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quickTerm Web Client - Kaleidoscope Golden Releases

1. Depending on how the system is configured translators can also submit translation suggestions for entries that have already been translated and approved This automatically starts a new approval process Feedback All authorized users can provide feedback on terms This feedback is collated in the terminologist s task list quickTerm 5 5 User Manual Web Client General Concepts 1 Tasks 1 5 5 Request Management In the Request management area the tasks concerning the user currently logged into quickTerm are divided into three areas 1 Assigned tasks Lists all the tasks currently assigned to this user for processing For a terminologist these may be term requests feedback final approvals etc A translator may see translation tasks etc 2 All my tasks Lists all the tasks in which the user is involved regardless of whether they are currently assigned to him For example these could be all term requests including those that the user himself has initiated approval tasks including already closed ones etc 3 User specific tasks After the first two standard tabs a series of user specific tabs list individual tasks by type e g all term requests all approval requests etc There may also be additional functions available that are applicable only to these task types 1 5 5 1 User Defined Task Category quickTerm allows a user specific field to be incorporated into every task Possible uses of this
2. Possible statuses for translation tasks and what they mean Initial checking A new translation request has been created and assigned to the initial checker Initial checker waiting for requestor Initial checker has asked the requestor for information Request The request is assigned to the terminologist if an initial checker is not involved or if the initial check has been completed Rejected request The initial checker or terminologist has refused the request Terminologist waiting for requestor The terminologist has asked the requestor for information about a request Terminologist waiting for initial checker The terminologist has asked the initial checker for information about a request quickTerm 5 5 User Manual Web Client Search Request management Assigned tasks All my tasks Personal settings Terminologist Special Functions Workflow for Terminology Feedback Assigned to translator The terminologist has converted the request into a task and assigned it to the translator Rejected by translator The translator has rejected the task for some reason Initial translation provided The translator has processed the task and provided a translation Waiting for terminologist The translator has asked the terminologist for information Translator waiting for check The translator has assigned the task to the master translator to check Master waiting for terminolog
3. The list of closed tasks includes both approved and rejected tasks A report can be created in two ways manually via the E mail and reset counters button automatically via the relevant settings on the Server settings E mail screen Here you can enter how often you want to automatically receive the access statistics by e mail on the first of the month on the last of the month or on one or more week days by selecting Every and at what time The e mail address for the access statistics recipient can also be defined here Once the report has been sent regardless of whether it has been initiated manually or automatically the counters for the individual statistics will be reset to zero The total counters can be set to zero using the Reset total counters button As this applies to the entire access statistics data you will receive a warning before the counters are reset The Export statistics button enables you to export the access statistics to a csv file so that you can process the data separately e g in Excel In this case the data is not reset The Refresh button enables the administrator to update the data if the Access statistics screen is opened for a prolonged period of time quickTerm 5 5 User Manual Web Client 95 Terminologist Special Functions Statistics 8 9 2 Approval Statistics o Ee quickTerm Provided by your terminology service Thank you for using our service and please do
4. Kaleidoscope EXPRESS YOUR BIZ quickTerm 5 5 User Manual Web Client quick lerm Words in record time by Kaleidoscope Version 1 0 01 12 2014 E Table of Contents 1 1 1 2 1 3 1 4 1 4 1 1 4 2 1 4 3 1 4 4 1 5 1 5 1 1 5 2 1 5 3 1 5 4 1 5 5 1 6 1 7 1 7 1 1 7 2 1 7 3 1 7 4 1 8 1 8 1 1 8 2 1 8 3 1 8 4 Table of Contents General Concepts 6 Our quickTerm Vision 6 Brief Terminology of Terminology 7 The quickTerm Workflows 9 Requests 11 Term request 12 Change request 13 Translation request 14 Auto Logging Unsuccessful Searches 15 Tasks 15 Approval task 15 Edit Task Change Definition 23 Translation Task 25 Feedback 26 Request Management 27 Collaboration 27 Social Terminology 28 Recommended and liked entries 28 Term of the week 29 Term quiz 29 Searching in Other Sources 29 Administrative Functions 30 Multi Tenancy 30 Dashboard Change Management Versions and History 30 quickTerm Tools 31 Automatic Client Update 33 Logging In and Logging Out 34 quickTerm 5 5 User Manual Web Client 4 1 4 2 4 3 4 4 6 1 6 1 1 6 2 6 3 6 4 6 5 8 1 8 2 8 2 1 8 2 2 8 2 3 8 2 4 8 2 5 8 2 6 8 2 7 8 3 The quickTerm Web User Interface Search Searching for Entries in the Termbase Navigating using the Filter Tree Term of the Week Term Quiz Request Management Feedback to Terminologists Term request Editing your own T
5. The quickTerm Web User Interface When you log in to quickTerm Web for the first time select from the search Settings at first login bar the source language that you would like to search in and all the languages you want to see in the entry target languages Language 3 German DE AT English EN GB BL French FR Sugai 8G Bed Czech CS Mi Danish DA Greek EL Spanish ES E HH Finnish F E Hungarian HU EE taian 7 KJ Japanese JA Korean KO KR we Dutch NL Norwegian NO m Polish PL F Portuguese PT BR R fad Slovak SK Slovenian st ima Swedish SV T Turkish TR E GE Chinese ZH TW Kaleidoscope quickTerm v 5 3 0 3 Language selection quickTerm 5 5 User Manual Web Client 37 The quickTerm Web User Interface 38 Language selection Please also select the search language under target languages otherwise they will not be shown in the entry Information in the header On the left immediately after the quickTerm logo a custom header text is shown where applicable If the client administrator has configured the settings accordingly the ogged in user is shown at top right Underneath you can log out Beneath the logout button on each screen the GUI language can be changed Alternatively the client administrator can change the settings to incorporate this information into the menu Navigation The navigation tabs ar
6. The voting procedure to be used within a group e g First win is defined for the individual groups during configuration If a voting procedure is not defined the buttons described here will not be available To approve or reject the additional information provided by your colleagues Select the relevant entry from the list and then click the desired button Approve changes By clicking this button you are accepting the changes Reject change By clicking this button you are rejecting the changes In this case you should also enter a comment or provide additional information Abstain from voting If you do not mind you can register this by clicking this button Your approval rejection or abstention from voting will be saved and the task will be hidden from the Assigned tasks list quickTerm 5 5 User Manual Web Client 115 Translator Special Functions Providing Translation Suggestions 12 Translator Special Functions As a translator you are responsible for the linguistic development of the termbase together with the target language approvers You can perform this function in three ways using quickTerm In the quickTerm search dialog you can request multilingual terms As this is the standard term request function it is not explained in detail here For more details see Termantrag In the quickTerm search dialog you can suggest an initial or additional translation for existing entries In your
7. d If you want to Provide an initial translation the tree structure for the fields will open Enter the translation suggestion in the yellow highlighted mandatory 7erm field e You can also edit the remaining fields in the same way as for a change request f You can also enter your own text in Remark Then click on Save The translation request is created The terminologist will action the request quickTerm 5 5 User Manual Web Client 59 Initial Checker Special Functions 60 7 Initial Checker Special Functions The initial checker has the right to check submitted requests term suggestions as well as edit and translation tasks which may also be filtered from a linguistic point of view before they are assigned to the master terminologists responsible sometimes this role is also referred to as linguist He checks the completed fields for errors spelling syntax correct use of hyphens etc All term suggestions are therefore first added to the initial checker s task list provided a checker has been configured The following actions can be carried out here for requests Open to check edit merge and afterwards forward them to the master terminologist Reject them Delete Mark as unread The initial checker can therefore choose not to add entries to a termbase but forward the request on to the master terminologist instead Workflow without initial checker If an initial checker has not been conf
8. information from one or several configured specialist groups Edit tasks can be started both for term requests and for termbase entries During the process you specify which fields specialists need to complete The specialists then vote on the content of the selected fields and eventually approve them As the terminologist you can then apply the information directly to the termbase and or the term request Alternatively edit tasks can be assigned to just one terminologist group This process is also known as temporary delegation 8 5 1 Assigning an Edit Task As the terminologist you can assign an edit task both for an existing termbase entry and for a term request quickTerm 5 5 User Manual Web Client 81 Terminologist Special Functions Workflow for Edit Tasks e http development kaleidoscope at quickterm Pages Main AssignEditTask aspx tbid 0e56dbd3 6326 404a B Assign edit task Task type Edit language Keyword Definition German DE Kurzwahl project number Requested fields C Select all FF E Note_ A E Subject E WorkflowNotes Class_Funct 7 E Class_Product 5 V Material_nr w E Project_nr A German Wahlfunktionen Target specialist groups E testapprovers Approver Cl testendusers End user E testinitalcheckers Initial checker C testmasterapprovers Approver C testmastertranslator Translator testspecialists End us
9. Approval can be carried out in three ways In contrast to the two voting procedures only one member of a group has to grant approval in the First Wins procedure in order for the whole group s approval to have been given It is also possible to specify quickTerm 5 5 User Manual Web Client General Concepts 1 Tasks whether other group members can disagree with a colleague and reject a previously approved request or whether a vote that has been cast immediately finalizes the approval task and blocks all other group members enforced First Wins In the event of a conflict the original vote will be invalidated in quickTerm however all agreements or rejections will remain documented in the termbase In contrast to the first wins procedure the minimum agreement procedure requires a specific number of users in a group to approve an entry in order for the group s approval to have been given The necessary votes procedure dictates that a certain number of total votes has to be cast for each term before a decision agree or reject can be reached Abstentions are not counted We recommend specifying an odd number of necessary total votes so that the number of votes for and against the proposed term are not identical as the system would then be unable to reach a majority decision The Administrator specifies whether a group uses the First Wins or voting procedure to approve entries under Approval settings in the group manag
10. Date Custom field Full name depending on the applied selection and Groups are populated together with the numerical values for Total Approved Rejected Skipped Not voted and Overdue The overview list can be sorted by clicking on the header of the respective column This setting will be saved for the next time you open the list The list can also be filtered by typing a few letters of the desired content into the header The list will then only display those entries that contain the letters entered in the filter box 96 quickTerm 5 5 User Manual Web Client Terminologist Special Functions Statistics A second filter option is available for columns containing default content e g status by simply selecting one or more attributes from a pre defined list Closed tasks option The list of closed tasks includes both approved and rejected tasks Export statistics The Export statistics button enables you to export the approval statistics to a csv file so that you can process the data separately e g in Excel 8 9 3 Translation Statistics o Logged in as Terminologist Ha quickTerm Provided by your terminology service Thank you for using our service and please do provide feedback m quickTerm Kaleidoscope Deutsch English SECS eC E E Statistics Help Access statistics Approval statistics Translation statistics Termbase Demo_Klaus Language German DE oa Group lt All groups gt
11. Demo Klaus other languages Demo_Klaus Demo_Klaus Demo_Klaus Sample Demo Klaus other languages Sample Sample Demo_Klaus Demo_Klaus Demo_Klsus_external Demo_Klaus Demo_Klaus Demo_Klaus Aggregated counters Termbase Demo_Klaus Source language Engish EN talian TT Chinese ZH Spanish ES ttalian IT German DE English EN US German DE Chinese ZH French FR German DE Spanish ES English EN French FR Spanish ES German DE ttalian 1T English EN Arabic AR SA Engish EN Source language Search Spanish ES Demo Klaus other languages talian IT Demo_Klaus Demo_Klaus Sample ttalien T Chinese ZH Engish EN 10 4 no Export statistics Search Search with hits Search without hits Displayed entries Search total Search with hits total Search without hits total Displayed entries total 7 7 Y 7 Y7 v 7 49 45 4 12 49 45 4 12 2 2 o 3 2 2 o 3 1 o 1 o 1 o 4 o 1 o 1 o 1 o 1 o 2 o 2 o 2 o 2 o 69 56 13 32 69 56 13 32 o o o 1 o o o 1 75 65 10 251 75 65 10 288 1 o 1 o 1 o 1 o 10 a 44 10 1 49 52 3 15 10 52 37 15 15 1 o 1 o 1 o 1 o 65 59 6 a 65 59 6 86 10 1 o 10 1 o 1 1 o 29 1 1 o 33 o 0 o o o o o 85 2 o 2 o 2 o 2 o 106 95 146 106 85 156 o o o 6 o o o 6 o o o o o o o 3 Search with hits Search without hits Displayed entries Search total Search with hits total Search without hits total Displayed entries total Y Y v Y Y p Y
12. On the right you will see the entry to be translated c If you do not want to Reject the task Ask for information only enabled if the requestor is not an anonymous end user or respond click on Open The Edit translation data dialog box appears d Enter the corresponding details for the translation e Click on the paper clip icon if you want to attach a file f Edit the custom field autofill or enter manually where applicable You now have several options to branch into other workflows Assign to reviewer a If you are working with a colleague who is going to review your translation suggestions click on Save without finalizing The status is then Initial translation provided The task is also marked as read This enables the first translator to hide the task using both the read view and the status filter The second translator can set up a status filter so that only the entries with the status Initial translation provided are shown Your colleague can now log in edit your data and then also click on Save without finalizing Assign to master translator a If you have defined a master translator and you would like to delegate the translation suggestion to a master translator before approval click on Send to masters gt The master translator can now log in and edit then save the translation Assign to approver a If you would like to have the translation approved click on the Assign approval t
13. Term count columns are populated Export statistics The Export statistics button enables you to export the entry statistics to a csv file so that you can process the data separately e g in Excel 100 quickTerm 5 5 User Manual Web Client Approver Special Functions Approving a Translation Suggestion 9 Approver Special Functions As the approver new or changed terms are assigned to you to approve in the quickTerm Workflow by the terminologist You are responsible for voting for or rejecting these entries Approvers are always members of an approval group which means they have to decide on the new entries jointly with their colleagues There are two types of approval groups Ina First wins group only one member of the group has to vote Their vote is cast for the group as a whole Ina Voting group there are two possibilities In contrast to the first win procedure the minimum approvals procedure requires a specific number of users in a group to approve an entry in order for the group s approval to be granted The minimum votes procedure dictates that a certain number of total votes has to be cast for each term before a decision agree or reject can be reached Abstentions are not counted The administrator specifies whether an approval group is to use the first wins or voting procedure to approve entries under Approval settings in User management Approvers may also have edit tasks assigned
14. Tester q X aber so was von Merge with existing entry Create in termbase Kaleidoscope quickTerm v 5 5 0 18 Term request dialog Merging with an Existing Termbase Entry If you want to merge the term request with an existing entry click on Merge with existing entry This will open a window where you can log the target entry ID and perform a search This target entry if available is then shown at the bottom of the window You can now define what should happen with any fields that are already available at entry and language level in the target entry quickTerm 5 5 User Manual Web Client 67 68 Terminologist Special Functions Workflow for Term Requests 8 2 3 Overwrite existing Overwrites existing fields in the termbase with the contents of the term request Non multiple picklist fields this means that only one value in the list can be selected are always overwritten i e the new field value always wins Keep existing Retains the existing fields in the termbase The fields in the term request that are already available are rejected Merge with existing For picklist fields the sum of all values is written to the field For text fields both sets of contents are written to their own field i e two fields are created You can also use the Add new fields checkbox to specify whether additional fields i e fields that exist in the term request but do not yet exist
15. are discarded and the voting process is restarted In addition to a message to the approver you can also enter the priority and the new deadline here in the same way as for other approval tasks 112 quickTerm 5 5 User Manual Web Client Specialist Special Functions 1 1 Editing a Task 11 Specialist Special Functions As a specialist an entry or a term request can be assigned to you by the terminologist in the quickTerm Workflow in order for you to provide further information about the term The terminologist selects the additional fields you should complete on assignment You can collaborate with the other specialists via the comments function enter information and then approve your suggestion 11 1 Editing a Task Cec Request management AERC Ca Cg ccd Help FAQ Assigned tasks All my tasks Pro dF Type Y v Task type Y v Entry id Y State Y v Keyword Y Termbase Y gt Post 104 Edit task Definition 3 n progress Kurzwahl Demo_qT gt Question to Administrators Abstain from voting Comment Fiojedt request m r m E show all tasks from mastered termbases El Hide read tasks Entries page 10 r 1to1from1 pye Termbase Demo_qT Entry ID 3 Select all Entry class Deselect all Subject Wahifunktionen Wehifunktionen German Wabhifunktion bei der eine Telefonnumr mit einem K rzel aus drei Ziffern belegt wird Durch Eingabe dieses Kurzels unc Ausl sen des W
16. configured in such a way that you have the option of searching multiple termbases The search can also be restricted to individual termbases by checking the relevant box On the far right of this area you can select a search filter if you have been granted the right to do so This enables you to limit your search to specific areas of the termbase All your settings are saved when you log out therefore you only need to set them once Social Media functions The administrator has various options to change the way the landing page in quickTerm Web looks For more information see Configuration Server Settings Configuration of quickTerm Web The options include Selecting the start screen In this area the administrator decides whether you will see the standard anding page the Term of the week or the Term quiz as a quickTerm Web user Displaying iked and recommended entries Liked entries are those that you and your colleagues have liked using the Like button Recommended entries are those that are favored by the terminology team Live chat functionality If this is enabled you will find it at the bottom right of your screen You can use this function to chat with other users currently logged in Term of the week f your terminology team uses this feature you will find here particularly interesting entries that they have commented on and linked to the actual entry in the termbase You can also scroll through prev
17. defined for each language quickTerm will therefore notify you of an error both in group configuration and when sending an approval task if an approver group has not been assigned You can forward this error to the administrator 12 2 Responding to Translation Tasks The terminologist can assign individual entries to you for translation You will be notified by e mail and have an overview of these requests in your task box where you can also process them Switch to your task box Request management screen This dialog box contains two tabs quickTerm 5 5 User Manual Web Client 117 118 Translator Special Functions Responding to Translation Tasks Assigned tasks all the translation tasks assigned to you and the translation suggestions that you can process Other possible task types Edit task Feedback Approval task Term request 7ask type Assignment Change Definition Request Suggestion All my tasks contains the tasks assigned to you and any other tasks that are relevant to you even if there is no action required of you at the moment for example the term requests you have submitted as a translator Here you can track the sfatus of approvals you can filter by 18 attributes multiple choices are possible All tasks in the task list will originally be in status unread Two buttons on the bottom of the screen allow you to change the state manually Mark read and mark unread Depending on the c
18. filter b Click on the filter you require gt The list of filtered entries is displayed below quickTerm 5 5 User Manual Web Client 45 46 Search Term of the Week 4 3 4 4 c Click on the desired entry in the results list gt The entry is displayed on the right Term of the Week Depending on your configuration you can display the current Term of the week provided by your terminology team If the administrator has set the Term of the week as the start screen then it will be displayed immediately after entering the Site Term Quiz Depending on your configuration you can display the current term quiz provided by your terminology team If the administrator has set the term quiz as the start screen then it will be displayed immediately after entering the Site After clicking on Start quiz you will be guided through a set of questions with 4 possible answers each At the end you will receive a summary on how you did on the quiz quickTerm 5 5 User Manual Web Client Request Management The list can be sorted by clicking on the header of the respective column 5 Request Management This setting will be saved for the next time you open the list The list can also be filtered by typing a few letters of the desired content into the header The list will then only display those entries that contain the letters entered in the filter box A second filter option is available for columns containing defa
19. fulfilled automatically In the entry click on the Send entry per e mail icon Ua at the top The Send e mail screen then opens where you can highlight the recipient group s and enter a subject in the subject line The link has already been entered in the text automatically Finalize your action by clicking on Send e mail quickTerm 5 5 User Manual Web Client 93 fn quickTerm Provided by your terminology service Thank you for using our service and please do provide feedback Search Request management Access statistics Approval statistics Transtation statistics Terminologist Special Functions Statistics Personal settings 8 9 Statistics Client administrators and terminologists will find the following evaluation options in quickTerm Web access approval translation term request and entry statistics 8 9 1 Access Statistics Send email Logged in as Terminologist Tr quickTerm Deutsch English Statistics Help Current client test client Group counters Group Vtestenduser testendusers testendusers testendusers testendusers testendusers testendusers testendusers testendusers testendusers testendusers testendusers testendusers testendusers testendusers testendusers testendusers testendusers testendusers testendusers testendusers Termbase Y Demo_Klaus_external Demo_Klsus Demo_Klaus_external Demo_Klaus_external Demo Klaus other languages Demo_Klaus_external
