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Medikin Online MT User Manual

1. SZS hS SZS hS gt SZS SZS hS SZS the doctor s voice being unclear or for any other reason he or she can add a file comment to bring it to the doctor s attention Red Flag this file If there was a problem with the file the system provides the option to red flag the file to refer it to the senior editor or the MT Administrator Check this option and the file will be red flagged Steps to download the audio file 1 Click the File ID hyperlink in the File ID column You will be redirected to a new page showing the details of the audio file 2 Click the Download this Audio File button at the bottom Steps to play the audio file 1 Click the File ID hyperlink in the File ID column You will be redirected to a new page showing the details of the audio file 2 Click the Listen to this Audio File button at the top or at the bottom of the screen Steps to upload the files There are two ways to upload the document files 1 Multiple File Upload SZS hS Browse the local drive for the transcribed file against the respective audio file Fill in all the required information To red flag the file enable the check box at the right top of the description of each file Put the file comment for the doctor at the bottom as needed Click the Upload Approve Now button SZS hS SZS 2S SZS hS A new screen will appear confirming the upload of files 2 Single Fi
2. me Androtd_test_02ere3 45a 132360 EST 2017 92 07 e An roid_jest_01 me3 7K x00 st 452 2012 01 31 434s 11 59 0 0ST 4k 2042 01 31 476s 11 5100 EST 1 5 5 ST Facing hana Sundees gt 19000 44957 43 9000 7815 07 90201 0 22 2044 wey Eeeing_Bhade_Sundesp 2 14133 00054617 22 008078 02022010 200972 wav doen Deta MT eooooc 0 bf A SEGORO le le L le Le d e Encino_Shattea_Sundeep 13657 GG687 6 m 0D8098I8 01 182010 15041 amp mwa a 19 59 90 EST Report Criteria Report Criteria allows the MT to sort the report per required parameters The report can be sorted on the basis of Dictator Doctor for a particular date range Steps to generate a report 1 Doctor Basis Select the doctor who is the owner of the required audio files from the drop down list By default All doctors appear 2 Date From To Select the date range for which the report of audio files of the selected dictator is to be generated 3 Click on the Generate Report Button As per the report criteria selected the system shows the total number of audio files file length in minutes and size in KB kilo bytes By default a list of 100 files is shown per page You can jump to another page from the Page List Column details All of the column P are sorting buttons 1 File ID This column displays the unique file ID assigned automatically by the system to every audio file when the doctor uploads it Click the
3. 3 No Rating The entire bar signifies the reports that were not rated by the QA1 When the QA1 selects the option of No Rating while uploading the file this bar appears black in color Detailed Feedback Report The Detailed Feedback Report gives file to file details regarding the errors or approval Picea tlie ge A Oreste orem te e C m beadurra co s S m N n A Medikin 2 Medien Onine OA Feedback Report Fo e JA AUDIO ARCHIVE OSermnmary Detaled v Te Pores ate 7 patai Reece Jee Peta MT JOSM _TEST_01_04182006 009474 oo 2011 11 30 144700 ENT rute Viime Os mare Jaen Beta uT pat Joon Geta Mt Sinh oha 05162011 wnt 239745 dot 3011 05 34 171200 OST frucs Wayne O atre Jan Data ut an Josh Beta MT JOSH _TEST_08_04162006 090474 cox 2011 04 20 13 5090 EST Bruce Vayne oa Jach Beta MT Eam Joon Beta WT John _Doe_ 332011 dor 201 1 0303 140300 EST Bruce Vayne 8 47 Joon Beta UT aa Joon Beta MT JOSH TEST OR 04116700608 t dt 2011 0703 133200 ERT Rruce Vinne Ons Jarn Bete MT E Japeta MT JOG gt _TEST_01_04182006 0004 4 aor 3011 01 20 155790 GGT Druce Wayne me Jom Dota uf deem Meta MT JOG _TEET_07_04182006 0004 4 doc 2011 01 20 154760 GUT truce Wayne O sates Josh Dete wT fal Josh Bete MT JOSH _TEST_03_04182006 0804 4 cox 201 1 01 20 185200 EST Bruce Verme o ens Josh Bets UT w doom Beta MT JOSH_TEST_01_04182006 090424 ooc 20t 1 01 42 11 5800 EST Bruce Wayne 6 20000 Josh Bete MT fet jo
4. View MT File mouse over image Click it to download update or review it If workflow for the doctor is set as MT gt Client it shows dark green button when the doctor uploads the corrected file against it QA1 File This column displays the QA1 ID who has been assigned the file for editing If the QA1 has already uploaded the edited document file it also shows a blue button with a View QA1 File mouse over image Click it to download and review the file If the workflow for the doctor is set as MT gt QA1 gt Client it displays a dark green button when the doctor uploads the corrected file against the QA1 file QA2 File This column displays the QA2 ID who has been assigned the file for further editing If the QA2 has already uploaded the edited document file it also shows a blue button E with a View Document File mouse over image Click it to download and review the file If workflow for the doctor is set as MT gt QA1 gt QA2 gt Client it shows a dark green button when the doctor has uploaded the corrected file against the QA2 file Compared Document The MT s document file is compared with the final file that has been uploaded for the doctor This serves as direct feedback for the MT so he or she can improve his or her accuracy This column shows NA when the file is not compared because the account is not set for file comparison It shows Waiting when the file is in the process of compar
5. Patient Name This column displays the patient name 4 Document File This column displays the document file name 5 Transcription Date Time This column displays the upload date and time of the document file file 6 Status This column shows the file status It helps to track the file status online with the help of a color schema Red This column displays a red button with a For Approval mouse over image when the file is completed and is ready for the approval by the doctor Green Y Approved This column displays a green button with an Approved mouse over image when doctor downloads the file Green e e Signed This column displays a green button e image on it with an e Signed mouse over image when the doctor e signs the file The system locks the file when the doctor e signs it so that no other operation can be performed on it 7 Doc ID This column displays the doctor ID 8 Audio File This column displays The green color button with a Listen to Audio File mouse over image if the audio file is online Click it to play the audio file Red button amp with a File Offline Click to Send Message mouse over image if the audio file is offline Send a message by clicking on the red button to the administrator to request that he or she make the file online 9 Remarks This column displays the comment added by the transcriptionists for the doctor w
6. e C i bnadar wo amp ot Octo ee ves Com i i t Meakin Onine Bling Reports 23 TRANSCRIPTS II start p hoaia by S Ra Report Criteria The MT can generate the billing report on a doctor account basis for the selected duration with the help of the Report Criteria functionality e Report Type Select the report type either Summary or Detailed according as required Summary Shows only totals for each account The Summary Report gives a snap shot view of the billing report Detailed Shows file details for each account The Detailed Report gives file to file billing details e Date Range Select the date duration for which you want to view the billing report e Report Format Select any doctor from the drop down list By default All is selected Steps to generate a billing report 1 Select either the Summary or the Detailed option 2 Select the period from date to date for which the billing report is to be generated 3 Select report format i e the doctor account as required 4 Click the Generate Billing Report button As per the selection made details regarding the report style report format i e account information and time duration is displayed above the report When choosing the Summary Report Firion tra am Gergen A E OOO C iba as com r3 Medikin Meakin Onine Bling Reports Samenaty Show only totale fer each account ODeteded Show the detats amp of each accou Dat
7. Column details All of the column Pa are sorting buttons 1 Template ID This column shows the unique ID assigned automatically by the system to every template when the doctor uploads it 2 Template Name This column displays the name given to the template by the doctor while uploading it 3 File Name This column displays the actual name of the template file with its extension 4 Owner ID This column shows the dictator doctor ID who uploaded the template file 5 Default The doctor has the flexibility to mark a template as default while uploading it so that the system automatically picks up this template whenever he or she uploads any audio file lf the doctor uploads any other template along with the audio file the system picks up this template and not the default one This column shows the tick mark with a Default mouse over image if the template is default 6 Last Modified Date This column shows the date when the last modification was made in the template 7 Remarks This column shows the comment added by the doctor while uploading the template Checkbox Functions There is a checkbox function to facilitate multiple template download on a single click at the bottom of the page The MT can check mark the templates and perform the following function Download Selected Templates Steps to download the templates There are two ways to download the template file through Template Archive 1 To download multiple
8. Document s with the option of downloading audio file s of the doctor selected from the drop down list By default All doctors is selected Steps to play an audio file 1 In the first column click on the File ID The hyperlink will redirect you to a page showing all of the details of the file 2 At the bottom click the Listen to this audio file button Steps to download an audio file There are two ways to download an audio file through Audio Archive They are 1 To download multiple files at a time Click on the check box in front of the file ID you want to download You can select multiple files to download Go to the bottom of the page to select Download Selected Audio files radio button Click Perform Checkbox Operation button 2 To download a single file Click on the File ID of the file you want to download The hyperlink will redirect you to a page showing all the details of the file At the bottom click the Download this Audio File button Steps to split an audio file 1 Click on the check box in front of the file ID you want to split 2 You can select multiple files to split 3 Go to the bottom of the page to select the Split Audio files radio button 4 Click the Perform Checkbox Operation button 5 The system will redirect you to another page Select the number into which the file is to be disintegrated from the split option column 6 Click the Split Files button St
