DCN Next Generation Synoptic Microphone Control
Contents
1. C Delegate with Yoice Activation Microphone Settings Active Mics M Allow Cancel Request C1 i es Figure 7 The System Microphone Mode dialogue box Microphone Control By This part of this dialogue box is for selecting the microphone mode To do so e Click on the desired Microphone Control By radio button In addition to allowing selection of the microphone mode the System Microphone Mode dialogue box also allows you to specify two other parameters Microphone Settings and Active Mics Microphone Setting This part of the dialogue box allows you to give delegates the ability to cancel a request to speak The default setting is enabled meaning delegates can cancel requests to speak To disable this function e Click on the Allow Cancel Request check box in Microphone Settings The tick mark V will disappear to indicate this en 12 option is disabled i Note This option is only available for Operator with Request List Operator with Request and Response List and Delegate with Request List modes For the other two modes this option button is not displayed In this part of the dialogue box there is also an option which allows delegates to switch their own microphones off This option is only available in Operator with Request List mode and Operator with Request and Response List mode The default setting is enabled meani2. Shift push button in the action box You can also simply click on the microphone icon i Note The Shift and Clear Requests options on the menu bar can be displayed as an action box with push buttons for these two functions For more details please refer to page 20 Note A response request to speak is always automatically at the top of the request to speak list and is therefore the first to be automatically activated Switching microphones off To switch an active microphone off e Click on the active microphone icon e In Operator with Request List mode and Operator with Request and Response List clicking on an active microphone icon turns the microphone off but does not remove it from the speakers list Clicking on the icon again turns the microphone back on o In Delegate with Request List mode turning an active microphone off causes a shift action to occur If there is a request to speak list then the first microphone in the request to speak list is automatically promoted to fill this space All Bosch Security Systems B V 2005 January 9922 141 70351 other microphones on the request to speak list are shifted up one place e In Delegate with Override mode clicking on an active microphone turns the microphone off and removes it from the speakers list There is no automatic replacement facility i Note The delegate at the top of the request to speak list wil
3. 3 2 1 Layout Options When creating a layout there are a number of options in the View and Settings menus that make this task easier These are e Displaying icon numbers e Automatic numbering of icons e Changing the icon size e Displaying a layout grid in various sizes e Snapping icons to the grid e Rotating icons e Displaying a red background for active microphones 3 2 2 Microphone seat numbers Synoptic Microphone Control uses seat numbers as specified in the installation file to identify microphone icons in a layout Displaying seat numbers The seat number is displayed beneath a microphone icon as default If you wish to disable this option e Select the View menu and click on Numbers The tick mark V will subsequently disappear to indicate that this option is disabled Note Seat numbers are always assigned to microphone icons in your synoptic layout if the Auto Numbers option is active Automatic seat numbering This option assigns sequential seat numbers to microphone icons starting with the lowest available seat number To enable this option e Select the Settings menu and click on Auto Numbers A tick mark V will subsequently appear to indicate en 9 that this option is enabled i Note The seat numbers assigned using Auto Numbering are the seat numbers in the current installation file If all installation file seat numbers have be
4. 3 2 3 3 2 4 Synoptic Microphone Control scss 4 About Synoptic Microphone Control 4 What is Synoptic Microphone Control 4 Layout TOC srra a 4 CGontrolmMmod Ears ccrsieei ere tesenemeent 4 What is a synoptic layout sesser 4 Making a graphical representation 4 Controlling microphones sssssssssssssesessesrersreresrsrnnns 4 Conference procedUreS sssessseesierersrersrererrrrrsrn 4 Microphone operation modes sses 4 Microphone control by operator with request IST aaan 5 Microphone control by operator with request and response lStosnennmiman pa 5 Microphone control by delegate with request a E E A eerie een reece ey eeerrererearrerre 5 Microphone control by delegate with override 5 Microphone control by delegate with voice AC UVa ON oi 5 Getting started ssessesusnenuenunnunnnnunnunnnnunnunnnnunnennnnnnns 6 Starting Synoptic Microphone Control 6 The Startup screen cesses 6 Selecting an installation and a names file 6 The Synoptic Microphone Control icon 6 Usmo Heleine eprirer emer ertcerrer rt 6 The Help Me nu eeccecesceceeceseseeeeesesseeeesesseeeeeneas 6 ake 2 E E tro Aer ence ren eer ont en Corea 6 Keyboard ssatina isie aaia 7 Commands sina a eee 7 FTOCCOUIES eteastccotcneeor nA 7 GIOS SONY iraia a center asa ateaes 7 Using Help sacs cease oocacesesataeasesoeccacesaveenses neve aotsocsieens 7 PRO OU as Vice uaticensavaceunenedte 7 P
5. Attention LONG acme 14 Ambient Microphone ssssssssssssserersrsrsrsrsrererererenen 14 Microphones Off After Shift eseese 14 Working with layout files eesse 14 Layout file Options sssssssesesesssesessssisrsrsrsrsrsrsrererenen 14 Creating a new layout file 14 Opening an existing layout file eee 15 Saving a layout File eeeeeeeseseeeeeeeeeeeeeeees 16 Saving a layout file under a new name 16 Deleting a layout file asesesesesssssesesessssssnsssrsssrsrnnes 16 Importing a bitmap ssessssssssssesssesesesssresrnrnsssrsenns 16 Going to Control MOde ssssssseseesesrersrsrrrerresrenns 17 Controlling a conference s sssssssssusnunnnnunnunnnnnnnas 18 What is Control mode eeeeeseseeeeteeeeeeeeeteeeeees 18 Monitoring and controlling a conference 18 Conventions used in this chapter 18 ISOM SL AUG S aan a A 18 Control mode display Options cece 18 Small or large ICONS tvin Aisne tanks 18 Displaying Seat NUMDETS sser 19 PROMS arnan A A 19 Displaying a red background for active INICLOPNONGS riir a wien eaaeennasey 19 Using Control MOE ireas 19 Switching microphones on and Off 19 Switching microphones ON eeeeteeeeeeeeeeeeeees 19 Switching microphones off 19 Clearing all requests to Speak cee 20 FACTION DOK isean Ra ASR 20 Accessing conference information s s s 20 Checking the conference status eeee 20 Returning to layout mode sssssesesesessssrsrsrsrsrsrenen 20 Punti anne R et
6. Red background for active mics option in the View menu is enabled the active microphone icons will have a red background If this option is not enabled active microphone icons are only partially red e Flashing red last minute of speaking time i Note This is only applicable if a limit has been set on speaking time using Microphone Management LBB 4170 e Green microphone in request to speak list e Flashing yellow response microphone in request to speak list e Flashing green microphone is first in the request to speak list e Red diagonal line microphones that are disconnected are shown by an icon crossed with a red diagonal line i Note If a microphone represented by a screenline icon is disconnected there is no red diagonal line In this case the icon turns gray and should not be confused with voice activated microphones which are always displayed by gray icons 4 2 Control mode display options There are a number of options in the View and Settings menus that make controlling a conference easier e Small or large icons e Displaying seat numbers e Rotating an image e Displaying a red background for active microphones i Note These options are also available in layout mode and are described in paragraph 3 2 Small or large icons If you are working on a layout with a large number of icons more than 50 for example you can activate the Small Icons op