20. is defined that has to be cast before the group s decision is deemed valid The decision does not have to be unanimous 134 Requests In quickTerm requests are assignments that may be sent to the terminologist by any user depending on the user authorization Requests are either term requests change requests or translation requests The terminologist can then reject implement or convert these requests into a task Tasks In quickTerm tasks are requirements set by the terminologist to be completed by his staff They comprise edit tasks approval tasks and translation tasks Term In terminology a term is a word expressing a certain reality In terminology a concept is a certain reality for instance a particular feature ona phone The term speed dial would be a possible way to express the concept Concepts are also called entries in the MultiTerm context Term request A term request is generated when a user searches for a term that does not exist in the termbase and would like the term to be added to the termbase Term requests go to the central terminology team that decides which terms are to be created in MultiTerm and how they are to be created This is followed by the approval of the entry Translation Suggestion A translator can suggest a new foreign language equivalent for an existing entry This is referred to as a translation suggestion quickTerm 5 5 User Manual Web Client Gloss
21. mail To send the text of the error message together with an individual description directly to the administrator click the Send feedback to quickTerm administrator button in the error message dialog quickTerm 5 5 User Manual Web Client 41 4 Search Searching for Entries in the Termbase 4 Search 4 1 Searching for Entries in the Termbase To search for terminology proceed as follows gt Requirement You are logged into quickTerm Web You have specified the appropriate source language and selected the required search mode if available Normal Fuzzy or Full text and optionally a filter If you want to filter the search the filter must be specified BEFORE doing the search a Enter the search term you want in the search field If you only enter a number quickTerm will search for the entry with this number b Click on the Search button to the right of the text field quickTerm performs the search and shows the results in the hitlist a Click on the term you want in the hitlist gt quickTerm shows the entry in the results window Search mode Normal exact fuzzy or full text search Search mode These options are only available when using a MultiTerm database If a normal exact search does not return any results you can perform a fuzzy search In contrast to a normal search a fuzzy search finds all terms that are similar but not identical to the highlighted text To enable fuzzy searches s
22. many entries were displayed for each termbase and language The terminologist can choose whether the groups are taken into account or not These statistics can show the total figures since starting to work with quickTerm or cover individual reporting periods e g monthly statistics and be distributed automatically by e mail Term request statistics This tab shows the development of term requests filtered by language and date as a chart Approval statistics The Dashboard can also display statistics on the ongoing approval tasks by user language etc Translation Statistics Finally the Dashboard allows statistics on all ongoing translation tasks to be displayed by user language etc 1 8 3 quickTerm Tools quickTerm Tools is installed on the quickTerm server as part of the quickTerm server installation package It performs the following three tasks quickTerm 5 5 User Manual Web Client 31 32 General Concepts Administrative Functions 1 8 3 1 1 8 3 2 1 8 3 3 Automatically starts approval tasks Automatically starts translation tasks Imports term requests from XML or CSV files Automatically start approval tasks Tasks such as automatically starting approval tasks can be defined in quickTerm Tools These tasks can then be started automatically using Windows Scheduler but can also be started manually Parameters can be defined that determine which conditions an entry has t
23. one of these buttons is always grayed out Unread tasks are always displayed in bold like in Outlook By clicking on the respective button you can manually change the read state Apart from that the read state is automatically changed when you 126 quickTerm 5 5 User Manual Web Client Client Administrator Special Functions 1 4 Statistics Edit a task except for adding a comment Select a task Open a task or Change the status of a task by completing a process step In addition you can filter the task lists according to the read status by clicking on Hide read tasks This allows you to better keep your to dos within sight Of course you can also deactivate the filter and see all tasks The overview list can be sorted by clicking on the header of the respective column This setting will be saved for the next time you open the list The list can also be filtered by typing a few letters of the desired content into the header The list will then only display those entries that contain the letters entered in the filter box A second filter option is available for columns containing default content e g status by simply selecting one or more attributes from a pre defined list Closed tasks option The list of closed tasks includes both approved and rejected tasks Export statistics The Export statistics button enables you to export the approval statistics to a csv file so that you can pro
24. request and you want to expand the dialog box to get a clearer view you can do this using the mouse pointer in the bottom right corner quickTerm 5 5 User Manual Web Client 49 Feedback to Terminologists Term request r quickTerm Web Client Mozilla Firefox oJ e jes Ot rvereurocom at qtweb5 Ausgangssprache German v m Zweisprachiger Termantrag 5 Pages Main TermRequest as jurceLanglype German amp alternate False Nachricht an den Terminologen Ihr Antrag ZF w rterbuch SE Corporate Dic F Definition F Quelle Definition FP Abbildung FF Quelle Abbildung PDF Anhang d79a9eab d660 4984 827c 19641 5966671_VVvhat s new in qT5 4 pdt Quelle PDF oc Peps a FP Querverweis A German a B Benennung Anh nge D d79a9eab d660 4984 827c 196415966671 What s new in qT5 4 pdf Priorit t Normal X V w rterbuch automatisch aust llen Abbrechen Kaleidoscope quickTerm v 5 5 0 21 Term request dialog To request a term proceed as follows a Click on the Request new term button in the quickTerm search dialog The 7erm request dialog box opens b If you have several fermbases available select the termbase for which the request is being made c Select the required Language d If you are authorized to make multilingual term requests you can switch to a bilingual term request by checking the Bilingual request box In this case you have the option to spe
25. task box Request management you can process the translation tasks assigned to you 12 1 Providing Translation Suggestions As a translator you can suggest one or several new foreign language equivalent s for an existing entry In quickTerm this is known as a Translation suggestion To provide a translation suggestion a Search for the entry in quickTerm that you want to provide a translation suggestion for b Click on the Suggest trans ation button The Suggest translation dialog box appears c Select the desired target language from the list The list only contains the languages to which you have access rights and for which there is not a foreign language equivalent Depending on the configuration it is either permitted or forbidden for you to provide translation suggestions for entries that already have a translation In this case a warning message appears if the foreign language equivalent has already been approved select OK then you will receive a message confirming that the approval process has been restarted d Enter the details of the translation suggestion If you want to suggest more than one term use the Add new term button e g for synonyms e Define the priority and edit the custom field auto fill or enter manually where applicable 116 quickTerm 5 5 User Manual Web Client Translator Special Functions Responding to Translation Tasks f If you want to initiate the approval process for th
26. the filtering field managed languages to permanently delegate or assign requests to other terminologist groups This creates an automatic link in the term request between the terminologist group and subject area If you change the terminologist group then the value for the filtering field will be changed automatically when saving if the link is unclear you must make a selection in a separate popup window If you change the va ue of the filtering field the terminologist group responsible will be automatically included in the term request The term request is then given the status Transferring until the terminologist responsible accepts the term request whereupon the status reverts to n progress again If the notification e mail types is enabled the relevant terminologists receive the message Term request transferred m Custom field Here you can enter a relevant value n Check that attachments were also sent These cannot be created directly in the termbase from quickTerm However the attachments can be downloaded and then uploaded manually to the termbase 0 Click Create in termbase The entry is created in the termbase and the entry ID is displayed gt The entry ID for this entry is now shown in the list of term requests next to a red checkmark Contact information for anonymous requests from quickTerm Web If the term request originates from an anonymous user in quickTerm Web the user may also have in
27. the term Change request Target language German DE v Keyword Augenschraube v E Note_ note 1 F Subject Schrauben WorkflowNotes Class_Funct Class_Product Requested fields I lt Material_nr e i ih ig i ih Le Project_nr 4711 A German a amp E Definition 2 E Source Note_ _ Workflow _Status New E WorkflowNotes Workflow Comments Term Augenschraube Context_ This is the context E Source _ Definition D th Gh Gh ih Gb Ub Eh Gb Eb G b A bh amerikanische Grammeln Note Nicht zu verwechseln mit Ringschraube Register Source DIN444 Siehe Wikipedia Normenliste DIN 1 bis 999 Type C Usage Standard F Usage_Client Usage_Product Usage_Regional B Term Daumenschraube gt amp El Term Augenthaler gt amp O term valle de ojos 2 Request message lt Autofill project number Kaleidoscope quickTerm v 5 4 0 17 Back to top Change request dialog a Select the Target language in which you want to request a change 56 quickTerm 5 5 User Manual Web Client Feedback to Terminologists Translation Request b Below this select one of the terms in this entry as the Keyword c In the tree structure select the fields that need to be completed for this change r
28. to them in the role of specialist If an action is required from approvers they can find this information on the Assigned tasks tab The All my tasks tab shows all tasks for the approver including those in which they are involved but do not yet need to action This includes their own feedback edit and translation tasks and term requests 9 1 Approving a Translation Suggestion Task box for approvers Switch to your task box Request management screen Here you will see all tasks that are currently assigned to you You can find a detailed list of approval tasks on the Approval tasks tab These are the same tasks but shown in more detail Click on a row to look at the respective task Next to the list you can then display the entry itself as well as any comments that might have been added to it quickTerm 5 5 User Manual Web Client 101 Approver Special Functions Approving a Translation Suggestion Provided by your terminology service Thank you for using our service and please do provide feedback Logged in as Approver eq ra quickTerm quickTerm Deutsch English O Request management Pu RC Ca Ca Help Assigned tasks All my tasks Approval tasks Language Y Termbase Y Applies an teject entry ASSE rou oi Question to Administrator X PT ORON jes a Mark as unread Select all SB Deselectall English EN In progress Demo_qT terminologe r p 146 1
29. translation task in the search screen The Assign translation task dialog box appears 88 quickTerm 5 5 User Manual Web Client Terminologist Special Functions Workflow for Translation a quickTerm Web Client Mozilla Firefox Lole xs testserver eurocom at qtweb53 Pages Main Assign Translation ask aspx eid L amp tbid c6731561 1079 49ef 8652 Assign translation task Key terms eye bolt v Target languages Language Translator group Master translator group v EE French Translator v Main Translator v Hungarian Translator v lt none gt v Vv EE talian Translator v lt none gt v O Japanese Translator v lt none gt v Russian Translator lt none gt X E Turkish Translator v lt none gt v Ea Chinese Translator v lt none gt v Priority Low X C Autofill Projekt Projekt 4711 Deadline 16 06 2013 Remark Kaleidoscope quickTerm 5 3 1 35 Back to top Assign translation task dialog b Select a key term This will then become the Key term for the translation task Ideally this should be the preferred term c Select the required target languages and the translator group and if possible the master translator group to which you want to assign the task gt The translator receives an e mail about the submitted translation task and can process this in their task box Request management Once the translator supplies a translatio
30. you wish you can enter a comment to be stored in the termbase By clicking on the small icon you can also copy the comments made during the approval process to the field before editing them e Select under each term whether they are accepted or rejected terms This information is entered in the termbase f Click on Save changes The entry is granted final approval and closed in your task box 10 3 Assigning a Re translation Task To reject a translation suggestion and request a new suggestion a Select the entry from the list on the left b To the right of the vertical divider bar you will see details enabling you to check the entry and view the notes entered by your colleagues c Click on Assign retranslation task quickTerm 5 5 User Manual Web Client 107 1 0 Master Approver Special Functions Assigning a Re translation Task The Term usage status dialog appears so you can set the usage status of the existing translation http development kaleidoscope at quickterm Pages RequestManagement Approval EditUsageStatus aspx taskid 9da768e8 f B Update usage status Term usage status EFS english EN Insert a comment into the termbase entry z Terms speed dial Accepted Rejected lazy dial Accepted Rejected Save changes Cancel Kaleidoscope quickTerm v 5 5 0 48 Term usage status dialog d If you wish you can enter a comment to be stored in the termbase By cli
31. 104 quickTerm 5 5 User Manual Web Client Master Approver Special Functions Master Approval for Translation Suggestions 10 Master Approver Special Functions In quickTerm one master approver is assigned for each language This user has two additional functions Master approver for source language approvals In the case of source language approvals the terminologist responsible can initiate a cascaded approval process This means that firstly all normal approvers must cast their votes then the master approver consolidates the votes and sends a summary to the terminologist For this reason the master approver must always wait until all his colleagues have cast their votes where the cascaded approval process is concerned For flat approvals the master approver is a normal approver just like the other approvers The functionalities available are identical to those involved in normal approval For more details see Approver Special Functions gt 101 Master approver for target language approvals The terminologist is not involved in target language approvals initiated by the translator as in most cases he does not know the language As the master approver you therefore have the final say You can do the following with a translation suggestion Accept Edit and then accept Reject and request a new suggestion from the translator Reject and provide the correct translation yourself 10 1 Master Approval for T
32. 5 5 User Manual Web Client 43 44 Search Searching for Entries in the Termbase This setting will now be applied in fuzzy search mode it is sorted by relevance or alphabetically if the ABC box is checked The hitlist order in the personal settings under search providers may differ from the order configured in the server settings and will then have priority when the results are displayed For further information see Search Providers The fields information and color codes shown in the hitlist may have already been defined for you by the administrator or you can define these yourself in the personal settings Update entry fu You can update the display by clicking on the Update entry icon at the top of the entry screen Sending an entry as a link Provided that the quickTerm base address is defined in the quickTerm configuration and that you have the authorization you can send the current entry by e mail to specific user groups To do so in the entry click on the Send entry link in e mail icon tas at the top The Send e mail dialog box opens you can now highlight the recipient group s and enter a subject in the subject line The link has already been entered in the text automatically Finalize your action by clicking on Send e mail Print entry Any entry can be printed in the appropriate layout using the Print current entry icon 9 at the top of the entry screen The fields infor
33. 7 3 1 279 10 3 1 386 o n o o o n o m o 127 o 1 12 1 o 1 39 102 8 182 110 102 8 187 Access statistics in quickTerm Web 94 In the access statistics area you can view access data for the termbase as recorded by quickTerm The access statistics are broken down into two horizontal lists The upper part Group counters contains the user group termbase source language The lower part Aggregated counters contains termbase source language only User level access statistics are not available due to data privacy law There are two vertical areas The first four columns containing numbers show the access statistics for the most recent report period The report period is always reset when the statistics are automatically or manually reset The last four columns comprise the cumulative total access statistics The overview list can be sorted by clicking on the header of the respective column This setting will be saved for the next time you open the list quickTerm 5 5 User Manual Web Client i Terminologist Special Functions Statistics The list can also be filtered by typing a few letters of the desired content into the header The list will then only display those entries that contain the letters entered in the filter box A second filter option is available for columns containing default content e g status by simply selecting one or more attributes from a pre defined list Closed tasks option
34. 95 148 106 s5 156 o o o 6 o o o 6 o o o o o o o 3 Search with hits Search without hits Displayed entries Search total Search with hits total Search without hits total Displayed entries total Y Y Y Y Y 7 3 1 279 10 3 1 386 o n o o o n o m o 127 o 1 12 1 o 1 39 102 8 182 110 102 8 187 Access statistics in quickTerm Web 124 In the access statistics area you can view access data for the termbase as recorded by quickTerm The access statistics are broken down into two horizontal lists The upper part Group counters contains the user group termbase source language The lower part Aggregated counters contains termbase source language only User level access statistics are not available due to data privacy law There are two vertical areas The first four columns containing numbers show the access statistics for the most recent report period The report period is always reset when the statistics are automatically or manually reset The last four columns comprise the cumulative total access statistics All tasks in the task list will originally be in status unread Two buttons on the bottom of the screen allow you to change the state manually Mark read and mark unread Depending on the current task read status one of these buttons is always grayed out Unread tasks are always displayed in bold like in Outlook By clicking on the respective button you can manually change the read state Apart f
35. Batch E mails This function allows terminologists that use quickTerm groups as mailing lists to send individual e mails e g on new entries to specific users 92 quickTerm 5 5 User Manual Web Client Terminologist Special Functions Sending Batch E mails Welcome testterminologist Tr quickTerm Provided by your terminology service Thank you for using our service and please do rT quickTerm a provide feedback Deutsch English Kaleidosc Search Request management Personal settings Send email Statistics Term request Send email to groups Groups to send e mail to Hame Y Role Y v Languages Y F testterminologists Terminologist English EN French FR German DE Italian IT Spanish ES testapprovers Approver Chinese ZH English EN French FR German DE Hungarian HU Italian IT Japanese JA Russian RU Spanish ES Turkish TR Users End user Administrators End user testtranslators Translator English EN French FR German DE Italian IT Spanish ES E testmasterterminologists Terminologist Chinese ZH English EN English EN US French FR German DE German DE AT Hungarian HU Italian IT Japanese JA Russian RU Spanish ES Turkish TR testspecialists End user Chinese ZH English EN French FR German DE Hungarian HU Italian IT Japanese JA Russian RU Spanish ES Turkis
36. Functions Workflow for Approvals Final approval f an entry has been approved by all groups you can Actions issue your final approval after a final check See Giving Final Approval Answer info request The red question mark symbol means waiting for information in the appropriate approval task column indicates there is an info request pending Restart approval You can enter a special message here and change the priority and deadline e g for overdue approval tasks When you click on this button the existing approval process is deleted and recreated Assign re translation task You can redefine the usage status here By clicking on Delete you can delete an approval process You will then no longer be able to issue final approval via quickTerm For example this is useful if you receive rejections from the approvers and want to edit the entry After editing the entry start a new approval task 8 4 3 Giving Final Approval Once all approvers for a language have approved an entry the terminologist is notified by e mail The terminologist can always see the progress of approvals in the approval list By selecting the All approved filter option in the Status column the list will only show those entries that have received final approval To give final approval for an entry a Highlight the relevant entry in the list of currently pending approvals b Click on Open and check the approvals c Click on Final ap
37. German DE Closed Augenschraube Demo_qT terminologe Termbase Demo_qT Entry ID 4 Entry class Am 145 1 English EN Closed eye bolt Demo _qT terminologe Subject Wahifunktionen E German Definition Wahifunktion die zur raschen Anwaht einer zuvor gespeicherten Nummer dient Die gew nschte Telefonnummer wird einer einzelnen Taste des Ziffemfeldes zugeordnet und kann dann durch langeres Dr cken auf diese Zifferntaste direkt angewahit werden Image Direktwah1 jpg Note Nicht verwechseln mit Kurzwahit A El Hide already closed tasks Hide read tasks Entries page 10 lt lt lt 1 to 4 from 4 gt gt gt E Expand all E Show vote times Workflow_Status Final Schnellwahl Usage Standard Source Klaus Fleischmann Zielwahl Usage Standard Source Klaus Fleischmann Direktwahl Usage Rejected Note Wird im Einzelhandel zwar verwendet ist aber nicht freigegeben fur Kundendokumentation Type Abbreviation Approver task box in quickTerm Web Filtering the list of tasks You can also see the following information on the Approval tasks tab A checkmark cross or minus symbol shows you which groups have already approved green checkmark or rejected red crossed out box which entries and those that have abstained from voting You can expand an approval request by clicking on the p us symbol This shows you all other colleagues in the approval group and their votes You can thus check
