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1. SI Page Clause Title of Description of the Amendment Reasons for No No No the Clauses as per requested requesting the Clause Tender Document amendment FOR TECHNICAL SPECIFICATIONS SI Page Product ltem Existing Technical Amendment Reasons No No Code Name Specificati Parameter requested for on as peras per requestin Tender Tender g the Document Document amendm ent ELCOT Chennai 35 66 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 SI Page Product Item Existing Technical Amendment Reasons No No Code Name Specificati Parameter requested for on as peras per requestin Tender Tender g the Document Document amendm ent ELCOT Chennai 35 67 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 Appendix 4 Sample Submission Form Date of submission Vendor Name Vendor Address Tender No Sample Submitted On Tender Product SI No Item al Noin Item Description Make Model SI No of the Item No the Tender VENDOR ELCOT Bidding Company Name Name amp Designation of the Person Receives the Sample Signature of the Representative Store I C Name amp Designation Name Signature Designation Contact No ELCOT Chennai 35 68 138 Bidder s Signature amp Stamp T
2. Make Model bis Compliance SI No Feature Description Yes No Processor 3rd Generation Intel Core i7 3520M 2 90 GHz 4MB L3 1600MHz FSB 2 _ Operating System Windows 8 Pro Windows 7 Professional 3 Memory 4GB 8GB DDR3 4 Storage HDD 500GB 1TB 5400rpm 5 Video Graphics Intel HD graphics 4000 integrated 6 Audio Dolby Advanced Audio v2 7 Webcam Low Light 720p HD with Face Tracking 8 Keyboard Precision six row spill resistent keyboard I O Ports 1 VGA port 1 USB 3 0 3 USB 2 0 1 always on RJ45 9 4 in 1 SD Card Reader SD SDHC SDXC MMC slot 1MiniDisplayPort with audio 1 3 5mm combo mic headphone Jack Express Card 54mm4 configurable Smart Card Reader4 optional 10 Bluetooth Bluetooth 4 0 11 WLAN Intel WLAN ThinkPad WLAN 42 Optical Devices DVD ROM Read Only Multi Burner DVD CD Multi Rec Preloaded Applications Adobe Acrobat Reader Intel Learning Series Software Suite Microsoft Office 2013 13 purchase of product key required for activation Microsoft Windows Live Essentials 2011 Norton Internet Security 2012 Supported TVT Tools Access Connections 5 9 Active 14 Protective System Password Manager 4 0 Power Manager 6 0 ELCOT Chennai 35 113 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 8 Technical Specifications for Windows 2008 2012 server software License
3. Make Model SI Item Description Specifications Compliance No Yes No 1 LED Screen Size 55 2 Contrast 5000 1 3 View Angle 178 178 degree 4 Response Time 8 ms 5 Resolution 1920 1080 full high definition TV 6 Brightness 350 nits 7 Sound Output 10W 2 8 S video 1 9 Composite AV 2 10 Graphics Card 2D amp 3D Engine Graphics ELCOT Chennai 35 90 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 11 Head Phone 1 12 RF Antenna Interface 2 13 USB 1 14 Component Video 1 15 PIP 1 16 Standby Power lt 2W 17 HDMI input socket rear 2 side 18 HDMI input socket 1 Front side 19 PC input VGA 1 20 Number of Programs 199 or More 21 Color System PAL NTSC SECAM 22 Reception Channels VHF Channels E2 to E4 E5 to E12 X Y Z Z 1 Z 2 UHF Channels S1 to S41 23 Auto Tuning on Remote Should be available 24 Manual Search and Should be available Adjust fine Tune for picture clarity 25 Audio Mute Should be available in remote 26 Recall Previous should be available programme 27 Multimedia Video Decoder MPEG 1 2 H 264 AVC Dual VC 1 JPEG PNG Audio DSP Decoder AC3 DD MPEG DTS and etc 28 Front or Rear A V IN amp Should be available Out All RCA Socket 29 Power supply 110 240V AC 50 Hz 30 Power Consumptio
4. Note In cases of discrepancy between the cost quoted in Words and in Figures the rates indicated by words will be considered Signature of the authorised person Name of the authorised person Designation Name and Address of Bidder Stamp of bidder ELCOT Chennai 35 138 138 Bidder s Signature amp Stamp
5. 3 Multimedia and QoS Queuing Support Policing amp Shaping ELCOT Chennai 35 95 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Traffic Prioritization Differentiated Services Committed access rate 4 Multicast Features IP multicasting support 5 IPv6 Features Support for IPv6 from Day1 6 Security Features Hardware Encryption support 7 VPN Support VPN Support To Support IP Security IPSec VPN Advanced Encryption Standard AES Triple Digital Encryption Standard 3DES DES DMVPN To support Dynamic Multipoint VPN Should Support MPLS VPN features 8 Access Control Lists Standard Extended Reflexive stateful Dynamic time of day Access lists based on Network Address Mask Protocol Type and Socket Type Access List Violation logging And Accounting should be provided 9 Support for other security Features NAT PAT RADIUS TACACS Stateful firewall should be supported IPS should be supported 10 Logging Options Syslog and local 11 Router Redundancy HSRP VRRP or equivalent support 12 SNMP Support SNMP v1 v2 v3 ELCOT Chennai 35 96 138 Version1 0 Dated 21 06 2013 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 13
6. 9 Date Time and Place of opening of the Technical Bids On 15 07 2013 at 3 15 PM at the address mentioned above 10 Date Time and Place of opening of Price Bids Will be intimated only to the Technically Qualified Bidders ELCOT Chennai 35 12 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 3 1 General a The Bidders are requested to examine the instructions terms and conditions and specifications given in the Tender Failure to furnish all required information in every respect will be at the Bidder s risk and may result in the rejection of bid Relaxation in submission of the documentary proof had been given ONLY to the existing suppliers and such relaxation from submission of documents is applicable wherever they are eligible to avail b It will be imperative for each Bidder s to familiarise itself themselves with the prevailing legal situations for the execution of contract ELCOT shall not entertain any request for clarification from the Bidder regarding such legal aspects of submission of the Bids c It will be the responsibility of the Bidder that all factors have been investigated and considered while submitting the Bids and no claim whatsoever including those of financial adjustments to the contract awarded under this tender will be entertained by ELCOT Neither any time schedule nor financial adjustments arising t
7. Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 5 Video Input Should have at least one HD video Input to connect HD camera with full functionalities as mentioned in the camera specifications Should have DVI Digital Video Interface input to connect PC Laptop directly to the Video conferencing system and display resolutions from WXGA 1280 x 768 to 1080p 1920 x 1080 along with PC Audio 6 Audio Audio standards supported G 711 G 722 G 722 1 64 kbps MPEG 4 AAC LD or equivalent standard must be supported 7 Other Desirable features Noise Reduction Automatic Gain control Acoustic Echo Canceller Active Lip synchronization 8 Audio Inputs Should support 2 Microphone inputs either inbuilt External from day one whereas one mic should be supplied with each endpoint day one The microphones must be standard based microphones The pick up of the microphones should be at least 7 feet from the microphone Echo Cancellation for every input must be available 9 External devices The unit should be supplied with Wireless Remote Control 10 Network Interfaces 2 x LAN Ethernet 10 100 Mbps full duplex Should have support for IPV4 and IPV6 11 Bandwidth IP at least 4 Mbps 12 Network Capabilities Packet Loss Based Down speeding 14 H 323 IP Features Differentiated Services QOS IP adaptive bandwidth management including flow control Gatekeeper discovery Auto
8. Make Model SI Descriptions Compliance No Yes No 1 0 75 sqmm thickness 2 16 American wire gauge 3 2 core 1 pair mike cable 4 PVC insulation cable 22 Technical Specifications for Speaker Cable Make Model SI Descriptions Compliance No Yes No 1 Speaker cable make the electrical connection between loudspeakers and audio amplifiers 22 AWG wire Gauge 50 Hz to 14 Khz Frequency response 2 core 1 5sqmm speaker cable PVC Insulations ELCOT Chennai 35 126 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 Part 2 A Price Bid Main Items Rate Contract for Supply and Commissioning of Video Conferencing System with accessories Name of the Bidder S No Description SUPPLY with 3 year Warranty Qty A Unit Price in Rs B Total in Rs C AxB Sales tax on C in Rs D Total with Tax in Rs E C D Set top 1080p HD Video conferencing endpoint 1 HD 1080P Codec 2 1080P PTZ Camera 3 360 degree Table Top Microphone 4 Remote Control 5 H 323 SIP 6 mbps Bandwidth 6 IP LAN WAN broadband Internet 7 Video out to Dual Monitor 9 PC Laptop input via HDMI DVI port 10 HDMI DVI Video out for Projector 11 H 239 Dual Video Transmission 12 Optional 4 site 8 site Multipoint over IP ISDN 4 site Multipoint
9. SI Description Details Compliance No Yes No 21 Reception Channels VHF Channels E2 to E4 E5 to E12 X Y Z Z 1 Z 2 UHF Channels S1 to S41 22 Auto Tuning on Remote Should be available 23 Manual Search and Adjust Should be available fine Tune for picture Clarity 24 Audio Mute Should be available in remote 25 Multimedia Video Decoder MPEG 1 2 H 264 AVC Dual VC 1 JPEG PNG Audio DSP Decoder AC3 DD MPEG DTS and etc 26 Recall Previous programme should be available 27 Front or Rear A V IN amp Should be available Out All RCA Socket 28 Power supply 110 240V AC 50 Hz 29 Power Consumption 300 Watts Accessories 30 Remote Control Unit with 1 no batteries 31 Wall Mounting Kit 1 no 32 Speaker Built in 33 Cables HDMI Cable 2 nos AV Cable 2 nos SVideo Cable 1 no USB Cable 1 no ELCOT Chennai 35 88 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 9 Technical Specifications for 55 inch Size LCD Display Make Model SI Item Description Specifications Compliance No Yes No 1 Contrast 4000 1 2 View Angle 178 178 degree 3 Response Time 8 ms 4 Resolution 1920 1080 full high definition TV 5 Brightness 700 nits 6 Sound Output 10W 2 7 S
10. Successful Bidder which term shall mean and include its successors and permitted assigns Whereas ELCOT on behalf of the Government of Tamil Nadu invited a Rate Contract tender vide Tender Ref No ELCOT Networks 32597 VCS 2013 14 for Supply and Commissioning of Video Conferencing Systems with accessories for Various Government Departments on Contract basis and the Successful Bidder were selected for the execution of work as per the tender document ELCOT Chennai 35 51 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 Whereas ELCOT and the Successful Bidder in pursuance thereof have arrived at the following terms and conditions 1 This document on having been signed by both the parties shall constitute a binding contract between the parties and shall remain in force for a period of Eighteen Months But in the event of any breach of agreement at any time on the part of the Successful Bidder the contract shall be determinable by ELCOT without compensation to the Successful Bidder The contract may also be put to an end at any time by ELCOT upon giving seven days notice to the Successful Bidder The Successful Bidder agrees that in the event of failure of 10 or more of the vital components of the equipments occurring during the first three year warranty period ELCOT would have a right to blacklist them for any procurement through ELCOT for a period of three years
11. A Unit Price in Rs B Total in Rs C AX B Sales tax on C in Rs D Total with Tax in Rs E C D Optional Items Set top 720P HD Video conferencing endpoint 1 HD 720P Codec 2 720P PTZ Camera 3 360 degree Table Top Microphone 4 Remote Control 5 H 323 SIP 4 mbps Bandwidth 6 IP LAN WAN broadband Internet 7 Video out to Single Monitor 8 PC Laptop input via HDMI DVI port 9 H 239 Dual Video Transmission 20 port Multipoint control Unit 20 port 720p HD 10 port full HD ELCOT Chennai 35 134 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 Rate Contract for Supply and Commissioning of Video Conferencing System with accessories 1080P 40 ports SD video port or desktop Mobile client support with required software and Firewall Traversal support one Port Recording 720p video format Executive Desktop Video conferencing point to point system with integrated display of minimum 23 size Codec HD 720p 1080p camera Mic remote control cables and power supply The system should be capable of giving HD resolution720p 60fps Quad BRI Module for Full HD 1080P Video Conferencing Endpoint PRI Module for 10 port 20 port MCU Desktop PC with keyboard and Mouse Laptop with Windows 7 OS and Office 2007 Licence Windows 2008 20
12. Should have at least 70 degrees or higher field of view horizontal 19 Directory services Should support Local and Global directories Should support LDAP and H 350 protocols for directory transfer ELCOT Chennai 35 78 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 2 Technical Specifications for 4 site MCU License Support for 1080p HD Video conferencing Endpoint Sl Descriptions Compliance No Yes No 1 4 site Multipoint License to support 1 3 sites over IP ISDN BRI network and should support 1 3 or more HD Multisite Conference in Continuous Presence Mode 2 Extend the reach of your video conferencing solution to more locations Mixed protocol dialing including IP ISDN 4 Three modes Continuous Presence Voice Activated Switching and Presenter 3 Technical Specifications for 10 site MCU Multipoint Control Unit Make Model SI Descriptions Compliance No Yes No 1 Capacity Should have the ability to connect at least 10 video sites from day one in a MCU without cascading 2 Video quality performance All 10 video ports must support 30 fps of 720p resolution or 5 ports 1080p resolution symmetric and expandable to 20 ports SD in from day one Should support H 264 even in Continuous presence Bandwidth per port 4Mbps 4 Video Standards Should support H 263 H 26
13. Control and CLI Telnet and Consol GUI Troubleshooting Web General Specifications 14 Number of Free Slots One 15 Power Specifications 100 240V AC with suitable OEM Power Cord for India 16 Temperature 0 40C 32 104F 17 Humidity 5 95 non condensing 18 SSL VPN SSL VPN Should be Supported 19 Compatibility Should interface with existing Cisco Works amp HP Open View Network Management Software in TNSWAN on need basis 14 Technical Specifications for 8 Port Network Manageable Ethernet Switch Make Model Sl No Descriptions Compliance Yes No 1 Hi speed network manageable inter workgroup or enterprise edge switching 2 All wire speed forwarding non congestion design 3 2 6 4 9 6 Gbps switch fabric dedicated ASIC for switching Local security policy restricts illegal access IEEE 802 1x port based user authentication Port trunking increases bandwidth and redundancy Automatic recognition for straight through or cross over cables Stackable through cluster technology Central management with unified IP address saves IP addresses Management via CONSOLE port SNMP Web Telnet etc Software and Boot Rom upgrade through TFTP ELCOT Chennai 35 97 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 5 Auto detection and restraining of broadcast storm I
14. Make Model SI No Descriptions Compliance Yes No 1 Window server standard 2012 Single OLP NL 2 Proc with Multi User accounts 2 A complete virtualization platform that delivers a_ fully isolated multitenant environment that includes tools to help guarantee service level agreements SLAs enables chargebacks through use based billing and supports self service delivery Increased scalability and performance through a high density scalable environment that can adapt to perform optimally based on your changing needs Flexible storage Improve performance availability and storage resource efficiency with the storage of your choice Continuous availability Provide cost effective highly available services with protection against a wide range of failure scenarios for a single server or an entire data center Access from virtually anywhere from any device Seamless on demand access to a virtualized work environment from virtually anywhere including branch locations and public connectivity services Enhanced data security and compliance Central audit and access policies enable granular access to data and corporate resources based on strong identity data classification and simplified administration for remote access Management efficiency Windows Server 2012 helps IT departments automate a broad set of management tasks and simplify the deployment of server roles as you move toward
15. Neither the Purchaser ELCOT nor the Successful Bidder shall be liable to the other for any delay or failure in the performance of their respective obligations due to causes or contingencies beyond their reasonable control such as Natural phenomena including but not limited to earthquakes floods and epidemics e Acts of any Government authority domestic or foreign including but not limited to war declared or undeclared priorities and quarantine restrictions e Accidents or disruptions including but not limited to fire explosions breakdown of essential machinery or equipment power ELCOT Chennai 35 16 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 and water shortages 3 8 Arbitration Except as otherwise provided elsewhere in the contract if any dispute difference question or disagreement arises between the parties hereto or their respective representatives or assignees at any time in connection with construction meaning operation effect interpretation or out of the contract or breach thereof the same shall be decided by Sole Arbitrator to be appointed by the Managing Director of ELCOT If the Arbitrator so appointed dies resigns incapacitated or withdraws for any reason from the proceedings another Arbitrator shall be appointed by the Managing Director of ELCOT The Arbitrator so appointed shall proceed with the reference from the stage whe
16. Public Sector Undertakings during the last three years We also hereby confirm that our EMD SD was not forfeited by any State Government Central Government Public Sector Undertakings during the last three years due to our non performance non compliance with the tender conditions etc WW hereby declare that all the particulars furnished by us in this Tender are true to the best of my our knowledge and we understand and accept that if at any stage the information furnished is found to be incorrect or false we are liable for disqualification from this tender and also are liable for any penal action that may arise due to the above ELCOT Chennai 35 7 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version 1 0 Dated 21 06 2013 IAN certify that no refurbished components are used for for Supply and Commissioning of Video Conferencing Systems with accessories The tendered items to be delivered under this contract are certified as genuine and valid I We certify that we are liable and responsible for any disputes arising out of Intellectual Property Rights In_case_of violation of any of the conditions above I We Peete understand that I We are liable to be blacklisted by ELCOT for a period of three years Yours faithfully for Name Signature Designation Seal Note 1 Declaration in t
