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1. OK Cancel NXPowerLite can optimize the following types of file with the following extensions e Microsoft PowerPoint 97 2003 binary format ppt pot pps e Microsoft PowerPoint 2007 and later Open XML format pptx pptm potx potm ppsx ppsm e Microsoft Word 97 2003 binary format doc dot e Microsoft Word 2007 and later Open XML format docx docm dotx dotm e Microsoft Excel 97 2003 binary format xls xlt e Microsoft Excel 2007 and later Open XML format xlsx xlsm xltx xltm e JPEG images jpeg jpg jpe jfif jif jf The File Types window configures the types of files to be considered for optimization By default all file types except templates are considered It is possible to enable or disable individual file types by expanding the tree view and checking or unchecking the corresponding checkboxes Read only files By default files with the read only attribute are not processed by NXPowerLite These files can be included by checking the Include read only files checkbox Settings To change the settings that NXPowerLite will use when optimizing files click the edit link within the Settings section on the left hand side of the Dashboard nm D r uQ w Apply base optimization to fes older than dpoly additional ootmizason to fet older than Older than based on when files were last nrm Restore defaults This
2. T O Moved or deleted folders Moved or deleted folders will appear grayed out in the list oflocations This is to indicate that the folder no longer exists at the specified path Remove Remove all Selecting an included or excluded location and clicking the Remove button will remove the location from the list If an included location has exceptions removing that location will automatically remove all its exceptions Clicking the Remove all button will remove all locations and exceptions from the list Warning messages when adding locations The following warning message may appear at the bottom of the Locations window NXPowerLite may not be able to access network locations listed above This indicates that the NXPowerLite File Server service is configured to run as the Windows Local System account and therefore may not be able to access network locations To resolve this please see the Post installation service configuration section of this manual Weekly schedule To edit the schedule click the edit link within the Weekly Schedule section on the left hand side of the Dashboard The weekly schedule allows NXPowerLite to be scheduled to run during selected time periods during the week This allows an NXPowerLite job to be automatically paused and resumed at certain times NXPowerLite s optimization technology is resource intensive so it is useful to be able to schedule
3. Adjust the JPEG quality of images e Downsamples chroma information e Uses Huffman tables that are optimized for each specific image How NXPowerLite works NXPowerLite optimizes files on a server reducing file bloat and reclaiming valuable storage space It can run in two distinct modes Analysis and Optimization If set to Analysis mode NXPowerLite analyzes the files in the set locations calculating the expected savings if optimization were to be performed on those files In this mode NXPowerLite copies each file in turn to create a temporary file and then optimizes it It then deletes the temporary file taking note of the difference between the size of the original and optimized versions of the file When it has finished processing each candidate file NXPowerLite generates a detailed report on the expected space savings In Analysis mode the original file is never modified deleted or replaced If set to Optimization mode NXPowerLite operates very similarly except that files in the selected locations are replaced with smaller optimized versions A report is generated showing detailed information about the actual space savings achieved When a job is started a scanning process is initiated During this scanning process NXPowerLite builds a list of candidate files for analysis or optimization Candidate files are files that meet the configured criteria location file type and age Files or folder
4. Incomplete Application error Inaccessible locations This section is only included if the NXPowerLite File Server service is unable to scan one or more of the configured locations The locations that NXPowerLite failed to scan will be listed here inaccessible Locations The most likely explanation for this is that the location is a folder that has been deleted moved or renamed Some possible reasons for inaccessible locations are e The location is a folder that has been deleted moved or renamed e The location is on a network share that no longer exists or is not reachable from this server e The NXPowerLite File Server service is running as an identity that does not have the necessary permissions to access the location To rectify this please see the Post installation service configuration section of this manual The selected locations detailed below were not able to be scanned by NEP owerlite Please check that NMPowerLite senice has access to these locations Locations Wil VWisers Sales Marketing Presentations Optimizable files detail This section is always included and provides a further breakdown of the totals given alongside Optimizable files in the Job Summary table The section consists of three tables each of which shows a breakdown of optimizable files by file type The locations that NXPowerLite failed to scan will be listed here e The first table Optimization total shows the overa
5. a number of reasons why NXPowerLite may be unable to optimize data across a network Resolution e Please check the following Using Windows Explorer browse to a location on the network and ensure that it is possible to access modify files Ensure the NXPowerLite File Server service is configured with an appropriate identity to access the network locations See the Post installation service configuration section of this manual f S SZAZ ZZZ Support and bug reporting This software has been extensively and thoroughly tested but inevitably there will be minor bugs that have avoided detection to date If you encounter a problem which cannot be solved elsewhere in this documentation please contact Neuxpower or your local reseller for support y f f ZA i S f f S PA J SS ra p f f D ga F g N or NEUXPOWET MAKING FILES SMARTER For further information technical support or sales enquires please contact UK Office US Office Neuxpower Solutions Ltd Neuxpower Inc Studio 400 Highgate Studios 1800 JFK Blvd 53 79 Highgate Road Suite 300 London NW5 1TL Philadelphia PA 19103 UK USA Tel 44 0 207 424 8700 Tel 1 267 238 3833 Alternatively visit us online at www neuxpower com