38. Klaus_external Chinese ZH testendusers Demo_Klaus_external Spanish ES testendusers Demo Klaus other languages italian IT testendusers Dema_Klaus_external German DE testendusers Demo Klaus other languages Engish EN US testendusers Demo_Klsus German DE testendusers Demo_Klaus Chinese ZH testendusers Demo_Klaus French FR testendusers Sample German DE testendusers Demo Klaus other languages Spanish ES testendusers Sample English EN testendusers Sample French FR testendusers Demo_Klaus Spanish ES testendusers Demo_Klaus German DE testendusers Demo_Klaus_external Ratan 1T testendusers Demo_Klaus English EN testendusers Demo_Klaus Arabic AR SA testendusers Demo_Klaus Engish EN Aggregated counters Termbase Source language Search Demo_Klaus Spanish ES Demo Klaus other languages talian IT Demo_Klaus talian T Demo_Klaus Chinese ZH Sample Engish EN 10 n 4 no Export statistics Search Search with hits Search without hits Displayed entries Search total Search with hits total Search without hits total Displayed entries total 7 Vv Y 7 7 v 7 43 45 4 12 43 45 4 12 iF 2 2 o 3 2 2 o 3 1 0 1 o 1 o 4 o 1 o 1 o 1 o 1 o 2 0 2 o 2 o 2 o 69 56 13 32 63 56 13 32 o o o 1 o o o F 75 65 10 251 75 65 10 288 1 o 1 o 1 o 1 o 10 1 44 10 1 49 52 3 15 10 52 37 15 15 1 0 1 o 1 o 1 o 65 59 6 a 65 59 6 86 10 1 o 10 1 o z 1 1 o 29 1 1 o 33 o o o o o o o 85 2 o 2 o 2 o 2 o 106
39. Manager d__4 1 MoveNext in D Mark munka quickTerm sourcetrunkisrcweb QTWebClient Controls ColumnFilterManager ascx cs Zeile 66 bei System Web UI WebControls Repeater CreateControlHierarchy Boolean useDataSource bei System Web UI WebControls Repeater OnDataBinding EventArgs e bei System Web UI WebControls Repeater DataBind bei QTWebClient Pages RequestManagement ManagedDefinitionRequests Initialize in D Mark munka quickTerm sourcetrunkisrcweb QTWebClient Pages RequestManagement ManagedDefinitionRequests aspx cs Zeile 123 bei QTWebClient Pages RequestManagement ManagedDefinitionRequests Page_Load Object sender EventArgs e in D Mark munka quickTerm sourcetrunkisrcweb QTWebClient Pages RequestManagement ManagedDefinitionRequests aspx cs Zeile 53 bei System Web Util CalliHelper EventArgFunctionCaller IntPtr fp Object o Object t EventArgs e bei System Web Util CalliEventHandlerDelegateProxy Callback Object sender EventArgs e bei System Web UIL Control OnLoad EventArgs e bei System Web UI Control LoadRecursive bei System Web UI Page ProcessRequestMain Boolean includeStagesBeforeAsyncPoint Boolean includeStagesAfterAsyncPoint s System NullReferenceException Der Objektverweis wurde xl aishi eed ate anana Send feedback to quickTerm administrator Return to search page v 5 2 22 Message for the administrator B Error feedback If an error occurs in the system there is the option in quickTerm to notify the administrator by e
40. SEND E MAIL DASHBOARD Edit personal settings Current password Username testterminologist Full name testterminologist E mail address alexander kaleidoscope at New password New password again Kaleidoscope quickTerm v 5 Personal Settings quickTerm 5 5 User Manual Web Client 133 ee Glossary Approval Glossary In quickTerm approval is the process that a term must pass through before it is accepted by all decision makers In the final stage the term is subjected to a last check and final approval from the terminologist After this the entry is considered to be approved Approval task The terminologist or translator can send an entry to approvers for a particular language who can then approve or reject it This process is called Approval First Wins Procedure Granting approval via the First Wins procedure means only one member of a group has to cast a vote This vote will set the entire group vote status Minimum Agreement Procedure In contrast to the First Wins and necessary votes procedures the minimum agreement procedure requires a specific number of users in a group to approve an entry in order for the group s approval to be granted A group s approval is only deemed valid once the number of votes in agreement has been reached Negative votes are not counted Necessary Votes Procedure In contrast to the First Wins or minimum agreement procedure a number of total votes
41. Web Client General Concepts 1 The quickTerm Workflows Term ACLA Ar ATA Additional Info Schematic Entry Structure 1 3 The quickTerm Workflows quickTerm distinguishes between requests and tasks Requests Requests can be submitted by all users of the termbase provided that this option has been enabled in each case The requests comprise Term request A completely new entry is desired Change request An existing entry should be changed Translation request An existing entry needs translating into an additional language Log terms Not really a request but a note to a user that a search was unsuccessful quickTerm 5 5 User Manual Web Client 9 General Concepts The quickTerm Workflows Tasks Tasks are always initiated by the terminologist Exceptions are foreign language approvals that were created automatically during the translation process or tasks created fully automatically by quickTerm Tools The tasks comprise Edit Task Change Definition The terminologist orders specific data from a certain user group for an existing entry or term request Approval task The terminologist sends a prepared entry to the different user groups for approval This may also take the form of a fully automated process via quickTerm Tools Translation Task The terminologist sends an entry for translation into certain languages only This may also take the form of a fully automated process
42. Wikipedia Normenliste DIN 4 bis 999 Nichtzu verwechseln mit Ringschraubel Cantext This is the context Daumenschraube Usage Rejected Note Das ist ganz was Anderes c Spanish Overview for master approver in quickTerm Web You can limit the scope of the approval tasks list as follows By checking the Hide already closed tasks option By filtering if filtering according to status it is also possible to select multiple values from Rejected Closed All approved In progress and None 10 2 Granting Final Approval for an Entry To grant final approval for an entry a Select the entry from the list on the left b To the right of the vertical divider bar you will find details enabling you to check the entry and view the notes entered by your colleagues c Click on Final approval to approve the entry The Term usage status dialog box appears 106 quickTerm 5 5 User Manual Web Client m Master Approver Special Functions 1 0 Assigning a Re translation Task Windows Internet Explorer ollel x http development kaleidoscope at quickterm Pages RequestManagement Approval EditUsageStatus aspx taskid 9da768e8 f B Update usage status Term usage status Ef English EN Insert a comment into the termbase entry Terms speed dial Accepted Rejected lazy dial Accepted Rejected Kaleidoscope quickTerm v 5 5 0 48 Term usage status dialog d If
43. X Group by date e Group by custom field o List Statistics Language 7 Date Y Group name Total Assignedtotranslator Closed Approving Approved RejectedByApprover RejectedByTranslator Rejected request Waiting for requestor Request Waiting for terminologist Translator waiting for check German 05 07 2013 1 German 25 06 2013 testmasterapprovers 4 German 04 06 2013 1 German 04 06 2013 testtranslators 1 German 04 08 2013 testmasterapprovers 4 German 03 06 2013 testmasterapprovers 4 German 09 04 2013 testtranslators 1 German 02 04 2013 1 German 26 02 2013 testmastertransiators 4 German 20 02 2013 testtransletors 4 2000090000 oaoocooocooooo0o0 oM M H 2 E 200000000 noooocoo 000 oo o0o09o000 gt ooooocooo0o0o00 ooooocooo0oo0oo0o0 m Export statistics Translation Statistics This is a comprehensive analysis tool relating to the translation processes The translation statistics can only be retrieved for each termbase individually Language Here you can select ndividual languages All languages or All languages aggregated The latter means that the Language column is omitted from the list Group The same as language so ndividual groups All groups and All groups aggregated can be selected Groups refers here to translator and or master translator groups All groups aggregated means that the Group column is omitted from the list Selecting lt none gt means that the translation tasks lis
44. a Term d quickTerm Web Client Mozilla Firefox olfels CD testserver eurocom at qtweb53 Pages Main SendFeedback aspx eid L amp tbid c6731561 1079 49ef 865 Send feedback Key term eye bolt X Text Not hole bolt Priority Low Autofill Projekt Projekt 4444 Cancel Send Kaleidoscope quickTerm v 5 3 1 35 Back to top Send feedback dialog b Select the term in the entry for which you want to provide feedback and or a Key term for your feedback c Enter the fext of your feedback d Select one of the three priority levels e If a customization field has been defined you have the option of entering further information in this field In the current example this is the Project field f If you are an end user there is the option depending on the configuration it can also be mandatory of entering your details in the three custom notification fields name e mail telephone number g Click Send gt Your feedback will be sent to the terminology team who will then check it quickTerm does not provide confirmation of receipt of terminology feedback A chat feature Ask for information and Answer info request is available within Request management This feature is described here quickTerm 5 5 User Manual Web Client 55 Feedback to Terminologists Change Request 6 4 Change Request By clicking on the Request change button you can request changes to specific fields for
45. ahlvorgangs wird die Telefonnummer gew hlt Kurzwahl Note_ Nicht verwechseln mit Schnellwal Source Standard 3 E ES English Dialling function which enables the use store a 3 digit abbreviated number together with a phone book entry Wher this abbreviated number is entered and gt sienna ihti kaadin maia ahalak Gai te Request management Assigned tasks tab Switch to the Request management screen In the list of assigned tasks you can filter by edit tasks The list shows the open edit tasks These tasks and any of the tasks you have already completed are shown in the All my tasks tab On the right hand side of the screen you will see the details relating to the highlighted entry The fields that you need to edit are highlighted in green and red in this area Red signifies the data before editing in case you have the task of editing content Green signifies the current status of your edit If there is no content in the red fields then these are currently blank in the termbase or term request If there is no content in the green fields then you or your colleagues have not yet entered any information Editing a task To edit the task proceed as follows quickTerm 5 5 User Manual Web Client 113 1 1 Specialist Special Functions Editing a Task a Select the desired task from the list b Click on Open to open the details about the edit task The Edit task dialog box appears c En
46. an explanation of what happened to your request Multiple requests warning When a new term request is submitted quickTerm checks whether t already exists as an entry It already exists as a term request A similar term request has already been rejected 52 quickTerm 5 5 User Manual Web Client Feedback to Terminologists Term request Matching terms and or term requests found The following source term s already exist in entries Abel 20 The following term requests contain the same source or target expressions hia entryia Source language Target language status _ m fomno German OE furna m omno cemo purns Content of the term request Would you like to still create the request A Matching terms and or term requests found dialog This information is passed to the user who can still create the request again 6 1 1 Editing your own Term Requests If you have been granted the right to do so you can edit or even delete your own term requests after filing them To do this proceed as follows a Click on the Request management button If you cannot see this button then you do not have the right to access your term requests after filing them You will get the list of tasks currently assigned to you b Click on A my tasks c Then click on the term request you want to edit Note that you can also filter the term requests displayed d Click on Delete in order to withdraw
47. ary fed Translation task A terminologist can assign a new entry toa translator so that the foreign language equivalent to the source language term can be researched This is referred to as a translation task quickTerm 5 5 User Manual Web Client 135 x i A Index Abstention from voting 21 Access statistics 31 All my tasks 27 Approval statistics 31 Approval task 10 Approval task source language 15 Approval task target language 15 Assigned tasks 27 Auto logging 15 C Change request 9 14 Client administrator 30 Concept 7 Concept level 8 E Edit task 10 enforced First Wins 21 Entry 7 Entry statistics 31 Entry structure 7 F Filtered search 43 First Wins 20 fuzzy search 42 136 G Global administrator 30 Groups 10 L Language level 8 Life cycle management 6 Log terms 9 M Main translator 26 Minimum Agreement Procedure 21 Multilingual term requests 26 Multi Tenancy 30 N Necessary Votes Procedure 21 Q qTTools 31 R Recommended and liked entries 28 Request management 27 Requests 9 Restart approval process 16 S Search Providers 29 Social terminology 28 Synonym 7 quickTerm 5 5 User Manual Web Client T Task Box 17 Tasks 10 Term 7 Term level 8 Term of the week 29 Term quiz 29 Term request 9 13 Term request statistics 31 Termbase development 31 Translation request 9 15 quickT
48. ask You can also resubmit an approved entry for approval if it has been changed Further information about the quickTerm workflows can be found under quickTerm Workflows quickTerm 5 5 User Manual Web Client Terminologist Special Functions Workflow for Approvals a quickTerm Web Client Mozilla Firefox olez testserver eurocom at qtweb53 Pages Main RequestApproval a tbid c6731561 1079 49ef 8652 f1c7 2 Assign approval task Language Keyword Approver groups Cascaded approval v f Engish address book dial v oleate od S L Approver German Kurzwahl X A iaar V Approver Priority Normal X V Start target language approval workflow Select groups based on subject area Deadline 16 06 2013 Autofill Projekt Projekt 4444 Comment Please approve Kaleidoscope quickTerm v 5 3 1 35 Back to top Assign approval task dialog To assign an approval task a Search in quickTerm for the entry you want to have approved b Click on Assign approval task The Assign approval task dialog box appears c Select the languages in which approval is to take place and the relevant keywords to be used as the keyword for the approval task for each language d Select the groups that need to give approval The available groups have been defined by the administrator for each language For cascaded approvals the master approver cannot be deselected since the mast
49. ask checkbox This option is not available if your language is defined as one that absolutely must be approved or does not need approval In the event of the former your suggestion will be quickTerm 5 5 User Manual Web Client 119 1 2 Translator Special Functions Edit Translation Suggestions automatically sent for approval or for the latter it will be granted approval immediately Translation suggestions that are sent for approval are always cascaded as the master approver is also the final approver b Click on Save and finalize gt quickTerm enters your translation suggestion in the termbase quickTerm starts the approval process if required quickTerm closes the translation task Approvers for target languages Target language approval only works if at least one approver group is defined for each language quickTerm will therefore notify you of an error both in group configuration and when sending an approval task if an approver group has not been assigned You can forward this error to the administrator See also Providing Translation Suggestions gt 116 12 3 Edit Translation Suggestions a Do not edit a translation suggestion after closing it You can no longer add these changes to the termbase If you want to make changes submit a change request 120 quickTerm 5 5 User Manual Web Client Master Translator Special Functions 13 Master Translator Special Functions The master tra
50. at you can process the data separately e g in Excel quickTerm 5 5 User Manual Web Client 129 1 4 Client Administrator Special Functions Statistics 14 2 4 Term Request Statistics f A QuickTerm 5 logged in as Terminologist o amp Termbase ZZ_quickTerm_Test Language German DE Pa chess 01 04 2014 ake 15 05 2014 Group by date Group by custom field SHOE EL Statistics Source language Target language Y Y Total Inserted Rejected In progress German DE German DE 1 0 0 1 Export statistics Dashboard Term request statistics This area shows how many term requests have been submitted within a certain time period how many of them have become entries how many have been rejected and how many are still in progress The term request statistics can only be retrieved for each termbase individually Language Here you can select ndividual languages All languages or All languages aggregated The latter means that the Source language and Target language columns are omitted from the list From date To date For restricting the time period under consideration Group by date f checked the Date column will also be listed Group by custom field f checked the Custom field will also be listed 130 quickTerm 5 5 User Manual Web Client Client Administrator Special Functions 1 4 Statistics List The corresponding list will on
51. ata from Excel lists directly into MultiTerm it is possible to import term requests into quickTerm they can be systematically processed and will only appear in MultiTerm once they have been checked quickTerm 5 5 User Manual Web Client General Concepts 1 Administrative Functions 1 8 4 Automatic Client Update quickTerm supports a server based rollout of client updates Not only is the client updated to a newer version but customization updates e g new icons language flags etc are also supported The updates are released as a client package that is installed on the server Once quickTerm is restarted the new version is entered into the database On every startup each client compares its version number with the version number on the sever quickTerm 5 5 User Manual Web Client 33 Logging In and Logging Out quickTerm login TY quick erm f Login screen 34 2 Logging In and Logging Out Anonymous login You can configure quickTerm Web so that a pre defined user i e an anonymous user is logged in automatically as soon as the website is accessed In this case the user is taken straight to the search screen The basic settings such as GUI language source and target languages and search mode can be changed as follows a Unlock the end user s profile in Group management b Log in c Change GUI language d Logout e Finally disable the user s profile again Named login You will be taken directl
52. cess the data separately e g in Excel quickTerm 5 5 User Manual Web Client 127 1 Client Administrator Special Functions Statistics 14 2 3 Translation Statistics Logged in as Terminologist o quickTerm Provided by your terminology service Thank you for using our service and please do provide feedback quickTerm kaleidoscope Deutsch English Kaleidoscope S T E E Statistics Help Access statistics Approval statistics Translation statistics Termbase Demo_Klaus Language German DE X Group lt All groups gt X Group by date a Group by custom field m Uist Statistics Language Y Date Y Group name Total Assignedtotranslator Closed Approving Approved RejectedByApprover RejectedByTranslator Rejectedrequest Waiting for requestor Request Waiting for terminologist Translator waiting for check German 05 07 2013 1 German 26 06 2013 testmasterapprovers 4 German 04 06 2013 4 German 04 06 2013 testtranslators 4 German 04 06 2013 testmasterapprovers 4 German 03 06 2013 testmasterapprovers 1 German 09 04 2013 testtranslators 1 German 02 04 2013 4 German 26 02 2013 testmastertransiators 4 German 20 02 2013 testtranslators 4 20009000900000 ooooocooo0oo0o00 cof of Bom e amp 2002000000 noooocoo 000 oo o9o0o0000 gt ooooocooo0o0o00 ooooocooo0oo0o0o0 4 m Export statistics Translation Statistics This is a comprehensive analysis tool relating to the translation processes The trans
53. cify a source and target language e Write a Message to the terminologist This is not stored in the termbase but provides the terminologist with additional information when processing the request f If the term request is in response to an unsuccessful search the term is automatically entered here However this will only work if the search screen and term request source languages are identical 50 quickTerm 5 5 User Manual Web Client Feedback to Terminologists Term request g Enter the required information in the available fields under Your request Please contact your terminologist for information about the meaning of these fields Some fields are text fields in which you can enter your own text However other fields provide a drop down list because there are only a limited number of possible values If the administrator has configured this these values may be shown in a tree structure in which case it is not possible only to select a heading Other fields may appear with a hyperlink icon 6 which means you can save links here The hyperlink icons as well as the Add new term El and Remove term buttons Al can be enabled or disabled by the client administrator for each user group using the Enable advanced editor features setting When you click on the hyperlink icon a separate screen Edit cross links opens In this screen you can insert the text for three types of hyperlinks to another term to another entry an
54. cking on the small icon you can also copy the comments made during the approval process to the field before editing them e Mark the rejected term as Rejected This information is entered in the termbase Terms that have been rejected are not deleted but are flagged as Rejected in the termbase This makes it possible to check that the correct terminology is being used Click on Save changes The Assign translation task dialog box appears 108 quickTerm 5 5 User Manual Web Client Master Approver Special Functions 1 0 Assigning a Re translation Task a quickTerm Web Client Mozilla Firefox o S js 1 amp tbid c6731561 1079 49ef 8652 Assign translation task testserver eurocom at qtweb53 Pages Main AssignTranslation ask aspx eid Key terms eye bolt v Target languages Language Translator group Master translator group Vv Zi French Translator Main Translator v Hungarian Translator v lt none gt v Vv EE italian Translator v lt none gt v O Japanese Translator v lt none gt E Russian Translator v lt none gt v E Turkish Translator lt none gt X Ea Chinese Translator v lt none gt v Priority Low X Autofill Projekt Projekt 4711 Deadline 16 06 2013 Remark Kaleidoscope quickTerm 5 3 1 35 Back to tol Assign translation task dialog f Select the relevant key term g Select the relevant target lan
55. ckmark all approval processes are collapsed By clicking on Show vote times at the bottom right you can display the actual time and date when each approver cast their vote You can always enlarge a column by dragging or double clicking on the right hand side of the column heading You can also directly click on the various boxes and thus override the approvals of the respective group i e cancel or perform the approvals yourself To avoid accidental changes you must still click on the small floppy disk icon 5 Save changes on the far left to save the change Click on Open to process the approval task by adding or removing approver groups using the checkmarks and where applicable changing the keyword the priority deadline the content of the custom field and the assigned terminologist group for the approval task A quickTerm Web Client Mozilla Firefox o G x testserver eurocom at qtweb53 Pages RequestManagement Ap Approval task details Termbase 22_Klaus Language German Keyword Augenschraube v Priority Normal v Deadline 26 06 2013 Projekt 4711 Responsible terminologist group Terminologist w Approver groups Vi Main Approver Mainapprover v V Approver Approvert Approver2 Kaleidoscope quickTerm v 5 3 1 35 Back to top Approval task details dialog quickTerm 5 5 User Manual Web Client Terminologist Special
56. cluded their contact information This information is shown in the center below the term request itself giving you the option to contact the requestor if you wish Term request details Unchecking checkboxes If you uncheck checkboxes in a term request then not only is the checkmark removed this also affects the corresponding content quickTerm 5 5 User Manual Web Client Terminologist Special Functions Workflow for Term Requests f quickTerm Web Client Mozilla Firefox o E es testserver eurocom at gtweb55 Pages RequestManagement ManagedTermRequestDetails aspx taskid 34bddc02 4052 4dcc al8a 70cf8ab 7 Saaf Attachments B Priority Initial checker group Created by Entry class L Autofill Dictionary Dictionary Name E mail Phone Comments Message for the terminologist Responsible terminologist group Term request details termbase lt Acrolinx gt Select the fields for the entry to be created Hide fields not used by the requestor v Woerterbuch Technik definition sourceOfDefinition imageURL Quelle Abbildung PDF Quelle PDF e eE cee 8 Link A Wj Deutsch 4 B term Bleistift Show not used fields g v sourceOfTerm Bestellkatalog V context ein Bleistift zum draufrummkauen e Normal v CT Technik X Linguist enduser Technik
