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USER MANUAL for the SOLPRINT NOMINAL LEDGER

1. csse HH ee Account Summary Bank Reconciliation Master ilie terrre ye soe etae System Settings Company Master Files Period Master File Branch Dept Master File Chart of Account Bank Account Budget Master File Report Header Generator Currency Exchange Rate creative e software GNL SOL 014 page oo Contents USER MANUAL for the SOLPRINT NOMINAL LEDGER MODULE COMMERCIALLY CONFIDENTIAL Table of Contents cont page Master Files Listings toner root hne 6l Company Listing 61 Branch Listing 61 Department Listing 61 Chart of Accounts Listing 6l Bank Account Listing 6l Currency Exchange Listing 6l Reports e ie 63 Print Batch Reports etc 64 Print Trial Balance 65 irteba creative e software GNL SOL 014 USER MANUAL for the SOLPRINT NOMINAL LEDGER MODULE COMMERCIALLY CONFIDENTIAL Solprint A
2. From m 06 2000 Journal No sm v aj Incl in VAT Retum Number of Postings Updates P Posted on the 3 day of the month 1 Last Next 01 20622000 Final 0370672000 0 Description Demonstrating Journal Details Line Branch Dept gt gt Account gt gt Description CCC eit Amt Credit Amt 4 101 01 30 SALES EXEMPT 300 00 0 00 201 01 215 PURCHASES PAPER 0 00 240 00 301 01 20 SALES NON TAXABLE 500 00 0 00 401 01 1155 REPAIRS amp MAINTENANCE 0 00 560 00 501 01 1090 PRINTING AND STATIONERY 0 00 120 00 24 601 01 540 BANK CHARGES 120 00 0 00 7 El GNL S 92000 Post All Post Current OK Close USER MANUAL for the SOLPRINT NOMINAL LEDGER MODULE COMMERCIALLY CONFIDENTIAL Note Deleting Standard Journals Once a standing journal has been entered the individual transactions within the journal cannot be deleted In order to effectively Delete a transaction change the transaction amount to O Entry Programs Item Batch Entry Periodic Payments This module allows the user to enter payments that are repeated over a given period Instead of entering the payment each month using the General Journals Entry or Batch Entry program the payment information could be entered i teba creative e software GNL SOL 014 36 USER MANUAL for the SOLPRINT NOMINAL LEDGER MODULE COMMERCIALLY CONFIDENTIAL once as a Periodic Payment an
3. Foreign Euro Staines Barclays Note Line Branch gt gt Dept gt gt Accountno gt gt Description Debit Local The cursor will automatically start in the Line column of J the first available row 1005 20 0 00 OK Close GNL SOL 014 USER MANUAL for the SOLPRINT NOMINAL LEDGER MODULE COMMERCIALLY CONFIDENTIAL Line If you are creating the first transaction of this journal the Line number will be displayed when the line entry is completed To change an existing transaction enter the line number of an existing transaction it can be a transaction on another page the whole line will be displayed to be changed by the user Branch If you are creating the first transaction of this journal the default branch code for this company will be displayed Accept this code or enter a valid branch code for the account number that this transaction will be posted to Use the drop down menu to search the branch file for the correct branch The branch name will display in the description box and the branch code entered will be the default branch code used for the next transaction to be created Department If you are creating the first transaction of this journal the default department code for the branch chosen as above will display Accept this code or enter a valid department code for the account number that this transaction will be posted to Use the drop down menu t
4. x Ok Cancel Search Use the search button to find a an item from an extensive listing Currency Exchange Listing Currency Codes cf xl Select Code Currency Exchange Rates From EURO zl Code Desc Basewate Lastupdated To zi uu E Irish Punts 0 000000 0 678421 01209700 STERLING UK Sterling 1 000000 0 796244 01 09 00 Print Close GNL SOL 014 DK Search USER MANUAL for the SOLPRINT NOMINAL LEDGER MODULE COMMERCIALLY CONFIDENTIAL Search Code Reports S From the Main Menu select and Click on Reports to access this module Nominal Ledger m x File Entry Programs Review Programs Master File Entry Master File Listings Reports Navigate Window Help Reports Print Batch Transactions This menu allows access to a selection of Print Standing Journals sub menus each one providing easy Print Periodic Payments access to the next level of options and N L User Defined Report forms Trial Balance Transaction History Print Batch Transactions Print Standing Journals Print Periodic Payments N L User Defined Report Trial Balance i teba creative e software GNL SOL 014 USER MANUAL for the SOLPRINT NOMINAL LEDGER MODULE COMMERCIALLY CONFIDENTIAL Transaction History The following pages will take the user through the N L Reports step by step Reports S This me
5. eec Next Update 2571072000 Final Update pozzo m Payment Details 1 payments of 10000 until 25 06 2000 totalling 10000 2 paymentsof 745 unii 25 08 2000 totaling 14870 6 payments of 2350 until 5 02 20 totalling payments of 00 until totalling ooo payments of 00 until totalling 0 00 0 paymentsof 0 00 totaling O00 OK Close Post Up to 6 different payment schedules may exist for a periodic payment Enter the number of payments and the payment amount for each schedule The program will calculate the until date and the total schedule amounts Once all of the payment schedules have been entered the program will assign a PP Payment Number to this periodic payment if it is a new one and update the Final Update field GNL SOL 014 creative e software 39 Confirm USER MANUAL Delete this record for the SOLPRINT NOMINAL No COMMERCIALLY CONFIDENTIAL Post When the periodic payment schedule is complete and ready to be posted click once on Post Changing Periodic Payments Once a Periodic Payment has been posted information within the periodic payment cannot be changed You must expire or delete the periodic payment and re enter a new one if desired Deleting Periodic Payment If you wish to remove the Periodic Payment click on Delete found on the tool bar and Yes to the Delete this record D Confirm
6. i teba creative e software GNL SOL 014 70 USER MANUAL for the SOLPRINT NOMINAL LEDGER MODULE COMMERCIALLY CONFIDENTIAL This program regenerates the balance records for all the years from the history transactions Deleted balances are regenerated and existing balances are corrected if necessary Corrections will be marked as such in the report produced There is never any reason to run this program unless you are certain your transactions are correct and your balances are in error This is only possible as a result of hardware or software malfunction on operator error should never cause this situation to occur Special note This program irretrievably affects the balance file which should therefore be backed up beforehand Regenerate Nominal Ledger Balances from Transactions IG Regenerate Balances for Company pog ax DEMONSTRATION COMPANY No of Records Read Regen Close Regenerate Balances Use the drop down menu to select a company code the default company code and name will then display Accept this company or enter a valid company code of up to 2 characters Click on Regen to regenerate the balances for the chosen company Close to exit i teba creative e software GNL SOL 014 71 USER MANUAL for the SOLPRINT NOMINAL LEDGER MODULE COMMERCIALLY CONFIDENTIAL Master File Listings From the Main Menu select and Click on Master File Listings Nominal Ledger i nl x File Entry Prog
7. 0 characters Enter a telephone number of up to 14 characters Enter the name of the Bank Manager using up to 30 characters Enter the name of the Bank Accountant if required using up to 30 characters Enter the names of the signatories for this particular bank account Enter the number of signatories required for this bank account A sample of a completed Bank Account screen shown below 64 i teba creative e software GNL SOL 014 USER MANUAL for the SOLPRINT NOMINAL LEDGER MODULE COMMERCIALLY CONFIDENTIAL N L Bank Account olx Company Code pc 5 DEMONSTRATION COMPANY Branch Code 05 DEMO BRANCH Dept Code o5 z DEMO DEPARTMENT Account No 220 el Desc PURCHASES MATERIALS Bank Account No Description pcosossos 0459045 est Branch Barclays Bank pe 0000000000 Address Signatories 1 M Mouses ss Postcode WC1 1ABB Phone 02711234567 Signatories 3 M Bow Manager Number required 2 Bank Code cose Deleting A Bank Account It is not possible to delete a bank account if there are any cheques in the cheque file for the account or if there are any un posted payments receipts or periodic payments for this account Master File Entry S Budget File This menu allows the user to enter budget information for a particular account for a financial year iteba creative e software GNL SOL 014 65 USER MANUAL fo
8. 2 Delete this record No Entry Programs Item Batch Entry S Batch Posting This module is used to Post transactions entered into General Journal Payment Receipt and Accruals batches The account balances are updated and the bank transaction file is updated for transactions in the Payment and Receipt batches The historical transaction file is also updated i teba creative e software GNL SOL 014 40 USER MANUAL for the SOLPRINT NOMINAL LEDGER MODULE COMMERCIALLY CONFIDENTIAL Nominal Ledger Batch Post x Company Batch gt Batch Select JOC E Company Type No Year Period NoJounals Run Credits Postea a Pos DEMONSTRATION COMPANY l UnPos Mi Show Posted r H Edit Show Line Items Line Branch Code Dept Code gt gt Account Description Debt Ceat _ A batch be posted only if the following conditions have been satisfied 1 The relevant batch is closed 2 A batch transaction list has been printed for the batch 3 There are no out of balance journals in the batch Cont Entry Programs Item Batch Entry Batch Posting cont iteba creative e software GNL SOL 014 41 USER MANUAL for the SOLPRINT NOMINAL LEDGER MODULE COMMERCIALLY CONFIDENTIAL Sample completed Batch Posting Screen Nominal Ledger Batch Post mje E Company Batch Year 2
9. CHARGES 120 00 0 00 7 920 00 920 00 Post All Post Current OK Close creative e software GNL SOL 014 33 USER MANUAL for the SOLPRINT NOMINAL LEDGER MODULE COMMERCIALLY CONFIDENTIAL For new standing journals the standing journal number will be assigned and displayed at this time If the journal already exists the last page of transactions for this journal will be displayed as well as the Running Totals number of lines total debits and total credits The cursor will be placed in the line column of the Ist available row Cont Entry Programs Item Batch Entry Standing Journals Entry cont Line If you are creating a new entry the line number will be displayed automatically as well as the branch and department number If you are working on an existing transaction use the drop down menu to search and select for an existing transaction Branch If you are creating the first transaction of this journal the default branch code for this company if it exists will display Accept this code or enter a valid code for the account number that this transaction will be posted to Use the drop down menu to search through the branch file for the correct branch The branch name will display in the description field The branch code entered here will be the default branch code used for the next transaction created Department If you are creating the first transaction of this journal the default department co
