Database User Manual - WICHE Internet Course Exchange Catalog
Contents
1. Academic Calendar Policies and Procedures E QD got rcs Courses Courses As of 2009 BSU is strategically looking for courses that compliment existing programs and may not be offered at BSU Programs Programs Collaboration Priorities ertor Degree level Current Programs Credfe xontine Topic Area Catalog Schedule Catalogs EDEN Course Exchange History Catalog Schedule SOCHAK 571 5 granted O remaining SOCNRK 71 FALL 20085 granted pn Soc 101 0 ante 1 remaining SOCWRK 3713 granted 2 remaining RALTHSCI 522 ester of Heath Selene O granted 6 remaining 2 To edit information about the institution select the pencil icon 3 After entering all information click on SUBMIT button to save information 4 For the Participation and Collaboration Priorities section you will enter Importing Priorities Courses types of courses you want to import Programs types of program related courses you want to import Exporting Priorities o Courses types of courses you want to export Programs types of program related courses you want to export Collaboration Priorities in what programs would you like to collaborate with another institution Page 20 of 25 XXII Program Maintenance You can enter information about all programs your institution offers or programs you are considering to offer Members will view this information when they log into the Database and select your institution s name from the list of Pa2. Enter the number of seats to be added and hit send FALL 2015 TEST101 Testing Course New Total number of Seats to request XIX Delete a Student Profile NOTE You can delete a student s record only if that student has never been enrolled in a course From Rosters tab Mies Or select Dashboard tab and then under the Roster section select Student Manager link wp na Select student from drop down list Click Edit button At the bottom of page look for this statement OR you can click here to delete this student from the database Click on here link to delete this student A warning message will be shown to confirm request Page 18 of 25 XX Needed Courses When your institution wants to notify member institutions regarding your need to locate seats in a particular course you can enter information about that course From the Dashboard tab M 1 Under the Needed Courses section select Add New link Manage needed courses Add New Back 1 MananerEait 1 wampie ath 100 course Number course Leve ceadunte Studie v Course Title examples Basic Algebra Course Description N T i EN Freids in red fonts are required 2 Fill all the fields in the Manage needed courses Add New form Note that the red labeled fields indicate that information for that field is mandatory An error box will pop up if other fields are left empty Course Number example Ma
3. Special Comments holidays for no class or closed campus Maximum number of seats to share enter number Seat Request Deadline mm dd yyyy This is the last day you will accept seat requests from EI h Return Seats by mm dd yyyy If the EI has not used all seats you want the unused seats returned by this date i Semester Term drop down list j Semester Year drop down list k Exchange Price Category select from the list examples are provided but this will be customized for the consortium and preloaded for ICE PICs a Seat Exchange Common Wholesale Price select this category for most general listings The Steering Board sets this price Currently it is 150 credit for undergrad 200 credit for graduate The price will be adjusted according to the institution s status as semester or quarter system ampang Page 8 of 25 b Course Exchange Negotiated Wholesale Price select this category if your institution has negotiated a different wholesale price with specific ICE members for this particular class C Joint Program Exchange Common Retail Course Price select if your institution is participating in a collaborative initiative with other ICE members to offer a jointly developed program and this is one of the courses in that program Price per Credit Hour database requires you to enter an amount even it is 0 no dollar symbol needed Seat Exchange undergraduate course enter 150 Seat Exchange graduate course e
4. For example 11 0972 Components not offered online if the program is not 100 online list and describe components with on site requirements or other restrictions Example Student is required to intern in approved clinic for 6 hours credit Page 21 of 25 Tuition Instate Per Credit hour Tuition Out of State Per Credit hour Enrollment Capacity if there are a limited number of students admitted in program what is total number Capacity Filled if there is a limited number of students admitted into the program how much room is open each year for new students average percentage 4 After entering all information click on SUBMIT button to save information 5 Return to Program Maintenance page XXIII Add Proposed Program 1 Select Add New Proposal link under Program Proposals section Program Maintena u Proposed Program Names Year to Debut 20101 Certificate or Deprea certificate Past Baccalaureate T7 Dep et ceris laureate Program Ares Titi See CIP family Ut here CP Cadel Plane erter the 6 digit CIP Code For example 11 0972 Program Dereription stand describe Kempenaers with any en Component ot offre Se reaurenent or nie ther restr _Exarple Student i required to intern in approved clie for hours credit Tustion ita Tuition Out of States Enrollment Capaci Capacity Li us 2 Enter program information enter as much information as you can to help other institutions
