IndianaIEP user manual - Richmond Community Schools
Contents
1. 67 Review Conference Notes s a 68 UA lS AARTO N TEE TO EE KIWA re 69 Create IEP Parent Response ss ss se ss sk Rr 71 AdditionalDocuments sn 72 Wizards Caseload Setup Wizard 73 Progress Monitoring Wizard 75 PUBLIC al CONSULTING T GROUP EN PCG Overview Public Consulting Group PCG is a national consulting firm specializing in public sector services e Provided consulting solutions amp implementation services for 24 years e 860 professionals in 35 offices serving clients in US Canada and Poland e Technology expertise and services in four primary areas e Education Services e Technology Consulting e Health amp Human Services e Consumer Direction of Care e Office in downtown Indianapolis PCG Education PCG Education has more than 250 staff serving over 1 800 school districts the District of Columbia and State Department of Education Agencies PCG s client list includes e State level clients e Indiana e New Jersey e Tennessee New Hampshire e District of Columbia District level clients e Chicago Public Schools IL Minneapolis Public Schools MN Genesee Intermediate School District MI e Broward County Public Schools FL e Memphis City Schools TN PUBLIC CONSULTING GROUP security and Access Security The in IndianaIEP server uses Secure Socke2. Related Services Frequency Length Description ceni Number of Time per ES En Ee To Support Sessions Session Employment Skills Education Training Skills Independent Living Skills Enter Initiation Frequency Length Duration and Location of services Initiation and Duration automatically populate with the IEP Begin and End dates these dates may be edited e If this is a Transition IEP user must select an option in To Support e To Support does not appear if this is not a Transition IEP e Click SAVE or SAVE 8 CONTINUE PUBLIC CONSULTING GROUP EN Provisions Misc Acc oemmocaticus Th toca ed L Db bel e Y EN ee ee ee ORE DUOR Rd DELG imc System displays state abore Tog NL ONT Mad ET BARON ee ed E VIE AUG tum pocas assessment accommodations Se LN Le PER DEERE Mee A T4 ELO EAE toj UPC Pee ee ee RS SIE et ee eh oe ME Latt Due CPC OS EE OMe C a KOMLEOR DE C ORE PU HOE MOOC OO de DOM HOS CAPE au DOG A Me BIER ncc Ic Link to NIMAS order form Soe ee ee Mid AA eS zl Accommodations System displays state assessment accommodations Describe any additional accommodations Transportation e Indicate if transportation needs are the same as non disabled peers e If No a text box appears to justify needs Accessible Materials amp Assistive Technology Indicate if the student needs accessible materials or assistive technology
3. sic Information cont Stidents Last Marne Siuderfs Last Hame Drop down menus are used when a selection can be made from a List Creates a draft of a particular document This Create Draft Notice of document will have a draft watermark at the top kodeer dd EL of the page The document is not permanent Creates a final notice of a particular document Create Final Notice of This is your formal document to mail It will become part of the student s permanent file Update the Database Update the Database saves the information on the current page Save saves new information and leaves you on Save the current page It does not check for errors Save 8 Continue saves changed information Save amp Continue i i i runs it against a list of error checks and continues to the next screen Document Translations You may request to create a document in another language At this time only Spanish is available When selected the system creates two versions of the same document One in Spanish and the other in English PUBLIC vl CONSULTING Tm GROUP EN Finding a Student Log Out Main sal ponunt students My Docs My Reports Wizards My Info E PCG Progress Monitoring Wizard 1 Criteria for Selecting Students to View Grade Level Jan Grades School All Schools Saa Limited to those schools you have access to Student Last Name Exact Match Student First Nam
4. Create Draft Notice of Ineligibility e Click CREATE DRAFT NOTICE OF INELIGIBILITY e Click document name to view Create Final Notice of Ineligibility Click CREATE FINAL NOTICE OF INELIGIBILITY e Click document name to view and or print Click SAVE amp CONTINUE PUBLIC al CONSULTING N GROUP cial Considerations Special Considerations Does the student have needs related to Limited English Proficiency Yes Describe the language needs related to Limited English Proficiency Are there considerations regarding the students language and communication needs opportunities for direct communications with peers and professional personnel in the students language and communication mode academiclevel and full range of needs including opportunities far direct instruction in the students language and communication mode Yes Describe the students language and communication needs Are there considerations regarding the instruction in Braille and the use of Braille Describe the considerstions regarding Braille Special Considerations If answer is Yes system displays a text box to describe the student s needs in this area Some considerations only appear if required by the disabilities previously selected or the purpose of the meeting Communication needs only appears if disability selected is deaf hard of hearing or deaf blind Braille instruction only appears if disability selected is blind low v
5. Describe plans for other testing Click SAVE amp CONTINUE Eph A niy En i Pate mina Rationale AE De scribe the plans for parbicipabion in ether local national and international resting ya Hack Save Saaana PUBLIC val CONSULTING Ti GROUP Wa Goals The information bar provides a link to the Indiana Standards Users may organize goals on this page by either changing the position of or deleting the goal Details may be viewed on next page 2b Click on the link below to view the Indiana Standards http ii J dc dae in gov standards Academicstandards index shtrp ENSEM CC ENSEM CEN View Details for All Goals Conference Notes Adding A Goal Gs Instruction Click here to be directed to the state quide for help writing effective goals Click ADD GOALS Enter WE Goal Title Present Level of Present Level Achievement and Performance Need Goal Click SAVE amp CONTINUE r PUBLIC d CONSULTING GROUP ENS Goal Details The Goal Details page includes information from the Add Goals page Method Instrumentation for Measuring Progress Employment Skills lf Transition Indicate if Goal is to Support F Education Training Skills Standards Des criptive Documentation The measurement of the goal depends on the ability of the author to articulate perrormance in measurable terms Single Point The measurement o
6. Select the individuals invited to the meeting Select Enter required Schedule CCC Meeting Case Conference Committee Meeting Information 06 11 2011 Evaluation must be completed and conference held by 09 08 2011 School Date Document Sent to Parent 06 01 2011 10 days before meeting date IEP Dates Attendees Select Additional Attendees team Enter Additional Attendees eacher of Record ai Case i from the CCC dule CCC Meeting e Enter Date Time amp Place of CCC Meeting e Enter Date Document was Sent to Parent The system calculates your timeline for compliance Enter the Begin and End Date of the IEP e Dates will pre populate throughout the IEP process i e adding services R ti C T ras to erge to Position Additional Title ng Sri B xm x s mm SSP eat m r Br AAAA equesting Excusal Option Option 1 Con cuse from the entire IEP meeting because the member s area of the curriculum or related services is not being modified or discussed in the meeting ont euse them from the portion of the IEP meeting that does not involve their expertise Option 3 Con cuse them from the entire IEP meeting Input from these members will be su eee or to the meeting or has been included in this notice Option 4 The attendance of the general educator is not necessary because the student is not and will not be participating in th
7. Updated 8 8 11 INDIANAIEP User Manual v 10 0 ER PUBLIC ll CONSULTING GROUP Wa Table of Contents Introduction to IndianalEP PCG Overview nanaanaanzanaazaazaazanzanza nza DELE 1259 13 232 42 8 bee he oe he hea bee eee ORE ER OE Capturing Signatures Learning Connection Main Menu Screen 00 cee ee rh Troubleshooting AAR ee OR OE OE N TR EE Basic Information 000 ce ee SES SES SS a I SWOONAUA Accessing Student Parent Information Pi cre oe eee ee a ee on eee ee ee eee ee ae 12 Accessing A Student Account aaaea eaaa ss se ees 13 joke ere dr a ARE EO ES ee eee EE 14 Student s Personal Information 15 Parent Guardian Information an 17 Communications ee ees 18 Pre Conference Planning ii ete da IE ies pa eee dae OE OT EE ee Ae ee ee eee EN 21 odor OER EA OE EE OER FEE EO ET EL dw P EE OE N 22 Referral Decision 0c ce SESSE SS SS ee SS SES 23 Notice of Evaluation Refusal ss EE EE ee ees 24 Eligibility Categories and Assessments iss ss ss nne 25 Notice of Initial Evaluation leeren 26 Notice of Re evaluation lle Rr 27 Evaluation Process Create MD Team leer Rr rr nnns 29 Assign MD Team RoleS iss cc hn 30 Parental Consent Con