10. Information Systems include several features which enable the user to point and click to speed up the process of qg accessing and entering information These include automatic Acna EHE daa display and drop down menus from which the user may browse and search a data base e g to use the drop down menu means point and click on the box to the right of the item to open up files for that item iteba creative e software GNL SOL 014 USER MANUAL for the SOLPRINT NOMINAL LEDGER MODULE COMMERCIALLY CONFIDENTIAL Most Tool Bars also include the icons which allow the user to delete copy cut paste save etc that are typically found in a windows application SolPrint Main Menu B x File Estimating Notes Window Help 4 Qe EX 88 The following pages will guide the user through the basic steps required to use the module more effectively S 2 Nominal Ledger Main Menu 2 1 The Menu Bar basic steps Providing access to the various modules comprising the Solprint Nominal Ledger To access the Nominal Ledger options simply click on to the appropriate tab as shown along the top edge of the menu bar select the module required and click to open Nominal Ledger i ml x File Entry Programs Review Programs Master File Entry Master File Listings Reports Navigate Window Help N L Company Listing Branch Listing Item Batch Entry N L Department Listing N L Standing
11. Journals N L Chart of Accounts Listing Periodic Payments N L Bank Accounts Listing Batch Posting Currency Exchange Rates Listing N L Account Summary N L Bank Reconciliation System Settings Print Batch Transactions N L Company Master File Print Standing Journals N L Company Period Master File Print Periodic Payments N L Branch Master File User Defined Report N L Department Master File Trial Balance N L Chart of Accounts Transaction History N L Bank Accounts Master File N L Budget Entry N L User Defined Report Setup Currency Exchange Rates Regenerate N L Balances i teba creative e software GNL SOL 014 USER MANUAL for the SOLPRINT NOMINAL LEDGER MODULE COMMERCIALLY CONFIDENTIAL The primary modules provide access to all of the functions that make up the Nominal Ledger simply highlight and click to open up subsequent menus on the required selection ENTRY PROGRAMS Transaction Processing of item batch entry s general journal receipts payments and accrual batch entry s standing journal entry s periodic payment payments and batch posting REVIEW PROGRAMS Review and control of Accounts and Cheques MASTER FILE ENTRY S For setting up accounting periods branch department and account numbers as well as forms to enter Control Account details and other automatic postings MASTER FILE LISTINGS Enables listings for company s branches amp departments bank accounts currencies etc
12. No Period Year Number Date Local STERLING f 254 12 2000 58 _ 10 06 2000 Foreign STERLING ER Inclin VAT Retum Currency Select pc Company Code and Name Local C Foreign Journal Description DEMONSTRATION COMPANY Sales Taxable C Euo Local Line Branch gt gt Dept gt gt Accoutno Description Credit 4 05 501 Sales Taxable 200 00 0 00 01 30 Sales Exempt 0 00 100 00 01 215 Purchases Paper 200 00 0 00 01 1085 Postage 0 00 300 00 01 10 Sales Taxable 100 00 0 00 pur 01 20 Sales Non Taxable 0 00 100 00 E El 6 500 00 500 00 OK Close i teba creative e software GNL SOL 014 USER MANUAL for the SOLPRINT NOMINAL LEDGER MODULE COMMERCIALLY CONFIDENTIAL Click on OK to enter amp start a new form or Close to return to the main menu Entry Programs Item Batch Entry 5 Receipts Batch Entry This module is similar to the General Journal Batch Entry module except that it allows the user to process receipts against a particular bank account for future reconciliation of that account This is particularly useful when a company has more than one bank account yet has only one Nominal Ledger Account to represent all the bank accounts Company Code Click on the drop down menu to search for an existing company code double click on the selection to display the code and company name for verific
13. REPORTS Module for printing out reports for all of the accounting functions financial reports batch transactions standing journals periodic payments user defined reports transaction history and trial balance 3 Entry Programs From the Main Menu select and Click on Entry Programs Nominal Ledger mf x File Entry Programs Review Programs Master File Entry Master File Listings Reports Navigate Window Help Entry Programs Item Batch Entry N L Standing Journals This menu allows access to a selection of sub menus each one providing N L Periodic Payments easy access to the next level of options and forms N L Batch Posting General Ledger Batch Control Receipt Batch Entry Item Batch Entr y Payments Batch Entry Accruals Batch Entry iteba creative e software GNL SOL 014 USER MANUAL for the SOLPRINT NOMINAL LEDGER MODULE COMMERCIALLY CONFIDENTIAL Standing Journals Periodic Payments Batch Posting The following pages will take the user through the N L Entry Programs step by step 3 1 Entry Programs Item Batch Entry 5 3 1 1 General Ledger Batch Control This module is used to enter transactions to be posted to various Nominal Ledger accounts A batch consists of one or more journals and each journal has two or more transactions Each batch refers to just one company s transactions and all the transactions within a batch are posted to one accounting period
14. Type BatchNo Status 4 9 04 08 2000 10 08 09 2000 33 10 03 2000 11 11 08 2000 12 12 08 2000 13 13 08 2000 14 18 08 2000 600 00 DI 120 00 DI 100 00 DI 15000 00 DI 500 00 DI 2000 00 DI 5645 83 DI 1245 PR 1246 PR 1302 PR 1255 PR 1256 PR 1257 PR 1271 PR Posting Select Show Details All Prov C Actual Close All Prov Actual further Select one of these options to filter the search Close to exit the review screens Review Programs Bank Reconciliation S Bank Reconciliation This program allows the user to reconcile the information held in the system with a bank statement The screen displays all outstanding payments receipts associated with that account Bank Code Enter the relevant bank code number or select and enter one from the drop down menu file The Company code i teba creative e software GNL SOL 014 46 USER MANUAL for the SOLPRINT NOMINAL LEDGER MODULE COMMERCIALLY CONFIDENTIAL and Bank Account number will display automatically for verification Opening Balance The opening balance would normally be the closing balance from the previous reconciliation or enter the amount here Closing Balance Enter the statement closing balance Bank Reconciliation zd x Bank Code DC0505505 Company Code Bank Acct No 0459045 pening Balance 0 00 Target Closing Balance 0 00 Cleared Balance 0 00 Bank Charges 0 00 Interest E amed
15. and Power 01 0 01 01 570 LIGHT amp POWE 570 LIGHT amp 30 20 10 00 Transport 01 01 01 01 580 FREIGHT 580 FREIGHT 30 20 Close 68 USER MANUAL for the SOLPRINT NOMINAL LEDGER MODULE COMMERCIALLY CONFIDENTIAL Line Line Heading Branch Department Accounts The line number is used to sequence the lines of the report Number your lines so that you can insert others between them if necessary 1 10 etc Enter a relevant heading The selection of branches or departments defined in the report header will be applied first when selecting accounts If a further level of subdivision of branches or departments is required for this action enter the first and last branch or department here If a sub range of the chosen account type is required enter the first and last account number here The title will display automatically Since only accounts of a single type are selected these fields may often be left at the default range of 0 to 99999999 Master File Entry S Currency Exchange Rate Settings This menu enables the user to set up and alter when required the currencies most commonly in use GNL SOL 014 Currency Exchange Rates ri Currency Code Description 0 Base Xrate _ 0000000 Euro Xrate 0000000 Euro Zone V m Triangulation v mi Last Updated OK Close i teba creative e software 69 USER MANUAL for the SOLPRINT NOMINAL LEDGER MODULE CO
16. can re open it by clicking on the tick box to remove it Are not required in this module General Ledger Batch Control I of x Company Code pc DEMONSTRATION COMPANY r Batch Details Type a mi Year 2000 Period 12 Number 1273 Joumals From 01 06 2000 Te 2070672000 Date 05 06 2000 Closed Bank Details Bank Record Dep NL Acct Current Total 0 00 for 0 Transactions entered in this Batch pa Clear Close USER MANUAL for the SOLPRINT NOMINAL LEDGER MODULE COMMERCIALLY CONFIDENTIAL Once you have completed this screen if a new batch is being created a batch number will be asigned to this batch When completed the Current Totals and number of transactions entered in the batch will be displayed Click OK to open the Accrual Batch Entry Form Item Batch Entry GNL SOL 014 General Jo jurnals Accruals JeEnty Batch and Company Journal Control Currency Control GA Batch No Period Year Number Date Local STERLING zl Incl in VAT Return pc Company Code a DEMONSTRATION COMPANY BatebeEntry cont Local Line Branch gt gt Dept gt gt Accountno gt gt Description 4 1273 12 Tj Foreign zi USER MANUAL for the SOLPRINT NOMINAL LEDGER MODULE COMMERCIALLY CONFIDENTIAL Journal Number Date Include in VAT no Description Currency Control 28 Many details w
17. for the account number that this transaction will be posted to Use the drop down menu to search the branch file for the correct branch The branch name will display in the description box and the branch code entered will be the default branch code used for the next transaction to be created Department If you are creating the first transaction of this journal the default department code for the branch chosen above will display Accept this code or enter a valid department code for the account number that this transaction will be posted to Use the drop down menu to search the branch file for the correct department The department name will display in the description box and the department code entered will be the default department code used for the next transaction to be created Account Enter a valid account number that this transaction is to be posted to If required use the drop down menu to search through the account file for the correct account Ther account name will display in the description box Debit Amount Enter the amount that is to be debited to the account chosen Credit Amount Enter the amount to be credited to the chosen account Once a transaction has been completed it will be displayed on the screen with the Running Totals updated Use the scroll bar to the right of the screen if required Sample completed form as shown below General Journals Entry Batch and Company Journal Control Currency Control GJ Batch
18. the journal already exists the last page of transactions for this journal will be displayed as well as the Running Totals numbr of lines total debits and total credits i teba creative e software GNL SOL 014 22 USER MANUAL for the SOLPRINT NOMINAL LEDGER MODULE COMMERCIALLY CONFIDENTIAL General Payment Journals Entry Batch and Company Journal Control Currency Control GPBatchNo Period Year Number Date Inc in VAT Return Local 1268 12 2000 an 02 05 2000 v m STERLING Description Foreign Company Code and Name MEE STERLING pc Cheque No Payee Credit Amount Currency Select DEMONSTRATION COMPANY J SMITH 1005 20 Local Foreign C Euro Local Line Branch gt gt Dept gt gt Accountno gt gt Description Credit 4 mi I 1 1005 20 120 00 OK Close The cursor will automatically start in the Line column of the first available row Line Branch Department GNL SOL 014 If you are creating the first transaction of this journal the Line number will be displayed when the line entry is completed To change an existing transaction enter the line number of an existing transaction it can be a transaction on another page the whole line will be displayed to be changed by the user If you are creating the first transaction of this journal the default branch code for this company will be displayed Accept this code or enter a valid bran
