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YMCA RETIREMENT FUND

1. 4 13 RN RR X 4 14 Aod Loan Repa men Nm m TP 4 14 YMCA Retirement Fund Confidential 1 1 YERDI ONLINE INSTRUCTION MANUAL Table of Contents dT BALANCE NIORT ERR 4 15 4S VALIDATE TRANSMITTAL 4 17 QU HRP SEW RAINS INU 4 18 4 10 WANING SIS NR m 4 19 4 11 EO SM URINE ERREUR 4 20 4 12 IETROXCTIVE INTEREST EU 4 23 4 13 ADJUSTMENTS AND THE ADDITIONAL TRANSMITTAL eee eene 4 24 4 15 1 VO Miter ai UnderpayrTielit u ioo dei desi eoe DE eiea 4 26 dI WEBB Gm C Ver pay MIC 4 27 GI nme INE 4 28 LN A lC E SCRITTE 4 28 4 13 5 Closing an Additional 4 29 REPORTS MON 5 1 SI TRANSMITTAL SUMMARY REPORT 5 5 2 TRANSMITTAL DETAIL 5 3 5 3 TRANSMITTAL HISTORY REPORT 5 4 3A EMPLOY E HISTORY REPORT e Le DEAE 5 6 E 5 PAYROLL UPLOAD REPORT Sed 5 8 INO BENEFICIARY REPORT 5 9 5 8 YERDI ONLINE USAGE R
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3. Tel Fax E mail aduzumilligymcaret org Branches Branch TEN Mame Address UU Yerdi Online Usage Re Termination Report TDCatchup Payroll Information 194 Profil Annual Payroll Frequence 24 aus Last Closed Payroll Date 5722009 Payroll System Used Edit YMCA Profile Payroll Options Options Default Gender Female Default State AL EN XXI au 9 YERDI Default Hourly QuickBooks hetro Interest Calculator MENU OPEN CLOSE PANEL 2007 Contribution Transmittal Deadlines YERDI Error Messages YERDI Payroll Interface Specifications 2009 Now w The components of the screen are as follows YMCA RESOLUTION amp CONTACT INFORMATION The top of the screen displays the YMCA s resolution type the contribution percentage breakdown and address and contact information This information is derived from the Fund s internal system and cannot be changed by the YMCA Call the Fund if any of this information is incorrect YMCA PAYROLL INFORMATION This area displays the YMCA s payroll frequency last closed payroll date and the payroll system used EDIT YMCA PROFILE This area enables the YMCA to set payroll and default options as explained below e Payroll Options Sets the following parameters for your payroll upload YMCA Ret
4. ICA Employee Retirement Data Interchange Wain Menu Y V SAVINGS FOR LIFE en Fs YMCA RETIREMENT FUND Rs raining Tools Resources E Forms 3 5 1947 E Non Financial 4023 6 Enrollment Enrollment Reactivation a Terminate Participant 504 Crestview Rd Modifications Verity Lookup a 36207 6330 L3 Personal Information I All Particinants Active Participants aduszumilligymcaret arg ri iaf M H Mi Terminate 403 b Validate 403 b Financial Regular Transmittal 3 You may make changes only to Address Job Type Salary Type Title Position and Comments If you wish to change the data in the disabled fields contact the Fund 4 Click Save to update the record YMCA Retirement Fund Confidential 3 17 YERDI ONLINE INSTRUCTION MANUAL Section 3 Non Financial Entries 3 5 Personal Information This group of options on the Navigation Panel allows you to view lists of active inactive and pre eligible participants You can reenroll terminate modify change the status of a pre eligible to participant and generate an Employee History Record report from these screens To access a list of all active only pre eligible only or inactive only participants do the following l On the Navigation Panel click All Participants Active Participants Pre Eligibles or Inactive Partic
5. Reenrallment Modifications a Lookup Personal anformation 1 Change SSN El 403 b smart Account Terminate 4038 MENU OPEN CLOSE PANEL m M MM M MM ESS YMCA Retirement Fund Confidential 3 19 YERDI ONLINE INSTRUCTION MANUAL Section 4 Financial Entries FINANCIAL ENTRIES The Financial section of the YERDI Navigation Panel are all related to the transmittal process This group of options enables the YMCA to e Upload payroll data e Change compensation amounts e Add modify and delete contribution records e Balance validate and close transmittals e Make adjustments such as underpayments and overpayments via the Additional Transmittal The process starts with Regular Transmittal which when selected requires you to upload your payroll Each of the above functions is explained in the following sections 4 1 Multiple Transmittals Per Month Transmittals are processed based on your YMCA s payroll schedule For example if your YMCA pays its employees on the 15 and the last day of each month then you must submit 2 transmittals each month If your YMCA pays its employees weekly then you must submit 4 or sometimes 5 depending on the day of the week you run your payroll There is a field on the YMCA Profile screen that displays your payroll schedule The YMCA in the example below runs its payroll twice a month on the 15 and the last b
6. Enrollment Screen Fields 3 5 3 22 Address V CLIC 15 e 3 6 3 2 5 Enrolling Pre eligible Employees 3 9 3 2 4 Changing from Pre eligible to Participant 5 3 10 a Socal cubi NUDO oireann ETEEN 3 11 3 11 24 MOPBIRICATIONS a E 3 16 32 95 PERSONAL INPORMA TION inaire 3 18 TSBRBNBOLEMENE cec ee ee A 3 19 INN DW P OD M Md OESTE 4 1 4 1 MULTIPLE TRANSMITTALS PER 4 A e ee er ere 4 4 3 BEGINNING THE PAYROLL PERIOD TRANSMITTAL PROCESS UPLOADING PAYROLL 4 2 R LOAD EPA TO ERROR 4 6 4 5 MODIFY CONTRIBUTION RECORDS asssesesseseseseesesesessesesessosesessosesesersesesersesesesseseseseosescsersesesene 4 6 Saul OF PAPI CI AUN 4 8 4 5 2 Change the Compensation Amount 4 8 4 5 3 Add a Basic Account Contribution Record eese ener nenne 4 0 4 3 Adda OM UO OM bo 4 11 4 5 5 Terminating 4 12 4 5 6 Delete a Contribution
7. The Additional Transmittal is used for submitting individual financial entries and adjustments underpayments overpayments and bonus You can do an Additional Transmittal only after you close the regular transmittal and before you upload the next payroll Batch numbers for Additional Transmittals are similar to those for regular transmittals except the letters before the E and Y will be B C D etc NOTE YERDI will not accept entries for transactions that occurred before 1 1 1992 NOTE You can make underpayments bonus and TL loan in the same Additional Transmittal however overpayments must be in a separate Additional Transmittal YMCA Retirement Fund Confidential 2 YERDI ONLINE INSTRUCTION MANUAL Section 4 Financial Entries To create an Additional Transmittal do the following 1 Click Additional Transmittal under Financial on the Navigation Panel and the Modify Contribution screen will appear as follows ERD Inc DFs YMCA RETIREMENT FUND i 880 RI Te T CA Employee Retirement Data Interchange RE SAVINGS FOR LIFE Main Menu User Name Online Since Association Code and Name Date Terminate 403 b a Validate 403 b Financial Regular Transmittal s Modify Contribution Balance Transmittal a Validate Transmittal Reload Payroll Waiting to E Reports Transmittal Summar MENU OPEN CLOSE PANEL Employee History
8. 5 To move through a screen with multiple fields e g Enrollment Screen press the Tab key or click in the field in which you wish to enter data 6 If you want to maximize the screen horizontally 1 close the menu panel click anywhere on the vertical bar located to the right of the Navigation Panel If you wish to open the menu do the same 1 8 Features of the Main Screen The Main Screen has four main areas The areas at the top and left Navigation Panel menu do not change as you select options on the menu The largest area 15 the dynamic work space as you select options on the Navigation Panel it displays the screens in which to work The four components of the YERDI Online Main Screen are e Task Bar Located just above the Navigation Panel the Task Bar contains 5 icons which enable you to do the following 2 Go back to the YERDI Online Transmittal Status Page e Change user settings r Contact the Fund Log off e User amp YMCA Information User Name Displays the user who is signed on Online Since Displays the date and time the user logged on Association Code and Name Displays the YMCA number and name Date As pertaining to a regular transmittal this 1s the next payroll to be transmitted Once transmitted the date will advance to the next pay date which is derived by the schedule in the system as specified by the YMCA e Navigation Panel Located on th
9. Contribution Amount is 0 00 nina Validate 40 3t th Financial MENU OPEN CLOSE Close Transmittal E Reports Transmittal Summary The participant s Social Security number and name the error code and description will appear on the screen In the example above the first person on the list is an active participant but there is no basic account contribution record in the transmittal This is a code E error it must be resolved before the transmittal can be submitted NOTE When the cursor is passed over the error description a window will appear displaying details about the error ERRORS Must be corrected in order to close the transmittal MESSAGE DEFINITION SOLUTION Overpayment Exceeds the Total Transmittal Refund request amount exceeds the total amount of the YMCA Retirement Fund Confidential 4 17 YERDI ONLINE INSTRUCTION MANUAL Section 4 Financial Entries Amount contribution Note Overpayments are done in Additional Transmittal only Year To Date Salary Exceeds the Maximum Based on business rules and industry regulations compensation Limit exceeds the yearly maximum limit No additional contributions can be made for the participant for the remainder of the year Year To Date Contribution Amount Exceeds Based on business rules and industry regulations contribution the Maximum Limit exceeds the yearly maximum limit No additional contributions for the participant can be
10. bd 74 2008 CURRENT FINANCIAL TRANSACTION REPORT of 00000 Batch Humber 200907014 For pay period 7 1 2009 Generated on 6 17 2009 12 04 54 PM Print Total Humber of Contributions Total Employee Contribution Amount 522 10 Total Employer Contribution Amount 730 31 Total Retroactive Interest Amount 4 00 Total Contribution Amount 1 253 01 Emplaree Name Employee Acc Compensar Employee Employer Total Adj Adjustment SSN Type Amount Amount Amount Code Date BA 3 458 33 172 292 242 08 415 00 BA 271 00 zh do 39 97 66 92 BA 710 75 329 294 49 75 83 29 BA 437 40 24 12 Bor MG BA 267 70 13 39 18 74 32 13 BA 1 625 00 21 253 113 7535 195 00 ME BA 1 625 21 253 113 7535 195 00 BA 418 20 FB E m zu 24 NE BA 1 283 33 64 17 69 83 154 00 YMCA Retirement Fund Confidential 563 YERDI ONLINE INSTRUCTION MANUAL Section 5 Reports 5 3 Transmittal History Report The Transmittal History Report is a detailed report for closed and submitted transmittals In addition to a detailed listing of the contributions there is a legend that lists the types of accounts number of employees and contributions in dollar breakdowns and compensation amounts including totals You may generate a detailed report for closed and submitted transmittals as follows 1 Select Transmittal History Report on the Navigation Panel The following screen will appear User Mame Online Sin
11. participants may make contributions to the 403b Smart Account TD is the code for the 403 b Smart Account previously called the Tax Deferred Account To add a TD contribution record do the following NOTE The participant must have a TD contract established with the Fund before contributions can be entered for these accounts or a validation error will prevent you from closing the transmittal 1 On the Modify Contribution screen click Add 2 Enter the Social Security number of the participant for whom you wish to add a contribution record 3 Click Enter The screen in which to enter the account information will appear see page 4 10 for an example of this screen NOTE For participants with an existing contribution record on the Modify Contribution screen simply search for the participant and click his her Social Security number to access the screen in which to enter the account information 4 Select the account type TD 5 Select the TD Contract type If the contribution is a percentage click the Percent field and enter the percentage in the TD Amount field b If the contribution is a dollar amount click the Dollar Amount field and enter the contribution for the payroll period in the TD Amount field YMCA Retirement Fund Confidential 4 11 4 5 5 YERDI ONLINE INSTRUCTION MANUAL Section 4 Financial Entries 6 Click Save The record will be created and you will be returned to the Modify Contribu
12. 5 5 Payroll Report This report lists all of the entries in the payroll file that you uploaded into YERDI Online It does not list any changes made to the data after it was uploaded NOTE This report reflecting the current payroll s data is available ONLY until the transmittal is closed and submitted The following is an example of a Payroll Report YMCA RETIREMENT FUND Y User Mame Online Since Association Code and Mame 2003 2 Freeman Rose w 585 72009 PAYROLL REPORT Change SSM Terminate Financial Regular Transmittal Modify Contribution Balance Transmittal Validate Transmittal Reload Payroll Waiting ta Enrol Additional Transmittal For pay period 6152009 Generated 7172009 12 34 18 Print Total Number of Contributions 34 Total Employee Contribution Amount 999 60 Total Association Contribution Amount 1 979 54 Total Sliding Scale Contribution Amount 00 Close Transmittal 8 Total Contribution Amount 2 969 34 El Reports at Transmittal Summary 5 c Monthly PRT ASH SSC Report e Type Comp Amount Amount Amount Transmittal Detail Repor E Trarnzrmittal History BA 1 937 50 38 75 155 00 0 00 Hi TD 1 937 ol 35 75 O 00 00 BA 0 14 40 27 60 0 00 e BR TD 720 00 14 40 0 00 Exception Report 746 75 14
13. If you are using the EXCEL format then you must select the Tab delimiter Payroll Version If you follow the file specifications provided by the RF select YERDI If you export your payroll data to an EXCEL spreadsheet select EXCEL NOTE EDE is no longer supported by the Fund Auto Save Not applicable A Save button is provided in each function in the application e Default Options Sets default values in fields on the Enrollment screen To save keystrokes while doing data entry choose those that are prevalent in your YMCA Gender Choose whichever is prevalent in your YMCA F for female or M for male as the default for the Sex field in the Enrollment screen State Enter your home state since it is the one in which most of your employees reside Job Type Choose which is prevalent in your YMCA Full Time or Part Time as the default Salary Type Choose which is prevalent in your YMCA Annual Hourly or Other as the default YMCA Retirement Fund Confidential 22 YERDI ONLINE INSTRUCTION MANUAL Section 2 YMCA Profile SELECT RESOLUTION PERIOD If you are entering contribution data e g underpayment overpayment and lump sum payment for a period when the resolution agreement was different than the current resolution you must do the following Click the down arrow in the Resolution Period For This Transmittal Is field 2 Select the appropriate resolution period in the drop down menu 3 Click o
14. YMCA RETIREMENT FUND Employee Retirement Data M Y 2 2 c ge Gonzalez Lucy 5 17 2005 1 40 55 PM v 5531 2005 aber 6464582513 19 2 2 00 o 1 19 34 9 21 CLOSE PANEL MENU OPEN To see a detail listing of the retroactive interest click the notebook icon on the Close screen YMCA Retirement Fund Confidential 4 23 4 13 YERDI ONLINE INSTRUCTION MANUAL Section 4 Financial Entries A report such as the following will appear Total Number of Lines 110 Total Employee Contribution Amount 00 Total Association Contnibution Amount 00 Total Retroactive Interest Amount 14 58 Total Contribution Amount 14 50 Employee Acc Employee s Employer s Total Adj Adjustment Employee Mame SON Type Amount Amount Amount Code Date SA 0 00 14 14 RI 06 30 2009 SA 00 46 48 06 30 2009 TD 0 00 38 06 30 2009 SA 00 15 1 06 30 2009 0 00 03 f 06 30 2009 SA 0 00 a 06 30 2009 SA 0 00 17 RI 06 30 2009 This is a detail listing of retroactive interest due It is sorted by participant and then by date In the example above the YMCA has not submitted a transmittal since 9 2004 YERDI Online has automatically calculated and compounded each month s retroactive interest to the present To print the report simply click Print Adjustments and the Additional Transmittal