17. Rupees Only as per the request of M s _ __ having its office address at hereinafter referred to as Service Provider against Letter of Acceptance reference dated _ _ ___ of M s Electronics Corporation of Tamil Nadu Limited This guarantee is issued subject to the condition that the liability of the Bank under this guarantee is limited to a maximum Rs Rupees Only and the guarantee shall remain in full force upto ___ months from the date of Bank Guarantee and cannot be invoked otherwise by a written demand or claim by the beneficiary under the Guarantee served on the Bank before ___ months from the date of Bank Guarantee ELCOT Chennai 35 63 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 AND WHEREAS it has been stipulated by you in the said ORDER that the successful bidder shall furnish you with a Bank Guarantee by a Scheduled Nationalised Bank for the sum specified therein as security for compliance with the successful bidder performance obligations for a period in accordance with the contract AND WHEREAS we have agreed to give the successful bidder a Guarantee THEREFORE we Bankers address hereby affirm that we are Guarantors and responsible to you on behalf of the successful bidder up to a total of Rs Rupees Only and we undertake to pay you upon your first written demand declaring the successful bidder to be in default unde
18. the system is down and if it is not restored in working condition within 48 hours Otherwise the Successful Bidder shall be liable for a penalty for non fulfillment of the tender conditions at 1 per week of breakdown period on the costs of only those machineries which are non functional The warranty will cover all the materials and goods supplied by the Successful Bidder under this contract irrespective of the fact whether these have been manufactured by Successful Bidder or not 2 The Successful Bidder agrees to provide comprehensive maintenance of the ordered items which shall include preventive maintenance and corrective maintenance at the location specified by ELCOT Purchaser s The maintenance shall include replacement of all parts ELCOT reserves the right to terminate the maintenance contract in the event of unsatisfactory maintenance and claim damages for non fulfillment of contract PAYMENT TERMS a No advance payment will be made b 95 of the total cost of ordered items will be paid by ELCOT on behalf of the Purchaser on installation commissioning and handing over of the ordered items to the Purchaser after testing the technical specifications However if the site is not ready within 15 days of delivery 75 of total cost will be paid on Submitting the proof of delivery and certificate from the purchaser that the site is not ready after receipt of funds from ELCOT Chennai 35 56 138 Bidder s Signature amp
19. 4 Change the list of areas of supply locations from time to time based upon the requirement of the purchase 5 Ask other qualified Bidders to match the L1 price as this is a rate contract tender 6 If delivery performance of the Bidder is not as per the Schedule then ELCOT reserves the right to reallocate the quantity to other Bidder 7 ELCOT reserves its right to inspect the bidders factory facilities before or after placement of orders and based on the inspection ELCOT reserves a right to modify the quantity ordered 8 ELCOT reserves its right to withhold any amount for the deficiency in the service aspect of the ordered items supplied to the customers ELCOT Chennai 35 32 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 7 1 Acceptance of Tender and Withdrawals The final acceptance of the tender is entirely vested with ELCOT who reserves the right to accept or reject any or all of the tenders in full or in parts without assigning any reason whatsoever The Tender Accepting Authority may also reject all the tenders for reasons such as change in Scope Specification lack of anticipated financial resources court orders calamities or any other unforeseen circumstances After acceptance of the Tender by ELCOT the Successful Bidder shall have no right to withdraw their tender or claim higher price 7 2 Letter of Acceptance LOA Afte
20. Bids will be opened in the presence of the technically qualified Bidders who choose to be present at ELCOT b The Price Bid evaluation will be conducted as stipulated in the Tamil Nadu Transparency in Tenders Act 1998 and Tamil Nadu Transparency in Tenders Rules 2000 with latest amendments All the cost in the Price Bid will be added and evaluated c In respect of VAT where all the bidders are from within the State of Tamil Nadu or where all the bidders are from outside the State of Tamil Nadu the VAT will be included in the price bid evaluation OR Where the bidders are from the State of Tamil Nadu as well as from outside the State of Tamil Nadu the Value Added Tax VAT shall be excluded but Central Sales Tax CST shall be included for evaluation d Price bid will be evaluated based on the Life Cycle Cost indicated in the tender The lowest cost as per the above evaluation will be considered as L1 cost ELCOT will not be responsible for any errors committed in the Price Bid ELCOT will negotiate with the lowest cost offered Bidder L1 Bidder for further reduction of the price ELCOT reserves the right to ask other Bidders to match L1 ELCOT Chennai 35 30 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 cost as this is the rate contract The prices will be evaluated as follows and decision of ELCOT will be the final e The bidder should quote for all the items me
21. Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 b For dealers manufacturer s authorisation should be submitted authorised distributors or the dealer Certificate or letter Bidder Bidder shall have local office in Tamilnadu Copy of the rent receipt or telephone bills dated on or before 31 03 2010 Bidder should have at least two service centres in Tamilnadu The service centre may be run by manufacturer or Franchise or authorised distributors dealers Land line telephone bills or rent agreement or agreement signed with the franchise dated before 31 03 2012 should be submitted as a proof for availability of the service centre Important Note Bidders should ensure that they have submitted all the required proof documents as specified in the Tender document without fail Bids received without supporting documents to prove their Eligibility are liable for rejection ELCOT Chennai 35 20 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 5 1 Cost of Bidding The Bidders should bear all costs associated with the preparation and submission of Bids ELCOT will in no way be responsible or liable for these charges costs incurred regardless of the conduct or outcome of the bidding process 5 2 Tender Document Fee a The Tender Documents may be directly purchased from ELCOT on payment of fees as m
22. cen Ae eos fa seer AG eae As catalan ore onan E esate eS acamiccaye Mahan Noten easGt Sach 17 4_ Eligibility Criteria ae ote neve cect aye vee ici teeta rected deen an rA Suari a EEEa 19 5 Bid Preparation and Submission ccsecceseeeeeeeeeneeeeeeeeeeneeeeneeenseeeeseeasneeeeaseeeeeseeseseeeeneenenes 21 5 1 Cost of BiddiNg i enia i a a eee Ae 21 5 2 Tender Document FeO erinan aaea a 21 5 3 Earnest Money Deposit EMD cceseccceeeeseeceeeeseneeseneeneesenseneesenseeseseeseeeeseeneesensenaes 21 5 4 Letter Of Authorisation aa a AE EE ARE EEE EENE ERA AARRE AR 22 5 5 TWO Part BOUN eieaa ESAL AE AENA SEE A ENEA EA 22 5 7 Bid closing date and TS e ninr a EE 25 5 8 Mode of Submission of Bids cccccceceeeeeeeeeeseneeeeeneeseaeeseaeeeeeaeeseeeeseeeeseaeeeseaeeseeesas 25 5 9 Modification and withdrawal Of BidS cccceeeceeeeeeeneeeeeeeneeeeeeeaeeeeeesaeeeeeeeaeeeeseeaeeeeeeaas 26 6 Tender Opening ANd Evaluation ccseecccseseeeceseeeeeeeseneeeeeneneeeeeneneeseeseeeeeeeseneeeeeneneeneeneneeneenens 27 6 1 Technical Bid OPening ccccceesceceeeeeseeeeeeeeeeeeaeeeesaeeseaeeseaeeesaeeeeaeeesaeeseaeesseaeeseneessaaes 27 6 2 Tenoor VallOity seceeicsscnseneselstesertehegcesdide ates O S O A 27 6 3 Initial SCrutin yes cece riisiin i aeei paniei eadi a aieiai oeda iwere iadaa a te 27 6 4 Clarifications by ELCO Taoniinae aeiaaeeao eaaa a aaeain 28 6 5 Tender Evaluation cscessiscereesszsesactctagcancoscaczecnsa
23. connectivity and PWD for Audio system Connectivity and Third party vendors for Video coverage connectivity recording etc and it should work flawless Site survey to be carried out for Video conferencing systems at Client sites who request for Video conferencing facility and the Site survey report in a prescribed format should be submitted Preparation and submission of complete Bill of Materials BOM location wise along with detailed technical specifications including networking equipment and display systems Interfacing with TNSWAN Operating Agency TCS Bandwidth Provider BSNL for commissioning of network and Video conferencing facility Preparation and submission of the details of the man power deployment for the project if required Dispatch of materials as per the schedule submitted The materials should be brand new and as per the tender specifications requirements e Preparation and submission of schedule for installation and testing for the ELCOT Chennai 35 40 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 Video conferencing systems e The Installation report in a prescribed format should be submitted by the Vendor mentioning the serial nos of equipments supplied Installation completion date Training completion date and warranty expiry date e User Manuel of the video conferencing equipment as well as for accessories shoul
24. of Presence across Tamil Nadu It is two tier architecture Tier 1 connects the State Network Operating Centre NOC at ELCOT Perungudi Chennai with the District Collectorates 30 through 8 Mbps channel and connects the State Secretariat amp Government Complexes through 8 Mbps fibre ring Tier 2 connects the District Collectorates with the respective Revenue Division Offices 73 Taluks 208 Blocks 385 through 2 Mbps channel ELCOT Chennai 35 9 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version 1 0 Dated 21 06 2013 and wherever TNSWAN network is not available connectivity will be made through ISDN networks obtained from Service providers As part of the procurement activities with the above background ELCOT invites bids for Supply and Commissioning of Video Conferencing Systems with accessories for various Government Departments through TNSWAN Network for which a Rate Contract is called for in this tender ELCOT Chennai 35 10 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version 1 0 Dated 21 06 2013 Short Titles used in the Tender Document 1 Bidder Bidder means the party who makes a formal offer in pursuance of the tender floated 2 Successful Bidder Successful Bidder means the Bidder who becomes successful through the tender process 3 Day A day means a calendar day Service Centre Service Centre means the centre or plac
25. of Security Deposit Firm Work Order for the supply and commissioning of Tendered items will be issued to the by ELCOT as and when requirement arises The supply and payment will be based on the Work Order s issued from time to time The EMD amount paid by the successful bidder will be adjusted towards Security Deposit payable by them If the successful bidder submits Security Deposit for the stipulated value in full by way of Bank Guarantee the EMD will be refunded The EMD amount of the Unsuccessful Bidder will be refunded after finalisation and issue of Firm Work Order to the successful bidder The Security Deposit will be refunded to the successful bidder on completion of entire supply subject to satisfaction of ELCOT Such completion would be arrived at when the entire quantity is supplied by the Successful Bidder s as per the Contract Agreement and as per Work Order s issued by ELCOT from time to time a If the Successful Bidder fails to remit the SD the EMD remitted by him will be forfeited to ELCOT and the tender will be held void b If the successful bidder fails to act up on to the tender conditions or backs out from the contract the SD mentioned above will also be forfeited to ELCOT ELCOT Chennai 35 35 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 7 9 Termination of Contract 7 9 1 Termination for default a ELCOT may without preju
26. purchaser that the site is not ready after receipt of funds from the Purchaser and balance 20 total cost will be paid on installation commissioning and handing over of the systems c Bills will be honoured after submission along with all supporting documents in complete shape d The balance 5 of the payment will be released by ELCOT on behalf of the Purchaser after satisfactory completion of warranty period Alternatively if the Successful Bidder produces an irrevocable Bank Guarantee for the balance 5 valid for 37 months during the warranty period then the balance 5 payment will be released after observing the formalities stipulated e The Successful Bidder hereby agrees to get the refund of incentive excise duty and proportionate sales tax from concerned authorities and pass it on to ELCOT Purchaser s if the Government or any other appropriate agency reduces the Excise duty or Sales tax or give incentive of any type retrospectively after supplying the Ordered items failing which action will be taken to recover the balance amount from the Successful Bidder under the Revenue Recovery Act or any other relevant act ELCOT Chennai 35 47 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 f Penalty amount s if any will be adjusted in the payment due to the Successful Bidder g All taxes and other levies imposed by Governments in India will be paid at actual as appl
27. specified for delivery or in case of goods or materials delivered by them not being of the stipulated quality and specifications or in the case of goods or materials being delivered without a correct invoice in duplicate ELCOT or anyone duly authorized by ELCOT shall have the power to reject any such goods or materials and to purchase from others instead of any goods or materials so rejected or not delivered Unless the successful Bidder shall themselves forthwith supply that shall be sufficient and satisfactory any excess of cost so incurred by the Purchaser s over the contract price together with all charges and expenses attending the purchase shall be recoverable by ELCOT from the Successful Bidder 13 A penalty will be levied at the rate of 0 25 per day subject to a maximum of 10 if the delivery is not completed in full within the stipulated period subject to force majeure conditions The delivery period will effect from the ELCOT Chennai 35 54 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 date of receipt of confirmed consignee address Besides such performance may entail black listing of Successful Bidder If the Successful Bidder fails to supply even after the lapse of one month after the stipulated date of delivery then the orders contracts are liable for cancellation and the EMD Security Deposit will be forfeited in addition to ELCOT reserving the right to blacklis
28. type and 14 metal jack connector sockets RCA phono stereo playback inputs and record outputs 3 band EQ with a swept mid on mono inputs 2 band EQ on stereo inputs TRS insert sockets and inserts on all mono inputs and mix output Mic Input EIN 22Hz 22kHz unweighted Ten segment LED output metering Intuitive and comprehensive solo system Headphone output Easily rack mountable Microphone Input 2 4kohm Line Input 11Kohm Stereo Input 100Kohm Output 750hm Applicable for live music recording houses of worship and multi speaker installations RCA phono stereo playback inputs and record outputs Headphone output Power Supply Integral lightweight switched mode PSU TRS insert sockets and inserts on all mono inputs and mix output Dimensions 432mm 17 W 90 5mm 3 56 H 362mm 14 25 D Weight 6 7kgs 14 77lbs ELCOT Chennai 35 121 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 15 Technical Specifications for Dual channel 250W Amplifier Make Model Sl Descriptions Compliance No Yes No 1 Power Output 250W RMS at 10 THD 300W RMS Max 2 Input channels Mic 6XMic 0 65mV 4 7kohm Aux 2XAux 100mV 470kohm 1XLine 1V 50kohm 3 Frequency response 50 Hz to 15Khz 3dB 4 Tone controls Base 10dB at 100Hz Treble 10dB at 10kHz Speaker Output 4ohm 80hm 70V amp 10
29. video 1 8 Composite AV 2 9 Head Phone 1 10 RF Antenna Interface 2 11 USB 1 12 Component Video 1 13 PIP 1 14 Standby Power lt 2W 15 HDMI input socket rear 2 side 16 HDMI input socket 1 Front side 17 PC input VGA 1 18 Number of Programs 199 or More 19 Color System PAL NTSC SECAM 20 Reception Channels VHF Channels E2 to E4 E5 to E12 X Y Z Z 1 Z 2 UHF Channels S1 to S41 21 Graphics Card 2D amp 3D Engine Graphics 22 Auto Tuning on Remote Should be available 23 Manual Search and Should be available Adjust fine Tune for picture clarity 24 Audio Mute Should be available in remote ELCOT Chennai 35 89 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 25 Recall Previous should be available programme 26 Front or Rear A V IN amp Should be available Out All RCA Socket 27 Multimedia Video Decoder MPEG 1 2 H 264 AVC Dual VC 1 JPEG PNG Audio DSP Decoder AC3 DD MPEG DTS and etc 28 Power supply 110 240V AC 50 Hz 29 Power Consumption 300 Watts Accessories 30 Remote Control Unit with 1 no batteries 31 Wall mounting kit 1 no 32 Speaker Built in 33 Cables Cables HDMI Cable 2 nos AV Cable 2 nos SVideo Cable 1 no 10 Technical Specifications for 110 inch Size LED Video Wall display
30. 0V 6 Dimension W450 X H160 X D340mm Weight 16kg 16 Technical Specifications for 30W Wall Mount Speaker Make Model SI Descriptions Compliance No Yes No 1 Frequency range 86db 85Hz 20kHz Power Capacity 30 W RMS Sensitivity 1W 1m 86dB 2 3 4 Nominal impedance 8 ohms 5 Components 4inch Polypropylene coated woofer 1inch Titanium coated horn loaded tweeter 6 Full Range power limiting to protect network and transducers 7 Should support 100V 8 ohms connectivity ELCOT Chennai 35 122 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 8 Weather resistant enclosure and transducer 9 Net weight each 2 5kg 17 Technical Specifications for Lapel Wireless Microphone with Receiver Make Model Sl Descriptions Compliance No Yes No 1 Frequency Response 60 hz 12 Khz 2 SVX4 Diversity Receiver and with 3 SVX1 Bodypack Transmitter 4 PG185 Lavalier Microphone Audio Input level 7 to 15 dBV RF Output 10mV max CO N On Receiver Features Plastic enclosure with integrated antenna Microphone clip for securely clamping the microphone to your clothes or tie included Weight 90g without batteries 18 Technical Specifications for Handheld Wireless Microphone with
31. 12 Server Software Licence 55 inch LED Display with speaker remote control wall mount kit along with all cables 10 65 inch LED Display with speaker remote control wall mount kit along with all cables 11 Pedestal Trolley for mounting 32 inch to 55 inch LED Display ELCOT Chennai 35 135 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 Rate Contract for Supply and Commissioning of Video Conferencing System with accessories with the provision to place a Video conferencing system on it under the LED display 12 27 U Audio Visual Rack 1 13 Audio conferencing Phone for 1 Conference meeting works with analog Phone connection 14 12 Channel Audio Mixer 1 15 240 Watt Mixer Amplifier 1 16 30 watt Wall Mount Speaker 1 17 Handheld Wireless Microphone 1 18 Wireless lapel Microphone 1 19 Wired Microphone 1 20 Cat 6 Cabling with 3 4 inch 1 PVC pipe in meters 21 0 75 Sq mm Microphone 1 Cabling with 3 4 inch PVC pipe in Meters 22 1 00 Sq mm Speaker Cabling 1 with 3 4 inch PVC pipe in Meters ELCOT Chennai 35 136 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 Rate Contract for Supply and Commissioning of Video Conferencing System with accessories for Optional items Pa