6. been pressed Note 1 Locations are searched recursively so all subfolders of the selected locations will be processed unless certain subfolders are explicitly excluded See Excluding locations below for details Note 2 When NXPowerLite is searching the configured locations NTFS junction points will not be followed Network locations Shared network locations can also be added to the list Please note When adding a location via a mapped network drive e g N the drive letter will be replaced with the equivalent UNC path e g server share This is because Windows manages drive mappings on a per user basis and as such they may not be available to the NXPowerLite service when it needs to process files Excluding locations When at least one location has been added it is possible to specify certain subfolders to be excluded This makes it possible for example to configure NXPowerLite to process the whole of F with the exception of F Marketing To add an exception to a particular location select the location from the list and click the Add exception button A Browse for folder window will open showing only folders within the location selected in the list After selecting a folder and clicking OK the path to the excluded location will appear beneath the relevant location in the list indented and with a red cross alongside it O ad e T 2 D i O WV X v
7. i e the number of pixels does not change With typical images created by popular digital cameras NXPowerLite can achieve a reduction in file size of over 70 without any noticeable effect on visual quality NXPowerLite does not attempt to optimize JPEG images that are less than around 1 5 megapixels in size avoiding potentially degrading the quality of images that have already been optimized for on screen use Most EXIF metadata e g camera model and settings etc is preserved by the optimization process JPEG quality This sets the level of quality used by NXPowerLite when recompressing JPEG files Lower values will result in more disk space reclaimed but will reduce the visual quality of images In our testing the recommended setting of eight offered an excellent balance between space saving and quality Basic Optimization Settings Microsoft Office documents Use JPEG quality Q Resize inserted images for display at 1600 x 1200 Additional optimization for older files Additional optimization can be enabled to achieve greater space savings for older files which may not be in active use These settings may affect the editability of documents These features are only enabled when the checkbox next to Apply additional optimization to files older than is checked and only apply to documents older than the additional optimization threshold 15 months by default Please note Additional optimization on
8. job completed the After column For Analysis jobs the After figures indicate the expected results if NXPowerLite had been run in Optimization mode e Optimizable files Shows the total size of files meeting the configured criteria location file type and age that NXPowerLite was able to optimize e Non optimizable files Shows the total size of files that NXPowerLite was not able to optimize for any reason If the minimum age for Basic optimization default one month is set to anything other than o months this total will include files that have been accessed or modified depending on the configuration more recently than that This total also includes files that are not of an optimizable file type A further breakdown of reasons why files were not optimized can be found in the Non Optimizable Files table Job Summary Start time 2010 Apr 28 11 10 45 Finish time 2010 Apr 28 11 11 20 Total elapsed time 00 00 35 Mode Optimazation files overwntten with optimized versions Status Complete Before After Reclaimed Optimizable files 47 MB 15MB 31MB 66 Non optimizable files 107 MB 107 MB Total 154 MB 123 MB 31 MB 20 Error log If NXPowerLite experiences problems that prevent it from completing a job this section will detail the errors that occurred The error messages are designed to aid the troubleshooting and resolution process This section is only included if the job status is
9. window controls the settings used by NXPowerLite when optimizing files Changing these settings affects the tradeoff between the visual quality of optimized files and the space saving that can be achieved Typically storage systems contain some files that users will access and edit regularly and other files that are not actively in use but may be consulted for reference purposes To reflect this NXPowerLite can apply different settings depending on the length of time since the file was last modified or accessed Basic optimization is applied to all files older than a configurable threshold one month by default This level of optimization reduces the size of files without compromising users ability to edit them in any way Files newer than the basic optimization threshold that is by default files that have been modified in the past month will not be processed by NXPowerLite Additional optimization for older files can be enabled to apply more aggressive optimization to files older than a second threshold 15 months by default This level of optimization can be configured to crop images and to flatten embedded documents into pictures These options can result in considerable additional space savings but can affect users ability to edit them for example by revealing more of a cropped image or by editing the contents of an embedded document The Restore defaults button can be used to restore the setting