7. To change to a different directory e Double click on the required directory To select a file for importing e Type the file name into the File Name text box e Click on the OX push button The selected file will be imported i Tip You can also select a file to import by double clicking on the filename in the list box underneath the File Name text box 3 5 Going to control mode It is possible for you to leave layout mode and go into control mode at any time To do so e Click on the Control button in the toolbox If there are any invalid seat numbers or icons without seat numbers the appropriate error message will be displayed It is not possible to enter control mode until valid seat numbers are entered Any invalid seat numbers entered are not accepted by the software Note If the system does enter control mode any grid displayed in layout mode will disappear To return to layout mode from control mode e Select the Edit Menu and click on Layout Bosch Security Systems B V 2005 January 9922 141 70351 en 17 4 Controlling a conference 4 1 What is control mode 4 1 1 Monitoring and controlling a conference In control mode the layout created in layout mode is used as a basis for monitoring and controlling a conference The icons in the layout are functional rather than just representational as in layout mode They indicate the status of each microphone and fu
8. can however move this anywhere in the window To do so e Position the mouse pointer at the top of the toolbox though not on any icons and drag it to the desired location The toolbox contains icons representing all available microphone possibilities These are i Delegate unit Used for tabletop or built in units with microphone loudspeaker on off button and status indicators Cz d Chairman unit Used for tabletop or built in units with microphone priority key on off button and status indicators Up to three chairman units may be included in a layout Podium microphone Used for e g gooseneck type microphones mounted on a desk or podium Microphone on floorstand Used for e g microphones mounted on a floorstand laaier microphone A mobile microphone carried by the user on a neck strap or tie clip AD c Screenline Gives the screenline of the delegate as specified in the Delegate Database application Bosch Security Systems B V 2005 January 9922 141 70351 There are two other elements in the toolbox Total Mics 4 Microphone total The total number of microphones with a valid seat number that remain to be positioned in the synoptic layout is displayed Le to Control Mode There is also an icon with Control written underneath Clicking on this exits layout mode and enters control mode normally used when the layout is ready refer to chapter 3 3 2 Making a layout
9. conference or discussion The system operator or conference chairman requires a choice of operating modes for controlling delegates waiting to speak and the number of delegates who can speak at the same time In addition an automatic mode of operation that does not need operator or chairman involvement is essential 1 3 2 Microphone operation modes Allowing conference delegates to activate their microphones whenever they desire would almost certainly lead to confusion However in some smaller discussion groups it is acceptable to allow a certain amount of freedom Microphone operation modes must allow for all circumstances i Note In this manual reference is made to the request list response list and speakers list However it is not possible to view these lists on screen using Synoptic Microphone Control For more details refer to the Microphone Management user manual To manage and control the way delegates and or the system operator activate microphones five microphone operation modes are possible e Microphone control by operator with request list e Microphone control by operator with request and response list e Microphone control by delegate with request list e Microphone control by delegate with override Bosch Security Systems B V 2005 January 9922 141 70351 e Microphone control by delegate with voice activation i Note All modes are selected using the System Mic Mode command in t
10. current name e Saving a layout file under a different name e Deleting a layout file e Importing a bitmap e Printing microphone activity e Exiting the Synoptic Microphone Control program i Note Exiting the Synoptic Microphone Control program and printing are both covered in chapter 4 Creating a new layout file To open a new layout file e Select the File menu and click on New If there are no conditions that cause an error message to be displayed the following dialogue box appears Bosch Security Systems B V 2005 January 9922 141 70351 Figure 9 The New dialogue box The dialogue box contains a text box for entering the file name A text insertion point is already in the text box and you can type a name up to 12 characters long e Type the desired layout file name in the text box e Click on the Ok push button A new layout file with no microphone icons placed opens and the name appears in the title bar at the top of the window If you have requested to open a new layout file before saving changes to the current layout a warning message with the following text is displayed Changes have been made to lt filename gt Do you want to save e Click on the Yes push button to save the changed layout file and open the new layout file e Click on the Vo push button to open the new layout file without saving the changed layout file e Click on
11. e Select the File menu and click on Delete The following dialogue box appears CE Name Foom 50 2 Delete Cancel Figure 12 The Delete dialogue box This dialogue box contains a list box for selecting the file to be deleted If the list contains more names than can be displayed a scroll bar is provided e Click on the name in the list e Click on the Delete push button Another dialogue box will appear with the text Are you sure you want to delete file lt filename gt If you still want to continue e Click on the OX push button The file is deleted i Note You cannot delete the currently active file Importing a bitmap You can import a bitmap to use as a background for the synoptic layout i Note You can only import files which have a bmp extension and which have no more than 256 colors To do so e Select the File menu and click on Import The following dialogue box appears Bosch Security Systems B V 2005 January 9922 141 70351 File name Folders Ok bmp d denng fae UCNNG Ea OBS CG Download C EXPORT Eg SAMPLE l Cancel HE Metwork f List files of type Drives Bitmap Files bmp E d PAOGRAMS Figure 13 The Import dialogue box This is a standard windows dialogue box The default directory is displayed in the olders list box on the right hand side of the window
12. window e Select the Help menu and click on About Syn Mic Control The following window appears about eee xi BOSCH synoptic Microphone LBB41 71 Digital Congress Network Next Generation Release xxx xxx This software package is distributed by Bosch Security Systems B W Copyright Robert Bosch GmbH 200 All rights are reserved Reproduction in whole or in partis prohibited without the prior written consent of the copyright owner Figure 2 The About window To remove this window e Click on the OX push button Bosch Security Systems B V 2005 January 9922 141 70351 3 Preparing for a conference 3 1 Using layout mode 3 1 1 The main window The Synoptic Microphone Control main window contains a layout area and a toolbox From this you will create or edit your synoptic layout Synoptic Microphone Control Room 50 1 k x File Edit View Settings Shift Clear Requests Help S NS Va a Cf Ly LY I a ima p SS 1 2 3 4 g S S r AN 5 6 Fi 8 i ABC Total Mics 2 Control 4l Figure 3 The Synoptic Microphone main window In the title bar the software displays the layout file name The name displayed is that of the last used layout file corresponding to that installation file A new layout file is automatically given the same name as the installation file if no layout file already exists If an installation file has been opened for which