5. learn about the program Proposed Program Name Year to Debut select from dropdown list Certificate or Degree Level select from dropdown list Website where to find more details Total number of credits required all credits for entire program exclude pre requisite courses Online how much of the program is offered online Program Area Title See CIP family list here https www wiche ice org new cipfamlist html CIP Code Please enter the 6 digit CIP Code http nces ed gov pubs2002 cip2000 ciplist asp For example 11 0972 e Program Description simple 300 characters Components not offered online if the program is not 100 online list and describe components with on site requirements or other restrictions Example Student is required to intern in approved clinic for 6 hours credit Tuition Instate Per Credit hour if known Tuition Out of State Per Credit hour if known Page 22 of 25 yee Enrollment Capacity if there is going to be a limited number of students admitted in program what is total number Capacity Filled leave blank After entering all information click on SUBMIT button to save information Return to Program Maintenance page Go to the HOME page select your institution s name from the list of Participating Institutions and verify data entered Page 23 of 25 Appendix A Import Roster The WICHE ICE database system s roster import wizard is capable of importing student
6. ends Inactivate course for semester quarter if there are no seats requested Delete course if there were no seat requests ever and you dont plan to ever offer the course again Enrol g Institution EI Search for course seats Request seats in a course Return seats not used Enter student bio demo data Enroll student in a course View course roster Un enroll student View course grades Delete student bio demo data if student has never enrolled in a course Critical Notes Do not inactivate or delete a course if there are seats granted or students enrolled This will orphan data from other schools Do not delete a student s record if s he was ever enrolled in a course This will orphan data from other schools Page 3 of 25 1 Log Into WICHE ICE Database System To complete any of the actions below you must log into the database ICE PIC must secure a login username and password from the WICHE ICE PIC Coordinator Anna Galas agalas wiche edu Username will be your work email address unless you want to use a generic address created for all ICE related communications 1 Go to https www wiche ice ora new index cfm Western Inter 2ommission for Higher Education WICHE Internet Course Exchange Catalog ABOUT ICE isk came sor enced Se tom sene onto v ene 2 Login in select Login link on left side of screen with user email address and assigned password UT I
7. has been assigned it can be modified by clicking the letter grade hyperlink roll mouse pointer over grade MALTHSCI 522 Master of Health Selence FALL I010 Grade seudent io 111 Student Nama Test LastNeme Final Grage A Eum 4 Please take note of the following grading options seen in dropdown list A F and I for incomplete course NP Not Posted W Withdrawn DR Dropped CN Cancelled 5 Comments are needed if student received Incomplete was Dropped or Withdrew because of Financial Aid repayment process Enter date when incomplete contract must be completed or when student was dropped or withdrew If CN was selected enter comment if there was a special issue 6 Click on SUBMIT button to save information and post to roster NOTE after any grade is entered for a student that student can t be unenrolled from a class XV View Grades 1 Go through steps 1 2 in section XI 2 View the roster for grades XVI Un enroll Student From a Course You may be able to un enroll a student from a course if the grade has not been posted yet If a grade has been posted by the Teaching Institution you will not be able to remove the student from the course roster Page 16 of 25 From Rosters tab Fase Or select Dashboard tab and then under the Roster section select My Rosters link 1 Click on the Roster link in far right column in the row of the desired course 2 From the class roste
