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DiGiPAY manual

1. Total 6 400 00 6 400 00 Figure 3 6 E gt CONTENTS lt 8 Employee Particulars PUC1006 MOHAMMAD BIN ABU BE Previous Increments Previous Employer Basic Rate 2 pa e HSpouse Info resent Employer _a_a _ _m _ ___ Name Yusnita Bt Rosdi gt Address NO 11 JALAN PUJ 9 10 TAMAN PUNCAK JALIL 43300 SELANGOR D E MALAYSIA E y sl Figure 3 7 IC No 14 731 025 14 5244 Tax No Branch gt In addition to personal information and payroll policy Employee Particulars also provides a page to view the payroll summary and a page to update other necessary information for statutory pur pose gt CONTENTS EM CHAPTER 4 PAYROLL OPERATIONS This chapter covers the simple procedures to run the DiGiPAY Follow the steps below for the most efficient operations ASSUMPTION System configurations and employee particulars have been setup ACTIVATE DiGiPAY PROGRAM e Click on the Start Menu bar and choose PROGRAMS e Double click on DiGiPAY e Double click the DiGiPAY icon on the desktop WHAT S NEXT Loan Repayment Entry Tax Schedule Entry Advance Payment Entry Leave Tak en Entry and Attendance Sheet are optional modules provided in the DiGiPAY program The purpose of incorporating these modules is to ease the operation work needed to conduct the monthly payroll processing The following pages will show
2. summary TAX HRDF Vv gt 0 000 OT 14 00 Subject to overtime Uz go oo oe mal r Figure 4 6 summary Figure 4 7 gt CONTENTS S Max lt 8 End month Payroll PUC1007 ANDREW NG WEI HONG Listing Journal Calculate instantly Emp No Puc1007 al ANDREW NG WEI HONG 2008 December y END MON y workioT teaves Tawang deductions repaymente summary Unit Rate Ao EPF SOCSO TAX HRDF OT MLEAGECLam x 400 00 1000 Bae ir E COSA TI hee Ee ele cl ae X d a d A E o x A AE o Le a zz d d d d ooo x 3 a if ie a i xT a m A x Hd o 0 EJ 8 End month Payroll PUC1007 ANDREW NG WEI HONG DE Listing Journal Calculate instantly Emp No puctoor ANDREWNGWEIHONG 2008 5 December y END MON y weet aves allowances E deductions 1 repayments summary Deduction Unit Rate Amount EPF SOCSO TAX HRDF OT x 500 50 A SE A stare uno 1000 100 x A GididWdiid i Figure S gt Ad o ds 4 9 qm DD ToO o A o a DI x hz lee alae soe x E Po pa 4 ia Ell hz dood ides a gt CONTENTS lua 8 End month Payroll PUC1007 ANDREW NG WEI HONG Listing Journal Calculate instan
3. In short DiGiPAY software is using the total accumulated amount for the month to calculate its statutory contributions Q8 noticed that EPF SOCSO and income tax are providing diskette submission service and this is available in the DiGiPAY software What should do to make use of this feature A In order to utilize this feature you must request approval from the relevant authority For example lets discuss the procedure to request approval from EPF First you must print the report You should ask the EPF officer of your submission branch on the type of report they need for diskette submission Second generate the data into the diskette Third write a letter to the relevant department to request approval for diskette submission Finally send the letter together with the report and diskette to the diskette submission cent er Once the request is reviewed EPF officer will send a letter to your company stating the status of your request If it was not approved make the necessary adjustment as suggested in the report attached and submit the newly generated diskette and report for second review If it was approved every month EPF officer will send you a diskette You should generate the data into the EPF diskette and send it back to EPF diskette submission center together with the report Q9 noticed there is a Zakat contribution in Employee Particulars References page How can utilize it A Zakat contribution is available to allo
4. Phone No 8844 5567 Mobile Jot 9 2229189 Nationality MALAYSIAN gt E mail mohd founder com my Ethnic MALAY gt Religion MUSLIM WC new 71 0911 12 5113 IC old Education STPM gt Passport 27110580 Expiry date WiPermit Expiry date Birth Date 111091 971 37 6 lt 8 Employee Particulars PUC1006 MOHAMMAD BIN ABU Listing Particulars Earnings Summaries Miscellaneous Ref No Submit using I C Year Month Da New Old Piport Join date 15022007 2 1 5 Bank A C No 514413 108341 Bank Addrd y ec Confirm date 15 05 2007 I EPF 1401223 Initial MBA yoy Suspend on ii V socso 7234257 cat 102 gees Resign date Ti IV TAX G0507991 2 TAX gt 9 oy D IV Zakat 7352678 100 00 ge Position SOFTWARE ENGINEER v Y ase 1003241 _ From PCB oss Branch SERI KEMBANGAN y J Rebate Tabung Haji 4000412 y Ms Department MARKETING DEPT bd E err Baitumal 7456789 IM HRDF Cost Center MARKETING gt Job Grade ENGINEER y Employee Employer Iv Levy 11 00 12 00 Category STAFF gt Special EPF Special Tax e Use Edit Record button on the viewing toolbar to start this process e Make the necessary changes on the staff information e To confirm the changes click on the Save Record button on the editing toolbar gt CONTENTS TO REMOVE A STAFF e Use Delete Record button on the viewing toolbar e When prompted click on Y
5. with selected group of employees You may also change the sorting order based on selected grouping The groupings available are Employee No Branch Code Department Code Cost Center Code Job Grade Code and Category Code e TO PRINT ON HARD COPY Click Print button to have a hardcopy printed TO VIEW ON SCREEN Click Preview button for an on screen view only e TO QUIT FROM REPORT Click Cancel button to quit from report gt CONTENTS B BANK AUTO PAY SYSTEM Bank auto pay system is provided by some of the banks in Malaysia in order to allow the salary transfer to be done electronically Currently WinCom DiGiPAY program provides the interface for a total of five different bank auto pay systems The banks available are Bumiputra Commerce Bank BCB Hong Leong Bank Berhad HLBB Maybank MBB Public Bank Berhad PBB and RHB Additional banks will be included should there is a demand for it This function is available in Report Generation FULFILLING STATUTORY REQUIREMENTS The monthly contribution reports are available for EPF SOCSO income tax ASB Baitulmal Tabung Haji and Tabung Zakat In line with Malaysia government s E Government initiative disk submission is included for EPF SOCSO and Income Tax This function is available in Report Generation BACKUP It is important to make backup of existing database to prevent lost of data for future reference This function is available in System Configur
6. 222 172 3450 Bank Address Yes EPF 1401223 Initial Yes socso 7234257 Cat Yes TAX 860507991 2 Cat 3KA2 Yes Zakat 7352678 RM 100 00 ASB 1003241 Rebate Tabung Haji 4000412 Yes Baitulmal 7456789 Yes HRDF Employee Yes Levy 10 00 Special EPF LEAVE TAKEN LIST Founder DiGiPAY 01 04 2002 16 25 52 Page 1 Leave Taken List 01 01 2002 gt 31 12 2002 Emp No Leave Type 1 TESTOL 02 01 2002 ANNUAL 29 01 2002 ABSENT 01 02 2002 ANNUAL 02 02 2002 ANNUAL 05 02 2002 ANNUAL MOHD ZUHIR IBRAHIM Leave Type F Entitled Balance ANNUAL 0 8 000 MEDICAL 14 000 HOSPITAL 46 000 MATERNITY PATERNITY EMERGENCY HOLIDAY ABSENT 5 000 14 000 46 000 PRROO0OO0OOODO 60 aco dca aa a CB gt contents LOAN REPAYMENT LIST Founder DiGiPAY 01 04 2002 16 25 52 Page 1 Loan Repayment List Emp No Loan Loan RM Scheduled Repayment Balance 1 TESTIS FESTIVE ADY 2001000004 01 12 2001 1 2002 END MONTH 2 2002 END MONTH 3 2002 END MONTH 4 2002 END MONTH 5 2002 END MONTH 2 TEST22 FESTIVE ADV 2001000005 01 12 2001 1 2002 END MONTH 2 2002 END MONTH 3 2002 END MONTH 4 2002 END MONTH 5 2002 END MONTH 3 TEST27 FESTIVE ADY 2001000006 01 12 2001 1 2002 END MONTH 2 2002 END MONTH 3 2002 END MONTH 4 2002 END MONTH 5 2002 END MONTH gt CONTENTS APPENDIX C FREQUENTLY ASKED QUESTIONS Q1 realized that had missed out some of the settin
7. FROM DiGiPAY Y 1 Click icon to exit from DiGiPAY 2 At login screen click Shutdown button CONGRATULATION You have successfully completed the settings process of DiGiPAY gt CONTENTS CHAPTER 5 OTHERS LEAVE ENTITLEMENT SETTING a 8 Roster Leave Management PUC1007 ANDREW NG WEI HONG Figure 5 1 Join date Resign date Emp No PUC1007 ANDREVY NG WEI HONG 01 09 2006 Leave Type BF Entitled YTD MTD Balance Automatic annual entitlement ANNUAL 15000 18 000 18 000 15 000 Not applicable Anniversary of serviced MEDICAL 14 000 14 000 Calendar with new join prorata HOSPITAL 46 000 46 000 Calendar without new join prorata 4st year anniversary than calendar MATERNITY Leave Entitlement Year of Serviced Annual Sick EMERGENCY IP UN 1 lt E 14 fs HOLIDAY MN 2 tafs fis ABSENT poo Ps tefo f fis D 10 os 22 20 Forfeit annual leave if absenteeism exceeds 10 Max untaken annual leave can be reimbursed 500 Untaken annual leave allow to CF to next year 15 No of untaken leave to be paid as allowance 0 00 This function is available in Employee Master It is made available to run and setup the leave entitlement and taken You are required to specify each employee s leave entitlement calculation method based on length of service Leave entitlement is calculated during Payroll Closing You may also use the Generate button on the viewin
8. eon oe es 40 AAE on cee LaS aces Figure 5 4 gt CONTENTS Q 1 Tax Return CPBA EA Form PUC1006 MOHAMMAD BIN ABU DEAR Listing CP BA Part B Part DE F G q Double click on symbol below to set earnings summary 1065 0 Pembanturumah daniukang KODUN sc cs A e ne excel Geren a cs e aa cn lsc aa AE ca aa tem los oe eau leer os 8 Mantan A A O A A a is f Lain lain misalnya makanan dan pakaian 003 Nilaitempat kediaman Alamat MA oe eves aa ee 107 Bayaran balik dari Kumpulan Wang Simpanan Pencen yang tidak diluluskan ee A Pampsan kerana kehilangan pekerjaan o ce oe ote con es ash So 2342 ies wer PENCEN DAN LIAN LAIN Pe O a 010 Anuiti atau Bayaran Berkala lain JUMLAH 34 176 00 Figure E 1 Tax Return CPBA EA Form PUC1006 MOHAMMAD BIN ABU DAR Listing CP BA Part B Part B C g JUMLAH POTONGAN 1 Potongan Cukai Berjadual PCB Tahun Semasa yang diremitkan kepada LHDNM ooo 25 00 2 Arahan Polongan CP A aa a eeu once ves A e a s PA 3 Potongan Zakat yang diremitkan kepada Pusat Pungutan Zakat se se se ce se se se os ss se oe so so oe o Double click on symbol below to set earnings summary CARUMAN YANG WAJIB DIBAYAR OLEH