9. ID in the text box Select the provider name from the combo box in Search on Doctor criteria and then click the Search EPR button If Audio file is chosen Fite ttm ge Crete sterner se C iba com aia Medikin 2 Medi n Onine Search Records S o JA AUDIO ARCHIVE oO Audio Files Found 1 Click on FILE D to downoad View amdos ect Bruce Wayne Androtd_test_03 mp3 227s 2042 02 07 13 73 00 EST Bute Wiame Andid jest 02 mp3 466 2M D0207 13 2300 EST i eco Bruce Were 9 Anchoie_teet_O1 mod e 3013 02 07 13 09 00 EST L kd kuce Wie Umno Dhaba Surdeep 1 41 3 O005497 00007 O46 09092010 N01 wae s 3013 01 91 11 5100 OST v Li Broce Wiame Emono_Bhata_Sundeep D 19986 A4096243 2 gt D080 1 S 07 707010 273844 war 4355 3013 01 71 114100 EST kuce viae inene_finetie_Suneees 2 19657 0040760 SOs bE Re 01107010190014 wav Sits 2012 03 91 18 4100 OT o mee Bruce Viens Meene_404 wav Ge Wira 00 Ost Ea Bruce Were Feese_503 wer 4756 DH M1 D3 17 3700 EST Ea z Bruce Wiame Reore_502 wav 5763 DAIIDI3173700 EST v kd bruce wene Meere 401 war Ts 3018 13 13 17 37 00 Oat v 12am Bruce wiae Reesa_ 500 wav Sias 281413173700 EST mi Guce Ware Enuno_Shaba_Sundeep D 18907 AA9536 2 gt 008008 36 0GR1 NISS wav 186 201 t 14 30 14 78 00 EST Ie Wages Eincne_fnata_Sundeep 19001 0CS447 cr 0080T 814 67 202010 tI wma asie 3018 11 90 149000 OT fruce Vie Unene_Ohata_Surdeep 2 19008 A005243 22 0080T SI 0
10. are required to be downloaded by the MT He or she can download listen to split the audio files and download the compared documents At the top of the page the count of the files that are new for download their total length in minutes and total size in KB KiloBytes is displayed The count of this folder decreases as the MT downloads the files By default a list of 100 files is shown per page You can jump to another page from the Page List Picea tein Oeren te e C i beta deurwerervoeco va m gt Medi nN 2 s Medikin Onine New for Download lt he e AUDIO ARCHIVE Audio Files Under Transcription 6 Audio Files Length Total 29Minute s EJ y 7 Audio Files Size Total 4674KB Ck oh PELE BD to dewtbead ew anal ot edt 2010r Joth Deia uT i vv M me Wayne Androidi jest_03mo3 AND IIIIOEST 3012 0207 tame Andro est 07mg sd eee ce Wayne Android test 01 ro 2k Jown Bata MT 45 201201 3 4358 11 5120EST toi 2082 91 31 476s 1175190 EST P OOO perm i AnA 601 2013 01 31 roe Vane amp ecieo Bhattea Sundeep 1057 005876 0RS098 19 01 19 010 14041 amp wow 430 49 40 eaten meme Encina Enana Sindis 219688 AARS 243 2 00807014 07902000 222848 wav sosh Buta iT bmerte ooo0oo0oo0oo Sesceca LG Le Truce Wayne Encina _Ehata_Sundeep 2 14193 G6606437 22 60007854 0203201 0 200922 wav pih Dete UT Column details All of the column P are sorting buttons 1 File ID This co
11. assigned to the MT Doc Archive shows the details of document files 7 On the right of Audio and Doc archives there are two reports as below 9 9 New for Download This report shows the list of all audio files that are to be downloaded by the MT for transcription Under Transcription This report shows the total number of audio files that are under transcription process MT can upload the files from this screen 8 There are Navigation Menu options below these reports on the blue bar on right side of the page The options available are as follows Download Recent Files This option helps the MT to download the audio files with one click Template Archive The Template Archive shows the list of all the templates uploaded by the doctor Search EPR This option helps the MT to retrieve the audio and transcribed files depending upon the selected search criteria QA Feedback This option helps the MT to generate the report of the feedback given by the QA1 for his or her performance TAT Summary This option displays the details of Turn Around Time for the audio files that are under transcription TAT Report This option displays the details of Turn Around Time for completed transcribed files Billing report This option helps the MT to generate the billing report depending upon the selected criteria Recent Activity Log This option gives a detailed description of all events occurring in
12. by length Account Activity Logs Account Activity Logs is the feature which helps the doctor keep track of all the activities taking place in his or her account It gives the details regarding the type of activity event date and time of its occurrence and account ID showing where the event occurred The doctor can generate the report of recent activity by either the event activity or by date sort Oe e C m badur com wA Medikin Meckion Online Accourt Actimty Logs f Start p reat hv T Peererare prt iy Report Criteria e Date From To The doctor can generate a report of recent activity for a particular duration or period e Event Type The doctor can also generate the report by event basis He or she can select a particular event from the drop down list By default A is selected The following is a list of events shown in the drop down list Routing Audio Document event Template event Logo event File Deleted Message Sent File Emailed File Faxed File Corrected File eSigned File Unsigned File Rejected Login info Logout info Account Update File Split e Account Type The MT can also generate the activity report on doctor account basis Steps to generate Recent Activity Log report 1 Select duration for which the report is to be generated 2 Select the particular event from the drop down list By default A is selected 3 Select the particular MT
13. link to File ID to perform the following functions Download this Audio File Listen to this Audio File View Download the MT QA1 QA2 document files if the file has been Completed 2 Dictator This column shows the name of the doctor dictator to whom the audio file belongs Font Color of the dictator signifies the priority set for him or her by the MT Administrator Red is for high priority yellow is for medium priority and green is for low priority and black is for normal no priority A mouse over image also details this priority level 3 Audio File Name This column shows the audio file name 4 Size This column displays the audio file length in seconds and the size in Kbytes It shows 0 sec K if no information is available in the file header information 5 Dictation Date Time This column shows the details of the upload date and time of the audio file by the doctor as per EST 6 Stat If the audio file is marked Urgent by the doctor at the time of upload a red tick is shown to signify that this audio file is to be transcribed edited on a priority basis 7 Red Flag If the MT had a problem with the file and he or she wants to refer it to the senior editor or the MT Administrator the system provides the MT QA1 QA2 with the option to red flag a file at the time of upload If the file was red flagged this column will show a Red Flag image along with the account ID of the person who red flagged it 8 Status This colu
14. 700 EST v none 12h pata tg josh Beta WT w01 K 1I An 5 r t1 12 13 179 T s 7A T 12089590 Druce Wayne Reese 50 way 56 s 30t 3173700 ES v sora 1 onran Joun Pots N 13082557 trate Wayne Reeta 40 wav le 2091 33 39 17 37 GO OST Ma e 12h Jomo Joeh beta MT 40k gt 16212 wn 2011 1213 17 970 y 13089536 Brute Wayne Reete_S00 wav 518 5 011 1213 17 37 QO EST w tora 12h FENE Josh Beta MT inono Dhata Sundeep n D1G897 ASS 363 S40 P a r PH Ow 19046720 Drate Wane cern dan 1010 ker 20t 1 11 30 14 2000 EST 13 owe Josh Beta wT 195716 wa Enuno_Bhete_Sundeep 219091 005395 arin IHU m 7 TE a 7011 11 39 142800 EST 12 Josh WT 13046725 Bruce Wayne oowere34 07392010 053 9 0 39 142800 ES ione 2 OVERDUE josh Beta 215310 ww Eneng Phasa Sundeep n i9535 bm 452k anand ona nah in A PEAT den 130410774 Pruse Wayne poeoret 497302010 RES 7011 11 39 147800 EST norm ansann J h feta MT 272044 w Enuno_Bhate_Sundes 12046723 Brure Wayne 2 14333 0086497 ct 490K 20 41 20 142800 EST tone zn Dhun Sosh Beta MT Column Details All of the column P are sorting buttons 1 Audio File ID This column shows the file ID that is assigned to the audio file when the doctor uploads it 2 Dictator This column shows the dictator doctor ID who is the owner of the audio file 3 Audio Filename This column displays the audio file name 4 Size This column shows the details of the audio file size in terms of Kbytes and length in time seconds in the b
15. 7907010 27 9844 wae a6 2018 11 90 14 70 00 OST v d i iisa Bruce Wiame Emine_Brata_Sundeep 1 4133 6065437 cp 0000705502032010 082 was 4746 221 t 11 30 14 28 00 EST morhpesi tipdute iwat Bruce Wayta Emina Bhama Sundeep 2 15657 0660768 0O03 01182010 16DE wav 56a 2011130142000 EST v 2 Dewata Uincne_Ohete_Sundeep 1 9091 0097209 22 00001 897 0001 2010 11422 war os 2014 11 29 1041 00 GGT v Bruce Wape Encine_Bhatea_Surdeep 1 8987 A095363 2 gt 00808838 0an 0115S wa Stas D 1 11 29 1051 00 EST v Bruce Ware Encno_Shate_Sundeep 19991 CC58547 c gt 0080T 34 07 107010 21 5810 wav Sts 201 f 1 1 29 1651 00 EST v Bruce Vie inona _Dnsta_Sundeep 1 0906 A005243 2 O080T SI 07902010 77 9044 war 4s 3018 11 20 10 41 00 OST cd kuce Ware inina Bhata Sundeep 2 1413 0005137 00P0TPS6 02071010 200172 wae aba 2011 11 20 1051 00 EST Bruce Wiame Enono_Bhafua_ Sundeep 2 13657 6658789 mA0MSES 01 182010 150014 war 570s 2011 14 29 1851 00 EST z re Column Details All of the column P are sorting buttons 1 File ID This column displays the unique file ID assigned automatically by the system to every audio file when the doctor uploads it Click the file ID hyperlink to perform the following functions Download this Audio File Listen to this Audio File Update the File Information Download the Document View the Document gt KS 2 Doc ID This column shows the user ID of the doc
16. H OM 8 0 0 Druce Wayne 249 200M _TEUT_08 641 07006 090424 aac 26K IL om 235 OH OM 220 0 Bruce Wayne 366 Smeh Joan 05167011 MRAN 739745 dos iK 931 3 155 OH 3M 158 0 Bruce Wayne Seth Case 1863 J08H_TEST_01_04182005 090424 ec 26k Jt 3 1725 OH 3 175 1 0 Grand Totals Reports 5 doctmmetd Sire 20 K Sia thes 0 otal TAT to hee s 4206 8 ie Coumt 102 Linete 0 Watt vere Line Coun Files 1 filets lat Lave Coumi 1 eet ns 0 Walling Total Lise Counst L ave Cong Stat Line Comer 107 Linens 0 Waring Leseptic 7 Marteis 6 Seconds E eength i Phot amp O Honga 7 Mamtere 46 Secomdis enplate Char Coma 10 Werk peal lipdote Column Details All of the column P are sorting buttons 1 Document File ID This column shows the document file ID 2 Work Date This column displays the upload date of the document file 3 Dictator This column displays the doctor ID to whom the corresponding audio file belongs 4 Patient Name This column shows the patient name 5 Document File Name This column displays the document file name 6 Document File Size This column shows the document file size in terms of Kbytes 7 Line Count This column shows the count of the lines transcribed by the MT for the file It shows Waiting when the file is in the process of comparison by the server 8 Length This column shows the length of the file in terms of time secs 9 Line Length This column displays the result of division of lines