8. Contact your Learning Connection Administrator if you do not have Indiana IEP as an option on your Application tab PUBLIC all CONSULTING T GROUP Main Menu Screen Log Out Main Menu Students My Docs My Reports Wizards PCG Progress Monitoring Wizard Indiana IEP v 9 8 Message Board Send us a Message My Messages Review the License Aqreement EasylIEP TM will be unavailable from 7 PM EST Friday 07 01 2011 through 11 AM EST Saturday 07 02 2011 for upgrade to Version 10 0 Welcome to the Indiana IEP System Files Available On Line for Viewing Printing Procedural Safeguards Procedural Safeguards Spanish IndianalEP Administrator Manual The Main Menu Screen of IndianaIEP Key Components Navigation Toolbar at the top of the screen should by used to navigate the program e Avoid using the back browser button This can will not show updated information Send Us a Message is where you the user can ask questions or submit suggestions to PCG We will respond to you through email Check the Announcements section regularly for important messages e PCG Information on updates and scheduled system maintenance e DOE State wide announcements or changes District District announcements or changes Files Available for Viewing or Printing are posted by your Special Education Director and or IndianaIEP Administrator e Documents such as Tip Sheets or Manuals can also be posted for User access PUB
9. D contes Me agency 3 decinon Dy requeting medason 511 LAC 745 2 ando a ae procesa eanng BYT AC 7 46 53 A parent of student ai oat as orotmcton under che procedural safe guaris e procedural safeguards Gocumert inciudes ict of resources D contact tor assctarce ooderztadng Te provers of indiana Soecia educaso rues f Nave ot DEAL BOELEA Cop Of te procedura SIDE di be orowded wt ore PUBLIC al CONSULTING Tm GROUP Ed n Referral for Initial Provision of Services Process Choose suspected Eligibility Categories and Assessments disability categories e Required assessments based off disability categories selected will automatically be selected e Click any additional evaluations to be completed statt El e 3 P E ao 4 B 1 E s gt des 495 sete ie te De ie ie ie teins EF ber s amp s FE ee Fe eB Some assessments may reduire additional parental consent Compliance date PUBLIC al CONSULTING Tm GROUP Notice of Evaluation Refusal of Initial Evaluation you would like this document translated into another language select it from the list Create Draft Notice of Evaluation Refusal Create Final Notice of Evaluation Refusal No Notice of Evaluation Refusal documents have been generated yet for Ben Testing View Print Notice of Initial Evaluation Click CRE
10. If Yes a text box appears to add details PUBLIC ial CONSULTING T GROUP EE AR El nx Ar ET Ja Add EST Special E berea cc Bai awe aree i oniwa 2 xx Bim Bara Tara onima 5 Indicate a reason to include an Extended School Year If ESY is not being considered click NONE You may add specific Special Education or Related Services that are tied to an Extended School Year Click on Add ESY Special Ed Services or Add ESY Related Services Select service and click SAVE amp CONTINUE The services are displayed under the Extended School Year section Enter Initiation Frequency Length Duration and Location of Services Click SAVE amp CONTINUE Special Ed Services indirect Support Direct Services Speech and or Language Services PUBLIC all CONSULTING Tm GROUP ws Provisions Misc Aids Supports IS Support necessary to provide public agency personnel with the knowledge and skills necessary to implementthe students individualized education program Yes Document the types of supports that will be provided and the general intent of the supports El Are program modifications needed to enable the studentto advance appropriately toward attaining the annual goals ta be involved in and make progress in the general education curriculum to participate in extracurricular and other nonacademic activities or to be educated or participate with other students with disabilities and non disa
11. information must be changed Annual Review through Learning Connection i Othe ing Group Inc All rights rese m Education StyleShed n DECORIS USO Kiwi EER click on his her name on the f EE EE AE Ee Students student Info Eligibility Parent Info E Communications Team student History Pre Conference Planning Evaluation Proce IEP Process Documents dr ii Personal Information for Ben Testing view Workspace Workspace Name BenTesting Allows you to choose 06 12 2000 Age 10 Years which IEP to view on this page e Serving Operating District Testing System Length of School Day 330 00 minute s Std CONSULTING PUBLIC GROUP ENT Visual Compliance Select a Student Del CP Last Elig LastiEP School Grade Name Student iD Age ear sese e so reses ente obese GOC OC a epe haas fel e e mans er ees View compliance for each student f Student is in compliance and has all necessary documentation Something is coming due and will need to be addressed T Something is overdue Rules of Completion are applied to each page when you click Save amp Continue In order to finalize a document the account must be compliant Ti Page is compliant se Something on this page is not complete or doesn t satisfy the rules of completion blank Nothing has been touched on this E dPlan Referral Process page z Existing Data X e Referral Decision v Im Eligibili
12. s Present Levels created by other users Hi Statement by Jahn Hancock This is a statement from another user CCC Team has reviewed existing data and has determined Resstablish el igibility far special education and related services 12 month timeline Reevaluation Select a determination after reviewing existing data Determine that the student is el igible for special education under a different or additional eligibility category 50 day timeline Inform the students case conference committee of the students related service needs 50 day timeline There is no need forreevslustion information PUBLIC CONSULTING EX J Referral Decision Referral Decisior New Referral eferral Decision ENTIS a e Enter the Referral Date and Source e Click FINALIZE REFERRAL T You must finalize the referral date before proceeding with the referral decision New referrals only Referral Decision 15218 Date O4 01 201 1 Factors Considered Describe the evaluation procedure assessment record report or other relevant factors used as a basis for proposing or refusing ta conduct the evaluation Factors Considered Describe the evaluation procedure assessment record report or other relevant factors used as a basis for proposing or refusing to conduct the evaluation Referral Decision Wil the public agency conduct an educational evaluation at this time Yes C No The decisio
13. Hancock 8 06 12 1998 John Hancock To Delete Students from Caseload e Uncheck box of student to remove gt Utilize the CHECK NONE buttons if needed Click UPDATE THE DATABASE PUBLIC al CONSULTING Tm GROUP ad Setup Wizard cont To Add Students to your Caseload Click ADD MORE STUDENTS TO neci CASELOAD e Select search criteria by Grade Caseload Setup Wizard Search for Students to Add to Caseload of John Hancock new mail School Grade Level au Grades x School All Schools X Limited to those schools you have access to N a m e Student Last Name Exact Match 9 Student First Name Exact Match ya gt STN Student Middle Name Exact Match Student ID Exact Match 9 Status General Ed 7 Special Ed Child Study IEP Referral Discontinued Eligibility e Click VIEW STUDENTS ente Susessizsame Hoa ers e Check TOR or Team Member box for desired students Click ADD STUDENTS TO CASELOAD or ADD STUDENTS TO CASELOAD THEN FIND MORE Current Teacher of Record TOR Case Manager Team Member Student School Grade DOB Current Teacher of Record TOR Case Manager KSOE 8 03 13 1997 Johnny Appleseed KSOE 08 03 2002 Johnny Appleseed oJ 03 11 1997 Lance Armstrong 08 08 2002 Lance Armstrong 4 Students NS Add Students to caseload Add Students to caseload then find more PUBLIC CONSULTING The s
14. Meeting Notice No Notice of Case Conference have been generated for this student Add Parent Contacts Indicate which of the following contacts relate to meeting Select Person Making Contact Person Contacted Contact Method Contact Date Contact Result John Hancock John and Kathy Testing John Hancock John and Kathy Testing hone Cal Tm Phone Cal Tm Link a parent contact with the consents granted on this page by clicking the box next to the appropriate contacts in the Select column Notice of Initial Findings and Proposed Action only prints on the notice when the purpose of the meeting is initial evaluation Indiana IEP Training Site Notice of Case Conference Date of Report 07 29 2011 a X e Individual Education Program Student Indiana Test7 STN TEST Date of Birth 05 31 2000 Age 11 Current Grade 5 Gender M A date time and place for a Gase Gonference Gommittee meeting for the above student has been mutually agreed Date 08 12 2011 Time 10 Place School Purpose s of the meeting Initial Evaluation gt Notice of Initial Findings and Proposed Action Please provide a description and overall findings of each evaluation procedure assessment record or report the public agency used as a basis for proposed eligibility Please provide a description of eligibility that may be proposed by the public agency including recommendations for services Provide an explanation of why the public agency may propose t
15. of development Developing Progress is evident Ongoing In advanced stages of development Demonstrated Performed under direction or request Applied Used to complete complex tasks or solve problems Single Rubric Assessment Not Evident Fidelity Notes Rubric Fidelity Notes 07 25 2011 Developing 07 24 2011 Ongoing Goal Information Graph Data Report Start Date End Date Print Graph s CONSULTING GROUP PUBLIC
