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Changes for June 15, 2009 Changes for March 10, 2009 Changes

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1. The staff member will display in edit mode Make any changes needed to the details Click Save from the left toolbar Note To exit this screen without saving any of the changes you have made click Cancel Deleting Staff Information From the Staff Information screen click Search from the left toolbar to locate a staff member that has already been entered into the application See the Advanced search section for additional details on searching Once the desired staff member is displayed click Delete from the left toolbar a A prompt appears stating Are you sure Click the OK Note To cancel this deletion click the Cancel button FL PPT User Manual Register Staff This is a sample screenshot of the Register Staff page meg Register Staff Add User ID Delete a Print Salutation Help Title You will not be able to delete a staff member if they are in conjunction with an event You will need to set their Status to Inactive Second Language This is a sample screenshot of the Register Staff page Delete button Windows Internet Explorer E Salutation Ms This is a sample screenshot of the Register Staff page KIT Solutions 2009 Program Types Replication These are programs that have been independently tested and shown to be effective These programs require no comparison groups and therefore have the least rigorou
2. Note Do not enter a comma 4 Enter the Unit Rate in numeric value as 00 00 Cost Information for Prevention Services Add button Funding Funding 5 Click the Add button to calculate the of Units The Total Prevention A Ac ic MI Conmentr Dollars and the Total of Units will be calculated for you as well 6 If Local Match or Other is selected as the Funding Source you will be Total Prevention Dollars this Program 0 00 required to explain the funding source in the Comments box Total of Units this Program 0 0000 FL PPT User Manual 40 KIT Solutions 2009 7 The Cost Details information will now become active Note You may select as many funding sources as desired simply select Add again from the left toolbar a The Funding Source and Cost Center will be filled in for you based on information entered in the Funding Details b Enter in the number of Contact Hours per event for schedule of ti Funding Source Children 27ME2 General Revenue GR ac Ivities Cost Center Cost Center 16 Note Contact Hours are considered direct hours or face to face hours with the study group A a c Enter in the number of Contact Hours per study group for Contact Hours per sy group fr supplemental Prevention Services Support hours per grouplcohor d Enter in the number of Support hours per group cohort Note Support hours are considered indirect hours
3. User ID Password 5 Enter in the staff member s General Information a Select the Salutation of the staff member from the dropdown list b Fill in the staff member s First Name and Last Name c Select the staff member s Title from the dropdown list a Salutation ta First Name al Help Title v Status ctive w Second Language v d The Status is defaulted to Active Y E _ e Active currently in use can be viewed on other screens li Inactive no longer is use will not appear on other screens FL PPT User Manual 48 KIT Solutions 2009 Enter in the staff member s Demographic Information a Enter the staff member s Birth Date as mm dd yyyy b Select the staff member s Gender from the dropdown list Birth Date Gender c Select the staff member s Race from the dropdown list s sa m d Select the staff member s Ethnicity from the dropdown list Enter in the staff member s Education Information a Select the staff member s educational Degree from the dropdown list b If your organization has specific staff IDs enter this into the Local ID finest RE field Otherwise leave it blank and the application will create one for Local ID 9 chars max If you do not enter your own ID the system will provide you with one you Work Phone X Email Enter in the staff member s Contact Information EE testy tat A a Enter the staff member s work phone number in the Work Phone
4. or any planning follow up time that occurred for the study group e The remaining fields located under Cost Details will automatically be filled in based on prior selections made in the PPT 8 Add any further comments in the Additional Comments text box Note This field has a limit of 500 characters 9 Click Save from the left toolbar 10 Click the Next button to continue to the next page of the PPT You will be taken to the Staff screen to enter the staff qualification required for each service Note See Staff for Prevention Services for instructions regarding the Staff screen Additional Comments Tips e Multiple funding sources may be added to Prevention Services Cost Information Simply click the Add button again from the left toolbar e f you need to modify the Cost Details click the Select button next to the appropriate Funding Source in the Funding Details Then click Edit from the left toolbar FL PPT User Manual 41 KIT Solutions 2009 Staff for Prevention Services The Staff for Prevention Services Screen is used to indicate the full time equivalency for one time stand alone services 1 From the Staff screen click Add from the left toolbar 2 Select the Staff Title from the dropdown list 3 Select the staff member s Program Responsibilities from the dropdown list 4 Select the degree or certificate required of the full time employees for this program from the Minimum Qualifications dropdown l
5. Organization ID number KIT Solutions 2009 Edit Forms An Edit Form contains the fields for entering and editing data The buttons for saving cancelling deleting printing and in some cases adding and editing are available on the left side of the page see the Data Fields amp Buttons section for additional details on the function of these buttons When selecting a Submenu module the Edit Form is what you will see e When selecting a Submenu module the first thing you may see is an Edit Form This may contain previously entered data or be blank if this is the first time you are entering data e Clicking the Add button to enter new information into a form will open the data fields for data entry The fields should be blank e Clicking the Edit button to modify existing data will open the data fields for data entry The fields will contain previously entered data See the Listing Pages section for additional details for searching for existing data FL PPT User Manual Search Edit Delete Print Help Reg ister Staff Permission User ID Password Salutation m First Name Last Name Title v Status l Active Second Language i Birth Date Gender M Race M Ethnicity Degree m Field of Study Local ID 9 chars max If you do not enter your own ID the system will provide you with one Work Phone Y Email Enter only numbers Use th
6. DY Clicking No will permanently delete any temporary PPT s For this organization Do you want to continue b Select the No radio button if you will be starting a brand new PPT Note If you select No all previous PPTs that were entered will be deleted You will receive a warning message prior to the deletion This is a screenshot of the Contract Info page displaying a warning message FL PPT User Manual 20 KIT Solutions 2009 3 Is this a new contract When you click Yes a new temporary Program Planning Tool will be created Click No if this is a continuation of an Contract Info existing multi year contract reverte questiona o a Select the No radio button only if you have a multiple year contract A ia aAa e a eee e will be created Click No if this is e Sa multiple year contract is a contract that extends for multiple years You a continuation of an existing mult year contract Is this a PPG Contract Yes 2 No wil not be assigned a NEW contract number for a multiple year contract How many contracts will this PPT contain Click Next once you have entered a value 4 Is this a PPG Contract 5 How many contracts will this PPT contain Click Next once you have entered a value a lf you have multiple contracts you will enter them all into one 1 temporary PPT Your contract numbers will be assigned to the Programs once the PPT is approved and transferred to the next Fisc
7. Remove Code button Remove Code b Selectthe CSAP Service Codes that will be associated with these activities from the dropdown list Note Once a Service Code is added it will appear in the box directly below the Service Codes dropdown list are planned To remove a service code click on the code and then click on the Remove Code button to return it to the Service Code dropdown list FL PPT User Manual 33 KIT Solutions 2009 7 Select Yes or No from the radio buttons to answer whether or not there will be booster sessions a If Yes is selected you must enter how many booster sessions will be conducted Will there be booster sessions O Yes ONo b Select Yes or No from the radio buttons to answer whether or not you ATEN ART will be implementing the activities specified in the program manual Are you going to implement the activities specified in the program manual OYes ONo Are there any planned activities that are supplemental to the Schedule of Activities O Yes O No c Select Yes or No from the radio buttons to answer whether or not any planned activities are supplemental to the Schedule of Activities Additional Comments 8 Add any further comments in the Additional Comments text box Note This field has a limit of 500 characters 9 Click Save from the left toolbar 10 Click Next to continue to the next page of the PPT You will be taken to the Cost Information screen to enter the funding infor
8. Listing Page FL PPT User Manual earch Category All Categories Choose From All O Or Select a Filter jhampton fake mail mjones Dfake mail 4 13 1966 bjones bjones Afake email net 10 28 1972 Iscott Iscott fake email net 12 12 1925 11 10 1959 SSmith nmi smith fake email jamith email net 6 5 1968 twilliams twilliams fake email_net 10 10 1984 JWright Wright fake email This is a sample screenshot displaying the Advanced Search features Search Staff Choose Search Category All Categories e Choose From All ON elect a Filter Go Choose From All radio 1972 hampton _jhampton fake mail button 12 1962 mjones mjones ifake mail 3 1966 bjones bjonesQfake email net Select Laurie Scott 10 28 1972 Iscot Ascott fake email net Sean Smith 12 12 1925 SSmith _ smith fake email John Smith 11 10 1959 jsmith jsmith email net Tiffany Williams 6 5 1968 twilliams twiliams 2fake email net 10 10 1984 JWright Wrightfake email This is a sample screenshot displaying the Choose From All feature selected KIT Solutions 2009 Or Select a Filter e The OrSelectaFilter Or Select a Filter radio button allows you to filter your search results To change the search filters first click the Or S
9. Note Once a Protective Factor is selected all selections will appear in the box directly below the Protective Factor dropdown list To view a detailed description of each Protective Factor click the ew na resect View All Protective link a To remove a protective factor click on the protective factor and then click on the Remove button to return it to the Protective Factors dropdown list 5 Select the Specific Prevention Strategies to be Utilized that will be associated with the program from the dropdown list You may select all that apply Note Once a Strategy is selected all selections will appear in the box directly below the Specific Prevention Strategies to be Utilized dropdown list a Toremove a specific prevention strategy click on the protective factor and then click on the Remove button to return it to the Specific Prevention Strategies dropdown list 6 Enter a description of the services in relation to the risk and protective factors in the Appropriateness of Services field Note This field has a limit of 500 characters 7 Enter a description on how the effectiveness of the services will be evaluated in the Evaluation of Service Effectiveness field Note This field has a limit of 500 characters 8 Select the Level Type of the program from the dropdown list a Level 1 programs are non client specific b Level 2 programs are client specific 9 Select Yes or No from the radio buttons to answer whethe
