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SigmaLink Workbench User Guide

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1. Checks the highlighted object out of the database The object is available only to the local user s e Shows a listing of all versions of the highlighted information object iy Creates or shows annotations to the highlighted information object Opens the Link control dialog window Starts a link source from the highlighted information object Completes a link target at the highlighted information object Shows SigmaLink Workbench help topics 2 le e e G 2 SigmaLink Workbench User Interface 22 SigmaLink Workbench 1 101 User Guide Button Function Shows help topics about the selected window or button E Sends an e mail to the STEP User Help Desk Tbl 1 Buttons and the functions represented by them Positioning the mouse pointer over a button for approximately 1 5 seconds displays the corresponding quickhelp 2 SigmaLink Workbench User Interface 23 SigmaLink Workbench 1 101 User Guide 2 5 The Publishing Project Drop Down List Related Topics e Personal Desktop page 17 e Hierarchy Window page 18 e Metadata Window page 19 e Toolbar page 21 e The Quick Search Box page 25 e Workflow Bar page 26 e Statusline page 27 Beneath the toolbar or inline with it a drop down box lists all publishing projects that are configured in SigmaLink The user can navigate to the different projects by selecting them from this list
2. What depends on what Where can link to What can use Who is using the object What is the history of the object The author can quickly and effectively navigate through the Infopool SigmaLink offers the following means of accessing information 1 Introduction 10 SigmaLink Workbench 1 101 User Guide through a full text database that can be updated either regularly in certain time inter vals or automatically by selected actions through a relational database search of metadata through a combination of fulltext and relational search through a native search using command line SQL statements an interface to administrative data such as accessing an object by following a link to it determining the context in which information is used An object can be reached in any context in the hierarchy and conversely any context in which an object is used can be reached as well Use and Reuse of Information An author can retrieve needed objects using the mechanisms mentioned and place them in a different context by pasting them as links in another publication SigmaLink supports this by allowing the user to split an SGML document and reuse parts or all of it elsewhere Use and reuse of parts of split objects is subject to the limitations of the document type of the SGML documents involved and the permissions set by the SigmaLink administration SigmaLink features several types of links for lin
3. Editing an Information Object from within the Viewer page 70 e Printing from the Viewer page 71 e Showing and Hiding Parts of the Viewer Interface page 73 Any SGML document can be viewed using the integrated SGML viewer If there are inte grated style sheets for the corresponding document type they are automatically loaded Otherwise the document is displayed unformatted in typewriter layout H ee al ils Ee pa penh ew le tae The Marvelous Lan of Oz Being an account of the further adventures of the Scarecrow and Tin Woodman and also the strange experiences of the highly magnified Woggle Bug Jack Pumpkinhead the Animated Saw Horee and the Gump the story being A Sequel to The Wizard of Oz oh The Marvelous Land of Oz 1 Tip Manufactures a Pumpkinhead a 2 The Marvelous Powder of Life 3 The Flight of the Fugitives a 4 Tip Makes an Experiment in Magic The Awakening of the Saw horae a Jack Pumpkinhead Ride to the Emerald City a 7 His Majesty the Scarecrow a 8 Gen Jinjurs Army of Revolt a 9 The Scarecrow zj Faai Fig 22 SGML document in the integrated SGML viewer ermon byl Frak Fuum gt Viewing information objects 1 Highlight the information object to be viewed 2 Select View from the context sensitive menu or 1 Click on the Viewer button in the toolbar ere or 9 e The STEP SGML Viewer 60 SigmaLink Workbench 1 101 User Guide 1 Doubleclic
4. Hah Cee negra aie wih accel Ge challespes af the Dene aed belja pra bo Leck uber Rent od Busia heepe E contami evalable for you asd promier fehe ond Fig 46 ADEPT Editor with a document internal link ID IDREF gt Creating document internal links 1 Highlight the information object you want to create the link in and select Edit from the context sensitive menu The information object is being loaded into the editor 2 Insert the element you want to use for the link source in the appropriate position 3 Position the cursor inside the source element If you cannot do this because the ele ment is displayed as a box position the cursor after the element Such an element cannot be filled with any content it is called an empty element 14 Links 110 SigmaLink Workbench 1 101 User Guide 4 The cursor being positioned properly you can select Start Link from the SigmaLink menu 5 Click on Start Link in the SigmaLink menu The link source is now created Note If you decide not to create the link select Cancel Link from the SigmaLink menu 6 Insert the element intended to become the link target 7 Position the cursor inside the target element If you cannot do this because the ele ment is displayed as a box position the cursor after the element Such an element cannot be filled with any content it is called an empty element 8 Inthe SigmaLink menu select Target Link SigmaLink Workbench will automatically insert t
5. Search and Retrieval 137 SigmaLink Workbench 1 101 User Guide 16 6 Predefined Queries Related Topics e Metadata Search page 127 e Structured Fulltext Search page 130 e Combined Search page 133 e Saving and Loading Queries page 134 e Native Search page 136 e Quick Search page 140 e Saving and Loading Search Result Lists page 142 Search procedures across the database can be considered personalized views of the In fopool Predefined queries optionally placed on the Personal Desktop for easy access could for example produce a list of information objects that are checked out by the user information objects that are checked out by other users information objects that were created after or before a certain date or information objects that must be checked in before the end of the workday The search criteria can also be combined to produce a list of information objects created after a certain date that must be checked in before the end of the workday A single win dow could combine information objects that might be used in numerous containers and publishing projects Predefined queries can be defined independently for every publishing project and also for every user group gt Using predefined queries 1 Select Predefined search from the Search menu 2 Highlight the appropriate query from the list of available predefined queries in the Stored database queries dialog window Dim
6. and committed to the online Infopool after the Workbench switches back online In this mode naturally some features are not available such as access to the central database and operations that depend on database and server logic like certain types of links and direct integration of the central workflow Nevertheless SigmaLink has features to provide tasks to external authors to receive the completed tasks parse them and return them to the integrated workflow Revising SigmaLink features full support of revision processes These processes can be automa tically triggered by a workflow status or manually by a team member Old versions are kept by SigmaLink and remain available when needed New versions of objects are kept as complete instances of the original rather than in the form of delta information about the last version This is done to maximize transperancy and performance information objects must be easily and quickly evaluated Back tracking changes to information objects by way of revision histories does not satisfy the requirements of a modern document management and editorial system An application for viewing the differences in two versions of an information object can be integrated in SigmaLink Search and Retrieval Collecting information and organizing it according to its importance requires effective se arch and retrieval mechanisms SigmaLink tracks information such as among other Where can find what
7. The Annotations dialog window 5 Select New The new annotation is added to the list of existing annotations Enter the text of the annotation in the field Current annotation text 7 Select an annotation type from the list of available types oO Note Please note that even though a type may be listed in the dialog you may not have the permissions to create it Permission to create view and edit annotation is based on group membership 8 Click on Apply to confirm the entries The information object is now preceded by in the Metadata Window Additional annotations can now be created or Click on OK to confirm the entries and close the dialog The information object is now preceded by in the Metadata Window Note To show the most recent information select Refresh in the Properties Dialog gt Editing or deleting annotations to information objects Caution Deleted annotations cannot be restored no undo 1 Inthe Metadata Window highlight the information object whose annotation is to be edited deleted 13 Annotations to Information Objects 94 SigmaLink Workbench 1 101 User Guide 2 Inthe toolbar select the annotation icon This opens the dialog window Properties of name of information object with the annotations tab active Proceed to step 5 or In the menubar select Information object 3 From the Information object menu select the Properties submenu Note The option Properties dialog is availa
8. Topics in this Unit e Personal Desktop page 17 e Hierarchy Window page 18 e Metadata Window page 19 e Toolbar page 21 e The Publishing Project Drop Down List page 24 e The Quick Search Box page 25 e Workflow Bar page 26 Statusline page 27 The user interface of SigmaLink is the SigmaLink Workbench brad O year rirmi Fig 1 SigmaLink s graphical user interface 2 SigmaLink Workbench User Interface 15 SigmaLink Workbench 1 101 User Guide The interface s title bar contains the name of the application and its manufacturer The menubar beneath lists all menus and the commands available in them These commands represent functions in SigmaLink The Edit menu for example contains the command View Selecting this menu option starts the integrated viewer and loads the highlighted object Frequently used commands and functions are also available as buttons in the tool bar In the default configuration the interface is divided into three main regions All the way to the left is the Personal Desktop the center window is the Hierarchy Window and the right window is the Metadata Window Information objects are displayed with increasing detail from left to right The status line at the bottom of the workbench displays limited information and explana tions for users 2 e SigmaLink Workbench User Interface 16 SigmaLink Workbench 1 101 User Guide 2 1 Personal Desktop Related Topics e Hierarchy
9. because deleting such links requires changes to be made to document instance Place the cursor inside the link element and select Delete a link from the SigmaLink menu Care should also be ta ken to delete the link element as well if it is no longer needed If an SGML based link is deleted in any other way it will prevent deletion of any source or target information objects in the workbench because the server will consider the links still active 14 Links 107 SigmaLink Workbench 1 101 User Guide 14 2 4 Content to Content Links Related Topics e Object to Object Links page 103 e Object to Content Links page 104 e Content to Object Links page 106 e Document Internal Links page 110 Content to content links point from a selected part of the content of an information object to a selected part of the content of another information object Content to content links are based on SGML structures and can therefore only be created if the type of both informa tion objects is SGML This kind of link could for example be used to link an artists name in an article to an ap propriate entry with information about the artist in an encyclopaedia The ArborText Adepts Editor which is integrated in SigmaLink Workbench supports the creating of links It is however necessary that the SGML elements intended to be used are declared in the document type definition This configuration is normally made when document type is designed and ins
10. e Properties of Information Objects page 79 e Metadata page 86 Annotations to Information Objects page 93 e Reusing Information Objects page 124 e Search and Retrieval page 126 e SigmaLink Version Control page 145 e Referenced Objects page 153 e Workflow page 159 Topics in this Unit e Link Categories page 99 e Creating Links page 102 e Following Links page 112 e Cancelling Links page 119 e Deleting Links page 120 SigmaLink supports five categories of link mechanisms 1 Object to object links 2 Object to content links 3 Content to object links 4 Content to content links 5 Document internal links All link mechanisms rely on the SGML structure of the information objects with the excep tion of the object to object links These are controlled entirely by SigmaLink and do not affect the content of the information objects SigmaLink offers a link concept that utilizes SGML link technology and guides the user through the process of placing links SGML based links are created and edited in the editor Object to object links are created in the Metadata Window of SigmaLink Workbench All links in SigmaLink are bidirectional All link targets know the source of the link and all link sources know where they are pointing to Information objects or the SGML ele ments in them can be target of several links or target and source of different links multi ple links SigmaLink uses sma
11. importing files Causes SigmaLink to also import any included entities when importing a file The graphical entities are converted to inclu ding links Allow fast link crea tion in the editor by tag insertion Delete anchor tag after deleting link Causes an automatic deletion of an element after deleting a link Automatically refresh after crea tion of link with type Causes SigmaLink to Check in after each link creation 23 Configuration 195 SigmaLink Workbench 1 101 User Guide 23 5 Changing the User Group Related Topics e General Settings page 187 e Configuring Applications page 188 e Configuring Create and Import Options page 192 e Configuring Referenced Objects and Entities page 194 e Configuring the User Interface page 197 e 10 Property Sheet page 199 e Check Out Directories page 201 e Version Control Settings page 203 The user group membership determines permissions authorizations and workflow win dow configuration of individual team members within SigmaLink A user s permissions and authorizations as well as workflow window configuration may vary in the different user groups or projects and can be configured by the SigmaLink administrator Every user is assigned to at least one user group Users who belong to more than one user group can select their group status and change it if required Selecting a new user group Click on Options in the Tools me
12. 1 Drag amp drop may also be used to import a file s Simply drag the selected file s from the Windows Explorer into the SigmaLink Workbench Metadata Window 2 The imported file must be of an object type allowed in the current container 3 The Edit metadata dialog window opens if this option has been set in the options of the SigmaLink Workbench tools menu 4 The editor associated with the object type is started automatically if this option has been set in the options of the SigmaLink Workbench tools menu 6 Importing Files 45 SigmaLink Workbench 1 101 User Guide 6 2 Importing a File into a Planned Object Related Topics e Importing Files as New Information Objects page 44 Objects created without content planned objects are filled with content by importing a file of the corresponding type into the planned object Note Only single files can be imported into planned objects gt Importing a file into a planned object Note Only a single file can be imported into a planned object The imported file must correspond to the object type specified when the planned object was created If it doesn t the import will fail 1 Highlight the planned object into which a file is to be imported 2 Select Import from the Edit menu lt i S Se OL oe ea ada por E U gide TOE agra Bi Mec gr whist DE age BS Pepe TT aoe Bahi EN ayi Daraa fina aT Abtatuten ijver Fen Pilea VAR I irsi ririo ji
13. 121 SGML based links can only be deleted in the SGML editor To delete links created in the integrated editor follow this procedure gt Deleting an SGML link in the integrated editor 1 Load the information object that contains the link into the editor 2 Position the cursor inside the link element For empty elements position the cursor to the right of the element It may be necessary to move the cursor back and forth once using the arrow keys for the editor to see the element because the editor looks for ward from the current cursor position 3 Click on Delete Link in the SigmaLink menu of the editor The link will be deleted The corresponding link elements are kept in the SGML document instance and can be used for creating new links It is recommended to delete the link elements in the editor if they are no longer needed Note The following description refers to the ArborText AdepteEditor If another SGML editor is used refer to its manual for information on how to delete links gt Deleting link elements in the editor 1 Position the cursor inside the element you want to delete 2 Click on Select Element in the Edit menu 3 Select Delete Markup from the Markup menu The SGML element is deleted while its content is retained by the editor 14 Links 123 SigmaLink Workbench 1 101 User Guide 15 Reusing Information Objects Related Topics e Split and Join page 74 e Properties of Information Objects page
14. 3 Working in the SigmaLink Workbench Environment 28 3 1 Menus Related Topics SigmaLink Workbench 1 101 User Guide e Context Sensitive Menus page 30 e SLWB Keyboard Shortcuts page 31 e Dialogs page 32 The SigmaLink Workbench user interface provides the following menus Menu Content Application Contains options for server connection print and print setup and exiting the Workbench Edit Contains options for viewing editing importing and exporting information objects as well as options to perform a number of actions on information objects Search Contains the search and retrieval functions of the SigmaLink Workbench Information object Contains options for check out check in creating links undoing check out saving and loading search result lists as well as marking information objects for read only downloadob jects Switching between Online and Offline Mode page 173 Result List Contains options for saving and loading search result lists and editing options for result lists Workflow Provides the connection to the integrated workflow engine Staffware and lists every defined workflow state and its corre sponding options Desktop Contains options to add or remove symbols from the desktop and lists all symbols on the Personal Desktop View Controls the display of the user interface by providing options to show or hide parts of it Tools Contains options for
15. 79 e Metadata page 86 Annotations to Information Objects page 93 e Links page 97 e Search and Retrieval page 126 e SigmaLink Version Control page 145 e Referenced Objects page 153 e Workflow page 159 In this documentation reuse of information objects is referred to as paste as link This is an alternative to the copy function Information objects used in different contexts are often copied and pasted to another position which is not only a problem of space on the affec ted harddrive but more importantly a problem of redundancy since it requires considera ble resources in manpower to maintain the information In case the content of a document changes those changes have to be made to where ever the document happens to be used Copy and Paste as Link SigmaLink makes it possible to insert copied information as links in another position The re is actually only a single information object that is used in various containers Reused information objects are treated much like links rather than physically copying objects to other locations Reused information objects are preceded by i in the Metadata Window This symbol preceeds both the original and the copy of the information object There is no diffe rence between the two The pasted object can be viewed and edited in every location where it is used provided the users have the proper permissions to do so Obviously changes to one copy will affect all
16. C Index 219 F File importing 43 Fragment 76 Fragment container 74 76 78 showing content in the viewer 76 77 Fragmented object 74 Fulltext search options 131 Fulltext search structured 130 expanding search 63 G Generation of metadata automatic 87 Graphics inserting into information object 153 shrinking 73 H Hiding parts of user interface 170 tags 73 viewer 73 windows and applications 170 Hierarchical structure by using containers 33 Hierarchy Window structure 18 Import as new information object 44 44 creating metadata 86 deleting original files 44 47 importing files 43 including links 44 46 into selected object 46 using drag amp drop 45 SigmaLink Workbench 1 101 User Guide C Index 220 Import options configuring 192 Including links creating 154 Customization of the DTD 154 Index cards 32 Infopool creation and maintenance 8 displaying root element 18 explanation 13 Information object adding annotation 93 annotations 93 attributes 80 checking in 9 50 53 checking out 9 49 closing in the editor 53 closing in the viewer 61 comparing versions 151 creating 9 39 creating new 40 deleting annotation 94 deleting version 150 editing 48 52 editing annotation 94 editing from within the viewer 70 explanation 13 fragmented object 74 inser
17. If the content of the new object is unavailable at the time of creation but will be delivered at a later date the new information object is created without content It is repre sented by a small book symbol without background colour These information ob jects are called Planned objects Planned objects can be managed just like any other object and can be subject to workflow processes This feature makes it possible to com pose information objects into complete publications or projects even if parts of the content do not yet exist SigmaLink maintains and manages metadata page 86 both for information objects and for planned objects 5 Creating Information Objects 39 SigmaLink Workbench 1 101 User Guide 5 1 Creating Information Objects with Content Related Topics e Creating Planned Objects page 41 New information objects of a specific object type such as an SGML based document or a Word document are created as an information object with content and can be edited immediately after creation gt Creating new information objects with content 1 Highlight the information object in the Metadata Window beneath which the new ob ject is to be placed 2 Select New from the Edit menu 3 Select Information object from the submenu Fig 13 The New information object dialog window 4 Enter the name of the new object in the field Name in the New information object dialog window 5 Under Create object select the optio
18. Importing Files as New Information Objects Related Topics Importing a File into a Planned Object page 46 Importing one or more files as new objects causes SigmaLink Workbench to create infor mation objects with content gt Importing files as new information objects 1 Highlight the information object in the Metadata Window beneath which the imported object is to be placed 2 Select Import from the Edit menu EEE E The of Digan 8 Gi p E L gia rr Hj Harisi gr E U agaid 100 agra Ejh gr mhis DE age BS Pepe A p Bahi EN ayi n cone F Darsa S04 Ales Pag dhien tajai kn Pilea it genteel beard ririo jini I nia fhe veered object eet seers Fig 15 The Import data dialog window 3 Select as new objects in the Advanced options section of the Import data dialog window 4 If desired select Import including links 5 If desired select Delete original files Caution Files deleted with the import option Delete original files cannot be restored by the workbench 6 Select the source drive and or directory in the Browse field 7 Select a file extension from the Files of type drop down menu to limit the files in the display window to files of a specific type 8 Highlight the file s to be imported and select Import or doubleclick the selected file single file only Use the Ctrl and or Shift keys to select multiple objects 6 Importing Files 44 SigmaLink Workbench 1 101 User Guide Note
19. Modes 176 SigmaLink Workbench 1 101 User Guide Aam fee pit Dect tie aii Ye Poel fhe wj col 2 n a mle Fe cl MEL a es Pubbouon d Fig 78 Only the tree information from Userguide downward was downloaded The figure above shows that the information objects that were selected for download are available only if they were lower in the info tree than Userguide The information objects from the other containers in SigmaLink Information are not available in offline mode in this case even though they had been selected for read only download Note It is not possible to switch offline from the system s primary root Usually nfopool or Mai ninfopool or from an Info Tree Folder This restriction was implemented to prevent the downloading of the entire SigmaLink info tree structure There are principally two possibilities to download information objects read only and checked out Information objects which are checked out are downloaded immediately and cannot be edited by other users while they are downloaded on the users PC Information objects that are downloaded read only can still be edited by other users as they are not checked out from the database The download takes place when the user switches to off line mode Naturally information objects downloaded read only cannot be edited but only viewed on the local PC The reserved IO icon indicates their read only status while the user works offlin
20. Paste as link only X Delete X Rename X Split IO Join IO Check in x Check out x3 Fulltext search Metadata search 22 Switching between Online and Offline Modes 184 SigmaLink Workbench 1 101 User Guide Predefined search Integrated Workflow Set workflow state Object to object link All other links Annotation New object Import Export Place node on personal desktop Options General settings Options Create Import Options External applications X Ki KL XxX XxX Xx Xx Xx Options User groups Email to uhd step de an Notes to table above 1 Request is executed automatically after switching back online 2 Requires IO to be checked out prior to switching offline 3 Available if a check in was performed while offline 4 Requires access to a printer 5 Requires metadata was retrieved prior to switching offline 6 Requires internet access 22 Switching between Online and Offline Modes 185 SigmaLink Workbench 1 101 User Guide 23 Configuration Related Topics e Integrated Staffware Workflow Engine page 163 e Customizing the User Interface page 168 e Switching between Online and Offline Modes page 173 e The User Help Desk page 207 Topics in this Unit e General Settings page 187 e Configuring Applications page 188 e Configuring Create and Import Options page
21. Properties dialog is available from the context sensitive menu in the Me tadata Window of SigmaLink Workbench as well Highlight the information object using the right mouse button in the metadata window Select Properties in the con text sensitive menu with the left mouse button 4 Confirm the entries with Apply Additional properties may be accessed at this time or Confirm the entries with OK to close the dialog The dialog window lists all metadata entries that can be edited by the user Only optional entries may be left blank Omitting or deleting a required entry results in a corresponding error message Which entries can be edited by the user depends on the permissions they have been assigned by the administrator and on the information object s status in the workflow 12 Metadata 87 SigmaLink Workbench 1 101 User Guide 12 2 Changing the Display of Metadata Related Topics e Creating and Editing Metadata page 87 Printing Metadata page 89 e Saving and Loading Metadata page 90 The metadata associated with information objects is displayed in the Metadata Window The order information objects are listed in can be toggled between ascending and de scending order alphabetically or numerically as applicable gt Changing the order of information objects 1 Click on any column header in the Metadata Window to open a new window listing the information objects in the current container 2 In the new window click on
22. Save Result List as from the Result List menu 3 Enter a file name or accept the default generated by SigmaLink in the Save Result List as dialog window 16 Search and Retrieval 143 SigmaLink Workbench 1 101 User Guide Gers mml let ae He r OEL DLEET E C ih Fig 62 The Save Result List as dialog window 4 Use the Browse option to save result lists at locations other than the default directory ResultList in the SigmaLink Workbench directory 5 Select CSV Comma delimited from the file type drop down list 6 The option Selected is available if a range of information objects had been highligh ted prior to calling up the dialog window Activate the Selected button if only the highlighted information objects is to be saved to file Confirm the entries with Save or cancel the operation with the Cancel button Select Load Result List from the Result List menu 7 gt Loading Search Results from Result Lists 1 2 Enter a file name or select a result list from the Load Result List dialog window Fig 63 The Save Result List as dialog window 3 Select SigmaLink Table DI or CSV Comma delimited from the file type drop down list This selection filters the list of result lists files in the dialog The display will show only tb1 or csv files respectively 4 Use the Browse option to retrieve result lists from locations other than the default di rectory ResultLists in the SigmaLink Work
23. Server name The server name specified in SLStartup cfg Server path Server path for java Server port The port on which the Workbench communicates with the Sig maLink server Server version The version of the SigmaLink server Client address The IP address of the client machine as specified in SLStar tup cfg User name The short name of the user currently logged in 23 Configuration 187 SigmaLink Workbench 1 101 User Guide 23 2 Configuring Applications Related Topics e General Settings page 187 e Configuring Create and Import Options page 192 e Configuring Referenced Objects and Entities page 194 e Changing the User Group page 196 e Configuring the User Interface page 197 e 10 Property Sheet page 199 e Check Out Directories page 201 e Version Control Settings page 203 Topics in this Unit e Associating an Object Type with the Integrated Editor or Viewer page 189 e Associating an Object Type with an External Editor or Viewer page 190 SigmaLink Workbench provides integrated tools for viewing and editing of SGML based information objects It is also possible to associate any information object with external ap plications for viewing editing and printing The external application is automatically star ted by selecting Edit View or Print from the context sensitive menu within the Metadata Window or from the Edit menu 23 Configuration 188 SigmaLink Workbench 1 101 User Guide 23 2 1
24. Switching online and uploading data 1 Close any open information objects in the editor 2 Click on the Online Offline switch SigmaLink commits all changes made to information objects to the online information pool including checking them into the database Note Information objects are not automatically checked into the database unless check in was selected while offline Information objects remain in the Download Control list until they are removed from it by the user When switching offline only new information objects on the Download Control list are actually downloaded Information objects on the list from previous downloads are downloaded again only if they are refreshed by the user prior to download 22 Switching between Online and Offline Modes 183 SigmaLink Workbench 1 101 User Guide 22 4 Available Features in Offline Mode Related Topics e Terms in Online and Offline Modes page 174 e Online to Offline page 175 e Offline to Online page 183 This unit provides a list of features that are either available in offline mode or that can be used in offline mode and will be committed to the online infopool after switching back on line Feature Not avail Avail Avail Edit IO x Edit fragment of split IO x2 Edit split IO X Edit metadata x View IO View fragment of split IO View split IO X View metadata x5 Print x4 Print metadata x4 Cut x2 Copy X
25. The Metadata tab in the Properties dialog For more detailed information Creating and Editing Metadata page 87 11 Properties of Information Objects 81 SigmaLink Workbench 1 101 User Guide 11 3 Properties of Annotations Related Topics e Attributes of Information Objects page 80 e Properties of Metadata page 81 e Properties of Links page 83 e Properties of Versions page 84 e Properties of Reuse page 85 The Annotations tab in the Properties dialog lists all annotations to an information ob ject Aiia Meda Arreta i Varian Awe redakabie MEn i Seolaton bore Bes choot ohh Jnncdeton born ha cawr Fig 35 The Annotations tab in the Properties dialog For more detailed information Annotations to Information Objects page 93 11 Properties of Information Objects 82 SigmaLink Workbench 1 101 User Guide 11 4 Properties of Links Related Topics e Attributes of Information Objects page 80 e Properties of Metadata page 81 e Properties of Annotations page 82 e Properties of Versions page 84 e Properties of Reuse page 85 The Links tab of the Properties dialog lists all links to and from information objects Re ferenced objects Including links are also available from this dialog Hapri hiu Eapulri Hobi been Fig 36 The Links tab in the Properties dialog For more detailed information Links page 97 and Including Links page 154 11 Properties of Informatio
26. The content of the selected field must be smaller than or equal to the search item to produce a hit GE greater or equal The content of the selected field must be greater than or equal to the search item to produce a hit Operator Function AND The preceding and the following condition must both be met to produce a hit OR Either the preceding or the following condition must be met to produce a hit ANDNOT The first condition must be met and the following condition must NOT be met to produce a hit NOT The following condition must NOT be met to produce a hit In addition by activating or deactivating the appropriate radio buttons in the Search in field the scope of the search operation can be limited to the current container 16 Search and Retrieval 128 SigmaLink Workbench 1 101 User Guide be limited to the current publishing project or be extended to the entire Infopool It is possible to limit the maximum number of hits to avoid excessively long search times or to produce a sample of the hits found in the Infopool by checking the corresponding option in the dialog window click a second time to clear the check mark SigmaLink s integrated search engine supports the use of wildcards In the metadata se arch the percent sign can be used to substitute one or more subsequent characters in the search value The search value Tool could produce