32. 4 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 7 Technical Specifications for 40 inch Size LED Display Make Model SI Description Details Compliance No Yes No 1 Contrast 1 50000 2 View Angle 178 178 degree 3 Response Time 8 ms 4 Resolution 1920 1080 full high definition TV 5 Brightness 350 nits 6 Sound Output 10W 2 7 S video 1 8 Composite AV 9 Head Phone 2 10 RF Antenna Interface 2 11 USB 12 Component Video 13 Graphics Card 2D amp 3D Engine Graphics 14 PIP 1 15 Standby Power lt 1W 16 HDMI input socket rear 2 side 17 HDMI input socket Front 1 side 18 PC input VGA 1 19 Number of Programs 199 or More 20 Color System PAL NTSC SECAM 21 Multimedia Video Decoder MPEG 1 2 ELCOT Chennai 35 85 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 SI Description Details Compliance No Yes No H 264 AVC Dual VC 1 JPEG PNG Audio DSP Decoder AC3 DD MPEG DTS and etc 22 Reception Channels VHF Channels E2 to E4 E5 to E12 X Y Z Z 1 Z 2 UHF Channels S1 to S41 23 Auto Tuning on Remote Should be available 24 Manual Search and Adjust Should be available fine Tune for picture clarity 25 Audio Mute Should be available in remote 2
33. 4 Version1 0 Dated 21 06 2013 Annexure A Technical Specifications 1 Technical Specifications for Set top 1080pHD Video conferencing endpoint Make Model SI Descriptions Compliance No Yes No 1 The system should be a point to point system with Codec HD 1080p camera Mic remote control System should support controlling of codec and camera through remote control The system should come with required cables and power supply The system should be capable of giving HD 1080p 60fps The unit should be upgradable to 1 3 Multisite in Continuous Presence Mode 2 Video Standards H 263 H 264 H 264 in an Encrypted call should be possible H 264 should be possible when sending or receiving two live video sources e g Presenter and Presentation 3 Video Frame Rate Should support 60 fps with1080p resolution from day one The unit should support HD 1080p 60fps day One 4 Video Features Ability to send and receive two live simultaneous video sources 1080P in a single call so that the image from the main camera and PC or document camera can be seen simultaneously Should support H 239 and BFCP protocols with 1080p resolution 5 Video Output Should have at least 2 nos of High Definition Multimedia ELCOT Chennai 35 76 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 Interface HDMI or DVI or combin
34. 4 video algorithms 5 Video Resolution Should support video resolution from QCIF to 1080p without losing ports 6 Audio Standards Along with the Support for basic algorithms like G 711 and G 722 1 the MCU should also support wideband ELCOT Chennai 35 79 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 Audio protocols like MPEG 4 AAC LC and or MPEG 4 AAC LD or equivalent 7 IP protocols The MCU should support H 323 and SIP protocols Must have support for IPV6 8 Transcoding amp Rate Matching The MCU should support transcoding of different Audio video Protocols MCU should be able to combine HD and SD in the same conference The MCU should have an video encode resource per participant MCU should support dynamic resource allocation 9 Dual Video The MCU should support H 239 for sending and receiving dual video streams Presenter Presentation 10 Conference Features The MCU should have external scheduling and reservation The layout from MCU must utilize the screen space efficiently and every video pane in a multi party layout should have thin borders The MCU shall interoperate with multiple vendor endpoints The MCU should support latest audio and video standards MCU should have the ability to transcode rate match scale up the resolution of SD endpoints in conference 11 Network Resi
35. 6 Recall Previous programme should be available 27 Front or Rear A V IN amp Should be available Out All RCA Socket 28 _ Power supply 110 240V AC 50 Hz 29 Power Consumption 200 Watts Accessories 30 Remote Control Unit with 1 no batteries 31 Wall Mounting Kit 1 no 32 Speaker Built in 33 Cables HDMI Cable 2 nos AV Cable 2 nos SVideo Cable 1 no USB Cable 1 no ELCOT Chennai 35 86 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 8 Technical Specifications for 46 inch Size LED Display Version1 0 Dated 21 06 2013 Make Model SI Description Details Compliance No Yes No 1 Contrast 1 50000 2 View Angle 178 178 degree 3 Response Time 8 ms 4 Resolution 1920 1080 full high definition TV 5 Brightness 350 nits 6 Sound Output 10W 2 7 S video 1 8 Composite AV 2 9 Head Phone 1 10 IRF Antenna Interface 2 11 USB 1 12 Component Video 1 13 PIP 1 14 Standby Power lt 1W 15 HDMI input socket rear 2 side 16 HDMI input socket Front 1 side 17 Graphics Card 2D amp 3D Engine Graphics 18 PC input VGA 1 19 Number of Programs 199 or More 20 Colour System PAL NTSC SECAM ELCOT Chennai 35 87 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013
36. Chennai 35 3 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version 1 0 Dated 21 06 2013 Importance Notice Applicability of Tamil Nadu Transparency in Tenders Act 1998 This Tender process will be governed by The Tamil Nadu Transparency in Tenders Act 1998 and The Tamil Nadu Transparency in Tenders Rules 2000 Website link http www tn gov in gorders fin446 e htm as amended from time to time In case of any conflict between the terms and conditions in the tender document and the Tamil Nadu Transparency in Tenders Act 1998 and the Tamil Nadu Transparency in Tenders Rules 2000 the Act and Rules shall prevail ELCOT Chennai 35 4 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version 1 0 Dated 21 06 2013 Acronyms used in the Document AMC Annual Maintenance Contract BG Bank Guarantee CST Central Sales Tax DD Demand Draft EMD Earnest Money Deposit HD High Definition HDCP High Definition Continuous Presence HDMI High Definition Multimedia Interface INR Indian Rupees IS Indian Standard ISO International Organization for Standardization ISDN Integrated Services Digital Network IT Information Technology LCD Liquid Crystal Display LED Light Emitting Diode LD Liquidated Damage LOA Letter of Acceptance LOI Letter of Indent MCU Multi Control Unit SD Security Depo
37. E Ethernet port amp Dual V 35 Port 13 8 port Fast Ethernet Manageable Switch 14 Pair of Leased Line Modem one V 35 for customer end and one G 703 for Exchange end Sub Total on J Service Tax 12 36 on Sub Total J Value of the Price Bid Life Cycle Cost K Sub Total 1 Sub Total 2 ELCOT Chennai 35 132 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 Note 1 The Grand Total Amount of K will be evaluated to arrive at the Lowest Price L1 Price as per the Price bid Evaluation clause no 6 5 3 2 The Bidder shall submit the offer by filling up all the columns against each Item Bids with blank columns are liable for rejection 3 Bidders should quote for all the items in the Package 4 In cases of discrepancy between the cost quoted in Words and in Figures the rates indicated by words will be considered Signature of the authorised person Name of the authorised person Designation Name and Address of Bidder Stamp of bidder ELCOT Chennai 35 133 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 Part 2 B Price Bid Optional items Rate Contract for Supply and Commissioning of Video Conferencing System with accessories Name of the Bidder No Description SUPPLY with 3 year Warranty Qty Nos
38. GMP snooping effectively restrict broadcast flooding Full and half duplex traffic control Ethernet port rate limiting with 64 K step size 1 M step size for rate over 1 8 M Advanced buffer management 802 1p support 4 dispatching queues per port mapping the 8 priority queues in 802 1p and QoS support 6 Spanning Tree IEEE 802 1D STP IEEE 802 1w RSTP IEEE 802 1s MSTP VLAN Port based VLAN 802 1Q tag VLAN GVRP dynamic VLAN configuration Size 4 K 7 Power Input AC 100 240 V 47 63 Hz 1A 230V Security IEEE 802 1x port based user authentication RADIUS 9 Switching Mode Store and forward 10 Network Management SNMP RMON Telnet Command Line Interface CLI Support TECHROUTES network management tools suite Broad Director and other general network management software 15 Technical Specifications for pair of Leased line Modem G 703 amp V 35 Make Model 2Mbps Leased Line AC DC modem G 703 specification SI No Specification Compliance Yes No 1 2 Wire upgradeable to 4 Wire short Range modem operating in full duplex with TEC Interface approval for 2 and 4 wire 2 Should support multiple data rates between 64 2048Kbps ELCOT Chennai 35 98 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 3 The Line Coding should be TCPAM as per ITU T G 991 2 The Operating Ra
39. Jack 18 Should work in 48VDC and 230VAC 19 Able to withstand in 0 to 50 degree Celsius or 122 degree F 20 Humidity upto 90 non condensing 21 Not required 22 The modem should have a valid TEC INTERFACE approval SNMP Features 23 Via Built in Ethernet Port with SNMP with Traps and HTTP Agents 24 Monitoring through ICMP Ping 25 Status monitoring with 15 minute intervals for 30 days 26 Baud Rate selection from nx64Kbps up to 2048 Kbps 27 Remote configuration of slave modem from master modem 16 Specifications for Wood Work Make Model Sl Descriptions Compliance No Yes No 1 Wooden Work with Door with Frame work 2 Veneer finishing for the area of 150 sq ft Wooden cupboard rack work for keeping the system and materials 100sq ft as per the diagram enclosed ELCOT Chennai 35 101 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 Proposed Diagram ELCOT Chennai 35 102 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 Line Diagram DISPLAY 1 DISPLAY 2 50 PLASMA 50 PLASMA Network Rack DISPLAY 3 50 PLASMA STAGE ELCOT Chennai 35 103 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 17 Manpower charge
40. License to support 1 3 sites Multipoint over IP ISDN BRI network for set top ELCOT Chennai 35 127 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 Rate Contract for Supply and Commissioning of Video Conferencing System with accessories 1080p HD Video conferencing endpoint 3 10 site Multipoint control Unit 1 with 10port 720p HD 5 port full HD 1080P 20 ports SD Video support or desktop Mobile client support with required softwares and Firewall Traversal support with one Port Recording 720p video format 4 Webcam for PC Laptop Video 1 conferencing with Full HD video capture up to 1920 X 1080 pixels 5 USB Speaker Phone for 1 PC Laptop Video Conferencing supports plug and play simplicity with wideband audio which produces a rich and full sound rather than the constricted sound often associated with PC mobile phone and handset devices 6 32 inch LED Display with 1 speaker remote control and wall mount kit along with all cables 7 40 inch LED Display with 1 speaker remote control and wall mount kit along with all cables ELCOT Chennai 35 128 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 Rate Contract for Supply and Commissioning of Video Conferencing System with accessories 46 inch LED Display wi
41. Manual Network Address Translation NAT support Auto Manual Standards based Packet Loss Recovery feature on H 323 call Should support URL Dialling Support for H 245 DTMF tones in H 323 ELCOT Chennai 35 110 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 15 SIP Features The endpoints must support SIP in addition to H323 protocol Calls can be made on SIP or H323 without having to restart or reconfigure the endpoint The endpoint must register with any standard SIP server Must support data sharing capability in SIP calls for dual stream transmit and receive 16 Security Menu Control Password protected system menu 17 Encryption of video call ITU T standards based Encryption of the video call Call should be encrypted end to end on IP Should support Standards based H 235 v3 and AES Encryption via Automatic key generation and exchange The same should be available in a call with Video with presentation dual video Ability to manually turn encryption On or OFF should be there Automatic key generation and exchange 18 Directory services Should support Local and Global directories Should support LDAP and H 350 protocols for directory transfer 4 Technical Specifications for Quad BRI Module for Full HD 1080P Video Conferencing Endpoint Make Model Sl Descriptions Compliance No Yes No 1 This module sho
42. Output Impedance at 1000 Hz 600 ohms ELCOT Chennai 35 124 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 9 Microphone Type Dynamic moving coil 10 Polar Pattern Cardioid unidirectional 11 Sensitivity at 1000 Hz 52 dBV Pa 2 5 mV 1 Pascal 94 dB SPL 12 Connector Three pin professional audio connector male XLR type 13 Case Die cast metal handle black matte finish hardened silver colored spher ical steel mesh grille Weight Net 314 grams 11 1 oz Packaged 890 g 1 Ib 15 oz 20 Technical Specifications for CAT 6 cabling Make Model SI Descriptions Compliance No Yes No 1 Cat6 Cabling with 3 4 inch PVC pipe 2 Conductor Stranded Bare Copper 7 x 32 AWG 3 Insulation HDPE CMI 75E Nominal Wall Thickness 0 178mm Min Thickness 0 153mm 4 Electric Requirements Cable length 100m Characteristic Impedance Zo 85 115Q0 1 250 MHz DC Resistance Capacitance Unbalance 5 Pair to Ground Capacitance Unbalance 330 pF 100m Max Conductor Resistance 14 000 100m 200 Max Mutual Capacitance 5 6nF m Max Spark Test 2 5kV Nominal Velocity of Propagation NVP 69 ELCOT Chennai 35 125 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 21 Technical Specifications for Mike Cable Version1 0 Dated 21 06 2013
43. Receiver Make Model Sl Descriptions Compliance No Yes No 1 Frequency Response 60 Hz to 15kKHZ 2 Handheld Transmitter with Microphone ELCOT Chennai 35 123 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 3 Diversity Receiver Maximum Output Level 19 dBV XLR 5 dBV 1 4 Operating Range LO power mode 18 m 60 ft HI power mode 75 m 250 ft Transmitter RF Output Power LO power mode 1 mW maximum HI power mode 10 mW maximum Transducer Type Dynamic Polar Pattern Cardioid Sensitivity 1Khz 53dBV pa 2 2mv pa Weight 321g 11 Includes 15ft 4 57m cable break resistant mic clip and storage bag 19 Technical Specifications for Wired Microphone Make Model Sl Descriptions Compliance No Yes No 1 Tailored frequency response is smooth and extended Tuned specifically for vocal applications 2 Cardioid polar pattern picks up the most sound from in front of the microphone and some sound from the sides Less susceptible to feedback in high volume settings 3 Dynamic cartridge has a simple rugged coil Handles extreme volume levels without distortion 4 On off switch for onstage control 5 Durable metal construction 6 Steel mesh ball grille with integral pop filter reduces explosive breath sounds and wind noise Frequency Response 70 to 15 000 Hz 8
44. Should be available 25 Manual Search and Should be available Adjust fine Tune for picture clarity 26 Audio Mute Should be available in remote 27 Recall Previous should be available programme 28 Front or Rear A V IN amp Should be available Out All RCA Socket 29 Power supply 110 240V AC 50 Hz 30 Power Consumption 300 Watts Accessories 31 Remote Control Unit 1 no with batteries 32 Wall mounting kit 1 no 33 Speaker Built in 34 Cables Cables HDMI Cable 2 nos AV Cable 2 nos SVideo Cable 1 no 10 Technical Specifications for 65 inch LED Display Make Model SI Item Description Specifications Compliance No Yes No 1 Contrast 5000 1 2__ View Angle 178 178 degree 3 Response Time 5 5 ms 4 Resolution 1920 1080 full high definition TV 5 Brightness 450 nits 6 Sound Output 10W 2 7 S video 1 8 Composite AV 2 ELCOT Chennai 35 116 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 9 Head Phone 1 10 RF Antenna Interface 2 11 USB 1 12 Component Video 1 13 Storage 4GB 1 2GB Occupied by O S 2 8GB Available 14 PIP 1 15 Standby Power lt 2W 16 HDMI input socket rear 2 side 17 HDMI input socket 1 Front side 18 PC input VGA 1 19 Number of Programs 199 or More 20 Graphics Card 2D a
45. Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 the Purchaser and balance 20 total cost will be paid on installation commissioning and handing over of the systems c Bills will be honoured after submission along with all supporting documents in complete shape d The balance 5 of the payment will be released by ELCOT on behalf of the Purchaser after satisfactory completion of warranty period Alternatively if the Successful Bidder produces an irrevocable Bank Guarantee for the balance 5 valid for 37 months during the warranty period then the balance 5 payment will be released after observing the formalities stipulated e The Successful Bidder hereby agrees to get the refund of incentive excise duty and proportionate sales tax from concerned authorities and pass it on to ELCOT Purchaser s if the Government or any other appropriate agency reduces the Excise duty or Sales tax or give incentive of any type retrospectively after supplying the ordered items failing which action will be taken to recover the balance amount from the Successful Bidder under the Revenue Recovery Act or any other relevant act f Penalty amount s if any will be adjusted in the payment due to the Successful Bidder ELCOT Chennai 35 57 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 17 18 19 g All taxes and other levies imposed by Governmen
46. Tender Ref ELCOT Networks 32597 VCS 2013 14 Version 1 0 Dated 21 06 2013 rrr a a aa bal Adding Yalue through IT Rate Contract for Supply and Commissioning of Video Conferencing Systems with accessories Tender Reference ELCOT Networks 32597 VCS 2013 14 Advertised on 21 06 2013 Tender Document ELCOT Chennai 35 1 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version 1 0 Dated 21 06 2013 Table of Contents Know Your Rights sssi ces ets acest eee eian eette cevnsebitepieeteadeenssbacceesuuecevasuhcteceetaceessvaierers 6 Letter of UNGertaking dosena anin naa aaaea EA EAA AANE AAEE EA ARANEA A A 7 1 Preamble naa aaa a Ea aa ea ae aaa eaaa aa ataa aaa daa Paaa adara aaaea a aaa aaa aaia 9 3 Gener l INSU ClO Si a e re a e re ae Ea r ear Ea ea Taan aa Pao Ep Eae Deane r HEAGAN EnEn 13 3 1 E E EE E E E carci E ror S T 13 3 2 Clarifications in the Tender ccccccccecceeeeeeeeeneeeseeeeceeeeceneeseaeeeseaeeseaeeseeeeseaeeseneeeseneess 14 3 3 Amendments to the Tender ccccssecceeessenceeenseneeeensensesensansenennensenennensenenseeeeetensenees 14 3 4 Language othe Bid erretan E E AE TERATE REEE 15 3 5 Bid C rrenGy ieie aaa aaa a aa a ed tere eee eee ale 16 3 6 Contacting Tender Inviting Authority cceeceeeeeeeeeeeeeeeeeeeceeeeeeeeeseaeeseeeeseaeeseneeeteaeess 16 3 7 Force Majeure sisccssisset aes ttenainedae tines TE ace E eh 16 3 8 PAROIM ATION
47. Video Conferencing System with Accessories Part 2 A Main Items AMC Charges for 4 and 5 Year Description Quantity AMC AMC in Nos Charges charges in in Rs percent per tage per annum annum Set top 1080P HD Video conferencing endpoint AMC charges for 2 years In Rs 10 port Multipoint control Unit with 10port 720p HD 5 port full HD 1080P 20 ports SD Video support or desktop Mobile client support Webcam for PC Laptop Video conferencing USB Speaker Phone for PC Laptop Video Conferencing 32 inch LED Display with speaker remote control and wall mount kit along with all cables 40 inch LED Display with speaker remote control and wall mount kit along with all cables 46 inch LED Display with speaker remote control and wall mount kit along with all cables ELCOT Chennai 35 131 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version 1 0 Dated 21 06 2013 Rate Contract for Supply and Commissioning of Video Conferencing System with Accessories 55inch High Brightness LCD Display with speaker remote control wall mount kit along with all cables 1 110 inch Video wall with Floor Mount with Wall bracket 10 1 KVA UPS with 30 minutes back up 11 HDMI video switcher splitter Cables and accessories lump sum 12 Leased Line Router with Dual F