10. 4 00 and 03 00 to 09 00 they will be merged into a single period Midnight to 09 00 Cancel Fast weekly scheduling To make it more convenient to set time periods for several days at once the settings for the current day can be automatically copied to other days using the drop down list at the bottom of the window If the current day is Monday for example the options available will be Monday only default all days or weekdays only Selecting all days will cause the schedule for the current day to be copied to all days Monday to Friday Saturday and Sunday when the OK button is clicked whereas weekdays only will copy the schedule only to weekdays Monday to Friday If the current day is Saturday or Sunday weekends only will appear instead of weekdays only Please note The schedule cannot be set such that NXPowerLite will not run at any time of the week Attempting to do this will result in the OK button being disabled in the main Weekly Schedule window D D A lt N a Sy D a D N oO man ira File Types To change the file types that NXPowerLite will consider for processing click the edit link within the File types section on the left hand side of the Dashboard C PowerPoint templates Word documents C Word templates Excel spreadsheets C Excel templates JPEG images jpeg jpg jpe jfif jif jfi Read only files Include read only files
11. D c w ao D ash T et e o O Q lt N m oO The Dashboard The Dashboard displays an overview of NXPowerLite s status and configuration settings and is the central window in the application From here you can navigate to configure all settings within the application Reports Or Or r Mode Analysis Show expected space savings without overwriting files O Optimization Estimated time remaining 2 minutes 20 seconds Current job summary Analyzing file 46 of 756 File types Space reclaimed 60 MB Expected Some PowerPoint presentations Some Word documents 7 Pame Before Atter images Exclude read only files 43 MB 25 MB 14 MB 2 MB o Settings edit 54 MB 149 MB 328 MB Basic settings older than 1 month The Configure job section on the left The sections on the right allow the mode provides access to all application settings of operation to be configured show details along with a summary of the current of current progress and provide controls to configuration start pause and stop a job Mode NXPowerLite has two modes of operation Analysis mode shows the expected space savings without overwriting any files Optimization mode will replace all files in the selected locations with optimized versions reclaiming space on your server The Mode radio buttons at the top right hand side of the Das
12. Fila in use Fast saved Microsoft Word document JPEG files too small to be considered Unknown emor Total 2 321 MB Non optimizable file types This section is only included if the configured locations include one or more files with extensions that NXPowerLite is not configured to process When deciding whether or not to process a file one of the first things NXPowerLite does is to check the file extension against the extensions specified in the File Types configuration Non Optimizable File Types This list shows the file extensions used by the top 7 file types that were not in the File Types configuration sorted in descending order of the total size of files with each extension This includes files whose names end in extensions that NXPowerLite cannot process e g wmv txt etc and also files with extensions that NXPowerLite could process but which were not selected in the File Types configuration NEP owerLite cannot currently optinaze ihe following file types File extension msi pdf zip db png reg iher edengang Total Unparsable files This section contains a list of files that are of an optimizable file type but which NXPowerLite failed to process due to encountering an unexpected condition while processing them Unparsable Files Size 2 MB 477 KB E2 KB 51 KB 48 KB 306 Bytes 3 ME This is a rare occurrence but please contact us and we will endeavour to ensure that in the f
13. NXPowerLite for File Servers User Manual Version 4 3 December 2010 MAKING FILES SMARTER e gt Ve ep v sd d D p a O w T 5 wW gt A _ 5 S N a v pira KL 5 5 D N Q SD 79 v S 2 pirm Ti sd D D 5 D a D s d nn gt A c 5 D O Fam 4 Introduction NXPowerLite for File Servers radically reduces the size of Word documents Excel spreadsheets PowerPoint presentations and JPEG images on your server enabling you to instantly reclaim vast amounts of primary storage Files remain in their original format with no discernible loss of quality and there s no need to unzip before using them System Requirements NXPowerLite for File Servers is compatible with servers running Microsoft Windows Server 2000 SP4 or later or PCs running Microsoft Windows 2000 SP4 or later It can be tasked to optimize files on other platforms File Types Optimized Microsoft Word 97 2010 Microsoft Excel 97 2010 Microsoft PowerPoint 97 2010 JPEG What is file optimization Files are often much larger than they need to be File optimization makes them smaller It attacks file bloat by eliminating any excess baggage and converting graphics to the most appropriate file format and resolution You re left with a file that looks and feels identical to the original but is mu
14. NXPowerLite to run only during quiet periods By default the schedule is set to All day both at weekends and on weekdays This means that once configured and started the job will run 24 hours a day seven days a week until it is complete The Restore defaults button at the bottom of this window can be used to restore the schedule to this default configuration Monday Not scheduled Scheduled Midria to Manot Add another time period tots vorar Editing the schedule To edit the schedule click the edit link next to the day that you wish to edit This will open a window to edit the schedule for that day Scheduled Not scheduled The radio buttons at the top of the window set whether or not NXPowerLite will run on the given day e If Not scheduled is selected NXPowerLite will not run at all on the given day e If Scheduled is selected up to five time periods can be specified during which NXPowerLite will run on the given day Adding time periods It is possible to select up to five time periods for NXPowerLite to run within a particular day The Add another time period link will add another pair of start end times to the list the red cross button alongside each item in the list will remove a single time period If time periods overlap NXPowerLite will merge them together when the OK button is clicked For example if two time periods are created Midnight to 0