27. The drop down list can be moved by dragging it with the mouse pointer omga IE Fig 3 The Publishing Project drop down list 2 SigmaLink Workbench User Interface 24 SigmaLink Workbench 1 101 User Guide 2 6 The Quick Search Box Related Topics e Personal Desktop page 17 e Hierarchy Window page 18 e Metadata Window page 19 e Toolbar page 21 e The Publishing Project Drop Down List page 24 e Workflow Bar page 26 e Statusline page 27 Two drop down lists beneath the toolbar or inline with it allow the user to execute fast se arches across the metadata in the current publishing project The quick search drop down lists can be moved by dragging them with the mouse pointer 20 061588 shure ENJE dwi 20 01 Se Emr al Se Thee PUT Bh e vier 20 0 1 tia 7m pietit Fal abe gt pe VISE tte Fig 4 The two drop down lists for quick search the search term and the field searched 2 e SigmaLink Workbench User Interface 25 SigmaLink Workbench 1 101 User Guide 2 7 Workflow Bar Related Topics e Personal Desktop page 17 e Hierarchy Window page 18 e Metadata Window page 19 e Toolbar page 21 e The Publishing Project Drop Down List page 24 e The Quick Search Box page 25 e Statusline page 27 The workflow bar contains symbols that represent the status of information objects and tasks in a defined workflow process Fig 5 Workflow bar with sample task symb
28. Unit e Setting a Workflow State page 161 e Showing the Workflow State of an Information Object page 162 Workflow systems control work procedures in enterprises Workflow systems help coor dinate the tasks of authors editors or any other user Their purpose is to increase the transparency of working processes guide users through tasks ensure timely completion of tasks to guarantee that documents can be accessed in every state of a work process and much more Reliable workflows are also necessary for certification in accordance with ISO 9000 Quality Management Workflow systems reflect the routines in an enterprise s task flow The structure of a work flow system depends on both the field of activity of the enterprise and the purpose of the workflow The workflow process of a publishing house for example will be different from the workflow process of a software company CET Fig 70 Workflow states shown in the workflow window A possible workflow in a publishing house importing or creating information objects writing editing proof reading production publication NN WN 19 Workflow 159 SigmaLink Workbench 1 101 User Guide A possible workflow in a software company 1 analysis of requirement 2 draft version 3 specification by the dataprocessing department 4 production 5 integration test 6 stabilization 7 use Example After the analysis of requirement is finished the projec
29. Window page 18 e Metadata Window page 19 e Toolbar page 21 e The Publishing Project Drop Down List page 24 e The Quick Search Box page 25 e Workflow Bar page 26 e Statusline page 27 The symbols on the Personal Desktop give a fast and easy overview of the information in the Infopool Such a symbol represents an access point in the Infopool Doubleclicking a symbol on the Personal Desktop causes the corresponding container project or infor mation object to be displayed as the root element in the Hierarchy Window This feature is designed to ease navigation in the Infopool Reaching an information ob ject in a deeply structured Infopool can be a lengthy process if the user has to click throu gh numerous levels in the hierarchy SigmaLink Workbench allows the user to insert a container project or information object on the Personal Desktop as a symbol for quick and easy access to the relevant information in the Infopool Figure 1 shows the symbol nfo pool the default root element on the Personal Desktop which represents the entire Info pool The symbol Literature represents the container Literature in the Hierarchy Window By doubleclicking this symbol the root element nfopoo in the Hierarchy Window is repla ced by the container Literature The structure of the Infopool above it is no longer visible There are two kinds of symbols on the Personal Desktop Yellow symbols represent containers which contai
30. all selected information objects to the users local hard drive gt 1 2 ee Pai Downloading data read only Highlight the information objects to be downloaded in the metadata window Select Download in the Information Object menu The information object is added to the download list Note Information objects remain on the Download Control list after online offline swit ching until they are removed by the user Click on the Offline switch In the Switch to Offline Mode dialog select the options as required Note Use the Download Control to obtain a list of information objects that will be down loaded and to refresh remove or view these objects Click on Start switch Refreshing previously downloaded IOs Click on the Offline switch in the toolbar In the Switch to Offline Mode dialog select Download Control The Download Control shows a list of information objects that are either selected for download in the current session or that have been downloaded in previous sessions 22 Switching between Online and Offline Modes 181 SigmaLink Workbench 1 101 User Guide w In the Download Control dialog highlight those information object that are to be re freshed Click on Refresh to select previously selected lOs for renewed download Removing selected lOs from the Download List Click on the Offline switch in the toolbar In the Switch to Offline Mode dialog select Download Control The Download Contr
31. at any time unless the user does not have write permission on metadata Search and retrieval across the relational database is based on metadata Efficiency and effectivity of relational search and retrieval in SigmaLink depend primarily on the quality of the metadata All metadata can be configured to be available for relational search re gardless of whether it is visible in the metadata window or not 12 Metadata 86 SigmaLink Workbench 1 101 User Guide 12 1 Creating and Editing Metadata Related Topics e Changing the Display of Metadata page 88 e Printing Metadata page 89 e Saving and Loading Metadata page 90 Metadata may include information such as the name of an information object its current version its current user or the number of images contained in it Depending on the configuration some of the metadata is generated automatically when information objects are created or imported while other metadata is created by hand using the Edit metadata dialog gt Editing metadata 1 Select Properties from the Information Object menu 2 Select the Metadata tab from the Properties dialog Ligmechalien van JLimiquda Plapadt WTI Mirbuten Metedste tarrectatiors Links Yanam Pea aeae che Dubbs oto date enn se ve a fer oe coon Fig 39 The Properties dialog window with the Metadata tab 3 Enter the appropriate information in the Metadata tab of the dialog window Note The option
32. c cece eee eee eee 157 19 Workflow 159 19 1 Setting a Workflow State 0 ccc eee 161 19 2 Showing the Workflow State of an Information Object 00 00e eee eee 162 20 Integrated Staffware Workflow Engine 163 21 Customizing the User Interface 168 21 1 Adding and Deleting Symbols on the Personal Desktop 002e00eeees 169 21 2 Showing and Hiding Parts of the User Interface 0 00 cece eee 170 21 3 Changing the Column Width in the Metadata Window 20 00eeeeeeeeee 172 22 Switching between Online and Offline Modes 173 22 1 Terms in Online and Offline Modes 00 ccc eee eee eee ees 174 22 2 Online to Offline sirsa anat ee te tee oe eee a eee ee eee eee eee eee 175 22 3 Offline to Online eare eer ee eS eke er E Oe eS alee tue Se eta Se ele eel 183 22 4 Available Features in Offline Mode 0 0c cece eee 184 23 Configuration 186 23 1 General Settings vy sirere oe oe Se Seale SS Siete Sele S Ghee e See gee ele SE 187 23 2 Configuring Applications 000 eee eee 188 23 2 1 Associating an Object Type with the Integrated Editor or Viewer 0 000 189 23 2 2 Associating an Object Type with an External Editor or Viewer 0 000 190 23 3 Configuring Create and Import Options 0 0 c eee eee 192 23 4 Configuring Referenced Objects and Entities 2 cece eee eee 194 23 5 Changing the User Group 200 cece eee 196 23 6 Co
33. copies throughout the system gt Pasting an information object as a link 1 Highlight the information object to be copied 2 Select Copy from the context sensitive menu or from the Edit Menu 3 Select the position in the container tree where the information object is to be pasted as a link 4 Select Paste as link from the context sensitive menu or from the Edit menu 5 The information object is inserted as a link Both the original information object and the copy are preceded by 15 Reusing Information Objects 124 SigmaLink Workbench 1 101 User Guide Managing Reused Objects The Reuse tab in the Properties dialog lists all occurances of an information object in Sig maLink The information objects title and the container path is given Eeperctalles rus toerpaede flee ENS Anser Henda Arroan Lika wer Faure Cortana Path Mapri EE Fig 50 The Reuse tab in the Properties dialog gt Deleting Reused Information Objects Select the Reuse tab in the Properties dialog 1 2 Highlight the reused object with the container path from which it is to be removed 3 Select Delete Note Only the highlighted Reused information object is deleted The remaining reused in formation objects are not affected Note The list of reused information objects is not updated automatically once the dialog has been opened The list will not reflect new reused objects pasted in the Workbench until it h
34. document are highlighted In addition the viewer displays a hitbar on the right side of the document window which shows the locations of the hits in the document Click on a horizontal line in the hitbar to jump to the location of the corresponding hit in the document Selecting document in the Search in field limits the search to the opened document Selecting Infopool searches across the entire Infopool 9 The STEP SGML Viewer 64 4 Confirm the entries and start the search with OK SigmaLink Workbench 1 101 User Guide A successful search across the entire Infopool will produce a search result window listing all information objects that contain the search term if applicable in the given context a Siena Link 1 Sigma Link TIntranet based editing and document management system with full SGML support 2 Sigma Link Com penents Content and Pcp eat ta HMansgement of warki choy contre Management of nchnoeces wor ey Handles of reay iera data formats cial roppoct fin nchichng SOIL Gar stert bo dorat parte arrangemencs for SEaren Pad brokoed Suge scarce princeple for al concemutle appiate traaafvennatnn ne WEW CORO Bpphiiteii ie iiie mh h Intranet Extranet and temet Oyen for appia rabis text caai Talts seyelor dy eer rmearamart sari ueri firar ETS E Fig 25 Search results shown in the document window and the hitbar Note A search across the entire Infopool will no
35. field click on the topic that represents the general nature of your message Your message will automatically be sent to the appropriate place 24 The User Help Desk 207 SigmaLink Workbench 1 101 User Guide The fields Error ID and Request contain identification numbers of the last error message Do not edit these fields even if you are sure that these entries are in correct In this case make a note of this fact in the body of your message In the Title field give a short description of your question or error In the Description field put in your question or write a detailed account of the circumstances under which the mistake occurred Please also include your name phone number and e mail adress if available Click on Send to send your message to the User Help Desk The selection of the re cipient is made automatically 24 The User Help Desk 208 A Keyboard Shortcuts Keyboard shortcuts for the working with menus Edit Ctrl E Cut Ctrl X Copy Ctrl C Paste as link Ctrl V Check out Ctrl O Check in Ctrl Properties Attributes Ctrl T Properties Metadata Ctrl M Properties Annotations Ctrl N Properties Versions Ctrl S Properties Links Ctrl L Properties Reuse Ctrl R Predefined Queries Ctrl F3 Metadata Search Ctrl Shift F3 SigmaLink Workbench 1 101 User Guide A Keyboard Shortcuts 209 SigmaLink Workbench 1 101 User Guide Fulltext Search Alt F3 Combined Search F3 Quick S
36. guide with information about The Ma gic Flute gt Creating object to content links 1 Highlight the source object of the link in the Metadata Window of SigmaLink Work bench 2 Select Link source from the Information object menu or click on the Link source m button in the toolbar 3 Highlight the target object of the link in the Metadata Window 4 Select Edit from the Edit menu or the context sensitive menu or click on the Edit but ton in the toolbar The integrated editor starts and the object is opened for editing 5 Insert the element defining a link target at the appropriate position in the document 2 Note The command Cancel Link in the SigmaLink menu of the editor can be used to can cel the procedure 6 Position the cursor inside the target element If the element is an empty element ele ment without content often used for graphics place the cursor to the right of the ele ment 7 Select Target link from the SigmaLink menu SigmaLink generates the necessary attribute values and completes the link 8 To check the information object in either select Check in from the SigmaLink menu or save the object in File menu within the editor close the editor and select Check in from the Information object menu in SigmaLink Workbench Note All links except for object to object links must be deleted from the editor because deleting such links requires changes to be made to document instance Place the cursor insi
37. insert graphics information objects or parts of information objects into other information objects They appear as part of the object they were inserted into Referenced objects can only be inserted into SGML document instances while infor mation objects or parts of them to be inserted may be of any type The elements that re ferenced objects are intended to be used in must be defined in the document type definition DTD of the information object Referenced objects in SigmaLink are similar to external file entities in SGML Referenced objects are also referred to as including links They are listed in the Links tab of the Properties dialog 18 Referenced Objects 153 SigmaLink Workbench 1 101 User Guide 18 1 Including Links Related Topics e Subdocument References page 157 Including links are created in the SGML editor The AdeptsEditor in the SigmaLink Work bench has been customized to support including links The document type definition of the information object must be customized to include the elements which will referenc the objects e g graphic elements or link elements Generally this is customization is done when SigmaLink installed and configured or when a new object type is configured for the system gt Creating Including Links 1 In order to insert an including links the information object referenced must be mana ged by SigmaLink If this is not the case import the information object 2 Load the information
38. insertion of graphics or links in a document Some of these features Check out and check in of infor mation objects 1 Introduction 9 SigmaLink Workbench 1 101 User Guide are incorporated in SigmaLink some can be implemented depending on the document type and the user s specific requirements An author s Workbench does not have to be connected to the server via LAN Since Sig Independence maLink uses an HTTP interface to communicate with the server the employee can be lo from the work lo cated wherever an internet or phone ISDN with or without callback connection exists cation This feature is limited only by security requirements not by technical feasibiliy With this feature SigmaLink fully supports the new concepts of extranets such as global co authoring Data transfer across networks and phone lines is minimized by maintaining a high degree of independence between the client and the server Connection to the ser ver is made only when a Workbench request is generated Any client request to the server can be cancelled to avoid excessively long transmission times when network traffic is high This feature can be helpful when receiving or transmitting large amounts of data Data can also be created and maintained by authors outside of the SigmaLink environ ment They would simply operate the SigmaLink Workbench offline When offline no cli ent requests are sent to the server Actions taken by the user are buffered
39. is represented by the annotation symbol Annotations can be viewed edi ted or deleted at any time It is also possible to categorize annotations into types This is customized on the server by the SigmaLink administrator An example would be to configure annotation types that correspond to the user groups involved in the editorial processes of a publishing project such as Authors Annotation Editors Annotation or Administrative Annotation gt Adding an annotation to an information object 1 Inthe Metadata Window highlight the information object you wish to add an annota tion to 2 Inthe toolbar select the annotation icon This opens the dialog window Properties of name of information object with the annotations tab active Proceed to step 5 or In the menubar select Information object 3 From the Information object menu select the Properties submenu Note The option Properties dialog is available from the context sensitive menu in the Me tadata Window of SigmaLink Workbench as well Highlight the information object using the right mouse button in the metadata window Select Properties in the con text sensitive menu with the left mouse button 4 Select Annotation This opens the dialog window Properties of name of informa tion object with the annotations tab active 13 Annotations to Information Objects 93 SigmaLink Workbench 1 101 User Guide Serdabon bore Ber chee ooh Arrais born ha cawr Fig 44
40. link 104 object to object link 103 planned object 41 Subdocument references 157 D Database relational 7 retrieving information 126 search and retrieval 19 Deleting annotation 94 container 38 link 114 120 122 link element 123 object to object link 121 122 reused information object 125 SGML based link 123 symbol on the Personal Desktop 169 version 150 Dialog window working with 32 Display of metadata changing 88 SigmaLink Workbench 1 101 User Guide C Index 218 Document management system 7 Document type 60 gt see also siehe auch Information object type installation 108 Document type definition 39 Download 177 downloading read only 181 options 178 refreshing lOs 181 removing IOs from download list 182 viewing lOs from the download list 182 Download control 179 E Editing annotation 94 information object 48 52 information object from within the viewer 70 metadata 87 87 saving changes 53 Editor closing information object 53 creating including links 154 creating referenced object 157 editing new version 145 opening information object 52 retrieving link 118 starting 118 Editor external 190 associating object type 190 Editor integrated 189 189 Editorial system 7 Entities configuration 194 Entities file entities 194 Extranet 10 SigmaLink Workbench 1 101 User Guide
41. menu click on Split The information object becomes a frag ment container preceded by gy The created fragments are displayed in the Me tadata Window Aisen A Seach pami Wke anig Yew Poni lain eel alil ga plej rsa f a a inigpaci Fina O Syer ireen Bi E E ciu S06 Te Publowori i Ciel merim ot Det Fig 31 Content of an information object after split 10 Split and Join 76 SigmaLink Workbench 1 101 User Guide gt Displaying the content of a fragment container in the viewer 1 In the Metadata Window click on the fragment container intended to be displayed right mouse button 2 In the context sensitive menu click on View The content of the fragment container is displayed in the viewer 10 Split and Join 77 SigmaLink Workbench 1 101 User Guide 10 2 Joining Information Objects Related Topics e Splitting Information Objects page 76 With the join item information objects created by split can be put together The fragment container is replaced by the new information object gt Joining information objects Note An information object cannot be joined if the SGML structure of one or more of the fragments is invalid one or more of the fragments are checked out one or more of the fragments were deleted 1 Inthe Metadata Window click on the fragment container containing the information objects intended to be joined by using the right mouse button 2 Inthe conte
42. mpeg In SigmaLink Workbench in formation objects can be edited and viewed Information object type A class of information objects belonging to a certain storage format e g bitmap graphics mpeg video clips or SGML documents of a certain document type Intranet An internal net whose pages are available only on a local server An or ganization can use Web technology such as browsers servers and edi tors to share information among its members or employees but not make this information accessible over the www Join The join function creates a single information object out of fragments pro duced by a former split process Keyboard shortcut A combination of keys normally of the CTRL or ALT key together with another key by which items can be called up Link Generally a connection between several two or more parts which can be e g text passages graphics tables or entire information objects Markup A notation enhancing certain text passages SGML documents are struc tured by the markup according to a certain definition the DTD Metadata Information items for the management of every single information object This information can depending on the configuration either be generated automatically or be entered by the user mpeg A frequently used format for video files Navigator A hierarchical table of contents displayed in a viewer built by links bet ween single text passages Object to content link A link f
43. of ceia inthe samt qap bra Fe ye pawa fe D fet op aia Fig 84 The User Interface tab in the SigmaLink Workbench settings dialog window 2 The following options are available 3 Option Function When displaying search results reuse the old window Causes SigmaLink to combine two or more result lists and combine search using the chosen operator results using the ope rator 23 Configuration 197 SigmaLink Workbench 1 101 User Guide Option Function reuse the old window Causes SigmaLink to overwrite the previous result list open a new window Causes SigmaLink to insert the result list into a new win for each search dow Sort order Default server set Sort order is by IOID of objects tings Derived from search criteria Order of controls in the search query lines value operator field specify value followed by operator and field field operator value specify field and operator followed by value 23 Configuration 198 SigmaLink Workbench 1 101 User Guide 23 7 1O Property Sheet Related Topics e General Settings page 187 e Configuring Applications page 188 e Configuring Create and Import Options page 192 e Configuring Referenced Objects and Entities page 194 e Changing the User Group page 196 e Configuring the User Interface page 197 e Check Out Directories page 201 e Version Control Settin
44. of the software users interact with The client is installed on a computer with a graphical user interface Configuration Some options are defined on the SigmaLink server while others can be modified by the user The configuration of SigmaLink includes providing and assigning applications the behaviour during import or export opera tions assigning users to certain usergroups etc Container A box where information objects are grouped according to certain para meters Container type The container type defines which types of information objects may be put into the container e g documents of the type article graphic files of the type gif etc Content to content link A link referencing out of an information object into another one Two text passages can for example be linked together Content to object link A link referencing out of an information object to another one A passage can for example refer to a table stored as an information object Context sensitive menu A menu which is activated by clicking with the right mouse button The content of this menu depends on the context in which it is called up Dialog window In dialog windows called up by certain menu items the user can select op tions and preferences Such items can be identified by three dots af B e GLOSSARY 211 SigmaLink Workbench 1 101 User Guide ter the item name The Print setup item for example opens a dialog window for print opti
45. of the specified category 14 Links 101 SigmaLink Workbench 1 101 User Guide 14 2 Creating Links Related Topics e Link Categories page 99 e Following Links page 112 e Cancelling Links page 119 e Deleting Links page 120 Topics in this Unit e Object to Object Links page 103 e Object to Content Links page 104 e Content to Object Links page 106 e Content to Content Links page 108 e Document Internal Links page 110 SigmaLink groups links into 5 types object to object object to content content to object content to content and document internal each of which will be covered in a subunit of this unit This unit will not cover including links and subdocument references as these are not links in the strict sense of the word The topics will be covered in two other units 1 Including Links page 154 2 Subdocument References page 157 14 Links 102 SigmaLink Workbench 1 101 User Guide 14 2 1 Object to Object Links Related Topics e Object to Content Links page 104 e Content to Object Links page 106 e Content to Content Links page 108 e Document Internal Links page 110 Object to object links use information objects both for the link source and for the link tar get Object to object links do not depend on the object type of the information objects lin ked All object types can be linked to one another Word document to SGML document for example Object to object links are us
46. or editing The standard configuration is stored on the server and can be changed by the users locally provided the configuration files allow this and the user has the neces sary permissions The local modifications to the configuration files are stored on the local hard disk Users can of course reload the standard configuration at any time Container Information objects are grouped and organized based on certain criteria i e containers group information objects that are related to each other in one way or another A container might for example include all articles published in the same edition of a periodical There are no restrictions as to how container can be used to group and organize information ob jects Containers compare to the directories in a file system Each information object can be used in one or more containers Reused objects need not be duplicated physically They can be pasted as links to the original A container can of course include other contai ners 1 Introduction 12 SigmaLink Workbench 1 101 User Guide At least one container the root container must be defined in SigmaLink This root contai ner includes the hierarchical structure of the Infopool Infopool The Infopool consists of information objects It comprises all documents files etc main tained and managed within SigmaLink The Infopool has an hierarchical structure achie ved by grouping information objects in containers or publishing pr
47. preview a navigator by selecting it in the viewer first Select footers and headers as required Select Print to start printing the document 5 6 gt Changing printers 1 Select Print setup from the File menu Fig 30 The Select Printer dialog window 2 Select a printer from the drop down list in the Select Printer dialog window 9 The STEP SGML Viewer 71 SigmaLink Workbench 1 101 User Guide Note Printers must be installed in your operating system to be available in this dialog win dow Contact your system administration for more information 3 Confirm the entries with OK 9 e The STEP SGML Viewer 72 SigmaLink Workbench 1 101 User Guide 9 6 Showing and Hiding Parts of the Viewer Interface Related Topics e Viewing Information Objects page 60 e Search in the viewer page 63 e Navigating in the Viewer page 66 e Editing an Information Object from within the Viewer page 70 Printing from the Viewer page 71 The user can choose not to display a navigator if his her work does not require one Tags hitbar toolbar etc can be turned off as well The View menu lists all parts of the viewer interface that can be toggled on or off Show tags Hitbar Toolbar Status Line A check mark is shown next to an entry indicating that that particular item is on Simply click on any option in the menu to clear the check mark or to check an option that is turned off The markup of SGML
48. siehe Viewer 60 Shortcuts representation on Personal Desktop 169 Showing Link control dialog window 121 fragment container in the viewer 76 77 link in the viewer 115 SigmaLink Workbench 1 101 User Guide C Index 229 parts of user interface 170 tags 73 viewer 73 windows and applications 170 workflow state 162 SigmaLink menu check in 57 link options 56 navigation 57 options 55 properties 57 search options 57 SigmaLink Workbench features 8 9 general 28 menus 29 offline mode 10 user interface 15 work with 7 Split conditions 76 example 75 splitting information object 74 76 Split automatic 9 Split hierarchical 74 Split manual 9 Starting editor 118 viewer 115 Starting the editor automatically at creation or import 40 45 47 Statusline structure 27 Structuring information 74 Styles selecting in the viewer 61 Subdocument references creating 157 customization of the DTD 157 Switching offline downloading objects 12 read only download 29 SigmaLink Workbench 1 101 User Guide C Index 230 Symbol annotation symbol 93 green 169 in the Metadata Window 19 on the Personal Desktop 17 placing on the Personal Desktop 169 yellow 169 7 Tags hiding 73 showing 73 Toolbar buttons overview 21 structure 21 U Undo 69 User group 196 User Help Desk sending mes
49. the metadata of the container along with the contai ner Copy annotations Copy the annotations of the container along with the contai ner Show this page before Allws the user to change the settings here before applying copying a container them to a copy action Link options 23 Configuration 204 SigmaLink Workbench 1 101 User Guide Copy complete links On Copy the link but not the target and anchor objects themselves Off Do not copy the link Object Copy the link and the target and anchor objects Copy entering links On Copy the link but not the anchor object itself Off Do not copy the link Object Copy the link and the anchor object Copy leaving links On Copy the link but not the target object itself Off Do not copy the link Object Copy the link and the target object 23 Configuration 205 SigmaLink Workbench 1 101 User Guide 23 11 Dialog Settings Related Topics e Container Settings page 204 This unit describes the preferences that can be set in the Workbench with regards to dia logs during drag amp drop operations igmaLeck Wiekbeech esting n a OP thet Gemch seeker O Uie ere Darsan Feiing Chante repeat Lp ci Gul braciom l ene Corri Conan Enpi dialog ai Dag 2 Droe phe Mias om Deeg Ding Fig 88 The dialog Dialogs in the Tools menu Option Description Export dialog setting Enables the Save as dial
50. this option if you generally do not import files into planned objects Import into the selec ted IO single file only Sets the default in the Import data dialog window to into the selected object Select this option if you generally import files into planned objects SGML parsing options Parse imported SGML files Parses the SGML data imported as new or into existing SGML based information objects Import even in case of warning Continues the import process even if the parser reports warnings for example for possibly mixed content Import even in case of error Continues the import process even if the parser reports an SGML error The default value for this option should be off not selected The imported files must be corrected and validated after import 4 Click on OK to confirm the settings 23 Configuration 193 SigmaLink Workbench 1 101 User Guide 23 4 Configuring Referenced Objects and Entities Related Topics e General Settings page 187 e Configuring Applications page 188 e Configuring Create and Import Options page 192 e Changing the User Group page 196 e Configuring the User Interface page 197 e 10 Property Sheet page 199 e Check Out Directories page 201 e Version Control Settings page 203 Object references referred to as Including Links in SigmaLink Workbench can be dis played when an object containing such references is loaded into the v
51. user The user will be prompted to confirm the creation and to specify a version label The user may choose not to create a version 3 do not create new versi The user will not be prompted for confirmation to ons create a new version and no version will be crea ted 4 create versions when A new version will be created only if the Shift Shift is pressed during button is pressed while performing the check in check in 5 ask for a version label Determines whether the user is to be prompted for a version label if option 4 above has been set 23 Configuration 203 SigmaLink Workbench 1 101 User Guide 23 10 Container Settings Related Topics e Dialog Settings page 206 This unit describes the preferences that can be set in the Workbench with regards to copy and move operations on containers Cuppa tagh her onthe Carina Dpi miens Con p on Linke FF Ties pac contend Copy comeiatn inks 0 x E Cope mesra Cite eing k m a Fr Cope mayia Lopp memg beter Oe T Benes Di pape beine copying 5 nant mene Fig 87 The dialog Containers in the Tools menu Option Description Delete containers Allows the deletion of containers that still contain objects recursively ae Note Any object within the container will be deleted as well Copy options Deep copy content Recursively copies the content of a container along with the container itself Copy metadata Copy
52. window Note To show the most recent information select Refresh in the Properties Dialog The field Direction provides a choice to display either sources or targets of links in the ob ject list Switching between Link source and Link target will display the sources and tar gets respectively The field Type lists the five link types in SigmaLink They can be selected or deselected individually Individual links that are highlighted in the object list can be edited by selecting Edit Target from the Links tab of the dialog window Individual links that are highlighted in the object list can be viewed by selecting View Tar get from the Links tab of the dialog window 14 Links 121 SigmaLink Workbench 1 101 User Guide To delete a link highlight the information object in the object list and select Delete Link Only object to object links can be deleted in the link control dialog SGML based links have to be deleted in the SGML editor gt Deleting a link from the Metadata Window 1 Highlight the information object in the object list of the Link control dialog 2 Click on Delete Link Note The Delete button is only activated if the link is an object to object link SGML based links can only be deleted in the editor 3 Click on OK to close the dialog window 14 Links 122 SigmaLink Workbench 1 101 User Guide 14 5 2 Deleting Links in the Editor Related Topics e Deleting Links in the Metadata Window page