15. YRF Training form the YMCA may be subject to penalties Tools Resources NEW here are 3 employee s with a 403 b Smart Account that need to be validated on Forms his page y I certify this new contract information below is accurate 403 b Enrollment Enroliment Reactivation Terminate Participant Modifications ki Lookup This is one time contribution Personal Information Effective Date 04 11 2012 Active Participants Contract details Withholding Amount Per Pay Period Pre eligble certify this new contract information below is accurate v New contract information in this transmittal 9 This is a long term contract Inactive Participants Change SSN EI Apud s MIC I certify this new contract information below is accurate ecminate 4020 ermos 103b 4 By checking this box the YMCA hereby agrees to indemnify and hold harmless the Savings Plan the YMCA Retirement Fund its Board of Trustees their successors Regular iransmitta and assigns from and against any liability or claims arising from the pre tax Modify Contribution contributions made to the Savings Plan LJ Balance Transmittal Validate Transmittal Cancel _ m nali MENU OPEN CLOSE PANEL YERDI ONLINE INSTRUCTION MANUAL Section 6 403 b Processing Check the Certify box and the followi
16. bar and select Termination d Click the Social Security number of the participant you wish to terminate In either case whether accessed through Non Financial or Personal Information the following screen will appear YMCA Retirement Fund Confidential 3 13 YERDI ONLINE INSTRUCTION MANUAL Section 3 Non Financial Entries a SAVINGS FOR LIFE YMCA RETIREMENT FUND P User Online Since Association Code and Name 510 2012 lee christina 9 48 30 gt 5 6 2012 Please select the last pay period Main this participant frorn the following dropdoan list YRF Training ee Tools Resources NEW Forms NEWI E Non Financial ERE 4037 Enrollment tion A i erminate Participant 504 Crestview Rd i 10 reet T Lookup 36207 6330 L3 Personal Information 21 Participants Active Participants Pre eligible Anniston m adusumilli ymearet org s Inactive Participants E 403 b smart Account Terminate 403 b a Validate 403 b Financial MENU OPEN This is the screen in which to enter termination data The fields that are denoted with an asterisk are required fields 1 e you must enter data in these fields or you will not be able to continue The fields that contain down arrows have lists from which to choose appropriate codes Select the drop down arrow to display
17. employee has never been enrolled in the Plan you will receive the following message LOOKUP Record of this SSN does not exist in YMCA Retirement Fund Please Enter Social Security Number YMCA Retirement Fund Confidential 3 2 YERDI ONLINE INSTRUCTION MANUAL Section 3 Non Financial Entries 3 2 Enrollment Reactivation Procedures When employees fulfill their eligibility requirements you must enroll them in the Retirement Plan on the first of the month they are making their first contributions To enter a new participant do the following 1 Click Enrollment Reactivation under Non Financial on the Navigation Panel and a screen such as the following will appear Menu User Name Online Since Associaton Code and Name Er 5 8 2012 11 08 01 AM Live ENROLLMENT e Chat Please Enter Social Security Number Click Here m YRF Training Tools Resources NEM Forms New Non Financial CLOSE PANEL Modifications Lookup El Personal Information MENU OPEN arf Ook 2 Enter the Social Security number of the new participant and click Enter or press the Enter key NOTE If you need to start over click Reset to clear the fields YMCA Retirement Fund Confidential 3 3 YERDI ONLINE INSTRUCTION MANUAL Section 3 Non Financial Entries A screen such as the following will appear lt YMCA RETIREMENT FUND SAV
18. made for remainder of the year Go to www yretirement org for annual federal Contribution Limits Year To Date TD Contribution Amount Maximum contribution limit cannot exceed 100 compensation Exceeds Maximum Percentage Limit of Go to www yretirement org for annual federal Contribution Compensation Limits Exceeds the Maximum Limit yearly TD 403 b Smart Account contribution amount Basic Account Does Not Exist Active participant does not have a basic account contribution in the transmittal Pre Eligible Cannot Have Basic Account Pre eligibles can have TD accounts 403 b Smart Account only Delete the basic account contribution or if participant 1s due to be enrolled change his her status to active Inactive Participant Cannot Have Any Cannot have a contribution in an inactive period Ensure that the Contribution contribution date falls within the date that the participant 1s or was active For example enrollment date should be the first of the month participant is making first contribution and termination date should be last payroll date for the final contribution Not Enrolled As Participant The participant has a contribution record in the payroll file that was uploaded but has not been enrolled in YERDI Online To avoid this error enroll participant before you upload payroll to the Fund transmittal payroll date Incorrect TD loan payment amount You must pay only the exact amount due for the payroll period or the en
19. met the eligibility requirements to be enrolled in the Retirement Plan but wish to contribute to a 403 b Smart Account previously called the Tax Deferred Savings Plan To enroll a pre eligible select 403 b Enrollment shown directly below on the Navigation Panel Forms NEW El on Fi 403b Enrollment B The procedure is the same as it is for a regular enrollment however you need only enter the Emp Start Date hire date Note You will need to add the participant to your transmittal manually which will generate a contract Then click on Validate 403 b and certify any new contract and select whether it is a one time contribution or if it is an ongoing contribution Y ER D I oni YMCA Employee Retirement Data Interchange a SAVINGS FOR LIFE lt YRE gt NCA RETIREMENT FUND Main Menu Association Code and Name Date i 5 10 2012 um tu lee christina 112012 E Live 403 b Smart Account Maintenance NS C In order for a YMCA employee to make pre tax contributions to the Savings Plan each employee must execute his her 403 b Smart Account form and file it with the Click Her YMCA The YMCA must make sure that the 403 b Smart Account form is completed Any changes in contributions will require new 403 b Smart Account form be completed by both the YMCA and the employee If the employee s election is not Main properl
20. of this manual YMCA Retirement Fund Confidential 1 9 YERDI ONLINE INSTRUCTION MANUAL Section 1 Introduction 1 10 YRF Training Registration Find out when the next webinar is scheduled and register to join 1 11 Tools Resources You can find many useful tools such as Manuals User Guides Transmittal Deadline Calendar and access the YMCA Talent Profile You can also look up other Local Plan Administrators contact information submit your Non Discrimination Coverage Testing update your YMCA s Officer Information and submit data for the YMCA National Benefits Comparison YER D online RE MCA RENREMENT TEND YMCA Employee Retirement Data Interchange SAVINGS FOR LIFE Main Menu Association Code and Name Date 5 8 2012 Y L3 8 christina 10801 3 9 2012 4 Live YMCA Retirement Fund Online Resources Chat Click Here h gt 2012 Contribution Transmittal Deadlines Local Plan Administrator Lookup Tools Resources Non Discrimination Coverage Testing EJ Non Financial 403 b Enrollment Enrollment Reactivation Terminate Participant Modifications Lookup E Personal Information All Participants Active Participants Pre eligible Inactive Participants Change SSN E 403 b smart Account Terminate 403 b s Validate 403 b E Financial YMCA National Benefits Comparison Update Your Y s Data Here YMCA
21. revise this information at any time to correct errors or otherwise If it appears that any item is incorrect please contact the YMCA Retirement Fund Your YMCA s use of the YERDI Online application and or the YERDI Online Instruction Manual indicates your YMCA s continuing agreement to participate in the YMCA Retirement Plan in accordance with the Constitution and Bylaws of the YMCA Retirement Fund the provisions of the YMCA Retirement Plan and the terms of your YMCA s participation agreement now in effect and as it may be if amended from time to time CONFIDENTIALITY Privacy is important to the YMCA Retirement Fund The Fund collects individual and sensitive information about your YMCA and your employees in order to properly administer the YMCA Retirement Plan We will keep this information confidential Please be aware that confidentiality of Internet transmissions is not guaranteed It is your choice to assume the risk of an unauthorized person learning your password User ID e mail address or other personal information you provide Also please keep written records such as passwords and User IDs in a confidential location CONTACT US If you have specific questions about YERDI Online call Customer Service at 800 RET YMCA or email info ymcaret org YMCA Retirement Fund 140 Broadway New York NY 10005 1197 YERDI ONLINE INSTRUCTION MANUAL Table of Contents TABLE OF CONTENTS Section Page INTRODUC TION e
22. smart Account tons Terminate 403rb a Validate 403 b Rena Transmittal 3 e alanc ce Tr ransmittal ate Transmittal Reload ae Waiting to Enroll Additional Transmittal Close Transmittal E Repos MENU OPEN CLOSE PANEL nittal Detail Report Report 2 To find the file you wish to upload click Browse 3 Navigate to the folder in which your payroll file is stored The file name format must be xxxxx mmddyy pay where xxxxx is the YMCA number mmddyy is the month day and year of the payroll 4 Click the appropriate file 5 Click Open The file name including its path will appear in the field to the left of Browse 6 Click Upload The following dialog box will appear on the screen E Microsoft Internet Explorer pr Pale Connecting To Server Please WAIT YMCA Retirement Fund Confidential 4 3 YERDI ONLINE INSTRUCTION MANUAL Section 4 Financial Entries When the file is successfully uploaded a dialog box with the message n records were successfully imported will appear If there are problems with the payroll file a screen stating that the Import payroll failed due to the following reason will appear It will inform you of the error s and on what line it exists The following is an example of this screen mployee Retirement e Contrib on is no le nb ea ak 1 account type not TD or AP on line n
23. submitted by the YMCA for payment DATE POSTED BY RF Displays the date that total amount due was applied and posted by the Fund 1 9 Typical Workflow A typical workflow in the transmittal of compensation and contribution data using the YERDI Online application is as follows Enrolling new participants in the Retirement Fund Plan Modifying participant personal information Changing employee status e g termination and reenrollment e Uploading YMCA s payroll into the YERDI Online database e Updating participants contribution records e g adding modifying and deleting e Balancing the transmittal comparing the contribution records with those that were in the payroll upload e Validating to see if there any errors that might prevent closing of the transmittal e Closing the transmittal 1 e transmitting the data to the Fund for processing e Generating and printing reports e If necessary submit an Additional Transmittal used to transmit transactions such as overpayments underpayments and lump sum contributions The following sections of this manual will explain the functions available in this application in the order that they are listed on the Navigation Panel which correlates with a typical workflow NOTE Although the YMCA Profile function appears last on the Navigation Panel it is a process that 15 done when you first start to use YERDI therefore it will be discussed in Section 2
24. termination date to the first day of the month after the trailing payment 1 1 2008 eos Are you sure this is a trailing payment 2 If you select Yes YERDI will accept the payment and change the participant s termination date to the first day of the month after the contribution 3 Ifthe answer is No a dialog window shown directly below will appear instructing you to reenroll the participant VBScript Microsoft Internet Explorer x Since this is not a trailing payment you need to change the transaction date If the participant has been reenrolled please use the Enrollment process or contact Customer Service for assistance exor 4 13 5 Closing an Additional Transmittal Close an Additional Transmittal the same way that you would a regular transmittal See Section 4 11 You may submit up to 26 Additional Transmittals for each pay period YMCA Retirement Fund Confidential 4 29 YERDI ONLINE INSTRUCTION MANUAL Section 5 Reports 5 REPORTS Reports are generated by simply clicking on the report name located on the Navigation Panel under Reports You may view the reports directly on the screen or print them by clicking the Print button located at tfre top of the screen image of the report E Reports Transmittal Summary Report Transmittal Detail Repot s Transmittal History Report Employee History Report Payroll Report Payroll U E Report TDCalchun TD Loan Th
25. to the Savings Plan Balance Transmittal Validate Transmittal MENU OPEN CLOSE PANEL Check the Certify box and the following window will appear from YMCA Retirement Fund d certify that the 403b Smart Account form has been completed by both the employee and the YMCA and that the YMCA is authorized to reduce the employee s salary and remit this amount to the YMCA Retirement Fund Please check the reason s employee opened the 403 b Smart Account See 403 b Email from the Fund L Fund Website L Fund Presentation Benefits Statement a YMCA Staff a Fund Customer Service Rep a Other Do you want to create a new contract for Jones Michelle 572651449 in the amount of pay period beginning on 04 41 2012 h YERDI ONLINE INSTRUCTION MANUAL Section 6 403 b Processing Check the Certify box select the reason the new participant is opening up the 403 b account Click Yes and the window will disappear Then select either long term or one time Contribution If you select long term you will need to select an effective date future date not applicable If you select one time the date will automatically default to the current pay date Check the Agreement box and then click Submit You will receive the following message RR 7 2 F YMCA RETIREMENT FUND ement Data Interchange SAVINGS FOR LIFE User Name Online Since Associa
26. 0 2 8 2012 1701 90 1701 90 2 23 2012 PI Main 20120127 1 25 2012 1691 77 1691 77 2 1 2012 1 YRF Training E R 20120113AY 1 11 2012 1730 76 1730 76 2 1 2012 1 Tools Resources j R 201112304Y 12 29 2011 1835 77 1835 77 i10 0129 Forms 20111216AY 12 16 2011 1635 10 1635 10 12 22 2011 E Non Financial I 20111202AY 11 30 2011 1576 67 1576 67 12 12 2011 403 b Enrolmeni 20111118AY 11 16 2011 1610 34 1610 34 12 5 2011 9 EnrolimentReactvation 20111104AY 11 2 2011 1637 58 1637 59 11 9 2011 20111021AY 10 19 2011 1612 47 1612 47 10 26 2011 20111007AY 10 4 2011 1626 91 1626 91 11 22 2011 POKU TESI M 20110923AY 3 21 2011 1597 93 1597 93 10 3 2011 E Personal Information 20110909AY 9 8 2011 1606 13 1606 13 9 21 2011 20110826AY 3 25 2011 1457 98 1457 98 9 6 2011 1 20110812AY 3 11 2011 1494 15 1494 15 8 17 2011 20110729AY 7 27 2011 1520 35 1520 35 8 5 20119 20110715 7 14 2011 1619 11 1619 11 7 27 2011 20110701AY 6 30 2011 1528 89 1528 89 7 14 2011 Ei m epi s 20110617AY 6 15 2011 1543 22 1543 22 6 27 2011 Ep Privacy Security Retirement Fiend numer amp n17 v 1 IT a 1 T i 2012 Retireme This is the YERDI Online Main Screen It contains the Navigation Panel Menu hereafter referred to as the Navigation Panel on the left by which you conduct all YERDI Online a