15. PowerLite File Server service and select Stop from the context menu e Reopen the NXPowerLite Server Dashboard This should reset NXPowerLite so that it can process files If problems persist please try reinstalling the application If you are still experiencing issues please contact Neuxpower or your local reseller for support Login to eDirectory for a Windows service Novell NetWare only On machines where the Novell Client for Windows is installed sometimes it is desired that an application running as a Windows service be able to access Novell network resources There are several Windows service specific differences in how this occurs as compared to a normal interactive Windows user login NXPowerLite installs a service to the machine from which it is installed and by default will be installed under the Local System account A login session for this service will not be able to created by default and despite the fact that you will be able to select a location on a NetWare setup you will not be able to analyze or optimize that data Resolution e Configure the Windows service to start with a specific Windows user account name and password Create the Windows user account with the same name as the eDirectory user object you will want the service to login with For example if the service will be expected to login as AVUPDATE Accounting WidgetCo create the Windows account name a
16. and NXPowerLite is ready to optimize files in the configured locations overwriting files to reclaim space Optimization mode Scanning NXPowerLite is scanning the configured locations to build a list of files to optimize Optimization mode Optimizing NXPowerLite is set to Optimization mode and is currently optimizing files in the configured locations Optimization mode Scheduled Break While NXPowerLite has an active job in Optimization mode it is not currently optimizing files due to schedule settings Optimization mode Initializing NXPowerLite is set to Optimization mode and the NXPowerLite File Server service is not started To restart the service press the Play button which will also start the job or close and reopen the Dashboard Unrecoverable Error NXPowerLite has encountered an error mn or D me Wi D 77 N D dje D T gt gt 35 YW Q 7a 2 gt a3 gt jae ES J eb gt Current Previous Job Summary The Summary section of the Dashboard gives either an overview of the current job s progress if a job is active or the previous job that was run if no job is active Current job summary Space reclaimed 6 MB Expected File Type PowerPoint Word Excel JPEG Non optimizable The Space reclaimed figure indicates how much space has been reclaimed or is expected to be reclaimed depending on the mode that has bee
17. ch smaller Optimized files remain in their original format retaining all their attributes and visual content integrity They don t need to be decompressed or rehydrated and there s no need for special viewing software so they can be opened and edited by anybody This makes file optimization the perfect solution for primary storage reduction What is visual content integrity Visual content integrity means optimized files look identical to the originals in every way Using NXPowerLite s default settings there is no visual difference between the original andoptimized version of a file the optimized version is just much smaller Neuxpower s primary development focus is to ensure the visual content integrity of all files Our testers optimize many thousands of files and carefully check the results so you can confidently reduce file sizes without concern for impairment What does NXPowerLite do to my files File optimization is lossy by design trimming bloated elements is the only way to permanently reduce file sizes NXPowerLite can remove convert or adjust the following PowerPoint Word and Excel e Remove unnecessary metadata e Remove fast save information e Convert inserted images to the most efficient file format e Adjust the JPEG quality of images e Resize inserted images to the most appropriate size e Remove cropped areas of inserted images e Flatten embedded documents JPEG e
18. e To avoid the possibility of data loss NXPowerLite will not attempt to process files that are in use e g because a user has the file open for editing e Fast saved Microsoft Word document NXPowerLite is currently unable to process Microsoft Word documents that have been saved with the Allow fast saves option enabled Non Optimizable Files The fast saves feature has been disabled by default since Word 2002 and has been removed entirely as of Word 2007 e JPEG files too small to be considered NXPowerLite does not attempt to optimize JPEG images that are less than around 1 5 megapixels in size to avoid potentially degrading the quality of images that have already been optimized for on screen use e Unknown error Files that NXPowerLite failed to optimize for any other reason than those specified above This indicates that NXPowerLite encountered an unexpected problem when processing a file If this happens corresponding warnings will be written to the Windows Application Event Log This section detads the reasons MMPowerLite was not able to process Bles Reason Non optimizable file type more detail below Read only Ene Not old enough Size 2 309 MB 11 MB Created with old version of Micrasof Office pre Office 97 Encrypted or password protected Already optirrazed Unparsable files more detail below Unsupported file type wrong extension of conupted file