16. ofthe public agency s failure to implement the students individualized education program Additional findings regarding manifestation determination Manifestation Determination is created with the IEP if Yes is answered to either or both of the questions If Manifest Determination was selected as Meeting Purpose then questions regarding the incident appear on the Special Considerations and Behavioral Concerns page e Enter Date of Incident Describe the alleged misconduct and the action taken e Answer questions concerning cause of conduct e Caused by or had a direct and substantial relationship to the student s disability e The direct result of the public agency s failure to implement the student s individualized education program Enter additional findings Click SAVE to continue on this page PUBLIC CONSULTING EN Transition Transition is required for students aged 14 years and older or grade 9 and up and will be an optional area for all other students e If you choose to do transition you must complete all portions The system shows the age of the student at the beginning and ending of the current IEP Ed iow EP Process Student TimKao Test Transition Mid N E ET NN AA GOL E e Enter information in Student will be 17 years old Student will be 19 years old on the IEP Begin Date on the IEP End Date all text boxes ee ee lub NV N cw ORALE RE TR A 9o SX AU v cab 7c e Click SAVE amp ss OD J
17. the Provisions page to continue PUBLIC al CONSULTING N GROUP IS Special Ed Services Click ADD SPECIAL ED There are no Special Education Servicess for this student yet NN MET 11 aa se Back Save Save amp Continue gt gt Special Ed Services Direct Services ml e Select desired services Speech and or Language Services i e Click SAVE amp CONTINUE Special Education Services Frequency Length Description yen Numberof Timeper pun To Support Log Sessions Session rect Sup 2 3 2 YE 05 23 2012 day min r1 Employment Skills Education Training Skills Independent Living Skills There are no logs for this service Enter Initiation Frequency Length Duration and Location of services e Initiation and Duration automatically populate with the IEP Begin and End dates these dates may be edited by the user e If this is a Transition IEP user must select an option in To Support e To Support does not appear if this is not a Transition IEP e Click SAVE or SAVE amp CONTINUE PUBLIC CONSULTING GROUP There are no Related Servcess for this student vat e Click ADD RELATED SERVICES Add Related Services c Back Save Related Services Aud io logy Occupational Therapy e Select desired services Physical Therapy Psychological Services e Click SAVE amp CONTINUE Social Work Services Nursing Services Transportation Other
18. tho memberi mxperbis co Pu mambe sek in Eng n fhe piren and cate ceerence MAA qug TOE the davmiapemueni a4 the indrirual mad Fowcatee Gregram prer te Sim mesing The beau merien hane rege shed peur opment be poms Kara the aca ER retin Because Pea diendemi F fhe ganacal SOUCHET 2 mat SALATIT Gerace tie riddari 2 nad and wil nat be pata m the peran BETREE BERT Email e ad Tile Cw ral Ed Teacher Hare macher ge my DENDA te PONTIF V ue partes aise In absence wl fs ai fhe marticmmar is reed eomasedl under whee feat a pacer s 4 eni wi a dial hac grasie reier the ore cede tairgear are Heat CAN request A EERS F he rece LAERE ET at any iens The BEERS safeguards derumani mre d ivi ef CEIGHUTIATI SE caniari ter aromien mn undarit4rdmg Hes Fraser m aa zpsrilsduraden rules A parent a a hedei wth dnabdt az pretecten under the prwcecural aateguards ow dr can e gl ES oem oeque are w Es arabes gifs anrea cane OER TBRICR CARTER mesing The precedural sateguards decwmect had a ota ima te canmiarideralzniamce m oumdariterdng Han prwarzHeml ae mah ope cl Bean rules eeting Notice cont Additional pages of the CCC Meeting Notice A parent may request Be parcomades s ameter ndadosl where pared hat deisrrinsd bat krawisdgs ec ips cial seyss regarding Sue rhesi ac a nigram Garey tam Pit ep an eto Dt Hoe tal rais ceti nce maa mpira mazi be cert te a Tac D rep Ria aaa request a ii BE Pa croc at Cha paene dhe checked ne
19. with an Event A C in the Del column indicates that the document is associated with a Parent Contact In either case the document cant be deleted until the associated event or contact is deleted PUBLIC CONSULTING arning Connection IndianaIEP IIEP is a single Sign On system You must access the system through Learning Connection e Click the IIEP button under the APPS tab This will bring you to the Main Menu in ITEP N LEARNING C CONNECTION Inbox Calendar Help Logout SM Toviding data resources and tools to support student achievement PT Dashboard Classes Library Grade Book Reports Profile Contacts amp Communities Apps Indiana IEP Indianapolis Public Test User Schools Profile Settings Inbox There are no notifications PLAN LESSONS sq Adda newlesson RECENT ANNOUNCEMENTS 44 Adda new student activity WA Find published resources Indiana School Health Conference July 13 amp 14 2011 Indianapolis te Thu Jun 23 9 06 AM in IDOE Medicaid in Schools by Tracy Brunner Indiana IEP Training Registration poste Wed Jun 22 9 58 AM in ISTART 7 by Matthew Johnson MY CLASSES View All Classes Medicaid Clarifies Policy on Home Health Agency Services in School Setting posted on Wed Jun 15 6 13 PM in IDOE Medicaid in Schools by Tracy Brunner No active classes RECENT FORUM THREADS Multiple Corporation Users You should have an Indiana IEP button for every corporation in which you need access
20. A 9 Vw Se amp sheet e N N N MEE ooN c ow 9 ww ow o WA antem AI M ERGE n mn e o5 we ee 6 Lo IS SRO HR BE c 4 c9 o c N EE e y CONTINUE If the answer is Yes a different box appears to Cite evidence to support the decision that an Independent Living Skills goal is not applicable PUBLIC al CONSULTING T GROUP tate Assessments Enter Anticipated Graduation Date gt Not required for students younger that 3 d grade Select Graduation Option Ed IEF Process Student Ben Testing State Assessments and Other Participations The system displays assessment options based on your selection and the age of the student Assessments appear for current grade previous grade next grade Complete the assessments that will apply to your student when state testing is administered Wgh School Sample of High um School assessment Language aris End of Coxrae assessment without accommodations de options AE d nu End of Cosse Assessment wih accommnodalices Biology Student has parzcigabed in student 525233 Men prior bo Hi year LE om pP s asd Course i not yet in siudente course of atudy PUBLIC ial CONSULTING Tm GROUP Accommodations When an assessment is selected with accommodations a button appears Click ADD ACCOMMODATIONS Select accommodations for that test and click SAVE amp CONTINUE e Do this for each test that has accommodations Enter Rationale
21. ATE DRAFT or FINAL NOTICE OF INITIAL EVALUATION e The system displays the Notice file with the date generated Click notice that you want to view and or print ower L ME um kom Deme e Gem OFT CSRS ape 1 Te PAS HEDE 6 pes cw v are M CU CAE aor y PL N e amor S RE Pi 20 De o Sauer o Reale DERE c odo WA AC WC HOE qP lt TE DOOOGEC e a FOEFIE ORO Voc NA 04 EG ME C UNDA ED ee Pe Po HEF OD d 3 SOEN E ewer YA amp anilloascuR Sa eer Cow TO aic Do claw IC A OBE DE ap o DU Di OD OT 8 EP 7 TY DURO EED m UP DO art YA we DeC Tre ed ao v WP CO rw Te we rer up MT EE LUC dp lU eer BOT BEd ac 7 N DAE OS foeac Cao p he 4 EES xv o fme Uo O AND Ww ET 25 e AA EE X 94e Pe ORE 2270 Go Doo UC e Be Te Hi wwe o Ee se lt om TE ORE OS P E OO po N TY Geb HOS HE ER epo Save amp Continue M PUBLIC CONSULTING GROUP ice of Reevaluation Notice of Reevaluation If you would like this document translated into another language select it from the list Create Draft Notice of Reevaluation Create Final Notice of Reevaluation No Notice of Reevaluation documents have been generated yet for Pilot Bates View Print Notice of a s Reevaluation ou dd e Click CREATE DRAFT OR FINAL NOTICE OF REEVALUATION ME ae n IT ar pe rd amp wr Ty G sem De aw e The system displays the Notice file se see mesme ee C o o eT Senet with the date generated
22. EN Existing Data This page also appears in the Pre Conference Planning and IEP processes EdPEn Rien Student Student Manual Existing Data a Instruction Mote Al responses on this page require a mmm response of 30 characters Describe the strengths of the student Student s Strengths Describe the concerns of the parent for enhancing the education of the student Parental Concerns Based on evaluation data provide a statement of the student s present levels of academic achievement and functional performance including how the student s disability suspected disability affects the student s involvement and progress in Statement of Student s Present Levels Statement by Test User Describe the student s strengths the parent s concerns and statement of student s current achievement and performance in the appropriate box e Each response requires at least 50 characters e Each box has spell check Click the SAVE button often as you complete the text boxes Statements about present levels of achievement may be included from multiple users You will only have VIEW access to statements created by other users PUBLIC al CONSULTING Ti GROUP ading Documents Pemi tied fie extensions are POF DOC XL S TAT RTE PPT TE JPO and PHO No We may be greater than 00 MA in size Uptoed f tle LN Browse l Save hei Uptoaded E 2120 A Users may upload certain file type
23. LIC al CONSULTING N GROUP Es Troubleshooting chools School System Users Super User PCG EasyIEP y 9 8 Message Board Message Type Subject Your E Mail Address khancock pcgus com Page Title if applicable Goal s Page Student if applicable John Hancock Enter the Message Here e Enter subject Enter your email address so that we can respond to you e Enter message in text box Be as detailed as possible Click SEND MESSAGE button Bug Reports please fill in the Page Title box and also the Student box f the error appeared when working with a particular student PUBLIC all CONSULTING T GROUP EC Basic Information Here are a few definitions that may be helpful as you use IIEP Remember to use the All Actions in IndianaIEP are single clicks with the mouse toolbar at the top to navigate the system Check boxes are used in where more than one lv selection can be made 11 Calendar boxes add a date you may click on AE the calendar and scroll through the screens to find the appropriate date Article 7 link Help Links for fields A Required field e Information Box includes helpful information to make informed decisions concerning that page Del allows user to delete the entry Pos shows what position order the items are in Used with goals contacts etc New Pos allows you to reorder the line items PUBLIC al CONSULTING T GROUP