17. Medikin Online MT User Manual Version 3 0 Es e C iba com oa gt Medikine a a The Trewerrigttes Galeme omnere G AUDIO ARCHIVE Good temon oicorne to Medilin Online D 00c anav NUN FOR pOwNLOAD 2017 02 28 1734 08 Logn nes Joth beta wT Loon 216 790 141 190 gt UPLOAD THANSCHIPTS 2913 03 07 1773 00 Ratng Josh eta MT ALON Android jeet 0 mp uptoaded attigned to MT pin 02 07 13 2308 Fousg Joon Bota WT A080 Andicid_jest_ 02 mp3 uptoaded assigned fo MT 0912 03 07 1709 00 Routing Josh Bete MT PALO Anciroed_teat_ Ol mp eptoaded actioned to MT 2017 01 21 115109 Rovteg Josh Dota MT AVON inemo_Dhatus_Gundeep 2 1 657 00454768 2 CO8008 26 011 02010 14041 4 wav epioedes attigned w MT 2013 01 31 14 5100 Routing Josh Beta WT ALO Enono_Bhatea_Sunmdeep 2 1 41 33 G065437 2 0000795602077010 200922 war uploaded assigned to MT Ot 2 01 31 115100 Roudag Josh Beta MT U0 Encino_Bhate_Sundeep Di 9388 A09524 Az DOPOT St 5 07 302010 2236 44 way uploaded assigned to MT 2913 1219 173700 Roung Joth Deta WT AUN Reese S00 wav uplcated stygos i MT 1209 172708 Sowing Josh Meta MT LON Reese S01 wav uplbased extigred n wT 1 gt 17 37 00 Roung Josh Beta MT JUDIO Reese_502 wav uploaded assigned io MT W323 Warne Rosng Jeth Deta W ALOJ Peere 50 wav phases stained amp WT tpt 1 37 08 Amang Josh fete MT ALO00 Reeta S0 wav upiteted esgiqret n MT tOt3 17 2308 Login hifo Josh Beta MT Loon 69 176 218 162 w 144300
18. QA from the drop down list By default A is selected 4 Click the Generate Activity Report button Picea tlie age aT Oren vtec te C iro DAANA i m ikin st Median Onkne Account Actuty Repon A i Vex 25 e J AUDIO ARCHIVE n 2013 03 15 1600 EST Logn inro Bruce Wayne Login 216 236 141 130 t 2 02 07 1373 O57 Ratne Josh Deta MT DIOJ Arrtroad_test_ 13 mgp iptoesed stugas to MT 2012 02 07 1329 O67 Rostng Jorr Deta MT HUDOL Andrond_lest_0 2093 upteased attigred o MT 30120207 13723 EST Auta Evert Bruce Wayne ALIDIO Ancrosd_test_03 sF TP upteaded 10207 1323 EST Aush Evert Bruce Wayne PUDO Angrosd_test_02 sF TP upieeded 2017 07 07 1709 ost Rovtng Josh Geta WT AUDIO Angr test 01 27g usteeded atengred t MT 10AT 1709 EST Aute Evert Rruce winan JALIDICY Ancroid_test_0t sFTP uploaded 2312 0303 17 48 EST Loge irto Bruce Wayne fog 1742521443 39120303 1747 pnt Loger irto truce virne fLogin 376 230 141 190 2917 07 03 17 45 ont Loge my Druce Wiame fogn 286 28 tat 830 2312 02 02 1691 EST Loge indo Bruce Wiame Rogn Poti 218 162 APA i 1400 EGT Login into Bruce Wayne Ropn 68176216164 PON 13 44 ONT Loge into ruc e wame kopan Ob T6718 160 Det 01 31 10 51 EST Roving Josh Gate MT POI Encino _Erattea_Sundeep 2 13957 GOSETED gt OTETI G1 197010 15041 4 wae Uploaded essagned to MT 20m D0 1151 EST Roing Josh Bsta MT WDO Encino_Enata_Sundeop 2 14133 0685437 gt 00007 8S4 0203201 0 200922 way uplo
19. QAs The system will also send this message to the MT Administrator Message To If you have selected the Transcription Issue option in the Message Type category you can select the required MT QA from the drop down list Subject Enter a subject title for the message going to the recipient Message Enter the message explaining each and every detail of the technical transcription problem in this text box Steps to send the message 1 Select the message type by enabling the radio button 2 Select the required MT QA from the drop down list 3 Enter the subject for the message in the text box 4 Enter the message in detail in the text box 5 Click the Send button at the bottom of the screen A new screen will appear confirming that the message had been sent Change Password Change Password option enables the doctor to change his account password if desired pr E E C arn bets dcur vines com rary Medikin 33 Medkin Omne Change Password Steps to Change Password 1 Enter Old Password User is required to enter the old password 2 Enter New Password User is asked to enter the new password for his account 3 Confirm New Password User is required to retype the new password for confirmation 4 Click the Change Password button A new screen appears confirming the update of account password Logout amp Exit This option logs out the MT from the system
20. Roueng josh Beta WT DOC JOSH_TEST_O1_04182008 090424 dot comeieted J0 143000 Logn iis Josh Deta MT koga P toire 30 147800 Roung Josh feta MT ALON Enano Ahatia Sundeep 17657 0658 7ER 7 HOCN Se TP 01 1 F201 0190414 wav uploaded arsigned to MT 3 142800 Frousng Joon Beta WT W010 Encino_Bhate_Sundeep 2 1 41 32 G065437 lt gt 00807856 62037010 200822 was uploaded assigned to MT 10 143009 Roung Josh Doza wT LONI ineno Mhara Sundeep IORDAN S OF 107010 B wees uploaded ateigred to MT 30 14 90 00 Roung Josh Nets MT ALO10 ineno _Iihsta_ Gundeep 2 188G1 COC464547 2 gt OD8OTEI4 OT 107016 235010 maw uploaded ateugned te MT 30 1472800 Fouteg Josh Bets WT 010 Enono_Bhada_Sundeep D1 9297 AA9536 3 22 0000S838 0801 7016 1 35716 wer uploaded sacred to NT 29 1041 08 Roung Josh Beta MT ALU00 Encino_Bnatia_Sundeep 2 1 1657 0659769 mOnt 1 201 050d wav uploaded assigned to MT 70 1051 00 foung Josh Dota MT LON ineno hats Surdeep 1413 0065497 2 gt 0000r Pinan 20002 wer uptoeded eteugred to UT 29 105100 Roving Josh Beta MT W010 Enno Bhata Sundeep 2 1 F205 AA952 EPI ODOT ASOT 307010 279644 war uploaoed arpgrad to NT 28 105100 Fouseg Josh Beta MT PUD Enono_Shate_Sundeep 1939t COS9547 cp 00807 834 67 307010 21581 0 eae uploaded assigned to MT 39 1041 00 Roung Josh Deta NT JAVON Eneno_finsta_Suteteep 2 16097 AA95I6 m 008088 20 9001 2016 1 4716 wer uptoaded sttgned te MT For any questons comemerts of suggettions please cefer to the HELP secti
21. aded aesigned fo WT 2012 01 31 10 41 pst Rong Josh Bete MT AUDI Cncing_Brate Sondae 2 19806 4405 24 22 0080 7814 07 20201 0 222644 wer upended eetigned to MT 2917 03 31 12 31 GGT Auha Cvert Mute Wayne AUDIO Encino Ohatia Surdeep 1365 G0458769 2008098 36 01 107010 14041 4 of TP upioaded Auta Evert Bruce Wayne WD Encino_Bnasa_Sunoees 2141330686437 22 0000 7856 0203201 D 200977 SFTP epiosded 20101031 1831 EST Teer whew pt Column Details Click on the Generate Activity Report button and a new screen appears showing the report with the details of the account activity 1 Date This column shows the date when the event occurred 2 Time This column displays the time of the event 3 Event Type This column displays the type of event as per the selection made in the Event Type Category in Report Criteria 4 ID This column displays the doctor s account ID as per the selection made in the Account category in the Report Criteria 5 Log This column gives the details regarding the type of file audio or document and its name as per the event FAQ These are frequently asked questions which act as quick reference for the MT for his general queries This section gives answers to MI s queries related to the software hardware requirements use of the system and many more Picea ten Oeean te EO e C m betaurre com rien ole va Medikins Madikin Orna Frequently Asked Questions FAQ The Tresmripios Beleme
22. ate From To Select the period during which you think the file files was were uploaded 3 Search on File Fields Search the files on the basis of their fields as mentioned below File ID Search the file on the basis of the File ID assigned to it by the system when it was uploaded Select File ID from the drop down list and enter the required file ID in the text box next to matching File Name Files can also be searched on the basis of their names Select File Name from the drop down list and enter the required file name in the text box next to matching File Extension Files can also be searched on the basis of their extension Select File Extension from the drop down list and enter the required file extension For instance wav dss for audio files or doc txt for document files 4 Search on file Ownership Search the file on the following ownership basis Audio File Dictator ID Search the file on the basis of the Dictator ID Select the particular dictator from the drop down list Document File Transcriptionist s Editor s ID MT QA1 QA2 Search the file on the basis of transcriptionist s editor s ID who transcribed edited the file 5 Search for Patient Details Search the file by entering the details of the patient as mentioned below Name Enter the required patient s name SSN Social Security Number MRN Medical Record Number Date of Birth Date of Birth
23. cified Reports is displayed on the X axis The Y axis shows different bars with percentages of reports having different errors accurate reports and reports that were not rated are also displayed FA Gom vtcrmen te e C iba aes com E K gt m m Medikin Oniine GA Feedbeck Report iN ss epar Toe Summary Detsted Loner ste Feachect Ranar OA Feedback Summary Deteils Total Reported Terk peal iipdate There are three bars showing errors accurate and no rating respectively 1 Errors This bar is divided into five parts signifying five types of errors Clinical errors errors related to results of lab reports blood test sugar test etc are shown in maroon Format errors errors related to templates are shown in red Typos errors errors related to typing spelling are shown in red Blanks where not required are shown in orange ADT Tag errors errors related to tagging and ADT interface are shown in orange SZS hS 2 2 Accurate This bar is divided into two parts signifying two kinds of reports No Errors When the QA1 selects the option of No Edits for the MT while uploading the file it will appear here as No Errors in sea green color Approved Reports When the QA1 does not select an option while uploading the file it is understood that the reports have been approved by them and they are shown ina dark bottle green color
24. column shows the green button e image on it with an e Signed mouse over image 6 Dictator This column shows the name of the doctor dictator to whom the audio file belongs 7 Audio File This column shows the audio file ID It also displays the green button signifying that file is online Click it to perform the following functions Download this Audio File Review Audio Doc If the audio file is offline it displays this red button Click this button to send a message requesting that the Administrator get the file online 8 Upload The system provides the doctor with the option to upload the corrected document against the transcribed file which he received after it was edited This column displays an orange button L with an Upload Corrected File mouse over image Click this button to upload the corrected file 9 Remarks If the transcriptionist editor had a problem while transcribing editing the file and he or she feels that it should be brought to the doctor s attention the system provides him or her with the option to add a remark to the audio file while uploading the document file This column displays the remark for the file Checkbox Functions There are certain checkbox functions at the bottom of the page to facilitate group activity ona single click The MT can check mark selected audio files and can also perform the following functions on all the files simultaneously Download View Selected Doc