53. 0000 eee 118 14 4 Cancelling Links soi es lt e4 esse eb etie ose ew ne eee eo PR ee eee eee oe eee 119 14 5 Deleting LINKS 2 ias lene ieee re he lee ie ie oe te eee iad 120 14 5 1 Deleting Links in the Metadata Window 0 c cee eae 121 14 5 2 Deleting Links in the Editor 0 0 0 0 ccc cee tee ee 123 15 Reusing Information Objects 124 16 Search and Retrieval 126 16 1 Metadata Search 0 00 c ccs 127 16 2 Structured Fulltext Search 0 0 0 cee ee 130 16 3 Combined Search 20 0 eee eee 133 16 4 Saving and Loading Queries 0002 c eee 134 16 57 Native Search s2 00 2 5 cae k a ved hed pt ee dae eee ea ee ek 136 SigmaLink Workbench 1 101 User Guide 16 6 Predefined Queries 000 c cece 138 16 7 Quick Se arch atasa raaa ee ee ee eee a nee ba noe Sree ae age 140 16 8 Saving and Loading Search Result ListS 2 0 00 142 17 SigmaLink Version Control 145 17 1 Creating VersionS 0 a ri ma a era a aena eee 146 17 2 Setting an Old Version 00 0 e cee 148 17 3 Viewing a Previous Version of an Information Object 0 200eeeee eee 149 17 4 Deleting Versions of an Information Object 00 00 e eee eee 150 17 5 Comparing Versions of an Information Object 00 0 cee eee 151 18 Referenced Objects 153 18 1 Including LinkS 2 22 00200000 000 cece eee eee eee eee eee eee ee ee ee eee 154 18 2 Subdocument References 2000
54. 1 101 User Guide Generally all SGML based documents can be viewed in the STEP SGML Viewer including documents not managed by SigmaLink provided the viewer is configured to display them The integrated viewer will show any document whose SGML structure is valid Styles and navigators for the viewer must be configured for every document type if it is to show anything other than typewriter style gt Opening external documents in the viewer 1 Select Open from the File menu Ear pe ae SB Ae Ejas ELIESA ELSES Wj mara a Tas Fig 23 The Open dialog window 2 Select a directory in the Browse drop down list 3 Doubleclick on a file or highlight a file and select Open 9 e The STEP SGML Viewer 62 SigmaLink Workbench 1 101 User Guide 9 2 Search in the viewer Related Topics e Viewing Information Objects page 60 e Navigating in the Viewer page 66 e Editing an Information Object from within the Viewer page 70 e Printing from the Viewer page 71 e Showing and Hiding Parts of the Viewer Interface page 73 The viewer s search features are not limited to documents opened in the viewer The in tegration of the viewer with SigmaLink makes it possible to expand a search to all infor mation objects managed by SigmaLink external search full text or to all information objects that contain the search string in the same context element The STEP SGML Viewer displays a hitbar that shows all occurrences of the sea
55. 19 creating 97 102 deleting 114 120 122 editing 97 opening link control dialog window 113 placing link of particular category 101 SigmaLink Workbench 1 101 User Guide C Index 222 retrieving 112 retrieving from the Metadata Window 113 retrieving in the editor 118 118 retrieving in the viewer 115 showing in the Metadata Window 20 showing in the viewer 115 Link categories 97 99 assigning 100 using 101 Link concept 97 Link control Link control dialog window 113 selecting link category 101 Link element deleting 123 Link mechanisms 97 Link options 56 Link properties 83 Link source 97 symbol 103 Link target 97 103 Link bidirectional 97 Link content to content adaptation of the DTD 108 108 cancel creating link 109 checking information object in 108 109 checking information object out 108 creating 108 deleting link element 123 Link content to object adaptation of the DTD 106 cancel creating link 106 checking information object in 106 creating 106 deleting link element 123 inserting link element 106 overview 106 Link document internal adaptation of the DTD 110 allocation of identifiers 110 SigmaLink Workbench 1 101 User Guide C Index 223 cancel creating link 111 creating 110 deleting link element 123 inserting identifiers 111 overview 110 Link multiple 97 Link object to conte
56. 192 e Configuring Referenced Objects and Entities page 194 e Changing the User Group page 196 e Configuring the User Interface page 197 e 1O Property Sheet page 199 e Check Out Directories page 201 e Version Control Settings page 203 Users can configure certain SigmaLink Workbench functions such as editor viewer or im port options These preferences control the behaviour of the corresponding tools or functions and can be edited or returned to the standard configuration by the user at any time Preferences made by the user are kept until they are changed 23 Configuration 186 SigmaLink Workbench 1 101 User Guide 23 1 General Settings Related Topics e Configuring Applications page 188 e Configuring Create and Import Options page 192 e Configuring Referenced Objects and Entities page 194 e Changing the User Group page 196 e Configuring the User Interface page 197 e 10 Property Sheet page 199 e Check Out Directories page 201 e Version Control Settings page 203 The General Settings dialog lists general information about the SigmaLink server and the logged in user WO Prowerte Sheet O Gew Apher Ute Serco Check Ghat Desciores WenionGanhol Corine Disg lmas iE Loamtestepart Links Sevan ind pear fevers FR ferooeh fertile imap Dea vermi Severe TTT Deng Saree Cimi akira puma Setting Meaning Description The description of the server
57. 2 SigmaLink Workbench 1 101 User Guide 3 Enter a file name or accept the default generated by SigmaLink in the Save Result List as dialog window Seve imt lint ae ae neee E TEE E e E p E AA Een Fig 61 The Save Result List as dialog window 4 Use the Browse option to save result lists at locations other than the default directory ResultList in the SigmaLink Workbench directory 5 Select SigmaLink Table DI from the file type drop down list 6 The option Selected is available if a range of information objects had been highligh ted prior to calling up the dialog window Activate the Selected button if only the highlighted information objects are to be sa ved to file 7 Confirm the entries with Save or cancel the operation with the Cancel button Metadata can also be saved in CSV format Comma Separated Value This format is sup ported for example by Microsoft Excel If the proper numeric metadata has been confi gured this format could be used to perform statistical analyses of information objects managed in SigmaLink gt Saving Search Results as Comma Separated Value 1 Highlight a range of information objetcs if desired whose metadata is to be saved to a file Note The entire content of the metadata window will be saved to file if no range of informa tion objects is selected Use Shift Mouseclick or Ctrl Mouseclick to make multiple selections of in formation objects 2 Select
58. Annotations 4 Versions 5 Links 6 Reuse While attributes will be covered in this unit the remaining five properties will be covered in more detail in individual units However all properties available from this dialog will be in troduced in this unit 11 Properties of Information Objects 79 SigmaLink Workbench 1 101 User Guide 11 1 Attributes of Information Objects Related Topics e Properties of Metadata page 81 e Properties of Annotations page 82 e Properties of Links page 83 e Properties of Versions page 84 e Properties of Reuse page 85 SigmaLink stores some information regarding information objects in attributes These at tributes can be viewed by the user Dipha we All Qaida eget T Aiaia H aiacinin l rrcisoni Links es fena ELTA Th Dy Lew Lisac ippa i Woh e 1 Caimi ke ie T w i Heveih arem Fig 33 The Attributes tab in the Properties dialog The following information is available to the user in the attributes sheet installed with Sig maLink 1 SL_TR_ID This is the SigmaLink internal unique identifier for the information object 2 10 Type Identifies whether the object is container node or an information object leaf 3 Object type Identifies the ID of the object type such as GIF TIFF HTML or Word document The ID is a numerical value greater than zero 4 Workflow status Identifies the status of the object in the SigmaLink workflow d
59. Associating an Object Type with the Integrated Editor or Viewer Related Topics e Associating an Object Type with an External Editor or Viewer page 190 The integrated editor and viewer communicate directly with SigmaLink Workbench which makes it possible to perform certain actions like Check in Start link Follow link or De lete link from within the application SGML based object types should always be associa ted with the integrated applications provided by SigmaLink Workbench gt Associating an object type with the integrated editor or viewer 1 Inthe Tools menu click on Options 2 Select the External applications index card in the SigmaLink Workbench settings dialog window DekDiD msii Version Contd Germ a aiir l Cisse 10 Fremy Set Seh Sppkcakor HTH cecum hird EHF petan bare EHF pihat bared Ei baiia rat Boya bibis jisi Fig 81 External applications index card in the SigmaLink Workbench settings dialog window 3 To select an object type from the list of installed object types highlight either its Edit or its View entry in the Action column 4 Activate the check box to the left of Integrated application to associate the selected object type and function with the integrated application If the Edit entry is highlighted the object type is associated with the integrated editor for editing if the View entry is highlighted it is associated with the integrated viewer for viewing Note Only SGML based in
60. HL piirg oponi E pmr raped Sihi im E mpi rannan d parang F na oven nates ol paa D udomreicnlis opan the 10 inn dirag sia ssaa Fig 82 Index card Create Import in the SigmaLink Workbench settings dialog window 23 Configuration 192 SigmaLink Workbench 1 101 User Guide 3 The following options can be set Option Function Configuring default values for settings in the Import data dialog window Delete original file Sets the default in the Import data dialog window to Delete original file Leaving this option set during import causes SigmaLink to automatically delete original files from the local drive or network drive after importing them The default value for this setting should be off not selec ted unless it is absolutely certain that imported files are not to be retain in their original locations Select this option on a case by case basis in the Import data dialog window to delete individual files during import Show the Edit Meta data dialog after crea ting or importing lOs Opens the Edit Metadata dialog after importing a file allo wing the user to edit the data depending on the user s authorization Automatically open the IO for editing after creation Automatically starts the editor and opens the information object for editing Import target Import as new IO after the selected one Sets the default in the Import data dialog window to as new objects Select
61. Indicates that there are no more entries nested beneath this one en Indicates the current position in the document The viewer has an undo redo feature allowing the user to move back and forth between parts of a document and between documents This feature corresponds to the back for ward feature accessed by the buttons arrow left and arrow right in the toolbar Ea 9 e The STEP SGML Viewer 68 SigmaLink Workbench 1 101 User Guide gt Using Undo and Redo in the viewer Note The options Undo and Redo are not available until the user has navigated through one or more documents 1 Activate the context sensitive menu by clicking with the right mouse button 2 Select Undo to return either to the last document viewed or to the last location visited in the current document i e backtracking through the document 3 Select Redo to skip further down the document i e browsing forward to locations previously visited 9 e The STEP SGML Viewer 69 SigmaLink Workbench 1 101 User Guide 9 4 Editing an Information Object from within the Viewer Related Topics e Viewing Information Objects page 60 e Search in the viewer page 63 e Navigating in the Viewer page 66 e Printing from the Viewer page 71 e Showing and Hiding Parts of the Viewer Interface page 73 SGML based documents can be loaded into the editor directly from the viewer preventing the user from being interrupted in his her work Corrections to
62. Modes Related Topics e Integrated Staffware Workflow Engine page 163 e Customizing the User Interface page 168 e Configuration page 186 e The User Help Desk page 207 Topics in this Unit e Terms in Online and Offline Modes page 174 e Online to Offline page 175 e Offline to Online page 183 e Available Features in Offline Mode page 184 This chapter explains how to switch the SigmaLink Workbench from Online mode to Off line mode and back An overview of the features available in each mode is provided as well 22 Switching between Online and Offline Modes 173 SigmaLink Workbench 1 101 User Guide 22 1 Terms in Online and Offline Modes Related Topics e Online to Offline page 175 e Offline to Online page 183 e Available Features in Offline Mode page 184 The following is a list of terms as they are used with regards to switching the SigmaLink Workbench online and offline The individual tasks involved with switching modes are ex plained in the succeeding chapters Online Working with the Workbench with either a permanent connention to the server network or with a connection that is activated automatically when the client issues a request no further action by the user is required Offline Working with the Workbench with no connection to the server All actions taken by the user are committed after switching online user action requi red The client remains offline until the user switches
63. Objects Select Print setup if the printer needs to be setup Note A printer must be installed on your system and a print capable application must be associated with the object type to print objects See Associating an Object Type with an External Editor or Viewer page 190 for more information Select Print from the Edit menu in the workbench or Selct Print from the context sensitive menu in the metadata window 8 Printing Information Objects 58 SigmaLink Workbench 1 101 User Guide 9 The STEP SGML Viewer Related Topics e Introduction page 7 e SigmaLink Workbench User Interface page 15 Working in the SigmaLink Workbench Environment page 28 e Using Containers page 33 e Creating Information Objects page 39 Importing Files page 43 Editing SigmaLink Information Objects page 48 e Printing Information Objects page 58 Topics in this Unit e Viewing Information Objects page 60 e Search in the viewer page 63 e Navigating in the Viewer page 66 e Editing an Information Object from within the Viewer page 70 e Printing from the Viewer page 71 e Showing and Hiding Parts of the Viewer Interface page 73 Information objects can be viewed during and after the editing process Information ob jects are available for viewing to all users Changes made to information objects are not visible until the objects have been checked in SigmaLink Workbench provides an SGML viewer that supports mult
64. P SGML Viewer page 59 Topics in this Unit e Checking Information Objects out page 49 e Checking Information Objects in page 50 e Undo Check Out page 51 e Editing Information Objects page 52 e The AdeptsEditor SigmaLink Menu page 55 Writing and Proof reading In SigmaLink Workbench information objects must be checked out to be edited This en sures that only one user can edit an object at a time All other users including those with write permission on the object can view the object but not edit it SigmaLink Workbench will deny other users access to the object except for viewing Checking in the object releases it to other users Check in also causes SigmaLink to create a new version of the object The extent to which SigmaLink creates and retains old versions of an information object is configured by the SigmaLink administrator Check in can be automatically triggered by workflow processes SGML based information objects are edited with an SGML based editor SGML based editors parse information objects to ensure compliance with the document type definition DTD and with the SGML syntax 7 Editing SigmaLink Information Objects 48 SigmaLink Workbench 1 101 User Guide 7 1 Checking Information Objects out Related Topics e Checking Information Objects in page 50 e Undo Check Out page 51 Editing Information Objects page 52 The AdepteEditor SigmaLink Menu page 55 There are two ways to check out
65. Properties dialog shows all existing versions of an informa tion object Eemal vos Almeja DE ox Andis Heada Aaroa links Weier Feun Meri E Feet SS i ieva Qataeversicn gava e ee e ae Fig 67 The Versions tab in the properties dialog window 3 Highlight a version from the object list in the Version tab Note To show the most recent information select Refresh in the Properties Dialog 4 Select Difference The highlighted version in the object list will be compared to the current version in the database Note For this an external application has to be installed that is capable of comparing two files SigmaLink does not provide such an application If no such application has been 17 SigmaLink Version Control 151 SigmaLink Workbench 1 101 User Guide configured the Workbench will respond with an error message when this feature is selected 17 SigmaLink Version Control 152 SigmaLink Workbench 1 101 User Guide 18 Referenced Objects Related Topics e Split and Join page 74 e Properties of Information Objects page 79 Metadata page 86 Annotations to Information Objects page 93 e Links page 97 e Reusing Information Objects page 124 e Search and Retrieval page 126 e SigmaLink Version Control page 145 e Workflow page 159 Topics in this Unit e Including Links page 154 e Subdocument References page 157 Referenced objects are used to
66. Properties of Information Objects page 79 Annotations to Information Objects page 93 e Links page 97 e Reusing Information Objects page 124 e Search and Retrieval page 126 e SigmaLink Version Control page 145 e Referenced Objects page 153 e Workflow page 159 Topics in this Unit e Creating and Editing Metadata page 87 e Changing the Display of Metadata page 88 e Printing Metadata page 89 e Saving and Loading Metadata page 90 Metadata is information about information objects and is managed separately from the content of the information object it is associated with The SigmaLink configuration defi nes a set of optional or required metadata for every information object in the database Optional and required metadata can be configured differently for various publishing pro jects and object types SigmaLink differentiates between two types of metadata system metadata always re quired and user defined metadata may be optional or required depending on the confi guration System metadata is not configurable but it can be included or excluded from the display in the metadata window System metadata is automatically generated when infor mation objects are created or imported and cannot be altered by the user User defined metadata can be generated automatically when an information object is created or impor ted or it can be entered by hand at a later time In addition user defined metadata can be edited
67. SIGMALINK z 2 Lal J X o p eg A oo co o c C5 5 T amp Seg PVA F iil Smac ren i epost xs of S40 Ors Go G0 Zw S eNBg2 eso 2 gcigses ies lt m O e m e 4 wu seh yp VEO Sue S 2S 225 22 5H 2 iv wQ OGON OG A AOAC EA 3 Aci 2 5 5 4 5 Ze E i 2 32 8 5 2 ao 5 m sie oagee og S Link 1 101 ee B igmaLink 1 Sps 882528 Besifas saadaa M2121 M2126 8 amp 3 25g aaa a c 3 z g0 fl a alla July 1999 a Bearbeiten lung SigmaLink Infor Literatur Gesetzestexte 3 o 4 as 3 x E A a4 z F E a a uw wn Anwend STEP GmbH SigmaLink Workbench Anwendung Bearbeiten Suche Informationsobjekt Workflow we Q Gels e oO E gt Infopool Infopool SigmaLink Informationen Userguide E Frar O A oe E Tisch s a k Des Teuf SigmaLink Infor oO standalone fi Die sieben Z inline 2 Die drei golden Broschiire otis Ci Schneewittchen u H 0 Pressemeldungen Kae Literatur E Whitepaper Die sieben Schwabe E Literatur BD Die goldene Kugel Cl Religion E Der Eisenhans Gesetzestexte Gebr der Grimm E Das tapfere Schneiderlein William Shakespeare E Die Rabe Mark Twain E Gevatter Tod L Frank Baum E Domrischen Collected Fables g Von einem der auszog Gesetzestexte E Der Froschk nig M
68. Topics e General Settings page 187 e Configuring Applications page 188 e Configuring Create and Import Options page 192 e Configuring Referenced Objects and Entities page 194 e Changing the User Group page 196 e Configuring the User Interface page 197 e 10 Property Sheet page 199 e Version Control Settings page 203 By default the Workbench will store checked out objects locally in a directory called InUse One of the disadvantages of doing this is that a user cannot edit an IO he or she previously checked out from another client machine as the Workbench will attempt to load such an IO from its own InUse directory rather than the other clients InUse directory where the IO was placed when it was checked out To alleviate this situation the user can specify an additional directory on a network drive to be used to store checked out IO s The checked out IO s will then be accessible from any client machine provided the same directory is specified on all client machines Please be advised that the checked out IO s are still only available to the user who owns them i e who checked them out initially Any number of additional directories may be specified for this purpose The user can switch between them by selecting their display title in the check out directories dialog Note Specifying network drives to store checked out IO s may cause IO s to be inaccessible du ring offline mode if the specified drive
69. a configurable 19 Metadata system 19 86 Metadata user defined 86 N Navigating in the Infopool 10 17 in the viewer 66 selecting navigator 67 Navigation 126 127 from SigmaLink menu 57 using navigator 68 Navigator previewing style 71 symbols in the navigator window 68 O Object type 103 gt see siehe Information object type SigmaLink Workbench 1 101 User Guide C Index 225 object types 33 Online and Offline 12 173 Switch to Offline mode dialog 177 download control 179 downloading information objects 177 downloading lOs read only 181 features in offline mode 184 general concepts 175 refreshing downloaded IOs 181 removing downloaded lOs 182 Switching offline 175 switching offline 180 switching online 183 terms 174 viewing lOs from download list 182 Opening SGML document in the viewer 62 Options 32 P Paste as link 124 Personal Desktop adding symbol 169 creating personal environment 169 deleting symbol 169 169 executing query 169 placing a container as symbol on 169 renaming symbol 169 showing content 169 structure 17 symbols 17 Planned object 20 39 creating new 41 importing file into 46 Planning information object 39 projects 74 Preferences Container options 204 206 Printing information object from the viewer 71 metadata 89 selecting printer 71 with external app
70. aLink Menu page 55 A situation may arise were it is not possible to check in an information object i e local hard drive damaged beyond repair The SigmaLink Workbench features an Undo Check Out option to allow the last but not the current version of the affected information objects to be retrieved in order for the check out flag which reserves the objects to be cleared as this flag prevents users from editing the objects or rolling back the objects versions using the version control Warning All changes made to an information object since the last check out will be lost if Undo Check Out is performed by the user or if the administrator clears the check out flag in the database A check in at a later time will not be possible gt Undoing check out 1 Select the information object s for which check out is to be undone 2 Select Undo Check Out from the Information Object menu 3 The workbench prompt the user for confirmation Deppa mi Mokbench berge i yaja pai yaa aa Badi ha T mie is Fig 17 Dialog to confirm Undo Check Out 7 Editing SigmaLink Information Objects 51 SigmaLink Workbench 1 101 User Guide 7 4 Editing Information Objects Related Topics e Checking Information Objects out page 49 e Checking Information Objects in page 50 e Undo Check Out page 51 e The AdepteEditor SigmaLink Menu page 55 Any information object can be edited in SigmaLink Workbench provided there is an edit
71. aLink Workbench 1 101 User Guide 17 2 Setting an Old Version Related Topics e Creating Versions page 146 e Viewing a Previous Version of an Information Object page 149 e Deleting Versions of an Information Object page 150 e Comparing Versions of an Information Object page 151 gt Using Set Version to retrieve a previous version of an information object 1 Highlight the information object to be rolled back in the metadata window 2 Select Versions from the Properties option in the Information object menu or the contecxt sensitive menu or select the Version control icon in the toolbar The Versions tab in the Properties dialog shows all existing versions of an informa tion object gemalin yus Almy ina F x Per Anstade Heada Aaroa links Weier A Fig 64 The Versions tab in the properties dialog window 3 Highlight the version to be made the current version in the object list Caution All changes made to the object since the highlighted version was created will no lon ger be available the Metadata Window 4 Select Set version in the Versions tab Note To show the most recent information select Refresh in Properties Dialog 17 SigmaLink Version Control 148 SigmaLink Workbench 1 101 User Guide 17 3 Viewing a Previous Version of an Information Object Related Topics e Creating Versions page 146 e Setting an Old Version page 148 e Deleting Versions of an Information Objec
72. alit ek hen pach eating Padinad Geach Metacada Teach lea saach Canbined saach B ir ee mach o a men of pi hiz Fig 58 Stored database queries tab in the SigmaLink Workbench search settings dialog window 16 Search and Retrieval 138 SigmaLink Workbench 1 101 User Guide Note Since stored database queries can be defined for each publishing project it is possi ble that there are no predefined queries available in the current position in the Hier archy Window 3 It is possible to limit the maximum number of hits to avoid excessively long search times or to produce a sample of the hits found in the Infopool by checking the corre sponding option in the dialog window click a second time to clear the check mark Note Predefined queries can also be placed on the Personal Desktop page 17 The ad ministrator configures SigmaLink Workbench to define and include or exclude sear ches on the Personal Desktop The Search result dialog is shown where all hits are listed 16 Search and Retrieval 139 SigmaLink Workbench 1 101 User Guide 16 7 Quick Search Related Topics e Metadata Search page 127 e Structured Fulltext Search page 130 e Combined Search page 133 e Saving and Loading Queries page 134 e Native Search page 136 Predefined Queries page 138 e Saving and Loading Search Result Lists page 142 The SigmaLink Workbench features a quick search option that is available from the wor
73. alue Oyente Faki Zamin Lan ach a n FF i apama T peni pablidheng poci p C anie opi hits eo ee Fig 51 Metadata tab in the Search dialog window 16 Search and Retrieval 127 SigmaLink Workbench 1 101 User Guide 3 Start the search with Start search or cancel with Close Options for Metadata Search The Metadata search dialog window in the SigmaLink Workbench allows multiple search values Each search value is associated with a field in which the metadata to be searched must be specified A drop down list displays all available metadata fields The administrator configures the drop down lists to include or exclude metadata for se arch and retrieval The drop down lists do not necessarily contain all the metadata main tained by SigmaLink but they may and usually do contain more entries than are visible in the Metadata Window or the Metadata tab of the Properties dialog The individual search values can be combined with Boolean operators to improve the accuracy of the search result Operator Function IN A string must be found within a selected field to produce a hit NOT IN A string must not be found within the selected field to pro duce a hit LT less than The content of the selected field must be smaller than the search item to produce a hit GT greater than The content of the selected field must be greater than the search item to produce a hit LE less or equal
74. aman gi o lt 1 Concepts i 1 fcc See appended isomeeri G i 1 4 A Command a iT T Fig 20 The SigmaLink menu of the AdepteEditor Link options in the editor s SigmaLink menu Start link Starts a Content to Content Link or a Content to Object Link Start including link Starts an including link ncluding Links Target link Completes a Content to Content Link or an Object to Content Link Cancel link Cancels a linking operation Follow a link Follows a link and loads the linked object into the viewer Following Links Delete a link Deletes a link All Links created from within the editor must be deleted using this option Deleting Links 7 Editing SigmaLink Information Objects 56 SigmaLink Workbench 1 101 User Guide External edit Loads a referenced object including link generally a graphics file into its associated editor Search options Title search Performs a search across the metadata for title The highlighted text is used as the search term To include wildcards place a percent sign before or after the search term and highlight it along with the search term The search term need not be inside a title element for this search to pro duce hits Information objects will be found if their metadata title corre sponds to the search term regardless of the content of any title elements they may contain Change search domain Allows the user to select a different pub
75. an information object in SigmaLink Workbench 1 by selecting the appropriate option from the Information object menu the context sensitive menu or by clicking on the Check out button in the toolbar 2 or by opening an information object in the editor in which case it is checked out auto matically by SigmaLink Workbench Information objects are reserved exclusively for the user who checked them out and cannot be edited by other users The current version in the database can be viewed by other users SigmaLink Workbench uses the small book symbol with a green background to denote that an object is checked out A The background colour of this symbol changes to red if the object is checked out by another user gt Checking information objects out Note Only available information objects can be checked out Checked out information objects must be checked back into the database on the machine on which they were initially chek ked out as SigmaLink stores a checked out object as a copy of the original on the local hard drive Alternately a network drive can be used to store checked out information objects if confi gured by the SigmaLink administrator In this case this limitation does not apply 1 Highlight the information object s to be checked out Use the Ctrl and or Shift keys to select multiple objects 2 Select Check out from the Information object menu 7 Editing SigmaLink Information Objects 49 SigmaLink Work
76. and directory is not available offline gt Specifying SigmaLink Check Out Directory Settings 1 Select the Check Out Directories tab from the Options dialog in the Tools menu 23 Configuration 201 SigmaLink Workbench 1 101 User Guide Fig 86 The Check Out Directories tab in the SigmaLink Workbench settings dialog window Click on Add New Specify a display title for this directory Specify the drive and directory path where checked out IO s are to be stored Click on OK to confirm and complete the action Oo F amp F WD 23 Configuration 202 SigmaLink Workbench 1 101 User Guide 23 9 Version Control Settings Related Topics e General Settings page 187 e Configuring Applications page 188 e Configuring Create and Import Options page 192 e Configuring Referenced Objects and Entities page 194 e Changing the User Group page 196 e Configuring the User Interface page 197 e 10 Property Sheet page 199 e Check Out Directories page 201 Note Please note that the settings made here have no effect on version creation unless the Sig maLink server property sigmalink version creation automatic has been set to false by the administrator Option Function When creating new versions 1 automatically create a The user will not be prompted to confirm the crea new version at every tion of new versions The new versions will be check out created automatically 2 always ask the
77. and retrieval Note Full text search requires an online connection to the server 1 Select Fulltext search from the Search menu 2 Make the appropriate entries in the Full text search dialog see options below 16 Search and Retrieval 130 SigmaLink Workbench 1 101 User Guide SigmaLink Workbench search settings x Predefined Search Metadata Search Fulltext Search Combined Search Search value Element name l x in FRONT x Operator Search value Element name and 7 l 7 in TITLE z Operator Search value Element name and 7 l 7 in FIGURE 7 Operator Search value Element name and x x in VERSION 7 m Search in m Search for Limit search C characters only I to a maximum of current publishing project character entities only entire Infopool C both characters and character entities hits Save Query Load Query Clear All Close Fig 53 The Fulltext tab in the Search dialog window 3 Start the search with Start search or cancel the search with Close Options for Fulltext Search The fulltext search dialog in SigmaLink Workbench allows multiple search values Each search value is associated with a Element name A drop down list displays all available element names The administrator configures the drop down lists to include or exclude elements for search and retrieval The drop down lists do not necessarily contain all the elements defined in the document t
78. and target inside the same infor mation object They are based on SGML structures and can therefore only be created if the type of the information object is SGML SigmaLink includes a customized feature for the ArborText AdeptsEditor supporting both the creation of links and the definition of identifiers The document type definition must include definitions of the elements used as link sources or targets The customization of the DTD is done when SigmaLink is installed and configured on the server EE na e d term JEZE VeMeurialaT dagaa onk id L Ae e argal eaa A nierit shi METEN veiii Weers filed aothanidbered c il cerca dale oecunty data sauvage pevka of retendincy lt gall ars SEM cheney and quality fons dot Easy to eam relably prompted quabty asrored measures kesari infommahan obca corporate ienhy enfin strachare comcenirason on the mos impart matters by editors ggi ia 2 Workfow Management Tann Ea anagement of ire kikiran chaney tonbo mainagemcal ef achro acess i da Dan Caem and rarei em ef pHanding of many difrea dia formes pacal oprt for BOML delilne KML Ge mated io doce pat arapen fer eret ppke aims Sal EzE Onioniaion towards the firtures jp coal Binge source prcple for al conceal appien anrima into WEA CORON apeiicatons Eo ue in the Inian Esdranet and memet Open for appicehon elabed text venants get T Valke amiar document management aad wakike systema Varmaa b Bole ek paLa a ae