57. comments and if applicable respond to information requests You can also send targeted questions to individual groups You can copy the comment text in quickTerm Client place the cursor in the comments area and right click This is how you approve or reject an entry a Select the entry from the list on the left b Click on Show entry to check the entry or view the notes entered by your colleagues c Click on Approve entryto approve an entry OR Click on Reject entry to reject it Particularly in the latter case you also need to indicate the reason for rejecting the entry so your colleagues or the terminologist can adapt it accordingly OR Click on Abstain from voting if you want to register do not mind or do not know The entry is now approved not approved or edited If you have not approved the entry and your colleagues are in agreement with you the terminologist will revise the entry and resubmit it to you for approval Additional buttons Depending on what type of task you received Approval tasks your own or assigned edit tasks and your own feedback term requests and translation tasks and the task type assignment change definition request suggestion some or all of the following buttons may also be available Details Delete quickTerm 5 5 User Manual Web Client 103 Approver Special Functions Approving a Translation Suggestion You can also filter by these types in the list
58. cumentation quickTerm 5 5 User Manual Web Client General Concepts 1 Requests 1 4 Requests Requests can be submitted by all quickTerm users provided that this option has been enabled for these users quickTerm 5 5 User Manual Web Client 11 1 General Concepts Requests 1 4 1 Term request Term request workflow 12 quickTerm 5 5 User Manual Web Client General Concepts 1 Requests Every user who has had the option enabled may submit a term request in quickTerm The information that the user can or must fill in when submitting a term request can be configured for each user group Term requests may be monolingual or bilingual depending on the user authorization Depending on the configuration term requests are first sent to the initial checker who if applicable forwards the term request to the terminologist or are sent straight to the terminologist The terminologist decides whether the request should in principle be added to the termbase The terminologist can delegate the request to a specialist for actioning or create the entry in the termbase and then send it for approval As soon as the term request is created quickTerm checks whether this term already exists in the termbase or has been previously submitted as the subject of a term request including requests that have been rejected This prevents duplicate term requests from being filed An e mail is sent to the requestor to inform them of t
59. d in bold like in Outlook By clicking on the respective button you can manually change the read state Apart from that the read state is automatically changed when you Select a task Edit a task except for adding a comment Open a task or quickTerm 5 5 User Manual Web Client 75 Terminologist Special Functions Workflow for Approvals Change the status of a task by completing a process step In addition you can filter the task lists according to the read status by clicking on Hide read tasks This allows you to better keep your to dos within sight Of course you can also deactivate the filter and see all tasks The overview list can be sorted by clicking on the header of the respective column This setting will be saved for the next time you open the list The list can also be filtered by typing a few letters of the desired content into the header The list will then only display those entries that contain the letters entered in the filter box A second filter option is available for columns containing default content e g status by simply selecting one or more attributes from a pre defined list Closed tasks option The list of closed tasks includes both approved and rejected tasks In order to select more than one task you can click on Select all By clicking on Deselect allyou can then deselect all the selected tasks again Used in combination with the filter function this makes
60. d to an external object with http Mandatory fields are highlighted in yellow and read only fields are highlighted in gray Finally if you are working with Acrolinx as the terminology type you have the option of saving images and attachments not only in quickTerm but also in Acrolinx This is only possible for fields defined as Multimedia Click on the Browse icon next to a field of this type and select a PDF document This is then shown as an attachment next to a disk icon at the bottom and can only be removed from the relevant field if required using the delete icon An example of this is shown in the above Web term request dialog box screenshot h Name E mail and Custom notification phone These three fields are optional and help to identify anonymous end users so they can be sent notifications by e mail or telephone If you want to send a file as an attachment first click on Browse for file and then select the desired file Now click on the paper clip The file will be uploaded To attach further files click on Browse for file and the paper clip again and add a new file To remove files that have been added click on the small checkbox that appears after the file quickTerm 5 5 User Manual Web Client 51 Feedback to Terminologists Term request i If you are logged in as an anonymous user you have the option of entering your contact details i e your name telephone number and e mail addre
61. dingly by the client administrator this is in the menu By clicking on the arrow to the right of the field the other GUI language is shown Search bar The search bar can be found under the navigation area In this area you can define what you want to search for Alternatively a filter tree can be set up to navigate through the termbase You can also define various search options Inthe text field after Search enter what you would like to search for and click on Search to the right or simply press the Enter key To the right of the Search button you can select the search mode Normal exact Fuzzy or Full text search When using normal search mode the exact character sequence entered will be searched for You can also use wildcards asterisks When using fuzzy search mode similar character sequences will also be found The search results are sorted by relevance When using full text search mode all the database fields are searched not only the term itself Underneath the mode you can determine the source language This is the language in which you want to perform the search You can define which target languages should be shown in the entry and in which order Select the languages you would like to be displayed in the entry including the search language quickTerm 5 5 User Manual Web Client 39 The quickTerm Web User Interface 40 You can also select the search termbases if the settings have been
62. dittasks Liked entries Requests D M Prio uY Entry Id Y State Y Source expression Y Target expression Y Termbase Y Source language Y Applied stylesheet klaus X Ask for information ogres Klau Term filter aa 39 In progress Test mit einem Link ZZ_Klaus German DE Termbase ZZ_Klaus 36 In progress Test ob Projekt 4812 da ist IZ_Kiaus German DE ei 34 In progress test IZ_Kiaus German DE Assign edit task m r German Vorkflow_Status New Test mit drei Links Source Test with three links onetwothree Pines Select all Deselect a V Hide already closed tasks T Show alltasks from mastered termbases Entriespage 10 lt lt lt 1t04 trom4 gt gt gt Kaleidoscope quickTerm v 5 3 1 35 Overview of term requests Buttons and functions The buttons and functions available depend on the options chosen during configuration and can differ from those shown in this screenshot The columns are more or less self explanatory The administrator can customize the order of the columns for each user group on the UI setup tab The custom field is also used for this purpose ID is the consecutive number of the quickTerm term request the Entry ID is the number in the termbase assuming the entry already exists in the termbase This can also be seen from the red checkmark Terminologist creating is the user who transferred the term request to the termbase Terminologist cl
63. e though users can scroll back through old terms of the week 1 7 3 Term quiz In a similar manner to the term of the week the terminologist can also publish a term quiz on quickTerm Web A term quiz is a set of questions asked in sequence Each question has four possible answers one of which is correct These questions are written in quickTerm and collated as quizzes The user is presented with a choice of four possible answers for each question After he has selected an answer he is told whether he was right or not The quiz ends with a set of statistics showing how many questions the user got right and how many were wrong There is only ever one term quiz active at a time though users can scroll back through old quizzes 1 7 4 Searching in Other Sources quickTerm also permits other search providers to be configured in addition to MultiTerm and Acrolinx These are displayed in the results list alongside the actual MultiTerm or Acrolinx matches and can be selected just like the entries in the termbase While it is primarily search providers such as Leo Linguee Pons IATE Wikipedia etc that were considered for this function company internal search engines like Sharepoint text search can also be configured as search providers Naturally this can provide a significant boost to quickTerm s qualities as a reference program and therefore the usage of the termbase quickTerm 5 5 User Manual Web Client 29 30 Ge
64. e Full name testenduser testenduser testnewuser testnewuser testnewuser1 testnewuser1 testnewuser2 testnewuser2 testotweb testsourcelanguage testsourcelanguage Add new user Group management Here you can change the members of existing user groups and either add a new user or remove an existing user from the group 122 quickTerm 5 5 User Manual Web Client TA quickTerm Provided by your terminology service Thank you for using our service and please do provide feedback Kaleidoscope Search Personal settings Statistics Group management User management User management Help Client Administrator Special Functions Statistics User management Logged in as Client admin Tr quickTerm Deutsch English v d Kaleidoscope User name Mariella3 igtadmin gsl 3 tamas2 testadmin testapprover testapprover1 testapprover2 testapprover3 testapprover4 testapproverS testeinerzuviel testenduser testklaus testlizenztest testmasterapprover testmasterterminologist testmastertranslator testnewuser testnewusert testnewuser2 testatweb testsourcelanguage testsourcelanguage1 testspecialist testterminologist testtranslator testtransiator1 testtranslator2 testtranslator3 ttt User management quickTerm 5 5 User Manual Web Client Full name Mariella3 gtadmin t t tamas testadmin testapprov
65. e approver responsible click on the Start approval task checkbox This option is not available if your language is defined as one that absolutely must be approved or does not need approval In the event of the former your suggestion will be automatically sent for approval or for the latter it will be granted approval immediately Translation suggestions that are sent for approval are always cascaded as the master approver is also the final approver g Click on the paper clip icon if you want to attach a file h Under the task assignment define the Assigned master translator group If you select lt none gt here you can then Save and finalize the translation suggestion If you select a master translator group instead of the Save and finalize button the Send to masters button appears By clicking on it the translation suggestion is forwarded to the master translator group The buttons Cance and Save without finalizing are also available for you to select i Clicking on Save and finalize initiates the following gt quickTerm enters your translation suggestion in the termbase quickTerm starts the approval process if required If you enter a translation suggestion for an entry that was also a translation request from the terminologist you will be notified of this and can thus close the translation request at the same time Approvers for target languages Target language approval only works if at least one approver group is
66. e filter and see all tasks quickTerm 5 5 User Manual Web Client 47 6 Feedback to Terminologists 6 Feedback to Terminologists If the search is not successful there are a number of options depending on the user authorization for communicating this to the internal terminology team Depending on the configuration in your company some of these functions may not be available Term request By clicking on the Request new term button you can send the requested term straight to the terminology team and start a workflow If this has been configured in Task Settings the terminologist will receive an e mail and your request will go to the terminologist s task box Request management for actioning Depending on the setup of the internal workflow you will get prompt feedback about the term you need and you can incorporate it into your application and or correct the term straightaway For more information see The quickTerm Workflows Alternative term request This button is only available to you if the administrator has enabled it in Group management In this case you can request that an alternative entry is added to an existing one The workflow is identical to that of term requests however reference is made to a specific entry The alternative term can therefore only be merged with an existing entry by the terminologist it is NOT possible to save the alternative term as a new entry Logging terms quickTerm logs all unsuccessful s
67. e located just below the header information Here you can select which quickTerm work area you would like to work in There are several areas at your disposal depending on your user role and the way quickTerm Web has been configured Search In the search area you can search for terms and request new terms For all users Request management Task box In Request management terminologists can manage edit and finalize their assigned All my tasks and term requests view and export logged terms process approval tasks and grant final approval view edit tasks translation tasks and feedback They can also edit liked entries here End users can edit Assigned tasks and All my tasks in Request management Personal Settings Under personal settings you can set specific options for quickTerm s operation For all users Send e mail In this area terminologists can send batch e mails to any group of recipients Help quickTerm 5 5 User Manual Web Client The quickTerm Web User Interface In the help area the documentation is available as online help For all users FAQ If the administrator has created an FAQ this can be seen here It can be defined differently depending on the culture Login information If configured accordingly by the client administrator this is in the menu By clicking on the arrow to the right of the field the logout button is shown GUI language If configured accor
68. earches However since there is also the possibility of a search being unsuccessful due to an error you have the option to log the required term separately in a central search log by clicking on the Log term button The terminology team will then work through these terms at regular intervals and if necessary add new terms to the database In contrast to term requests the log term feature does not start a workflow Feedback By clicking on the Send feedback button you can send the terminology team feedback on a specific entry 48 quickTerm 5 5 User Manual Web Client Feedback to Terminologists Term request By clicking on the Request change button you can request changes to Change request specific fields for the term The terminologist will then review the suggested changes and either apply them to the termbase refer them to a specialist team or reject them Translation request By clicking on the Request translation button you can request the translation of a term in a specific language and also submit a translation suggestion if you wish The terminologist will then review the suggested changes and either apply them to the termbase refer them to a specialist team or reject them 6 1 Term request The 7erm request dialog box may look different for different users since the administrator can specify which information the individual users may or must enter If you are adding a large amount of information for a term
69. echseln mit raube DIN444 Siehe Wikipedia nliste DIN 1 bis 999 Daumenschraube Usage Rejected Note Das ist ganz was Anderes Expand all c Spanish tus In progress Worktio tornillo con ojo Overview of approval tasks In this dialog box you can do the following 76 quickTerm 5 5 User Manual Web Client Terminologist Special Functions Workflow for Approvals Restrict the approval process display To do so use the checkboxes at the bottom left Hide already closed tasks and Show all tasks from mastered termbases f you are configured as the master terminologist with responsibility for several termbases you can control how the approval processes are displayed here Color codes If the deadline for an approval task has passed the task is highlighted in red closed approval tasks are highlighted in gray Approval tasks where you can assign a re translation task are highlighted in orange Status column This allows you to sort the display by status with various options that can be selected Rejected Approval tasks for which the terminologist cannot issue final approval because they have been rejected by one of the assigned approver groups Closed Approval tasks for which final approval has already been issued or has already closed All approved Approval tasks for which the voting process has already been completed all approver groups have voted to appr
70. ef Terminology of Terminology To optimize space and text flow this document will use the masculine form Linguistic Note only References to individual user types such as Terminologist or Approver will always mean the entire user group as these roles may obviously by carried out by several different people 1 2 Brief Terminology of Terminology To make it easier for you to work with quickTerm it would be helpful to briefly explain the entry structure concept used in MultiTerm This is generally accepted in terminology theory and is referred to as being concept oriented and term independent It is important to familiarize yourself with the notion of concept language and term if you want to be able to filter entries or terms and also understand approval and translation workflows Concept In the terminology an entry always describes a specific thing or a function This can usually be described or defined in a language neutral way In the terminology this abstract thing is referred to as a concept Language Different designations can exist in different languages for each concept Not all languages are not available all the time Term Ifthe designations are in written form i e they are words they are referred to in the terminology as terms If there are multiple terms associated with a language in an entry these are also referred to as synonyms For example chair and seat c
71. egation f If required select a deadline g Set one of the three available priorities h You can also enter your own text in Request message i Click on Send The edit task is created The specialists will now vote and at the end of the process provide an agreed suggestion Check for multiple edit tasks If you want to assign a further edit task for one and the same field in an entry you will receive an error message informing you of this quickTerm 5 5 User Manual Web Client 83 84 Terminologist Special Functions Workflow for Edit Tasks 4 8 5 2 Edit tasks for sub fields You can only assign edit tasks for sub fields in an entry if the relevant main field is available in the entry Otherwise you will get an error message and or the checked sub field will be ignored Overview of Ongoing Edit Tasks To switch to the overview of ongoing edit tasks in Request management click on the Edit tasks tab Only terminologists have access to this area The dialog box lists all current edit tasks By clicking on the display options at the bottom of the screen you can select the following views several options can be selected Show definition tasks Show change tasks Hide already closed tasks Hide read tasks Show all tasks from mastered termbases This option is only present if you are the master terminologist responsible for all termbases Click on Expand allto show all the i
72. elect the Fuzzy option under Mode An additional checkbox ABC will then be displayed If you check this box the fuzzy search results will be sorted alphabetically rather than in descending order by relevance Exact search results are always sorted alphabetically If you search for less than three characters an exact search is performed automatically otherwise too many similar results will be found Full text search A full text search searches termbases for the specified search text wherever it appears in the entries not just in the term field 42 quickTerm 5 5 User Manual Web Client Search 4 Searching for Entries in the Termbase If filters have been defined for you you can restrict the area of the search Filtered search For example to search only within specific subject areas in the termbase Filters can be defined for each termbase in the drop down list since these may differ depending on the termbase As a consequence the format is slightly unusual with multiple radio buttons one per termbase If no filter has been selected for one of the termbases quickTerm will perform an unfiltered search in this termbase Remember to define filters for all termbases where they are required Filters must always be specified BEFORE performing a search The Search results The search results displayed depend on the contents and structure of your termbase as well as on the selected stylesheet Please refer to your ter
73. ement 1 5 1 5 Abstentions As well as approving or rejecting an entry it is also possible to abstain from voting The meaning of an abstention is either don t mind or don t know and is a way of documenting the user s abstention and also of informing other users involved in the voting loop that he has abstained Abstentions are ignored in the decision making process This applies for both approval tasks and edit tasks changes definitions Ideally a reason for the abstention should be provided through the chat function e g Not my area of expertise 1 5 1 6 Multiferm Approval Documentation quickTerm can document the entire voting process in MultiTerm In order for it to do so you must include the relevant workflow fields in the termbase definition at language level for further details see Termbase Settings in the Configuration chapter quickTerm 5 5 User Manual Web Client 21 22 General Concepts Tasks 4 1 5 1 7 Approval documentation in MultiTerm is optional Documenting approvals in MultiTerm is not essential from a quickTerm perspective Its only purpose is to allow all users not just the quickTerm terminologist to see the approval status and history in MultiTerm Revoking an Approval When an approval is initiated quickTerm checks whether the entry has already been approved in the particular language or in another language If that is the case the approval process can also be optionall
74. equest d You can also enter your own text in Request message e Specify whether the custom field should be aufofilled or enter the corresponding value Project number in the screenshot f Then click on Send The change request is created The terminologist will action the request 6 5 Translation Request By clicking on the Request translation button you can request the translation of a term in a specific language and also submit a translation suggestion if you wish quickTerm 5 5 User Manual Web Client 57 Feedback to Terminologists Translation Request Request translation Key terms eye bolt X Target language German DE v V Autofill project number W Provide an initial translation A German b Definition Note_ WorktlowNotes s9 WorkflowComments 5 1 B term Bj Augenschraube a Context_ e Source s3 a Definition Source amerikanische Grammeln s Note_ S9 Register Source Type Usage Usage_Client Usage_Product Usage_Regional Remark Kaleidoscope quickTerm v 5 4 0 1 Back to top Request translation dialog 58 quickTerm 5 5 User Manual Web Client Feedback to Terminologists Translation Request a Select the desired term for this entry that you want translated under Key term b Select the 7arget language into which it is to be translated c Specify whether the custom field should be aufofilled or enter the corresponding value Project number in the screenshot
75. er C testtranslators Translator Deadline Priority Normal gt Request message Kaleidoscope quickTerm v 5 5 0 41 Assign edit task dialog For an existing termbase entry gt You have opened the relevant entry in the termbase search window 82 quickTerm 5 5 User Manual Web Client Terminologist Special Functions Workflow for Edit Tasks The Assign edit task dialog opens Here you can choose between a Click on Assign edit task the Definition and Change task types For a term request gt You have highlighted the relevant term request Status In progress or Created in the list of term requests a Click on Assign edit task The Assign edit task dialog opens Here the Definition task type is specified by default a At the top select the language in which the additional information will be provided b Below this select one of the terms in this entry as the keyword for this definition task c Specify whether the custom field should be autofilled or enter the corresponding value Project number in the screenshot d In the tree structure select the fields that need to be completed for this task Checking Se ect all makes field selection easier The checkbox on the far right specifies whether or not this is designated as a mandatory field e Below this select at least one of the specialist groups or one terminologist group for temporary del