19. erted to a more recent Office file format before NXPowerLite will be able to process them this can be done on a file by file basis by opening the file in Office 97 or later and resaving e Encrypted or password protected NXPowerLite cannot process Microsoft Office documents that are encrypted or password protected This is because there is currently no way to make the necessary passwords and or encryption keys available to NXPowerLite e Already optimized Files that have already been optimized by NXPowerLite Files that have previously been optimized may be optimized again if they have been modified since they were last optimized or if NXPowerLite s settings have changed in such a way that it may be possible to further reduce the size of the file e Unparsable files Files that are of an optimizable file type but which NXPowerLite failed to process due to encountering an unexpected condition while processing them A list of unparsable files is provided in the Unparsable Files table e Unsupported file type wrong extension or corrupted file Files with an extension that NXPowerLite expected to be able to process but which are actually of a different file type than is indicated by the file extension One common example is RTF Rich Text Format files with a doc extension Microsoft Word will open such files without complaint but NXPowerLite is unable to optimize RTF files e File in us
20. hboard can be used to change the mode Show expected space savings without overwriting files Optimization Overwrite files with optimized versions Q Analysis mode The intended use of Analysis mode is to show the expected space savings on your file server In this mode NXPowerLite will not modify any files When running in analysis mode NXPowerLite copies each file in turn to create a temporary file and then optimizes it It then deletes the temporary file taking note of the difference between the size of the original and optimized versions of the file This means that the statistics given in Analysis mode are representative of the actual space savings that can be achieved Optimization mode In Optimization mode NXPowerLite will replace files with optimized versions As the original files are overwritten this is an irreversible process The default settings have been carefully chosen to deliver significant space savings without noticeably affecting quality but for maximum safety we recommend that a backup or snapshot is taken before running NXPowerLite in Optimization mode particularly when experimenting with more aggressive optimization settings In order to unlock NXPowerLite s Optimization mode and reclaim space on your server you must purchase and enter a registration code E o p _ oO UW W 3 _ 4 _ YW Status Controls The Status section of the Dashboard shows the curren
21. he Dashboard or in the report Where can I find more information about what tasks NXPowerLite is performing or errors that occur Every time NXPowerLite starts or stops for any reason an entry is written to the Windows Application event log Entries are also written for any fatal errors from which NXPowerLite could not recover These error entries contain information about the precise nature of the problem aiding diagnosis and resolution of the issue Why does the prefix appear on paths This prefix is used internally by NXPowerLite to enable access to paths over 260 characters in length which would not otherwise be accessible on some versions of Windows You may see this syntax prefixing a path in the Event Log or in the Error Log Inaccessible Locations or Unparsable Files sections of a report What happens if I close the Dashboard while NXPowerLite is running Closing the Dashboard has no effect on the current job the NXPowerLite File Server service will continue to analyze or optimize files in the background When the Dashboard is re opened it will reconnect to the service and continue to show updated status information To stop the current job use the red Stop button to the right of the progress bar on the Dashboard Where is NXPowerLite data stored on my server NXPowerLite stores its configuration in the following locations e Under the Registry key HKEY_LOCAL_ MACHINE SOFTWARE Neu
22. le Types configuration A list of the non optimizable file extensions using the most storage space is provided in the Non Optimizable File Types table e Read only Files that NXPowerLite did not process because they had the read only attribute set If desired NXPowerLite can be configured to process read only files by enabling Include read only files in the File Types configuration e Offiline Files that NXPowerLite did not process because they had the offline attribute set When this attribute is set it usually indicates that the file has been archived to an offline storage medium e g tape and will take some time to retrieve As this is likely to result in an increase in storage space used NXPowerLite will not process files with this attribute e Not old enough Files that NXPowerLite did not process because they had been accessed or modified more recently than the minimum threshold for Basic optimization By default files that have been modified in the past month will not be processed this can be changed in the Settings configuration e Created with old version of Microsoft Office pre Office 97 NXPowerLite is unable to process Microsoft Office documents created with versions of Office prior to Office 97 This is because the file formats used by earlier versions of Office have not been published by Microsoft Files in this category will need to be conv
23. ll results achieved on optimizable files including files that were optimized with Basic optimization and older files that were optimized with Additional optimization Optimization total File type PowerPoint Word Excel JPEG Total 243 MB 177 MB 425 MB 547 ME e The second table Basic optimization shows a breakdown of optimizable files that were old enough for Basic optimization but not old enough for Additional optimization By default Basic optimization is applied to files that were last modified more than one month ago The third table Basic and additional optimization shows a breakdown of optimizable files that were old enough for Additional optimization By default Additional optimization is not enabled but if enabled the default age threshold is 15 months i Before After oral 116MB 126 MB 52 67MB 110 MB 62 156 MB 266 MB 62 055 M3MB 503MB 59 Non optimizable files This section is always included For files that NXPowerLite was not able to process this table shows a breakdown of the reasons For each reason the total size of files that were not processed for that reason is shown Further explanation of each reason is provided below e Non optimizable file type Includes files whose names end in extensions that NXPowerLite cannot process e g wmv txt etc and also files with extensions that NXPowerLite could process but which were not selected in the Fi