79. as been refreshed gt Refreshing the Reused Information Object list 1 Select the Reuse tab in the Properties dialog 2 Select Refresh 15 Reusing Information Objects 125 SigmaLink Workbench 1 101 User Guide 16 Search and Retrieval Related Topics e Split and Join page 74 e Properties of Information Objects page 79 Metadata page 86 Annotations to Information Objects page 93 e Links page 97 e Reusing Information Objects page 124 e SigmaLink Version Control page 145 e Referenced Objects page 153 e Workflow page 159 Topics in this Unit e Metadata Search page 127 e Structured Fulltext Search page 130 e Combined Search page 133 e Saving and Loading Queries page 134 e Native Search page 136 e Predefined Queries page 138 e Quick Search page 140 Saving and Loading Search Result Lists page 142 Information Retrieval in the SigmaLink Database One of the critical factors for the successful completion of tasks and work processes in a company is the timely and adequate distribution of information Mechanisms that allow fast and effective navigation in and retrieval of corporate information are continually gai ning importance SigmaLink supports several concepts Search across administrative data metadata to retrieve information Structured fulltext search Combined fulltext and relational search Predefined and reusable queries Native queries using
80. ation the date of publication current status of an IO in the Staffware Workflow any other desired information System metadata who an IO is checked out by the date an IO was checked out the date an IO was last changed who last changed an IO current status of an IO in the SigmaLink Workflow object type id in the database filename of IO before import Metadata is the basis for search and retrieval from the relational database In SigmaLink metadata can be individually defined for each project or object type The Metadata Win dow therefore may show different metadata for different publishing projects Containers in the Metadata Window are represented by the same symbol as in the Hier archy Window Information objects are represented by a small book symbol E The symbol s background colour indicates the status of the information object Symbol Meaning The information object is available The background color is yellow The information object is checked out by the local user The background g color is green The information object is checked out by another user The background T color is red 2 SigmaLink Workbench User Interface 19 SigmaLink Workbench 1 101 User Guide Symbol Meaning Planned object object without content The background color is white The symbol for link source indicates that a link points from this ob
81. ation objects Parsing of information objects Splitting of information objects into several units that can be individually processed Composition of information objects e g for productions Viewing in an SGML viewer with useful navigation and search features Editing in a configurable SGML editor Generation of a versatile link system including link verification Reuse of information objects in different contexts Search and retrieval across the entire information pool full text and across the admi nistrative data Possibility of transformation in other output formats Integrating an automated workflow engine Most work with SigmaLink Workbench is done online i e while the Workbench is connec ted to the server Access to the database is subject to several control mechanisms to en sure authorized access In addition SigmaLink Workbench offers the option to work offline Keeping most tasks in dependent from the server makes it possible to efficiently work in this mode as well Infor mation created offline is sent back to the server after completion of the tasks parsed and then returned to the database and workflow Providing authors with a server independent Workbench to work externally guarantees a high degree of flexibility for work distribution 1 Introduction 8 SigmaLink Workbench 1 101 User Guide 1 1 SigmaLink Workbench Related Topics e Terms page 12 SigmaLink provides all t
82. based information objects can be toggled on or off by checking or clearing the option Show tags Images in a document can be automatically shrunk to fit in the document window with the Shrink graphics option The viewer itself can be toggled on or off in the SigmaLink Workbench gt Toggling the viewer on or off 1 Select Viewer from the workbench View menu or 2 Press F7 on the keyboard Either action will toggle the viewer on if it is minimized or off if it is maximized 9 The STEP SGML Viewer 73 SigmaLink Workbench 1 101 User Guide 10 Split and Join Related Topics e Properties of Information Objects page 79 e Metadata page 86 e Annotations to Information Objects page 93 e Links page 97 e Reusing Information Objects page 124 e Search and Retrieval page 126 e SigmaLink Version Control page 145 e Referenced Objects page 153 e Workflow page 159 Topics in this Unit e Splitting Information Objects page 76 e Joining Information Objects page 78 Planning and Organizing Information Objects Note The SigmaLink split join function is not to be confused with Adept function of the same name which splits and joins only elements within an SGML instance provided the DTD permits this Efficiently planning and organizing editorial projects depends to a large part on an efficient structure of the material used in the project This structure is represented both by the hier archy of the project s infor
83. be h A form showing fields and texts is used as a mask for the user The input made in the fields defines the following step In the example shown the workflow branches depending on whether the question Are the corrections ok is answered by Yes or No The upper area of the form is called status area The icon Unreleased in the right margin shows whether the form has to be completed or it can be passed on with the icon Re a leased The user writes data to the designed fields Forms can consist of the following fields Field Type Description Text alphanumerical length min 1 max 80 Number Numbers decimal point length min 1 max 80 Date Date default DD MM YYYY Time Time hh mm Memo Defines a text field without a maximum length 20 Integrated Staffware Workflow Engine 166 SigmaLink Workbench 1 101 User Guide If you need other field types look them up in the Staffware user guide The following table shows buttons which may occur in Staffware forms Icon Function An icon with a blue frame indicates that the corresponding field is optional A green right arrow beside an icon indicates that the corre sponding file can be opened with an SGML viewer or another tool An icon with a red frame indicates that the corresponding ba field is a necessary field If a down arrow is placed beside the icon a list with all valid values can be shown by clicking on t
84. bench 1 101 User Guide 7 2 Checking Information Objects in Related Topics e Checking Information Objects out page 49 e Undo Check Out page 51 Editing Information Objects page 52 The AdepteEditor SigmaLink Menu page 55 Information objects in SigmaLink Workbench must be available to be edited i e checked out objects must be checked in by a user before another user can edit them gt Checking information objects in 1 Highlight the reserved information object s to be checked in Use the Ctrl and or Shift keys to select multiple objects 2 Select Check in from the Information object menu Note Checked out information objects are stored on the users local harddrive Therefore they cannot be checked in from a machine other than the machine they were checked out on Information objects cannot be checked in if the hard drive on which the objects were originally stored is no longer available In this case the users only option is to Undo Check Out Only the user who checked out an information object can undo the check out This feature is not available to other users Contact your administrator if another users check out must be undone 7 Editing SigmaLink Information Objects 50 SigmaLink Workbench 1 101 User Guide 7 3 Undo Check Out Related Topics e Checking Information Objects out page 49 e Checking Information Objects in page 50 Editing Information Objects page 52 The AdepteEditor Sigm
85. bench directory 5 Confirm the entries with Load or cancel the operation with the Cancel button 16 Search and Retrieval 144 SigmaLink Workbench 1 101 User Guide 17 SigmaLink Version Control Related Topics e Split and Join page 74 e Properties of Information Objects page 79 Metadata page 86 Annotations to Information Objects page 93 e Links page 97 e Reusing Information Objects page 124 e Search and Retrieval page 126 e Referenced Objects page 153 e Workflow page 159 Topics in this Unit e Creating Versions page 146 e Setting an Old Version page 148 e Viewing a Previous Version of an Information Object page 149 e Deleting Versions of an Information Object page 150 e Comparing Versions of an Information Object page 151 A new version of an information object is created whenever the information object is chek ked in This means that when the information object is updated its state before the last check out is saved as the latest version in the version control The current version is the one checked into the database The SigmaLink server can also be configured by a property not to automatically create new versions at check in In this case the user will be promted to confirm the creation and to specify a version label if this has been enabled in the Workbench s Version Control Set tings page 203 SigmaLink Workbench manages the different versions of an information object indivi
86. bject from the Metadata Window onto the workflow state symbol in the workflow bar drag amp drop function Note There are two conditions to setting a status 1 The user must have the required permissions to set workflow states and 2 the object type must have been configured to allow the particular transition between states Example A user has the right to set the status Draft Correction and Review but he cannot set the status from Review back to Draft because that transition is not allowed Further possibilities of configuration The integration of the Staffware Workflow Engine is one status in the Workbench s Work flow window Additional status icons could be configured to implement special export fea tures conversions from SGML to HTML etc 19 Workflow 161 SigmaLink Workbench 1 101 User Guide 19 2 Showing the Workflow State of an Information Object Related Topics e Setting a Workflow State page 161 The assignment of information objects to the different workflow states can be shown as an overall view in certain windows For instance all information objects with the status draft version can be shown in a window gt Showing alist with all the information objects assigned to a certain workflow state 1 Click on the symbol corresponding to the workflow state you want to make an over view of right mouse button A context sensitive menu is shown 2 Inthe context sensitive menu click on Search A window i
87. ble from the context sensitive menu in the Me tadata Window of SigmaLink Workbench as well Highlight the information object using the right mouse button in the metadata window Select Properties in the con text sensitive menu with the left mouse button 4 Select Annotation This opens the dialog window Properties of name of informa tion object dialog with the annotations tab active Fig 45 The Annotations dialog window 5 Highlight the annotation to be edited deleted Note An annotation type must be selected if one or more annotation types have been con figured This selection will filter the display of annotations in the annotation list Only annotations of the selected type will be shown in the list Keep in mind that while you may be able to select an annotation you may not have the permissions to edit or delete it These permissions are based on group mem bership 6 To edit click on the Allow Edit button Make the appropriate changes to the annota tion text To delete the annotation click on Delete 13 Annotations to Information Objects 95 SigmaLink Workbench 1 101 User Guide Caution Delete cannot be undone Click on Apply to confirm the entries Other annotations can now be edited deleted or added Click on OK to confirm the entries and close the dialog 13 Annotations to Information Objects 96 SigmaLink Workbench 1 101 User Guide 14 Links Related Topics e Split and Join page 74
88. category will filter the list of source and target IOs in the IO list of the dialog Only links of the corresponding category will be displayed Placing Links of a Particular Category This description is an example based on the following assumptions The link category Person Link has been configured and represents links from an author of a biography to an encyclopedia entry with information about the author Factors content to content link source object type BIOGRAPHY link anchor element AUTHOR target object type ENCYCLOPEDIA link target element ENTRY The above information will be used by SigmaLink to assign the category Person Link au tomatically to any content to content link placed between an IO of the type BIOGRAPHY in anchor element AUTHOR and an IO of the type ENCYCLOPEDIA in target element ENTRY In order for the user to be able to choose whether to use a link category or not and which category to use the document type would have to be customized to provide alternative link elements for which no category or a different catagory has been defined gt Selecting a Link Category in the Link Control 1 From the menu Information object select the Properties submenu 2 Select Links from the Properties submenu 3 Select one of the defined categories from the category list by double clicking its entry The list of lOs in the link control is now limited to links
89. command line SQL statements Showing multiple use of information objects Optimized support of search and retrieval is instrumental for improving efficiency and the first step in avoiding redundancy 16 Search and Retrieval 126 SigmaLink Workbench 1 101 User Guide 16 1 Metadata Search Related Topics e Structured Fulltext Search page 130 e Combined Search page 133 e Saving and Loading Queries page 134 e Native Search page 136 e Predefined Queries page 138 e Quick Search page 140 e Saving and Loading Search Result Lists page 142 Metadata forms the basis of the management of information objects in SigmaLink Search and retrieval across metadata provides the most important mechanism of navigating the information pool in addition to the ability to move through the various levels of the Infopool using the hierarchical display of the structure in Hierarchy Window gt Searching across metadata Note Searching in the relational database or any other database for that matter requires an online connection to the server 1 Select Metadata search from the Search menu 2 Make the necessary entries in the Metadata search dialog window see options be low Semele tah ber eeaech sera Preidebreted Semich Metadata Esih Falie Semi Carate Sirach Such via p Pai Haris in zr Smarch yam pmaz Fai i E Fasta z Opennion Teoh alia Cites rar Operate Search v
90. configuring the SigmaLink Workbench and for reporting errors etc to the STEP User Help Desk Window Contains options for closing different application windows Help Contains options for the online help Most menu items are also available by other means such as context sensitive menus or toolbar buttons Not all features are found in the menubar Some features like split and join are found only in the context sensitive menus of the Metadata Window 3 Working in the SigmaLink Workbench Environment 29 SigmaLink Workbench 1 101 User Guide 3 2 Context Sensitive Menus Related Topics e Menus page 29 e SLWB Keyboard Shortcuts page 31 e Dialogs page 32 The context sensitive menus contain menu items that are available in certain object envi ronments only The availability is determined by the object type user authorization status of the information object in the workflow and the offline online status of the Workbench Several components of the SigmaLink Workbench have context sensitive menus symbols on the Personal Desktop containers in the hierarchy window containers in the metadata window information objects workflow state symbols in the workflow bar Frvaringe ee Madey dn ge nor ng aan oi a sele owe ts a oa ibe a_i cae Puke D Poteet Fema a dhara a tdiigerg e Daha E lantene T Umg 1 aha E hile sent trate I Ve p ges heria Bror Erg E Hisp aiia Lan
91. crosoft Excel If certain numeric metadata has been configured this format can be used to perform statistical analyses of information objects managed in SigmaLink gt Saving Metadata as Comma Separated Value 1 Highlight a range of information objects if desired whose metadata is to be saved to a file Note The entire content of the metadata window will be saved to file if no range of informa tion objects is selected Use Shift Mouseclick or Ctrl Mouseclick to make multiple selections of in formation objects 2 Select Save Result List as from the Result List menu 3 Enter a file name or accept the default generated by SigmaLink in the Save Result List as dialog window Seve emi lie at Ha a Seach Air ii Darpar E aima Hepara Penig Alhi jism Darin ieran Table D1 Abinin M ereere a C jedd Fig 42 The Save Result List as dialog window 4 Use the Browse option to save result lists at locations other than the default directory ResultList in the SigmaLink Workbench directory 5 Select CSV Comma delimited from the file type drop down list 6 The option Selected is available if a range of information objects had been highligh ted prior to calling up the dialog window 12 Metadata 91 SigmaLink Workbench 1 101 User Guide Activate the Selected button if only the metadata of the highlighted information ob jects is to be saved to file 7 Confirm the entries with Save or cancel
92. d into SigmaLink Workbench or when the workflow state is changed 20 Integrated Staffware Workflow Engine 164 SigmaLink Workbench 1 101 User Guide Work Queue The work queue contains all processes cases to be carried out b Aciminiet als Form Deseription SL lt Uariables SL Ueriables SL Uar dab les SL Ueriables SL Usriables SL lt Uariables L Usrisbloes SL Usrdables corrections Forward Peieash Fig 73 A work queue of a user in the Staffware environment In the work queue several information items can be shown the name of a procedure Procedure the description of a procedure the number of a case Case the description of a case Case Description the name of a form Form the description of a form Form Description the deadline Each case is identified by an unambiguous case number which is created automatically A case can be divided into several steps For each step a form can be drawn up by which the necessary tasks can be started 20 Integrated Staffware Workflow Engine 165 SigmaLink Workbench 1 101 User Guide Form In the following an example for a form is shown Pann En Est tk Procedure SLSWOO2 a Caso 9 201 SL Fri dug 29 15 38 38 H The corrections in the document have been made ee ee ee Press this button to udew a Are the corrections ok 5 No To view previouse annotations press this button 0 seet
93. de the 14 Links 104 SigmaLink Workbench 1 101 User Guide link element and select Delete a link from the SigmaLink menu Care should also be ta ken to delete the link element as well if it is no longer needed If an SGML based link is deleted in any other way it will prevent deletion of any source or target information objects in the workbench because the server will consider the links still active 14 Links 105 SigmaLink Workbench 1 101 User Guide 14 2 3 Content to Object Links Related Topics e Object to Object Links page 103 e Object to Content Links page 104 e Content to Content Links page 108 e Document Internal Links page 110 Content to object links point from a selected part of the content of an information object to another information object Links from the content of an information object to other infor mation objects can only be created if the link source is an SGML document instance Ele ments to be used for this type of link must again be defined in the document type definition to support the link concepts of SigmaLink Frequently such elements are called xref link startlink targetlink etc with the necessary attributes assigned to them in the DTD A content to object link can for example be used to point from a headword The Magic Flute to an information object containing a list of all the works of Wolfgang Amadeus Mo Zart gt Creating content to object links 1 Highlight the in
94. dex 216 undo 51 Check out automatical 49 Check out explicit 49 Checking in information object 50 53 Checking out information object 49 Client 7 Closing information object in the viewer 61 Combined search selecting mode 133 Combining productions 11 Comparing version 151 Configuration 186 applications 188 create options 192 explanation 12 general settings 187 import options 192 links 194 referenced objects 194 reused information objects 194 user group 196 user interface 197 Container 17 creating 35 deleting 38 explanation 12 hierarchical structure 33 organizing projects 74 placing on the Personal Desktop as symbol 169 renaming 37 representation by symbol 17 18 representation in the Metadata Window 19 showing in the Metadata Window 19 using 33 working with 33 Container type 35 Container types SigmaLink Workbench 1 101 User Guide C Index 217 valid container types 36 Container fragment container 74 76 78 Content viewing content of information object 60 Content to content link overview 108 Copy and paste as link 124 Create options configuring 192 Creating container 35 content to content link 108 content to object link 106 document internal link 110 including links 154 information object 39 information object with content 40 link 102 metadata 87 87 object to content
95. documents can be made while it is being proof read in the viewer for example Loading a document into the editor from within the viewer 1 Open the object in the STEP SGML Viewer SISTER Sie AMi Weer femal eh Inbe Pier Arisan hte Pape Eie REJ irh Yen Gie Henga Ja White Paper SigmaLink June 1997 Concepts zi Fig 29 The Edit menu in the STEP SGML Viewer N Select Edit in the Active Window from the Edit menu Select Edit in a New Window from the Edit menu if another object is already loaded in an instance of the editor and do not want it replaced by the object currently display ed in the viewer w 9 e The STEP SGML Viewer 70 SigmaLink Workbench 1 101 User Guide 9 5 Printing from the Viewer Related Topics e Viewing Information Objects page 60 e Search in the viewer page 63 e Navigating in the Viewer page 66 e Editing an Information Object from within the Viewer page 70 e Showing and Hiding Parts of the Viewer Interface page 73 SGML based information objects can be printed in the viewer if this is needed gt Printing from within the viewer 1 Select Print from the viewer s File menu 2 Make the appropriate entries in the Print Document dialog window 3 Select a style sheet from the list of available style sheets in the Stylesheet field Note You can preview a style by selecting it in the viewer first 4 Select a navigator from the list of available navigators Note You can
96. dual ly and allows the user access to each existing version This has several advantages Access to the version of an object that has a status other than the current status in the project Recreating past versions of an object Securing a history of an information object maintaining all previous states of an object rather than merely keeping a history of the changes to the object The differences between two versions can be displayed if an application has been instal led for this purpose The SigmaLink Workbench does not include such an application 17 SigmaLink Version Control 145 SigmaLink Workbench 1 101 User Guide 17 1 Creating Versions Related Topics e Setting an Old Version page 148 e Viewing a Previous Version of an Information Object page 149 e Deleting Versions of an Information Object page 150 e Comparing Versions of an Information Object page 151 Version 1 of an information object is not created at import or when creating a new infor mation object but after the first check in after making changes to the object There is no point in creating a version that is identical to the version available in the Metadata Win dow Note Versions are created automatically at check in and do not require any user action if the server property sigmalink version creation automatic has been set to true by the administrator If it is set to false the Workbench Version Control Settings page 203 will determi
97. duce only the re sult Tools The search results are displayed in the Search result window Information objects can be viewed and edited from this window The context sensitive menu right mouse click lists all available operations and commands 16 Search and Retrieval 132 SigmaLink Workbench 1 101 User Guide 16 3 Combined Search Related Topics e Metadata Search page 127 e Structured Fulltext Search page 130 e Saving and Loading Queries page 134 e Native Search page 136 e Predefined Queries page 138 e Quick Search page 140 e Saving and Loading Search Result Lists page 142 The two primary means of searching for and retrieving information in SigmaLink can be combined to provide an even greater accuracy of the retrieval process The combined se arch dialog provides four fields that can be used for structered fulltext and or metadata search simultaneously by selecting either the metadata mode or the fulltext mode for each of the four fields gt Using the combined search feature 1 Select Combined Search from the Search menu 2 Enter the search criteria in two or more of the four fields 3 Select the desired mode either Metadata or Fulltext in the fifth column for each of the fields used Fiada Seach bekedi Deak Puce Sea Coreen Search Search value p Faki iho in Ea be u simisa ar Tiii woke Op ate Fiii Micke Jara in mmi oul dak fuetncas Opanaicr Sea
98. e In addition to downloading information objects the user can also choose to download me tadata and annotations as well as information regarding including links referenced ob jects and SigmaLink links The Switch to Offline Mode Dialog During the download procedure the user can select and deselect certain types of data for download The graphic below shows the dialog with which the user makes his choices 22 Switching between Online and Offline Modes 177 SigmaLink Workbench 1 101 User Guide Hearia M Ea peii of ehed cai i D Gest gins oi I e aerae io krandogaiag Arame T Gs groia o checked out Or I G aprima cd ja maker bed Boa dei Lida PP Ga pehi F mbean ba all Dn T Gesi pabdoniansat fink infneamenion fine ail Kia D Ga poras irb mioaa Poa a Fir amamen re r Fig 79 The Switch to Offline Mode dialog Options for Download The following options can be set by the user to control system behaviour during download Get metadata of checked out IOs Checking this option will cause SigmaLink Workbench to check out the metadata of all in formation objects that the user checked out prior to downloading The objects and the me tadata can be edited Get metadata of downloaded IOs Checking this option will cause SigmaLink Workbench to check out the metadata of all in formation objects that the user marked for read only download prior to downloading The objects and the metadata cannot be edited Get annotati
99. e 14 3 1 Following Links from the Metadata Window Related Topics e Following Links in the Viewer page 115 e Following Links in the Editor page 118 The link control dialog provides a complete list of existing links to or from any information object in All five link types can be displayed in this dialog and the source and target ob jects can be viewed or edited from the link control The link control is accessed through the properties dialog in the Information object menu In the Metadata window the information objects in the containers are displayed together with their corresponding metadata The name of an information object is always preceded by a book symbol which will have arrows in it if the information object is a link source or a link target or both The link source is indicated by a right arrow E The link target is indicated by a left arrow If an information object is both source and target of a link its symbol has an arrow pointing both left and right The Link control dialog lists all links pointing to or from an information object the link ty pes and defined link categories gt Opening the Link control dialog window 1 Highlight an information object containing a link source or target in the Metadata win dow 2 Select Properties from the menu Information objects or from the context sensitive menu 14 Links 113 SigmaLink Workbench 1 101 User Guide 3 Select the Links tab in the proper
100. e Metadata Window 2 Select Versions from the Properties option in the Information object menu or the contecxt sensitive menu or select the Version control icon in the toolbar The Versions tab in the Properties dialog shows all existing versions of an informa tion object Ermalin vos Ameme lege SDT i Andadei Heada Aaroa linda Weier Reure Meri SE ieva irvin avie je e a e Fig 66 The Versions tab in the properties dialog window 3 Highlight a version from the object list in the Version tab Note To show the most recent information select Refresh in Properties Dialog 4 Select Delete to delete the version from the list 5 Close the dialog window with OK 17 SigmaLink Version Control 150 SigmaLink Workbench 1 101 User Guide 17 5 Comparing Versions of an Information Object Related Topics e Creating Versions page 146 e Setting an Old Version page 148 e Viewing a Previous Version of an Information Object page 149 e Deleting Versions of an Information Object page 150 It is possible to configure an external application to compare two versions of an informa tion object gt Displaying the difference between two versions 1 Highlight an information object in the Metadata Window 2 Select Versions from the Properties option in the Information object menu or the context sensitive menu or select the Version control icon in the toolbar The Versions tab in the
101. e stock of information is accessed Planned object A planned object is an information object not being assigned to an object type because the content of the planned object either is not yet known or will be delivered later Publishing project A publishing project is a project which is with workflows user entitle ments etc of its own configured on the server In SigmaLink Workbench it is represented by a symbol on the Personal Desktop Quickhelp A short description of the function of a button in the toolbar It is displayed whenever the mouse pointer is placed on the button Redundancy The fact that the same piece information is stored two or more times for instance in different contexts Redundancy is likely to multiply work in the case of necessary changes apart from causing inconsistency within a project SigmaLink Workbench includes strategies by which redundancy can be avoided Referenced object A referenced object is a kind of place marker which is put where informa tion objects parts of them or graphics are inserted into an information ob ject later on Referenced objects can only be inserted into SGML document instances while information objects or parts of them to be in serted into another information object can belong to any object type Rollback With rollback you can make one of the prior versions the topic version B e GLOSSARY 214 SigmaLink Workbench 1 101 User Guide Search result window A window all hit
102. earch Shift F3 Refresh Metadata Window F5 Toggle Viewer F7 Toggle Editor F8 Toggle Last Result List F9 Selecting the previous or next item inside the menu DOWN ARROW KEY or RIGHT ARROW KEY Changing between a submenu and the respective main menu LEFT ARROW KEY or RIGHT ARROW KEY Renaming an IO F12 Activating the menubar F10 Keyboard shortcuts for the working with the user interface Switching between several windows inside the user interface Ctrl Tab Switching between containers and information objects in the Metadata Window DOWN ARROW KEY or UP ARROW KEY respectively A Keyboard Shortcuts 210 SigmaLink Workbench 1 101 User Guide B GLOSSARY Archiving A manual automatic or semi automatic process for long term storage CCITT Comit Consultatif International T l graphique et T l phonique CCITT IV Standardized format by the CCITT for fax data Check in Check in is the reversal to check out With check in an information ob ject is transferred to the database with the last changes made before Af ter check in an information object can be opened by other users for example for editing Check out Check out is the reversal to check in By check out the topic version of an information object is transferred to the user for editing Checked out objects are locked in the database i e they cannot be edited by other users The topic version of checked out objects can however be viewed in the viewer Client The part
103. ecause the ele ment is displayed as a box position the cursor after the element Such an element cannot be filled with any content it is called an empty element 8 Select Target Link from the SigmaLink menu The link is being connected 9 Save both information objects The link is now created 10 To check the information objects in select Check in from the SigmaLink menu or save the information objects close the editor and select Check in from the Informa tion object menu inside SigmaLink Workbench Note All links except for object to object links must be deleted from the editor because deleting such links requires changes to be made to document instance Place the cursor inside the link element and select Delete a link from the SigmaLink menu Care should also be ta ken to delete the link element as well if it is no longer needed If an SGML based link is deleted in any other way it will prevent deletion of any source or target information objects in the workbench because the server will consider the links still active 14 Links 109 SigmaLink Workbench 1 101 User Guide 14 2 5 Document Internal Links Related Topics e Object to Object Links page 103 e Object to Content Links page 104 e Content to Object Links page 106 e Content to Content Links page 108 Document internal links can be regarded as a special case of content to content links Do cument internal links however have both their source
104. ect is changed and checked in afterwards Wildcard Wildcards are place markers representing unknown characters or varia bles in search processes Workflow A defined working routine within an enterprise Workflow engine An application by which processes and working routines within an enter prise can be modified and represented or new processes and working routines can be defined The employees of an enterprise are guided through the different workflow steps automatically Workflow system Workflow systems support controlled working routines within an enterpri se XML Extensible Markup Language a developing WWW standard B e GLOSSARY 215 C Index A Adding annotation 93 symbol on the Personal Desktop 169 Adept Editor SigmaLink Menu 55 Annotations 93 adding 93 deleting 94 editing 94 properties 82 representation by symbols 93 Applications configuration 188 hiding or showing 170 Archiving 12 Assigning link categories 100 Associating object type with external editor or viewer 190 object type with integrated editor or viewer 189 C Cancel creating content to content link 109 creating content to object link 106 creating document internal link 111 creating object to content link 104 Changing display of metadata 88 Check in 9 creating version 146 example 9 Check in explicit 57 Check out 9 9 SigmaLink Workbench 1 101 User Guide C In