10. Tips The Choose Search Category dropdown list will eliminate the first search field when using the Or Select a Fitter Or Select a Filter radio button FL PPT User Manual KIT Solutions 2009 Data Fields amp Buttons In FL PBPS there are several fields boxes and buttons that are used to collect store and organize data Here are some examples Type Preview Description Text Field aka Text Box Dropdown List aka Pull Down Menu Multiple Selector Buttons Pe Multiple Selector Box Black Jason aka List Box Garcia Amanda Gilbert Radio Button unchecked checked Check Boxes unchecked checked Required Field First Name Entering data into FL PBPS can be made easier by using the Tab key on the keyboard The Tab key advances the cursor to the next data field You can go from the current field to the previous field by holding Shift and pressing Tab Shift Tab You can also navigate through the fields by using the mouse lf a required field does not have data entered into it and you try to save the form you will receive a message that informs you of the field vacant of data and you will not be able to save that form until that field has data Some or all of the fields may be required in order to save the form Those fields that are required are bolded in red text with an asterisk Tips e You must click the Save button from the left toolbar before moving on
11. To edit these click here Program Protecting Youth is marked that it is not going to implement the activities specified in the program manual The justification entered is as follows Protecting Youth is a Provisional Validation Program therefore a manual has not been created to implement activities The following notifications will be sent in regard to the program types To edit these click here Program Protecting Youth is marked that the circuit has given provisional permission to designate it as an innovation program for study by the state evaluator This needs to be verified by the state evaluator This is a sample screenshot of the Finalize page Final Page Back You can optionally send email notifications when certain modifications are made or approval is given for this contract To do so follow the steps below 1 Verify your email address 2 Select any recipients to be notified from the drop down list 3 Specify which notifications to send 4 Click Save Your Email example email com Prevention Directors M O Contract is modified by another staff member This includes input given by the UM Remove Notifications O Contract is approved O Contract is marked as needing modification Save Save button This contract has been finalized Click here to logout This is a sample screenshot of the Finalize page KIT Solutions 2009 Contract Info Answer the questions I
12. calculated for you as well lf Local Match or Other is selected as the Funding Source you will be required to explain the funding source in the Comments box FL PPT User Manual 35 Add button ost Information cnr sont rman Program Project SUCCESS Program dropdown list Ifyou are only entering DCF Funding Sources in the Funding Details section only include those hours in the Cost Details section that are proportional to those funding sources Ifyou are entering all of your funding sources in the Funding Details section including non DCF sources please enter all of your hours in the Cost Details section If your cost per participant is off from what you expect you may return to the Participants page and adjust the Planned of Groups or the Number of Participants you wish to serve If your Total Units for is off you may edit any or all of your funding sources unit rates to change the Total of Units that are calculated 4 PPG Contract question Is this a PPG Contract es No This is a sample screenshot of the Cost Information page Funding Details Funding Source Add button Funding Amount 0 00 0 0000 Total Prevention Dollars this Program Total of Units this Program KIT Solutions 2009 10 The Cost Details information will now become active Note You may select as many funding sources as desired simply select Add aga
13. old contracts click here FL PPT User Manual 27 KIT Solutions 2009 Editing Program Information 1 Select the appropriate program from the Program Name dropdown list 2 Once the desired program is displayed click Edit from the left toolbar 3 The program will display in edit mode 4 Make any changes needed to the details 5 Click Save from the left toolbar Note To continue without saving any of the changes you have made click Cancel from the left toolbar FL PPT User Manual 28 5 ogram Last Date Edited 316 2009 Next Ensure that this contract has 2 programs P rog ram Name To change the of contracts or programs in this PPT click here d ropdown list Existing programs need to provide an answer for the new questions For help on copying over old contracts click here Science Based CSAP Model Program Program Name Project SUCCESS x Currently showing programs belonging to contract 43 Program Description project SUCCESS Schools Usina C PPT Contract This is a sample screenshot of the Program page a Program Last Date Edited 6 12 2009 Back MS Ensure that this contract has 2 programs Existing programs need to provide an answer for the new questions licensed counties years For help on copying over old contracts click here Science Based CSAP Model Program Project SUCCESS Program Name Project SUCCESS Currently showing programs belongi
14. updated instructions and screen shots Program Participants and Cost Information e Finalize the PPT Prevention Director and or CEO email address added so they are notified of PPT changes FL PPT Manual Update List O KIT Solutions 2009 FLORIDA PBPS Florida Department of Children amp Families PPT MANUAL VERSION 1 3 June 2009 Ph 888 600 4777 Fax 412 366 7199 FLsupport O kitsolutions net KIT Solutions LLC 5700 Corporate Dr Suite 530 Pittsburgh PA 15237 TABLE OF CONTENTS MA il OOO ro E E E E e e o El RES OA 4 Tips For SING KIT Frevention EMC CIN OD esc sscnceseznaccaceptancatetentetatedun dace anesecteiacaasedenuusesandlaaoaedardecaecSanaceecbbdesesuee vanes Dando bondes sacas ao acdaceicuedgeteancateoeatseoeeiacdee2bemceaeesiansesedesc 5 Recommended COMMUTE SUN S epea EEE E S dto 5 PAP ONG AMON INAMU S E E E A E E Ra E E T 6 Menu o A o o AA 6 A e PEO OE E E 7 nn E e o eS o e 8 LNG UNG PAGOS OA oo a e e e o EE a S 10 FRAN AMES Si 11 co A e UU o UU opa ne 14 TRE TOODA osa coe A II oO E 15 EGON PI OCCO Op eee 16 SE ICO ANNOUNCE M eE E E E E EE E EE EE 17 Program Panning TOPR meia a 18 lige clei he E eE ERE OIE AA o SE EE OU ES E lt a 18 Poo a e 18 Program Director MOMO arica dio donation 19 Contacts 20 POCA e oe ee o A E ER CEE eE COn 23 COD IPC DITO es ci go 27 e eo o Tt E o eT 28 dC PP o PP AP 29 PPO FAM PP A a Ta 30 seco GALO RUNG PPP nsec cheat
15. 008 Home 5 To view frequently asked questions regarding the application click the FAQ link To view a list of helpful documents click the Library link To request a new Site ID or get contact information regarding Site IDs click the New Site Facility Registration link To view available training videos to show you step by step how to use FL PBPS click the Multimedia link To receive information regarding Online Trainings click the Online Training link FL PPT User Manual 56 Welcome to the FL PDPS Support Site FL PEPS Support Sie The purpose of this ote is to enhance the support seraces we prowde you You have a num ir deja epot bugs and suggest mprovemerts to produc des qu vices e Contact Su uppa on J mead to comact Sup to ask a nt a bug or make 3 gestion click on tha ntact por fp repo sua DIR Click the nie uals u link to view the onlin suppan dac uments e 9 Us Ap FL PBP e What s New Occasionally check out the What s New section to what has been recently added to FL PBPS by c ciong on ma searc say wal nily Asked Question section mn a list redee ly porary question s that wil help you use FL PSPS wetio follo el ibra ary To new ro a ul documents ing the FL P Je apphcation chek the Library ink New e low pra E OCF contrac mar ith prouders licensed or contracted substanc for hat Clic g Jo mu to loc snail ste Uh e for e Online Trainings Click the Onlin 0 ren pl you woui d ike a tram and d
16. 972 Iscott _ Iscott fake email net Sean Smith 12 12 1925 SSmith _ smith fake email John Smith 11 10 1959 jsmith jsmith email net Select Tiffany Williams 6 5 1968 lwiliams _twilliams fake email net Select This is a sample screenshot displaying the Or Select a Filter feature selected Search Staff Choose Search Category All Categories O Choose From All Or Select a Filter First Name 18 8 1972 12 12 1962 4 13 1966 10 28 1972 jhampton fake mail _ mjones fake mail bjones fake email net Iscott fake email net TD Select 12 12 1925 11 10 1959 6 5 1968 smith fake email jsmith email net twilliams fake email net 10 10 1984 Wright fake email This is a sample screenshot displaying the s option on the second search field KIT Solutions 2009 Search Staff Choose Search Category All Categories M O Choose From All Or Select a Filter First Name x Is iy Mary e Once you have clicked one of the radio buttons Choose From All or Or Select A filter you will see a list of records Click the Select button next to the record that represents the data to viewed or modified e Click the Back button from the left toolbar to return to the Edit form if you change your mind on using the search feature Select button Jones 12 12 1962 mjones mjones Afake mail This is a sample screenshot displaying search results
17. Changes for June 15 2009 e Screenshots were updated throughout the entire manual e Instructions were modified in the following sections The Toolbar Login Procedure Program Program Activities Cost Information Staff Cost Information for Prevention Services e Additional instructions were added in the following sections Menu Information The Toolbar Contract Information e Tips Notes were added or modified in the following sections Program Copy Feature Participant Information Staff Cost Information for Prevention Services e New sections were added PPT Navigation Edit Forms Listing Pages Service Announcement e The following sections were removed Knowledge Base this can be found in the FL PBPS User Manual e Please note that some of the sections have been moved to a different area of the manual PPT Modifications Resume Session Copy Feature The Toolbar Changes for March 10 2009 e Instructions were modified or added in the following sections Recommended Computer Settings Prevention Services and Additional Contact Information e The screenshot was updated in the following sections PPT Modifications Programs and Additional Contact Information Changes for December 31 2008 e The PPT Manual has been updated to reflect a new layout Changes for August 26 2008 e Districts have been changed to Circuits Groups of circuits are called Regions e Contract Info Additional questions added e The following pages have