9. gather the employees particulars in order to get your payroll system running as quickly as possible For deployment of more enhanced features available in this system you are advised to explore the step by step tour as provided by the Payroll Advisor later on Please locate your 11 digit CD key number and enter it in the space below You can find this number on the genuine hologram security sticker on top of the software setup CD Figure EP55 A DaE9 _ Dawn 1 6 Cancel e Welcome message for the Setup Wizard Key in the CD key and click Next button to proceed You may find your CD key on the genuine hologram security sticker on your software setup gt CONTENTS E DiGiPAY Payroll Setup Wizard 5 tep 1 al f 9 First in order for me to identify this new set of payroll database that you re setting up need you to enter the following information regarding your organisation Company PUC FOUNDER MSC BERHAD ROC No 4517344 Address 1NO 6 8 210 JALAN BK 3 2 BANDAR KINRARA 47180 PUCHONG SEL D E MALAYSIA Figure E 1 7 Phone No 03 8070 9933 Fax No 03 8070 9988 E mail info founder com my Contact MR CHONG Cancel Secondly you are required to choose the payroll processing parameters that suit your payroll policy so that can process the payroll according to the selected parameters Start the payroll period from 2009 June y No of working days in a wee
10. mouse pointer will change to a hand pointing to the leave type Click and drag the mouse pointer to the day on leave 7 By default the leave taken will be 1 day To change the leave taken or to add a remark line double click on the day on leave and make the necessary adjustment 8 To confirm changes click on Save Record button OO WW NP ED gt CONTENTS ATTENDANCE SHEET 1 Daily Attendance PUC1007 ANDREW NG WEI HONG Emp No Puc1007 ANDREVY NG WEI HONG Date DayType In Break Resum Out OT Done Day Work Overtime short Leave Type Day Badge Sche pf01 11 2008 OFFDAY 0211 2008 OFFDAY 03 11 2008 WORKDAY 04 11 2008 WORKDAY 05711 2008 WORKDAY 06 11 2008 WORKDAY 07 11 2008 WORKDAY 08 11 2008 OFFDAY 09 11 2008 OFFDAY 10 11 2008 WORKDAY 1111 2008 WORKDAY 1241 2008 WORKDAY 13 11 2008 WORKDAY 14 11 2008 WORKDAY 1511 2008 OFFDAY 1611 2008 OFFDAY Figure 4 5 Attendance sheet is available to help customers with DiGiTime TCMS V2 program to speed up the payroll calculation process Data will be posted from DiGiTime TCMS V2 into this screen This function is available in Payroll Transactions This function can also be utilized as a data entry screen 1 2 IS Click on the icon Double click Daily Attendance Use listing page to look for the employee If he she is not available add a record for him her by clicking the Add Re
11. system discovered any click on the entry and you will have the option to overwrite the existing data entry with upgraded data or to include the upgraded data as part of the existing data CONTINUE NEXT TIME This will terminate the Setup Wizard and end the session for this newly setup company directory Save the changes done to ensure that Setup Wizard will be launched during next login session gt CONTENTS DiGiPAY Payroll Setup Wizard 5 tep 4 0 f 9 Finally if the employees are being paid for additional fixed monthly or piece rated allowances you can define these type of allowances and whether they are subject to statutory deductions or overtime OT rate calculation and then specify either the fixed amount or piece rate for each employee in the table below Allowance Monthly Piece Rated EPF SOCSOTAX OT Pa 1 MILEAGE CLAIM 2 C Ww Ww sem 2 TRANSPORT FEE e gt MMM y Figure 3 MEAL ALLOWANCE fe C vw ww T 1 10 gt r You have just completed the few simple steps that help you to setup your payroll database into the system You can go back to any of the previous steps to change the parameters or tables otherwise click the Finish button to conclude this wizard setup Upon finishing this setup you are able to process your payroll as according to the basic settings that you have selected Should you want to utilise many other advanced features comes with this software you are advised to ex
12. you how to utilize these modules 32 gt CONTENTS LOAN REPAYMENT ENTRY lt 1 Loan Management Listing Loan Repayment Loan car LOAN Date 0171172008 Loan RM 5 000 00 Emp No puct 007 ANDREW NG WEI HONG Repayment schedule 2008 2008 2009 2009 2009 2009 2009 2009 2009 2009 2009 2009 2009 11 END MONTH 12 END MONTH 1 END MONTH 2 END MONTH 3 END MONTH 4 END MONTH 5 END MONTH 6 END MONTH 7 END MONTH 8 END MONTH 9 END MONTH 10 END MONTH 11 END MONTH 400 00 f 400 00 f 400 00 f 400 00 f 400 00 f 400 00 f 400 00 f 400 00 f 400 00 f 400 00 f 400 00 f 400 00 f 200 00 f Total 5 000 00 400 00 400 00 Balance 4 200 00 Figure 4 1 Loan repayment allows you to specify deductions that will be effective for selective months It is useful for short term loan for example festival advance This function is available in Employee Master BWNP Click on the icon Double click Loan Management To add record click on the Add Record button on the viewing toolbar Assign a unique loan code for each loan taken by each employee Update with the loan taken On 21 Employee date and total amount al To simplify the loan payment schedule look for Generate button on the editing toolbar Click on it and you will be presented with a simple tool for schedule generation Complete the data entry 6
13. 72 1079 50 TESTZ2 AHMAD BIN HUSSAIN 740512 08 8421 1254167 1685 25 TESTZ3 LEE KAH YING 740519 05 7142 997 50 TEST43 LIM KAH YIN 740103 05 1234 976 50 4738 75 gt CONTENTS COINAGE ANALYSIS Founder DiGiPAY 01 04 2002 16 25 52 Page 1 Coinage Analysis JAN 2002 END MONTH NET Bill Denomination Coin Denomination Emp No Emp Name I C new IC old Passport PAY RM100 RM50 RM10 RMS RM2 RM1 50sens20senslO0sens5senslsen TESTOS CHEONG KEEN CHEE 770612 11 1134 R7253456 1315 75 TESTO6 RAGUBATHY AREZELA 780909 08 1234 7132476 1993 25 SWAN DARANAYAGAM TEST38 BUJANG BIN MOHD 670919 05 5379 ZAINUDDIN 4028 00 Total Cash Pay 3 NET PAY 4028 00 Amount RM 3900 00 50 00 60 00 10 6 RM100 Denomination 3 RM50 Denomination RM10 Denomination RM5 Denomination RM2 Denomination RM1 Denomination Sens Denomination Sens Denomination Sens Denomination Sens Denomination Sens Denomination BANK ORDER Founder A4 208 Leisure Commerce Square 9 Jalan PJS 8 9 46150 Petaling jaya Selangor Date 29 01 2002 MALAYAN BANKING BERHAD DAMANSARA JAYA 22 amp 23 Jalan 33 24 25 Damansara Jaya 47400 Petaling Jaya Dear Sir Madam Kindly arrange to transfer the proceed of the enclosed Cheque No RHB5679212 to the accounts of our staff on 01 02 2002 as detailed in the enclosed attachments Bank Reference Net Emp No Emp Name NRIC No No Amount TEST20 CH
14. Branch Department Cost Center Job Grade Category Branch Address Book Earnings Subject to Statutory CHP 3 EMPLOYEE MASTER 26 31 To Add a New Staff To Attach Remove Photograph To Change Staff Information To Remove a Staff Payroll Policy Resignation Payroll Summary amp Miscellaneous CHP 4 PAYROLL OPERATIONS 32 46 Activate Program Loan Repayment Entry Tax Schedule Entry Advance Payment Entry Leave Taken Entry Attendance Sheet Create Journal Entry Bonus Report Printing Bank Auto Pay System Fulfilling Statutory Requirements Backup Payroll Closing To Shutdown from DiGiPAY CHP 5 OTHER OPERATIONS 47 57 Leave Entitlement Setting History Files Year End Tax Return e Tax CP8A EA Form e How to assign accumulation into CP8A e Tax CP159 Receipt Running DiGiPAY in the Network APPENDIX A FLOW CHART 58 59 Setting up Payroll Operations APPENDIX B SAMPLE REPORTS 60 65 Payslip Pay Sheet Pay Cheque Coinage Analysis Bank Order Payroll Journal Journal Summary Employee Personal Record Leave Taken List Loan Repayment List APPENDIX C FREQUENTLY ASKED QUESTIONS 66 70 CHAPTER 1 BASIC SETUP This chapter gives you quick and simple instructions to get you up and running MINIMUM SYSTEMS REQUIREMENTS e Pentium 32 MB of memory Windows 95 or higher e At least 8 MB free disk space for oftware e VGA monitor or higher e Hard Disk Drive CD ROM Drive e Mouse or other poin
15. EMBANG MARKETING DEPT MONTHLY 3 000 00 4 500 00 MOHAMMAD BIN ABU SERI KEMBANG MARKETING DEPT MONTHLY 3 200 00 4 300 00 ANDREW NG WEI HONG SERI KEMBANG MARKETING DEPT MONTHLY 4 000 00 6 000 00 PETER WONG WEN HONG SERI KEMBANG MARKETING DEPT MONTHLY 3 800 00 5 700 00 Figure 4 12 This function is available in Payroll Transactions e Click on the icon Enployee Double click Bonus To add record click on the Add Record button on the viewing toolbar Assign a unique batch description its payment year and month Set the payment to either combine with End month payment or separately For tax calculation you have a choice of This Month Last Month and Last December You can update the bonus records manually You may also use the Generate Record button on the editing toolbar to reduce the data entry 7 To confirm changes click on Save Record button gt P Ol gt CONTENTS REPORT PRINTING y Click icon Reports Select one of the following options MONTHLY PAYROLL Payslip Pay Sheet Pay Cheque Coinage Analysis Bank Order BANK AUTO P 4 SYSTEM BCB Autopay Download HLBB Autopay Download MBB Autopay Download PBB Autopay Download mime A gt Figure 4 13 a Report Generation pop up screen will be displayed as shown in Figure 4 13 All the reports available will be listed Click on the report you want You may shortlist your report
16. ER WONG WEN HSOFTWWARE ENGINEER Figure 2 10 You can use this function to define a list of positions for your employees You can define unlimited numbers of position constrained by hard disk size 1 Double click Position 2 Use the viewing toolbar amp editing toolbar to work with its content 3 You may also view and assign the employees to this position during data entry 4 Click Listing to view the available allowances gt CONTENTS amp BRANCH ADDRESS BOOK lt 3 Address Book Address Code MBB Name MAYBANK BERHAD BranchiPlace rem BUKIT JALIL Address LOT G1 amp G2 Ground Floor Support Servece Building Technolagy Park Malaysia 57000 Bukit Jalil Kuala Lumpur xl Phone No 8996 1069 Fax No 8986 1073 Ref No s1 4413400679 BNM Belongs to C NA C TAX Tabung Haji C EPF Zakat Baitumal socso ASB Bank Figure 2 11 This function is used to specify banks and statutory bodies related information You can define unlimited numbers of branch addresses constrained by hard disk size Double click Branch Address Book Use the viewing toolbar amp editing toolbar to work with its content You will need to assign each address code to a specialised body For statutory bodies Ref No will refer to company reference number for the said body For banks Ref No will refer to company bank account number while BNM will re