13. window and resized as required To close it e Click on the close button in the top right hand corner Returning to layout mode If you wish to return to layout mode e Select the Edit menu and click on Layout Bosch Security Systems B V 2005 January 9922 141 70351 4 5 Printing It is possible to print out a record of microphone activity i Note Printing is only possible when microphone activity is not being monitored refer to page 12 To print a record of microphone activity e Select the File menu and click on Print Activity The following dialogue box appears xi Cancel Number of Copies Figure 16 The Print Activity dialogue box e Click on the arrow button on the right hand side of the Name entry field A drop down list of files appears e Scroll through the list and click on the required file The filename appears in the entry field e Select the Page Header text box A descriptive name of the conference may be entered up to 20 characters long This text box may be left blank e Select the Number of Copies field and type in the required number i Note The up and down arrow buttons on the right hand side of this field can be used to scroll to the required number e Click on the Print push button The specified number of hard copies of microphone activity will be printed out 4 6 Microphone testing Microphone Mana
14. with the characteristics of each of the five microphone operating modes Please refer to paragraph 1 3 2 and paragraph 3 3 1 for further information 4 3 1 Switching microphones on and off In control mode depending on the microphone operating mode the operator can switch inactive microphones on and switch them off again It is also possible to clear all requests to speak Note In Delegate with Voice Activation mode no operator intervention is possible en 19 Switching microphones on To switch any inactive microphone on e Click on the icon of the inactive microphone you wish to switch on In Operator with Request List mode Operator with Request and Response List Delegate with Request List mode and Delegate with Override mode clicking on an inactive microphone icon automatically makes that microphone active This applies to all inactive microphones whether they are on the request to speak list or not only applicable to Operator with Request List mode and Delegate with Request List mode If the speakers list is full then the first microphone is automatically switched off and removed from the speakers list to make room To switch on the first microphone on the request to speak list in Operator with Request List Delegate with Request List and Operator with Request and Response List modes e Click on the Shift option on the menu bar or click on the
15. DCN Next Generation ign Synoptic Microphone Control The DON Security Systems en Software User Manual LBB 4171 00 BOSCH About this manual This user manual is divided into five chapters Chapters 1 and 2 provide background information chapter 3 and 4 provides detailed user information as follows e Chapter 1 Synoptic Microphone Control containing a brief overview of the Digital Congress Network Next Generation a summary of the application modules available and an overview of the functionality of the Synoptic Microphone application e Chapter 2 Getting Started containing details on how to start the Synoptic Microphone Control application from the Startup screen and a description of the Help facility e Chapter 3 Preparing for a Conference containing details about the layout mode instructions about making a synoptic layout for the first time and editing existing synoptic layouts and exiting layout mode e Chapter 4 Controlling a Conference containing details about the control mode instructions about assigning operational modes and accessing conference information controlling a conference and exiting control mode Manual conventions For clarity this user manual uses consistent styles symbols and typographical conventions They are i General notes are contained within rules and indicated with this symbol at the left margin Notes are used to draw attention to special actions or information Ca
16. Microphone Activity dialogue box This dialogue box contains check boxes for sending microphone activity to a file a printer or auxiliary Any combination of these options can be selected as follows e Click on the check boxes of the desired option s i Note The File check box is only active after you have specified a destination in the Send To field If you select File The Send To text box is highlighted You can enter a file destination and name which must be a valid MS DOS name no longer than eight characters i Note The data layout is defined as follows lt time gt lt event gt lt seatnumber gt lt screenline gt lt CR gt lt LF gt where time event Time of the event in hh mm ss One of the following texts MICROPHONE ON MICROPHONE OFF PRIORITY ON PREORT LY OF E ALL MICROPHONES OFF The seatnumber of the delegate empty if the event is ALL MICROPHONES OFF The screenline of the delegate seatnumber screenline Examples 13 14 03 MICROPHONE ON 0002 Mr President 13 14 03 ALL MICROPHONES OFF If you select Printer The Page Header text box is highlighted A descriptive name of the conference may be entered en 13 up to 80 characters long This text box may be left blank Real time printing is possible using a serial printer i Note By default is comport 2 used on the local PC but it can be routed to any comport or even to a different PC by addi
17. Microphone Control requires both an installation file and a names file for full functionality but will work with only an installation file Note A names file is needed to show screenline icons Selecting an installation and a names file For details on selecting an installation and a names file please refer to paragraph 3 2 1 Selecting an installation and a names file of the Startup user manual The Synoptic Microphone Control icon For details on the Synoptic Microphone Control icon and how to start Synoptic Microphone Control from Startup please refer to paragraph 3 2 2 Opening other modules from Startup of the Startup user manual 2 2 Using Help 2 2 1 The Help menu The Help menu in the title bar contains commands for an on screen help facility This help facility contains information on all commands in the File menu on which keyboard keys are functional a description of how to use the software information on how to use the help facility itself plus an index and a glossary of terms All information contained in this user manual is also found in the Help facility The Help facility contains the following options e Index e Keyboard e Commands e Procedures e Glossary e Using Help e About Synoptic Microphone Control 2 2 2 Index To access the index e Select the Help menu and click on Tndex A full list of subjects covered by the help facility is given
18. crophone Control 2 1 1 The Startup screen The Synoptic Microphone Control program is started from the Startup screen shown below sy Bosch DCN Next Generation Startup loj x File Global Settings System Config Help Room 50 1 Finance a a Database Current Installation File Current Names File hl i Ha amp Synaptic Interpret Install W Parliam Multi Attendance Intercom EA CamControl Message Display Video Figure 1 The Startup screen i Note For starting the Startup program from an icon in the Windows desktop refer to the Startup user manual The software uses two user created files that contain important information about the installed hardware configuration and about delegates names These files are e Installation file containing information about channel assignment and the numbers that have been assigned to all microphones connected to the These seat numbers are assigned using the System Installation software LBB 4185 e Names file containing information about the name seat number and other conference and personal details of participating delegates Names files are created using the Delegate Database software LBB 4180 The software modules may be started up from the Startup main window without specifying either an installation or names file However some software modules will not run without the appropriate en 6 installation or names file Synoptic
