T CHANGE REFERENCE BANK DATA SAP Finance User Manual Revised 2009 19 ACCOUNT 7013123022 IF BANK PAYMENT IT SHALL BE THE PAYMENT G L ACCOUNT OF YOUR LOCATION ENDING WITH 2 351XXXX000 IF CASH PAYMENT XXXX IS YOUR LOCATION CODE AMOUNT PUT THE AMOUNT OPEN ITEM SELECTION ACCOUNT PUT THE EMPLOYEE NUMBER PRESS ENTER OR CLICK ON PROCESS OPEN ITEM SELECT THE AMOUNT I E ONLY THE AMOUNT FOR WHICH YOU WANT TO MAKE PAYMENT SHOULD BE IN BLUE ELSE IT SHOULD BE IN BLACK YOU CAN MAKE THE AMOUNT BLACK BY DOUBLE CLICKING THAT DOCUMENT gt SIMULATE gt SAVE STEP 3 PRINT CHEQUE ONLY IF PAID THROUGH BANK TCODE NFBZ5 DOC NO ENTER THE PAYMENT DOC NUMBER I E 42XXXXXXXX COMPANY CODE ENTER YOUR CO CODE FISCAL YEAR 2006 OR RELEVANT YEAR PAYMENT METHOD ENTER DEFAULT PAYMENT METHOD C OR ANY OTHER PYMT METHOD SPECIFIED CHEQUE LOT ENTER THE RELEVANT CHEQUE LOT CLICK PRINT IMMEDIATELY BUTTON CLICK THE PRINTER BUTTON THE SYSTEM WILL PRINT THE CHEQUE AND GIVE A MESSAGE SAP Finance User Manual Revised 2009 20 PRINT JOB COMPLETED STEP4 VERIFY WHETHER CHEQUE HAS BEEN ISSUED PRO
16. BE RUN AFTER THE CHEQUE IS PREPARED 28 Payment to Customers STEP 1 MAKE PAYMENT ENTRY FOR CUSTOMER TCODE NF 53 DOCUMENT DATE CURRENT DATE DOCUMENT TYPE CZ POSTING DATE DATE OF ENTRY IN THE BOOKS IT WILL BE DEFAULTED DON T CHANGE SAP Finance User Manual Revised 2009 50 REFERENCE BANK DATA ACCOUNT 701XXXX012 BANK G L ACCOUNT OUTGOING XXXX PLANT CODE AMOUNT PUT THE AMOUNT OPEN ITME SELECTION ACCOUNT PUT THE CUSTOMER NUMBER ACCOUNT TYPE D PRESS ENTER OR CLICK ON PROCESS OPEN ITEM SELECT THE AMOUNT I E ONLY THE AMOUNT FOR WHICH YOU WANT TO MAKE PAYMENT SHOULD BE IN BLUE ELSE IT SHOULD BE IN BLACK YOU CAN MAKE THE AMOUNT BLACK BY DOUBLE CLICKING THAT DOCUMENT gt SIMULATE gt SAVE STEP 2 PRINT CHEQUE IN THE NAME OF CUSTOMER TCODE FBZ5 THE SAME HAS BEEN ELABORATED STEP WISE IN PAGE NO 19 29 Payment from to SV TV Customers NOTE SV SUBSCRIPTION VOUCHERS TV TRANSFER VOUCHERS THE SV TV CUSTOMER NUMBERS WILL START WITH DIGIT 9 SAP Finance User Manual Revised 2009 51 STAGE 1 AS USUAL YOU SHALL PASS THE ENTRY FOR RECEIVING THE MONEY FROM DISTRIBUTORS STEP 1 RECEIVE MONEY FROM DISTRIBUTOR TCODE F 28 DOCUMENT DATE DOCUMENT HEADER TEXT CUSTOMER PARTY CODE BANK DATA BANK ACCOUNT 601XXXX061 ENTER YOUR COLLECTION G L A C XXXX PLANT AMOUNT AMOUNT OF DD CHEQUE TEXT DATE OF THE INSTRUMENT ASSIGNMENT TYPE OF INSTRUMENT PAYMENT
17. CKING THAT DOCUMENT gt SIMULATE gt SAVE STEP 2 PRINT CHEQUE TCODE NFBZ5 THE SAME HAS BEEN ELABORATED STEP WISE IN PAGE NO 19 SAP Finance User Manual Revised 2009 57 CASE II WHEN MONEY IS RECEIVED FROM CUSTOMER TCODE F 28 DOCUMENT DATE DOCUMENT HEADER TEXT CUSTOMER PARTY CODE BANK DATA BANK ACCOUNT COLLECTION ACCOUNT AMOUNT AMOUNT OF DD CHEQUE ASSIGNMENT TYPE OF INSTRUMENT AND INSTRUMENT NUMBER TEXT DATE OF THE INSTRUMENT OPEN ITEM SELECTION ACCOUNT CUSTOMER ACCOUNT GO TO DOCUMENT OVERVIEW OR PRESS SHIFT F2 BANK POPUP WILL COME CHOOSE THE BANK AND DOUBLE CLICK ON THE BANK OF WHICH YOU ARE RECEIVING INSTRUMENT POSTING KEY 15 amp ACCOUNT CUSTOMER ACCOUNT THEN PRESS ENTER AMOUNT VALUE OF INSTRUMENT RECEIVED GO TO MORE DATA GIVE THE RELEVANT CREDIT CONTROL AREAS SIMULATE AND SAVE 30 Payment to Excise Authorities SAP Finance User Manual Revised 2009 58 CASE 1 NO ADJUSTMENT ENTRY PENDING STEP1 HOW MUCH TO PAY T CODE J2IUN THIS TRANSACTION CODE IS ONLY TO BE DONE IF EXCISE RECONCILIATION HAS ALREADY BEEN DONE USING THE EXCISE RECONCILATION PROCEDURE COMPANY CODE E G 3100 PLANT E G 3121 EXCISE GROUP GM OF PLANT CODE 3121 PERIOD FROM TO FOR E G 010107 TO 310107 FOR MONTH OF JANUARY 07 CLICK ON SIMULATE TICK CLICK ON THE CLOCK THE SCREEN SHALL APPEAR AS BELOW SEE THE EXCISE DUTY LIABILITY AMOUNT WHICH SHALL REFLE