25. e Range fram EA a sh FO eter Perss o erect Sete ree be Show me ket of Siles winch i eier Grouped according 10 Ihe folioweng docio as Summary Billing Report Doctor Based for 02 01 2012 02 28 2012 0 Jan Moore w oLOW owes OH OM OS N Josh Beta w isce Wayne 9 oLow OLOW oues OM Ow OS shia Z Cartos w w anil Totabe oLow OM CS OH OM 0S 0 0 o g Column Details All of the column P are sorting buttons 1 Dictator User s Name of the doctor dictator who has dictated the file 2 No Reports This column shows the count of reports dictated by the doctor for the selected period 3 Lines This column shows the number of lines that were transcribed by the MT for the selected doctor 4 Length This column displays the total length of the files When choosing the Detailed Report STC rea toto e C i badaus com ca To 2 GA AUDIO ARCHIVE OSamenary Show only totale for each account Datwled Show the detats tor each account Date Range From AEA E A EEEE SA wa mt erar i eet Steer ee V Show me a ket of Slee whch ig ether Grouped accorteg 10 Ine fottowang doctor i ad epet Style Josh Beta Doc Detailed Billing Report Doctor Based Bruce Wayne for 02 01 2011 02 28 2012 5 Billing Choice Auto Extracted Brae Wayne Jahn Doe 1322 JO8H_TEST_03_04182006 090424 doc 26h JL OM 45S OH Om 498 4 82213317 2011 03 03 o Bruce Wayne Joha Doe n Join Doe 23201140 62K LAS OM 88 O
26. ep Itti hO00SrI m OO80TR46 92037016 20002 wer uptoeded aeeugred to uT D11112 105100 Roving Jown Bete MT AOI Enno Bhaba Sundeep DIRIAN ERI ODED Ht S OT 307010 279644 wer upioaged aagagned 19 MT 2019 11 28 105100 Roudag Josh Beta MT U0 Enoino_Shate_Sundeep 18391 CC59547 zr 00807 834 67 20701 215510 wa uploaded asegned to MT gt 91 3 11 20 1051 00 Roung Josh Dete NT LON Eneno_finaha_Sureteep 2 1 6097 AA9596 sr 008088 70 0001 2010 1 14716 war uptoaded ategned to MT For any questons comemerts of tuggettions please teler to the HELP section Cr ene te come Details of the front page are as follows 1 The company logo and the site name are on the top frame of the page 2 There is an orange help image on every page which contains online help for that specific page 3 Below the logo and name the system shows an MT greeting with the current time and the last login time information as per EST 4 Above the details of recent account activity the software version is given 5 Particulars of recent account activity are displayed next The system shows details of the last 50 activities performed on the account with the date the time of occurrence of event the type of event the account s ID and IP address from where the login was made The recent activity log contains all of the past date details 6 On the top right corner there are two round buttons Audio and Doc Document Archive Audio Archive details all the audio files
27. eps to Update the file information 1 Click on the blue button or the document file ID in the MT File column The hyperlink will redirect you to a page showing all of the details of the file 2 Fill in the required information 3 At the bottom click the Update File Information button Steps to download template 1 Click the blue button in the Template column The hyperlink will redirect you to a page showing all of the details of the template 2 Click the Download this Template button Steps to view template 1 Click the blue button in the Template column The hyperlink will redirect you to a page showing all of the details of the template 2 Click the View this Template button Steps to upload the document file 1 Click the orange button in the Upload column 2 Browse the local hard drive for the document file 3 Fill in the information as required 4 Click the Upload and Attach Selected File s button Steps to listen the audio file as well as view the corresponding transcribed file 1 Click on the blue button or the document file ID in the MT QA1 QA2 File column The hyperlink will redirect you to a page showing all of the details of the file 2 At the bottom click the Review Audio Doc button This enables the MT to review the transcribed file while listening to the audio file Steps to download or view MT QA1 QA2 document files 1 Click the ID of the file in the first column This will redirect you
28. eps to download an audio file There are two ways to download an audio file 1 To download multiple files at a time Click on the check box in front of the file ID you want to download You can select multiple files to download Go at the bottom of the page to select Download Selected Audio files radio button Click Perform Checkbox Operation button 2 To download a single file Click on the File ID of the file which you want to download The hyperlink will redirect you to a page showing all the details of the file At the bottom click the Download this Audio file button Steps to play an audio file 1 In the first column click on the File ID The hyperlink will redirect you to a page showing all the details of the file 2 At the bottom click the Listen to this audio file button Steps to split an audio file 1 Click on the check box in front of the file ID you want to split 2 You can select multiple files to split 3 Go to the bottom of the page to select the Split Audio files radio button 4 Click the Perform Checkbox Operation button 5 The system will redirect you to another page Select the number into which the file is to be disintegrated from the split option column 6 Click the Split Files button Steps to download template 1 Click the blue button in the Template column The hyperlink will redirect you to a page showing all the details of the template 2 Click the Download this Template but
29. f the selected dictator is to be generated 3 Click on the Generate Report Button As per the selected report criteria the system shows the total number of transcribed files By default a list of 100 files is shown per page You can jump to another page from the Page List Column details All of the column blue P are sorting buttons 1 File ID This column shows the unique file ID assigned automatically by the system to every transcribed file as the MT uploads it Click the File ID to perform the following functions Update File Information Download this Document View this Document 2 Patient Name This column shows the Patient Client name 3 Document File This column displays the document file name 4 Transcription Date Time This column shows the details of the upload date and time of the transcribed file by the MT as per EST 5 Status This column shows the file status It helps the MT to determine the file status which is depicted in a color schema to make it clearly visible Red For Approval When the MT uploads the document file but the doctor has not downloaded it this column shows a red button with a For Approval mouse over image Green Approved When the doctor downloads the document file this column displays the green button with an Approved mouse over image The transcribed file must be downloaded by the doctor Green e Signed When the doctor e signs the document file this
30. g Nothing will be shown if the file has not come to the QA2 Turnaround Time Reports The TAT Turn Around Time Report gives an assessment of how the transcription company MTSO is performing in terms of uploading the transcribed documents This option generates a Summary or Detailed report on the dictator account basis for the selected time duration The Summary report gives a snap shot view of the TAT details for both normal and urgent reports The Detailed report gives file to file TAT details of an account CTO mate a a e C m beadurra coms rae q BO a Medkin Onine Turnaround Time Reports dN ss DGunmary OOwtated hi OCdecumert Basie A1 Ditatees ot the yy Report Criteria The MT can generate the TAT report on the doctor account basis with the help of the Report Criteria functionality 1 Report Type Select the report type Summary or Detailed as required Summary Detailed 2 Date from to Select the date duration for which you want to view the report 3 Report Format Select the report format as required The drop down list shows the names of all doctors whose files are assigned to you By default All is selected Steps to generate TAT Report 1 Select either the Summary or the Detailed option 2 Select the period for which the TAT report will be generated 3 Select the report format i e the account doctor dictator for which the report will be generated 4 Click the Generate TAT Repo
31. g document file ID 7 Transcription Date Time This column displays the upload date and time by the MT of the transcribed file 8 Set TAT According to the doctor s requirement the TAT target for both normal and urgent files is set in the TAT Settings of his or her account Whenever the doctor uploads the normal or stat urgent file the system automatically picks up the set TAT accordingly This column displays the TAT set for the doctor 9 Actual TAT This column shows the actual time taken by the transcription company to complete and upload the file 10 Difference If the actual TAT is more than the set TAT this column shows a red button with a Late mouse over image And if the actual TAT is less than the set TAT a green button amp with an OK mouse over image is displayed At the bottom of the page the totals and averages of the set TAT the actual TAT and the difference are displayed Billing Report This option helps the MT to generate an online summary or detailed billing report for a specific doctor dictator account for a particular time period The Summary Report gives a snap shot view of the number of lines transcribed the number of dictation minutes and the number of fax pages sent from the server during the selected period The Detailed Report gives file to file billing details of the account for the selected period This is a read only screen No file activity can be performed from this screen
32. h Deta MT JOSH TEST 02 01102000000076 Gor 201 1 01 1211 4000 ONT truce Wayne S tatar Josh Deta uT GA dee DetawT JOSH TUST 01 01102006000174 dor 2011 01 07 122000 ONT Druce Wayne Q aon Josh Geta wT Uae Joon Beta MT phore_detebon_seup pa 2010 40 20 164490 EET Bruce Wayne O wiat Htr Bete MT Lal Jeet BetaMT JOSH_TEST_01_04192006 090474 aor 2010 06 68 102490 EST Bruce Warme o pasii Joon Beta MT vet Josh Beta MT JOSH _TEST_4_04162006 090424 om 2010 07 23 11 51 00 EST Bruce Wayne o 54 Joon Bete MT fat deem fete MT JOGM_THET_07_00162006 000426 cox 2010 07 73 10 41 00 OT Oruce Wayne QD crane Join Bete MT x Joe feta MT J0G gt _TEST_08_04182006 000424 Gor 201007 7 10 4190 O87 Bruce Wayne O Josh Bete ut ba dosh Beta MT JOSH _TEST_01_04182006 090424 x 2010 06 12 17 11 90 EST Bruce Wayne Oav Josh Bete MT 2a Josh Seta MT JOSH _TEST_03_04182006 000424 doc 2010 05 12 134300 EST Bruce Wayne O ah aa Josh Beta MT wi Column Details All of the column P are sorting buttons 1 Doc File ID This column displays the transcribed file ID 2 MT ID This column displays the MT your ID 3 Document File ID This column shows the document file name 4 Transcription Date Time This column shows the upload date and time of the transcribed file by the MT 5 Dictator This column displays the Dictator doctor ID to whom the audio file actually belongs 6 Audio File ID This column shows the file ID assigned by