76. er approver has to have the final say gt The approvers receive an e mail and can log in to process the approval in their task box Groups that have subscribed to receive notification of the start of an approval process in one of the selected languages will be notified quickTerm 5 5 User Manual Web Client 73 Terminologist Special Functions Workflow for Approvals gt a g a O wa d quickTerm sets the status In progress in the termbase Cascaded approval checkbox Every approval process is a cascaded process by default This means that initially all normal approvers are involved and then the master approver for each language signs off final approval by the terminologist You can uncheck the Cascaded approval box In this case the master approver is viewed as a normal approver and all groups can vote on an entry at the same time This checkbox is available for each language and can be selected or deselected as required Start target language approval workflow checkbox Check this option if you are submitting an entry to the approval process in a target language and as the terminologist do not wish to be the final approver but instead you want to use the target language final approver Select groups based on subject area button For further details see Automatic assignment based on entry information in Configuration of Approvers and Master Approvers When you click on this button assignment of ap
77. er testapprover1 testapprover2 testapprover3 testapprover4 testapprover5 testeinerzuviel testenduser Klaus Fleischmanntest testlizenztest testmasterapprover testmasterterminologist testmastertranslator testnewuser testnewuser1 testnewuser2 testqtweb testsourcelanguage testsourcelanguage1 Ly testspecialist testterminologist testtranslator testtranslator1 testtranslator2 testtranslator3 ttt 14 2 Create new user m Here you can create new users deleted the selected users or carry out user impersonation For more details on these functionalities see Creating Users and User Groups Statistics Client administrators and terminologists will find the following evaluation options in quickTerm Web access approval translation term request and entry statistics 123 1 Client Administrator Special Functions Statistics Logged in as Terminologist RH quickTerm Provided by your terminology service Thank you for using our service and please do provide feedback a quickTerm Search Request management Personal settings Access statistics Approval statistics _Translation statistics 14 2 1 Access Statistics Send email Statistics Help Deutsch English Current client test client Group counters Group Termbase Source language V testenduser Y Y testendusers Demo_Klaus_external Engish EN testendusers Demo_Klsus talian T testendusers Demo_
78. erm 5 5 User Manual Web Client r ea Translation statistics 31 Translation Suggestion 116 Translation suggestions 26 Translation task 10 88 119 Translation tasks 26 U User Defined Task Category 27 V Version comparison 30 137
79. erm Requests Logging Terms Sending Feedback about a Term Change Request Translation Request Initial Checker Special Functions Terminologist Special Functions Request Management Workflow for Term Requests Rejecting a Term Request Creating a Term Request in the Termbase Merging Multiple Term Requests Permanently Assigning Term Requests Other Features in the Term Requests Dialog Box Workflow for Specialists Closing Term Requests Workflow for Logged Terms quickTerm 5 5 User Manual Web Client Table of Contents el 36 42 42 45 46 46 47 48 49 53 53 54 56 57 60 62 62 63 64 65 68 69 69 70 70 71 E Table of Contents 8 4 8 4 1 8 4 2 8 4 3 8 4 4 8 5 8 5 1 8 5 2 8 5 3 8 5 4 8 6 8 6 1 8 6 2 8 7 8 8 8 9 8 9 1 8 9 2 8 9 3 8 9 4 8 9 5 9 1 10 10 1 10 2 10 3 10 4 Workflow for Approvals Assigning Approval Tasks Overview of Ongoing Approval Tasks Giving Final Approval Answering an Info Request Workflow for Edit Tasks Assigning an Edit Task Overview of Ongoing Edit Tasks Applying Completed Additional Information Applying a Change Task Workflow for Translation Initiating Translation Overview of Ongoing Translation Processes Workflow for Terminology Feedback Sending Batch E mails Statistics Access Statistics Approval Statistics Translation Statistics Term Request Statistics Entry Statistics Approver Special Functions Approvin
80. erprise so that it reaches its target groups in an acceptable form Simplify terminology to the point where even a layman user has no problems in understanding it Provide direct access to terminology databases and other search providers from Windows applications as well as web browsers and smartphones Establish a solid foundation within an enterprise for the development and coordination of terminology Extend the scope of the terminology to all relevant languages with a global collaborative workflow Raise awareness of and keep the termbase constantly in the minds of colleagues through regular light hearted tactics such as recommended entries entry of the week term quiz etc quickTerm achieves its objectives by Providing terminology quickly from any Windows application by pressing a hotkey only when the quickTerm Client is used Enabling terminology to accessed easily via a web browser from tablets quickTerm Web or smartphones quickTerm Mobile Allowing new terminology to be suggested feedback on existing entries to be provided change and translation requests to submitted Allowing the approval process to take place virtually and collaboratively online on a smartphone or in the quickTerm Client Allowing edit tasks to be managed by the relevant specialists Supporting translation processes including reviewing and approval loops quickTerm 5 5 User Manual Web Client General Concepts 1 Bri
81. es Since many unsuccessful searches are caused by errors such as typos or searching in the wrong source language two threshold values may be set one for the logging process itself and one for an automatic term request This allows on the one hand for a minimum number of unsuccessful searches to be specified before the search term appears in the list of logged terms On the other hand an automatic term request can be configured For example the system can be configured so that once a term has been searched for 25 times without success a term request is automatically submitted to the terminologist The content of this automatic term request can also be defined apart from the actual term itself 1 5 Tasks Requests are mostly submitted by terminologists Exceptions are requests generated by the system Approval tasks that are created automatically as part of a translation process if configured Fully automated requests created via quickTerm Tools 1 5 1 Approval task quickTerm distinguishes between a source and target language approval workflow The difference is that in the source language workflow the terminologist initiates the approval task and is also responsible for the final approval in the target language workflow it is the translator or lead translator who automatically or optionally starts the approval process The master approver for the respective language can either grant final approval edi
82. f the request Convert to term request Highlight the logged term for which you want to create a term request You can also do this for several logged terms at once however they must relate to the same termbase and source language The term request window that has been autofilled with the term entry will then open Normally this is only useful for terms for which a term request has not yet been created Note that as the administrator you can define a threshold such that a term request is created completely automatically after a specified number of unsuccessful searches For further information see Task Settings Workflow for Approvals As the terminologist you can send an entry that you have completed work on to pre configured approver groups for approval This will result in either approval or rejection If the approver agrees with your suggestion you can issue final approval for the entry in the termbase If the approver rejects the entry you can edit it in the termbase or in quickTerm using the change workflow and resubmit it for approval In the context of approval terminologists are responsible for the following activities Submitting entries for approval approval tasks Managing and monitoring the approval process Issuing final approval for approved entries Assigning Approval Tasks You can send a new or not yet approved term for approval from the search window itself in other words assign an approval t
83. function can be to filter tasks by specialism or to select tasks by project number etc This field can either be filled entirely at the user s discretion or hard wired to a specific termbase field such as Department 1 6 Collaboration quickTerm is a collaborative workflow system Chat relating to tasks requests To support collaboration users are able to call on the following functions within a workflow Information requests By selecting the Question option and choosing the recipient group an information request can be sent Doing so not only adds the question to the respective task but also creates a task for the recipient group The response which is provided as part of the new task is also noted in the original task request quickTerm 5 5 User Manual Web Client 27 28 General Concepts Social Terminology 1 7 1 7 1 Comments By selecting the Comment option a note is added to the respective task request The information requests and their responses and comments can be seen by everyone involved in the workflow To send questions or comments click on the Send button Live chat The Live chat function can be used to discuss tasks and requests with other quickTerm users Social Terminology Social terminology covers a range of functions that the terminologist can use to increase the attractiveness and hence the usage distribution and acceptance of the termbase As wit
84. g a Translation Suggestion Master Approver Special Functions Master Approval for Translation Suggestions Granting Final Approval for an Entry Assigning a Re translation Task Providing Your Own Translation 72 72 75 79 80 81 81 84 86 88 88 88 90 91 92 94 94 96 97 99 100 101 101 105 105 106 107 110 quickTerm 5 5 User Manual Web Client 10 5 10 6 11 12 12 1 12 2 12 3 13 14 14 1 14 2 14 2 1 14 2 2 14 2 3 14 2 4 14 2 5 15 Editing and Approving a Translation Restarting Approval Specialist Special Functions Editing a Task Translator Special Functions Providing Translation Suggestions Responding to Translation Tasks Edit Translation Suggestions Master Translator Special Functions Client Administrator Special Functions User Management Statistics Access Statistics Approval Statistics Translation Statistics Term Request Statistics Entry Statistics Personal Settings Glossary Index quickTerm 5 5 User Manual Web Client Table of Contents ea 112 112 113 113 116 116 117 120 121 122 122 123 124 126 128 130 131 132 134 136 1 General Concepts Our quickTerm Vision 1 General Concepts 1 1 Our quickTerm Vision quickTerm is a life cycle management system for terminology based on SDL MultiTerm or Acrolinx The objective of quickTerm is to Efficiently roll out terminology across an ent
85. guages h Select a translator group for each language and also a master translator group if required i Edit the priority the custom field Project in the screenshot and the deadline if required j Add a remark for the translator k Click on Send quickTerm 5 5 User Manual Web Client 109 1 0 Master Approver Special Functions Providing Your Own Translation The translator will now receive a new translation task The current approval task will be closed As soon as the translator has made a new suggestion you will receive a new approval task 10 4 Providing Your Own Translation Caution 4 This function is only available if it is enabled in the user group configuration see General Group Settings chapter in quickTerm configuration To reject a translation suggestion and enter your own translation in the termbase a Select the entry from the list on the left b Click Provide own translation to enter your own translation The Edit translation data dialog box appears c Enter the desired translation for the entry including as much of the additional information as you wish d Click on Save without finalizing if you do not want to approve your own translation yet for some reason this means that apart from the key term neither the relevant approval task nor the term usage status will be changed or Save and finalize If you click the latter final approval is granted and the Term
86. h TR testmastertranslators Translator English EN French FR German DE Italian IT Spanish ES testadmins Client admin F testtranslators123 Translator English EN French FR German DE Italian IT Spanish ES T testmasterapprovers Approver Chinese ZH English EN French FR German DE Hungarian HU Italian IT Japanese JA Russian RU Spanish ES Turkish TR testendusers End user Chinese ZH English EN French FR German DE Hungarian HU Italian IT Japanese JA Russian RU Spanish ES Turkish TR testapprovers123 Approver Chinese ZH English EN French FR German DE Hungarian HU Italian IT Japanese JA Russian RU Spanish ES Turkish TR E mail subject E mail body Send e mail Send e mail In the Send e mail dialog box you will see all quickTerm recipient groups You can filter and sort this list by name role and language to select the precise group you want to send the e mail to To send an e mail a Select the group of recipients on the left The Se ect a and Se ect none buttons at the top may be useful at times b At the bottom enter a subject and the text of your e mail c Click on Send e mail The e mail is sent Sending an entry as a link This screen also opens when you Send entry link in e mailt A prerequisite for this is that the web or server URL has been set up in the server config file in quickTerm Web this requirement is
87. h websites topicality and the new factor are critical to generating a lasting interest in the information in the termbase among the user community The social terminology features are only available in quickTerm Web and include Recommended and liked entries Term of the week Term quiz Live chat Recommended and liked entries The terminologist is able to recommend individual entries These are displayed as a separate list in quickTerm Web Thus frequently misused entries or entries with a particular topicality can be actively promoted Users can click on these entries and view them in the entry window The terminologist can also remove recommendations from the recommended entries list Every user can like an entry The likes are counted and the corresponding entries are shown in the liked entries list While the terminologist has no direct access to individual entries in the likes list he is able to completely reset the entire list How far back in time the system looks to find likes can also be defined quickTerm 5 5 User Manual Web Client General Concepts 1 Social Terminology 1 7 2 Term of the week The terminologist can prepare a piece on special entries and publish them in quickTerm Web as Term of the week In quickTerm these are managed using special information fields linked to an entry and can be published using different style sheets There is only ever one term of the week active at a tim
88. he outcome of the request 1 4 2 Change request Change request workflow quickTerm 5 5 User Manual Web Client 13 General Concepts 1 Requests Every user who has had the option enabled may submit a change request in quickTerm In doing so the user is able to enter different values into the relevant fields of an input screen The terminologist receives these requests with a clear overview showing the change history and decides what to do with the request Reject change Accept change and update termbase immediately Forward the change as an edit task to the specialists for voting Depending on the system configuration the terminologist can also submit a change request to himself and accept it immediately This is virtually the same as documented editing of an entry It enables the terminologist to edit the termbase from devices on which the MultiTerm Client is not installed 1 4 3 Translation request Translation request workflow 14 quickTerm 5 5 User Manual Web Client General Concepts 1 Requests Every user who has had the option enabled may submit a translation request in quickTerm The user must specify the language in which the term is to be translated but he may also propose a translation as well The terminologist can then reject this request or forward it as a translation task to the relevant team 1 4 4 Auto Logging Unsuccessful Searches quickTerm internally logs all unsuccessful search
89. ht the relevant term request s in the list b Click on Reject Acomments area will open c You have the option of entering a message for the requestor here This is sent by e mail to the requestor and added to the term request as a note d If you are using Acrolinx as the terminology type an additional checkbox with the text Export terms as non term is displayed under the message field If you check this box this term is exported to Acrolinx as a non quickTerm 5 5 User Manual Web Client Terminologist Special Functions Workflow for Term Requests term In contrast to the MultiTerm workflow in which rejected terms are only saved in quickTerm with Acrolinx rejected term requests can be do not have to be saved as non terms in Acrolinx This should prevent rejected terms being extracted again as potential new terms at the checking stage This decision must be made for each individual rejection of a term request e Click on OK The request is now rejected and the requestor informed 8 2 2 Creating a Term Request in the Termbase To add a submitted term request to the termbase proceed as follows a Highlight the relevant term request in the list b Click Create in termbase to add the term request to the termbase immediately or click Open to check the term request The term request is shown together with the information entered by the requestor c In the fields list deselect those fields you do
90. ickTerm can record a snapshot of the current data in the termbase at regular intervals In the quickTerm Dashboard the terminologist is able to compare the terminology in the individual snapshots against each other This allows him for example to find changes over a certain period of time or to find out when a specific change was made quickTerm first lists all the entries that were changed within the selected period The terminologist can then filter the results by language or change type He will then be able to drill down in the results list until only the change he is interested in is displayed quickTerm 5 5 User Manual Web Client General Concepts 1 Administrative Functions From this results view the terminologist can also send some or all of the entries for approval again send them to the translators to check or even reset a term language entry or the entire termbase back to a certain state Termbase Development Alongside this precise change history feature the terminologist is able to review the development of the termbase over time on a chart showing the total number of entries entries per language terms etc as trend graphs Entry statistics This tab shows the development of entries filtered by language and date on a chart Access statistics Precise access statistics can also be viewed via the Dashboard Exact figures are recorded showing the number of successful and unsuccessful searches and how
91. ies b Click Split The selected entry is separated from the group and reinstated 8 2 4 Permanently Assigning Term Requests The permanent delegation is carried out as follows from the perspective of the terminologist receiving the request The term request that was assigned appears in the Assigned tasks tab with the status 7ransferring When the term request is opened it is displayed as usual However a popup window appears over it with the text 7he following request s are being permanently assigned to you with the number of the task Do you accept them Yes You can now edit the term request details as usual No Give a reason for your rejection in the text field Cancel You do not want to make a decision about accepting the term request just yet 8 2 5 Other Features in the Term Requests Dialog Box Assign edit task When you click on Assign edit task a dialog box opens in which you can define requested fields from specialists and choose which specialist group to assign the task to You can also specify here whether or not the custom field should be autofilled set a deadline and the priority and include a message For further information see Research Assign approval task quickTerm 5 5 User Manual Web Client 69 70 Terminologist Special Functions Workflow for Term Requests If the request was created in the termbase you can go straight to the Assign approval task dialog box and com
92. igured the request is sent straight to the master terminologist responsible quickTerm 5 5 User Manual Web Client Initial Checker Special Functions Term request details termbase ZZ Kaleidoscope Select the fields for the entry to be A German created EPEE p E Origin Das ist ein Schreibwerkzeug B Tem Bleistift Hide fields not used by the requestor Status Erlaubt gt Produkt quickTerm amp Origin 2 Kontext amp Anmerkung Attachments Durchsuchen amp Priority Normal Initial checker group testinitialcheckers Created by gtweb Autofill project number project number Name Max Mustermann E mail Phone Send to terminologist Kaleidoscope quickTerm v 5 5 0 41 Initial checker s check When the initial checker has completed the check he sends the request task to the terminologist responsible by clicking the Send to terminologist button The relevant request task is removed from the initial checker s task list quickTerm 5 5 User Manual Web Client 61 Terminologist Special Functions Request Management hea quickTerm SEARCH TERMS REQUEST MANAGEMENT PERSONAL SETTINGS SEND E MAIL DASHBOARD Help Search entries in termbases Kaleidoscope Term of the week Term quiz Logged in as Terminologist ma Provided by your terminology service Thank you for using our service and please do quickTerm 8 Terminologist Special Fu
93. in the termbase entry should or should not be added For non multiple text fields the text is always attached to the original contents separated by a semicolon When you click on Merge the option you selected is implemented Saving an entry If you have finished editing an entry but do not yet want to create it in the termbase simply click on Save changes This saves the changes to the term request without creating an entry in the termbase Merging Multiple Term Requests Sometimes several users send term requests that need to be merged in a single entry This is often the case where there are several translators working in different languages If at least one term is identical in multiple requests quickTerm will automatically merge these in a single entry anyway To merge several entries manually proceed as follows a Highlight the relevant entries You can select several entries at once by holding down the Ctrl key b Click Join quickTerm 5 5 User Manual Web Client Terminologist Special Functions Workflow for Term Requests gt The entries are now merged This can be seen in the list by the fact that the entries are highlighted in color and that they are indented The indented entries are the subtask which belong to the main tasks two different task types in the Assigned tasks and All my tasks lists To split entries that have been merged by mistake proceed as follows a Highlight the indented entr
94. ing on the Request Management tab opens your task list What you are able to see and do in this area depends on your role If you are an end user you can view and edit your Assigned tasks and All my tasks If you are an approver the Approval tasks tab is also available where you can view more detailed information about approval tasks You can expand individual tasks to check how your colleagues have voted Terminologists are also able to do the following Manage and confirm received term requests mono or multilingual and create the terms in the termbase Track the approval process and perform final approvals Manage edit tasks change and definition requests Manage translation tasks Manage feedback on terms quickTerm 5 5 User Manual Web Client Terminologist Special Functions Workflow for Term Requests Export logged terms for statistical processing or create term entries from logged terms Manage the social media functions for quickTerm Web Delete liked entries Revoke recommended entries Term of the week Term quiz 8 2 Workflow for Term Requests Switch to the Request management screen In Assigned tasks you can filter by term request or you can go straight to the Term requests tab In this list you can see the currently pending term requests Secs REQUEST MANAGEMENT Ms Cai OMS ODM ces Help Assignedtasks Allmytasks Loggedterms Feedbacks Termrequests Translation Tasks Approvaltasks E