18. CT AS BELOW SAP Finance User Manual Revised 2009 59 AMOUNT OF EXCISE DUTY PAYABLE AMOUNT PAYABLE BED SED AED AED SPECIAL ADDITIONAL EXCISE DUTY THE BALANCE FIGURE HERE SHOULD ALWAYS TALLY WITH YV33 YV175 AND IN TURN THE QUANTITY OF YV94 AND YV179 ONCE WE HAVE SEEN OUR EXCISE DUTY LIABILITY ALSO SEE YOUR CURRENT PLA BALANCE WHICH IS THE AMOUNT LYING WITH EXCISE AUTHORITIES SHALL BE REFLECTED IN THE SAME J2IU SCREEN BELOW TR6 CHALLAN AMOUNT EXCISE DUTY LIABILITY PLA BALANCE STEP 2 TR6 CHALLAN CREATION IN SAP DEBITING PLA TCODE J1IH CLICK ON TR6 CHALLAN BUTTON IN THE JV MENU OF J1IH SAP Finance User Manual Revised 2009 60 DOCUMENT NUMBER HAS TO BE INPUT 31212007XX HERE XX IS RUNNING SERIAL NUMBER 3121 IS PLANT CODE amp 2007 IS THE YEAR YEAR E G 2006 COMPANY CODE 3100 PLANT ENTER YOUR LOCATION CODE EG 3121 EXCISE GROUP ENTER RELEVANT EXCISE GROUP PRESS ENTER PUT THE AMOUNT OF TR6 CHALLAN AGAINST THE GL 2410709000 ALSO PUT THE SPLIT OF TR6 CHALLAN AMOUNT ON BED AED SED WHICH SHALL APPEAR AS BELOW SAP Finance User Manual Revised 2009 61 THEN SAVE THIS DOCUMENT STEP 3 TO TRANSFER FROM PLA ON HOLD TO EXCISE AUTHORITIES VENDOR A C TCODE F 51 DOC TYPE KA DOCUMENT DATE CURRENT DATE NOTE PLEASE SEE THAT THE RADIO BUTTON IS AT TRANSFER POSTING WITH CLEARING CLICK CHOOSE OPEN ITEM ACCOUNT PUT THE PLA ON HOLD GL A C 2410709000
19. D T CODE YFR106 BALANCE AS ON TODAY S DATE CONTROLLING PLANT LEAVE BLANK TO VIEW ENTIRE TRANSACTIONS FIND OUT WHETHER THAT DOCUMENT IS OPEN OR CLEARED TCODE FBL5N ACCOUNT CUSTOMER ACCOUNT FOR WHICH THIS WAS THE CASH RECEIPT COMPANY CODE ENTER YOUR COMPANY CODE EG 3100 SELECT THE ALL ITEM RADIO BUTTON CLICK ON CLOCK SAP Finance User Manual Revised 2009 13 IF THE DOCUMENT COMES OUT TO BE IN RED THEN IN THIS LIST THEN IT IS OPEN ITEM DOCUMENT AND IF THE DOCUMENT COMES OUT TO BE GREEN THEN IN LIST THEN IT IS CLEARED ITEM DOCUMENT 13 How to display a list of Accounting Document DISPLAY SINGLE DOCUMENT ONLY TCODE FB03 DOCUMENT NO ENTER THE DOCUMENT NO TO BE VIEWED COMPANY CODE ENTER DESIRED CO CODE FISCAL YEAR ENTER 2006 PRESS ENTER THE SYSTEM WILL NOW DISPLAY THE ACCOUNTING DOCUMENT DISPLAY MANY DOCUMENTS T CODE FB03 CLICK AT LIST ICON ON THE EXTREME LEFT CORNER COMPANY CODE PUT YOUR COMPMANY CODE FISCAL YEAR E G 2006 GIVE THE ENTRY DATE AND LASTLY CLICK THE OWN DOCUMENTS ONLY CHECK BOX IF YOU WANT TO SEE THE DOCUMENTS POSTED BY YOURSELF AT THE BOTTOM SAP Finance User Manual Revised 2009 14 THE SYSTEM WILL GIVE A LIST OF ALL DOC PASSED BY YOU FOR THE DESIRED ENTRY DATE YOU CAN SEE THE DOC DIRECTLY BY DOUBLE CLICKING IT 14 How to change editable field of a Document TCODE FB02 DOCUMENT NO ENTER THE DOCUMENT NO TO B
20. E VIEWED COMPANY CODE ENTER DESIRED CO CODE FISCAL YEAR ENTER YEAR DOUBLE CLICK ON FIRST LINE ITEM THE DOCUMENT FIRST LINE ITEM OPENS UP YOU CAN CHANGE THE ASSIGNMENT AND TEXT WHICH IS NOT GRAYED OUT YOU CAN GO TO NEXT LINE ITEM BY CLICKING ON NEXT ITEM BUTTON IF YOU WANT TO CHANGE THE DOCUMENT HEADER TEXT OR REFERENCE CLICK ON HAT AFTER MAKING THE CHANGES SAVE THE DOCUMENT 15 How to view Customer master data TCODE NFD03 SAP Finance User Manual Revised 2009 15 CUSTOMER ENTER CUSTOMER CODE COMPANY CODE ENTER YOUR COMPANY CODE EG 3100 ENTER 16 How to view Vendor master data TCODE NFK03 CUSTOMER ENTER VENDOR CODE COMPANY CODE ENTER YOUR COMPANY CODE EG 3100 ENTER 17 How to post a document with reference to old document T CODE FBR2 THE SCREEN SHALL APPEAR AS BELOW amp THE DESIRED REFERENCE DOCUMENT NUMBER COMPANY CODE amp FISCAL YEAR BE ENTERED CLICK ON DISPLAY LINE ITEMS ENTER NOW THE SYSTEM WILL DISPLAY ALL THE ACCOUNTING ENTRIES YOU HAVE DONE IN THE OLD DOCUMENT KEEP ON ENTERING AND DO THE CHANGES WHEREVER NECESSARY AND SIMULATE amp SAVE SAP Finance User Manual Revised 2009 16 VENDORS PAYMENT RELATED TRANSACTIONS 18 How to Create Check Lots TCODE FCHI PAYING COMPANY CODE EG 3100 HOUSE BANK EG SG232 ACCOUNT ID IMOIP CHECK LOTS SHOULD BE CREATED ONLY FOR IDS ENDING WITH P PRESS SHIFT F5 OR CLICK AT THE CHANGE