105. ed to indicate a general relationship between information ob jects Showing Object to Object Links in the Metadata Window The Metadata Window shows the individual information objects of a container along with their metadata Each information object is preceded by a symbol Arrows in these symbols indicate whether an object is the target of a link the source of a link or both The link source is indicated by a right arrow E The link target is indicated by a left arrow If an information object is both source and target of a link its symbol has an arrow pointing both left and right gt Creating object to object links 1 Inthe Metadata Window highlight the information object intended to become the link source 2 Select Link source from the Information object menu or from the context sensitive Ca menu or click on the corresponding Link source button in the toolbar The name of the information object is now preceded by If the information object is also a link target the following symbol is used g 3 After the link source has been defined you can navigate throughout the Infopool to select the intended target 4 Highlight the information object intended to become the link target 5 Select Link target from the Information object menu the context sensitive menu or gt a click on the button Link target in the toolbar The name of the information object is now preceded by If the object is also a link source the bidirec
106. efault or the integrated Staffware workflow if configured 5 Content file name Always corresponds to SL_TR_ID and is appended an extension depending on the object type to form the file name that will be used to store a checked out object in the Workbenches InUse and Cache directories This file name will also be the default file name if the object is exported and no other file name was configured for export In addition to this it forms the basis of the file names in the version control each version will have this file name as its base name plus a suffix numerical value by default seperated by an underscore and preceding the extension The SigmaLink administrator can configure additional attributes for display 11 Properties of Information Objects 80 SigmaLink Workbench 1 101 User Guide 11 2 Properties of Metadata Related Topics e Attributes of Information Objects page 80 e Properties of Annotations page 82 e Properties of Links page 83 e Properties of Versions page 84 e Properties of Reuse page 85 The Metadata tab in the Properties dialog provides access to all metadata that is chan geable by the user Several factors determine whether metadata is changeable or not 1 Configuration of the metadata 2 User permissions 3 Workflow status of the IO in question Ligmachalian ven Ahapa epa WTI hikima Metedate fomotatora Linke Maiora fume iiit iis TEES pre e j i ee Fig 34
107. en it is started with a filename In many cases this will not automatically print the IO but bring up the associated ap plications print setup dialog instead Note If the executable file s location is not known click on Search to browse the file system using the Select external application dialog window Highlight the executable and 23 Configuration 190 SigmaLink Workbench 1 101 User Guide select Open to automatically enter the path and file name in the field Application to start 5 Confirm the selection with OK 23 Configuration 191 SigmaLink Workbench 1 101 User Guide 23 3 Configuring Create and Import Options Related Topics e General Settings page 187 e Configuring Applications page 188 e Configuring Referenced Objects and Entities page 194 e Changing the User Group page 196 e Configuring the User Interface page 197 e 10 Property Sheet page 199 e Check Out Directories page 201 e Version Control Settings page 203 gt Configuring create and import options 1 Select Options from the Tools menu 2 Highlight the Create Import index card from the SigmaLink Workbench settings dialog window eee ae ee Cowie Pepsi ses tench fondo Ay Grapa Geral ating Cragin ingore J Lines Tpm dy Ds aiak key Lar une is Bs Ugur inde T Cote copra T ghia Edi Meteor dialog alles reag ow parira ifs impari taaga VF mpat m pew iO sim iha moked ma 7 mpa pia the ciedad 1D jrr r one GE
108. enschenrechte E Rapunzel Grundgesetz E Der Jager Die zwei Br der Oats halten 1Element Table of Contents 1 1 1 2 2 1 2 2 2 3 2 4 2 5 2 6 2 7 2 8 3 1 3 2 3 3 3 4 4 1 4 2 4 3 5 1 5 2 6 1 6 2 7 1 7 2 7 3 7 4 7 5 9 1 9 2 9 3 Introduction 7 SigmaLink Workbench 0 0c cece eee ee eee 9 TOnmS22it5 oe eee hie pie ee ee ee a ee i ee te ee 12 SigmaLink Workbench User Interface 15 Personal Desktop zrne reran stern ees pete wee es eae a A lee a Seas 17 Hierarchy WindoW 6000 e eee eee eee eee eee 18 Metadata WINdOW secreta fe ee eee oe eee ee eee eee ne eee 19 MOON DAR iG ec ase rete EAA a Ie ee IM Ns I al ath E et EAA TEA A 21 The Publishing Project Drop Down List 00 eee eee eee 24 The Quick Search BOX 000 c eee eee 25 Worktlow Bak c0e case See ERARE EIE eee Seal eek eh ea Gee een eee 26 Statusline 7 oe eee eee Ree te a ee ha eis Saa a eae oats dee Saeed et 27 Working in the SigmaLink Workbench Environment 28 MG NUS 555 2 eee EEE cites wes E S E acs tee ava in eB tee N Galea ataye EA T 29 Context Sensitive Menus 000 c eee eee 30 SLWB Keyboard Shortcuts 00 00 cece eee eee 31 Dialogs 2222 evo se eee ethos Jew eo ta eee Jet 32 Using Containers 33 Creating Containers esse essensa iaaa a eke Aes ie Re oes a eee te ee ede eee De 35 Renaming Containers o ie ciei ima oie bia ia lee eee ee 37 Deleting Containers oia a a a a eee 38 Creating I
109. er can be deleted 4 Using Containers 38 SigmaLink Workbench 1 101 User Guide 5 Creating Information Objects Related Topics e Introduction page 7 e SigmaLink Workbench User Interface page 15 e Working in the SigmaLink Workbench Environment page 28 e Using Containers page 33 Importing Files page 43 e Editing SigmaLink Information Objects page 48 e Printing Information Objects page 58 e The STEP SGML Viewer page 59 Topics in this Unit e Creating Information Objects with Content page 40 e Creating Planned Objects page 41 Planning Information Objects One of the prerequisites of creating information objects is careful planning primarily plan ning the hierarchical structure of the information to be held in objects and planning the structure and hierarchy of the individual information objects In SGML based applications the structure and hierarchy of an information object will be accomplished with SGML me ans The more semantically oriented a DTD document type definition is the easier it will be to guide the author through the authoring process There are generally two types of information objects with content and planned objects If the content of the new information object is available or will be created immediately the new information object is created with content It is represented in the Metadata Window by a small book symbol with a yellow green or red background depending on its status E
110. essary for certification in accordance with ISO 9000 Quality Management Workflow systems reflect the routines in an enterprise s task flow The structure of a work flow system depends on both the field of activity of the enterprise and the purpose of the workflow The workflow process of a publishing house for example will be different from the workflow process of a software company Terms and Definitions Work queue List of tasks to be carried out Procedure General definition of a workflow process working routine Case Instance of a workflow process It may consist of several steps Case number Serial number assigned to a case Step A step of a workflow process The tasks belonging to a step are displayed in a form Form Dialog window from which the user completes his or her tasks The Staffware workflow engine is integrated in the SigmaLink environment according to the customers needs Integration may include for example the automatic start of Staff ware controlled workflow processes whenever data is imported so that an employee will carry his her tasks out according to the Staffware work queue The steps within the work queues are different depending on the tasks to be carried out Therefore in the following both the general structure and the operating of the work queues are described 20 Integrated Staffware Workflow Engine 163 SigmaLink Workbench 1 101 User Guide Login into the Staffware Environ
111. eu bp racine cmd m Take TA Posie Gi Faget Fina O wchare atiurg 2 Cane iinta T 1a Psha Eirg Fes p ia ariaa 1h Erg SE i EF nprs Ueta ipl iraire a icom adia t E nhe iede Dit iad eee kan fg The ie ot ren of ties tu Bren Tee L E fhe Frege of Th Aro Cos It T fg the ry of Mhae eat The el Deis Phos lind O Pen a ai De ga Ling ba IET Dawa yil seam Fieve Pits fl Part bebe a ae ol ad ean ae a a irs ATEST Fig 19 The context sensitive menu in the SigmaLink Workbench Once an information object is opened in an editor all features supported by the editor are available to the user In addition to this SigmaLink Workbench provides a menu with op tions for internal and external linking of objects and for checking objects into the database from within the editor All changes made to a document in the editor should be saved frequently Saving changes during the editing process Note The following instructions refer to the Adept Editor from ArborText 1 Select Save from the editor s File menu SigmaLink Workbench provides two alternative means to check an information object into the database gt Closing and checking in information objects Note The following instructions refer to the Adept Editor from ArborText 1 Select Close from the File menu in the editor 7 Editing SigmaLink Information Objects 53 or SigmaLink Workbench 1 101 User Guide In the SigmaLink Workbench select Check in f
112. f the Links tab 14 Links 114 SigmaLink Workbench 1 101 User Guide 14 3 2 Following Links in the Viewer Related Topics e Following Links from the Metadata Window page 113 e Following Links in the Editor page 118 SigmaLink features an integrated viewer for SGML objects This viewer displays informa tion objects according to styles defined for the different document types These style sheets as they are called can be customized to suit the users needs The SigmaLink ad ministrators or document designers provide the style sheets for the various document ty pes managed in SigmaLink There are several alternatives to start the viewer gt Starting the viewer 1 Highlight an information object in the Metadata window 2 Click on View in the Edit menu gt Alternatives for starting the viewer 1 Highlight an information object and click on View in the toolbar 2 Click on the information object with the right mouse button and select View from the context sensitive menu 3 Doubleclick on the information object to be displayed in the viewer 4 Highlight an information object and hit Enter on the keyboard Showing Links The SGML based link mechanisms available in SigmaLink are supported by the viewer Frequently the text in the links will be underlined or it may simply appear in a different co lor Empty elements that represent links are symbolized by blue arrows or radio buttons Font size color etc of the li
113. for the system gt Creating Subdocument References 1 In order to insert a subdocument reference the information object referenced must be managed by SigmaLink If this is not the case import the information object 2 Load the information object you want to insert the referenced object into in the editor Editing Information Objects page 52 by selecting Edit e g in the context sensitive menu 3 In the position where you want the object to be referenced insert the appropriate SGML element e g sectionref 4 Position the cursor within this element ADEPT EHn at Eir Edi Fod Ywa flare Etim a i oie Toup Mined bale tel amp Ay t g PM B U w O a em HE N EN i Gagal orb irplereeptoo A Relea na hele Pape Epb no eu ee Ae E Bake akh Eerma Eius Thak i i Charge reach dora hes docu Peau irer Lo hg dore pipii Tiape kibje ena Egira pikia n Cees al salir as eee Epad afl rypedocurend Ta GmbH aa mma CE in 1 Concepts E ipa T eset Gee appended doae a F 4 F Command Soe Re rede nt Def ard Regd parent oo eon oe oe FO eet fet Fig 69 Positioning the cursor when creating a subdocument reference 18 Referenced Objects 157 SigmaLink Workbench 1 101 User Guide 5 When the cursor is positioned properly Subdocument is active in the SigmaLink menu 6 Select Subdocument 7 Keep the editor open Caution Do not check the object in at this point SigmaLink must set seve
114. formation object you want to create the link source in and click on Edit in the context sensitive menu The information object is being loaded into the editor 2 Insert the element you want to use for the link source e g Link start in the appro priate position 3 Position the cursor inside the source element If you cannot do this because the ele ment is displayed as a box position the cursor after the element Such an element cannot be filled with any content it is called an empty element 4 Inthe menubar of the editor click on SigmaLink 5 Select Start Link from the SigmaLink menu Note If you want to cancel the creation of the link select Cancel Link from the SigmaLink menu 6 Keep the editor open and make the SigmaLink Workbench user interface the active window In the Metadata Window highlight the target object 7 Click on Link target in the Information object menu or in the context sensitive menu or select the Link target button from the toolbar gt The link is being connected 8 Save the information object in the editor The link is now created 9 To check the information object in again select Check in in the SigmaLink menu in side the editor window or save the document close the editor and select Check in in the Information object menu inside the editor 14 Links 106 SigmaLink Workbench 1 101 User Guide Note All links except for object to object links must be deleted from the editor
115. formation objects can be associated with the integrated Editor Viewer 5 Confirm the choices with OK 23 Configuration 189 SigmaLink Workbench 1 101 User Guide 23 2 2 Associating an Object Type with an External Editor or Viewer Related Topics e Associating an Object Type with the Integrated Editor or Viewer page 189 External editors as well as external viewers are automatically started by selecting either Edit View or Print from the SigmaLink Workbench menus External applications do not communicate directly with SigmaLink Workbench and it is generally not possible to incor porate SigmaLink options in their menus DekDiD ssis vaseCaia Cowi Daga Dena a aiir Tisstevhept I Linke iD Promp She Saach Sonica Um Grapa HTH dramari hird Wew hi reiras E EHF prius bre Ed brp phous EHF pasture bag bp phais bal risieda td mimada b Associating an object type with an external editor or Viewer 1 Select Options from the Tools menu 2 Highlight the External applications index card from the SigmaLink Workbench dia log window 3 To select an object type from the list of installed object types highlight either its Edit View or Print entry in the Action column 4 _ Enter the full path to the external application s executable file in the field Application to start Note For the Print option to be available the external application must be capable of pro cessing the p parameter wh
116. ger E teh i pF E e Heta k C Tea a haski a oond aiia b hem ieie Ct Brae Te H Lisias 4 a pan r W reL a iran d iter Ir Li e ERr fg Mha Trad od Tin irie a 1a ee i ees fool The p of ek toot Te i O Doiii Fate Hi En O tyrani ikarga ia D Waker ilam oe Dor Lind O Fen h i Ling baaa jet Cece i up ibe dli Pert Dawayil Cs am Bee jil Pabien H Feri Meee Load hk cap ad Tama iak iii ae hika kapke a eer lim Fig 7 The context sensitive menu in the Metadata Window gt Showing a context sensitive menu 1 All context sensitive menus are accessed by clicking on an object with the right mouse button Menu items that are not available due to the workflow state of the highlighted object or user authorization are grayed out An object for example that is checked out by another user cannot be opened with the Edit command in the Edit menu 3 e Working in the SigmaLink Workbench Environment 30 SigmaLink Workbench 1 101 User Guide 3 3 SLWB Keyboard Shortcuts Related Topics e Menus page 29 e Context Sensitive Menus page 30 e Dialogs page 32 SigmaLink Workbench provides a number of keyboard shortcuts for frequently used com mands The available keyboard shortcuts are listed next to the menu items in the corre sponding menus There is also a complete listing of keyboard shortcuts in the appendix of this manual 3 e Working in the SigmaLink Workbench Environment 31 SigmaLink Workbench 1 101 User Guide 3 4 D
117. gs page 203 gt Controlling IO Properties Display in SigmaLink 1 Select the IO Properties tab from the Options dialog in the Tools menu Gems Stirs Disse i Lii Check Cat Desires Weninn Cano Conis Disko W0 Frei Sheet Sach Soph abo Uim Groupe han cirri AO pecan ene ts gl KO Proa Ehee D opena gees 1 epee Sheet fee ey H oe eo re te hir a reaa ine wher ading Els E dop priom pope I hea E popari H sin iy abeie npa A n r Fig 85 The IO Properties tab in the SigmaLink Workbench settings dialog window 2 The following options are available Option Function When displaying IO properties reuse the old IO Pro Only one window will be open at any time perty Sheet open a new IO Pro A new window will be opened for the properties of every perty Sheet for every IO IO 23 Configuration 199 SigmaLink Workbench 1 101 User Guide Option Function update automatically The content of the property window will be updated auto matically if a new IO is selected Effective only in con junction with reuse When editing IO do not synchronize IO properties show IO properties if the IO is already open open IO and show properties The IO properties will be displayed whenever an IO is loaded into the editor 23 Configuration 200 SigmaLink Workbench 1 101 User Guide 23 8 Check Out Directories Related
118. he down arrow 20 Integrated Staffware Workflow Engine 167 SigmaLink Workbench 1 101 User Guide 21 Customizing the User Interface Related Topics e Integrated Staffware Workflow Engine page 163 e Switching between Online and Offline Modes page 173 e Configuration page 186 e The User Help Desk page 207 Topics in this Unit e Adding and Deleting Symbols on the Personal Desktop page 169 e Showing and Hiding Parts of the User Interface page 170 e Changing the Column Width in the Metadata Window page 172 The appearance of SigmaLink Workbench can be modified according to the user s prefe rences Several components of the user interface can be shown or hidden 21 Customizing the User Interface 168 SigmaLink Workbench 1 101 User Guide 21 1 Adding and Deleting Symbols on the Personal Desktop Related Topics e Showing and Hiding Parts of the User Interface page 170 e Changing the Column Width in the Metadata Window page 172 The Personal Desktop can contain several kinds of symbols Yellowsymbols represent shortcuts to containers which can be found in the hierarchy win dow Every user can create a personal environment by adding or deleting such shortcuts These preferences are managed by SigmaLink Workbench and saved to a file on the ser ver when a user logs out from his her Workbench This file is read by the client at the next login This way the users have their configuration regardless
119. he features necessary for editorial processes At the same time SigmaLink can be used as a pure management tool A business which only receives in formation from an external source manages this information and creates publications for the World Wide Web or CD ROM with the information would have little need for the au thoring features of SigmaLink Authors are responsible for anything related to the content of the Infopool This includes planning creating correcting and revising documents as well as retrieval e g for reuse and linking to other documents and eventually checking the objects back into the databa se Planning Information Units Planning information units and possibly planning the relation between information units is not always a management task It is often the job of the authors An author plans by creating and organizing information objects SigmaLink for example supports creating a large unit that is then split into smaller units manually or automatically split and join function to allow parallel processing of information objects Writing and Proof Reading SigmaLink Workbench can launch an external text editor for every type of information ob ject The full range of features however is available only for SGML based data Sig maLink Workbench comes with an integrated SGML editor the ADEPT Editor Regardless of why an author requests an information object from SigmaLink the object is reserved exclusively fo
120. he identifiers necessary for the link 9 Save the information object close the editor and select Check in from the Informa tion object menu inside SigmaLink Workbench Note All links except for object to object links must be deleted from the editor because deleting such links requires changes to be made to document instance Place the cursor inside the link element and select Delete a link from the SigmaLink menu Care should also be ta ken to delete the link element as well if it is no longer needed If an SGML based link is deleted in any other way it will prevent deletion of any source or target information objects in the workbench because the server will consider the links still active 14 Links 111 SigmaLink Workbench 1 101 User Guide 14 3 Following Links Related Topics e Link Categories page 99 e Creating Links page 102 e Cancelling Links page 119 e Deleting Links page 120 Topics in this Unit e Following Links from the Metadata Window page 113 Following Links in the Viewer page 115 Following Links in the Editor page 118 Ther are several ways to follow a link in the SigmaLink Workbench 1 from the link control dialog in the Metadata window 2 from the context sensitive menu in the Metadata window 3 from the SGML viewer 4 from the SGML editor The following units will describe the various means of following links in detail 14 Links 112 SigmaLink Workbench 1 101 User Guid
121. he toolbar as well Cancelling applies only to incomplete linking operations If a link has already been com pleted delete it using the Delete a link option in the same menu Deleting Links page 120 14 Links 119 14 5 Deleting Links Related Topics e Link Categories page 99 e Creating Links page 102 e Following Links page 112 e Cancelling Links page 119 Topics in this Unit e Deleting Links in the Metadata Window page 121 e Deleting Links in the Editor page 123 SigmaLink Workbench 1 101 User Guide Only object to object links can be deleted in the Metadata Window all other link types must be deleted in the integrated SGML editor using the SigmaLink menu This is neces sary to insure consistency between link IDs stored in the document instance and the cor responding link information stored in the SigmaLink database 14 Links 120 SigmaLink Workbench 1 101 User Guide 14 5 1 Deleting Links in the Metadata Window Related Topics e Deleting Links in the Editor page 123 gt Deleting an object to object link 1 Select Link control from the Information object menu or from the context sensitive menu or T Click on the Link control button in the toolbar to open the Link control dialog window ened ord elegans ferns Anica Fahr Pan B F Diea E Obeot F Orisi Coen roe Say F Li parcar F Lark jagat Mea Ja Edt eg Biia Lire Fig 49 The Link control dialog
122. ialogs Related Topics e Menus page 29 e Context Sensitive Menus page 30 e SLWB Keyboard Shortcuts page 31 Note Certain elements in the Dialog windows will not be in english unless the installed Windows version is english as well This affects dialogs for drive and file selection file type selection and the Cancel buttons in the dialogs Items followed by three dots in the menus have a dialog window associated with them Further options and entries can be specified in the dialog windows Dialog windows that cover more than one subject are divided by tabs The dialog window for the SigmaLink Workbench search settings for example contains tabs for Predefined search Metadata search Fulltext search and Combined search The dialogs are accessed by clicking on their tab Fiakinaj Seach hhetidboty Daah Faliar Seance Cair Seach Search vai Opusior Fai tode ha in Js usisa Operate Tiii pak Cpe ate Fiii Moke ara in mm DnE E usis De Soe tm iy oo i Fink diode ot i j iani changed isis w ueirisa peat Seach wahue Diae Fid iede Jara in TE fusis Samohi Teach ior Uri asec T amei i chasidan oni F is T a oe sii mi F ras je 7 boih chasaciar and characte aiir pa I Mai pp Uie iei a a a Fig 8 Index card Combined search in the SigmaLink Workbench Search settings dialog window 3 e Working in the SigmaLink Workbench Environme
123. iewer or editor The defaults for displaying entities and object references are configured in the Links tab of the SigmaLink Workbench settings dialog window in the Tools menu IO Picat ihe O ee Casci Dt Descioes Yainco Coise Dig Gere te Con ataseecet Ltr Vechacbad erties When ppanmg an ID n ha spa or aioe m kaiaa gl blader era n een a T A EE re TA P ev abl art O Cheti ka unit eridan ohen egag bera T lives joi ink mann the str bis een T hania archo Lag atar diring link Baitarani aiy relents aiH raain i ink id bape l pini D rdg DO pbinre The following options can be set Option Function download all inclu Causes all file entities included in the object to be resolved in ded entities the editor viewer Referenced objects are also resolved download included Causes entities referenced in an object to be displayed on entities on demand demand Entities are represented for example by a blue arrow in the viewer Clicking on this arrow causes SigmaLink to launch the appropriate application to display the object In the editor an included entity is accessed by selecting the Follow Link command in the SigmaLink menu 23 Configuration 194 SigmaLink Workbench 1 101 User Guide Option Function do not download included entities Causes file entities in SGML instances to be ignored and not displayed in the editor or viewer Check for included entities when
124. in different contexts are optimized for SGML based text objects SigmaLink Workbench SigmaLink provides the user with a client SigmaLink Workbench that controls access to the information base Infopool This client includes an SGML editor an SGML viewer and a retrieval interface for fulltext and relational database searching Every user works with a number of information objects presented in a tree structure si milar to the Windows Explorer much like files in directories These information objects are booked into a relational database and indexed for fulltext retrieval This guarantees security for all accesses and transactions A user works exclusively with such objects He 1 Introduction 7 SigmaLink Workbench 1 101 User Guide or she uses them in different contexts views them edits them assigns metadata to them or triggers workflow processes that send objects to other team members SigmaLink Workbench Features Creation and maintenance of the Infopool Creation of new information objects Generation of information objects by importing existing data Editing of information objects Search and navigation in the information base Access to the Infopool for productions Checking information objects in and out in order to prevent inconsistencies caused by parallel editing of objects Triggering automated processes SigmaLink Workbench is geared specifically towards SGML based inform
125. iners Related Topics e Creating Containers page 35 e Deleting Containers page 38 Container names can change repeatedly in the life cycle of a container In SigmaLink Workbench containers can be renamed without restrictions This has no effect on their content or the metadata except title associated with them gt Renaming containers 1 Click on the container right mouse button and select Rename from the context sen sitive menu rhuad O RFA ee be pare 6 Umg Giaphes 3 0 TFF imka inie O Ernia 2O Men Hakas L 40 Lig OF Msg D Wilken bheaa E ai Teas O iL larn O Leisi ihi BE bapi Te Fig 12 Rename dialog 2 Enter the new name for the container and confirm the entry with the ENTER key 4 Using Containers 37 SigmaLink Workbench 1 101 User Guide 4 3 Deleting Containers Related Topics e Creating Containers page 35 e Renaming Containers page 37 gt Deleting containers 1 Click right mouse button on the container and select Delete from the context sensi tive menu SigmaLink requests a confirmation for the action 2 Select Yes in the dialog window Are you sure you want to delete the selected in formation object to delete the object Select No to cancel the operation and retain the container Note Containers must be empty to be deleted If any information objects or other containers remain in the selected container they must be moved or deleted before the selected con tain
126. iners and information objects Contai ners are defined by container types which are specified by the user when a container is created The container type determines which type of information object can be placed in the container The choices allowed for new containers are determined by the configurati on of the current publishing project Publishing projects are configured by the SigmaLink administrator The corresponding configuration is stored in the database gt Creating new containers 1 Highlight a container in which to create a new container Note The new container will be placed beneath the container object currently highlighted in the metadata window E fire Lie of Treen of tery BB fe fee lie eee Fig 10 Highlighted container White Paper 2 Select Edit from the menubar 3 Click on New in the Edit menu 4 Using Containers 35 SigmaLink Workbench 1 101 User Guide 4 Select Container to open the New container dialog window Se Diore Wine iaiia Pere lao poured Fig 11 The New container dialog window 5 Enter a name for the new container in the Name of container field in the dialog win dow 6 Select a type from the Valid container types list Note This selection determines which object types will be allowed in the container The container type cannot be changed later 7 Confirm your selection with OK 4 Using Containers 36 SigmaLink Workbench 1 101 User Guide 4 2 Renaming Conta
127. information object types list Note The type of the information object created determines which type of document can imported into the planned object later If a planned object of the type SGML Report is created the system will not allow an HTML file to be imported into it The planned object type cannot be changed after creation 7 Confirm entries with OK 5 e Creating Information Objects 41 SigmaLink Workbench 1 101 User Guide Note The Edit metadata dialog window opens if this option has been set in the options of the SigmaLink Workbench tools menu 5 e Creating Information Objects 42 SigmaLink Workbench 1 101 User Guide 6 Importing Files Related Topics Introduction page 7 e SigmaLink Workbench User Interface page 15 Working in the SigmaLink Workbench Environment page 28 e Using Containers page 33 e Creating Information Objects page 39 Editing SigmaLink Information Objects page 48 e Printing Information Objects page 58 e The STEP SGML Viewer page 59 Topics in this Unit e Importing Files as New Information Objects page 44 e Importing a File into a Planned Object page 46 SigmaLink Workbench allows files to be imported from local drives and network drives The two types of import functions in SigmaLink Workbench are 1 importing a file as a new object and 2 importing a file into a planned object 6 Importing Files 43 SigmaLink Workbench 1 101 User Guide 6 1
128. ing tool associated with its type SigmaLink provides an integrated SGML editor to edit SGML based information objects SGML editors support some of the concepts of information ma nagement such as links and references between documents Note Editing non SGML objects requires an external application that must be installed on the client machine not included with SigmaLink BDEPT Eee Bie Ei Pi pie OF SAT thot le Ae E ee bo PR A eee 8 hea FE M Be a 7 E i Prabin nH Desi a ire e beers te Paper E Cage aih boii Pipen HgmaLink cam Cg maiko ae Heute AiD parean Linda EET a as STEF GmbH ar EES ary amari Set 1 Concepts al 1 f g append docurserd Gi ca 1 ff a Commared e ete mck Po ete Fig 18 TheAdept Eitor shown here with the SigmaLink menu and the Properties submenu gt Opening information objects 1 There are four ways to open an information object for editing in SigmaLink Work bench 1 by selecting the appropriate option from the Information object menu 7 Editing SigmaLink Information Objects 52 SigmaLink Workbench 1 101 User Guide 2 by selecting the appropriate option from the context sensitive menu in the Meta data Window 3 by clicking on the Edit button in the toolbar 4 or by highlighting the object and pressing Ctrl Enter See eae enon ual Lind hack fs Bka ie oa iron sb 1S oe aaa Se el al ma ma Dsm over terri
129. inistration Sig maLink administration configures which levels of hierarchy existing in the document type are used for split and join and whether recursive splitting is to be permitted Note Information objects cannot be split if their DTD defines marked sections exclusions or inclusions Join is the opposite of split When a fragment container is joined all information objects fragments it contains are joined to form the next higher level in the hierarchy of the ori ginal information object or fragment The following conditions must be met before the join item can be used 1 The SGML structure of every fragment must be valid 2 there can be no fragments or information objects that are not allowed at the next higher level of hierarchy and 3 no fragments were deleted moved or added Currently SigmaLink allows only fragments to be joined that were created with its split feature Example An older version of a user manual is to be republished It consists of parts one through four each part in turn contains several chapters The individual chapters are to be up dated by different authors The first split operation splits the manual into four parts A second set of split operations splits each part into its chapters The tasks of editing the individual fragments can now be assigned to different authors and submitted to the integrated workflow The authors can change the content and the SGML structure of each fragme