19. through the system These numbers are automatically assigned by the system and cannot be changed The Company Master File Update Company File 56 Control File Maintenance i teba creative e software GNL SOL 014 USER MANUAL for the SOLPRINT NOMINAL LEDGER MODULE COMMERCIALLY CONFIDENTIAL Company Master File DEMONSTRATION COMPANY b Click on the Format tab to open menu Crystal Report Paths From the Format tab on the Company Master File enter the file paths to the style format of the Sales Ledger Invoice Credit Note and Statement When complete click O K and Close to return to the main menu iteba creative e software GNL SOL 014 57 USER MANUAL for the SOLPRINT NOMINAL LEDGER MODULE COMMERCIALLY CONFIDENTIAL Master File Entry S Company Period Master File This program MUST be run before the Nominal Ledger System can be used 12 periods must be set up for each financial year These 12 periods will apply to all company s using this Nominal Ledger System and will be the basis by which periods are set in the Company Master File Company Code Enter a valid company code or use the drop down menu to search the company code files when selected the company name will be displayed for verification Year Enter the financial year that these periods refer to e g if the financial year end is July 2000 then enter 2000 Previous Year End Enter the previous financial year end if updating thi
20. time when entering data Department Master File N L Department Master File gt x Default Department Company Code Branch Code zj Dept Code GNL SOL 014 Close USER MANUAL for the SOLPRINT NOMINAL LEDGER MODULE COMMERCIALLY CONFIDENTIAL As with the Default Branch a 2 character code for a Department may also be entered if required This will be displayed each time a Transaction is entered and can be overwritten Master File Entry Chart of Accounts This file allows the user to set up or update Chart of Accounts for the various companies in the Nominal Ledger System Chart of Accounts xd Company m m Deptartment e Chart of Accounts Account No mi Name Account Type zl Keep Trans m Company Code If a default company was set up in the Control File the default company code will display automatically Or use the drop down menu to search through the company file for an alternate company i teba creative e software GNL SOL 014 60 USER MANUAL for the SOLPRINT NOMINAL LEDGER MODULE COMMERCIALLY CONFIDENTIAL Branch Code If a default branch was set up in the Control File the default branch code will display automatically Or use the drop down menu to search for an alternate branch Department Code If a default department was set up in the Control File the default department code will display automatically Ot use the dro
21. 0 00 Difference 0 00 1200 500 DALFP 500 DALFP Presented 0 00 TotalUnpresented 55300 Batch No om Post Close Bank Charges Enter bank charges and interest earned if required Note assumes accounts are set up in the Company Master File Presented Tick the items that have been presented and as shown on the Statement the total presented and un presented will display See the example following Cont Review Programs Bank Reconciliation 5 i teba creative e software GNL SOL 014 47 USER MANUAL for the SOLPRINT NOMINAL LEDGER MODULE COMMERCIALLY CONFIDENTIAL Bank Reconciliation Cont Presented Tick the items that have been presented according to the Statement the total presented and un presented will display at the bottom of the screen Differences Will display any differences Bank Reconciliation ic Ei Bank Cade pcosos505 ke Company Code pc Bank Acct No 0459045 Opening Balance 500 00 Target Closing Balance 565 00 Cleared Balance 665 00 Bank Charges 25 00 Interest Eamed 90 00 Difference 0 00 El Presented 100 00 TotalUnpresented 45300 Batch No 0 aj Post Close Batch No Enter a batch number to post the bank charges and interest earned to or use the drop down menu to select and enter from the files Click on Post to complete the entry and leave displayed only those transactions Un presented Bank Reconciliati
22. 000 pc X Company DEMONSTRATION COMPANY Period pa Type No Year _ Period Date NoJoumals Run Credits Posted 4 m G L Batch Type C General Receipts C Payments Accruals Post 12 01 06 2000 0 0 00 12 01 06 2000 0 0 00 _UnPost_ 12 01 06 2000 0 0 00 INCUN 12 01 06 2000 0 0 00 U 12 01 06 2000 0 0 00 12 02 06 2000 0 0 00 12 01 06 2000 1 0 00 m Header Select Edit Show Post Batches from Company Year Period Post Batch Type Batch Select Post Batch 42 The default company code and name will display Accept this company or enter a valid company code of up to 2 characters The open periods for the company will be displayed Accept these periods or enter a new range The range chosen must be open periods as defined in the company file Using the cursor select the batch type from General Receipts Payments or Accruals All un posted batches for type and company selected will be displayed in the Batch Select panel showing all relevant details As the line of an individual batch number is selected further details from the transaction are also displayed in the Header Select and Line Item panels and yet further detail is shown in the Line Item panel Having selected the batch to be posted click on Post i teba creative e software GNL SOL 014 USER MANUAL for the SOLPRINT NOMINAL LEDGE
23. 20 PURCHASES h DC 01 pes 390 PURCHASE SUBCONTRACT DC 01 01 502 ACCOUNTING DC t t 508 ADVERTISING DC m 01 Showing the Account Number 540 BANK CHARGES DE 01 gt drop gown menu OK Cancel Search Deleting an Account It is NOT possible to delete an account if there are any posted or un posted transactions or standing journals for this account or if any bank accounts exist that relate to this account Master File Entry S Bank Account File iteba creative e software GNL SOL 014 62 USER MANUAL for the SOLPRINT NOMINAL LEDGER MODULE COMMERCIALLY CONFIDENTIAL This menu allows the user to associate each bank account with a particular Nominal Ledger Account This enables the user to reconcile each bank account separately yet relate all the bank accounts to one or more Nominal Ledger Accounts Company Code Branch Code Department Code N L Account Number Account Description Bank Code Acc No N L Bank Account If a default company was set up in the Control File the default company code will display and the default company will display automatically for verification Use the drop down menu to search for an alternative company If a default branch code was set up for the company entered above the default branch code and the default branch will display for verification Use the drop down menu to search for an alternative branch If a default department code was set up for th
24. 4 21 USER MANUAL for the SOLPRINT NOMINAL LEDGER MODULE COMMERCIALLY CONFIDENTIAL Many details will be displayed automatically such as Batch Numbers Company Code amp Name Period and Year Journal Number If a new journal entry is being made a number will be be generated automatically To change an existing journal enter the journal number if known or use the drop down menu to search through the file for existing journals Date If this is a new journal the batch date entered in the previous screen will display as the default date Accept this date or enter a date for this journal that is within the period originally defined by the batch dated Include in VAT Click on the drop down menu to select Y yes N no Cheque No Enter the cheque number of up to 10 characters for the cheque that was drawn for this payment Description Enter a description of up to 25 characters this payment Payee Enter the name of the person receiving this payment Credit Amount Enter the amount of the cheque or cash payment up to 99999999 99 No negarive amounts are permitted Currency Control The chosen local currency will be displayed use the drop down menu to select another currency if required for this batch Cont Entry Programs Item Batch Entry Payments Batch Entry cont For new journals the journal number will be assigned at this time and the value in the Amount field will be displayed in the Running Total Credits field If
25. All Post Current OK Close Company Code If a default company was set up in the Control File the default company code will display Accept this code or enter a valid code of up to 2 characters You can also Click onto the drop down menu to search for an existing company code double click on the selection to enter and display the code and company name for verification Standing Journal No If creating a new standing journal a number will be assigned automatically To change an existing standing journal enter that journal number here to display the details or use the drop down menu to search through existing standing journal files select and enter Include in VAT Return Click on the drop down menu to select Y yes N no Post Every Enter a number from l 31 to represent the 32 frequency in number of days or months that this posting should occur n the following field enter D for days and M for months e g For a posting occurring once every month enter I amp M i teba creative e software GNL SOL 014 USER MANUAL for the SOLPRINT NOMINAL LEDGER MODULE COMMERCIALLY CONFIDENTIAL Entry Programs Item Batch Entry Date From Day of the Month Number of Postings Last Update Next Update Final Update Posted Standing Journals Entry cont Enter the date from which postings should begin The period that this date represents MUST be open The From Date is the Nex
26. Debit Amount Bank Branch Currency Control this date or enter a date for this journal that is within the period originally defined by the batch dated Click on the drop down menu to select yes Enter a description of up to 25 characters this payment Enter a reference number of up to 10 characters Enter the name of the person making this payment Enter the amount of the receipt up to 99999999 99 No negarive amounts are permitted Enter the bank name and respective branch if required The chosen local currency will be displayed use the drop down menu to select another currency if it is to be used in this batch Cont Entry Programs Item Batch Entry Receipts Batch Entry cont For new journals the journal number will be assigned at this time and the value in the amount field will be displayed in the Running Total Debits field If the journal already exists the first page of transactions for this journal will be displayed as well as the Running Totals number of lines total debits and total credits General Ledger Receipt Journals Batch and Company Currency Control Date Inc in VAT Retum Local Journal Control BatchNo Period Y TS 12 Num 71 0270672000 7 STERLING See Foreign Company Code and Name Reference Payer Debit Amount STERLING pc 12345 JJ SMITH 1005 20 r Currency Select DEMONSTRATION COMPANY Branch Bank Local
