ZEUS REFERRALS V3.0– SERVICE PROVIDER USER MANUAL
Contents
1. Hospital Socrates Clinic Department Cardiology Department Average Waiting Time 90 days L Edit 3 To request that each Referral to your room has a Scanned Signature click Edit and check the box for Require Signature amp Edit Room Details County Dublin Hospital Socrates Clinic Department Cardiology Department Average Waiting Time 15 days Require Signature 1 2 4 1 2 Users 1 To add a new user to your account click the Users tab and click the Add a User button Mr Jack Smith Profis Agen BETS Users Marner E mail Status Robes L Edit ES Remowe lack Smith jackgsmah com ETH Acministrator EZ 2 An administrator will have access to all areas of the portal while the Secretary will only have access to view referrals and send Referral responses GA Z US Service Provider User Manual REFERRALS 3 Enter the user s full name email address and choose a password Click Add button a Add to register the user Add a User Fullname Email conim Orrell Fassword Bass als m wsl again an uppe iaae eller arad a digil Contre password tales L administrata e serrata 4 When the new user receives the Welcome Email they must click Confirm to validate their email address The new user on your account can now begin using Zeus Referrals Registration Email 372 Ei Welcome to Zeus Referrals etc Jane Walsh A ets Referals account has Seen2. ZEUS REFERRALS V3 0 SERVICE PROVIDER USER MANUAL 7 U S Service Provider User Manual REFERRALS Contents 1 Service Provider OvervieW REENEN 3 1 1 EOR ln DEE 3 1 2 De CC 3 1 2 1 lei 3 1 2 2 H 4 1 23 BELEESEL PAE E E E T A A T 4 1 2 4 SEENEN 5 1 2 5 FOND ETEEN E EEE Eege 10 1 3 View Raren EE 11 1 3 1 VIS 11 1 3 2 Accepted Optional Extra in Settings E 13 1 3 3 AOAO E 14 1 3 4 Ne le 15 1 3 5 VS Cl EN 16 1 4 Deet 16 1 4 1 Fee 16 1 4 2 He Re un EE 17 1 5 BE Eet 18 GA Z E US Service Provider User Manual REFERRALS About Zeus Zeus is lIreland s first private e Referrals and communications platform allowing GP s Consultants and Hospitals to seamlessly refer and discharge patients and reduce admin costs in a fully safe secure and traceable environment Zeus Referral Process Response Messages Consultant Hospital Why choose Zeus Data Security All referral communication is managed within the secure Zeus platform which negates the need for posted faxed or emailed referral discharge letters and eliminates the likelihood of mislaid patient information As information is electronically sent directly from the patient s chart the integrity of patient data is unaffected by inaccurate transcriptions or illegible handwriting Reduced Costs Removing thereliance on posted referral and discharge letters eradicates a significant administrative cost Sending or receiving a referral us
3. V settiin ES Discharged V3 0 15 7 E U S Service Provider User Manual REFERRALS 1 3 5 Discharged When the patient is discharged the referral will move to the Discharged queue Review your L Home gt Referrals gt Dis View Referrals New 0 Dashboard Attending 1 Declined Discharged 1 4 Referral Summary To view the last activity on a Referral or the full referral summary open the Referral and click Summary Summary Last Activity Referral summary hy 1 4 1 Last Activity Displays the last activity recorded on the Zeus Referral Last Activity 13 03 2015 orrespondence Added Correspondence Date 12 03 20 tran iror V3 0 16 GA Z E US Service Provider User Manual REFERRALS 1 4 2 Referral Summary Displays all activity recorded on the Zeus Referral Referral Summary 18 03 2015 Correspondence Correspondence Date aUi Ti Ili AM 18 03 2015 Q ie Note Date 13 03 2015 Added by Jack Smith 18 03 2015 E results to lauresulls veus com THanks Mr jack srnitt 18 03 2015 Q New Referral from Dr Paul Johnson Patient Even Smith V3 0 17 ZEUS REFERRALS 1 5 Quick Discharge 1 To send an electronic discharge message to those GP s registered on Zeus for patient s where you have received a paper referral select Quick Discharge Service Provider User Manual 2 Search for the Referring G