33. he hyperlink will redirect you to a page showing all of the details of the file 2 At the bottom click the blue button The hyperlink will again redirect you to a page showing all of the details of the corresponding audio file 3 At the bottom click the Download this Audio File button OR 1 In the Audio File Column click the file ID The hyperlink will redirect you to a page showing all of the details of the audio file 2 At the bottom click the Download This Audio File button Steps to listen the audio file as well as view the corresponding transcribed file 1 In the Audio File Column click the file ID The hyperlink will redirect you to a page showing all of the details of the audio file 2 At the bottom click the Review Audio Doc button This enables you to correct the transcribed file while listening to the audio file Steps to delete the transcribed file Select the files to be deleted by enabling the check boxes in the File ID column Go to the bottom of the page Select the Delete Selected Documents radio button Enter your account password in the text box next to Confirm your password for file deletion This will assure the system that an authorized user is deleting the file Click the Perform Checkbox Operation button Type in the reason for the file deletion Click the Delete Selected Files button A 0 N N O 0I New for Download New for download is a store of all the audio files that
34. helps you to upload the document file If the file is complete then this column displays one blue button Click it to view the document file 10 Remarks The last column depicts the Dictator s Doctor s remarks for the transcriptionist of the file lf document file is chosen Fitna tage a Oreste orem te e C iba com Medikins Document Files Found 5 Click om RLE D to downed View ancl on elt Joan Bets MT Eman Case JO8H_TEST_Of_04187006 090424 aoc 2014 41 30 14 4900 EST o Bruce Wayne pou Josh eta wT Smar Joan 05162001 MARTTI 2297 445 dor 2013 05 24 121700 OST o Bruce Wayne cmm Josh Pots MT JOSH _THST_09_64102008 090624 coe 2011 04 20 13 5000 O87 G Oruse Wayne josn BetaMT JohnDoe Jorn_Doe_33201 t dor 2014 03 69 14 0200 EST o Bruce Wayne josh BetaMT John Doe JOSH_TEST_84_04182006 090424 doc 2011 63 63 133300 EST Bruce Wayne Download Gow Setected Documents Comet af documents to single PDF fie to print wa Medkin Onine Search Records Bat sudo bietks in paragraph 6 treeeieg mutes O08 phone cul out Blank on paragraph 5 Bed recepton om cet phone 1 File ID This column displays the unique file ID assigned automatically by the system to every document file when it is uploaded Download the Document View the Document Update the File MT Information Download the corresponding Audio File Listen to the corresponding Audio File 2 MT ID This column shows your ID 3
35. her empers How can liston to the aadis files tek On the Audo archive option whch is the Gat round Sutton oa ihe lop ng i comer of the page This draplays s het of madio Sies soned by Date of Upload Cick on the File IO to isten or dowriosd the Sie SONDEN T ODS SE take reid tae oapareates phinand bck on the meru choice Downioed A ios This wil download al the fles which have been dictated and sesigned to yow into a zip fle arta your computer This feature ebrrenates the need for you ta manually download every angie Me in any case you can siways download padres Near pdr Ip aaa ae maisina satiny ter 06 daya been the diction dap Hew cant open the downloaded rip file wit go 10 the location en your computer where the zipped Se wis saved and double cick on the Me te open de contents Yeu can gee Winzip or any other program te utte the fle Wingip comes a9 standard clilty wih the Windows uperating syetem F yeu do not hive Wert you cat download by chcking here hip wew winzip comidownaute co wep ere Vimal ges prod spd go Arape eard al mada player whch can be dowloaded tee from isiomat E hwy ripen INES S bangin arg wert sudo fle r listening te the fle aries you cas type out Ihe report i Mictatod Wierd or any other 1er eStore and seve A om yout computer Ge to the Audo Archeve and click the Guten adjacent to Ihe aude Me whch you ward 19 upload thes document fer Thee wil let you 0 atingeri byrgt hnnga dekonb How can up
36. hile uploading the file QA Feedback Reports The QA Feedback feature helps the MT to monitor his or her own performance Editors at the level QA1 give performance feedback for transcriptionists based on several factors such as no edits format errors clinical errors ADT Tags Typos approved reports no rating etc The MT can generate the summary or detailed QA1 feedback report et tain ne Crna e C i benadur t E x om T7 Eo s Medikin Or ne QA Feedback Reports ikin s Summary Detsted art the ty Feedback Report Criteria The MT can generate the feedback report of the QA1 with the help of the Feedback Report Criteria functionality b Report Type Select the report type either Summary or Detailed as required Summary The Summary Feedback report is the graphical representation of your performance Detailed The Detailed Feedback Report gives a file to file performance feedback report 2 Date from to Select the date duration for which you want to view the feedback report Steps to generate QA Feedback report 1 Select the report type either Summary or Detailed 2 Select the period for which you want to view the feedback report 3 Click the Generate Feedback Report Button Summary Feedback Report The Summary Feedback report is the graphical representation of the MT s performance At the top of the bar graph a count of the total number of reports transcribed by the MT is spe
37. information 3 At the bottom click the Update File Information button Steps to download transcribed report 1 Click on the File ID that you want to download The hyperlink will redirect you to a page showing the details of the file 2 At the bottom click the Download this Document button as required Steps to view a transcribed report 1 Click on the File ID that you want to download The hyperlink will redirect you to a page showing the details of the file 2 At the bottom click the View this Document button as required Steps to play an Audio File 1 In the first column click on the File ID The hyperlink will redirect you to a page showing the details of the file 2 At the bottom click the blue button The hyperlink will again redirect you to a page showing the details of the corresponding audio file 3 At the bottom click the Listen to This Audio File button Steps to download an audio file 1 In the first column click on the File ID The hyperlink will redirect you to a page showing the details of the file 2 At the bottom click the blue button The hyperlink will again redirect you to a page showing the details of the corresponding audio file 3 At the bottom click the Download this Audio File button Current TAT Status The TAT Summary feature provides the MT with the details of the TAT Turn Around Time of those files which are still with him or her for transcription The TAT is actually the time ta
38. ison It shows Same when there were no changes made to this document file While a dark blue button signifies the compared document file Click it to view the file Upload This column shows an orange button with an up arrow Template If the doctor has uploaded any template along with the audio file or if there has been an auto selection of the template by the system this column shows the link in the form of a blue button amp for the template Click the blue button to perform the following functions Download this Template View this Template Attachment The doctor can upload any attachment along with his audio file This column displays the image to show if there is a file attachment with the audio file You can download the attachment by clicking this image Upload This column shows an orange button to upload the document file against the corresponding audio file It shows nothing if the document file has already been uploaded Remarks The last column displays the Dictator s Doctor s remarks for the transcriptionist of the file It shows REJECTED when the doctor rejects the file Checkbox Functions At the bottom of the page there are certain checkbox functions to facilitate group activity on a single click The MT can check mark selected audio files and can perform the following functions on all the files simultaneously Download Selected Audio Files Split Selected Audio Files Download Compared
39. ken by the transcription company to transcribe and edit the audio file and to finally upload the document file It helps the MT to keep tabs on his or her own efficiency Activities cannot be performed from here as this is view only screen Piece tdi Oe te eR E O Garb Sr oe icia Ann r a Medikins C Gm Meodikin Online Curera TAT Status GA AUDIO ARCHIVE TAT summary ter convent files 1774 o tiong 1h 402 tlw 13254926 Once Wayne Asdisid teat Sa mpd 278 3012070 122200 OST Josh Deta WT 4 T e 12262330 Bruse Wayne Aadisia Jeet 02 mpd rea 2012 62 07 132700 EST ww a 12 naaa Josh Bots MT ESEN Bruce Wayne Android test i mp 2 201360 07 13 0900 EST None 12h tuman Josh Beta MT inano _fnhsta Sundeep x 2 14933 006454637 2 4 MiAG T 20 cn mh nite 13232199 Bruce Wayne 020975602032010 ure 2002 01 31 115120 EST Nore 129 OASI Josh Beta MT X 12 wi Enine Bhata Sundeep 2 19886 AAS 23 452 gt woth Sim z 12 14 13232701 Druce Wayne 761507203010 0 2032 01 31 81 41 GO EST v nea 12A oasa Josh Dota NT 223844 w Enene_Dhetis_Sunderp 2 32904 0640 06 5 601 y ono oon ten m 6 Th dim 232195 2012 41 31 11 61 80 EST 2h y 13232195 Bruce WaMe Ta aogg95 01182010 mihe 01201 34 H1GtBOE nore 120 overage 20 Beta WT 15041 4 we 452h 183 20 Ory 4 1 99 9917 3 r 13088890 Bruce Wayne Peete 504 wav 433 5 2001 43 43 17 97 SO EST v Nore 12A OVERDUE Josh Beta M 120838599 Bruce Wayne Reese_S0 wav pa ps 2001 12 93 17 3