24. NTINUE Standards are added to the Goal Details page LAB 1 1 1 Opens book e You may delete a goal by checking DELETE and clicking SAVE ILAB1 12 Explores book IIMATH B1 1 1 Repeat a movement like a dar MATH B1 1 2 Touch one object NL PUBLIC vi CONSULTING Tm GROUP ogress Monitoring Select type of Progress Monitoring Click ADD Progress Monitoring button Descriptive Documentation The measurement of the goal depends on the ability of the author to articulate performance in measurable terms Single Point The measurement of the goal depends on counting a number of instances or recording a score Single Rubric The measurement of the goal depends on the articulation of progressive criteria intended to define increments of success Progress Monitoring Collection of Indicators The measurement of the goal is based on the direct assessment of one or more standard indicators and or elements Rubrics may be created for each element These are data points that permit longitudinal analysis based on standards It is the only option that interfaces with ISTAR Enter appropriate information Click ADD ASSESSMENT Additional fields will open up to enter information The system requests different information based on your selection Progress Monitoring Assessment Subject Area Complete chart for Progress Monitoring Assessment Dates will pre popula
25. ae Ge UII NH PANINI e Click on the notice that you want tO seem s view and or print Missi MM IMMER N whet Va Fah A tow omge T purno 5 Bep Tome 99 ORR goce m mam maa oro cam e came a mo EIE HP op BEET ata ere wo met ci re tao IT we ereer c Gye EE HET SOP HOT ren se The we n had er PRE MEET wd DEE De ee of ccm fete 7 95 47 79 cade SA HA Gate wb 4 959 74 FO OM 9d mes sd Gm pp Ar he aw Ana c s poss o Dm Me Om ee e PLA N e 0 4 4 ord mo Be ccc w De pepee N w HY Ot eres mde were os pau of 6 ish o o da See Ore ww He e Am c qe amo Iu a cues SEE e poo cot qe a Gee The pete aeg NT HOTEL mec p o b Tree 9 N ettet BS et ote tee vd Or MAY PP c m vae TR rd me Ge Pat WAA w TO c e PURE agenc He OPDAAG Pe m uates F Meret WA Ia ore n oper N ene ete EE Da F tune cepe N Trl Se Sea Fe pedir ege c e bolo Qe e Gee PUPIL le Ma Lorient n Ce MVC Pe Se qq Only Final documents will ee archive with the account You must create a final to complete this process PUBLIC CONSULTING EN Evaluation Process Assessment Data V Notice of Initial Findings and Proposed Actions v Click EVALUATION PROCESS on the Student Menu bar Navigation Menu for Evaluation Process 2 Create MDO a Assign WD Team Roles Parental E Existing gt E Notice of Initial Findings Team vv Current Selection v Consent Contacts Y Data id D
26. age also appears in the Evaluation and IEP processes F n te r S Dec fi C exi sti n g d a t a e Instruction Mois All responses on hie page require a minimum response of 50 characters n th e da D D ro D ri ate box A ah Describe the strengths ofthe student e Each response requires at least 50 characters Each box has spell check Click SAVE button often as you complete the text Parental Concerns boxes zig Student s Strengths a Describe the concerns ofthe parent for enhancing the education of the student de Since the child received scientific research based interventions and did not make adequate progress please describe 1 the instructional strategies and research based interventions in which the student participated and 2 the student s response to this instruction or intervention Instructional Strategies amp Student Response Enter Progress Monitoring Data Progress Monitoring Data Statements about present zt levels of achievement may as Based on evaluation data provide a statement ofthe student s present levels of academic achievement and functional be n Cl U d ed fro m m u Iti D e performance including how the student s disability suspected disability affects the student s involvement and progress in the general education curriculum or for children in early childhood participation in appropriate activities users You will only have VIEW access to statements Statement of Student
27. an acters The theckent will ba rected te hee cae DRD RDADIBA Manir ence Hus studies n 7 EA age fee BRAM PE fer en Di ES URAN eer Aan sgirean BERE a pgs al at She right that were eras precede fhe EED E parents head ianzie te Sue cbodaci arier a puacrhamlbka BE hat been recente sr dn educebaal REEERrEK OE bat BRA dqporimd E manis ated E reguszi parturien by aar eed tuck an phe L am unam is eed Peace michels have pirer my availablity pm this Mm L am raids i heed Pin die rename Pa maa mug ETARE cree Maa Chee meaahea plea areca mes gr We VERO anne lummnacmmg fe pLIlullsen pats Sia aret dedacrnanabenz a ha Case Carj ececcs DAHAR Consent be Discdese PEEonaly klent iabie Informatisn KAA Student diana TEST STH TESTY ete aS Gerth GATE Agel TE Gurren irade 3 ender H Diris g Eapart Doe 1 Era E dar dies Fregrarr grem peniant t Are SR Berk ecttabde Redes fren me hiki seburacHeca DelAecE te fhe indeed agency Bageni eerste bala it anal Tie ure rzigmed haria RABE jap TESE WEI d odcabdc haz poaimcian ereder fhe gnRLReDun amp safeguards arei that ran reget a repe B hus precede Ede GEREG at ey ra The preceder categwarch decumert mchedes a bot af re BEGEER ED E cere fer acta oe deed ha possel af ledana lparad echucatan cules TT nA PUBLIG CONSULTING GROUP EN Existing Data This page is also seen in the Pre Conference Planning and Evaluation processes Ed 2p Ref
28. ata id and Proposed Actions v PUBLIC CONSULTING ERN Create MD Team Choose a Teacher of Muir E sp edid EET Or eane Manager from the list provided Matt Johnson Amy Starzynski e Review team members Alisa Stovall e Click SELECT TEAM to Leah Nell add other members TOR Ram AAA Mom and Dad Testing Both Parents View Only Ef Evakation and Elgitilty Process Select parents guardians who nisi will receive IEP information e Select other team members from same school Click SAVE amp CONTINUE The system populates the Create MD Team page with your selections Click SAVE amp CONTINUE on the Review Team page to continue to the Assign MD Team Roles page PUBLIC al CONSULTING T GROUP an MD Team Roles Ed Evaluation and Eligibility Process Assign MD Team Roles e Required Multidisciplinary Team Members by Disability Category Student Ben Testing Instruction Article 7 specifies the composition of the multidisciplinary team to include at feast the below individuals for each suspected disability category Other professionals can be included ss members ing on the needs of the student Licensed Teacher Specialist Cristi School Psychologist Matt Johnson r Other qualified professional could be a Licer Lu food aas lit SLP School Psychologist AT Specialist Occupational Therapist Phys Amy EE Alisa Stovall in Leah Nellis Kiwi Hancock Bridget Te
29. bled students MESE Y Describe the program modifications that will be provided Progress Report Timeline Describe when periodic reports on the progress the student is making toward meeting the annual goals will be provided Rationale Describe the rationale for providing these services and supports as well as describing reasons for rejecting other options El ae The student has an Emergency Evacuation Plan Aids Supports e Indicate if there is a need for support or program modifications If Yes a text box will appear to add details Progress Report Timeline Describe when periodic reports will be provided Rationale Describe rationale for providing aids and supports as well as reasons for rejecting other options Click SAVE amp CONTINUE Check box if the student has an Emergency Evacuation Plan PUBLIC CONSULTING ement 3 to 5 Years Age Less than amp as of December 1 2011 Age 4 Percent of Time in General Education Setting Cal prse Sonia M PT per wee Inu wee 27 hr 30 min LRE Placement Category based on Federal Program Types 23 Separate class Instructions Document tfe discussion surrounding Hie potential hamful effects that ite proposed special education services may have on ihe childs education Additional descriptors of the Least Restrictive Environment We had something good here from the two year old May not generalize goals across settings if full time in the ET cla
30. cu and desceicpementae history P mus hee Mmm of 00 cher acters Aveltabte t ducationaity Retevant Medical into Date 029092011 NT ET NAT AN vhi mor instrament A b sordon Harmse Thes nerretive is erecti SUO words Thee mar ete mm ore S00 words Thus mar eties in es amp cti 200 words Thes nerretive is esacth 00 words Thee mar ete i ese 200 words Thes merretive in esel 200 words Thes nerretive it seat S00 words These mar ete n erecti S00 words Thee Maa i ore S00 words Net mecetios is esacti S00 words c i ott S00 words Veet Thr me ete n erecty S00 words Thee me ste is tty SOC words Tha me Ste is exactly 200 words Tha me ate is erecti S00 words Thee me ete is ettet S00 words Tha me ete is esdcthy S00 words Thus nerative is exactly 200 words Than c atem ont O00 weds Thee nesate is exactly 200 words That mer ete is exactly 200 words Tha nesate is oraait S00 words Thee matata ostcth SUD words Thes ma et s rnm S00 mods Thes mersatice s esel S00 words Thes narrative is eet 300 words Thee mer at e s ott 200 words Thes mersati e i es cth S00 words Thus mer ete is ese 300 words Thee mar ete n rmt S00 words Thee mar et e n ore S00 words Thus narrative is esdcth 300 words Thee mar ele n ese S00 words PUBLIG CONSULTING 2 of Initial Findings amp Proposed Actions This section is only required if this is an Initial Evaluation Ed an Evaluation and Eligibility Process Notice of In