27. Department Account No Branch Department Account No Retained Earnings Account jor 200 S L VAT Acct n n 40 Suspense Account jor n P L VAT Acct n n 420 Bank Account n n S L Discount n n 10 Debtor Control Account n n 3210 P L Discount E amed n n 1570 Creditor Control Account n n 408 Taxable Sales Account n n wm Work In Progress Account n n 0 Non Tax Sales Account n n 2 Exempt Sales Account n n a GWu USER MANUAL for the SOLPRINT NOMINAL LEDGER MODULE COMMERCIALLY CONFIDENTIAL The Company Master File Update Company File Update Company File cont Company Master File ile xi Company Code E o m Company Name DEMONSTRATION COMPANY S L From Year 2000 Period Date 0120771999 To Year 200 Period 12 Date 20 06 2000 From Year 2000 Period 1 Date 1 0719989 To Year 200 Period 12 Date 2070672001 N L From Year 2000 Period ml Date 0120771939 To Year 200 Period 12 Date 20 06 2000 Default Branch n Local Currency STERLING j Control Accounts Control Numbers Formats Branch Department Account No Branch Department Account No Retaified Earnings Account n S L VAT Acct for n 4 Suspense Account p VAT Acct n n 4202 Bank Account n n anna S L Discount jor for 150 Debtor Control Account p n P L Discount E a
28. MMERCIALLY CONFIDENTIAL Currency Code Enter a short title of a currency to be used or use the drop down menu to select from the list Description Enter the appropriate description which if already entered will display automatically when the currency code is selected Base Exchange Rate Enter the base rate of the chosen currency Euro Exchange Rate Enter the exchange rate for the Euro if this a chosen currency Euro Zone Enter Y yes or N no where appropriate Triangulation Enter Y yes or N no where appropriate Last Update Enter the date that you enter or change the information An example of a completed form Currency Exchange Rates alc x The currency code drop down menu Currency Code m Description Base Xrate _ 1 000000 Euro Xrate _ 0796244 Euro Zone Triangulation el Last Updated ns Currency Exchange Rates Base xate Ewro srate Lastupdated 688400 1 000000 07 09 00 0 000006 0 678421 01 09 00 100000 0 796244 01 09 00 Code Des ency European AFT 2 OK Cancel Search Master File Entry S Regenerate Balances from Transactions With this module the user can regenerate balances from the historical transactions and is usually only used in circumstances where the historical transaction file and the balance file are out of balance and the user is certain that the historical transaction file is correct
29. R MODULE COMMERCIALLY CONFIDENTIAL Un Post Show Posted To see batches that have been posted click on Show Posted to display them and if required click on Un Post to unpost them i teba creative e software GNL SOL 014 43 USER MANUAL for the SOLPRINT NOMINAL LEDGER MODULE COMMERCIALLY CONFIDENTIAL Review Programs From the Main Menu select and Click on Review Programs Nominal Ledger ioj x File Entry Programs Review Programs Master File Entry Master File Listings Reports Navigate Window Help Review Programs N L Account Summary N L Bank Reconciliation This menu allows access to sub menus each one providing easy access to the next level of options to work in the Review Programs Account Summary Bank Reconciliation i teba creative e software GNL SOL 014 USER MANUAL for the SOLPRINT NOMINAL LEDGER MODULE COMMERCIALLY CONFIDENTIAL The following pages will take the user through the N L Review Programs step by 4 m Review Programs Account Summary S Account Summary The account summary allows the user to review Nominal Ledger Accounts in any period of a financial year displaying a range of information including posted and un posted totals Company Select or enter the Company Code Branch and Department Year Select and enter the relevant financial year Account Number From the drop down menu select the Account number required The amounts allocated to that account number will be
30. USER MANUAL for the SOLPRINT NOMINAL LEDGER MODULE COMMERCIALLY CONFIDENTIAL USER MANUAL for the SOLPRINT NOMINAL LEDGER MODULE Issue One October 2001 GNL SOL 014 i teba creative e software GNL SOL 014 USER MANUAL for the SOLPRINT NOMINAL LEDGER MODULE COMMERCIALLY CONFIDENTIAL Scope This document describes the initial design for the SolPrint Nominal Ledge Module NAME SIGNATURE DATE APPROVED BY Maureen Kilgannon QA i AUTHORISED Paul M BY Director ii AUTHORISED BY Client name Amendment Record ISSUE DATE REF REASON Copyright subsists in all ixteba documentation Except as permitted under the Copyright Designs and Patents Act 1988 no extract may be reproduced stored in a retrieval system or transmitted in any form or by any means electronic photocopying recording or otherwise without prior written permission from i teba i teba i teba creative e software GNL SOL 014 USER MANUAL for the SOLPRINT NOMINAL LEDGER MODULE COMMERCIALLY CONFIDENTIAL Overview Nominal Ledger Main Menu Entry programs Item Batch Entry General Batch Entry Receipts Batch Entry Payments Batch Entry Accruals Batch Entry 24 Standing Journals Periodic Payments Batch Posting cero retro ee Review Programs
31. action amount to 0 Click OK to complete the entry and Close to exit the entry screen Entry Programs Item Batch Entry S i teba creative e software GNL SOL 014 USER MANUAL for the SOLPRINT NOMINAL LEDGER MODULE COMMERCIALLY CONFIDENTIAL Payments Batch Entry This module is similar to the General Journal Batch Entry module except that it allows the user to allocate payments to a particular bank account for future reconciliation of that account This is particularly useful when a company has more than one bank account yet has only one Nominal Ledger Account to represent all of the bank accounts Company Code Click on the drop down menu to search for an existing company code double click on the selection to display the code and company name for verification Or enter a valid company code C Batch Type Option General Ledger Batch Type r Select Type C General General Ledger Batch Control lei xd Company Code po il DEMONSTRATION COMPANY Batch Details Type mj Year Period Number Journals From To Date Closed Bank Details Bank Record Br Dep NL Acct pem Current Total for Transactions entered in this Batch Clear Close Batch Number Date GNL SOL 014 Click on the drop down menu to search and select Payments from the batch type options and click OK General Receipts Payments Accruals If creating a new bat
32. ation Or enter a valid company code i teba creative e software GNL SOL 014 USER MANUAL for the SOLPRINT NOMINAL LEDGER MODULE COMMERCIALLY CONFIDENTIAL General Ledger Batch Control 5 x Company Code el DEMONSTRATION COMPANY Batch Details Type Year Period Batch Type Option Number m Journals From Te Date Closed General Ledger Batch Type Bank Details Bank Record Br Dep NLAcct Accruals Current Total for Transactions entered in this Batch Gouna OK Cancel Clear Close Click on the drop down menu to search and in this instance select Receipts from the batch type options and click OK General Receipts Payments Accruals Batch Number For a new batch a number will be generated automatically when the entry is completed To change an existing batch enter the batch number of that batch or use the drop down menu to search through existing batches If an existing batch is used the Company Code and Date information will also be displayed and cannot be changed Date Enter a valid batch date in this field This date determines the period that ALL the transactions in the batch will be posted to The period that is chosen must be open as defined in the Company File Once the date has been entered the Year and Period that corresponds to that date will be displayed automatically As will the beginning and ending dates for that
33. ayout of Nominal Ledger Financial Reports Report Header Number If you are creating a new report enter a new report number for identification To modify an existing report enter the number of the report to be changed or use the drop down menu to search for it To copy a report find the report to copy and enter a new report number in this field Name Function Enter a description if not displayed automatically This text is used only for report identification and is not actually printed on the report Enter a description of its function in the Function box Nominal Ledger Report Setup I Ex r Report Header Number el Name Profit amp Loss Report Report Function a solnewNstandard reports nominal ledger profit and loss rpt m Report Details Branch Dept Account Ho Line LineHeading From To From gt gt To From gt gt Tite To Tite Sort 1 Sot2 Sot3 4 1 00 Sales including V 01 10 SALES 10 SALES TAXAE 10 10 2 00 Sales Excluding 01 1 20 SALES NON T 30 SALES EXEM 10 10 3 00 Paper 01 01 01 01 215 PURCHASES 215 PURCHASES 20 20 4 00 Material Cost 01 01 01 01 220 PURCHASES h 220 PURCHASES 20 20 5 00 Subcontract Cost 01 01 01 01 380 PURCHASE 5 380 PURCHASE 20 20 6 00 Finance 01 01 01 01 502 ACCOUNTING 502 ADVERTISIN 30 20 7 00 Advertising 01 01 01 01 508 BANK CHARGE 508 FREIGHT 30 20 8 00 Interest 01 0 01 01 540 BANK CHARGE 540 BANK CHARC 30 20 9 00 Light
34. ccounts Overview The Solprint Accounts Module is a fully integrated Sales Ledger Purchase Ledger and Nominal Ledger With powerful credit control tools flexible month end routines and detailed financial reporting facilities being updated in Real Time The Accounts Module is fully integrated with the rest of Solprint allowing users to track back into jobs to see how costs are compiled look at materials deliveries profitability etc direct from Accounts Assumptions that have been made For this document the following assumptions have been made That the reader is able to use a mouse and is familiar with the Windows environment That the training manual will be used in conjunction with a demonstration of the operating system That SOLPRINT has been correctly installed and configured That Crystal Reports have been installed 1 2 Notes and Conventions A basic rule in windows is that if you want to do something you point the cursor at a heading or item on the screen and click usually the left mouse button to open or highlight the item In this manual the word click underlined and in italics is an instruction to press the left button of the mouse The word in bold following that instruction will identify the item or command button to which the instruction refers eg click on Print means point the cursor arrow at the Print About button and click the left mouse button Solprint Management
35. ch a number will be assigned automatically when the entry is complete To change an existing batch enter the batch number if known or use the drop down menu to search through existing batches If an existing batch is used the Company Code and Date information will be displayed and cannot be changed Enter a valid batch date in this field This date determines the period that ALL the transactions in the batch will be posted to The period that is chosen must be open as defined in the Company i teba creative e software USER MANUAL for the SOLPRINT NOMINAL LEDGER MODULE COMMERCIALLY CONFIDENTIAL File Once the date has been entered the Year and Period that corresponds to that date will be displayed automatically As will the beginning and ending dates for that period All journals that are entered in this batch must have dates within this period Cont Entry Programs Item Batch Entry Payments Batch Entry cont Batch Closed Batches must be open in order to be changed and closed in order to be posted If you are creating a new batch leave this open If you are changing an existing batch and it is closed shown by the tick you can re open it by clicking on the tick to remove it Bank Record Enter the Bank Record number for the bank account that will be credited for the payment The drop down menu may be used to search through the bank records file for the correct bank double click to select and the de