21. ECTIVELY ENTER THE LAYOUT NAME SAP Finance User Manual Revised 2009 6 THEN IN THE MENU PATH SELECT GOTO gt VARIANTS gt SAVE AS VARIANT IN THE NEW SCREEN ENTER YOUR VARIANT NAME AND DESCRIPTION SAVE USE VARAINT FOR EXAMPLE TCODE NFBL5N IN MENU PATH GOTO gt VARIANTS gt GET IN THE NEW WINDOW WRITE YOUR VARIANT NAME CLICK ON EXECUTE OR F8 NOW ALL THE PARAMETERS WHICH YOU HAVE CONFIGURED IN VARIANT WILL APPEAR THE ORIGINAL SCREEN SHALL REAPPEAR amp EITHER PRESS F8 OR CLICK ON TO VIEW 5 How to Use SAP mail CREATE A MAIL CLICK ON BROWN BOX ICON ON SAP EASY ACCESS MENU SCREEN ALTERNATIVELY THE TRANSACTION CODE SBWP CAN ALSO BE USED YOU ENTER THE BUSINESS WORKPLACE TO CREATE A NEW MESSAGE CLICK ON NEW MESSAGE YOU ENTER A NEW SCREEN SAP Finance User Manual Revised 2009 7 TITLE PUT THE SUBJECT CLICK ON THE WHITE SPACE TO WRITE YOUR MESSAGE IN THE RECIPIENT BOX EITHER SELECT HIS NAME OR ENTER HIS SAP USER NAME SELECT SAP USER NAME IN RECEIPIENT TYPE IF YOU ENTER SAP USER NAME IN RECEIPIENT CLICK ON SEND ICON TO SEND THE MAIL ON THE TOP LEFT ATTACH A FILE REPEAT ABOBE STEPS BUT BEFORE CLICKING ON SEND DO THE FOLLOWING CLICK ON CLIP ICON ON THE TOP LEFT OF THE SCREEN BOX OPENS UP BROWSE THE FILE YOU WANT TO ATTACH SELECT THE FILE AND CLICK OPEN MESSAGE COMES ATTACHMENT CREATED CLICK ON SEND ICON TO SEND THE MAI
22. Finance User Manual Revised 2009 31 OPEN ITEM SELECTION ACCOUNT PUT THE EMPLOYEE NUMBER PRESS ENTER OR CLICK ON PROCESS OPEN ITEM SELECT THE AMOUNT YOU WANT TO SELECT THIS SHOULD BE IN BLUE DOCUMENT gt SIMULATE gt SAVE STEP 3 TO PRINT CHEQUE IF PAYMENT IS THROUGH BANK THE SAME HAS BEEN ELABORATED STEP WISE IN PAGE NO 19 CASE 2 WHEN EXPENDITURE IS LESS THAN ADVANCE GIVEN STEP1 EXPENSES BOOKING AND SHOWING BALANCE AMOUNT AS RECOVERABLE FROM EMPLOYEE TCODE F 51 DOC TYPE KA DOCUMENT DATE ENTER THE CURRENT DATE REFRENCE PLANT CODE NOTE PLEASE SEE THAT THE RADIO BUTTON IS AT TRANSFER POSTING WITH CLEARING CLICK CHOOSE OPEN ITEM ACCOUNT ENTER THE EMPLOYEE NO SPL G L ENTER THE RELEVANT SPL G L FOR EXAMPLE IF TA ADVANCE IS TO BE ADJUSTED THEN ENTER N CLICK PROCESS OPEN ITEM SELECT THE ADVANCE TO BE ADJUSTED BY DOUBLE CLICKING CLICK ON GREEN ARROW SAP Finance User Manual Revised 2009 32 PSTKY ENTER 40 ACCOUNT ENTER THE RELEVANT EXPENDITURE G L CODE PRESS ENTER AMOUNT ENTER THE EXPENDITURE AMOUNT ENTER THE COST CENTRE TEXT ENTER ANY DETAILS PSTKY ENTER 21 ACCOUNT ENTER THE EMPLOYEE CODE PRESS ENTER AMOUNT ENTER THE ACTUAL BALANCE ADJUSTMENT AMOUNT ASSIGNMENT XXXX PLANT CODE TEXT REMARKS SIMULATE THE SYSTEM WILL GENERATE AN ACCOUNTING ENTRY EXPENDITURE 1 DR EMPLOYEE BAL AMOUNT
23. ICON PENCIL SHAPE CLICK AT EDIT gt CREATE THE NEXT SCREEN SHALL APPEAR AS FOLLOWS LOT NUMBER MENTION HERE THE LOT NUMBER TO BE CREATED SAP Finance User Manual Revised 2009 17 CHEQUE NUMBER MENTION HERE THE CHEQUE STARTING SERIES NO TO MENTION HERE THE END OF THE SERIES NO GIVE SHORT TEXT IN THE TEXT BOX PRESS ENTER AND SAVE 19 Payment to Employees for Expenses STEP 1 EXPENSES BOOKING TCODE NFB60 WHICH IS BASICALLY IN TWO PARTS THE FIRST PART ON TOP IS THE PORTION RELATED TO VENDOR amp THE SECOND PART IS RELATED TO THE EXPENSE ACCOUNT THE TOP SCREEN APPEARS AS BELOW amp THE DETAILS TO BE FILLED UP IS AS EXPLAINED VENDOR ENTER THE EMPLOYEE NO INVOICE DATE ENTER THE CURRENT DATE REFERENCE PLANT CODE AMOUNT ENTER THE AMOUNT PAYABLE BUSINESS PLACE SECTION ENTER SECTION CODE EG ENTER 3100 SAP Finance User Manual Revised 2009 18 IN THE SECOND PART IN THE G L ACCOUNT ENTER THE RELEVANT EXPENSE G L ACCOUNT E G FOR TA BILL PAYMENT 5290600051 FARE 5290600052 DA ETC AMOUNT IN DOCUMENT CURRENCY ENTER THE AMOUNT NOTE ENTER THE COST CENTER IN THE COST CENTER COL M53801 ENTER THE EMPLOYEE NO IN THE PERSONNEL COLUMN SIMULATE DOCUMENT amp SAVE DOC NO WILL BE 41XXXXXXXX THE SYSTEM WILL GENERATE AN ACCOUNTING ENTRY EXPENDITURE DR EMLOYEE VENDOR CR STEP 2 PAY TO THE EMPLOYEE FROM