8. the course you want to import students to Click Import Students see Figure 1 to start the import process PSY 490 Section 2W4 FALL 2012 Roster No students found in this course What da you want ta da Enroll Students that are already in the system import stie Am Cancel yawn Figure 1 6 On the next screen you will be presented with an option to upload your csv file see Figure 2 Click Browse to choose the csv file that contains student records Page 24 of 25 xN PSY 490 Section 2W4 FALL 2012 Roster import Wizard Select the file that you want to upload Chose File No file chosen ios Figure 2 After selecting the csv file click Upload You will be prompted if the file has been uploaded successfully see Figure 3 then click Process this file PSY 490 Section 2W3 FALL 2012 Roster Import Wizard The file was uploaded successfully Uploaded fila name PSY 490 Sectlon 2W3 453 csv Process this fi Figure 3 The Import Wizard will present you with a post import check see Figure 4 if everything looks good click Proceed with Import PSY 490 Section 2W3 FALL 2012 Roster import Wizard Post import check Before we proceed with the import please check the following for accuracy Number of granted seats for this class 10 Number of new enrollment from this impart file 10 Proceed with import PSY 490 Section 2W3 FALL 2012 Roster i
9. CE PIC of Boise State University in the internet course exchange system Please log in to grant seats for the request at the following url Page 10 of 25 https wwwwiche ice org NOTE Please do not reply to this email Thank you for using WICHE ICE VIII Grant a Seat Request From the Dashboard tab 1 Under the Seat Requests section select Grant Seat Requests link 2 Click on the course title link to view the details on the request The most resent request will be atthe top of list 3 See the semester institution requesting seats and number of seats requested 4 Type the number of seats you will grant to the EI in the box provided 5 Comment space used to give a reason for granting fewer seats than requested or for explaining why no seats were given 6 Click on the Grant button Furium he your comments here Note EI will receive email confirming granted seat request From wiche ice wiche edu Sent Sat 6 15 13 2 43 PM To Your seat request for course number 222 you placed on Jun 15 2013 for 3 seat s has been reviewed Seat s granted 3 Special comments Type your comments here Your seats have been granted You may now login to https www wiche ice org select Rosters in the Dashboard to enter your roster for this class IX Inactivate Course This does not delete the course It will remove the course from the Course Catalog table because there will be no seats avail
10. Course Number subject and catalog i e Math 104 Course Catalog URL institution s online catalog address Course Credits credits assigned at your school Course Level drop down list Program select appropriate Campus default entry based on your login CIP Family Classifications of Instructional Programs if unsure contact your Registrar Course Syllabus URL even if not finalized post data available ET s faculty needs this Instructor Vitae If same instructor will always teach this course enter url showing info Enter TBA if instructor will change Description of Course copy and paste from catalog Page 6 of 25 Prerequisites enter course titles instead of subject and catalog number Method of Instruction example type of LMS platform online synchronous asynchronous or hybrid Campus Visits required If there is any in person meeting requirement for class Course Contact should be ICE PIC could be instructor Contact e mail for above person Other Additional information special course requirements etc when course meets if synchronous any special technology requirements 3 To submit the information click on sa iew cause at the bottom of the document 4 The course is in the database 5 Forthe course to show up in the catalog you must activate seats See IV 37 ppop IV Activate Course to Offer Seats From the Dashboard tab 1 Under the Course Management section select Manage Semester Seats link 2 Inthe
11. Coursefield select the course in which you wish to activate seats in You will see all courses set up for your institution in the drop down list 3 In the Function field select Semester Seats Maintenance from drop down list 4 Click on Update this Course button 5 You will see the course name and a table Click on Add New Semester Seats Add New Semester Seats button Page 7 of 25 Enter the requested information ADD SEATS INFORMATION For Course Title Fishing for Students Section number Course Start Date nm diyyy Course End Date Jimm dd yyyy Instructor TBA Speelal Comments 3 date school closed date grades submitted by instructor et Max no of seats t ae Sent Request Deadiin Jew d yyy Retur Seats by yyy Semester Term FAL Cv Semester Year 201317 EXCHANGE PRICE Exchange Price seat Exchan Category Course Joint Program Exchange Common Retail Price Price perCreditHo Seat Restricted Yes No indicate if this seat has restrictions icons can be managed at the Semester Seats Maintenance section i New Semester Sent 9 Section number use section number from institution or you can use a new number if there will be multiple sections for same course offered Course Start Date must use this format mm dd yyyy Course End Date must use this format mm dd yyyy Instructor this is the person teaching the course during this semester