36. ch code for the account number that this transaction will be posted to Use the drop down menu to search the branch file for the correct branch The branch name will display in the description box and the branch code entered will be the default branch code used for the next transaction to be created If you are creating the first transaction of this journal the default department code for the branch chosen above will display Accept this code or enter a valid department code for the account number that this transaction will be posted to Use the drop down menu to search the branch file for the correct department The department name wwill display in the description box and the department code i teba creative e software 23 USER MANUAL for the SOLPRINT NOMINAL LEDGER MODULE COMMERCIALLY CONFIDENTIAL entered will be the default department code used for the next transaction to be created Cont Entry Programs Item Batch Entry Payments Batch Entry cont Account Enter a valid account number that this transaction is to be posted to If required use the drop down menu to search through the account file for the correct account The account name will display in the description field Description Enter a description of up to 25 characters to describe this particular transaction If selected from the account file a description will display automatically Debit Amount Enter the amount to be debited to the account chosen no n
37. creative e software 77 USER MANUAL for the SOLPRINT NOMINAL LEDGER MODULE COMMERCIALLY CONFIDENTIAL i teba creative e software GNL SOL 014 78
38. d would be posted to the chosen Nominal ledger accounts at the appropriate period Company Code PP Payment No Note can only be allowed to expire or deleted To effectively change a periodic payment Period Payments Standing x r Journal Details Company m E m PP Payment No Bank Bank N L Acct Details Reference Payee fc Description r Debit Account and Posting Details Acct No aj er pea Acct Name Post Every Days Mths From Date Day ofthe Month Last Update i Next Update Ses Final Update m Payment Details payments of until totalling 0 00 payments of ft until totalling payments of until totalling 0 00 payments of fl until totalling 0 00 payments of until totalling 0 00 payments of until totalling 0 00 OK Close Post If a default company was set up in the Control File the default company code will display Accept this code or enter a valid code of up to 2 characters You can also Click onto the drop down menu to search for an existing company file double click on the selection to enter and display the code The company name will display automatically for verification If creating a new periodic payment a number will be generated automatically To change an existing payment enter its number here if known or use the drop down menu to search through the
39. de for the branch chosen above if it exists will display Accept this code or enter a valid department code for the account number that this transaction will be posted to Use the drop down menu to search through the department file for the correct department The department name will display in the description i teba creative e software GNL SOL 014 34 USER MANUAL for the SOLPRINT NOMINAL LEDGER MODULE COMMERCIALLY CONFIDENTIAL field The department code entered here will be the default department code used for the next transaction that is created Account Enter a valid Account Number that this transaction is to be posted to The drop menu may be used to search through the account file for the correct account The account name will display in the Description field Description Displays automatically see above Debit Amount Enter the amount that is to be debited to the account chosen no negative amounts are permitted Credit Amount Enter the amount that is to be credited to the chosen account no negative amounts are permitted Once all of the journals have been entered for this batch the user has the option to Post All Post all the journals entered Post Current Post those journals shown to date Cont Entry Programs Item Batch Entry Standing Journals Entry cont Standing Journals Entry eimai xi r Journal Header Details r Postings Company pc DEMONSTRATION COMPANY Post Every 1 7
40. displayed in each period as well as budget and cash flow values if required G L Account Summary x Company Branch Year pc sl DEMONSTRATION COMPANY n m DEMO BRANCH 2001 Note Dept Account No jor DEMO DEPARTMENT 4023 TRADE CREDITORS Prov Amnt Amounts entered Opening Balances 0 00 000 0 00 Period Month TotalAmt ActualAmt___ Prov Amt Budget mt Cash Flow Bud Last Year Act_ Actual Amt 1 July 2585 00 0 00 2585 00 0 00 0 00 0 00 2 Aug 3841 99 O00 3841 99 0 00 0 00 0 00 Amounts Posted 4 Oct 117 50 0 00 117 50 0 00 0 00 0 00 5 Nov 0 00 0 00 0 00 0 00 0 00 0 00 Total Amnt B Dec 0 00 0 00 0 00 0 00 0 00 0 00 Above Combined 7 Jan 4 69 0 00 4 69 0 00 0 00 0 00 8 Feb 6924 64 000 6924 64 0 00 0 00 0 00 9 Mar 5877 26 O00 5877 25 0 00 0 00 0 00 Running Totals 10 Apr 55 24 0 00 55 24 0 00 0 00 0 00 Select De Select 11 May 2883 24 000 288324 0 00 0 00 0 00 eiect De oelec 12 Jun 0 00 0 00 0 00 0 00 0 00 000 to display Running Totals Close USER MANUAL for the SOLPRINT NOMINAL LEDGER MODULE COMMERCIALLY CONFIDENTIAL Show vid By selecting a period by its line and clicking on Show Hist details of what makes up the amount will be displayed Click on Show Details to drill down for further analysis 2001 Account 10 for Sep fesDewipin Cheque x Credit 100 Debit 1100 JoumalNo JoumalDate Amount Batch
41. e branch entered above the default department code and the default department will display for verification Use the drop down menu to search for an alternative branch Enter a valid account number of up to 8 digits or use the drop down menu to search for the correct account The account description will be displayed for verification If the Bank Account Description is not automatically displayed enter one of up to 30 characters Enter the Bank Code and relevant Account number as well as a description of the Bank account is required Filsi x Company Code oc zl DEMONSTRATION COMPANY Branch Code 05 e DEMO BRANCH Dept Code 05 el DEMO DEPARTMENT Account No 220 ej Desc PURCHASES MATERIALS m Bank Code pcosossos m Branch Barclays Bank plc Bank Account No Description 0459045 oo Accountant MBouw Address Signatories 1 M Mouse Signatories 2 Postcode WC11ABB Phone 02711234567 Signatories 3 MBom Manager John Smith Number required 2 GNL USER MANUAL for the SOLPRINT NOMINAL LEDGER MODULE COMMERCIALLY CONFIDENTIAL Master File Entry Branch Bank Address Telephone Manager Accountant Signatories 1 2 3 Number Required Bank Account File cont Enter the name of the Bank and Branch using up to 30 characters Enter a Bank Address of up to 2 lines of 30 characters each plus the post code of up to
42. egative amounts permitted Credit Amount Enter the amount to be credited to the account chosen no negative amounts permitted If the screen is filled use the arrows to the right of the screen to scroll up and down the transactions Once a transaction has been completed the Running Totals will be updated If the journal is not balanced an error message will be displayed Note Deleting Payment Journals Once a payment journal has been entered the transaction cannot be deleted In order to effectively delete a transaction change the values to O Click OK to complete the entry and Close to exit the screen i teba creative e software GNL SOL 014 24 USER MANUAL for the SOLPRINT NOMINAL LEDGER MODULE COMMERCIALLY CONFIDENTIAL Company Code Batch Type Options 2 Number Journals From To Entry Programs Item Batch Entry Accruals Batch Entry Click on the drop down menu to search for an existing company code double click on the selection to display the code and company name for verification Or enter a valid company code A General Ledger Batch Control op Company Code pg el DEMONSTRATION COMPANY r Batch Details Type A Year Period Date Closed Select Type C General C Receipts Cancel Type GNL SOL 014 Current Total for Transactions entered this Batch cow Bank Details Bank Reco
43. file for existing periodic payments Once a periodic payment has been posted it cannot be changed It delete the old one and create a new one with the changes GNL SOL 014 i teba creative e software 37 USER MANUAL for the SOLPRINT NOMINAL LEDGER MODULE COMMERCIALLY CONFIDENTIAL Cont Entry Programs Item Batch Entry Bank Account Reference Payee Description Periodic Payments cont Enter a valid Bank Account code of up to 10 characters Use the drop down menu to search through the bank account file for the correct account The bank name will display automatically for verification Enter a reference of up to 10 characters to represent this series of payments If you do not enter a reference number one will be created by the system when the periodic payment record is saved Enter the name of the payee for these payments A description of up to 25 characters may be used to describe the transaction Debit Account amp Post Payments Account Number Post Every Date From 38 Enter the Account number Branch and Department of the account to be debited each time this periodic payment is posted Use the drop down menu to search through the branch department and account files to find the appropriate choices The account name will display for verification Enter a number from to 9999 to represent the frequency in number of days or months that this payment should occur In the following f
44. have completed this screen and if a new batch is being created a batch number will be assigned to this batch automatically Click OK To open the Receipt Batch Entry Form i teba creative e software GNL SOL 014 USER MANUAL for the SOLPRINT NOMINAL LEDGER MODULE COMMERCIALLY CONFIDENTIAL Cont Entry Programs Item Batch Entry Receipts Batch Entry cont Batch and Company Journal Control Currency Control i Local GRBatchNo Period Year Date Inc in VAT Return 1265 12 2000 Mum zl Des Foreign Company Code and Name Reference Payer Debit Amount pc DEMONSTRATION COMPANY oO Bank Line Branch Dept gt gt Accountno gt gt Description Debit 4 Local Dances ues Journal Number Date GNL SOL 014 DK Close Many details will be displayed automatically such as Batch Numbers Company Code amp Name Period and Year If making a new journal entry journal number will be assigned automatically To change an existing journal enter that journal number here or use the drop down menu to search through the journal file for existing journals If this is a new journal the batch date entered in the previous screen will display as the default date Accept i teba creative e software USER MANUAL for the SOLPRINT NOMINAL LEDGER MODULE COMMERCIALLY CONFIDENTIAL Include in VAT no Description Reference Payer