24. ls a service named NXPowerLite File Server This service is installed by default to run as the Local System account For NXPowerLite to access data on network locations it may be necessary to configure the service with an identity that has read write access to those locations To do this e Open services msc e Double click NXPowerLite File Server e Switch to the Log On tab e Select the This account radio button e Enter details of an account with read and write access to all locations containing files to be optimized e Click OK e Right click on thed NXPowerLite File Server service and select Restart from the menu If you are configuring NXPowerLite to access a Novell NetWare installation via eDirectory please login to eDirectory for a Windows service NXPowerLite File Server Properties Local Computer General Log On Recovery Dependencies Log on as Local System account Allow service to interact with desktop mmm TT Fm Getting Started To get started quickly simply configure volume and folder locations for the files to be analyzed optimized The default settings for all other configuration parameters have been carefully chosen to deliver significant space savings without noticeably affecting quality To set locations e Click the edit link within the Locations section on the left hand side of the NXPowerLite Dashboard e This will open a window where yo
25. ly applies to Microsoft Office documents not to JPEG files JPEG images contain neither cropping information nor embedded documents Additional Optimization Settngs Discard cropped image data Discarding cropped image data This feature will trim cropped images within documents so that only the visible portion is stored in the file This will reduce the size of the files but users will no longer be able to edit cropped images to reveal the areas that have been removed Flattening embedded documents This feature will cause embedded documents to be flattened converting them into pictures This will reduce the size of the files but users will no longer be able to double click embedded documents to edit them For example a Word document might contain an embedded Excel sheet with a table of figures Double clicking the table would normally open Excel to edit the figures but flattening the document converts the table to a simple picture preventing this from happening Checking this box will trim cropped images within documents so that only the visible portion is stored in the file This will reduce the size of the files but users will no longer be able to edit cropped images to reveal the areas that have been removed Flatten embedded documents 2 Checking this box will cause embedded documents within documents to be flattened converting them into pictures This will reduce the size of the files but
26. n set The table shows a breakdown of the space savings achieved If a job is running the table will be constantly updated to show the space reclaimed so far When in Analysis mode the table shows expected rather than actual space savings Locations To edit locations click the edit link within the Locations section on the left hand side of the Dashboard This window allows locations drives and folders to be selected for processing by NXPowerLite Please select the volumes and folders that you would like to optimize Subfolders will be induded by default Any folder paths that no longer exist or cannot be accessed for any reason will appear in gray Locations JS C JPEGTestFiles J C JPEGTestFilesOptimized J C Sample files Copy X c sample files Copy Test1 J C Users Andy X c Users Andy Desktop J C Users Default Selecting locations The Add location button on the right opens a Browse for folder window allowing a location to be selected for analysis optimization In the browse window locate a drive or folder and select it by pressing OK Once selected the location will appear in the locations window with a green check mark indicating that the contents of the selected location and any of its subfolders will be included As more locations are added a list will be built of all locations to be included in the next job Changes to this list will not be saved until the OK button has
27. ptimization mode the files processed to date in the current job will remain in their optimized state Progress bar The progress bar becomes active once a job has been started and indicates NXPowerLite s progress in processing the selected files The total number of files to be processed by the job and the current file are displayed below the progress bar Status Messages The status message indicates the current state of the application Possible states are as follows Analysis mode Analyzing Analysis mode Ready No further configuration is required and NXPowerLite is ready to analyze files in the configured locations to show expected space savings Analysis mode Scanning NXPowerLite is scanning the configured locations to build a list of files to analyze Analysis mode Analyzing NXPowerLite is set to Analysis mode and is currently analyzing files in the configured locations Analysis mode Scheduled Break While NXPowerLite has an active job in Analysis mode it is not currently analyzing files due to schedule settings Analysis mode Initializing NXPowerLite is set to Analysis mode and the NXPowerLite File Server service is not started To restart the service press the Play button which will also start the job or close and reopen the Dashboard Estimated time remaining 26 minutes 58 seconds Ex Analyzing fle 143 of 1572 Optimization mode Ready No further configuration is required