27. 00 Me BA 3 820 00 0 00 2657 40 267 40 1 100 00 00 7 00 77 00 BA 0 00 aos ms So ME 0 00 0 00 0 00 000 YMCA Retirement Fund Confidential 35 YERDI ONLINE INSTRUCTION MANUAL Section 5 Reports 5 4 Employee History Report This report displays a specified individual s employment and contribution history When you request this report a screen requiring the individual s Social Security number will appear Enter the participant s Social Security number and click Enter and the report will appear on the screen Only paid contributions will appear on this report The following is an example of an Employee History Report YERDI onnee Y YMCA RETIREMENT FUND YMCA Employee Retirement Data Interchange Y Generated on 8 21 2006 12 13 10 PM Personal Record ji Enrollment Birth Marital Compensation Monthly Status Date Gender Date Status Type Compensation A 6 1 2006 F 12 20 1984 x H wa Membership Record Employment Termination Job Status Date Date Code 25 5 16 2005 OTHSTF Paid Transmittal Detail Record Transmittal Account Salary Participant Association Adi Adi Date Type Amount Amount Amount Code Date 6 30 2006 SA 1 630 22 91 51 114 12 Year To Date Record Year Account Type Total Salary Amount Total Contibution Amount 2006 SA 1 630 22 195 63 YMCA Retirement Fund Confidential 5 6 YERDI ONLINE INSTRUCTION MANUAL Section 5 Reports
28. 012 05 05 ou can continue more validation of your YERDI transmittal now See 6 2 403 b Amount Percentage Change Processing 1 Change the amount or percentage in Modify Contribution in the Regular Transmittal This will automatically generate a new contract that you will need to verify 2 Click Verify 403 b under 403 b Smart Account and the following screen will appear YERDI ONLINE INSTRUCTION MANUAL Section 6 403 b Processing 2 Qiu YMCA RETIREMENT FUND YMCA Employee Retirement Data Interchange SAVINGS FOR LIFE Main Menu User Name Online Since Association Code and Name Y 1 Y Er lee christina agnis 9 48 30 AM 4n12012 Live 403 b Smart Account Maintenance d hat In order for a YMCA employee to make pre tax contributions to the Savings Plan each employee must execute his her 403 b Smart Account form and file it with the Click Her YMCA The YMCA must make sure that the 403 b Smart Account form is completed Any changes in contributions will require a new 403 b Smart Account form be completed by both the YMCA and the employee If the employee s election is not Main properly administered by the YMCA in accordance with the 403 b Smart Account YRF Training form the YMCA may be subject to penalties Tools Resources here are 3 employee s with a 403 b Smart Account that need to be validated on his page certify this new contr
29. 34 53 74 0 00 Yerdi Online Usage TD 746 75 14 94 0 0 00 Report BA 1 995 84 37 92 151 67 00 YMCA Retirement Fund Confidential 527 YERDI ONLINE INSTRUCTION MANUAL Section 5 Reports 5 6 Payroll Upload Report This report compares the participants who were in the previous payroll upload with those that are in the current The entries are sorted in the following categories Group 1 Contributions in last payroll period s transmittal and in this payroll period Group 2 Contributions not in last payroll period s transmittal and in this payroll period Group 3 Contributions in this period s payroll waiting for enrollment The listings that appear depend upon what you selected in the Use Payroll field on the YMCA Profile screen If you selected Yes uploads your data from your actual payroll file then you may see groups 2 and 3 If you selected No rolls over the previous payroll period s data then you will see only Group 1 YERDI Y RETIREMENT FUND YMCA Employee Retirement Data Interchange a Y User Online Since Association Code and Mame Date I OW 2009 9 6152009 Change SSH Terminate Financial Regular Transmittal Modify Contribution Balance Transmittal PAYROLL UPLOAD REPORT For pay period 6715 2009 Generated on 7 1 2009 12 37 15 Prin
30. EPORT venere 5 9 539 TERMINATION 5 10 DO LDCAIC UPR POR 5 11 REPORT RETE 5 12 40ND PROCESSING remus Dei 6 1 6 1 403 b Processing for Pre eligibles 6 2 403 b Processing for Current Eligible Participants 6 3 403 b Amount Percentage Change Processing YMCA Retirement Fund Confidential IE 1 YERDI ONLINE INSTRUCTION MANUAL Section 1 Introduction INTRODUCTION This chapter provides general information about this manual defines and lists the features of YERDI Online and covers the basics of getting started including opening the application logging on and navigating through the screens 1 1 About this Manual This document outlines the procedures for submitting transmittals electronically and assumes that the user knows the transmittal process and how to operate in a Windows environment 1 1 1 Style Conventions In this manual when referring to components of the application the following typeface styles are used Screen names appear in Bold Times New Roman The options on the Navigation Panel Menu appear in Bold Arial Narrow Button names appear in Bold Arial Field names appear in Bold Times New Roman Italics Items in drop down lists will appear in Times New Roman Italics References to the Enter and Tab keys appear in Bold Arial References to screen column hea
31. INGS FOR LIFE User Name Online Since Association Co d Name Date 56 6 2012 ENROLLMENT SSN ef unknown E Main YRF Training ToolsiResources MEW Forms E Non Finan cial mee Lookup E Personal In formation 403 b smart Account Termin ate 403 b Validate 403 b E Financial Regular Transmittal x Modify Contribution NOTE If the fields are populated with data when you enter Spiny screen NC employee is currently a participant Enter the new employee start date and participation date For assistance contact the Customer Service Department This is the screen in which to enter the personal information about the new participant or updated information for returning participant The fields that are denoted with an asterisk are required fields 1 e you must enter data in these fields or you will not be able to continue The fields that contain down arrows have lists from which to choose the appropriate code NOTE To move to the next field press the Tab key or click in the field YMCA Retirement Fund Confidential 3 4 YERDI ONLINE INSTRUCTION MANUAL Section 3 Non Financial Entries 3 When you have entered all the required information on the Enrollment screen click Save to create the new participant s record 3 2 1 Enrollment Screen Fields The fields on the Enrollment screen are explained in the table below
32. J e h Terminating an Active TD Account will stop the TD contract between YMCA Retirement Fund and Harris J at your association If you are not sure about terminating this account please close this page and contact The YMCA Retirement Fund 4 Click Here m Main YRF Training Tools Resources NEW Forms E Non Financial 403b Enrollment Enrollment Reactiwation Terminate Participant Modifications Lookup El Personal Information Pre eligible The termination date should be the date of the n ants last 403 b contribution 5 1 2012 LOSE PANEL Finanrial m This screen displays the details of the contract and the last contribution to the TD account that was submitted to the Fund not necessarily paid 3 Enter the month and year in which this contract is to be terminated Note You cannot enter a date prior to the date listed Choose the first of the following month of the last contribution 4 Click Submit The account will be terminated as of the requested date 4 5 6 Delete a Contribution Record If you roll over payroll data from the previous period it may be necessary to delete contribution records for example for terminated participants or if a participant no longer wishes to make TD 403 b Smart Account previously called Tax Deferred Account contributions To delete a contribution record do the following 1 Onthe Modify Contrib
33. ME column heading the list will appear in descending alphabetical order If you need to make a change to any of the transactions listed on this screen click the participant s Social Security number to go to the Modify Contribution screen YMCA Retirement Fund Confidential 4 16 YERDI ONLINE INSTRUCTION MANUAL Section 4 Financial Entries 4 8 Validate Transmittal Before you close and submit the transmittal you must select Validate Transmittal to see if there are any errors and or warnings to be addressed There are two codes E Error and W Warning If there are errors you will not be able to close the transmittal Warnings should be reviewed and if necessary addressed but they will not prevent you from closing the transmittal NOTE If you select Close and there are errors in the transmittal the application will take you to the Validate Transmittal screen When you select Validate Transmittal a screen such as the following will appear AY pF YMCA RETIREMENT FUND SIRO SAVINGS FOR LIFE YMCA Employee Retirement Data Interchange Main Menu User Name Online Since Association Code and Name Date EN 5 10 2012 55 5 t i C E lee christina E 5 18 2012 Validate Transmittal Errors detected transmittal can not be closed until all errors are corrected NAME ERROR DESCRIPTION Itis too early to submit 5 18 2012 transmittal a
34. NUAL Section 3 Non Financial Entries 3 Click on the Verify button to verify the address 4 Click the Pre eligible box to uncheck Note Hold your cursor over the light bulb icon to see these instructions in brief 5 Enter employee s participation date in the Participation Date field 6 Click Save The employee is now a participant in the Retirement Plan 3 2 5 Changing a Social Security Number If you enroll a new participant with an incorrect Social Security number and you have not submitted transactions against it you may change it directly in YERDI If you try to change a Social Security number that has transactions against it you will get a message to contact the Fund You are still required to submit proof of identity containing the participant s Social Security number to the Fund To change a Social Security number do the following 1 Click Change SSN the last option in the Personal Information section on the Navigation Panel and a list of all active participants will appear 2 Find the participant and click on his her Social Security number A screen such as the following will appear SAVINGS FOR LIFE lt YRF gt YMCA RETIREMENT FUND YMCA Employee Retirement Data Interchange Main Menu User Name Online Since Association Code and Name 5 10 2012 v 5 16 2012 x christina 5 16 2012 Personal Information E Change SSN for pire E Change Soci
35. Please check the reason s employee opened the 403 b Smart Account See 403b Do you want to create a new contract for Jones Michelle 572651449 in the amount of pay period beginning on 0441 2012 Check the Certify box select the reason the new participant is opening up the 403 b account Click Yes and the window will disappear Then select either long term or one time Contribution If you select long term you will need to select an effective date future date not applicable If you select one time the date will automatically default to the current pay date Check the Agreement box and then click Submit You will receive the following message YERDI ONLINE INSTRUCTION MANUAL Section 6 403 b Processing online cy YMCA RETIREMENT FUND ement Data Interchange SIR SAVINGS FOR LIFE Online Since Association Code and Name Sh lee christina gt 5 5 2012 he following 403 B Smart Account contract s has been submitted to YMCA Retirement Fund 6 00 per pay period effective 2012 05 05 ou can continue more validation of your YERDI transmittal now a m e A 3 YERDI ONLINE INSTRUCTION MANUAL Section 6 403 b Processing
36. RUCTION MANUAL Section 3 Non Financial Entries b Select the correct address and it will appear in the Verified Address area of the screen 1 10005 10002 6312 p s According to the 05 56 the address you entered is missing important information in jer to match to address Please choose the correct address below potential missing information 9 c Click Accept to proceed with the enrollment or modification If you enter an incorrect address the following screen will appear Amatch for your address coud not bat not be found in the U USPS database Please click on Cancel button and enter the correct address to eed a Click Cancel to return to the Enrollment screen Each time you modify the address you must verify it by clicking the following icon located to the right of the address 0 If you try to exit from the screen and you have not verified the address the following message will appear Microsoft Internet Explorer x The participant s address has not been verified Please click on the verify icon to verify the address and then save the record 3 8 YERDI ONLINE INSTRUCTION MANUAL Section 3 Non Financial Entries 6 Toclear the address fields so that you can retype the data click the eraser icon shown below located to the right of the address fields 1 e 3 2 3 Enrolling Pre eligible Employees Pre eligible employees are those who have not yet
37. Talent Profile Search Instructional Video YMCA Talent Profile Search YMCA Officer Information Update Resource Toolkit For Plan Administrators ps YEligibility Tracking Made Easy for YMCAs fs Regular Transmitta Z2 Who s Where User Guide Modify Contribution Balance Transmittal Validate Transmittal a p W ho s Where Quick Reference Guide MENU OPEN CLOSE PANEL Reload Payroll Waiting to Enroll 1 12 Forms You can find Retroactive forms Debit applications Beneficiary forms 403 b contracts and YMCA Contact forms YMCA Retirement Fund Confidential 1 10 YERDI ONLINE INSTRUCTION MANUAL Section 2 YMCA Profile 2 YMCA PROFILE Before you begin to use YERDI Online you need to set the payroll and default parameters Click the YMCA Profile option on the Navigation Panel and a screen such as the following will appear YMCA Employee Retirement Data Interchange Y Main Menu User Mame Online Since Association Code and remes Mw 0 mas 11056 Resolution Reports F m amp nonem cuam BA Participant 5 YMCA 79 Sliding Scale 095 Additional Match 55 Transmittal Detail Report YMCA Address and Contact information Transmittal History Repo Employee History Report Payroll Report Payroll Upload Report Exception Report Y YMCA RETIREMENT FUND e
38. The asterisk denotes a required field Click the down arrow to select from Mr Mrs Ms or Dr Last Name This field is case sensitive You cannot type the name in all lower case or all capital letters You must type it in initial cap format 1 first letter must be capitalized However you may use a capital letter within the name e g McCall Marital Status Click the down arrow and select one of the following Married Single Divorced or Widowed The system default is set to Unknown Address The address must be correct as it is verified by the United States Postal Service City address verification software See Section 3 2 2 for address verification State Zip instructions Telephone Numbers Click the field and a screen that will enable you to enter up to four telephone numbers home office mobile and fax will appear Type in the phone numbers without punctuation Type in the participant s email address Job Type If different than the default click the correct button Full Time or Part Time to select Emp Start Date Type in the participant s employment start date in mm dd yyyy format Participation Date If the participant is a full time employee and eligible based on business rules this field will automatically be populated you may change the date As of July 1 2006 the participation start date must be at least 2 years from the employment start date unless this person is eligible for immediate enroll