48. alrack 19 27U 600mm width 600mm Depth MS Pro rack 2 Clour Grey Lockable amp Removable Front Glass Toughened Door with Ventilation 3 Top amp Bottom Plate with cable Entry covered by rubber Grommets 4 Johnso Castors sets of 4 no s Rack chassis and posts constructed from 2mm steel and 1 6mm sheet metal The rack top with pre punched ventilation as standard 6 Sheets are punched and folded under computer control for complete accuracy 7 Finished in a durable and attractive gannet matt grey powder coat finish specifically formulated for this application ELCOT Chennai 35 118 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 8 Material 2 0mm steel and 1 6mm sheet metal 9 Optional Accessories Fan Roof Top Mounted Power Manager 6X5 Amp Horizontal Cable Manager 1U Hardware Screws Pack of 20 Heavy duty shelf ELCOT Chennai 35 119 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 13 Technical Specifications for Audio conferencing Phone Make Model Sl Descriptions Compliance No Yes No 1 Best suited for board rooms and large conference rooms with groups greater than 10 people 2 Omni Sound powerful crystal clear sound to provide seamless productivity 3 Web based configuratio
49. and receive two live simultaneous video sources in a single call so that the image from the main camera and PC or document camera can be seen simultaneously Should support H 239 and BFCP protocols with 720p resolution 5 Video Output Should have at least 2 nos of High Definition Multimedia Interface HDMI or DVI or combination output to connect Full High Definition display devices such as plasma and projectors for both Video and Content Dual Monitor Support It should be possible to display the main video on one HD screen and the presentation dual video on the other HD screen ELCOT Chennai 35 105 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 6 Video Input Should have at least one HD video Input to connect HD camera with full functionalities as mentioned in the camera specifications Should support DVI Digital Video Interface input to connect PC Laptop directly to the Video conferencing system and display resolutions from WXGA 1280 x 768 to 1080p 1920 x 1080 along with PC Audio 7 Audio standards Supported G 711 G 722 G 722 1 AAC LD or equivalent standard must be supported 8 Other Desirable features Noise Reduction Automatic Gain control Acoustic Echo Canceller Active Lip synchronization 9 Audio Inputs Should support 2 Microphone inputs from day one whereas one mic should be supplied wit
50. annel scan Cable accessories 9 Speaker cables Mike Cable Audio and Video Cables lumpsum 13 Technical Specifications Leased Line V 35 Router Make Model S Description Specifications Complianc No e Yes NO 1 Physical Interface Minimum 2 slots Card Slots 2 IWAN ports 2 Mbps 1 Serial V 35 3 LAN Ports 2 x FE and support for additional interfaces 4 CPU Performance Minimum 70 Kpps ELCOT Chennai 35 94 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 5 Interface Cards Should support V 35 Serial Supported Sync Async Serial Analog Modem Cards E1 T1 ISDN BRI Additional 4 port 8 port Fast Ethernet Switch Cards Should accommodate a combination of Sync Async Serial ISDN BRI E1 El G703 E1 DI Drop and Insert SHDSL Analog Modem interface 802 11 a b g 6 Memory Memory capacity should be 128 MB and upgradeable upto 256 MB 7 Flash Minimum Flash should be 32 MB and upgradeable upto 128 MB 8 Internal Slot The router shall have atleast 1 internal Slot to support a hardware assisted IPSec 3DES encryption performance up to 25 Mbps 9 USB Ports Should have minimum of 1 USB port Router software features 1 WAN Protocols HDLC PPP 2 Routing Protocols OSPF BGP RIP v1 amp V2 IS IS Static Routes
51. art sssessssesssresssrrnesernnerernnernrnnenernnnsernnernrnnenennnennnaa 37 7 12 Liquidated Damages LDOJ sarrepinea iai prar NNE ARE ARNA OEE ARS KEARE ESERI RN 38 EVS Other Conditioner n a e a a a Aa e e aa a aaa Aea EE AEEA 38 8 Scope ot Worksc n5eiii ncaa en i ads 39 8 1 Sample SUDMISSION apina a ed ee ee re ele dei 42 ELCOT Chennai 35 2 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version 1 0 Dated 21 06 2013 8 2 Special Concession for ELCOT approved products cccccceeeeeeeeeeeeeeeeeeeeeeneeeeeaeess 42 8 3 Compliance with Technical Specifications cccccccceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeseeeeseeeess 43 8 4 GM etal aces csireseccvcncctddeentcnceteieeteceeeedeaceyeccteceectyecceeunestevtiedeceeneustedescedesedanteacsssacceescuteanaeeveceetss 43 8 5 Man POW6r isin ees A eA el ee ee eee 44 8 6 Supply installation and COMMISSIONING c cccseccseseeeeseeeeeeeeeeseeeeseeeeeeeeeeseeeeeeeeenseeenes 44 8 7 WeattatityClAUS Siina arnar turers e aa ea vaataattheat alee seactes e A a ENER 46 8 8 AMG GIAUSE aeiia E R T E EEE 46 8 9 E Eo a E E N A A A O A A A A A A 46 9 PayMent ClaUSe aE E EEE EAE E E E S E AA A AT 47 10 Penalty Clause Ene E AA EA A EEA T A EEN 49 Appendix 1 Model Form of Contract sssssssnssuneeunnnunnnunnnunnnnnnnnnnnnnnnennnnnnnnnnnnnnnnunnnnnnnnnnnnnnn nnana 51 Appendix 2 Bank Guarantee Format cccecceseeseeeeeeneeeeeeeeneneeeeneeenseee
52. ation output to connect Full High Definition display devices such as plasma and projectors for both Video and Content Dual Monitor Support It should be possible to display the main video on one HD screen and the presentation dual video on the other HD screen 6 Video Input Should have at least one HD video Input to connect HD camera with full functionalities as mentioned in the camera specifications Should have DVI Digital Video Interface input to connect PC Laptop directly to the Video conferencing system and display resolutions from WXGA 1280 x 768 to 1080p 1920 x 1080 along with PC Audio 7 Audio standards supported G 711 G 722 G 722 1 AAC LD or equivalent standard must be supported 8 Other Desirable features Noise Reduction Automatic Gain control Acoustic Echo Canceller Active Lip synchronization 9 Audio Inputs Should support 2 Microphone inputs from day one whereas one mic should be supplied with each endpoint day one The microphones must be standard based microphones The pickup of the microphones should be at least 10 feet from the microphone Echo Cancellation for every input must be available 10 External devices The unit should be supplied with Wireless Remote Control 11 Network Interfaces 1 x LAN Ethernet 10 100 Mbps full duplex Should have support for IPV4 and IPV6 12 Bandwidth IP at least 6 Mbps 13 Network Capabilities Packet Loss Based Down
53. ause any change in the substance of the Bid or price quoted During the course of Technical Bid evaluation ELCOT may seek additional information or historical documents for verification to facilitate decision making In case the Bidder fails to comply with the requirements of ELCOT as stated above such Bids may at the discretion of ELCOT be rejected as technically non responsive 6 5 Tender Evaluation 6 5 1 Suppression of facts and misleading information a During the Bid evaluation if any suppression or misrepresentation is brought to the notice of ELCOT ELCOT shall have the right to reject the Bid and if after selection ELCOT would terminate the contract as the case may be the rejection termination will be without any compensation to the Bidder and the EMD SD as the case may be shall be forfeited ELCOT Chennai 35 28 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 b Bidders should note that any figures in the proof documents submitted by the Bidders for proving their eligibility is found suppressed or erased ELCOT shall have the right to seek the correct facts and figures or reject such Bids c It is up to the Bidders to submit the full copies of the proof documents to meet out the criteria Otherwise ELCOT at its discretion may or may not consider such documents d The Tender calls for full copies of documents to prove the Bidder s experienc
54. cessful Bidder 8 The goods or materials are to be delivered on F O R destination indicated by ELCOT without any extra cost in such quantities or numbers contained in the purchase order to be issued by ELCOT from time to time Any amendments to the orders in terms of quantities or delivery period etc may be incorporated on a mutually agreed basis 9 ELCOT is entitled to change the list of consignee address from time to time based upon the requirement of the purchaser s In this situation the Successful Bidder should not claim any additional charges except for any major amount involved which will be resolved mutually ELCOT Chennai 35 53 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 10 The goods sold under this agreement shall not be taken back 11 However any replacement necessitated as part of the warranty commitments shall be carried out by the Successful Bidder and faulty parts materials that arise out of such replacements shall be taken back by the Successful Bidder within a reasonable time If the supply installation and commissioning of the Ordered items are not effected as specified in the purchase order ELCOT shall have the full authority to cancel the order and to take any such action that will be deemed fit in the circumstances 12 In case of failure by the Successful Bidder to deliver goods or materials demanded from them within the period
55. d items along with necessary operational and user manuals drawings circuit diagram etc should be delivered along with the ordered items After successful Installation commissioning and handing over of the ordered items to the consignees the Successful Bidder must obtain signed installation certificate in the specified format The Successful Bidder shall send status report in the format prescribed in such intervals as may be required by ELCOT from time to time till the execution of the entire order The Successful Bidder shall undertake to supply of spares for the maintenance of the offered items for period of three years The details of the service centre representatives responsible for attending the installation warranty services at each consignee site name and designation of the contact person and centre in charge higher level in charge who is responsible to oversee the service centres person to whom complaints can be made in case the service provided by any centre is not satisfactory phone fax mobile numbers amp email address must be provided well in advance to consignee and to ELCOT In the rare event of non acceptance of delivery items by the user the vendor should immediately report ELCOT for suitable directions ELCOT Chennai 35 45 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 All the ordered items are to be given warranty for a period of 36 months af
56. d to be handed over to the client e The Vendor shall set up a 24x7 help desk at Chennai to register the calls reported to support the Video conferencing call compliant numbers of the Network Integrator desk numbers would be circulated amongst the Departments for raising services calls All service calls raised shall be registered using Industry Standard Help Desk Software e The video conferencing system should be connected to any available Display systems Colour TV Plasma Display LCD Display amp LED Display as well as Projector if required or the display system supplied along with the Tender Schedule e Installation should be done with UPS Power supply source only if the same is not available the Vendor should make a request to the user Department e If last mile connectivity is not available for TNSWAN network user Department may go in for a 2 Mbps MLLN network or Leased line network from service providers to connect to the closet TNSWAN POP Point of Presence in such case the Vendor should integrate the Modem amp router with client network as well as on the TNSWAN network to setup the Video ELCOT Chennai 35 41 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 Conferencing facility Provide comprehensive On site Warranty for a period of 3 years including replacement of parts for all the items supplied under this project Maintain the equipment for tw
57. dice to any other remedy for breach of contract by written notice of default with a notice period of 7 days sent to the successful bidder terminate the contract in whole or part i if the successful bidder fails to deliver any or all of the goods within the time period s specified in the Contract or fails to supply the items as per the Delivery Schedule or within any extension thereof granted by ELCOT or ii if the successful bidder fails to perform any of the obligation s under the contract or iii if the successful bidder in the judgement of ELCOT has engaged in fraudulent and corrupt practices in competing for or in executing the Contract In the event of ELCOT terminating the Contract in whole or in part ELCOT may procure upon terms and in such manner as it deems appropriate the goods and services similar to those and delivered and the successful bidder shall be liable to ELCOT for any additional costs for such similar goods However the successful bidder shall continue the performance of the contract to the extent not terminated 7 9 2 Termination for Insolvency ELCOT may at any time terminate the Contract by giving written notice with a notice period of 7 days to the successful bidder if the successful bidder becomes bankrupt or otherwise insolvent In this event termination will be without compensation to the successful bidder provided that such termination will not prejudice or affect any right of action or re
58. e Incorporation Certificate 3 Nature of the Company Registered Company or Partnership or Proprietary Registered office Telegraphic Address Office Telephone Number Fax Number Name of Contact Person Contact Telephone Number Email Address Local presence at Chennai Telegraphic Address Office Telephone Number Fax Number Name of Contact Person Contact Telephone Number Email Address List of Branch Offices Registration Details Permanent Account Number CST Registration Numbers VAT Registration Numbers Service Tax Registration Number Banker s Name Banker s Address Account Number P 1 3 EMD Particulars Number of Demand Drafts enclosed SI No DD No Date Name of the Bank Amount Rs 1 2 ELCOT Chennai 35 72 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 Total Amount a Bidder s existence in IT business for three years 1 Copy of the Certificate of Registration or Partnership Agreement or certificate issued by any statutory authority should be submitted 2 Copy of Work Order or signed Contract Agreement on or before 31 03 2010 for any IT Services as a proof for existence in IT business for 3 years b Bidder s Annual Turnover in last three Aud
59. e amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 b If the Bidder prefers to submit the Bid by post the Bidder should ensure that the Bid reaches the Managing Director ELCOT on or before the due date and time ELCOT will not be liable or responsible for any postal delay or any other delay whatsoever c If any Bid is received after Due Date and Time or unsealed or disorderly submitted or received by Facsimiles FAX the Bid will be treated as non responsive 5 9 Modification and withdrawal of Bids The Bids once submitted cannot be modified or amended or withdrawn No documents would be supplemented after submission of Bids ELCOT Chennai 35 26 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 6 1 Technical Bid Opening The Technical Bid will be opened on the date and time as specified in the Tender schedule in the presence of those Bidders who choose to be present against production of an authorisation letter from the Bidding authority A maximum of two representatives for each Bidder would be allowed to attend the Tender opening 6 2 Tender Validity a The offer submitted by the Bidders should be valid for a minimum period of 180 days from the date of opening of the Tender b The Successful Bidders should keep the Price firm during the period of Contract including during the period of e
60. e wherein the Bidder interalia undertakes and performs the service activities relating to the Video Conferencing equipments with accessories indicated in the tender and shall include a Direct service centre or Authorised dealer or Franchisee service centre of the bidder 5 Life Cycle Cost Life Cycle Cost means the total cost to be incurred by the purchaser towards the purchase supply and Commissioning of Video Conferencing equipments with accessories for the period of three years during warranty period and also charges to be incurred by the purchaser towards maintenance of Video Conferencing equipments with accessories for the subsequent period of 4 and 5 year 6 Purchaser Purchaser means the end user for whom the procurement is indented through the tender 7 Commissioning Commissioning means that the Successful Bidder should coordinate with the service provider and install the Video conferencing equipment at the site with performance satisfactory to the purchaser ELCOT Chennai 35 11 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 ELECTRONICS CORPORATION OF TAMILNADU LIMITED ELCOT 1 Tender inviting Authority Designation and Address The Managing Director ELCOT II Floor MHU Complex 692 Anna Salai Nandanam Chennai 600035 e mail ramesh elcot in md elcot in and Ig elcot in URL www elcot in 2 A Name o
61. e and capacity to undertake the project 6 5 2 Technical Bid Evaluation a A Technical Committee will examine the Technical Bids against the Eligibility Criteria and Evaluation Criteria given in the Tender document The evaluation will be conducted based on the support documents submitted by the Bidders The documents which did not meet the eligibility criteria in the first stage of scrutiny will be rejected in that stage itself and further evaluation will not be carried out for such bidders The eligible Bidders alone will be considered for further evaluation b The sample submitted will be evaluated for the tender specification as given in the Scope of work to select the technically qualified bidder c For those Bidders who have already worked or working with ELCOT their previous performance in ELCOT would be the mandatory criteria for selection If any unsatisfactory performances of those Bidders are found their Bids will be straight away rejected The Unsatisfactory performance is defined as ELCOT Chennai 35 29 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 1 Non responsiveness after getting the Purchase order 2 Delay in supply installation of the ordered items etc 3 Lack of communication about the delay in deliveries Installation etc 6 5 3 Price Bid Evaluation a The technically qualified Bidders only will be called for Price Bid opening The Price
62. ender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 Appendix 5 Manufacturer s Letter of Guarantee To The Managing Director Electronics Corporation of Tamil Nadu Ltd MHU Complex II Floor 692 Anna Salai Nandanam Chennai 600 035 Sir We hereby undertake to submit a Bid and subsequently negotiate and sign the contract with the purchaser against Tender No ELCOT Networks 32597 VCS 2013 14 for the type the Description of goods Manufactured by us We hereby extend our full guarantee and warranty for the goods offered for supply by the above firm against this tender We also undertake to provide timely supplies as per terms of tender and as agreed mutually and also to provide a trouble free and continuous support either directly or through our authorised partners under our supervision during the Warranty and Extended warranty period We will provide the necessary spares support in the event of replacement of any spare parts is necessitated while providing Warranty and Extended Warranty services and if the spares are not available then we will arrange for complete replacement of the item s with an equivalent higher model For this tender we authorise M s Complete address and full contact details of the partner to be our sales and service partner In the event of discontinuation of supply and service by our partner or any problem arises during provision of supply and services the entire responsibi