19. en used any further icons will not be given seat numbers Small or large icons If you are planning a layout with a large number of microphones more than 50 for example the Small Icons option reduces the size of the screen icons and the toolbox icons To do so e Select the View menu and click on Small Icons To restore the icons to normal size e Select the View menu and click on Large Icons The icons automatically return to their normal size E a 4 Figure 4 Large icons Figure 5 Small icons Note Small icons can only be displayed without seat numbers Displaying a red background for active microphones When this option is enabled active microphone icons will have a red background To do so e Select the View menu and click on Red background for active mics A tick mark V will appear to indicate that this option is enabled Displaying a layout grid This option fills the screen with squares to help position the icons To do so e Select the View menu and click on Grid The default grid size is 32 x 32 screen pixels To select one of the two smaller grid sizes available 16 x 16 or 8 x 8 pixels e Select the Settings menu and click on Select Grid Bosch Security Systems B V 2005 January 9922 141 70351 The following dialogue box appears Select Grid l 32 x 32 pixels C 16 x 16 pixels C 8x8 pixels Cancel Fig
20. er 4 1 2 What is a synoptic layout 1 2 1 Making a graphical representation A synoptic layout is a graphical representation of the actual location of the microphones delegate units and chairman units in a room or hall What you create on screen is a plan view of how your conference venue looks The layout mode of Synoptic Microphone Control contains tools for creating and editing such layouts Icons graphical representations of the contribution equipment are used to build up the layout In control mode the icons you have positioned in the layout become functional and a conference can be monitored and or controlled The icons are used as status indicators or buttons to initiate actions for the unit the icon represents Icons cannot be moved in control mode but a layout can always be edited by en 4 returning to layout mode i Tip Before creating a layout it is useful to know the seat numbers assigned to all microphones connected to the system This helps assigning seat numbers to icons in your layout as Synoptic Microphone Control does not give a list of all available seat numbers Seat numbers are assigned using the System Installation software LBB 4185 and are stored in an installation file 1 3 Controlling microphones 1 3 1 Conference procedures To successfully set up conduct and organize a conference it is necessary to provide microphone management procedures which facilitate many different types of
21. es information on how to use the software To access the Procedures help facility e Select the Help menu and click on Procedures A list of topics is given For more information on any topic contained in the list e Click on the required topic in the list A list of options for the selected topic is given For more information on any option contained in the list e Click on the required option in the list An on screen page with the requested information will appear 2 2 6 Glossary To access the glossary en 7 e Select the Help menu and click on Glossary A list of terms used in the help facility is given in alphabetical order For more information on any term contained in the glossary e Click on the required subject in the index A window with the requested information will appear 2 2 7 Using Help This gives information on how to use the help facility To access the Using Help facility e Select the Help menu and click on Using Help A list of topics is given For more information on any topic contained in the list e Click on the required topic in the list A list of options for the selected topic is given For more information on any option contained in the list e Click on the required option in the list An on screen page with the requested information will appear 2 2 8 About This provides software release information To display the About
22. following section to the DCNNG INI file MicActLogging Comport X ComPorirC LD NER where ComPort X is the comport number 1 4 ComPortPcCID NR is always 1 ina single PC system In case of a multi PC system NR is the number of the PC on which the output must be produced Server PC 1 Client PC is from 2 until 10 The port settings can be changed in the Windows Device Manager Note The data layout is identical to the Error logging layout in Startup to make processing easier when both loggings are routed to the same comport The data layout is defined as follows lt action code gt lt state gt lt seatnumber gt lt CR gt lt LF gt where action code microphone on off amp microphone request on off priority on off response request on off state 1 on 2 off 3 all off seatnumber The seatnumber of the delegate When state equals 3 seatnumber is 0000 Examples 10001 lt CR gt lt LF gt amp 30000 lt CR gt lt LF gt 20B31 lt CR gt lt LF gt AOO SAK ECR TES Seat 1 microphone on All request off Seat B31 priority button off Seat 34 response request on Once you have selected all options e Click on the Ok push button Attention Tone This allows you to enable or disable a tone which sounds when the priority key is pressed on a chairman unit Default the tone is on To turn the attention tone off e Select the Settings menu and click on Attention T
23. gement incorporates a facility that allows you to test some or all of the microphones connected to the DCN system to check if they are operational i Note The term Microphones covers hand held microphones and microphones on chairman and delegate units e Select the Settings menu and click on Microphone Tests The following dialogue box appears Microphone Test i Start Stop Results Microphone 0002 Faulty Only show faulty units C Off f On Figure 17 The Microphone test dialogue box If you wish to test all microphones connected to the system e Click on the Start push button A warning message with the following text is displayed Test mode will reset all microphones Do you want to continue e Click on the OK button to start the test e Click on the Cancel button to cancel the test Selecting Start causes all microphones to be switched off the current speakers and request to speak lists to be cleared where applicable and all microphone keys to become inoperative until testing has been completed The Results text field will also be cleared If the noise generator is active the system will perform a test on every microphone that has Bosch Security Systems B V 2005 January 9922 141 70351 en 22 been given a seat number in the currently open Do you wish to save installation file The microphones will be tested sim
24. he Settings menu For more information refer to paragraph 3 3 1 Microphone control by operator with request list Useful in formal highly structured meetings in which participants join a request to speak list by activating a key on their delegate unit They can only be promoted to active status speaker via the operator The operator can see which delegate is first in the request to speak list An operator shift function gives this delegate active status and switches off the microphone of the delegate who has been speaking longest The maximum number of simultaneous active microphones speakers can be pre set by the operator When a participant presses the microphone on off key on the delegate unit it is indicated as a request to speak No further action is required and when the delegate receives active status the microphone is automatically switched on indicated by an illuminated red LED i Note When a delegate is listed in the request list the green LED at the unit Is lit simultaneously the green microphone LED is lit When the delegate is the first in the request list both LEDs will flash to indicate that the microphone will be switched on soon Microphone control by operator with request and response list Also intended for formal highly structured meetings and is similar to microphone control by operator with request list However as well as joining a request to speak list it is now p