28. s AVUPDATE You then assign the Windows service to start as the specific Windows account AVUPDATE in the Windows Services control panel e Set the Tree and Name context pair in the Client tab of the Novell Client Properties such that the Name context reflected for the eDirectory tree the service will be logging in to is set to the correct context for the service s eDirectory user For example if the service will be expected to login to the eDirectory tree MYTREE as AVUPDATE Accounting WidgetCo the Name context for MYTREE will need to be Accounting WidgetCo This configuration can be established by editing the Client tab directly or by logging on interactively as any eDirectory user from the Accounting WidgetCo container At this point once the Windows service is restarted when the service attempts to access a UNC path to a Novell resource the Novell Client will attempt to login to eDirectory on the non Novell aware Windows service s behalf The Windows user name and password the service started with will be attempted in conjunction with the context shown in the Name context shown in the Client tab for the target eDirectory tree If this login is successful the Windows service will be able to access eDirectory with the rights of this eDirectory login that has been established specific for the Windows service Optimize files on a network There are
29. s that are added to the selected locations after the list of candidate files is built will not be included in the job another job will need to be run in order to process these files Once the list is complete NXPowerLite moves on to either analysis or optimization Files are processed in the following order PowerPoint Word Excel JPEG Once NXPowerLite has processed all the files in the selected locations the job is complete Once a job has finished NXPowerLite will produce a report detailing either the expected Analysis mode or actual Optimization mode savings D Q J e gP op gt lt U e gP rm s a gt J jo jo lt an D op 2n ae e gt lt U e gP e E gP gt A op fob sd lt b YW ge s e else T 4 VW Installation and Setup For best performance NXPowerLite for File Servers should be installed on the server containing the data which is to be optimized However it can also be installed on any Windows machine in your network meeting the requirements listed above You must have local administrator rights when installing the software Once downloaded double click the msi file and follow the installation wizard The NXPowerLite Server Dashboard can then be accessed from the Desktop shortcut or from the Windows Start menu Post installation service configuration NXPowerLite instal
30. s in this window to their default configuration but will not affect the Basic optimization settings To return those settings to their default values click edit basic settings click the Restore defaults button in the resulting window then click OK 7 on c To _ lt b Y Last modified accessed The age of a file is determined either based on the file s last modified or last accessed date If modified is selected the age thresholds for Basic optimization and Additional optimization will be based on when files were last modified for example when a user last made changes to the file in question If accessed is selected the age thresholds will be based on when files were last accessed for example when a user last opened the file to look at the contents We recommend that the default setting of modified is used as the last accessed date of files is often updated on Windows based systems even when the corresponding file has not been opened by a user For example Windows Explorer s thumbnail generation may cause the last accessed dates of files to be updated when simply viewing the contents of a folder Basic optimization These settings apply to all files in the selected locations that match the configured age criteria The default setting is that files last modified more than one month ago will be considered for analysis optimization Age criteria are
31. set by the Apply basic optimization to files older than drop down and the last modified accessed radio buttons The Restore defaults button can be used to return these settings to their default configuration Basic settings for Microsoft Office files JPEG quality When NXPowerLite optimizes an image within a Microsoft Office document it may convert the image to JPEG format This setting affects the level of quality applied when performing this conversion or when optimizing images that are already in JPEG format Lower values will result in more disk space reclaimed but will reduce the visual quality of images In our testing the recommended setting of seven offered an excellent balance between space saving and quality Resize inserted images Documents often contain very large images taken with digital cameras for example which contain far more visual information than will ever be seen by a user in normal use NXPowerLite can scale these images down to target a particular display resolution Our recommended setting of 1600 x 1200 pixels gives sufficient quality for nearly all viewing and printing purposes Basic settings for JPEG files JPEG compression is lossy by nature but our goal is to make JPEG compression perfectly safe this means default settings that will result in a barely noticeable loss of quality even at 100 zoom NXPowerLite achieves this by recompressing JPEG images without scaling them down
32. t status of NXPowerLite and provides controls for starting stopping and pausing a job Status Analysis mode Ready Using the controls in the Status section it is possible to start stop and pause the current job When NXPowerLite is first installed these controls will not be visible until Locations have been configured Play Pause button Once configuration is complete a job can be started by clicking the Play button Once a job is started the Play button changes toa Pause button Pressing the Pause button will pause the current job The job can be resumed from the point it was paused by clicking the Play button again While a job is running even if paused it is only possible to edit the Weekly schedule settings No other configuration settings will be available To change locations file types or settings it is necessary to stop the job completely Press the play button to begin the analysis immediately 3 Stop button When the Stop button is pressed NXPowerLite will continue processing the current file and then stop Once stopped a report is produced detailing the progress of NXPowerLite up to the point where it was stopped This can be accessed by the View report link in the Previous job summary section of the Dashboard Once NXPowerLite is stopped all configuration settings can be edited Stopping a job is safe and will not damage any files However when running in O