24. ION CODE ENTER 3100 G L ACCOUNT ENTER THE RELEVANT EXPENSES A C SAP Finance User Manual Revised 2009 46 5290800020 PRINTING amp STATIONERY AMOUNT IN DOCUMENT CURRENCY ENTER THE AMOUNT ENTER THE VENDOR CODE SIMULATE DOCUMENT amp SAVE DOC NO WILL BE 41XXXXXXXX THE SYSTEM WILL GENERATE AN ACCOUNTING ENTRY PRINTING AND STATIONERY A C DR EMLOYEE VENDOR CR STEP 2 TRANSFERING THE INDIVIDUAL VENDOR AMOUNT TO YOURSELF ACCOUNT TCODE NF 51 DOC TYPE KA DOCUMENT DATE CURRENT DATE COMPANY CODE RESPECTIVE EG 3100 CURRENCY INR REFERENCE NOTE PLEASE SEE THAT THE RADIO BUTTON IS AT TRANSFER POSTING WITH CLEARING CLICK CHOOSE OPEN ITEM ACCOUNT PUT ONE EMPLOYEE ACOUNT CLICK ON OTHER ACCOUNTS AND ENTER SAP Finance User Manual Revised 2009 47 SCREEN OPENS WITH MANY SPACES AS BELOW FILL ACCOUNT VENDOR CODE ACCOUNT TYPE K COMPANY CODE ENTER YOUR COMPANY CODE EG 3100 SELECT ON STANDARD O S REPEAT THE STEPS FROM 12 TO 15 FOR ALL THE EMPLOYEES ENTER CHOOSE RELEVANT AMOUNTS OF DIFFERENT EMPLOYEES CLICK ON GREEN ARROW PST KY 31 ACCOUNT PUT YOURSELF VENDOR CODE PRESS ENTER AMOUNT PUT THE TOTAL AMOUNT TO BE GIVEN TO ALL EMPLOYEES ASSINGNMENT LOCATION CODE TEXT NARRATION DOCUMENT gt SIMULATE gt SAVE SAP Finance User Manual Revised 2009 48 SYSTEM GIVES A DOC
25. L ON THE TOP LEFT VIEW NEW MAIL REPEAT STEPS FIRST TWO STEPS OF CREATE A MAIL TO VIEW NEW MAILS CLICK ON INBOX ON LEFT SIDE OF THE SCREEN SAP Finance User Manual Revised 2009 8 DOUBLE CLICK ON THE ITEMS YOU WANT TO VIEW FROM THE LIST SHOWN ON THE RIGHT SIDE OF THE SCREEN 6 How to use various Icons Exit Next Page Previous Page Delete Copy Save Detail Update Display Next Select All Deselect all Enter Set Filter Graphics Create Help Spreadsheet Calculation Item Details Back Cancel Selection Schedule Objects Selection Execute Parameters Maintain Long Text Str List Find PO Print Search Search Next Put in Process 7 How to hold data ENTER ALL THE DATA WHICH YOU WANT HOLD IN ANY TRANSACTION AND FOLLOW THE MENU PATH SYSTEM gt USER PROFILE gt HOLD DATA SAP Finance User Manual Revised 2009 9 8 How to transfer a Report in SAP to Excel format MENU PATH SYSTEM gt LIST gt SAVE gt LOCAL FILE IN THE NEW WINDOW SELECT SPREAD SHEET RADIO BUTTON ENTER IN THE NEW WINDOW GIVE THE MENU PATH WHERE THE FILE SHOULD BE SAVED CLICK ON TRANFER BUTTON THE MESSAGE WILL APPEAR XXXX BYTES TRANFERRED 9 How to set the layout for FB60 Transaction screen ENTER T CODE FB60 CLICK ON THE COLUMN COST CENTER SAP Finance User Manual Revised 2009 10 KEEP PRESSING THE LEFT CLICK OF THE MOUSE DRAG THE MOUSE TO THE COLUMN WHERE YOU
26. METHODS AND INSTRUMENT NUMBER PRESS SHIFT F2 OR GOTO gt DOCUMENT OVERVIEW BANK POPUP WILL COME CHOOSE THE BANK AND DOUBLE CLICK ON THE BANK OF WHICH YOU ARE RECEIVING INSTRUMENT PST KY 15 ACCOUNT CUSTOMER CODE ENTER AMOUNT WRITE DOWN THE SAME AMOUNT TEXT ENTER REMARKS IF ANY CLICK ON MORE DATA SAP Finance User Manual Revised 2009 52 CHOOSE THE REQUISITE CCA C004 FOR MS HSD C005 FOR SKO C021 FOR OTHERS SIMULATE amp SAVE THE DOCUMENT NOTE DOWN THE NUMBER IT WILL BEGIN WITH 32 STEP 2 TO PRINT CASH RECEIPT TCODE YF42 COMPANY CODE ENTER 3100 FISCAL YEAR 2006 UPTO MARCH 2007 AFTER THAT IT WILL BE 2007 DOCUMENT NUMBER ENTER THE DOCOMENT NO AS OBTAINED ABOVE SELECT PRINT RADIO BUTTON CLICK ON THE CLOCK SELECT PRINT IMMEDIATELY CLICK ON PRINTER BUTTON SAP Finance User Manual Revised 2009 53 STAGE 2 NOW YOU SHALL PASS THE ENTRIES FOR SV AND TV AS PER THE STATEMENT SUBMITTED BY DISTRIBUTOR THIS COULD BE DONE BY T CODE F 30 OR THROUGH UPLOAD PROGRAM YFU132 AND KNOCK OFF THE ITEMS BY T CODE F 30 METHOD 1 PASSING INDIVIDUAL ENTRY CASE 1 KNOCK OFF THE SV TV AMOUNTS WITH THE AMOUNT RECEVED WHEN THE AMOUNT RECEIVED IS ALSO NET OF SV TV OR DGCC CARDS VC STEP 1 TCODE NF 30 DOC TYPE SD ENTER THE DOCUMENT DATE AS THE CURRENT DATE REFERENCE PSTKY 50 ACCOUNT IF SECURITY DEPOSIT SV TV 2141050000 EXAMPLE PL SELECT THE RESPECTIVE GL CODE LIKE DGCC