25. in alphabetical order For more information on any subject contained in the index e Click on the required subject in the index Bosch Security Systems B V 2005 January 9922 141 70351 An on screen page with the requested information will appear 2 2 3 Keyboard This gives information on which keys on your keyboard can be used with the software This includes using keys to activate menu items to move around in dialogue boxes for short cuts and to select options from the main window To access the Keyboard help facility e Select the Help menu and click on Keyboard A list of different key types is given For more information on any key type contained in the list e Click on the required key type in the list An on screen page with the requested information will appear 2 2 4 Commands This gives information on all menu options covering the File Edit View Settings and Help menus To access the Commands help facility e Select the Help menu and click on Commands A list of menu groups is given For more information on any menu group contained in the list e Click on the required menu group in the list A list of options in the selected menu group is given For more information on any option contained in the list e Click on the required option in the list An on screen page with the requested information will appear 2 2 5 Procedures This giv
26. l automatically be promoted to the speakers list when a delegate on the speakers list switches his her microphone off Clearing all requests to speak This can only be carried out in either Delegate with Request List Operator with Request and Response List or Operator with Request List mode If you wish to clear all requests to speak e Click on the Clear Requests option on the menu bar or click on the Clear Requests push button in the action box Action box The Shift and Clear Requests options on the menu bar can be displayed as an action box with push buttons for these two functions To display the action box e Select the View menu and click on Action Box The following dialogue box appears action Boned Clear Requests shift Figure 14 The Action Box i Note The Shift push button is only enabled in Operator with Request List Delegate with Request List mode and Operator with Request and Response List mode The Clear Requests push button is only enabled in Operator with Request List mode Delegate with Request List mode and Operator with Request and Response List mode The action box can be moved around the window as required To close it e Double click on the control menu box in the top left hand corner en 20 4 4 Accessing conference information 4 4 1 Checking the conference statu
27. layout file the duplicate seat numbers error message will re appear Opening an existing layout file To do so e Select the File menu and click on Open If there are no conditions that cause an error message to be displayed the following dialogue box appears Open ee Current Name Room 50 1 Name Cancel Figure 10 The Open dialogue box This dialogue box contains a list box for selecting the layout file name The name of the current layout file is also displayed When the Open dialogue box opens the list box contains all available layout files If the list contains more names than can be displayed a scroll bar is provided To open a layout file e Click on the name in the list e Click on the Ok push button If changes have been made to the current layout file or there are duplicate seat numbers or icons without seat numbers the same error messages will appear as for Creating a new layout file The same procedure should be followed For more details please refer to Bosch Security Systems B V 2005 January 9922 141 70351 paragraph 3 4 1 i Note When an existing file is opened control mode is automatically started To return to layout mode select the Edit menu and click on Layout Saving a layout file To save the current layout file e Select the File menu and click on Save If there are duplicate seat numbers or icons
28. le because the maximum number of icons will be exceeded Altering the default screen line length When a screen line is displayed instead of a microphone icon two lines of maximum 15 characters are displayed by default It is possible to change the number of characters displayed on each line to any number between 0 and 15 This would be useful if for example it was necessary to save layout screen space To alter the default setting you must edit the DCNNG_INI file To do so e Open the DCNNG INI file in the C windows or C WINNT directory e In the section of the DCNNG INI file titled Synoptic enter the next line ScreenLineLength where is a number between 0 and 15 e Save the DCNNGL_INI file then exit it Bosch Security Systems B V 2005 January 9922 141 70351 e Close the application and restart it from Startup to implement the change 3 3 Specifying conference procedures 3 3 1 Specifying the microphone operation mode For more general information on microphone operation modes please refer to paragraph 1 3 2 For information on the operator possibilities in each mode please refer to paragraph 4 3 e Select the Settings menu and click on System Mic Mode The following dialogue box appears System Microphone Mode x Microphone Control By C Operator with Request List C Operator with Request and Response List Delegate with Request List C Delegate with Override
29. le to temporarily leave Synoptic Microphone Control without closing it down completely To do so e Click on the minimize button situated at the top right of the application window The Synoptic Microphone Control program will become iconized in the Windows desktop To re enter Synoptic Microphone Control e Click on the Synoptic Microphone Control icon 4 7 2 Permanently exiting Synoptic Microphone Control If you wish to exit Synoptic Microphone Control completely e Select the File menu and click on Exit If you have requested to exit before saving a layout file that has changed a warning message with the following text is displayed Changes have been made to lt filename gt Bosch Security Systems B V 2005 January 9922 141 70351 For more information please visit www boschsecuritysystems com 2005 Bosch Security Systems B V Data subject to change without notice January 2005 9922 141 70351
30. maceeats 21 Microphone testing ssssssssesesssersrsrsrsrsrsrsrerereren 21 Exiting synoptic microphone control 22 Temporarily exiting Synoptic Microphone COMM Ol aii A 22 Permanently exiting Synoptic Microphone CONO er E 22 1 Synoptic Microphone Control 1 1 About Synoptic Microphone Control 1 1 1 What is Synoptic Microphone Control The Synoptic Microphone Control software program is one of a family of modules designed for controlling and monitoring conferences and discussions using the contribution equipment It is used for configuring and controlling microphones connected to the system and uses icons to produce a graphical representation of a conference seating plan The result is a highly visual push button conference control program Synoptic Microphone Control has two modes e Layout mode e Control mode Layout mode Is used to create a synoptic view which contains an arrangement of icons corresponding to the positions of actual microphones in the conference venue Each type of contribution equipment delegate unit chairman unit etc has its own icon Synoptic layouts can be created and modified in layout mode Refer to chapter 3 Control mode Is used to monitor and control a conference In control mode the color of a particular icon depends on the state request to speak active etc of the actual microphone it represents Synoptic layouts generated in layout mode are used in control mode Refer to chapt