18. EDURE Connect to the Internet using your Internet browser Internet Explorer In the Address Location box type in the following address and press enter http www kithost net fl 1 Choose the LIVE side to enter real data If you want to practice entering data use the TRAINING side 2 Select the Fiscal Year application that you need to work in a Select the 2008 2009 application to create or modify your PPT for data collection in 2009 2010 b Select the 2009 2010 application to complete data collection for 2009 2010 FL PPT User Manual Ey CHILDREN amp FAMILIES A Prevention Ne TRAINING To enter into the KIT Prevention Training Demo system click on the link below Once redirected to the site you may use your Favorites to add a direct path to the demo site A Prevention Ne LIVE ve system click on the site you may rect path to the live CLICK HERE FOR KIT PREVENTION LIVE CLICK HERE FOR KIT PREVENTION DEMO Please call KIT Support 1 888 600 4777 to receive a training account login fo CHILDREN amp FAMILIES A Prevention LIVE A Prevention Ne LIVE 2007 2008 Fiscal Year 2008 click on site you may orites to add a direct path to the live site o CLICK HERE FOR 2007 2008 Fiscal year CLICK HERE FOR 2008 2009 Fiscal year KIT Solutions 2009 Type in the user name in the User ID field Type the password in the Password field Type the organization
19. FL PPT User Manual esume Session age state changes additions a res d your current session see this page if you Click the Resume Session button to continue where you left off or the Begin New PPT to begin a new one If you choose to begin a new PPT your previous saved session will be deleted Resume At Program Contract Temp PPT 3 Entering Programs This is a sample screenshot displaying the PPT Main Menu and Submenu KIT Solutions 2009 The last Menu item provides a link to og OFF Log Off of the Service The Organization ID number is listed as well PPT Navigation To navigate through the PPT use the Back and Next buttons located on each form Will return you to the previous form within the PPT Next Will take you to the next form within the PPT You can select these buttons at anytime to navigate through the PPT Remember to save any data entry prior to clicking the navigation buttons or you will lose your data FL PPT User Manual Y Contract Info MES i Answer the questions If you would like to use a copy of your PPT from last year please selec Log Off Menu item Would you like to continue an unfinished PPT or a PPT with modification requested Y Program Back button Program Name Project SUCCESS v Currently showing programs belonging to contract 50 Program Description E roject SUCCESS Schools Using Coordinated C
20. ID in the Organization ID field Click the Ltogin Login button oy Sa des OO Tips e The User IDs ARE NOT case sensitive e The Passwords ARE case sensitive e Use the Reset button to clear all the fields on the login screen Service Announcement The Service Announcements that are located on the Login page are there to notify users that the application is receiving any necessary server updates The application may be down for a short period of time which means you will not be able to log into the application at that time server maintenance typically occurs once a month FL PPT User Manual 17 Server Maintenance Normal Maintenance on Sunday 5 17 2009 10PM to 4AM EST Server Maintenance Normal Maintenance on Sunday 6 14 2009 10PM to 4AM EST Florida De pa rtment of Server Maintenance Children Families or Sunay 7092000 107110 san User ID Login button Password v Organization ID A Server Maintenance Normal Maintenance on Sunday 5 17 2009 10PM to 4AM EST Server Maintenance Normal Maintenance on Sunday 6 14 2009 10PM to 4AM EST Florida Depa rtment of Server Maintenance C h o id amp F o o Normal Maintenance ren al ies on Sunday 7 19 2009 10PM to 4AM 4 EST User ID Password Server Maintenance a Organization ID KIT Solutions 2009 PROGRAM PLANNING TOOL PPT Introduction The Program Planning Tool PPT is designed to assure substance abuse prevention contracts r
21. Only contracts with programs under them will be shown FL PPT User Manual 21 O KIT Solutions 2009 9 Choose a program and click Add to add it to this contract Once you add Senta mic one program you have the option to continue to the next question or continue adding programs Would you like to continue an unfinished PPT or a PPT with modification requested OYes Ono a Ifyou are using multiple programs from a previous contract select the ls this a new contract When you click Yes a new temporary Program Planning Tool will be created Click y Na first program from the dropdown list and click the EZEN Add button inset ees Sve The next question will appear Before answering this question select How many contracts will this PPT contain Click Next once you have entered a value ES the next program to be used and click the Add button again re programs will this contract contain Total for all contracts Click Next once you have entered a p gt a Repeat this process until all programs have been selected Then Does this contract contain programs from a previous contract Oves ONo answer the next question Mi petons cont namber cl peame untet nia or 10 Are there new programs to add eae O AA m Note This is the final question on the Contract Info screen Are there new programs to add O Yes O No This is a sample screenshot of the Contract Info screen Tips e Pl
22. Work Address b Enter the staff member s email address in the Email field City ERAM Home Phone c Verify the staff member s email address in the Verify Email field Click Save from the left toolbar Note To exit this screen without saving any of the changes you have made click Cancel You should now set the staff member s Permission levels for access to the application See Permissions for assistance Tips Setting the Status to Inactive is used to keep the staff member in the database for history purposes but removed from all of the staff lists on forms When a staff member leaves your organization you will not be able to delete the staff member but you can make the Inactive to remove their names form forms and prevent the staff member from entering the application Passwords can be any combination of letters numbers and or characters Passwords are case sensitive If there is no Email for the staff member type none in the blank field FL PPT User Manual 49 O KIT Solutions 2009 Permissions Once you have saved the new staff entry click the Permission button to set the staff member s permissions You can tailor a specific user s access level to areas of the KIT Prevention service The permissions are defaulted to a normal access level for a particular user but anyone that has access to the Staff area can modify access levels for any user on the application The different levels of access can be set as follo
23. accents e o ES OC OO E e E E 31 PONIA CUE anno o cti 33 COS INM Nas 35 AAPP e eE a E O E A 38 PIS VS TUNING PAP o PAP gt A 39 Cost Information for Prevention ServiCeS cccescsscssssssssssssssssssssecsessessessessessessesassessessesaeseusesseusesseseeseesaesaesaesessassesseseeseesaesaesaesaesassasseseeseesausausaesausateasseseeseeseesansaesateass 40 eI OL FEVER OM 56 FVICS e llo EP OO O EE OOO 42 NAS PE EEC EEE O een Ez Die 43 AE eo AP e a E o O Ea 44 PRIMICIA a ob 45 FRESH eS OM OOPPRERCRA OU UU A E A o A o A 47 FL PPT User Manual 2 KIT Solutions 2009 PADS eo NE UU E OE E EEE 48 CUE AAA e o E E E 48 AE E e E A e ae 50 EGUNO SIAM ATOM A OW Pee COMME COO7U oo oo A e o e 51 Maca e A e ee o o AA e re E O A 51 e UE ERE En o RES UU E e 52 o O e o e e o Oe 56 FL PPT User Manual 3 KIT Solutions 2009 INTRODUCTION The FL PBPS is a database tracking software package which is based on the Center for Substance Abuse Prevention s CSAP Minimum Data Set MDS is a nationally recognized standard MDS is a collection of standard data elements developed by CSAP to enable states substance abuse agencies community based service providers and others to quantify and compare the number and type of primary prevention and early intervention services delivered The use of these standards providers a consistent and comprehensive basis to collect and analyze data Also additional features h
24. act O show ony oscars request a lf you want to delete the contract click the Yes button if you do PEA not want to delete the contract click the MEE No button GR aa 4 Click the Back button to return to the Contract Info screen Report j view report State Level Input Contract History No input is available for this contract This is a sample screenshot of the PPT Modifications page FL PPT User Manual 46 KIT Solutions 2009 Resume Session Each session saves through progression through the PPT Each page load triggers the data to be saved This saved data is linked to an individual user and each user can have one saved state If per se you log out in the middle of the program activities upon next login when you click Begin PPT from the PPT submenu you are shown a page that gives you the option to resume from the point left off or to start a brand new PPT If you choose the latter or if you Finalize the PPT and don t go back to edit anything this saved session is deleted The user will only be shown this page once per active log in gt data entry gt log out session Click the Resume Session button to continue where you left off or click the Begin New PPT to begin a new one If you choose to begin a new PPT your previous saved session will be deleted You can also continue to work on an unfinished PPT or a PPT with modification requested by selecting the Yes radio button on the Contract Info pag
25. al Year application This is a sample screenshot of the Contract Info screen 6 How many programs will this contract contain Total for all contracts Click Next once you have entered a value a Ifyou are only providing Level 1 Prevention Services one time stand alone services enter the number zero 0 in this field You will be taken contract Info directly to the Level 1 Prevention Services page See the Prevention a Services section for details Would you like to continue an unfinished PPT or a PPT with modification requested OYes ON 7 lf you selected No to whether this was a new contract the following question will ater vem appear Does this contract contain programs from a previous contract Is this a PPG Contract OYes Ono How many contracts will this PPT contain Click Next once you have entered a value 1 a Select the Yes radio button if you will be using programs from a How many programs will this contract contain Total for all contracts Click Next once you have entered a value 3 Next Previous contract j a Does this contract contain programs from a previous contract Yes O No b Select the No radio button f you will be USING all new prog rams or this IS Please choose previous contract number Only contracts with programs under them will be shown M your first PPT This is a sample screenshot of the Contract Info screen 8 Please choose previous contract number
26. ate required of the full time employees for this program from the Minimum Qualifications dropdown list 6 Select the Cost Center of the program from the dropdown list 7 Enter the number of full time employees that hold the Program Responsibilities selected in the Number of full time equivalents field 8 Add any further comments in the Additional Comments text box Note This field has a limit of 500 characters 9 Click the Next button to continue to the next page of the PPT You will be taken to the Prevention Services screen to enter any one time stand alone services you may conduct Note See Prevention Services for instructions regarding the Prevention Services screen M Add button Fa Staff Proqram dropdown list Enter staffing level information for each program Program Staff Title Program Responsibilities se Minimum Qualifications x Cost Center o lv Number of full time equivalents Additional Comments Repeat this process for each staff title that is associated with the program Tips e Full time equivalency represents the proportion of a full time employee worked by a given staff member with 1 0 equaling fulltime 0 5 equaling half time 0 25 equaling one quarter time etc FL PPT User Manual KIT Solutions 2009 Prevention Services The Prevention Service screen is used to indicate whether your Organization will be conducting any one time stand alone services F