63. ent would be prepared and evaluated The samples of those Bidders which do not conform to the technical specifications the Bids of those Bidders will be rejected 8 4 General a If the equipment supplied for evaluation meets the tender specifications it would be treated that the equipment had passed the specifications test If the specifications are below the tender specifications then the equipment would be treated as failed in the specifications test The bidders should take utmost care to bring in the samples which should be equal to or better than the specifications given in the tender documents ELCOT reserves the right to reject a sample if it is found that it does not meet the specifications However if the bidder requests for submission of another sample ELCOT reserves its right to offer one last opportunity to the bidder to produce another sample for evaluation say within a short period of 2 3 days Such a sample would be evaluated again Offering this additional opportunity is solely at the discretion of ELCOT ELCOT would be pleased to provide such an opportunity ONLY if public interest healthy competition demands such a step In the normal course such an additional opportunity would not be given to the bidders ELCOT Chennai 35 43 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 8 5 Man Power Generally certain depart
64. entioned in the Tender Schedule The Tender document cost may be paid by way of Demand Draft Banker s Cheque in favour of Electronics Corporation of Tamil Nadu Limited payable at Chennai b Alternatively the Tender Documents can be downloaded free of cost from the websites mentioned in the Tender Schedule The Tender document fee is waived for such downloaded documents 5 3 Earnest Money Deposit EMD a An EMD amount as specified in the Tender Schedule should be paid by way of Demand Draft or Banker s Cheque drawn in favour of Electronics Corporation of Tamil Nadu Limited payable at Chennai The Demand Draft or Banker s Cheque should be deposited physically at ELCOT before the date and time of opening of the Tender The EMD in the form of Bank Guarantee is not acceptable ELCOT Chennai 35 21 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 b The EMD of the unsuccessful Bidders will be returned at the expense of the Bidders within a reasonable time consistent with the rules and regulations in this behalf The EMD amount held by ELCOT till it is refunded to the unsuccessful Bidders will not earn any interest thereof c The EMD amount of the Successful Bidder can be converted as part of the Security Deposit SD for successful execution of the work and will be returned only after the successful fulfilment of the Contract d The EMD amount
65. ermination of Contract 20 1 Termination for default a ELCOT may without prejudice to any other remedy for breach of contract by written notice of default with a notice period of seven days sent to the successful bidder terminate the contract in whole or part i if the successful bidder fails to deliver any or all of the goods within the time period s specified in the Contract or fails to supply the items as per the Delivery Schedule or within any extension thereof granted by ELCOT or ii if the successful bidder fails to perform any of the obligation s under the contract or iii if the successful bidder in the judgement of ELCOT has engaged in fraudulent and corrupt practices in competing for or in executing the Contract b In the event of ELCOT terminating the Contract in whole or in part ELCOT may procure upon terms and in such manner as it deems appropriate the goods and services similar to those and delivered and the successful bidder shall be liable to ELCOT for any additional costs for such similar goods However the successful bidder shall continue the performance of the contract to the extent not terminated ELCOT Chennai 35 59 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 20 2 20 3 21 22 23 Termination for Insolvency ELCOT may at any time terminate the Contract by giving written notice with a notice period of 7 days to the success
66. esaeesaneeeasaeeeaseeseseeeensenenes 63 Appendix 3 Format for Clarifications Amendments ss sssusseunsennreunrennnnunnnunnnnnnnnnnnnnnnnnnnnnne 66 Appendix 4 Sample SUBMISSION FOr cccseceeeeeeeeeeeeseeeeeeeeeeneeenseeeeneneeenneeeeseesasneeeneeaeneneeees 68 Appendix 5 Manufacturer s Letter of Guarantee cssccceseeeseeeeeeeeeeseeenseeeeeeeeeeseeeeseeeensenenes 69 Part 1 Technical Bid ciecie i tasinia anaana iena anian EN Annina TN aa 71 P1 1 Check list for Enclosures cccsseceseeessseeeeseeeenseeeeseeeeneeeenseeeesaeeeesnaeesnaeensnesaseaeeneenensnees 71 P 1 2 Profile Of the COMPANY irssi ibise iasoi pirengaken airea aasan aiaa kasaan Eeri Asana 72 P 1 3 EMDR a rticuilans ces naen e tt vactee il ope ob itt esi Aa ae aa ES aa aa betel ia eed ec cae 72 P 1 4 Details in support of Eligibility Criteria ecccceceeeeeeeeeeeeseeeeeeeeeeseaeeeeeeeseneeeseaeess 73 P15 Declaratii en eria aiii Aves niia naaie Heide eed eee EAA eed eve deed Can Gen Fervent 75 AIO XULO Ao oc aaay aaa vis Caren ete Aa aA A ENEE A aea AESA AEA a A 76 Technical Specifications ceccececeeceeneeeeeececeaeeeeeeeeeeaeeeeeeeeseaeeseaeeeeeaeeeeeeeseaeeseaeeeseaeeseeeeeeaeess 76 Part 2 A Price Bid Main Items 2 ccccceseeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeseneneceeeeeeeeeseaseeeeeeeeeeeeseneens 127 Part 2 B Price Bid Optional items csscecceesseeeesseeeeeeeneeeeeeneeeeeeesnneeseeeseneeeesseneeeneeeaes 134 ELCOT
67. etworks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 shall be written without fail otherwise the Price Bid is liable for rejection 5 7 Bid closing date and time The Bids should be submitted not later than the date and time specified in the Tender Schedule or Corrigendum if published Even if the Bid submission is in half way through during the closing date and time submission would not be possible Hence the Bidders should be cautious to submit the Bids well in advance to avoid disappointments 5 7 1 Outer Cover The Technical Bid cover including EMD cover Envelope A and Price Bid cover Envelope B shall then be put in a single outer cover and sealed appropriately by use of sealant The outer cover shall be superscribed as Supply and Commissioning of Video Conferencing Systems with accessories for Various Government Departments on Contract basis Tender Ref ELCOT Networks 32597 VCS 2013 14 due on 3 00 PM The FROM address and TO address shall be written without fail otherwise the Technical Bid is liable for rejection 5 8 Mode of Submission of Bids a The Bids should be submitted strictly as specified in the Tender document The Bids should be dropped in the Tender box kept at ELCOT MHU Complex II Floor 692 Anna Salai Nandanam Chennai 600 035 on or before the due date and time The Bids will not be received personally ELCOT Chennai 35 25 138 Bidder s Signatur
68. f Audited Balance Sheet for the last 3 years 2012 13 2012 11 amp 2011 10 2010 09 as a proof for average annual turnover of Rs 1 5 Crores YES NO Copy of Single Order or signed Contract Agreement and completion certificate for Supply and Commissioning of Video Conferencing equipments with accessories Multipoint Control Unit of value of Rs 10 Lakhs or more executed during any one of the previous three financial years 2010 11 2011 12 amp 2012 13 YES NO Copy of the Manufacturing licence for OEMs or Manufacturer s authorisation letter for Authorised distributors or dealers YES NO Copies of Rent receipt or Telephone bill on or before 31 03 2010 as a Proof for the existence for having offices in Chennai YES NO Copies of the Land line telephone bills or rent agreement or agreement signed with the franchise dated before 31 03 2012 should be submitted as a proof for availability of the service centre YES NO ELCOT Chennai 35 71 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 Note Please ensure all the relevant boxes are marked Yes No against each column P 1 2 Profile of the Company 1 Name of the Company 2 Year of incorporation Enclos
69. f the Work Rate Contract for Supply and Commissioning of Video Conferencing Systems with accessories for Various Government Departments B Tender reference ELCOT Networks 32597 VCS 2013 14 C Place of execution Throughout the State of Tamil Nadu 3 Tender documents available place On all working days between 11 00 AM and 3 00 PM upto 12 07 2013 from the Address mentioned in Row 1 above Alternatively Tender documents can be downloaded free of cost from www elcot in and http www tenders tn gov in 4 Cost of Tender Document INR 1 100 per Tender Document for direct purchase from ELCOT The Tender document fee is waived for the downloaded Tender document 5 Earnest Money Deposit EMD Rs 1 50 000 Rupees One Lakh Fifty thousand only should be paid by way of Demand Draft or Banker s Cheque drawn in favour of Electronics Corporation of Tamil Nadu Limited and payable at Chennai only 6 Tender submission Two Part Tender comprising of Technical Bid and Price Bid should be submitted MANUALLY Stage 1 Technical Bid Stage 2 Price Bid opening Tenders received after the due date and time will be summarily rejected 7 Date and Place of Pre Bid meeting 27 06 2013 03 00 P M at ELCOT II Floor MHU Complex 692 Anna Salai Nandanam Chennai 600035 8 Due Date Time and Place of submission of Tender On 15 07 2013 at 3 00 PM at the address mentioned in Row 1 above
70. from that date The Successful Bidder agrees to supply install and commission the Video Conferencing system with accessories as per ELCOT Tender ELCOT Networks 32597 VCS 2013 14 after carrying out successfully all tests prescribed by ELCOT at an unit price of RS Rupees A NTT N plus applicable Taxes as detailed in Annexure A to this Agreement to the Purchaser s before the specified date The price offered is firm and is not subject to enhancement on any ground The ordered items should be delivered within 30 days from the date of Purchase Order s to be placed by ELCOT from time to time ELCOT Chennai 35 52 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 5 The price of the ordered items as per the Tender includes excise duty Surcharges Freight Octroi insurance commissioning and such other levies that may be applicable from time to time 6 The goods or materials to be supplied under this contract are to be of the quality and of the sort mentioned in the ELCOT Tender document 7 The Tender Schedule enclosures the detailed final offer of the Successful Bidder and the purchase orders will form part of this contract Wherever the offer conditions furnished by the Successful Bidder are at variance with conditions of this contract or conditions stipulated in the purchase order the latter shall prevail over the offer conditions furnished by the Suc
71. ful bidder if the successful bidder becomes bankrupt or otherwise insolvent In this event termination will be without compensation to the successful bidder provided that such termination will not prejudice or affect any right of action or remedy that has accrued or will accrue thereafter to ELCOT Termination for Convenience ELCOT may by written notice with a notice period of seven days sent to the successful bidder may terminate the Contract in whole or in part at any time for its convenience The notice of termination shall specify that termination is for ELCOT s convenience the extent to which performance of work under the Contract is terminated and the date upon which such termination becomes effective On termination the successful bidder is not entitled to any compensation whatsoever Any notice to the successful bidder shall be deemed to be sufficiently served if given or left in writing at their usual or last known place of abode or business ELCOT reserves the right to cancel the order s and to terminate the contract in the event of short performance or non performance of the successful bidder Except as otherwise provided elsewhere in the contract if any dispute difference question or disagreement arises between the parties hereto or their respective representatives or assignees at any time in connection with construction meaning operation effect interpretation or out of the contract or breach thereof the same shal
72. full lights out automation ELCOT Chennai 35 114 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 9 Technical Specifications for 55 inch LED Display Make Model SI Item Description Specifications Compliance No Yes No 1 Contrast 5000 1 2__ View Angle 178 178 degree 3 Response Time 8 ms 4 Resolution 1920 1080 full high definition TV 5 Brightness 350 nits 6 Sound Output 10W 2 7 S video 1 8 Composite AV 2 9 Head Phone 1 10 RF Antenna Interface 2 11 USB 1 12 Component Video 1 13 PIP 1 14 Storage 4GB 1 2GB Occupied by O S 2 8GB Available 15 Standby Power lt 2W 16 HDMI input socket rear 2 side 17 HDMI input socket 1 Front side 18 PC input VGA 1 19 Number of Programs 199 or More 20 Graphics Card 2D amp 3D Engine Graphics 21 Color System PAL NTSC SECAM 22 Multimedia Video Decoder MPEG 1 2 H 264 AVC Dual VC 1 JPEG PNG Audio DSP Decoder AC3 DD MPEG DTS and etc ELCOT Chennai 35 115 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 23 Reception Channels VHF Channels E2 to E4 E5 to E12 X Y Z Z 1 Z 2 UHF Channels S1 to S41 24 Auto Tuning on Remote
73. h each endpoint day one The microphones must be standard based microphones The pickup of the microphones should be at least 10 feet from the microphone Echo Cancellation for every input must be available 10 External devices The unit should be supplied with Wireless Remote Control or a Touch Panel 11 Network Interfaces 1 x LAN Ethernet 10 100 Mbps full duplex Should have support for IPV4 and IPV6 12 Bandwidth IP at least 4 Mbps 13 Network Capabilities Packet Loss Based down speeding 14 H 323 IP Features IP adaptive bandwidth management including flow control Gatekeeper discovery Auto Manual Network Address Translation NAT support Auto Manual Standards based Packet Loss Recovery feature on H 323 Call Should support URL Dialling Support for H 245 DTMF tones in H 323 ELCOT Chennai 35 106 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 15 SIP Features The endpoints must support SIP in addition to H323 protocol Calls can be made on SIP or H323 without having to restart or reconfigure the endpoint The endpoint must register with any standard SIP server Please list the supported SIP servers Must support data sharing capability in SIP calls for dual stream transmit and receive 16 Security Menu Control Password protected system menu 17 Encryption of video call ITU T standards based Encry
74. he company s letter head should be submitted as per format given above 2 If the bidding firm has been blacklisted by any State Government Central Government Public Sector Undertakings earlier then the details should be provided ELCOT Chennai 35 8 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version 1 0 Dated 21 06 2013 Electronics Corporation of Tamil Nadu Limited ELCOT a wholly owned Government of Tamil Nadu Undertaking is the Optional Procurement Agency of the Government of Tamil Nadu for procurement of IT related products like Computers Printers other peripherals and software as per G O Ms No 58 of Finance BPE Department dated 16 2 1999 with latest amendments ELCOT is procuring various IT related products for all the State Government Departments Boards Autonomous Bodies etc Currently ELCOT has received request letter from Hon ble Chief Minister Office Chennai Corporation and Various Government Departments to setup Video Conferencing facility on the TNSWAN ISDN Network The proposed Offices which require Video conferencing setup facility in due course is as given below Honorable Chief Minister Office Press Conference Room Secretariat Chennai Corporation of Chennai Commissioner of Treasuries and Accounts Saidapet Chennai Social Defence Department Kilpauk Chennai Tamil Nadu State Wide Area Network TNSWAN is operational in the state covering 708 POPs Point
75. hereof shall be permitted on account of failure by the Bidder to appraise themselves d The Bidder shall be deemed to have satisfied itself fully before Bidding as to the correctness and sufficiency of its Bids for the contract and price quoted in the Bid to cover all obligations under this Tender e It must be clearly understood that the Terms and Conditions and ELCOT Chennai 35 13 138 Bidder s Signature amp Stamp Ten der Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 specifications are intended to be strictly enforced No escalation of cost in the Tender by the Bidder will be permitted throughout the period of Agreement or throughout the period of completion of contract whichever is later on account of any reasons whatsoever f The Bidder shall make all arrangements as part of the contract to supply commission and train the beneficiaries at various locations at their own cost and transport g The Bidder should be fully and completely responsible to ELCOT and State Government for all the deliveries and deliverables 3 2 Clarifications in the Tender a A prospective Bidder requiring any clarification in the Tender may notify ELCOT by letter or by Fax or by E mail as per the Format prescribed in Appendix 3 to md elcot in with a copy to Ig elcot in and ramesh elcot in We encourage paper free e mail communication b The responses to the clarifications will be notified in the web
76. hms 5 Video Resolution Should support video resolution from QCIF to 1080p without losing ports 6 Audio Standards Along with the Support for basic algorithms like G 711 and G 722 1 the MCU should also support wideband Audio protocols like MPEG 4 AAC LC and or MPEG 4 AAC LD or equivalent 7 IP protocols The MCU should support H 323 and SIP protocols Must have support for IPV6 8 Transcoding amp Rate Matching The MCU should support transcoding of different Audio video Protocols MCU should be able to combine HD and SD in the same conference The MCU should have an video encode resource per participant 9 Dual Video The MCU should support H 239 for sending and receiving dual video streams Presenter Presentation 10 Conference Features The MCU should have external scheduling and reservation The layout from MCU must utilize the screen space efficiently and every video pane in a multiparty layout should have thin borders The MCU shall interoperate with multiple vendor endpoints The MCU should support latest audio and video standards MCU should have the ability to ttanscode rate match scale up the resolution of SD endpoints in conference ELCOT Chennai 35 108 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 11 Network Resilience Should support intelligent down speeding recover to origi
77. icable ELCOT Chennai 35 48 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 a A penalty will be levied at the rate of 0 25 per day subject toa maximum of 10 if the delivery is not completed in full within the stipulated period subject to force majeure conditions The delivery period will effect from the date of receipt of confirmed consignee address Besides such performance may entail black listing of Successful Bidder If the Successful Bidder fails to supply even after the lapse of one month after the stipulated date of delivery then the orders contracts are liable for cancellation and the EMD Security Deposit will be forfeited in addition to ELCOT reserving the right to blacklist the Successful Bidder for a period of three years from participating in ELCOT s tenders b In the event of non fulfillment or non observance of any of the conditions stipulated in the Contract the Successful Bidder shall pay as penalty an amount Equivalent to 10 of total value of contract or an amount Equal to the actual loss incurred by ELCOT or the Purchaser s whicheveris higher subject to the condition that the loss amount would not exceed the value of the goods Supplied c Notwithstanding anything contained in the penalty clause ELCOT reserves the right to blacklist the Successful Bidder from taking part in any of the procurement operations of ELCOT for a minimum period of th