95. ing process and manage the status information in the termbase This means that the approvers do not have to be familiar with the specifics of the termbase Neither is it necessary to install MultiTerm locally on the approver s PC Nevertheless the exact approval processes can still be viewed in the termbase As soon as all the approvers for a language have approved an entry a master approver can optionally grant final approval or reject the entry The status is then All approved If the master approver has also voted the terminologist receives a notification via e mail and can either correct the entry in the respective language and restart the approval loop or give final approval to the entry directly in his quickTerm task box quickTerm 5 5 User Manual Web Client General Concepts 1 Tasks 1 5 1 3 Target Language Approval Workflow Target language approval task workflow The approval workflow for the target language s comprises a three stage process quickTerm 5 5 User Manual Web Client 19 20 General Concepts Tasks 1 5 1 4 1 A translator makes a translation suggestion This is either initiated by the translator or occurs as a result of a translation task The translation process itself may be broken down into several stages with a translator reviewer and main translator It is possible to configure the approval process following translation see Field Access Settings Optional When finaliz
96. ing the translation task the translator can decide whether to start an approval task Obligatory When the translator finalizes the translation task quickTerm automatically starts an approval task Disabled If this option is set it is not possible for an approval task to be assigned In this case you should configure the translation suggestion dialog so that the approval value is also written directly to the termbase 2 The voting process is identical to that of the source language approval process 3 As soon as all the approvers for a language have approved an entry the master approver must either give his final approval edit the translation and finally approve it suggest an alternative translation and finally approve it or request a new translation suggestion from the translator Approval for the translation is independently assigned by quickTerm as required so unlike approval tasks for terminologists you cannot manually select which approver groups should be included By default all approver groups that are assigned the relevant language are included If you want to involve other approver groups for different types of entries you can configure this so that it is implicitly linked to specific criteria i e toa department or specialist area For example the system can be configured so that every entry allocated to department X can only be approved by approvers from that department Approval Methods
97. inologists to work with too As you can see the roles of the logged in users are shown in the header above the Logout button Alternatively the client administrator can also change the settings so that the login information and GUI language are integrated in the menu Instead of the role the client administrator can also choose the user login name user name group alias or also lt none gt to be displayed as the login information see Configuration of quickTerm Web The Logout button can also be removed by the client administrator for anonymous end users or generally for all logged in users accessing the program via the web Any entry can be printed in the appropriate layout using the Print entry icon at the top right Three additional icons in the same place enable you to Send an entry by e mail SZ toss if this has been configured show direct link to this entry in a popup cu 3 this can then be copied as it is plain text or also refresh The commands and options available depend on your role in the quickTerm workflow and also the configuration Numerous commands can be shown or hidden by the administrator For this reason some of the commands described here may not be available to you The entire look and feel of the Web application can also be adapted to your company Cl This means the screenshots may differ in design from your version of quickTerm Web 36 quickTerm 5 5 User Manual Web Client
98. ious terms of the week Term quiz f your terminology team supports this feature you can also participate in terminology quizzes You can choose from four possible answers to each question Expand your terminology horizons and join in Refresh button When you log in to quickTerm Web as a terminologist you will see a refresh button beneath the term of the week and term quiz By clicking on this button the cache is reloaded to the server If as a terminologist you have made changes to the term of the week and or term quiz in quickTerm Client these will appear immediately on the screen after you click Refresh quickTerm 5 5 User Manual Web Client The quickTerm Web User Interface 3 Entry screen The search results are displayed in a hitlist on the left under the search bar The selected entry is shown to the right of this On the far right of the screen you will find other commands that you can perform on the displayed entry Sending error reports ty quickTerm Kaleidoscope Ein Fehler in quickTerm Web ist aufgetreten Hide details Der Odjektverweis wurde nicht auf eine Objektiustanz festgelegt bei QTWebClient Pages RequestManagement ManagedDefinitionRequests b__4 DefinitionRequest r in D Markimunka quickTerm source trunkisrcweb QTWebClient Pages RequestManagement ManagedDefinitionRequests aspx cs Zeile 100 bei System Ling Enumerable WhereSelectListiterator 2 MoveNext bei QTWebClient Controls ColumnFilter
99. ist The master translator has asked the terminologist for information Approving The translation task has been written to the termbase and the approval process has been initiated Approved The translation has been approved Rejected by approver The translation has been rejected Closed The task has been closed 8 7 Workflow for Terminology Feedback As the terminologist in Request management you are able to view feedback from users on existing entries Switch to the Request management screen In Assigned tasks you can filter by feedback or you can go straight to the Feedback tab Only terminologists have access to this area Send email Loggedterms Feedbacks Term requests Statistics Term quiz Term ai Global English Translationtasks Approvaltasks Edittasks Liked entries Prio ra m V Hide already closed tasks Entyid Y Hide read tasks av State Y Show all tasks from mastered termbases Entriespage 10 v v Keyword Y 22 211t01 from1 gt Applied stylesheet lt Defaul gt v Details Feedbacktext zum Titel Aktivator Ask for information Date Author v Mark as unread E Deutsch Select all Deselect all Aktivator C Vorzugshenennung 2 MAN Technik U 03511_315603 a Werkstattdokumentation rung nicht definiert Overview of feedback in quickTerm Web quickTerm 5 5 User Manual Web Client 91 Te
100. it easy to edit the task list o Logged in as Terminologist A quickTerm Provided by your terminology service Thank you for using our service and please do provide feedback rr quickTerm Deutsch English Sensi REQUEST MANAGEMENT soso Sai coms OL le Help Assignedtasks Allmytasks Logyedterms Feedbacks Termrequests Translation Tasks Approvaltasks Edittasks Liked entries arenen Prio d Y Entryid Y Language Y State Y Term Y Termbase Y Creator Y Applied stylesheet lt Delaub cma Termfte we BAD 45 1 Spanish ES In progress tornillo con ojo ZZ Klaus Terminologist 4 Termbase ZZ_Klaus En Restart approval m BS 43 1 English EN In progress eye bolt ZZ Klaus Terminologist r my Select all By Deselect all Aaa 32 63 German DE Rejected Term mit Links zum neuen Testen ZZ_Klaus Terminologist o Subject Schrauben zt k 7 62 Spanish ES In progress bbb ZZ Klaus Terminologist 3 German PBB 6 4 German DE In progress Schnellwahl ZZ Klaus Terminologist 2 In progress 04 201 3Started 1 04 201 3Rejected on 29 04 2013 by Mainapprover Approved on rAam 4 2 English EN In progress ring bott ZZ_Klaus Terminologist 2 29 04 2013 by TerminologistApproved on 29 04 2013 by TerminologistFinal approval on 29 04 2013 by Terminologist Augenschraube i m r T Hie already closed tasks F Show alltasks from mastered termbases Enirlesfoage 10 v jee to7 trom 7 gt gt htzu verw
101. l process Once a specified period of time expires quickTerm will then remind the terminologist that the validity of this entry may have to be checked quickTerm 5 5 User Manual Web Client General Concepts Tasks 1 5 1 2 Source Language Approval Workflow Terminologist Specialist Yes Final approval Entry set to final in termbase Source language approval task workflow The approval workflow for the source language s comprises a three or four stage process 1 An existing entry which has not yet been approved has the status New The terminologist can send such an entry for approval in each language at a click of the mouse This step can also be automated using quickTerm Tools 2 The approval task process runs as soon as the approval has started The respective users receive a notification via e mail and the approval tasks received appear in the task box Request management screen in the quickTerm Client The approvers can then approve or reject the individual entries or abstain from voting by clicking on the respective buttons They can also chat with each other using the notes function or send a question to the task initiator using the Ask for information function It is particularly useful to enter a note when rejecting an entry or abstaining from voting quickTerm 5 5 User Manual Web Client AL General Concepts Tasks If required quickTerm can automatically document the vot
102. lation statistics can only be retrieved for each fermbase individually Language Here you can select ndividual languages All languages or All languages aggregated The latter means that the Language column is omitted from the list Group The same as language so nd vidual groups All groups and All groups aggregated can be selected Groups refers here to translator and or master translator groups All groups aggregated means that the Group column is omitted from the list Selecting lt none gt means that the translation tasks listed here will be those that have not yet been assigned to a group Group by date f checked the Date column will also be listed Group by custom field f checked the Custom fie d will also be listed List The corresponding list will only be created after clicking this button Statistics list The columns Language Date Custom field Group depending on the applied selection are populated together with the numerical values for Total Assigned to translator Closed Approving Approved Rejected by approver Rejected by translator Rejected request Waiting for requestor Request Waiting for terminologist Translator waiting for check and Master waiting for terminologist 128 quickTerm 5 5 User Manual Web Client Client Administrator Special Functions 1 4 Statistics All tasks in the task list will originally be in status unread Two buttons on the bottom
103. ly close your browser The quickTerm server notices this after a few seconds and logs you out automatically quickTerm saves all of your settings when you log out so that you find the program exactly as it was when you log in again An exception to this is if the administrator has disabled user profile updates This setting is normally used for anonymous web access quickTerm 5 5 User Manual Web Client 35 The quickTerm Web User Interface 3 3 The quickTerm Web User Interface Logged in as Terminologist ra quickTerm Provided by your terminology service Thank you for using our service and please do provide feedback ra quickTerm Kaleidoscope Deutsch English Kaleidoscope SEARCH TERMS REQUEST MANAGEMENT PERSONAL SETTINGS SEND E MAIL DASHBOARD Help Search entries intermbases Browse filters Term oftheweek Term quiz Search term Search mode Fuzzy lasc Source language Geman DE Select target languages Select searchtermbases Search Filters p Ekat ania TERM OF THE WEEK 2 Next Term of the Week Recommended entries Note Wahifunktion bei der eine Telefonnummer mit einem K rzel aus drei Ziffern belegt wird Durch Eingabe dieses K rzels und Ausl sen des Wahlvorgangs wird die Telefonnummer gew hlt Request new term O Attachment stylesheet editor bt Created at 2013 04 10 s The quickTerm User Interface The quickTerm user interface is intentionally kept simple so that it is easy for non term
104. ly be created after clicking this button Statistics list The Source language Target language Total Inserted Rejected and In progress columns are populated Export statistics The Export statistics button enables you to export the term request statistics to a csv file so that you can process the data separately e g in Excel 14 2 5 Entry Statistics Ec QuickTerm 5 logged in as Terminologist Main approver I J zx Group by subject lt Acrolinx gt lt All languages gt g fa a amp Export statistics Dashboard Entry statistics In the Entry statistics area you can examine how the termbase has grown over various report periods It shows the number of new entries per date range If there are no snapshots no figures will be shown The entry statistics can only be retrieved for each termbase individually Language Here you can select ndividual languages All languages or All languages aggregated The latter means that the Language column is omitted from the list From date To date For restricting the time period under consideration Group by subject f checked the Custom field will also be listed List The corresponding list will only be created after clicking this button Statistics list The Language Custom field Entry count Language group count and Term count columns are populated Export statistics The Expo
105. man 2 Automatic Yes Dickbrammenstranggiessanlage Demo_Klaus German ht Normal No Select all d nn Demo_Klaus German 1 Automatic No Deselect all Diinnbrammenstranggussanlage Demo_Klaus English 1 Automatic No est Demo_Klaus German a Automatic Yes hempt Demo_Klaus German 1 Automatic Yes hempf Demo_Klaus English 4 Normal Yes himpt Demo_Klaus English 2 Automatic Yes Entriesipage 10 lt lt lt 1to10 from 30 gt Overview of logged terms in quick Term Web In this screen you can find the list of logged terms Two attributes are available in the Type column Manual If logging has been requested manually Automatic After an unsuccessful search in accordance with the setting configured for this Depending on the server settings identical search requests are added together i e the number is logged or alternatively the date of each individual search request is shown for more details see Termbase Settings chapter in quickTerm configuration quickTerm 5 5 User Manual Web Client 71 72 Terminologist Special Functions Workflow for Approvals 8 4 8 4 1 You can export this list in CVS format by clicking on Export The list can then be opened in Excel for further processing etc Once this is done clicking on Delete all clears the list again Individual logged search requests can also be deleted by clicking on Delete The list can also be sorted by clicking on the relevant column header e g frequency o
106. mation and color codes shown in the hitlist may have already been defined for you by the administrator or you can define these yourself in the personal settings Copy entry URL to the clipboard If the user clicks on this icon z the direct link to this entry is shown in a popup This can then be copied as it is plain text quickTerm 5 5 User Manual Web Client Search 4 Navigating using the Filter Tree 4 2 Navigating using the Filter Tree As an alternative to carrying out a search for a specific term you can also use the filter tree to navigate in the termbase using pre defined filter criteria This feature is only available if a filter tree has been set up for you Otherwise the button is not visible Every branch selected in the filter tree first displays the number of hits If there is a large number of hits you can always refine the search within these hits even further in the search field When you want to return to searching the entire termbase go back to Search a Switch to the Browse filters view The filter tree is displayed through which you can navigate Filter tree 3 B By Product W Dialing Devices Fastening devices Y Screws VW Nails W Glues BB Processes S B By Division B By Workflow Status api mW Demo_Klaus_external Demo_Klaus_exte Search results 100 ring bolt 100 Page 1 Navigating through the filter tree Web a Expand the tree until you can see the desired
107. minologist for information about the meaning of the fields contents colors hyperlinks etc Depending on the configuration there is the option to display the contents using multiple stylesheets In this case a drop down box with the available stylesheets is shown at the top of the entry screen For more details see the Stylesheets chapter in quickTerm configuration Depending on the configuration there is the option to restrict the content of an entry to specific terms In this case a drop down box with the available term filters is shown at the top of the entry screen This filter only applies to the display of entries that have already been found and not to the search itself For more details see the Term Filters chapter in quickTerm configuration The Hitlist The maximum number of terms to be displayed in a search and the maximum number of terms per screen in the hitlist can be defined in the Personal settings depending on the user authorization If a search returns more results than can be displayed on a single page the page number is displayed below the list This allows you to switch between the results pages using the right or left arrow The hitlist order is set by the administrator in the server settings under Search providers and Client settings Sort alphabetically by relevance then by termbase OR sort by termbase then alphabetically by relevance For further information see Client Management quickTerm
108. n suggestion depending on the configuration and if applicable it is sent to the master translator in the case of a cascaded translation process and then automatically or optionally sent quickTerm 5 5 User Manual Web Client 89 90 Terminologist Special Functions Workflow for Translation 8 6 2 for approval or it is entered in the termbase as final Translation suggestions are given final approval by the master approver not the terminologist Overview of Ongoing Translation Processes Switch to Request management to see an overview of ongoing translation processes In Assigned tasks you can filter by translation task or you can go straight to the Translation tasks tab Only terminologists have access to this area In the 7ype and Status columns you can apply the following filters several options can be selected Type Request Suggestion Assignment Status This column has up to 16 attributes see below for details In these areas you can Review the status of translation processes Edit the translation data depending on status by clicking on Open Reject a translation request Export entry IDs that appear in this overview as a txt file This supports translation outside quickTerm e g using Excelling MultiTerm in Studio Click on Delete to delete a specific task This also removes the task for the translators Click on View entry to display the selected entry in the dialog box
109. nctions As the central authority for the terminology workflow the terminologist has some additional functions For this reason the quickTerm search window contains some extra buttons A i 1 provide feedback Deutsch English Kaleidoscope Search term Search results Bleibt er im Client Daumenschraube Rejected tornillo con ojo Direktwahl ed Kurzwahl Standard Noch ein test mit Links Reallylongterm to testthewordwrap ifitisOKnow Ringschraube Schnellwahl Standard semiidiotisches Dreieck Rejected semiotisches Dreieck Standard Tastatur teclado Tastatur 2 teclado Tastatur 2 und 3 teclado Term mit Links zum neuen Testen Testeintrag f r automatisches Re Approval Standard bbb Yet another new entry for link 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 Search mode Normal w m Source language German DE Select target languages Q K g Applied stylesheet lt Default gt v Recommend Send feedback Term fitter X Request new term Request change Request translation Schrauben ne 4711 Assign translation task 5 In progress Started on 15 04 2013Started 15 04 201 3Rejected on 29 04 2013 by Mainapprover Approved on 29 04 2013 by gistApproved on 29 04 2013 by Terminologist Final approval on 29 04 2013 by Terminologist Main window for the terminologist in quickTerm Web 62 8 1 Request Management Click
110. ndividual voting results in the full list If you remove the checkmark all edit tasks are collapsed with each displayed on just one row You can also make the following selections in the list heading By Type Definition or Change By Status Possible statuses for edit tasks and what they mean Initial checking When an end user requests a change it is assigned to the initial checker Request If an end user requests a change and an initial checker has not been defined OR if the initial checker has completed his check the change request is assigned to the terminologist Rejected request When a terminologist or initial checker rejects the request submitted by an end user i e the request is not converted into a task quickTerm 5 5 User Manual Web Client Terminologist Special Functions Workflow for Edit Tasks Terminologist waiting for requestor When a terminologist asks the requestor for information before converting the request into a task Terminologist waiting for initial checker When a terminologist asks the initial checker for information before converting the request into a task Initial checker waiting for requestor When the initial checker asks the requestor for information In progress When the terminologist creates a new edit task either a completely new task or by converting a request into a task Closed As soon as the terminologist uses an edit task i e the change
111. neral Concepts Administrative Functions 1 8 1 8 1 1 8 2 Administrative Functions quickTerm can be configured to provide the terminologist with a range of administrative functions These include version management of the termbase and the ability to compare versions A task summary can also be viewed and even automated using quickTerm Tools in the Reports area of quickTerm Multi Tenancy quickTerm is a client compatible system This is of particular interest in hosting scenarios quickTerm can be configured completely differently for each client right down to a dedicated theme in quickTerm Web Different termbases can of course be included on a client specific basis and different users and groups created The single restriction is that only one MultiTerm server can ever be accessed by each quickTerm server It is perfectly feasible for any client with their own MultiTerm account to access the termbase to prevent entries in the termbase of client A appearing in the configuration of client B New clients are created by a Global administrator The Client administrators have no access to this function and can only configure their respective clients It is therefore also possible in the hosting scenario to grant the customer administrator functions that are restricted to just their clients Dashboard Change Management Versions and History Version comparison Depending on the configuration on the server itself qu
112. not want to add to the termbase d Edit the contents of the completed fields as required e Click Show not used fields to show all fields you have access to in the termbase All the fields you have access to in quickTerm are now shown in the dialog box You can now enter further information here When adding further information the box to the left of the relevant field is checked so that it is taken into consideration when saving f You can also hide these not used fields at any time Hide fields not used by the requestor g For example you can expand synonyms for a term request using the Add new term button next to the language or remove terms using the Remove term button next to the term h Specify the priority of the term request i Initial checker group This field shows you which initial checker group the term request has been assigned to j Created by You can replace the original requestor with your user name here quickTerm 5 5 User Manual Web Client 65 66 Terminologist Special Functions Workflow for Term Requests 4 k Select the entry class for the termbase if you use entry classes I Responsible terminologist group If you use the master terminologist concept and so have set up several terminologist groups you can delegate the term request to another group here In Group management the administrator can use the Specialization settings for Subject area values for
113. nslator has two additional functions that distinguish him from the translator If the translator has already sent translation data to the master translator Translator waiting for check status the translator cannot reject the entry It is only possible to do so for requests or suggestions that the translator has not yet forwarded During review if the master translator does not grant approval to the translator for his entry he can send the translation data back to the translator by clicking on the Assign to translators button The status will be reset to Assigned to translator quickTerm 5 5 User Manual Web Client 121 Client Administrator Special Functions User Management 14 Client Administrator Special Functions 14 1 User Management In quickTerm Web administrators have a subset of the functionalities available in the Client version of the program In User management they can create new users and add them to existing groups It is naturally also possible to change which members belong to which groups and delete users Group management Logged in as Client admin quickTerm Provided by your terminology service Thank you for using our service and please do provide quickTerm feedback by Kaleidoscope Deutsch English Kaleidoscope Search Personal settings Statistics User management Help Group management User management User group testendusers X Remove user from group User nam