130. iple style sheets for SGML based information objects The installed style sheets are selected in the viewers Style menu The integrated SGML viewer also supports multiple navigators The installed navigators are selected from the Navigator menu in the menubar within the viewer The navigator window of the viewer presents a hierarchical view of an SGML document and is generated by the viewer based on the hierarchical structure of the document instance The Sig maLink administration defines and configures style sheets and navigators for the clients The STEP SGML Viewer includes a print feature that allows the user to select a style sheet and navigator for printout provided style sheet and navigator have been defined and installed It is possible to search for terms or strings in the viewer The search can be limited to certain element contexts in the document Search and retrieval are available for all infor mation objects of any given document type definition even if only one such object has been loaded into the viewer external search The integrated STEP SGML Viewer only displays SGML based objects However any viewer can be associated with object types managed in SigmaLink Workbench The integrated SGML viewer is described in this manual 9 e The STEP SGML Viewer 59 SigmaLink Workbench 1 101 User Guide 9 1 Viewing Information Objects Related Topics e Search in the viewer page 63 e Navigating in the Viewer page 66
131. ired menu items as being availa ble This is because the editor must see a suitable link element in order to manipu late its attribute values The AdeptsEditor looks to the right of the current cursor position for this element If Track context has been enabled in the editor s Options menu the status line at the bottom of the editor window will show the current position in the document s hierarchy If it does not list the intended link element move the cur sor back and forth with the arrow keys The element will then be listed and the corre sponding menu items become active 14 Links 108 SigmaLink Workbench 1 101 User Guide Start link can be cancelled by selecting Cancel Link in the SigmaLink menu 5 Load the information object you want to create the link target in into the editor by sel ecting Edit in new window from the context sensitive window In the editor two win dows are open now Note Selecting Edit rather than Edit in new window will cause Adept to close the first win dow If this occurs it is important to select Yes when prompted to save the first object so that the process of placing the link can be restarted Otherwise a unsaved the in formation entered in the first object will be lost and the link cannot be completed 6 Insert the element intended for creating the link target in e g Link target in the ap propriate position 7 Position the cursor inside the target element If you cannot do this b
132. irodurtin March 199 2 Sigma Link Components 2 1 Editing a 111 Planning SILEF Sma Eliete Publolens bel a 112 Writeg and rorrerting 113 Working Onine and 1 SigmalLink Intranet hased Offline iti 2 214 Eovisiog editing and document a LLS Split und Join management system with full a 2 16 Retiovel J 3L Using and Frisiig SGML support LLH Actas in ditabade j Fig 26 The STEP SGML Viewer is divided into two windows the navigator which reflects the document struc ture and hierarchy and the document window The STEP SGML Viewer supports multiple navigators for each document type permitting different views on information objects for various purposes The default navigator availa ble for all document types is the SGML tree It is generated from the element structure of 9 e The STEP SGML Viewer 66 SigmaLink Workbench 1 101 User Guide the information object and shows every element used in the object The navigator window can be hidden to increase the size of the document window gt Selecting and deselecting navigators 1 Open the Navigator menu in the main menubar within the viewer 2 To select a navigator choose one from the list of available navigators in the navigator menu 1 Sigma Link Intranet baged editing and document managemeni system with full SGML support a iL Introduction 2 Sigma Link Components 2 1 Editing a 2 1 1 Flaming a 2 1 2 Writing and correcti
133. itching between Online and Offline Modes 174 SigmaLink Workbench 1 101 User Guide 22 2 Online to Offline Related Topics e Terms in Online and Offline Modes page 174 e Offline to Online page 183 e Available Features in Offline Mode page 184 General concepts SigmaLink Workbench can be operated either offline or online to accomodate the different requirements encountered in document management and editing such as e environments in which a permanent network or intranet connection is not possible e environments in which a permanent network or intranet connection is not practical due to excessive network traffic e environments in which users work in remote locations and require online access only to download or upload information objects The SigmaLink Workbench can be switched from online mode to offline mode by little more than a mouse click The process of switching offline automatically downloads any information objects selected by the user There is no feature that allows downloading in formation objects while the clients remains online with the exception of check out of cour se The Offline switch icon in the toolbar is used to disconnect the client from the server During the download the info tree stucture is downloaded only if the user was positioned properly when the switch was initiated Only the info tree information of the structure be neath the users current position is downloaded If information objects fr
134. ject to another All background colours are possible The symbol link target indicates that a link points from another object to this one All background colours are possible This symbol indicates that this object is link source as well as a link tar get All background colours are possible 2 SigmaLink Workbench User Interface 20 SigmaLink Workbench 1 101 User Guide 2 4 Toolbar Related Topics e Personal Desktop page 17 e Hierarchy Window page 18 e Metadata Window page 19 e The Publishing Project Drop Down List page 24 e The Quick Search Box page 25 e Workflow Bar page 26 e Statusline page 27 The toolbar provides buttons for frequently used commands and functions 248 aj Gall aleam losie Ble i Fig 2 SigmaLink Workbench toolbar the quickhelp for the version control button is visible 2 SigmaLink Workbench User Interface 21 SigmaLink Workbench 1 101 User Guide Button Function Disconnects the client from the server switches the client offline 6 Connects the client to the server switches the client online Interupts the current request to the server Opens the Search dialog window Loads the highlighted object into the viewer 2 le Checks the highlighted object out of the database and loads it into the editor Fa Checks the highlighted object back into the database The object is then available to other users
135. k bench interface Showing and Hiding Parts of the User Interface page 170 t allows the user to specify simple terms and search for them across the metadata Note If the quick search list is not visible toggle its display on in the View menu gt Specifying a quick search 1 Inthe first field enter the term to be searched for or select a term from the drop down list Note The term lt EMPTY gt is preconfigured to find objects where this metadata field is left blank An object will not be found if this field contains anything such as a blank spa ce 20 061586 hme 28 018 dwi mT duel oo ee chic HEITE dial 00 18 kai Sb se shim S006 1256 curl a a Fig 59 The Term field in quick search 16 Search and Retrieval 140 SigmaLink Workbench 1 101 User Guide 2 Select the metadata fields that are to be searched for the term specified in step 1 20N E tical Pi phate 20a neal Fig 60 The Metadata field in quick search 3 With the metadata display name still active highlighted in the drop down list press the Enter key Note Pressing the Enter key will have context sensitive results For example if the meta data title in the quick list is not highlighted but an information object in the metadata window is pressing the Enter key will not start the quick search but will load the ob ject into its associated Viewer 16 Search and Retrieval 141 SigmaLink Workbench 1 101 User Guide 16 8 Sa
136. k on the information object to be viewed in the Metadata Window Several different views of a document can be defined by creating different styles for dif ferent purposes text only abstracts of the document etc Styles and navigators are de fined and configured by the SigmaLink administration and supplied to the clients by the server gt Selecting styles Note Only styles configured and installed in SigmaLink can be selected by the client 1 Select a style from the list of available styles in the Style menu Information objects are not reserved checked out when they are loaded into the viewer Any authorized user can edit objects while they are loaded in the viewer elsewere Chan ges made to an information object are not visible until the object has been checked in The check in process generates a new version of the object which is then available to all users for viewing gt Viewing the most recent version an information object 1 Check the information object in 2 Select Reload from the File menu Note Reloading the information object in the viewer will have no effect if the information object has not been checked in since the last changes were made Information objects in the viewer can be closed The viewer displays an empty navigator and document windows in this case gt Closing an information object in the viewer 1 Select Close from the File menu 9 The STEP SGML Viewer 61 SigmaLink Workbench
137. king information objects and parts thereof Combining Objects for Productions Information objects in SigmaLink Workbench are combined for various purposes and for any output media SigmaLink Workbench exports the data in order to process it with a type setting system for example A conversion process can be triggered by the export function to create a different data format 1 Introduction 11 SigmaLink Workbench 1 101 User Guide 1 2 Terms Related Topics e SigmaLink Workbench page 9 This chapter provides an explanation of frequently used terms Online and Offline Authors can use the SigmaLink Workbench Online or Offline to allow corporations to crea te and manage their information from remote locations while maintaining a centralized da tabase from which users can download documents objects for editing or viewing Annotations metadata and information regarding various link types and references are also available to the author in offline mode Any changes made to information objects off line are automatically committed to the online Infopool after switching online Archiving SigmaLink provides an interface for archiving tools Archiving processes can be automa tically triggered by workflow status or by version control Configuration SigmaLink offers a wide array of configuration options The SigmaLink Workbench for ex ample can be configured to associate external applications with information objects for viewing
138. l ampet of electone pobleheg a pebbehg z berzas as wel as m vancas branches of mdortry This midas document the adtorial system for the Bubliographicches Instiut amp F A management Beockhame AG wih which ower 150 editors produce and system with full rintani ainat all pobbeabons bey the company successtidhy f and wath notable efecti on coat speed aad quabiny of the SGML support product aa well ot linge icali praet weh Lohana AG a 1 1 Introduction Hokia and Mile al 2 Sigma Link i The fem of tas expermoce har now Soured te cor system Components SigrnaLink all Editing Sugralink provides a copharhcated roksson For the followang a 111 Panning problem manr a 112 Writing and ia 2 Information liformanen obgecu Terko BLS Werking Unis Biahapimial iiser tiii dibaniibori Cot A PER Sheri date mpmenty data Ld Revising ia a 1 L5 Split und Join ee a 2 18 Retrieval i a i LTU id ienr ery bo jaam iy wm ss E and nme necennded rabies scured l Tkr Fig 48 Example for the display of link sources and targets in the STEP SGML viewer in this case a content to content link is displayed 14 Links 116 SigmaLink Workbench 1 101 User Guide If there is a target for a link source this will be indicated by J in the viewer gt Following a link in the viewer 1 Click on the link with the mouse 2 The target document of the link is loaded into the viewer 14 Links 117 SigmaLink Workbench 1 101 U
139. lications 58 SigmaLink Workbench 1 101 User Guide C Index 226 Productions combining 11 Proof Reading 9 information object 48 Properties dialog 57 Publishing project 35 explanation 14 selecting from drop down list 24 Q Query predefined 138 representation on Personal Desktop 169 Query specified by the user 134 Questions message to User Help Desk 207 Quick search box 25 R Redo 69 Redundancy 124 126 Referenced object overview 153 showing all included entities 194 showing included entities on demand 194 Referenced objects allow fast link creation 195 checking for included entities 195 not showing included entities 195 Reloading information object 61 Renaming container 37 Retrieval 126 fulltext 7 interface 7 Retrieving 10 from relational database 19 SigmaLink Workbench 1 101 User Guide C Index 227 information objects 126 link 112 link from the Metadata Window 113 link in the editor 118 118 link in the viewer 115 structured in fulltext 130 Reused information object deleting 125 refreshing reused information object list 125 Reused object managing 125 Reusing information object 11 overview 124 Paste as link 124 properties 85 symbol 124 Revising information object 10 S Saving information object 9 53 metadata 90 Search 126 Search and retrieval 86 combined
140. line Since not all metadata fields and not all of the markup in SGML objects may be available in the different search dialogs this feature allows a user to search metadata or fulltext structure that has not been configured for search in corresponding configuration files for fulltext and relational search This is an advanced search feature that requires some knowledge of SQL and the data model employed by SigmaLink and most users will probably never use it Specifying a native search statement The following assumes that there is a metadata called Total number of versions in the database table METADATA with a database field name TotNumvV containing the total number of versions of an object and that has not been configured for metadata search 1 Select Combined Search from the Search menu 2 Enter the SQL statement in the command line Example select from SL_PPRJ_METADATA where TotNumv gt 10 PPRJ in this case would d have to be replaced by the publishing projects shortname 16 Search and Retrieval 136 SigmaLink Workbench 1 101 User Guide 3 Select the desired mode either Metadata or Fulltext Metadata in the example abo ve from the drop down list Fig 57 The Native Search in the Combined Search tab This statement will provide a list of all information objects of which there are more than 10 versions in the SigmaLink version control 4 Start the search by pressing the Start search button 16
141. lishing project or the entire Info pool for the title search M Chetie prira oh J Irk pai anneal l Fig 21 The Change search domain dialog window Check in This feature allows the user to check an information object into the database without ha ving to save change and leave the editor Navigation Next document Loads the information object preceeding the current one in the metadata window into the editor Previous document Loads the information object succeeding the current one in the metadata window into the editor Properties This option opens the Properties dialog of the SigmaLink Workbench Properties of In formation Objects page 79 7 Editing SigmaLink Information Objects 57 8 SigmaLink Workbench 1 101 User Guide Printing Information Objects Related Topics Introduction page 7 SigmaLink Workbench User Interface page 15 Working in the SigmaLink Workbench Environment page 28 Using Containers page 33 Creating Information Objects page 39 Importing Files page 43 Editing SigmaLink Information Objects page 48 The STEP SGML Viewer page 59 External applications can be set up to print information objects in SigmaLink A list of available external applications is configured by the administrator and can be accessed by the user in the Options submenu of the Tools menu Associating an Object Type with an External Editor or Viewer page 190 gt 1 Printing Information
142. ll arrows in the information object symbol to indicate source E and target amp _ ofa link 14 Links 97 SigmaLink Workbench 1 101 User Guide The functions Reusing information objects Paste as link and Referenced objects should not be confused with the five categories of links listed above as these functions are not links in the strict sense of the word Links can be grouped into categories This is a customization that is done on the server by the SigmaLink administrator An example of a link category would be object to object links between an SGML based information object that is the result of a conversion process and its source in MS Word format This link category might be called Manuscript Link Another example of a link category might describe an SGML based information object and graphics objects used in it and could be called Graphics Link 14 Links 98 SigmaLink Workbench 1 101 User Guide 14 1 Link Categories Related Topics e Creating Links page 102 e Following Links page 112 e Cancelling Links page 119 e Deleting Links page 120 Topics in this Unit e Assigning Link Categories page 100 e Using Link Categories page 101 Links can be grouped into categories This is a customization that is done on the server by the SigmaLink administrator An example of a link category would be object to object links between an SGML based information object that is the result of a conversion process and its
143. load If the referenced objects themselves are not downloaded the setting of this option is ignored Get normal link information for all IOs Checking this option will cause SigmaLink Workbench Download control The Download control button will open a dialog window which lists all information objects that will be downloaded read only if the process continues as well as objects which have been downloaded in a previous session Previously downloaded objects are not down loaded again unless the user refreshes them Dowerdoad Contr a O emn o C Fig 80 The Download Control dialog window Note Information objects remain in the Download Control list until they are removed by high lighting them and using the Remove button in the Download Control Selecting Remove also deletes the files from the users local hard drive Warning The Remove button deletes the copy of any highlighted information object from the users local hard drive immediately This action cannot be undone by selecting Can cel in the Download Control To undo removed objects must be reselected for read only download 22 Switching between Online and Offline Modes 179 SigmaLink Workbench 1 101 User Guide Information objects can be excluded from the download operation by selecting Remove from the Download Control dialog Note The option Remove in the Download control dialog refers to the IO s entry in the dialog list The information object i
144. mation pool by creating a container structure and in the case of SGML based information objects by the structure and hierarchy in the individual docu ment instances themselves SigmaLink provides a feature called split and join to support the possibly frequent need to structure and restructure the information pool of a project The features split and join utilize the SGML structure of information objects and are available only for SGML based information objects Split causes an information object to split along its internal structure into several smaller information objects the fragmented objects as they are called that can be reused in other projects or contexts The original information object is replaced by a fragment container indicated by the container symbol with a red line through its center gy The metadata originally associated with the information object is now associated with the fragment con tainer SigmaLink uses an hierarchical approach to split and join operations all SGML ele ments with the same hierarchical level in the information object are converted to independent fragments of that information object 10 Split and Join 74 SigmaLink Workbench 1 101 User Guide Independent fragments in the fragment container are treated as regular information ob jects They can be split again provided the objects structure supports this The degree to which objects can be repeatedly split is configured by the SigmaLink adm
145. ment gt Logging into Staffware 1 2 In the Workflow menu select Workflow interface Type in the user name and password If the field server is empty select Browse Staffware will produce a list of all configured Staffware servers from which the appro priate one must be chosen If the input is correct a list of available programs is opened These programs are re presented by the following icons GLouimin Stetina Tire 02 08 1597 07 13 Fig 72 Main group of Staffware programs Command Function Case Start Selecting Case start you are shown a list with all defined pro cedures Procedures can also be started with Start Audit Trail Audit trails give a detailed overview over all transactions of a certain case A case is a process gone through within a work flow for example with a certain document or information object In a case an information object is worked on according to a defined process Staffware Help Selecting Staffware Help you are shown the help program including a glossary Workflow Definer The workflow definer is used for displaying processes while they are worked out Update Queues When selecting Update the work queue is updated Generally a work queue is updated automatically after a step is comple ted 4 If certain processes are not yet completed the work queue is opened Otherwise a work queue is displayed according to the configuration e g when data is importe
146. menu or click on the corresponding Link gt a target button in the toolbar SigmaLink Workbench will automatically insert the iden tifiers IDs needed to set the reference to the target object 9 Save the information object in the editor check in if appropriate 10 In order to check the information object in again either select Check in from the Sig maLink menu or save the document close the editor and select Check in in the In formation object menu within the Workbench 18 Referenced Objects 155 SigmaLink Workbench 1 101 User Guide Note When an information object including referenced objects is checked out only this infor mation object is checked out and other referenced information objects are not If it is nec cessary to make changes to the referenced information objects they must be checked out separately 18 Referenced Objects 156 18 2 Subdocument References Related Topics e Including Links page 154 SigmaLink Workbench 1 101 User Guide Subdocument references are created in the SGML editor The Adept Editor in the Sig maLink Workbench has been customized to support subdocument references The docu ment type definition of the information object must be customized to include the elements in which referenced objects may occur These elements are referred to as wrapper ele ments Generally these customizations are done when SigmaLink is installed and confi gured or when a new object type is configured
147. move Removes the marked integration symbol from the Perso nal Desktop 21 Customizing the User Interface 169 SigmaLink Workbench 1 101 User Guide 21 2 Showing and Hiding Parts of the User Interface Related Topics e Adding and Deleting Symbols on the Personal Desktop page 169 e Changing the Column Width in the Metadata Window page 172 All areas of the user interface which can be hidden or shown are listed in the View menu The following is a list of areas of the graphical user interface that the user can choose to turn on or off Desktop Toolbar Status line Workflow tagal mi Winkie E fair BiB Apka Gat peach je peace jaie Jg J cel 0 0 7 a8 ore ail fo D orld rere O leew i Beste DO Pun Pees 0 Liew T Themas E bet Ta Porth foe E Cii Panis D ea le E Lhi ain Fai D U a LOAC mmaa marra maa mrs nma Cai Lann Ge hades aka of rrii eree Fh hla eee aed Fad bod Sa Fig 74 SigmaLink Workbench user interface with open menu View lf for example the Workflow bar is shown the Workflow item is preceded by a check mark To hide this bar click on the Workflow item The check mark is deleted and the bar is hidden If you want to show the Workflow bar again click on Workflow again Besides you can hide or show the editor the viewer and a search results window These commands are activated if the corresponding application or window i
148. n Objects 83 SigmaLink Workbench 1 101 User Guide 11 5 Properties of Versions Related Topics e Attributes of Information Objects page 80 e Properties of Metadata page 81 e Properties of Annotations page 82 e Properties of Links page 83 e Properties of Reuse page 85 The Versions tab in the Properties dialog lists all existing Versions of an information ob ject emain mes Alinyje ieee a Pir Anaie Heada Arroka Urka Weier Reure Fig 37 The Versions tab in the Properties dialog For more detailed information SigmaLink Version Control page 145 11 Properties of Information Objects 84 SigmaLink Workbench 1 101 User Guide 11 6 Properties of Reuse Related Topics e Attributes of Information Objects page 80 e Properties of Metadata page 81 e Properties of Annotations page 82 e Properties of Links page 83 e Properties of Versions page 84 The Reuse tab in the Properties dialog lists an information object in every production in which it is used The container path is listed along with the IO title emain mes jomp ees HES yor Anduse Mendata Arrosan Link Werner Faure J soot EEEITI Fig 38 The Reuse tab in the Properties dialog For more detailed information Reusing Information Objects page 124 11 Properties of Information Objects 85 SigmaLink Workbench 1 101 User Guide 12 Metadata Related Topics e Split and Join page 74 e
149. n either information objects or ad ditional containers They constitute the user s personal view of the Infopool Green symbols represent predefined database queries of the Infopool 2 SigmaLink Workbench User Interface 17 SigmaLink Workbench 1 101 User Guide 2 2 Hierarchy Window Related Topics Personal Desktop page 17 Metadata Window page 19 Toolbar page 21 The Publishing Project Drop Down List page 24 The Quick Search Box page 25 Workflow Bar page 26 Statusline page 27 The Hierarchy Window employs a tree structure to make navigation and orientation in the system s information base easier Structure is created using containers represented by the container symbol Containers are similar to the directories in a file system The Hierarchy Window always displays the root element whose symbol is selected on the Personal Desktop 2 SigmaLink Workbench User Interface 18 SigmaLink Workbench 1 101 User Guide 2 3 Metadata Window Related Topics e Personal Desktop page 17 e Hierarchy Window page 18 e Toolbar page 21 e The Publishing Project Drop Down List page 24 e The Quick Search Box page 25 e Workflow Bar page 26 e Statusline page 27 The Metadata Window displays the content of a container the information objects In ad dition to the name title of an information object this can include the following Configurable metadata the author the date of cre
150. n the database itself is not affected by this option Note All checked out information objects are immediately downloaded at the time of check out They are not listed in the download control Use a metadata search for YOUR_USER_NAME in the field Checked out by to obtain a complete list of all IOs that will be downloaded by switching offline Note that whether the se objects will be available in offline mode depends on which container was active when the switch was initiated Also once offline switching starts the Download Control dialog lets the user deselect IOs marked for read only download that are to be excluded from the download Selecting Remove also deletes the copies from the users local hard drive Warning The Remove button deletes the copy of any highlighted information object from the users local hard drive immediately This action cannot be undone by selecting Can cel in the Download Control To undo removed objects must be reselected for read only download Information objects that have been selected for read only download can be loaded into the STEP SGML Viewer by selecting Show in the Download Control The Download Control dialog also lists information objects that the user downloaded read only during a previous session The option Refresh will if an object is selected download the current versions of this object refreshing the versions on the users hard drive Switching offline In the following paragraphs the p
151. n with content 6 Select an object type from the Valid information object types list e g HTML docu ment 7 Confirm entries with OK Note The Edit metadata dialog window opens if this option has been set in the options of the SigmaLink Workbench tools menu The editor associated with the object type is started automatically if this option has been set in the options of the SigmaLink Workbench tools menu 5 e Creating Information Objects 40 SigmaLink Workbench 1 101 User Guide 5 2 Creating Planned Objects Related Topics e Creating Information Objects with Content page 40 A situation may arise where the content of an information object does not yet exist This can occur for example if an information object needs to be included in the management of a project and or workflow but will be created by an external author in the course of the project In this case the object is created without content as a planned object gt Creating objects without content 1 Highlight the information object in the Metadata Window beneath which the planned object is to be placed 2 Select New from the Edit menu 3 Select Information object from the submenu Fig 14 The New Information object dialog window with option without content 4 Enter the name of the new object in the field Name in the New information object dialog window 5 Under Create object select the option without content 6 Select an object type from the Valid
152. ne which user action is required for the creation of new versions The following assumes that the server property specifies no automatic creation and the user settings specify to prompt for confirmation A new version of the information object is added to the list at every check in if the user confirms the creation in the Version labeling dialog at check in If no label is specified the objects are numbered in increments of 1 starting at 1 gt Creating a new Version 1 Select Check in for an object that is checked out 2 Inthe Version labeling dialog place a check mark in Create new version 3 Specify a label optional in the edit field 4 Click on OK to continue the check in and create the new version Old versions of an information object cannot be edited in SigmaLink unless a Set Version is performed by the user first permission required Caution Setting an old version as the new current version discards all changes made to the object since that version was created The old version replaces the current version in the data base Since the recent current version itself becomes a version in the version control it is 17 SigmaLink Version Control 146 SigmaLink Workbench 1 101 User Guide possible to perform a Set Version after a Set Version but this might create quite some chaos in the object s version list Care should be taken not to perform Set version un necessarily 17 SigmaLink Version Control 147 Sigm
153. nfiguring the User Interface 0 000 e eee 197 23 7 lO Property Sheetirot 252i00 eds ieee deine de wie eee da 199 23 8 Check Out Directories 0 020 cee 201 23 9 Version Control SettingS 00 eee 203 23 10 Container SettingS 0 0 00 eee 204 23 11 Dialog Settings orars dra aaa flake a ee eR eeu tere Re ws he We GAT Sete 206 24 w The User Help Desk Keyboard Shortcuts GLOSSARY Index SigmaLink Workbench 1 101 User Guide 207 209 211 216 SigmaLink Workbench 1 101 User Guide Copyright Both text and illustrations of this userguide have been worked out with greatest care STEP can however take neither a juridical responsibility nor any kind of liability for pos sibly remaining mistakes and their consequences This publication is protected by copyright All rights remain reserved Without a written ap proval by STEP Sturtz Electronic Publishing GmbH no part of this publication may be re produced or duplicated in any form by photocopying microfilming or other processes The software and hardware names mentioned in this publication are in most cases regi stered trademarks of their owners and are therefore subject to the legal requirements SigmaLink Workbench 1 101 User Guide 1 Introduction Related Topics e SigmaLink Workbench User Interface page 15 e Working in the SigmaLink Workbench Environment page 28 e Using Containers page 33 e Creating Information Objects
154. nformation Objects 39 Creating Information Objects with Content 00 20 cee eee eee eee 40 Creating Planned Objects 00 ccc cece eee eee eee eee 41 Importing Files 43 Importing Files as New Information Objects 0 00sec eee eee eee 44 Importing a File into a Planned Object 0 2c eee eee eee 46 Editing SigmaLink Information Objects 48 Checking Information Objects out 0c e eee 49 Checking Information Objects in 0 000 cece eee 50 Undo Check Outs 20 5 S306 eu eee Se teh Sa gh te ee eee 2 51 Editing Information Objects 00 ccc cee eee 52 The Adept Editor SigmaLink Menu 2000 c eee eee 55 Printing Information Objects 58 The STEP SGML Viewer 59 Viewing Information ObjectS 00 c eee eee 60 Search in the viewer 2 2 2 00 cc ee eee 63 Navigating in the Viewer 0 000 e eee eee eee 66 Table of Content 2 SigmaLink Workbench 1 101 User Guide 9 4 Editing an Information Object from within the Viewer 0 00eeeeeeeeee 70 9 5 Printing from the Viewer 00 cece eee eee eee eee eee eee 71 9 6 Showing and Hiding Parts of the Viewer Interface 000 00 e eee eee eee 73 10 Split and Join 74 10 1 Splitting Information Objects 00 ccc eee 76 10 2 Joining Information Objects 00 cc 78 11 Properties of Information Objects 79 11 1 Attributes of Information Objects 0 cee eee 80 11 2 Pro
155. ng a 7 14 Working Online and CHL 2 14 Revising 2 15 Split und Jain 2 14 Retrieval 2 1 7 Using aed Reusing 2 13 Access ta database Figa af che oka drea SigmaLink White Paper English Version li March 1997 STEF Stri Herron Publisteng mbit 1 SigmaLink Intranet based editing and document management system with full SGML support Fig 27 Navigator menu with a selected navigator note the checkmark next to it 9 The STEP SGML Viewer 67 SigmaLink Workbench 1 101 User Guide 3 Select SGML tree to navigate the documents SGML structure a SGML Wee ehepepe I agah SigmaLink White Paper English LEF Sma ection Publilong mbH Fig 28 The SGML tree of a document in the navigator window 4 Select none to hide the navigator window gt Using navigators m Click on an entry in the navigator window to jump to the corresponding location in the document 2 Click on the symbol preceding an entry to expand the navigator display The symbols preceding the navigator entries indicate nested subentries beneath the entry Nested entries can be expanded or collapsed and are indicated by the following symbols Symbol Function EN Indicates that there are subentries nested in this entry Clicking on the symbol will expand it one level The symbol changes _ Indicates that the entry is expanded Clicking on this symbol will collapse it The symbol changes back qh