78. ion clauses otherwise the Bids will be summarily rejected The Prices quoted shall be only in INDIAN RUPEES INR only The tender is liable for rejection if Price Bid contains conditional offers The Price Bid shall be typed and shall be signed by the authorised signatory in all pages Any alterations deletions or overwriting shall be attested with full signature of the authorised signatory The cost quoted by the Bidder shall be kept firm for a period specified in the Tender from the date of opening of the tender The Bidder should keep the Price firm during the period of Contract including during the period of extension of time if any Escalation of cost will not be permitted during the said periods or during any period while providing services whether extended or not for reasons other than increase of duties taxes payable to the Governments in India within the stipulated delivery period The Bidders should particularly take note of this factor before submitting the Bids The Price Bid shall be placed in a separate cover Envelope B and sealed appropriately The Price Bid cover shall be superscribed as Tender for Supply and Commissioning of Video Conferencing Systems with accessories for Various Government Departments on Contract basis Tender Ref ELCOT Networks 32597 VCS 2013 14 due on 3 00 PM The FROM address and TO address ELCOT Chennai 35 24 138 Bidder s Signature amp Stamp Tender Ref ELCOT N
79. ited Years 2009 10 2010 11 2011 12 2012 13 oad Ga DOS c Bidder s experience in similar field Name of the organisation where the Bidder implemented the system 2 Place 3 Equipment supplied ELCOT Chennai 35 73 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 Value of the order Completion certificate d Authorisation letter from the Bidder 1 Authorisation Letter For OEMs Copy of the Manufacturing License shall be submitted For authorised distributors or dealers manufacturer s authorisation letter in the prescribed format shall be submitted e Bidder s Local Office Presence in Chennai Submit additional sheet if Necessary 1 Local Office Address Copy of the rent receipt or telephone bills dated on or before 31 03 2010 f Service Centre Region 1 Service Centre Region Bidders should produce Land line telephone bills or rent agreement or agreement signed with the franchise dated before 31 03 2012 should be submitted as a proof for availability of the service centre ELCOT Chennai 35 74 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 P1 5 Declaration I We agree that the offer shall remain open for acceptance for a minimum period
80. l be decided by Sole Arbitrator to be appointed by the Managing Director of ELCOT ELCOT Chennai 35 60 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 If the Arbitrator so appointed dies resigns incapacitated or withdraws for any reason from the proceedings another Arbitrator shall be appointed by the Managing Director of ELCOT The Arbitrator so appointed shall proceed with the reference from the stage where his predecessor had left if both parties consent for the same otherwise he shall proceed de novo It is a term of the contract that the party invoking arbitration shall specify all disputes to be referred to arbitration at the time of invocation of arbitration and not thereafter It is also a term of the contract that neither party to the contract shall be entitled to seek interest and the arbitrator should not grant interest The Arbitral Tribunal shall give reasoned award and the same shall be final conclusive and binding on the parties The venue of the arbitration shall be Chennai and language English The fees of the Arbitrator and expenses incidental to the arbitration proceedings shall be borne equally by the parties Subject to as aforesaid the provisions of the Arbitration and Conciliation Act 1996 and any statutory modifications or re enactment in lieu thereof shall apply to the arbitration proceedings under this Clause Subject to the ab
81. lience Should support intelligent down speeding up speeding and packet loss concealment Should be able to register with external H 323 Gatekeeper 12 Security The MCU must be a secure Non PC Hardware with a strong operating system The MCU should support 128 Bit strong AES encryption for calls and H 235 for authentication The MCU must support encryption for ELCOT Chennai 35 80 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 calls on SIP 13 Network Interface Must support 2x 10 100 Mbps Ethernet port for diverse ip communication viz LAN and Internet they should be provided by externally if needed 4 Technical Specifications Webcam for PC Laptop Video Conferencing Make Model SI Descriptions Compliance No Yes No 1 Full HD 1080p video capture up to 1920 X 1080 pixels with recommended system It works with Windows and Mac ow Built in mics with Right Sound technology i HD video calling 1280 x 720 pixels with recommended system Photos Up to 10 mega pixels Universal clip fits laptops LCD or CRT monitors Fluid Crystal Technology 1 click Facebook and YouTube HD upload oO CO N 0o a Face recognition auto login oO System requirement 2 4 GHz Intel Core 2 Duo 2 GB RAM 200 MB hard drive space USB 2 0 port 1 Mbps upload speed or highe
82. lity to provide ELCOT Chennai 35 69 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 trouble free and continuous supply and services to the enduser rests with us and we undertake to provide supply and services directly or through our alternative sales service partners Signature for and on behalf of Principal Note Competent authority of the manufacturer Principal should issue the letter of authority individually for all the items quoted and flag the letters with the name of the manufacturer Principal ELCOT Chennai 35 70 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 P1 1 Check list for Enclosures Bidder should fill in the check list without fail Tick wherever applicable Document to be submitted Filled Tender Bid Forms for Technical Bid and Price Bid YES Payment of EMD amount YES Submission of Tender in Two Part Bid YES Submission of Letter of Authorisation YES Submission of Manufacturer s Authorisation YES Eligibility Criteria 1 Copy of the Certificate of Registration or Partnership Agreement or certificate issued by any statutory authority should be submitted YES Copy of Work orders or Agreements obtained on or before 31 03 2010 YES NO Copy o
83. lose documentary proof for fulfilling the Eligibility in the Technical Bid Eligibility Conditions Documentary Proof to be submitted Bidder should be a Registered Company in India and should be in the Information Technology business for 3 Years as on 31 03 2013 a Copy of the Certificate of Registration or Partnership Agreement or certificate issued by any statutory authority should be submitted b Copy of the work order dated before 31 03 2010 obtained from the customer or agreement signed dated before 31 03 2010 with the customer for any IT Products should be submitted Bidder should have an average annual turnover of Rs 1 5 Crores in any three financial years 2009 10 2010 11 2011 12 amp 2012 13 Copies of the Audited balance sheet for the last three financial years should be submitted Bidder should have executed at least one Single Order for the Supply and Commissioning of Video Conferencing equipments with accessories Multipoint Control Unit of value of Rs 10 Lakhs or more executed during any one of the previous three financial years 2010 11 2011 12 amp 2012 13 The Bidder may be a OEM or their authorised distributors or dealers Copy of Single work order or Agreements and Completion Certificate from the customers a For OEM s copy of the Manufacturing License shall be submitted ELCOT Chennai 35 19 138 Bidder s Signature amp Stamp Tender Ref ELCOT
84. medy that has accrued or will accrue thereafter to ELCOT ELCOT Chennai 35 36 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 7 9 3 Termination for Convenience ELCOT may by written notice with a notice period of seven days sent to the successful bidder terminate the Contract in whole or in part at any time for its convenience The notice of termination shall specify that termination is for ELCOT s convenience the extent to which performance of work under the Contract is terminated and the date upon which such termination becomes effective On termination the successful bidder is not entitled to any compensation whatsoever 7 10 Execution of Work Order The successful bidder should nominate and intimate ELCOT an Account Manager for Single Point of Contact SPOC who should be responsible for effective delivery of work complying with all the terms and conditions The successful bidder should ensure that the Account Manager fully familiarises with the Tender Conditions Scope of Work and deliverables 7 11 Assigning of Tender whole or in part The successful bidder shall not assign or make over the contract the benefit or burden thereof to any other person or persons or body corporate The Bidder should not under let or sublet to any person s or body corporate for the execution of the contract or any part thereof without the prior wri
85. ments require to operate the Video Conferencing Equipments with regular interval to interact with other departments through VCS In this connection we need a trained Man power with the qualification of Diploma in Electronics with minimum three years experience in the relevant field as and when required Hence the bidder should quote for the same as indicated in the price bid 8 6 Supply installation and Commissioning a Delivery The ordered items should be delivered installed and commissioned within 30 days from the date of Purchase Work Order The Successful Bidders after obtaining the Consignee address should visit the sites to assess the readiness of the site for installation A report in this respect should be submitted to ELCOT ELCOT may advise the customer to prepare the site ready for installation b The Customer is solely responsible for the site preparation before the scheduled installation dates c The Successful Bidder is responsible for all unpacking assemblies wiring installations cabling between hardware units and connecting to power supplies The Successful Bidder will test all hardware operations and accomplish all adjustments necessary for successful and continuous operation of the hardware at all the installation sites ELCOT Chennai 35 44 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 d The supply and installation of ordere
86. mp 3D Engine Graphics 21 Color System PAL NTSC SECAM 22 Reception Channels VHF Channels E2 to E4 E5 to E12 X Y Z Z 1 Z 2 UHF Channels S1 to S41 23 Multimedia Video Decoder MPEG 1 2 H 264 AVC Dual VC 1 JPEG PNG Audio DSP Decoder AC3 DD MPEG DTS and etc 24 Auto Tuning on Remote Should be available 25 Manual Search and Should be available Adjust fine Tune for picture clarity 26 Audio Mute Should be available in remote 27 Recall Previous should be available programme 28 Front or Rear A V IN amp Should be available Out All RCA Socket 29 Power supply 110 240V AC 50 Hz 30 Power Consumption 300 Watts Accessories 31 Remote Control Unit 1 no with batteries ELCOT Chennai 35 117 138 Bidder s Signature amp Stamp Version1 0 Dated 21 06 2013 Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 32 Wall mounting kit 1 no 33 Speaker Built in 34 Cables Cables HDMI Cable 2 nos AV Cable 2 nos SVideo Cable 1 no 11 Technical Specifications for Pedestal Trolley Make Model SI Descriptions Compliance No Yes No 1 Pedestal Trolley for mounting 32 to 55 LED Display with the provision to place a Video Conferencing System on it under the LED Display 12 Technical Specifications for 27U Audio Visual Rack Make Model Sl Descriptions Compliance No Yes No 1 V
87. n 300 Watts Accessories 31 Remote Control Unit 1 no with batteries 32 Wall mounting kit 1 no 33 Speaker Built in 34 Cables Cables HDMI Cable 2 nos AV Cable 2 nos ELCOT Chennai 35 91 138 Version1 0 Dated 21 06 2013 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 SVideo Cable 1 no Floor Mount with Wall Bracket 35 Device Supported Flat Panel Display 36 Adjustment Horizontal adjustment makes mounting and aligning displays quick and easy 37 Colour Powder coat and Black in colour 38 Alignment Adapter rail alignment measuring plate to assist in the mounting of the displays 11 Technical Specifications for 1KVA UPS Make Model SI Descriptions Compliance No Yes No 1 1 KVA UPS with 30 minutes power backup 2 OUTPUT Output Power Capacity 670 Watts 1000 VA Max Configurable Power 670 Watts 1000 VA Nominal Output Voltage 230V Output Voltage Note Configurable for 220 230 or 240 nominal output voltage Output Voltage Distortion Less than 5 at full load Output Frequency sync to mains 47 53 Hz for 50 Hz nominal 57 63 Hz for 60 Hz nominal Topology Line Interactive Waveform Type Sine wave INPUT Nominal Input Voltage 230V Input Frequency 50 60 Hz 3 Hz auto sensing Input voltage range for main operations 160 286V Input voltage adju
88. n to import export contacts and settings 4 A conference Guide that easily helps you set up group calls with the touch of a button 5 Optical expansion microphone that increases range upto 750 sqft 6 SD memory card to record your meetings and conference calls for playback or to archive for later use 7 A Phone Book for quick access to your key contacts 8 User profiles for storing personal contact details and settings 9 Optional wireless headset connection and PA system to meet the sound requirements for larger groups 10 Hold up to 5 way conference calls 11 Speakers frequency range 200 7000 Hz Volume Max 90 db SPL 0 5 m Equalizer soft neutral and bright 12 LANGUAGE VERSIONS User Interface Danish English Finnish French Italian Dutch Norwegian Polish Spanish Swedish Turkish German Russian 13 DISPLAY AND KEYPAD Display Illuminated graphics LCD 128x64PX 5x2 5 in Keypad Alphanumeric 0 9 on R off mute hold volume up volume down 5 buttons for menu navigation line line mode and Conference guide ELCOT Chennai 35 120 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 14 Technical Specifications for 12 Channel Audio Mixer Make Model SI No Descriptions Compliance Yes No 1 Frequency Response 20Hz to 20kHz 0 5dB 2 Input channel 12 Output channel 2 2 configurable auxiliary buses XLR
89. nal speed and packet loss concealment Should support H 323 Gatekeeper functionality 12 Security The MCU must be a secure Non PC Hardware with a strong operating system The MCU should support 128 Bit strong AES encryption for calls and H 235 for authentication The MCU must support encryption for calls on SIP 13 Network Interface Must support 2x 10 100 Mbps ethernet port they should be provided by externally if needed 3 Technical Specifications for Executive Desktop Video Conferencing Make Model Sl Descriptions Compliance No Yes No The system should be a point to point system with OEM integrated display of 23 size or more Codec HD 720p 1080p camera with 1 5x digital zoom Optical zoom or higher Mic remote control cables and power supply The system should be capable of giving HD 720p 60fps 2 Video Video Standards H 263 H 264 H 264 in an Encrypted call should be possible H 264 should be possible when sending or receiving two live video sources e g Presenter and Presentation 3 Video Frame Rate Should support 60 fps with 720p resolution from day one The unit should support HD 720p 60fps and 1080p 30 fps Day One 4 Video Features Ability to send and receive two live simultaneous video sources in a single call so that the image from the main camera and PC or document camera can be seen simultaneously ELCOT Chennai 35 109 138 Bidder s Signature amp Stamp
90. ned and stamped in all pages by the authorised signatory of the Bidder Any alternations deletions or overwriting shall be attested with full signature of the authorised signatory The Technical Bid with supporting documents and the EMD cover should then be put in a separate cover and sealed appropriately The Technical Bid cover should be superscribed as Technical Bid Envelope A for Supply and Commissioning of Video Conferencing Systems with accessories for Various Government Departments On Contract basis Tender No Due on The FROM Address and TO Address should be clearly written in the cover otherwise the Bid is liable for rejection The bidders should submit the details of make and model of the items offered against the tender requirement Price Bid Form Envelope B a b All the Price items as asked in the Tender should be filled in the Price Bid Format as given in the Tender The price quoted by the Bidder shall include cost and expenses on ELCOT Chennai 35 23 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 all counts viz cost of equipment materials tools techniques methodologies manpower supervision administration overheads travel lodging boarding in station amp outstation expenses etc and any other cost involved in the supply and commissioning The Price Bid Form should not contain any conditional offers or variat
91. nge should be 5 5km over 24AWG 0 5mm at 2Mbps supported by TEC Certificate 5 Should support Variety of data interfaces G 703 G 704 Should support framed and Un framed channel 6 Should have high performance over low quality lines 7 Should operate with INT EXT and LBT clock 8 Should support ITU V 54 Diagnostics 9 Not required 10 Should use Adaptive equalizer for background noise immunity 11 Should have Front Panel buttons for Diagnostics and In built BERT 12 Should have Line protection circuits against Lightning and Power surges 13 Should work in unconditioned telephone line 19AWG to 26AWG 14 Should support level upto 14 dBm 15 Should support 135 Ohms Line Impedance 16 Line Code and Transmission specification as per ITU T G 991 2 17 Connector 3 Pin Terminal Block or RJ45 Jack 18 Should work in 48VDC and 230VAC 19 Able to withstand in 0 to 50 degree Celcius or 122 degree F 20 Humidity upto 90 non condensing 21 Not required 22 The modem should have a valid TEC INTERFACE approval SNMP Features 23 Via Built in Ethernet Port with SNMP with Traps and HTTP Agents ELCOT Chennai 35 99 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 24 Monitoring through ICMP Ping 25 Status monitoring with 15 minute intervals for 30 days 26 Baud Rate selecti
92. nseuasaniantacecaseubaceazeuaucressnae ches ucaesepenaacaes 28 6 6 NGQOUAtIONS misteideaetistietetelsseeeleitahepeteiadsbivbe cues erect a ee nediviy TA dive dadeeeie iene 31 6 7 Award of Contracts ccessceiagteseteeceus heciesseav2ececcsnus Seen eae eget aaraa Kaa I PEATEELE adi Orta Ta 31 6 8 ELCOT reserves the right tO ecccecesceeeceeeeeneeeeeeeeseaeeseaeeeseaeeeeeeeeseaeeseaeeeseaeeseeeeeseaeess 31 PE XOCUUION OF WOK saa e E O 33 7 1 Acceptance of Tender and Withdrawals ccecseceeeeeeeeeeeeeeeeeeeeeeeeeeeeeaeeeeeeeaeeeeeeeaaees 33 7 2 Letter of Acceptance LOA cccccecesceeeeeeeseeeeeeeaeeeeaeeeeeneeseaeeseaeeseaeeseaeeeeeaeesseaeeseaeetaas 33 7 3 Payment of Security Deposit SD ceccceeeeeeeeeneeeeeeeeeeeeeseaeeeeeaeeseaeeseeeeseaeeeseaeeseaeetas 33 7 4 Exec tiom Of Contracts einasi sannana iee ig reiovesicansiicastave osattevaiatadnsdeeauteeen E 34 7 5 Release of Work Order iiciin segue sacevedeyes aaae aaaea EEE aA ERa OT aaa E Ea Eaa 35 7 6 Refund of EMD esseen eersan nana a aannaaien saanane aa iaaea a daia kaka aa eiaa waea 35 ZZ PROICASCOF SD ieee roa n EEEE EEE EE E E T bested 35 7 8 Forfeiture of EMD and SD sssssssosseesseeseesresssreseressruetruetrnesrnerneorusoruntutotaneenneeaneeeneesneens 35 7 9 Termination of Contract a a r aaa a aaar ao a rara aaa Aaa aaa aea Ae eeeeuiatteletes 36 7 10 Exec tionmoft Work Order isenta a a a ia ai ea aea taakan 37 7 11 Assigning of Tender whole or in p