27. ONE TIME VENDOR CODE EG 10600060 INVOICE DATE ENTER THE CURRENT DATE REFERENCE AMOUNT ENTER THE AMOUNT PAYABLE BUSINESS PLACE SECTION ENTER PLANT CODE TEXT ANY REMARKS G L ACCOUNT ENTER THE RELEVANT EXPENSE G L ACCOUNT E G OTH EXP HIRE CHARGES 5292300050 OTH EXP BOOKS PERIODICAL 5292400010 AMOUNT IN DOCUMENT CURRENCY ENTER THE AMOUNT ENTER THE COST CENTER IN THE COST CENTER COL EG M53801 SIMULATE DOCUMENT A BOX POPS UP FILL IN THE REQUIRED FIELDS NAME ADDRESS HIS BANK AND BUSINESS ETC AS BELOW SAP Finance User Manual Revised 2009 43 SIMULATE DOCUMENT amp SAVE DOC NO WILL BE 41XXXXXXXX THE SYSTEM WILL GENERATE AN ACCOUNTING ENTRY EXPENDITURE DR ONETIME VENDOR CR STEP 2 MAKE PAYMENT TO THE OUTDSIDE VENDOR OR TO ONE TIME VENDOR OUT OF BANK OR CASH TCODE NF 53 DOCUMENT DATE CURRENT DATE POSTING DATE DATE OF ENTRY IN THE BOOKS IT WILL BE DEFAULTED DON T CHANGE REFERENCE BANK DATA ACCOUNT 701XXXX012 IF BANK PAYMENT 351XXXX000 IF CASH PAYMENT XXXX PLANT AMOUNT PUT THE NET AMOUNT AFTER DEDUCTING TDS SAP Finance User Manual Revised 2009 44 OPEN ITME SELECTION ACCOUNT PUT THE VENDOR NUMBER PRESS ENTER OR CLICK ON PROCESS OPEN ITEM SELECT THE AMOUNT I E ONLY THE AMOUNT FOR WHICH YOU WANT TO MAKE PAYMENT SHOULD BE IN BLUE ELSE IT SHOULD BE IN BLACK YOU CAN MAKE THE AMOUNT
28. OOSE OPEN ITEM ON THE TOP LEFT ACCOUNT ENTER THE EMPLOYEE NO SPL G L ENTER THE RELEVANT SPL G L FOR EXAMPLE IF TA ADVANCE IS TO BE ADJUSTED THEN ENTER N ALSO REMOVE THE TICK FROM NORMAL OI SAP Finance User Manual Revised 2009 29 e g OF FEW ADVANCES COULD BE CLICK PROCESS OPEN ITEM ICON ON TOP LEFT SELECT THE ADVANCE TO BE ADJUSTED BY DOUBLE CLICKING CLICK ON GREEN ARROW PSTKY ENTER 40 ACCOUNT ENTER THE RELEVANT EXPENDITURE G L CODE PRESS ENTER AMOUNT ENTER THE EXPENDITURE AMOUNT ENTER THE COST CENTER EG M53801 TEXT ENTER ANY DETAILS PSTKY ENTER 31 ACCOUNT ENTER THE EMPLOYEE CODE PRESS ENTER SAP Finance User Manual Revised 2009 30 AMOUNT ENTER THE ACTUAL BALANCE AMOUNT TO BE PAID ASSIGNMENT 3100 TEXT REMARKS SIMULATE THE SYSTEM WILL GENERATE AN ACCOUNTING ENTRY EXPENDITURE 1 DR EMPLOYEE ADVANCE CR EMPLOYEE BAL AMOUNT CR SAVE THE SYSTEM WILL GIVE A DOC NO STARTING WITH 11XXXXXXXX STEP 2 FINAL PAYMENT TO EMPLOYEE OUT BANK OR CASH TCODE F 53 DOCUMENT DATE CURRENT DATE POSTING DATE DATE OF ENTRY IN THE BOOKS IT WILL BE DEFAULTED DON T CHANGE PUT REFERENCE ON WHICH SORTING CAN BE DONE LIKE PLANT LOCATION CODE BANK DATA ACCOUNT OUTGOING BANK GL A C 701XXXX022 OR CASH A C 351XXXX000 XXXX PLANT CODE AMOUNT PUT THE AMOUNT TO BE GIVEN SAP
29. OUBLE CLICK ON YOUR RESPECTIVE MODULE PUT YOUR USER ID PUT YOUR PASSWORD ENTER 2 How to Change Password PUT YOUR USER ID PUT YOUR OLD PASSWORD WITHOUT PRESSING ENTER ON THE TOP LEFT CLICK ON NEW PASSWORD A BOX POPS UP SAP Finance User Manual Revised 2009 4 PUT YOUR NEW PASSWORD RETYPE YOUR NEW PASSWORD ENTER 3 How to Create Change Delete Favorites CREATE FAVORITE ON THE SAP EASY ACCESS MENU RIGHT CLICK ON FAVOURITES AND SELECT INSERT TRANSACTION IN THE NEW WINDOW WRITE DOWN TRANSACTION CODE WITHOUT N ENTER ALTERNATIVELY FROM THE TRANSACTION CODE MENU CLICK ON THE ICON ADD TO FAVORITES TO AUTOMATICALLY UPDATE THE TRANSACTION IN THE FAVORITE FOLDER DELETE FAVORITE RIGHT CLICK ON A FAVORITE SELECT DELETE FAVORITE MESSAGE WILL APPEAR NODE DELETED FROM FAVOURITE LIST SAP Finance User Manual Revised 2009 5 ALTERNATIVELY FROM THE FAVORITE FOLDER CLICK ON THE TRANSACTION CODE THEN CLICK ON DELETE ICON TO DELETE IT FROM THE FAVORITE FOLDER 4 How to Create Use Variants CREATE VARIANT YOU CAN CONFIGURE VARIANT FOR ANY REPORT EG NFBL5N T CODE NFBL5N GO TO MULTIPLE SELECTION BUTTON OF THE CUSTOMER ACCOUNT AND ENTER ALL THE CUSTOMER CODES FOR WHOM YOU WANT TO SEE THE BALANCES COMPANY CODE ENTER YOUR COMPANY CODE EG 3100 ON FOLLOWING LINE ITEM SELECTION SELECT THE RELEVANT RADIO BUTTON ENTER THE DATE INTERVALS RESP