39. Total Amount 120 00 Each function on the Modify Contribution screen is explained below 4 5 1 Search for a Participant 1 By alphabet Click a letter of the alphabet and all participants with names beginning with that letter will appear alphabetically on the screen If the participant s name does not appear on the first screen scroll down 2 By name Click ALL located to the right of the alphabet at the top of the screen type the last name of the participant in the field to the left of Search and click Search The participant s name will appear on the screen By Social Security number Click ORDER BY SSN located in the top center of the screen this will sort the list in Social Security number order Type the Social Security number of the participant in the field to the left of Search and then click Search The participant s name will appear on the screen 4 5 2 Change the Compensation Amount 1 Go into the COMPENSATION column on the Modify Contribution screen and simply change the amount If you wish to zero out an amount delete the amount and then enter a O 2 Click Save located at the top center of the screen YMCA Retirement Fund Confidential 4 8 YERDI ONLINE INSTRUCTION MANUAL Section 4 Financial Entries 4 5 3 Adda Basic Account Contribution Record The basic account contribution is the percentage of the employee s compensation based on the YMCA s resolution agreement with the Fund Every active
40. YMCA RETIREMENT FUND ARE SAVINGS FOR LIFE YERDI ONLINE INSTRUCTION MANUAL Version 6 0 0 Published by the Customer Service Department Revised May 2012 COPYRIGHT Copyright YMCA Retirement Fund 2010 All rights reserved Permission to make or print a personal copy of this YERDI Online Instruction Manual is hereby granted Brief quotations for the purposes of news reporting and education are permitted Otherwise no part of this material may be used or reproduced without written permission from the YMCA Retirement Fund No part of the YERDI Online programs code instructions interface etc may be modified used or reproduced in any way without written permission from the YMCA Retirement Fund AGREEMENTS Every aspect of the YMCA Retirement Plan is governed by explicit legal documents This means that should any questions arise about enrollments contributions data transmissions etc or if there is an inconsistency between the YERDI Online application or this manual and the plan documents the formal language of the plan documents governs You may obtain copies of these plan documents reports filed with regulatory authorities etc by contacting the YMCA Retirement Fund The YMCA Retirement Fund has made every attempt to ensure the accuracy of this material however it should not be construed as legal accounting actuarial financial investment or other professional advice The Fund reserves the right to
41. a Payroll Report Note there are no entries in the Modify Contribution screen 2 Click Add and a screen in which to enter the participant s Social Security number will appear 3 Enter the participant s Social Security number and click Enter The screen in which to enter account information will appear 4 Enter the account information see below for instructions on how to enter adjustment contribution records e g underpayments 5 Click Save The record will be created and the system will go back to the Modify Contribution screen YMCA Retirement Fund Confidential 4 25 YERDI ONLINE INSTRUCTION MANUAL Section 4 Financial Entries 6 Close the transmittal see Section 4 11 for instructions The system will return to the YERDI Online Transmittal Status Page The new transmittal number will appear at the top of the list of submitted transmittals 4 13 1 To Enter an Underpayment 1 On the Modify Contribution screen click Add 2 Enter the Social Security number of the participant for whom you wish to enter the underpayment 3 Click Enter The screen in which to enter the account information will appear see page 4 10 for an example of this screen NOTE For participants with an existing contribution record on the Modify Contribution screen simply search for the participant and click his her Social Security number to access the screen in which to enter the account information 4 Select the transaction
42. act information below is accurate Forms E Non Financial 403 b Enrollment Enrollment Reactivation Terminate Participant Modifications Look This is a one time contribution EJ Personal Information 04 1 1 2012 All Participants New contract information in this transmittal This is a long term contract ME Active Participants Contract details Withholding Amount Per Pay Period Pre eligible certify this new contract information below is accurate o Inactive Participants Change SSN E 403 b smart Account a C I certify this new contract information below is accurate o 2rminate 2036 6 Validate 403 b ee ee DN By checking this box the YMCA hereby agrees to indemnify and hold harmless the Savings Plan the YMCA Retirement Fund its Board of Trustees their successors PIRE Sonn ima and assigns from and against any liability or claims arising from the pre tax Modify Contribution EM contributions made to the Savings Plan Balance Transmittal Validate Transmittal Cancel Mateos Check the Certify box and the following window will appear Message from YMCA Retirement Fund d certify that the 403 b Smart Account form has been completed by both the employee and the YMCA and that the YMCA is authorized to reduce the employee s salary and remit this amount to the YMCA Retirement Fund
43. al Security Number will transfer all the activities associated with the original Social Security Number to new Social Security Number If you are not sure about changing this Social Security Number please close this page and contact Retirement Fund Old SSN New SSN Regular Transmittal Confirm New SSN MENU OPEN CLOSE PANEL Additional Transmittal E Reports Transmittal Sum t jp M A SSS Se a See 3 Enter and confirm the new Social Security number and click Submit 3 3 Termination YMCA Retirement Fund Confidential 3 11 YERDI ONLINE INSTRUCTION MANUAL Section 3 Non Financial Entries You can terminate participants by going to the Non Financial and the Personal Information sections see Section 3 5 of the Navigation Panel l To terminate a participant from the Non Financial section do the following a Click Terminate Participant under Non Financial on the Navigation Panel and a screen such as the following will appear 4 linor YMCA RETIREMENT FUN D ARES YMCA RETIREMENT FUND MCA Employee Retirement Data Interchange be SAVINGS FOR LIFE Main User Name Online Since Association Code and Name 5 0 2012 lee christina 9 48 30 AM TERMINATION YRF Training Tools Resources MEW Forms E M
44. ansmittal e g changing the method of payment from ACH Debit to Check you must contact the Fund s Finance Department via the e mail link on the screen 4 Click Submit to send the transmittal The following message will appear BScript Microsoft Internet Explorer YMCA Retirement Fund Confidential YERDI ONLINE INSTRUCTION MANUAL Section 4 Financial Entries When you click OK you will be returned to the YERDI Online Transmittal Status Page A new batch number will appear at the top of the list of submitted transmittals this is your confirmation that the transmittal has been received by the Fund The transmittal date will be advanced to the next payroll date The Regular Transmittal and Additional Transmittal functions will be enabled and all other functions under Financial will be disabled You will now be ready to start the process for the next payroll s transmittal or create an Additional Transmittal see Section 4 13 NOTE An example of a transmittal number is 20060815AE Where 2006 is the year the month 15 is the day A represents a Regular Transmittal and E Mine the employee portion of the transmittal 4 12 Retroactive Interest If you are submitting transmittals that are two or more months late or creating underpayments via an Additional Transmittal see Section 4 13 retroactive interest will be calculated automatically and will be included in the amount due on the closing screen LE RDI Er W
45. ar on this list must be enrolled before the transmittal can be closed YMCA Retirement Fund Confidential 4 19 YERDI ONLINE INSTRUCTION MANUAL Section 4 Financial Entries YMCA RETIREMENT FUND YERDI oni T YMCA Employee Retirement Data Interchange 9 Y Main Menu User Mame inline Since Association Code and Mame E Main The following participants are waiting ta be enrolled July 2009 Changes NAME ACCT TYPE SALARY Schedule T W 1 153 85 Man Financial Pre dun Enrallment Click the employee s Social Security number and the enrollment screen will appear See Section 3 2 for instructions on how to enroll a new participant If you do not wish to enroll the employee you may delete the line by clicking the DEL button located to the left of the participant s name thus eliminating the validation error preventing you from closing the transmittal 4 11 Close Transmittal After you have updated non financial and financial data validated the transmittal reviewed all warnings and resolved all errors you will be ready to close and submit the transmittal which is the process of automatically sending the data to the Fund NOTE The earliest you may submit the regular transmittal is 2 days before the pay date 1 the current transmittal date To close the transmittal do the following 1 Click Close Transmittal under Financial on the Navigation Panel a If there are unresolved err
46. arate line for each account COMPENSATION The participant s compensation for the pay period EMPLOYEE S AMOUNT The participant s portion of the contribution for the pay period EMPLOYER S AMOUNT The YMCA s portion of the contribution for the pay period TRANS CODE Indicates the type of transaction The transactions codes are MC Compensation for current pay period which can be entered in the Regular and Additional Transmittals e OP Overpayment UP Underpayment BN Bonus and LS Lump Sum are entered in Additional Transmittal only See Sections 4 13 1 to 4 13 4 e ADJDATE Date for which the OP UP entries are made For entry in Additional Transmittal only YMCA Retirement Fund Confidential 4 7 YERDI ONLINE INSTRUCTION MANUAL Section 4 Financial Entries NOTE e The column between the DEL and NAME columns indicates the status of the record It may contain one of the following codes N This is a new record M This record has been modified m This record has been modified but unsaved Occurs when you make a change to the compensation in the COMPENSATION column and then exit the screen without saving e To get a snapshot of the participant s contribution record place the cursor over the participant s Social Security number and a dialog box such as the following will appear Gold M 455555555 Account Type BA Comp 1000 00 Participant Amount 50 00 Association Amount 70 00 SS Amount 0 00
47. ars in the Name field 3 Click OK The next time you wish to open the application simply go to Favorites and select it 2 Enter your User Name and Password given to you by the YMCA Retirement Fund and click Enter You may change your log on information after your initial log on NOTE e If you do not have a User ID and password or want to add users contact the Retirement Fund at 800 RET YMCA or info ymcaret org e f you work at more than one YMCA you will need a User ID and password for each e To change your User ID and password click the icon on the Task Bar located above the Navigation Panel e Every 90 days your password will expire You will be prompted to update it but cannot reuse the last three passwords e Your password cannot be more than 9 fixed characters or you will encounter an error Contact Customer Service for assistance YMCA Retirement Fund Confidential 1 5 YERDI ONLINE INSTRUCTION MANUAL Section 1 Introduction Upon log in the following screen will appear YMCA Employee Retirement Data Interchange Association Code and Name 5 8 2012 eechristina RETIREMENT FUND SAVINGS FOR LIFE Main Menu 4 Live YERDI Transmittal Status Page A Chat m RF 4 Click Her 20120224AY 2 22 2012 1736 94 1736 94 2 29 2012 2012021
48. ce Association Code and Mame 6 72003 Freeman 44 4754 ang v 720098 TRANSMITTAL HISTORY REPORT Associaton 00000 Ati 6 17 2009 12 07 57 Transmittal Information Transmittal Humber 2DDSOBTESY Humber af Contributions a Amount af Contributions 730 91 Transmittal Closed on 6117 2009 1 01 06 View 2 Click the down arrow in the Transmittal Number field 3 Scroll to select the batch number of the transmittal you wish to view and or print 4 Click View YMCA Retirement Fund Confidential Sedi YERDI ONLINE INSTRUCTION MANUAL Section 5 Reports The following is an example of the Transmittal History Report User Mame Online Since Association Code and Mame 7 2008 Freeman Rose 14 47 54 50 2009 mie Humber of Humber of Employee s Employer s Total Descriplion ma Compensation Ede nup Employees Coninbutons CGontribuhon Gontribulion Amount Basic 7 7 7 230 00 0 00 506 10 506 10 TD 0 00 0 00 0 00 AP 0 0 40 00 40 00 0 00 TL 0 0 40 00 40 00 0 00 Ac 0 0 40 00 40 00 40 00 Interest 0 0 40 00 40 00 0 00 Total 7 7 730 00 0 00 506 10 506 10 Employee Employee s Employer s Total Adj Adjustment Employee Name Compensation 21r ix SSH Type 2 Contnbuton Contribulion Amount Code Date BA 1 540 00 0 00 107 80 107 80 Mec BA 0 00 0 00 0 00 01 00 Mec 0 00 0 00 o 00 0
49. ch to enter the account information 4 This is the screen where the account information is entered Enter the data in the fields as follows a Account Type Choose the appropriate account type for your transmittal which is one of the following BA Basic Account or the voluntary account type TD 403 B Smart Account See section 4 5 4 for an explanation b Transaction Code In a Regular Transmittal there is only the code Basic Contribution MC which is the transaction for the current payroll period NOTE To make Underpayment UP Overpayment OP Bonus BN or Lump Sum LS entries you must use the Additional Transmittal option See Section 4 13 c Compensation Enter the participants salary for the payroll period Do not use commas YMCA Retirement Fund Confidential 4 10 YERDI ONLINE INSTRUCTION MANUAL Section 4 Financial Entries d Transaction Date If entering a contribution record for the current payroll period you do not need to enter a date field will not be activated e Click Save The contribution record will be created and the application will return to the Modify Contribution screen NOTE The following fields on the Add Contribution screen are only enabled if you are an RG YMCA making an underpayment in an Additional Transmittal Explained in Section 4 13 C To be paid by YMCA C withheld from employee 4 5 4 Adda TD Contribution Record In addition to the basic account