93. ntioned in the tender Document Partial bid is not allowed Failure to submit the offer price for all the items or partial offer will be liable for rejection of the bid itself f All the Bidders who are selected after the Price Bid evaluation will be called as Successful Bidders Negotiations will be conducted with all the Successful Bidders for improvement in the Scope of Work Specification further reduction in price and advancement of delivery schedule 1 Total quantity will be apportioned among the L1 Bidder and other Bidders who have agreed to match L1 rate as per the provisions of Tamil Nadu Transparency in Tenders Act 1998 and the Tamil Nadu Transparency in Tenders Rules 2000 as amended from time to time and Terms and Conditions of the Tender 2 No dispute can be raised by any Bidder whose Bid has been rejected and no claims will be entertained or paid on this account 1 Negotiate with the Bidder whose offer is the lowest evaluated price for further reduction of prices 2 Insist on quality specification of materials to be supplied ELCOT Chennai 35 31 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 3 Modify reduce or increase the quantity requirements to an extent of the tendered quantity as per the provisions of Tamil Nadu Transparency in Tenders Act 1998 and Tamil Nadu Transparency in Tenders Rules 2000 as amended from time to time
94. o years after the expiry of the warranty under Annual Maintenance Contract Training the Officials on the operations of the equipment and communications links and also about the troubleshooting methods A detailed document User Manual covering all the aspects are to be given 8 1 Sample Submission a For each item quoted in the Tender if required by ELCOT the samples should be submitted indicating the make model number and brouchers specification of the items for benchmark testing by ELCOT within two days as per Appendix 4 of the Tender b if required by ELCOT Evaluation Samples are to be arranged by the Bidders for Evaluation either at ELCOT or anywhere in Chennai 8 2 Special Concession for ELCOT approved products a If the samples of the tender specification has already been tested and approved by ELCOT in earlier tenders then the Bidder need not submit those products for sample evaluation The bidder shall provide the reference of the tender number and test reports ELCOT reserves the right to call for samples again if need arises and to call for any other sample of any other item at any point of time ELCOT Chennai 35 42 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 8 3 Compliance with Technical Specifications All the Bidders should submit the items as asked for in the tender The results and compliance statem
95. of 180 One Eighty days stipulated in the Tender from the date of opening of the tender and thereafter until it is withdrawn by us by notice in writing duly addressed to the authority of opening the tender and sent by registered post with acknowledgement due or otherwise delivered at the office of the authority The EMD amount shall not bear any interest and shall be liable to be forfeited to ELCOT should I We fail to abide by the stipulations to keep the offer open for a period mentioned above or fail to sign and complete the contract document as required by ELCOT and furnish the Security Deposit as specified in the terms and conditions of the contract The EMD amount may be adjusted towards SD or refunded to me us unless the same or any part thereof has been forfeited as aforesaid I We agree to adhere with the schedule of implementation and deliver the items as specified in the tender I We declare that the Price bid has been submitted without any conditions and strictly as per the Terms and Conditions of the tender document and I We am are aware that the Price bid is liable to be rejected if it contains any other conditions I We declare that the information furnished in the tender is true to the best of my our knowledge If any false fictitious information is found I We agree to the rejection of the bids and consequence action ELCOT Chennai 35 75 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 1
96. on from nx64Kbps up to 2048 Kbps 27 Remote configuration of slave modem from master modem 2Mbps Leased Line AC DC modem V 35 specification SI No Specification Compliance Yes No 1 2 Wire upgradeable to 4 Wire short Range modem operating in full duplex with TEC Interface approval for 2 and 4 wire 2 Should support multiple data rates between 64 2048Kbps 3 The Line Coding should be TCPAM as per ITU T G 991 2 4 The Operating Range should be 5 5km over 24AWG 0 5mm at 2Mbps supported by TEC Certificate 5 Should support variety of data interfaces V 35 G 703 E1 6 Should have high performance over low quality lines 7 Should operate with INT EXT and LBT clock 8 Should support ITU V 54 Diagnostics 9 Not required 10 Should use Adaptive equalizer for background noise immunity 11 Should have Front Panel buttons for Diagnostics and In built BERT 12 Should have Line protection circuits against Lightning and Power surges 13 Should work in unconditioned telephone line 19AWG to 26AWG 14 Should support level upto 14 dBm ELCOT Chennai 35 100 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 15 Should support 135 Ohms Line Impedance 16 Line Code and Transmission specification as per ITU T G 991 2 17 Connector 3 Pin Terminal Block or RJ45
97. ove the Courts in Chennai alone shall have jurisdiction in this matter ELCOT Chennai 35 61 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 24 Subject to the above the Courts at Chennai alone shall have jurisdiction in the matter In Witness whereof the parties hereto have signed on the day month and year above written in the presence of For and on behalf of For and on behalf of Successful Bidder Electronics Corporation of Tamilnadu Limited 1 Witness 2 Witness ELCOT Chennai 35 62 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 To be executed in Rs 100 Stamp Paper To The Managing Director Electronics Corporation of Tamil Nadu Limited MHU Complex II Floor 692 Anna Salai Nandanam Chennai 600035 Bank Guarantee No Amount of Guarantee Guarantee covers from Last date for lodgement of claim This Deed of Guarantee executed by 65 Bankers Name amp Address having our Head Office at 0 address hereinafter referred to as the Bank in favour of The Managing Director Electronics Corporation of Tamil Nadu Limited a wholly owned Government of Tamilnadu undertaking MHU Complex II Floor 692 Anna Salai Nandanam Chennai 600035 hereinafter referred to as the Beneficiary for an amount not exceeding Rs
98. pdate the Bid documents on changes announced through the website 3 4 Language of the Bid The bid prepared by the Bidder as well as all correspondence and documents relating to the bid shall be in English only The supporting documents and printed literature furnished by the bidder may be in another language provided they are accompanied by an accurate translation in English duly notarised in which case for all purposes of the bid the translation shall govern Bids received without such translation copies are liable to be rejected ELCOT Chennai 35 15 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 Price should be quoted in Indian Rupees INR only and Payment shall be made in Indian Rupees only a Bidders shall not make attempts to establish unsolicited and unauthorised contact with the Tender Accepting Authority Tender Inviting Authority or Tender Scrutiny Committee after the opening of the Tender and prior to the notification of the Award and any attempt by any Bidder to bring extraneous pressures on the Tender Accepting Authority and or the Officials of ELCOT shall be sufficient reason to disqualify the Bidder b Notwithstanding anything mentioned above the Tender Inviting Authority or the Tender Accepting Authority may seek bonafide clarifications from Bidders relating to the tenders submitted by them during the evaluation of tenders
99. ption of the video call Call should be encrypted end to end on IP Should support Standards based H 235 v3 and AES Encryption via Automatic key generation and exchange The same should be available in a call with Video with presentation dual video Ability to manually turn encryption On or OFF should be there Automatic key generation and exchange 18 Camera Minimum of 10X optical zoom 720P pixels progressive 30fps The Camera and codec should be from the same manufacturer Should have at least 70 degrees field of view horizontal 19 Directory services Should support Local and Global directories Should support LDAP and H 350 protocols for directory transfer 2 Technical Specifications for 20 site MCU Multi control Unit Make Model SI Descriptions Compliance No Yes No 1 Capacity Should have the ability to connect at least 20 video sites from day one in a MCU without cascading ELCOT Chennai 35 107 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 2 Video quality performance All 20 video ports must support 30 fps of 720p resolution or 10 ports 1080p resolution in symmetric from day one The MCU should support 40 ports SD from day one as well Should support H 264 even in Continuous presence 3 Bandwidth per port 4Mbps 4 Video Standards Should support H 263 H 264 video algorit
100. r ELCOT Chennai 35 81 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 5 Technical Specifications for USB Speaker Phone for PC Laptop Video Conferencing Make Model Sl Descriptions Compliance No Yes No 1 APPLICATIONS Internet Telephony Skype Vonage Enterprise Telephones Avaya Cisco NEC Nortel VoIP Softphones Avaya Cisco Nortel Cell Phones Motorola Nokia Web Conferencing IBM Lotus Sametime Microsoft Live Meeting WebEx Instant Messenger AOL Microsoft MSN Yahoo Desktop Video Conferencing Polycom Sony Tandberg Audio Playback iPods QuickTime RealPlayer Windows Media Player PC Based Gaming TeamSpeak Speaker Bandwidth 150Hz 15kHz Max output level 80dBSPL 1 foot Microphone Bandwidth 50Hz 8kHz Power USB powered 5 VDC 500mA maximum External power supply 120 140 VAC input 7 VDC 500mA output ELCOT Chennai 35 82 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 6 Technical Specifications for 32 inch Size LED Display Make Model SI Description Details Compliance No Yes No 1 Contrast 5 000 1 2 View Angle 178 178 degree 3 Response Time 8 ms 4 Resolution 1920X1080 full high definition TV 5 Sound Output 10W 2 6 Brightnes
101. r acceptance of the Tender by ELCOT a Letter of Acceptance LOA will be issued to the Successful Bidder s by ELCOT Under this rate contract ELCOT has the right to issue LOA to more than one bidder 7 3 Payment of Security Deposit SD The Successful Bidder will be required to remit a Security Deposit SD equivalent to Five percent of the value of the order inclusive of EMD by way of Demand Draft payable at Chennai or in the form of unconditional irrevocable Bank Guarantee valid for a period equivalent to the contract period from the date of acceptance of the tender on receipt of confirmation from ELCOT The SD shall be paid within 7 days from the date of issue Letter of Acceptance LOA by ELCOT The SD furnished by the Successful Bidder in respect of the tender will be returned to them after successful fulfilment of work The Security Deposit will be refunded to the Successful Bidder only after successful completion of the work Order The Security Deposit held by ELCOT till it is refunded to the ELCOT Chennai 35 33 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 Successful Bidder will not earn any interest thereof The Security Deposit will be forfeited if the Successful Bidder withdraws the Bid during the period of Bid validity specified in the Tender or if the Bidder fails to sign the contract 7 4 Execution of Contract a The Succe
102. r the contract and without any demur cavil or argument any sum or sums within the limit of Rs Rupees Only as aforesaid without your needing to prove or show grounds or reasons for your demand or the sum specified therein We will pay the guaranteed amount notwithstanding any objection or dispute whatsoever raised by the Service Provider This Guarantee is valid until ___ months from the date of Bank Guarantee Notwithstanding anything contained herein Our liability under this guarantee shall not exceed Rs Rupees Only This Bank Guarantee shall be valid up to __ months from the date of Bank Guarantee and we are liable to pay the guaranteed amount or any part thereof under this Bank Guarantee only and only if you serve upon us a written claim or demand on or before ELCOT Chennai 35 64 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 In witness whereof the Bank through its authorised Officer has set its hand and stamp on WS e csesse seine cnet epennescee s at Witness Signature Name in Block Letters ELCOT Chennai 35 65 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 Appendix 3 Format for Clarifications Amendments FORMAT FOR QUERIES ON TENDER CONDITIONS AND TECHNICAL SPECIFICATIONS FOR COMMERCIAL CONDITIONS
103. re his predecessor had left if both parties consent for the same otherwise he shall proceed de novo It is a term of the contract that the party invoking arbitration shall specify all disputes to be referred to arbitration at the time of invocation of arbitration and not thereafter It is also a term of the contract that neither party to the contract shall be entitled to seek interest and the arbitrator should not grant interest The Arbitral Tribunal shall give reasoned award and the same shall be final conclusive and binding on the parties The venue of the arbitration shall be Chennai and language English The fees of the Arbitrator and expenses incidental to the arbitration proceedings shall be borne equally by the parties ELCOT Chennai 35 17 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 Subject to as aforesaid the provisions of the Arbitration and Conciliation Act 1996 and any statutory modifications or re enactment in lieu thereof shall apply to the arbitration proceedings under this Clause Subject to the above the Courts in Chennai alone shall have jurisdiction in this matter ELCOT Chennai 35 18 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 4 Eligibility Criteria The Bidder s should meet the following Eligibility Criteria to participate in the Tender and should enc
104. ree years from the date of blacklisting for failure to carry out supply in time or according to the quality and quantity prescribed ELCOT Chennai 35 49 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 or any such similar reasons This penalty shall be over and above all other penalties ELCOT Chennai 35 50 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 Appendix 1 Model Form of Contract To be executed on a Rs 20 Non Judicial Stamp Paper bought in Tamil Nadu by the Successful Bidder for Supply and Commissioning of Video Conferencing Systems with accessories for Various Government Departments on Contract basis NO FIGURES IN NUMERALS OR WORDS SHALL BE FILLED UP IN THIS SAMPLE FORM AT THE TIME OF SUBMISSION OF TENDER This CONTRACT is entered into at Chennai on the day of E 2013 between Electronics Corporation of Tamil Nadu Limited a wholly owned Government of Tamil Nadu Undertaking a Company registered under the Indian Companies Act 1956 and having its Registered office at 692 Anna Salai Nandanam Chennai 600 035 hereinafter referred to as ELCOT which term shall mean and include its Successors and permitted assigns and zazi a company registered under the Companies Act 1956 and having its Registered office at hereinafter referred to as the
105. rt 2 B Optional Items AMC Charges for 4 and 5 Year Description Qty in Nos AMC Charges in percenta ge per annum AMC charges in Rs per annum AMC charges for 2 years In Rs F G H Set top 720P HD Video conferencing endpoint 20 port Multipoint control Unit 20 port 720p HD 10 port full HD 1080P 40 ports SD video port or desktop Mobile client support Executive Desktop Video conferencing Quad BRI Module for Full HD 1080P Video Conferencing Endpoint PRI Module for 10 port 20 port MCU Desktop PC with keyboard and Mouse Laptop with Windows 7 OS and Office 2007 Licence 55 inch LED Display with speaker remote control wall mount kit along with all cables 65 inch LED Display with speaker remote control wall mount kit along with all cables ELCOT Chennai 35 137 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 Rate Contract for Supply and Commissioning of Video Conferencing System with accessories for Optional items 10 Audio conferencing Phone 1 for Conference meeting works with analog Phone connection 11 12 Channel Audio Mixer 1 12 240 Watt Mixer Amplifier 1 13 130 watt Wall Mount Speaker 1 14 Handheld Wireless 1 Microphone 15 Wireless lapel Microphone 1 16 Wired Microphone 1
106. s 350 nits 7 S video 1 8 Composite AV 2 9 Head Phone 1 10 IRF Antenna Interface 2 11 USB 1 12 Component Video 1 13 PIP 1 14 Standby Power lt 1W 15 HDMI input socket rear 2 side 16 Graphics Card 2D amp 3D Engine Graphics 17 HDMI input socket Front 1 side 18 PC input VGA 1 19 Number of Programs 199 or More 20 Colour System PAL NTSC SECAM ELCOT Chennai 35 83 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 SI Description Details Compliance No Yes No 21 Reception Channels VHF Channels E2 to E4 E5 to E12 X Y Z Z 1 Z 2 UHF Channels S1 to S41 22 Auto Tuning on Remote Should be available 23 Manual Search and Adjust Should be available fine Tune for picture Clarity 24 Audio Mute Should be available in remote 25 Recall Previous programme should be available 26 Front or Rear A V IN amp Should be available Out All RCA Socket 27 Power supply 110 240V AC 50 Hz 28 Multimedia Video Decoder MPEG 1 2 H 264 AVC Dual VC 1 JPEG PNG Audio DSP Decoder AC3 DD MPEG DTS and etc 29 Power Consumption 200 Watts Accessories 30 Remote Control Unit with 1 no batteries 31 Wall Mounting Kit 1 no 32 Speaker Built in 33 Cables HDMI Cable 2 nos AV Cable 2 nos SVideo Cable 1 no USB Cable 1 no ELCOT Chennai 35 8
107. s Per Engineer Per Month to operate the Video Conferencing endpoint SI No Description Compliance Yes No 1 Comprehensive Charges Per Engineer Per Month to operate the Video conferencing system at site in anywhere in Tamilnadu 18 Manpower charges Per Engineer Per Month to operate the MCU Video Conferencing amp Video wall SI No Description Compliance Yes No 1 Manpower to operate the MCU Video Conferencing systems amp Video Wall for the period per month ELCOT Chennai 35 104 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 Optional Items 1 Technical Specifications for Set top 720pHD Video conferencing endpoint Make Model SI Descriptions Compliance No Yes No 1 The system should be a point to point system with Codec HD 720p camera Mic remote control cables and power supply The system should be capable of giving 720p 30fps the system should also be upgradable to multisite in future if required The system should work 20p 30fps in sharpness video mode and 15fps in motion video mode 2 Video Standards H 263 H 264 H 264 in an Encrypted call should be possible H 264 should be possible when sending or receiving two live video sources e g Presenter and Presentation 3 Video Frame Rate Should support 30 fps with720p resolution from day one 4 Video Features Ability to send