12. WICHE INTERNET COURSE EXCHANGE WICHE ICE Database System User Manual Updated 10 9 2015 Introduction i n m w v vi vil vin x XII Xin xv XV XVI XVII XVII XIX xx Xx XXII xxt A Log Into WICHE ICE Database Control Panel Definitions Course Set up d Activate Course to Offer Seat Update Edit Course Information Search for Course Seats Request a Seat Grant a Seat Request Inactivate Course Delete Course View Roster Enter student information Enroll Student s Enter Grades View Grades Un enroll a Student From a Course Return Unused Seats Request Additional Seats Delete a Student Profile Needed Courses Member Profile Program Maintenance Add Proposed Program Import Roster Table of Contents Appendices 24 Page 2 of 25 This manual has been created to assist member institutions and their respective WICHE ICE Program Information Coordinator ICE PIC to utilize the WICHE ICE Database System for an online course exchange between Teaching and Enrolling Institutions Processes to be completed in database by Teaching Institution TI Complete Course Set up then offer seats for a particular semester quarter activate Update Edit course information Grant seat requests by other institutions View class roster Enter grades on roster after course
13. able From the Dashboard tab CCS 1 Under the Course Management section select Manage Semester Seats link 2 Inthe Coursefield select the course in which you wish to activate seats in You will see all courses set up for your institution in the drop down list Page 11 of 25 3 In the Function field select Semester Seats Maintenance from drop down list 4 Click on Update this Course button em _ 5 You will now see the table showing active semester information for this course In the Actions column you can Delete these seats for this semester does not delete course 6 NOTE after any grade is entered for a student enrolled in the class the class can t be deleted from a semester 7 You will be asked to confirm deletion Click on the Delete Semester Seats button DELETE SENESTER gf For Course Title Lendership for Henth Professionele Semester FALL 2010 Delete Semester Seats X Delete Course From the Dashboard tab NOTE There must be no seats granted and no enrollments attached to this class Under the Course Management section select Manage Semester Seats link In the Coursefield select the course in which you wish to delete you will see all courses set up for your institution in the drop down list In the Function field select Delete Course from drop down list Click on Update this Course button Verify it is the course you wish to delete from ICE Database Clic
14. ense 4 After entering all student information click the Add button to save the information you entered 5 To add more students click the Add New button To edit student information choose the student from the drop down list then click the Edit button 6 After you have entered all your students information you are ready to enroll them in a course See Section XII XIII Enroll Student s From Rosters tab PEE Or select Dashboard tab and then under the Roster section select My Rosters link 1 If your school was granted seats in a course you will see your courses as shown below Page 14 of 25 Rosters student anagor You are enrolling students for the folowing course Please dick Roster to enroll your students inte the course CONEEN a UNE CROCI TEN NN NNNM MHLTHSCI 522 Master of Heath oot pauk aoo 3 Bake state Unter roster scence 2 Click on Roster for the course you want to enter students into 3 The first time you need to enroll students into a class on the next screen you will see this message No students found in this course Do you want to enter students now Yes No under the class title 4 If there are no students in your profile you will be prompted to click Add New You must have students in your profile before they can be enrolled in a class See section XI 5 Ifthere are students in your profile you can select Enroll Students that are already in the system link Next you wi