4. entries GE Mert 2 Click on the referral to view the referral form letter and any attachments New Referral Details Home gt Referrals gt New Referral Details Attending 0 Evan Smith Socrates Clinic Today 0 gt Dr Paul Johnson to Mr Jack Smith on 18 03 2015 Declined xP Discharged Patient Evan Smith Room Socrates Clinic Priority Routine Number of attachments 2 A Referral_20150318103523100001 D I 1 KD View Download Il Letter_578_20125 pdf 108 KB View Download Referrals Accept Decline Summary 3 To accept the referral click the Accept button to decline the referral click the Decline button New 1 Referral Details Attending 1 Evan Smith Socrates Clinic Declined 2 Dr Paul Johnson to Mr Jack Smith on 25 09 2014 Discharged Patient Evan Smith Room Socrates Clinic Priority Routine Documents Number of attachments 1 D Referral_20140925145726085652 pdf 1EB view Download Referrals e Summary V3 0 11 Z E US Service Provider User Manual REFERRALS 4 Enter any Private Notes on the Referral These will not be sent to the GP but can be viewed from the Referral at any time Accept Referral To Dr Paul Johnson Appointment Date Date is optional at this point Comments Please forward most recent blood results to A labresults zeus com Thanks r Jack Smith Private Notes send patient Information Le
5. P and select the GP from the search results returned 3 Enter the patient details and Discharge details attach the discharge letter if applicable Quick Discharge Referral Info Referred Tu Mr Jack Smith Roum Referred Tu Socrates Clinic E teferring GP Search by GP Praclice or MCN Referral Date Time Thu 25 Sep 14 Patient Into Firstname Lastname COB Mobile No Address 1 Address 3 City County SELECT Discharge Info Procedure Codes ype Procedure Code or Description Discherge Codes lype ICD1U Code or Descnption Discharge Late hu An Sep 14 Attachments Add files Valid types Jpeg PNG GIF or PDF E Back to Keterrals ae Discharge 4 This referral will be saved to the Discharged list The discharge summary will be delivered to the Referring GP Support For more information or assistance please contact Zeus Referrals support on 071 9193600 or email support zeusreferrals com
6. aflet before appointment 5 Enter any comments if required and click Accept to send an Accepted response to the Referring GP s Patient Management System 6 The Accepted Referral will move directy to the Attending Queue Review your Allending Referrals Home Referrals Attending Mew 0 10 Forerds per page Search Attending 1 Inday C1 HErEINPET appointment Patient Hram Ip Encim Priority Recline largo 1s Evan Smith Dr Paul johnson Mir Jack Smith Socrates Clini Rout We Discharged Showing Vite ot ences 7 View private notes by clicking on the Note icon Review your Attending Referrals Home gt Referrals gt Attending New 0 10 records per page Attending 1 Private Notes Today 0 Date Wednesday 18 03 2015 11 04 Added By Jack Smith Declined th Send patient Information Leaflet before Discharged appointment Showing V3 0 12 7 E U S Service Provider User Manual 1 3 2 1 REFERRALS Accepted Optional Extra in Settings If you have the Hide Accepted Step Setting unchecked then the accepted referral will move to the Accepted queue if no appointment date is confirmed If an appointment date is added the referral will move directly to the Attending queue Review your Accepted Referrals Home gt Referrals gt Accepted New 0 ll records per page een Accepted 1 Attending 1 received Patent rom TO Room Priority Declined 7502014 Evan Smith Or Paul Johnsor Mr Ja
7. ck Smith Socrates Clinic Routine Discnarged Showing 1 to1 of 1 entries To add an appointment date click the Add Visit Add Visit button to decline the referral 2 click the Decline Makki button 3 Select the appointment date add any comments and click Add Visit button Acd Vist To Dr Paul Johnson Arpoirtment Date Fr 01 May 15 Comments Baren confirmed Regarcs Mr Jack Smilh Private Notes Add Visit Cancel 4 The Accepted response with the appointment confirmation will be delivered to the Referring GP s Patient Management System Note If you have the Hide Accepted Step Setting selected then this queue will not be displayed in your Portal V3 0 13 GA 7 E U S Service Provider User Manual REFERRALS 1 3 3 Attending 1 Once the patient is in the Attending queue you can send electronic messages to the Referring GP e g Correspondence No Show Private Notes 2 View all private notes by clicking on the Private Notes button 3 Atteding gt Today queue will be displayed if you have this turned on in User Settings Attending Referral Details Home gt Referrals gt Attending New 0 R f D ilS ew 0 ETC Ce LOS Attending 1 Evan Smith Socrates Clinic Today 0 D Dr Faul Johnson to Mr Jack Smith on 18 03 2015 Declined Discharged Palierni Eat Senilly Room Socrates Clinic Priority Routine Mund mr al alla ently 3 S Referral 7015051 103523 100001 pdF t KE v