108. sit SSI Small Scale Industries TNSWAN Tamil Nadu State Wide Area Network VAT Value added TAX VCS Video Conferencing System ELCOT Chennai 35 5 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version 1 0 Dated 21 06 2013 1 ALL TENDERS WILL BE OPENED ONLY IN THE PRESENCE OF THE BIDDERS 2 THE BIDDERS HAVE A RIGHT TO INSIST ON PROCESSING OF TECHNICAL BIDS IN THE BIDDERS PRESENCE ONLY 3 PRICE BID OPENING AND PRICE COMPARISON WILL BE DONE ONLY IN THE PRESENCE OF THE TECHNICALLY QUALIFIED BIDDERS 4 VENDORS BIDDERS ARE ELIGIBLE FOR A VENDOR SIGNED COPY OF THE PRICE BID COMPARISON STATEMENT ON THE SPOT 5 PLEASE INSIST ON YOUR RIGHTS AND AVAIL THE SAME MANAGING DIRECTOR ELCOT ELCOT Chennai 35 6 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version 1 0 Dated 21 06 2013 To The Managing Director Electronics Corporation of Tamil Nadu Limited 692 Anna Salai Nandanam Chennai 600035 Sir Sub Undertaking for participating in ELCOT s Tender Reg Ref Tender No ELCOT Networks 32597 VCS 2013 14 dated 15 07 2013 I We have gone through the Terms and Conditions Scope of Work and Specification and will abide by them as laid down Tender Documents Technical bid and Price Bid I We hereby confirm that our Company was not blacklisted by any State Government Central Government
109. sites by means of Corrigendum to the Tender Document It would be advantageous to commence e mail contact with lg elcot in ramesh elcot in to register your e mail id 3 3 Amendments to the Tender a Before closing of the Tender clarifications and amendments if any will be notified in the websites mentioned in the e Tender Schedule The Bidders should periodically check for the amendments or corrigendum or information in the websites till the closing date of this Tender ELCOT will not make any individual ELCOT Chennai 35 14 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 communication and will in no way be responsible for any ignorance pleaded by the Bidders No clarifications would be offered by ELCOT within 48 hours prior to the due date and time for opening of the Tender Before the closing of the Tender ELCOT may amend the Tender document as per requirements or wherever ELCOT feels that such amendments are absolutely necessary Amendments may also be given in response to the queries by the prospective Bidders Such amendments will be notified in the websites mentioned in the e tender schedule ELCOT at its discretion may or may not extend the due date and time for the submission of bids on account of amendments ELCOT is not responsible for any misinterpretation of the provisions of this tender document on account of the Bidders failure to u
110. smits 3D video signals Compatible with HDCP compliant devices HDMI Video Switcher 1 Input Connectors 4 x HDMI Output Connectors 1 x HDMI 2 HDMI Switcher connect multiple HDMI inputs to receive more digital content with better picture quality on your TV or LCD s The unique auto adaptive equalizers enable the use of longer cables for TV or LCD s connection anywhere in the home ELCOT Chennai 35 93 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 3 LED Indication 1 to 4 amp Power Keypad Selection on front panel 1 to 4 Remote Keypad Contact closure D9M x 1 RS232 interface for control DOF x 1 4 It provides commercial grade output with several control options for switching 5 The unit is controlled through a front panel source selection switches with provision for RS232C amp contact closure It can also be controlled through IR remote Control RF remote control or also through remote IP address 6 The unit also senses which input has the signal and switch the TV to that source automatically in auto mode The resolution that the splitter supports are 720i 720P 1080i amp 1080P Units are compatible with any of the controllers available in market 7 Operating Distance for Remote Key Pad 30 Meter Mode of Operation 1 Manual From front panel 2 Auto Auto sensing 3 Scan optional Auto ch
111. speeding 14 H 323 IP Features Differentiated Services QOS IP adaptive bandwidth management including flow control ELCOT Chennai 35 77 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 Gatekeeper discovery Manual Auto Network Address Translation NAT support Manual Auto Standards based Packet Loss Recovery feature on H 323 call Should support URL Dialling Support for H 245 DTMF tones in H 323 15 Gatekeeper Feature The endpoints must support SIP in addition to H323 protocol Calls can be made on SIP or H323 without having to restart or reconfigure the endpoint The endpoint must register with any standard Gate Keeper Must support data sharing capability in SIP calls for dual stream transmit and receive 16 Security Menu Control Password protected system menu 17 Encryption of video call ITU T standards based Encryption of the video call Call should be encrypted end to end on IP Should support Standards based H 235 v3 and AES Encryption via Automatic key generation and exchange The same should be available in a call with Video with presentation dual video Ability to manually turn encryption On or OFF should be there Automatic key generation and exchange 18 Camera Minimum of 10X optical zoom 1920 x 1080 pixels progressive 60fps The Camera and codec should be from the same manufacturer
112. ssful Bidder should execute a Contract in the INR 20 non judicial Stamp Paper bought in Tamil Nadu in the name of the Bidder within 7 days from the date of Letter of Acceptance issued by ELCOT with such changes modifications as may be indicated by ELCOT at the time of execution on receipt of confirmation from ELCOT The successful bidder shall not assign or make over the contract the benefit or burden thereof to any other person or persons or body corporate for the execution of the contract or any part thereof without the prior written consent of ELCOT ELCOT reserves its right to cancel the work order either in part or full if this condition is violated If the Successful Bidder fails to execute the agreement the SD of the Successful Bidder will be forfeited and their tender will be held as non responsive The expenses incidental to the execution of the agreement should be borne by the Successful Bidder The conditions stipulated in the agreement should be strictly adhered to and violation of any of the conditions will entail termination of the contract without prejudice to the rights of ELCOT and ELCOT also have the right to recover any consequential losses from the Successful Bidder and thereafter the Successful Bidder will be referred to as successful bidder ELCOT Chennai 35 34 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 After execution of the Contract and payment
113. stable range for mains operation 151 302V Battery Type Maintenance free sealed Lead Acid battery with suspended electrolyte leak proof Typical recharge time 3 hour s Replacement Battery RBC23 ELCOT Chennai 35 92 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 12 Technical Specifications for HDMI Video Splitter Switcher Cables and Accessories Make Model Sl Descriptions Compliance No Yes No HDMI Video Splitter HDMI Splitter is a unit whereby you can send your HDMI output of set top boxes DVD Players D VHS Players PC s and other HDTV devices to as many as 2 4 8 HDMI inputs of monitor LCD Plasma Projectors with the same strength amp quality and an ability to daisy chain or cascade for multiple larger number of displays 2 The resolutions that the splitter supports are 720i 720P 1080i and 1080P They work on simple plug and play functionality They connect to both HDMI and DVI D single link Displays Connectors 1 input 4 output HDMI Type A female Total data rate 6 75Gbps 225MHz Signal repeater Supports up to 33 cable length from each output 5 Dimensions 8 6 W x 4 7 L x 1 8 H Switch weight 2 2 lbs Power 100 240VAC 50 60Hz 6 Maximum cable length shown is for non amplified HDMI cables Amplified HDMI cables will enable longer cable runs 7 Tran
114. t the Successful Bidder for a period of three years from participating in ELCOT s tenders 14 Notwithstanding anything contained in the penalty clause ELCOT reserves the right to blacklist the Successful Bidder from taking part in any of the procurement operations of ELCOT for a minimum period of three years from the date of blacklisting for failure to carry out supply in time or according to the quality and quantity prescribed or any such similar reasons This penalty shall be over and above all other penalties 15 The materials or goods are to be given warranty for a period of 36 months after installation and commissioning against any manufacturing defect and bad workmanship by the Successful Bidder irrespective of whether the same have been manufactured by them or not The warranty period of 36 months will commence from the date of installation and commissioning of the ordered items after carrying out successfully the tests prescribed by ELCOT and installation in good working condition A report of services attended on monthly basis must be submitted to ELCOT for each order during the warranty period 1 During the warranty period the Successful Bidder agrees to arrange for a back up item of the Ordered items at their cost if due to manufacturing and other Technical defects of the Ordered items ELCOT Chennai 35 55 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 16
115. ter installation and commissioning against any manufacturing defect and bad workmanship solely by the Successful Tenderer s irrespective of whether the same have been Manufactured by them or not The warranty period will commence from the date of issue of Completion Certificate by end user The Successful Tenderer s agrees to provide comprehensive maintenance if required by ELCOT Purchaser for the period of two years after expiry of warranty period of all the systems which shall include preventive maintenance and corrective maintenance The maintenance shall also include replacement of all parts As the Video conferencing equipments are to be commissioned anywhere in the state of Tamilnadu the successful bidder should furnish the details as per the tender with address contact person and his her telephone number including mobile phone number and email id for at least two service centres in Tamilnadu ELCOT Chennai 35 46 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 a No advance payment will be made b 95 of the total cost of ordered items will be paid by ELCOT on behalf of the Purchaser on installation commissioning and handing over of the ordered items to the Purchaser after testing the technical specifications However if the site is not ready within 15 days of delivery 75 of total cost will be paid on submitting the proof of delivery and certificate from the
116. th speaker remote control and wall mount kit along with all cables 1 55 inch High Brightness LCD Display with speaker remote control wall mount kit along with all cables 10 110 inch Video wall with Floor Mount with Wall bracket 11 1 KVA UPS with 30 minutes back up 12 HDMI Video switcher splitter Cables and accessories lump sum 13 Leased Line Router with Dual FE Ethernet port amp Dual V 35 Port 14 8 port Fast Ethernet Manageable Switch 15 Pair of Leased Line Modem one V 35 for customer end and one G 703 for Exchange end 16 Wooden partition with Door with frame work and veneer finishing for the area of 150 Sq ft Wooden cupboard rack work ELCOT Chennai 35 129 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 Rate Contract for Supply and Commissioning of Video Conferencing System with accessories for keeping the systems and materials 100 sq ft 17 Manpower charges Per 1 Engineer Per Month to operate the Video Conferencing endpoint 18 Manpower charges Per 1 Engineer Per Month to Operate the MCU Video conferencing and Video Wall ELCOT Chennai 35 130 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 Rate Contract for Supply and Commissioning of
117. to Supply and Commissioning of Video Conferencing equipments with accessories to Various Government Departments in Chennai as well as across Tamilnadu The detailed Scope of Work is given below Supply and installation of 10 Port Multipoint Bridge to the Hon ble CM Office Press Room at Secretariat Chennai Supply and Installation of HD Video conferencing system to the Hon ble CM Office Press Room at Secretariat Chennai Supply and Installation of 110 inch Video wall Display with Floor Stand Wall Mount bracket to the Hon ble CM Office Press Room at Secretariat Chennai Supply and Installation of UPS 27U Rack laptop HDMI switcher and other accessories to the Hon ble CM Office Press Room at Secretariat Chennai Supply of Installation of HD video conferencing system Display Audio Systems Network Item amp other related accessories to various Government Departments in Tamilnadu Provide Manpower to operate the supplied items of MCU Video Conferencing amp Video Wall ELCOT Chennai 35 39 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 The Vendor has to coordinate with the Government Department TCS BSNL and ELCOT during execution of the work Supply Installation testing and Commissioning of the Video conferencing as per the tender The deputed Manpower Engineer should coordinate with NIC BSNL TNSWAN authorities for Network
118. ts in India will be paid at actual as applicable The Successful Bidder agrees that in the event of non fulfillment or non observance of any of the conditions stipulated in the contract the Successful Bidder shall pay as penalty an amount equivalent to 10 of total value of contract or an amount equal to the actual loss incurred by ELCOT or the Purchaser s whichever is higher subject to the condition that the loss amount would not exceed the value of the goods supplied The contract or any part share of interest in it is not be transferred or assigned by the Successful Bidder directly or indirectly to any person or persons whomsoever without the prior written consent of ELCOT Neither the Purchaser s ELCOT nor the Successful Bidder shall be liable to the other for any delay or failure in the performance of their respective obligations due to causes or contingencies beyond their reasonable control such as Natural phenomena including but not limited to earthquakes floods and epidemics Acts of any Government authority domestic or foreign including but not limited to war declared or undeclared priorities and quarantine restrictions ELCOT Chennai 35 58 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 lii Accidents or disruptions including but not limited to fire explosions break down of essential machinery or equipment power and water shortages 20 T
119. tten consent of ELCOT ELCOT Chennai 35 37 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 7 12 Liquidated Damages LD A penalty will be levied at the rate of 0 25 of the Work Order value per day subject to a maximum of 10 for non fulfilment of delivery schedule subject to Force Majeure conditions If the work is not completed in full even after 40 days period such performance may entail termination of contract and black listing of the Bidder from participating in any of the ELCOT s Tenders This alone will not relieve the Bidder and the difference in cost of the items purchased through other Technically qualified Bidders or any other alternative sources will be recovered from the successful bidder 7 13 Other Conditions a The final decision would be based on the technical capacity and pricing of the Bidder ELCOT does not bind itself in selecting the bidder offering lowest prices b ELCOT reserves the right not to accept lowest price to reject any or all the tenders without assigning any reason to relax or waive any of the conditions stipulated in the terms and conditions of tender as deemed necessary in the best interest of ELCOT for good and sufficient reasons ELCOT Chennai 35 38 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 The successful bidder is to undertake
120. uld support upto four ISDN line 2 video calls 256Kbps 1 video call 384Kbps ELCOT Chennai 35 111 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 5 Technical Specifications for PRI Module for 10 port 20 port MCU Make Model SI Descriptions Compliance No Yes No 1 This module should support 2 ISDN PRI T1 E1 interface 5 video calls 384Kbps 2 video calls 768Kbps 1 video calls full E1 6 Technical Specifications For Desktop Computer Make Model Sl nae Compliance No Feature Description Yes No Up to 2 generation Intel Core i7 processor with Intel Turbo Boost technology 2 0 2 Up to Genuine Windows 7 Professional Lenovo Enhanced Experience 2 0 for Windows 7 with 3 Rapid Boot technology delivers faster start up and shutdown and optimized multimedia capabilities Up to AMD Radeon HD 6570 1GB graphics with DirectX 4 11 or NVIDIA GeForce GT 530 1GB graphics with DirectX 11 5 Up to 8GB DDR3 memory up to 2TB HDD storage Integrated 802 11n Wi Fi 6 Integrated DVD reader writer and Blu ray Disc 1 drive 7 USB 2 0 USB 3 0 8 connectors and 8 in 1 card reader ELCOT Chennai 35 112 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 7 Technical Specifications For Laptop Version1 0 Dated 21 06 2013
121. will be forfeited to ELCOT if the Bidder withdraws the bid during the period of its validity specified in the tender or if the successful Bidder fails to remit Security Deposit and or fails to sign the Contract within the due dates 5 4 Letter of Authorisation A letter of Authorisation from the Board of Directors appropriate authority authorising the Tender submitting authority or a Power of Attorney should be submitted in the Technical bid otherwise the Bids will be summarily rejected 5 5 Two Part Bidding Bidders should examine all instructions Terms Conditions and Technical specifications given in the Tender document Failure to furnish information required by the Bid or submission of a Bid not substantially responsive in every respect will be at the Bidders risk and may result in rejection of Bids Bidders should strictly submit the Bid as specified in the Tender failing which the bids will be non responsive and will be rejected ELCOT Chennai 35 22 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 5 5 1 Technical Bid Envelope A 5 5 2 a The Technical Bid format as given in the Tender shall be filled signed and stamped on all pages Errors if any shall be attested by the Bidders The Technical Bid shall not contain any indications of the Price otherwise the Bid will be summarily rejected The Technical Bids shall be typed sig
122. xtension of time if any Escalation of cost will not be permitted during the said periods or during any period while providing services whether extended or not for reasons other than increase in duties taxes payable to the Governments in India within the stipulated delivery period c In exceptional circumstances ELCOT may solicit the Bidders to extend the validity The Bidder should extend price validity and Bid security validity 6 3 Initial Scrutiny Initial Bid scrutiny will be conducted and incomplete details as given below will be treated as non responsive If Tenders are e not submitted in two parts as specified in the Tender received without the Letter of Authorisation o received without EMD amount ELCOT Chennai 35 27 138 Bidder s Signature amp Stamp Tender Ref ELCOT Networks 32597 VCS 2013 14 Version1 0 Dated 21 06 2013 found with suppression of details Incomplete information subjective conditional offers submitted without support documents as per the Eligibility Criteria and Evaluation Criteria e non compliance of any of the clauses stipulated in the Tender lesser validity period All responsive Bids will be considered for further evaluation The decision of ELCOT will be final in this regard 6 4 Clarifications by ELCOT When deemed necessary ELCOT may seek bonafide clarifications on any aspect from the Bidder However that would not entitle the Bidder to change or c

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