45. his date determines the period that ALL the transactions in the batch will be posted to The period that is chosen must be open as defined in the Company File Once the date has been entered the Year and Period that corresponds to that date will be displayed automatically As will the beginning and ending dates for that period All journals that are entered in this batch must have dates within this period A sample completed screen shown below General Ledger Batch Control Company Code E DEMONSTRATION COMPANY r Batch Details au i Year 2000 Period 12 Enter a valid batch d cm date then tab or Number Bl Joumals From 017067200 Te 30 06 2000 click OK which will Date 10 06 2000 ed display the Year amp Petals Period as well as the Bank Record Dep NLAcct Journal From amp dates Current Total 0 00 for D Transactions entered in this Batch Clear Close Batch Closed Batches must be open in order to be changed and closed in order to be posted If you are creating a new batch leave this open If you are changing an existing batch and it is closed shown by a tick in the box you can re open it by clicking on the tick to remove it For all existing batches the Current Total and Number of journals in the batch are displayed If any journals are out of balance debits lt gt credits the Number of journals out of balance wil
46. his time If the journal already exists the last page of transactions for this journal will be displayed as well as the Running Totals number of lines total debits total credits Currency Control The default currency will automatically be displayed should you wish to change this click on the drop down menu to select an alternative currency Include in VAT Return Click on the drop down menu to select Y yes N no Journal Description Enter a description of up to 25 characters to describe this particular transaction If the journal already exists the last page of transactions for this journal will be displayed as well as the Running Totals number of lines total debits total credits Local Line Branch Dept Accountno gt gt Description Debit _ El E See OK Close GNL SOL 014 vC superar USER MANUAL for the SOLPRINT NOMINAL LEDGER MODULE COMMERCIALLY CONFIDENTIAL Line If you are creating the first transaction of this journal the Line number will be displayed when the line entry is completed To change an existing transaction enter the line number of an existing transaction it can be a transaction on another page the whole line will be displayed and may be changed by the user Branch If you are creating the first transaction of this journal the default branch code for this company will be displayed Accept this code or enter a valid branch code
47. ield enter D for day or M for month as required For example if the posting should occur once every month enter 1 amp Enter the date from which postings should begin The period that this date represents MUST be open The From Date is the Next Update Date i teba creative e software GNL SOL 014 USER MANUAL for the SOLPRINT NOMINAL LEDGER MODULE COMMERCIALLY CONFIDENTIAL Day of the Month Last Update Next Update Final Update This field will be displayed if you are posting on a monthly basis The date in this field represents the last time the posting occurred It is automatically updated when the schedules have been entered and click O K The date in this field is automatically updated once all of the schedules have been entered and click O K The date in this field is automatically updated once all of the schedules have been entered and click O K U M Entry Programs Item Batch Entry Periodic Payments cont a sample completed screen shown below Period Payments Standing x r Journal Details Company DEMONSTRATION COMPANY IH PP Payment No Bank 1 BankN LAcct Detais 0 Reference ea Payee Description testing description 26 sept Debit Account and Posting Details Acct No 824 8 n or Dept Acct Name JINSURANCE MOTORVEHICLES Post Every Days Mths 1 From Date 01706 2000 Day 5 of the Month Last Update
48. ill be displayed automatically such as Batch Numbers Company Code amp Name Period and Year If creating a new journal a jornal number will be assigned automatically To change an existing journal enter that journal number here if known or use the drop down menu to search through the file for existing journals If this is a new journal the batch date entered in the previous screen will display as the default date Accept this date or enter a date for this journal that is within the period originally defined by the batch dated Click on the drop down menu to select Y yes N Enter a description of up to 25 characters this payment The chosen local currency will be displayed use the drop down menu to select an a foreign currency if to be used in this batch i teba creative e software GNL SOL 014 USER MANUAL for the SOLPRINT NOMINAL LEDGER MODULE COMMERCIALLY CONFIDENTIAL Cont Entry Programs Item Batch Entry Accruals Batch Entry cont For new journals the journal number will be assigned at this time If the journal already exists the last page of transactions for this journal will be displayed as well as the Running Totals number of lines total debits and total credits General Journals Accruals Entry Batch and Company Journal Control Currency Control GA Batch No Perod Year Number Date Local STERLING 1273 12 2000 72 06 06 2000 Foreign STERLING ES _ Incl
49. in VAT Retum Currency Select pc Company Code and Name Journal Description Local C Foreign DEMONSTRATION COMPANY Ewo Local p Debit 01 10 SALES TAXABLE 0 00 100 00 05 503 MISC 200 00 0 00 E gt E Ea J El 2 200 00 100 00 DK Close The cursor will automatically start in the Line column of the first available row Line If you are creating the first transaction of this journal the Line number will be displayed when the line entry is completed To change an existing transaction enter the line number of an existing transaction it can be a transaction on another page the whole line will be displayed to be changed by the user Branch If you are creating the first transaction of this journal the default branch code for this company will be displayed Accept this code or enter a valid branch code for the account number that this transaction will be posted to Use the drop down menu to search the branch file for the correct branch The branch name will display in the i teba creative e software GNL SOL 014 29 USER MANUAL for the SOLPRINT NOMINAL LEDGER MODULE COMMERCIALLY CONFIDENTIAL description box and the branch code entered will be the default branch code used for the next transaction to be created Department If you are creating the first transaction of this journal the default department code for the branch chosen above will display Accept this code
50. is Nominal Ledger Each company may define its own periods default branch and special accounts program At least one company record must be created Company Name If a new entry enter a company name of up to 40 characters Year Period Set Up The Reporting Year must have periods defined for it in the Period Master File see next section Enter the Default Reporting Year and Period for each of the Accounting modules These values will appear as default values when running reports and determine if the periods in that year are open or closed Default Branch A Default Branch may be set up if required by entering the Branch Code This will then display when entering transactions etc but can be overwritten by the user if required Local Currency From the drop down menu select the local currency for this company This menu also displays the basic exchange rate an exchange rate against another currency and the date when it was last updated Company Master File cf x Company Code E o m Company Name DEMONSTRATION COMPANY S L From Y ear 2000 Period Date 01 07 1999 To Year 2000 Period 12 Date 2070672001 P L From Year 2000 Period EI Date moz 13989 To Year 200 Period 12 Date 2070672001 N LFromYear 2000 Period 1 Date 01 07 1999 ToYear 2001 Period 12 Date 30 06 2001 Default Branch n Local Currency STERLING 88 Control Accounts Control Numbers Formats Branch
51. l be displayed also A journal will only become out of balance in extremely unusual situations such as a power failure etc batch with unbalanced journals CANNOT be posted The incorrect journals in question must be corrected Batch Number Once you have completed this screen and if a new batch is being created a batch number will be assigned to this batch and a new form will be displayed on the screen i teba creative e software GNL SOL 014 USER MANUAL for the SOLPRINT NOMINAL LEDGER MODULE COMMERCIALLY CONFIDENTIAL The Batch Number Company Code and Company Name will be displayed automatically as will the Period and Year relating to the batch General Journals Entry Batch and Company Journal Control Currency Control GJ Batch No Period Year Number Date Local STERLING 1252 12 2000 e Foreign 1 mnetin VAT Retum Cumenicy Gales pc Company Code and Name Journal Description DEMONSTRATION COMPANY Local Journal Number A new journal will be assigned automatically To change an existing journal click on the drop down menu to search through the journal file select and double click to enter Date If this is a new journal the batch date entered in the previous screen will display as the default date Accept this or enter a date for this journal which is within the period originally defined by the batch date For new journals the journal number will be assigned and displayed at t
52. med n for o Creditor Control Account for pn 4028 Taxable Sales Account 01 n Work In Progress Account n o Non Tax Sales Account jor for 20 Exempt Sales Account jor for Control Accounts Certain Control Accounts must be set up for each company Retained Earnings is the account which is posted to during the program Initialise Account Opening Balances This program transfers the net income the difference between all income and expense account balances to the Retained Earnings Account Enter the Branch Department and Account Number for the Retained Earnings Account Suspense Account is a special account used when running the program Balance Transactions This program goes through the system and makes i teba creative e software GNL SOL 014 54 USER MANUAL for the SOLPRINT NOMINAL LEDGER MODULE COMMERCIALLY CONFIDENTIAL certain that the historical transactions with credit balances equal the historical transactions with debit balances If the transactions are out of balance a balancing transaction is produced for the Suspense Account Enter the Branch Number and Account Number for the Suspense Account Enter the branch number and account number in the same way for the other Control Accounts The Bank Account Debtor Control Acct Creditor Control Acct Work in Progress Acct Sales Ledger Acct Purchase Ledger Acct Tax Account Sales Ledger Di
53. nu allows the user to create reports from the Nominal Ledger data To select and print out a report follows the pattern already used e g selecting a subject from the menu toolbar and clicking on the appropriate title For most reports the initial menu requires the user to first select the company code then the range from which to create a report If the report is to cover the entire range then enter the first item the From box and the last item in the To box e g Print Batches From To Enter the range of batch transaction numbers to be printed N L Batch Transactions cf xl Then click on Print to open the printer menu Select Batch No Range From 0 0 quotreq rpt X e solnew data quotreq rpt Print the report to a window M right now M Print the report to a window i Print the report to a printer Time ET EH PM Day Month Year Date 37 EPIE 00 The report will be printed to a window GNL SOL 014 IV Modify selection formula Done About 75 USER MANUAL for the SOLPRINT NOMINAL LEDGER MODULE COMMERCIALLY CONFIDENTIAL The print menu offers the option to print to the window screen export or send to a printer This may be actioned immediately or set for a later time or date Whatever option is taken click on Print to take the next step and Done when completed Reports S Trial Balance This module is used