31. e Exact Match T Student Middle Name Exact Match T Student ID Exact Match General Ed Eligibility T ISP Status Child Study Special Ed Discontinued Referral IEP Sort List By StudentsLastName H WE 7 View My Caseload From the Main Menu select STUDENTS e Select criteria you wish to search Grade School Name last first middle Student ID Status e Click VIEW STUDENTS button Users with a Caseload e Click VIEW MY CASELOAD e The students on your Caseload will appear e The students record will appear only if the student fits the criteria OR a list of students who fit the criteria will appear Select a Student CP Last Elig Last IEP School Grade Hamme Student ID Age Dis Current Teac E 04 01 2011 05 30 2040 Ben Testing BTO04 ae ae Kristin Hunter e Click on any header to sort list gt The compliance header will give you definitions to compliance symbols PUBLIC CONSULTING GROUP Select a Student CP Last Elig Last IEP School Grade Name Student ID Age Cu Dis ent Teacher of Record TORJCase E 04 01 2041 05 30 2010 Ben Testin BTO04 EL Kristin Hunter e pe pu leuse EET 2 Students e Click on students name to access account e Select reason for access Student Access Reason for Ben Testing Verify student information Reason for Access Testin If data is not correct notify ime your system administrator This a Record Review
32. e general educatio ronment PUBLIC ial CONSULTING GROUP xcusals amp Invites mem Student Manual General Ed Teacher p IEn N EI Team SS a Requesting Excusal Options Option 1 Consent to excuse from the entire IEP meeting because the member s area of the curriculum or related services is not being modified or discussed in the meeting Option 2 Consent to excuse them from the portion of the IEP meeting that does not involve their expertise Option 3 Consent to excuse them from the entire IEP meeting Input from these members will be submitted prior to the meeting or has been included in this notice Option 4 The attendance of the general educator is not necessary because the student is not and will not be participating in the general education environment Meeting Excusal Certain required attendees may request excusal from all or part of the meeting e Choose an excusal option e Indicate parental consent to excuse Consent to Invite e Indicate if consent is needed for Additional Attendees e Indicate parental consent for Additional Attendees PUBLIC mil CONSULTING GROUP C Meeting Notice Click Create Draft CCC MEETING NOTICE or Final CCC MEETING NOTICE button e System creates document e Click on document to view or print e Enter Conference Notes optional Click SAVE amp CONTINUE 3 Create Draft CCC Meeting Notice Create Final CCC
33. erral Student Student Manual Existing Data a Instruction Mote Al responses on this page require a mmm response of 30 characters Describe the strengths of the student Student s Strengths Describe the concerns of the parent for enhancing the education of the student Parental Concerns de Based on evaluation data provide a statement of the students present levels of academic achievement and functional performance including how the student s disability suspected disability affects the students involvement and progress in Statement of Student s Present Levels Statement by Test User Describe the student s strengths the parent s concerns and statement of student s current achievement and performance in the appropriate box e Each response requires at least 50 characters e Each box has spell check Click the SAVE button often as you complete the text boxes Statements about present levels of achievement may be included from multiple sources You will only have VIEW access to statements created by other sources PUBLIC al CONSULTING N GROUP Jibility Information Ed lan IEP Process Student Ben Testing Eligibility Information Eligibility Decision The case conference committee has determined that the students disability adversely affects the students educational performance Yes Describe the reasons for eligibility determination including the other options considered and reasons these
34. esults columns can be revised from the Communication page Click UPDATE THE DATABASE when complete Click the DETAILS button to see notes Del Contacting Person Person Contacted Contact Method Contact Date Contact Result Document Kathy Hancock Mom and Dad Testing 03 01 2011 Parent Agrees to Revise the IEP without a Meeting Kathy Hancock Mom and Dad Testing Phone Call 03 31 2011 No Response Kathy Hancock Mom and Dad Testing 04 21 2011 Len Message Other Contacts Del Contacting Person Person Contacted Contact Method Contact Date Contact Result Update the Database PUBLIC CONSULTING ference Planning Click PRE CONFERENCE PLANNING from the Student Menu bar Students Eligibility Participations Accommodations Goals amp Objectives student History Special Ed Services Team Pre Conference Planning Evaluation Process IEP Process ISP Process Documents Related Services Et ar Referral for Initial Provision of Services Process Student Student Manual Sections F Type of Evaluation Referral Decision m Eligibility Categories and Assessments Navigation Menu for Pre Conference Planning Process hd Eligibility Categories and Assessments PUBLIC CONSULTING pe of Evaluation e Select the Type of Evaluation Type of Evaluation Purpose of Meeting M Initial Evaluation Initial following lack of progress in response to interventions amp Reevaluation amp M
35. f the goal depends on counting a number of instances or recording a score Single Rubric SUM The measurement of the goal depends on the articulation of progressive criteria intended to define increments of success Progress Monitoring Collection of Indicators The measurement of the goal is based on the direct assessment of one or more standard indicators and or elements Rubrics may be created for each element These are data points that permit longitudinal analysis based on standards itis the only option that interfaces with STAR Enter the Method Instrumentation for Measuring Progress e If this is a transition goal indicate what it supports e This will not appear if transition is not being addressed e Add Standards that pertain to the goal Select Type of Progress Monitoring Add Goals Objectives that pertain to the goal if required Click SAVE amp CONTINUE system returns to the main Goals page Click SAVE amp CONTINUE from the main Goals page to continue in the IEP process PUBLIC ial CONSULTING Tm GROUP dding Standards You may add standards from the following sources e Indiana Standards e Common Core State Standards e Functional Achievement Standards e Click the ADD STANDARDS button Standards e Select Category e The system will display standards e Select appropriate standards e More than one standard from more than one category may be selected Click SAVE amp CO
36. has recently been re activated in this school system and will soon require that a BT new IEP ISP IFSP be written he student s new IEP ISP IFSP or SPED IFSP eligibility has been rejected and a new one must J be proposed he student has a rejected IEP ISP IFSP or SPED IFSP eligibility and it has been over a set period of time after the rejection he student is eligible and has an IEP ISP IFSP but is now past due to have a new one written and is now out of compliance he student has been determined eligible for Special Education but is past due for a 3 year re evaluation and is out of compliance ee has been referred and may have parental consent to evaluate The student is now O due to receive an initial eligibility determination and is out of compliance tudent has been referred or is eligible but is past due to receive parental consent to evaluate he student is now out of compliance tudent has been referred to special education but has not yet been determined eligible The tudent has not received necessary action and is now out of compliance PUBLIC CONSULTING udent Personal Info am d Personal Information for Ben Testing view Workspace 7 Mme emm 0000 Gea ee Date of Birth 06 12 2000 Age 10 Years Serving Operating District Testing System Length of School Day 330 00 minute s Std Verify that you have selected the correct student by checking the demographic information for that stude
37. he eligibility PUBLIC CONSULTING 1 wretie rotarre Ghat d pacmn ib d rdet with N Er ak 4 preis han veer the BOERE N safeguards which 4c pre wie wrth Ghia nadine gd had l can cert d cepy et fhe precede safeguards at amy Gree The prenedural iade guards daumen rickades a liat reseurces te Cerbi ter erate mo nde rsEandirg Pha peT sl Indand EE imed individuals Tha eara crews will be pared i Eum meeting ether because fe ARE E M RAM Rd 4c because Sue mutir agere haz deiaomma fet Shay Parse krueg scs BT opecial aparina cegarding the rurani Email ipone aa agencies Pg eqerce pareria ai te Aa aa manii abis TE ra an wi Ese mi Jind AA WA F eat cee Additional Tue groe canoes ta dit 2E Be er alt ideni He Arm an tere my Child 2 eduraSenal reranrd ia thus agpsetry am ppt cur eer eed an ected te mg chek rans CERNE pE Ceres meeting Consent te Excuse Participant Tha bert gl mysimd pattzpar erincdei all at dhe pmdpsrualz whe are neque te rheme The pubibragenc rearesen tuom the teacher af ascen a aana amp Puraqtan wacker and fe murtrnurfanal siaip may be waua nm all ar lare Cha marg BA agreed praet Ep Pa masing that fee attendance a us amba Goat BEOETI AD BsclRUIA Bh mabara cee af Hus preuar ar related secaces m mat Reg meei er deurs n Ee meeting In addien fee maebarz mas be SINDHI BA n fe mering when fie mesira AFRI d WA raten te er doruinn wf Ba mmbacz ace a BERE EE P Ue meres ganz the par ef dhe mastng thet reeetess