50. ck YMCA Profile on the Navigation Panel 2 Click the down arrow in the Resolution Period For This Transmittal Is field 3 Select the appropriate resolution period in the drop down menu After the Additional Transmittal is submitted the system will automatically go back to the current resolution type The following is an example of a Modify Contribution screen in the Additional Transmittal Note the TRANS CODE and ADJ DATE columns YERE Retirement Data Interchange CIT CHEN NNI Y T Be Gonzalez Lucy 52 09 0x YMCA gt 81 5 2006 9 Man Amin EJ Non Financial I BL YMCA RETIREMENT FUND Y E Reports Tranemittal Summary Reo 4 13 4 Trailing Payment YMCA Retirement Fund Confidential 4 28 YERDI ONLINE INSTRUCTION MANUAL Section 4 Financial Entries YERDI will accept basic account contributions for inactive participants after their termination dates from their most recent employments NOTE If the payment is more than one year old it has to be entered by the RF internal staff To enter a trailing payment do the following Enter the contribution as usual YERDI will know that this 1s a contribution for a terminated participant and when you click on Save will ask the following question VBScript YERDI Transmittal Warning Message xi The transaction date 12 15 2007 is later than termination date 12 1 2000 If this is a trailing payment the system will adjust the
51. code Underpayment Note the Transaction Date field is now enabled 5 Enter the date the underpayment is for in the Transaction Date field 6 Enter the compensation amount The contribution percentages will be calculated automatically 7 Click Save The contribution record will be created and the application will return to the Modify Contribution screen Note If you are entering an underpayment for a period when the resolution agreement was different than the current resolution you must do the following 1 Click the YMCA Profile option on the Navigation Panel 2 Click the down arrow in the Resolution Period For This Transmittal Is field 3 Select the appropriate resolution period in the drop down menu After the Additional Transmittal is submitted the system will automatically go back to the current resolution type NOTE There will be retroactive interest for underpayments more than one month in the past YMCA Retirement Fund Confidential 4 26 YERDI ONLINE INSTRUCTION MANUAL Section 4 Financial Entries 4 13 1 1 Allocation of Contribution for BA SA RG amp SS YMCAs When submitting underpayments the following fields will become enabled on the screen in which to enter the underpayment You must select who will pay the employee portion of the contribution NOTE If an eligible employee is enrolled late your YMCA will owe all contributions and interest for the period during which the employee was eligible but
52. ctivities The Navigation Panel does not change The main portion of the screen changes as you select menu options The first time you log on you will see the YERDI Online Transmittal Status Page which is explained on page 1 8 1 7 Navigating Through the Screens When navigating through the application note the following 1 When you wish to log out of YERDI Online click the icon on Task Bar 9 e which is located under the title Main Menu on the left side of the screen This will bring you to the log on screen Then to exit the application entirely click the X on the top right corner of the browser screen 2 Oncein YERDI Online DO NOT use the browser based features on the web menu bar or icons on the web task bar e g Back Home Forward to navigate within the application To navigate within the YERDI Online application simply click one of the functions on the Navigation Panel to go to the screen in which you wish to work e g Enrollment to add a new participant 3 You may access the menu options on the Navigation Panel from anywhere in the application The option you select will be highlighted in red YMCA Retirement Fund Confidential 1 6 YERDI ONLINE INSTRUCTION MANUAL Section 1 Introduction 4 Click the 20 icon located on the Task Bar 9 9 g e to go back to the YERDI Online Transmittal Status Page which displays the statuses of your transmittals See Page 1 8 for an explanation of this screen
53. den files and folders 0 Hide extensions for known file types NOTE If your YMCA Profile option Use Payroll YERDI ont Data Interchange lt Main Menu User Name Online Since Association Code and Name Datd B 5 10 2012 Y christina 9 48 20 000004 of Calhoun County Pre eligible Upload Payroll Inactive Participants Change SSN 403 b smart Account Terminate 403 b Balance Transmittal Validate Transmittal Reload Payroll Waiting to Enroll Additional Transmittal Close Transmittal E Reports Transmittal Summary Report e Transmittal Detail Report YMCA Retirement Fund Confidential 4 5 YERDI ONLINE INSTRUCTION MANUAL Section 4 Financial Entries 4 4 Reload Payroll You may wish to reload your payroll if for example you uploaded an incorrect file Click Reload Payroll and follow the same instructions as for uploading the payroll see Section 4 3 4 5 Modify Contribution Records Once you have uploaded your payroll you will be able to modify add and delete contribution records all of which are done on the Modify Contribution screen Note The application will go directly to this screen upon completion of the payroll upload Or you can access it by selecting Modify Contribution under Financial From this screen you will be able to e Change the compensation amount e Add basic and TD contributions e Make payments to TD loans e Delete contr
54. dings will appear in BOLD TIMES NEW ROMAN small caps Report names appear in Bold Times New Roman e Application messages appear in Times New Roman Italics 1 1 2 Getting Help To get online help do the following e Click the button on the Task Bar located just above the Navigation Panel Menu A screen containing the following two links will appear o Click User s Manual to access YERDI Online User s Manual 1 2 Eligibility Rules Please refer to the online Local Plan Administrator s Guide for information on eligibility rules and definitions of many of the terms you will encounter when using YERDI Online You can access the guide via http www yretirement org Ipag aspx YMCA Retirement Fund Confidential 1 1 YERDI ONLINE INSTRUCTION MANUAL Section 1 Introduction 1 3 New Business Rules The following new business rules and procedures will be in effect as of July 1 2009 In an effort to ensure that money contributed by YMCAs is used for retirement purposes as intended we have recently amended the Retirement Plan Any contributions made for payrolls on or after July 1 2009 and interest credits on those contributions will reside in a new account which must be annuitized This new account will be called the YMCA Account and the current YMCA Account will be renamed to the YMCA Account Legacy As a result of this change YERDI will have a change in account types The new account type will be BA Basic Account this account wil
55. e following are explanations and examples of the reports available in YERDI Online 5 1 Transmittal Summary Report For a selected transmittal this summary report displays the amount and number of contributions and payment information including Association credits and amount due Select the transmittal you wish to view by clicking the down arrow on the right of the Transmittal Number field A list of all of your YMCA s processed transmittals in descending chronological order will appear Scroll to find the transmittal and click to select NOTE An example of a transmittal number is 00668420060815AE where 006684 is the Association number 2006 is the year 08 is the month 15 is the day A represents a Regular Transmittal Additional Transmittals will contain letters in sequence beginning with B and E represents the employee portion of the transmittal YMCA Retirement Fund Confidential 5 1 YERDI ONLINE INSTRUCTION MANUAL Section 5 Reports The following is an example of a Transmittal Summary Report Main Menu 90008 El Reports Report Regular Transmittal Modify Contribution Balance Transmittal Validate Transmittal Reload Payrall Waiting ta Enroll Additional Transmittal Close Transmittal Transmittal Summary Transmittal Detail Repor Tranzmittal History Employee History Repo Payroll Report Payroll Upload Report Exception Report Verdi Online Usage Report Termination Report TOCatc
56. e leftmost area of the screen the Navigation Panel contains the menu options that will enable you to conduct all YERDI Online functions e g enter participant enrollment and contribution data and submit your transmittal information electronically It is comprised of 3 main sections Non Financial Financial and Reports YMCA Retirement Fund Confidential 127 YERDI ONLINE INSTRUCTION MANUAL Section 1 Introduction NOTE e If the box next to an option has a in it click it to display all the options in the group This is the same feature found in Microsoft Windows e When you select an option it will change to red on the Navigation Panel so that you will know where you are in the application e The menu options are defined when the mouse is passed over them e The first option Main on the Navigation Panel is a bulletin board which will display important news and information e Work Space The dynamic area that displays the screens in which to work When you first log on to YERDI this space will contain the YERDI Online Transmittal Status Page see example on page 1 6 It displays transmittals that have been submitted to the Retirement Fund Immediately after you close a transmittal a line with data about the transmittal e g batch number amount date received will appear on the Transmittal Status Page thus confirming that you have submitted your transmittal successfully It also displays any additional tran
57. ecord you wish to modify and click Enter or press the Enter key 2 To modify a participant s record in Personal Information do the following a Click All Participants or Active Participants A screen containing a list of the participants will appear shown directly below The Personal Information function of the application is discussed in Section 3 5 E R D online RC RETIREMENT FUND SAVINGS FOR LIFE User Name Online Since 5 10 2012 lee christina 8 48 30 AM s Main YHF Training Tools Resources Forms E Non Financial 409167 Enrollment GE PANEL _ Enrollment Reactivation Terminate Participant Modifications e Lookup Personal In f ormation aai YMCA Retirement Fund Confidential 3 16 YERDI ONLINE INSTRUCTION MANUAL Section 3 Non Financial Entries b Search for the participant by clicking the first letter of the last name on the alphabet bar at the top of the screen If the participant s name is not on the first screen scroll down c Click the down arrow in the window located at the right of the alphabet bar and select Modification d Click the Social Security number of the participant whose record you wish to modify In either case whether accessed from Non Financial or Personal Information a screen such as the following will appear j j a FFL F 4
58. egular Transmittal function which is uploading payroll data into the current transmittal Note in the example below that the options below Regular Transmittal are NOT enabled There are two ways to upload compensation and contribution data into YERDI Online You can upload your actual current payroll data by uploading a file from your payroll system if you choose this option YMCA Retirement Fund Confidential 4 2 YERDI ONLINE INSTRUCTION MANUAL Section 4 Financial Entries you must adhere to the Payroll File Specification located on the Main Menu in YERDI Or you may choose to copy the previous payroll s data to the current transmittal If you choose this option after the upload you will have to change the contribution records to reflect the current payroll Therefore this option is desirable if you have few participants or if compensation and contribution amounts do not change e g participants are salaried employees You will set the appropriate default in the YMCA Profile screen see Section 2 for instructions The procedure to conduct the Regular Transmittal is as follows 1 Click Regular Transmittal under Financial on the Navigation Panel If you are uploading from an actual file the following screen will appear ERDI minec lt YRE gt YMCA RETIREMENT FUND ACA Employee Retirement Data M m SAVINGS FOR LIFE User Online Since Association Code and Name ChangeSSN ge SSN Upload Payroll E 403 b
59. enerated on 8 14 2006 5 07 45 PM Print Logon Time Duration Minutes 08 14 2006 09 25 47 266 08 11 2006 14 12 35 200 08 11 2006 11 14 13 178 08 11 2006 10 53 18 20 08 10 2006 17 33 17 2 08 10 2006 11 18 31 240 08 09 2006 17 32 15 2 E 08 09 2006 16 26 56 54 08 09 2006 09 04 36 442 e 08 08 2006 10 56 50 366 08 08 2006 10 23 39 08 07 2006 16 27 21 24 08 07 2006 15 52 00 17 08 07 2006 14 41 04 70 08 04 2006 15 07 11 1 08 04 2006 12 58 25 1 08 04 2006 12 18 04 1 08 04 2006 12 10 49 7 08 04 2006 12 06 10 4 08 04 2006 12 04 10 1 08 04 2006 11 52 04 11 08 04 2006 11 12 29 10 08 04 2006 11 05 55 3 08 04 2006 10 27 44 2 YMCA Retirement Fund Confidential 5 9 YERDI ONLINE INSTRUCTION MANUAL Section 5 Reports 5 9 Termination Report The Termination Report lists all your employees who have been terminated sorted by month in descending order latest month first The following is an example of the Termination Report YMCA RETIREMENT FUND hange Y User Online Since Association Code and Mame 7H 12009 12 02 55 Freeman Rose w gt 5172009 O OE lerminate OAF El Financial Regular Transmittal Modity Contribution Balance Transmittal Validate Transmittal Reload Payroll Monthly Termination REPORT For Month 6711 2009 Generated on 7172009 12 51 03 Print Waiting to Enroll Emplo
60. g te Enroll Additional Transmittal For Month 6 11 2009 Generated on 7 1 2009 12 55 17 PM Print Total Number of TD Catchup Eligibles 15 Close Tranzmittal Employee s Name 55N TD Catchup Omit for the Year E Reports _ 3000 Transmittal Summary 3000 Report E 3000 Transmittal Detail Repor 5 3000 Transmittal History E 2000 Employee History Repol 3000 Payroll Report 3000 Payroll Upload Report 3000 Exception Report e 3000 Yerdi Online Usage 3000 Report 3000 lenminston 3000 TDCatchup 3000 Tomb 3000 Profile 3000 ERI YMCA Retirement Fund Confidential 5 11 YERDI ONLINE INSTRUCTION MANUAL Section 5 Reports 5 11 TD Loan Report The TD Loan report lists all the outstanding loan payments for your YMCA The color of the entry indicates the status of the loan payment as it relates to the transmittal see Legend on report This is an important 2 to help maintain outstanding loan payments YERDI dins Weer Li e Since sociation Code and 9 Freeman Rose w e 11 2008 History P Payroll Report Payroll Upload Report Exception Report Yerdi Online Usage Report 3 Termination Report Type 1 There is an outstanding loan payment due for curre
61. hen you terminate a participant and there is a contribution record s in the uploaded payroll file or you upload payroll data from the previous transmittal You must delete the contribution record s after you have uploaded the payroll See Section 4 3 for instructions on how to upload payroll and Section 4 5 6 for instructions on how to delete contribution records YMCA Retirement Fund Confidential 3 15 YERDI ONLINE INSTRUCTION MANUAL Section 3 Non Financial Entries 3 4 Modifications You can modify contact information job and salary type and comments in participants records via the Non Financial and Personal Information areas on the Navigation Panel see Section 3 5 1 To modify a participant s record in Non Financial do the following a Click Modifications under Non Financial on the Navigation Panel and a screen such as the following will appear IRE YMCA RETIREMENT FUND SAVINGS FOR LIFE Association Code and Date n 2 18 2012 MODIFICATIO ICATI Online Since 5 10 2012 8 48 30 AM User Name Please Enter Social Security Humber a Main YHF Training Tools Resources MEW Forms CLOSE PANEL E Non Financial 403 b Enrollment Fi LT Wodifcznons LOG LL El Personal Information All Participants MENU OPEN b Enter the Social Security number of the participant whose r