27. ation an Innovation or a Validation program depending on how well the dosage elements are defined and the provider s and circuit s interest in testing this particular bundle of programs It is important to note that the logic model needs to justify this particular program grouping for the particular target population The schedule of Activities in the Prevention Program Description needs to show the chronological order of all of the activities without regard to the program from which a particular activity originated Replication Related Contract Definition Replication Program is a prevention program that is recognized by the federal government as effective in reaching prevention goals Validations are those programs that 1 do not meet the criteria to be a replication program and 2 have an adequate and stable program process that can be evaluated as determined by the state evaluation contractor An adequate program process is usually provided in the form of a program manual that defines the dosage elements of a program and provides facilitator instructions that are clear enough for a new qualified staff member to pick up and run the program effectively at any point in the process A stable program is one that has been conducted at least twice without significant modifications Program validations require a qualified comparison group A letter from the state evaluation contractor indicating that the process is adequate and stable is necessary This is d
28. ation with the state evaluation coordinator Provisional Innovations are those programs that are in development but beyond the capacity of the state evaluation contractor to assist with that development These projects require a logic model developed by the provider and approved by the circuit prevention coordinator prior to contract execution Logic models for Provisional Innovations are developed by the provider and approval is negotiated with DCF circuit staff The format of this Logic Model is provided in the Prevention Program Description Logic models for Innovation Programs are developed by the provider in cooperation with the state evaluation contractor and DCF circuit staff approved Innovation Program logic models Provisional Innovation Related Definitions Tasks amp Deliverables Contract Definition Provisional Innovation Program is a program that is under development and has a logic model approved by the circuit prevention coordinator Contract Deliverable Program Logic Model approved by the circuit prevention coordinator within 30 days of contract execution it is preferred that the logic model be included in the contract file before contract execution Contract Task The provider will develop a program logic model approved by the circuit prevention coordinator within 30 days of contract execution FL PPT User Manual 55 KIT Solutions 2009 KIT SUPPORT On the Support Site you will find information about how to contact Suppor
29. ave been added onto the MDS standard that will allow greater flexibility and customization for your state as well as easily incorporating science based or evidence based programs into the prevention application The software is designed to use a Needs Assessment to choose targeted risk and protective factors base goals and objectives on these risk and protective factors track prevention activities aimed at accomplishing the goals and objectives and evaluate the progress of the goals and the outcomes success of the programs In addition FL PBPS facilitates information sharing and tracking meeting results between the Prevention Partners and Coordinating agencies FL PPT User Manual 4 KIT Solutions 2009 TIPS FOR USING KIT PREVENTION EFFECTIVELY Recommended Computer Settings Screen Resolution You will get the best screen layout if you set your PC monitor settings to 1024 x 768 pixels or larger If your screen resolution is smaller ex 800 X 600 pixels everything on the screen will appear larger But if you use 800 X 600 pixels then you will have to scroll more both up amp down and left amp right to access all the data fields To change your PC monitor settings right click on the Desktop background and select Properties Next click on the Settings tab and move the Screen Resolution scroll bar to the right towards more to select 1024 X 768 resolution Click the OK button at the bottom of the window to make the change effective We
30. b Browser The web browser supported by the FL PBPS is Microsoft Internet Explorer IE Currently Mozilla Firefox Netscape AOL MSN and other browsers may not be supported by PBPS They may function but not to design specifications We recommend users have the latest version of IE installed on their computer along with the updates provided by Microsoft which are released periodically Pop Up Blockers Modern computer security technology and usability features development have lead to pop up blocking Although this new feature of internet browsers toolbars and other 3 party managing software blocks hazardous and annoying pop ups sites like FL PBPS require pop ups to be able to function If your pop up blocker is enabled then there is a possibility that by FL PBPS may not function or appear properly You should either disable the pop up blocker while using by the FL PBPS while remembering to enable it if desired when not in by FL PBPS or create exceptions for the pop up blocker This is cumbersome but may be easier than making exceptions to the pop up blocker To create exceptions for the pop up blocker open your Internet Explorer browser window Once the browser is open click the top toolbar option Tools and then go to Internet Options After the Internet Options window is available you will want to click on the Privacy tab at the top of the window You will notice while on the Privacy tab at the bottom will be a sec
31. begins Refined Program Logic Model is the logic model that reflects changes as a result of lessons learned from the implementation of an Innovation Program Program Manual is the document that reflects the dosage elements of an Innovation Program and program implementation instructions Contract Deliverables FL PPT User Manual 54 KIT Solutions 2009 Initial Program Logic Model approved by the state evaluation contractor within 60 days of the beginning of a contract year it is preferred that the logic model be included in the contract file before contract execution Final Program Logic Model approved by the state evaluation contractor by June 15 of the contract year the year within which the initial program logic model is accepted Program Manual approved by the state evaluation contractor submitted to the contract manager by June 15 of the contract year the year within which the initial program logic model is accepted Contract Tasks The provider will coordinate with the state evaluation contractor to develop and test the Initial Logic Model the Schedule of Activities and other program dosage elements for this program and to make adjustments to and re test the program in cooperation with the state evaluation contractor in order to stabilize the programs dosage elements The provider will develop a program manual reflecting the refined program logic model the stabilized program dosage elements and the facilitator instructions in cooper
32. e following format XXX XXX XXXN If you do not have an email please type in None Verify Email Work Address City State Zip Code Home Phone This is a screenshot of an Edit Form with the Add button selected KIT Solutions 2009 Computer Keys While entering information into a form several keys are helpful for moving the cursor from one information box called a data field to another The table below summarizes those keys Key Description AS The Cursor The TAB key E Hold down the SHIFT key and then press the TAB key The Control CTRL key Use the MOUSE by pointing and clicking to move the cursor FL PPT User Manual Function Points to desired location Moves the cursor to the next data field Moves the cursor to the previous data field Enables blocked material to open due to pop up blocker Moves the cursor by pointing and clicking 9 KIT Solutions 2009 Listing Pages When going into any module where the EZZ Search button is available the application will default the view to a record that was entered previously or blank fields if there has not been any data entered To edit or view previously entered data use the EE Search button located on the left toolbar Clicking the Search button will take you to a Listing Page No data is entered on the Listing Page The Listing Page displays the data in tables or grids Specific pieces of data will be displayed within the table based on field
33. e to the first question Would you like to continue an unfinished PPT or a PPT with modification requested See PPT Modifications for instructions FL PPT User Manual 47 KIT Solutions 2009 APPENDIX Register Staff The Register Staff page enables the organization to track staff members hours In order to track staff hours as they relate to specific services activities the staff members must be set up in this module prior to entering service activity data Register Staff ee Add button alutation M 1 Click Manage Agency from the main menu 2 Click Register Staff from the submenu 3 Click Add from the left toolbar assword First Name Last Name Status Active Second Language The is a sample screenshot of the Register Staff page 4 Enter in the staff member s Login Information a The User ID will be the login name used by the staff member This may be anything that you choose Choosing a User ID and Password scheme will simplify administration For Example Using first initial and last name for the User ID b The Password field is where a temporary password is created for the Register Staff staff member and can be any combination of alpha or numeric characters This password will be used along with the User ID and three 3 organization identification number to log into FL PBPS Once a user logs in they can use the Change Password area to change the password to one of their liking
34. ease note that you may see a slight difference in your PPT Contract Info screenshots based on the answers you select per question You may not see every question displayed here FL PPT User Manual 22 O KIT Solutions 2009 Program If a number of programs was added to the Contract Info page you will have to register the program s using the Program page From the Program screen select the type of program used from the Science based dropdown lists Note If you are not using one of SAMHSA s science based programs select Not on List from the dropdown list You will then be required to enter in the Program Name and Program Description a The Program Name and Program Description will be filled in for you Note You are not permitted to use Alpha Beta etc as the Program Name Please contact Kim Munt if you have questions select the contract number associated with the program from the PPT Contract dropdown list select the Risk Factors that will be associated with the program from the dropdown list You may select a maximum of 3 Note Once a Risk Factor is selected all selections will appear in the box directly below the Risk Factor dropdown list To view a detailed description of each Risk Factor click the e airiso View All Risk link a To remove a risk factor click on the risk factor and then click on the Remove button to return it to the Risk Factor dropdown list FL PPT User Manual Y Contract Info Ans