38. ision or deaf blind PUBLIC al CONSULTING T GROUP ehavioral Concerns Behavioral Concerns REISE DE amp vw Ce OT PSD APT Use spell check on your replies Positiva Strypgias Instrucbonal Expengrces Articuiate the pian to provide behavior suppertinier var ton by clicking this button E 3 Bn uE gol ese jO PAJER Bey eer Exi DOER thi Se avo PLEVEN bon bin nequ re rhe Grou eon Of BOELA EJOCADOS BE cee Tras ee re Spec 2 Ed Ta car DII foe Drug Brodent yal Add Special Ed Services J Goals amp Services may be added by clicking on the haere ane no PS Se OEEE Tar Thin Fiunn YAI Addiinintac Garvices button oes the BEP Bo003 mmberi enban pian regure the Dro v aon of related serv cea ras Back Save Save amp Continue gt If behavior impedes learning select YES and complete the following e Enter concerns functions and positive strategies instructional experiences in text boxes Select Yes No regarding need of a specific goal special education service or related service Click SAVE amp CONTINUE PUBLIC al CONSULTING T GROUP tion Determination Manifestation Determination Date of Incident Describe the alleged misconduct and the action taken as a result of this misconduct Was the canduct in question caused by or had a direct and substantial relationship to the students disability Was the conduct in question the direct result
39. itial Findings and Proposed Actions aton procedure assessment record or report the public agency used as 4 dams for proposed eligibility vie the etigibiety ict Provide a description of eligibility that may be proposed by the public agency inching recommendations for services E Provide an explanation of why the pubbc agency may prop e Enter data in boxes e Click SAVE amp CONTINUE Not an Initial Evaluation see below e Click NEXT Ed Evaluation and Eligibility Process Notice of initial Findings and Proposed Actions Since tho eratusiion type is not unga Fus secon is Pot required PUBLIC CONSULTING GROUP IEP Process Eds EP Process Student Ben Testing Sections Meeting Purpose M MB Create coc Team ye Schedule CCC Meetin ity Information X Review Conference Notes N 4 Create IEF w Additional IEP Process Documents N Click IEP PROCESS on the Student Menu bar Navigation Menu for IEP Process Hits it iet TEIT TE Fa inn i A Schedule T Ve TW cta A 2 2 Create CCC E B Assessments j Additional Meeting Meetin Eusing E Tome LRE af Review IEP Current Placement Performance Conference Process Selection v Documents concerns A PUBLIC CONSULTING EN Meeting Purpose Ed on IEP Student Student Manual Meeting Purpose Purpose of Meeting Initial Evaluation 7 initial following lack of progress in response
40. lsdj k 4 er fjsdkfdjlsdkfklsdjfklsdjfkldfjjdklsflkjisddddfjsdkfjsdkfdjlsdkfklsdjfklsdjfkld j jdklsflkbjksddddfjsdkijsdbidjlsdtitlsdjitlsdjitldijjdrlsflerjksddddfjsdkijsdridjls di fklsdjfklsdjfkldfjjdklsflkjksddddfjsdk fjsdkfdjlsdkfklsdjfklsdjfkld jjdklsflkjk Select which assessment you wish to enter Enter Assessment Begin Date End Date Instrument Name and Evaluator Narrative must be at least 200 characters Repeat for all assessments shown Enter a synthesized summary of all assessments PUBLIC CONSULTING M GROUP If you would like this document translated into another language select it from the list Create Draft Education Evaluation Report Create Final Education Evaluation Report Del Date Generated 0127 2011 lt lt Back Save Save amp Continue gt gt Create Draft or Final of Education Evaluation Report e Click CREATE DRAFT or FINAL EDUCATION EVALUATION REPORT e Click on the document name to view e Click SAVE 8 CONTINUE N mor aem oy sam Education E valuation Ra le KKA Student Bradyn Jasson te O 5 3 Dete of Beth 02757000 Age 10 Soc sal and Developmental Histor y Oste 06 06 9011 Oeste of Report 0214291 NA vate Edomo Program Cor eet Gece Qender WV ER oo py ND n Ore ct inst ament Ab Thom Thomb Thes manc mom i tor so
41. n te conduct this evaluation was based on Referral Decision The decision to conduct this evaluation was based on e Describe the Factors Considered e Indicate Evaluation Decision e An appropriate text box appears to document your decision If the decision is No create the Notice of Evaluation Refusal e Click SAVE amp CONTINUE PUBLIC ial CONSULTING Ti GROUP of Evaluation Refusal Create Draft Notice of Evaluation Refusal e Click CREATE DRAFT NOTICE OF EVALUATION REFUSAL e Click document name to view e Click SAVE Notice of Evaluation Refusal If you would like this document translated into another language select it from the list Create Draft Notice of Evaluation Refusal Create Final Notice of Evaluation Refusal No Notice of Evaluation Refusal documents have been generated yet for Ben Testing Yu Make Final Notice to send and to archive in system Click CREATE FINAL NOTICE OF EVALUATION REFUSAL e Click document name to view and or print Click SAVE amp CONTINUE Nonee of E aluabon Refusal Date of Report 0208 2011 naua E ducaton Program STN D Date of Bath 061271997 Age 33 Current Grade Gender Pease aescrboe Te evalhaton proceaure assesonert cord oor or ONE vac actors SPA as a DAS MO orapoang or AANG to Conduc Te e vaivasor The pubic agency G refusing conduct an educaiona evaiuahon af Pi ume Tre 30030 NOT 10 ONA Po Psa aO was based o As fe parent ave ngh
42. nt IMPORTANT If data is incorrect notify your System Administrator This information must be corrected through RealTime STN PUBLIC al CONSULTING Ti GROUP ardian Information Click PARENT INFO tab to on the Student Menu bar Log Out Main Menu Students My Docs 1 My Reports Wizards My Info 1 PCG Progress Monitoring Wizard Studentinfo Eligibility Lomo Communications Team Student History Pre Conference Planning Evaluation Process IEP Process Documents Parents Guardians for Ben Testing view Workspace v Del POS New Pos Relation Home Ph Work Ph Cell Ph Update the Database Anew peter Click ADD NEW PARENT GUARDIAN button to add information to the file Add Parent s Guardian for Ben Testing Full Name Relationship Both Parents H Language fo Address oT City State ZipCode st 2 02 v Student Lives Here T Legal Guardian E Mail 7 Home Phone Note For consistency if both parents work enter the father s work phone number first and the mother s second Work Phone fo M include on IEP Team Comments de Vodate the Database e Complete information Click UPDATE THE DATABASE PUBLIC CONSULTING EN Communications Keep a running log of all parent guardian and other source communications To track this information you will need to click COMMUNICATIONS on the top menu bar ETT Student Info Eligibilit
43. options were rejected m Conference Notes irment zl Save Save amp Continue gt gt Select Yes No to Eligibility Decision e Yes Continue on e No Allows for the creation on Notice of Ineligibility Enter Initial Eligibility Date Only editable if there is no initial eligibility date in system otherwise it is read only Enter reasons for eligibility determination Choose Primary Disability e Your options are limited to those selected in the Pre Referral Planning If cognitive must choose disability level mild moderate severe Repeat for all Secondary Disabilities Enter Conference Notes optional Click SAVE amp CONTINUE Missed 50 Day Timeline A text box will appear if timeline is missed Enter explanation why 50 day timeline for decision was not met PUBLIC al CONSULTING T GROUP otice of Ineligibility When No is selected for the Eligibility Decision the system will allow you to create a Notice of Ineligibility Ed IEP Process Eligibility Information nmittee has determined nat the Studenta dis abit acherselh ate The Cast rire ey Ma If you would like this document translated into another language select it from the list Create Dratt Notice of lelie y Create Final Notice of lelie y Describe the reasons for eligebility determination including the other options considered and reasons these options were rejects EIL lt lt Back Next gt gt
44. ove in Expedited Evaluation Reevaluation Additional information is required Select need for reevaluation Click SAVE amp CONTINUE Initial Eligibility E TT IETS A TEN eee 05 20 2011 A public agency must consider reevaluation for each student receiving special education and related services 1 at least once every three years however reevaluation need not occur If the parent and the public agency agree that if is unnecessary 2 if the public agency cin determines at any time during the three year cycle that aaditional information is needed to address the special education or related services needs of the student and 3 if the student s parent or teacher requests reevaluation Reevaluation may occur not more than once a year unless the parent and public agency agree otherwise There is a need for reevaluation information to Reestablish eligibility for special education and related services 12 month timeline C Determine that the student is eligible for special education under a different or additional eligibility category 50 day timeline Inform the student s case conference committee of the student s related service needs 50 day timeline Move In Enter Enrollment Date This will start the 10 day timeline sanie x Please contact your District Administrator to ensure that the student s Evaluation Information is entered into IEF CONSULTING PUBLIC GROUP EN Existing Data This p