62. hup TD Loan Profile MENU OPEN CLOSE PANEL YMCA ar Retirement Data Inter User Mame Freeman Rose YMCA RETIREMENT FUND Change Y Online Since Association Code and TH 2009 120255 PM 9 512172009 TRANSMITTAL SUMMARY REPORT Associaton Ath Printed on 7 1 2009 12 24 43 PM Transmittal Information Transmittal Number 2009051 w Number of Contributions 104 Amount of Contributions 13 765 872 Transmittal Number 2009051 544 Paid Follows Association Credit Applied 0 00 Amount Remitted 13 765 82 Your payment method far this transmittal was by CHECK YMCA Retirement Fund Confidential 550 YERDI ONLINE INSTRUCTION MANUAL Section 5 Reports 5 2 Transmittal Detail Report This report lists all of the financial transactions in the current transmittal 1 e before the transmittal is closed It reflects all changes made to the contribution records as you make them In addition to the detailed list there is a summary including total number of contributions employee and YMCA contribution breakdown and the total contribution amount NOTE This report reflecting the current payroll s data is available ONLY until the transmittal is closed and submitted The following is an example of a Transmittal Detail Report User Mame online Since Association Code and Mame Bn 772004 C Freeman Rose 11 47 54 AM
63. ibution records Each of these transactions 1s discussed below To access the Modify Contribution screen click Modify Contribution under Financial on the Navigation Panel NOTE e The YMCA s new account type will be BA Basic Account and the resolution which 15 the employee and the YMCA percentage breakdown of the contribution amounts e g 5 00 7 00 will be displayed at the top of the screen e Any contributions posted prior to July 1 2009 will automatically display the old account types RG SA SS AM and the resolution which is the employee and the YMCA percentage breakdown of the contribution amounts e g 5 00 7 00 is displayed at the top of the screen e When you click ALL at the top of the screen the total contribution amount will be displayed at the upper right portion of the screen e Always click Save immediately after you have made a change on the Modify Contribution screen YMCA Retirement Fund Confidential 4 6 YERDI ONLINE INSTRUCTION MANUAL Section 4 Financial Entries A screen such as the following will appear A B amp M N B R Z ALL DRDER BY SSN 5 PLOYER S TRANS ADJ AMOUNT AMOUNT CODE DAT 34985 33 reme s FDMPENSATION Compensation The columns that are not self explanatory are explained below DEL Click to delete a contribution record see Section 4 5 6 for details Click Save ACC TYPE The participant s account type There is a sep
64. igible Inactive Participants EN 7 12 2005 Other Staff E B 1 2007 203 b smartAccount Ex Terminate 403 b z _ amp augp Cancel Validate 403 b odifty Contribution 3 2 2 Address Verification There are two icons on all screens containing a participant s address as shown below Ins 2 odd Ma Unknown s Verify o Address Button YMCA Retirement Fund Confidential 3 6 YERDI ONLINE INSTRUCTION MANUAL Section 3 Non Financial Entries In order to ensure address accuracy YERDI Online utilizes the United States Postal Service address verification software Any time that you enter a new address or modify an existing address YERDI Online will require that you verify the address resulting in the following 1 address is correct a The following screen will appear and then quickly return to the enrollment screen 120 Broadway 2 If there is more than one possible address e g a large apartment complex a screen such as the following will appear Cancel cording to the USPS the address you entered iz missing important secondary information such ae iment or Suite Please choose the correct address below EgEnterapariment a When you click the Click here to display all potential matches field all possible addresses will appear as follows YMCA Retirement Fund Confidential 3 7 3 YERDI ONLINE INST
65. ipants The list of participants in the selected category whose names begin with the letter A will appear To search by letter on the alphabet bar located at the top of the screen click the first letter of the last name of the participant All names that start with the selected letter will appear To see the entire list in alphabetical order click the ALL button located to the right of the alphabet The following is an example of a screen listing all participants ARE YMCA RETIREMENT FUND SAVINGS FOR LIFE Main Menu User Name Online Since Association Code and Name 540 2012 Y e christina L 9 48 30 a Terminate Partici ant Modifications El Personal Information All c E T Pre eliible Inactive Participants E 403 b smart Account a Terminate 403 b Validate 403 b Financial Renular Transmittal a a Modify Contribution Balance Transmittal a Validate Transmittal a Reload Pavrall YMCA Retirement Fund Confidential 3 18 YERDI ONLINE INSTRUCTION MANUAL Section 3 Non Financial Entries 3 The first five columns are NAME SSN Social Security number STATUS PARTICIPATION DATE and TERMINATION DATE The status codes are A Active P Pre eligible and T Terminated Note that in the example above multiple status codes are displayed because All Participants was selected If you select Active Participants you will see onl
66. irement Fund Confidential 2 YERDI ONLINE INSTRUCTION MANUAL Section 2 YMCA Profile Use Payroll Select Yes to upload the actual payroll data from your payroll system or No if you want to copy payroll data from the previously submitted transmittal to the current transmittal Zero Out You can use the zero out option only if you upload a payroll file from your payroll system If Use Payroll is set to No then Zero Out must also be set to No If Use Payroll is set to Yes then the following options apply If you select Zero Out Yes Anyone that is not in the newly uploaded payroll file but was in the last transmittal will be listed with zero compensation and contribution amounts If you select Zero Out No Anyone currently in the transmittal and not in the uploaded payroll file will appear with the compensation and contribution amounts from the previous transmittal This would be a good method if your uploaded payroll file does not contain certain transactions e g TD contributions If necessary you will have to change the amounts if they differ from those in the previous transmittal NOTE If you are interested in using the upload payroll option under the Main Menu in YERDI you can download the Payroll Upload File Specifications Delimiter The delimiter semicolon or Tab is used to separate data values If you are using the YERDI Payroll Version see below then you must use the semicolon delimiter
67. is completed Any changes in contributions will require a new 403 b Smart Account form be completed by both the YMCA and the employee If the employee s election is not Main properly administered by the YMCA in accordance with the 403 b Smart Account YRF Traininq form the YMCA may be subject to penalties here are 3 employee s with a 403 b Smart Account that need to be validated on his page I certify this new contract information below is accurate Tools Resources NEW Forms E Non Financial Enroliment Reactivation Terminate Participant Modifications New contract information in this transmittal This is a long term contract Lookup On M Show me more info This is a one time contribution EJ Personal Information 04 11 2012 All Participants Active Participants Contract details Withholding Amount Per Pay Period Pre elgible certify this new contract information below is accurate v Inactive Participants Change SSN E aei A certify this new contract information below is accurate ie 403 b Termina 03 6 Vali 403 b F By checking this box the YMCA hereby agrees to indemnify and hold harmless the Savings Plan the YMCA Retirement Fund its Board of Trustees their successors mancia and assigns from and against any liability or claims arising from the pre tax Modify Contribution contributions made
68. ittals 20060501AY YMCA portion of the 5 1 2006 transmittal 20060501AE Employee portion of the 5 1 2006 transmittal If your YMCA s method of payment is Check when you close the transmittal the following screen will appear It displays the total amount due for the employee s and employer s portions of the transmittal on two separate lines as illustrated below is tranzmittal is using CHECK as the payment method The amount for the Employees ranzmittal must be remitted as soon possible but no later than the 15th business day of he following month to avoid federal penalties If your YMCA s method of payment is ACH Debit when you close the transmittal the following screen will appear You must indicate the debit dates for the Employee and Employer portions of the transmittal The default date is 2 days from the day you submit the transmittal is transmittal is using ACH Debit the payment method The default debit date is two business days after the THECA Retirement Fund receives the transmittal You can specify different debit dates for employee contibutions and employer contributions The amount or the Employees transmittal must be remitted as soon as possible but no later than the 15th business day of the following month to avoid federal penalties 6 18 2009 6 18 2009 4 3 Beginning the Payroll Period Transmittal Process Uploading Payroll In order to begin the transmittal process you must execute the R
69. l Personal Information pun All Participants JOUER Pre eligible 3 Inactive Participants Change SSN Terminate TD AP El Financial Regular Transmittal Modify Contribution Balance Transmittal Validate Transmittal Reload Payroll Waiting to Enroll 00005120110930A CLOSE PANEL MENU OPEN Taaa ee hh el Mi eee 2 apply any or all of the available Association Credit enter the amount in the Amount to Apply field 3 315 565 YMCA Retirement Fund Confidential 4 2 YERDI ONLINE INSTRUCTION MANUAL Section 4 Financial Entries Available qoc Amount to Apply Associaton d 562 35 pe 1 663 35 VBScript Your association credit is 1 000 00 Do vou want to use Yes After you have entered in amount of credits you want to apply to Employer s transmittal a message will appear showing you the remaining amount If you want to use more of the credit towards the Employer transmittal click Yes If you only want to use the amount you indicated in the Amount to Apply box then click on No NOTE e Association Credit consists primarily of forfeitures to the Association for terminated non vested participants and overpayments e If Association Credit is more than 200 00 and you do not apply it a message asking if you wish to apply it will appear 3 Click the method of payment If you have special instructions for this tr
70. l Security number This specified line s in the payroll file is not in the correct format 1 e does not follow file specifications If you need the correct format contact the Fund YMCA Retirement Fund Confidential 4 4 YERDI ONLINE INSTRUCTION MANUAL Section 4 Financial Entries Compensation is not in correct format on The compensation in the specified line s in the payroll file is in line an incorrect format An example of the correct format is 2500 00 Do not use the sign Commas are optional Contribution is not in correct format on line The contribution amount in the specified line s in the payroll file 7 is in an incorrect format An example of the correct format is 100 00 Do not use the sign Commas are optional Format is incorrect The entire payroll file is in the wrong format as outlined by Fund specifications If you need the correct format contact the Fund If you continue to get this message after you have changed the file name check your Windows settings by going to Windows Explorer gt Tools gt Folder Options Then select the View tab and then Hidden files and folders Select the settings shown below Folder Options General View File Types Offline Files Folder views You can apply the view such as Detailzz you are using for this folder to foldefs Apply to All Folders ao E Hidden files and folders Do not show hidden files and folders Show hid
71. l replace SA Special Agreement RG Regular Agreement SS Sliding Scale and AM Additional Match The voluntary account TD 403 B Smart Account will remain the same The new account type will look like the following examples in YERDI when viewing your transmittal Examples Prior to 7 01 09 7 01 09 SA 5 00 7 00 BA 0 00 12 00 EMPLOYEE S EMPLOYER S TRANS ADJ AMOUNT AMOUNT CODE DATE 5 F coo iN ee 1 Prior to 7 01 09 7 01 09 SA with AM 6 00 12 00 BA 0 00 18 00 EMPLOYEE 5 EMPLOYER S TRANS ADJ AMOUNT AMOUNT CODE DATE sssio 0 00 9992 4 ee YMCA Retirement Fund Confidential 1 2 YERDI ONLINE INSTRUCTION MANUAL Section 1 Introduction Prior to 7 01 09 7 01 09 3 00 9 00 BA 3 00 9 00 ONEMPLOYEE S EMPLOYER S TRANS ADJ AMOUNT AMOUNT CODE DATE 27 ud NE LS E n Prior to 7 01 09 7 01 09 SS 3 00 2 00 7 00 BA 3 00 9 00 MPLO TEE S EMPLOYER S TRANS ADJ ACC 4 OO OM AMOUNT AMOUNT CODE DATE 0 a 2 2 o5 transmittals from July 1 2009 going forward will reflect the BA account If you upload your payroll the file will automatically convert the SA SS RG and AM accounts to BA When creating an Additional Transmittal with basic contributions prior to July 1 2009 you will need to select your fo
72. loan payment in current transmittal here are no outstanding loan payments for current pay period If the entry 15 green there 15 an outstanding loan payment due for that employee but there is no entry on the Modification Contributions screen When you enter the contribution the entry will then become red on this screen b If the entry is black there are more than one outstanding loan payments due for that employee but there are no entries on the Modification Contributions screen c If the entry is red there is a loan payment entry for that employee on the Modification Contributions screen d If the entry is gray there are no outstanding loan payments due for the current pay period for that employee If delinquent the repayment will be applied to the earliest due date You can only make one payment per person in each transmittal You cannot make future payments unless it is payment in full Participant must contact the Fund to pay loan in full 4 7 Balance Transmittal Whether you upload from your payroll system or use the previous payroll period s data the Balance Transmittal function compares contribution and compensation amounts in YERDI Online with those that are uploaded Simply it lists modifications made in YERDI Online after the payroll upload If there are no differences the message There are no records for this unit that need balancing To access click Balance Transmittal under Financial YMCA Reti
73. ment e g is already a participant Retroactive enrollments will still adhere to the 1 3 2 2 and 1 5 enrollment requirements Contact Customer Service for more information Salary Type If different than the default click the correct button Annual or Hourly to select Click the down arrow to access the list of codes from which to select Click the down arrow to access the list of codes from which to select Prior Service Enter service earned e g employment at another Y or military service prior to employment at your YMCA Enter any comments you wish to make about the participant for inquiry YMCA Retirement Fund Confidential 259 YERDI ONLINE INSTRUCTION MANUAL Section 3 Non Financial Entries purposes only Once the transmittal is closed this information is no longer visible in YERDI Online The following is an example of a completed enrollment screen B Hd F ES j E ar P ra VE Employee Retirement Data Interchange aW F YMCA RETIREMENT FUND bos gt SAVINGS FOR LIFE brad User Name Online Since Association Code and Name 5 8 2012 11 08 01 AM lee christina T Main E YRF Training Tools Resources NEW Forms Mon Financial gm 11214 140 Broadway NY Iment Reactivation 2 E Enro Lookup O Personal Information O All Participants une E Active Participants Pre el