31. n the case of seat numbers An altered seat number cannot be undone Bosch Security Systems B V 2005 January 9922 141 70351 Cutting and pasting icons If you want to move one or more icons from one place to another on the layout this can be done with the Cut and Paste commands To do this e Select the icon s to be moved e Select the Edit menu and click on Cut The selected icon s are moved from the layout to a clipboard buffer memory which is not visible To retrieve them e Select the Edit menu and click on Paste An outline representation of the cut icon s appears in the window The mouse pointer turns into a cross hair cursor in the center of this area e Position the cut icons by moving the mouse e Click on the mouse button to paste the icons The mouse pointer returns to an arrow and the icons become visible Copying and pasting icons If you want to copy one or more icons leaving the originals on the layout and then place the copies elsewhere this can be done with the Copy and Paste commands To do so e Select the icon s to be copied e Select the Edit menu and click on Copy The selected icon s are copied from the layout to the clipboard buffer memory To retrieve them e Select the Edit menu and click on Paste An outline representation of the copied icon s appears in the window The mouse pointer
32. nction as buttons for the microphone the icon represents In this mode you can control almost all microphone activities and have an overview of the status of microphones in a conference The layout cannot be altered in control mode 4 1 2 Conventions used in this chapter e Microphone covers delegate and chairman units lavalier floorstand and podium microphones e Speakers list a microphone on the speakers list is on and therefore active except when switched off in Operator with Request List or Operator with Request and Response List e Request to speak list contains delegates that are waiting to speak Delegates gain access to this list by pressing their microphone button or by making a response request when the speakers list is full or via the operator in Microphone Management LBB 4170 e Response list can contain a maximum of one response microphone which has been promoted from the request to speak list e Inactive an inactive microphone is one that has been turned off by the operator or by the delegate him herself e Oldest speaker the microphone longest on the speakers list 4 1 3 Icon status In control mode the color of the microphone icons indicates their status The possibilities are e Grey microphone off inactive i Note Voice activated microphones are always displayed by gray icons e Red microphone on active therefore on the speakers list en 18 i Note If the
33. ng delegates can switch off their microphones To disable this function e Click on the Allow Microphone Off check box in Microphone Settings The tick mark V will disappear to indicate this option is disabled Active Mics You can specify the number of active delegate microphones permitted the length of the speakers list The minimum is one and the maximum is four To do so e Click on the desired radio button in Active Mics i Note When Delegate with Voice Activation is selected the minimum number of active microphones is two not one The maximum number ts still four 3 3 2 Specifying additional microphone parameters It is also possible to specify the following e Printing or saving a record of microphone activity e Attention tone e Ambient microphone e Microphone off after shift i Note Printing or saving microphone activity is part of conference control and is covered in chapter 4 Microphone Activity Enables microphone activity to be monitored and sent to a file a printer an auxiliary output or a combination of these options The default setting is no monitoring To define microphone activity Bosch Security Systems B V 2005 January 9922 141 70351 e Select the Settings menu and click on Mic Activity The following dialogue box appears Microphone Activity x l File send To l Printer Page Header M Auxiliary Cancel Figure 8 The
34. ng the following section to the DONNG INI file MicActLogging PETCTPOCT X lie gle One ele OAD SININ where Pret Pore PrePoreeCcilpD X is the comport number 1 4 NR is always 1 in a single PC system In case of a multi PC system NR is the number of the PC on which the output be produced Server PC 1 Client PC is from 2 until 10 The port settings can be changed via the Windows Device Manager Note The data layout is defined as follows lt time gt lt event gt lt seatnumber gt lt screenline gt lt CR gt lt LF gt where time event Time of the event in hh mm ss One of the following texts MICROPHONE ON MICROPHONE OFF PRIORITY ON PREOR ile Vor fe ALL MICROPHONES OFF The seatnumber of the delegate empty if the event is ii MICROPHONES OFE The screenline of the delegate seatnumber screenline Examples 13 14 03 MICROPHONE ON 0002 Mr President 13 14 03 ALL MICROPHONES OFF If you select Auxiliary If the Auxiliary check box is selected information on microphone activity is made available on the COM port 2 of the PC This can be used to direct a camera to the current speaker for example For more information please refer to the Installation and User Instructions Bosch Security Systems B V 2005 January 9922 141 70351 i Note By default is comport 2 used on the local PC but it can be routed to any comport or even to a different PC by adding the
35. no layout file already exists for example the very first time the program is used the layout area is empty i Note The synoptic layout area is actually larger than the window When a layout is opened the viewed area is always the top left corner To enable you to work on unseen parts of the layout scroll bars are provided to move the viewed area If the layout window is not full screen size you may enlarge it to fill the desktop To do so e Click on the maximize button in the top right corner of the window s title bar 3 1 2 The menu bar All menu options referred to in this user manual are contained within the menu bar located underneath the title bar at the top of the main window Access to drop down menus is gained by clicking on the menu title displayed in the menu bar The list of menu en 8 options is as follows File View Settings Shift Clear Help Requests New Numbers System Mic Index Mode Open Cut Small Icons Keyboard Mic Activity Comman Microphone ds Save As Paste Rotate Test Image Procedure Select Grid s Save Copy Grid Delete Delete Action Box Print Number Snap Activity Setting Layout Auto Numbers Using Exit Red Help Glossary background Attention Tone for active About microphones Ambient Mic Syn Mic Control Control Mic s off after shift 3 1 3 The tool box The toolbox is situated on left side of the window as default You
36. one The tick mark V will subsequently disappear to en 14 indicate that this option is disabled To enable the attention tone repeat the above Ambient Microphone This option allows you to enable or disable a microphone located in the conference venue that picks up ambient noise If this microphone is enabled it will automatically switch on if all other microphones in the conference venue are switched off If any microphones are then switched on the ambient microphone will automatically be switched off To turn the microphone on e Select the Settings menu and click on Ambient Microphone the tick mark V will subsequently appear to indicate that this option is enabled To turn the microphone off repeat the above Microphones Off After Shift This option allows you to determine that when a delegate is promoted from the request list to the speakers list only that delegate s microphone will be activated The microphones of all other delegates in the speakers list are deactivated To enable this function e Select the Settings menu and click on Mic s off after shift The tick mark V will subsequently appear to indicate that this option is enabled To disable the option repeat the above procedure 3 4 Working with layout files 3 4 1 Layout file options The ile menu has commands for e Opening a new layout file e Opening an existing layout file e Saving a layout file under its