156. ni ik I Ceisia migra iir Fig 16 The Import data dialog window 3 In the Advanced section under Import file s select the option into the selected object 4 If desired select Import including links 6 Importing Files 46 SigmaLink Workbench 1 101 User Guide If desired select Delete original files Caution Files deleted with the import option Delete original files cannot be restored by the workbench Select the source drive and or directory in the Look in field Select a file extension from the Files of type drop down menu to limit the files in the display window to files of a specific type Confirm with Enter Highlight the file s to be imported and select Import or doubleclick the selected file single file only Note 1 The Edit metadata dialog window opens if this option has been set in the options of the SigmaLink Workbench tools menu 2 The editor associated with the object type is started automatically if this option has been set in the options of the SigmaLink Workbench tools menu 6 Importing Files 47 SigmaLink Workbench 1 101 User Guide 7 Editing SigmaLink Information Objects Related Topics e Introduction page 7 e SigmaLink Workbench User Interface page 15 Working in the SigmaLink Workbench Environment page 28 e Using Containers page 33 e Creating Information Objects page 39 Importing Files page 43 Printing Information Objects page 58 e The STE
157. nks depend on the stylesheet definitions and can be customi zed 14 Links 115 SigmaLink Workbench 1 101 User Guide In the example below a content to content link is used to link the title of the english version of a brochure to its german counter part FR ST0r call Viewer whangoper a n den lemen Jahres koant STEP m Piira seer iniraneibasiertrs Beratonge ind Dyrere bape iile Erfcbringen E Reda Alen Aspekien dee Elects Pehichng m Werlagen md kiloni und vent chedenen mieren samme Dau maak eweh Dokumenten Manage das Redakhonssysiem fir de Bibiegeapheches Intita amp FA mit voller SGML Brockhane AG an dem aber 150 Redakteure East ale Unterstittzune Publikationen des Hauses erfolgrsich und mi nennenwerten amp 1 1 Junwalogen aul Esita Gerim ued Quaker der Peoduine erstellen uad pieper a auch Grudbeojekie ant dey Ein fing Deitechen Lufkenee AG Nokii oder Wide 2 Sigma Link Dae Stein lt beoer Erfabringren it man in ere Siycber vermi Komponenten Sigal nk 2 1 Redaktion Sigmalink Sefert ene mirarreite L rmg Gtr Palgende gt 2 2 Nutzung und Protlemberriche Produktionen Cr T Manager Infermations hLanagenennt Tikeu shee 2 4 Administrator Eerechapnges E cstentbernicht Datennchertest SELLE Le en I Sigma Link Wilkos he bazetweek of a cottulbng and spite milegr aon Intranet hased icien STEP hid in i last few peace gathered preach editing and eaperience i a
158. nt adaptation of the DTD 104 cancel creating link 104 checking information object in 104 creating 104 deleting link element 123 inserting link element 104 overview 104 Link object to object creating 103 deleting 121 122 navigating 103 overview 103 showing in the Metadata Window 103 showing link source 103 showing link source and target 103 showing link target 103 Link SGML based deleting 123 Loading metadata 90 Managing reused object 125 gt see siehe Reused information object Menu context sensitive showing 30 working with 30 Menu SigmaLink checking in 57 link options 56 navigation 57 Properties dialog 57 search options 57 Menus 29 keyboard shortcuts 209 Message SigmaLink Workbench 1 101 User Guide C Index 224 sending to User Help Desk 207 Metadata 86 automatic generation 87 changing display in the Metadata Window 88 creating 87 87 defining 19 86 editing 40 42 45 47 87 87 explanation 14 loading 90 loading from result list 92 order for sorting 88 printing 89 properties 81 saving 90 saving as comma separated values 91 saving as SGML table 90 showing in the Metadata Window 19 19 Metadata Window changing column width 172 changing display of metadata 88 retrieving link 113 showing information object 88 showing metadata 19 structure 19 symbols overview 19 Metadat
159. nt as the DTD permits After all fragments have been checked back into the database a set of join operations recreates parts one through four and a final join recreates the user manual The previous version of the manual is retained by the version control 10 Split and Join 75 SigmaLink Workbench 1 101 User Guide 10 1 Splitting Information Objects Related Topics e Joining Information Objects page 78 Splitting information objects creates new independent information objects called frag ments They are placed in a fragment container and can be edited as information objects e g in the editor The content of a fragment container as the content of an information object can be displayed in the viewer gt Splitting information objects Note An information object cannot be split if the information object is checked out the type of the information object is not SGML the information object contains marked sections inclusions or exclusions the SGML structure of the information object is invalid the SGML structure of the information object does not support hierarchical splitting i e the structure permits either PCDATA text or markup to be inserted at the highest level of the hierarchy This would leave unwrapped PCDATA in the resulting fragmen ted information objects 1 In the Metadata Window click on the information object intended to be split right mouse button 2 Inthe context sensitive
160. nt 32 SigmaLink Workbench 1 101 User Guide 4 Using Containers Related Topics e Introduction page 7 e SigmaLink Workbench User Interface page 15 Working in the SigmaLink Workbench Environment page 28 e Creating Information Objects page 39 Importing Files page 43 Editing SigmaLink Information Objects page 48 e Printing Information Objects page 58 e The STEP SGML Viewer page 59 Topics in this Unit e Creating Containers page 35 e Renaming Containers page 37 e Deleting Containers page 38 Containers group information objects according to criteria specified by the user They con tain information objects that are related to each other in some way or another A container could for example contain all articles that appeared in the same volume of a publication Containers represent the hierarchical structure of the publishing project They define an appropriate container structure consisting of subcontainers The publishing project for an encyclopaedia for example might consist of 26 containers for the entries from A to Z In SigmaLink containers are assigned object typesThe only difference from a technical point of view between containers and information objects is that containers may contain information objects and subcontainers while information objects are the smallest unit of data in SigmaLink Aside from that containers are treated just like information objects in that they can be checked
161. nu Select the User groups index card from the SigmaLink Workbench settings dialog window gt 1 Select Tools from the menubar 2 3 Check Chat Dieectanates Wot Come Corte Di Gena Gating Daet Linde jD Prove he Samh pplication Une Grape peaos user ua Fig 83 The User groups tab in the SigmaLink Workbench settings dialog window 4 Highlight the appropriate user group 5 Click on Set to confirm the selection 23 Configuration 196 SigmaLink Workbench 1 101 User Guide 23 6 Configuring the User Interface Related Topics e General Settings page 187 e Configuring Applications page 188 e Configuring Create and Import Options page 192 e Configuring Referenced Objects and Entities page 194 e Changing the User Group page 196 e 10 Property Sheet page 199 e Check Out Directories page 201 e Version Control Settings page 203 The configuration of the user interface determines whether to create new windows under certain circumstances or whether existing windows will be used instead gt Controlling new windows in SigmaLink 1 Select the User Interface tab from the Options dialog in the Tools menu Gren tires Cente ieee Lear Deck Chit Desiama WaernionCanbol Corts Disk 10 Prom Shani lamh dopisom Um Earcagn e pier age ea D iese ha od sania a pobira peih Eip uiay thet T 7 maita pi arama e re ara ea Tri mi dimi paye ieii C dag fore te path cates Ordar
162. o the workbench or external applications gt Saving Metadata as an SGML Table 1 Highlight a range of information objects if desired whose metadata is to be saved to a file Note The entire content of the metadata window will be saved to file if no range of informa tion objects is selected Use Shift Mouseclick or Ctrl Mouseclick to make multiple selections of in formation objects 2 Select Save Result List as from the Result List menu 3 Enter a file name or accept the default generated by SigmaLink in the Save Result List as dialog window Gare imil let ae BE oe OS rs a Seah Acad aa j i ii iE Despa uira epini Pesce ane jish tatee ian Tabie DH dhihin we fone Fig 41 The Save Result List as dialog window 12 Metadata 90 SigmaLink Workbench 1 101 User Guide 4 Use the Browse option to save result lists at locations other than the default directory ResultList in the SigmaLink Workbench directory 5 Select SigmaLink Table DI from the file type drop down list 6 The option Selected is available if a range of information objects had been highligh ted prior to calling up the dialog window Activate the Selected button if only the highlighted information objects is to be saved to file 7 Confirm the entries with Save or cancel the operation with the Cancel button Metadata can also be saved in CSV format Comma Separated Value This format is sup ported for example by Mi
163. object you want to insert the referenced object in into the editor Editing Information Objects page 52 by selecting Edit e g in the context sensitive menu 3 In the position where you want the object to be referenced insert the appropriate SGML element e g graphic 4 Position the cursor within this element If you cannot do this because the element is displayed as a box position the cursor after the link element It may be necessary to move the cursor back and forth using the arrow keys if the SigmaLink menu items are not available 18 Referenced Objects 154 SigmaLink Workbench 1 101 User Guide ADEPT Edim jfiagalirh niemo Prass Aeleeron whee Pert Eie Edi Fod Wea plab Enia Tae Toe Erien Tark ei Eh Cee SAS bibb on amk Ae b FR P U W pr mn ae FE M Be H wrin i front erk Ekis 3 leks Emy ae Dalsia a Bink 1 Concepts Comnnianih ae a a aaO al Fig 68 Positioning the cursor when creating a referenced object 5 When the cursor is positioned properly Start Including Link is active in the Sig maLink menu 6 Select Start Including Link 7 Keep the editor open Caution Do not check the object in at this point SigmaLink must set several attribute values for the corresponding element in the object for the reference to become effective Switch to the SigmaLink Workbench user interface In the Metadata Window high light the target object 8 Select Link target from the context sensitive
164. of which machine they use to work This does not apply to the configuration for external applications These are tied to the clients IP address since there is no way for the server to know where the applicati ons are installed on the client Green symbols represent predefined queries page 138 which are not configured in Sig maLink Workbench but on the server In SigmaLink Workbench generally only yellow symbols representing hierarchical struc tures can be added while queries predefined green symbols can only be added or re moved by the SigmaLink administrator gt Placing a yellow symbol for a container on the Personal Desktop 1 Highlight a container in the Hierarchy or Metadata Window 2 Drag the selected container on the Personal Desktop using the mouse drag amp drop function or select Insert object in the Desktop menu 3 On the Personal Desktop the container is shown as a yellow symbol All symbols shown on the Personal Desktop are listed in the Desktop menu Selecting one of these entries you will be shown a list of all executable commands These com mands can also be called up in the context sensitive menu Command Description Show Shows the content of the marked symbol in the Metadata Window activated only with yel low integration symbols Execute Starts the predefined query activated only with green integration symbols Rename Changes the name of the marked integration symbol Re
165. og when exporting objects Drag amp Drop dialog Prompts the user to confirm drag amp drop operations such as move or copy 23 Configuration 206 SigmaLink Workbench 1 101 User Guide 24 The User Help Desk Related Topics e Integrated Staffware Workflow Engine page 163 e Customizing the User Interface page 168 e Switching between Online and Offline Modes page 173 e Configuration page 186 In case of technical problems at the users site SigmaLink Workbench provides an auto mated e mail system which allows direct communication either with the SigmaLink admi nistration at the installation site or with STEP the developer of SigmaLink This e mail system should be used to report malfunctions in SigmaLink or any integrated application Several different topics can be selected to specify the general nature of the problem The available topics can be configured by the administrator gt Sending a message to the User Help Desk 1 Click on E Mail to STEP User Help Desk in the Tools menu The dialog window Message to STEP User Help Desk is being opened m C ar Erm Enrajt Hemi L re i ELEH payis ahan sinpi be piri mela Fig 89 The Message to STEP User Help Desk dialog window 2 Select one of the following options Inside the Type area click on Question if you have rather general questions about SigmaLink Workbench Click on Error if appropriate Inside the Category
166. ojects Information Object The smallest unit of data used by SigmaLink is an information object Ideally such an in formation object is an SGML document instance but it can also be a Word document an image file or a video clip As a document management system SigmaLink supports all formats from CCITT to pdf and mpeg from SGML to HTML and XML Information object type There are no restrictions in SigmaLink regarding the various types of information objects that can be configured for use The relationship between the information object and the information object type can be compared to that of a document instance and its corre sponding document type Examples of information object types are Bitmap Word docu ment FrameMaker document SGML document of a particular DTD or plain ASCII text 1 Introduction 13 SigmaLink Workbench 1 101 User Guide Metadata SigmaLink associates configurable metadata with each information object All documents or information objects managed in the database have such metadata This metadata contains information about a particular information object Metadata can be de fined independently from each other to reflect project related or format related information This metadata is used for search and retrieval across the relational database Typical metadata of an information object are Author owner checked out by Date last modified Publishing project Every publishing project is desc
167. ol shows a list of information objects that are either selected for download in the current session or that have been downloaded in previous sessions 3 Inthe Download Control dialog highlight those information object that are to be re moved from the download list 4 Click on Remove to deselect information objects not to be downloaded Res ila Warning The Remove button deletes the copy of any highlighted information object from the users local hard drive immediately This action cannot be undone by selecting Can cel in the Download Control To undo removed objects must be reselected for read only download gt Viewing selected IOs in the Download List 1 Click on the Offline switch in the toolbar 2 In the Switch to Offline Mode dialog select Download control The Download Control shows a list of information objects that are either selected for download in the current session or that have been downloaded in previous sessions 3 in the Download control dialog highlight those information object that are to be viewed from the download list 4 Click on Show to load the selected IO in the STEP SGML Viewer or an associated external application non SGML objects 22 Switching between Online and Offline Modes 182 SigmaLink Workbench 1 101 User Guide 22 3 Offline to Online Related Topics e Terms in Online and Offline Modes page 174 e Online to Offline page 175 e Available Features in Offline Mode page 184 gt
168. ols 2 SigmaLink Workbench User Interface 26 SigmaLink Workbench 1 101 User Guide 2 8 Statusline Related Topics Personal Desktop page 17 Hierarchy Window page 18 Metadata Window page 19 Toolbar page 21 The Publishing Project Drop Down List page 24 The Quick Search Box page 25 Workflow Bar page 26 The statusline at the bottom of the SigmaLink Workbench user interface displays a short description of the selected command or function from a menu or toolbar button on the left The right side of the statusline displays the number of highlighted information objects and the total number of information objects in the current container Poort FA fice Heads 4 tered of mabe ted are 5 dared n Fig 6 Statusline 2 SigmaLink Workbench User Interface 27 SigmaLink Workbench 1 101 User Guide 3 Working in the SigmaLink Workbench Environment Related Topics e Introduction page 7 e SigmaLink Workbench User Interface page 15 e Using Containers page 33 e Creating Information Objects page 39 Importing Files page 43 Editing SigmaLink Information Objects page 48 e Printing Information Objects page 58 e The STEP SGML Viewer page 59 Topics in this Unit e Menus page 29 e Context Sensitive Menus page 30 e SLWB Keyboard Shortcuts page 31 e Dialogs page 32 This chapter explains the different means of accessing information and using applications in the SigmaLink Workbench
169. om several con tainers or even publishing projects are to be downloaded the user must change into a container or info tree folder that is above the containers publishing projects from which objects are to be downloaded Aiae fee pita Dect eee eii Yee Poel bie E Q coll owns zje pee nin Tai Tene ae nto LE Es CLINE EAS nao 1E Soe Pibkaon d Fig 75 Active container SigmaLink Information 22 Switching between Online and Offline Modes 175 SigmaLink Workbench 1 101 User Guide The figure above shows a part of an info tree with information objects selected from two containers below SigmaLink Information The switch was initiated while the container SigmaLink Information was the active container Fig 76 The info tree after switching offline The figure above shows the entire info tree from SigmaLink Information downward after the switch to offline mode ipse fees ioe Die We uniig yes flee j aj Jou A laeloe Glee Sl a 4 fj __4 D See Erioa D whee O ae D hkra E h ei D reii fam E Crei Fabia O lieh Ei ua bb age O UHO L Fig 77 In this case the active container was Userguide In the figure above the same information objects in the same containers were selected for read only download but the active container before the switch was Userguide not Sig maLink Information 22 Switching between Online and Offline
170. online Download read and write Copying an information object to the local hard drive Check out will im mediately download an object to the hard drive These objects are read and write This feature is independent from the online to offline switching Checked out objects are downloaded regardless of whether the user swit ches offline or not Download control list This list is generated by selecting Download in the Information object menu Objects on this list are downloaded when switching offline These objects will be copied to the local hard drive during the switch online to offline The information objects from this list are read only They remain on the download control list until they are removed from it by the user Ob jects on this list from previous downloads are not downloaded again du ring later switches unless the user chooses to refresh them The list can be viewed and edited by the user in the download control during the switch to offline mode Download read only Switching offline after adding information objects to the download control list The objects from the download control list will be copied to the local hard drive during the switch online to offline These objects are read only Upload Using the check in function while offline causes SigmaLink to check an object in after the switch offline to online Information objects that remain checked out are not uploaded but remain on the local hard drive 22 Sw
171. ons Document internal link Link between two passages within the same document e g a link from a piece of text to a table Document type A class of documents with an identical or similar structure The hierarchi cal structure of these documents can either give detailed semantic infor mation or be completely optional For SGML documents the document structure is defined in the document type definition DTD A document type can for example be user s manual encyclopedia entry or statute book DTD Document type definition Syntactical rules characterizing the hierarchi cal structure of a document type SGML documents document in stances are structured according to the rules of a document type Empty element Empty elements are elements without content declared in the DTD They can for example be used for links whose text is to be generated by the output application In the SGML editor empty elements are displayed as boxes Extranet The extension of a company s intranet out onto the Internet e g to allow selected customers suppliers and mobile workers to access the compa ny s private data and applications via the World Wide Web File entity This term belongs to the SGML standard terminology The declaration of a file entity is made within an SGML document A file entity is inserted into a document as a place marker until it is replaced with text markup or a graphic by the output application Fragmen
172. ons of checked out IOs Checking this option will cause SigmaLink Workbench to check out the annotations of all information objects that the user checked out prior to downloading The annotations ob jects and the metadata can be edited Get annotations of downloaded IOs Checking this option will cause SigmaLink Workbench to check out the annotations of all information objects that the user marked for read only download prior to downloading The annotations objects and the metadata cannot be edited Get including link information for all IOs Checking this option will cause SigmaLink Workbench to get all available information about objects referenced using the including link mechanism by the information objects that the user either marked for read only download or that the user checked out prior to downloading The objects themselves are downloaded only if they were also selected for 22 Switching between Online and Offline Modes 178 SigmaLink Workbench 1 101 User Guide download If the referenced objects themselves are not downloaded the setting of this op tion is ignored Get subdocument link information for all IOs Checking this option will cause SigmaLink Workbench to get all available information about objects referenced by the information objects that the user either marked for read only download or that the user checked out prior to downloading The objects themselves are downloaded only if they were also selected for down
173. out or have metadata etc The administrator configures a list of object types that will be allowed in any given contai ner The type of information object SGML document type general image or image of a particular format such as gif which can be used in a container in the workbench is therefore determined by the container type the user is in SigmaLink does not allow ob jects to be placed in containers for which they were not defined and helps the user to maintain the consistency of the containers 4 Using Containers 33 SigmaLink Workbench 1 101 User Guide The figure below shows the Hierarchy Window and Metadata Window with their container structure 36 Uapi i rikena TF aac iD deep eres TF dager TF gt is El idyoma coriara lF D p ret a ESETI NRN o Fess Arlee E dager THF B Wetepae if doyen ache TF A Lier E ceive TF O Mate Prt rhag TF D Wi ihipa E raphe aniiy disiog TF E Hsi Tes E cta iF D mkl dean iD moaienn TF D Codected hbi i voie TF EE Lege Tex Povey 2 T eii z Fig 9 Containers and their hierarchical structure Most users should be familiar with the structure of the SigmaLink Infopool 4 e Using Containers 34 SigmaLink Workbench 1 101 User Guide 4 1 Creating Containers Related Topics e Renaming Containers page 37 e Deleting Containers page 38 Containers are comparable to directories in a file system and are represented by a yellow folder symbol They can contain other conta
174. page 39 Importing Files page 43 e Editing SigmaLink Information Objects page 48 e Printing Information Objects page 58 e The STEP SGML Viewer page 59 Topics in this Unit SigmaLink Workbench page 9 e Terms page 12 Information management ranges from the analysis of information requirements planning of projects and architecture of data to aquisition and implementation of information tech nology to organizational processes and the controlling of the provision of corporate infor mation SigmaLink is a document management system that manages information as objects of any format subjects them to workflows and keeps them available for processing Edited documents are subject to version control making all versions quickly and accurately available when needed Authors can use the SigmaLink Workbench Offline or Online At the same time SigmaLink satisfies all the requirements of an editorial system It sup ports the editorial staff in planning editions creating and editing articles grouping objects for productions and controlling workflow processes SigmaLink is suitable for creating any kind of production on any media The integrated workflow component assigns specific ta sks to the team members and checks the progress within the production process SigmaLink manages data in any format The fundamental properties of any document ma nagement and editorial system such as the single source concept and reuse of informati on
175. perties of Metadata 00 cccceeeeeeeeeeeeeeeeee 81 11 3 Properties of Annotations 00 eee 82 11 4 Properties of LINKS 3 c002 caesar eee eee eee eee bee ee eee eee eee ees 83 11 5 Properties of Versions 0 0 cece eee eens 84 11 6 Properties of Reuse 000 cece eee ee eee eee eee eee 85 12 Metadata 86 12 1 Creating and Editing Metadata 00 cece 87 12 2 Changing the Display of Metadata 0 0 eee 88 12 3 Printing Metadata 22 60 0seve eda vedas eevee ds a eda anaes 89 12 4 Saving and Loading Metadata 0c cece eee 90 13 Annotations to Information Objects 93 14 Links 97 14 1 Eink Categories sce sanen ee 2 ee le St ORE Se Eee A 99 14 1 1 Assigning Link Categories 0 ccc tetas 100 14 1 2 Using Link Categories erwise ria Tea Daraa tetas 101 14 2 Creating LINKS eai a Fees La tae A ee ee A eee 102 14 2 1 Object to Object Links 0 0 103 14 2 2 Object to Content Links 0 0 00 tenes 104 14 2 3 Content to Object Links 0 0 0 teens 106 14 2 4 Content to Content Links 0 0 00 tenn tenes 108 14 2 5 Document Internal Links 0 000 00 eee eee 110 14 3 Following LINKS rerasan rini saaa er eae ee pee OI ye ke Ce aches 112 14 3 1 Following Links from the Metadata Window 0 cece tte 113 14 3 2 Following Links in the Viewer 0 00 eee eae 115 14 3 3 Following Links inthe Editor 0
176. r from the Application menu Note A printer must be installed on your PC for print services to be available An external application must also be installed on the client and configured to handle the print jobs for each information object types By Default SGML objects are printed by the STEP SGML Viewer The SigmaLink administrator configures external applications for printing The user can select which one to use through the Options submenu of the Tools menu if more than one application is available to handle the print job 12 Metadata 89 SigmaLink Workbench 1 101 User Guide 12 4 Saving and Loading Metadata Related Topics e Creating and Editing Metadata page 87 e Changing the Display of Metadata page 88 Printing Metadata page 89 The information from the Metadata window and the search result windows is written to ca che on the client This information is updated every time the user performs a search or changes a container This information can be saved to a file for future use in either a Sig maLink table format SGML or as Comma Separated Value CSV CSV can be used to import the metadata into other applications such as Microsoft Excel in order to perform statistical operations on it provided the metadata is suited for statistical operations The entire content of the metadata window and the search window or a range of informa tion objects in the windows can be saved to file These result lists can be loaded int
177. r the author It is checked out from the database all other users are barred from editing it SigmaLink checks to make certain that an author has the ap propriate authorization in his or her assigned role to access the document If the object is not reserved elsewhere it is downloaded from the server and loaded in the tool associated with the task such as an SGML editor As long as an object is checked out it cannot be edited by another user Parallel editing of individual information objects is not possible This is necessary to prevent inconsistencies at check in Example An author can and should save his or her work at regular intervals This operation howe ver occurs only locally SigmaLink is not effected yet Other users do not have access to the changing data while the object is being edited Only the previous version of an object is visible to other users until the check in process generates a new version of the object By checking the object in after completion of the task the author triggers the workflow mo dule which then generates the next task This check in process makes the new version of the object visible to other users In connection with the workflow however it is visible only to those users responsible for the following tasks In order to use an object in a publication it must be released by such a check in process Customizable editing tools can assist authors in their work through key mapping or by lar gely automating the
178. ral attribute values for the corresponding element in the object for the reference to become effective Switch to the SigmaLink Workbench user interface In the Metadata Window high light the target object 8 Select Link target from the context sensitive menu or click on the corresponding Link gt a target button in the toolbar SigmaLink Workbench will automatically insert the iden tifiers IDs needed to set the reference to the target object 9 Save the information object in the editor check in if appropriate 10 In order to check the information object in again either select Check in from the Sig maLink menu or save the document close the editor and select Check in in the In formation object menu within the Workbench Note When an information object including referenced objects is checked out only this infor mation object is checked out and other referenced information objects are not If it is nec cessary to make changes to the referenced information objects they must be checked out separately 18 Referenced Objects 158 SigmaLink Workbench 1 101 User Guide 19 Workflow Related Topics e Split and Join page 74 e Properties of Information Objects page 79 e Metadata page 86 Annotations to Information Objects page 93 e Links page 97 e Reusing Information Objects page 124 e Search and Retrieval page 126 e SigmaLink Version Control page 145 e Referenced Objects page 153 Topics in this
179. rch string in the information object Option Description In element A drop down list provides a list of elements to which the search can be limited Case sensitive Limits the search result to occurrences with identical spelling with regards to lower and upper case letters Automatic search This option causes SigmaLink to automatically execute the search for every information object opened in the viewer The option remains active after the viewer is closed until it is deacti vated by the user Search in Limits the search to the current document or searches the entire Infopool Note The SigmaLink Workbench search and retrieval interface provides extended options for search and retrieval in SigmaLink 9 The STEP SGML Viewer 63 SigmaLink Workbench 1 101 User Guide gt Searching in the STEP SGML Viewer 1 Select the Search option in the Search menu Fig 24 The Search dialog window 2 Enter the search string in the Search for field Note A drop down list shows all recently used search strings for quick reference 3 Search options Activating In element limits the search to a particular context Select the element context from the drop down list Selecting Case sensitive causes SigmaLink to consider letter case in the search term Selecting Automatic search causes SigmaLink to automatically execute the search every time an information object is opened in the viewer All hits in the
180. rch veh pant fei 3i iii f i DEE w ueisisa Opens Seely Dpi Feki Aitae a in nm fusiwisis Thi Seach ior Lr aani geen ppi I chassie onde F tipara a E one chase odie mi D amend phia poni fa P spre ope fF bah chamis mi deai miia ih D Main pp Vode ee ee ee O a Fig 54 The Combined Search tab in the Search dialog 4 Start the search by pressing the Start search button 16 Search and Retrieval 133 SigmaLink Workbench 1 101 User Guide 16 4 Saving and Loading Queries Related Topics e Metadata Search page 127 e Structured Fulltext Search page 130 e Combined Search page 133 e Native Search page 136 e Predefined Queries page 138 e Quick Search page 140 e Saving and Loading Search Result Lists page 142 Queries specified by the user in a combined search can be saved for repeated use There is no limit to the number of queries a user can save All queries saved are available in the Combined Search tab of the Search dialog Saving a query Enter the search criteria in two or more of the four fields Select the desired mode either Metadata or Fulltext in the fifth column for each of the fields used gt 1 Select Combined Search from the Search menue 2 3 Eapro gh tah bert eeach 1era E R EE E Spare Caire Seach Search vake p Faik iode Dpew Sedyh Opisi Fuck ode Operate Search vaka _ Spar Feii Ursin fail changed date unaa Open
181. ribed by unique metadata such as the number of authors involved tasks involved or its various workflows and processes In SigmaLink the struc ture of the metadata can be individually optimized for every publishing project Version Management A new version of an information object is created at every check in The old versions are retained in the database The degree to which old versions are kept can be configured by the SigmaLink administrator Workflow The integrated workflow component describes and utilizes clearly defined workflow pro cesses for every publishing project This workflow can be configured without restriction allowing users to maintain flexibility and to respond quickly to changed or new require ments in a project All information relevant to the corporation s workflow processes can be called up The workflow component for example provides information about the workflow status of a task shows which object is being worked on at which location or warns of upcoming deadlines 1 Introduction 14 SigmaLink Workbench 1 101 User Guide 2 SigmaLink Workbench User Interface Related Topics Introduction page 7 e Working in the SigmaLink Workbench Environment page 28 e Using Containers page 33 e Creating Information Objects page 39 Importing Files page 43 e Editing SigmaLink Information Objects page 48 e Printing Information Objects page 58 e The STEP SGML Viewer page 59