74. n Save After the transaction the system will automatically revert back to the current resolution type YMCA Retirement Fund Confidential YERDI ONLINE INSTRUCTION MANUAL Section 3 Non Financial Entries 3 NON FINANCIAL ENTRIES Non financial transactions such as enrollments and terminations can be entered at any time As they are entered the RF database 1s immediately updated You do not have to wait until you update your payroll information to transmit non financial data This section explains the non financial activities available in this application 3 1 Employee Lookup Before you enroll a participant you may want to search to see if the employee is already enrolled in the YMCA Retirement Plan and if so to view the employee s YMCA employment history To do so do the following 1 Click Lookup located in the Non Financial section of the Navigation Panel Main Non Financial Pre eligible Enrollment The following screen will appear LOOKUP Please Enter Social Security Number YMCA Retirement Fund Confidential 3 1 YERDI ONLINE INSTRUCTION MANUAL Section 3 Non Financial Entries 2 Enter the Social Security number of the employee for whom you wish to search Information about that employee will appear on the screen as follows LOOKUP NOTE If the participant was employed by a YMCA on more than one occasion only the latest employment will be displayed If the
75. ng window will appear from YMCA Retirement Fund d certify that the 403 b Smart Account form has been completed by both the employee and the YMCA and that the YMCA is authorized to reduce the employee s salary and remit this amount to the YMCA Retirement Fund Please check the reason s wh this employee opened the 403 b Smart Account See 403 b a Email from the Fund Fund Website Fund Presentation a Benefits Statement d YMCA Staff Fund Customer Service Rep other Do you want to create new contract for Jones Michelle 572651449 in the amount of pay period beginning on 04 41 2012 Check Certify box select reason participant is opening up 403 b account Click Yes and the window will disappear Then select either long term or one time Contribution If you select long term you will need to select an effective date future date not applicable If you select one time the date will automatically default to the current pay date Check the Agreement box and then click Submit You will receive the following message Online 215 YMCA RETIREMENT FUND ement Data Interchange SAVINGS FOR LIFE Online Since Association Code and Name 412825 A leechristina 562012 Results he following 403 B Smart Account contract s has been submitted to YMCA Retirement Fund 5 00 per pay period effective 2
76. ning YMCA Employee Retirement Data Interchange SAVINGS FOR LIFE JRE MCA RETIREMENT FUND Main Menu User Name Online Since Association Code and Name u 22 5 10 2012 2429017 Y 2 ad lee christina 9 48 20 AM v gt 5 18 2012 Validate Transmittal Reset 5 18 2012 Transmittal for Reload Payroll Waiting to Enroll E aI Tre Close Transmittal By clicking the Submit button below the financial portion of YERDI will be reset to the initial status for the payroll period of 5 18 2012 This means you will lose all the changes you have made to your current regular transmittal E Reports s This action cannot be reversed If you are not sure about doing this Report T please select Cancel and contact YMCA Retirement Fund ransmittal Detail Report Transmittal History Repo roll Report Payroll Upload Report No Beneficiary Report Yerdi Online Usage Rep Termination Report TDCatchu TD Loan YMCA Profile About YERDI Reset Transmittal MENU OPEN CLOSE PANEL bd 2 Click Submit to reset the transmittal You may now either begin the financial portion of your current transmittal again or create an Additional Transmittal 4 10 Waiting to Enroll Clicking Waiting to Enroll under Financial displays a list of those employees who are in the uploaded payroll file but not enrolled in YERDI Online example directly below employees who appe
77. not enrolled even if they should have been deducted from the employee s paycheck 4 13 2 To Enter an Overpayment 1 On the Modify Contribution screen click Add 2 Enter the Social Security number of the participant for whom you wish to add the overpayment 3 Click Enter The screen in which to enter the account information will appear see above for an example of this screen NOTE For participants with an existing contribution record on the Modify Contribution screen simply search for the participant and click his her Social Security number to access the screen in which to enter the account information 4 Select the transaction code Overpayment Note the Transaction Date field 15 now enabled 5 Enter the date of the overpayment in the Transaction Date field 6 Enter the compensation amount YERDI will insert the negative sign after the dollar amount has been entered The contribution percentages will be calculated automatically YMCA Retirement Fund Confidential 4 27 YERDI ONLINE INSTRUCTION MANUAL Section 4 Financial Entries 7 Click Save The record will be created and the application will return to the Modify Contribution screen 4 13 3 To Enter a Bonus Do the same as for underpayment except use Transaction Codes Bonus Note If you are entering a bonus or lump sum payment for a period when the resolu ion agreement was different than the current resolution you must do the following 1 Cli
78. nt pay period Type 2 There is more than one outstanding loan payment due 3 There is loan payment in current tranzmittal About YERDI Type 4 There are no outstanding loan payments for current pay period El Reset Transmittal From YMCA Retirement Fund Confidential 5 12 YERDI ONLINE INSTRUCTION MANUAL Section 6 403 b Processing 6 403 b PROCESSING 6 1 403 b Processing for Pre Eligible Employees 1 Click 403 b Enrollment under Non Financial and enter the Social Security number of the new participant and click Enter Enter the personal information on the next screen and click Save once you have entered all the required information 2 Manually Add the new participant in the next Regular Transmittal This will automatically generate a contract that you will need to verify 3 Click Verify 403 b under 403 b Smart Account and the following screen will appear Y ER D I YMCA Employee Retirement Data Interchange SAVINGS FOR LIFE Sear Main Menu User Name Online Since Association Code and Name 5 10 2012 v 4117 t 9 48 30 09 412012 Live 403 b Smart Account Maintenance Dar at In order for a YMCA employee to make pre tax contributions to the Savings Plan each employee must execute his her 403 b Smart Account form and file it with the S 2 Ne YMCA The YMCA must make sure that the 403 b Smart Account form
79. on Financial 4055 Enrollment elivati s Terminate Participant a Moi Lookup Personal Information Al Participants MENU OPEN CLOSE PANEL b Enter the Social Security number of the participant you wish to terminate and click Enter or press the Enter key To terminate a participant by going to the Personal Information section of the Navigation Panel do the following a Click All Participants or Active Participants A screen containing a list of the participants will appear example directly below The Personal Information function of the application is discussed in Section 3 5 YMCA Retirement Fund Confidential 3 12 YERDI ONLINE INSTRUCTION MANUAL Section 3 Non Financial Entries RETIREMENT FUND IRE SAVINGS FOR LIFE Association Code and Name Date e 58 2012 YRF Training Tools Resources Forms Hon Financial 403 b Enrollment Enrollment Reactivation Terminate Participant Modifications Lookup Personal Information CLOSE PANEL Active Participants MENU OPEN El 403 b smart Account Terminate 4035 m Validate b Search for the participant by clicking the first letter of his or her last name on the alphabet bar located at the top of the screen If the participant s name does not appear on the first screen scroll down c Click the down arrow in the window located at the right of the alphabet
80. ors in the transmittal the system will go to the Validate Transmittal screen You must resolve the errors before you can continue b If there are warnings generated during the validation a screen such as the following will appear Y ER D online Y YMCA RETIREMENT FUND YMCA Employee Retirement Data User Name Association Code and Name 3 81 2006 2 12 Y 2 Gonzalez Lucy m 2 Camp Mohawk 10 76 715 2006 9 Main Validation Result 2 EJ Non Financial Pre eligible Enrollment There warnings that have been generated during validation Termination do you want to review them Modifications Lookup EJ Personal Information Review Warnings Close Transmittal All Participants Active Participants Pre eligible Inactive Participants Ininad Fnrollment YMCA Retirement Fund Confidential 4 20 YERDI ONLINE INSTRUCTION MANUAL Section 4 Financial Entries c After you have reviewed the warnings proceed by clicking Close Transmittal A screen such as the following will appear R D online YRE YMCA RETIREMENT FUND Employee Retirement Data Interchange SAVINGS FOR LIFE User Name Online Since Association Code and Name B 44701n44 Main Kristina YRF Traininq 6464582412 Registration e NEW eegymcaret orq E Non Financial Pre sligible Enrollment Enroliment Reactivation Termination Modifications Lookup E
81. participant must have a basic account contribution in the transmittal even if it is a zero amount To create the basic account BA contribution do the following 1 Click Add A screen such as the following will appear P il YERDI minac RETIREMENT YMCA Employee Retirement Data Interchange Main Menu UserName Name Online Since Since Association Code and Name i 7 z yije 9D 0 0E s ADD CONTRIBUTION SAVINGS FO ial Security Humber fe Main YRF Training Tools Resources Forms E Non Financial 403 b Enrollment N CLOSE PANEL 2 Enter the Social Security number of the participant for whom you wish to add a contribution record 3 Click Enter YMCA Retirement Fund Confidential 4 9 YERDI ONLINE INSTRUCTION MANUAL Section 4 Financial Entries A screen such as the following will appear ER D I oni ne c4 lt YRF gt YMCA RETIREMENT FUND A Employee Retirement Data Interchange SAVINGS FOR LIFE Main Menu User Mame Online Since Association Code and Name Terminate 4023 6 Validate 402 bj Financial f TX Basic Contributian C Close Transmittal E Reports NOTE For a participant with an existing contribution record e g a Pre eligible with a TD simply search for the participant and click his her Social Security number on the Modify Contribution screen to access the screen in whi
82. rement Fund Confidential 4 15 YERDI ONLINE INSTRUCTION MANUAL Section 4 Financial Entries If there are differences a screen such as the following will appear YERD oni AYRE gt YMCA RETIREMENT FUND YMCA Employee Retirement Data Interchange SAVINGS FOR LIFE Main Menu Association Code and Name 50 2012 9 48 30 AM 0 562012 lee christina Balance Transmittal With Payroll CONTRIB CONTRIB CONTRIB AMT AMT PAYROLL TRANS ACCT COMP COMP iie TYPE PAYROLL TRANS 2 000 00 0 00 240 00 0 00 240 00 Total 240 00 Close Ta e J Reports Transmittal Summa eg The columns on this screen that are not self explanatory are explained below ACCT TYPE The participant s account type COMP PAYROLL The compensation in the payroll file that was uploaded COMP TRANS The compensation in the current transmittal CONTRIB AMT PAYROLL Contribution amount in the payroll file that was uploaded CONT AMT TRANS The contribution amount in the current transmittal CONTRIB DIFF The difference between what was in the payroll file that was uploaded and what is in the current transmittal In the example above one employee s compensation was reduced by 1000 00 and the other s was increased by the same amount Therefore the amount of the change 1s 0 NOTES If you click the arrow on the NA
83. rmer account type SA SS or RG You will also need to change your resolution for that payroll period by clicking on YMCA Profile and select the date range that pertains to the contribution period you are posting for Click on Save ve eua EM TUDS Now The above information has been updated in this manual 1 4 What is YERDI Online YERDI YMCA Employee Retirement Data Interchange Online is a web based application that enables YMCAs to enter and maintain compensation and contribution data pertaining to their employees participation in the Retirement Plan That data is transmitted electronically to the YMCA Retirement Fund YERDI Online enables the YMCA to enter two types of transactions e Non financial Enrollments Modifications Terminations YMCAs are able to enroll and terminate participants via this web based application YMCA Retirement Fund Confidential 1 3 YERDI ONLINE INSTRUCTION MANUAL Section 1 Introduction e Financial submitting compensation and contribution data Since YERDI Online accesses the Retirement Fund s database it ensures that YTD compensation and contributions do not exceed legal limits It ensures that each active participant has a basic account inactive participants do not and that pre eligibles have only 403 b Smart Accounts previously called Tax Deferred Account It also provides the ability to enter adjustments such as underpayments overpayments and bonu
84. ses submitted via the Additional Transmittal of these procedures are explained in detail in the following sections of this manual NOTE YERDI will not accept entries for transactions that occurred before 1 1 1992 1 5 System Requirements In order to use YERDI Online you must have the following installed on your PC 1 Windows Versions 2000 or XP 2 Internet Explorer Version 6 0 or Later 1 6 Starting the Application and Logging On 1 To get into the YERDI Online website type the address http yerdi yretirement org on the Internet Explorer address line The following log on screen will appear YERDI YMCA Retirement Fund Microsoft Internet Explorer provided by YMCA Retirement Fund v0 4 File Edit View Favorites Tools Help gt 4 GsSearch ajFavoites CBristory G5 Address http test1 yerdimaster default asp YMCA RETIREMENT FUND Y Welcome Log YERD 181 xl v YMCA Retirement Fund Confidential 1 4 YERDI ONLINE INSTRUCTION MANUAL Section 1 Introduction NOTE To add this web address to your Favorites menu do the following 1 While the web address is in the address line select Favorites on the menu bar and the following window will appear X Internet Explorer will add this page to your Favorites list Name VERDI YMCA Retirement Fund Create in gt gt 2 You may change the name that appe
85. smittals generated by the Fund The AMOUNT APPLIED column shows partial and total payments applied When total payment is applied by the Fund the date will appear in the DATE POSTED BY RF column Note When total payments are applied an X will appear in the DELETE column indicating that you may delete the line Click y to go back to the YERDI Online Transmittal Status Page The columns on the YERDI Online Transmittal Status Page are DEL Deleted column Once this transmittal has been fully paid an X will appear under this column allowing you to delete this line from the Transmittal Status Page BATCH NO Example of batch numbers are 20060715A E and 20060715A Y where 1 20060715 is the year month and day of the payroll 2 Theletter A represents a regular transmittal Additional Transmittal batch numbers will contain the letter B or C D etc See Section 4 13 for detailed instructions on the Additional Transmittal is the employee portion of the transmittal and Y is the employer portion of the transmittal 4 Atransmittal number that ends in UEIN indicates an unearned interest transmittal created by the Fund when the transmittal was not paid by the due date DATE RECEIVED BY RF Displays date transmittal was closed and submitted to the Fund YMCA Retirement Fund Confidential 1 8 YERDI ONLINE INSTRUCTION MANUAL Section 1 Introduction TOTAL Total amount due for the transmittal APPLIED AMOUNT Amount