15. eral paths to see course list From the Home page select links under the following categories of Individual Courses or Collaborative Initiatives From the Dashboard tab select links under the category of Course Catalog From the Courses amp Programs tab select links under Course Maintenance Once you see the Shared Distance Course Catalog 1 Review offerings 2 Sort by table column headings 3 Enter data in the fields above table to search for a particular course Must enter data in each field Quick Course Search Temm Year __ Course Group _Atvanced Fal v all v at earch VII Request a Seat From the Shared Distance Course Catalog 1 Look through list of available courses In the Course column dick on the course subject link you want to request seats for 2 Review full course details page 3 Scroll to the bottom of the page and click on Place a seat request link 4 The next screen will show semester and a safell box to enter the number of seats requested FALL 2010 INURS 695 Advanced Seats to request 5 Click Send button An email will go to the ICE PIC at the Teaching Institution That person will go into WICHE ICE and grant your seats An email will come back to you confirming the Granted seats see Grant seat request section Nursing Roles From wiche ice wiche edu Sent Sat 6 15 13 2 06 PM To A seat request has been placed for course TC 201 by Boise I
16. i Control Panel 3 Select Dashboard tab Page 4 of 25 II Control Panel Definitions Seat Requests o My Seat Requests You have placed seat request for the following courses o Grant Seat Requests Requests have been placed for your courses Course Management Create New Course Add New Course to the database for your institution c Edit Update Course Edit or add information about the courses you already entered o Manage Semester Seats Offer seats in a course for a particular semester Needed Courses o Add New What course s is your institution looking for c Edit Needed Courses Edit or delete a course you entered on the needed list o View Needed Courses List of courses every institution placed on the needed list Rosters c My Rosters Access course roster as the TI or the EI Enroll Unenroll See grades c Student Manager Enter one or multiple students to the database before enrolling in a course Course Catalog General Course Search View all courses offered under this category c NEXus Search View all courses offered under this category Social Work Search View all courses offered under this category c Consortium Exchange Search View all courses offered under this category Member Profile o Member Profile Information Enter Edit information about your institution and exchange priorities o Edit Your Campus Enrollment Info Enter Edit information such as semester or quarterly e
17. k on SUBMIT button at the bottom of the page c FEET Page 12 of 25 XI View Roster The TI will be notified by EI when students are entered on a course roster From wiche ice wiche edu Sent Sat 6 15 13 12 48 PM To Hello ICE PIC The student roster has been submitted for your course TC 201 SUMMER 2013 by TestU University in the internet course exchange system NOTE Please do not reply to this email Thank you for using WICHE ICE From Rosters tab amend 1 Or select Dashboard tab and then under the Roster section select My Rosters link 2 If you are currently involved in a seat exchange you will see your courses as shown below Resters Student Mana You are Teaching the following course s Click the Koster to see students entered by the enrolling Institution MHLTHSCI 522 Mester of Health cot Fait zoo 2 Boise State University Raster Scienes SOCWRE S71 4146 Fau 0 5 University ot alaska anchorage poster 3 1f you are not currently involved in a seat exchange you will get a notice saying that you are not engaged in any seat exchange 4 This page shows a summary of the courses you are teaching and the course s that you are enrolling students for 5 The top table shows courses your institution is teaching Click on the Roster link in far right column in the row of the desired course as illustrated above ENG 101 FALL 2010 Roster Nain Roster Pape SS a a a Errolan tanpa 2 paee
18. ll see student names in a dropdown list Choose the student then click SUBMIT button 6 The third option is to Import Student list through an formatted file ENG 103 FALL 2010 Roster EE Back Add Manage students CEW Student Name SSN DOB des it DeyPhone Grade CR n ssa 2 Don ipeno oo 7177 222202 18 86P 0 BOX 777 Batrow AK 99723 CN 3 Unesrot 3 Maci Calk manaogaorryog 12 Adress Ave Fairbanks AK DR 3 Unevoll 95767 7 Students from the EI are now enrolled in the course 8 From this roster you can enroll or Add more students and Unenroll students or go to Manage Students to add more students to profile 9 The student s name is also a link back to the student profile page 10 At the bottom of the page look for this statement When you are done adding all your students you can click here to notify the Teaching Institution about your roster submission 11 Click the here link XIV Enter Grades From Rosters tab EEEn Or select Dashboard tab and then under the Roster section select My Rosters link 1 Click on the Roster link in far right column in the row of the desired course Page 15 of 25 ENG 101 FALL 2010 Roster Sole State Univer a foe state Universi 500 PatA Shes p esieiche edu 20 204 3h Harvard University 4 anny oetrsa sjenseteals7 con 908 173 0 Test university Alan Mes vmesino aasa ts par 208 9 Test university 2 In Final Grade Column dick on Enter Grade link 3 Ifa grade