35. ed in for you based on information entered in the Program Activities screen b The remaining fields located under Cost Details will automatically be Additional Comments filled in based on prior selections made in the PPT This is a sample screenshot of Cost Center 17 Cost Information page 13 Add any further comments in the Additional Comments text box Note This field has a limit of 500 characters 14 Click Save from the left toolbar aCe 15 Click the Next button to continue to the next page of the PPT You will be taken to the Staff screen to enter the staff qualification required for each program Note See Staff for instructions regarding the Staff screen FL PPT User Manual 36 KIT Solutions 2009 Tips e Multiple funding sources may be added to a single program Simply click the Add button again from the left toolbar e f you need to modify the Cost Details click the Select button next to the appropriate Funding Source in the Funding Details Then click Edit from the left toolbar FL PPT User Manual 37 KIT Solutions 2009 Staff The Staff screen is used to indicate the full time equivalency for each Level 1 Program or Level 2 Program From the Staff screen select the appropriate Program from the dropdown list 2 Click Add from the left toolbar 3 Select the Staff Title from the dropdown list 4 Select the staff member s Program Responsibilities from the dropdown list 5 Select the degree or certific
36. eflect best practices and level of effort inform the department s provider support system and set the stage for determining effectiveness in achieving prevention outcomes You must complete the PPT Your programs will not be displayed in the Programs Module unless you complete the PPT Verify Contact Information 1 Click PPT from the main menu 2 Click Begin PPT from the submenu 3 Verify that the information displayed is accurate for your organization a If needed click Edit from the left toolbar to update the Phone Number Fax Number and or Email b Click Save from the left toolbar 4 Click Next to continue to the next page of the PPT You will be taken to the Program Director Info screen Note See Program Director Information for instructions regarding the Program Director Information screen Tips Edit button Organization Name Federal ID Circuit Phone Number Fax Number Email This is a sample screen shot of the Verify Contact Information page e Your Organization Name Federal ID and Circuit are preloaded into the PPT If this information is incorrect submit a request through the online support site click KIT Support from the FL PBPS Menu Once the Support Site opens click Contact Support and request to have it changed Please provide the corrected information FL PPT User Manual KIT Solutions 2009 Program Director Information The Program Director is the person who directs prev
37. elect a Filter Or Select a Filter radio button Three 3 data fields will open allowing you to select options to filter the data Once the three 3 fields have been filled in click the Sc Go button to see the search results The three 3 search fields are used in the following method 1 The first search field will display the search categories to select from The options available are based on several required fields within the Edit form 2 The second search field allows you to select how to filter the search results a Is enter the exact word or phrase you are looking for in the third search field b Choose From provides a dropdown list of existing data to select in the third search field c Contains enter a letter word or phrase that is a part of the data you are looking for in the third search field 3 The third search field will vary depending on the second field option selected This will either be a text field or a dropdown list allowing you to enter or select the criteria you were looking for i e enter or select Mary to as the First Name FL PPT User Manual 12 Search Staff Choose Search Category All Categories O Choose From All Or Select a Filter Al Or Select a Filter radio jhampton O fake mail 10 10 1984 TWright 12 1962 mjones mjones ifake mail Setec button 3 1966 lbjones bjones Afake email net Select 28 1
38. ention programs and services for the provider 1 From the Program Director Info screen click Edit from the left toolbar 2 Select the appropriate PPT Program Director from the Program Director dropdown list a All information i e Work Phone Email Work Address and Home Phone will be displayed according to what was entered when the staff member rogram Director Info Next Select a PPT Program Director Program Director ones Via To add a new staff member go to the Register Staff page Work Phone 34 IX 1234 Enter only numbers Use the following format XXX XXX XXXX i E Email mjones fake n Was registered Into your organization If you do not have an email please type in None Note If the appropriate name is not displayed in the Program Director dropdown list the staff member Work Address 1475 Main Si has not been registered into the application yet Go to Register Staff to add him her into the application City Miarr Siate Zip Codel 3301 Home Phone 3 Click Save from the left toolbar 4 Click the Next button to continue to the next page of the PPT You will be taken to the Contract Info screen to begin entering in the description of your prevention programs Note See Contract Information for instructions regarding the Contract Information screen This is a sample screenshot of the Program Director Information page Tips e f the Work Phone Email Work Address and Home Phone were not filled out
39. eo to show you si y na how to use EL f PBPS use the Multenedia 1 ings mining mation regarding Online abuse providers must iber of resources here to help you Support menu link the What s New menu brk click the FAQ menu ink an complete a registration form KIT Solutions 2009
40. ered for you based on the information ia A entered in the Planned of Groups field Ga rose Avg Participants Group being outside developer s a Ifthe answer is No you must give a Reason for Avg Participants Group being outside developer s guidelines 7 Primary Group 1210 14 y 10 Select an age group from the Primary Group dropdown list re ds Note The age groups available were selected on the Program page This is a sample screenshot of the Participants screen a lf applicable select another age group from the Secondary Group dropdown list FL PPT User Manual 31 KIT Solutions 2009 11 Add any further comments in the Additional Comments text box Note This field has a limit of 500 characters 12 Click Save from the left toolbar 8 Additional Comments 13 Click the Next button to continue to the next page of the PPT You will be taken to the Program Activities screen to enter the activity information for each program Note See Program Activities for instructions regarding the Program Activities screen Tips e lf you have multiple age ranges for a particular program s group be sure to enter the main group under the Primary Group dropdown list e Ifyou have a local innovative program select No to the question regarding the age range and specify that you are working on a local program when asked to justify the age range difference FL PPT User Manual 32 KIT Solutions 2009 Program Activities The Program Acti
41. f you would like to use a copy of your PPT from last year please select Yes to continue an unfinished PPT Would you like to continue an unfinished PPT or a PPT with modification requested OYes ONo PPT Modifications If you said Yes to continue an unfinished PPT or a PPT modification request a new E l l a utton screen will appear allowing you to modify an existing PPT This is a screenshot of the Contract Info page PPT Modifications Back Select a contract and modify it Contract m 1 Select the temporary Contract that you want to modify from the dropdown list A err ere Note Select a radio button to narrow down the contract selections in the dropdown list EIA 2 Click the Modify Contract button to modify the selected contract You will be taken to the Program screen to begin entering in the description of your prevention programs or modify existing ones Note See Program for instructions regarding the Program screen Modify Contract button show Only Modification Requests Modify Contract Delete Contract If you choose to modify a contract you must be sure to finalize it when you are done Report View Report This is a screenshot of the PPT Modifications page FL PPT User Manual 45 KIT Solutions 2009 PPT Modifications E a PPT 3 M 3 Click the Delete Contract button to delete the selected io contr
42. he REM right arrow to place it in the Selected field a Toun associate a contract from Prevention Services select the contract number from the Selected field and use the BEM left arrow to place it back into the Available field 8 Click Save from the left toolbar 9 Click the Next button to continue to the next page of the PPT You wil be taken to the Cost Information for Prevention Services screen to enter the funding information for your stand alone services Note See Cost Information for Prevention Services for instructions regarding the Cost Information for Prevention Services screen FL PPT User Manual 39 KIT Solutions 2009 Cost Information for Prevention Services The Cost Information screen is where the PPT Prevention Director will enter the funding source s for the one time stand alone services Cost Information for Prevention Services Next Enter cost information Cost Funding Unit Add button Contor Amount Rate Units Comments 1 From the Cost Information for Prevention Services screen click Add from the left toolbar The Funding Details will become active Total of Units this Program 0 0000 Cost Funding Source N A Details Cost Center N A Total Prevention Dollars this Program 0 00 Additional Comments 2 Select the Cost Center from the dropdown list Note Cost Center 17 will be available for Level 2 programs ONLY 3 Enter the Funding Amount in numeric value
43. in from the left toolbar 11 Use the following steps to enter Cost Center 16 Cost Details Details EC E a The Funding Source and Cost Center will be filled in for you based on Since this is a level 1 program you are not allowed to select cost center 17 information entered in the Funding Details e b Enter in the number of Contact Hours per study group for schedule supplement Prevention Services 0 oa a Note Contact Hours are considered direct hours or face to face hours with the study group ara c Enter in the number of Contact Hours per study group for supplemental Prevention Services Note This field will not be available if you did not specify in the Program Activities screen that the Program would be conducting supplemental Prevention Services d Enter in the number of Support hours per Group Note Support hours are considered indirect hours or any planning follow up time that occurred for the study group e The remaining fields located under Cost Details will automatically be filled in based on prior selections made in the PPT Additional Comments This is a sample screenshot of Cost Center 16 Cost Information page E Funding Source Children 39TC1 TANF Cost Center Cost Center 17 12 Use the following steps to enter Cost Center 17 Cost Details ee a The Total Number of groups Total number of sessions per group ad cecal and Estimated average number of participants per group will be Rn fill