54. o search the branch file for the correct department The department name will display in the description box and the department code entered will be the default department code used for the next transaction to be created Cont Entry Programs Item Batch Entry Receipts Batch Entry cont Account No Enter a valid account number that this transaction is to be posted to If required use the drop down menu to search through the account file for the correct account The account name will display in the description box i teba creative e software GNL SOL 014 USER MANUAL for the SOLPRINT NOMINAL LEDGER MODULE COMMERCIALLY CONFIDENTIAL Description Enter a description of up to 25 characters to describe this particular transaction If selected from the account file a description will display automatically Debit Amount Enter the amount to be debited to the account chosen no negative amounts permitted Credit Amount Enter the amount to be credited to the chosen account no negative amounts permitted If the form is filled use the arrows to the right of the screen to scroll up and down the transactions Once a transaction has been completed the Running Totals will be updated If the journal is not balanced a warning message will be displayed Deleting Receipt Journals Once a receipt journal has been entered the journal transactions cannot be deleted In order to effectively delete a transaction change the trans
55. on olx Bank Code 2 0505505 Company Code Bank Acct No 0459045 pening Balance 575 00 Target Closing Balance 675 00 Cleared Balance 575 00 Bank Charges 0 00 Interest Earned 0 00 Difference 0 00 Batch No temto fees eect Peet Presented 0 00 Total Unpresented 453 00 Batch No 1384 il Post Close creative e software GNL SOL 014 48 USER MANUAL for the SOLPRINT NOMINAL LEDGER MODULE COMMERCIALLY CONFIDENTIAL i teba creative e software GNL SOL 014 49 USER MANUAL for the SOLPRINT NOMINAL LEDGER MODULE COMMERCIALLY CONFIDENTIAL Master Files This information must be entered before the Nominal Ledger System can be used for the first time From the Main Menu select and click on the Master File Entry tab Nominal Ledger m x File Entry Programs Review Programs Master File Entry Master File Listings Reports Navigate Window Help Master File Entry N L System Settings N L Company Master File N L Company Period Master File N L Branch Master File N L Department Master File N L Chart of Accounts N L Bank Accounts Master File one N L Budget Entry providing easy access to the next level of options and forms N L User Defined Report Setup Currency Exchange Rates Regenerate N L Balances This menu allows access to a selection of sub menus each p gt System Settings Company Master File Company Period Master File iteba creative e
56. only Each journal must balance credits debits before it can be completed Company Code Enter a valid company code of up to 2 characters or click on the drop down menu to search for an existing company code double click on the selection to display the code and company name for verification General Ledger Batch Control Id xn Company Code us E DEMONSTRATION COMPANY m Batch Details Type il Year Period Batch Type Options lt lt eee Journals From To General Ledger Batch Type Date Closed ae Bank Details 9 vemm Bank Record Dep NLAcct neceipis C Payments _ C Accruals Joumals Current Total for Transactions entered in this Batch Cancel Clear Close creative e software GNL SOL 014 USER MANUAL for the SOLPRINT NOMINAL LEDGER MODULE COMMERCIALLY CONFIDENTIAL Type Click on the drop down menu to search for and in this instance select General from the batch type options General Receipts Payments Accruals Batch Number If a new batch is being created a batch number will be generated automatically when the entry screen is complete To change an existing batch enter the batch number if known or use the drop down menu to search through existing batches If an existing batch is used the Company Code and Date information will also be displayed and cannot be changed Date Enter a valid batch date T
57. or enter a valid department code for the account number that this transaction will be posted to Use the drop down menu to search the branch file for the correct department The department name will display in the description box and the department code entered will be the default department code used for the next transaction to be created Cont Entry Programs Item Batch Entry 5 Accruals Batch Entry cont Account Enter a valid account number that this transaction is to be posted to If required use the drop down menu to search through the account file for the correct account The account name will display in the description field Description Enter a description of up to 25 characters to describe this particular transaction If selected from the account file a description will display automatically Debit Amount Enter the amount to be debited to the account chosen no negative amounts permitted Credit Amount Enter the amount to be credited to the account chosen no negative amounts permitted If the screen is filled use the arrows to the right of the screen to scroll up and down the transactions Once a transaction has been completed the Running Totals will be updated If the journal is not balanced an error message will be displayed Deleting Payment Journals i teba creative e software GNL SOL 014 30 USER MANUAL for the SOLPRINT NOMINAL LEDGER MODULE COMMERCIALLY CONFIDENTIAL Once a payment journal ha
58. p down menu to search for alternative dept codes Account Number Enter an Account Number of up to 8 digits The drop down menu can be used to search through the file for existing accounts numbers Account Name Enter an Account Name of up to 35 characters Account Type Enter a valid Account Type by selection through the drop down menu e g OK Cancel Master File Entry Chart of Accounts cont Normal Balance If you enter an account type Income Liability or Capital the Normal Balance will be a Credit Balance If the account type is Expense or Asset the Normal Balance will be a Debit Balance Keep Transactions This option allows the user to choose how long to keep the historical transactions for this account i teba creative e software GNL SOL 014 61 USER MANUAL for the SOLPRINT NOMINAL LEDGER MODULE COMMERCIALLY CONFIDENTIAL before summarising them into monthly totals Enter a valid transaction history type by selection through the drop down menu a sample completed Chart of Accounts screen is shown below Chart of Accounts 3 x Company foc zl DEMONSTRATION COMPANY Branch n E DEMO BRANCH Deptartment n zl DEMO DEPARTMENT Account No 10 zal Name SALES TAXABLE Account Type m Accow t Select ete Accountno Description Comp Bran Dept 4 20 SALES NON TAXABLE DC 01 01 5 5 EXEMPT DC 01 01 215 PURCHASES PAPER DC 01 01 2
59. period All journals that are entered in this batch must have dates within this period Cont Entry Programs Item Batch Entry i teba creative e software GNL SOL 014 USER MANUAL for the SOLPRINT NOMINAL LEDGER MODULE COMMERCIALLY CONFIDENTIAL Batch Closed and closed in Bank Record Note Ensure that the appropriate bank account is selected for each batch Receipts Batch Entry cont Batches must be open in order to be changed order to be posted If you are creating a new batch leave this open If you are changing an existing batch and it is closed shown by the tick you can re open it by clicking on the tick to remove it Enter the Bank Record number for the bank account that will be credited for the payment The drop down menu may be used to search through the bank records file for the correct bank double click to select and the details including Branch Department Nominal Ledger Account Number Bank Account Number and Bank Branch will be displayed Also the current total value for the number of transactions entered in this batch see example below Company Code pc DEMONSTRATION COMPANY Batch Details Type an Year 2000 Period 12 Number 1265 Joumals From 01 06 2000 To 30 06 2000 Date 02 06 2000 Closed Bank Details Dep NLAcct 0459045 05 505 4 000 for D Transactions entered in this Batch i Clear Close Once you
60. r an alternate branch Enter the Opening value for this account and opening budget and cash flow values i teba creative e software GNL SOL 014 USER MANUAL for the SOLPRINT NOMINAL LEDGER MODULE COMMERCIALLY CONFIDENTIAL Master File Entry Budget File cont A sample completed screen is shown below N L Cash Flow Budgets cf xl Account Select Company pc DEMONSTRATION COMPANY Account No 10 m SALES TAXABLE Year 2000 Br ar Dept m pening 0 00 m Budget Cash Flow Budget Budg Opening 25000 00 Cf Budg pening 34000 00 Budget YTD Periods Cash Flow Budget YTD Periods 1 7 30000 00 1 000 7 0 00 2 41000 00 8 34000 00 7 0 00 8 0 00 3 39000 00 9 40000 00 amp 0 00 3 0 00 4 45000 00 10 42000 00 4 0 00 10 0 00 5 50000 00 44 49000 00 5 0 00 11 0 00 22000 00 12 57000 00 0 00 1 0 00 OK Close Deleting a Budget Record Budget Records cannot be deleted using this menu To delete budget records the program delete old balances must be run which deletes balance and budget records more than a year old Once you have deleted a budget record for one account the program will take you back to the Account Number field i teba creative e software GNL SOL 014 67 USER MANUAL for the SOLPRINT NOMINAL LEDGER MODULE COMMERCIALLY CONFIDENTIAL Master File Entry 5 Report Headers amp Generator This menu enables the user to define the l
61. r the SOLPRINT NOMINAL LEDGER MODULE COMMERCIALLY CONFIDENTIAL N L Cash Flow 7 Budgets m Account Select Company m Account No x Year E amp Dept nU pening m Budget r Cash Flow Budget Budg Openina Cf Budg Opening Budget YTD Periods Cash Flow Budget YTD Periods EU E C OO 2 8 2 8 HU i 4 7 10 fo 4 7 10 S MM B 12 5 12 DK Close Company Code If a default company was set up in the Control File Account Number Year Branch Code Department Code Opening 66 the default company code will display and the default company will display automatically for verification Use the drop down menu to search for an alternate company code Enter a valid account number of up to 8 digits or use the drop down menu to search for the correct account The account name will display for verification The To Year as set up in the company record will display in this field accept the default year or enter another If a default branch code was set up for the company entered above the default branch code and the default branch will display for verification Use the drop down menu to search for an alternate branch If a default department code was set up for the branch entered above the default department code and the default department will display for verification Use the drop down menu to search fo