86. t Validate Transmittal Employee s Name SSH Monthly Comp AP TD Amount Reload Payroll Type Waiting to Enroll Group1 Contributions in last month s transmittal and in this month s payroll ij Additional Transmittal TD 1 937 50 SERES Close Transmittal TO 4 502 50 90 05 Reports a TD 1 416 66 28 33 Transmittal Summary Group 2 Contributions not in last month s transmittal but in this month s payroll Report BA 1 937 50 38 75 Transmittal Detail Fepor 720 00 14 40 Transmittal History m TD 720 00 14 40 Employee History 746 75 14 94 Pavrall Resor TD 746 75 14 94 C Payroll Upload Report E BA 1 895 84 37 92 1 895 84 37 92 E Mordi Mining lana YMCA Retirement Fund Confidential 5 8 YERDI ONLINE INSTRUCTION MANUAL Section 5 Reports 5 7 No Beneficiary Report 5 8 YERDI Online Usage Report For the user who is logged on lists each log on date and duration time in minutes in descending chronological order for the past 3 months The following is an example of an Online Usage Report Y ER D online Y YMCA RETIREMENT FUND YMCA Employee Retirement Data Interchange Y User Name Online Since Association Code and Name Main Menu Y 3 p 34 09 000308 YMCA of the Rockies gt 12 1 2006 Username Gonzalez Lucy G
87. tion screen 7 If you wish to modify the TD contribution amount simply change the amount in the EMPLOYEE S AMOUNT column on the Modify Contribution screen Terminating a TD Contract You may cancel a TD 403 b Smart Account previously called Tax Deferred Account contract directly through YERDI Online If you wish to reopen the account you must manually add a TD line in Modify Contribution in order to generate a new contract to verify The procedure to terminate a TD contract in YERDI Online is as follows 1 Click Terminate 403 b and a screen such as the following will appear a Yn ky YMCA RETIREMENT FUND YERDI net QUAS Eee eU ues 50102012 me era o MJ sem Te NAME SSH STATUS iea TD pisci A TD 4 1 2012 TD 2010 TD l 5 1 2012 E Financial This screen lists all of the employees at your YMCA that have active TD contracts with the Fund 2 Click the Social Security number of the person whose TD contract you wish to terminate YMCA Retirement Fund Confidential 112 YERDI ONLINE INSTRUCTION MANUAL Section 4 Financial Entries A screen such as the following will appear lt YRE gt YMCA RETIREMENT FUND SAVINGS FOR LIFE User Name Online Since de and Mame 50 2012 5 48 30 lee christina o 18 20 wa Terminate TD AP Account for Harris
88. tire remainder of the loan See administrator s copy of the Loan letter WARNINGS For your review will not prevent closing of the transmittal Contribution Amount is 0 00 It is possible to have a 0 00 contribution amount for an active participant TD Exceeds the Participant Contract The amount of the TD contribution is more than the contract amount on record at the Fund Missing TD Loan Payment A due TD loan payment is not in the transmittal 4 9 Reset Transmittal By resetting the transmittal you can go back to the point just before you uploaded your payroll thus allowing you to YMCA Retirement Fund Confidential 4 18 YERDI ONLINE INSTRUCTION MANUAL Section 4 Financial Entries e Create and submit an Additional Transmittal for the current period after having started the next payroll period s transmittal Additional Transmittals are discussed in Section 4 13 e Start a transmittal over if you made a major mistake such as uploading an incorrect payroll file NOTE If you do not upload an actual payroll file resetting will not reverse the changes you made to the transmittal before you reset it The procedure to reset your transmittal 15 as follows 1 Select Reset Transmittal located directly below About YERDI on the Navigation Panel This option 15 available only after you have begun working on your transmittal i e performed Regular Transmittal The following screen will appear YER Dl o
89. tirement Fund Confidential 3 9 YERDI ONLINE INSTRUCTION MANUAL Section 3 Non Financial Entries NOTE z You are required to enter compensation for Pre eligibles or you will receive the fc error message during the validation process 3 2 4 Changing from Pre eligible to Participant Status 1 Click Pre eligible under Personal Information on the Navigation Panel The Modification option will appear in the window shown directly below next to the alphabet search area of the screen 2 Find and click the Social Security number of the pre eligible employee you wish to enroll The Modification screen will appear USE YMCA RETIREMENT FUND YER D ta 10 4152 SAVINGS FOR LIFE ployee Retirement Data Interchange Vv Main Menu User Name Online Since Association Code and Name 5 10 2012 9 22 20 AM 000004 YMCA of Calhoun County ress 2626 Rexford St Stal E Non Financial 403 b Enrollment Enrollment Reactivation Terminate Participant Modifications City Em adusumilli ymearet org 35903 7356 a Lookup El Personal Information T TUE All Participan Job T a 4 If you are enrolling a Pre slinible employee in the Retirement Plan you must uncheck tis box first EE 5 15 2007 Eccecunting Mgr Positior Validate 403 b Financial a required field YMCA Retirement Fund Confidential 3 10 YERDI ONLINE INSTRUCTION MA
90. ton Code and Name Date sti 5 a lee christina 112625 AM Ue 5 5 2012 he following 403 B Smart Account contract s has been submitted to YMCA Retirement Fund 5 00 per pay period effective 2012 05 05 ou can continue more validation of your YERDI transmittal now E leat 5 e 22 4 403 b Processing for Current Eligible Participants Manually Add a TD line for the current participant to the Regular Transmittal This will automatically generate a contract that you will need to verify Click Verify 403 b under 403 b Smart Account and the following screen will appear YER DI oni YMCA Employee Retirement Data Interchange SAVINGS FOR LIFE ES A Main Menu User Name Online Since Association Code and Name M 5 10 2012 O O 5 E Live m 403 b Smart Account Maintenance In order for a YMCA employee to make pre tax contributions to the Savings Plan ge each employee must execute his her 403 b Smart Account form and file it with the Click Her YMCA The YMCA must make sure that the 403 b Smart Account form is completed Any changes in contributions will require a new 403 b Smart Account form be completed by both the YMCA and the employee If the employee s election is not f Main properly administered by the YMCA in accordance with the 403 b Smart Account
91. umber 1 e Account type is not correct on line number 1 e Account type is not correct on line number 3 8 After the payroll upload is complete the Modify Contribution screen will appear and the options listed below Regular Transmittal will become activated The following table lists the possible errors that will cause a failure to upload ERROR MESSAGE DEFINITION SOLUTION File name should be mmddyy pay Required value missing on line _ Account type is not correct on line _ Amount of participant voluntary account specified but account type is not TD or AP on line _ Duplicate record found with SSN There is a file format violation on line number There is something wrong with the file name e g date is not the same as in the transmittal or the file extension is not pay An example of a correct file name 15 080506 where is the YMCA number and 080506 is the month day and year Change the name and upload again There is a missing value on the specified line s in the payroll file you are uploading Ensure that all required values e g SSN compensation and contribution amounts in the payroll file are included and correct The account type e g BA SS RG SA on the specified line s in the payroll file is incorrect Ensure that the voluntary account type in the specified line s is TD There are two records for the same account type e g BA RG SA SS TD with the same Socia
92. usiness day of the month The Last Closed Payroll Date is 5 31 2009 which makes the next transmittal 15 due 6 15 2009 YMCA Payroll Information 20721 o 5 31 2008 ADP Annual Payroll Frequence Last Closed Payrall Date Payroll System Used 4 2 Split Transmittals Under ERISA Department of Labor regulations require that employee contributions amounts withheld from the employee s pay be treated as plan assets as of the earliest date that they can reasonably be segregated from the employer s general assets These regulations also require that this separation of assets occur no later than the 15 business day of the month following the month in which the amounts would otherwise have been payable to the employee You can print out the annual Transmittal Deadline Calendar under the Main Menu in YERDI In order to make adherence to these rules easier YERDI Online separates each transmittal into the following two categories YMCA Retirement Fund Confidential 4 YERDI ONLINE INSTRUCTION MANUAL Section 4 Financial Entries Employee Contributions This is the amount withheld from the employees pay such as contributions to the Personal Account paid by the employee and the 403 b Smart Account previously called the Tax Deferred Account Employer Contributions This is the amount that the YMCA contributes for the employee The following are examples of the batch numbers of these split transm
93. ution screen click the box in the DEL column to the left of the participant s name 2 Click Delete 3 Click Save The record will be deleted YMCA Retirement Fund Confidential 4 13 YERDI ONLINE INSTRUCTION MANUAL Section 4 Financial Entries 4 6 TD LOANS Participants can borrow from their TD accounts 403 b Smart Account by applying for the loan on the Retirement Fund website at www yretirement org Once a participant has been issued a loan check the YMCA will be notified of the loan terms 4 6 1 Loan Repayment Enter the TD Loan repayment in the same manner as you would any other account e g BA TD with the following exceptions 1 The transaction code for the loan entry is TL m ACC EMPLOYEE S EMPLOYER S TRANS iin e ees AMOUNT AMOUNT CODE 2 Thereis a TD Loan report option on the Navigation Panel that will allow you to view status information on all loans for your YMCA E p Repar Transmittal Detail Report Transmittal History Report a Employee History Report Payroll Report s Payroll U Report E gt YMCA Retirement Fund Confidential 4 14 YERDI ONLINE INSTRUCTION MANUAL Section 4 Financial Entries 3 Click TD Loan and a screen such as the following will appear Jutstanding TD Loan Lis Type 1 There is an outstanding loan payment due for current pay period Type 2 There is more than one outstanding loan payment due Type 3 There is a
94. y administered by the YMCA in accordance with the 403 b Smart Account YRF Training form the YMCA may be subject to penalties Tools Resources Forms There are employee s with a 403 b Smart Account that need to be validated on his page certify this new contract information below is accurate E Non Financial 403 b Enrollment Enrollment Reactivation Terminate Participant New contract information in this transmittal LJ Modifications xm SSS SSS This is a long term contract Look In This is a one time contribution EJ Personal Information All Participants Effective Date 04 11 2012 Active Participants Contract details Withholding Amount Per Pay Period Pre eigible certify this new contract information below is accurate o nactive Participants s Change SSN 0 I certify this new contract information below is accurate o EJ 403 b smart Account 4 Validate 403 b Finamc By checking this box the YMCA hereby agrees to indemnify hold harmless i5 the Savings Plan the YMCA Retirement Fund its Board of Trustees their successors Regular iransmitta and assigns from and against any liability or claims arising from the pre tax Modify Contribution contributions made to the Savings Plan Balance Transmittal MENU OPEN CLOSE PANEL YMCA Re
95. y status code A 4 Note the window to the right of the alphabet This is where you select the options to reenroll terminate modify participants records and generate employee history reports EHR See Section 5 4 for a detailed explanation of the EHR To conduct any of these transactions do the following a Search for the participant by clicking the first letter of his her last name on the alphabet bar at the top of the screen If the participant is not on the first screen scroll down b Click the down arrow in the window located at the right of the alphabet bar and select the activity you wish to perform Reenrollment Modification Termination or EAR c Click the participant s Social Security number and the screen in which to perform the function will appear See Sections 3 2 to 3 4 for instructions on how to conduct enrollments terminations and modifications and Section 5 4 for instructions on how to generate an Employment History Report EHR 3 6 Reenrollment When you select Reenrollment and click the participant s Social Security number the enrollment screen containing the participant s information will appear Change contact information if necessary and enter the new employment start date Click Save to reenroll the participant lt YRE gt YMCA RETIREMENT FUND SAVINGS FOR LIFE Online Since Association Code and 5 10 2012 8 48 30 User Mame christina 2 18 2012
96. yee s Name m X SoH Termination Date Additional Transmittal For the month of 0472009 Close Transmittal 04 02 2003 Reports For the month of 03 7009 Transmittal Summary 02 19 2009 Report ae 03 05 2005 Iransmittal Detail the month of 0272009 Transmittal History Kei Employee History ls 12 11 2008 Payroll Report E Dam MEME Payroll Upload Report 4 For the month of 10 2008 2 Exception Report e 11 01 2008 Online Usage E 01 01 2006 01 01 2001 Termination Report 10 01 2008 10 01 2008 YMCA Retirement Fund Confidential 5 10 YERDI ONLINE INSTRUCTION MANUAL Section 5 Reports 5 10 TD Catch Up Report The TD Catch Up Report lists all participants at your YMCA who are eligible to make additional contributions because they quality for this benefit Refer to the online 2006 Local Plan Administrator s Guide at www yretirement org for eligibility rules The following is an example of a TD Catch Up Report YERDI Y YMCA RETIREMENT FUND YMCA Employee Retiremen a Y Main Menu User inline Since Association Code and Mame je GA 72009 Freeman Rose w 61 2008 lerminate 12 02 55 PM chup Eligible List Financial Regular Transmittal Modify contribution Balance Transmittal Validate Transmittal Reload Payroll Waitin
97. your YMCAs payroll dates Select the date the participant will receive their last pay check from your YMCA YMCA Retirement Fund Confidential 3 14 YERDI ONLINE INSTRUCTION MANUAL Section 3 Non Financial Entries TERMINATION 123 45 5789 Doe Please select the last period far this participant from the following dropdown list 7 16 2009 61 2009 57 1672009 3 120 Broa MY 120 E Bro 5172009 4 16 2005 4 1 2009 3 16 2009 10002 6374 3f1f2oo0 3 ees ee 2 1 2009 New York 242 2000 11 71 2009 CLOSE PANEL MENU OPEN Indicates a required field NOTE If the message Participant has an outstanding payment after the termination effective date appears you must delete the contribution record s If you entered an incorrect termination date call the Fund to change the date Click the down arrow to select the reason for termination Choose one of the following Terminated Employee has left Y employment or has transferred to another Y for reasons other than military service Retired Employee has retired Death When selected a field will appear in which to enter the date of death Military Employee has left for active military duty Non Participating For the use of select YMCAs only 7 Click Save to update the record NOTE You will get a validation error if an inactive participant has a contribution record s in the transmittal which can occur w

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