17. FOUNDER DIGI COPYRIGHT NOTICE All rights reserved No part of this book may be reproduced or trans mitted in any form or by any means electronic or mechanical including photocopying recording or by any information storage and retrieval system without written permission from PUC Founder MSC Bhd Every precaution has been made to supply complete and accurate information Information in this document is sub ject to change without prior notice DISCLAIMER No person should rely on the contents of this publication without first ob taining advice from a qualified profes sional person The company expressly disclaims all and any liability and responsibility to any reader or user of this book in respect of anything and of the consequences of anything done by any such person in reliance whether wholly or partially upon the whole or any part of the contents of this book PUC FOUNDER MSC BHD For enquiries on technical matters please forward the email to support fingertec com CHP 1 BASIC SETUP 1 14 Minimum System Requirements Installation Getting Started Login and Quitting New Company and Setup Wizard Main Menu Payroll Advisor Update Service User Access and Password Toolbar CHP 2 SYSTEM CONFIGURATION 15 25 Payroll Settings Preferred Language Re build Database Index Backup Restore Database Files Day Type Leave Type Allowance Deduction Code Nationality Ethnic Religion Education Position
18. ITAL 8 00 14 00 46 00 0 00 0 00 0 00 8 00 14 00 46 00 Pay By BANK ORDER 222 172 3450 MBB EPF 1401223 Happy New Year socso 7234257 TAX 560507991 2 Employee gt contents GROSS AMT 4250 00 TOTAL DEDUCT DEDUCT STATU EMP YEE EMP YER YEAR TO DATE RM SPORT CLUB AMANAH SAHAM TABUNG HAJI TABUNG STAFF FUND Basic work 4000 00 Overtime Leave taken allowances Bonus deductions repayments EPF SOCSO Levy PCB CP38 Zakat NET PAY 250 00 110 00 100 00 469 00 9 75 10 00 10 00 100 00 3441 25 EMP YER EPF SOCSO NET AMOUNT Levy Employer PAY SHEET Founder DiGiPAY 01 04 2002 16 25 52 Page 1 Pay Sheet JAN 2002 END MONTH NET PAY Emp No Emp Name I C new IC old Passport Signature TESTOL MOHD ZUHIR IBRAHIM 670919 05 2163 27980143 TESTOZ KOH CHOON SHYAN 741212 11 8023 A2221123 TESTO4 PHANG MEI SIAH 760212 12 1723 1723456 TESTOS CHEONG KEEN CHEE 770612 11 1134 K7253456 TESTO6 RAGUBATHY AREZELA 780909 08 1234 7132476 TEST1O MUHAMAD OTHMAN 770618 04 5712 A3397654 TEST11 JUMIYAH BINTI SAID 650402 04 2864 A0513525 TEST1Z LIEW PING SOW 730511 03 3412 TEST13 LAI YEN CHEE 660712 05 6743 6781234 17027 00 PAY CHEQUE Founder DiGiPAY 01 04 2002 16 25 52 Page 1 Pay Cheque JAN 2002 END MONTH NET PAY Emp No Emp Name I C new Ic old Passport Bank Address Bank A C No TEST18 MOK KONG SEE 751225 05 5171 3451234 594 393 78
19. OOI WEI HOONG 750224 14 5567 594 039 3941 1 696 00 TEST30 JACQUELINE TEOH 7134267 813 216 2871 796 00 MEI MEI TESTSO JIMMY TEOH WAI 8713420 8415 024 7352123 1 097 00 TEST49 KHAIRUL ZAMAN 372 813 4815 962 00 BIN AZMI TEST12 LIEW PING 50W 730511 03 3412 831 249 1942 1 696 00 gt CONTENTS PAYROLL JOURNAL Founder DiGi PAY Payroll Journal JAN 2002 END MONTH 01 04 2002 16 25 52 Page 1 Emp No work oT TESTO1 WORKDAY NRIC 670919 05 2163 OFFDAY Gender MALE RESTDAY Salary mode MONTHLY HOLIDAY Department ACCOUNT OWORKDAY OFF DAY 4000 00 RESTDAY 20 43 HOLIDAY Basic Rate RATE HOUR TESTO1 MOHD ZUHIR IBRAHIM TESTO2 WORKDAY NRIC 741212 11 8023 OFFDAY Gender MALE RESTDAY Salary mode MONTHLY HOLIDAY Department ACCOUNT OWORKDAY OFF DAY 1650 00 RESTDAY 9 14 HOLIDAY Basic Rate RATE HOUR TESTOZ KOH CHOON SHYAN 18 0 4000 00 18 0 1650 00 1650 00 JOURNAL SUMMARY Founder DiGiPAY Basic Emp No Emp Name TESTO1 MOHD ZUHIR IBRAHIM KOH CHOON SHYAN PHANG MEI SIAH CHEONG KEEN CHEE RAGUBATHY AREZELA SWANDARANAYAGAM MUHAMAD 3500 OTHMAN BIN ZAHID JUMIYAH BINTI SAID LIEW PING sow LAI YEN CHEE NG WEI HONG MOK KONG SEE KONG HEE HIN CHOOI WEI HOONG AHMAD BIN 4000 TESTO2 1650 TESTO4 8000 TESTOS 1400 TESTO6 1600 TESTIO TEST11 TEST12 TEST13 TEST17 TEST18 TEST19 TEST20 TEST22 Leave work OT Type GROSS EARNING Deducti
20. PAY software in the Server as usual 2 Plug in the Network Control Device at the Printer Port 3 At Desktop double click My Computer Look for DiGiPAY directory and double click on it EH gt conTENTS 0 Y O In DiGiPAY directory you will find a file called NETCFG EXE Double click the NETCFG EXE and the program will execute Click on Yes button to enable the network detection You will hear a beep sound and a new icon will be created at the taskbar Go back to My Computer Right click on the DiGiPAY directory Select Sharing and share the directory as DiGiPAY SETTING UP A WORKSTATION 1 2 3 At Desktop double click My Network or Network Neighborhood Look for the Server s computer name and double click on it You will find DiGiPAY directory in it Right click on it Select Map Network Drive and set it to Drive F You may change it to others 4 At Desktop double click My Computer and look for Drive F and double click on it In Drive F you will discover DiGiPAY programs 6 Use the right mouse button to click on the DiGiPAY EXE and drag it to the Desktop Release the mouse button and a menu will appear Click Create Shortcut s Here The Shortcut is now created on your desktop From the Desktop you may now utilize the shortcut to access the DiGiPAY software through your network gt CONTENTS EJ APPENDIX A FLOW CHART SETTING UP Company Profile Payroll Setting Day T
21. PEKERJA KEPADA KUMPULAN WANG PENCEN ATAU SIMPANAN YANG DILULUSKAN E A E Amaun caruman yang wajib dibayar nyatakan bahagian pekerja sahaja RM naaa A EET BUTIRAN PEMBAYARAN TUNGGAKAN amp LAIN BAGI TAHUN TAHUN TERDAHULU SEBELUM TAHUN SEMASA Bayaran Bagi tahun Jenis Pendapatan Jumlah Bayaran RM Caruman KWSP RM Potongan Cukai Beradual PCB RM JUMLAH ELAUN PERKUISIT PEMBERIAN MANFAAT YANG DIKECUALIKAN CUKAI Nama and Alamat Majikan PUC FOUNDER MSC BERHAD 451734 A NO 6 8 8 10 JALAN BK 3 2 BANDAR KINRARA 47180 PUCHONG SELANGOR DARUL EHSAN MALAYSIA ES gt CONTENTS HOW TO ASSIGN ACCUMULATION INTO CPSA EA FORM E 1 Tax Return CP8A EA Form PUC1006 MOHAMMAD BIN ABU Listing crea PartB Part 86 Part DEF G E PENDAPATAN PENGGAJIAH MANFAAT DAN TEMPAT KEDIAMAN Gaji Kasar upah atau 34 176 00 lt Build Tax CP8A Earning summary B104 Fee termasuk fee pel Earnings to be accummulated Earnings NOT to be accummulated Gross salary and overtimgB001 Cukai Pendapatan ya Allowance Code Commission or bonus B101 MEAL ALLOWANCE MILEAGE CLAIM Allowance Code a Kereta Tarikh sek TRANSPORT ALLOWANCE OVERTIME APREARS UNATTENDED ANNUA Tip kasar perkuisit pe Nilai Manfaat atau ke Jenis i Deduction Code b Elektrik air telefo Deduction Code SPORT CLUB c Nilai manfaat ruma o STAFF FUND ii Butiran berag Figure 5 7 A
22. Select Company Profile License Put a check for option requires password and click Apply button to activate the user login gt CONTENTS do TOOLBAR VIEWING TOOLBAR Go to last record Add a new record Go to previous record Editing toolbar will appear Copy into Clipboard F j DE som 1 18 m Go to first record L Duplicate from Clipboard Go to next record Edit the selected record Editing toolbar will appear Close this window EDITING TOOLBAR Refresh the record Figure 1 19 Save the changes Cancel all changes Toolbar guides you in viewing and maintaining the records 14 gt CONTENTS CHAPTER 2 SYSTEM CONFIGURATION This chapter guides you in setting up the system configuration based on your company s payroll requirements System Configuration Select one of the following options Figure 2 1 Company profile License User password Access permission Payroll settings Preferred language Re build database indexes Backup Restore database files Day type Leave type Allowance code Deduction code Nationality code l Select Use this table to define the type of job position available 1 Payroll settings 2 Preferred language 3 Re built database indexes 4 Backup Restore database files 5 Day type 6 Leave type 7 Allowance Deduction code 8 Nationality Ethnic Re ligion Education 9 Position Branch Department Cos
23. To confirm changes click on Save Record button gt CONTENTS S TAX SCHEDULE ENTRY BB 1 Tax Schedule CP38 Listing Year 2008 Emp Name Submitusing wc January February March Apri may June suy August MOHAMMAD BIN ABU 710911 12 5113 CHOW CHEE WEI 720816 14 5217 ANDREW NG WEI HONG 690617 14 5319 PETER WONG WEN HON H895421 317K 25 00 26 00 63 00 56 00 25 00 26 00 63 00 56 00 Upon approval by income tax authority some employees would be granted permission to pay the monthly tax based on a fixed schedule by the body There are two types of fixed schedule PCB and CP38 PCB is deducted based on current month income whereas CP38 is deducted based on last year income This function is available in Employee Master 28 Click on the icon move Double click Tax Schedule PCB CP38 To add record click on the Add Record button on the viewing toolbar As the records are stored in a yearly basis you must assign the specific year before updating the employee list at the bottom To confirm changes click on Save Record button gt P D gt CONTENTS ADVANCE PAYMENT ENTRY EB 1 Advance BATCH1 Description BATCH1 2008 November gt END MONTH gt SERI KEMBANG MARKETING DEPT MONTHLY 3 200 00 Figure 4 3 Advance payment refers to salary payment paid prior to month end payroll pro