8. creates scr you lo contem your acconnt chick o7 the but an provided Be ow hanka feta Retemal leam UTM 5 The new user will have a status of Active in the Users tab Mr Jack Smith Profile Rooms Users Name F mail Status Role s Is Ft D Remove jack Smith AC cent Administrator Jane Walsh aneGwalsh con Secretary 7 Eda Beck to Profile V3 0 7 ZEUS REFERRALS Service Provider User Manual s 7 Edi 6 Click the Rooms tab and click Edit to assign the user to 1 or more Rooms Si di jack Smith vw Profile Rooms Users Hares s Home Profile Referrals EX Dashboard e Mr jack Smith seringa Profile Rice User Rooms Me Average wats Roam Time Status Le Edit Gy Remove Fours zept Caie raibie Clinic Dr Le e e e Ea E Back to Profile 7 Double click on a user to move them from the Available Users list to the Selected Users list amp Vice Versa Available Users LASS eee 1 2 4 2 Manage Account Selected Users Jack Smith Jane Walsh Change your password in the Manage Account section Hone Refera s fa mashinani T oare og Turren password Kew password confirm rew password V3 0 Home gt Mat ap Accounl a Change Password b Manage Account ged i135 jaeckg smith com Luent Password Mew Fassword BASSAS TEST Cora ap HppPRT ae letter and mpr Loni Mew Passwore a Change password fe Cancel Z US Service Pro
9. iew Downloed SI Letter 57E 20125 pdf IO KE View Uownload Private Motes Referrals Add Visit No Show sH Correspondente Discharge Summary Correspondence 4 Click to send correspondence messages Add Correspondence gy To Dr Paul Johnson Wed 16 Mar 15 Comments Patient requires a follow up appointment to review X ray Private Notes Significant Finding E Optional Extra available in Settings Valid types peg PNG GIF DOC DOCX PDF Cancel V3 0 14 Z US Service Provider User Manual REFERRALS 5 You can also send details of any Appointment No Shows pM or further eA appointment details 6 Send discharge confirmations by clicking the Discharge button You can also include Discharge amp Procedure codes amp the Significant Finding checkbox from Settings gt User Discharge Referral To Dr Paul Johnson Discharge Date Wed18 Mar 15 Discharge Codes Type ICD10 Code or Description yee Procedure Codes Significant Finding Optional Extra available in Settings Attachments Add files Valid types Jpeg PNG GIF DOC DOCX PDF Private Notes Discharge Cancel 7 All referral responses will be delivered to the GP s Patient Management System 1 3 4 Declined If the referral is declined it will move to the Declined queue Review your Home gt Referrals gt D View Referrals New 0 iew Referrals New 0 Dashboard Attending 1 c
10. ing Zeus requires No printing transcribing envelope stuffing franking or postage Communication Zeus Referrals enables GP s to see in real time whether their referral has been accepted or rejected by the Consultant or Hospital department and in turn whether the patient attends their scheduled appointment Upon discharge the GP receives an instant discharge notification directly to their desktop ensuring the patient s file is always up to date Patient Experience Zeus Referrals improves the patient experience by removing the time delay patients receive the earliest possible appointment date Also patients can be confident the Consultant is in possession of their most recent and accurate notes Thirdly as all referral information is communicated via the Zeus platform patient data remains 100 secure and confidential Z E US Service Provider User Manual REFERRALS 1 Service Provider Overview 1 1 Login 1 Open your browser and go to http www zeusreferrals com Login 2 Click Login button and enter your username email address and the password that you chose during registration er Callus Today 071 913 3500 FA info zeusreferrals com ZEUS w REFERRALS Connecting Consultants and Hospitals with over 95 of Ireland s GP Community Increased Visibility and Awareness of Consulting Services Available No Software Installation Required e Reporting Dashboard Showing Referral Trends and KPI s d r
11. o lt 1 2 Portal 1 2 1 Home The Zeus home page provides shortcuts to the main areas in Zeus New Zeus Referrals are visible from the toolbar and can be accessed directly by clicking on the icon Ge w ai Jack Smith Consultant Home Hame S Home Referrals fil Deshooard Settings Help saa Manage Referrals zeus Dashboard Update Profile Z US Service Provider User Manual REFERRALS 1 2 2 Referrals 1 2 2 1 View Referrals View all Zeus Referrals by category New Accepted which can be turned on off in Settings Attending Declined and Discharged Use the Search field to filter your queue Review your New Referrals Demme gt Felemea gt New eur OD 1 Tel recond OT Cast apart li Accepted It Attending W Bei sien Palisul Frier Tii Rix Pritwily Ded pen Punt cae De 2uuh POULT Le unn Bah Ar Mu Ser swb les Wierd Wischarged meng lL uler es Ae 1 2 3 Dashboard The consultant dashboard displays a summary of the count of the Referrals received status updates together with Top Referring GP statistics for the date range selected Consultant Dashboard d Hone Home gt Dashboard S z JGUST 28 204 SEPTEMBER 26 2014 Briten el Lal ehtsal Receiver Accapter m REFERRALS BY DATE t TOP 5 REFERRING GP Date Referrals Ce GP Practice County Referrals grer 204 1 1 Paul Johan Wilsor Test Erachce Sligo graan 1 7 Jahatierk Tuk il Click the Dashboard Date range t