30. OUNT FOR FUND IN TRANSIT CLICK ON PROCESS OPEN ITEM SELECT THE DOCUMENT GENERATED BY SO SIMULATE amp POST 78 SERIES DOC NO SHALL GET GENERATED MAKE THE BDS DCR USING YF07 YF007 NOW THE MONEY IS AVAILABLE WITH THE LOCATION TO MAKE THE PAYMENTS SAP Finance User Manual Revised 2009 23 STEP 2 MAKE ENTRY FOR BOOKING SALARY PAYABLE FOR EVERY EMPLOYEE INDIVIDUALLY TCODE F 53 PUT THE DOC DATE AND POSTING DATE PUT OUTGOING BANK GL CODE FOR BANK DATA PUT REFERENCE ON WHICH SORTING CAN BE DONE LIKE PLANT LOCATION CODE AMOUNT ENTER THE AMOUNT PAYABLE PUT EMPLOYEE CODE IN OPEN ITEM SELECTION CLICK ON PROCESS OPEN ITEM SELECT THE ENTRY PASSED BY STATE OFFICE FOR THE EMPLOYEE AND SAVE STEP 3 TRANSFERING THE INDIVIDUAL EMPLOYEE BALANCES TO YOURSELF ACCOUNT FOR DD OR DIRECT TRANSFER TO BANK ACCOUNT THIS HAS TO BE DONE BEFORE F 53 IF REQUIRED TCODE NF 51 DOC TYPE KA DOCUMENT DATE CURRENT DATE COMPANY CODE RESPECTIVE CO CODE EG 3100 CURRENCY INR PUT REFERENCE ON WHICH SORTING CAN BE DONE LIKE PLANT LOCATION CODE NOTE PLEASE SEE THAT THE RADIO BUTTON IS AT TRANSFER POSTING WITH CLEARING SAP Finance User Manual Revised 2009 24 CLICK CHOOSE OPEN ITEM ON THE TOP LEFT OF THE SCREEN THE NEXT SCREEN APPEARS ACCOUNT PUT ONE EMPLOYEE ACCOUNT CLICK ON OTHER ACCOUNTS AND PRESS ENTER SCREEN OPENS WITH MANY COLUMNS FILL ACCOUNT EMPLOYEE CODE ACCOUNT
31. PERLY TCODE NFCHN THE SCREEN SHALL APPEAR AS BELOW PAYING COMPANY CODE STATE OFFICE CODE HOUSE BANK ENTER HOUSE BANK ACCOUNT ID EG IMP01P CLICK ON FURTHER SELECTIONS PUT THE CREATION DATE AS TODAYS DATE TO SEE CHEQUES ONLY FOR TODAY CLICK ON CLOCK STEP 5 TAKE VOUCHER PRINT amp GET IT SIGNED BY EMPLOYEE TCODE NYFR121 COMPANY CODE ENTER 3100 DOCUMENT NO ENTER THE DOCUMENT NO FOR WHICH THE JV IS TO BE PRINTED SAP Finance User Manual Revised 2009 21 FISCAL YEAR 2006 CLICK ON CLOCK THE SYSTEM WILL GIVE A MESSAGE SAYING ONE DOCUMENT WAS SELECTED PRESS ENTER OR CLICK THE TICK MARK THE SYSTEM WILL GIVE A MESSAGE WOULD TOU LIKE TO ISSUE THE REQUEST PRESS ENTER OR CLICK THE YES BUTTON OUTPUT DEVICE ENTER ZEPS SELECT PRINT IMMEDIATELY FROM THE OUTPUT OPTION CLICK THE PRINTER BUTTON 20 Payment to Employees for Salary STEP 1 SALARY DRAFT RECEIVED FROM STATE OFFICE SAP Finance User Manual Revised 2009 22 T CODE F 04 DOCUMENT DATE TYPE GZ COMPANY CODE STATE OFFICE CODE POSTING DATE IT WILL BE DEFAULTED CURRENCY INR DOCUMENT HEADER TEXT ADVANCE NUMBER PST KY40 ACCOUNT BANK G L ACCOUNT IMPREST INCOMING PRESS ENTER AMOUNT ASSIGNMENT PAYMENT METHOD AND INSTRUMENT NUMBER TEXT MENTION THE DATE OF THE INSTRUMENT IN THE FORMAT DD MM YYYY FOLLOWED BY BANK NAME CLICK ON CHOOSE OPEN ITEM ACCOUNT 7999999999 G L ACC
32. REFERENCE PLANT LOC CODE BANK DATA ACCOUNT OUTGOING BANK GL A C 701XXXX022 OR CASH A C 351XXXX000 XXXX PLANT CODE AMOUNT PUT THE AMOUNT TO BE GIVEN OPEN ITME SELECTION ACCOUNT PUT THE ONE TIME VENDOR CODE PRESS ENTER OR CLICK ON PROCESS OPEN ITEM SELECT THE AMOUNT YOU WANT TO SELECT THIS SHOULD BE IN BLUE DOCUMENT gt SIMULATE gt SAVE THE ENTRY GENERATED SHALL BE SAP Finance User Manual Revised 2009 36 STEP 3 TO PRINT CHEQUE IF PAYMENT IS THROUGH BANK THE SAME HAS BEEN ELABORATED STEP WISE IN PAGE NO 19 THROUGH PO DD IN CASE PAYMENT HAS TO BE MADE THROUGH PO OR DD THEN THE ONLY CHANGE SHALL