24. age 12 Calculate income tax amount 13 Calculate foreign levy Optional Refer to Employee Particulars References page 14 Calculate Human Resource Development Fund contribution base on each employee s gross income Q3 made payroll adjustment within Employee Particulars But when checked in journal it was not updated with the new adjustments What should do to update the information A To refresh the journal with new adjustment it is necessary to execute the journal calculation process Click on the Calculate button in the viewing toolbar select the affected employees and click Apply button to complete the process gt CONTENTS Q4 understand mid month and end month But why there is an additional deferred pay A In normal practice salary would be paid either twice a month or once a month Thus twice a month payment will require the use of mid month journal However some payroll transac tions which require management approval such as overtime commission and claims may be delayed due to unforeseen circumstances As these transactions are needed in statutory contribution calculations deferred pay journal is introduced In DiGiPAY software there is a necessary setting for deferred pay behavior stored in Payroll Settings Deferred pay after end month processing is The options available are Before Closing and After Closing If Before Closing is chosen the sequence of processing will be Mid month En
25. ality ethnic religion and education are similar In order to cut the explanation short information presented below is also applicable to other settings NATIONALITY E 3 Nationality Code MALAYSIAN Sel Listing Nationality Nationality MALAYSIAN Country Code MY Employees NOT belong to this Nationalit PUC1008 PETER WONG WEN HHONG KONG ANDREA NG WEI HO Figure 2 9 You can use this function to define a list of nationality for your employees You can define unlim ited numbers of nationality constrained by hard disk size 1 Double click Nationality 2 Use the viewing toolbar amp editing toolbar to work with its content 3 You may also view and assign the employees to this nationality during data entry 4 Click Listing to view the available allowances E gt CONTENTS POSITION BRANCH DEPARTMENT COST CENTER JOB GRADE CATEGORY Setting up of position branch department cost center job grade and category are similar In order to cut the explanation short information presented below is also applicable to other set tings POSITION a 8 Position Code ACCOUNTS CLERK Listing Position Position ACCOUNTS CLERK Employees belong to this Position Employees NOT belong to this Position TAN MEI MEI PUC1002 CHONG LEE LEE ACCOUNTS EXECUTIVE C1003 DAVYNN FOO SECRETARY YUSNITA BT MOHD WRITE EDITOR CHOW CHEE WEI PROGAMMER MOHAMMAD BIN ABISOFTYYARE ENGINEER ANDREN NG WEI HOSALES MANAGER PET
26. ation 44 gt CONTENTS PAYROLL CLOSING Payroll Closing Make sure you have completed all the necessary payroll processings and make a backup of the database files before this payroll closing because this routine is not reversible Current payroll period to be closed 2008 December During the payroll closing the system wvill update periodic variables eq leave loan etc move current journals to history files automatic renewal of leave entitlements advance payroll period to following month Figure archive resigned employees year end only 4 14 Please type the numeric of the above month to confirm closing 12 Cancel Once you have completed the Monthly Payroll Operation you are already at the last step of the Payroll Operation Payroll Closing This function is available in Payroll Transactions It will transfer all journals to the history files and move the date indicator at the toolbar to the next month pay period Once itis completed you are ready for the next month payroll process Click on the con transaction Double click Payroll Closing Type in the numeric of the month to confirm the payroll closing Once the numeric is entered correctly and Enter key is pressed the Apply button will be acti vated 5 Click on Apply button to proceed gt EP Remember to backup BEFORE payroll closing and not after gt CONTENTS B TO SHUTDOWN
27. c emergency leave EMERGENCY 2 6 Holiday leave for public holiday HOLIDAY No pay absent leave taken by staff ABSENT This function is to specify the type of leave allowed in the system A total of 8 leave types are made available for your convenience Feel free to change the default description 1 Double click Leave type and specify the leave type that is implemented by your company 2 Click Close to confirm leave type keyword gt CONTENTS ALLOWANCE DEDUCTION CODE Setting up of both allowances and deductions are similar In order to cut the explanation short information presented below is also applicable to deduction ALLOWANCE CODE lt 5 Allowance Code MEAL ALLOWANCE Figure 2 7 Allowance MEAL ALLOWANCE Standard Rate 3 00 lt 5 Allowance Code MEAL ALLOWANCE Listing Allowance Specials Overtime pay for OT hours exceeded limit OVERTIME APREARS gt Reimbursement for untaken annual leave UNATTENDED ANNUA y Apply Cancel Figure 2 8 You can use this function to define your allowances You can define unlimited numbers of allow ances constrained by hard disk size 1 Double click Allowance Code 2 Use the viewing toolbar amp editing toolbar to work with its content 3 Assign the standard rate if applicable 3 Click Listing to view the available allowances gt CONTENTS D1 NATIONALITY ETHNIC RELIGION EDUCATION Setting up of nation
28. cessing Thus dur ing month end payroll processing this amount will be deducted from the monthly salary This function is available in Payroll Transactions Click on the icon transection Double click Advance To add record click on the Add Record button on the viewing toolbar Assign a unique batch description its payment year and month before updating the employee list at the bottom To confirm changes click on Save Record button NN P al gt CONTENTS B LEAVE TAKEN ENTRY E 8 Roster Leave Management PUC1006 MOHAMMAD BIN ABU SEE Listing Taken Balance Join date Resign date Emp No PUC1006 MOHAMMAD BIN ABU 15 02 2007 2008 som Fen mar Apr may un su Awg sep oct a Dec ETR ANNUAL ee ee eee IS Day Type WORKDAY OFFDAY RESTDAY HOLIDAY By utilizing the leave taken entry leave taken will be updated into payroll journal and ease the calculation of leave payment deduction This function is available in Employee Master On Click on the icon Employee Double click Roster Leave Management Use the listing page to look for the employee To update leave taken go to page and click on Edit Record button on the viewing toolbar Change the year accordingly and click on the month of leave taken To add in new leave taken click on the leave type needed The
29. cord button on the viewing toolbar Update the attendance record as shown in his her attendance sheet To confirm changes click on Save Record button Transaction gt CONTENTS EJ CREATE JOURNAL ENTRY There are three types of journal namely Mid month End month and Deferred Pay To create jour nal entry you need to double click on the journal you plan to process If you had defined in Payroll Settings to automatically generate the journal records the records will be created immediately If generation is not automated click on the Generate Record button on the viewing toolbar to start the process The generation process will retrieve its data from Employee Particulars Loan Repayment Entry Tax Schedule Entry Ad If you make any changes vance Payment Entry Leave Taken Entry and Attendance to any data after the gen Sheet to create the unit payable deduct Once the genera eration the journal will tion is done payroll calculation will take place NOT be updated with the changes You must run the calculate function in the journal After the journal is calculated you may make additional changes to the journal such as ad hoc allowances deduc tions and overtime In Payroll Settings it is stated that there are three types of payroll journal calculation mode they are e Calculate instantly e Calculate when save e Calculate on demand By setting payroll journal calculation mode to Calcu
30. d month and finally Deferred Pay If After Closing is chosen the sequence of processing will be Deferred pay Mid month and finally End month Failure to follow the sequence of processing will cause the statutory contributions being calculated wrongly To utilize the deferred pay journal just access the Deferred Pay journal add or look for the employee and make the necessary transactions Save it and click on the Calculate button to complete it with the journal calculation Q5 need to make bonus payment What are the options available A Bonus transactions will be paid in one of the 3 methods offered Before End month End month or After End month By choosing Before end month or After end month bonus trans actions will be monitored separately from the monthly salary transactions Thus statutory contributions will be calculated By choosing End month bonus transactions will be added into End month journal and statutory contributions will include bonus amount For the bonus amount you may opt to make the bonus transaction entry manually However if the bonus is calculated based on X months of basic you may make use of the Calculate button in the Editing toolbar As bonus income tax calculation will require a monthly remuneration amount as the start ing point 3 options are available This month Last month and Last December By choosing This month current month salary tax remuneration will be used By choosing Last month last month
31. e covered in Chapter 4 amp 5 The function of Employee Particulars is to store the necessary payroll informa tion of your staff It also displays your staff s photograph gt CONTENTS There are four things you can do here 1 Add a new staff 2 Attach or change photograph of a particular staff 3 Change staff information 4 Remove a staff or photograph TO ADD A NEW STAFF Use Add Record button on the viewing toolbar to add a record e To save click on the Save Record button on the editing toolbar TO ATTACH REMOVE PHOTOGRAPH Figure 3 2 e Use Edit Record button on the viewing toolbar to start this process e Click on the box with an up arrow and assign the scanned photo JPEG BMP etc The photo graph will be displayed immediately e To change a photograph you must first remove the current photograph by clicking on the box with down arrow and then attach a new photograph e To confirm the changes click on the Save Record button on the editing toolbar gt CONTENTS EY TO CHANGE STAFF INFORMATION El 8 Employee Particulars PUC1006 MOHAMMAD BIN ABU Ob References Earnings Summaries Miscellaneous Accessed IM Administrator only Emp No PUC1006 Emp Name MOHAMMAD BIN ABU Gender MALE y Marital MARRIED y Address NO 11 JALAN PUJ 9 10 TAMAN PUNCAK JALIL 43300 SELANGOR D E MALAYSIA Spouse E pena Child lt 18 yr gt i pl EE 5