44. in the Register Staff module these fields can be edited here FL PPT User Manual 19 KIT Solutions 2009 Contract Info MS Answer the questions Contract Information SS TE DR i TT a continuation of an existing multi year contract i O Yes Ono The Contract Information screen is where you will enter the descriptions of your gt E mE preve ntion prog rams How many contracts will this PPT contain Click Next once you have entered a value 1 How many programs will this contract contain Total for all contracts Click Next once you have entered a value 3 ne Does this contract contain programs from a previous contract O Yes O No 1 From the Contract Info screen begin answering each question pertaining to your aa GE contract as they appear A different question will appear depending on the answer selected This is a sample screenshot of the Contract Info screen displaying all of the questions Contract Info Answer the questions If you would like to use a copy of your PPT from last year please select Yes to continue an unfinished PPT 2 Would you like to continue an unfinished PPT or a PPT with modification Would you like to continue an unfinished PPT or a PPT with modification requested OYes No requests a Select the Yes radio button if you will be copying last year s PPT or you Windows Internet Explorer Ci beg an a new one and now need to modify it
45. ist Note The Cost Center is automatically defaulted to Cost Center 16 5 Enter the number of full time employees that hold the Program Responsibilities selected in the Number of full time equivalents field 6 Add any further comments in the Additional Comments text box Note This field has a limit of 500 characters 7 Click the Next button to continue to the next page of the PPT You will be taken to the Additional Contact Information screen to select the DCF Contract Manager and Prevention Coordinator for your organization Note See Additional Contact Info for instructions regarding the Additional Contact Info screen Add button Staff for Prevention Services ation for prevention services Program Responsibilities Minimum Qualifications Cost Center Number of full time equivalents Additional Comments Staff for Prevention Services Enter staffing level information for prevention services Staff Title Program Responsibilities Minimum Qualifications 3 ES Ea ES Cost Center Cost Center 16 Number of full time equivalents Additional Comments Repeat this process for each staff title that is associated with the program FL PPT User Manual KIT Solutions 2009 Additional Contact Information The Additional Contact Information screen allows you to select the DCF Contract Manager and Prevention Coordinator that works with the pro
46. ld be reviewed by your State Evaluator will be displayed If you need to make Finalize button Final Page ae adjustments to any of the pages click the Back button 1 If you are ready to submit the PPT click the Finalize button You will not be able to make any changes to the PPT once the Finalize button is selected 2 You and your Prevention Directors can optionally be notified via email when certain modifications are made or approval is given for this contract To do so follow these steps a Enter the email address you would like the notifications to be sent to in the Your Email field b Select the Prevention Directors email from the dropdown list i To remove a Prevention Director click on the email address then click on the Remove button to return it to the Prevention Director dropdown list c Select the LU Checkbox next to the type of notification you would like to receive d Click the Save button to update the contact notification information FL PPT User Manual 44 Finalize Finalize this contractitemporary Prevention Programming Tool The PPT is nearly complete Please verify the following information and click the button labeled Finalize when you are sure everything is correct Upon finalizing this contract temporary Prevention Programming Tool an email will be sent to the state evaluator concerning the following The following notifications will be sent in regard to program activities
47. m the left toolbar eee eben erable Sl Program Project SUCCESS me This program s type is Replication 3 The Age Ranges field will be filled in automatically based on the details given on the Program page Note The range for the appropriate number of participants is defined in the program model s manual Age Ranges 12 to 14 15 to 17 18 to 20 This is a sample screenshot of the Participants screen 4 Select Yes or No from the radio buttons to answer whether or not these age ranges are same as the model program target a If Nois selected you must Enter justification as to why the age range is different 1 Are these age ranges the same as the model program target OYes ONo 1a Enter justification as to why the age ranges are different 5 Enter the number indicating the Estimated Minimum of Participants This is already filled in for you based on details in the Program page If edited the 2 Estimated Minimum of Participants 175 details in the Program page will also be updated a 6 Enter the number indicating the Planned of Groups 4 Average of Participants Group 0 00 7 The Average of Participants Group field will be automatically calculated 8 Enter the number for the Range of Participants Group per Program Developer in the open fields 9 The question Is the Average of Participants Group within the Program BE 5 Range of Participants Group per Program Developer to Developer s guidelines will be answ
48. mation for each program Note See Cost Information for instructions regarding the Cost Information screen Tips e Ifyou have a local innovative program and select No to the question regarding implementing activities specified in the program manual specify that you are working on a local program when asked to justify the reason FL PPT User Manual 34 KIT Solutions 2009 Cost Information The Cost Information screen is where the PPT Prevention Director will enter the funding source per program From the Cost Information screen select the appropriate Program from the dropdown list Click Add from the left toolbar to allow the Funding Details to become active The question Is this a PPG Contract was answered on the Contract Info page However you are able to modify it here if a specific program is a part of a PPG Contract select the Funding Details source of funding from the Funding Source dropdown list Note One Funding Source is required A selected Funding Source may be used more than once with different rates There are no limits to how many Funding Sources a user may have Select the Cost Center from the dropdown list Note Cost Center 17 will be available for Level 2 programs ONLY Enter the Funding Amount in numeric value Note Do not enter a comma Enter the Unit Rate in numeric value as 00 00 Click the Add button to calculate the of Units The Total Prevention Dollars and the Total of Units will be
49. ncheck All O KIT Solutions 2009 14 Enter the Estimated To Be Served this year as a numeric value 15 Add any further comments in the Additional Comments text box Note This field has a limit of 500 characters Estimated Minimum To Be Served This Year 16 Click Save from the left toolbar Additional Comments a Click Add from the left toolbar to add another program 17 Click the Next button to continue to the next page of the PPT You will be taken to the Program Type screen to indicate the type of program that is being conducted Note See Program Type for instructions regarding the Program Type screen Tips e lf you are running the same program on multiple contacts for multiple levels 1 and 2 you will be required to enter the program information twice once for each contract or level This will also require you to edit the program name to specify the differences e lf you made a mistake in the number of contracts you have there is a link on the Program page that will allow you to modify this number To change the of contracts or programs in this PPT click here FL PPT User Manual 26 KIT Solutions 2009 Copy Feature The Copy button located in the left toolbar of the Program screen allows you to select any programs from a previous contract that you may have forgotten to select while on the Contract Information screen Copy button Last Date Edited Ensure that this contract has 2 programs To change
50. ng to contract 43 Program Description project SUCCESS indicated program designe PPT Contract This is a sample screenshot of the Program page KIT Solutions 2009 Deleting a Program 1 Select the appropriate program from the Program Name dropdown list 2 Once the desired program is displayed click Delete from the left toolbar Are you sure click the 3 A prompt appears stating Note To cancel the deletion click the FL PPT User Manual Cancel button OK button 29 Last Date Edited 3 16 2009 Delete button Ensure that this contract has 2 programs Save O change the of contracts or programs in this PPT click here Existing programs need to provide an answer for the new questions licensed counties years For help on copying over old contracts click here Science Based CSAP Model Program Project SUCCESS Program Name Project SUCCESS y Windows Internet Explorer EJ Currently showing programs belonging to contract 43 Are you Sure Program Description PPT Contract This is a sample screenshot displaying the delete prompt KIT Solutions 2009 Program Type The Program Type screen is where you will indicate the type of program that is being conducted Replication Validation Innovation or Provisional Innovation A definition of the Program Types can be found in the Appendix 1 From the Program Type screen select the Program from the dropd
51. own list Program Type 2 Ifthe program is a CSAP science based or Florida Model program no further TE bebe program ope action needs to be taken a Es Program v Y Program Type Next Determine the program type 3 If the program is a local innovative program Not on List was selected on the Program hu ona E page begin answering each question pertaining to your program as they appear ts this program a CSAP or Florida model program Yes ONo A different question will appear depending on the answer selected E the state evaluator recognized the program as stable O Yes ONo l Has the circuit given provisional permission to designate this program as an innovation program for study by the state OYes ONo 4 Click the Next button to continue to the next page of the PPT You will Sate procioal Valdsio be taken to the Participant screen to enter the group information for each program Note See Participants for instructions regarding the Participants screen This is a sample screenshot of the Program Type page FL PPT User Manual 30 KIT Solutions 2009 Participants The Participants screen allows you to enter the estimated number of participants that will be seen per group for both Level 1 Program and Level 2 Program 1 From the Participant screen select the program that participants will be ae j it Edit butt P dropdown list participating in from the Program dropdown list a 2 Click Edit fro