BE INSTEAD OF PUTTING THE VENDOR CODE AS ONE TIME VENDOR THE YOURSELF VENDOR SHALL BE USED REST OF THE STEP SHALL BE THE SAME 24 Payment from IOCL Loc for refund of Special other adv to S O STEP 1 REFUND TO THE STATE OFFICE TCODE F 53 DOCUMENT DATE DATE OF THE DOCUMENT OR CURRENT DATE COMPANY CODE STATE OFFICE CODE POSTING DATE IT WILL BE DEFAULTED CURRENCY INR DOCUMENT HEADER TEXT ADVANCE NUMBER BANK DATA ACCOUNT ENTER THE OUTGOING BANK GL A C IMPREST A C AMOUNT ENTER BALANCE AMOUNT THAT IS TO BE REFUNDED CLICK GOTO CLICK DOCUMENT OVERVIEW SAP Finance User Manual Revised 2009 37 POSTING KEY 21 ACCOUNT ENTER ONE TIME VENDOR CODE PRESS ENTER amp THE SCREEN POPS UP AS BELOW ALL THE DETAILS LIKE NAME CIT
33. SAP Finance User Manual Revised 2009 1 Manual General Transactions Useful For Easy Operation 3 1 How to Login into SAP 3 2 How to Change Password 3 3 How to Create Change Delete Favorites 4 4 How to Create Use Variants 5 5 How to Use SAP mail 6 6 How to use various Icons 8 7 How to hold data 8 8 How to transfer a Report in SAP to Excel format 8 9 How to set the layout for FB60 Transaction screen 9 Basic Transactions 11 10 How to view balance in a General Ledger Account 11 11 How to view balance in a Vendor Employee Account 11 12 How to view balance in a Customer Account 12 13 How to display a list of Accounting Document 13 14 Ho
34. TYPE K COMPANY CODE ENTER YOUR COMPANY CODE EG 3100 SELECT TICK ON STANDARD O S REPEAT THE STEPS FROM 12 TO 15 FOR ALL THE EMPLOYEES ENTER CHOOSE RELEVANT LINE ITEM OF SPECIFIED EMPLOYEES SAP Finance User Manual Revised 2009 25 CLICK ON GREEN ARROW PST KY 31 ACCOUNT ENTER YOURSELF VENDOR CODE ENTER AMOUNT PUT THE TOTAL AMOUNT TO BE GIVEN TO ALL EMPLOYEES ASSINGNMENT LOCATION CODE TEXT NARRATION DOCUMENT gt SIMULATE gt SAVE SYSTEM GIVES A DOC STARTING FROM 11 STEP 4 MAKE AN OUGOING PAYMENT ON YOURSELF VENDOR CODE TCODE NF 53 HEADER DATA DOCUMENT DATE CURRENT DATE POSTING DATE DATE OF ENTRY IN THE BOOKS IT WILL BE DEFAULTED DON T CHANGE PUT REFERENCE ON WHICH SORTING CAN BE DONE LIKE PLANT LOCATION CODE BANK DATA ACCOUNT 7013123022 IF BANK PAYMENT AMOUNT PUT THE AMOUNT OPEN ITME SELECTION ACCOUNT PUT THE CODE OF YOURSELF VENDOR A C PRESS ENTER OR CLICK ON PROCESS OPEN ITEM SAP Finance User Manual Revised 2009 26 SELECT THE AMOUNT I E ONLY THE AMOUNT FOR WHICH YOU WANT TO MAKE PAYMENT SHOULD BE IN BLUE ELSE IT SHOULD BE IN BLACK YOU CAN MAKE THE AMOUNT BLACK BY DOUBLE CLICKING THAT DOCUMENT gt SIMULATE gt SAVE STEP 5 PRINT CHEQUE ONLY IF PAID THROUGH BANK THE SAME HAS BEEN ELABORATED STEP WISE ON PAGE NO 19 STEP 6 VERIFY WHETHER CHEQUE HAS BEEN ISSUED PROPERLY THE SAME HAS BEEN ELABORATED STEP WISE ON PAGE NO 19 21
35. WILL PRINT THE CHEQUE AND GIVE A MESSAGE PRINT JOB COMPLETED 33 Payment for Toll Tax STEP1 MAKE PAYMENT TO TOLL TAX AUTHORITIES IN ADVANCE T CODE F 02 DOCUMENT DATE INVOICE DATE DOCUMENT TYPE KZ PST KY 21 ACCOUNT TOLL TAX VENDOR CODE PRESS ENTER AMOUNT PST KY 50 SAP Finance User Manual Revised 2009 69 ACCOUNT 7013101012 G L ACCOUNT FOR IMPREST OUTGOING ENTER AMOUNT TEXT ENTER REMARKS DOC gt SIMULATE gt SAVE STEP 2 TO PRINT CHEQUE TCODE NFBZ5 THE SAME HAS BEEN ELABORATED STEP WISE IN PAGE NO 63 STEP 3 BOOK EXPENSE INVOICE FOR TOLL TAX T CODE F 04 DOCUMENT DATE INVOICE DATE REFERENCE DOCUMENT TYPE KR CHECK RADIO BUTTION SHOULD BE ON TRANSFER POSTING WITH CLEARING PST KY 40 ACCOUNT ENTER 5250000020 IRRECOVERABLE TAXES TOLL CHGS PRESS ENTER AMOUNT