40. le Upload Click the File ID in the File ID column You will be redirected to page showing the details of the audio file An orange button t appears against the Upload and Link Document to this Dictation Click this button to upload the file Fill in the available information Click the Upload and Attach Selected Files button at the bottom Template Archive The Template Archive stores all of the templates uploaded by the doctor for the MT The MT has the flexibility to view and download the templates from this screen A count of total templates is displayed at the top of the page om e Orearen taae C i badur aom gra Medikin 2 Medlin Onine Template Archive Fe o R JA AUDIO ARCHIVE Tangise Melee 19 Te on TROP ITE treteed aoe its ott JOGH_TEST_07_08182006 080474 doc Groce Wayne 2019 08 26 110000 EST This is for Cardio reports JOSH _TEST_08_04182006 080474 doc rece Wayne v 2016 06 12 155400 EST Test _Teemptate_4 dote Jeon leta Dec 2008 03 03 14 24 00 UST Tost _Tempeaw_2 dom Jom Beta Doc 200F 9 03 15 25 00 EST Test_Temoptate_ dot Joan Beta Dec 2003 03 03 152500 EST Test Tanpisi 5 dem Jean Deta Dee 2006 03 03 13 16 00 O87 Toit Tempie 6 dot Josh theta Doc 2008 03 03 131000 05T DoctorBetupf orm 7005 gor Groce Wayne 2007 10 26 15 26 00 EST Teti Ternptate Test_Tempiate dot Broce Wayne 2007 06 16 1994 00 EST Thee is a teat Terotete ophod TEST THGT THGT2 ane Joar Deta Doe v 3007 03 08 13 00 00 0ST
41. led Report option is selected The Detailed Report gives all the details regarding the TAT for each file of the selected account for the selected time duration D O O C arn beta dcur vides com rary se P ma Medi n SA Meaclin Onine Turnaround Time Report lt i o activity fer Doc Alaa Moore activity for Doc Alam Moore activity for Moc Dr Josh Bota o activity for Moc Jou Jaiziled TAT Repon Doctor Based Bruce Wayne for 2011 02 01 2012 02 26 3 Josh Beta NT Bruce wame 13029974 21 11 23 16 25 00 136766 2011 1130 184309 JL 12h 1663h 1543 2 Josh Beta MT Bruce Wayne 12444776 2011 06 08 153700 2495412 gt Josh Deta MT Druce Wayne 12107070 201 1 02 20 11480 127307900 2011 04 20 124000 IL 12A 1720A 42120 o Totals WLOW 30h 17478h T1138 h ORTAT Line counts 10 Averages 12h 582h STON Late TAT Line comnts 991 OW rand Totals ine Count LOW k TAT Line Coons OL OW ate TAT Line Count 99L OW Terk peal iipdate Column Details r All of the column Fa are sorting buttons b S No This column shows the Serial Number N MT ID This column displays the MT your ID 3 Doc ID This column shows the dictator doctor ID as per the selection made 4 Audio File ID This column displays the Audio File ID 5 Dictation Date Time This column shows the upload date and time by the doctor of the audio file 6 Document File ID This column shows the correspondin
42. load more than ane document Me ter an swdio file to the Asdo Archyve and click the tuttoe im the audio fle row for which you wart to upload multiple transected documects The procedure is same as Uplsading a nomal transcebed document You can upload opto fve documents for one sudo Sie phe eed einer entry eaoraieh Aimee ache bene the ime of document He upload if you feel that the fle has some enor and should be brought to MT Adres notice check mack the Red Flag tution m the Me attributes This wil send an auto emad to the MT Admin and the fle is not delivered to the dictator uniess MT Admin clears the How can view MT GAT GA transceibed reports to the Aho Archway and click the bius bation under MT DAI QA2 column for the mdo Sie row for which you want to eee the transcribed reports meager hy 2 ges connected docamem Mes after editing audio the and the intial transcrded document of stering to the fie osine you can make corrections in the repot and save the corrected Me on your computer Go fo the Audio Archie and cick the button adecent to the wado fle which you wast to upload thes ocurnert for Tac wih Wt you tones end woleet the Gn diene wah Gace abten How can change the Document file athibutes 10 the Decernent Archore and click the decement fl ID to change the Ge stiritutes Now can I view print and download the manscilbed reports ch the Document Archie option which is the second round button on the top right comer of the page Thi
43. lumn displays the unique file ID assigned automatically by the system to every audio file when the doctor uploads it By clicking the File ID hyperlink the MT can perform the following functions Download this Audio File Listen to this Audio File 2 Dictator This column shows the name of the doctor dictator to whom the audio file belongs The font color of the dictator signifies the priority set for him or her by the MT Administrator Red is for high priority yellow is for medium priority and green is for low priority Black is for normal no priority A mouse over image also details this priority level 3 Audio File Name This column displays the audio file name 4 Size This column displays the audio file length in seconds and the size in Kbytes It shows 0 sec K if information is not available in file header 5 Dictation Date Time This column shows the details of the upload date and time of the audio file by the doctor as per EST 6 Stat If the audio file is marked Urgent by the doctor at the time of upload a red tick Is shown to signify that this audio file is to be transcribed edited on a priority basis 7 Red Flag This column shows red flag if the file has been redflagged 8 Status This column shows the file status Red File in Transit If the audio file has not been downloaded this column shows a red button with a File in Transit mouse over image When the MT downloads the file this file stops di
44. ment radio button as required 2 Select the approximate date duration i e the time period the file was uploaded 3 To search for the files based on a specific file field select the appropriate field from the drop down list and enter the required value in the text box 4 To search for the files based on file ownership select the dictator ID for the audio file and the transcriptionist s ID for the document file from the respective drop down lists 5 To search for the files based on patient details enter the patient information such as the patient s name SSN MRN date of birth sex admission date consultation date or operation date It is not necessary to enter all of the patient s details to search for the file 6 To search for the files based on report details enter the required information in the fields such as the report type the location stat urgent and note 7 To search for the files based on doctor details enter the available information such as the doctor provider name and the referring physician 8 Click on the Search EPR button Steps to search for the file based on file fields 1 Select the file type audio or document 2 Select the duration 3 Select the search field File ID File Name or File Extension and then enter the required matching value for the field selected 4 Click Search EPR button Steps to search for the file based on file ownership 1 Select the Dictator ID from the combo b
45. mn shows the audio file status which is depicted in a color schema to make it clearly visible It helps the MT Administrator to determine the file status Red File in Transit If the audio file has not been downloaded this column shows a red button with a File in Transit mouse over image Yellow In Process When the audio file has been downloaded and is being worked on a simple yellow button with an In Process mouse over image is displayed Yellow 1 Under QA1 When the QA1 is editing the audio file this column shows a yellow button 1 image on it with an Under QA1 mouse over image Yellow 2 Under QA2 When the file is with the QA2 for further editing a yellow button 2 image on it with an Under QA1 mouse over image is shown Green Completed After the final file is completed and uploaded for the doctor a green button tick mark on it with a Completed mouse over image is shown Green e Signed When the doctor e signs the file a green button e image on it with Oo O eSigned mouse over image is shown Once a file is e signed the system locks it so that no other operations can be performed on the document file 9 MT File This column shows the MT ID who has been assigned the file for transcription If the 10 11 12 13 14 15 16 17 MT has already uploaded the document file it also shows the transcribed file ID with a blue button J with a
46. of the document files status All of the files are sorted in descending order starting from the most recent date This page shows the activity of the last fifteen days by default but a date sorted report with other Report Criteria can also be generated Picea Oera vtec te e C arrr beta deuorn vines co r a 7 s com Med l ki nN cts Medikin Or ne Document Archive Fe o A AUDIO ARCHIVE v From w S To O gt ELS zips Transcribed Files Total 5 a cee Files per papi Eick on FILE D 10 downdaat ew andor adi JOSH_TEGT_01_ 041102006 00024 cox 3011 11 20 14 4200 OET Q Dre Were Q TAA Bias audio thanks in paragraph 6 Grm Jaha 0516201 I went 290745 doe 2031 05 24 12 17 00 O67 o Oroce Were eo mitigi mutes Cot pors cut ot JOSH_TEST_08_ 041820050924 dot 2011 04 20 125000 EST o Bruce Wayne Q 2 John Doe Jonn_Dee_332011 osc 7011 03 02 t403 00 EST o Dae Wayne o So JOGP_TOST_O8_04167006 000426 dee 2011 03 03 1239 00 est o Beste Maye O O Dtart on paragraph 4 ted reception d tall phone Report Criteria Report Criteria allows the MT to sort the report per required parameters The report can be sorted on the basis of Dictator Doctor for a particular date range Steps to generate a report 1 Doctor Basis Select the doctor for whom you uploaded the required document files from the drop down list By default A doctors appear 2 Date From To Select the date range for which the report of document files o
47. of the patient Sex Gender of the Patient Dates Files can be searched on the basis of important dates as mentioned below SZS hS SZS Date of Consultation when the patient consults the doctor Date of Admission when the patient is admitted to the hospital or clinic Date of Operation when the patient is operated upon 6 Search on Report Search the file by the following criteria Report type There can be different types of reports depending upon the areas of specialization in the medical field such as ophthalmology orthopedics operative etc Search the file on the basis of its type Location The system allows the doctor to dictate the audio file from locations such as home the hospital the clinic or any department within the hospital The file can also be searched on the basis of the location where it was dictated Stat urgent Search the file by status either stat urgent or just a normal file Note The file can also be searched on the basis of any specific note attached to the file while uploading it e 7 Search on Doctors Search the file on the following criteria also oe Providers Name Name of the doctor dictator who dictated the audio file Referring Physician Name of the physician who has been referred to the patient by the doctor dictator oe Steps to search files 1 Select the Audio or the Docu