182. rocedures for downloading data write or read only as well as uploading data is explained in detail gt Switching offline and downloading data for writing 1 Using the hierarchy and metadata windows select the information objects to be downloaded read only by highlighting them in the metadata window use CTRL and SHIFT keys for multiple selections 2 Check out the selected information objects 22 Switching between Online and Offline Modes 180 5 SigmaLink Workbench 1 101 User Guide Note All checked out information objects are immediately downloaded at the time of check out They are not listed in the download control Use a metadata search for YOUR_USER_NAME in the field Checked out by to obtain a complete list of all IOs that will be downloaded by switching offline Note that whe ther these objects will be available in offline mode depends on which container was active when the switch was initiated Also once offline switching starts the Download Control dialog lets the user deselect IOs marked for read only download that are to be excluded from the download Selecting Remove also deletes the copies from the users local hard drive Click on the Offline switch In the Switch to Offline Mode dialog select the options as required Note Use the Download Control to obtain a list of information objects that will be down loaded and to refresh remove or view these objects Click on Start switch SigmaLink transfers
183. rom an information object into another one Object to object link A link from an information object to another one Offline mode Operating the SigmaLink Workbench without a permanent connection to the server is referred to as Offline Mode Server functions are not availa B e GLOSSARY 213 SigmaLink Workbench 1 101 User Guide ble until the Workbench has been switched back online User actions that require server functions are saved and committed to the online Infopool after the server connection is reestablished by switching online Online mode Operating the SigmaLink Workbench with a permanent connection to the server is referred to as online mode All server functions are immediately available upon request Options Preferences which can be activated or deactivated by clicking with the mouse within a dialog window Paste as link Physically an information object is stored only once and is referenced by a link from within other containers Paste as link Thus reusing infor mation objects in different contexts is made possible Changes made in one place have an effect on all places where the information object is re ferenced pdf Portable Document Format A proprietary format for page layout by Ado be Personal Desktop A component sub window of SigmaLink Workbench The user is given an overview of the available information by the symbols on the Personal Desktop Each symbol represents a starting point from which th
184. rom the Information object menu Select Check in from the SigmaLink menu in the integrated editor SigmaLink Work bench saves the document checks it into the database and closes the document in the editor 7 Editing SigmaLink Information Objects 54 SigmaLink Workbench 1 101 User Guide 7 5 The Adept Editor SigmaLink Menu Related Topics e Checking Information Objects out page 49 e Checking Information Objects in page 50 e Undo Check Out page 51 Editing Information Objects page 52 The Adept Editor included with the SigmaLink Workbench has been customized to inte grate directly with the SigmaLink database These features are available through a menu in the editors main menu bar The individual menu items are explained in depth in the units dealing with the corresponding topics in other parts of this userguide The available menu items are introduced in this unit Please refer to the corresponding units for detailed information on how to use the editors SigmaLink menu options The integrated Adept Editor features a customized menu in the main menu bar that inte grates a number of SigmaLink features in the editor SigmaLink Menu Options Link options Search options Check in Navigation Properties 7 Editing SigmaLink Information Objects 55 SigmaLink Workbench 1 101 User Guide eo Te AT i bon amie MAng Pr shoe 3 PA A wga wm e Ee we aft dis 5 gt ara ETEF GmbH 26 d
185. s Seach value Dpi Feij teje Jaa in nae eens TEND in Teach io Lra aaa EE aini I chasidan only Fis a end ipana D hatin sidi ni D pai phipiag poni Le i rare ropes fF bah chemia mi dhuain motile ih Main pep Hiir Eee T E coms e Fig 55 The Combined Search tab in the Search dialog 4 Save the query by pressing the Save button gt Loading a query 1 Select Combined Search from the Search menue 2 Access the list of stored queries by pressing the Load button 16 Search and Retrieval 134 SigmaLink Workbench 1 101 User Guide 3 Select the desired query tere Lise Dara igrani Tab D1 attnechon Fig 56 The list of available queries in the Load saved query dialog 16 Search and Retrieval 135 SigmaLink Workbench 1 101 User Guide 16 5 Native Search Related Topics e Metadata Search page 127 Structured Fulltext Search page 130 e Combined Search page 133 e Saving and Loading Queries page 134 Predefined Queries page 138 e Quick Search page 140 e Saving and Loading Search Result Lists page 142 Experienced users have the option to search the database relational or fulltext using command line SQL statements The command line in the Combined Search tab of the SigmaLink Workbench search settings is limited to select statements It is not possible to enter data in database fields or to manipulate the database tables directly using this command
186. s of a search in SigmaLink are displayed in Server The part of the software which stores and updates the data The server runs on the main computer your SigmaLink Workbench is connected to SGML ISO standard 8879 Standard Generalized Markup Language A langua ge for formally describing document structures or documents if a markup is added to them according to the SGML rules SGML document Data structured according to the accompanying DTD and with hierarchi cally structured markup added to it SGML parser A program checking whether the syntax of the DTD is correct and whe ther the SGML document is built according to the rules of the DTD A par ser may be part of another program or a program of its own Single source concept The fact that all possible using or transforming of a document including CD ROM applications Internet etc is supplied from a single source Split In SigmaLink Workbench SGML documents can be divided into fragmen ted information objects fragments Staffware The workflow application by Staffware is integrated in SigmaLink Work bench which makes it possible to modify and represent all the editorial processes and routines within an enterprise specifically for every project Style sheet A layout rule for displaying documents in an SGML viewer Version management The management of the accessable versions of an information object In SigmaLink Workbench versions are generated whenever an information obj
187. s open gt Hiding or showing windows and applications Note Shown windows or applications are preceded by a check mark in the View menu 1 Inthe View menu select Viewer or Editor respectively depending on what you want to show hide 21 e Customizing the User Interface 170 SigmaLink Workbench 1 101 User Guide 2 The window or application previously shown is now hidden In the View menu the re spective item is no longer preceded by a check mark 21 Customizing the User Interface 171 SigmaLink Workbench 1 101 User Guide 21 3 Changing the Column Width in the Metadata Window Related Topics Adding and Deleting Symbols on the Personal Desktop page 169 e Showing and Hiding Parts of the User Interface page 170 gt Changing the column width in the Metadata Window 1 Position the mouse pointer over the boundary seperating the columns in the title bar of the Metadata Window 2 Ifthe column width can be changed the mouse pointer is replaced by the arrow sym bol gt 3 Tochange the column width drag the arrow symbol left or right Note The column width changes back to the default value when the user switches between con tainers or publishing projects The default column width and display sequence can be changed permanently and for all members of a user group by the administrator 21 Customizing the User Interface 172 SigmaLink Workbench 1 101 User Guide 22 Switching between Online and Offline
188. s shown containing the in formation objects assigned to the selected workflow state Infaanaien objecio n opel gm ink ninman hd opp wih eke hata Hea het EE T beaji macie ieoa deri Fig 71 Overview of the information objects associated with the workflow state Import List of commands in the Workflow menu Command Description Set Assigns the highlighted information object a workflow state Sig maLink checks both the users permissions and verifies that the transi tion is allowed If the user doesn t have the required permissions or the transition is not defined the command is not executed and an error message is given out Search Opens a window containing a list of the information objects assigned to the selected workflow state 19 e Workflow 162 SigmaLink Workbench 1 101 User Guide 20 Integrated Staffware Workflow Engine Related Topics e Customizing the User Interface page 168 e Switching between Online and Offline Modes page 173 e Configuration page 186 e The User Help Desk page 207 Workflow systems control work procedures in enterprises Workflow systems help coor dinate the tasks of authors editors or any other user Their purpose is to increase the transparency of working processes guide users through tasks ensure timely completion of tasks to guarantee that documents can be accessed in every state of a work process and much more Reliable workflows are also nec
189. sage 207 User interface commands 16 configuring 197 context sensitive menus 30 hiding parts 170 Hierarchy Window 16 18 installing 168 keyboard shortcuts 210 menubar 16 Metadata Window 16 19 Personal Desktop 16 17 Publishing Project drop down list 24 quick search box 25 showing parts 170 status line 16 27 structure 15 symbol 17 title bar 16 tool bar 21 workflow bar 26 Using link categories 101 SigmaLink Workbench 1 101 User Guide C Index 231 V Version 10 comparing 151 creating new 146 deleting 150 properties 84 viewing 49 149 Version control 145 displaying differences 151 retrieving previous version 148 set version 148 Version management explanation 14 Viewer closing information object 61 deselecting navigator 67 deselecting parts of viewer interface 73 editing an information object 70 moving back and forth 68 navigating 66 navigators 59 opening SGML document 62 printing information object 71 redo 69 reloading an information object 61 retrieving link 115 search options 64 searching 63 64 selecting navigator 67 selecting parts of viewer interface 73 selecting printer 71 selecting styles 61 showing fragment container 76 77 starting 115 style sheets 59 toggling display 73 undo 69 using navigator 68 Viewer interface deselecting parts 73 selecting parts 73 Viewer e
190. search 133 loading query 134 metadata search 127 Native search 136 predefined queries 138 quick search 140 saving and loading search result lists 142 saving query 134 structured fulltext search 130 Search options 57 64 Search result loading from result list 144 saving as SGML table 142 saving in CSV format 143 Search automatic 63 Search case sensitive 63 Search context sensitive 63 SigmaLink Workbench 1 101 User Guide C Index 228 Searching 10 defining search area 63 in the viewer 63 64 limiting search 63 with relational database 19 Searching across metadata displaying search result 129 in the current container 128 in the current publishing project 129 in the entire Infopool 129 operators overview 128 options 128 starting search 127 wildcards 129 Searching with native search specifying statement 136 Searching with predefined queries combining search criteria 138 limiting search 139 starting search 138 symbols 17 Searching with quick search specifying a quick search 140 Searching with structured fulltext search in the current publishing project 132 in the entire Infopool 132 limiting to certain SGML elements 130 operators 131 showing search result 132 starting search 130 wildcards 132 Security 7 Server 8 SGML document opening in the viewer 62 SGML link technology 97 SGML viewer 59 gt see
191. ser Guide 14 3 3 Following Links in the Editor Related Topics gt Following Links from the Metadata Window page 113 Following Links in the Viewer page 115 Starting the editor Highlight an information object in the Metadata Window Select Edit from the Edit menu or from the context sensitive menu Alternate means to start the editor Highlight an information object in the Metadata Window Z Click on the Edit button in the toolbar S or Highlight an information object and press Ctrl Enter on the keyboard From the SGML editor links can be followed by selecting Follow Link in the SigmaLink menu gt Following a link in the editor 1 Position the cursor inside the link element For empty elements position the cursor to the right of the element It may be neccessary to move the cursor back and forth once using the arrow keys for the editor to see the element because the editor looks to the right of the current cursor position 2 Select Follow Link from the SigmaLink menu within the editor The information object is loaded into the viewer 14 Links 118 SigmaLink Workbench 1 101 User Guide 14 4 Cancelling Links Related Topics e Link Categories page 99 e Creating Links page 102 Following Links page 112 e Deleting Links page 120 Link operations started by the user can be cancelled by selecting Cancel link from the editor s SigmaLink menu This automatically deselects the link icon in t
192. source in MS Word format This link category might be called Manuscript Link Another example of a link category might describe an SGML based information object and graphics objects used in it and could be called Graphics Link 14 Links 99 SigmaLink Workbench 1 101 User Guide 14 1 1 Assigning Link Categories Related Topics e Using Link Categories page 101 Link categories are assigned automatically by SigmaLink if they have been configured by the administrator The selection of the category that is assigned by Sigmalink is based on a number of preconfigured characteristics Object type of the source IO Object type of the target IO Name of link anchor element within the source IO if applicavble Name of link target element within the target IO if applicable The last two characteristics will be ignored if the link does not involve content such as an object to object link There is no user action required or possible to control the assignment of link categories when creating a link Whenever the user creates a link for which a matching set of defining characteristics has been configured by the administrator that link is automatically assigned the corresponding category 14 Links 100 SigmaLink Workbench 1 101 User Guide 14 1 2 Using Link Categories Related Topics e Assigning Link Categories page 100 All defined link categories are listed in the Links tab of the Properties dialog Selecting a
193. t page 150 e Comparing Versions of an Information Object page 151 The different versions can be viewed in the STEP SGML Viewer SGML based objects or an external application depending on the object type as well as edited in the integrated editor gt Viewing a previous version of an information object 1 Highlight an information object in the Metadata Window 2 Select Versions from the Properties option in the Information object menu or the context sensitive menu or select the Version control icon in the toolbar The Versions tab in the Properties dialog shows all existing versions of an informa tion object Esmail mes Ainme ioa A Andis Heada Aaroni Ura Weier Reure Maari SD jee J a U i Far IA r Fig 65 The Versions tab in the properties dialog window 3 Highlight the version in the object list dialog window Select View to load the version in the associated viewer 5 Close the dialog window with OK A 17 SigmaLink Version Control 149 SigmaLink Workbench 1 101 User Guide 17 4 Deleting Versions of an Information Object Related Topics e Creating Versions page 146 e Setting an Old Version page 148 e Viewing a Previous Version of an Information Object page 149 e Comparing Versions of an Information Object page 151 Versions no longer required can be deleted from the list gt Deleting versions of an information object 1 Highlight an information object in th
194. t container A fragment container groups fragmented information objects fragments produced by a split operation It is possible to edit single fragmented lOs In a fragment container the content of an information object is saved in the state which was the topic one before the split The content of a frag mented information object can be displayed in the viewer Hierarchy Window The Hierarchy Window is the component of the SigmaLink Workbench in which the hierarchical structure of the Infopool is displayed similar to a di rectory HTML Hypertext Markup Language A document type definition used for crea ting documents in the WWW World Wide Web HTML document A HTML document contains data structured according to a HTML DTD with markup representing the semantic hierarchy of the document HyTime ISO Standard 10744 for electronically linking information This standard is based on SGML B e GLOSSARY 212 SigmaLink Workbench 1 101 User Guide Index card By clicking on an index card you can select a certain topic within a dialog window Infopool In the Infopool all information objects managed by SigmaLink are stored The Infopool consists of publishing projects containing information ob jects Information objects can be grouped by containers Information object The smallest unit of information that can be managed by SigmaLink The format for storing information objects is completely optional e g tiff ASCII SGML document instance
195. t is transferred from the workflow state analysis of requirement to the state draft version The available workflow states are defined according to the requirements of the company when SigmaLink is installed on the server They can be different for every publishing pro ject 19 Workflow 160 SigmaLink Workbench 1 101 User Guide 19 1 Setting a Workflow State Related Topics e Showing the Workflow State of an Information Object page 162 SigmaLink integrates an automated workflow system Staffware which will be covered in the next unit of this manual SigmaLink also features a workflow window in the Workbench which is a downscaled workflow engine for simple processes and more importantly constitutes an interface that can be used to trigger automated processes on the server by setting an object to the corresponding status in the workflow window Every information object in SigmaLink Workbench can be associated with a workflow sta tus representing a certain process gt Setting the workflow state of an information object 1 Highlight the information object you want to assign to a certain workflow state 2 Select the appropriate workflow state in the Workflow menu and click on Set in the submenu or click on the workflow state symbol in the workflow bar using the right mouse button Select Set in the context sensitive menu 3 The fastest way for assigning an information object to a workflow state is dragging the o
196. t produce a hitbar in the information objects when they are opened in the viewer from the search result window unless Automatic se arch has been specified in the search options 9 The STEP SGML Viewer 65 SigmaLink Workbench 1 101 User Guide 9 3 Navigating in the Viewer Related Topics e Viewing Information Objects page 60 e Search in the viewer page 63 e Editing an Information Object from within the Viewer page 70 e Printing from the Viewer page 71 e Showing and Hiding Parts of the Viewer Interface page 73 The STEP SGML Viewer supports navigators Navigators can be compared to tables of content and are generated from the document instance when an information object is loaded into the viewer Clicking on an entry in the navigator causes the viewer s display in the document window to jump to that location The SigmaLink administrator designs and installs the navigators used in the viewer Navigators can represent the structure and hierarchy of SGML based information objects by adding certain elements of the do cument instance chapter titles section titles etc to the navigator tree allowing quick and easy navigation through long or complex information objects Ei SGML Yeon ehan agih Fie d peh yea He Heagia lal el al l amp Siema Link ij 2 T2 a 1 SigmaLink SigmaLink Iniranet based editing and document White Paper English management system with fill SGML apport Yemin 10 Ll i In
197. talled on the server The information object a user wants to insert a link into must be checked out by the user before creating the link and must be checked in afterwards For checking an information object out the information object must be available i e it must not have already been checked out by another user In addition the user must have permission to check the ob ject out and check out must allowed in the object s current workflow status Content to content links are created in the SGML editor Elements to be used for this type of link must be defined in the document type definition Frequently such elements are cal led xref link startlink targetlink etc with the necessary attributes assigned to them in the DTD gt Creating content to content links 1 Highlight the information object you want to create the link source in and click on Edit in the context sensitive menu The information object is loaded into the editor 2 Insert the element intended to be used for the link source e g Link start at an ap propriate position in the document 3 Position the cursor inside the source element If you cannot do this because the ele ment is displayed as a box position the cursor after the element Such an element cannot be filled with any content and is called an empty element 4 Select Start Link from the SigmaLink menu The link source is now created Note Occasionally the Adept Editor will not show the requ
198. the column header to sort the objects Infaanaition objects in dopo dasanan Shakes apres AAE diki Cii fle hin rg Lowe am hace Maccaih atlas 1 hatan Pamba Prea ci pa iken Shee The Hiiop cd Tekau Wie g hats The Lis gT inga od ba 3 Fragen The Tragedio Dii Wa 5 rece The Tragedy of To Wa r Fig 40 Alphabetically sorted information objects ascending order by title 3 Click on the same column header to reverse the sorting order from ascending to de scending and vice versa or Click on a different column header to sort the information objects by another criteria 12 Metadata 88 SigmaLink Workbench 1 101 User Guide 12 3 Printing Metadata Related Topics e Creating and Editing Metadata page 87 e Changing the Display of Metadata page 88 e Saving and Loading Metadata page 90 The metadata displayed in the Metadata Window can be printed Note SigmaLink may keep and manage more metadata than is displayed in the Metadata Win dow The administrator defines and configures SigmaLink to display some all or none of the metadata maintained in the system Metadata that is not displayed in the Metadata Window cannot be printed by SigmaLink Workbench Invisible metadata can still be con figured to be available for relational search gt Printing metadata 1 Highlight an information object and open the context sensitive menu right mouse click 2 Select Print metadata from the context sensitive menu o
199. the following result Toolbar Toolbox Toolshed Tools The search results are displayed in the Search result window Information objects can be viewed and edited from this window The context sensitive menu right mouse click lists all available items a T tues Come i i Hw Jin Lia Direm i Vigna imi aee hirka awi fing Low id ih 1 EIGA E Macbeth 1 ias gi ihe agia Dhak 1 ma OT 1 Thaf 10 i157 iaaa a Goel 1 mE The Hisis 10 ib Tord ep Che Lie of Ties of Ste 1 HO i Telen 10 1a The Trig ol Tele Daath l 1 ee The Tid 10 ib ery 7 ears selected of Bere Fig 52 The context sensitive menu in the Search result window 16 Search and Retrieval 129 SigmaLink Workbench 1 101 User Guide 16 2 Structured Fulltext Search Related Topics e Metadata Search page 127 e Combined Search page 133 e Saving and Loading Queries page 134 e Native Search page 136 Predefined Queries page 138 e Quick Search page 140 e Saving and Loading Search Result Lists page 142 A structured fulltext search makes it possible to limit the search to certain elements in the document instance It may be undesirable to find every occurrence of Miller if you are only interested in the beverage Miller Limiting a search to an element lt beverage gt drasti cally improves the accuracy of the search result the document type must of course inclu de such an element gt Fulltext search
200. the operation with the Cancel button gt Loading Metadata from Result Lists 1 Select Load Result List from the Result List menu 2 Entera file name or select a result list from the Load Result List dialog window Lod rrmelt beat EEL GACT E 8 Search A eeu cre Fig 43 The Save Result List as dialog window 3 Select SigmaLink Table DI or CSV Comma delimited from the file type drop down list This selection filters the list of result lists files in the dialog The display will show only tb1 or csv files respectively 4 Use the Browse option to retrieve result lists from locations other than the default di rectory ResultLists in the SigmaLink Workbench directory 5 Confirm the entries with Load or cancel the operation with the Cancel button 12 Metadata 92 SigmaLink Workbench 1 101 User Guide 13 Annotations to Information Objects Related Topics e Split and Join page 74 e Properties of Information Objects page 79 e Metadata page 86 e Links page 97 e Reusing Information Objects page 124 e Search and Retrieval page 126 e SigmaLink Version Control page 145 e Referenced Objects page 153 e Workflow page 159 In addition to metadata SigmaLink Workbench allows the user to keep annotations about information objects Furthermore the author is able to add individual annotations about the content or the current status of the information object An information object with an an notation
201. ties dialog or select the Link control button from the toolbar 8 Piagaglirk lmao rag Acheares Pahar Pace E Ansbads Mendata creates Lii oaii Aee Fig 47 The Links tab in the Properties dialog window Note To show the most recent information select Refresh in the Properties Dialog The field Direction provides a choice to display either sources or targets of links in the ob ject list Switching between Link source and Link target will display the sources and tar gets respectively The field Type lists the five link types in SigmaLink They can be selected or deselected individually The category list displays all link categories that have been defined Undefined is display ed if no categories exist Individual links that are highlighted in the object list can be edited by selecting Edit Target from the Links tab of the dialog window Individual links that are highlighted in the object list can be viewed by selecting View Tar get from the Links tab of the dialog window To delete a link highlight the information object in the object list and select Delete Link Only object to object links can be deleted in the link control dialog SGML based links have to be deleted in the SGML editor The Edit View and Refresh buttons beneath the Links tab are part of the properties dia log window and affect the information object highlighted in the metadata window not the information object highlighted in the object list o
202. ting into other information object 153 joining 74 78 metadata 86 navigating in 66 opening for editing 52 paste as link 124 gt see also Reusing information object planning 9 39 printing from the viewer 71 proof reading 9 48 properties 79 reloading 61 representation in the Metadata Window 19 reusing 11 124 revising 10 saving changes 9 53 showing in the Metadata Window 19 showing structure 66 splitting 74 76 version control 145 versions 10 viewing 60 60 viewing version 49 149 writing 48 SigmaLink Workbench 1 101 User Guide C Index 221 Information object type 33 40 associating with external editor or viewer 190 associating with integrated editor or viewer 189 explanation 13 of new information object 39 Information object with content 39 creating 40 Information object without content 39 Information object available 19 Information object checked in 19 Information object checked out 19 19 Information object new importing file as 44 Information object SGML based 8 Information object fragment 76 Information object planned object 39 41 Installation 108 J Join conditions 78 example 75 joining information objects 74 78 K Keyboard shortcuts 31 209 menus 209 user interface 210 L Link 97 calling Link control dialog window up 121 cancel creating link 1
203. tional arrow is generated The link symbols are not displayed until after both link source and target have been specified The arrows only indicate that the information object contains a link to or from another ob ject The Link control displays a complete list of all links to or from an information object The link control can be accessed either through the Information object menu or by amp clicking on the corresponding Link control button in the toolbar gt 14 e Links 103 SigmaLink Workbench 1 101 User Guide 14 2 2 Object to Content Links Related Topics e Object to Object Links page 103 e Content to Object Links page 106 e Content to Content Links page 108 e Document Internal Links page 110 Object to content links point from an object to a selected part of the content of another information object They are used to link one information object to a relevant part of another information object Elements to be used for this type of link must be defined in the document type definition DTD to support the link concepts of SigmaLink Usually such elements are called xref link startlink targetlink etc with the necessary attributes as signed to them in the DTD The elements can of course have any name The link me chanisms in SigmaLink use the attributes of link elements An object to content link could for example link an object containing an article about Wolf gang Amadeus Mozart to a position within an opera
204. ving and Loading Search Result Lists Related Topics e Metadata Search page 127 Structured Fulltext Search page 130 e Combined Search page 133 e Saving and Loading Queries page 134 e Native Search page 136 e Predefined Queries page 138 e Quick Search page 140 The information from the Metadata window and the search result windows is written to ca che on the client This information is updated every time the user performs a search or changes a container This information can be saved to a file for future use in either a Sig maLink table format SGML or as Comma Separated Value CSV CSV can be used to import the metadata into other applications such as Microsoft Excel in order to perform statistical operations on it provided the metadata is suited for statistical operations The entire content of the search result window or a range of information objects in the win dow can be saved to file These result lists can be loaded into the workbench or external applications gt Saving Search Results as an SGML Table 1 Highlight a range of information objetcs if desired whose metadata is to be saved to a file Note The entire content of the metadata window will be saved to file if no range of informa tion objects is selected Use Shift Mouseclick or Ctrl Mouseclick to make multiple selections of in formation objects 2 Select Save Result List as from the Result List menu 16 Search and Retrieval 14
205. xt sensitive menu click on Join An information object with the content of the former fragment container is created and displayed in the Metadata Window E Sal irh eh bee 1 Tims nan PE ech Plssauctud aika eine er fede tile f a oe afale Co oe al F re i i Faaali lee E lepi D fetm Ei Feii Fabii linias Ci Diiic 6 Met teen G heki haa EO Cii Fabio D Legal Tawa E LE Big T B UM iren i Jh a ahh cr il ee Bil Emmi I Poms Fs te Fig 32 The Join item in the context sensitive menu 10 Split and Join 78 SigmaLink Workbench 1 101 User Guide 11 Properties of Information Objects Related Topics e Split and Join page 74 e Metadata page 86 Annotations to Information Objects page 93 e Links page 97 e Reusing Information Objects page 124 e Search and Retrieval page 126 e SigmaLink Version Control page 145 e Referenced Objects page 153 e Workflow page 159 Topics in this Unit e Attributes of Information Objects page 80 e Properties of Metadata page 81 e Properties of Annotations page 82 e Properties of Links page 83 e Properties of Versions page 84 e Properties of Reuse page 85 The properties of information objects can be accessed with the Properties submenu in the Information Object menu or the context sensitive menu in the metadata window The Properties submenu provides access to the following properties 1 Attributes 2 Metadata 3
206. xternal 190 associating object type 190 Viewer integrated 189 189 SigmaLink Workbench 1 101 User Guide C Index 232 Viewing information object 60 version 49 149 W Windows hiding or showing 170 Work location 10 Work queue 165 Workflow connection to integrated workflow engine 163 defining workflow states 160 explanation 14 overview 159 setting workflow state 161 showing workflow state 162 workflow process 26 Workflow bar structure 26 Workflow engine integrated 14 form 166 logging into Staffware environment 164 work queue 165 Workflow state commands 162 defining 160 represented by button 26 setting 161 showing 162 Workflow system 159 163 Working routine 159 163 Writing 9 information object 48 SigmaLink Workbench 1 101 User Guide C Index 233
207. ype definition DTD The individual search values can be combined with Boolean operators to improve the accuracy of the search result Operator Function AND The preceding and the following condition must both be met to produce a hit OR Either the preceding or the following condition must be met to produce a hit ANDNOT The preceding condition must be met and the following condition need not be met to produce a hit 16 Search and Retrieval 131 SigmaLink Workbench 1 101 User Guide In addition by activating or deactivating the appropriate radio buttons in the Search in field the scope of the search operation can be limited to the current publishing project or be extended to the entire Infopool It is possible to limit the maximum number of hits to avoid excessively long search times or to produce a sample of the hits found in the Infopool by checking the corresponding option in the dialog window click a second time to clear the check mark SigmaLink s integrated search engine supports the use of wildcards In the metadata se arch the asterisk can be used to substitute two or more subsequent characters and the question mark can be used to substitute one character in the search value The search value Tool could produce the following result Toolbar Toolbox Toolshed Tools Under the same conditions however the search value Tool would pro

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