52. r or not you Are licensed for this level Note Your license must be valid before the contract is approved FL PPT User Manual 24 Protective Factors y View All Protective Remove Select up to three Protective Factors Remove button Remove button Specific Prevention Strategies to be Utilized Remove Appropriateness of Services Describe the appropriateness of these services to address the identified risk and protective factors for the group or the individuals served Evaluation of Service Effectiveness Describe how the effectiveness of the services will be evaluated Level Type Are you licensed for this level OYes ONo You must have a current license prior to contract execution 10 Select Yes or No from the radio buttons to answer whether or not Counties et anne O re eeere OYes ONo Service Counties outside of your circuit will be served a Select the Service Counties that you will be conducting activities for from the dropdown list You may select all that apply Note Once a County is selected it will appear in the box directly below the Service Counties dropdown list i To remove a service county click on the county and then click on the Remove button to return it to the Service Counties dropdown list 11 Enter a number for How many years has this program been conducted in Remove button this circuit How many years has this program be conduc
53. rity need 3 Desired Outcomes related to the identified prevention needs for that target population 4 Program and Strategies that will be used to achieve the desired outcomes and 5 Justification justify how those strategies will lead from the current prevention needs levels to the desired outcomes including references to professional amp scientific literature when available A circuit can contract for an Innovation for one year or for the time it takes to conduct two cohorts of study groups whichever is longer Innovation Related Definitions Tasks amp Deliverables Contract Definitions Innovation Program is a program that is under development but has a logic model approved by both the circuit prevention coordinator and the state evaluation contractor Logic Model is a table displaying the fundamental rationale for the selection of a program to achieve a particular outcome and generally includes 1 the identification of a target population and 2 their prevention needs as reflected in particular data elements 3 the desired changes outcomes in the data elements 4 the kinds and amount of proposed activities necessary to conduct 5 over a defined period of time to achieve those changes and evidence supporting those activities for achieving those changes and 6 intermediate outcomes that will indicate progress toward the ultimate outcomes Initial Program Logic Model is the logic model developed before an Innovation Program implementation
54. rom the Prevention Services screen click Edit from the left toolbar 2 Select Yes or No from the radio buttons to answer whether or not this contract will include activities not affiliated with a program group E Note If No is selected click the Save button to continue to the next page of the PPT Y Prevention Services Enter a prevention service Will this contract include activities not affiliated with a program group 3 If Yes is selected enter a description of the type of activities in the Service Service Description Description field 4 Select the CSAP Service Codes that will be associated with these activities 5 from the dropdown list Note Once a service code is selected it will appear in the box directly below the Service Code dropdown list a To remove a service code click on the service code and then click on the Remove Code button to return it to the Service Codes dropdown list Remove Code Remove Code button 5 Enter the estimated Minimum number of adults that will be participating in the RAN ES Minimum number of children Selected field activities PPT Contract s Available Selected 6 Enter the estimated Minimum number of children that will be participating in Contract 2 the activities 7 Select the PPT Contract s to be associated with Prevention Services from the This is a sample screenshot of the Prevention Services page Available field and use t
55. rovider or circuit program office finds a program that would otherwise meet the test of adequate evaluation to receive a replication designation the state evaluator will review the evidence and make a determination Florida Provider Model such a program is designated by the state evaluation contractor after being adequately evaluated and found to be effective in addressing the risk and protective factors of the target population Note that this program can only be conducted by the provider agency that developed and tested the program in the county in which it was developed As of the Fall of 2005 there is one Florida Provider Model Program HITT Generation Excel developed by the Hippodrome State Theater in Alachua County li Florida Statewide Model this is a designation by the state evaluation contractor of Florida Provider developed programs that have been conducted by at least three different providers including the original provider in at least three different counties and were independently evaluated and found to be consistent in reducing risk factors or enhancing protective factors of program participants As of the Fall of 2005 there are no Florida Statewide Models FL PPT User Manual 52 KIT Solutions 2009 Special Note About Combining Model Programs Applying model programs in combination to a single study Group is considered a new program and cannot therefore be considered a replication It can be considered a Provisional Innov
56. s evaluation requirements Circuits are encouraged to contract for replicating a model program whenever one is available to address the prevention needs of one of the circuit s priority target populations A program is determined to be eligible to be replicated if it received one of the following designations indicating that it met relevant criteria of a rigorous evaluation as a prevention program b Federally recognized models that are eligible for replication Center for Substance Abuse Prevention CSAP Model Program http modelprograms samhsa gov template cf cfm page model list CSAP Effective Program http modelprograms samhsa gov template cf cim page model list US Department of Education s USDE Safe and Drug Free Schools SDFS Exemplary Program www ed gov admins lead safety exemplary01 report_pg3 html USDE s SDFS Promising Program www ed gov admins lead safety exemplary01 report_pg3 html Office of Juvenile Justice and Delinquency Prevention OJJDP Blueprint Prevention Program www ncjrs org pdffiles1 ojjdp 187079 c Other Model Programs these are program models that have not been recognized by CSAP SDFS Centers for Disease Control CDC or OJJDP but otherwise are supported by evidence of multiple rigorous evaluations showing positive evidence of effect on substance abuse risk or protective factors and or drug use prevalence this evidence is usually in the form of articles in peer reviewed scientific journals If a p
57. s within the Edit Form see the Edit Form section for more details on the Edit Form e When first viewing a Listing Page all of the data is available for searching Click the Select button to the right of the data you would like to edit view e You will be taken to the Edit Form Click the MEM Edit button from the left Toolbar to open the fields for data entry FL PPT User Manual Search Staff Choose Search Category All Categories Choose From All O Or Select a Filter y pen Hampton Mary Jones Brian Jones Laurie Scott Sean Smith John Smith Tiffany Williams James Wright 8 8 1972 jhampton jhampton fake mail 12 12 1962 mjones mjones fake mail 4 13 1966 bjones bjones Afake email net 10 28 1972 Iscott Iscott Dfake email net 12 12 1925 SSmih smith fakeemal 5 11 10 1959 jsmith jsmith email net 6 5 1968 twilliams twilllamsZfake email net 10 10 1984 JWright Wright fake email This is a sample screenshot displaying a Listing Page eeel elele MEENE KIT Solutions 2009 Advanced Search Each Listing Page includes a search feature which allows you to find a particular record by filtering the data There are two 2 ways to use the search feature 1 Choose From All or 2 Or Select a Filter Choose From All e Select the Choose From at Choose From All radio button to see a list of all the data saved This is the default view when first viewing a
58. t an online version of this manual and frequently asked questions regarding the application http leituras kithost_wetMtabid 204 Contact Support Windows Internet Explorer Joe too meira Ges RES Florida ce amp 1 To reach the KIT Solutions Support Site click KIT Support from the main menu APA ten u cad a it no and KIT Support from the submenu A new window will open displaying the a ae low Support Site Use this form to contact ihe KIT Customer Support Team or call 1 888 500 4777 2 To submit a problem question or suggestion for improvement to KIT Solutions Customer Support team click the Contact Support link a Fill in the appropriate fields Your Nome b Click the LSuemit Submit button Your request will be sent to the KIT es a Solutions Customer Support team and DCF Phone mumbar Reason lor Contact Question e de Hours of Operation Support is melo bla tom S 004M to SUP EST Manday Fi ridar ay Drgamisabioa Hare a kithost net atias skitusers kithost net supportifl FL Support Site gt Home Windows Internet Explorer Lic x 3 To find this manual in an online version click the Manual link A new window will open displaying the various documents pertinent to the FL PBPS Error Owa O R 2 4 To see a list of new features improvements or announcements for the FL p Flor orida rt Site PBPS click the What s New link ARE od E RR Monday October 13 2
59. ted in this circuit 12 Enter the Length of Program Use the dropdown menu to select days weeks ici semesters or years a lf more than 1 year is selected these additional questions will display Enter What year this program is in as a numeric entry li Select Yes or No from the radio buttons to answer whether or not you Will be transferring Groups and Participants from 2008 2009 into 2009 2010 Target Population Select all that apply 13 Fill in the relevant demographic information for the Target Population a Usethe checkboxes for Age Gender Race and Ethnicity You may select all that apply b Select the Check All button if you wish to select every option available in a category i Select the Uncheck All button if to deselect the checkboxes FL PPT User Manual 25 v What year is this program in Will you be transferring Groups and Participants from 2008 2009 into 2009 2010 OYes ONo i Age ii Gender iii Race iv Ethnicity Cotos 121 to24 006 to 11 125 to 44 012 to 14 45 to 64 O 15to17 165 O 18 to 20 Check All Uncheck All O Female C Male O American Indian or Alaskan Native O Multiracial O Asian C Native Hawaiian or Pacific Islander C Black O White Check All Uncheck All C American Indian Native American Haitian C Asian or Pacific Islander C Mexican C Black or African American C Mexican American C Cuban C White not Hispanic Origin Check All U
60. the of contracts or programs in this PPT click here Existing programs need to provide an answer for the new questions licensed counties years For help on copying over old contracts click here Science Based CSAP Model Program Project SUCCESS Apply Program Name Project SUCCESS Currently showing programs belonging to contract 43 1 From the Programs screen click Copy from the left toolbar Program Description Project SUCCES Schools Using oordinated Community PPT Contract This is a sample screenshot of the Program page 2 Select the appropriate temporary contract from the Contract dropdown list 3 Select the program you d like to add to your new contract from the Program Program Last Date Edited 6 12 2009 dropdown list Next Ensure that this contract has 2 programs 4 Click Save from the left toolbar ASEO A Once the program is transferred you may edit it E i Contrac lv 5 You will be returned to the Program screen to modify the program ees Note For instructions on modifying the program see Editing Program Information Repeat this process for each program that needs to be added to your new contract Tips e I there are no programs left to copy the dropdown lists will be empty If you would like additional assistance with copying programs there is a link on the Program page to view a tutorial video directly above the first data entry field For help on copying over