19. m 07 555 0305 3 ose State univers 300 acta um hose state Universtiy DT sheave ed E a E Harvard university 4 anny oeira Sij m 08 7784678 A Test university Alan Mesa mesinadalaska ety oor see s12 cmercrde 3 Test universi 6 The TI can see list of enrolled students and enter grades from this page See section XIV 7 Using the mouse pointer select first cell in first column and all data shown in the table Select Ctrl C to copy this data Open an Excel spreadsheet and paste data into a worksheet The TI can save the roster or convert to a CSV file for uploading students into LMS Page 13 of 25 XII Enter Student Information After receiving confirmation that seat request has been granted the EI can add students to the database and then enroll students into the course From Rosters tab Penna Or select Dashboard tab and then under the Roster section select Student Manager link 1 Click Student Manager link 2 In the Student Management page click Add New link 3 Fill all the fields in the Add Student form Note that the red labeled fields indicate that information for that field is mandatory An error box will pop up if other fields are left empty Student ID This is your campus student ID number First Name Middle Name Last Name Birth Date mm dd yyyy i e 12 05 2000 Last 4 of SSN Address City State Zip Code Day Phone Evening Phone Email Address Program Semester Status Comments Pesg re cpspecc
20. mport Wizard igure 4 10 Click Done see Figure 5 to review your imported student records on the class roster Page 25 of 25
21. nrollment c Program Maintenance Programs offered at your institution or proposed to be offered o Change Password There are also TABs that wi Home Login entry page GER ICE Listing of all general education courses My Shared Courses Add Edit Delete Offer Seats in courses from your institution My Seat Requests As EI what courses did you request seats in Grant Request As TI what institutions requested seats Courses amp Programs Link to course categories programs needed courses and rosters Rosters Rosters for your institution as a TI or EI Page Sof 25 III Course Set up From the Dashboard tap MEME 1 Under the Course Management section select Create New Course link You must enter data in all fields I fied is not applicable or information not av ADD NEV COURSE ble enter NA Course Titte c Course Number Course Catalog URL L Course crecits Course Level rre college Li Supply chain management Graduate Cert z program P Education Exchange estern Consortium for Rural social Work Education General Education Campus Test College OP Feri CIP not set Course Syllabus URL Campus Visits required Other Additional information Instructor Vitae Description of Prerequisites Course Method of Instruction Eat ew cours 2 Enter all information about the course verze mp po oe Course Title full title
22. nter 200 These are examples but this will be customized for the consortium and preloaded for ICE PICs m Seat Restricted default to NO only used for special programs 7 Click on Add New Semester Seats to save and finish 8 You will now see the table showing active semester information for this course 9 In the Actions column you can a Edit return to Semester Seat Maintenance page or b Delete these seats for this semester does not delete course or c Send an email to all PICs indicating seats are now available 10 If you click on the Add New Semester Seats button under the table you can create a second section of the same course and offer seats NOTE To offer seats for another course select the My Shared Courses tab to see the Administer Your Shared Courses page V Update Edit Course Information From the Dashboard tab Css 1 Under the Course Management section select Edit Update Course link 2 Inthe Course field select the course in which you wish to activate seats You will see all courses set up for your institution in the drop down list 3 In the Function field select Moglfy Edit from drop down list Cur SHARED cc Li Courses peres sos cenar for Heath rofa si Function uoi nicus Page 9 of 25 4 Click on Update this Course button 5 Edit data 6 Click the SUBMIT button to save changes VI Search for Course Seats There are sev