45. r not more than once a year unless the parent and public agency agree othenwise There is a need for reevaluation information to Reestablish eligibility for special education and related services 12 month timeline Determine that the student is eligible for special education under a different or additional eligibility category 20 day timeline Inform the students case conference committee ofthe students related service needs 50 day timeline C There is no need for reevaluation information Conference Notes Select Need for Reevaluation e Enter in Conference Notes optional Click SAVE amp CONTINUE PUBLIC CONSULTING GROUP ERN Create CCC Team Select Teacher of Record Case Manager Review Team Members To Add Team Members Click SELECT TEAM to add other members Enter Conference Notes optional Exil Evaluation and Elgitilty Process Urxksie learn Parents oar who wil re are E P if stra Ed n IEF Process Create CCC Team Current Teacher of Record TOR Case Manager Imm Test User Alisa Stovall Kiwi Hancocd Bridget Test John Hancock VWiew Only Conference Notes Mi 8Continve gt e Select Parents Guardians who will receive IEP information e Select other users from same school e Click SAVE amp CONTINUE The system populates the Create CCC Team page with your selections Click SAVE amp CONTINUE PUBLIC ial CONSULTING N GROUP
46. rrors are fixed e You may create a Draft IEP at any time Create IEP Click CREATE DRAFT IEP or CREATE FINAL IEP e System creates document Click on document to view print ON Evehseden Report Pete est anere ae Rope Present level of acedenic and unctenal peters ence Tan a where put a present eves of actus o ment enc pertermence Reevelueber The case comterence comm tee hal drie rm med that ere n need fer covaluatieo mier ster te wee rebel sig Har n Ips DS tOut aDer and Wleled Len cel PUBLIC CONSULTING GROUP Parent Response Click RESPONSE button to add parent response Please ensure that the parent quardian has signed the IEP prior to entering the parent response Once you know the status of the Parent Guardian s response to the proposed IEP click an the Response button and complete all fields pei Document Type Status EasyFax Date Received g 05 24 2011 Select ACCEPTED REJECTED e Select parent signing document Enter date of signature and notes Click SAVE amp CONTINUE Accepted This Proposed IEP was Rejected Parent Signing Date of Signature Notes Tracking Signatures Track returned documents through EasyFax F igned ee le mL L documento to een m o 888 865 5615 PUBLIC al CONSULTING Tm GROUP EdPlan IEP Process Additional IEP Process Documents Select which document you would like to create C Billing Medicaid for Health Related Se
47. rvices No documents have been generated yet for Student Manual Greate Final Document lt lt Back Save Save amp Continue gt gt The Additional IEP Process Documents page provides users with quick access to additional documents which may be needed for the student s IEP e Select document Click CREATE DRAFT DOCUMENT or CREATE FINAL DOCUMENT e Click CREATE DOCUMENT NAME e Click CONTINUE to return to first page Create Billing Medicaid for Health Related Services form for Ben Testing If you would like this document translated into another language select it from the list m Create Final Billing Medicaid for Health Related Services Document Click link to view print page PUBLIC CONSULTING GROUP seload Setup Wizard Users can setup their own caseloads by using the Caseload Setup Wizard Click WIZARDS on the Main Menu bar N Log Out Main Menu Students My Docs My Reports School System EE PCG Progress Monitoring Wizard Click CASELOAD SETUP WIZARD Available Wizards gt new pai e Review caseload Caseload Setup Wizard e The system displays your current caseload Caseload Setup Wizard Current Caseload for John Hancock ra new mail Current Teacher of Record TOR Case Manager Team Member 2 Students Update the Database Add More Students to Caseload Student School Grade DOB Current Current Teacher of Record TOR Case Manager e 03 02 1996 John
48. s to the account Indicate the name and location of the file Name document Optional Click SAVE e To view document click on document name e Documents may be printed e All documents can also be found under the Documents tab on the blue menu bar File Requirements e Permitted file extensions are PDF DOC XLS TXT RTF PPT TIF JPG and PNG No file may be greater than 3 00 MB in size PUBLIC al CONSULTING N GROUP Click to reveal hide Assessment Data Fermitted file extensions are PDF DOC XL S5 TXT RTF PPT TIF JPG and FNG Ho file may be greater than 3 00 MB in size Name if not provided the file name will be used Upload Fil WSE Save No uploaded files for Ben Testing Assessments to be completed Academic Achievement Assessment of current academic skills Academic Achievement Assessmentof progress and interventions HI Academic Achievement Observation to document academic progress behawviors in areas of difficulty Dates Assessed Indicate instrument s evaluator s and completion date s for this domain Frovide a narrative regarding this domain Any other assessments or information necessary to determine eligibility and inform the CCC Available educationally relevant medical info Social and developmental history Provide a synthesized summary of all assessments completed or reviewed sddddf3sdkf4sdkfdjlsdifklsdj frlsdijfkldfjjdrleflijkisddddfjsdifjsdrfdjlsdkt fk
49. ssroom This is where you say that your placement is the best choice at this point in time Select LRE Placement Category system only show codes allowable 3 5 yrs Codes 26 to 37 Enter additional descriptors of the LRE Summarize potential harmful effects of suggested services Describe reasons for placement determination and rejected options PUBLIC CONSULTING lacement 6 Years The system provides guidance to help determine LRE placement Verify Update the Total of Educational Minutes per week Enter minutes per week spent in Special Education Setting system calculates and displays minutes per week spent in General Education system displays time in General Education setting by percentage and hh mm Tota Instructional Minutes 4 1 Special Education Setting z General Education Setting i imanu AT P N minutes par weak irnutes par waak Calculated based on General Minutes per eek Total Minutes per week ct Instructions beuman rhe discus sicon sumounmchng the pocannal harmful effects har rfe proposed spec education sanvicas may have on rfe chairs educacion Ackirtional desorpinrs of the Least Raesteiotivir Environment Ipi Ad Soden 2 ahy ae harmful ed TEER gf Phe Sugg ed SR VORS OF Re UA AU OF MA cee PS Bez zi Select LRE Placement Category system only show codes allowable 6 21 yrs Codes 50 to 57 Enter additional descriptors of the LRE Summarize potential harmful effects of
50. st John Hancock Ryan Brown EMA LIU MICduUIru ciu Mike Ruiz The list of roles on this screen are determined by federal and state requirements for the suspected disability categories selected during the Pre Conference Planning Process Select a team member to fill a team role A person may satisfy more than one role Click SAVE amp CONTINUE r PUBLIC d CONSULTING N GROUP onsent Contacts Parental Consent Contacts cette N E ACIES ILE LLL CUR le LEN IS this a reevaluation C Parent Consent Granted pe dH Date Parent Consent Response Received 05 10 2011 Evaluation Must be Completed and Conference Held By Add Parent Contacts Indicate which of the following contacts relate to meeting Person Making Person ad se Contact n om SN SM Kay Hancock Mom and Dad Testing Email Parent em to Revise the IEP without a E Kathy Hancock Mom and Dad Testing Phone Call Call 03 31 2011 1 No Response Kathy Hancock Hancock Mom and Dad Testing EE o L Letter 04 21 20 1 Left Message Select Parent Response Enter Date Parent Consent Response Received e The system will calculate the Evaluation must be completed and conference held by date e Select which parental contact is associated with this document Click SAVE amp CONTINUE Adding Parent Contacts For assistance with adding Parental Contacts see the Communications section of this manual r PUBLIC mil CONSULTING GROUP
51. suggested services Describe reasons for placement determination and rejected options PUBLIC al CONSULTING N GROUP Schoo of Lega Setiiement Ds Unknown s gt gt 4 nhrown School of Service Dare ef Schoo Ales somos ES S 2 General Considerations Select Yes No to general guestions concerning student s placement e Yes continue to next question e No text box appears to state exceptions and describe reason for exceptions Program Information e Verify district and school for School of Legal Settlement Select district and school for School of Service Describe any other program information Click SAVE amp CONTINUE PUBLIC al CONSULTING T GROUP ary of Performance Summary of Performance is only required when Exit Secondary Education is selected as a Meeting Purpose Describe accommodations modifications and or assistive technology that have been most helpful to the student Describe what will help the student be successful after graduation Click SAVE amp CONTINUE Recommendations to Assist in Meeting Post Secondary Goals Describe the accommodatons modifications andor assistive technology that have been most helpful to the student Describe what will help the student be successful after graduation PUBLIC al CONSULTING Tm GROUP Conference Notes Ed IEP Process Student Ben Testing Review Conference Notes General IEP Notes Meeting Purpose