12. o select a different filter or add a custom date range Click Submit to view the results for the date range selected fl AUGUST 22 2014 SEPTEMBER 26 2014 e Yesterday Last 7 Days Last 30 Days This torth Lal ei CUSTOM Range FROM TH 26092014 202004 att na It V3 0 4 ZEUS REFERRALS 1 2 4 Settings 1 2 4 1 Profile Service Provider User Manual View update the details entered during registration in Profile This information is displayed on the Zeus Service Provider Search facilty for GP users Profile Rooms Users Home gt Profile Mr Jack Smith Cn Profle Rooms Users a Profile Profile Picture Select image FullName Mr Jack Smith Qualifications MD Area Of Interest Cardio Biography Zeus Hospital 20 Years Medical Council Allergy Medicine 1 2 4 1 1 Rooms 1 To add an additional room click the Rooms tab and click Add a Room You can also edit an existing room or deactivate remove a room Mr Jack Smitn Profile Reoms Users amp Rooms Room Set ales Clinic E Back to Profile Add a Room V3 0 Anaesthesia Pain Management s lected Specialities Cardiology 1 a wb Add a Room button wet Status Edit WW Remove Remove GA Z E US Service Provider User Manual REFERRALS L Edit 2 To update the Average Waiting Time for a Room click Edit Gro and save your a Save Changes changes Edit Room Details Cou nty Dublin
13. the ICD Codes Search field on the Discharge Form and Quick Discharge Form 1 2 5 Help The Help menu displays an overview on Zeus and its features iial rnr Foie CDeferralc Welcome To Zeus E Referrals barre S Furi X Helps Wues bo Zut betes RW a ATT ildsn Zeas is gn C Referal syele des ered le rieka ren gier Ur Be quicker mwe as AG ero nore efizien Features Zau alvas TTS user aces bo a laras ec lleoior of reelstered Consultants and r Adana ze View ous pte Genera Aradin The urreni Torres wetering pacicars be saeclalky or Ariun bn lr Serer Area Lo eut Sore COIL acd Le yuu Fral e Grraides a roult qneclaity patien release yaren Srosides a standard user frendky retercal onecoss aerced botwecn the hospitals Time parc bs d ied pr Typi a patir pants lytta reterrais pareas Tost Eh paper taleptana als ond fomes for commun co ond Gombnchor Often the onus 2 on the patente ade erre Cea e Tarh usar E assigned alguien and baart Ne pairati np tee client ar nat ar malar u ganca Ue Sfertal ppc met V3 0 10 Z E US Service Provider User Manual REFERRALS 1 3 View Referrals 1 3 1 New 1 All new referrals will be displayed in the Referrals section under New Review your New Referrals Home Heferrele gt Mew Aulcruiny 0 Today 10 Hecenmed Patient 1rom Io Room F Gate H Darline Er etai 15 Evan Senilb E Torkalug oan Mr junk Zrmihy Socials Zug Hen Lie forge Show 1 ted fd
14. vider User Manual REFERRALS 1 2 4 3 User Settings User settings have now been added to Zeus Referrals which will allow you to customise some of the workflow settings User Settings Go lome z Home Sellines Referrals E hh Dasher i hE Dastiboard User Settings ZE sectings Referrals Refresh Enabled MI 2efresh Interval Minutes 3 Minimu Zut Hide Accepted Step lide Significant Finding L Always Require H Comments Show Allending Today O Queue discharges Hide ICD Cedes M Hide Procedure Cedes M a Save Changes 1 2 4 3 1 Referrals Automatic Refresh of the Zeus Referrals Portal Hide Accepted Step Uncheck this option to add another Queue Accepted All accepted referrals with no appointment date added will move to this Queue Hide Significant Finding Uncheck this option to display the Significant Finding checkbox in Correspondence and Discharge messages Always Require Comments Check this option to make the Comments field mandatory on messages Show Attending Today Queue Check this option to display a sub queue in Attending for Referrals with an appointment for today Declined en R ES ell Discharged Z US Service Provider User Manual REFERRALS 1 2 4 3 2 Discharges Hide Procedure Codes Uncheck this option to show the Procedure Codes Search field on the Discharge Form and Quick Discharge Form Hide ICD Codes Uncheck this option to show
Download Pdf Manuals
Related Search