32. e is entered The actual days to pay back in the next payroll period will be shown in the Number of Untaken Annual Leave To Be Paid As Al lowance item after the closing payroll The allowance code used for the payment is assigned in Reimburse Allowance item in Allowance Code 8 In Forfeit annual leave if absenteeism exceeds item the percentage of forfeiture for annual leave is specified 9 In Untaken annual leave allow to C F to next year item the maximum number of untaken annual leave that are allow to carry forward to next year is specified 10 To change the leave entitlement change at the left hand portion 11 To confirm changes click on Save Record button gt CONTENTS HISTORY FILES E Histo ry Files Select one of the following options Resigned employees Create blank journal Delete history journal History journal 2008 Figure 5 2 Click on the icon 3 on the main toolbar As you can see in Figure 5 2 there are 4 options However only the first 3 options are permanent RESIGNED EMPLOYEES This function is available to maintain the employee particulars for those who had resigned prior to January this year CREATE BLANK JOURNAL To create new history journal double click on Create blank journal and proceed with the process as prompted Once itis completed a new history journal option will be created in History Files gt CONTENTS DELETE HISTORY JOURNAL To delete history journal double cl
33. ed with a select directory dialog Point the directory to your CD ROM drive and click Select button to start the process As a new user of DiGiPAY you are entitled to a free 12 months update service Upon expiry of the 12 months period you are advised to extend the update service for another 12 months with a minimal update fee Print out the update service license from Company Profile License within System Configuration fill it up and send it together with your payment to us USER ACCESS AND PASSWORD Figure 1 16 1 2 3 4 5 6 7 8 9 Menu Access Permission User Group 1 Payroll Clerk ToolBar Icon Menu Option Transaction Processing SS Daily Attendance Advance Bonus PirtRepots AAA anaiysis mo mos No Access EEk Cancel 4 1 Determine the access right for 9 user groups Click on the con centiguration permission Put a check into menu option where the particular user group will have no access to it Click contents Apply button to save the changes and double click Access E 3 User ID and Password CHEN ES Listing User ID Figure 1 17 2 Determine the number of users allowed access to the system Among all the users only one of them is allowed to be granted with administrator right For each user assign a password with a maximum of 10 alphanumeric characters and his her user group 3
34. ee Although you are still allowed to download the latest update But you are not allowed to use it until the update service license is renewed The above mentioned message will appear when your update service is already expired and you are trying to run the latest update of the software You are presented with 3 options e Print application form for new Update Service license no e Use the previous compatible version of this software e Key in the new Update Service license no Option 1 will print out the application form and you are required to make the necessary pay ment and fax the application form to us for processing Once the form is received the new Update Service license no will be faxed to you within 2 working days Option 2 allows you to ignore the latest update and execute the last workable software Option 3 allows you key in the new Update Service license no and once it is validated the latest update will be executed For the latest series of Frequently Asked Questions refer to DiGiPAY web site http user fingertec com gt CONTENTS Sila daftarkan perisian DiGiPAY anda di http user fingertec com Untuk tip teknikal dan manual dalam bahasa lain sila rujuk http user fingertec com 2009 PUC FOUNDER MSC BHD Semua Hak Cipta terpelihara
35. es button to confirm deletion PAYROLL POLICY a 8 Employee Particulars PUC1006 MOHAMMAD BIN ABU Listing Particulars References g Summaries Miscellaneous Basic Rate 3 200 00 Leaves Paid Allowances Rate Per Salary mode MONTHLY y xby CHEQUE ANNUAL 4 1 TRANSPORT aLLowa 150 00 y MEDICAL Payroll cut off day for mid end month il HOSPITAL Vv 2 gt H gt gt Overtime cut off day for the month MATERNITY MM A gt PATERNITY sa z Z Daily rate is monthly basic divided by OFFER DAY gt EMERGENCY M A z E HOLIDAY Iv 6 Leave rate is monthly basic divided b y Y JOFFERDAY ABSENT E gt Normal working hours per day 8 00 8 Pe ti Figu re Overtime work is multiplied by Working Hour oT Deductions Rate Per 3 5 WORKDAY 153 1 SPORT CLUB M 1 00 M OFFDAY x 15 20 2 STAFF FUND bn 1 00 ah gt gt RESTDAY xf 153 x 203 HOLIDAY 20 4 EE E xi 20 xi 30 51 Limit monthly basic for OT 6 gt gt Overwrite Daily Rate Hourly Rate Leave Rate 7 z i 8 gt gt In order to process for payroll itis necessary to define the payroll policy In DiGiPAY payroll policy is defined on page 3 of Employee Particulars e Define the information as per the payroll remuneration package offered to each of the em ployee e After Edit Record button of the viewing toolbar is clicked compulsory item will be sho
36. fer to Bank Negara Malaysia No Click Listing to view the available allowances O AUNE 0 gt CONTENTS EARNINGS SUBJECT TO STATUTORY lt Earnings Subject to Statutories EPF socso tax HRDF Overtime Subject to EPF contribution x NOT subject to EPF contribution Day Type WORKDAY Leave Type MEDICAL Leave Type MATERNITY ANNUAL PATERNITY HOSPITAL EMERGENCY HOLIDAY Allowance Code ABSENT MEAL ALLOWANCE MILEAGE CLAIM Allowance Code TRANSPORT ALLOWANCE OVERTIME APREARS Figure UNATTENDED ANNUA 2 12 Deduction Code Deduction Code SPORT CLUB STAFF FUND Cancel This function specifies the construction of earnings for statutory deductions calculation 1 Double click Earning Subject to Statutory 2 For each statutory body assign the earning components that make up for its calculation by passing the earning components from box on the right into the box on the left 3 Click Listing to view the available allowances gt CONTENTS E5 CHAPTER 3 EMPLOYEE MASTER lt Employee Master Select one of the following options Employee particulars Roster Leave management Loan management Tax schedule PCB CP38 Tax return CPSA EA Form Tax CP159 Receipts Figure 3 1 A click on the people icon will activate this function It consists of the following topics as shown in Figure 3 1 This chapter emphasizes on Employee Particulars The other five topics ar
37. g toolbar to execute the leave entitlement proc ess E 1 Click on the icon tmpoyee 2 Double click Roster Leave Management 3 Use the listing page to look for the employee gt CONTENTS Y 4 Toconfigure the leave entitlement calculation method go to Balance page and click on Edit Record button on the viewing toolbar 5 Inthe Automatic annual entitlement column there are five choices Namely not applicable anniversaries of serviced calendar with new join prorata calendar without new join prorata and 1st year anniversary than calendar ANNIVERSARY Leave entitlement is calculated upon anniversary of joining Calendar with new join prorata Leave entitlement will be calculated in payroll closing of December and pro rata entitlement for newly join employee within the year Calendar without new join prorata Leave entitlement will be calculated in payroll closing of December No pro rata entitlement will be calculated for newl join employee within the year 15 ANNIVERSARY THAN CALENDAR Leave entitlement is calculated 1st year upon anniversary of joining and subsequent year entitlement will be calculated by the end of December each year 6 Inthe Year of Serviced column enter the year of completed service ranges and the number of paid annual leave and sick leave eligible 7 In the Max Untaken Annual Leave Can Be Reimbursed items the maximum number of un taken annual leave to pay back to the employe
38. gs during the Setup Wizard session How can update the information A Basically each step in the Setup Wizard will help you to complete the setting up for a par ticular entry The linkage from Setup Wizard with the DiGiPAY software is shown in the table below SETUP WIZARD INFORMATION LINK TO Step 1 System Configuration Company Profile Step 2 System Configuration Payroll Settings Employee Master Roster Leave Management Step 3 Employee Master Employee Particulars Step 4 System Configuration Earnings Subject to Statutories Employee fixed allowances assignment Employee Master Employee Particulars Q2 am planning to use loan repayment entry tax schedule entry advance payment entry leave taken entry and attendance sheet for my monthly transactions During payroll processing how does DiGiPAY software make use of the information A In DiGiPAY software payroll processing is split to 2 portions Namely journal generation and calculation When the journal is accessed there are 4 additional buttons in the viewing toolbar The Generate button is used to execute journal generation whereas the Calculate button is for journal calculation Journal generation is needed when deferred pay is used For mid month or end month payroll processing journal generation is automatically executed when the journal is accessed for the first time Once generation is completed journal calculation will be executed Table below i
39. ick on Delete history journal and proceed as prompted Once itis completed the deleted history journal will be removed from History Files YEAR END TAX RETURN In DiGiPAY there are two year end tax return forms namely CP8A EA Form and CP 159 TAX 6884 EA FORM E 1 Tax Return CPBA EA Form PUC1006 MOHAMMAD BIN ABU MALAYSIA CUKAI PENDAPATAN PENYATA SARAAN DARIPADA PENGGAJIAN BAGI TAHUN BERAKHIR 31 DISEMBER Penyata Gaji Pekerja swasta EA No Rujukan Cukai Pekerja SG0S07991 2 No Majikan E Cawangan LHDNM BORANG EA INI PERLU DISEDIAKAN UNTUK DISERAHKAN KEPADA PEKERJA BAGI TUJUAN CUKAI PENDAPATANNYA BUTIRAN PEKERJA 1 Nama penuh Pekerja Pesara MOHAMMAD BIN ABU SOFTWARE ENGINEER 3 No Kakitangan No Gaji 2 Jawatan 4 No K P Baru 5 No K P Lama 6 No KWSP 7 Jika bekerja tidak genap setahun nyatakan a Tarikh mula bekerja 15 02 2007 b Tarikh berhenti kerja Figure 5 3 CP8A EA Form is printed for each employee for individual yearly income tax submission pur pose This function is available in Employee Master an 1 Click on the icon gt Employee 2 Double click Tax return CP8A E gt conTENTS 3 To generate the list of active employees click on Generate button on the viewing toolbar and generate accordingly 4 Once generation is completed review and make sure accumulation is accurate Make neces sary changes by using Edit Record button and save