37. ossible for a delegates to make a response request using the middle votting button on his her delegate conference unit This is useful in situations where a delegate wants to give a prompt answer to a matter raised by the speaker This request will be given temporary priority and will appear at the top of the request list When such a response request is promoted to active status the current speaker is deactivated but remains on the speakers list and the response delegate is promoted to the response list The maximum number of response requests is five only one of which can be active at any time en 5 Microphone control by delegate with request list Useful in less formal meetings where the order of speaking is determined by the participants and not the operator When delegates switch their microphones on they are automatically promoted to the speakers list providing the speakers list is not full No operator action is required to control the conference though it is possible The operator can also pre specify the number of speakers When the speakers list is full and delegates not on the speakers list press their microphone button they are placed on the request to speak list This list is in chronological order and the participant at the top of the list is automatically promoted to active status when a currently active speaker switches his her microphone off All other participants move up one place When the operato
38. r switches off an active microphone the delegate at the top of the request to speak list is automatically promoted to the speakers list Microphone control by delegate with override Useful for smaller discussions where participants are given active status by activating a contribution unit key The microphone of the speaker who has been speaking the longest is automatically switched off No operator action is required There is no request to speak list this mode is sometimes called first in first out or FIFO mode The maximum number of active microphones speakers can be preset by the operator When a participant presses the microphone on off key on the delegate unit it is automatically switched on and the delegate receives active status indicated by an illuminated red LED Microphone control by delegate with voice activation Useful in active discussions in which participants activate their microphones by speaking on off button is not required They are automatically given active status speaker while speaking No operator action is required There is no request to speak list response list or speakers list The number of simultaneous active status microphones speakers can be preset by the operator i Note Operator control and microphone status monitoring are not possible in Voice Activation mode Bosch Security Systems B V 2005 January 9922 141 70351 2 Getting started 2 1 Starting Synoptic Mi
39. reparing for a conference sssssseseeeeeeeeeees 8 Using layout MOde ceceeceeeeeseeeeeeeeseeeeeeees 8 The main WINKOW cceeeeteteeeeeeeteeteeeseeateeeteneeeaees 8 The menu Daringin dae 8 TRE tOOl BOX ipai E 8 Making a IAVOUL 23 sana 9 Layour Opio NS eui an intenieeeei aie 9 Microphone seat numbers 9 Displaying Seat NUMDETS eceeeeeeeeeeeeee 9 Automatic Seat numbering sesser 9 Small or large ICONS 0 eects 9 Displaying a red background for active Microphone Sarrasin ees 9 Displaying a layout grid ssssssssssssssrsrsrsrersrsrsrsrsrsnnn 9 Snapping to the ONG awa denveioauincnnes 10 Rotating ICONS sso eanan aa aiat 10 Positioning ICONS on a layout sessen 10 Editing icons in a layout sesser 10 Deleting icons En 10 Cutting and pasting ICONS cece 11 Copying and pasting ICONS ceeeeeee 11 3 3 3 3 1 3 3 2 3 4 3 4 1 3 5 4 1 4 1 1 4 1 2 4 1 3 4 2 4 3 4 3 1 4 4 4 4 1 4 9 4 6 4 7 4 7 1 4 7 2 Bosch Security Systems B V 2005 January 9922 141 70351 en 3 Editing Seat numbers ssssssssssssssssnsnsnsnsnnenenenenennn 11 Altering the default screen line length 11 Specifying conference procedures 12 Specifying the microphone operation mode 12 Microphone Control By uu ceeeseeeteeeeeees 12 Microphone Setting ce ceccecceeeeeeseeeeeeeeeeeeees 12 INCUVG MICS dinane eee 12 Specifying additional microphone parameters1 2 Microphone Activity neseser 12
40. s The status of the Synoptic Microphone Control can be checked at any time during a conference To check the status e Select the View menu and click on Settings The following window appears Settings ee x Micro Control By Delegate with Request List pen Active Mics 4 Speech Time None No of Requests 20 Figure 15 The Settings window The Settings window contains the following information e Micro Control By this refers to the chosen microphone control mode e Active Mics this shows the maximum number of microphones on the speakers list e Speech Time this gives the maximum length of time each delegate is allowed to speak during one turn i Note This period is specified in the Microphone Management program and cannot be altered in Synoptic Microphone Control If no time limit has been specified in Microphone Management then None will appear meaning delegate can speak for as long as they wish e No of requests this gives the maximum number of microphones waiting to speak i e the length of the request to speak list The Settings window is for reference only and cannot be used to alter the information it shows However if any of the displayed system parameters change while the window is on screen for example No of Requests Active Mics it will update immediately to show the new status This window can be moved around the
41. the Cancel push button to return to the New dialogue box If you have typed a filename that already exists a warning message with the following text is displayed A file already exists with this name e Click on the OX push button You can then enter a unique name in the New dialogue box If there are icons without seat numbers in the current file a warning message with the following text is displayed before the New dialogue box appears TIcon s without seat numbers will be deleted Do you want to continue e Click on the Ok push button to open the New dialogue box e Click on the Cancel push button to return to the current layout file and edit the icons without seat numbers If there are two or more icons with the same seat number a warning message is displayed before the New dialogue box appears Two or more icons have the same seat number e Click on the Ok push button The New dialogue box appears To change the duplicate seat numbers e Click on the Cancel push button You will return to the current layout file and can then edit the duplicate seat numbers i Note If you proceed to open a new layout file after the duplicate seat numbers message appears the Changes have been made to lt filename gt message also appears If you then save the changes the duplicate seat numbers are also saved When you re open that
42. the Snap function is enabled In such cases only the top icons will be displayed so the icons underneath cannot be controlled To move an icon at any time in layout mode e Select the icon to be moved and drag it to the new location The icon turns blue to indicate that it is selected 3 2 4 Editing icons in a layout The Synoptic Microphone Control main window includes an Edit menu with commands for undoing commands and cutting copying pasting and deleting icons This menu also allows you to edit an icon s seat number Individual or groups of icons can be cut deleted copied and pasted To select more than one icon e Click on the first icon required e Press and hold the lt CTRL gt key e Click on further icons while holding the lt CTRL gt key When you have selected all icons you require e Release the lt CTRL gt key Icons that have been selected will be colored To de select one or more icon in a group of selected icons e Press and hold the lt CTRL gt key e Click on the icon to be de selected e Release the lt CTRL gt key De selected icons turn from colored to gray Deleting icons To delete icons from a synoptic layout e Select the icon s to be deleted e Select the Edit menu and click on Delete i Tip If you make a mistake when editing a layout the Edit menu has an Undo command Clicking on this command will undo the last edit action except i