36. Y PO BOX SHOULD BE CAREFULLY FILLED AS THE CHEQUE SHALL BE PRINTED FROM THIS DETAIL THEN PRESS ENTER amp THE NEXT SCREEN POPS UP GIVE THE AMOUNT amp THE DETAILS IN THE ASSIGNMENT AS WELL AS THE TEXT FIELD THEN PRESS ENTER THE ENTRY THAT SHALL BE DISPLAYED SHALL BE ONE TIME VENDOR ACCT DR OUTGOING BANK ACCT CR GO TO DOCUMENT amp SIMULATE POST THE DOCUMENT THE SYSTEM WILL GENERATE A DOC NO STARTING WITH 42XXXXXXXX SAP Finance User Manual Revised 2009 38 STEP 2 TO PRINT CHEQUE IF PAYMENT MADE THROUGH BANK TCODE FBZ5 THE SAME HAS BEEN ELABORATED STEP WISE IN PAGE NO 19 STEP 3 RECEIVING OF CHEQUE BY STATE OFFICE TCODE NF 51 DOCUMENT DATE CURRENT DATE DOCUMENT TYPE GZ DOC HEADER TEXT PLANT LOC CODE SELECT THE BUTTON THE NEXT SCREEN APPEARS BESIDE THE COMPANY CODE amp ACCOUNT TYPE AS K PUT IN ACCOUNT THE ONE TIME VENDOR ACCOUNT CLICK ON PROCESS OPEN ITEM ON THE TOP LEFT SCREEN SAP Finance User Manual Revised 2009 39 SELECT THE LINE ITEM FOR WHICH PAYMENT HAS BEEN SEND BY THE LOCATION GO BACK BY THE GREEN ARROW amp THE FOLLOWING SCREEN APPEARS PUT PSTKY AS 40 ACCOUNT AS YOUR INCOMING BANK GL ACCOUNT E G 601XXXX011 XXXX PLANT CODE amp PRESS ENTER AMOUNT AMOUNT SEND BY LOCATION ASSIGNMENT PAYMENT METHOD amp INSTRUMENT NO TEXT PAYMENT DATE amp BANK DOCUMENT SIMULATE amp SAVE
37. counts Error Bookmark not defined 75 Reports relating to vendor accounts Error Bookmark not defined 76 Reports related to STOCK S Tax G L credit data Error Bookmark not defined T CODE SP02 Error Bookmark not defined Annexures Error Bookmark not defined 77 Commonly used expenses accounts Error Bookmark not defined 78 Commonly used income accounts Error Bookmark not defined 79 Commonly used liability accounts Error Bookmark not defined 80 List of posting keys Error Bookmark not defined 81 List of document types Error Bookmark not defined 82 List of incoming payment methods Error Bookmark not defined 83 List of CCA Error Bookmark not defined 84 List of accounts types Error Bookmark not defined 85 List of Vendor types Error Bookmark not defined 86 List of special G L indicators Error Bookmark not defined Help Desk Error Bookmark not defined General Transactions Useful For Easy Operation 1 How to Login into SAP DOUBLE CLICK ON SAPLOGON ICON D
38. rs Error Bookmark not defined 46 Receipts from Customers for Oil Sale Error Bookmark not defined DOD Supplies Error Bookmark not defined 47 Receipt for Non oil Sale Scrap Tender Fees or Miscellaneous Error Bookmark not defined 48 Receipt of Corpus Funds Error Bookmark not defined 49 Receipt from State office for Imprest Recoup Special advance Error Bookmark not defined 50 Receipt from Employees Error Bookmark not defined 51 Receipts from Vendors for Security Deposit Error Bookmark not defined 52 Receipts from Vendors Earnest Money Deposit Error Bookmark not defined 53 Generate Bank Deposit Slips Error Bookmark not defined 54 FTD FTC FRD and FRC Error Bookmark not defined 55 Correction of Customer account Error Bookmark not defined 56 Treatment for Dishonoured Cheque Error Bookmark not defined 57 Debit Note to Customer Error Bookmark not defined 58 Credit Note to Customer Error Bookmark not defined 59 BOOKING OF BANK GUARANTEE LC FD RECEIVED FROM CUSTOMER Error Bookmark not defined Reversals
39. w to change editable field of a Document 14 15 How to view Customer master data 14 16 How to view Vendor master data 15 17 How to post a document with reference to old document 15 18 How to Create Check Lots 16 19 Payment to Employees for Expenses 17 20 Payment to Employees for Salary 21 21 Payment to Employees for Advances 26 22 Settlement of advance already given to employee 28 23 Payment to Indian Oil Loc for Special Imprest adv from S O 32 24 Payment from IOCL Loc for refund of Special other adv to S O 36 25 Payment to outside parties for services or supplies 39 26 Payment to outside parties for advances 44 27 Payment to Banks for Issuing Drafts or Trf to Accts directly 45 28 Payment to Customers 49 29 Payment from to SV TV Customers 50 30 Payment to Excise Authorities
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