40. igure 1 3 DiGiPay v3 2 e From the Windows desktop double click the DiGiPAY icon as shown in Figure 1 3 gt CONTENTS E LOGIN AND QUITTING TO LOGGING ON TO DiGiPAY Select a company database to login FOUNDERMALL DOT COM SDN BHD A PUC FOUNDER MSC BERHAD d 2 ogn 1 4 User ID 2 Shut Down Password When you start DiGiPAY you may choose the directory that you want to log in by highlighting it and entering your User ID and Password Refer to Figure 1 4 above e Single click on the desired directory e In the User ID box type your name For first time usage leave it blank e In the Password box type a password For first time usage leave it blank e Click Login button to proceed TO QUIT FROM DiGiPAY When login window is prompted click the Shut Down button to exit completely from DiGiPAY NEW COMPANY AND SETUP WIZARD TO SETUP A NEW COMPANY DIRECTORY When the login window is prompted refer to Figure 1 4 click on the New button The Setup Wizard will be launched O gt contents Pilih pilihan ini untuk versi Bahasa Malaysia Bahasa Malaysia BAR ILM 1 7 Bim tk PEREA Simplified Chinese Figure 1 5 e Language selection for the new company DiGiPAY Payroll Setup Wizard Congratulation You have successfully installed this DIGIPAY software into your computer system I m smart Setup Wizard which will guide you to enter some basic parameters and
41. k is 6days x No of working hours in a day is la hours Daily rate is monthly basic divided by 26 offered days 1st half month end Figure Payroll cut off every month on the day 30 gt Last day gt 1 8 Applicable for 1st half month payrol 1st half month wages is to deduct WiEPF M socso M TAX during month end 1st half wagesis Combined Separated Back Next Cancel e Define payroll settings Click Next button to proceed gt contents DiGiPAY Payroll Setup Wizard Now this is the spreadsheet like table where you can key in all the employees personal information according to the formatted columns If you have a large number of employee records to key in you may want to save the table at anytime and continue the next time you run 1 wax 22 100 this Wizard again or you can proceed to complete this setup with few 22 300 employee records first and then add the remaining records later on x 22 500 Figure 1 9 add delete auto no upgrade others continue next tine Back Next Cancel e The setting up of employees particulars Click Next button to proceed ADD Add a new employee Delete Delete a current employee Auto no Generate employee number based on 1st character of the employee name For example JOO1 is generated for John Doe UPGRADE OTHERS This function will scan your hard drive for known payroll packages If the
42. late instantly payroll calculation will be car ried out during generation and changes on the journal contents Setting to Calculate when save will allow calculation to be carried out during generation and saving record By setting payroll journal calculation mode to Calculate on demand you must click on the Calculate button on the viewing toolbar in order to carry out the calculation process E gt CONTENTS In the next three pages the 6 pages of the journal are presented 8 End month Payroll PUC1007 ANDREW NG WEI HONG Listing id Calculate instantly Emp No Puc1007 gt ANDREW NG WEI HONG 2008 December y JEND MON y work OT leaves allowances deductions repayments Day Hour Basic Rate Salany mode Amount WORKDAY 23 000 4 000 00 MONTHLY 4000 00 Day Hour Rate OT Rate T 14 00 Xl 1923 9 150 403 83 X 15385 Y X 150 x 19 23 x 2 00 RESTDAY lasses XJ 150 or X 4923 XJ 20 m OT ro HOLIDAY x 153 85 2 00 19 23 x 3 00 OT O 8 End month Payroll PUC1007 ANDREW NG WEI HONG Listing Journal Calculate instantly Emp No PUC1007 ANDREWNGWEIHONG 2008 4 December y JEND MON waork OT allowances deductions repayments Leave Type ANNUAL Day Rate Amount MEDICAL SI ml HOSPITAL MATERNITY PATERNITY EMERGENCY HOLIDAY Ue ea ABSENT AC 11 Bl EL al
43. n lengkapi MANAGING DIRECTOR AWW ERENT RANTE Figure 5 10 gt CONTENTS E RUNNING DiGiPAY IN A NETWORK This part is provided as a guideline for those who are planning to use a single copy of installed DiGiPAY from a few workstations within the same network You must assign a particular computer as a Server SERVER SETTING UP A SERVER C Program Files Founder File Edit View Favorites Tools Help OQ O B Pan E File and Folder Tasks j Rename this folder By Move this folder O Copy this folder Publish this folder to the Web Share this folder Emailthis folders fles YK Delete this Folder C Program Files FounderWiGiPay DER Other Places File Edit View Favorites Tools Help a Program Files Q a a Search Folders E My Documents Shared Documents My Computer amp My Network Places 23 Make a new folder Publish this Folder to the Web File and Folder Tasks Details Share this Folder DiGiPay File Folder Date Modified Tuesday January 06 2009 6 01 PM Other Places Founder Z duzactx dll My Documents Shared Documents Instdl dil RM InstDrv exe i My Computer amp My Network Places exe F pay DBF Details DiGiPay RYDLL32 DLL File Folder vfp9r dll Date Modified Tuesday WFPORENU DLL January 06 2009 6 01 PM vFp9t dll Figure 5 11 Figure 5 12 1 Install the DiGi
44. nning Windows operating system Chinese version If you are running a Windows operating system English version you may utilize a Chinese Language Input System such as ChineseStar or NJStar RE BUILD DATABASE INDEXES This function is to rebuild all the database indexes Normally this is not required unless your indexes are not up to date or corrupted e Double click Re build database indexes all the indexes will be re built in a matter of sec onds gt CONTENTS E BACKUP RESTORE DATABASE FILES Backup Restore Databases Click the Backup Database option if you want to backup the current database into a compressed file or click the Restore Database option if you want to restore and overwrite the current database with the previous backup file Path c program files founder Wdigipay puctound Backup Database C Backup Photo Fi re c program tilesttounderidigipaylpuctouncibackup20090317 3 C Restore Database Restore Photo This function is to backup existing database to another storage media or restore database from previous back uped database into system SELECT BACKUP COMMAND RADIO BUTTON If you are using ARJ command your command will be similar to below arj a va i2 y aADiGiPAY sample dbf Substitute the sample directory with actual di rectory name You will AA find the actual directory If you are using ARJ command your command will be similar to bel
45. nsive online guide that describes the payroll concepts provided by this payroll software Click on Ready button below when you are ready to take over the control now Ready Once the Setup Wizard is completed you will be presented with the Welcome window as per Fig ure 1 12 The Welcome window will be displayed every time you login to this company unless the Don t show this message again box is checked gt CONTENTS E MAIN MENU PAYROLL TRANSACTIONS contain mid end month journal advance bonus and closing CONNECT TO INTERNET SERVER allows you to register online and to download the latest update CD ROM update is also accessible here This portion will only be available for registered company SPOT HELP allows you to view the short note for items on the screen selected Just drag the icon to the item to seek short note then the short note will appear in a popup Window EMPLOYEE MASTER contains details for each em ployee s payroll package O A B osn Exit Transaction Reports Employee Histor Configuration New Release Advisor Selected payroll month and year REPORT GENERATION a list of reports provided in the system SYSTEM CONFIGURATION tells the company s payroll require ments SELF HELP provides you with link to the online help and the troubleshooting guide SHUTDOWN PROGRAM allows you to qui
46. on Leave Type Allowance ANNUAL MEDICAL HOSPITAL MATERNITY PATERNITY EMERGENCY HOLIDAY ABSENT SPECIAL 250 00 4250 00 SPORT 5 AMANAH 50 TABUNG 20 TABUNG 20 STAFF 15 ANNUAL MEDICAL HOSPITAL MATERNITY PATERNITY EMERGENCY HOLIDAY ABSENT SPECIAL 250 00 1900 00 SPORT STAFF 250 00 1900 00 Journal Summary JAN 2002 END MONTH GROSS Bonus EARNING Deduct TAX 310 00 520 00 5020 00 320 00 20 00 1867 25 1567 25 1124 75 999 00 1113 75 1744 25 1567 25 195 00 EMP YEE EPF Loan Others EMP YEE FESTIVE EPF 469 socso 9 Levy 10 EPF 469 socso 9 MORTGAGESOO EPF 209 socso 9 Levy EPF 209 socso 9 Levy EMP YER 3441 25 1161 75 1161 75 01 04 2002 16 25 52 EMP YER SOCSO Levy EPF 9 75 10 00 25 5 25 7 75 Socso 3441 25 1161 75 1403 25 1315 75 1993 25 3245 25 1459 00 1696 00 1311 50 1180 00 1079 50 1824 00 1696 00 1685 25 gt CONTENTS EMPLOYEE PERSONAL RECORD Founder DiGiPAY 01 04 2002 16 25 52 Employee Personal Record Emp No TESTOL Emp Name MOHD ZUHIR IBRAHIM References Year Month Day Join date 01 02 1991 34 6 14 Position ACCOUNT MANAGER Confirm date 01 04 1991 Branch PETALING JAYA Suspend on fof Department ACCOUNT Resign date 7 Cost Center ACCOUNT Job Grade EXECUTIVE Category MANAGERIAL PROFESSIONAL Ref No Submit using I C Bank A C No