52. t Layer SSL to encrypt the information as it flows across the Internet This is the same technology that is used to protect your credit card numbers and other sensitive information that is sent over the Internet e Private and confidential e Many safeguards to accommodate FERPA and HIPPA laws and regulations A secure system needs your help Do not save documents or reports on an unsecured computer Do not email unsecured documents or reports Do not leave computer unattended when in ITEP Other Security Issues No Auto Save You must hit an update button to save your changes e Do not use the browser s Back button PUBLIC al CONSULTING N GROUP l j turing Signatures P J i J IndianaIEP uses EasyFax to capture signatures on notices Each finalized document will have a unique bar code for each document per student Receive document with necessary signature e Fax document to 888 865 5615 e Document will be scanned as a pdf and attached to the students record Load multiple documents for multiple students at once 03 17 2011 lt lt Back Save amp Continue Viewing Document Click on Documents tab on the Student Menu bar ISP Process Documents Related Services Documents created for Ben Testing Del DociD pate Generated Document Status GIE 05 12 2011 Billing Medicaid for Health Related Services An E in the Del column indicates that the document is associated
53. tacts nana 31 PE aa bake ee Beas CRE eee EER Ghee eee ORS oe 32 Uploading Documents iis ss ss ss me err hn 33 AssessmentData 34 Education EvaluationReportt nnns 35 Notice of Initial Findings and Proposed Actions 36 PUBLIC al CONSULTING Tm GROUP Yaa Table of Contents IEP Process Meeting Purpose cect ee ees 38 Create CCC Team an 40 Schedule CCC Meeting ce eee Rh nn 41 Excusals Alg Cn ee 07712 OE N N 42 CCC Meeting Notice w 43 EXISUNO DALA SAAK AE ETE EE ER EE eR Oe EE ER TE 45 Eligibility Information ee eee ees 46 Noticeoflneligibility 47 Special Considerations annan 48 Behavioral Concerns ee ee hrs 49 Manifestation Determination lille 50 ici ole ie ee ere 51 StateAssessments 52 Making Accommodations isses RR RI ee 53 Pe eee MRR EER ET OR eae BOR S ERRORS ee EE EE AE 54 Goal Details ee 8 8 a ee IE 55 Adding StandardS oe a a A BG Oe ER eae ae oe hae IE 56 Progress Monitoring as 57 Pe AA E OE OE i E E E EE 58 LRE Placement RA OR 83405 aaa 64 SummaryofPerformance
54. te with the IEP begin and end dates gt Click SAVE amp CONTINUE The system returns to the Goal Details page EE E aaa ea eco Not Evident Introduced F Emerging Initia Initia 07 05 2011 Score Dste TE Developing EB a As Assessment s per rget 07 05 2012 week Onaoinc Ts Ongoing Ds Demonstrated Applied Apply Defaults Sample shown is a Single Rubric PUBLIC CONSULTING IS Transition Services Transition Services appears only if the Transition was selected for the student Click ADD TRANSITION SERVICES Transition Services There are na Transition Services for this Student yet Enter Description Skills to Support By Whom and Date of Completion e Date of Completion automatically populates with the IEP End Date Click SAVE amp CONTINUE EdPlan IEP Process Student Student Manual Provisions Transition Services Independent Living Skills 05 23 2012 Document the written information that was presented to the parent and student regarding available adult services provided through state and local agencies and other organizations to facilitate student movement from the public agency to adult life ali e Transition Services are displayed on the Provisions page Document information presented regarding adult services Click SAVE You must finish the rest of
55. to interventions D Reevaluation Reevaluation Review D Annual C Move in Manifestation Determination Revise EF Exit Secon dary Education O Revoke Consent for Special Education Consider Placement in an Alternative Program O Consider Placement at a State School Consider Placement at a Private Facility Consider Service Plan Public Agency Placement with Different Public Agency of Service interim Alternate Educational Setting O Out of school Placement 8 amp 0 Day Review C Revision without Parent Present 9 Transition Select Purpose of Meeting Click SAVE amp CONTINUE PUBLIC CONSULTING GROUP rDOSse Re evaluation If the Purpose of Meeting is Reevaluation the following boxes will display at the bottom of the screen The Initial Eligibility Date and Anniversary Reevaluation Date appear for reference Initial Eligibility Anniversary Reevaluation Date A public agency must consider reevaluation for each student receiving special education and related services 1 at least once every three years however e reevaluation need not occur if the parent and the public agency agree that it is unnecessary 2 ifthe public agency determines at any time during the three year cycle that additional information is needed to address the special education or related services needs of the student and 3 if the students parent ar teacher requests reevaluation Reevaluation may occu
56. ty Categories and Assessments w r PUBLIC Tn CONSULTING GROUP Student is not eligible for any type of special education Any student for which a discontinuation of referral or parent consent denial occurred The student has returned to the general education population Special Education he student is fully compliant with all IEP ISP IFSP and eligibility requirements ma tudent has been referred to Special Education but has not yet been determined eligible 53 he student has a new proposed IEP ISP IFSP or SPED IFSP Eligibility and the system is waiting or the parent s response to be entered he student is eligible and has an IEP ISP IFSP and will soon require that a new IEP ISP IFSP be ritten he student has been determined eligible for Special Education and will soon require a 3 year reevaluation tudent has been referred and may have parental consent to evaluate the student will soon EE an initial de ee M CNET UTI determination completed Student has been referred or is Student has been referred or is eligible but will soon require parental consent to evaluate but will soon require parental consent to evaluate EE has been referred to Special Education but has not yet been determined eligible The EM W is coming close to requiring further action i e is in a warning state he student has recently transferred into this school system and will soon require that a new IEP ISP IFSP be written he student
57. y Parent Info Communications Team Student History Pre Conference Planning Evaluation Process IEP Process Documents Parent Contacts for Ben Testing view Workspace v Parent Contacts Del Contacting Person Person Contacted Contact Method Contact Date Contact Result Document Kathy Hancock Mom and Dad Testing 03 01 2011 EE Parent Agrees to Revise the IEP without a Meeting 7 Details Kathy Hancock Mom and Dad Testing Phone Call 03 31 2011 T No Response i ail Other Contacts Del Contacting Person Person Contacted Contact Method Contact Date Contact Result Update the Database Aad Gonza Click ADD A CONTACT or ADD A NON PARENT CONTACT Parent Contacts Can be associated with a document in the IEP process i e received permission to evaluate Non Parent Contacts Cannot be associated with an IEP document PUBLIC al CONSULTING T GROUP ommunications cont Add Parent Contact for Ben Testing Person making contact Kiwi Hancock Enter contact information MINE E Contact Method er sa Person Contacted cometas He Method Date Result Notes B Ada contact for Ben Testing Update the Database T Click UPDATE THE DATABASE Personmakingcontact ak Tk Person Contacted er TA System displays the emat Contact Method etter meS Communication page with comactoate additions Contact Result Notes Update the Database The Contact Date and Contact R
58. ystem displays the following tabs Goal Information Includes e Goal Statement e Method Instrumentation e Objectives Benchmarks Standard s Element s e Parameters Graph e Graphs progress of goal Data e Data entry e Assessment History NOTE This is an example of a simple rubric Each type of progress monitoring will look different Report e Select Start and End dates Select PRINT GRAPH to view report and print onitoring Wizard Goal Information Graph Data Report Goal Information Annual Goal Statement Kiwi will not be afraid of numbers Method Instrumentation for Measuring Progress Assessment one Objectives Benchmarks None selected Standard s Element s Aligned to Goal e Practices Habits of Learning Accepts changes e LA B1 1 1 Opens book Parameters to Build Graph Metric Rubric Initial Value Not Evident on 07 05 2011 Target Value Ongoing on 07 05 2012 Frequency of Collection 1 per week Goal Information Graph Data Report 4 Progress Line Target Line 7 Trend Line Applied din Tae emonstrated Ongoing Developing Emerging Introduced Not Evident 08 141 09 0111 10 0141 11 0141 12 0141 01 0142 02 0142 03 142 04 0112 05 0142 0640142 07 0142 1 per week Goal Information Graph Data Report Collection Date Not Evident Element has not been introduced Introduced Element has been introduced Emerging In early stages
59. zi Save Create CCC Team a Schedule CCC Meeting Users may review and edit Conference Notes from the individual pages in the IEP Process e If a text box is revised remember to click the Save button PUBLIC ial CONSULTING Tm GROUP Create IEP Create IEP The Case Conference Committee indicated reevaluation was necessary based on the committee s review of exisiting student data Begin the Pre Conference Process to generate the necessary forms to collect parental consent and record the date of consentto evaluate CCC Meeting Date 04 11 2011 04 12 2011 04 12 2012 Jolly Piersall Mom and Dad Jackson Amy Adams Char Smothers Add Additional Attendees Review dates gt CCC Meeting Date gt IEP Begin Date and gt IEP End Date Select Yes No if parent rejects provision Select CCC Meeting Attendees who were present Click ADD ADDITIONAL ATTENDEES to enter any attendees that were at the meeting but not listed above An additional line will appear to manually add attendee PUBLIC CONSULTING ERE Create IEP cont If there are errors on the account the system will not allow you to create a Final IEP c3 fou cannot create a Final IEP at this time Please fix all errors To see a list of errors please click on Display Errors a Cacat iP e Dee rors Click DISPLAY ERRORS to display all errors associated with the IEP The Create Final IEP button will appear when all e
Download Pdf Manuals
Related Search