33. u can add locations and exceptions to those locations For example to add the C Users folder click Add location then use the resulting browse window to select the Users folder in the C drive W NXPowerLite for File Servers e Locations are searched recursively files in all subfolders of included locations will be included unless those subfolders are specifically excluded e Once all the locations of files to be optimized have been added click OK e A Play button will appear to the right hand side of the Dashboard clicking this button will start an analysis job Configure job Locations edit Selected folders on the C drive Evaluation and Registration After installation Optimization mode will not be available NXPowerLite for File Servers will only analyze files and cannot replace files with optimized versions To unlock Optimization mode please purchase a registration code and enter it into the application Please contact Neuxpower or your local reseller to purchase a registration code To enter your registration code click the Enter registration code link on the Dashboard Enter your registration code in the resulting window the code will be validated when the OK button is clicked If the code is valid the About NXPowerLite for File Servers window will appear with your confirmed registration details ep D et mi de A et 3 er D a rm lt
34. users will no longer be able to double click embedded documents to edit them Restore defaults OK Cancel N p r 5 uQ 07 Reports When a job completes NXPowerLite generates a detailed report A link to view the latest report appears in the Previous job summary section of the Dashboard Reports are in HTML format and open in the default web browser Reports can also be accessed via the Reports button on the Dashboard When open the Reports window shows a complete list of all NXPowerLite jobs that have been run on the server Double clicking a row in the list will open the corresponding report in the default web browser The reports list can be sorted by clicking on the column headers Job summary This section is always included and summarizes the results of the job It contains the following information Status The status indicates how the job ended possible states are e Complete The job has finished and all the files in the selected locations have been processed e Incomplete Stopped The user pressed the Stop button on the Dashboard during the job interrupting the processing of files e Incomplete Application error NXPowerLite encountered a problem when processing the job Job summary table This table provides a high level overview of the results of the job indicating the total size of files at the time the job started the Before column and when the
35. uture these files can be processed This section is only included if at least one unparsable file was encountered NEP owerlite optimizer was unable to parse the files listed below Path WRC sera mace Depts SalesiOld Presentations EvalPresentation pptx Total Configuration detail This section is always included and shows all the settings for the job Size 270 KE 270 KB Using this section and the Job Detail section space saving results can easily be seen alongside the settings that were used to achieve them Frequently Asked Qustions Why is my optimization job taking so long The optimization analysis process can take a substantial amount of time depending on the amount of data in the selected locations and the performance of the machine on which NXPowerLite is installed Why do I not have the option to optimize files After installation Optimization mode will not be available NXPowerLite for File Servers will only analyze files and cannot replace files with optimized versions A registration code must be purchased to unlock Optimization mode How much disk space have I saved If Analysis mode has been set for the job no actual disk space savings will be achieved NXPowerLite must be set to Optimization mode to overwrite files and reclaim space It is possible to see the volume of expected or actual disk space savings in the job report If Optimization mode has been set the Space saved can be seen on t
36. xpower NXPowerLite Fileserver 4 o e In a subfolder of the All Users profile folder named Neuxpower NXPowerLite for File Servers e Depending on the version and configuration of Windows the All Users profile may be in a number of different locations The ALLUSERSPROFILE environment variable should contain the full path to this folder Is NXPowerLite processor intensive Yes NXPowerLite is a processor intensive process and therefore we recommend using NXPowerLite at times when the processor is idle e g evenings and weekends A weekly schedule can be set to automate this task Is it possible to schedule a job to start at a specific time and date No While you are able to set the times at which NXPowerLite will run on a weekly basis it is currently not possible to set specific times for a job to start A A Ya D lt gt An M Q M Ww T Jem jo a 7a KS 2 c JAS D Technical Support Reset NXPowerLite after an unrecoverable error It is possible that NXPowerLite will enter an unrecoverable error state if it encounters problems that it cannot resolve Once it has entered this state the application will have to be reset before it is possible to start another job Resolution e Make sure the NXPowerLite Server Dashboard window is closed e Open the Services administrative tool services msc from command prompt e Right click on the NX

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