48. on cr esame sere Index Contents Page Number Front Page 2 Audio Archive 4 Doc Archive 9 New for Download 13 Under Transcription 16 Download Recent Files 19 Template Archive 21 Search Records 23 QA Feedback Reports 29 Current TAT Status 33 Turnaround Time Reports 35 Billing Report 38 Account Activity Logs 41 FAQ 43 Send A Message 44 Change Password 45 Logout amp Exit 45 Front Page The MT can manage and control the entire activity of his or her account from this page P e te Oeren te e C Bitte beta deweresweece oa m E a Medikin z s Modlan Oriine Home J AUDIO ARCHIVE 500d afternoon icone to Medikin Onine Wn 7 02 28 172408 Logn ints Joon beta wT hoor W216 790 141 190 NT 2 03 07 177300 Roateg Joeh Deta MT ALUDI Andiroid Jest 0 mo uptoaded attigned to MT 2313 02 07 13 2308 Foumeg Josh Bota MT UOKI Android_test_02 mp3 uploaded assigned ho MT 1913 02 07 1709 00 Routing Jooh Bete MT PAL Anciroed_test_ Ol mp eptoaded assigned tp MT 2917 01 31 719 5109 Roung Josh Deta MT VON ineno _Phatis Sungeep gt 1 JGST 0050700 2 C0008 26 011 02010 14041 4 wav epiceded attigned 9 MT 9101 31 14 5100 Roung Josh Bete MT PUD Enono_Bnate_Sundeep 2 1 41 33 GO65437 2 00807956 22037010 200922 was uploaded assigned to MT 2012 01 31 165100 Roudag Josh Beta MT UO Encino_Bhate_Sunderp 1 388 AA9524 Az DOWOT St S OF 3072010 223644 way uploaded assigned to MT N919 1 2 83 173700 Roung J
49. ons blank Document to Upload Search for the transcribed file to be uploaded against the respective audio file on your local drive with the help of the Browse button Patient Name Enter the patient name in this text box Report Type Select the report type from the drop down list Provider Name Enter the name of the provider dictator doctor Medical Record Enter the Medical Record Number of the patient Insurance Policy Enter the Insurance Policy of the patient if known Location Select the location from where the respective audio file has been dictated from the drop down list Referring Physician Enter the name of the physician who has been referred to by the doctor dictator Patient SSN Enter the Social Security Number of the patient DOB Date of Birth Select the patient s appropriate date of birth Consultation Date Select the date when the patient last consulted the doctor Admit Date Select the date when the patient was admitted if applicable Operation Date Select the date when the patient was operated upon if applicable Expiry Date Select the date of expiry of the patient if applicable Sex Select the appropriate radio button File Comment The system provides the option to add a comment to the audio file if required For instance if the MT had a problem while transcribing the file which was due to SZS hS SZS 2S SZS SZS hS gt hS
50. osh Deza NT ALOI Reene S00 wav upiceted stignet i MT 1 12 1700 ftoutng Josh theta MT UO Roera 50 wav upiboaced estigred i NT 2314 903 17 37 08 Roung Josh Bets MT UDO Reese_502 wav uploaded assigned io MT 2914 13 13 73700 Roary josh Beta wT LON Reese _50 wav vptaded etegmes amp MT 201 3 12 13 1 oT oe Aang Josh Hota wT ALOI Reeta _404 wav upicated sttigres n MT 2011 43 17 23 08 Login ifo Josh Beta MT Loom 69 176 218 167 DO14 14 30 14 4300 Roung josh Beta WT DOC LOSH_TEST_O _04182006 090424 aoc cometeted 2014 14 30 143000 Logn iis Josh Dota MT koga 0 176216 103 Poi t 1 1 90 147800 Roung josh fete MT AUN Enano Ahatia Sundeep 13657 40658 7ES p O080 G8 IP 01 1 F201 0 1 9041 4 wav eploaded arsigned to MT DSi 4 14 30 142800 Roung Joon Beta MT MUOIO Enono_Bhate_Sundeep 2 1 41 3 gt G065437 r 00807956 02037010 200822 ww uploaded assigned to MT 2011 13 30 1470 09 Roung Joth Hota WT U0 fnno Mhata Sungeep JI 808 AA95S 24 O080T Ot S OF 00O ITI wees uploaded atengned o T 01 1 11 30 14 90 00 Roving Josh Nets MT ALOHI ineno ihata Sundeep 10801 CC404547 2 gt O080T 834 07 307016 2145010 maw uploaded ateagned te MT 2013 4130 147800 Roung Josh Bota MT AUDIO Enono_Bhada_Sundeep D1 9297 AA9536 3 zD00A03EJG0G0i 7016 1 4571 amp wer uploaded sesighed to NT AEREO 1041 08 Rou ng Josh Beta MT A000 Encino_Bnatia_Sundeep 2 1 1657 0659749 mOrA t0 1 5201 0 150414 wav uploaded assigned to MT 2013 11 70 1041 00 foung Josh Dota MT ALOHI ineno Mhata Sutecte
51. ox if you are searching for the audio file 2 Select the Transcriptionist ID from the combo box if you are searching for the document file 3 Click the Search EPR button Steps to search for the file based on patient details 1 Enter the name SSN MRN Date of Birth or whatever information you have If you Know the gender then select it You can also select the consultation date admission date or the operation date from the combo box below the option of Sex 2 Click Search EPR button Steps to search for the file based on report details 1 Select the report type location from the combo boxes according to the information you have You can also search files on the based on the emergency status of the files normal or stat by selecting the required radio button If there was a note was attached to it you can enter the note in the text box next to Note 2 Click the Search EPR button Steps to search for the file based doctor details 1 Select the name of the provider from the combo box or the referring physician 2 Click the Search EPR button The system allows you to search for the files not only on one search criteria but also on the basis of a combination of various search criteria For instance if you want to find the audio file and you remember only the file ID and the provider name select the Audio radio button in the File Type search criteria the file ID from the combo box in Search on File Fields and enter the required
52. racket 5 Dictation Timestamp This column shows the upload date and time by the doctor of the audio file 6 Stat This column displays a tick mark if the doctor marks the file as stat urgent while uploading it 7 Status This column shows the status of the files Red In Transit When the MT has yet to download the audio file a red button with an In Transit mouse over image is displayed o Simple Yellow In Process When the file is under transcription i e with the MT a simple yellow button with an In Process mouse over image is displayed When the file is completed and uploaded by the MT it is no longer displayed in this folder 8 Report Type This column displays the type of report as marked by the doctor If the doctor does not select a report type at the time of upload None is displayed 9 TAT target This column shows the actual TAT target within which the file must be transcribed 10 TAT Remaining This column displays the time remaining for the transcription Each time the page is refreshed the time remaining is updated by the system If the file is not transcribed with in the TAT target it displays the overdue time in red font 11 MT ID This column shows the MT your ID who is transcribing the file 12 QA1 ID This column shows the QA1 ID who is editing the file It will not show anything if the workflow is set as MT Client 13 QA2 ID This column shows the QA2 ID doing the final editin
53. rt button When the Summary Report option is selected The Summary Report gives a snap shot view of the TAT for both normal as well as urgent reports for the selected time duration It shows the number of files dictated the average TAT and the average delay E A e C i badur sco of m E AA mo Tux Rem dn 2 Veki Onine Turnaround Time Report e Summary TAT Report Doctor Based for20 12 02 01 2017 02 28 0 THANSCAIPTS wh Moore an Moore Bruce Wayne w Joon Bata Column Details All of the column P are sorting buttons ls 2 3 Doc ID This column depicts the doctor dictator ID Audio files Normal This column shows the count of normal audio files Avg TAT This column shows the average of the actual TAT i e the average length of time taken to complete the normal files Avg Delay This column shows the average of the delay time If the Actual TAT exceeds the set TAT this column shows the average of this delayed time for normal files for the particular account Audio files Stat This column shows the count of stat urgent audio files Avg TAT This column shows the average of the actual TAT i e the average length of time taken to complete the urgent files Avg Delay This column displays the average of the delay time If the Actual TAT exceeds the set TAT this column shows the average of this delayed time for urgent files for the particular account When Detai
54. s deploys a bet of transcribed documents sorted by Date of Upload and Patient Name Cick on the File ID to view pent oe download the docoment Wowskepenl tipdate lagjia ec Saver Records option on the Neegation menu Yoo can then search for any docunect ot suo fe wang vetoes seach criteria Hew can I view and download a template bck the Template Archie option on the Nawgation mene to wew of Gownloed a ternplate Why am asked for my User 10 and Password every new and then These a Orne out octety Sesture whech keeps your fies and account secure After every two hours you wil hae to enter your User ID and Paeweerd to continue What technical specifications ate required for ayy PC Ctenputer with internet Explorer Ge arc ah internet Contactos v 2 recurved Send A Message The Send Message Function feature helps the MT to send messages to the site administrator and the MT administrator if he she faces any technical problem and to the MTs QAs and the MT Administrator if he she has any transcription problem Peace ee GT Oreste ote oe ee 4 com Message Type Select the message type by enabling the required radio button Technical issue If you have any technical problem regarding the ASP send a message explaining the problem in detail The system will send the message to the Site Administrator as well as to the MT Administrator Transcription issue If you have any transcription problem send a message to the other MTs
55. splaying here and its status changes to yellow inthe Audio Archive 9 MT File Shows your MT ID 10 QA1 File Shows the ID of the QA1 who edited the file 11 QA2 File Shows the ID of the QA2 who further edited the file 12 Compared Document The MT s document file is compared with the QA1 s edited file The MT is required to be made aware of his or her mistakes so a compared document is generated for the MT This column shows NA when the file is not compared waiting when the file is in the process of comparison Same when the same file is uploaded by the QA1 and a dark blue button to view the compared Document of MT 13 Template If the doctor has uploaded any template along with the audio file or if there has been an auto selection of the template by the system this column shows the link in the form of a blue button for the template Click the blue button to perform the following functions Download this Template View this Template 14 Attachment The doctor can upload any attachment along with his audio file This column displays the image to show if there is a file attachment with the audio file Download the attachment by clicking this image 15 Upload This column displays the orange button with an up arrow The MT can upload the document file against the audio file by clicking it 16 Remarks The last column depicts the Dictator s Doctor s remarks for the transcriptionist of the file St