47. ou to define basic payroll information for your company 1 Double click Payroll Settings and define the settings available 2 Three types of payroll journal calculation mode are available e Calculate instantly Calculate when save Calculate on demand 3 For payments separated from mid month and end month such as commission overtime or others deferred pay is introduced You may conduct deferred pay before closing after end month payment You may also opt to conduct deferred pay after closing before next month end month payment 4 For DiGiTime TCMS V2 software users attendance sheet will be utilized when you post your attendance records within DiGiTime TCMS V2 software into DiGiPAY 5 Upon selection click Apply to confirm the changes E gt contents PREFERRED LANGUAGE Select this option for English version A Pilih pilihan ini untuk versi BAHASA MALAYSIA ARE ELF AS BE Figure 2 3 This system is capable of displaying multi languages Three languages are provided by default and these are English Bahasa Malaysia and Chinese For other languages please check with your nearest distributor or vendor Once activated you will be presented with the various language options e Double click Preferred language and click on your preferred language e Click Apply to confirm The language selected will be used the next time you login To display in Chinese you must be ru
48. ow being displayed inside arj x va y a DiIGiIPAY sample dbf the Path heading SELECT RESTORE COMMAND RADIO BUTTON 18 gt CONTENTS DAY TYPE Please specify the special key words of your choice for the day type definition The normal working day is eg Monday WORKDAY The non working offday is eg Saturday OFFDAY En 15 x 20 4 The non working restday is eg Sunday RESTDAY x115 x 20 Working Hour The non working holiday is eg New Year HOLIDAY 20 1 x 30 4 Figure 2 5 This function is to specify the keywords that represent the day type for each day of the week We recommend you to maintain the default system setting 1 Double click Day type and specify the keyword that represent the day type for e Normal Working Day system default setting WORKDAY e Non working Holiday system default setting HOLIDAY e Other non working Days system default setting RESTDAY or OFFDAY 2 Click Close to confirm day type keyword gt CONTENTS 19 LEAVE TYPE e Leave Type Please specify the special key words of your choice for the leave type definition Entitled annual leave upon years of service TN Entitled sick leave upon years of service Medical Hospitalisation leave conform to labour law Hospital Maternity leave provided for female staff MATERNITY Misc leave eg paternity leave given PATERNITY Figu re Misc leave eg ad ho
49. plore the concepts provided by the interactive Payroll Advisor or from the online Self Help user guide Figure which both are available in the DiIGIPA Y s Control Center 1 11 t s been a pleasure at your service and once again thank you for using this DIGIPA4 Y software and hope it can bring you a simple and yet productive approach in doing your payroll Finish Cancel e The end of Setup Wizard Click Finish button to save all settings gt contents HB Founder DiGiPay v3 2 000 Trial Version Configuration New Release 2009 Jun Advisor Help WELCOME You are now in the DIGIPAY s Control Center and this is the place where you ll get most of your payroll process done here To get yourself familiar with this Control Center the icons at the toolbar at the top of the screen allow you to call up a set of menu selections or task that you wish to perform You can identify them by their distinctive graphical image or by moving the mouse over the icon to display its name description The Payroll Advisor icon presents you with a set of guided tasks to get you started immediately by following the steps Should you require some clarification on a particular entry field while doing data entries just drag the Spot Help icon with the mouse and drop it on the field to get instant explanation and example on the spot And finally the Self Help icon gives you the comprehe
50. s showing the sequence of the journal generation 66 gt CONTENTS STEPS DESCRIPTION 1 Based on settings in Employee Particulars select basic information daily rate and hourly rate will be calculated 2 From Employee Particulars select fixed allowances and deductions 3 From Attendance Sheet select actual working days overtime hours and leave taken Optional Refer to Payroll Settings 4 From Leave Management select working days of the month and leave taken for the month 5 From Advance select advance payment transaction 6 From Bonus select bonus payment Optional End month 7 From Mid month journal select mid month statutory transaction Only during End month 8 From Deferred pay journal select deferred pay statutory transaction Only during End month with deferred pay done after closing 9 For new staff and resigning employee calculate pro rata rate Table below is showing the sequence of journal calculation STEPS DESCRIPTION 1 From Employee Particulars select additional fixed allowances and deductions 2 Repeat steps 3 amp 4 in journal generation 3 Calculate basic wages 4 Calculate leave payment 5 Calculate allowances payment 6 Calculate deductions 7 Calculate overtime payment 8 Calculate loan repayments 9 Calculate EPF contributions 10 Calculate SOCSO contributions 11 Calculate Zakat contributions Optional Refer to Employee Particulars References p
51. s you may have noticed on Page 3 amp 4 of CP8A EA Form there are a number of triangular placed in front of the amount box Double click on the triangular and below screen will appear You are allowed to assign the earn ings to be accumulated into each tax column gt CONTENTS 53 TAX CP159 RECEIPTS EB Tax CP159 Receipts Ea MALAYSIA C P 159 Pin 2 98 CUKAI PENDAPATAN No Fail Majikan E PENYATA POTONGAN CUKAI DI BAWAH KAEDAH CUKAI PENDAPATAN POTONGAN DARIPADA SARAAN 1994 PUC FOUNDER MSC BERHAD 451734 A Nama Majikan Paan ARRETE ES AERE E REES Tahun Berakhir 31 Disember No 6 6 amp 10 Jalan BK 3 2 Bandar Ki 8070 8777 Alamat Selain dari Alamat peti Surat 22 a A No Tel 47180 Puch Sel D E Malaysia 3070 8877 uchong Selangor D E Malaysia No Faks 3 amp Form CP159 must be submitted by the company to IRB every year This function is available in Employee Master 1 Click on the icon Era 2 Double click Tax CP159 receipts 3 To generate the accumulation amount on Saraan page click on Generate button on the viewing toolbar 4 Update the tax receipts numbers and dates on Saraan page 5 Complete the other pages and clicks on Apply button to save the changes gt contents EB Tax CP159 Receipts Saraan Kasar Saraan Kasar yg Pendapatan yg Cukai Pendapa
52. salary tax remuneration will be used By choosing Last December last December salary tax remuneration will be used Q6 am trying to add a new allowance where it should be included in EPF and income tax cal culation But cannot find the necessary setting in Allowance codes Where can make the definition A Goto System Configuration Earnings Subject to Statutories For EPF and Tax pages move the new allowance from box in the right to the box in the left If journal processing was done run the journal calculation process to refresh the statutory contributions 68 gt CONTENTS Q7 Every transaction in the DiGiPAY software yields the same amount as my manual calculation But why my manually calculated EPF contributions are higher than the result calculated by DiGiPAY A This scenario would happen when multiple journals are in use in the same month In manual calculation it is common that EPF contributions will be calculated separately from each journal and add up to show the full amount of the month DiGiPAY software calculates its statutory amount in a slightly different manner As journals must be processed in sequence the statutory calculation amount will be accumulated in each journal Each journal will calculate the EPF contributions based on the total accumu lated amount By deducting the EPF contributions paid in the previous journal s the balance will be the actual EPF contributions payable from the current journal
53. t Center Job Grade Category 10 Branch address book 11 Earning subject to statutory Se This function will be activated with a click on the icon configuration It tells the whole company s payroll requirements It consists of the following topics as shown in Figure 2 1 Please refer to individual topic for elaboration gt CONTENTS B PAYROLL SETTINGS O Payroll Settings Current payroll processing period 2008 December Standard offered days per month EE for leave if different 30 Limit monthly basic for overtime rate to 1500 Limit overtime hours allowed per month to 104 OT hourly rate is monthly basic divided by 208 00 Pro rata basic for incomplete month by OFFERDAY x During end month the mid month journal is Combined C Separated Deferred pay after end month processing is before closing C after closing Statutory deduction required EPF socso TAX HRDF 4 Mid month gt gt gt 05 Figure End month Y Iv Iv 22 Deferred pay v v Iv Bonus v M Iv Automatic generate payroll journal records IM Mid month IM End month Mode of payroll journal calculation Calculate instantly Calculate on demand Calculate when save Retrieve units from attendance sheet M wok MOT v Leave Update leave taken from attendance sheet M Yes Cancel This function allows y
54. t from DiGiPAY HISTORY FILES contains resigned employees and history payroll journals PAYROLL ADVISOR presents a set of guided task By selecting the task you want to learn the system will show you how to perform the particular task 10 gt CONTENTS PAYROLL ADVISOR O WW 2008 Dec By double clicking the option the system Advisor Help will guide you until the task is completed Figure 1 14 UPDATE SERVICE Connect to DiGiPAY internet server Internet Software Download provides you the latest release of this software from our internet server as per our software update policy Connect to our internet server to download the latest software release with improved enhancements and features Figure 1 15 Company PUC FOUNDER MSC BERHAD Server Download e mail support tingertec com As and when an update is available it will be uploaded into the DiGiPAY Internet Server If you do not have an internet access for the DiGiPAY computer you may request your vendor to send you the latest updated CD gt CONTENTS E To retrieve the latest update from the Internet make sure that the computer is connected to the Internet via modem then click on the Connect to DiGiPAY Internet Server icon and click Connect button to sta rt the process To retrieve the latest update from the CD O click on the Connect to DiGiPAY Internet Server icon and click CD ROM button You will be present