43. tion This reduces the size of the screen icons e Select the View menu and click on Small Icons Bosch Security Systems B V 2005 January 9922 141 70351 To restore the icons to normal size e Select the View menu and click on Large Icons Displaying seat numbers This option displays the seat numbers assigned to a microphone beneath that microphone s icon The default setting is on If you wish to disable this option e Select the View menu and click on Numbers Rotate The layout may have been created looking from a different position than the one you occupy as operator To compensate for this the rotate function allows the layout to be rotated clockwise in 90 steps around the center of the window The icons and seat numbers are always shown upright To rotate the synoptic layout e Select the View menu and click on Rotate Image The layout will automatically rotate through 90 about the central point of the part of the layout that is visible in the window To rotate the image through 180 use Rotate twice and for 270 use Rotate three times Displaying a red background for active microphones When this option is enabled active microphone icons will have a red background To do so e Select the View menu and click on Red background for active mics 4 3 Using control mode i Tip Before using control mode you should be familiar
44. turns into a cross hair cursor in the center of this area e Position the copied icons by moving the mouse e Click on the mouse button to paste the icons The mouse pointer returns to an arrow and the icons become visible i Tip Icons that have been copied or cut to the clipboard can be pasted onto a layout more than once and remain on the clipboard until another cut or copy action is performed Editing seat numbers If an icon or icons have been deleted copied or pasted into the layout the seat numbers must be edited To do so en 11 e Click on the icon whose seat number requires editing e Select the Edit menu and click on Number The seat number beneath the microphone icon becomes an edit field e Type in the new icon number e Press the lt CENTER gt key This performs a check on the seat number that has been entered If the seat number is valid it will appear under the icon i Note Seat numbers must correspond to the seat numbers in the current installation file If an invalid seat number is entered a warning with the following text is displayed The seat number entered does not exist e Click on the OA push button and repeat the number editing for that icon i Tip Double clicking on a microphone icon automatically enters the seat number editing mode If you try to create more than 500 icons the following message appears This action is not possib
45. ultaneously and a message will be displayed in the Results text field after each microphone has been tested If the microphone is working properly l eae Maid the following message is displayed Click on the No push button to exit without Microphone lt number gt OK saving the changed layout file Click on the Yes push button to save the changed layout file and exit the program e Click on the Cancel push button to return to the If the microphone is not working properly the main window without exiting following message is displayed Microphone lt number gt Faulty When you exit Synoptic Microphone Control you will return to the Windows desktop To see only faulty microphones e Click the On radiobutton i Tip To see both OK and faulty microphones You can also exit Synoptic Microphone Control e Click the Off radiobutton by clicking on the close button at the far top right corner of the window If you wish to stop testing e Click on the Stop push button Note If you wish to stop testing completely By closing the Startup program all applications e Click on the Ok push button will close i Note Testing will be stopped and the Microphone Test dialogue box will disappear All activities suspended during testing will be resumed 4 7 Exiting synoptic microphone control 4 7 1 Temporarily exiting Synoptic Microphone Control It is possib
46. ure 6 The Select Grid dialog box e Click on the radio button for the desired grid size e Click on the Ok push button i Note Clicking on the Cancel push button closes the dialogue box without carrying out the option This applies to all dialogue boxes in Synoptic Microphone Control Snapping to the grid Enabling this option causes icons to automatically align to the grid To do so e Select the Settings menu and click on Snap Once snapping has been enabled all existing icons in the layout will be aligned to the grid Any new icons will automatically be aligned as they are positioned Rotating icons Causes the layout to automatically rotate clockwise in steps of 90 To rotate the synoptic layout e Select the View menu and click on Rotate Image 3 2 3 Positioning icons on a layout To create a layout the first step is to position the icons according to the actual layout To do so e Click on the appropriate icon type in the toolbox and drag it to the desired location When an icon is selected it changes from gray to blue The mouse pointer also changes from an arrow to a hand An icon remains colored indicating it is the last selected icon until another one is selected or until the mouse is clicked on an area where there are no icons en 10 i Caution You should take care so as not to position icons on top of each other in a synoptic layout especially when
47. ution A caution is contained within rules and indicated with this symbol at the left margin Cautions are used to draw attention to actions or commands that could lead to a loss of information or damage to equipment Tip A tip is contained within a box and indicated with this symbol at the left margin Tips are used to provide supplementary information that may make an action quicker or easier to carry out e An action to be carried out by the user is shown with a larger round bullet mark Typographical conventions The following typographical conventions text styles are used in this manual e Typed input information to be typed in using the keyboard is shown as Filename e Single key input via a single key or keys on the keyboard is shown as lt enter gt lt shift gt etc e Multiple keys input via a combination of keys pressed together is shown as lt ctri gt lt p gt lt alt gt lt f4 gt Screen text information that appears on screen is shown as Choose Startup Modules Hyperlinks This manual is also available as a digital document in the Adobe Portable Document Format PDF All references to pages figures tables etc in this digital document contain hyperlinks to the referenced location Table of contents o_o oS _ ek 1 2 1 2 1 1 3 1 3 1 1 3 2 2 1 2 1 1 2 2 2 2 1 2 2 2 2 2 3 2 2 4 2 2 5 2 2 6 2 2 7 2 2 8 3 1 3 1 1 3 1 2 3 1 3 3 2 3 2 1 3 2 2
48. without seat numbers the same error messages will appear as for Creating a new layout file The same procedure should be followed For more details please refer to paragraph 3 4 1 i Note It is useful to periodically save a layout while creating it in case of a system breakdown or other failure that could result in the accidental loss of the layout file Saving a layout file under a new name This allows you to save the current layout file under a different name By doing so the original file remains unaltered To do so e Select the File menu and click on Save As The following dialogue box appears Current Name Room 50 1 New Name Cancel Figure 11 The Save As dialogue box This dialogue box contains a text box for entering the new layout file name When the Save As dialogue box opens a text insertion point is already in the text box and you can type a name up to 12 characters long e Type the desired layout file name in the text box e Click on the Ok push button The layout file is saved with the new name which appears in the title bar at the top of the window The original file is unchanged If there are duplicate seat numbers or icons without seat numbers the same en 16 error messages will appear as for Creating a new layout file The same procedure should be followed Deleting a layout file If you wish to delete a layout file
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