23. r you select Unenroll link in far right column 3 A warning message will be shown to confirm unenrollment request XVII Return Unused Seats If you did not use all seats granted to your institution return seats on or before the date TI requested return of unused seats From the Dashboard tab 1 Under the Seat Requests section select My Seat Requests link 2 Look for the course for which seats will be returned 3 At the far right of course name look for Return Seats link Hea Arma sss Log out ss Change Profe Your institution have placed seat request for the following courses nursed FALL 2 x Oct 12 2 c trom st College Return Seats ADD SEATS 4 aci rea seats granted 4 Enter the number of seats to be returned in box and select Submit Return Seats Number of seats to reum me XVIII Request Additional Seats 1f you did not use all seats granted to your institution return seats on or before the date TI requested return of unused seats From the Dashboard tab 1 Under the Seat Requests section select My Seat Requests link 2 Look for the course for which seats will be returned 3 Atthe far right of course name look for Add Seats link Page 17 of 25 I eee eerste st Your institution have placed seat request for the following courses 1 TESTION Testing Course FALL 2015 from Test College Return Seats 1 4 seats requested Oct 12 2015 da seats granted on Oct 12 2015
24. records into the system using comma delimited csv files The csv file must contain the following information and must be separated by commas Course number Student ID number Student LastName Student FirstName Student Middlelnitial Student Emai Address Student PhoneNumber Street Address City State Zip Code DOB Last of SSN Example NURS 779 564564 Doe John B john email com 9073345672 123 Drive Loop Fairbanks AK 99212 07 12 1987 7769 ENGL 432 51436B Doe Jane B jane email com 9073345672 123 Main St Fairbanks AK 99212 07 12 19877769 NURS 850 523568 Trump Dona B don amp email com 9073345672 123 First Ave Fairbanks AK 99212 07 12 1987 7769 Please ask help from your respective system administrator for help in extracting this information from your Student Information System NOTE Your csv file must be saved without column headings for the import to work properly Important Note The import process analyzes the number of granted seats per shared seat If the number of students to be imported from the csv file is greater than the granted seat for that course the import will not go through The import wizard also analyzes student records If the student to be imported is not on the student database it will add a new record How to Import Rosters Login to https www wiche ice org Click the Dashboard Under the Rosters section click on My Roster In the list of courses click the Rosters link of
25. rticipating Institutions on the Home page From the Dashboard tab P 1 Under the Member Profile section select Program Maintenance link Program Maintenance Existing Programs Add New Program Proposals Add New Proposal 2 Select Add New link under Existing Programs section Program Maintenance Program tam Program Dezeristion Verres BS cen st Cerificate or Degree Petree Caruficata Post Baccalaureate v Wem Total number of credis porum XOnlind Program Aren Tie Lee CP family it here Ci Code Plas enter te amp digit CIP Code For example 11 0972 Eepe i wh yon components nt otter Ste fsurement cr to er drin M rana deci gd inten speed cn far hors credit Tuition Instates Tuition Out of States Enrliment Capacity Capacity Fl mi 3 Enter program information enter as much information as you can to help other institutions learn about the program Program Name as see in your catalog Program Description simple 300 characters Certificate or Degree Level select from dropdown list Website where to find more details Total number of credits required all credits for entire program exclude pre requisite courses Online how much of the program is offered online Program Area Title See CIP family list here https www wiche ice org new cipfamlist html CIP Code Please enter the 6 digit CIP Code http nces ed gov pubs2002 cip2000 ciplist asp
26. th 101 Degree Certificate Course Title example Basic Algebra Course Description from institution catalog Semester Year yyy e Anticipated Seats Needed Course Level select from drop down list Graduate Studies Bachelors Degree Associate Term select from drop down list SPRING SUMMER FALL WINTER Other 3 After entering all student information click the Add button to save the information you entered 4 Next you will see the list of My Needed Courses My Needed Courses ack Aa Nev Hone Course Name Course Title Tem Year Hessen idi Ere Metical Terminology rau um SU paTHopasovocy ra am 300 Edn Delete BE sy 4 about vour tins Anticipated Seats jer Course Level Bachelors 5 To add more courses click the Add New button To edit course information choose the course from the list then click the Edit button or Delete button to remove from list 6 After you have entered all your courses you click link at bottom of page to Notify ICEPICs Page 19 of 25 XXI Member Profile You can enter information about your institution for other members to view when they log into the Database and select your institution s name from the list of Participating Institutions on the Home page From the Dashboard tab 1 Under the Member Profile section select Member Profile Information link MEMBER PROFILE Institut foise State University Date Joined 10 05 2007 Program Information Coordinator
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