55. tan Jumlah Semua Pekerja Tertakluk Kepada Patut Dipotong Dipotong dan potongan zakat No Resit Kaedah Cukai Di Bawah Cukai Diremitkan O1 Januari 34 500 00 30 705 00 3 795 00 3 795 00 3 795 00 31 01 2008 Februari 23 000 00 20 470 00 170 00 170 00 170 00 29 02 2008 Mar 23 000 00 20 470 00 170 00 170 00 170 00 31 03 2008 April 23 000 00 20 470 00 170 00 170 00 170 00 30 04 2008 Mei 23 000 00 20 470 00 170 00 170 00 170 00 31 05 2008 Jun 23 000 00 20 470 00 170 00 170 00 170 00 30 06 2008 Julai 23 000 00 20 470 00 170 00 170 00 170 00 31 07 2008 Ogos 23 000 00 20 470 00 170 00 170 00 170 00 31 08 2008 September 23 000 00 20 470 00 170 00 170 00 170 00 30 09 2008 Oktober 23 000 00 20 470 00 170 00 170 00 170 00 3110 2008 November 23 000 00 20 470 00 170 00 170 00 170 00 30 11 2008 Disember 23 000 00 20 470 00 170 00 170 00 170 00 3142 2008 Jumlah 287 500 00 255 875 00 5 665 00 5 665 00 5 665 00 Figure 5 9 E Tax CP159 Receipts CP159 Saraan 01 09 2006 Tahun kewangan perniagaan berakhir Pada 2 Nombor fail cukai pendapatan OGD Cawangan CADIE ar Ss SEAMS ETT en nn A A 4 Bilangan pekerja pada 31 Disember ANDREW NG WEI HONG 690617 14 5319 ya Nombor kad pengenalan mengaku butir butir dalam penyata ini adalah benar da
56. the changes 5 Click on the Sort button on the viewing toolbar to generate a No Siri for each employee ES 1 Tax Return CP8A EA Form PUC1006 MOHAMMAD BIN ABU Part BC Pat EFS Listing CP BA E PENDAPATAN PENGGAJIAH MANFAAT DAN TEMPAT KEDIAMAN 001 Gaji Kasar upah atau gaji cuti termasuk gaji lebihmasa 101 Fee termasuk fee pengarah komisen atau bonus dari D1 101 2008 e A 2 2008 lt 34 176 00 102 Tip kasar perkuisit penerimaan saguhati atau elaun elaun lain Perihal a Cukai Pendapatan yang dibayar oleh Majikan bagi pihak Pekerja oe se se so se oe oe oe Nilai Manfaat atau kemudahan berupa barangan A til i Nilai kereta dan petrol A o A UNA pemandu A ae ae aa ea ca naaa la oa CO Elektrik ar telefon dan kemudahan ain e a E A a c Nilai manfaat rumahtangga Potong yang tidak berkenaan i Separuh lengkap dengan perabut penyaman udaralangsiripermaidani atau lt lt lt ii Lengkap dengan perkakas dapur pinggan mangkuk peralatan perkakas atau o iii Butiran berasingan Perabot dan kelengkapan ne se se se so se se se so se so ce cr se lt o Perkakas Dapur A ETE A A e A A N A T E Hiburan dan Rekreasi oe e aa a as om cartas aa aa Eaa sev ay
57. ting device e Laser Printer optional Recommended eye allocation of 30MB or higher for com pany database INSTALLATION DiGiPAY files are shipped in a compressed format and automatically decom pressed during the installation process Therefore to install and run software on your computer you must first run the setup program Do not just copy DiGi PAY files into a directory on your hard disk There are 2 ways to run the setup program I AUTOOPEN Insert the DiGiPAY CD into your computer s CD ROM drive the system will automatically run the Setup program Il MANUALLY In case your CD drive doesn t support AutoOpen feature e Insert the software CD into your computer s CD ROM drive e Make sure the Windows 95 or higher program is running on your compu ter e Choose RUN from the Windows 95 or higher program Start Menu and type D Setup in the Open text box click OK gt CONTENTS For example D SETUP 2 Type the name of a program Folder document or Internet resource and Windows will open it For you Figure 1 1 Cancel Browse For AutoOpen and manually run setup program please follow the on screen instruction We rec ommend you to accept all the preset options for the most completed installation QUESTION ASKED WHEN INSTALLING What are the choices What should you do Select Directory for DiGiPAY Accept the preset choice C DiGiPAY At the end of the installa
58. tion a shortcut will be created on the desktop If it is not created please follow the following steps TO CREATE A SHORTCUT ON THE DESKTOP e Move the mouse or pointing device to the Start Menu at the bottom left of the screen e Click on the right mouse button and a menu will appear e Click Explore and a Windows Explorer will appear with contents of Start Menu folder shown e Double click the Programs folder e Look for DiGiPAY e Use the right mouse button to click on the DiGiPAY and drag it to the desktop Release the mouse button and a menu will appear e Click Create Shortcut s Here e The Shortcut will be shown on your desktop Do not maximize the Windows Explorer e gt CONTENTS GETTING STARTED Once installation is completed you may start to run DiGiPAY as shown in the following steps Ostscrip Programs F Gtk For Windows Google Desktop ES lt ots A P f Documents a Google Earth Settings T Google Web Accelerator Founder DiGiPay v3 2 Search l Adobe Reader 6 0 Help Audacity ChangeLog IQ 2 Run 22 Google Talk Figure Internet Explorer 1 2 Log Off Administrator s MSN Messenger 7 0 Outlook Express Shut Down A Pandion Y about config Mozilla Fire A C windows Media Player a 7 e Click on the Start Menu bar and choose PROGRAMS Point to Founder Applications group icon and double click DiGiPAY as shown in Figure 1 2 F
59. tly Emp No Puc1007 y ANDREW NG WEI HONG 2008 December y END MON y work OT leaves allowances deductions E summary Loan Amount car LOAN 400 00 Figure 4 10 E 8 End month Payroll PUC1007 ANDREW NG WEI HONG Listing Journal Calculate instantly Emp No Puc1007 y ANDREW NG WEI HONG 2008 December y END MON y weork OT leaves allowances deductions repayments Basic work E 4 000 00 Deduction 15 00 Overtime work 403 83 Repayment 400 00 Advance Leave taken Mid month Et Allowance EPF 4 000 00 440 00 Bonus socso 4 403 83 1475 TAX 4 404 00 a 114 00 3KA3 D Rebate Zakat Levy LESS DEDUCTION AAA Employer EPF 45000 NET PAY 3 520 08 40383 Socso 5165 HRDF ooo ley oo GROSS EARNING 4 503 83 gt CONTENTS Gi BONUS E 1 Bonus OFFICE Listing Description OFFICE 2008 4 November gt END MONTH v Calculate bonus tax deduction base on income of THIS MONTH gt Q Emp No Emp Name Branch Department _ Salary mode Basic Rate xMonth Bonus Loan E PUC1001 TAN MEI MEI SERI KEMBANG ACCOUNT DEPT MONTHLY 2 000 00 3 000 00 CHONG LEE LEE SERI KEMBANG FINANCIAL DEPT MONTHLY 2 500 00 3 750 00 DAWNN FOO SERI KEMBANG FINANCIAL DEPT MONTHLY 2 300 00 3 450 00 YUSNITA BT MOHD SERI KEMBANG MARKETING DEPT MONTHLY 2 200 00 3 300 00 CHOW CHEE WEI SERI K
60. w Muslim employees to give authorization to the com pany to make monthly deduction from his her salary The payable amount will be determined by the employee himself herself gt CONTENTS Inland Revenue Department made a provision in its income tax regulation in 2000 The provi sion says that Muslim employees who make zakat contribution for the month are entitled to a rebate of the zakat amount from his her income tax 1 Fixed zakat contribution with fixed rebate Key in the zakat contribution amount into the RM box Leave the boxes for From PCB and Rebate empty 2 Pay income tax to zakat authority Put a tick in the box in front of From PCB Leave the RM box and Rebate box empty 3 Zakat is already paid personally but rebate is requested from the employee to the current month payroll Key in the paid zakat amount into the RM box and put a tick in the box in front of Rebate Leave the box for From PCB empty Q10 had downloaded the latest update from the Internet via the Connect to DiGiPAY Internet But when run the DiGiPAY software it showed a message stating that The installed dongle control device is not longer compatible with this new version of DiGiPAY software What should do to continue using this software A Each copy of installed DiGiPAY software is entitled to a free 12 month update service Upon expiry of the 12 month update service you are required to renew the 12 month update serv ice with a minimal f
61. wn with an asterisk e For allowances and deductions a total of defer 8 codes are available In the Per column there are 7 choices unit month mid end mid only day and overtime Unit will activate unit x rate calculation Month will activate payment of rate in End Month Mid end will activate payment of rate in both Mid and End Month Mid only will activate payment of rate in Mid Monthly only User will trigger the calculation based on an external function with the same name as per the code Day will use total working days in attendance sheet as units whereas overtime will use number of hours in attendance sheet as units gt CONTENTS e For leave as monthly rated staff the first 7 types of leave is included as part of the salary Thus they are checked to show its inclusion in the salary For daily rated staff and hourly rated staff these leaves will not be checked to calculate their payments RESIGNATION When an employee resigned all you need to do is to update his her resignation date and last date on the job into Employee Particulars Execute the payroll process as usual and his her payroll will be calculated with the resignation date taken into consideration PAYROLL SUMMARY amp MISCELLANEOUS 8 Employee Particular Listing Particulars References Earnings Su Summary for the year 2008 2008 November END MONTH 3 200 00 3 200 00 2008 December END MONTH 3 200 00 3 200 00
62. ype Leave Type Allowance CONFIGURE CLASSIFICATION Nationality Ethnic Religion Education Deduction Earnings Subject To Statutories Branch Address Book CONFIGURE ORGANIZATION HIERARCHY Employee Master Branch Department Cost Center Leave Management Job Grade Optional Entitlement Category This flow chart shows you how to set up the DiGiPAY software without the use of Setup Wizard 58 gt CONTENTS PAYROLL OPERATIONS Employee Master Add new employee Update payroll settings Update resignation Increment Advance Bonus Before End month Leave Management Optional Leave Taken Deferred Pay After Closing Mid month Processing Loan Management Optional Bonus endeinonth End month Processing Tax Schedule Optional Bonus After End month Deferred Pay Before Closing Reports Printing Backup Closing gt CONTENTS S APPENDIX B SAMPLE REPORTS All sample reports are for reference only The fonts and layout may deter slight ly from the original printouts PAYSLIP Founder EMPLOYEE NO NAME TESTOL MOHD NRIC NO ZUHIR IBRAHIM DEPT NO JAN 2002 END MONTH 670919 05 2163 ACCOUNT BASIC MONTHLY RATE HOUR 4000 00 20 43 EARNING DAY HR RM LEAVE DAY BM ALLOWANCE Basic work 18 0 4000 00 SPECIAL RE 250 00 HOLIDAY 2 0 SUB TOTAL 4000 00 sup nora ANNUAL MEDICAL HOSP

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