62. rams Review Programs Master File Entry Master File Listings Reports Navigate Window Help Master File Listings NAL Company Listing This menu allows access to a selection of N L Branch Listing sub menus each one providing eas N L Department Listing h P 8 R E access to the next level of options N L Bank Accounts Listing forms Currency Exchange Rates Listing Company Listing Branch Listing Department Listing Chart of Account Listing Bank Accounts Listing Currency Exchange Listing i teba creative e software GNL SOL 014 72 USER MANUAL for the SOLPRINT NOMINAL LEDGER MODULE COMMERCIALLY CONFIDENTIAL The following pages will take the user through the N L Master File Listings Master File Listings S The Master File Listings enables the user to quickly refer to data currently entered onto the system through the Master File The process to access the data follow the pattern already used e g selecting the subject from the menu toolbar and clicking on the appropriate subject To display the list may first require the user to select a range particularly if it is extensive such as in a Chart of Accounts Others simply display the list e g Branch Listings ane For a range enter a code number from and a code Select Code number to Then click on Print to display the list From 05 af N L Branch Lookup E Some Cree T 05 Test 05 Branch 05 DC
63. rd Dep NLAcct Click on the drop down menu to search and in this instance select Accruals from the batch type options and click OK General Receipts Payments Accruals i teba creative e software 25 USER MANUAL for the SOLPRINT NOMINAL LEDGER MODULE COMMERCIALLY CONFIDENTIAL Batch Number Date If creating a new batch a number will be assigned automatically when the screen is complete To change an existing batch enter the batch number of that batch or use the drop down menu to search through existing batches If an existing batch is used the Company Code and Date information displayed and cannot be changed Enter a valid batch date in this field This date determines the period that ALL the transactions in the batch will be posted to The period that is chosen must be open as defined in the Company File Once the date has been entered the Year and Period that corresponds to that date will be displayed automatically As will the beginning and ending dates for that period All journals that are entered in this batch must have dates within this period Cont Entry Programs Item Batch Entry Batch Closed and closed in Bank Details 26 Accruals Batch Entry cont Batches must be open in order to be changed order to be posted If you are creating a new batch leave this open If you are changing an existing batch and it is closed shown by the tick you
64. s been entered the journal transactions cannot be deleted In order to effectively delete a transaction change the transaction amount to 0 Click OK to complete the entry and Close to exit the screen Entry Programs Item Batch Entry 5 Standing Journals Entry This module allows the user to enter journals that are repeated over a given period For example suppose that each month in a financial year a depreciation expense is charged for the office equipment Instead of entering this journal each month using the General Journals Entry module this journal could be entered once as a Standing Journal and would be posted to the chosen Nominal Ledger accounts at the appropriate period iteba creative e software GNL SOL 014 3l USER MANUAL for the SOLPRINT NOMINAL LEDGER MODULE COMMERCIALLY CONFIDENTIAL Post E ver 1 1 D M From 20 05 2001 Journal No mj Incl in VAT Retum Standing Journals Entry oy x m Joumal Header Details Company DC DEMONSTRATION COMPANY p Postings Number of Postings Updates Posted on the 20 day of the month 5 Last 30 05 2001 Next 20 06 2001 Final 2070972001 1 Description TEST AGAIN r Journal Details Line Branch gt gt Dept Account gt gt Description _ Debit Amt__ Crecit Amt__ 4 101 01 10 TESTING 250 00 0 00 201 01 20 TESTING 0 00 250 00 a 25000 25000 Post
65. s will display automatically This date is used to calculate the beginning date for Period of the Financial year now being entered Company Period Master File Company Period Maintenance cf x Company and Current Year Comp Code Year Name Previous Year End m Period 1 12 End Dates and Used Flags End Dates Used End Dates Used F 9E NF a BU m 4 10 E 6 ww i teba creative e software GNL SOL 014 58 USER MANUAL for the SOLPRINT NOMINAL LEDGER MODULE COMMERCIALLY CONFIDENTIAL End Dates Enter the date representing the last day of the period required This need not be a calendar month end if for example there is a requirement to close off each period 2 days into the following month Note These are default values and can be changed if required 12 periods must be entered Flag Used Click on the Used box to tick when period is completed Master File Entry Branch Master File Department Master File Chart of Accounts Branch Master File Default Branch N L Branch Master File i 5 x If you wish to set up a Default Branch enter the Company Code e Nwe p Branch Code of up to 2 Branch Code characters which refers to DefautDeot the Default Branch The Default Branch will display Doe when entering transactions etc and can be overwritten by the user if desired It is intended to save
66. scount Purchase Ledger Discount Earned Taxable Sales Acct Non Tax Sales Acct Exempt Sales amp Tax Account Cont The Company Master File Update Company File Control File Maintenance ompany Master File JOX Company Code oc a Company Name DEMONSTRATION COMPANY S L From Year 2000 Period Date 01 07 1999 To Year 2001 Period 12 Date 20706 2001 P L From Year 2000 Period 1 Date 01 07 1999 200 Period 12 Date 807062001 From Year 2000 Period 1 Date 01 07 1999 ToYear 2007 Period 12 Date 30706 2001 Default Branch n Local Currency STERLING f Control Accounts Control Numbers Formats Last N L Journal No 8 Standing Journal No Last Payment Nof 12 Last Invoice No 703 dada Click the Control Last Cnote No 46 C Numbers tab to open Last Receipt No 104 Last Ap Payment 51 Dee i teba creative e software GNL SOL 014 55 USER MANUAL for the SOLPRINT NOMINAL LEDGER MODULE COMMERCIALLY CONFIDENTIAL Control Numbers The Nominal Ledger System will assign an audit number to each transaction that is generated Each batch is assigned a batch number and each journal within that batch is assigned a journal number Each Standing Journal is assigned a number as is each Periodic Payment These numbers may be used at a later date when trying to track down the source of the transaction that has gone
67. software GNL SOL 014 50 USER MANUAL for the SOLPRINT NOMINAL LEDGER MODULE COMMERCIALLY CONFIDENTIAL Branch Master File Department Master File gt Chart of Accounts Bank Accounts Master File p gt Budget Entry User Defined Report Set up p gt Currency Exchange Rates Regenerate N L Balances The following pages will take the user through the N L Master File step by step Master File Entry 5 System Report Settings Standard Report Directories The System Report Settings module maps the source of Data required for Reports the following example shows the source of data for the Solprint Accounts Modules Data Input Rule Select and click on the appropriate spot to allow the data requested that is outside of the chosen range to be Prohibited or to use a Warning message i teba creative e software GNL SOL 014 5 USER MANUAL for the SOLPRINT NOMINAL LEDGER MODULE COMMERCIALLY CONFIDENTIAL N L System Settings O x g solnew standard reports sales ledger g solnew standard reports purchase ledger g solnew standard reports nominal ledger Master File Entry L3 52 Company Master File i teba creative e software GNL SOL 014 USER MANUAL for the SOLPRINT NOMINAL LEDGER MODULE COMMERCIALLY CONFIDENTIAL Company Code Enter a code of up to 2 characters to be used to represent those companies using th
68. t Update Date This field will be displayed if you are posting on a monthly basis Enter the number of times that this standing journal should be posted from to 9999 The Final Update date will be calculated and displayed The date in this field represents the last time the posting occurred It is automatically updated when the entry is complete and once posted cannot be changed by the user The date in this field is automatically updated once all of the schedules have been entered and click O K The date in this field is automatically updated once all of the schedules have been entered and click O K Shows the number posted at that time Sample completed form as shown below Standing Journals Entry rf x m Journal Header Details r Postings Company pc B DEMONSTRATION COMPANY Post Ever 1 x D M From m 706 2000 Journal No 3 Bil mi Incl in VAT Return i Updates Number of Postings Posted on the day of the month Last Next m 05 2000 Final 03 06 2000 0 Description Just Demonstrating m Journal Details 1 Line Branch gt gt Dept Account gt gt Description Debt m Crdt m 4 101 01 30 SALES EXEMPT 300 00 0 00 201 01 215 PURCHASES PAPER 0 00 240 00 301 01 20 SALES NON TAXABLE 500 00 0 00 401 01 1155 REPAIRS amp MAINTENANCE 0 00 560 00 501 01 1090 PRINTING AND STATIONERY 0 00 120 00 zi 601 01 540 BANK
69. tails will be displayed Including Branch Department Nominal Ledger Account Number Bank Account Number and Bank Branch Also the current total value for the number of transactions entered in this batch see sample Company Code pc DEMONSTRATION COMPANY r Batch Details Type aj Year 2000 Period 12 2 Journals From m 06 2000 To 30 06 2000 Date 03 06 2000 Closed m Bank Details Bank Record Dep NLAcct 0459045 Current Total 0 00 for Transactions entered in this Batch Clear Close GNL SOL 014 20 USER MANUAL for the SOLPRINT NOMINAL LEDGER MODULE COMMERCIALLY CONFIDENTIAL Once you have completed this screen and if a new batch is being created a batch number will be assigned automatically Click OK To open the Payment Batch Entry Form Cont Entry Programs Item Batch Entry Payments Batch Entry cont General Payment Journals Entry Batch and Company Journal Control Currency Control GP Batch Period Year Number Date Inc in VAT Retum Local 1268 zi STERLING Description Foreign Company Code and Name oe eel STERLING m pc Cheque No Payee Credit Amount Currency Select DEMONSTRATION COMPANY Local C Foreign C Euro Local Line Branch Depto Accountno gt gt Description Debt El iteba creative e software GNL SOL 01
70. to print out a trial balance for any company using this Nominal Ledger System All the company accounts will be printed To produce a trial balance of a more complex nature such as for a particular branch or department use the Report Generator N L Trial Bala SES r Select Company Code M Company Code 05 _ Note If the company ledger is in balance total debits will equal total credits Select Year Year 2000 Select Period Period 12 Cancel i teba creative e software GNL SOL 014 76 USER MANUAL for the SOLPRINT NOMINAL LEDGER MODULE COMMERCIALLY CONFIDENTIAL Company Code Select Year Period Print Done Notes GNL SOL 014 The default company code will display Accept this code or enter a valid company code up to 2 characters The default year and period for this company will display Accept these values or enter new Year Period values If you enter 0 for the period the opening balances for the accounts will be printed Click on Print to go to the print option menu quotreq rpt PES e solnew data quotreq rpt Print the report to a window right now M Print the report to a window Print the report to printer Tima EE PM Day Month Year Date EN EPIE 00 The report will be printed to a window Iv Modify selection formula Done About Click on Done when completed i teba

USER MANUAL for the SOLPRINT NOMINAL LEDGER

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