114. o meet before it can be sent for approval For example the system can be configured so that all entries with the workflow status New and that also contain at least one preferred term and at least one explanation or definition are sent for approval The respective groups etc to which the approval task has to be sent can also be configured Automatically start translation tasks Tasks such as automatically starting translation tasks can be defined in quickTerm Tools These tasks can then be started automatically using Windows Scheduler but can also be started manually Parameters can be defined that determine which conditions an entry has to meet before it can be sent for translation For example the system can be configured so that all entries with the workflow status Final in the source language and that also contain at least one preferred term and at least one explanation or definition should be sent for translation A threshold value can also be defined to specify the number of applicable entries that has to be reached before a translation project is started The respective groups etc to which the translation task and subsequent approval task have to be sent can also be configured Import Term Requests This option enables term requests from external systems to be imported into quickTerm For example terms suggested by the content quality checking system Acrolinx can be transferred to quickTerm Instead of importing old d
115. of the screen allow you to change the state manually Mark read and mark unread Depending on the current task read status one of these buttons is always grayed out Unread tasks are always displayed in bold like in Outlook By clicking on the respective button you can manually change the read state Apart from that the read state is automatically changed when you Select a task Edit a task except for adding a comment Open a task or Change the status of a task by completing a process step In addition you can filter the task lists according to the read status by clicking on Hide read tasks This allows you to better keep your to dos within sight Of course you can also deactivate the filter and see all tasks The overview list can be sorted by clicking on the header of the respective column This setting will be saved for the next time you open the list The list can also be filtered by typing a few letters of the desired content into the header The list will then only display those entries that contain the letters entered in the filter box A second filter option is available for columns containing default content e g status by simply selecting one or more attributes from a pre defined list Closed tasks option The list of closed tasks includes both approved and rejected tasks Export statistics The Export statistics button enables you to export the translation statistics to a csv file so th
116. osing is the user who gave final approval in the context of the approval process quickTerm 5 5 User Manual Web Client 63 64 Terminologist Special Functions Workflow for Term Requests Possible statuses for term requests and what they mean In progress The request has been assigned to the terminologist and a decision is pending Defining The terminologist has assigned the request to a specialist for actioning Created The request has been created in the termbase but is not yet closed Exported The request has been exported and transferred to another system Closed The request has been closed Terminologist waiting for requestor The terminologist has asked the requestor for information Initial checking The request is at the initial checking stage before allocation to the terminologist Initial checker waiting for requestor The initial checker has asked the requestor for information Terminologist waiting for initial checker The terminologist has asked the initial checker for information Transferring The terminologist has allocated the request to another master terminologist who has not yet accepted the request Rejected The terminologist or initial checker has refused the request Terminologist closing is the user who gave final approval in the context of the approval process 8 2 1 Rejecting a Term Request To reject a submitted term request proceed as follows a Highlig
117. ould be synonyms An example quickTerm 5 5 User Manual Web Client 7 General Concepts Brief Terminology of Terminology Entry level Graphic Entry level Definition Wahlfunktion die zur raschen Anwahl einer zuvor Parca Nummer dient Die gew nschte lefonnummer wird einer einzelnen Taste des fen aut chess dnet und kann dann durch l ngeres Dr cken au Si erntaste direkt angewahit werden Language 1 Deutsch i Zhuhai nee en ee Term 1 Verwendung STANDARD Kunden Nokla Kurzwahl S Verwendung STANDARD Kunden Sony ae Direktwahl mal lt lt T Verwendung SENEE abot Quelle Einzelhandel Schnellwahl eRT Verwendung TEHE VEDA Sachl Anmerkung Siehe auch Sdinellw hl Term 2 Synonym Term 3 Synonym Term 4 Synonym Englisch a sic iin Language 2 speed dial oe Ses a Verwendung STANDARD Term 1 Sprachgebiet USA quick dial Verwendung STANDARD Term 2 Synonym MultiTerm Entry Structure As you can see a MultiTerm entry has three levels a concept level on which can be found all the information that is always valid for the concept the thing in every language one or more language levels in which one or more terms have been entered term level Additional information can be entered for each term so as to be able to distinguish more clearly between the terms and in particular to clarify the differences in use 8 quickTerm 5 5 User Manual
118. ove the term and the terminologist can issue final approval n progress Approval tasks on which no one has as yet voted or whose voting process has started but is not yet complete Monitor current approval processes A checkmark or cross shows you which groups have already approved green checkmark or rejected red crossed out box which entries Abstentions are indicated by a in the box With cascaded icon and non cascaded approval processes you can click on the plus symbol Show Hide details to expand the approval process You will then see the individual votes for groups involved in voting procedures The first checkbox in an expanded group or the only checkbox in a collapsed group shows you the status of the entire group For instance if a set number of voters in a voting approval group have voted on or approved an entry a green checkmark automatically appears in the box You can also print out approval tasks a icon When you click on this icon the Select target languages dialog box opens where you can select the target languages and the printing order The stylesheet for printouts is described elsewhere quickTerm 5 5 User Manual Web Client 77 78 Terminologist Special Functions Workflow for Approvals Expand all option at the bottom right When you select this option the plus symbol for all approval processes is automatically enabled expanding all the processes When you remove the che
119. plete the required entries there Assign translation task If you require a translation click this button to open the Assign a translation task dialog box in which you can select the relevant languages translator and if applicable the master translator as well as a deadline and priority You can also specify whether or not the custom field should be autofilled and add a remark By clicking on Export you can export the requested entries in CSV format e g for MS Excel By clicking on Delete you can permanently delete a term request from the list of open and closed term requests You can only edit or delete your own term requests if the administrator has enabled this for you in User management The Hide already closed tasks checkbox allows you to specify whether to display only open tasks or all tasks including the closed ones The Show all tasks from mastered termbases checkbox allows you as the master terminologist to specify whether you want to see the tasks of all terminologists for your client or only your own tasks Delete closed requests Closed requests are not deleted from the list they are just hidden One of the benefits of this is that you can retrieve reports on term requests and how they have been processed from the database at a later time Moreover quickTerm can only check new requests against requests that are already available if these still exist in the database You can also onl
120. proval for an already approved entry is revoked by the workflow being restarted It also helps to prevent a change being made in only one language without the other languages being checked again The terminologist can decide whether or not to submit the language for approval again in other words revoke the approval This check is done both in the quickTerm workflow database as well as the approval fields of the termbase if any Check for Approval in Progress Whenever an approval is initiated quickTerm checks whether an approval process is in progress for the selected entry In this case the language cannot be submitted for approval again although of course it is perfectly feasible to do this for all the other languages A prompt is shown detailing the language s that cannot be resubmitted for approval 2 Overview of Ongoing Approval Tasks Switch to Request management to see an overview of ongoing approval tasks In Assigned tasks you can filter by approval task or you can go straight to the Approval tasks tab Only terminologists have access to this area The dialog box lists all current approval processes All tasks in the task list will originally be in status unread Two buttons on the bottom of the screen allow you to change the state manually Mark read and mark unread Depending on the current task read status one of these buttons is always grayed out Unread tasks are always displaye
121. proval to give final approval d The Final approval dialog opens quickTerm 5 5 User Manual Web Client 79 Terminologist Special Functions Workflow for Approvals Fa quickTerm Web Client Mozilla Firefox ol eo Bi clu CD testserver eurocom at qtweb53 Pages RequestManagement Approval FinalApprove aspx ids 953d7 1 Final approval Term usage status Language English EN Insert a comment into the Multiterm entry Final approval Terms eye bolt Accepted Rejected hole bolt O Accepted Rejected hunds Accepted Rejected hrhr Accepted Rejected Kaleidoscope quickTem v53135 Back ta top Final approval dialog e You have the option of entering a comment in the field or copying the entire comments trail using the small icon on the left and then editing this if necessary f Define the usage status for each term The entry is given final approval quickTerm sets the appropriate status in the termbase and quickTerm Participants in the process and all groups that have subscribed to notifications about approvals are notified 8 4 4 Answering an Info Request If the symbol appears in a row this indicates that an info request is pending 80 quickTerm 5 5 User Manual Web Client Terminologist Special Functions Workflow for Edit Tasks 8 5 Workflow for Edit Tasks Terminologists can use edit tasks definition or change to retrieve additional
122. prover groups takes place automatically For example If you have an entry with the subject area screws and two approver groups one for the subject area screws and one for the subject area telephones clicking on this button means only the FIRST group will be assigned the task If there is a third approver group WITHOUT explicit filtering this group will ALWAYS be assigned the task irrespective of which subject area appears in the termbase Priority You can choose between Low Normal and High This will have an effect on when digest e mails are sent if these have been configured differently e Deadline Select a deadline If this deadline is passed the approval task is highlighted in red in the list Autofil You can set the content of the custom field to be autofilled by checking this box or enter the information manually here Using the screenshot as an example Project Please check how this has been configured with your terminologist g Comment You can enter a comment here that will then appear as the 74 first comment in the comments list quickTerm 5 5 User Manual Web Client Terminologist Special Functions Workflow for Approvals When an approval is initiated quickTerm checks whether the entry has Check for Already Approved Entries already been approved in this or another language In this case a change to an already standardized entry is involved This check avoids a situation where the ap
123. provide feedback Search Request management Personal settings Send email Access statistics Approval statistics Translation statistics Termbase Demo_Klaus Language German DE User lt All users gt Group by date D Group by custom field E Statistics Language 7 Custom field 7 Full name 7 Container groups 7 Total Approved Rejected Skipped Not voted Overdue German testapprover2 7 German testapprover4 4 German testapprover German 5555 testapprover German testapprovert German testmasterapprover German am testmasterapprover German 5555 testmasterapprover German wan testmasterapprover German testapprover3 sonoova ava Approval statistics in quickTerm Web This is a comprehensive analysis tool relating to the approval process The approval statistics can only be retrieved for each fermbase individually Language Here you can select ndividual languages All languages or All languages aggregated The latter means that the Language column is omitted from the list User The same as language so ndividual users All Users and All users aggregated can be selected The latter means that the Full name column is omitted from the list Group by date f checked the Date column will also be listed Group by custom field f checked the Custom fie d will also be listed List The corresponding list will only be created after clicking this button Statistics list The columns Language
124. r on one or more week days by selecting Every and at what time The e mail address for the access statistics recipient can also be defined here Once the report has been sent regardless of whether it has been initiated manually or automatically the counters for the individual statistics will be reset to zero The total counters can be set to zero using the Reset total counters button As this applies to the entire access statistics data you will receive a warning before the counters are reset The Export statistics button enables you to export the access statistics to a csv file so that you can process the data separately e g in Excel In this case the data is not reset The Refresh button enables the administrator to update the data if the Access statistics screen is opened for a prolonged period of time quickTerm 5 5 User Manual Web Client 125 1 4 Client Administrator Special Functions Statistics 14 2 2 Approval Statistics isa quickTerm Provided by your terminology service Thank you for using our service and please do provide feedback Search Request management Personal settings Send email Access statistics Approval statistics Translation statistics Termbase Demo_Klaus Language German DE User lt All users gt Group by date D Group by custom field E Statistics Language 7 Custom field 7 Full name 7 Container groups 7 Total Approved Rejected Skipped Not voted Overdue German
125. ranslation Suggestions Switch to your Request management screen quickTerm 5 5 User Manual Web Client 105 Master Approver Special Functions Granting Final Approval for an Entry Pn quickTerm Provided by your terminology service Thank you for using our service and please do provide feedback Kaleidoscope Eo REQUEST MANAGEMENT TE Help Assignedtasks Allmytasks Approval tasks Term fiter Pri a Y Entryia Y Language Y State Y v Term Y Termbase Y Creator Y f a 48 62 Engish EN All approved aaa ZZ Kleus Saraogi iTemmbass ZZ_Klaus Ae 45 1 Spanish ES In progress tornilo con ojo ZZ Kaus Terminologist 4 4 1 n 43 1 English EN In progress eye batt ZZ Klaus Terminologist A 32 63 German DE Rejected Term mit Links zum neuen Testen ZZ_Klaus Terminologist p 7 62 Spanish ES In progress bbb ZZ Klaus Terminologist PBB 6 4 German DE In progress Schnellwahl ZZ Klaus Terminologist lal 4 2 English EN in progress ring bolt ZZ_Klaus Terminologist ect Schrauben paeta ctor 4714 Deselect all il m Hide already closed tasks Entriesipage 10 v lt lt lt 1to8from8 gt German tus In progress Started on 15 04 201 3Started Rejected on 29 04 2013 by Mainapprover Approved on 29 04 2013 by TerminologistApproved on 29 04 2013 by Terminologist Final approval on 29 04 2013 by E Expand ai El show vote times Terminologist Augenschraube Usage Standard IN444 Siehe
126. request gt You have selected the desired edit task in the list a Click on Open The Edit task dialog box opens quickTerm 5 5 User Manual Web Client Terminologist Special Functions Workflow for Edit Tasks 3 quickTern b C do 0 3 s Er fdevelopment kaleidoscope at quickterm Pages Requesttanagement EditTask Edit aspx 722abdac fead 4e4b be5a 7ec224 B Edit task Termbase Demo __ Task type Definition Keyword Kurzwahl Priority Normal gt Deadline project number Responsible terminologist group testterminologists Initial checker group Requested fields esy Subject Wahlfunktionen T 9 Material_nr Target specialist groups testapprovers testendusers testinitialcheckers testmasterapprovers testmastertranslator V testspecialists testtranslators testmasterterminologists Reset existing specialist votes Attachments Durchsuchen Finish later Import changes Kaleidoscope quickTerm v 5 5 0 41 Edit task dialog b If the edit task has already been approved click on mport changes to apply the additional information shown in red to the termbase or the term request The information is incorporated directly into the termbase or applied to the term request Alternatively you have the option of changing or deleting the entered values and resetting all votes cast to date This will res
127. rminologist Special Functions Sending Batch E mails The dialog box lists all feedback The following filters can be applied Hide already closed feedback Hide read tasks Show all tasks from mastered termbases checkboxes Filter by Status Possible statuses for feedback and what they mean In progress Assigned to the terminologist waiting for his assessment Waiting for information The terminologist has asked the requestor for information Closed The terminologist has dealt with the feedback and it is now closed In this dialog box you can do the following Read feedback by viewing the comments in the feedback column or by clicking on Open to view the whole text You can also see the text at the top right in the entry view under Message Ask for information only enabled if the requestor is not an anonymous end user or respond by clicking on the relevant button Close feedback and add a message that will then appear next to the closed feedback in the Note column Export all currently selected feedback in the list as a csv file Delete feedback by clicking on Delete Mark the feedback as read or unread The feedback function in quickTerm is a one way street This means you can either receive collate and implement feedback or not Either way this will take place directly in the termbase However you are able to send queries to the person who submitted the feedback via quickTerm 8 8 Sending
128. rom that the read state is automatically changed when you Select a task Edit a task except for adding a comment Open a task or quickTerm 5 5 User Manual Web Client Client Administrator Special Functions 1 4 Statistics Change the status of a task by completing a process step In addition you can filter the task lists according to the read status by clicking on Hide read tasks This allows you to better keep your to dos within sight Of course you can also deactivate the filter and see all tasks The overview list can be sorted by clicking on the header of the respective column This setting will be saved for the next time you open the list The list can also be filtered by typing a few letters of the desired content into the header The list will then only display those entries that contain the letters entered in the filter box A second filter option is available for columns containing default content e g status by simply selecting one or more attributes from a pre defined list Closed tasks option The list of closed tasks includes both approved and rejected tasks A report can be created in two ways manually via the E mail and reset counters button automatically via the relevant settings on the Server settings E mail screen Here you can enter how often you want to automatically receive the access statistics by e mail on the first of the month on the last of the month o
129. rt statistics button enables you to export the entry statistics to a csv file so that you can process the data separately e g in Excel quickTerm 5 5 User Manual Web Client 131 Personal Settings 15 Personal Settings In Personal settings you can change your user name full name and e mail address and Save the changes These settings are saved on the server If the user does not have permission to save changes this is configured by the administrator in the user group settings the changes will only be valid for the session in progress As soon as the user logs out and then back in again the previous values will be active They will therefore NOT be saved on the server You can define the following settings here User name fullname and E mail address This information is required for e mail notifications accompanying term requests as well as to log the person initiating the request in the case of logged entries If you have already been created as a user in the domain this information is already loaded New password and New password again are only displayed to quickTerm users not to Windows users This option allows you to set a new password In order to do so you must enter your Current password 132 quickTerm 5 5 User Manual Web Client Personal Settings quickterm Provided by your terminology service Thank you for using our se me by Kaleidoscope SEARCH TERMS REQUEST MANAGEMENT PERSONAL SETTINGS
130. s quickTerm 5 5 User Manual Web Client 23 24 General Concepts Tasks The recipients of such tasks could be any of the user groups e g the approver groups All that needs to be configured is the option that allows the group to receive definition or change requests In both cases the terminologist can select specific fields that the specialists must complete on a task by task basis They then have to enter the data in an Editor window If the task is sent to a group with several members these may then follow the same voting procedures as used for the approvals workflow As soon as a decision has been made the information is returned to the terminologist who can then either update the term request or termbase entry or reject the decision and request that the task be repeated quickTerm 5 5 User Manual Web Client General Concepts 1 Tasks 1 5 3 Translation Task Ye No e No Yes e No Translation task workflow There are different ways to add multilingual terms to a termbase For linguistic reasons the search for foreign language equivalents in quickTerm is always referred to as translation quickTerm 5 5 User Manual Web Client 25 26 General Concepts Tasks 1 5 4 Multilingual Term Requests In addition to monolingual term requests translators can also submit multilingual term requests These term requests are first processed by the terminologist just like monolingual term req
131. s are written to the entry or term request Sci Request management MOE MC CS E T Help FAQ Assigned tasks Allmy tasks Logged terms Feedbacks Term requests Translation tasks Approvaltasks Edit tasks Liked entries newest a Prio dv Type Y v State Y y Enyi Y Term request id Y Language Y Ke Post E ES Definition 3 5 D Ai Question to Administrators 7 i Comment Entry content HE m j k h how defi a Entries page 10 1 to 1 from 4 Hide already closed requests show change tasks 7 Snow definition tasks E Hide read tasks ge Termbase Demo_qT a Enty 10 3 E Expand all Entry class saas read Markasunead f Deselect all E German Wahlfunktion bei der eine Telefonnumr mit einem K rzel aus drei Ziffern belegt wird Durch Eingabe dieses Kirzels unt Ausl sen des Wahlvorgangs wird die Telefonnummer gew hlt Kurzwahl Note_ Nicht verwechseln mit Schnellwal Source Standard a ES English Dialling function which enables the usei store a 3 digit abbreviated number together with a phone book entry Wher this abbreviated number is entered and reira edt eraser Ribera Overview of edit tasks in quickTerm Web In this dialog box you can do the following Monitor current edit tasks A checkmark cross or minus symbol shows you which groups have already approved green checkmark or rejected red crossed out box which entries and
132. s Statistics List The corresponding list will only be created after clicking this button Statistics list The Source language Target language Total Inserted Rejected and n progress columns are populated Export statistics The Export statistics button enables you to export the term request statistics to a csv file so that you can process the data separately e g in Excel 8 9 5 Entry Statistics Ec QuickTerm 5 logged in as Terminologist Main approver JC z lt Acrolinx gt lt All languages gt Group by subject g fa a amp Export statistics Dashboard Entry statistics In the Entry statistics area you can examine how the termbase has grown over various report periods It shows the number of new entries per date range If there are no snapshots no figures will be shown The entry statistics can only be retrieved for each termbase individually Language Here you can select ndividual languages All languages or All languages aggregated The latter means that the Language column is omitted from the list From date To date For restricting the time period under consideration Group by subject If checked the Custom field will also be listed List The corresponding list will only be created after clicking this button Statistics list The Language Custom field Entry count Language group count and