61. tion on Pop Up Blockers If you re Block Pop Ups checkbox is checked then click on the Settings button You can now add by the FL PBPS links to the Allowed Sites list which the pop up blocker will ignore when trying to block pop ups from by FL PBPS You will want to add https kitorevention kithost net for the live application and http demo kithost net for the demo application Once these sites are added to your Allowed Sites list the pop up blocker will no longer prevent pages from loading or appearing while you are using by the FL PBPS Note These are instructions for Internet Explorer 6 0 and may be different for other Internet Explorer version FL PPT User Manual 5 KIT Solutions 2009 Application Navigating FL PBPS is set up in such a fashion that moving from Left to Right on the menu is the best approach to using the application Start at Program filling in all the information for that area before moving on to the Activities section Continuing in this manner will ensure that all of the sections of the application have enough information to function correctly If all of the different portions are not completed some modules will not work correctly Menu Information The menu for FL PBPS is located across the top of the screen Each Main Menu category is broken down into Submenu categories to choose from 1 Main Menu Constant unchanging 2 Submenu Varies depending on which Main Menu module is selected
62. to the next section in the system e Toselect multiple data option at one time from a multiple selector box hold the Control CTRL key on your keyboard and left click the mouse on any of the data options that you d like to include in your entry FL PPT User Manual 14 KIT Solutions 2009 Must be pressed first before new information is added to a form Allows you to change the information currently on the form Adds the information on the form to the KIT Prevention database Removes the information currently on the form from the KIT Prevention database After you press Add or Edit a Cancel button will replace the Add or Edit button ME Cancels the Add or Edit without saving any information entered The Toolbar Information is entered and edited on the computer screen through Edit Forms The table to the right summarizes the buttons used to enter edit information Notice that if the button is not in bold print see the Save button then it is not selectable at this time A Searches for information on the criteria e g client name that you specify p Allows you to copy previous data Returns you to an Edit Form Prints the information currently on the form Displays the Expert Help screen Additional Buttons There are additional buttons available on the Toolbar to assist users when using the application Those buttons are summarized here FL PPT User Manual 15 KIT Solutions 2009 LOGIN PROC
63. ual 53 KIT Solutions 2009 Contract Deliverables Validation Program Approval from the state evaluation contractor within 30 days of the beginning of the contract year before contract execution is preferred Qualified Comparison Group approved by the state evaluation contractor within 30 days of the beginning of the contract year Contract Tasks The provider will coordinate with the state evaluation contractor to develop a qualified comparison group for this program The provider will submit pre and post test data of the qualified comparison group to the Performance Based Prevention System Innovations are those programs that are 1 under development 2 have a logic model approved by both the circuit and the state evaluation contractor AND 3 have an agreement with the state evaluation contractor to develop the program to the validation level Innovations are usually determined to be necessary because existing programs that meet replication requirements do not appear to meet the prevention needs of the identified target population Note that whenever possible it is preferable to implement a replication before spending time and money to develop a new model The logic model is generally a one to two page document with a table providing summary information under the following column headings 1 Priority County Prevention Need prioritized substance abuse prevention need at the county level 2 Target Population clearly related to the identified prio
64. ue within 30 days of the beginning of the contract year but can be obtained before the contract is executed A qualified comparison group is required before program activities can begin A circuit can contract for a Validation for one year or for the time it takes to conduct two cohorts of study groups whichever is longer Designation as a program validation requires approval from the circuit prevention coordinator for the state evaluation contractor to work with the provider to test the program Note The state evaluation contractor will work with up to fifteen validation projects per year Any validation project slots not used by a circuit may be used by another circuit for that year Validation Related Definitions Tasks amp Deliverables Contract Definitions Validation Program is a prevention program that has not been recognized by the federal government as effective but has a logic model and stable Schedule of Activities approved by the state evaluation coordinator that is being evaluated for effectiveness using a qualified comparison group Qualified Comparison Group are people who meet prevention program participation criteria but are not participating in program activities and otherwise are demographically similar to the program participants as determined by the state evaluation contractor Program Manual is the document that reflects the dosage elements of a Validation Program and program implementation instructions FL PPT User Man
65. vider e Save dditional Contact Info Choose the following positions for this contract 1 Click Edit from the left toolbar to add the DCF Contract Manager and Circuit Prevention Coordinator Name Work Phone X Email Work Address City State Zip Code Home Phone This is a partial screenshot of the Additional Contact Info page Additional Contact Info Choose the following positions for this contract 2 Select the staff member from the Name dropdown list A E A N v a All information i e Work Phone Email Work Address and Home Phone will ae o 5 x be filled in for you Email i Note If the name of your Contract Manager or Prevention Coordinator is not in the dropdown list please Work Address contact Kim Munt at DCF 850 413 6674 City 1 state Zip Code Click Save from the left toolbar Click the Next button to continue to the next page of the PPT You will be taken to the Final Page to finalize your PPT Note See Finalize the PPT for instructions regarding the Finalize screen FL PPT User Manual Home Phone Name M Work Phone X Email Work Address City State Zip Code Home Phone You must select a Name from the name dropdown for both the DCF Contract Manager and Circuit Prevention Coordinator to save KIT Solutions 2009 Finalize the PPT This screen allows to you submit the PPT for evaluation A list of all information that shou
66. vities screen is where you will indicate activity information based on the programs that are being conducted o Esitbaton Program dropdown list rogram Activities Enter program activity informa Program Project SUCCESS 4 1 From the Program Activities screen select the appropriate Program from the dropdown list 2 Click Edit from the left toolbar This is a sample screenshot of the Program Activities page 3 Select Yes or No from the radio buttons to answer whether Or not YOu will be Are you going to implement the activities specified in the program manual OYes O No Implementing the activities specified in the program manual sn gmat nth le dd a If Nois selected you must Enter justification as to why you are implementing activities that are not specified in the program manual 4 Enter a number indicating How many sessions in the program model per group hee aici hacen i dis pere pie ga 5 Select Yes or No from the radio buttons to answer whether or not you will need dl nen m additional sessions to conduct pre and post tests 6 Select Yes or No from the radio buttons to answer whether Or not there are any Are there any planned activities that are supplemental to the Schedule of Activities O Yes O No planned activities that are supplemental to the Schedule of Activities ARA ow many supplemental activities are planned o a If Yes is selected you must enter How many supplemental activities Service Codes pe
67. wer the questions Would you like to continue an unfinished PPT or a PPT with modification requested O Yes O No ls this a new contract When you click Yes a new temporary Program Planning Tool will be created Click No if this is O Yes ONo a continuation of an existing multi year contract Is this a PPG Contract OYes Ono How many contracts will this PPT contain Click Next once you have entered a value 4 How many programs will this contract contain Total for all contracts Click Next once you have entered a value 3 Does this contract contain programs from a previous contract O No Does this contract contain new programs O No Number of Programs This is a sample screenshot of the Contract Info page displaying a number of programs Program Last Date Edited 6 12 2009 Back Ensure that this contract has 3 programs Existing programs need to provide an answer for the new questions licensed counties years For help on copying over old contracts click here Science Based M Program Name Currently showing programs belonging to contract 9 Program Description PPT Contract Risk Factors iy View All Risk Remove Select up to three Risk Factors KIT Solutions 2009 4 Select the Protective Factors that will be associated with the program from the dropdown list You may select a maximum of 3
68. ws 1 Click the Permission button once you have saved the staff member 2 Click Edit from the left toolbar Staff Permission a Program 3 Set the permissions for the each module according to the level of permission the Staff should have 0 AA Back to Staff button Back to Staff a No Permission No access to a particular module MPa b Read Only Staff can only view information aa 7 x e oup Registration o Permission c Read and Write Staff can add new information view and edit existing Participant E i I Manage Activity ead and Write information i l Data Collection Forms Fal Control d Full Control Staff can add new information view edit and delete Level 1 Service No Permission y existing information an no Staff Time No Permission ve 4 Once you have set the staff permissions for this account click Save from the left Attendance No Permission WN toolbar This is a partial screenshot of the Staff Permissions page 5 Click the Back to Staff button to return to the staff entry FL PPT User Manual 50 KIT Solutions 2009 Editing Staff Information From the Staff Information screen click Search from the left toolbar to locate a staff member that has already been entered into the application See the Advanced search section for additional details on searching Once the desired staff member is displayed click Edit from the left toolbar

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