56. template files at a time Click on the check box in front of the Template ID you want to download You can select multiple templates to download Go to the bottom of the page to select the Download Selected Templates radio button Click the Perform Checkbox Operation button gt S SCS S SCS S 2 To download a single file Click on the Template ID you want to download The hyperlink will redirect you to a page showing the details of the template At the bottom click the Download this Template button Steps to view template 1 Click the Template ID in the Template ID column The hyperlink will redirect you to a page showing the details of the template 2 Click the View this Template button at the bottom Search Records Search EPR is one of the most attractive features of our system It helps the MT to retrieve the medical patient records according to the selected search criteria He or she can search the files both audio and transcribed on the basis of various criteria file type file fields file ownership patient details report type and doctor details for a particular duration Fite tate tong Orestes vice 103 E wa e C 2B hte beta deteresve co Medkin Onine Search Records Medikins me Search the Paberid Dotas MeGce Record Search Criteria are based on the following factors 1 File Type Search the files on the basis of its type either audio or document 2 Upload D
57. the MT s account on an event and account basis for the selected duration FAQ These are frequently asked questions Most of the MT s general queries are answered here Send a Message In case there is a technical or non technical problem the MT can send a message to the Site Administrator There is no need to enter any email address or setup Outlook to use this web based messaging function Change My Password The MT can change his or her account password through this option Logout The MT can logout by clicking this button Audio Archive Audio Archive stores all of the audio files that were assigned manually by the MT Administrator or by the system to the MT This feature enables the MT to perform various activities For instance he or she can listen to download and split the audio monitor their online status view and download the templates compared documents All of the files are sorted in descending order starting from the most recent date This page shows the activity of last fifteen days by default but date sorted report with other Report Criteria can also be generated Details are shown below e O O C arn beta ction vies com aia ikin gt Medion Onine Audo Archive Med Pe Audio Files Archive Total 6 Audio Files Length Total 29Minute s Audio Files Size Total 674K8 Click on PEL D to download view aden ett 1774 2092 42 47 e Aterod_test_0limgs Q27s 3270 EST p 20030207 S gp hT
58. the system to the audio file when doctor uploads it lt also displays a green button to signify that file is online with a Listen to Audio File mouse over image Click it to play the audio file It displays a red button if the file is offline with a File Offline Click to Send Message mouse over image Click this button to send the message to the Site Administrator to get the file online 7 QA1 ID This column shows the QA1 ID who edited the file 8 QA1 File This column shows the QA 1 file ID uploaded 9 C This column shows a dark bottle green color if the file has Clinical Errors 10 F This column shows a blue color if the file has Format Errors 11 T This column shows an ash color if the file has Typo Errors 12 B This column shows a dark green color if the file has Blanks 13 A This column shows a red color if the file has ADT Tag Errors 14 NE This column shows a black color if the file has No Edits 15 NR This column shows different colors for the approved files and for the files that have not been rated 16 Rating Comment This column shows the comment given by the QA1 for the MT for the file You can perform the following activities if the Report Type is chosen as Detailed Steps to Update the file information 1 In the File ID column click on the File ID you want to update The hyperlink will redirect you to a page showing the details of the file 2 Fill in the required
59. to the page showing all of the details of the file This page will show a blue button for the MT QA1 QA2 file in the following cases f workflow for the doctor is MT gt QA1 gt Client and status is yellow1 QA1 a blue button for the MT file will appear If workflow for the doctor is MT gt QA1 gt QA2 gt Client and status is yellow2 QA2 blue buttons for the MT file and the QA1 file will appear If status is green completed blue buttons for the MT file the QA1 and QA2 file will appear depending upon the workflow set for the doctor 2 Click the corresponding blue button to view the MT QA1 QA2 file A new screen will appear 3 Click the Download this Document or the View this Document button as required Steps to download compared document files 1 Click on the check box in front of the file ID for the compared document you want to download 2 Multiple files can be selected 3 Go to the bottom of the page to select the Download compared document s radio button If the audio file is to be downloaded too then also select the check box 4 Select the required QA2 from the combo box 5 Click the Perform Checkbox Operation button Doc Archive Document Archive is the storage of all the transcribed reports uploaded by the MT The MT can view download and delete document files update the file information listen to the linked audio file and review both audio and document files simultaneously He or she can also keep track
60. ton at the bottom Steps to view template 1 Click the blue button in the Template column The hyperlink will redirect you to a page showing all the details of the template 2 Click the View this Template button at the bottom Upload Transcription Upload Transcription shows all of the audio files being transcribed by the MT The MT can upload the transcribed files against the respective audio file from this screen He or she can also add various attributes to the file while uploading it if the information is available F An eme Orestes vice tes O e C i beadurra com of il e Medion Onine upload transcripts a Medikins i ote This screen only shows files from the Leet GO days pioase check the Awdis Archive for olde Slos ee pro TO pera to up oat Choose Fhe Ne the chosen steri Nomo Rea es rae C Upload Criteria The MT can sort the files on dictator or stat files basis For instance if the MT selects the Dictator basis the system will display the files that are owned by the selected doctor This makes the work of upload easier for the MT Select the upload criteria Dictator Basis Select the dictator from the drop down list By default All is selected Stat If this option is selected all the files marked as stat urgent by the doctors are displayed by the system Click on the required radio button Click the View Files button By default 50 files are shown on one page Yo
61. tor dictator who is the owner of the audio file 3 Audio Filename This column shows the audio file name 4 Length This column displays the audio file length in seconds 5 Transcription Date Time This column displays the upload date and time of the audio file as per EST 6 Stat This column displays a red tick with an Urgent mouse over image if the audio file is marked stat Urgent by the doctor at the time of upload 7 Status This column shows the file status It helps the MT to track the file status online Different colors are assigned for each file status o Yellow In Process When the file is downloaded and being worked on by the MT it shows a simple yellow button with an In Process mouse over image Green Completed After the final file is completed and assigned to the doctor it shows a green button tick mark on it with a Completed mouse over image Green e Signed When the doctor e signs the file the status changes to green with e image on it with an e Signed mouse over image Once a file is e signed the system locks it so that no other operations can be performed on the document file 8 MT ID This column displays the MT your QA1 QA2 ID who last uploaded the file 9 Document File This column displays The orange button with an Upload Document File mouse over image if the file is being transcribed or edited Click this button and a new screen will appear which
62. u can jump to another page from the Page List to view rest of the files An Upload Approve Now button both at the top and the bottom of the screen is displayed which helps you to upload the document files Click it to upload the document files At the top of the list of files a count of the total number of files under transcription is displayed Column Details All of the column Pa are sorting buttons 1 File ID This column displays the unique file ID assigned automatically by the system to every audio file when the doctor uploads it Click the File ID hyperlink to perform the following functions Download this Audio File Listen to this Audio File 2 Dictator This column shows the ID of the doctor 3 Audio File Name This column shows the audio file name 4 Size This column displays the audio file length in seconds and the size in Kbytes It shows 0 sec K if no information is available in file header information 5 Dictation Date Time This column displays the upload date and time of the audio file as per EST 6 Stat If the audio file is marked Urgent by the doctor at the time of upload a red tick mark is shown This signifies that this audio file is to be transcribed edited on a priority basis 7 Remark The last column displays the Dictator s Doctor s remarks for the transcriptionist Other Details lt may happen that all information is not provided by the doctor If this is the case leave those opti
63. uments Delete Selected Documents Steps to Update the file information 1 Click on the File ID in the File ID column The hyperlink will redirect you to a page showing all of the details of the file 2 Fill in the required information 3 At the bottom click the Update File Information button Steps to download view a transcribed report There are two ways to download a document file through Doc Archive They are 1 To download multiple files at a time Click on the check box in front of the file ID you want to download You can select multiple files to download Go at the bottom of the page to select Download View Selected Documents Click Perform Checkbox Operation SZS hS SZS 2S 2 To download a single file Click on the File ID of the file that you want to download The hyperlink will redirect you to a page showing all the details of the file At the bottom click the Download this Document or View this Document button as required Steps to play an audio file 1 In the first column click on the File ID The hyperlink will redirect you to a page showing all of the details of the file 2 At the bottom click the blue button The hyperlink will again redirect you to a page showing all of the details of the corresponding audio file 3 At the bottom click the Listen to This Audio File button Steps to download an audio file 1 In the first column click on the File ID T

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