133. ss They can also be defined as mandatory fields in the General Group Settings for end users Custom notification fields This means the terminology team can contact you if they have any queries j Priority Three levels can be defined low normal high These symbols are shown in the term request lists in the left hand column k Autofill A customization field can be defined in server management in the Termbase settings Check this box if you want this field to be autofilled in the term request otherwise you can add this information manually These details can be obtained from your terminologist Creator user Depending on how your internal processes are defined you have the option to enter your name here so that the terminologist will know who the term request came from and so that you can continue to use the MultiTerm entry as Creator This can also be disabled in Administration m The priority is linked to internal processes and can also be linked to e mail notifications n Click on the orange paper clip to attach a file to the term request gt The file is added To attach further files click on the paper clip again To remove files that have been added click on the minus symbol that appears in front of each file a Click Send The terminologist will receive an e mail and can process the request in his her fask box Request management When the terminologist closes the request you are notified by e mail with
134. t the proposed translation suggest an alternative translation or request a quickTerm 5 5 User Manual Web Client 15 General Concepts Tasks new translation suggestion The terminologist is not involved in target language approvals unless he has been appointed as the master approver for the target languages 1 5 1 1 The Approval Concept Approval at the Language Level In the quickTerm philosophy approval always occurs at the language level and not at the term or entry level As we see it the workflow only makes sense within the context of all terms of a given language individual terms synonyms are thus evaluated by the terminologist and provided with usage information and other information The total context of a specific language including information on which terms are the preferred terms and on what occasions will then be approved by the approvers responsible Beyond this the terminologist will probably not be involved in the workflows of the other languages as they are not likely to be proficient in these languages Renewed Approval for Changes If a new term is added to an existing entry or an approved term is changed an entry already approved in this language has to be approved again as the total constellation of preferred terms etc may have changed quickTerm also indicates that the target languages may also be affected Restarting Approvals If desired individual entries can be set to Restart approva
135. tart the task Applying the changes It is possible to apply the changes directly from the list without opening the edit task dialog To do so click on Import changes in the list of buttons next to the details view quickTerm 5 5 User Manual Web Client 87 Terminologist Special Functions Workflow for Edit Tasks 8 5 4 Applying a Change Task Terminologists also have the option of immediately accepting an edit task without having assigned it to a specialist beforehand This is for situations where the change task is so obvious that it can simply be applied without further processing To do so click on Import changes 8 6 Workflow for Translation Translating a term into different languages can be initiated from various places The terminologist can submit existing terms to the translation workflow The terminologist can Request a translation and Provide an initial translation at the same time The translator can provide a translation suggestion for an existing entry The translator can submit multilingual term requests These are submitted to the terminologist as a bilingual request for editing They will not yet be visible in the translation processes area but are shown in the term requests area Translation tasks can also be created automatically using quickTerm Tools 8 6 1 Initiating Translation To initiate the translation of an existing entry into a new language a Click on Assign
136. ted here will be those that have not yet been assigned to a group quickTerm 5 5 User Manual Web Client 97 98 Terminologist Special Functions Statistics Group by date f checked the Date column will also be listed Group by custom field f checked the Custom field will also be listed List The corresponding list will only be created after clicking this button Statistics list The columns Language Date Custom field Group depending on the applied selection are populated together with the numerical values for Total Assigned to translator Closed Approving Approved Rejected by approver Rejected by translator Rejected request Waiting for requestor Request Waiting for terminologist Translator waiting for check and Master waiting for terminologist The overview list can be sorted by clicking on the header of the respective column This setting will be saved for the next time you open the list The list can also be filtered by typing a few letters of the desired content into the header The list will then only display those entries that contain the letters entered in the filter box A second filter option is available for columns containing default content e g status by simply selecting one or more attributes from a pre defined list Closed tasks option The list of closed tasks includes both approved and rejected tasks Export statistics The Export statistics button enables yo
137. ter additional information in the fields displayed in red The other fields contain information that either the terminologist has already added to the termbase or the requestor has entered in the term request If you want to close the task later you can do so by clicking Finish later d If you want to close the task later you can do so by clicking Finish later Otherwise click on Finalize gt The information you have entered is saved and shown in the overview Your approval is automatically granted for this entry Changing edit tasks that have already been approved If the edit task should be assigned to several groups and some groups have already voted these votes are deleted and the edit task is presented again for approval quickTerm Web Client Windows Internet Explorer cm http development kaleidoscope at quickterm Pages RequestManagement EditTask Edit aspxtaskid 722abdac fead 4e4b beSa Tec224efb4c amp Edit task Termbase Demo_qT Task type Definition Keyword Kurzwahl Priority Deadline project number Initial checker group Requested fields oF Subject Wahifunktionen F Material_nr me Attachments Durchsuchen Kaleidoscope quickTerm v 5 5 0 41 Edit task dialog 114 quickTerm 5 5 User Manual Web Client Specialist Special Functions 1 1 Editing a Task Voting on changes made by other users Voting procedure
138. testapprover2 7 German testapprover4 4 German testapprover German 5555 testapprover German testapprovert German testmasterapprover German am testmasterapprover German 5555 testmasterapprover German wan testmasterapprover German testapprover3 sonoova ava Approval statistics This is a comprehensive analysis tool relating to the approval process The approval statistics can only be retrieved for each fermbase individually Language Here you can select ndividual languages All languages or All languages aggregated The latter means that the Language column is omitted from the list User The same as language so ndividual users All Users and All users aggregated can be selected The latter means that the Fu name column is omitted from the list Group by date f checked the Date column will also be listed Group by custom field f checked the Custom fie d will also be listed List The corresponding list will only be created after clicking this button Statistics list The columns Language Date Custom field Full name depending on the applied selection and Groups are populated together with the numerical values for Total Approved Rejected Skipped Not voted and Overdue All tasks in the task list will originally be in status unread Two buttons on the bottom of the screen allow you to change the state manually Mark read and mark unread Depending on the current task read status
139. the request This is only possible if the term request has not yet been processed by the terminologist e Click on Open to view and edit the content of the term request in the entry editor f Click on Save changes in order to save the edited term request 6 2 Logging Terms This is how you log and centrally store a term without initiating immediate term processing quickTerm 5 5 User Manual Web Client 53 Feedback to Terminologists Sending Feedback about a Term tesa F Term combination spanner Termbase Demo Klaus Kaleidoscope quickTerm v 5 2 2 Back to top aa ah Log term dialog a Click on the Log term button gt A window opens in which the term not found has already been entered a If several termbases are available you can select the termbase for which you want to log the term b Click Sena gt Your term will now be stored in the server s central log Depending on the definition of the terminology workflow the terminology team will regularly review this pool to look for potential new terms For automatic logging see Term Request gt 49 6 3 Sending Feedback about a Term If you are authorized to do so you can also provide direct feedback to the terminologist gt The desired entry is displayed in quickTerm Web a Click on the Send feedback button The Send feedback dialog opens 54 quickTerm 5 5 User Manual Web Client Feedback to Terminologists Sending Feedback about
140. those that have abstained from a voting minus symbol The Temporarily delegated icon shows you that a task has been temporarily delegated by a terminologist to another terminologist group You can also click directly in the various boxes and thus override the edit tasks for the respective group i e cancel or perform the approvals yourself To avoid accidental changes you must still click on the small floppy disk icon Save direct changes on the far left to save the change quickTerm 5 5 User Manual Web Client 85 86 Terminologist Special Functions Workflow for Edit Tasks To the right of the vertical divider bar you can see the work that has already been carried out for this task and any comments from the editor Old field values in the entry are highlighted in red and new values are highlighted in green When an edit task has been approved by all groups you can apply it to the details view in the termbase entry or the term request For more details see Fertige Zusatzinformation Ubernehmen You can also reject a task In addition depending on the status you can ask for information only enabled if the requestor is not an anonymous end user or answera received information request By clicking on Delete you can delete an edit task 8 5 3 Applying Completed Additional Information Once all groups have approved an edit task you can apply the information provided to the termbase entry or the term
141. u to export the translation statistics to a csv file so that you can process the data separately e g in Excel quickTerm 5 5 User Manual Web Client Terminologist Special Functions Statistics 8 9 4 Term Request Statistics f A QuickTerm 5 logged in as Terminologist o amp Termbase ZZ_quickTerm_Test Language German DE Pa chess 01 04 2014 To date 15 05 2014 Group by date Group by custom field SHOE EL Statistics Source language Target language Y Y Total Inserted Rejected In progress German DE German DE 1 0 0 1 Export statistics Dashboard Term request statistics This area shows how many term requests have been submitted within a certain time period how many of them have become entries how many have been rejected and how many are still in progress The term request statistics can only be retrieved for each termbase individually Language Here you can select ndividual languages All languages or All languages aggregated The latter means that the Source language and 7arget language columns are omitted from the list From date To date For restricting the time period under consideration Group by date f checked the Date column will also be listed Group by custom field f checked the Custom fie d will also be listed quickTerm 5 5 User Manual Web Client 99 Terminologist Special Function
142. uests As soon as the terminologist has created the term request in the termbase they can send it for approval optional Translation Suggestions If a translator comes across a monolingual entry in MultiTerm for example in the terminology window of SDL Trados they can look up the term in quickTerm and submit a translation suggestion This will be created directly in MultiTerm and an approval request goes out to the approver of this language either automatically or at the request of the translator At the end of the approval process the translator can optionally be notified of the result Translation Tasks As an alternative to the translation workflows that originate with the translator the terminologist can also send specific entries for translation In this case the translator receives a notification via e mail and can process the requests in his task box Request management and submit a translation suggestion for each translation task Depending on the configuration there can be a proofreading workflow before actually sending the translation suggestion off to the approver An example scenario here would see a translator from the group making a suggestion that a second translator checks The second translator then forwards this suggestion to the main translator for review He then saves this entry in the termbase and depending on the configuration passes it on to the approver Translation Suggestions for Existing Entries
143. ult content e g status by selecting one or more options from a pre defined list Hide already closed tasks These tasks include approved and rejected tasks If you want to select more than one row in the task list you can do this using the standard Windows functions select a number of rows using the Shift or Control key or all rows using Ctrl A Used in combination with the filter function this makes it easy to edit the task list For example you can delete the selected rows using the Delete key Deleting rows Individual rows will be deleted without prompting you to confirm that this is really what you want to do All tasks in the task list will originally be in status unread Two buttons on the bottom of the screen allow you to change the state manually Mark read and mark unread Depending on the current task read status one of these buttons is always grayed out Unread tasks are always displayed in bold like in Outlook By clicking on the respective button you can manually change the read state Apart from that the read state is automatically changed when you Select a task Edit a task except for adding a comment Open a task or Change the status of a task by completing a process step In addition you can filter the task lists according to the read status by clicking on Hide read tasks This allows you to better keep your to dos within sight Of course you can also deactivate th
144. urrent task read status one of these buttons is always grayed out Unread tasks are always displayed in bold like in Outlook By clicking on the respective button you can manually change the read state Apart from that the read state is automatically changed when you Select a task Edit a task except for adding a comment Open a task or Change the status of a task by completing a process step In addition you can filter the task lists according to the read status by clicking on Hide read tasks This allows you to better keep your to dos within sight Of course you can also deactivate the filter and see all tasks The overview list can be sorted by clicking on the header of the respective column This setting will be saved for the next time you open the list The list can also be filtered by typing a few letters of the desired content into the header The list will then only display those entries that contain the letters entered in the filter box A second filter option is available for columns containing default content e g status by simply selecting one or more attributes from a pre defined list Closed tasks option The list of closed tasks includes both approved and rejected tasks quickTerm 5 5 User Manual Web Client Translator Special Functions Responding to Translation Tasks Editing a translation task To edit a translation task a Highlight the desired translation task in the list b
145. usage status dialog box will then appear The correct translation will be automatically entered into the termbase by default The current approval task will be closed 110 quickTerm 5 5 User Manual Web Client Master Approver Special Functions Providing Your Own Translation Target language English EN v Details 4 A English a Definition s Source Note_ WorkflowNotes s9 WorkflowComments amp 4 2 Term Ej a Context_ 5 Source 5 a Definition ca Source ca amerikanische Grammeln Ee Note_ amp Register Source 59 Type Usage Usage_Client Usage_Product Usage_Regional Translation task assignment Approval task assignment Additional details Priority Normal project number Creator user testmasterapprover Attachments Keine Datei ausgew hlt Kaleidoscope quickTerm v 5 4 0 15 Back to top Retranslate dialog quickTerm 5 5 User Manual Web Client 111 1 0 Master Approver Special Functions Editing and Approving a Translation 10 5 Editing and Approving a Translation This is performed in the same way as Provide own translation The only difference is that here you can edit a translation that already exists instead of rejecting it and entering a new translation Apart from that the dialog box and buttons are identical 10 6 Restarting Approval With this function the terminologist or master approver can restart an approval task from the beginning All votes that had already been cast
146. via quickTerm Tools Workflow Participants Depending on how the system is configured specific users can be involved in a workflow in one or several roles All users are divided into groups These include approval and translation groups for the individual languages It is also possible to define initial checkers for requests this is a separate role In voting processes the system can be configured so that only one group member has to cast a vote a certain number of group members have to cast a vote or a certain number of group members have to cast a positive vote before the vote from this group is accepted as complete Approval edit tasks and of course translations run as separate workflows in each language It is therefore entirely possible that an entry can be approved in German awaiting approval in English in progress in Italian and only just submitted for translation in Spanish all at the same time This also means that specific approvers are defined for each language and can automatically only approve their language Similarly translators can only make suggestions or receive tasks for their language Furthermore it is possible to display only those languages that have been approved for each term status filter at language level in quickTerm Importing status information into the termbase The workflow status can also be optionally entered in MultiTerm or Acrolinx For more details see MultiTerm Approval Do
147. what your colleagues voted and who voted for or against the entry The first checkbox in an expanded group or the only checkbox in a collapsed group shows you the status of the entire group For instance if a set number of voters in a voting approval group have approved or rejected an entry it will get a green or a red checkmark When you select the Expand a option at the bottom of the screen this is equivalent to checking every plus symbol for every approval task When you remove the checkmark all the approval processes will be collapsed By clicking on Show vote times at the bottom you can display the actual time and date when each approver cast their vote You can always enlarge a column by dragging or double clicking on the right hand side of the column heading 102 quickTerm 5 5 User Manual Web Client Approver Special Functions Approving a Translation Suggestion You can also click directly in the various checkboxes next to your own approver user in order to approve an entry To avoid accidental changes you must still click on the small floppy disk icon on the far left to save the change Approving an entry By clicking on Show details in the right hand pane you can show the current entry to see which information you need to approve You can also see comments from your colleagues at the bottom You can add new comments or make subsequent changes to your own comments The terminologist can also see these
148. y physically remove closed requests from the list using Delete 8 2 6 Workflow for Specialists There is the option to send a term request to a specialist as an edit task and to apply the changes that result from this process at a later time For more information check the Workflow chapter 8 2 7 Closing Term Requests To close a submitted term request proceed as follows quickTerm 5 5 User Manual Web Client Terminologist Special Functions Workflow for Logged Terms a Highlight the relevant term request s in the list b Click on Close Acomments area will open c You have the option of entering a message for the requestor here This is sent by e mail to the requestor and added to the term request as a note d Click on OK The request is now closed and the requestor informed 8 3 Workflow for Logged Terms Logged in as Terminologist quickTerm Provided by your terminology service Thank you for using our service and please do provide quickTerm feedback e by Kaleidoscope Deutsch English Kaleidoscope SEARCH TERMS REQUEST MANAGEMENT PERSONAL SETTINGS SEND E MAIL DASHBOARD Help Assignedtasks Allmytasks Loggedterms Feedbacks Termrequests Translation Tasks Approvaltasks Edittasks Liked entries Expression W Termbase Y Source language Y Count Type Is converted to term request 1112 Dermo_Klaus German 1 Automatic Yes adapter Demo_Klaus German 2 Automatic Yes birne Demo_Klaus Ger
149. y repeated for these approved languages The reason for this is that a change made in one language can also bring about changes in other languages quickTerm checks the workflow status in quickTerm and in the termbase as this information may differ Notification of New or Changed Approved Entries When an approval process starts all groups that have subscribed to these notifications automatically receive an e mail informing them that an entry has been sent for approval regardless of whether the entry is new or one that has already been approved Likewise at the end of the approval process all groups that have subscribed to these notifications will automatically receive an e mail informing them that an entry has been approved quickTerm 5 5 User Manual Web Client General Concepts 1 Tasks 1 5 2 Edit Task Change Definition Edit task workflow There are two types of edit tasks in quickTerm Definition The terminologist can send term requests or existing entries to specific user groups to fill any information gaps e g to obtain a definition of a concept It is for this reason that this type of task is also called a Definition task even though it is not always a definition that is required Change The terminologist can either of his own volition or in response to a change request send existing entries to specific user groups to check the change and where applicable make their own suggestion
150. y to the login screen if No anonymous login has been configured You click on the link that takes you directly to the login screen or You click on Logoutin anonymous mode On the login screen you can then log in to quickTerm Web using your user name and password just as you would do in quickTerm Client The prerequisite for this is that the administrator has already added you as a user Kaleidoscop Username Password Client lt Default gt v Language English w E Login auf diesem PC merken Anmeldung 5 3 1 35 quickTerm 5 5 User Manual Web Client Logging In and Logging Out b If you have access to several clients a popup window appears in which a Enter your user name and password you can select the desired client c Select the GUI language d Click Login gt quickTerm will log you in You can skip the login screen the next time you start the program by allowing quickTerm to remember your user name To enable this function check Remember me on this computer It is also possible to open quickTerm Web with parameters for example directly logging in a certain user or performing a search You can find a more detailed description in quickTerm configuration Logout You can logout of quickTerm Web by clicking on Logout at the top right in the header or in the menu depending on the settings configured by the client administrator This takes you back to the login screen You can also simp

quickTerm Web Client - Kaleidoscope Golden Releases

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